TOWN OF GREENWICH REGULAR MEETING OF THE
BOARD OF ESTIMATE AND TAXATION VIRTUAL WEBINAR Monday, June 15, 2020 - 6:30 PM
WEBINAR INFORMATION
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AGENDA
1. Call to Order and Pledge of Allegiance
2. Requests for Budget Adjustments
ROUTINE APPLICATIONS Number Department Amount Purpose
GM-2 GEMS $2,350,000 Release of Conditions A440 57225 Contribution to GEMS
TA-3 TAG $ 139,500 Release of Conditions A440 57221 Contribution to TAG
HS-1 Human Services $ 35,000 Transfer A502 55030 Client Transportation
NON-ROUTINE APPLICATIONS Number Department Amount Purpose
NW-3 Nathaniel Witherell $ 130,000 Transfer H45020 54010 General Maintenance & H45070 57900 Redemption of Bonds
PL-2 Perrot Library $ 5,000 Transfer A710 52220 Electric Expense
CARRY FORWARD REQUESTS Number Department Amount Purpose
PR-3 P&R $ 50,000 Continue in Force B822 59830 20189 Park Restoration
PR-4 P&R $ 850,000 Continue in Force B833 59830 20198 Repair Greenwich Pt. Causeway
PR-5 P&R $2,000,000 Continue in Force B834 F83419 20199 Greenwich Harbor Dredging FNC
PR-6 P&R $ 25,000 Continue in Force Z834 59710 19185 Seawall Repairs
3. Assessor’s Report
4. Comptroller’s Report
5. Treasurer’s Report showing investing portfolio activity for the month of May 2020
6. BET Standing Committee Reports: ☐Audit ☐Budget ☐Human Resources ☐ Investment ☐Law ☐Policy/Procedures
7. BET Liaison Reports: ☐CD Block Grant ☐Assessor/Tax Collector ☐Education ☐Finance/Comptroller ☐Public Safety ☐Retirement ☐N.W. Board ☐Information Technology ☐Public Works ☐Parks & Recreation
8. BET Special Project Team Reports ☐Labor Contracts ☐Fire Study ☐New Lebanon School Building Committee
9. Old Business:
10. New Business: OPEB Trust Board Re-nominations o Chairman – Robert Stricker (1-year term) o Member Reappointment – William Ferdinand (3-year term)
11. Chair’s Report
12. Approval of the BET Meeting Minutes: BET Regular Meeting Webinar Minutes April 20, 2020 BET Public Hearing Webinar Minutes April 21, 2020 BET Budget Workshop Webinar Minutes April 23, 2020 BET Budget Decision Day Webinar Minutes April 27, 2020 BET Special Meeting Webinar Minutes May 5, 2020 BET Regular Meeting Webinar Minutes May 18, 2020
13. Adjournment
Michael S. Mason, Chair
The Town complies with all applicable federal and state laws regarding non-discrimination, equal opportunity, affirmative action, and providing reasonable accommodations for persons with disabilities. If you require an accommodation to participate, please contact the Commissioner of Human Services at 203-622-3800 or [email protected] as soon as possible in advance of the event.
Town Of Greenwich Request Form For Budget Adjustments BET Meeting Date: ~ Application#:~
Department & Division: GEMS
Action Requested: Release of Conditions
Date of Submission: 6/1/20
Fund Dept Object Project Desc Amount
To: A440 57225 Contribution to GEMS 2,350,000
From: 2,350,000
Justification of Request:
Release of 1st Installment Payment for GEMS for FY2020/2021 per attachments.
Department Head:
Certified correct as to computations and amounts shows as appropriations to date and unencumbered balances, with any changes given. Date: Comptroller:
The following action was taken at a meeting of the Board of Estimate and Taxation held on: Vote Clerk of the Board:
Email this form as a PDF along with any supporting documentation (in PDF Format) May 20,2020
Ms. Caroline Baisley Department of Health Greenwich Town Hall 101 Field Point Road Greenwich, CT 06830
RE: First Half Town Fee Invoice 2020-2021
Dear Ms. Baisley: This letter requests $2,350,000 representing the first installment payment of the town fee for the fiscal year 2020-2021. The approved fee for the fiscal year is $4,700,000
Thank you in advance for releasing the funds.
Best,
Tracy Schietinger Executive Director
1111 EAST PUTNAM AVENUE- RIVERSIDE, CT 06878- (203) 637-7505- WWW.GREENWICHEMS.ORG GEMS Quarterly Report
TO: C. Baisley, Director of Health B. Branyan, Town Administrator P. Mynarski, Comptroller M. Mason, BET Chairman L. Tarkington, BET Budget Chairman R. Gieger, Budget Director D. Edwards, Health Department C. Budkins, Town Clerk
A. Voul~aris, RTM H&HS R. Neuman, RTM Town Services
FROM: Tracy Schietinger
RE: Financial and Quarterly Report
DATE: April 2020
Attached is GEMS' Operational and Financial Quarterly Report
1111 EAST PUTNAM AVENUE- RIVERSIDE, CT 06878- (203) 637-7505- WWW.GREENWICHEMS.ORG GREENWICH EMERGENCY MEDICAL SERVICE, INC. External Entity 440- Town Account 57225
Actual Financials and Operating Budgets
REVENUE FOR THE TWELVE MONTHS ENDED 4/30/2020 4/30/2020 4/30/2020 UNAUDITED Actual Budget Variance
Town of Greenwich 4,692,277 4,700,000 (7,723) Patient Services 2,381,382 2,457,000 (75,618) Greenwich Hospital 91,000 91,000 Training Income 161,410 112,000 49,410 Stand-by Fees 51,400 52,000 (600) Gain on Sale of Fixed Assets 19,500 19,500 Other Income 59,876 59,876 Interest Income 23,639 3,000 20,639 TOTAL REVENUE 7,480,484 7,415,000 65,484
EXPENSES
Operating: Personel Services 4,241,988 4,480,000 238,012 Services Other Than Personel 476,732 503,000 26,268 Supplies and Materials 208,691 215,000 6,309 Maintenance 229,997 255,000 25,003 Patient Reserve for Bad Debts 281,553 285,000 3,447 Insurance 219,677 293,000 73,323 Employee Benefits 1,357,491 1,384,000 26,509
TOTAL EXPENSES 7,016,129 7,415,000 398,871
NET REVENUE/EXPENSE 464,355
2 Greenwich Emergency Medical Service, Inc. Actual Financials and Operating Budgets
FOR THE TWELVE MONTHS ENDED 4/30/2020
UNAUDITED VARIANCE Object Descrietion Actual Budget Budget
Personnel Services: Regular Salaries: Administration Salaries 566,468 601,000 34,532 Operations Management Salaries 750,131 858,000 107,869 Paramedics/EMT's Salaries 2,020,208 2,121,000 100,792 Training Salaries 197,989 169,000 {28,989~ 101 Total Regular Salaries 3,534,796 3,749,000 214,204
107 Other Salary Expense 109 Standby Time 81,674 83,000 1,326 110 Overtime Services 373,978 364,000 (9,978) 111 Payments for Holiday Services 181,598 187,000 5,402 130 Temporary Salaries 133 Uniforms 12,865 20,000 7,135 140 Prof & Other Spec Service-Attorney 7,073 39,000 31,927 141 Prof & Other Svc-Audit 26,553 26,000 (553) 142 Professional Medical & Dental 145 Prof & Other Spec Srvs-Fees 23,451 12,000 {11,451~ 4,241,988 4,480,000 238,012
Services Other than Personnel: 203 Bank and Collection Fees 23,161 20,000 (3, 161) 205 Postage 11,232 8,700 (2,532) 209 Tuition Payment for Employees 8,650 15,000 6,350 210 Travel Expense 210 Meetings and Empl Recognition 30,660 20,000 (10,660) 211 Mileage Allowance-Employees 216 Subscription to Professional Pubs. 1,227 1,300 73 222 Electric Service 17,656 13,000 (4,656) 224 Telephone 27,991 37,000 9,009 231 Rental of Office Equipment 13,036 12,000 (1 ,036) 234 Rental of Buildings and Other 253,004 304,000 50,996 250 Cleaning Services 5,000 5,000 251 Waste Removal Services 4,880 4,000 (880) 295 Misc. Services Not Otherwise Classified 85,235 63,000 (22,235) 476,732 503,000 26,268
Supplies and Materials 301 Office Supplies 24,854 25,000 146 302 Printed Stationery 1,746 6,000 4,254
3 31 0 Teaching Supplies 59,891 86,000 26,109 325 Medical Supplies 74,958 35,000 (39,958) AED's Acquired for Town Facilities 20,000 20,000 350 Motor Fuel 47,242 43,000 (4,242) 208,691 215,000 6,309
Greenwich Emergency Medical Service, Inc. Actual Financials and Operating Budgets
Object Description Actual Budget Budget
Maintenance 405 Maintenance - Build/Supplies 27,813 32,000 4,187 417 Maintenance- Radio/Office Equip 67,948 64,000 (3,948) 425 Maintenance- Automotive Equip 93,390 129,000 35,610 495 Maintenance - Medical Equipment 40,846 30,000 {10,846~ 229,997 255,000 25,003
- Patient Reserve for Bad Debts 281,553 285,000 3,447
Insurance 610 Property/Liability 97,965 98,000 35 621 Workers Compensation 121,712 195,000 73,288 219,677 293,000 73,323
Employee Benefits 702 Retirement-401 k Contribution 216,730 182,000 (34,730) 705 Social Security 308,717 330,000 21,283 708 HRA/FSA Contribution 151,716 200,000 48,284 709 Healthcare Admin Costs 18,964 18,000 (964) 710 Healthcare Costs 591,734 581,000 (10,734) 711 Group Life/STD/LTO 47,134 51,000 3,866 733 Unemployment Ins 22,496 22,000 {496~ 1,357,491 1,384,000 26,509
TOTAL 7,016,129 7,415,000 398,871
4 GREENWICH EMERGENCY MEDICAL SERVICE, INC. EXPLANATORY NOTES FOR QUARTER AND TWELVE MONTHS ENDED 4/30/2020
Emergency Response Calls:
1. GEMS quarter to date calls as of April 2020, were over budget by 207. The annual call budget is based on multiyear historical experience.
QTD QTD QTD YTD YTD YTD 4/30/2020 4/30/2020 4/30/2020 4/30/2020 4/30/2020 4/30/2020 CALLS CALLS CALLS CALLS CALLS CALLS EMERGENCY RESPONSE CALLS ACTUAL BUDGET VARIANCE ACTUAL BUDGET VARIANCE
Ad;anced Life Support- ALS 498 600 (102) 2,376 2,400 (24) Basic Life Support- BLS 851 900 (49) 3,831 3,600 231 1,349 1,500 (151) 6,207 6,000 207
Emergency Response Transports:
2. GEMS quarter to date billable transport calls as of April 2020 were under budget by (218). The annual billable transport calls budget is based on multiyear historical experience.
QTD QTD QTD YTD YTD YTD 4/30/2020 4/30/2020 4/30/2020 4/30/2020 4/30/2020 4/30/2020 TRANSPORTS TRANSPORTS TRANSPORTS TRANSPORTS TRANSPORTS TRANSPORTS EMERGENCY RESPONSE TRANSPORTS ACTUAL BUDGET VARIANCE ACTUAL BUDGET ' VARIANCE
Medicare 428 459 (31) 1,663 1,835 (172) Self-Pay 119 151 (32) 511 605 (94) Priwte Insurance 289 351 (62) 1,469 1,402 67 Medicaid 82 89 (7) 338 357 (19) 918 1,050 (132) 3,981 4,199 (218)
Note: The financial results as of April 30, 2020 represented in the notes below and the financial statements that follow are UNAUDITED. GEMS management does not anticipate any material changes to the audited financial statements when compared to those reported below. GEMS management anticipates that the FY2020 Audited Financial Statements will be issued in mid July 2020.
Balance Sheet:
1. As of April 30, 2020, the year to date change in net assets for GEMS' is a positive $647k. The change in operating net assets for the unrestricted fund was $873k for the same period.
2. Cash Operating of $1.7M includes the remainder of the second semi-annual Town payment received in January 2020. Deferred Revenue of $805k includes $783k of Town Contract revenue that GEMS will recognize as earned in May 2020- June 2020 and $22k of Training revenue received in April for classes to be held in June 2020
5 Statement of Operations:
1. Income from training, stand-by revenue from special events, and interest income combined were $69k ahead of budget. COVID-19 has had a negative impact on revenue in these areas this quarter.
2. Capital equipment additions are financed by fund raising contributions to GEMS. Donations in the fiscal year totaled $655k.
3. Operating expenses were under budget by $399k for the fiscal year ended April 30, 2020, driven primarily by lower personnel, employee benefits and rent.
Patient Receivables Analysis:
1. Cash collections on patient receivables for the quarter ended April 30, 2020 were $22k lower than for the quarter ended April, 2019.
2. The chart below shows our accounts receivable balance by payor as of April 30, 2020 and April 30, 2019.
PATIENT RECEIVABLES 4/30/2020 4/30/2019 Self-Pay 501,509 53% 721,596 71% Commercial Insurance 247,774 26% 128,512 13% Medicare 172,077 18% 157,649 16% Medicaid 32,372 3% 7,623 1% Accounts Receivable- Patients - Gross $ 953,732 100% $ 1,015,380 100% Accounts Receivable - Patients - Allowance $ (228,185) $ !255,428) Accounts Receivable - Patients - Net $ 725,547 $ 759,952
6 Greenwich Emergency Medical Service Inc. Response Data Quarterly Feb. Mar. Apr. 2020
Code 10 & 20 normal travel & lights and Sirens Medic 1 Medic 2 Medic 3 Medic4 Total Total Number of Calls by Branch 560 396 126 267 1349 42% 29% 9% 20% 100%
Total Number of ALS Calls 214 131 47 106 498 Total Number ofBLS Calls 346 265 79 161 851 560 396 126 267 1349
Total by Type of Call Assist 10 16 4 15 45 Cancelled 63 46 18 22 149 Refused Care 83 66 16 33 198 DOA 6 6 0 0 12 Patient Not Found 3 1 1 4 9 Treated/Transferred care 0 0 0 0 0 Other 3 15 1 4 23 Transported 392 246 86 189 913 Total 560 396 126 267 1349
Code 20 lights & Sirens Responses Code 20 - Response Time - 5 minutes or less 296 208 37 108 649 83% 84% 48% 67% 77%
Code 20- Response Time- 0-8 minutes 351 239 60 148 798 98% 97% 78% 91% 95%
Code 20- Response Time- 8+ minutes 7 8 17 14 46 2% 3% 22% 9% 5%
Total Number of Code 20 Calls -Lights & Sirens 358 247 77 162 844
Average Response time 4.03 3.47667 6.09667 4.73667 4.19
7 Greenwich Emergency Medical Service Inc. Response Data February 2020
Code 10 & 20 normal travel & Lights and Sirens Medic 1 Medic 2 Medic 3 Medic 4 Total Total Number of Calls by Branch 182 136 37 89 444 41% 31% 8% 20% 100%
Total Number of ALS Calls 73 43 16 44 176 Total Number ofBLS Calls 109 93 21 45 268 182 136 37 89 444
Total by Type of Call Assist 1 3 1 3 8 Cancelled 21 14 4 7 46 Refused Care 26 24 5 7 62 DOA 0 1 0 0 1 Patient Not Found 1 1 0 1 3 Treated/Transferred care 0 0 0 0 0 Other 1 11 0 1 13 Transported 132 82 27 70 311 Total 182 136 37 89 444
Code 20 lights & Sirens Responses Code 20 - Re!;ponse Time - 5 minutes or less 86 64 17 37 204 77% 84% 61% 67% 76%
Code 20- Response Time- 0-8 minutes 109 73 23 51 256 98% 96% 82% 93% 95%
Code 20 - Response Time - 8+ minutes 2 3 5 4 14 2% 4% 18% 7% 5%
Total Number of Code 20 Calls -Lights & Sirens 111 76 28 55 270
Average Response time 4.36 3.36 5.56 4.6 4.25
8 Greenwich EMS February 2020 Extended Response Report . . , 1 ""f I service i !Resp 1 i i!?~!f3 !Unit !Time .. JRun Di~p?s.ition I[:)i~(J(ltch Reason )Incident Addre~s .. Notes
\J ' ~, 1505 Stopped. theCiock - with resp~nseunder 8 Min 02/1912020 Medic ·1 0:22. Tre~tedrrransported Trafficrrransportation Incident 195NB Distance & Tr~ific- Due to NYStat13 Construction
02/25/2020 Medic 3 0:08 Treated/Transported Traffic/Transportation Incident RT15 SB Delayed due to Weather Conditions & Shifting Treated/No Transport 62/09/2620 Medic 4 0:12 (AMA) Falls BOLLINGPL Distance - Multi Unit out - Responded from Sti'ltion 3 0:14
Resp I .l jservice I 1Date Unit Time .iRun Di~position J[)ispatch ~eason Incident Address \Notes
02/02/2020 Medic 1 0:13 Cancelled Trafficrrransportation Incident 195SB Call Cancelled 1 02/03/2020 Medic 4 0:08 Cancelled Traffic/Transportation Incident RIVERSVILLE RD iCall Cancelled
02/29/2020 Medic 3 0:09 Cancelled Traffic/Transportation Incident RT15 SB i Gall Cancelled
02/11/2020 Medic 2 0:09 Treated/Transported Heart Problems/AICD CHARLES ST Mutual Aid Unconscious/Fainting/Near- 02/21/2020 Medic 3 0:13 Treatedrrransported Fainting WEED AVE Mutual Aid Drowning/Diving/SCUBA 02/22/2020 Medic 3 0:21 Cancelled Accident MERRIEBROOK LN Mutual Aid
02/22/2020 Medic 2 0:09 Treatedrrransported Overdose/Poisoning/Ingestion STANDISHRD Mutual Aid
02/22/2020 Medic 2 0:09 Treated/Transported Overdose/Poisoning/Ingestion STANDISH RD Mutual Aid
02/24/2020 Medic 4 0:09 Assist Cardiac Arrest/Death BYRAM TERRACE DR Second unit to the call -Multi unit Response
02/25/2020 Medic 4 0:10 Treated/Transported Traffic/Transportation Incident RT15 SB Second unit to the call - Multi unit Response 10 0:11
9 flliNWICH Extended Response GIENCY Time Analysis Monthly Report
Study Period: February 2020
Total Days Studied: 29 Days Total Extended Responses: 3 *in the Town of Greenwich Range: 8 minutes- 13+ minutes
Distribution by time: 8 Minutes 1 9 Minutes 0 10 Minutes 0 11 Minutes 0 12 Minutes 1 13 Minutes 0 > 13 Minutes 1
Distribution by unit: Medic 1 1 Medic 2 0 Medic 3 1 Medic 4 1
Mean: 14:19
J)~fin,i!~OD:9f ~:xte~de~ r~sp~ns~ time f~r, this''st~dyf ..•. U!s.p;~Jche<:}co()e,20with arrival fimeofgreatertltan i8:minutes. l. One (1) of the responses were delayed as a result an extended distance oftravel required and/or difficult geography requiring a slower response to maintain safety. 2. One (1) of the responses were to a miscommunication of incident location from dispatch. 1505 Stopped the clock under 8 min. 3. One (I) of the responses was delayed due to weather conditions requiring a slower response to maintain safety.
10 llll EAST PUTNAM AVENUE- RIVERSIDE, CT 06878- (203) 637-7505- WWW.GREENWICHEMS.ORG Greenwich Emergency Medical Service Inc. Response Data March 2020 Code 10 & 20 normal travel & Lights and Sirens Medic 1 Medic 2 Medic 3 Medic 4 Total Total Number of Calls by Branch 212 139 48 98 497 43% 28% 10% 20% 100%
Total Number of ALS Calls 85 50 17 35 187 Total Number ofBLS Calls 127 89 31 63 310 212 139 48 98 497
Total by Type of Call Assist 3 5 3 4 15 Cancelled 23 15 5 9 52 Refused Care 25 21 5 16 67 DOA 1 2 0 0 3 Patient Not Found 1 0 1 1 3 Treated/Transferred care 0 0 0 0 0 Other 1 4 1 2 8 Transported 158 92 33 66 349 Total 212 139 48 98 497
Code 20 Lights & Sirens Responses Code 20 - Response Time - 5 minutes or less 124 69 11 36 240 85% 85% 46% 62% 78%
Code 20 -Response Time - 0-8 minutes 142 80 17 51 290 97% 99% 71% 88% 94%
Code 20- Response Time - 8+ minutes 4 1 7 7 19 3% 1% 29% 12% 6%
Total Number of Code 20 Calls -Lights & Sirens 146 81 24 58 309
Average Response time 3.86 3.44 6.41 5.37 4.23
11 Extended Response Time Analysis Monthly Report
Study Period: March 2020
Total Days Studied: 31 Days Total Extended Responses: 10 *in the Town of Greenwich Range: 8 minutes- 13+ minutes
Distribution by time: 8 Minutes 1 9 Minutes 2 10 Minutes 4 11 Minutes 1 12 Minutes 0 13 Minutes 0 > 13 Minutes 2
Distribution by unit: Medic 1 1 Medic 2 0 Medic 3 4 Medic 4 5
Mean: 10:56
ri~fin)t:i9~ ·of~xt~nded resi>olls~'iip}~Ioifllis{~t~dy:' . DispaJclted cod~~,zJtwith anarrival ti111e (}fgr~ater thap 8 minutes~
1. Six (6) ofthe responses were delayed due to distance of travel required and/or difficult geography requiring a slower response to maintain safety. 2. One (1) ofthe responses were delayed due to multiple units being dispatched within a narrow time 3. Two (2) of the responses were delayed due to weather conditions requiring a slower response to maintain safety. 4. One (1) of the responses were delayed due to the 195 Construction on the state line requiring units to take detours.
12 II II EAST PUTNAM AVENUE- RIVERSIDE, CT 06878- (203) 637-7505- WWW.GREENWICHEMS.ORG Greenwich EMS March 2020 Extended Response Report
Service Resp Date Time Vehicle Run Disposition Dispatch Reason Incident Address Notes .·· . .. ' : ·: I· ' <· Distance &·Traffic .. Due to NY State Io3to2/2o2o 0:10 Medic4 No 'Transport/Refused Care .·. Jtafficltransportatior)lncident 195SS ..• ... · . Construction l 03/03/2020 0:10 Medic 4 Treated/No Transport (AMA) Falls PEMBERWICK RD Delayed due to Weather Conditions ··. . :03/04/2020 0:09 Medic.3 Treated/Transported Falls •·•.· KING ST ·... 4th Call With in a Rolling Hour - Distance Distance - Multi Unit out - Responded from i03/11/2020 0:14 Medic 4 Treated/Transported Traffic/Transportation Incident BYRAM RD Station . : . Distance - Multi Unit out - Respondec:l from i 03/13/2020 0:14 Medic3 No Transport/Refused Care Psychiatric Problem RICHMOND HILL RD the hub ·. ·. Distance - Multi Unit out - Responded from 03/13/2020 0:10 Medic 4 Treated/Transported Abdominal Pain/Problems HAMIL TON AVE Station . ·. .· ... . ,, ',I Distance. -1\11.'-!lti Unit out - Responded from · 03/18/2020 0:08• Medic3 Treated/Transported Stroke/CVA CAT ROCKRD north street · . · 03/21/2020 0:11 Medic 3 Treated/Transported Sick Person TACONIC RD Distance - Multi Unit out - Shifted Round Hill 03/28/2020 0:09 Medic 4 Treated/Transported Breathing. Problem . CEDAR ST Delayed due to Weather Conditions & Distance - Multi Unit out - Responded from ' 03/29/2020 0:10 Medic 1 Treated/Transported Stroke/CVA CARRIAGE RD the hub J10 10:10 i
Service Resp Date Time Vehicle Run Disposition Dispatch Reason Incident Address Notes 03/04/2020 0:15 Medic2 Treated/Transported Sick Person ROCK RIMMON RD MutuaiAid .. 03/15/2020 0:14 Medic 1 Treated/Transported Overdose/Poisoning/Ingestion SOUNDVIEW CT Mutual Aid 03/18/2020 0:09 Medic 1 Cancelled . Assault MILL ST Call Cancelled 03/30/2020 0:09 Medic 3 Cancelled Heart Problems/AICD STANWICH RD Call Cancelled 03/16/2020 0:09 Medic 1 Tr":eated/Transported Falls . STRAWBERRY HILL CT Mutual Aid . . 03/19/2020 0:09 Medic 4 Other Fire LOWER CROSS RD Second unit to the call - Multi unit Response 03/29/2020 0:09 Medic 3 Assist Heart Problems/AICD KING ST Second unit to the call- Multi unit Response •03/29/2020 0:09 Medic 3 Assist Falls CLAPBOARD RIDGE RD Second unit to the call - Multi unit Response 8
13 Greenwich Emergency Medical Service Inc. Response Data April 2020 Code 10 & 20 normal travel & Lights and Sirens Medic 1 Medic 2 Medic 3 Medic 4 Total Total Number of Calls by Branch 166 121 41 80 408 41% 30% 10% 20% 100%
Total Number of ALS Calls 56 38 14 27 135 Total Number ofBLS Calls 110 83 27 53 273 166 121 41 80 408
Total by Type of Call Assist 6 8 0 8 22 Cancelled 19 17 9 6 51 Refused Care 32 21 6 10 69 DOA 5 3 0 0 8 Patient Not Found 1 0 0 2 3 Treated/Transferred care 0 0 0 0 0 Other 1 0 0 1 2 Transported 102 72 26 53 253 Total 166 121 41 80 408
Code 20 lights & Sirens Responses Code 20 - Re3ponse Time - 5 minutes or less 86 75 9 35 205 85% 83% 36% 71% 77%
Code 20 - Response Time - 0-8 minutes 100 86 20 46 252 99% 96% 80% 94% 95%
Code 20- Response Time - 8+ minutes 1 4 5 3 13 1% 4% 20% 6% 5%
Total Number of Code 20 Calls -Lights & Sirens 101 90 25 49 265
Average Response time 3.87 3.63 6.32 4.24 4.09
14 Extended Response Time Analysis Monthly Report
Study Period: April2020
Total Days Studied: 30 Days Total Extended Responses: 6 *in the Town of Greenwich Range: 8 minutes -13+ minutes
Distribution by time: 8 Minutes 1 9 Minutes 2 10 Minutes 3 11 Minutes 0 12 Minutes 0 13 Minutes 0 > 13 Minutes 0
Distribution by unit: Medic 1 1 Medic 2 1 Medic3 2 Medic 4 2
Mean: 9:54
Definition of exte?~ed response til1lefor thisst~dy: Dispatched code20 with an arrivaL time of greater than 8 minutes.
1. Three (3) of the responses were delayed due to distance of travel required and/or difficult geography requiring a slower response to maintain safety. 2. Two (2) of the responses were delayed due to multiple units being dispatched within a narrow time 3. One ( 1) of the responses were delayed due to GPD staging the EMS unit and CMED not noting there arrival time.
1111 EAST PUTNAM AVENUE- RIVERSIDE, CT 06S-9&- (203) 637-7505- WWW.GREENWlCHEMS.ORG Greenwich EMS April 2020 Extended Response Report !se..Vice..IResp "1."'' r : ~ '.Date . . .JTime ;Vehicle rd4/Q1l~026lo!T6. ·.trJtedic 2· g~~~~~~IT~s~~i;;~ed .. ~ ~l ~~6ih~~ :J$r6%~~te.qh
lse..Vice lResp t ~ !Date )Time Vehicle lRun Disposition )Dispatch Reason !Incident Address 'Notes i .• ... ' ...... ''' ;04/01/2020 10:09 Medic 2 Treatedltransport~d ;overd(,se/Poisoning/lngestion .. f~AGIFig S"f '""M-=-u~t-ua--:1--:A:-:"id-:-----~---~-----,..----' f04/o272620l6:1i !Medic 3 Treated/Transported. ·· !Falls · · · · · · IHiGHRiDGERD' !Mutual Aid '64104!262616:16 ' •Medic 3 treate'dltransporte 16 Town Of Greenwich Request Form For Budget Adjustments BET Meeting Date: Jun-20 Application #: TA 3 Department & Division: TAG Action Requested: Release of Conditions Date of Submission: June 4, 2020 Fund Dept Object Project Desc Amount To: A 440 57221 Contribution to TAG 139,500 From: Fund Balance 139,500 Justification of Request: Condition reads: Subject to release by the Board of Estimate and Taxation upon review and acceptance by the BET of semiannual reports from TAG and Safe Rides respecting their operations, personnel and finances. Requesting 50% release of funds. See Attached report created by TAG. Board Chairman Department Head: Certified correct as to computations and amounts shows as appropriations to date and unencumbered balances, with any changes given. Date: Comptroller: The following action was taken at a meeting of the Board of Estimate and Taxation held on: Vote Clerk of the Board: Email this form as a PDF along with any supporting documentation (in PDF Format) TRANSPORTATION ASSOCIATION OF GREENWICH WE 'DRIVE fiREENWICH 2020 UPDATE BET BUDGET COMMITTEE June 8, 2020 TAG COVID-19 CRISIS RESPONSE In late March, TAG redirected 100% of it's existing resources to the newly established Feed Greenwich program partnership (DHS, NTN, TAG, GBGC). As of late May, over $500,000.in program fees, grants and loans had been sourced in support of TAG's Feed Greenwich effort. Forecast Assumptions for Fiscal Years 2020 and 2021 • The Feed Greenwich Families program serves 2,000 residents weekly through September 2020 • The Feed Greenwich Students program serves 700 student meals daily through August 2020 • Town agency programs (for which TAG provides transportation) remain shuttered through September 2020 • Dial-a-Ride passengers request rides at 50% of typical levels from June to September 2020 • TAG resumes pre-crisis operations in October 2020 TAG will continue working closely with Town leadership and Town agencies to ensure that Feed Greenwich program community needs are met throughout the ongoing COVID-19 crisis, and when Town agencies eventually reopen TAG will be ready to resume providing neighborly service from day one. TAG will manage its COVID-19 crisis response operations to a targeted neutral cash flow during fiscal years 2020 and 2021. C-19 FORECASTS FY 2021 v 2020 ($ in thousands) 2021 2020 Fees 472 460 Higher New Business Volume 2021 Support 529 535 Receipts 1,001 995 Employees 546 540 Vehicles 342 303 Net, Insurance +70 and Fuel/Maintenance -26 Other 106 146 Leasehold Improvements -37 Disbursements 994 989 Net Surplus 7 6 FEED GREENWICH In March, as Town agencies shuttered and Town residents were directed to shelter at home in order to combat the spread of COVID-19, TAG's Executive Director reached out to her counterpart at Neighbor-to-Neighbor and they discussed how both organizations might partner to help the community during the crisis. Feed Greenwich Programs • The Feed Greenwich Families program partnership became operational in late March with Town leadership ensuring that required structural and financial community resources were brought to bear. The program has grown quickly due to community need and is now serving over 1,800 Greenwich residents. - Greenwich resident client intake is managed by the Greenwich Department of Human Services. - Food sourcing, procurement and packaging is managed by NTN at The Greenwich Arch Street Teen Center. - TAG drivers and Greenwich Boys and Girls Club volunteers load vehicles and deliver packages to each client resident's front door. • The Feed Greenwich Students program partnership between The Greenwich Board of Education and TAG, became operational in April. Monday through Friday, the Greenwich High School cafeteria staff prepares over 700 meals for students who receive free or reduced cost meals when schools are in session. TAG delivers the prepared meals to elementary and middle schools where students then pick up meals in their local neighborhoods. SUPPORTING SCHEDULES CASH FLOW FY 2021 CASH FLOW - COVID-19 FORECAST V PLAN 2021 2021 C19 FCST PLAN VAR DIAL-A-RIDE 89,000 95,000 (6,000) FEWER TRIPS JUL TO SEP SENIOR CENTER 66,000 87,000 (21,000) AGENCY CLOSED JUL TO SEP RIVER HOUSE 63,000 83,000 (20,000) AGENCY CLOSED JUL TO SEP YWCA 42,000 57,000 (15,000) AGENCY CLOSED JUL TO SEP NATHANIEL WITHERELL 27,000 44,000 (17,000) SUSPENDED SERVICE JUL TO SEP BOARD OF EDUCATION 46,000 25,000 21,000 FEED GREENWICH JUL TO AUG DHS I NTN 88,000 28,000 60,000 FEED GREENWICH JUL TO SEP OTHER FEES 51,000 75,000 (24,000) CANCELLATIONS JUL TO SEP TOWN SUPPORT 279,000 297,000 (18,000) SAFE RIDES DISCONTINUED FUNDRAISING SUPPORT 250,000 200,000 50,000 CDBG 96, EV&APP 63, GRANTS 50, GUW 41 TOTAL RECEIPTS 1,001,000 991,000 10,000 PAYROLL AND BENEFITS 546,000 560,000 (14,000) NET, CLOSURES & FEED GREENWICH INSURANCE 229,000 159,000 70,000 REMARKETED DURING APRIL 2020 CRISIS VEHICLE OPERATIONS 113,000 116,000 (3,000) NET, CLOSURES & FEED GREENWICH HEADQUARTERS 81,000 81,000 0 LOC PRINCIPAL & INT 10,000 10,000 0 FUNDRAISING EXPENSES 15,000 15,000 0 TOTAL DISBURSEMENTS 994,000 941,000 53,000 NET SURPLUS I (DEFICIT) 7.000 50,000 (43,000} FY 2020 CASH FLOW - MARCH FORECAST V PLAN 2020 2020 FCST PLAN VAR DIAL-A-RIDE 87,774 87,000 774 HIGHER TRIPS MAR YTD SENIOR CENTER 73,616 84,000 (10,384) AGENCY CLOSED APR TO JUN RIVER HOUSE 58,862 69,000 (10,138) AGENCYCLOSEDAPRTOJUN YWCA 50,558 49,000 1,558 AGENCY CLOSED APR TO JUN NATHANIEL WITHERELL 30,120 36,000 (5,880) SUSPENDED SERVICE APR TO JUN BOARD OF EDUCATION 40,906 29,000 11,906 FEED GREENWICH APR TO JUN DHS I NTN 72,692 25,000 47,692 FEED GREENWICH APR TO JUN OTHER FEES 45,472 34,000 11,472 HIGHER NEW BUSINESS MAR YTD TOWN SUPPORT 295,000 295,000 0 FUNDRAISING SUPPORT 2401000 2001000 401000 SBA 95, EV&APP 31, GRANTS 47, GUW 56 TOTAL RECEIPTS 9951000 9081000 871000 PAYROLL AND BENEFITS 540,376 532,000 8,376 HIGHER NEW BUSINESS MAR YTD INSURANCE 162,242 147,000 15,242 REMARKETED DURING APRIL CRISIS VEHICLE OPERATIONS 139,975 113,000 26,975 2019 AlP CARRYOVER, MAINT & FUEL HEADQUARTERS 127,125 86,000 41,125 LEASEHOLD IMPROVEMENTS LOC PRINCIPAL & INT 11,408 12,000 (592) LOWER AVERAGE LOC BALANCE 0/S FUNDRAISING EXPENSES 71874 151000 {71126} EVENT POSTPONED MARCH TOTAL DISBURSEMENTS 9891000 9051000 841000 NET SURPLUS I (DEFICIT) 6.000 3,000 3,000 FY 2020 CASH FLOW FORECAST (MARCH YTD ACTUAL) ACTUAL FCST JULY AUG SEPT OCT NOV DEC JAN 20 FEB MAR APR MAY JUNE FY 2020 DIAL-A-RIDE 1,241 1,736 2,059 2,428 25,445 25,954 1,969 1,575 1,066 0 24,301 0 87,774 SENIOR CENTER 6,911 7,526 7,202 7,429 7,753 7,166 7,721 7,008 7,523 7,377 0 0 73,616 RIVER HOUSE 5,414 5,899 6,679 15,192 7,918 4,775 5,190 5,050 2,745 0 0 58,862 YWCA 0 2,146 892 11 ,941 9,059 6,412 2,402 10,706 7,000 0 0 0 50,558 NATHANIEL WITHERELL 2,835 0 0 3,119 6,096 3,119 5,670 3,177 2,965 0 3,139 0 30,120 BOARD OF EDUCATION 0 3,820 0 749 1,991 3,280 1 '101 437 2,109 0 10,419 17,000 40,906 DHSINTN 2,073 2,073 2,073 2,073 2,073 2,073 2,073 2,073 2,073 2,073 16,962 35,000 72,692 OTHER FEES 2,430 7,564 6,975 4,929 4,888 4,910 2,757 4,158 4,757 470 595 1,039 45,472 TOWN SUPPORT 147,500 0 73,750 0 0 73,750 0 0 0 0 0 0 295,000 FUNDRAISING SUPPORT 16,220 6,810 2,170 6,800 0 28,000 17,115 12,955 12,930 111,460 23,112 2,428 240,000 TOTAL RECEIPTS 184,624 37,574 101 ,800 39,468 72,497 162,582 45,583 47,279 45,473 124,125 78,528 55,467 995,000 PAYROLL AND BENEFITS 73,016 40,047 40,011 43,121 41 ,058 37,861 54,046 45,866 33,080 35 ,163 46,107 51 ,000 540,376 INSURANCE 22,628 11,328 11 ,328 1,901 11 ,328 12,824 13,248 13,392 0 21 ,779 26,486 16,000 162,242 VEHICLE OPERATIONS 42,378 7,151 14,023 4,973 2,865 12,299 8,313 {1 ,193) 2,51 1 9,119 16,536 21 ,000 139,975 HEADQUARTERS 18,324 4,614 10,155 4,168 7,707 12,938 10,706 16,347 6,729 11 ,781 12,656 11 ,000 127,125 LOC PRINCIPAL & INT 948 967 942 885 1,126 51 ,603 771 (39,313) 899 {9, 183) 834 929 11,408 FUNDRAISING EXPENSES 0 0 0 0 0 0 5,080 2,794 0 0 0 0 7,874 TOTAL DISBURSEMENTS 157,294 64,107 76,459 55,048 64,084 127,525 92,164 37,893 43,219 68,659 102,619 99,929 989,000 NET SURPLUS I (DEFICIT) 27,330 (26,533) 25,341 (15,580) 8,413 35,057 (46,581) 9,386 2,254 55,466 (24,091) (44,462) 6,000 CUM'L SURPLUS I (DEFICIT) 27,330 797 26,138 10,558 18,971 54,028 7,447 16,833 19,087 74,553 50,462 6,000 FY 2020 CASH FLOW PLAN JULY AUG SEPT OCT NOV DEC JAN20 FEB MAR APR MAY JUNE TOTAL DIAL-A-RIDE 1,000 1,000 26,000 1,000 1,000 26 ,000 1,000 1,000 26,000 1,000 1,000 1,000 87,000 SENIOR CENTER 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 84,000 RIVER HOUSE 6,000 6,000 5,000 5,000 6,000 5,000 6,000 6,000 6,000 6,000 6,000 6,000 69,000 YWCA 0 2,000 1,000 5,000 6,000 5,000 4,000 5,000 4,000 6,000 5,000 6,000 49,000 NATHANIEL WITHERELL 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 36,000 BOARD OF EDUCATION 0 2,000 2,000 3,000 3,000 2,000 3,000 3,000 3,000 3,000 3,000 2,000 29,000 DHSINTN 2,000 3,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 25,000 OTHER FEES 4,000 3,000 3,000 3,000 2,000 2,000 2,000 3,000 3,000 3,000 3,000 3,000 34,000 TOWN SUPPORT 147,000 0 0 74,000 0 0 74,000 0 0 0 0 0 295,000 FUNDRAISING SUPPORT 15,000 5,000 5,000 20,000 15,000 20,000 15,000 30,000 30,000 15,000 5,000 25,000 200,000 TOTAL RECEIPTS 185,000 32,000 54,000 123,000 45,000 72,000 117,000 60,000 84,000 46,000 35,000 55,000 908,000 PAYROLL AND BENEFITS 74,000 42,000 38,000 40,000 42,000 38,000 57,000 43,000 38,000 40,000 43,000 37,000 532,000 INSURANCE 23,000 11 ,000 11 ,000 12,000 11,000 11 ,000 11 ,000 12,000 11 ,000 11 ,000 12,000 11,000 147,000 VEHICLE OPERATIONS 43,000 3,000 3,000 11 ,000 6,000 8,000 6,000 6,000 7,000 7,000 6,000 7,000 113,000 HEADQUARTERS 17,000 1,000 1,000 18,000 6,000 6,000 8,000 7,000 5,000 6,000 5,000 6,000 86,000 LOC PRINCIPAL & INT 1,000 1,000 1,000 1,000 1,000 1,000 51,000 (9,000) 21 ,000 (19,000) (29,000) (9,000) 12,000 FUNDRAISING EXPENSES 0 0 0 10,000 0 0 0 0 5,000 0 0 0 15,000 TOTAL DISBURSEMENTS 158,000 58,000 54,000 92,000 66,000 64,000 133,000 59,000 87,000 45,000 37,000 52,000 905,000 NET SURPLUS I (DEFICIT) 27,000 (26,000) 0 31,000 (21,000) 8,000 (16,000) 1,000 (3,000) 1,000 (2,000) 3,000 3,000 CUM'L SURPLUS I (DEFICIT) 27,000 1,000 1,000 32,000 11,000 19,000 3,000 4,000 1,000 2,000 0 3,000 SUPPORTING SCHEDULES ACCRUAL Transportation Association of Greenwich Income Statements -July to March FY 2020 FY 2019 Jui19-Mar20 Jui18-Mar19 HI (L) Comments 3253 · Dial A Ride 70,816 76,362 (5,546) LOWER PASSENGER FEES 3261 · Senior Center 66,706 65,352 1,354 3230 · River House 49,842 34,934 14,908 HIGHER RH PASSENGERS 3220 ·YWCA 51 ,556 52,449 (893) 3245 · Nathaniel Witherell 27,084 28,068 (984) 3270 · Board of Education 9,678 9,312 366 3280- DHS Food Delivery 18,657 19,247 (590) 3285 ·Other 17,141 16,018 1,123 Program Fees 311 ,480 301 ,742 9,738 3520 · Town of Greenwich 221 ,251 219,750 1,501 3440 · Fund Raising Income 112,154 142,378 (30,224) POSTPONEMENT OF MARCH EVENT Non-Operating Revenue 333,405 362,128 (28, 723) Total Revenue 644,885 663,870 (18,985) 4600 · Drivers & Operations Payroll 258,665 277,506 (18,841) RESTRUCTURING COMPLETED DEC 2018 4500 · Insurance 118,596 118,834 (238) 4300 · Depreciation 14,948 15,545 (597) 4110 ·Fuel 20,363 31 ,647 (11 ,284) RESTRUCTURING COMPLETED DEC 2018 4120 ·Repairs & Maintenance 35,769 38,242 (2,473) RESTRUCTURING COMPLETED DEC 2018 4124 · Route Match 11 ,440 12,928 (1 ,488) 4800 - Fundraising 11,418 16,275 (4,857) POSTPONEMENT OF MARCH EVENT 4305 ·Other Program Expense 1,520 941 579 Program Expenses 472,719 511 ,918 (39, 199) 5600 · Administration Payroll 103,142 101 ,789 1,353 5400 · Rent and Utilities 27,951 23,949 4,002 LEASEHOLD IMPROVEMENTS 5110 ·Interest Expense 10,288 11 ,536 (1 ,248) 5260 ·Professional Fees 8,396 5,501 2,895 5570 · Office Equipment 12,295 13,217 (922) 5250 · Insurance 5,715 5,667 48 5200 · Other Admin. Expense 19,827 18,809 1,018 Administration Expenses 187,614 180,468 7,146 Total Expense 660,333 692,386 (32,053) Net Income (15,448) (28,516) 13,068 Transportation Association of Greenwich Balance Sheets - March 2020 June 2019 Mar 2020 Jun 2019 HI (L) Comments 1100- Cash 19,431 1,022 18,409 1200 - Accounts Receivable 44,083 48,036 (3 ,953) 1220 - Other Current Assets 40,251 54 ,127 (13,876) Current Assets 103,765 103,185 580 1350- Property and Equipment 32,709 48,338 (15 ,629) . SOLD 2 VEHICLES, JUL & DEC 2019 Total Assets 136,474 151,523 (15,049) 2000 - Accounts Payable 76 ,290 129,968 (53,678) 2100 - Accrued Expenses 8,113 18,368 (10 ,255) 201 0 - Restructuring Reserve 11 ,615 21,197 (9,582) 1502 - Line of Credit 165,000 175,000 (10,000) 2008- Deferred income- Town 73,749 0 73 ,749 SEE NOTE BELOW 2009 - Deferred Income - State 25,160 14,995 10,165 Current Liabilities 359,927 359,528 399 2200 - Other Liabilities 0 0 0 Total Liabilities 359,927 359,528 399 2911 - Surplus I (Deficit) (208,005) (216,209) 8,204 2950 - Net Income (15,448) 8,204 (23,652) Total Equity (223,453) (208,005) (15,448) Total Liabilities and Equity 136,474 151 ,523 (15,049) Deferred Income- Town FY 2020 payments Dec YTD 100% - 50% Jul 2019, 25% Sep 2019, 25% Dec 2019 FY 2019 payments Dec YTD 75% - 50% Jul 2018, 25% Sep 2018, 25% Apr 2019 Town Of Greenwich Request Form For Budget Adjustments BET Meeting Date: Application #: HS-1 Department & Division: Human Services Action Requested: Transfer Date of Submission: May 27, 2020 Fund Dept Object Project Desc Amount To: A 502 55030 Client Transportation 35,000 From: A 502 51010 Regular Salaries 35,000 Justification of Request: Additional funds required for Client Transportation for food delivering services due to COVID-19 pandemic. Transfer agreed upon by Town Administrator. Board Chairman Department Head: Certified correct as to computations and amounts shows as appropriations to date and unencumbered balances, with any changes given. Date: Comptroller: The following action was taken at a meeting of the Board of Estimate and Taxation held on: ______Approved Motion: ______Disapproved ______Modified as follows: Second: Clerk of the Board: This form should be submitted with 35 blue copies in addition to a current Appropriation Statement Town Of Greenwich Request Form For Budget Adjustments BET Meeting Date: Jun-20 Application #: NW 3 Department & Division: Nathaniel Witherell Action Requested: Transfer Date of Submission: Jun-20 Fund Dept Object Project Desc Amount To: H 45020 54010 General Maintenace 70,000 H 45070 57900 Redemption of Bonds 60,000 130,000 From: H 45039 51010 Salaries Justification of Request: This transfer is to cover air conditioning maintenance costs in the IT room, fire sprinkler valve replacements and enhanced patient security systems. The transfer to debt repayments is required because of a budgeting omission. The most recent bonds were not included in the this budget. Board Chairman Department Head: Certified correct as to computations and amounts shows as appropriations to date and unencumbered balances, with any changes given. Date: Comptroller: The following action was taken at a meeting of the Board of Estimate and Taxation held on: Vote Clerk of the Board: Email this form as a PDF along with any supporting documentation (in PDF Format) Town Of Greenwich Request Form For Budget Adjustments BET Meeting Date: Jun-20 Application #: PL 2 Department & Division: Perrot Library Action Requested: Transfer Date of Submission: Jun-20 Fund Dept Object Project Desc Amount To: A 710 52220 Electric 5,000 A 710 54020 Parking Lot Maint 5,000 Justification of Request: Due to unanticipated expenses, we need funds to cover electric expense. Department Head: Certified correct as to computations and amounts shows as appropriations to date and unencumbered balances, with any changes given. Date: Comptroller: The following action was taken at a meeting of the Board of Estimate and Taxation held on: Vote Clerk of the Board: Email this form as a PDF along with any supporting documentation (in PDF Format) Town Of Greenwich Wednesday, June 10, 2020 Appropriation Statement 710 Perrot Memorial Library Original Revised Available Budget Revisions Budget Expenditures Encumbrances Requisitions Budget 51010 Regular Salaries 933,010 0.00933,010.00 823,614.01 0.00 0.00 109,395.99 51070 Other Salary Expense 3,600 0.003,600.00 3,900.00 0.00 0.00 -300.00 51100 Payments For Overtime Service 0 0.000.00 4,248.60 0.00 0.00 -4,248.60 51300 Temporary Salaries 311,988 0.00311,988.00 253,064.88 0.00 0.00 58,923.12 51410 Prof & Other Svc- Audit/Acctng 7,500 0.007,500.00 7,725.00 0.00 0.00 -225.00 51460 Professional Services - It 30,000 0.0030,000.00 25,250.00 1,550.00 0.00 3,200.00 1,286,098 0.001,286,098.00 1,117,802.49 1,550.00 0.00 166,745.51 52010 Legal Advertising & Public Not 200 0.00200.00 62.96 28.68 0.00 108.36 52050 Postage 2,000 0.002,000.00 1,905.16 0.00 0.00 94.84 52100 Travel Expense - Employees 900 0.00900.00 610.84 0.00 0.00 289.16 52110 Mileage Allowance - Employees 500 0.00500.00 797.78 0.00 0.00 -297.78 52150 Office Services 8,500 0.008,500.00 10,324.50 0.00 0.00 -1,824.50 52170 Subscriptions To Business Serv 1,000 0.001,000.00 430.00 0.00 0.00 570.00 52210 Water Service 5,000 700.005,700.00 3,675.13 0.00 0.00 2,024.87 52220 Electric Service 30,000 3,400.0033,400.00 25,436.93 0.00 0.00 7,963.07 52240 Telephone 5,100 899.005,999.00 6,073.58 50.34 0.00 -124.92 52260 Fuel For Heating (including Co 12,500 0.0012,500.00 11,595.65 4,682.76 0.00 -3,778.41 52310 Rental Of Office Equipment 1,000 0.001,000.00 200.85 0.00 0.00 799.15 52360 Rental/Maintenance Software 0 0.000.00 2,860.00 0.00 0.00 -2,860.00 52500 Cleaning Services 16,000 0.0016,000.00 12,054.52 0.00 0.00 3,945.48 52970 Prior Year Expenditure 0 0.000.00 7,442.75 0.00 0.00 -7,442.75 82,700 4,999.0087,699.00 83,470.65 4,761.78 0.00 -533.43 53010 Office Supplies 10,000 0.0010,000.00 5,584.34 0.00 0.00 4,415.66 53070 Data/Word Processing Supplies 7,500 0.007,500.00 3,801.50 0.00 0.00 3,698.50 53120 Library Books 121,000 0.00121,000.00 94,087.22 2,969.49 0.00 23,943.29 53130 Periodicals And Newspapers 20,500 0.0020,500.00 18,628.19 320.10 0.00 1,551.71 53140 Audio Visual Materials 4,000 0.004,000.00 1,414.39 0.00 0.00 2,585.61 53160 Film - Purchases 25,000 0.0025,000.00 20,718.55 1,857.72 0.00 2,423.73 53180 Non-book Media - Not Otherwise 9,000 0.009,000.00 5,060.34 263.77 0.00 3,675.89 53190 Library Supplies 30,000 0.0030,000.00 36,554.12 58.82 0.00 -6,612.94 53350 Custodial & Household Supplies 4,000 0.004,000.00 1,372.15 0.00 0.00 2,627.85 53360 Custodial And Household Suppli 4,000 0.004,000.00 1,244.61 0.00 0.00 2,755.39 53550 Mechanical Supplies And Small 2,000 0.002,000.00 666.26 17.59 0.00 1,316.15 53700 Building & Construct Material 1,000 0.001,000.00 1,718.66 0.00 0.00 -718.66 53750 Highway Materials 0 0.000.00 26.84 0.00 0.00 -26.84 53950 Supplies And Materials - Noc 0 0.000.00 99.95 797.28 0.00 -897.23 53970 Prior Year Expenditure 0 0.000.00 1,396.14 0.00 0.00 -1,396.14 238,000 0.00238,000.00 192,373.26 6,284.77 0.00 39,341.97 54010 Maintenance Of General Purpos 18,000 0.0018,000.00 12,436.13 0.00 0.00 5,563.87 54020 Maintenance Of Parking Areas 30,000 -4,999.0025,001.00 8,113.75 0.00 0.00 16,887.25 54050 Maintenance Of Build/Supplies 35,000 0.0035,000.00 21,953.77 1,161.01 0.00 11,885.22 54090 Maintenance - Requiring Painti 0 0.000.00 6,200.00 0.00 0.00 -6,200.00 54150 Maintenance Of Furniture, Fixt 2,500 0.002,500.00 2,430.39 7.91 0.00 61.70 54210 Maintenance - Data/Word Proce 22,000 0.0022,000.00 25,911.50 0.00 0.00 -3,911.50 54350 Maintenance Of Roads, Bridges 0 0.000.00 4,106.25 0.00 0.00 -4,106.25 54970 Prior Year Expenditure 0 0.000.00 480.85 0.00 0.00 -480.85 107,500 -4,999.00102,501.00 81,632.64 1,168.92 0.00 19,699.44 56010 Property Damage 26,000 0.0026,000.00 27,178.00 0.00 0.00 -1,178.00 56550 Public Officials Liability 1,500 0.001,500.00 0.00 0.00 0.00 1,500.00 27,500 0.0027,500.00 27,178.00 0.00 0.00 322.00 57500 Assessments, Taxes Or Paymen 6,000 0.006,000.00 4,133.72 0.00 0.00 1,866.28 Town Of Greenwich Wednesday, June 10, 2020 Appropriation Statement 710 Perrot Memorial Library Original Revised Available Budget Revisions Budget Expenditures Encumbrances Requisitions Budget 6,000 0.006,000.00 4,133.72 0.00 0.00 1,866.28 Department Total 1,747,798 0.001,747,798.00 1,506,590.76 13,765.47 0.00 227,441.77 Town Of Greenwich Request Form To Carry over Funding for Capital Projects not started during the Fiscal Year BET Meeting Date: Jun-20 Application #: PR 3 Department & Division: P&R Action Requested: Continue In Force Date of Submission: May 18, 2020 Fund Dept Object Project Desc Amount B 822 59830 20189 Park Restoration 50,000 Justification of Request : (Discuss the reasons the project was not started during the current fiscal year and an estimate when the project will begin.) The funds for this Captial project are targeted for design plans for Roger Sherman Baldwin Park. The RFP returns are currenty under review by DPW, Parks and Recreation and the Office of the First Selectman. While progress on the project has been delayed due the impact of the virus on town operations however an award is targeted shortly upon the return to normal times. Department Head: Certified correct as to computations and amounts shows as appropriations to date and unencumbered balances, with any changes given. Date: Comptroller: The following action was taken at a meeting of the Board of Estimate and Taxation held on: ______Approved Motion: ______Disapproved ______Modified as follows: Second: Clerk of the Board: Town Of Greenwich Request Form To Carry over Funding for Capital Projects not started during the Fiscal Year BET Meeting Date: Jun-20 Application #: PR 4 Department & Division: P&R Action Requested: Continue In Force Date of Submission: May 18, 2020 Fund Dept Object Project Desc Amount B 833 59830 20198 Repair Greenwich Poiint Causeway 850,000 Justification of Request : (Discuss the reasons the project was not started during the current fiscal year and an estimate when the project will begin.) The causeway repair project has become more complex than we were originally anticipating. We have recently received a key set of plans from DPW Engineering, however execution will require postponment to the October timeframe when traffic is minimalized . Department Head: Certified correct as to computations and amounts shows as appropriations to date and unencumbered balances, with any changes given. Date: Comptroller: The following action was taken at a meeting of the Board of Estimate and Taxation held on: ______Approved Motion: ______Disapproved ______Modified as follows: Second: Clerk of the Board: Town Of Greenwich Request Form To Carry over Funding for Capital Projects not started during the Fiscal Year BET Meeting Date: Jun-20 Application #: PR 5 Department & Division: P&R Action Requested: Continue In Force Date of Submission: May 18, 2020 Fund Dept Object Project Desc Amount B 834 F83419 20199 Greenwich Harbor Dredging FNC 2,000,000 Justification of Request : (Discuss the reasons the project was not started during the current fiscal year and an estimate when the project will begin.) These funds are the town's contribution to a Federal Dredge of Greenwich Harbor. Whe start of this project is completely dependent on the Federal Dredge, the timeframe is very challenging to determine. Department Head: Certified correct as to computations and amounts shows as appropriations to date and unencumbered balances, with any changes given. Date: Comptroller: The following action was taken at a meeting of the Board of Estimate and Taxation held on: ______Approved Motion: ______Disapproved ______Modified as follows: Second: Clerk of the Board: Town Of Greenwich Request Form To Carry over Funding for Capital Projects not started during the Fiscal Year BET Meeting Date: Jun-20 Application #: PR 6 Department & Division: P&R Action Requested: Continue In Force Date of Submission: May 18, 2020 Fund Dept Object Project Desc Amount Z 834 59710 19185 Seawall Repairs 25,000 Justification of Request : (Discuss the reasons the project was not started during the current fiscal year and an estimate when the project will begin.) There are currently three sea wall repairs that we have approved our vendor to address, but has not completed yet. Maintenance of these Seawalls Is important in preventing much larger structural failures, and it’s to help avoid safety concerns. We anticipzte that this work will be addressed this summer. Department Head: Certified correct as to computations and amounts shows as appropriations to date and unencumbered balances, with any changes given. Date: Comptroller: The following action was taken at a meeting of the Board of Estimate and Taxation held on: ______Approved Motion: ______Disapproved ______Modified as follows: Second: Clerk of the Board: TOWN OF GREENWICH BOARD OF ESTIMATE and TAXATION ASSESSOR’S REPORT June 15, 2020 OVERVIEW: Currently, all staff is reporting into the office daily. There is ample room in the Assessor’s Office for proper social distancing. As of June 1st, the office is open by appointment only. The office will continue to respond to requests for property record cards, the senior programs, and all other aspects of the Assessor’s Office by e-mail as well. All inquiries are being forwarded to [email protected]. REPORT: 1. Normal Workload: Real Estate: The office is responding to all requests for property record cards by the public, including appraisers, lawyers and title searchers. To date, we have e-mailed 2780 property record cards. The staff appraisers are reviewing the Certificates of Occupancy issued since October 1st, 2019, there are 69 commercial CO’s and 235 residential CO’s to be reviewed for the July 2020 billing. Once the tax bill file is created and sent to QDS for the printing of bill, notices shall be sent to property owners with the prorated assessment. Building Permit: Below are the value of building permits issued for both residential and commercial/industrial (exempt) properties from October 2019 through May 2020 and the difference of permit value compared to the same period in 2018-2019. 2019-20 Permits vs 2018-19 Permits Oct '19 Nov '19 Dec '19 Jan '20 Feb '20 March '20 April '20 May '20 Totals Residential Number 105 76 70 63 67 55 26 34 496 Permit value $17,879,415 $24,477,028 $15,981,073 $10,383,684 $10,773,872 $6,981,475 $4,562,661 $5,388,207 $96,427,415 Difference from prior Year $3,155,460 $5,799,463 $692,697 $156,126 $6,415,417 -$1,071,092 -$19,559,229 -$1,862,414 -$6,273,572 Oct '19 Nov '19 Dec '19 Jan '20 Feb '20 March '20 April '20 May '20 Commercial Number 49 38 25 26 33 29 18 25 243 Permit value $13,455,195 $2,339,972 $2,801,606 $4,749,445 $36,330,700 $15,463,560 $4,466,000 $1,457,500 $81,063,978 Difference from prior Year -$2,167,951 -$9,600,424 -$3,611,204 $590,671 $26,722,327 $8,956,803 -$1,071,358 -$5,049,257 $14,769,607 BET 6.20 Income & Expense Forms: Income & Expense forms to be submitted by commercial/industrial properties, for calendar year 2019, were sent out on April 15th, 2020, by QDS. The due date has been extended from June 1st, to August 15th, 2020, by Executive Order, 7I. A total of 769 forms were sent to commercial/industrial property owners, as of June 5th, 134 have been received. The number of Income & Expense forms received to date justifies the request for postponement of the 2020 Revaluation. Personal Property: The 2019 Personal Property Grand List has been completed. Address changes and other updates are completed for the July 2020 tax bills. Tax Management, the company retained to perform audits is continuing to work remotely. Motor Vehicles: The 2019 Regular Motor Vehicle List is completed. Address changes and other updates are completed for the July 2020 tax bills. The processing of all year’s motor vehicle cancellations, additions, corrections, and pro-rations continues. Administrative Support: The staff is currently preparing for the July 2020 tax bills. In addition, the staff is continuing to send out Senior & Disabled applications to those who did not meet the May 15th deadline. To date, 513 applications have been received. 2. Senior & Disabled Tax Relief: Both the State and Local Senior Tax Relief Programs are filing on a biennial basis. Below, please find the total of applications received by May 15th, 2020. To date, 513 seniors have filed applications this year and will receive credits on the July 2020 tax bill. Any new filer wishing to apply after May 15th must request an extension of time to apply from OPM on or before August 15th. Requests for extension for COVID-19 related reasons will be approved. The results of the 2019, 2018, and 2017 Senior Tax Relief Programs and Fire Fighter Tax Relief Programs are as follows: *2019 Estimated Mill Rate 2019 Qual. App. 2019 Tax Credits 2018 Qual. App. 2018 Tax Credits 2017 Qual. App. 2017 Tax Credits Local Fire Fighters Real Estate 26 $26,000.00 25 $25,000.00 20 $20,000.00 Motor Vehicles- * estimated 20 $2,500.00 31 $3,334.39 30 $2,931.80 Total - Fire Fighters 46 $28,500.00 56 $28,334.39 50 $22,931.80 State Senior & Disabled Program Odd filers (applicants) 131 $71,726.74 128 $69,002.92 136 $73,633.90 Even filers (renewals) 121 $67,831.63 136 $75,789.90 137 $73,990.41 Freeze Program 0 0 1 $2,000.00 Total - Reimbursed by State 252 $139,558.37 264 $144,792.82 274 $149,624.31 Local Senior & Disabled Program Applicants (odd yr. filers) 258 $416,777.50 240 $363,785.50 259 $376,570.84 Renewals (even yr. filers) 220 $351,369.10 237 $342,525.10 222 $328,802.91 Co-ops 35 $57,988.00 36 $54,094.00 35 $50,381.00 Total - Local Program 513 $826,134.60 513 $760,404.60 516 $755,754.75 Total Local & State Senior & Disabled 765 $965,692.97 777 $905,197.42 790 $905,379.06 BET 6.20 3. 2020 Revaluation: The Assessor’s Office has determined it is in the best interest of the Town of Greenwich to postpone the 2020 Revaluation due to the uncertainty of the real estate market conditions and the impact from COVID-19. Both revaluation companies shall be able to perform the 2021 revaluation, amendments for the postponement to the current contracts are being completed. The First Selectmen shall be sending the request to OPM this week. At the moment, there remains 1672 residential, 245 commercial and 136 tax exempt properties that shall require inspections to be completed for the next revaluation. The 2020 Revaluation includes the required 10 year physical inspection of real property. As soon as possible, such inspections shall resume. 4. Litigation – 2010 & 2015 Revaluation Superior Court Case Revisions: As of June, 2020, there are 48 court cases pending, including 13 from the 2015 Revaluation. To date, there are 6 new tax appeals filed on the 2019 Grand List. The current fair market value of the pending cases is $954,537,470. Since June, 2015, 185 cases have been resolved. All tax appeals are being continued due to COVID – 19. Scheduling for all appeal is beginning, with dates to be set in the fall. The status summary of the pending real estate Superior Court Cases is as follows: BET 6.20 May '20 June '20 Superior Court Cases # of Parcels FMV # of Parcels FMV 2015 Grand List Residential 1 $12,419,400 1 $12,419,400 Commercial/Industrial 12 $279,320,900 12 $279,320,900 Total GL 2015 13 $291,740,300 13 $291,740,300 2016 Grand List Residential 1 $6,412,840 1 $6,412,840 Commercial/Industrial 2 $24,174,500 2 $24,174,500 Personal Property 0 $0 0 $0 Total GL 2016 3 $30,587,340 3 $30,587,340 2017 Grand List Residential 0 $0 0 $0 Commercial/Industrial 15 $127,256,100 15 $127,256,100 Personal Property 4 $309,630 4 $309,630 Total GL 2017 19 $127,565,730 19 $127,565,730 2018 Grand List Residential 3 $6,298,900 3 $6,298,900 Commercial/Industrial 4 $349,201,000 4 $349,201,000 Total GL 2018 7 $355,499,900 7 $355,499,900 2019 Grand List Residential 0 2 $7,200,000 Commercial/Industrial 0 4 $141,944,200 Total GL 2019 0 6 $149,144,200 Total Number of Appeals 42 $805,393,270 48 $954,537,470 BET 6.20 5. Recent Sales Analysis: Attached is a chart showing recent sales activity. (See attached “Greenwich Valid Residential Sales Statistics (including Condos) from 10-1-2015 to 5-31-20”). It shows, by month, the numbers of sales, median ratios and average ratios. There were 48 valid sales for the month of May. Please note that the March statistics were changed due to the sales actually recorded v. those reported in the MLS. 6. Office of Policy and Management Report: All required calendar report filings are current. OBJECTIVES 1. Short Term: The staff is back in the office and working the normal schedule. Office is open to the public by appointment only. Respond to public inquiries about property valuation resulting from tax bills. Prepare Certificates of Correction/Pro-ration Adjustments. Review of tax exempt properties; schools & medical affiliates. Review Income & Expense forms from commercial/industrial properties. 2. Ongoing: Continue validation of all sales for ENGL and 2020 revaluation. Continue entering changes of ownership and address changes. Completion of the October 1, 2019 Grand List for tax bills. 3. Long Term: Foster staff training and development. Analyze sales/trends for the 2020 Revaluation. Support the Law Department and BAA, as appropriate. Utilize Quality Data Services additional capabilities to more efficiently serve the Town. Proceed with property physical improvement reviews required for the 2020 Revaluation. Respectfully submitted, Lauren Elliott, CCMA II Assessor, Town of Greenwich Attachments: 1) Greenwich Valid Residential Sales Statistics, including Condos from 10-1-2015 to 5-31-2020. 2) Letter to OPM for 2020 Revaluation Postponement to October 1, 2021. BET 6.20 # Valid Ratio Median Average Date Total $MMedian $MAverage $M Sales Std Dev Ratio Ratio Residential (including Condos) Monthly Number of Valid Sales Oct-15 72 0.1447 1.0818 1.1024 $142.7 $1.1 $2.0 Nov-15 54 0.1255 1.0846 1.1019 $121.4 $1.0 $2.2 Dec-15 64 0.1549 1.0172 1.0612 $106.7 $1.4120 $1.7 Jan-16 51 0.1284 1.0422 1.0743 $79.4 $1.1 $1.6 Feb-16 62 0.2568 1.0803 1.1146 $111.6 $1.2 $1.8 Mar-16 49 0.1783 1.1038 1.1061 $96.9 $1.2 $2.0 100 Apr-16 55 0.2076 1.0966 1.0979 $120.2 $1.6 $2.2 May-16 75 0.3316 1.0994 1.1375 $125.3 $1.4 $1.7 Jun-16 106 0.2415 1.1069 1.1345 $203.8 $1.4 $1.9 Jul-16 88 0.2436 1.1218 1.1276 $185.6 $1.780 $2.1 Aug-16 88 0.2262 1.1263 1.1416 $145.6 $1.4 $1.7 Sep-16 76 0.2142 1.0964 1.1089 $130.8 $1.4 $1.7 Oct-16 63 0.1984 1.0543 1.0914 $95.2 $1.0 $1.5 60 Nov-16 51 0.2531 1.0829 1.1123 $79.8 $1.0 $1.6 Number of ValidResidential Sales Dec-17 83 0.2483 1.1150 1.1259 $143.7 $1.3 $1.7 Jan-17 60 0.2100 1.0696 1.0865 $121.3 $1.3 $2.0 Feb-17 44 0.2423 1.0328 1.0753 $85.8 $1.540 $1.9 Mar-17 67 0.1703 1.0731 1.0859 $133.5 $1.3 $2.0 Apr-17 48 0.2343 1.1388 1.1270 $81.3 $1.3 $1.7 May-17 77 0.2314 1.0936 1.1164 $142.6 $1.5 $1.9 20 Jun-17 109 0.2539 1.0744 1.0959 $233.8 $1.5 $2.1 Jul-17 81 0.2432 1.0639 1.1014 137.6686 $1.3 $1.7 Aug-17 85 0.215 1.1299 1.1402 176.5840 $1.5 $2.1 Sep-17 58 0.2265 1.1078 1.1100 122.4439 $1.2 $2.1 0 Oct-17 59 0.2543 1.1123 1.1497 122.7392 $1.2 $2.1 Jul-16 Jul-17 Jul-18 Jul-19 Oct-15 Apr-16 Oct-16 Apr-17 Oct-17 Apr-18 Oct-18 Apr-19 Oct-19 Apr-20 Jan-16 Jun-16 Jan-17 Jun-17 Jan-18 Jun-18 Jan-19 Jun-19 Jan-20 Feb-16 Mar-16 Feb-17 Mar-17 Feb-18 Mar-18 Feb-19 Mar-19 Feb-20 Mar-20 Nov-15 Dec-15 Nov-16 Dec-17 Nov-17 Dec-17 Nov-19 Dec-19 Nov-19 Dec-19 Aug-16 Sep-16 Aug-17 Sep-17 Aug-18 Sep-18 Aug-19 Sep-19 May-16 May-17 May-18 May-19 May-20 Nov-17 76 0.2532 1.1552 1.1224 148.3295 $1.2 $2.0 Dec-17 74 0.2112 1.0269 1.0251 151.2655 $1.6 $2.0 Month of Jan-18 49 0.4183 1.0602 1.1095 91.1970 $1.0 $1.9 # Valid Sales Feb-18 49 0.3242 1.0644 1.1266 105.1320 $1.8 $2.1 Mar-18 41 0.1585 1.0991 1.0750 91.4850 $1.3 $2.2 Residential (including Condos) Monthly Median and Average Ratios Apr-18 91 0.2181 1.0973 1.1070 166.2380 $1.5 $1.8 May-18 82 0.2776 1.0988 1.1354 152.1251 $1.3 $1.9 1.20 1.20 Jun-18 95 0.2353 1.0645 1.0885 222.5311 $1.6 $2.3 Jul-18 101 0.376 1.1143 1.1589 191.3420 $1.5 $1.9 Aug-18 108 0.3228 1.0953 1.1227 205.3400 $1.4 $1.9 Sep-18 59 0.2293 1.0478 1.0634 100.5922 $1.3 $1.7 Oct-18 54 0.2575 1.0395 1.0712 97.6564 $1.3 $1.8 1.15 fl 1.15 Nov-19 67 0.2515 1.0650 1.0786 130.4280 $1.4 $1.9 I I ~ ['I ~ Dec-19 85 0.211 1.0436 1.0554 169.8980 $1.2 $2.0 1\ I' ~ Jan-19 42 0.2346 1.0450 1.0074 74.7310 $1.2 $1.7 lr I ~ I 1.10 IJ 1.10 Feb-19 29 0.1797 1.0498 1.0442 49.5394 $1.1 $1.7 ~ '1. I rl-1 Mar-19 57 0.2649 1.0602 1.0955 95.1471 $1.2 $1.7 i/ II Apr-19 57 0.1899 1.0745 1.0955 119.6837 $1.5 $2.1 Median Ratios ($ SaleF V) $ / It :-'...: ... Average Ratios Sale ($ $ F /V) I ~ "ro-r< May-19 69 0.2047 1.0415 1.0563 123.2718 $1.5 $1.8 ¥ II. ~ .... 1.05 1.05 Jun-19 76 0.2032 1.0384 1.0674 165.1465 $1.5 $2.2 .... Jul-19 97 0.3023 1.0196 1.0615 $232.225 $1.450 $2.394 Aug-19 82 0.2657 1.0057 1.0626 $173.580 $1.623 $2.117 Sep-19 69 0.1817 1.0557 1.0550 $126.248 $1.235 $1.830 1.00 1.00 Oct-19 58 0.2895 1.0727 1.1091 $107.665 $1.256 $1.856 Nov-19 53 0.1987 1.0288 1.0107 $93.513 $1.270 $1.764 Dec-19 49 0.2301 1.0596 1.0288 $77.852 $1.080 $1.589 Jan-20 54 0.2319 1.0000 1.0478 $114.694 $1.838 $2.124 0.95 0.95 Jul-16 Jul-17 Jul-18 Jul-19 Feb-20 42 0.2300 1.0414 1.0348 $80.408 $1.671 $1.914Oct-15 Apr-16 Oct-16 Apr-17 Oct-17 Apr-18 Oct-18 Apr-19 Oct-19 Apr-20 Jan-16 Jun-16 Jan-17 Jun-17 Jan-18 Jun-18 Jan-19 Jun-19 Jan-20 Mar-16 Mar-17 Mar-18 Mar-19 Mar-20 Feb-16 Feb-17 Feb-18 Feb-19 Feb-20 Nov-15 Dec-15 Aug-16 Sep-16 Nov-16 Dec-17 Aug-17 Sep-17 Nov-17 Dec-17 Aug-18 Sep-18 Nov-19 Dec-19 Aug-19 Sep-19 Nov-19 Dec-19 May-16 May-17 May-18 May-19 May-20 Mar-20 38 0.2397 1.0595 1.1319 $59.287 $1.168 $1.560 Month of Apr-20 42 0.1961 1.0936 1.0915 $72.590 $1.494 $1.728 Median Ratio Average Ratio Poly. (Median Ratio) May-20 48 0.2151 1.0157 1.0120 $102.980 $1.825 $2.145 BET 6.20 June 16, 2020 VIA EMAIL - [email protected] and Regular Mail Secretary Melissa McCaw, MPA Office of Policy and Management for the State of Connecticut 450 Capitol Avenue Hartford, CT 06106-1379 Re: Request for one-year postponement of the October 1, 2020 revaluation in accordance with Conn. Gen. Stat. §§ 12-62 (d)(2) Dear Secretary McCaw: The Town of Greenwich (the "Town") is scheduled to implement its revaluation in the current assessment year, October 1, 2020 (the "Revaluation"). For the following reasons, the Town seeks a postponement of the Revaluation to October 1, 2021 and a waiver of the penalty pursuant to Conn. Gen. Stat. § 12-62 (d)(1). Since the onset of COVID-19, Connecticut municipalities have been negatively impacted by the pandemic. It would be fair to state that Greenwich has been impacted by the COVID-19 pandemic more than most other municipalities in our State due to the Town’s proximity with New York. When the State legislature enacted Conn. Gen. Stat. § 12-62 they did not contemplate the impact of a pandemic to municipalities. However, for the following reasons we believe that the pandemic has had an adverse impact to the Town’s ability to complete the Revaluation in 2020 a manner that will be fair and equitable to all property owners in Greenwich. As a result of COVID-19, the closure of Town Hall, and the requirement for social distancing, as well as the inability to enter homes and businesses, the Town’s Assessor will not be able to complete all of the physical inspection of the properties in Town. It is estimated that 1,672 physical inspections of properties remain for inspection. Postponing the implementation of the Revaluation would allow the Assessor to complete these inspections. Failure to grant an extension of the Revaluation to October 1, 2021, without completing these physical inspection will unfairly affect values for those properties where the physical inspections have been completed versus those properties that were not and could potentially lead to an increase in assessment appeals as a result of this failure to inspect. Additionally, Governor Lamont issued Executive Order 7l on March 21, 2020. Paragraph 15 of Executive Order 7l extended the requirement of the filing of the Income and Expense Reports for commercial properties to August 15, 2020. As a result of this executive order, receipt of this information by the Assessor has been delayed and valuation of approximately $7.1 billion dollars of commercial property has become extremely problematic for the revaluation company retained by the Town. As a result, it is unlikely that the revaluation company will be able to complete their revaluation properly and in a timely manner. BET 6.20 Taken in the aggregate, these concerns constitute extraordinary circumstances as provided under Conn. Gen. Stat. § 12-62 (d)(2)(A) and will very likely affect the Revaluation Company's ability to complete its contractual duties in a time and manner allowing for the finalization and implantation of the Revaluation. Accordingly, there is reasonable cause to waive the penalty and grant the request to delay the Revaluation to October 1, 2021. For these reasons, the Town respectfully requests a waiver of the penalty and a postponement of the implementation of the Revaluation for one-year until October 1, 2021 in accordance with Conn. Gen. Stat. §§ 12-62 (d)(2). If you have any questions, please contact me. Sincerely, Fred Camillo First Selectman, Town of Greenwich cc: Mr. Jack M. Kriskey, BAA, Chairman Ms. Lauren J. Elliott, J.D., LL.M., CCMAII, Town Assessor BET 6.20 COMPTROLLER’S REPORT May 19, 2020 – June 15, 2020 Annual Budget Process The RTM approved the Fiscal Year 2020-2021 Operating and Capital Budgets on June 8, 2020 without any dollar adjustments. There were minor editing adjustments to the Bonding Resolutions. The meeting was a virtual zoom meeting. The RTM was assisted by Roland Gieger who provided voting information on the budget for the members during the zoom meeting. The BET approved the Mill Rates for the General, Sewer Maintenance and Sewer Improvement Funds at a Special Meeting on June 12, 2020. Finance Department Operations During the Town Hall Shut Down Period The Town Hall continues to be open to the public by appointment only. The Finance Department has been operating with limited staffing attendance. A number of employees continue to work remotely. There are daily mail services. Since Finance can not print checks remotely, Accounts Payable personnel must come in to process requisitions and purchase orders generated by the Board of Education and Town Departments to generate a check/ACH register each week. In addition, there are departments in Town Hall that are generating revenue, such as the Building Department, Town Clerk, Health Department, etc. The Treasurer and Assistant Treasurer have been coming into Town Hall to process cash and check receipts for deposit into the bank. Treasury is working on a 50% capacity rotational basis With the use of “zoom technology” the Finance Department has been able to conduct business with BET members on a regular basis. General Obligation Bonds, Refunding Issue of 2020 A potential refunding opportunity has arisen on several General Obligation Bond issues (2008, 2012, and 2015) for 20-year Sewer, Nathaniel Witherell and Sewer Assessment (Milbrook & Mianus) debt. The Comptroller has asked Bill Lindsay, the Town’s Financial Advisor, to perform an analysis to showed on a net present value (NPV) basis, what the savings would be. The Government Finance Officers Association’s (GFOA) best practices recommend at least a 3% Net Present Value savings. A bond refunding resolution was prepared by Robinson and Cole and was forwarded to the BET and RTM for authorization at their respective budgetary voting sessions referenced above. The refunding resolutions were approved by the BET and RTM at their respective voting sessions. The process involves updating the Official Statement and a brief credit review with one of the rating agencies (Moody’s). If the NPV savings fall below 3%, we won’t complete the deal. Based on a conversation with Bill Lindsay on April 16, 2020, it was reported that the present value savings sporadically appear and disappear. A follow up conversation with Mr. Lindsay on June 9th 1 resulted with the same reported lack of net present value savings. The municipal bond market has been too volatile for a while. Regardless, the Town will be in position to do a refunding for up to a twenty- four-month period thereafter. Greenwich Fire Department (GFD) Fire Study The GFD Fire Study contracted with the Matrix Consulting Group, is proceeding along as scheduled. Matrix has delivered a draft report, dated May 29, 2020, to the BET Steering Committee. The Steering Committee is reviewing the draft report and will communicate questions back to Matrix personnel. The draft version of the Final Report will need to be presented virtually and a zoom meeting has been scheduled for June 18, 2020 with Steering Committee members. Finance Department Purchasing/Invoicing Processes Project The Tyler Content Manager (TCM) implementation project, which includes a review and upgrade in efficiency for town-wide purchasing and invoicing processes continues to be temporarily delayed, due to the COVID-19 pandemic. The financial software application for purchasing and invoicing for the town is contracted with Tyler Technologies (aka Munis). Maureen Tracy, Chief Accountant, is project managing this process. After a resumption of the project, the next step in the process will be to install and implement the TCM software we purchased from Tyler Technologies. The Finance Department will initially be trained on the new product. Afterword’s, the Finance Department will be rolling out the product to various departments. Retirement Board The Flash Report for May 31, 2020 is not available at the time of the release of this report. The Flash Report for April 30, 2020, as reported by Neuberger Berman, shows a total composite market value of $467,887,921. This is up from the March 31, 2020, values reported at $449,936,218. The April 2020 values show a composite monthly gain of 4.53%, a 3-year annualized return of 3.87% and a five- year return of 4.59%. The Neuberger Berman returns since inception (July 2017) are 3.54%. Neuberger Berman gave the Retirement Board a presentation at a Special Meeting on May 29, 2020 regarding the private equity markets. Unfortunately, the presentation was made with market values as of December 31, 2019 and did not reflect the reality of the current economic environment. The private equity markets have market values of $106,671,721 as of December 31, 2020. They traditionally lag the reporting of all the other assets and do not reflect market activity for the first quarter (January to March) of the calendar year. A long-standing Retirement Board Trustee, Mark Kordick, has left the Board and an election will have to be held to replace him. The Retirement Board is comprised of five trustees; two members appointed, two members elected by defined benefit active employee members and the Comptroller, by Town Charter. The two active employee members must be elected by a vote of active members. Past elections require the membership to vote in person, not electronically. As a result, a special election to fill the vacant position for the remainder of the term through February 3, 2023 will be held at Town Hall on Friday, July 24, 2020. 2 Risk Management Cyber Security Task Force: The Cyber Security Task Force, headed by the Risk Manager met again virtually on June 10, 2020 to discuss updates on any cyber security related projects and to share information on the recent virtual experiences we are all still experiencing. The Risk Manager has been updating the BET Audit Committee monthly in Executive Session on Cyber Security matters and will continue to do so. Outdoor Dining and Retail – Reopening from Coronavirus Pandemic: The Risk Manager is working with an informal group consisting of personnel from Planning and Zoning and Enforcement personnel, Police and Fire departments, Fire Marshal, Building and Engineering and Law to ensure that all restaurants and retail organizations that apply for permission to use Town property to set up tables and chairs for dining or want to have merchandise available on Town property are carrying minimum standards of insurance set by the Risk Manager in conjunction with the Town’s insurance broker, based upon exposures. CyberDefenses Engagement: It is anticipated that CyberDefenses, Inc. will be hired as a fractional Chief Information Security Officer (CISO) as well as project manager for cyber security related projects for the Town, Board of Education, The Nathaniel Witherell and the Libraries. This endeavor will begin at the beginning of Fiscal Year 2020-2021. Defensive Driving Training: All on site trainings have had to be postponed due to the Coronavirus pandemic. The Risk Manager is in contact with the vendor and will schedule in person training as soon as it is available and permitted by the State of Connecticut and the Town of Greenwich. The Risk Manager is also looking into potential online trainings until gatherings are again allowed in the state of Connecticut. At-Fault Accidents: For FY 2020, the Risk Manager has received reports of 27 accidents that fall under the At-Fault Accident Program, 13 of which fall under the Greenwich Police Department and 6 under the Greenwich Fire Department. This Program brings accountability to the individual departments and employees at fault. Third Party Subrogation Claims: Risk Management handles the Town of Greenwich’s subrogation claims against third parties for property damage. Once filed, claims may take an average of 90 to 120 days or more to collect, depending on the amount of damage and other factors. There remains $31,261.23 pending to be collected. Collections have slowed a bit during the coronavirus pandemic but are still being followed. Greenwich High School Performing Arts Center Water Damage Claim (DOL 1/20/2020): The Risk Manager was made aware on January 21, 2020 of another vibration coupling that failed in the Performing Arts Center at Greenwich High School on January 20, 2020. The Risk Manager reported the claim and requested CHUBB to assign the same adjuster that assisted with the four other water damage claims within the past 18 months. The adjuster is familiar with the Town and its employees as well as the location. The request to mitigate the damages and move to repairs as quickly as possible, was granted. The adjuster and an engineer from JS Held met with the Risk Manager and Director of BOE Facilities Manager on Thursday, January 23, 2020 to walk through the damages. The Board of Education requested 3 an interim appropriation of the BET Budget Committee on February 18, 2020 in the amount of $682,503.00, which was approved. Approximately $350,000.00 of these requested funds are to replace the remaining vibration couplings in the Performing Arts Center. The deductible is now $100,000 per claim on the Town’s property policy. This claim is pending and awaiting final numbers from the BOE Business Office. FEMA Reimbursements: The Risk Manager is working with FEMA at the state and federal levels to secure the remaining reimbursement funds from Super Storm Sandy. There have been additional requests made by FEMA representatives, however, any other project worksheets currently with FEMA that were pre COVID19 are likely going to be delayed. All the focus is currently on the pandemic and other current emergencies. COVID-19 Reimbursements: The Risk Manager has been in regular contact with a state representative from FEMA, the Emergency Management Director and Office of the First Selectman regarding applications for reimbursements related to COVID-19, including FEMA reimbursements. The Finance Department has been working with Board of Education personnel, the Nathaniel Witherell and Town Departments and has set up specialized accounts in Munis to track COVID-19 expenses for potential reimbursements. The Risk Manager has been in contact with several departments regarding potential reimbursements. The Risk Manager has reached out to the FEMA representatives for the State of Connecticut for more guidance on reimbursements and other state agencies offering reimbursements/funding. PRIMA: The Risk Manager is the current President of the Connecticut Chapter of PRIMA (Public Risk Management Association), serving a two-year term which began in January 2020. The Risk Manager has served as a Director on the Board of Directors for the CT Chapter since 2017, shortly after joining the organization. The Risk Manager is also a committee member on the PRIMA National Chapter Relations and Membership Enhancement Committee and has formed the Founding Board of Directors for the New England Chapter of the Public Risk Management Association on which she will serve as the first President. CT PRIMA had to postpone their Legal Updates meeting and is holding webinars over the next several months to keep their members engaged and ensure the sharing of information related to COVID-19 and other risk management issues virtually. PRIMA National was forced to cancel the annual conference and is now offering the courses and seminars offered over the summer online. Workers’ Compensation Claims Reviews: The Comptroller participates with Human Resources personnel and Connecticut Interlocal Risk Management Agency (CIRMA) personnel in reviewing the most noteworthy, persistent and costly workers’ compensation claims on a periodic basis. This process occurs, on average, about every two months and requires participation from the highest-ranking officials from the Police, Fire, Public Works, Parks and Recreation, Nathaniel Witherell and Board of Education. The last meeting was June 11, 2020 and was held remotely via zoom. Internal Audit The vacant position of the Internal Auditor continues to be posted. The Comptroller, working with the Human Resources Department, has been unable to produce a final candidate to fill the vacant position. The original position has been upgraded with an increase in salary. The position has been reposted and 4 seven more candidates have applied. Interviews with three finalists were held on June 10th and 12th by the Comptroller and Assistant Director. The Comptroller suggested to the BET Audit Committee the use of outside auditing services to temporarily fill the void created by the absence of an Internal Auditor. A proposal for auditing services was provided by the accounting firm of blumshapiro, previously engaged by the Board of Education to review the capital projects process for improvements. The BET Audit Committee voted to accept the blumshapiro engagement letter and the matter was forwarded to the BET and approved at their February 24, 2020 meeting. Blumshapiro started to embark on an initial assignment for the Town of Greenwich Public School Lunch Program audit in March 2020. The audit was suspended when all schools’ facilities were closed to the public and employees. This and the original plan to conduct four more audits was put on hold because of the COVID-19 pandemic. The program has been restarted and blumshapiro has started an audit of the Greenwich Public Schools Student Activity Fund. This is also being followed with an audit of the Dorothy Hamill Skating Rink which is also underway. Cash Management Cash Report – The Town’s General Fund invested cash position at May 31, 2020 was $109.8 million, approximately $8.0 million higher than on May 31, 2019. The difference is mostly due to lower levels of vendor spending and higher amounts of State and Federal assistance. Interest earned in May 2020 was $73 thousand, reflecting a 0.76% blended annualized rate from bank deposits, CDs and the Connecticut Short Term Investment Fund (STIF) investments. Certificate of Deposit (CD) Program – As of May 31, 2020, the CD Program had $23,890,000 invested in maturities ranging from less than one year ($11,260,000) to one to three years ($12,630,000). The weighted average yield on the Town’s FDIC insured CD investment program as of end of May was 2.148%, the portfolio’s average life to maturity was 1.20 years. At the request of the Investment Advisory Committee, Treasury provides a list of CD holdings with IDC ratings on a quarterly basis to the Committee. Treasury Bill Investment Program – The Program has been put on hold until there is an improvement in the U.S. Treasury rates. The brokerage account at JP Morgan can stay open for 18 months without activity. Interest Rates (as of June 10, 2020) – the U.S. Treasury short-term rates continue to stay relatively low, while 20- and 30-year rates increased by 15-10 bps: Date 1 mo 3 mo 6 mo 1 yr 3 yr 5 yr 10 yr 20 yr 30 yr 5/11/2020 0.09 0.12 0.16 0.16 0.24 0.36 0.73 1.16 1.43 6/10/2020 0.13 0.17 0.19 0.18 0.22 0.33 0.75 1.31 1.53 Change 0.04 0.05 0.03 0.02 -0.02 -0.03 0.02 0.15 0.10 5 The Connecticut Short Term Investment Fund (STIF) which invests in higher yielding securities, such as commercial paper and longer-term mortgage backed investments, yield dropped from 0.51% on May 11, 2020 to 0.41% on June 10, 2020. The FDIC insured negotiable Certificate of Deposit (CD) average annual rate ranges as of June 10, 2020 are as follows: 0.10%-0.20% for 3 months CDs (5 bps decline from 5/11/2020), 0.10% for 6 months (10-15 bps decline from 5/11/2020) and 0.10%-0.15% for one year (10- 25 bps decline from May 11, 2020). The bank deposit rates have not changed from last month: JP Morgan’s deposit rate is 0.15%, TD’s deposit rate is 0.30%, and Webster Bank’s deposit rate is 0.37%. OPEB Trust Fund – As of the end of May 2020, the OPEB Trust Portfolio market value was $32.5 million. The Portfolio gained approximately $1.3 million or 4.08% in May. The fiscal year-to-date gain is $749.7 thousand or a positive 2.39%. The Portfolio asset allocation was 76.1% to domestic equities and 23.9% to domestic fixed income with a quarter of it being invested in U.S. Treasury Bills. The OPEB Trust Board continues to meet on a regular basis, however the meetings are virtual. Cash Receipting / Revenue Recording Optimization – Due to COVID-19 and the Town Hall closure, the project remains to be on hold. The current plan is to restart the project after FY 2020 has been closed. Accepting Credit Card Payments – Treasury is working with the Building Department, Information Technology and the Senor Center on introducing credit cards to some of their locations. To date, new Merchant IDs have been set up by Elavon for Holly Hill Transfer Station and Geographic Information Systems. These two locations are scheduled to be able to accept card-present and online credit card payments before the end of June. Regarding the Senior Center, Treasury has had initial calls with the Department and CardConnect, the credit card processor, and is reviewing Merchant ID applications. School Construction Reimbursements The Town of Greenwich received its first school construction reimbursement for New Lebanon School on January 19, 2018. To date, the Town has received the following amounts: January 19, 2018 - $3,955,139.00 March 13, 2018 - $4,259,172.00 September 11, 2018 - $4,028,041.00 December 21, 2018 - $3,495,815.00 June 14, 2019 - $1,196,964.00 October 14, 2019 - $767,315.04 The total received to date is $17,702,446.04. A final application will be submitted in 2020 after all bills are paid. A post-audit application will be made a year or so after that, once the State has completed its audit. The post-audit application is for payment of the 11% State retainage. $37,309,000 has been authorized for this project and the total potential reimbursement could reach $23,000,000. 6 To date, the Town of Greenwich has received $3,504,443 in reimbursements for the Hamilton Avenue School construction project with a balance of $184,444 (5% retainage) still owed from the State of Connecticut. To date, the Town of Greenwich has received $3,058,843 in reimbursements for Glenville School with a balance of $342,548 (11.20% retainage) owed by the State of Connecticut. It has been expected that the Town would be receiving a complete update on the status of all the above- noted reimbursements from the Board of Education before June 30, 2020. ______Peter Mynarski Jr. Comptroller 7 Town of Greenwich Treasurer's Report May 2020 Beg Bal Additions Withdrawals Transfers Appreciation End Bal Percent General Fund CT STIF 56,352,827 803,477 - (15,000,000) 19,831 42,176,135 0.042% JPMorgan Chase Bank 6,572,697 4,855,759 (16,567,293) 7,311,903 328 2,173,395 0.012% TD Bank 27,917,965 4,096,573 (19,656,703) 12,800,000 7,351 25,165,187 0.025% Webster Bank 15,995,360 - - 387,790 4,541 16,387,690 0.031% Pershing (CD Program) 24,511,101 - - (605,736) 40,458 23,945,823 0.179% 131,349,951 9,755,810 (36,223,996) 4,893,957 72,509 109,848,230 0.063% OPEB Trust S&P 500 SPDR 20,779,109 - - 2,755,980 1,178,038 24,713,127 4.760% Vanguard FTSE All-World ex-US 978,838 - - (968,092) (10,746) - -1.098% U.S. Treasuries 1,797,155 - - - (198) 1,796,957 0.000% iShare MSCI Emerging Markets 1,813,587 - - (1,787,809) (25,778) - -1.421% PIMCO Income Fund 5,816,348 - - - 133,280 5,949,628 2.291% Vanguard Federal MM Fund 9,815 - - (79) 52 9,787 0.020% 31,194,852 - - 0 1,274,648 32,469,500 3.767% Capital Projects (Bonded) JPMorgan Chase Bank 1,040,636 - (939,766) - 12 100,881 0.012% CT STIF 18,041,475 - - - 7,492 18,048,967 0.042% TD Bank 18,310,728 - (3,505,448) - 4,263 14,809,544 0.025% 37,392,839 - (4,445,214) - 11,766 32,959,392 0.033% Cap Non-Recurring Fund CT STIF 5,276,772 - - - 2,191 5,278,963 0.042% JPMorgan Chase Bank 4,388,936 - - (681,084) 422 3,708,275 0.012% 9,665,708 - - (681,084) 2,614 8,987,238 0.012% Parking Fund JPMorgan Chase Bank 342,778 - - - 40 342,818 0.012% Webster Bank 2,926,306 4,052 - (387,790) 690 2,543,258 0.031% 3,269,084 4,052 - (387,790) 730 2,886,076 0.029% Sewer Maint. Fund CT STIF 15,039,782 - - - 6,245 15,046,027 0.042% JPMorgan Chase Bank 2,156,924 3,000 - (473,969) 196 1,686,150 0.012% 17,196,706 3,000 - (473,969) 6,441 16,732,178 0.038% Sewer Imp. Fund JPM Bank - Capital/Bond 2,311,257 - - (3,138) 268 2,308,387 0.012% Risk Fund JPMorgan Chase Bank 1,649,078 - - - 192 1,649,269 0.012% Leased Railroad Fund CT STIF 3,035,674 - - - 1,261 3,036,935 0.042% JPMorgan Chase Bank 2,331,858 - - 1,368 271 2,333,497 0.012% 5,367,532 - - 1,368 1,532 5,370,432 0.029% Other Funds Golf Course - JPM Bank 899,622 180,000 - (129,343) 99 950,378 0.012% Nathaniel Witherell 351,526 2,986,267 - (3,080,000) - 257,793 0.000% School Lunch -JPM Bank 142,762 6,000 - (140,000) 0 8,763 0.012% 1,393,911 3,172,267 - (3,349,343) 100 1,216,934 0.009% Total 240,790,918 12,935,128 (40,669,210) - 1,370,799 214,427,635 0.571% Note: The cash balances include due to/from amounts in total. Individually they don't reflect the amount due to/from amounts. Town of Greenwich Treasurer's Report Fiscal YTD May 2020 Beg Bal Additions Withdrawals Transfers Appreciation End Bal Percent General Fund CT STIF 23,344,688 1,098,187 - 17,000,000 733,260 42,176,135 1.499% JPMorgan Chase Bank 9,013,988 134,481,290 (237,424,894) 96,065,660 37,350 2,173,395 0.786% TD Bank 2,727,111 343,370,661 (250,843,261) (70,947,329) 858,005 25,165,187 1.475% Webster Bank 15,798,893 - - 387,790 201,007 16,387,690 1.271% Pershing (CD Program) 20,592,673 - - 2,894,264 458,887 23,945,823 2.130% JPMorgan Treasuries 9,958,228 - - (10,090,940) 132,712 - 1.269% 81,435,582 478,950,139 (488,268,156) 35,309,445 2,421,220 109,848,230 1.551% OPEB Trust S&P 500 SPDR 13,669,442 - - 9,867,393 1,176,293 24,713,127 5.495% Vanguard FTSE All-World ex-US - - - 243,119 (243,119) - -19.942% U.S. Treasuries 9,255,522 - - (7,605,472) 146,907 1,796,957 2.044% Oakmark International - - - (25,819) 25,819 - 2.179% iShare MSCI Emerging Markets 2,080,577 - - (1,787,809) (292,769) - -14.044% PIMCO Income Fund 6,015,602 - - - (65,974) 5,949,628 -0.815% Vanguard Federal MM Fund 50,243 648,452 - (691,412) 2,504 9,787 1.373% 31,071,387 648,452 - 0 749,661 32,469,500 3.063% Capital Projects (Bonded) JPMorgan Chase Bank 4,478,097 95,224,900 (95,182,418) (4,447,595) 27,896 100,881 0.786% CT STIF 20,830,228 - - (3,000,000) 218,739 18,048,967 1.499% TD Bank 10,156,897 - (3,505,448) 8,000,000 158,094 14,809,544 1.475% 35,465,222 95,224,900 (98,687,866) 552,405 404,730 32,959,392 1.443% Cap Non-Recurring Fund CT STIF 5,200,573 - - - 78,390 5,278,963 1.499% JPMorgan Chase Bank 4,312,570 577,890 - (1,210,340) 28,155 3,708,275 0.785% 9,513,144 577,890 - (1,210,340) 106,545 8,987,238 0.785% Parking Fund JPMorgan Chase Bank 302,444 3,329,000 - (3,295,007) 6,381 342,818 0.786% Webster Bank 2,198,575 700,322 - (387,790) 32,151 2,543,258 1.271% 2,501,019 4,029,322 - (3,682,797) 38,533 2,886,076 1.213% Sewer Maint. Fund CT STIF 14,822,601 - - - 223,426 15,046,027 1.499% JPMorgan Chase Bank 1,719,895 281,000 - (339,158) 24,414 1,686,150 0.786% 16,542,496 281,000 - (339,158) 247,840 16,732,178 1.426% Sewer Imp. Fund JPM Bank - Capital/Bond 1,485,925 1,350,000 - (547,965) 20,428 2,308,387 0.786% Risk Fund JPMorgan Chase Bank - 3,000,000 - (1,367,207) 16,476 1,649,269 0.786% Leased Railroad Fund CT STIF 7,608 - - 3,000,000 29,327 3,036,935 1.499% JPMorgan Chase Bank 4,797,810 - - (2,488,631) 24,318 2,333,497 0.786% 4,805,418 - - 511,369 53,645 5,370,432 1.000% Other Funds Golf Course - JPM Bank 864,097 1,373,671 - (1,296,683) 9,293 950,378 0.786% Nathaniel Witherell 249,754 26,411,686 (1,043,648) (25,360,000) - 257,793 0.000% School Lunch -JPM Bank 99,085 2,475,000 - (2,569,068) 3,745 8,763 0.786% 1,212,936 30,260,358 (1,043,648) (29,225,751) 13,038 1,216,934 0.622% Total 184,033,128 614,322,061 (587,999,669) (0) 4,072,115 214,427,635 Note: The cash balances include due to/from amounts in total. Individually they don't reflect the amount due to/from amounts. BET Investment Advisory Committee Recommendations To The Board of Estimate and Taxation June 15, 2020 On June 11, 2020, the BET Investment Advisory Committee voted to reappoint Mr. William Ferdinand for another three-year term on the OPEB Trust Board and Mr. Robert Stricker for reappointment to the position of Chairman of the Board. The Committee voted 4 to 0 to recommend to the Board of Estimate and Taxation the reappointment of Mr. Ferdinand to a position on the OPEB Trust Board with a term ending June 30, 2023. The Committee voted 4 to 0 for reappointment of Mr. Stricker to the position of Chairman to another term ending June 30, 2021. Based on the actions of the BET Investment Advisory Committee at their June 11, 2020 meeting, the following recommendations are forwarded to the BET at their June 15, 2020 meeting for approvals: Resolved that the Board of Estimate and Taxation reappoints William Ferdinand to a term on the OPEB Trust Board, expiring June 30, 2023, Further resolved that the Board of Estimate and Taxation reappoints Robert Stricker of the OPEB Board as Chairman of said board for another term ending June 30, 2021. MINUTES of the regular meeting of the Board of Estimate and Taxation held on Monday, April 20, 2020, held as a Virtual Webinar, Greenwich, CT. Michael Mason, BET Chairman, called the meeting to order at 1:00 P.M., after which the members pledged allegiance to the flag. Board members in attendance: Michael S. Mason, Chairman Karen Fassuliotis, Vice Chair William Drake, Clerk Andreas Duus III Laura Erickson Debra Hess Elizabeth K. Krumeich Miriam Kreuzer Leslie Moriarty Jeffrey S. Ramer Leslie L. Tarkington David Weisbrod Staff: Lauren Elliott, Assessor; Roland Gieger, Budget & Systems Management Director, Finance Department (Dept.); Craig Jones, Information Technology (IT) Dept.; Jenny Larkin, IT; Peter Mynarski, Comptroller; Heather Smeriglio, Tax Collector TNW: Laurence Simon, Chairman, Board of Directors, The Nathaniel Witherell Public: Ken Borsuk, Reporter, Greenwich Time The Chairman welcomed BET Members, Town of Greenwich staff and the public. He requested a Motion to Suspend the Rules in order to allow BET members to participate and vote through virtual webinar meetings until June 15, 2020. Upon a motion by Ms. Fassuliotis, seconded by Ms. Krumeich, the Board voted 12-0-0 to suspend rules for all BET members to participate and vote through virtual meeting until June 15, 2020 and add an item to the Agenda. Motion carried. REQUESTS FOR BUDGET ADJUSTMENTS Mr. Mason asked the BET Clerk to move the Routine Applications for Budget Adjustments. Number Department Amount Purpose BET Meeting Minutes April 20, 2020 - Subject to Approval 1 ED-11 BOE $1,200,000 Interim Appropriation Ms. Tarkington reported that Dr. Toni Jones, GPS Superintendent, and Mr. O’Keefe, Chief Operating Officer, updated the Committee on the need for an additional appropriation to cover a shortfall due to SPED tuition, settlements, transportation placements and two unbudgeted items: rental to shore up GHS bleachers ($40,000) and Custodial Overtime ($40,000) for deep-cleaning of schools due to COVID-19 pandemic. The BOE Business Office has identified savings resulting from school closure beginning March 12, so may be able to cover the budget shortfalls in these line items. Because the RTM Education Committee postponed this item until the RTM’s May meeting, the Budget Committee voted 4-0-0 to suggest that the BET also postpone action until May. Mr. Mason will advise the RTM of the BET’s action. Upon a motion by Ms. Tarkington, seconded by Mr. Ramer, the Board voted 12-0-0 to postpone voting on the BOE $1.2 million application for an Interim Appropriation until its regular meeting in May. Motion carried. ASSESSOR’S REPORT The Town Assessor, Ms. Elliott, highlighted items from her written monthly report: despite a reduced and rotating staff, all inquiries were receiving timely responses; the State Senior Tax Relief Program filing deadline was extended to August 15, 2020; however, the Greenwich Senior and Disabled Tax Relief Program deadline is May 15, 2020. In response to a question, it was noted that the deadline could be extended with approval by the BET, the Board of Selectmen (BOS) and RTM. Members of the Board recommended alerting the Commission on Aging on the upcoming deadline for the local program. Mr. Mason asked that the BET Law Committee provide an opinion so that if necessary, the BET could approve the extension at a Special Meeting to move the recommendation forward for a BOS vote and contact the RTM Moderator for a placeholder on its next Agenda. Upon a motion by Ms. Tarkington, seconded by Mr. Ramer, the Board voted 12-0-0 to accept the Assessor’s report. Motion carried. COMPTROLLER’S REPORT The Comptroller, Mr. Mynarski, described how the Finance Department has been functioning under the restrictions of the Governor’s Executive Orders to limit the spread of the COVID-19 virus. In response to a question, Mr. Mynarski indicated that the Fire Study is not delayed with a draft of the Fire Study was expected in May 2020 and the Final Report in June 2020. In response to a question about refinancing Town long term debt, he indicated that it was his intention to have Robinson & Cole provide its recommendation whether refinancing would yield savings. A Bond Resolution would will be submitted to the BET and RTM with the FY21 Budget and be valid for one year to allow the Town to act if the market conditions are favorable. In response to a question, Mr. Mynarski commented that a special MUNIS account was set up to track those COVID-19 expenses, of which 75% of eligible expenses would be reimbursable by the Federal Emergency Management Agency (FEMA). It was noted that the balance of the Superstorm Sandy FEMA reimbursement is still expected before June 30. Upon a motion by Ms. Hess, seconded by Mr. Duus, the Board voted 12- 0-0 to accept the Comptroller’s Report. Motion carried. BET Meeting Minutes April 20, 2020 - Subject to Approval 2 TREASURER’S REPORT Upon a motion by Ms. Krumeich, seconded by Ms. Tarkington, the Board voted 11-0-1 (Abstained: Krumeich) to accept the Treasurer’s Report. Motion carried. BET Standing Committee Reports Human Resources Committee – Ms. Fassuliotis commented that claims under the Family Medical Leave Act (FMLA) and teacher unemployment claims had spiked during March. Seasonal and temporary workers had not been hired for Parks & Recreation upcoming programs, thus avoiding unemployment claims. BET Liaison Reports The Nathaniel Witherell (TNW) – Mr. Simon commented on the patient census and the hospital’s experience resulting from the Coronavirus pandemic. He noted that the Health Dimension Group (HDG) contract would expire at the end of April, however Joanne Kotulski, Acting Administrator, engaged through Health Dimensions Group (HDG), agreed to remain until June 30, 2020 if needed. Mr. Simon expressed his gratitude to the BET for providing the expertise needed to reorganize TNW operations and finances. He commented on staffing issues and added that the absence of key executives added to the challenges at TNW. He acknowledged the receipt of many private donations and State of Connecticut assistance through both stimulus grants and increased Medicare/Medicaid reimbursements. CDBG Program – Mr. Drake and Mr. Weisbrod commented that 40 Grant Applications under the U.S, Housing and Urban Development Community Development Block Grant (CDBG) Program have been received by the CDBG Advisory Committee requesting $2,200,000 from the CDBG Program of $982,000; 21 Grant Applications have been received for $1,200,000 of the additional special grant program to cover COVID-19related expenses of $486,000. The CDBG Advisory Committee will hold a public hearing and then present their recommendations to the First Selectman in May. BET Special Project Team Reports - No Special Project Team Reports were scheduled. OLD BUSINESS Tipping Fee Mr. Mason commented that the item would be added to the Agenda of the upcoming BET Workshop on April 23 and discussed on BET Decision Day April 27, 2020. NEW BUSINESS Tax Collector Update on Governor Lamont’s Executive Order 7S – Tax Deferral/Low Interest Options The Board discussed the two Tax Payment options proposed in the Governor’s Executive Order: Deferral of property tax payment by 90 days, and low interest rates on delinquent taxes. In discussion about the impact information shared with the RTM for its consideration, the Comptroller and the Tax Collector recommended the Deferral option BET Meeting Minutes April 20, 2020 - Subject to Approval 3 for all taxpayers for its simplicity of execution and efficiency. Concern was expressed about the impact on the Town’s cashflow and the possible negative reaction of the rating agencies’ credit rating if the Town borrowed via a Tax Anticipation Note (TAN). Mr. Mynarski responded that he believed the Town had the capacity to absorb the impact based on its policy of maintaining a Fund Balance equivalent to 8-10% of the Town’s Operating Expenses and other funds to satisfy the Rating Agencies triple-A assessment rating. Public Hearing – General discussion including procedures, voting, misc. Mr. Mason remarked that more than 150 emails and written responses were submitted in the Public Hearing and will be filed with permanent meeting records. Decision Day Meeting – General discussion including procedures, voting, misc. Mr. Mason reminded the Board that Mr. Gieger would prepare a consolidated budget document for the final round of discussion and voting. Each individual item would be subject to roll call voting. Budget amendments need to be submitted after the BET Workshop on April 23, 2020 so Board members have sufficient opportunity to review them prior to the Decision Day meeting on April 27, 2020. Chair’s Report Mr. Mason thanked the Finance Department and BET members for their dedicated participation. Mr. Weisbrod expressed his appreciation to Mr. Mason for the leadership in the unusual and challenging circumstances created by the health emergency. Approval of BET Meeting Minutes Upon a motion by Mr. Drake, seconded by Ms. Moriarty, the Board voted 12-0-0 to approve the Minutes of the BET Workshop held on March 16, 2020 as amended. Motion carried. Vote on the Minutes of the Regular BET Meeting of March 16, 2020 was postponed until the next meeting. Upon a motion by Mr. Drake, seconded by Ms. Erickson, the Board voted 10-0-2 (Abstained: Drake, Hess) to approve the Minutes of the Virtual Zoom Webinar Workshop of April 1, 2020. Motion carried. Upon a motion by Mr. Drake, seconded by Ms. Tarkington, the Board voted 11-0-1 (Abstained: Drake) to approve the Minutes of the Virtual Zoom Webinar Meeting. Motion carried. Adjournment Upon a motion by Mr. Weisbrod, seconded by Ms. Kreuzer, the Board voted 12-0-0 to adjourn the meeting at 3:35 P.M. Motion carried. The next Regular Meeting of the Board of Estimate and Taxation is on Monday, May 18, 2020. BET Meeting Minutes April 20, 2020 - Subject to Approval 4 Respectfully submitted, ______Catherine Sidor, Recording Secretary William Drake, Clerk of the Board Michael Mason, Chairman BET Meeting Minutes April 20, 2020 - Subject to Approval 5 MINUTES of the Public Hearing for the Fiscal 2021 Budget of the Board of Estimate and Taxation held on Tuesday, April 21, 2020 as a Zoom webinar in Greenwich, CT. Chairman Michael S. Mason called the meeting to order at 7:03 P.M., after which the members pledged allegiance to the flag. Board members in attendance: Michael S. Mason, Chairman Karen Fassuliotis, Vice Chairman William Drake, Clerk Andreas Duus III Laura Erickson Debra Hess Miriam Kreuzer Elizabeth K. Krumeich Leslie Moriarty Jeffrey S. Ramer Leslie L. Tarkington David Weisbrod Staff: Craig Jones; Information Technology (IT) Department (Dept.); Jenny Larkin, IT Dept.; Peter Mynarski, Comptroller Public: Ken Borsuk, Reporter, Greenwich Time The Chairman, Michael Mason, welcomed Board members, Town staff and the public to the 2020 Public Hearing on the Town’s FY2020-2021 Budget. He thanked the public for their interest in the meeting; more than 250 online Comment Forms have been received and circulated to the Board. The Comment Forms will be with the permanent record of the minutes. The meeting is being broadcast LIVE and a video copy and transcript will be posted on the Town’s website. The Public Hearing is an opportunity for the Board to learn residents’ expectations and priorities. The Town’s Budget process commenced with the Board of Estimate & Taxation’s (BET) adoption of its Budget Guidelines for FY2020-2021 in October 2019. The Chair thanked Department heads, Town Boards and Commissions for their contributions and noted that the Board would vote on the FY2020-2021 Budget and then submit it to the Representative Town Meeting (RTM) for its vote at the RTM’s budget meeting. Mr. Drake invited members of the audience who wished to speak to introduce themselves, add the name of the organization, group or location of their residence. Remarks will be limited to three minutes to allow time for everyone to speak. Each speaker may speak once, and if time permits after everyone had spoken, will be allowed to speak a second time. BET Public Hearing Meeting Minutes April 21, 2020 – REVISED Subject to Approval 1 Public Hearing Susan Randolph – Greenwich resident – expressed appreciation to the Board for the work involved in creating the Budget and for an opportunity for public comment despite the restrictions on public meetings during the Coronavirus health crisis. Ms. Randolph spoke in support of more sports fields but in opposition to artificial turf installation at Central Middle School. She described the cost as being fiscally irresponsible. Diane Martinez Rasekh – Greenwich parent of GPS student – spoke in opposition to the current quality of education and materials for special needs children. Ms. Rasekh requested that that the BET fund an audit of Greenwich Special Education delivery. John Blankley – Greenwich resident and former BET member - spoke in support of Police traffic control on Greenwich Avenue as representative of the Greenwich image. He proposed that the RTM be allowed to decide the issue of keeping the item in the FY2020-2021 Budget. Dan Ozizmir – RTM District 5, Vice Chairman of BOC, member of LCC Committee spoke in support of a more conservative budget that recognizes the post-COVID 19 economic reality. Expressed concern about future Town revenue losses and unrealistic expectations of Fairfield County’s contribution to the State through new taxes. Gregory Piccininno – spoke in opposition to the expenditure for the Cos Cob and Greenwich High School (GHS) artificial turf athletic fields because of the expense and negative health impact on children. He asked the BET to delete the artificial turf funding from the FY2020-2021 Budget. Nerlyn Pierson – GPS PTA Council Food Service Committee – spoke in support of the installation of dishwashers in Town schools. The speaker was opposed to the environmental hazard and waste disposal of current paper trays. Jennifer Kutai – Parent GPS 5th Grade Student - spoke in support of increased funding, higher standards for Special Education delivery and earlier intervention to identify special needs children. Ms. Kutai spoke in opposition to the costly legal fights in pursuit of better-quality special education and parental fear of retribution if not acquiescing to the education standard being provided. Warren Silver – RTM Member District 6 – spoke in opposition to artificial turf installation at Central Middle School. He cited children’s health and economic reasons for favoring grass athletic fields. Carolyn Peterson – Co-President of Old Greenwich Elementary School PTA – spoke in support of prioritizing the renovation of Old Greenwich Elementary School building as it is not ADA accessible and building security is inadequate. W. Brooks Harris – RTM District 10, Finance Committee - spoke in support of conservative budgeting that will offset probable reduction in income; reduction of Mill Rate; use of Fund Balance; and, reduction of Capital Projects. He expressed concern about a sustainable solution for The Nathaniel Witherell. Mr. Harris spoke in opposition to omitting maintenance capital. Cricket Dyment – President, Greenwich PTA Council - spoke in support of BOE budget and GPS teachers. She spoke in support of the BOE Capital and Maintenance Budget of public schools, saying it was responsible and a necessary investment. BET Public Hearing Meeting Minutes April 21, 2020 – REVISED Subject to Approval 2 Charlene Barnes – resident of Old Greenwich – spoke in opposition to the Sound Beach Avenue Bridge and new road. Ms. Barnes expressed concern that there had not been sufficient Public Hearing for residents to examine the revised plans, costs and timetable. William Stowell – Special Education Teacher, Old Greenwich School – spoke in support of prioritizing the renovation of the Old Greenwich Elementary School because it is not ADA accessible, and although the building has historical integrity, it needs updating of lighting and security. Jaimie Voehl – GPS Parent, signatory of a 200-signature Petition – spoke in support of prioritizing Old Greenwich Elementary School renovation due to its security issues. Ms. Voehl would like cameras installed and Monitors scrutinizing visitors entering the school. Candace Garthwaite – RTM District 6 and Eastern Greenwich Preservation Association - spoke in opposition to the lack of information about the Sound Beach Avenue Bridge as a Capital Project. Tina Courpas – RTM District 11 - spoke in support of eliminating all Capital spending in the FY2020-2021 Budget to achieve a negative Mill Rate. Ms. Courpas was opposed to increasing the residents’ tax burden post-COVID- 19 health emergency. Caroline Lerum – Parent of a GPS student and representing 100 parent petition signatories - spoke in support of increasing the Special Education budget and recommended an audit of Special Education delivery because administrators were denying services and parents feared retribution for speaking out. The Special Education teaching is understaffed and lacks training to provide adequate education. William Morrison – one of 400 signatories requesting the deletion of the Sound Beach Avenue Bridge Project – spoke in opposition to the project without additional public information about the grading of the road and aesthetics of the Bridge. Rita Baker – Old Greenwich resident – spoke in opposition to the replacement of the Sound Beach Avenue Bridge based on the aesthetics and road grading. Since the Bridge was previously denied Municipal Improvement status by the Planning & Zoning, more public information is needed. Joan Strung – RTM District 10 – spoke in support of reducing the Town Budget by cutting spending on Capital Projects, by reducing Town staffing, and finding prudent operational savings. Ms. Strung proposed a negative Mill Rate change for the upcoming fiscal year. Val Rahmani – Old Greenwich resident – spoke in opposition to the Sound Beach Avenue Bridge. He requested that $3.5 million be deleted from the FY2020-2021 Budget, recommend that the project be subject to Municipal Improvement status so that there could be more public review. Beth MacGillivray – spoke in opposition to widening the road and adding parking in Glenville. She spoke in opposition to spending $5.5 million on this Capital Project. Julie DesChamps – Member Council of PTA Councils – spoke in support of a central dishwasher system for GPS based on the savings in installation, operating cost and amount of time needed BET Public Hearing Meeting Minutes April 21, 2020 – REVISED Subject to Approval 3 to execute the complete project. Ms. DesCchamps spoke in support of the BET Conditioning the cost because the BOE had not approved the installation of multiple dishwashers. Thomas Conelias – Vice Chairman, Chickahominy Neighborhood Association – spoke in opposition to the traffic that would result from the Tipping Fees and in opposition to the inequity of individual’s low permit fees unless they are required to pay by weight. Wynn McDaniel – RTM D-7 Chair – spoke in support of comparing the Town’s budget prior to the COVID- 19 crisis with the proposed budget for FY2020-2021. Ms. McDaniel spoke in opposition to Capital Improvement Projects until the impact on revenues and expenses is understood. Bob Strassel – spoke in support of artificial turf for the Central Middle School athletic field because it is a solution for additional paying time. He noted that the plan was endorsed by the BOE. Ashley Cole – Hillside Avenue resident – spoke in support of the BOE budget, Cardinal Stadium improvements, and, a second egress from the GHS property. The speaker encouraged the BET to continue investing in the Town. Arline Lomazzo – RTM District 6, Public Works Committee – spoke in support of the Sound Beach Avenue Bridge Project and in opposition to delaying the project for additional public review. Paul Olmsted – RTM District 5 – spoke in support of revising the FY2020-2021 Budget so that it reflects the reality of the impact of the COVID-19 crisis on current Town revenue, expenses and expectations for the coming fiscal year. He encouraged the BET to arrive at a negative Mill Rate change. Alison Larow – member of 200 parent group of petitioners - spoke in support of higher level of safety and security in GPS. Lucia Jansen – RTM District 7, Chair BOC, Member Labor Contract Committee – spoke in support of revising the FY2020-2021 Budget to reflect the reality of the impact of the COVID- 19 crisis. Kimberly Fiorello - RTM District 7, Health & Human Service Committee – spoke in opposition to spending without considering the new economic reality. She suggests fiscal restraint and re- evaluation of all Capital Project scheduled to begin in FY2020-2021. Laura Gladstone – RTM District 2 - spoke in opposition to new Capital Projects. Recommended pay cuts for Town employees, furloughing non-essential staff, and if parks and beaches continue to be closed, those employees should be laid off. Elizabeth Dempsey – Hillside Road resident – spoke in support of better traffic control on Hillside Road and a second egress from GHS campus. Charlene Barnes – speaking a second time – spoke in support of coherent presentation in a respectful manner for a new public hearing on Sound Beach Road and Binney Park Bridge. BET Public Hearing Meeting Minutes April 21, 2020 – REVISED Subject to Approval 4 Arline Lomazzo – speaking a second time - spoke in opposition to a new public hearing about Sound Beach Avenue and Binney Park Bridge because three hearings have already taken place, the cost is 100% paid by the State of CT and there are no changes in the aesthetics of the Bridge. Michael Mora – GPS Western Middle School teacher – spoke in support of one artificial turf field at Central Middle School to increase playing time opportunities. It is the responsible solution. There being no further speakers, the Public Hearing was closed. More than 250 online Comment Forms have been received and circulated to the Board. The Comment Forms will be with the permanent record of the meeting Minutes. The comments submitted by non-speakers were on the following topics: Special Education quality; educational facilities access and security; timeliness of Capital Project implementation; conservative budgeting; and, Soundview Avenue and Binney Park Bridge replacement. Chairman Remarks Mr. Mason thanked the speakers and attendees participating in the Public Hearing, the Information Technology staff supporting the virtual meeting, and WGCH for its LIVE broadcast of the meeting. An invitation was issued to attend the BET Decision Day virtual meeting taking place on April 27. Adjournment Upon a motion by Ms. Krumeich, seconded by Mr. Ramer, the Board voted 12-0-0 to adjourn at 8:52 P.M. The next Regular Meeting of the BET is scheduled on Monday, May 18, 2020. Respectfully submitted, ______Catherine Sidor, Recording Secretary ______William Drake, Clerk of the Board ______Michael S. Mason, Chair BET Public Hearing Meeting Minutes April 21, 2020 – REVISED Subject to Approval 5 MINUTES of the Board of Estimate and Taxation Budget Workshop held on Thursday, April 23, 2020 as a virtual webinar in Greenwich, CT. Michael Mason, BET Chair, called the meeting to order at 9:09 A.M. Board members in attendance: Michael S. Mason, Chair Karen Fassuliotis, Vice Chair William Drake, Clerk Andreas Duus III Laura Erickson Debra Hess Miriam L. Kreuzer Elizabeth K. Krumeich Leslie Moriarty Jeffrey S. Ramer Leslie L. Tarkington David Weisbrod Staff: Angela Gencarelli, Assistant Budget & Systems Manager, Finance Department (Dept.); Roland Gieger, Director, Budget & Management Systems, Finance Dept.; Craig Jones, Information Technology (IT) Dept. Consultant; Jenny Larkin, IT Dept. Consultant; Peter Mynarski, Comptroller RTM: Lucia Jansen (D-7) Chair BOC, member LLC; Danyal Ozizmir, (D-5), member BOC & Chair LLC PUBLIC: Ken Borsuk, Reporter, Greenwich Time Mr. Mason welcomed BET Members to the BET Budget Workshop. He explained that the Workshop would be an opportunity to share ideas and discuss the budget in these new economic times caused by the Coronavirus health crisis. He shared a multi-column draft of the FY2020-2021 Budget that included the First Selectman’s Budget, the BET Budget Committee’s recommended Budget assembled after 9 days of meetings, and one column each for the Republican and Democratic Caucuses’ proposed changes. Ms. Moriarty commented that the goal would be to talk about the assumptions underlying the budget changes and work together to get to a ‘bottom line’ consensus. A member on the Board concurred with a statement that the Fund Balance was a “rainy day” fund, and it was raining. 1. 2020-2021 Budget Discussion Work began with Mr. Gieger updating revenues based on Grand List changes subsequent to Board of Assessment Appeals Hearings. Other revenue adjustments were made to reflect BET Budget Workshop Meeting Minutes April 23, 2020 – REVISED Subject to Approval 1 the post-COVID-19 expectations. Based on the impact of the pandemic, the Committee re- evaluated other revenue estimates: State reimbursements; investment interest; conveyance taxes, building permit revenue, Parks & Recreation beach pass and program revenue and Parking Services revenue. The Board reviewed the Town’s experience in previous economic downturns and considered whether operations, services, or capital projects could be cut. In comparing the two caucuses’ budgets, each variance was studied for the short- and long- term impact it would have. Highlights of the proposals are as follows: The Republican caucus’s proposal lowered the revenue forecast by $5.9 million, lowered healthcare expense by $900,000, reduced the Budget Committee’s recommended FY21 departmental operating expense budgets to the lower of either the FY20 budget or the proposed FY21 budget, which reduced the Budget Committee’s recommended Town departments budget by $1.7 million and reduced the Budget Committee’s recommended Schools budget by $3.1 million. Capital projects were reduced by $37 million, and the capital tax levy was reduced by $5.8 million. The use of Fund Balance was increased by $2.7 million. These changes resulted in a reduction in the mill rate of (0.78)% vs the current year. The Democrat caucus’s proposal lowered the revenue forecast by $5.7 million, lowered healthcare expense by $900,000, reduced the Budget Committee’s recommended FY21 departmental operating expense budgets to the lower of either the FY20 budget or the proposed FY21 budget, for the Town departments, reduced the Budget Committee’s recommended FY21 Schools budget by $700,000. Capital projects were reduced by $20 million, and the capital tax levy was reduced by $2 million. The use of Fund Balance was increased by $3 million. These changes resulted in a mill rate increase of 0.77% vs. the current year. A member noted that the level of amenities was important to making Greenwich an attractive place to live and eroding quality by small savings needed to be reconsidered. Some members of the Board expressed concern that postponing many new capital items would create a backlog to be funded in future years. There was significant discussion over the amount of the budget for the Schools. Those in favor of a smaller reduction to the Budget Committee’s recommended budget identified the need for the Superintendent to determine her staffing and programming at the start of the year since interim appropriations won’t help restore service cuts, the need to address achievement shortfalls due to the current distance learning, the known budget gap to cover the special education out-of-district tuition line, and the importance of high quality of the public schools as a Town value. Those in favor of holding the Schools operating budget for Fiscal 2021 at the level of Fiscal 2020 noted that the current extraordinary economic difficulties amply justified a policy of seeking cost savings. Those in favor of a consistent approach for both Town and Schools identified there are many unknowns about what level of programming will be able to be provided, the need to look for structural changes and the ability to provide support through interim appropriations if needed. Mr. Mason reminded the Board of measures taken between 2008 and 2012 included changing the Capital Tax Levy, raising taxes reducing appropriations, using fund balance; and, using the ‘bully pulpit’ to engage the appointing authorities to take actions to reduce expenses. Tools to pursue capital project reductions included: Capital deferral and BET conditioning the release of project funding; Capital reductions made by trimming discretionary decisions. BET Budget Workshop Meeting Minutes April 23, 2020 – REVISED Subject to Approval 2 Mr. Mynarski noted that the current Fund Balance ratio of 11.77% was in excess of the policy of a 5%-10% level and noted that the amount of Fund Balance was much lower in 2008. The question of impact on the Town’s triple-A debt rating if funding came from the Capital and Non-recurring Fund was discussed. A Board member commented that each of the two caucuses’ proposals dealt with the options for deferring capital, using the fund balance and reducing proposed expenditures. Mr. Mason asked each member of the Board to contribute final thoughts and suggestions for consideration. He reminded the Board to submit Budget amendments for circulation and noted that Monday’s BET Decision Day meeting would begin with a procedural discussion. 2. Adjournment Upon a motion by Ms. Erickson, seconded by Ms. Kreuzer, the Board voted 12-0-0 to adjourn the meeting at 12:05 P.M. Motion carried. Respectfully submitted, ______Catherine Sidor, Recording Secretary ______William Drake, Clerk of the Board ______Michael S. Mason, Chairman BET Budget Workshop Meeting Minutes April 23, 2020 – REVISED Subject to Approval 3 MINUTES of the Meeting of the Board of Estimate and Taxation held on Monday, April 27, 2020, in a virtual Zoom webinar teleconference, Greenwich, CT. Chairman Michael S. Mason called the meeting to order at 9:08 A.M., after which the members pledged allegiance to the flag. Board members in attendance: Michael S. Mason, Chairman Karen Fassuliotis, Vice Chairman William Drake, Clerk Andreas Duus III Laura Erickson Debra Hess Miriam L. Kreuzer Elizabeth K. Krumeich Leslie Moriarty Jeffrey S. Ramer Leslie L. Tarkington David Weisbrod Selectmen: Jill K. Oberlander, Select-person; Lauren Rabin, Selectwoman Staff: Angela Gencarelli, Ass’t Budget & Systems Manager, Finance Department (Dept.); GCTV representative; Roland Gieger, Director, Budget & Systems, Finance; Craig Jones, Information Technology (IT) Consultant; Jenny Larkin, IT Consultant; Peter Mynarski, Comptroller BOE/GPS: Peter Bernstein, Chairman, Board of Education (BOE); Dr. Toni Jones, Superintendent, Greenwich Public Schools (GPS); Sean O’Keefe, Chief Operating Officer, GPS Other: Webinar attendees ranged between 220 to 267 people during the meeting; Ken Borsuk, Reporter, Greenwich Time; Jo Kroeker, Reporter, Greenwich Time; Leslie Yaeger, Editor, Greenwich Free Press Mr. Mason welcomed the members of the Board and guests to the FY 2020-2021 Operating and Capital Budget (the Budget) Decision Day, the first in a webinar format. He acknowledged the traditional spreadsheet presentation would be cumbersome, but the goal is to recommend a level of spending to the RTM. Mr. Mason thanked the staffs of the Finance Department and the IT Department for their efforts to prepare for virtual meetings. He complimented BET members for sharing ideas and working toward a compromise to balance the Operating and Capital Budget revenue and expenses in the uncertain economic environment due to the COVID-19 pandemic. BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 1 Mr. Mason then presented a brief explanation of the budget process to date and commented that Decision Day was a day to make choices and votes, and in many cases, people want to express their rationale for their voting choice on the record. Note: The link to the Decision Day webinar on GCTV is in two parts. The link to Part I is: https://www.youtube.com/watch?v=yHLd_4WwQNA&t=7339s The Chairman then asked Mr. Ramer for a motion to suspend the rules. Motion: Mr. Ramer made a motion, seconded by Ms. Krumeich, to suspend the rules to provide that when individual appropriations are grouped into one larger motion, any member can move for separate reconsideration of any such individual appropriation: that there is no requirement that a prevailing voter make such motion for reconsideration; and, no second should be required to allow for such reconsideration. The Board voted 12-0-0. Motion carried. PROPOSED FY 2020-2021 BUDGET Mr. Mason moved the FY21 Recommended Budget “Recommended Budget” as voted by the BET Budget Committee, seconded by Ms. Tarkington. GENERAL GOVERNMENT OPERATING with FIXED CHARGES Motion: Mr. Mason made a motion, seconded by Ms.Fassuliotis, to reduce the recommended budget in Department codes 109 thru 901, and Other Funds 450, 670, 219, and 824, by $5,923,265 which brings the Operating Budgets approximately to the level of FY2019-2020’s operating budget. The amendment noted that reductions were taken in salary lines with the understanding that transfers between major object codes can be made as appropriate. BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 2 2020-2021 2020-2021 2019-2020 Dept Object Department Recommended Change Proposed Budget Budget Budget General Fund Human 109 51010 3,136,458 3,173,847 (37,389) 3,136,458 Resources Information 134 51010 4,226,690 4,247,797 (21,107) 4,226,690 Technology 135 51010 Assessor 1,174,425 1,194,117 (19,692) 1,174,425 139 51010 Tax Collector 462,042 466,270 (4,228) 462,042 P & Z 171 51010 1,049,935 1,086,465 (36,530) 1,049,935 Commission Conservation 172 51010 332,531 338,772 (6,241) 332,531 Comm 173 51010 IWWA 483,313 489,823 (6,510) 483,313 Land Use 174 51010 360,746 366,194 (5,448) 360,746 Administration Commission on 195 51010 218,085 232,648 (14,563) 218,085 Aging 196 51010 Senior Center 732,355 745,255 (12,900) 732,355 Fire Fighting 205 51010 11,785,792 11,896,398 (143,011) 11,753,387 Force Uniformed 217 51010 13,418,179 13,631,987 (367,471) 13,264,516 Patrol 312 51010 Highway 6,564,185 6,597,906 (501,128) 6,096,778 Environmental 405 51010 731,251 753,209 (46,070) 707,139 Health 440 57221 TAG 277,000 279,000 (2,000) 277,000 440 57223 Bruce Museum 874,459 888,792 (15,303) 873,489 440 57225 GEMS 4,700,000 4,748,152 (48,152) 4,700,000 SWRCC and 440 57226 109,165 111,440 (2,275) 109,165 CCM Adult and 502 51010 Family 1,933,283 1,965,620 (70,719) 1,894,901 Services 600 51010 Administration 5,753,827 5,901,560 (3,068,784) 2,832,776 Greenwich 701 51010 8,557,939 8,703,221 (145,283) 8,557,938 Library Perrot 710 51010 Memorial 1,747,798 1,778,303 (30,505) 1,747,798 Library P & R, 822 51010 3,531,816 3,580,232 (153,283) 3,426,949 Playground 901 57090 Healthcare 50,862,000 54,448,000 (900,000) 53,548,000 (5,658,592) Other Funds Nathaniel 450 51010 Witherell 31,357,569 31,465,000 (108,000) 31,357,000 Salaries School Lunch 670 51010 4,294,103 4,374,528 (80,425) 4,294,103 Salaries Parking Service 219 51010 2,873,150 3,133,681 (64,531) 3,069,150 Salaries Golf Course 824 51010 1,892,559 1,904,276 (11,717) 1,892,559 Salaries (5,923,265) BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 3 Discussion Mr. Mason commented that the revised Budget responded to the negative impact of the COVID- 19 pandemic upon the national and local economies. The amendment reflects adjusted revenue, operating and capital expenditures expected in the FY 2020-2021 Budget due to the pandemic. As the discussion commenced, a member of the BET noticed that the Grand List needed to be modified to reflect the Assessor’s certified January 2020 report to the State of Connecticut. Another suggestion was made that reduction of anticipated revenue from: State and Federal grants; conveyance taxes; building permits; interest income; recreational fees and beach card sales was too severe. A Member expressed that this amendment affected disproportionately the School operating budget. Other Members suggested that the Town’s finances were able to weather the next several months of uncertainty as the majority of the year’s revenues had been collected, expenses were running below budget, and the Fund Balance of $63 million expected at FYE6/30/20 (i.e., the “rainy day fund”) was above the BET’s policy range. Other Members differed with a long-term perspective on the cost of healthcare and pension benefits and preferred a comprehensive and more fiscally conservative budget in this uncertain economic environment. The Chair noted that the use of interim appropriations may be utilized in the coming budget year as events develop and more information becomes available. Vote on this amendment: Upon a motion by Ms. Moriarty and seconded by Mr. Weisbrod, the Board voted 7-6-0 (Opposed: Erickson, Kreuzer, Krumeich, Moriarty, Ramer, Weisbrod). The Chairman cast a tie-breaking vote. Motion carried. Board of Education 600-51010 - Administration $2,368,784 Program: BOE Operating Budget Reason: To restore the BOE/GPS budget by $2,368,784. This proposed restoration would represent a $700,000 reduction from the Recommended Budget, which reflected a 1.9% increase, within BET budget guidelines. It was noted the issues that presented challenges to the BOE budget achieving the guideline were contractual teacher salary increases of 3.2% and increased special education out of district tuition costs. The memo provided by the Superintendent to the BET with initial thoughts on possible cost savings expressed concern with the impact of a $3 million budget reduction on educational programs and services. The challenges posed by the pandemic due to distance learning and possible scenarios for reopening schools were additional considerations. Motion to restore: Upon a motion made by Ms. Moriarty and seconded by Mr. Weisbrod the Board voted 6-6-0 to restore $2,368,784 to the BOE operating budget (Opposed: Drake, Duus, Fassuliotis, Hess, Mason, Tarkington). Motion failed. Department of Health 405-51010 – Administration – Environmental Health $46,070 Reason: To restore $46,070 to fund at the Recommended Budget level to continue Dept. of Health activities such as clean air and clean water testing, waste disposal sanitation and food service licensing. BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 4 Motion: Ms. Krumeich made a motion, seconded by Mr. Ramer, to restore $46,070 to the Health Department Environmental Testing budget. The Board voted 6-0 (Opposed: Drake, Duus, Fassuliotis, Hess, Mason, Tarkington). Motion failed. Dept of Human Services 502-51010 – Family Services $70,719 Reason: To restore $70,719 to fund at the Recommended Budget level from $1,894,901 to $1,965,620 to acknowledge and address human service needs resulting from the pandemic emergency. Motion: Ms. Krumeich made a motion, seconded by Ms. Kreuzer, to restore $70,719 to the Department of Human Services budget. The Board voted 6-6-0 (Opposed: Drake, Duus, Fassuliotis, Hess, Mason, Tarkington). Motion failed. External Entities - Transportation Association of Greenwich (TAG) 440-956-51010 $2,000 Reason: Restore $2,000 to fund at the Recommended Budget level because TAG is providing an essential service of food delivery to seniors, public school students and disabled residents during the COVID-19 pandemic. Motion: Ms. Krumeich made a motion, seconded by Ms. Kreuzer, to restore $2,000 to the Transportation Association of Greenwich’s budget. The Board voted 12-0-0. Motion carried. DPW - 312-51010 Highway – Waste Disposal $335,395 Reason: To restore $335,395 of the $501,128 reduction to fund the Waste Disposal division of DPW at the Recommended Budget level, $6,524,441. It was decided to wait until the RTM made a decision on Tipping Fees. Motion: Ms. Erickson made a motion to restore $335,395, seconded by Mr. Ramer. This motion was withdrawn. Board of Education (BOE) 670-51050 School Lunch Fund $80,425 Reason: To restore $80,425 to the recommended budget level of FY20 of $4,374,528. Motion: Mr. Ramer made a motion, seconded by Ms. Krumeich, to restore $80,425 to the School Lunch Fund budget, bringing it to the Budget Committee’s Recommended FY 2021 level. The Board voted 6-6-0 (Opposed: Drake, Duus, Fassuliotis, Hess, Mason, Tarkington). Motion failed. Law Department –140-51010 – Professional Services - Budget Neutral BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 5 Reason: To divide the Professional Services budget of $950,000 into two accounts, to reflect the Town Attorney’s compensation separately from expenses for Services of Outside Counsel. Motion: Mr. Ramer made a motion, seconded by Ms. Krumeich, to divide a salary item to separate the compensation of Town Attorney from Outside Counsel compensation. The Board voted 6-6-0 (Opposed: Drake, Duus, Fassuliotis, Hess, Mason, Tarkington). Motion failed. PROPOSED FY 2020-2021 BUDGET CAPITAL BUDGET Mr. Mason moved the FY21 Recommended Budget “Recommended Capital Budget” as voted by the BET Budget Committee, seconded by Ms. Tarkington. Motion: Ms. Fassuliotis made a motion, seconded by Ms. Tarkington, to reduce the Capital Budget Projects by $24,701,000. Project Budget ALL (R-D), Department Org Obj Proj Nbr Name Committee most T GIS Map IT 134 904 20204 110,000 (110,000) Update Open Space Conservatio Plan 172 956 20209 75,000 (75,000) n Implementat ion Vehicle Fire 206 921 20211 Extrication 210,000 (210,000) Equipment Audio/Visual Police 213 900 20215 20,000 (20,000) Equipment Variable Highway 312 921 20222 Message 50,000 (50,000) Boards Greenwich Ave Streetscape Highway 312 960 20227 500,000 (500,000) & Repaving Implementat ion Brookside Dr. at Highway 312 960 20228 Glenville Rd 150,000 (150,000) Intersection Improvmts Highway Maintenanc Highway 312 960 20230 e Program- 500,000 (250,000) Eversouce Trans BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 6 Annual Highway 312 960 20232 Paving 4,250,000 (750,000) Program P&R Parking Lot Highway 312 960 20233 175,000 (175,000) Maintenanc e Program Bruce Park Bridge Highway 312 962 20237 2,000,000 (2,000,000) Replaceme nt Harding Road Highway 312 973 20238 Drainage 750,000 (750,000) Improvemen ts Glenville Rd Corridor Highway 312 973 20239 5,000,000 (5,000,000) Improvemen ts Stormwater Drainage Highway 312 973 20240 750,000 (250,000) Maint/Imprv mt Holly Hill Waste Resource 321 956 20245 350,000 (350,000) Disposal Recovery Facility 312 - DPW Mini- Fleet 380 912 20255 200,000 (200,000) Excavator and Roller 135 - Tax Fleet 380 912 20256 Assessor 33,000 (33,000) SUV 206 - Fire Dept Fleet 380 912 20257 800,000 (800,000) Rescue Pumper 206 - Fire Dept SUV Fleet 380 912 20258 54,000 (54,000) w/upfitting (1) 213 - Police Motorcycles Fleet 380 912 20260 26,000 (26,000) w/ upfitting (1) 312 - DPW Fleet 380 912 20262 400,000 (400,000) Loader 312 - DPW Fleet 380 912 20264 66,000 (66,000) SUV 380 - Fleet Fleet 380 912 20265 33,000 (33,000) SUV 502 - Fleet 380 912 20266 33,000 (33,000) Human BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 7 Services SUV 600 - BOE Fleet 380 912 20267 40,000 (40,000) Van 822 - Parks & Rec Fleet 380 912 20268 Pickup 65,000 (65,000) Truck w/upfitting Fleet 380 922 20269 380 - Forklift 45,000 (45,000) Bruce Mus External 440 956 20270 Bathroom 30,000 (30,000) Entities Refurb Bruce Mus External 440 956 20271 Lighting 125,000 (125,000) Entities Upgrade External GEMS 440 956 20273 250,000 (250,000) Entities Station 4 Food Services Schools 680 930 20276 175,000 (175,000) Equipment Upgrades Schools 680 956 20280 Furnishings 587,000 (587,000) Stage Schools 680 956 20283 149,000 (149,000) Renovation Cardinal Field Schools 680 956 20288 4,831,000 (1,200,000) Improvemen t Schools 680 956 20299 HVAC 4,019,000 (250,000) Western Middle Schools 680 983 20303 School Field 8,500,000 (8,500,000) Remediatio n Park Restoration P&R 822 983 20315 and Work 1,000,000 (1,000,000) Playground Facility Relocation 36,351,000 (24,701,000) Reason: The Board discussed a specified list of projects to be deferred to lessen the pressure on the FY21 Budget and in recognition of the impact of the pandemic. It was suggested that some items might be Conditioned, and others might be reconsidered individually. Motion: Ms. Fassuliotis made a motion, seconded by Ms. Tarkington, to reduce the Recommended Budget BET Budget Committee proposed FY21 Capital Budget of $72,962,000 by a specified list of capital projects totaling $24,701,000. The Board voted 11-1-0 (Opposed: Ramer). Motion carried. BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 8 Motion: Mr. Ramer made a motion, seconded by Ms. Erickson, to reinstate certain Capital Projects that were deleted in the prior motion and condition them as subject to release at the discretion of the BET. The Board voted 1-11-0 (Opposed: Drake, Duus, Fassuliotis, Hess, Erickson, Kreuzer, Krumeich, Mason, Moriarty, Tarkington, Weisbrod). Motion failed. Ms. Moriarty proposed to reinstate Highway Maintenance, Glenville Corridor Improvements, School Lunch Service and Western Middle School Field Remediation separately. Highway Maintenance – 312 -960-20230 Eversource Trans $250,000 Reason: To retain this project to ensure sufficient funds are available to complete the curb and sidewalk work concurrent with Eversource’s commitment to repave roads impacted by the Bruce Park project. Motion: Ms. Moriarty made a motion, seconded by Mr. Ramer, to restore $250,000 to the Eversource project to fund the full Recommended Budget request of $500,000. The Board voted 4-8-0 (Opposed: Drake, Duus, Fassuliotis, Hess, Mason, Moriarty, Tarkington, Weisbrod). Motion failed. Glenville Road Corridor Improvements 312-973-20239 $100,000 Reason: To restore $100,000 to allow this project, eligible for state reimbursement, to continue. Motion: Ms. Moriarty made a motion, seconded by Mr. Ramer, to restore $100,000 from the eliminated $5 million Glenville Road Corridor Improvements Project so that planning and public hearings could continue. The Board voted 10-2-0 (Opposed: Fassuliotis, Weisbrod). Motion carried. Food Service Equipment Upgrades 680-932-20276 $175,000 ______ Reason: To restore funding to purchase dishwashers to minimize annual cost of disposable dishware. Motion: Mr. Ramer made a motion, seconded by Ms. Kreuzer, to restore $175,000 for the installation and purchase of stainless-steel dishwashing equipment. The Board voted 3-8-1 (Opposed: Drake, Duus, Erickson, Fassuliotis, Mason, Moriarty. Tarkington, Weisbrod) (Abstained: Hess). Motion failed. Western Middle School Field Remediation 680-983-20302 $8,500,000 Reason: To restore the funding for the Western Middle School Field Remediation project for $8.5 million to acknowledge its high priority. BET members agree that the project is necessary but there are sufficient available funds to proceed with obtaining regulatory approvals. BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 9 Should these approvals be obtained during FY21, BET members would expect an interim appropriation request for the full project cost. Motion: Mr. Ramer made a motion, seconded by Mr. Mason, to restore the Western Middle School Field Remediation Project costing $8,500,000. The Board voted 1-11-0 (Opposed: Drake, Duus, Erickson, Fassuliotis, Hess, Kreuzer, Krumeich, Mason, Moriarty, Tarkington, Weisbrod). Motion failed. Conservation Commission 172-904-20208 ($100,000) Reason: The Board considered that there was a Conservation Study underway and $145,000 encumbered. Some members of the Board wished to restore the $100,000 for funds to implement the Conservation Study findings. Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to delete the $100,000 from the Conservation Commission budget. The Board voted 7-6-0 (Opposed: Erickson, Kreuzer, Krumeich, Moriarty, Ramer, Weisbrod). The Chairman cast a tie-breaking vote. Motion carried. Police Department 213-900-20216 ($42,000) Reason: To delete funds for Camera Upgrade and Replacement Motion: Mr. Mason made the motion, seconded by Ms. Tarkington. The Board voted by unanimous consent to delete $42,000 from the Police Department budget for Camera Upgrade and Replacement. Motion carried. Police Department 213-925-202019 ($36,000) Reason: To delete funds for the replacement of Police Department’s renewable battery power system (UPS System) Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to delete $36,000 from the Police Department budget for the replacement of the UPS System. The Board voted 7-5-0 (Opposed: Erickson, Kreuzer, Krumeich, Moriarty, Ramer). Motion carried. Engineering 302-973-20220 ($150,000) Reason: To delete $150,000 from the Storm-Water Program Compliance because there are sufficient funds in the current Stormwater Phase 2 MS4 permit program to continue. Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to delete $150,000 from the Stormwater Program Compliance in the DPW Engineering budget. The Board voted 7-5-0 (Opposed: Erickson, Kreuzer, Krumeich, Moriarty, Ramer). Motion carried. BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 10 Highway 312-962-20234 ($400,000) Reason: To remove the Pemberwick Road Wall project for $400,000. It was noted this is an ongoing safety enhancement project and a reduced amount was acceptable to the Town Administrator. Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to reduce the Highway Budget for the Pemberwick Road Wall by $400,000 from $500,000 to $100,000. The Board voted by unanimous consent, 12- 0-0. Motion carried. Highway 312-962-20235 $3,500,000 Reason: To eliminate the Sound Beach Avenue Bridge Replacement, eligible for state reimbursement, in the Recommended Budget. Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to eliminate $3,500,000 for the Sound Beach Avenue Bridge Replacement Project budget. The Board voted 5-7-0 (Opposed: Drake, Erickson, Kreuzer, Krumeich, Moriarty, Ramer, Weisbrod). Motion failed. Highway - 312-982-20241 ($3,000,000) Reason: CMAQ Arch Street Improvements Reason: To defer the CMAQ Arch St. Improvements project, eligible for state reimbursement. Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to delete the CMAQ Arch Street Improvements Project by $3,000,000 which would bring the Project to $0. The Board voted 7-6-0. The Chairman cast a tie-breaking vote (Opposed: Erickson, Kreuzer, Krumeich, Moriarty, Ramer, Weisbrod.) Motion carried. Building Construction 345-956-20249 $450,000 Reason: Senior Center Interior Update Reason: To defer the Senior Center Interior project. It was noted this is a phased project over several years and the next phase corrected deficiencies in the kitchen area. Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to eliminate the Senior Center Interior Update planned under the Building Construction project. The Board voted 5-7-0 (Opposed: Erickson, Kreuzer, Krumeich, Mason, Moriarty, Ramer, Weisbrod). Motion failed. Building Construction Town Hall Space Utilization Improvement 345-956-20252 ($200,000) BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 11 Reason: To defer the Town Hall Space Utilization Improvement, which was withdrawn and replaced with a motion to reduce to allow the completion of the DPW space. Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to reduce the Town Hall Space Utilization Improvement Project by $150,000 from $200,000 to $50,000. The Board voted 12-0-0. Motion carried. Schools 680-956-20287 ($2,600,000) Reason: Julian Curtiss Expansion/Renovation Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to delete the $2,600,000 for the Julian Curtiss Expansion/Renovation Project in the F21 budget. The Board voted 7-6-0 (Opposed: Erickson, Kreuzer, Krumeich, Moriarty, Ramer, Weisbrod). The Chairman cast a tie-breaking vote. Motion carried. Motion: Ms. Moriarty made a motion, seconded by Ms. Erickson, to restore $2,600,000 for the Julian Curtiss Expansion/Renovation Project and Condition the Release of the funds subject to the approval by the BOE of the educational specifications. No vote. Motion: Mr. Mason made a motion, seconded by Ms. Moriarty, to suspend the rules to defer the motion until later in the meeting. The Board voted 9-3-0 (Opposed: Duus, Fassuliotis, Tarkington). Motion carried. Parks & Recreation 822-983-20314 ($350,000) Reason: Field Master Plan Design & Implementation Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to delete the funding for the Field Master Plan Design and Implementation of $350,000. The Board voted 2-10-0 (Opposed: Drake, Duus, Erickson, Hess, Kreuzer, Krumeich, Mason, Moriarty, Ramer, Weisbrod). Motion failed. Parks & Recreation 833-981-20326 ($70,000) Reason: Sand Replenishment Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to delete $70,000 for replenishment of the sand on the Town beaches. The Board voted by unanimous consent, 12-0-0. Motion carried. END OF Part I. BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 12 Note: The link to the Decision Day webinar on GCTV is in two parts. The link to Part II is: https://www.youtube.com/watch?v=oEBd39B4wDY&t=8s. Highway Maintenance Program 312-960-20224 ($250,000) Reason: Highway Maintenance Program Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to reduce the Highway Maintenance Program budget by $500,000 from $2,000,000 to $1,500,000. Motion withdrawn. No vote. Motion: Mr. Mason made a motion to amend his original motion, seconded by Mr. Weisbrod, to reduce the Highway Maintenance Program budget by $250,000 from $2,000,000 to $1,750,000. The Board voted unanimously, 12-0-0. Motion carried. Highway 312-960-20229 ($200,000) Reason: Sidewalk Accessibility in compliance with the Americans with Disabilities Act of 1990 (ADA) Motion: Mr. Mason made a motion, seconded by Ms. Moriarty, to reduce the recommended ADA Sidewalk Accessibility Program by $200,000, from $400,000 to $200,000. The Board voted unanimously 12-0-0. Motion carried. Highway 312-962-2036 ($125,000) ______ Reason: Bridge Maintenance Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to reduce the Bridge Maintenance Program budget by $125,000 from $275,000 to $150,000. The Board voted 12-0-0 unanimously. Motion carried. Building Construction 345-956-20250 ($880,000) ______ Reason: Hamill Skating Rink Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to reduce the Hamill Skating Rink capital budget item by $880,000, from $1,030,000 to $150,000. The Board voted 9-0-3 (Abstained: Fassuliotis, Tarkington, Weisbrod). Motion carried. Motion: Mr. Weisbrod made a motion, seconded by Mr. Mason to delete the Hamill Skating Rink capital budget item from $150,000 to zero. The Board voted 3-7-2 (Opposed: Drake, Duus, Erickson, Hess, BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 13 Kreuzer, Krumeich, Mason) (Abstained: Fassuliotis, Tarkington). Motion failed. Schools 680-956-20298 ($250,000) Reason: Plumbing & Electrical Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to reduce the Plumbing & Electrical capital item by $250,000 from $854,000 to $604,000 as this GHS PAC repair was previously approved by the Budget Committee for FY 2020 in February 2020. The Board voted 9-2-1 (Opposed: Krumeich, Ramer) (Abstained: Erickson). Motion carried. Parks & Recreation 822-983-203186 ($50,000) Reason: Playground inspection and upgrade program Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to reduce the playground by $50,000 from $250,000. The Board voted 12-0-0 by unanimous consent. Motion carried. Parks & Recreation 822-983-20317 ($50,000) Reason: Tennis & Basketball Maintenance Program Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to reduce the Tennis & Basketball Maintenance Budget by $50,000, from $125,000 to $75,000. The Board voted 3-8-1 (Opposed: Duus, Erickson, Hess, Kreuzer, Krumeich, Moriarty, Ramer, Weisbrod) (Abstained: Mason). Motion failed. Parks & Recreation 822-956-20320 ($100,000) Reason: Island Utilities – Generator Replacement Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to reduce the Generator Replacement budget by $100,000, from $200,000 to $100,000. The Board voted 10-2-0 (Opposed: Krumeich, Ramer). Motion carried. Parks & Recreation 834-971-20329 ($50,000) Reason: ADA Changes – Engineering Project Motion: Ms. Tarkington made a motion, seconded by Mr. Mason, to reduce the ADA Changes under the Engineering Project budget by $50,000, from $100,000 to $50,000. The Board voted 12-0-0. Motion carried. BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 14 Schools 680-956-20287 $2.600,000 Reason: Julian Curtiss School Expansion/Renovation. Item taken up and deferred from earlier in the meeting. Motion: Mrs. Moriarty made a motion, seconded by Ms. Erickson, to restore the School Capital Budget for Julian Curtiss School Expansion/Renovation from $0 to $2,600,000 and condition the funds on the approval by the BOE of the educational specifications and report to BET. The Board voted 6-6-0 (Opposed: Drake, Duus, Fassuliotis, Hess, Mason, Tarkington). Motion failed. Schools Central Middle School Field Improvement 680-983-20301 $1,100,000 Reason: Central Middle School fields are in need of improvement. The BOE voted in favor of a hybrid option including natural grass and artificial turf fields subsequent to the First Selectman submitting the proposed FY21 budget, which included the project as a natural grass field for $1,100,000. Motion: Mr. Ramer made a motion, seconded by Ms. Kreuzer, to increase the Central Middle School (CMS) Field Improvement Plan budget by $1,165,000 to $2,265,000 for a hybrid field to include artificial turf and natural grass. The Board voted 4-8-0 (Opposed: Drake, Duus, Erickson, Fassuliotis, Hess, Krumeich, Mason, Tarkington). Motion failed. Motion: Ms. Erickson made a motion, seconded by Mr. Ramer, to eliminate the CMS Field Improvement Project funds of $1,100,000. The Board voted 9-3-0 (Opposed: Fassuliotis, Mason, Ramer). Motion carried. Schools Special Education Study 680-983-59560 $100,000 Reason: To add discrete project funding for a Special Education Study Consultant Contract Motion: Mr. Ramer made a motion, seconded by Ms. Krumeich, to increase the Schools Capital Budget by $100,000 for a SpEd Consultant to assess the delivery of Special Education in the Greenwich Public Schools and recommend best practices. The Board voted 11-1- 0 (Opposed: Drake). Motion carried. Schools HVAC Projects 680-956-20299 $250,000 Reason: Purchase of HVAC Equipment To restore $250,000 to the HVAC projects account. Motion: Mr. Ramer made a motion, seconded by Ms. Krumeich, to restore $250,000 to the $4,019,000 budget for HVAC. The Board voted 6-6-0 (Opposed: Drake, Duus, Fassuliotis, Hess, Mason, Tarkington). Motion failed. BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 15 IT Cyber Security 134-904 (557,000) reduction from $1,300,000 Schools 680-904-55700 $557,000 Reason: To separate IT projects under the jurisdiction of the Town Information Technology department and the BOE IT department. This action is budget neutral. Motion: Ms. Hess made a motion, seconded by Ms. Erickson, to transfer $557,000 from the IT Cybersecurity Budget: IT 134-904-55700 into BOE 680-904-55700. The Board voted 12-0-0 by unanimous consent. Motion carried. MEANS OF FINANCING The Board reviewed the means of financing the FY21 Budget: Property Taxes; State & Federal Aid; Transfers from Other Funds; Transfer from Unrestricted Fund Balance; Borrowings and Tax Levy. Adjustments to Revenue Motion: Mr. Mason made a motion, seconded by Mr. Ramer, to reduce the Town’s revenue assumptions by $5,937,838, as follows: Recommended Proposed Adjustment Budget Budget Operating A130 46110 Interest 2,500,000 (2,000,000) 500,000 A150 44180 Conveyance 5,000,000 (500,000) 4,500,000 Building A351 42165 4,260,000 (750,000) 3,510,000 Permits A812 44100 Kamp-Karefree 162,800 (100,000) 62,800 A812 44210 Field User Fee 193,800 (100,000) 93,800 A812 434300 Pickle Ball 165,032 (100,000) 65,032 A833 44380 Memberships 1,072,000 (750,000) 322,000 13,353,632 (4,300,000) 9,053,632 State Grants A312 43444 LOCIP 320,381 (320,381) - A620 43451 Cost Sharing 378,649 (378,649) - A997 43457 Pilot 674,786 (674,786) - Telephone A997 43482 175,000 (175,000) - Access Unrestricted A997 53493 89,022 (89,022) - Grant 1,637,838 (1,637,838) - 14,991,470 (5,937,838) 9,053,632 BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 16 Vote on the Motion: The Board voted 10-2-0 (Opposed: Ramer. Weisbrod.) Motion carried. Motion to Amend: Mr. Ramer made a motion, seconded by Ms. Moriarty, to reduce the Town’s anticipated revenue losses by $250,000 to $5,687,838. The Board voted 5-7-0 (Opposed: Drake, Duus, Erickson, Fassuliotis, Hess, Mason, Tarkington). Motion failed. Motion: Ms. Moriarty made a motion, seconded by Ms. Erickson, to transfer Verizon’s retroactive Cell Tower Lease payment of $243,206 resulting from the new contract, to the Town’s General Fund. The Board voted 8-4. (Opposed: Fassuliotis, Hess, Mason, Tarkington). Motion carried. Schools Operating Budget 600-51010 $2,368,704 Motion: Ms. Moriarty made a motion, seconded by Mr. Ramer, to increase the School Budget by $2,368,784. Withdrawn. Motion: Ms. Moriarty made a motion, seconded by Mr. Ramer, to increase the School Budget by $2,368,784, set the Capital Tax Levy at $51 million and use additional Fund Balance to result in a 0% increase in the mill rate from the prior year. The Board voted 6-6-0 (Opposed: Drake, Duus, Fassuliotis, Hess, Mason, Tarkington). Motion failed. OTHER FUNDS Sewer Maintenance Fund 361 $8,598,845 Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to approve the Sewer Maintenance Fund budget of $8,598,845. The Board voted 12-0-0. Motion carried. The Nathaniel Witherell 450 $2,329,000 Reason: To modify the Town expenses allocated to The Nathaniel Witherell revolving fund account to restore the accounting treatment to that used in all years prior to the fiscal 2017 budget. Motion: Mr. Drake made a motion, seconded by Mr. Duus, to move identified operating expenses to the Nathaniel Witherell Fund from the Town General Fund. The Board voted 2-10-0 (Opposed: Erickson, Fassuliotis, Hess, Kreuzer, Krumeich, Mason, Moriarty, Ramer, Tarkington, Weisbrod). Motion failed. School Lunch Fund 670-51010 - approved as amended. Parking Services 219- 51010 - approved as amended Golf Revolving Fund - approved, no change OPEB - approved, no change BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 17 Shellfish Commission - approved, no change CONDITIONED- Subject to Release on review and approval of the BET External Entities - GEMS 440-57225 - $4,700,000: Condition the release of the funds upon review and acceptance by the BET of a semi-annual report from GEMS with respect to its operations, personnel and finances. Motion carried. External Entities - TAG 440-57221 & 57321 – $277,000 and $18,000: Condition the release of the funds upon review and acceptance by the BET of semi-annual reports from TAG and Safe Rides with respect to its operations, personnel and finances. Motion carried. Parking Services 219-930-20344 - $1,500,000: Condition the release of funds upon review and acceptance by the BET of a semi-annual report in June 2020 and December 2020 from the Deputy Chief of Police with respect to its operations, personnel and finances (operating and capital). Motion carried. The Nathaniel Witherell 450 -999-57128 -$1,500,000 Condition the release of the equivalent of the budgeted contribution to the Nathaniel Witherell Special Revenue Fund upon the BET’s receipt of a report as of December 1, 2020 submitted by the Witherell Board Chair with respect to management, operations and status of capital projects. Motion carried. The vote on the four above motions to condition was 12-0. Greenwich Ave. 312-960-20226 - $200,000 is subject to release by the BET upon written report including on traffic study information and description of proposed circle improvements and their costs. Hamill Skating Rink 345-956-20250 - $150,000 is subject to release by the BET upon review and acceptance by the BET of a report to confirm the need for additional funds for architectural and engineering services to complete Municipal Improvement and land use approvals. Eastern Greenwich Civic Center 345-956-20251 - $230,000 is subject to release by the BET upon review and acceptance of a report which confirms completed Municipal Improvement and site plan approvals. Cardinal Stadium 680-59560 - $3,631,000 is subject to release by the BET upon review and acceptance of a written report which confirms completed Municipal Improvement and site plan approvals for home side bleachers/press box, home side building below, handicap parking, entry kiosk, new light fixtures/existing poles; and information on public private partnership funds availability. Motion: Mr. Mason made a motion, seconded by Ms. Tarkington, to condition the four capital projects above. The Board voted 12-0-0. Motion carried. BUDGET RESOLUTIONS BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 18 Ms. Fassuliotis reported that the Law Committee reviewed the FY21 Budget Resolutions and recommended changes (see attached). Ms. Moriarty commented that Budget Resolution #9 and #12 which both reference FEMA grants and proceeds to the Town, respectively, should be reviewed to determine whether or not they were in conflict. Motion: Ms. Fassuliotis made a motion, seconded by Ms. Krumeich to approve the Resolutions on Grants and other Receipts as amended, Resolutions on Additional Provisions, and the Resolution for Issuance of $32,973,000 Bonds. Vote was 12-0 to approve the Budget Resolutions as amended. Motion carried. Ms. Fassuliotis proposed a text insertion into the Bonding Resolution. Motion: The Board voted unanimously to approve the Budget Resolutions including this text insertion. Motion carried. There was discussion over the potential opportunity to refinance outstanding long-term debt. The Bonding Resolution was included with the Budget so the Town would have the option to refinance at lower interest rates if the economics are favorable. Motion: Ms. Fassuliotis made a motion, seconded by Ms. Krumeich, to approve the Finance Department Resolution to Refinance Previous Borrowings not to exceed $25,000,000. The Board voted 12-0-0. Motion carried. Members of the Board discussed the impact of the approved changes to the Recommended Budget as they impact the mill rate calculation. The discussion included alternatives on the amount of the capital tax levy, the use of unrestricted fund balance, the use of capital and non- recurring fund balance and the amount to be financed through property tax. There was further discussion on the consequences of the modification of the recommended BOE budget and the uncertainty of the current economic environment. Motion to amend: Mr. Mason made a motion, seconded by Mr. Drake to amend the FY21 Budget voted by the BET Budget Committee, to finalize these amounts in particular: o Total amount to be financed: $448,379,253 o Use of Unrestricted Fund Balance (June 30): $15,000,000 o Transfer from Unrestricted Fund Balance (Witherell): $4,100,000 The Board voted 7-6-0 to approve this amendment (Opposed: Erickson, Kreuzer, Krumeich, Moriarty, Ramer, Weisbrod). The Chairman cast a tie-breaking vote. Motion carried. Motion: Mr. Mason made a motion, seconded by Mr. Drake, to approve the FY21 Budget as amended (immediately above). The Board voted 7-6-0 (Opposed: Erickson, Kreuzer, Krumeich, Moriarty, Ramer, Weisbrod). The Chairman cast a tie-breaking vote. Motion carried. BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 19 Mr. Mason suggested that each member of the BET might wish to make a final comment to conclude the BET Budget Decision Day. After all members had an opportunity to speak about this year’s experience, Mr. Mason expressed his thanks to the Finance and IT Departments for their assistance and complimented the BET for its hard work. ADJOURNMENT Ms. Erickson made a motion, seconded by Ms. Kreuzer, to adjourn the meeting at 6:54 P.M. The Board voted 12-0-0 to approve the motion. Motion carried. Respectfully submitted, ______Catherine Sidor, Recording Secretary ______William Drake, Clerk of the Board ______Michael S. Mason, Chair BET Decision Day Budget FY 2021 Webinar Minutes April 27, 2020 – 2nd REVISED Subject to Approval 20 MINUTES of the Special Meeting of the Board of Estimate and Taxation held on Tuesday, May 5, 2020 in a virtual Zoom webinar, Greenwich, CT. Chair Michael S. Mason called the meeting to order at 3:01 P.M., after which the members pledged allegiance to the flag. Board members in attendance: Michael S. Mason, Chairman Karen Fassuliotis, Vice Chairman William Drake, Clerk Andreas Duus III Laura Erickson Debra Hess Miriam Kreuzer Elizabeth K. Krumeich Leslie Moriarty Jeffrey S. Ramer Leslie L. Tarkington David Weisbrod Selectmen: Jill K. Oberlander, Select-person; Lauren Rabin, Selectwoman Staff: Angela Gencarelli, Ass’t. Budget & Systems Manager, Finance Department (Dept.); Roland Gieger, Director, Budget & Systems, Finance Dept.; Craig Jones, Information Technology (IT) Dept.; Vincent Marino, Town Attorney; Peter Mynarski, Comptroller BOE/GPS: Peter Bernstein, Chairman, Board of Education (BOE); Dr. Toni Jones, Superintendent, Greenwich Public Schools (GPS); Joe Kelly, Member, BOE; Sean O’Keefe, Chief Operating Officer, GPS OTHER: Webinar attendees ranged between 333 to 388 people during the length of the meeting; Ken Borsuk, Reporter, Greenwich Time; GCTV; Jo Kroeker, Reporter, Greenwich Time; Leslie Yaeger, Editor, Greenwich Free Press To Reconsider the FY 2021 Approved Budget Chairman Mason asked Ms. Moriarty to propose a motion. Motion: Ms. Moriarty made a motion, seconded by Mr. Ramer, to reconsider the FY2021 Budget. Discussion BET Special Meeting Minutes May 5, 2020 – REVISED Subject to Approval 1 Chairman Mason asked for discussion of the proposed motion. A point of order was raised requesting the Chairman rule the Motion Out of Order because it did not meet the criteria of Robert’s Rules. The Motion to Reconsider was neither made by a voter on the prevailing side, nor requested at the end of the April 27, 2020 meeting nor within the 24-hours thereafter. At the April 27 meeting, in order to allow the members a full opportunity to speak on individual appropriations grouped into larger motions, the rules were suspended to allow reconsideration of such individual appropriations. This suspension of the Rules applied to the April 27 meeting, but does not carry over to the present special meeting. Mr. Ramer asked to be heard on the point of order and was reminded that points of order are not debatable without permission. Chairman Mason then ruled the Motion to Reconsider to be out of order, and stated that since there was no further business to come before the body he would entertain a motion to adjourn Motion: Prior to a motion being made to adjourn the meeting Mr. Ramer made a motion, seconded by Ms. Moriarty, to appeal the ruling of the Chair. In subsequent discussion, the Board was reminded of the unanimous adoption by the Board of a motion to suspend the rules of the April 27, 2020 meeting to allow any member to move to reconsider any individual appropriation made within a group motion that contained multiple separate appropriations (made as one motion), without regard to whether that member had voted on the prevailing side. It was asserted that today’s motion to reconsider the FY 2021 Budget was timely because the Board suspended the rules to allow for any member to make a motion to reconsider, and today’s motion to reconsider is made on the next successive day on which the same item of business is under consideration, in this case the FY21 Budget. Thus, the proponents believed that today’s motion to reconsider was timely and in order and the Chair’s ruling should be overturned. Other members also urged that the Chair’s ruling be overturned, especially given the publics’ expressed interest in certain aspects of the budget, particularly the budget for education. Town Attorney Marino was asked for his opinion as to whether today’s Motion to Reconsider was properly made. Mr. Marino indicated that it was not properly made because the motion was not made by an individual who was on the prevailing side of the vote taken on the FY21 Budget on April 27, 2020. Additionally, the suspension of the rules at the April 27, 2020 meeting did not carry over to suspend the rules for a subsequent meeting once the business of that meeting was concluded and that meeting was adjourned. He added that the filing of the BET’s FY21 recommended Budget with the Town Clerk was yet another reason that the Motion to reconsider was not in proper order. The question of whether the BET could amend its budget before the deadline was discussed. However, Attorney Marino noted that a Special Meeting is limited to the published agenda and since an amendment was not on the agenda the BET could not consider any proposed amendments to the FY21 Budget. Proponents of the Motion to Reconsider asked for the opportunity to consider a compromise on the Education appropriations before a vote was taken. As the request was not in legal order the request was denied by the Chair. BET Special Meeting Minutes May 5, 2020 – REVISED Subject to Approval 2 A vote was then called on the appeal of the Chair’s ruling that the motion to reconsider the FY21 Budget was out of order pursuant to Robert’s Rules. The Board voted 6-6-0 (Opposed: Drake, Duus, Fassuliotis, Hess, Mason, Tarkington). Motion failed. Adjournment There being no further business, Mr. Mason called for a roll call vote to adjourn the Meeting. The Board voted 7-6-0 (Opposed: Erickson, Kreuzer, Krumeich, Moriarty, Ramer, Weisbrod). Motion carried. Respectfully submitted, ______Catherine Sidor, Recording Secretary ______William Drake, Clerk of the Board ______Michael Mason, Chairman BET Special Meeting Minutes May 5, 2020 – REVISED Subject to Approval 3 MINUTES of the regular meeting of the Board of Estimate and Taxation held on Monday, May 18, 2020, held as a Virtual Webinar, Greenwich, CT. Michael Mason, BET Chairman, called the meeting to order at 9:06 A.M., after which the members pledged allegiance to the flag. Board members in attendance: Michael S. Mason, Chairman Karen Fassuliotis, Vice Chair William Drake, Clerk Andreas Duus III Laura Erickson Debra Hess Elizabeth K. Krumeich Miriam Kreuzer Leslie Moriarty Jeffrey S. Ramer Leslie L. Tarkington David Weisbrod Staff: Lauren Elliott, Assessor; Tyler Fairbairn, Administrator, Community Development Department; Roland Gieger, Director, Budget & Systems Management, Finance Department (Dep.t); Craig Jones, Information Technology (IT) Dept.; Jenny Larkin, IT Dept.; Barbara Ormerod -Glynn, Director, Greenwich Public Library; Peter Mynarski, Comptroller Selectmen: Fred Camillo, First Selectman; Jill Oberlander, Select-person RTM: Mike Basham, (D-5) Chair, Finance, Member LCC; Lucia Jansen, (D-7), Chair BOC, Member LCC; Roz Nicastro, (D-3) BOC; Alexis Voulgaris, (D-6), Chair, Health & Human Services Cmte Public: Ken Borsuk, Reporter, Greenwich Time; GCTV The Chairman welcomed BET Members, Town of Greenwich staff and the public. He requested a Motion to Suspend the Rules to open a Public Hearing on the Community Development Block Grant (CDBG) Budget FY2020-2021 Upon a motion by Mr. Ramer, seconded by Ms. Krumeich, the Board voted 12-0-0 to suspend the rules to open a Public Hearing on the CDBG FY21 Budget. Motion carried. BET Meeting Minutes May 18, 2020 - Subject to Approval 1 Mr. Mason asked for a motion to change the Order of Business. Mr. Ramer made a motion, seconded by Ms. Hess, to change the Order of Business to discuss Item #5, the ROUTINE Budget Adjustment Request HD-5 Approval to Use, prior to discussion of Item #3, NON-ROUTINE Budget Adjustment Request CD-1 Approval to Use. The Board voted 12-0-0. Motion carried. REQUESTS FOR BUDGET ADJUSTMENTS ROUTINE APPLICATIONS Mr. Mason asked the BET Clerk to move the Routine Applications for Budget Adjustments. Number Department Amount Purpose HD-5 Health $17,856 Approval to Use A401, 405, 415, 901 & various codes COVID-19, S.S. & Medicare Ms. Tarkington reported that Ms. Baisley, Health Department Director, requested authorization to use a $17,856 reimbursement received from the CDC through the State for expenses for staff overtime and supplies incurred in response to the COVID-19 Pandemic. Ms. Tarkington expressed the Town’s gratitude for Ms. Baisley’s diligent pursuit of Grant and reimbursement funding. The Budget Committee had voted 4-0-0 to recommend the Budget Adjustment to the BET for its approval. Upon a motion by Ms. Tarkington, seconded by Mr. Ramer, the Board voted 12-0-0 to accept and appropriate the $17,856 Health Department reimbursement. Motion carried. NON-ROUTINE APPLICATIONS Number Department Amount Purpose CD-1 CDBG $1,478,008 Approval to Use Q197 CDBGFY2020-2021 Entitlement Ms. Tarkington explained that the federal HUD Block Grant of $1,478,008 included support for nonprofits’ Public Service and Facilities Improvements, and for the first time an additional amount was included for distribution among institutions for special COVID-19 programming in response to the pandemic. A list of the agencies receiving awards and a copy of the Budget Resolution were attached for the Board’s review. A Five-Year Consolidated Action Plan of objectives, priorities and service impact measurements was also submitted for approval. The Budget Committee voted 3-1-0 to recommend approval of the CDBG application. Mr. Fairbairn, Community Development Administrator, provided more details about the federal CARES program and the support it would provide. Ms. Voulgaris thanked the CDBG Committee and the BET Liaisons for the well-informed allocations. Ms. Moriarty made a motion, seconded by Mr. Ramer, to amend the Grant distribution to increase Inspirica’s Public Facility award by $16,000 from the First Selectman’s final recommendation of BET Meeting Minutes May 18, 2020 - Subject to Approval 2 $48,000, which would bring this award to the amount previously recommended by CDAC of $64,000 and decrease Abilis’ public facility award by $16,000. Ms. Moriarty explained the Motion’s rationale was to restore the awards to the levels approved by the Community Development Advisory Committee (CDAC). The CDAC recommendations reflected the Inspirica application for an amount that would complete a project, whereas the Abilis application was for a Phased project which would still require additional fundraising. The concern was that if additional donations were not available, the Inspirica project might not be completed within the HUD Grant deadlines and created a risk that jeopardizes Greenwich’s entire HUD grant. First Selectman Camillo commented that he had made the decision to reduce the Inspirica award and increase the Abilis award because both Inspirica and Abilis had expressed confidence that both organizations’ would obtain supplemental funds as needed, that both organizations’ projects would be completed in a timely manner, and that Abilis is a Greenwich-based organization. Ms. Tarkington made a motion, seconded by Mr. Ramer, to close the Public Hearing. The Board voted 12-0-0. Motion carried. On Ms. Moriarty’s motion to amend the grant distribution, seconded by Mr. Ramer, the Board voted 6-6-0 (Opposed: Drake, Duus, Fassuliotis. Hess, Mason, Tarkington). Motion failed. On the original motion to approve the CDBG FY21 Budget offered by Ms. Tarkington, seconded by Ms. Hess, as amended with a change of date from FY20 to FY21, the Board voted 12-0-0. Motion carried. ASSESSOR’S REPORT The Town Assessor, Ms. Elliott, highlighted items from her written monthly report. Despite a reduced and rotating staff, all inquiries were receiving timely responses. The Greenwich Senior and Disabled Resident Tax Relief Program deadline of May 15th was modified by an Executive Order to align with the State’s program’s deadline. However, the office received the majority of its applicants by May 15th with only 20 anticipated applications still outstanding which are now receiving follow-up. Ms. Elliott commented that the pandemic would make it more difficult to complete the ReVal 2020 inspections and might also impact residential property net worth unfavorably. She discussed postponing the conclusion of the ReVal until October 2021 to capture the value of home sales of July 2020 through Spring 2021. She indicated she will make a decision in June. Upon a motion by Ms. Tarkington, seconded by Mr. Ramer, the Board voted 12-0-0 to accept the Assessor’s report. Motion carried. COMPTROLLER’S REPORT The Comptroller, Mr. Mynarski drew the Board’s attention to certain topics in his report. The prospect of BET meetings will continue to be held as virtual webinars until September due to closed conference rooms at Town Hall. A draft of the Fire Department Matrix Study is expected this week. There needs to be an election to fill the vacancy for the Police representation on the Retirement Board. Unemployment Insurance claims and requests for FMLA have increased. A candidate for the Internal Auditor position declined the position, however, the five planned Blum Shapiro audits will cover the identified workplan, including the School Activities Fund, followed by the Hamill Skating Rink, the Marinas, the Holly Hill Transfer Station (with the Audit BET Meeting Minutes May 18, 2020 - Subject to Approval 3 Committee’s revised scope of work and following an adequate experience with collection of tipping fees), and the School Lunch fund. Lastly, the processing and payment of invoices is generally current, with only the Parks & Recreation having some unprocessed invoices amounting to approximately $225,000. The possibility of vendors having a backlog and not submitting invoices was also considered. Board members asked for an updated estimate of the Town’s year end Fund Balance and factors that could change the estimate before June 30th. Among uncertainties that were mentioned, the continuing delay in receiving the final FEMA check for Super Storm Sandy damage represents $1 – 1.5 million. Upon a motion by Ms. Hess, seconded by Mr. Duus, the Board voted 12- 0-0 to accept the Comptroller’s Report. Motion carried. TREASURER’S REPORT Upon a motion by Ms. Tarkington, seconded by Mr. Ramer, the Board voted 11-0-1 (Abstain: Krumeich) to accept the Treasurer’s Report. Motion carried. BET Standing Committee Reports No Standing Committee Reports were scheduled. BET Liaison Reports The Nathaniel Witherell (TNW) - Mr. Duus reported that TNW’s new Executive Director, John Mastronardi, was in place, and JoAnne Kotulski, Acting Administrator, Consultant Health Dimensions Group (HDG), had departed. Three key staff vacancies remain unfilled: Deputy Director, Director of Nursing and Director of Financial Operations. TNW has been closed to new patient admissions since March, and its current patient census is 136 (72%) of 202 full patient occupancy. Medicare and Medicaid reimbursement rates have increased and TNW’s first FEMA reimbursement request has been submitted. BET Special Project Team Reports Labor Contracts Committee - An announcement of a meeting is anticipated shortly. OLD BUSINESS Tipping Fee - Mr. Mason commented to request the DPW liaisons (Laura Erickson, Leslie Tarkington) update the BET at its July meeting on the implementation process and any Internal Audit progress. NEW BUSINESS No NEW BUSINESS was scheduled for discussion. BET Meeting Minutes May 18, 2020 - Subject to Approval 4 Chair’s Report Mr. Mason noted that a Special June 12th meeting may be needed to set the Mill Rate in a timely manner. The BET’s June 15 meeting time may have to be modified. Approval of BET Meeting Minutes Upon a motion by Ms. Erickson, seconded by Mr. Ramer, the Board voted 11-1-0 (Opposed: Tarkington) to approve the Minutes of the BET Regular Meeting held on March 16, 2020 and defer the five sets of minutes for the April 20, April 21, April 23, April 27, and May 5 BET Meetings. Motion carried. Ms. Moriarty made a motion, seconded by Mr. Weisbrod, to remove the posted subject-to-approval Minutes of the BET Decision Day Webinar April 27th from OneDrive Town Website, since they had not been circulated for review and she claimed they contained errors. In order to allow members to provide edits to the draft minutes which are timely and visible to all members, the Clerk proposed that members provide edits to the April 27th minutes on OneDrive by 3:00 P.M. on Thursday, May 21st. This would allow those revised minutes to be posted on May 22nd, Subject to Approval. It was also suggested the posted subject-to-approval minutes for April 27th, which have not been reviewed by BET members, would be removed from the website. Similarly, members’ edits to the minutes for April 20th, April 21st, April 23rd, and May 5th made in OneDrive by 3:00 P.M. on Thursday, May 21st will also allow those revised minutes to be posted May 22nd, Subject to Approval. The members voted unanimously to approve given the consensus to remove the April 27th minutes from the website and to provide more time to submit edits to the outstanding minutes. Ms. Moriarty’s motion was withdrawn and the Clerk agreed to carry out these requests. Adjournment Upon a motion by Ms. Kreuzer, seconded by Ms. Erickson, the Board voted 12-0-0 to adjourn the meeting at 10:55 A.M. Motion carried. The next Regular Meeting of the Board of Estimate and Taxation is on Monday, June 15, 2020. Respectfully submitted, ______Catherine Sidor, Recording Secretary ______William Drake, Clerk of the Board BET Meeting Minutes May 18, 2020 - Subject to Approval 5 ______Michael Mason, Chairman SUBJECT TO APPROVAL BET Meeting Minutes May 18, 2020 - Subject to Approval 6