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Education Bureau Circular Memorandum No. 129/2007

From : Secretary for Education To : Heads of Kindergartens, Primary and Secondary Schools Ref. : EDB(EI)/Edcity/IP/4/2 Date : 1 November 2007 ______

Licence Scheme for Photocopying of Newspapers and Magazines by the Hong Kong Copyright Licensing Association Limited

Summary

The purpose of this circular memorandum is to inform schools of the captioned Scheme as announced by the Hong Kong Copyright Licensing Association Limited (“HKCLA”).

Background

2. The HKCLA, which has offered a licence scheme for photocopying of 12 newspapers and 19 magazines in Hong Kong, agreed in November last year to waive the licence fees for kindergartens, primary and secondary schools under prescribed conditions to make photocopies of articles in the newspapers and magazines for internal reference or instruction purposes for a period of one year. The waiver is due to expire on 14 November 2007.

Details

3. This is to inform schools that the HKCLA has agreed to continue to waive the licence fees for kindergartens, primary and secondary schools under prescribed conditions for the coming year from 15 November 2007 to 14 November 2008. The coverage of the waiver for the new period will be extended to 16 newspapers and 19 magazines in Hong Kong. For detailed information, please refer to the letter from the HKCLA at Appendix I or visit their website at http://www.hkcla.org.hk.

4. Schools are reminded that they should report their monthly usage to the HKCLA by filling in the monthly reporting form at Appendix II.

Enquiry

5. For enquiries about the Licence Scheme, please contact the customer services of HKCLA at 2948 3650.

Y. K. LOK, Andy for Secretary for Education c.c. Heads of Sections

Appendix I

October 16, 2007

Dear Principals and Teachers,

We, The Hong Kong Copyright Licensing Association Limited (“HKCLA”), hereby confirm to continuously waive licence fees for kindergartens, primary and secondary schools under prescribed conditions at making photocopies of our publications1 for internal reference and instruction purposes in the successive term, from 15 November 2007 to 14 November 2008.

Waived Criteria

1. For internal reference purpose, your school should be registered under Education Bureau. 2. For instruction purpose, the number of copies to be made of any one article is not more than 20% of total number of students in one school.

Copy of our leaflet is enclosed for your reference. Meanwhile, you have to follow the terms and conditions of our General Photocopying Licence at making photocopies of our publications for the permitted use. Or you can visit http://www.hkcla.org.hk/eng/Service/Forms/General.pdf for the details of the terms and conditions.

Report Usage

Each school has to report her monthly usage by filling in the attached reporting form to us no later than 30 days after the end of the previous month. Or you may download the form through our website, www.hkcla.org.hk/eng/Service/Forms/Education.pdf. Completed form can be either faxed to 2603 7165 or mailed to P.O. Box 31712, Causeway Bay Post Office, Hong Kong. Nil return is NOT required.

Should you have any enquiries, please feel free to call our customer services at 2948 3650 for assistance.

Yours faithfully, Joanne Law The Hong Kong Copyright Licensing Services Limited For and on behalf of The Hong Kong Copyright Licensing Association Limited c.c. Ms Judy Cheng, Chairman of The Hong Kong Copyright Licensing Association Limited

1 Publications: Newspapers – am730, Express Post, , Hong Kong Edition, Hong Kong Commercial Daily, Hong Kong Daily News, Hong Kong Economic Journal, Hong Kong Economic Times, Metropolis Daily, Daily News, Sing Pao, , & Sunday Morning Post, , and ; Magazines – Caz Buyer, City Children’s Weekly, East Touch, Eastweek, Economic Digest, E-Zone, Fashion & Beauty, Hi-Tech Weekly, JET, Job Market, Ming Pao Monthly, Ming Pao Weekly, New Monday, Oriental Sunday, PC Market, Property Browser, Property Times, Weekend Weekly and Yazhou Zhoukan.

香港銅鑼灣郵政局郵政信箱 31712 號 P.O. Box 31712, Causeway Bay Post Office, Hong Kong. Tel: 2948 3650 Fax: 2603 7165

Hong Kong Copyright Licensing Association

Photocopying and Facsimileing Licence Scheme E-Mail Licence Scheme E-Mail, Photocopying and Facsimileing Licence Scheme (For Internal Reference or Instruction Purposes)

Principal members of the Newspaper Society of Hong Kong founded the Hong Kong Copyright Licensing Association (HKCLA) in October 2001. This company offers a one-stop collective licensing scheme for photocopying of newspapers and magazines. Through the scheme, the company aims at promoting public awareness of intellectual property rights.

Up to now, HKCLA has been authorized by 16 Hong Kong newspapers to issue both photocopying and e-mail licences; and 19 Hong Kong magazines to issue photocopying licence for internal reference or instruction purposes (only applicable to kindergartens, primary and secondary schools under prescribed conditions).

Newspapers:

y am730 y Ming Pao Daily News y China Daily Hong Kong Edition y Sing Pao y Express Post y Sing Tao Daily y Headline Daily y South China Morning Post & Sunday y Hong Kong Commercial Daily Morning Post y Hong Kong Daily News y The Standard y Hong Kong Economic Journal y Ta Kung Pao y Hong Kong Economic Times y Wen Wei Po y Metropolis Daily

Magazines:

y Caz Buyer y Ming Pao Monthly y City Children’s Weekly y Ming Pao Weekly y East Touch y New Monday y Eastweek y Oriental Sunday y Economic Digest y PC Market y E-Zone y Property Browser y Fashion & Beauty y Property Times y Hi-Tech Weekly y Weekend Weekly y JET y Yazhou Zhoukan y Job Market

General & E-mail Licences (Yr 07-08)

Hong Kong Copyright Licensing Association Details of various licences:-

Licence Type Criteria Pricing Low usage For any organization: A fixed fee of 1. with no more than 50 employees AND HK$500 per year 2. makes copies of no more than 100 articles per for Newspapers month AND A fixed fee of 3. has no more than 5 readers of the publication HK$500 per year photocopies. for Magazines High usage For any organization: Fees will be 1. with more than 50 employees OR determined by the 2. makes copies of more than 100 articles per month number of readers OR and the rates set by 3. has more than 5 readers of the publication the Newspapers and photocopies. Magazines. Photocopying for 1. Any charitable organization of public character Waived Internal Reference which has been granted tax exemption under Licence for Section 88 of the Inland Revenue Ordinance AND Charitable derives not less than 50% of its annual income Organizations, from public donations. Kindergartens, 2. Only applicable to kindergartens and primary and Primary and secondary schools registered with Education Secondary Schools Bureau. Photocopying for For instruction purpose AND the number of copies to Waived Instruction by be made of any one article is not more than 20% of Kindergartens, total number of students in one school. Primary and Secondary Schools

Separate licences have to be applied for copying or use of publication contents in all other manners or other purposes. HKCLA may assist applicants to obtain authorization from the publishers concerned.

General & E-mail Licences (Yr 07-08)

Hong Kong Copyright Licensing Association Rate Card (For high usage licence type)

Type Name of publications Photocopying E-Mail E-Mail, and Licence Photocopying and Facsimileing Facsimileing Licence Licence Fee per user per title per year (HK$) Newspapers: am730 200 200 300 China Daily Hong Kong Edition 200 200 300 Express Post 50 50 75 Headline Daily 200 200 300 Hong Kong Commercial Daily 200 200 300 Hong Kong Daily News 200 200 300 Hong Kong Economic Journal 200 200 300 Hong Kong Economic Times 200 200 300 Metropolis Daily 200 200 300 Ming Pao Daily News 200 200 300 Sing Pao 200 200 300 Sing Tao Daily 200 200 300 South China Morning Post & 220 220 330 Sunday Morning Post The Standard 200 200 300 Ta Kung Pao 250 250 375 Wen Wei Po 200 200 300 Magazines: Caz Buyer 50 City Children’s Weekly 63 East Touch 70 Eastweek 110 Economic Digest 110 E-Zone 100 Fashion & Beauty 60 Hi-Tech Weekly 63 JET 50 Job Market 50 N/A Ming Pao Monthly 36 Ming Pao Weekly 78 New Monday 60 Oriental Sunday 60 PC Market 85 Property Browser 50 Property Times 50 Weekend Weekly 60 Yazhou Zhoukan 130

General & E-mail Licences (Yr 07-08) Hong Kong Copyright Licensing Association

The rates are effective for the period between November 15, 2007 and November 14, 2008. The fees are calculated on an annual basis, but can be paid by monthly installments. First time applicants are required to pay a deposit equivalent to two monthly installments. The annual fees will not be reduced on a pro-rata basis due to application delays, and licences issued may not be terminated by the licensees before the end of November 14, 2008.

For application for various licences, please call 2948 3650 or email to [email protected] or visit the website of HKCLA at http://www.hkcla.org.hk for more information.

General & E-mail Licences (Yr 07-08) Hong Kong Copyright Licensing Association – Appendix II Licence Scheme for Photocopying of Newspapers and Magazines at School

Monthly Reporting Form

To : The Hong Kong Copyright Licensing Services Limited (HKCLS), P.O. Box 31712 Causeway Bay Post Office, HK. Tel : 2948 3650, Fax : 26037165, Email : [email protected]

Name of the School : Total No. of Students : (For kindergartens, primary and secondary schools only. The form should be sent by facsimile or mail to HKCLS no later than 30 days after the end of the previous month.)

In (Month) (Year), this school made copies of the following articles for the purposes of teaching or internal reference : Purpose : (Education OR Newspaper / Magazine Date Headline of photocopies article Page No. No. of copies made Internal Reference)

Total copies:

Authorized Signature: Name: Position: Tel: Date:

(You may make copies of this form, or download it from www.hkcla.org.hk or request it by email to [email protected].) 11/2007