PAPUA NEW GUINEA EMERGENCY PREPAREDNESS OPERATIONAL LOGISTICS CONTINGENCY PLAN PART 2 –EXISTING RESPONSE CAPACITY & OVERVIEW OF LOGISTICS SITUATION GLOBAL LOGISTICS CLUSTER – WFP FEBRUARY – MARCH 2011 1 | P a g e A. Summary A. SUMMARY 2 B. EXISTING RESPONSE CAPACITIES 4 C. LOGISTICS ACTORS 6 A. THE LOGISTICS COORDINATION GROUP 6 B. PAPUA NEW GUINEAN ACTORS 6 AT NATIONAL LEVEL 6 AT PROVINCIAL LEVEL 9 C. INTERNATIONAL COORDINATION BODIES 10 DMT 10 THE INTERNATIONAL DEVELOPMENT COUNCIL 10 D. OVERVIEW OF LOGISTICS INFRASTRUCTURE, SERVICES & STOCKS 11 A. LOGISTICS INFRASTRUCTURES OF PNG 11 PORTS 11 AIRPORTS 14 ROADS 15 WATERWAYS 17 STORAGE 18 MILLING CAPACITIES 19 B. LOGISTICS SERVICES OF PNG 20 GENERAL CONSIDERATIONS 20 FUEL SUPPLY 20 TRANSPORTERS 21 HEAVY HANDLING AND POWER EQUIPMENT 21 POWER SUPPLY 21 TELECOMS 22 LOCAL SUPPLIES MARKETS 22 C. CUSTOMS CLEARANCE 23 IMPORT CLEARANCE PROCEDURES 23 TAX EXEMPTION PROCESS 24 THE IMPORTING PROCESS FOR EXEMPTIONS 25 D. REGULATORY DEPARTMENTS 26 CASA 26 DEPARTMENT OF HEALTH 26 NATIONAL INFORMATION AND COMMUNICATIONS TECHNOLOGY AUTHORITY (NICTA) 27 2 | P a g e MARITIME AUTHORITIES 28 1. NATIONAL MARITIME SAFETY AUTHORITY 28 2. TECHNICAL DEPARTMENTS DEPENDING FROM THE NATIONAL PORT CORPORATION LTD 30 E. PNG GLOBAL LOGISTICS CONCEPT OF OPERATIONS 34 A. CHALLENGES AND SOLUTIONS PROPOSED 34 MAJOR PROBLEMS/BOTTLENECKS IDENTIFIED: 34 SOLUTIONS PROPOSED 34 B. EXISTING OPERATIONAL CORRIDORS IN PNG 35 MAIN ENTRY POINTS: 35 SECONDARY ENTRY POINTS: 35 EXISTING CORRIDORS: 36 LOGISTICS HUBS: 39 C. STORAGE: 41 CURRENT SITUATION: 41 PROPOSED LONG TERM SOLUTION 41 DURING EMERGENCIES 41 D. DELIVERIES: 41 3 | P a g e B. Existing response capacities Here under is an updated list of the main response capacities currently present in the country. Name of Organisation Activities related to EP / ER PNG Red Cross Training of volunteers in First Aid Placement of containers containing emergency relief items at provincial branches Permanent presence in many provinces. Worked on cholera outbreaks No collaboration with PNG Defence Force Oxfam Have active preparedness and response programmes (mostly internal) One dedicated DM Officer Offices in POM, Buka and Goroka. World Vision Pacific Full-time officer for DM Development Group Prior successful experience in CBDRR from Manam Offices in POM, Madang and Buka Save the Children Active in five provinces: East Sepik, Madang, Morobe, Eastern Highlands and NCD Ongoing programme has Disasters and Emergencies as cross-cutting issue Caritas Have dedicated DM desk and disaster programme Encouraging diocese in high risk provinces to develop DRM action plans Salvation Army History of involvement in relief efforts CARE International CARE currently delivers programs in Highlands and Bougainville. Extensive knowledge of the Hughlands Have an active disaster response programme. Active in facilitating community involvement in District Development Planning. Medecins Sans Frontieres (MSF) St John’s Ambulance Important player in maintaining the National Communications Centre (5 ground stations) and Emergency Hotline (35 staff) Links with Health Communications Network which 4 | P a g e has 2100 radios ADRA Have a relatively small disaster response and relief programme. AusAID Main support to both financial and operational sectors Strong knowledge of the local realities Real commitment to support PNG Direct link with ADF Department of Health The DoH supposed to have medicines buffer stock. Provincial capacities reduced IOM UNDP UNICEF UNHCR WHO On national level WHO is closely involved in disease outbreak monitoring and response. Limited WaSH Contingency Stock in POM. Able contributing to medical supplies. Vaccines supply 5 | P a g e C. Logistics Actors Here under is a list of the main logistics related actors active in the country. a. The Logistics Coordination Group The LCG is a newly established1 sub-group of the DMT, in charge of the coordination and supervision of logistics activities linked to Emergency Preparedness and Disaster Management in Papua New Guinea. It is composed by representatives of selected national agencies (both governmental and private) and international agencies, including the UN and the INGOs. Among its areas of competencies, let’s mention: Logistics Preparedness plan o Logistics SoPs, including: . Global Logistics Concept of Operations for PNG, . Standardized documents . Procurement policy . 3Ws . CivMil coordination . Roles & Responsibilities of actors involved in Logistics o Update of the LCA o Design of operational contingency plans at provincial level o Capacity building and training plan for the key logistics actors o Facilitations measures aiming at improving the logistics preparedness, emergency customs clearance, stand-by agreements o Logistics Gaps assessment and measures to address those gaps. Database outlining locations in which NGOs, Red Cross and other International partners have pre- positioned relief supplies. Implement any other logistics and emergency preparedness activity identified by the LCG participants, approved and included in the workplan b. Papua New Guinean Actors At National level NDC The National Disaster Centre was established by an Act of Parliament to manage and coordinate all disasters and emergencies in Papua New Guinea. The office is headed by Director General, who is appointed by the National Executive Council (NEC). 1 Supposed inception May 2011 6 | P a g e There are two divisions that made up the centre. Risk Management Division is responsible for preparedness and mitigation of disasters and emergencies, and the Government & Community Liaison is responsible for corporate affairs as well as deals with disaster response and emergencies in the country. Each division is headed by an Assistant Director. The responsibilities of the National Disaster Centre as stipulated in the Act are to: Advice National Disaster Committee on all disaster management and disaster risk management matters; Coordinate national relief efforts; Act as the secretariat to National Disaster Committee and its subcommittees; Maintain a network of disaster management liaison officers; Report annually to National Disaster Committee on its activities; Provide advice and support for Provincial Disaster Committees; Assist with disaster management training for all levels and sectors when appropriate; Implement policies and decisions of National Disaster Committee. Responses to emergencies or disasters roles lie with each respective Provincial Authorities. Both the National Disaster Centre (NDC) and the Provincial Disaster Committees have the primary responsibility for implementing and coordinating the disaster related activities before, during and after disasters and emergency situations. PNGDF The Papua New Guinea Defence Force (PNGDF) could be activated to respond to emergencies of a national consequence and play significant roles in response activities, as noticed recently in disaster events in Oro, Aiatape, Rabaual and Morobe. The Military Act 1962, s.22, provides that “the military at the request of the appropriate civil authority, the Defence Force or a part of the Defence Force, at the direction of the Minister, may give assistance to the civil power in the event of a civil disaster”. The military involvement in emergency response includes – in theory - the deployment of assets, including aircraft; both fixed wing and rotary, transport, marine vessels and manpower. Most of the military assets that are mentioned are out of service or non-existent, which reduces the capability and capacity of the military to respond. The Defence Force operates under its own command structure and has considerable experience in logistics management and distribution. It also permanently collaborates with delegates from the ADF. Approval to activate the PNGDF to respond and appointment of the Controller generally takes Parliament a number of days, leading to unnecessary delays that have implications for the affected population. Bureaucratic processes in times of emergency often inhibit resource deployment and assistance. The Controller is often appointed from the Defence Force at the rank of Colonel, usually with a Police Assistant or deputy (and vice-versa). This appointment is based upon the experience of the appointee. Professional development and training is critical for key staffs that are at the forefront of emergency responses, particularly in the role of Controllers. The appointed Controller may not have had the opportunity to work alongside those that are at the NDC and other support agencies. The role of the Controller is critical; it is also complex and demanding. It comprises a mix of responsibilities - management, decision making, coordination and leadership. Funding approval to support the deployment of Defense Force assets is also an issue. Prior to deployment, a budget is required from the Defense Force which takes time to prepare and approve. Once the funding is approved by Parliament, it is made available - through the Treasury - to the NDC who has the responsibility for disbursement. During some past events, the funding budgeted for the Defense Force has not been paid as planned. Defense Force has no trained Search and Rescue capacity. However, on occasions, it has provided this service on an ad hoc basis, deploying soldiers with limited equipment and training to carry out search and rescue activities. 7 | P a g e Police The Royal Papua New Guinea Constabulary (RPNGC) is the national police force with jurisdiction