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Canterbury Museum Trust Board, Christchurch, New Zealand

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Canterbury Museum Trust Board, Christchurch, New Zealand CANTERBURY MUSEUM TRUST BOARD, CHRISTCHURCH, NEW ZEALAND Notice is given of a meeting of the Canterbury Museum Trust Board to be held at 2.00 pm on Monday 11 September 2017 in the Boardroom at Canterbury Museum Please congregate in the foyer at 1.55 pm to be escorted up to the Boardroom AGENDA Agenda number Page number at top right bottom right 1 WELCOME 2 APOLOGIES 3 CONFLICTS OF INTEREST & UPDATES OF MEMBERS’ INTERESTS 3.1 Register of potential conflicts of interest (for noting) (Attached p 1) 4 HEALTH & SAFETY 4.1 Report by Jennifer Storer, Public Engagement Manager, Deputy Director, (Attached p 3) dated 31 August 2017, on Health & Safety 5 CONFIRMATION OF MINUTES OF PREVIOUS MEETING 5.1 Meeting held on Monday 14 August 2017 (Attached p 7) 5.2 Matters arising 6 CORRESPONDENCE 6.1 Ministry of Justice, dated 29 August 2017 (for noting) (Attached p 11) 7 FINANCE 7.1 Accounts for Payment for July 2017 To be tabled 7.2 Report by Nigel Tecofsky, Finance & Services Manager, dated 1 September (Attached p 15) 2017, on the draft unaudited financial statements for the year ended 30 June 2017 8 EMPLOYMENT COMMITTEE 8.1 Unconfirmed draft minutes of the Employment Committee meeting held on (Attached p 17) 28 August 2017 (for noting) PUBLIC EXCLUDED SECTION Resolution to exclude the public I move that the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of its resolution are as follows: Agenda General subject Reason for passing Ground(s) Item of each matter to this resolution in under section be considered relation to each matter 48(1) for the passing of this resolution 9 Confirmation of In s7(2)(h) To enable the Committee Minutes Museum to carry out, of previous without prejudice or meeting disadvantage, 10 Risk commercial activities and 11 Report on Auditor s7(2)(i) To enable to appointment Museum to carry on, 12 Unconfirmed draft without prejudice or Section 48(1)(a) minutes of the disadvantage, – The public Employment negotiations (including conduct of this Committee meeting commercial and matter would be held on industrial negotiations) likely to result in 28 August 2017 s7(2)(f) To enable the the disclosure of Museum to maintain information for effective conduct of which good public affairs through – reason to (i) the free and frank withhold exists expression of opinions under section 7 by or between or to members or officers or employees of the Museum, or any persons to whom section 2 (5) of this Act applies, in the course of their duty; or (ii) the protection of such members, officers, employees, and persons from improper pressure or harassment This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by sections 6 or 7 of the Act or sections 6, 7 or 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above with respect to each item. Resolution to readmit the public I move that the In Committee business having been concluded, the public be readmitted, and the resolutions passed in committee be confirmed. 13 Director’s Study Leave 13.1 Anthony Wright will make a PowerPoint presentation on highlights from his recent study leave. 14 GENERAL BUSINESS 15 DATE OF NEXT MEETING 15.1 The next meeting is scheduled for Monday 9 October 2017. This will be a seminar meeting comprising of visits for Collections, Building Operations and Security & Risk. CIRCULATION Michael McEvedy (Selwyn District Council) Mayor David Ayers (Waimakariri/Hurunui District Councils) Beverley Bolland (Canterbury Pilgrims & Early Settlers Assn) Cr Pauline Cotter (Christchurch City Council) Cr David East (Christchurch City Council) Cr Anne Galloway (Christchurch City Council) Annette Harris (Friends of Canterbury Museum) Puamiria Parata-Goodall (Te Rūnanga o Ngāi Tahu) Warren Poh (University of Canterbury) Dr Rod Syme (Canterbury Branch, Royal Society of New Zealand) Tom Thomson (Christchurch City Council) Agenda item 3.1 board members – register of potential conflicts of interest Name Potential conflict of interest David Ayers Member of Waimakariri District Council Member of Greater Christchurch Urban Development Strategy Implementation Committee Member of Rangiora & Districts Early Records Society Member of Waimakariri-Passchendaele Trust North Canterbury Radio Trust Rotary Club of Rangiora Charitable Trust Heritage NZ Canterbury Historical Association Beverley Bolland None declared Pauline Cotter Christchurch City Council – City Councillor Chair of The Christchurch Agency for Energy Board of the Canterbury Joint Waste Committee David East Managing Director – Cavalier Business Services Christchurch City Council – City Councillor Director - Civic Building Limited Trustee – Christchurch Stadium Trust Treasurer – Canterbury Neighbourhood Support Inc. Chairman – North Beach Surf Life Saving Club Treasurer – New Brighton Pier & Foreshore Society Inc. Anne Galloway None declared Annette Harris None declared Michael McEvedy Christchurch Catholic Diocesan Foundation - Chair Red Cross Earthquake Fund Commissioner Community Care Lincoln & Districts Patron Lincoln Community Care Trust - Chair Robin Allan Memorial Trust - Chair Christchurch City Council Ethics Committee – Convenor St John South Island Trust Selwyn Arts Trust – Chair Selwyn Central St John St John Honours – Chair Mason Foundation – Trustee Canterbury DHB Clinical Board Institute of Directors Connamara Family Trust NZ First Capital Canterbury Agricultural & Pastoral Association – Past President Canterbury DHB Consumer Council – Chair Puamiria Parata-Goodall Christchurch Arts Centre – Trustee Lincoln University Council – Board Member Te Matatini – Board Member Te Taumutu Runanga – Executive Member Waitaha Cultural Council – Executive Member University of Canterbury – Ngai Tuahuriri Advisor to Campus Master Plan 1 Agenda item 3.1 Name Potential conflict of interest Matapopore Charitable Trust – Project Consultant Creative New Zealand – Funding Assessor Te Pakura Limited – Director Warren Poh Managing Director, Olsson Fire and Risk Council Member UC Director of Canterbury Rugby League Rod Syme Mason Foundation – Chair Tom Thomson Elastomer Products Ltd - Managing Director and Shareholder Compounding Specialists Ltd (Trading as Comspec) – Director and Shareholder NZ Manufacturers and Exporters Association – Board Member and IPP Motunau Beach RFF – Rural Fire Officer and Leadership Team member Institute of Directors – Member As declared in Member profiles and at subsequent meetings Updated 1 September 2017 2 Agenda Item 4.1 REPORT ON HEALTH AND SAFETY To: Canterbury Museum Trust Board From: Jennifer Storer, Public Engagement Manager, Deputy Director Purpose To update the Board on key Health and Safety matters for the period 1 August 2017 to 31 August 2017 and year-to-date accident reporting. Accident Reporting No. Accident Details Level* Actions to Ensure Accident Does Not Reoccur 1 A staff member was opening a glass Accident Programme is in place to replace vial with tweezers when the vial Minor/Not the older glass vials which are shattered resulting in a small cut to her Notifiable quite brittle finger 2 A staff member working in the Mammal Near Miss The protruding piece of timber Attic Store had a near miss event when was not required as part of the he nearly struck his head on a storage so was sawn off and protruding piece of timber removed 3 A Contractor working at the 299 Accident Site Manager instructed worker Durham Street Quake City site had a Minor/Not on most appropriate control to drill bit get stuck in metal and the drill Notifiable ensure it does not occur again. spun around and hit him in the side of Discussed at site tool-box talk the head next day 4 A Contractor working at the 299 Near Miss Reported to Company Manager. Durham Street Quake City site slipped Scaffolding immediately altered to on mobile scaffolding whilst doing hot prevent a reoccurrence. works in the ceiling void Discussed at site tool-box talk next day *How bad was it? – Minor/Not Notifiable, Minor/Notifiable, Serious/Not Notifiable or Serious /Notifiable Risk Reporting One new risk and two ongoing No. Risk Details Risk Eliminate / Actions Taken to Residual Rating* Minimise Eliminate or Minimise Risk Hazard 1 Potential: Respiratory A Eliminate Ordered replacement, to Ongoing issues due to be installed Oct/Nov ineffectiveness of dust 2017 extraction system in Carpentry Workshop 2 A sample of A Mitigate Autunite was tested by C Autunite is on display. It National Radiation is a mineral that contains Laboratory and radiation uranium with associated is of very minor nature. health risks Slight increased risk if handled without precautions. Item to be taken off display and 3 Agenda Item 4.1 replaced with better sample in Dec 17. 3 Boxes of books are C Eliminate Looking at solutions i.e. Ongoing stacked five high in DRC place boxes on shelving waiting to be relocated to or look to have Documentary History assistance when moving Store. Access to the boxes contents particularly of lower boxes could result in back and muscle strains 4 Potential for contractors / C Mitigate Warning sign notifying of D others to be trapped workers in service duct behind Documentary to be placed out History Store if whenever access to compactor units closed service duct is required whilst they are in service (this physically stops the duct compactors from being able to be shut as long as people remember to use it). *Risk Rating A – highest > D – Lowest . Key Health and Safety Developments / Lead & Lag Indicators 1. Continuous Improvement a. Hazard Assessments and Task Analyses to be written for common tasks (as well as specific one-off tasks) b.
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