GRAND KNIGHT’S

MANUAL

ALBERTA KNIGHTS OF COLUMBUS

STATE COUNCIL

PROPERTY OF THE ALBERTA K OF C STATE COUNCIL KNIGHTS OF COLUMBUS

ORGANIZATIONAL CHART

SUPREME COUNCIL State Deputy, last living Past State Deputy Territorial Deputy, Supreme Officers, Directors and delegates to the Supreme Council.

BOARD OF DIRECTORS

SUPREME OFFICERS

STATE COUNCIL

DISTRICT DEPUTY

CHAPTERS

SUBORDINATE COUNCIL

GRAND KNIGHT Elected Appointed

Deputy Grand Knight

Chaplain Chancellor

Financial Secretary Recorder

Treasurer Lecturer

Advocate

Warden

Guards

Trustees

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INDEX

Duties of Officers • District Deputy Sec. A-1 • Council Officers Sec. A-2 • State Executive Board Sec. A-3

Parliamentary Procedures • Rules, Motions, Amendments Sec. B-1

Protocol • Knights of Columbus Sec. C-1 • Procedures/Seating Sec. C-2

Supreme Council Awards • Star Council Sec. D-1 • Columbian Sec. D-2 • Father McGivney Sec. D-3 • Founders’ Sec. D-4 • Century Club Sec. D-5 • Contest of Champions Sec. D-6 • Star District Sec. D-7 • Insurance Promotion Award Sec. D-8

State Council Awards • Membership/Council/Family Sec. E-1 • Bulletins Sec. E-2 • Council Service Programs Sec. E-3 • State Council Scholarship Sec. E-4

State Council Guidelines • Sporting Activities Sec. F-1

State Council By-Laws • Index Sec. G-1 • By-law Subsections Sec. G-1

Good of the Order Sec. H-1

Supplies Sec. J-1

Membership in the Order • Qualifications/Practical Catholic Sec. K-1

Policy • Ceremonials Sec. L-1 • State Council Sec. L-2 • State Per Capita Assessment and Sec. L-3 • Insurance Liability Sec. L-3 • Entitlement for PSD Widows Sec. L-4 • Entitlement for PS Chaplain Sec. L-5

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INDEX

Policy • Honorarium for District Deputies Sec. L-6 • IPSD Appreciation Sec. L-7 • Honourary Membership Sec. L-8 • Memorial Service Sec. L-9

Charitable Foundation • Background Information Sec. M-1 • Guidelines Sec. M-2 • Organizational Structure Sec. M-3 • Request for Donation Sec. M-4

Squires and Squirettes • Policy Sec. N-1

Vocations • Awareness Program Sec. O-1 • Pennies from Heaven, Sec. O-2 MacDonald Award & Formation Programme

Insurance Agency • Agency Matters Sec. P-1

Annual Charities Appeal Raffle • Guidelines Sec. Q-1 • Allocation of Funds Sec. Q-1 • Assignment of Funds Sec. Q-1

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DUTIES OF OFFICERS

THE DISTRICT DEPUTY

State Deputy's Representative - "Man in the Middle”

1) Supervise councils in his jurisdiction and enforce laws and rules of the order and adherence to protocol. (Section C-1, P. 2)

2) Take charge of the exemplification of the Formation (Second) Degree.

3) Inspect the books, vouchers and accounts of Councils within his District.

4) Install the Officers of the Councils in his District.

5) Cause Ceremonial Exemplification as prescribed by the Charter, Constitution and Laws.

6) Cause the accounts of Councils in his District to be kept in books furnished by the Supreme Secretary and in the manner provided by law.

7) Report at once to the Supreme Secretary and State Deputy any deposition or suspension made by him.

8) In case of dissolution of a Council, to take custody of the Charter, the proper books and papers of said Council for the benefit of the order and return them to Supreme Council Office.

9) Direct and assign duties to trustees of Councils when deemed advisable to do so.

10) File council reports as required on a regular basis, and file expense reports monthly.

11) Promote New Council development and reactivation of inactive Councils.

12) Promotion of Insurance and other programs of the Agency.

13) Ensure the timely completion and submission to Supreme Council Office of FORMS relative to, but not limited to: Columbian Award (#1295), June 30 Report of Officers Chosen for the Term (#185), July 1 Service Program Personnel Report (#365), August 1 Semi-Annual Audits (#1295), six months, August 15 Annual Audit (#1295), twelve months, February 15 Annual Survey of Fraternal Activity (#1728), January 31 Other Relevant Forms required by Supreme

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THE GRAND KNIGHT

1) Be familiar with fundamental principles of parliamentary law, understand the principles of Robert’s Rules of Order and observe the laws of the Order in his Council.

2) Be familiar with the Supreme Charter, Constitution, and Laws of the Order as well as bylaws of his own Council.

3) Provide leadership to the Council and Community.

4) Maintain fraternal conduct of his Council.

5) Perform all business details properly and on time.

6) Inspire mutual cooperation and voluntary service among the officers and members of the Council.

7) Be responsible for cooperation with other Columbian groups and leaders... Squires, Fourth Degree, Chapters, District Deputy, other Councils, State Deputy, State Council and the Supreme Council.

8) Call all Council meetings and preside at all Council and Executive meetings.

9) Appoint standing committees including Service Program Chairman and a Membership Chairman for the Council.

10) Appoint a Chaplain in consultation with the Deputy Grand Knight and the Trustees of the Council.

11) Appoint the Lecturer of the Council.

12) Appoint a Membership Retention Chairman to ensure membership are contacted regularly of council activities and events.

13) Be familiar with Admissions Committee procedures and ensure that a First Degree is properly exemplified in his Council.

14) Be familiar with the Council's financial obligations due the Supreme Council and the State Council.

15) See that the Laws of the Order that outline how its monies should be handled by the Financial Secretary and Treasurer are fully observed.

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16) Complete and file timely Reports Forms to Supreme Council Office and provide copies to the District Deputy and State Deputy:

Columbian Award (#1295), June 30 Report of Officers Chosen for the Term (#185), July 1 Service Program Personnel Report (#365), August 1 Semi-Annual Audits (#1295), six months, August 15 Annual Audit (#1295), twelve months, February 15 Annual Survey of Fraternal Activity (#1728), January 31 Other Relevant Forms required by Supreme

17) Preside as Chairman of the Board of Trustees.

18) See that Council members are assessed dues on time by the Financial Secretary.

19) Keep informed on delinquent members.

20) Instruct his Council Directors on proper procedures for ordering supplies.

21) Act as Chaplain in absence of same.

22) Countersign orders and cheques and read vouchers.

23) Is a member of State Council.

24) Must complete the Knights of Columbus Safe Environment Program through a partnership with Praesidium. He must also require his Youth Director and any other council member responsible for Youth Activities to complete the Safe Environment Program. The Praesidium’s Armatus® partnership provides online training, background screenings and an exclusive hotline to report child safety concerns.

25) Perform such other duties as the Order may impose.

THE DEPUTY GRAND KNIGHT

1) Preside at meetings in the absence of the Grand Knight.

2) Be available and ready at all times to take the place of the Grand Knight.

3) Be valuable to the Grand Knight as a close advisor and strong supporter.

4) Perform such other duties as the Grand Knight may request or the Order may impose.

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DUTIES OF OFFICERS

THE CHANCELLOR

1) Be an advisor to the Grand Knight.

2) Assist the Grand Knight and the Deputy Grand Knight in the performance of their duties.

3) Preside at meetings in the absence of the Grand Knight and Deputy Grand Knight.

4) Ensure total participation of the membership in activities of the Council.

5) Exercise a special interest in new members and those who are sick or in distress.

6) As exemplar of the Council, exemplify dignity, decorum, and the principles of the Order.

7) Perform such other duties as the Grand Knight directs.

THE RECORDER

1) Preside at Council Meetings in the absence of the Grand Knight, Deputy Grand Knight and Chancellor.

2) Keep a true record of the doings of his Council upon books approved by the Supreme Council.

3) Conduct all correspondence of the Council.

4) Keep a Roll Call of Council Officers for attendance recorders.

5) Perform duties which may be assigned by the Grand Knight or Officers of his Council.

THE FINANCIAL SECRETARY

1) Collect and receive all moneys due to the Council.

2) Keep a record of member financial accounts for dues and supplies.

3) Pay money received to Treasurer.

4) Keep member management records up to date with any changes to member status and personal information.

5) Ensure new members to subscribe to By-Laws and Constitution.

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6) Complete and forward to the Supreme Secretary, Supreme Fraternal Services, State Deputy and District Deputy Report Form #185, "Report of Officers." and Form #365 “Service Program Personnel Report”

7) Draw orders on the Treasurer.

8) With the Grand Knight, notify promptly the Supreme Secretary of names of members initiated, suspended, expelled, withdrawn, deceased, reinstated, readmitted, transferring to or from the council and changes of address, for necessary entry on the Supreme Council records.

9) Keep financial and business records as required by law.

10) Notify Grand Knight of candidates on reception of degrees.

11) Retain custody of Council Seal.

12) Notify the Comptroller of the Fourth Degree Assembly of any membership changes.

13) Perform all other acts required by the laws of his council and the Order and the rules of the Board of Directors.

14) Attend ALL Council meetings.

15) Attend Admission Committee meetings.

16) Attend ALL Degrees.

THE TREASURER

1) Custodian of the Council funds.

2) Receive moneys from Financial Secretary.

3) Obtain record of vouchers, certificates and bank deposits receipts.

4) Pay Supreme Secretary the Supreme Per Capita, Catholic Advertising and Culture of Life Fees.

5) Pay State Treasurer the State Per Capita and Insurance Premium fees.

6) Pay all orders drawn on him on approval of Board of Trustees.

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7) Keep accounts of moneys placed in his hands.

8) Retain all orders of the Grand Knight as his vouchers.

9) Provide records and accounts to the Grand Knight and Trustees for the preparation of Semiannual Audit Reports (Form #1295).

THE LECTURER

1) Provide interesting and worthwhile programs for the enjoyment and fraternalism of the members at the Council meeting.

2) Work closely with the Program Director to prepare some special programs.

3) Perform any other duties as his Council may direct.

THE ADVOCATE

1) Be the attorney of the Council.

2) Be knowledgeable in the Supreme Charter, Constitution and Laws of the Order.

3) Be knowledgeable in the State and Council Bylaws and Robert’s Rules of Order.

THE WARDEN

1) Be present at all Council meetings, be on time or a little early at all Council meetings.

2) Be in charge of all Council property except moneys and officers’ record books.

3) Keep all property in proper condition for Council meetings.

4) Instruct the Guards in their duties.

5) Set up Council chambers for meetings according to the rules of the Order.

6) Inspect traveling cards assisted by the Inside Guard.

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DUTIES OF OFFICERS

7) Instruct Council members at least once a year on the Ceremonials of the Order, after gaining permission of the Grand Knight and Lecturer.

8) Obtain and familiarize himself with procedures and presentation of Memorials, Charters, Clergy Rights, etc.

THE TRUSTEES

1) Supervise all financial business of the Council.

2) Approve payment of all moneys except Benefit Fund monies and demands of the Supreme Council.

3) Audit the accounts of the Financial Secretary and Treasurer at least once every six months.

4) Report on the Semi Annual Audits (Form #1295) in January and July to their Council, State Deputy, District Deputy and Supreme Secretary.

5) Ensure that the Financial Secretary and Treasurer are properly bonded and be custodians for such bonds.

6) Perform such other duties as their Council or the District Deputy or the Officers of the Order may direct.

THE GUARDS

1) Inside Guard to inspect traveling cards as members pass through doors of the Council chambers.

2) Outside Guard to alert all members to have traveling cards ready for inspection.

3) Guards should attend all meetings of the Council.

4) Guards should arrive at meetings early enough to prepare Council chambers and be ready to admit members without delay.

5) During the course of the meeting the Inside Guard will be responsible for directing members to a seat in the chambers.

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STATE EXECUTIVE BOARD RESPONSIBILITIES

STATE DEPUTY

1. Be the Chief Executive Officer of the Order in the State and representative of the Board of Directors and the Supreme Knight.

2. Preside at all meetings of the State Council and of the State Executive Board, shall be ex- officio member of all committees.

3. Perform such duties as are consistent with his office and the laws of the Order pursuant to Chapter IX, Section 60 of the Charter Constitution Laws of the Knights of Columbus.

4. Appoint all Annual State Council Meeting Committees.

5. Send formal invitations to the Supreme Knight, Alberta/Northwest Territories Bishops, State Executive Board, and Guests to attend the Annual State Council Meeting.

6. Be in charge of preparing all State Banquet programs, including a list of head table guests and act as the Master of Ceremonies.

7. Order jewels for new State Officers.

8. Choose and Present State Awards and gifts to Councils, Members and Guests.

9. Conduct all the elections except for the office of the State Deputy.

10. Read the State Deputy's Annual Report during the Open Session.

11. Be one of the signing authorities from the State Executive Board on cheques, drafts or money orders to be withdrawn.

12. Send all approved State Resolutions pertaining to legislative matters to Federal and Provincial governments.

13. Transmit to Supreme Council all State Resolutions on Felicitations and Condolences and other related State Resolutions.

14. Supervise the Ceremonials and in particular the Third Degree.

15. Divide the State into Districts, subject to the approval of the Supreme Knight or the Board of Directors.

16. Select his State Directors and Chairmen.

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STATE CHAPLAIN

1. Be the Spiritual Director of the Alberta-Northwest Territories State Council; and Conduct all religious exercises of the State Council.

2. Be in charge of the Formation Program in our jurisdiction.

3. Read the Chaplain's Report in a Closed Session during the Annual State Council Meeting.

4. Perform such other duties as may be assigned to him by the State Deputy or the State Executive Board.

IMMEDIATE PAST STATE DEPUTY

1. Assist all State Officers in the performance of their duties.

2. Be the Chairman of the Nominating Committee.

3. Act as a liaison between the State Executive Board and the Foundation.

4. Be one of the signing authorities from the State Executive Board on cheques, drafts or money orders to be withdrawn, as requested by the State Deputy.

5. Perform such other duties as may be assigned to him by the State Deputy or the State Executive Board.

STATE SECRETARY

1. Keep a true and accurate record of the proceedings of the Alberta-Northwest Territories State Council and the State Executive Board.

2. Coordinate and monitor council compliance to deadlines for Supreme Reports.

3. Prepare and forward voting credentials for subordinate council representatives and alternates to the Financial Secretary for each Council and credentials to the State Executive Board, State Chaplain, and non-voting credentials to the District Deputies, Standing Committee Chairmen, and Past State Deputies, no less than thirty (30) days prior to the Annual State Council Meeting.

4. Prepare a list of names to all members or alternates from the Credentials Committee prior to the Calling to Order of the Annual Meeting of the State Council. The list will be the list of the State Council until the Committee on Credentials has been appointed, it's report submitted, and the permanent list determined by the action of the State Council.

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5. Be one of the signing authorities from the State Executive Board on cheques, drafts or money orders to be withdrawn, as requested by the State Deputy.

6. Accept all resolutions from subordinate councils and the State Executive Board no later than ninety (90) days prior to the Annual State Council Meeting.

7. Forward copies of all resolutions to each subordinate Council at least thirty (30) days prior to the Annual State Council Meeting.

8. Compile and read all names of deceased Brother Knights during the Memorial Mass of the Annual State Council Meeting.

9. Execute, in the absence of the State Deputy at State Meetings, all of the duties of the State Deputy.

10. Perform such other duties and functions as may be assigned to him from time to time by the State Deputy or by the State Executive Board.

11. Report at the Annual State Council Meeting on the general condition of the Order.

12. Receive all written reports from Chairmen of the Standing Committees except the Tellers and Distribution Committees.

13. Be in charge of audio taping of the Convention proceedings.

STATE TREASURER

1. Be the custodian of all the monies of the Alberta-Northwest Territories State Council, depositing the same in the name of the Council in a bank designated by the State Executive Board.

2. Pay the obligations of the Alberta-Northwest Territories State Council and to demand receipts for his disbursements.

3. Keep an accurate record of his receipts and disbursements.

4. Have his books audited yearly by auditors selected by the State Executive Board. This audit is to take place after December 31 and before the Annual State Council Meeting. The audit report shall be presented at said Annual State Council Meeting.

5. Submit a financial statement at the regular meetings of the State Executive Board or as often as he may be required by the State Deputy or the State Executive Board.

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6. Execute, in the absence or inability of the State Deputy and State Secretary, all of the duties of the State Deputy.

7. Be the Chairman of the Kilometreage and Per Diem Committee.

8. Send to each subordinate council a notice of the amount of dues from the council for the Per Capita Assessment and any duly levied assessment. The notice will sent not later than January 31.

9. Be one of the signing authorities from the State Executive Board on cheques, drafts or money orders to be withdrawn, as requested by the State Deputy.

10. Assess each Subordinate Council and all affiliated organizations payment for liability insurance regularly.

11. At the expiration of his term of office, or in case of his resignation or removal, deliver to his successor financial records in his possession belonging to the State Council.

12. Perform the duties which normally pertain to his Office as provided in the Charter Constitution Laws of the Order.

14. Perform such other duties as may be assigned to him by the State Deputy or by the State Executive Board.

15. The State Treasurer must be bondable and should have some knowledge of accounting principles and practices.

STATE ADVOCATE

1. Be the legal advisor of the Alberta-Northwest Territories State Council, the State Executive Board, and the State Deputy in all matters pertaining to the Order or referred to him.

2. Perform such other duties as shall be assigned to him from time to time by the State Deputy or by the State Executive Board.

3. Be one of the signing authorities from the State Executive Board on cheques, drafts or money orders to be withdrawn, as requested by the State Deputy.

4. Reports at the Annual State Council Meeting.

5. Be familiar with the Supreme Charter Constitution and Laws of the Order, and be aware of its latest changes, and the Grand Knight’s Manual.

6. Be knowledgeable of the Parliamentary Procedures based on Robert's Rules of Order.

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7. Be the Chairman of the State Resolutions Committee, the main function of which it is to study, scrutinize and recommend actions on all to the Annual State Council Meeting.

8. Execute, in the absence or inability of the State Deputy, State Secretary, and State Treasurer, all of the duties of the State Deputy.

9. Submit all Council approved resolutions to State Council in typewritten or printed form.

STATE WARDEN

1. Have charge of all State Council properties, except moneys and account and record books of officers.

2. Take charge of the needs of the Installation of the State Officers and District Deputies.

3. Be the Protocol Officer of the State Council.

4. Verify the eligibility of all persons seeking admission to State Council Meetings with his selected assistants.

5. Be in charge in lining up Knights of Columbus dignitaries and their spouses for a procession into the Church for Mass or for a Third Degree function, from the lowest ranking official to the top official:

1. Council Officers 10. General Agent 2. Faithful Navigators 11. Vice-Supreme Master 3. Grand Knights 12. Supreme Directors 4. Chapter Presidents 13. Supreme Master 5. State Directors 14. Supreme Officers 6. District Deputies 15. Supreme Knight 7. Past State Deputies 16. State Deputy 8. Master of the Fourth Degree 17. Members of the Clergy 9. State Executive Board 18. Members of the Hierarchy

For a procession into church for Mass, follow the above order.

At Third and Fourth Degree functions, the State Deputy is the top official and therefore #18. The rest move up.

At a Fourth Degree function, the Master of the Fourth Degree and State Executive Board exchange positions.

6. Execute, in the absence or inability of the State Deputy, State Secretary, State Treasurer and State Advocate, all of the duties of the State Deputy.

7. Perform such other duties as may be assigned to him by the State Deputy or the State Executive Board.

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PARLIAMENTARY PROCEDURES

ADVANTAGES OF PARLIAMENTARY LAW

• Discussion is limited to one issue at a time.

• Group decisions can be reached within a reasonable period of time.

• The will of the majority prevails, but the minority has ample opportunity to voice its viewpoint and to influence the majority if it can.

• The fraudulent methods of those bent on graft, corruption or subversion can be quickly exposed and restrained by alert members.

BETTER MEETINGS - Many of these groups would increase the efficiency of their meetings if all participants were familiar with the tools of Parliamentary Law. Its chief benefit is to help every person to exert his influence for good. Remember St. Paul's words: "See that all things are done properly and in good order." (1 Corinthians 14:40)

ADVANTAGES OF RULES - Without the regulations that Parliamentary Law provides, bedlam often results. A few individuals tend to dominate; the shy become disheartened; wrangling impedes progress; and many, impatient with the hopeless waste of time, decide not to attend any more meetings.

MORE THAN RED TAPE - Many persons with ideas surrender leadership because they fail to learn the rudiments of Parliamentary Procedures. They do not want to be embarrassed, so they stay away from meetings. They try to cover up their real reason by saying: "I don't care how important the meeting is, they are not going to make a fool out of me with all that red tape about Parliamentary Procedures."

Little do such persons realize that by doing nothing they may become unwitting accomplices to world-wide disorder, injustice and moral breakdown.

MAKE YOUR VOICE HEARD - Many men and women with sound principles attend meetings out of a sense of moral obligations. But because they don't know how to participate, they merely sit through meeting after meeting without once making their voices heard. With just a little effort that it takes to learn the bare essentials of Parliamentary Law, they could become an effective force in shaping policy. Using these basics, each person can help channel the peace and order of heaven to earth. "God is the author not of disorder but of tranquility." (1 Corinthians 14:33)

PROTECT YOUR RIGHTS - Those bent on favoritism, double dealing or disloyalty know all the ins and outs of Parliamentary Procedures. The best way to offset them is for more persons like you to know how to use these rules in the right way.

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LEARN THE FUNDAMENTALS

Only experts, "Parliamentarians," must know all the rules and technicalities of Parliamentary Procedures.

Such fundamentals as those explained in this chapter can help you participate in practically any meeting in an intelligent, decisive way.

You can find a complete explanation of these essentials in Robert's Rules of Order or other handbooks.

It is important to keep in mind that every meeting should have an "order of business" or "agenda" (from the Latin term meaning "things to be done"). It usually includes; (1) Call to Order; (2) Reading of Minutes; (3) Treasurer's Report; (4) Presentation of Reports; (5) Unfinished Business and (6) New Business.

A "quorum," or minimum number of voting members, must be present to conduct business legally. This prevents a handful from legislating for everyone.

THE THREE WAYS TO GET YOUR IDEAS BEFORE THE GROUP

1) Obtaining the Floor - Before you can speak, you must obtain the floor. You should rise, address the presiding officer by his or her official title, (such as Mr. or Madame Chairman) and wait for recognition. When you "have the floor" you can speak, and with few exceptions, no one can interrupt you.

2) Making a Motion - All proposals seeking action on the part of the assembly must be presented through means of a "motion." You begin by saying, "I move that..." and then briefly and concisely state your idea. To make your motion more effective, write it on a card or piece of paper. Not only can you read it with dispatch and accuracy, but your listeners will give better attention, too. (The principal matter of business is called a "main" or "primary" motion. There can be only one main motion on the floor at a time. Other motions, termed "subsidiary" or "incidental" motions, have as their purpose to clear the road for action on the "main" motion.)

3) Seconding a Motion - Before your idea may be discussed, it must be seconded. The chairman will ask for someone to do this. This insures that every proposal placed before a group has the backing of more than one person. Then if no objection to considering the motion is made, the entire membership may discuss it and decide whether to approve or disapprove it.

THE THREE WAYS TO CHANGE AND CLARIFY THE IDEA

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1) Amending the Motion - If you wish to add to, substitute, or subtract from a motion that someone else has made, parliamentary law makes it possible for you to submit your ideas to the group by "amending the motion."

2) Amend the Amendment - Altering the motion can be carried one step further by another member rising to "amend the amendment." You then have a primary amendment and a secondary amendment to the main motion. You may not have more than these two.

3) Point of Information - It is often possible that a motion may contain two or more parts. You can ask that each part be considered separately. By such consideration you can often help clarify the entire motion and salvage those portions that will benefit the group.

THE THREE WAYS TO KEEP ORDER

1) Point of Order - A possible violation in parliamentary procedures can be checked by rising to a "point of order." The chair is obliged to recognize you and to pass on your inquiry.

2) Orders of the Day - When the meeting goes off on a tangent and does not follow the agenda or the order of business, you may remind the chairman of this by calling for "orders of the day."

3) Appeal From Decision of the Chair - If you disagree with a decision of the chairman, you can "appeal from the chair" to the whole membership. When your appeal has been seconded, the chairman must state the question at issue and ask the membership to vote on whether they wish to sustain or overrule the chair.

THE THREE WAYS TO CONCLUDE DISCUSSION

1) Motion to Limit Debate - To prevent a discussion from dragging on endlessly, you can make a motion to (a) limit each speaker's time, (b) limit the number of speakers, (c) limit the overall time of debate, or (d) close debate as a set time and take a vote (provided a motion of higher rank has not been made).

While a majority vote for most motions suffices, parliamentary law usually insists on a two-thirds vote on motions to (1) close, limit or extend debate, (2) suspend rules, (3) rescind (4) amend constitution or (5) object to consideration of a motion.

A two-thirds vote is an important safeguard. It proves to members that twice as many took a stand for a motion as voted against it.

2) Motion to Refer - When you think it is advisable to give further study to a proposal, you may move that it be referred to a committee for review. This is especially important in any consideration of delicate, troublesome questions.

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3) Motion to End Debate - If you feel that an issue has been adequately discussed, you may move to end debate by saying, "Mr. Chairman, I call for the previous question." This means that you wish a vote to be taken that will end discussion and open the way for a vote on the main issue before the house.

THE THREE WAYS TO POSTPONE CONSIDERATION

1) Motion to Table - To make a motion to "lay on the table" means to put aside temporarily one motion to consider other business. After a motion has been "laid on the table" it may be "taken from the table" at the same meeting (provided other business has intervened) or at the next regular meeting. After that it would "dead" and would have to be offered as a new main motion. (Neither the motion to "table" or to "take from the table" is debatable.

2) Motion to Postpone to a Certain Time - You can propose that discussion of an issue, resolution or report be postponed to a later time during the same session or until the next meeting.

3) Motion to Postpone Indefinitely - This primarily is a strategic motion. It can be used to block a main motion without risking a direct vote on it.

VOTING AND ADJOURNING

Division of the House - If you wish a more accurate count than a "voice vote" provides, you may call for a "division of the house". The vote will then be taken by asking members to stand, raise their hands or indicate their choice by a secret ballot. The expression "division of the house" dates back to the days when those voting "aye" went to one side of the room and the "nays" went to the other. Because this proved too cumbersome and time consuming, voting today is usually done by "voice vote."

Motion to Adjourn - It may be offered at any time. It is debatable if no other business is before the house. But it is not debatable if it interrupts discussion or is made before the business of the day is completed.

If the time and place of the next meeting are not already specified, they should be included in the motion to adjourn. Otherwise, an organization could "adjourn" itself out of existence.

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PROTOCOL

KNIGHTS OF COLUMBUS PROTOCOL

By definition, protocol is the rigid code setting forth the degree of obedience, the order of precedence, the rules of official and social behavior. It covers formality, suitable dress, seating, social behavior, customs and regulations dealing with the ceremonials and etiquette of the Order.

COUNCIL MEETINGS

The Grand Knight must conduct his meetings in strict accordance with the Charter, Constitution and Laws of the Knights of Columbus, supplemented by the Council's bylaws and according to Parliamentary Procedure.

The Grand Knight is the presiding officer in the Council. When a member wishes to speak, he does so by rising from his seat, addressing the chair by: "Worthy Grand Knight" and saluting at the same time. The Grand Knight will return the salute and acknowledge the member.

The Grand Knight should at all times, refer to and address his Officers by their proper title, setting the example for all Council members to follow. All members who are not Officers should be recognized as: "Brother ...... ”

The Grand Knight will set the proper dress code.

All Officers must wear their jewel of office at all Council meetings.

The National Flag will be displayed on a staff to the right of the Grand Knight: other flags to his left. At the singing of O Canada all members stand with hands at your side. Remove your hat unless in Fourth Degree regalia. Any foreign national anthem is always sung first. There is no requirement to face the Canadian Flag as we sing to our country not the Flag. Only Fourth Degree members in full dress with Chapeaux will salute.

DIGNITARIES AT MEETINGS ON OFFICIAL BUSINESS

State Officers, District Deputies, Chapter Presidents, Priests or special Guests should be seated in a place of honour commensurate with the Office they hold. Should they arrive while the meeting is in progress the Grand Knight will instruct the Warden to escort the dignitary. Three raps of the gavel for all to stand while the Warden escorts the dignitary first to the salutation table for the salutes, (Grand Knight and Deputy Grand Knight then at the request of the Grand Knight to his seat of honour. The most senior officer on the Grand Knight’s right and if two officers, the junior on the Grand Knight’s left.

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AFTER THE MEETING

All Councils should avail themselves of some sort of name plate. The Grand Knight and his Officers should make every effort to single out those members who have not attended for some time and all new members should be approached and made to feel at home and welcome. The membership will follow this example.

THE DISTRICT DEPUTY

The District Deputy is the personal representative of the State Deputy, all Officers and members should familiarize themselves with the respect due to this important position.

The District Deputy must notify the Grand Knight of his Councils in writing and in advance (one week to 10 days) when making an Official visit so that all Officers will be present with their books and records.

District Deputies should insist and advise if necessary, on the proper setup and personal conduct of the members at all Council meetings. The Warden is responsible for setting up the chamber for meetings and degrees.

The District Deputy should always be properly attired when attending meetings: should be seated in front near the Grand Knight: should always be called upon to speak and all members should rise when he is introduced. He should always be seated at the head table at any Council function even if he is not on the speaking program.

VISIT BY THE STATE DEPUTY

Be sure that the State Deputy is advised of the date, time, place, purpose, type of affair and other individuals on the program, including their function and other pertinent data.

If women are to be present and the State Deputy's wife is invited, please advise proper dress and arrange a ladies committee for her reception.

Advise the type of dress for the head table.

Offer to arrange hotel or motel facilities for the State Deputy, determine his time of arrival and arrange to meet him.

On arrival at the site of the affair the Grand Knight and his committee should again greet him, see that he is properly introduced and attend to his needs and comfort. Arrange for proper speaking facilities and seating arrangements. After the banquet a special table should be arranged so that he will be with the Grand Knight and other dignitaries.

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GREETING YOUR GUESTS

All guests should be greeted by the Grand Knight. Courtesy would indicate that the Grand Knight is assisted by a committee whose function would be to care for the guests' coats, to introduce them to others in attendance, to stay with them.

Guests should not be left talking among themselves, or alone for any period of time. Various persons should be alerted to keep company with the guests during their visit.

THE HEAD TABLE

At any gathering of the Knights of Columbus, the Clergy, Supreme Officers and Directors; State Officers, Directors and Chairmen; District Deputies, Chapter Officers, Masters of the Fourth Degree, Navigators and visiting Grand Knights always are honored guests and should occupy a seat of honour.

Seating is arranged by rank from the middle out to either side. All should rise when the dais members enter and remain standing until they are seated. Before introducing head table guests be sure that names are spelled correctly and proper titles are used. Guests are introduced from the right towards the middle and then from the left towards the middle.

Speakers are introduced from the lowest rank up to the speaker of the occasion. A person of junior rank should never speak after a senior unless he has been specifically selected as speaker for the occasion.

Persons introduced from the audience should be ranked from the top down as opposed to those from the head table.

The following order should apply for speaking arrangements:

1. Civic Dignitaries lowest to highest rank 2. Other Fraternals (Shriners, Elks, Lions, etc.) 3. Clergy lowest to highest rank 4. Knights of Columbus in ranking order

INVITATIONS

Guests should be sent proper invitations in writing well in advance about at least six weeks before the event. All invitations should be sent in the name of and signed by the Grand Knight, although he may request replies be directed to a Chairman or Committee Member.

The District Deputy, as special representative of the Supreme Knight and the State Deputy, should be invited to all Council functions. It should be understood that his schedule may not permit him to attend all the affairs, in which case he would so notify you in ample time.

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Never give a blanket invitation to anyone. Invitations should be extended to the District Deputy for each function. If tickets are being used they should be forwarded, suitably marked, along with the invitation.

An invitation should contain all details, such as dress, extent of participation, etc. It is embarrassing for a guest to appear and find he is the only one at the head table not in a tuxedo or the only one wearing one. The invitation should include whether the guest is expected to bring greetings, with a time limit specified to keep the banquet on time and so nobody speaks longer that the Guest Speaker.

NOTE: It is impossible to cite a rule for every situation. No doubt there will be times when the Grand Knight will encounter some rather difficult even unique situations. Under those circumstances the Grand Knight must use his judgment or, if time allows discuss the matter with the State Warden or, write to the Service Department at the Supreme Office for advice.

THE CANADIAN FLAG - A GENERAL GUIDE ETIQUETTE

The Canadian Flag was approved by Parliament and on February 15, 1965, proclaimed by Her Majesty the Queen. It is described as a red flag of the proportions two by length and one by width. Containing in its centre a white square the width of the flag bearing a single red maple leaf.

GENERAL

1. It is appropriate for the Canadian Flag to be flown or displayed for individuals and organizations but at all times the Flag should be treated with dignity and respect and flown or displayed properly.

2. The Flag is flown on land daily from sunrise to sunset. The Flag may be flown or displayed at night when it should be properly illuminated.

3. The Flag may be displayed flat or flown on a staff. If flat, it may be hung horizontally or vertically. If it hangs vertically against a wall, the Flag should be placed so that the upper part of the leaf is to the right as seen by spectators.

4. The Flag may be flown or displayed in a church, auditorium, or other meeting place. When used in the chancel of a church or on a speaker's platform the Flag should be flown to the right of the clergyman or speaker. When use in the body of a church or auditorium, the Flag should be flown to the right of the audience or congregation. The Flag should not be used to cover a speaker's table or be draped in front of the platform; nor should it be allowed to touch the floor. If displayed flat against the wall at the back of a platform, the Flag should be above and behind the speaker.

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5. When used on the occasion of unveiling a monument, tablet, picture, etc., the Flag should be properly draped and prevented from falling to the ground or floor.

6. In a procession, where several flags are carried, the Canadian Flag should be in the position of honour at the marching right or at the centre front.

7. The Flag should not be used for commercial advertising purposes. It is quite appropriate to fly it at business establishments or to display it to identify Canadian exhibits at fairs. Its use in such cases, as in all others, should reflect respect for the Flag.

FLOWN WITH OTHER FLAGS

8. No Flag, banner or pennant should be flown or displayed above the Canadian Flag.

9. Flags flown together should be approximately the same size and flown from separate staffs at the same height.

10. The Canadian Flag should be given the place of honour when flown or displayed with other flags:

a) When two or more than three flags are flown together, the Canadian Flag should be on the left as seen by spectators in front of the flags: If a number of countries are represented, the Canadian Flag may be flown at each end of a line of flags.

b) When three flags are flown together, the Canadian Flag should occupy the central position, with the next ranking flag to the left and third ranking flag to the right, as seen by spectators in front of the flags.

c) Where more than one flag is flown and it is impossible to hoist or lower them at the same time, the Canadian Flag(s) should be hoisted first and lowered last.

DESTRUCTION

11. When a flag becomes worn, noticeably faded or otherwise unfit for service, it should be disposed of privately by burning.

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LE DRAPEAU CANADIEN - RÈGLES GÉNÉRALES D'ÉTIQUETTE

Le drapeau canadien a été approuvé par le Parlement et a été proclamé, le 15 février 1965 par Sa Majesté la Reine. Le drapeau national du Canada est de couleur rouge, et ses proportions sont de deux longueurs sur une largeur (ou 64 unités de longueur sur 32 unités de largeur). Il comporte en son centre en carré blanc, de la même largeur que le drapeau, au milieu duquel se trouve une seule feuille d'érable rouge.]

GÉNÉRALITÉS

1. Il est tout à fait approprié pour des particuliers et des organismes d’arborer ou de déployer le drapeau canadien, mais en tout temps le drapeau doit être traitée avec dignité et respect et piloté ou affiché correctement.

2. Sur terre, le drapeau flotte depuis le point du jour jusqu'au coucher du soleil. Il peut être arboré ou déployé le soir à condition d'être convenablement éclairé.

3. On peut déployer le drapeau à plat ou le hisser à plat [ou] on peut le suspendre horizontalement ou verticalement. Lorsqu'on le suspend verticalement à un mur, la pointe de la feuille doit se trouver à gauche et la tige à droite, aux yeux des spectateurs.

4. On peut déployer le drapeau dans une église, un auditorium ou autre lieu de réunion. Lorsqu'on le déploie dans le sanctuaire d'une église ou sur une tribune, le drapeau doit se trouver à la droite de l'officiant ou de l'orateur. Si le drapeau est déployé dans la nef d'une église ou dans un auditorium, il doit se trouver à la droite des fidèles ou de l'auditoire. Le drapeau ne doit pas servir à recouvrir le pupitre de l'orateur ni être drapé devant la tribune. Il ne faut pas non plus qu'il touche le plancher. S'il est déployé à plat sur le mur au fond d'une tribune, il doit se trouver au-dessus et derrière l'orateur.

5. A l'occasion du dévoilement d'un monument, d'une plaque, d'un tableau, etc., le drapeau doit être drapé convenablement, et il faut veiller à ce qu'il ne touche pas le sol ou le plancher.

6. Dans un défilé où plusieurs drapeaux sont présents, le drapeau canadien doit occuper a sa place d'honneur à la droite de la colonne de marche ou au centre-avant de la marche.

7. Il ne faut jamais utiliser le drapeau à des fins de publicité commerciale. Il peut être déployé dans des établissements commerciaux ou arboré pour identifier des étalages canadiens dans des expositions. Dans ces cas-ci, comme dans tous les autres, il faut le manipuler avec respect.

DÈ[É]PLOIEMENT EN MÈ[Ê]ME TEMPS QUE D' [LES] AUTRES DRAPEAUX

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8. Aucun drapeau, aucune bannière et aucun fanion ne doivent flotter ou être à un niveau plus haut que celui du drapeau canadien.

9. Des drapeaux arborés ensemble doivent avoir à peu près la même dimension et flotter à la même hauteur sur des mâts différents.

10. Le drapeau canadien doit occuper la place d'honneur lorsqu'il est déployé ou exposé en même temps que d’autres drapeaux:

a) Quand deux ou plus de trois drapeaux flottent ensemble, le drapeau canadien doit sa [se] trouver à gauche, aux yeux des spectateurs qui font face aux drapeaux: lorsqu'un certain nombre de pays sont représentés, on peut déployer le drapeau canadien à chaque extrémité de la ligne de drapeaux.

b) Lorsque trois drapeaux sont déployés ensemble, le drapeau canadien doit se trouver au centre, le second drapeau par ordre d'importance se trouvant à gauche et le troisième à droite, aux yeux des spectateurs qui font face aux drapeaux.

c) Lorsque plusieurs drapeaux sont arborés et qu'il est impossible de les hisser ou de les descendre en même temps, il faut hisser le drapeau canadien le premier et le descendre le dernier.

DESTRUCTION

11. Lorsqu'un drapeau est usé, sensiblement décoloré, ou inutilisable, il faut le brûler tout simplement, sans cérémonie particulière.

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A GUIDE TO

. Processing and Seating at K of C Events . Entitlement to Color Corp Services

INTRODUCTION

The purpose of the guide is to assist in the detail planning pertaining to the following two sections:

Section A: The order of processing and the seating at the Head Table for; State Council, Fourth Degree, and Third Degree events.

Section B: The individuals who are entitled to Color Corp Services

It is anticipated, that this guide will be expanded as required in the future, to clarify the needs for specific activities or events.

SECTION A

DIGNITARIES AND SPECIAL GUESTS

Dignitaries and Special Guests fall into two categories a) Knights of Columbus b) Non-Knights. These include individuals representing; Governments at all levels (Municipal, Provincial, Federal), Prominent Citizens, Leaders of Organizations.

PROCESSING OF KNIGHTS OF COLUMBUS DIGNITARIES

The following guidelines are based on the prescribed processing of the Knights of Columbus Dignitaries, and are indicated on pages 6 - 7 in the “Color Corps Drill Manual” of the Fourth Degree, 808 06/09:

a) The event organizers should identify the number of invitees and complimentary tickets to be issued, based on the financial resources and available seats at the Head Table and other “Reserved Tables”. The invitees should be given explicit instructions pertaining to; speeches required and time allocated, dress code, time of events/program and location of their seating. Remarks and Greetings should be limited to two minutes. The names of the invitees and location at the “Head Table” and “Reserved Tables” should be provided in writing to the Master of Ceremonies.

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b) To identify the Order for Processing, refer to the “Color Corps Drill Manual” 808 06/09 pages 6 - 7. A few exceptions will apply to this Order, as follows:

 For Fourth Degree functions, the “Master” will exchange places with “State Council Officers”.  A substitute/alternate representative will be processed and seated, based on the substitute/alternate rank, unless he is the Guest Speaker.  The “host” of the event/activity will be processing as the “Senior-most Dignitary” and seated in the center of the “Head Table”.  The “Guest Speaker”, irrespective of rank, will be processing in front of the “Host” and seated to his left at the “Head Table”.

c) Identify who is the “Host” for the K of C event/activity. The Processing Order and typical head table seating are provided (Appendices 1 - 8) for the following:

State Convention ◦ Open Session ◦ Business Session ◦ Banquet

Fourth Degree ◦ Assembly ◦ Exemplification

d) In order to minimize the number of individuals at the Head Table, the following should be considered:

Only the most senior individual in each of the 5 categories should be seated at the Head Table.

1. Supreme Supreme Officer/Supreme Director/Vice Supreme Master/ Designated Supreme Office Staff

2. State Council State Deputy/State Officer/District Deputy/State Director or Chairman

3. Fourth Degree Supreme Master/Vice Supreme Master/ Master/Faithful Navigator

4. Chapter President/Chapter Executive

5. Council Grand Knight/Council Executive

The exception to the forgoing is the seating of the Bishops, Chaplain/Faithful Friar.

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e) When a large group is to be processed, or there are two Head Tables, or several Reserved Tables for the invitees, the following is suggested for the Marshall/Commander:

 Line up all the individuals with spouses/escorts by rank as indicated in the Appendices 1- 8.

 Separate the groups of invitees with Honour Guards as follows:

◦ Reserved Tables or Chairs ◦ Second Head Table ◦ First Head Table (suggest an additional Honour Guard for the left and right groups processed to this table)

f) The Color Corps Drill Manual, 808 7/94 does not refer to; the General Agent or the Foundation President in the “Order of Procession.”

Foundation President should precede the General Agent in the order of processing.

For Third Degree functions/events, the General Agent should precede the Master and the For Fourth Degree functions, the General agent should precede the State Council Officers and the Foundation President should precede the General Agent in the order of processing.

The Head Table seating should be adjusted accordingly and based on availability of space.

CONCLUSION

The State Deputy is the Highest elected officer in the jurisdiction and the event/activity host, should ensure that he is chaperoned at all times and accorded the appropriate courtesy and protocol. The State Deputy is always accorded an opportunity to speak, and his official representative should always be given an opportunity to speak.

Supreme Dignitaries in the jurisdiction from time to time, are: Supreme Knight, Supreme Officers, Supreme Master, Supreme Directors, Vice-Supreme Master and Supreme Office Senior Staff designated by Supreme Knight.

Supreme Dignitaries are required to advise the State Deputy whenever they plan to visit the jurisdiction as an invitee or on business. The State Deputy should accord them the appropriate courtesy and protocol personally, or through his designate.

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SECTION B

PERTINENT COLOR CORP REGULATIONS

(For details, refer to the Color Corps Drill Manual, pages 1 and 2 of publication 808 7/94)

All Color Corps in a Fourth Degree District are under the direction and supervision of the Master of the District. As the Color Corps are the visible arm of the Knights of Columbus, the implications of its participation in events, especially public events, must never adversely affect the image and good reputation of the order.

All Faithful Navigators and Commanders must ensure that prior approval has been obtained from the Master, for participation of their Color Corps in; Installations, Exemplifications, Religious Functions, Public Functions, Parades or Political Rallies.

The Faithful Navigator is the Chief Local Officer of the Color Corp of his Assembly and appoints the Commander.

The Master is in charge; when one or more Assemblies are in presentations outside their service areas or for a State function, when all State Color Corp are invited to participate. In these instances, the Masters District Marshall will act as Commander.

REGALIA

The official dress for the Fourth Degree Member and Color Corps (Honour Guard and Color Guard) should adhere strictly to the directives on Pages 2 - 4 of the Color Corp Drill Manual, 808 7/94.

Following are some pertinent points

 A Fourth Degree pin may be worn on the tuxedo, left lapel  A National Pin (Canadian flag) may be worn on the Tuxedo, left lapel  The wearing of “Service Medals” or “Service Accoutrements” is not permitted, as the Fourth Degree Regalia is not a Service Uniform. On occasions (Remembrance Day) individuals who wish to wear their “Service Medals” should wear their “Service Uniform”.  Only current officers in the Third and Fourth Degree should wear their jewel of office around their neck. Past or Former officers should wear miniature Jewels as prescribed.  Wing collars or frills are not permitted for the white tuxedo shirt for the Formal dress.  A Supreme Director who is a member of the Fourth Degree, must not wear the Social Baldric, as his jewel has both, the Third and fourth Degree emblems.

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HONOUR GUARD ENTITLEMENT FOR KNIGHTS AND THEIR FAMILLIES

A Knights family, is defined as

 The Knight  Spouse  Parents of the Knight and Spouse  Children and Spouses  Unmarried Grand Children

The Honour Guard, as specified below should be provided differently for a First/Third Degree Knight Family, and for a Fourth Degree Knight Family.

Honour Guard For A Fourth Degree Knight and Family

When the Knight is alive; he and each member of the family is entitled to an unlimited number of “Active“ Honour Guards for all events such as; Weddings, Anniversaries, Church Sacraments, Funerals, etc. An “Active” Honour Guard allows swords to be drawn, subject to the final decision of the Pastor for Church events.

When the Knight is deceased, only the wife is entitled to an unlimited number of “Active” Honour Guards for all events pertaining to her and described above.

Honour Guard For A First/Third Degree Knight and Family

A “Passive” Honour Guard is to be provided, for only, the funeral of a First/Third Degree Knight and his spouse. The Honour Guard will comprise a Commander and no more than 2 – 4 Knights in Regalia. Swords are not to be drawn in a “Passive” Honour Guard.

Any number of Fourth Degree Knights in “Formal Dress” and First/Third Degree Knights in Council Vests/Blazers are encouraged to attend the funeral services.

Other Special Considerations

(a) Unlimited Honour Guard, active or passive, may be provided for all Clergy and Hierarchy. In addition, any number of Fourth Degree Knights in Formal Dress, and First-Third Degree Knights in Council Vests/Blazers are allowed.

(b) The active Honour Guard and Color Guard should be made available for; Church, Community, State Council, Chapter, Assembly and Council events or activities. The specific requirements should be negotiated mutually between the parties concerned.

(c) Non-Knights and their families are not entitled to the Honour Guard.

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Appendix 1

ORDER OF PROCESSION

1. Assembly Officers (AO) 11. * Master of the Fourth Degree (M)

2. Council Officers (CO) 12. * State Council Officers (SCO)

3. Faithful Navigators (FN) 13 Vice Supreme Master (VSM)

4. Grand Knights (GK) 14. Supreme Directors (SUD)

5. Chapter Presidents (CP) 15. Supreme Master (SUM)

6. State Directors-Chairman (SDC) 16. Supreme Officers (SUO)

7. District Deputies (DD) 17. State Deputy (SD)

8. Past State Deputies (PSD) 18. Supreme Knight (SK)

9. Foundation President (FP) 19. Members of the Clergy (C)

10. General Agent (GA) 20. Members of the Hierarchy (H)

* At a Fourth Degree Function /Activity, the Master of the Fourth Degree and State Council Officers exchange positions.

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Appendix 2 HEAD TABLE SEATING

Council Functions e.g. Grand Knight Ball

Please note suggested Head Table setting shown is generic and table can be extended or shortened as needed.

Honouree Honouree Spouse Reserved Table Master Spouse Master } if invited Chapter President Spouse Chapter President }Alternates Grand Knight Spouse

Audience Grand Knight

Reserved

Table Podium

State Deputy }Alternates State Deputy Spouse Chaplain District Deputy District Deputy Spouse Reserved General Agent Spouse Table General Agent } if invited

Note: The State Deputy or District Deputy is usually the Guest Speaker.

*** Do not seat a Priest/Bishop or a lady at the end of the table.

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Appendix 3 HEAD TABLE SEATING

Chapter Functions e.g. Major Degree

Please note suggested Head Table setting shown is generic and table can be extended or shortened as needed.

Reserved Table Third Degree Honouree Third Degree Honouree Spouse Master Spouse Master }if invited Chaplain Chapter President Spouse Chapter President }Alternate Audience Reserved Podium Table State Deputy } Alternate State Deputy Spouse Host DD Host DD Spouse General Agent }if invited General Agent Spouse Reserved Second Degree Honouree Spouse Table Second Degree Honouree

Note: The State Deputy is usually the guest speaker, especially at Exemplifications of the Major Degree. *** Do not seat a Priest/Bishop or a lady at the end of the table.

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Appendix 4 HEAD TABLE SEATING

Fourth Degree Assembly e.g. FN Ball

Please note suggested Head Table setting shown is generic and table can be extended or shortened as needed.

Reserved Table General Agent } If invited General Agent Spouse Faithful Friar Faithful Navigator Spouse Faithful Navigator Audience Podium Reserved Table State Deputy }Alternates State Deputy Spouse Master Master Spouse Chapter President Spouse Chapter President }Alternates Reserved Table

Note: If another Priest/Bishop attends, seat between the “Faithful Navigator Spouse” and “General Agent”. *** Do not seat a Priest/Bishop or a lady at the end of the table. Appendix 5

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HEAD TABLE SEATING

Fourth Degree - Exemplification

Please note suggested Head Table setting shown is generic and table can be extended or shortened as needed.

Honouree

Reserved Honouree Spouse Table Host Faithful Navigator Spouse Host Faithful Navigator Faithful Friar Master Spouse Master Audience Reserved Podium Table State Deputy }Alternates State Deputy Spouse Vice Supreme Master Vice Supreme Master Spouse Chapter President Chapter President Spouse Reserved General Agent Spouse }If invited Table General Agent

Note: If the honouree is a clergy/hierarchy, seat between the “Faithful Friar” and “Host FN”, State Deputy is usually the Guest Speaker. Do not seat a Priest/Bishop or a lady at the end of the table.

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Appendix 6

HEAD TABLE SEATING

State Convention – Open Session

PSDs, Master and Foundation

State Warden State Advocate State Secretary Vice Supreme Master State Chaplain Podium Supreme Guest Audience State Deputy State Bishop Immediate Past State Deputy State Treasurer General Agent

State Directors & Chairmen

Note: If seating space is limited, drop: General Agent, Vice-Supreme Master. However, those individuals bring Greetings to the “Open Session” and alternate seating near the podium will be required.

Reserved seating, required for: Wives of Dignitaries, Past State Deputies, Agency, Foundation, State Directors and Chairmen.

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Appendix 7

HEAD TABLE SEATINGa

State Convention – Business Session

PSDs, Master and Foundation

State Warden State Advocate State Secretary State Chaplain Supreme Guest

Podium Audience State Deputy State Bishop Immediate Past State Deputy State Treasurer General Agent

State Directors & Chairmen

Note: Seating to be reserved, additionally, in the front-Audience area for: Agency, Foundation, State Directors and Chairmen.

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Appendix 8

HEAD TABLE SEATING

State Convention – Banquet

Audience State Warden State Warden Spouse Reserved Table Master and State Advocate Spouse, State Advocate Spouse Foundation Pres and Spouse State Secretary State Secretary Spouse Vice Supreme Master Vice Supreme Master Spouse State Chaplain State Deputy Reserved Table Directors State Deputy Spouse State Bishop Supreme Guest Supreme Guest Spouse Immediate Past State Deputy Immediate P.S.D. Spouse State Treasurer Reserved State Treasurer Spouse Table PSD, PSD Spouse, PSD General Agent Spouse Widows General Agent

Note: Reserved seating will be required for other guests, State Directors and wives as specified by the State Deputy.

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SUPREME COUNCIL AWARDS

Every Fraternal year, thousands of Councils throughout the Order qualify for one or more of the awards given out by the Supreme Council for outstanding achievements in programming, membership recruitment and retention and promotion of the Order's insurance program. The various council awards (Columbian, Father McGivney, Founders' and Star Council) and the special Contest of Champions, Century Club and Insurance Promotion awards should be eagerly sought by each and every Council. Winners of Supreme Council awards are named on or about August 1 of each year.

The Supreme Forms are available online from the Supreme Website.

STAR COUNCIL AWARD

Requirements:

1. Achieve Columbian Award requirements.

2. Achieve Father McGivney Award requirements.

3. Achieve Founders' Award requirements.

In order to qualify for any awards, Councils must not be suspended by the Supreme Council office for nonpayment of per capita, Catholic Advertising, Culture of Life or supply charges.

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COLUMBIAN AWARD

Requirements:

1. Service Program Personnel Report Form (#365) must be completed and returned to the Supreme Council Department of Fraternal Services by August 1st. Report #365 is available on the Supreme Website under Forms. Access is available through the Alberta/NWT State Website under Supreme/Knights of Columbus Forms/Council.

2. The Columbian Award Application for SP-7 must be completed. Council must annually conduct and report at least four (4) major involvement programs in each of the following sections of the Service Program: Church Activities, Community Activities, Council Activities, Family Activities, Youth Activities and Culture of Life Activities. All four programs can be fulfilled by meeting requirements in a specific Supreme designated program as designated on the form. These specific programs change from year to year, so make sure you have a current application.

The completed application SP-7 must reach Supreme Council office by June 30th.

3. The Annual Survey of Fraternal Activity Report Form (#1728) must be completed and returned to the Supreme Council Department of Fraternal Services by January 31st. Report #1728 is available on the Supreme Website under Forms. Access is available through the Alberta/NWT State Website under Supreme/Knights of Columbus Forms/Council.

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SUPREME COUNCIL AWARDS

FATHER McGIVNEY AWARD

Requirements:

1. Service Program Personnel Report Form (#365) must be completed and returned to the Supreme Council Department of Fraternal Services by August 1st. Report #365 is available on the Supreme Website under Forms. Access is available through the Alberta/NWT State Website under Supreme/Knights of Columbus Forms/Council.

2. Achieve membership quota:

a) Quota for Councils will be approximately a 5% increase of membership additions over deductions based on the total active membership of the Council as of July 1st. Inactive insurance members are not included when computing the July 1 quota at the Supreme Council Office.

b) Additions will be credited for new members, juvenile to adult membership, reinstatements, reactivations, readmissions and reapplications processed and recorded at the Supreme Council Office between July 1st and June 30th.

c) Deductions to be charged against the quota include all suspensions and withdrawals processed and recorded at the Supreme Council office between July 1st and June 30th.

d) Net gain or loss to be affected only by items (b) and (c) in this section. Transfers in or out of the council and deaths will not be counted toward or against the quota. (Monthly computer reports reflecting membership gains and losses will be supplied to each Grand Knight and Financial Secretary).

(Note: New Councils must meet the required membership quota. New Council quota is based upon the number of members recorded on the Notice of Institution, minimum 30 members required).

3. Achievement of the membership quota will be automatically determined at the Supreme Council office through receipt and record of membership documents (Form #100) as of June 30th.

4. There is no application form to be completed for the Father McGivney Award.

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FOUNDERS' AWARD

Requirements:

1. Service Program Personnel Report Form (#365) must be completed and returned to the Supreme Council Department of Fraternal Services by August 1st. Report #365 is available on the Supreme Website under Forms. Access is available through the Alberta/NWT State Website under Supreme/Knights of Columbus Forms/Council.

2. Achieve insurance quota:

a) Quota for Councils with 30 - 100 members will be an increase of 3 insurance additions over deductions based on the total active membership of the Council as of July 1st. Quota for Councils over 101 members will be a 2.5% increase of insurance additions over deductions based on the total active membership of the Council as of July 1st. Minimum of 30 members required. (Inactive insurance members are not included when computing the July quota at the Supreme Council Office.)

b) Additions will be credited for new insurance members, insurance reinstatements, reactivations, readmissions and reapplications, juvenile to adult insurance membership and associate to insurance transfers processed and recorded at the Supreme Council Office between July 1st and June 30th.

c) Deductions to be charged against the quota include all insurance suspensions and withdrawals and transfers from insurance to associate membership processed and recorded at the Supreme Council Office between July 1st and June 30th.

d) Net gain or loss to be affected only by items (b) and (c) in this section. Transfers in or out of the Council and deaths will not count toward or against the quota. (Monthly computer reports reflecting insurance gains and losses will be supplied to each Grand Knight and Financial Secretary).

(Note: New councils must meet the required insurance members quota. New council quota is based upon the number of members recorded on the Notice of Institution, minimum 30 members required).

3. Achievement of the insurance quota will be automatically determined at the Supreme Council office through the receipt and recording of associate to insurance member transactions as of June 30.

4. There is no application form to be completed for the Founders' Award.

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CENTURY CLUB AWARD

Requirements:

1. Quota will be a membership increase of at least 100 additions over deductions processed and recorded at the Supreme Council Office between July 1st and June 30th.

2. Additions will be credited for new members, juvenile to adult membership, reinstatements, reactivations, readmissions and reapplications.

3. Deductions to be charged against the quota include all suspensions and withdrawals.

4. Net gain or loss to be affected only by items (2) and (3) above. Transfers in or out of the council and deaths will not count toward or against the quota.

(Note: There is no application form to be completed for the Century Club Award. To qualify, new councils must record an increase of at least 100 members of the number of members recorded on the Notice of Institution, minimum 30 members required.)

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CONTEST OF CHAMPIONS

Special awards will be presented to two Councils in each jurisdiction each fraternal year on the following basis: a) One award to the Council in each jurisdiction that shows the highest percentage of membership quota attained based on additions over deductions processed and recorded at the Supreme Council Office between July 1st and June 30th. To be eligible for this award, a Council must attain its quota of 5% increase of membership additions over deductions based on the total active membership of the Council as of July 1st. b) One award to the Council in each jurisdiction that shows the highest number of membership additions over deductions processed and recorded at the Supreme Council Office between July 1st and June 30th.

(Note: There is no application form to be completed for the Contest of Champions Award. New Councils instituted after July 1 of a given fraternal year are not eligible to qualify for this award during that Fraternal year).

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STAR DISTRICT AWARD

The efforts of the District Deputy in promoting membership recruitment, retention and insurance promotion within his District are recognized in special award presented by the Supreme Council.

District Deputies recording an overall district-wide net gain of 3.5% in membership and 1.75% in insurance as of June 30th, qualify for the "Star District Award." The District quotas are calculated on the basis of the total membership of the District on July 1st of the Fraternal year, less inactive insurance members.

Special award plaques bearing a "Star District" medallion complimented by a personalized name plate recording the District Deputy's name and District number will commemorate this achievement.

(Note: There is no application form to be completed for the Contest of Champions Award.)

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INSURANCE PROMOTION AWARD

Special awards will be presented to two Councils in each jurisdiction each Fraternal year on the following basis: a) One award to the Council that shows the highest percentage of insurance membership quota attained based on additions over deductions processed and recorded at the Supreme Council Office between July 1st and June 30th. To be eligible, a Council must attain its quota of 2.5% increase of insurance member additions over deductions based on the Council's total membership, less inactive members, as of July 1st.

(Additions are: insurance members, insurance reinstatements, reactivations, readmissions and reapplications, juvenile to adult insurance transfers. Deductions are: Insurance member suspensions or withdrawals and transfers from insurance membership to associate membership. Transfers in or out of the Council and deaths will not count for or against the Council quota.) b) One award to the Council in each jurisdiction that shows the highest number of insurance member additions over deductions processed and recorded at the Supreme Council Office between July 1st and June 30th. To be eligible, a Council must have a minimum net gain of five (5) insurance members.

(Note: There is no application form to be completed for the Insurance Promotion Award. Achievement of the award will be automatically determined at the Supreme Council Office through the receipt and recording of insurance member transactions as of June 30th. New Councils instituted after July 1, of a given Fraternal year are not eligible to qualify for this award during that Fraternal year).

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STATE COUNCIL AWARDS

DISTRICT DEPUTY STATE MEMBERSHIP AWARD (PLAQUE)

Presented to the District Deputy whose District shows the greatest increase (net gain) in membership as discerned by the State Board. Supreme Council listings will be used as of April 1st. The time period concerned to be from July 1st to April 1st.

Guidelines for judging this Award:

1) Actual increase. 2) Potential of the District and what it has done. 3) Percentages. 4) Reporting (admission degree reports, etc.).

Note: This award is at the discretion of the State Deputy and State Membership Director and may be presented at the Annual State Council Meeting.

GRAND KNIGHT STATE MEMBERSHIP AWARD (PLAQUE)

Presented to the Grand Knight whose Council shows the greatest increase (net gain) in membership as discerned by the State Board. Supreme Council listings will be used as of April 1st. The time period concerned to be from July 1st to April 1st.

Guidelines for judging this Award:

1) Actual membership increase. 2) Potential of the Council and what it has done. 3) Percentages. 4) Report (admission degree reports, etc.).

Note: This award is at the discretion of the State Deputy and State Membership Director and may be presented at the Annual State Council Meeting.

FRATERNAL COUNCIL OF THE YEAR AWARD

1. Award winner selected by State Deputy.

2. Criteria for selection at the discretion of the State Deputy.

3. Award presented to winner at the Annual State Council Meeting at the State Deputy's Banquet and Awards Program.

4. Award Recognition: • Keeper Plaque (Council) • Certificate for Runner-up

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COUNCIL OF THE YEAR AWARD

1. Award winner selected by State Deputy.

2. Criteria for selection at the discretion of the State Deputy.

3. Award presented to winner at the Annual State Council Meeting at the State Deputy's Banquet and Awards Program.

4. Award Recognition:

• State Council Plaque • Keeper Plaque (Council) • Certificate for Runner-up

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GRAND KNIGHT OF THE YEAR AWARD

1. Award winner selected by State Deputy.

2. Criteria for selection at the discretion of the State Deputy.

3. Award presented to winner at the Annual State Council Meeting at the State Deputy's Banquet and Awards Program.

4. Award Recognition:

• State Council Plaque • Keeper Plaque (Grand Knight) • Certificate for Runner-up

DISTRICT DEPUTY OF THE YEAR AWARD

1. Award winner selected by State Deputy.

2. Criteria for selection at the discretion of the State Deputy.

3. Award presented to winner at the Annual State Council Meeting at the State Deputy's Banquet and Awards Program.

4. Award Recognition:

• State Council Plaque • Keeper Plaque (District Deputy) • Certificate for Runner-up

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BEST ALL AROUND DISTRICT AND COUNCILS AWARD

1. Award winner selected by State Deputy.

2. Criteria for selection at the discretion of the State Deputy.

3. Award presented to winner at the Annual State Council Meeting at the State Deputy's Banquet and Awards Program.

4. Award Recognition:

• State Council Plaque • Keeper Plaques (District Deputy and Council) • Certificate for Runner-up

FAMILY OF THE YEAR AWARD

Local Councils: To enter your "Family of the Year" for state competition, complete the Family of the Year Form #1993 and forward it to the State Deputy. Additional paper may be used if space allocated is not sufficient. Photographs, news clippings, letters of commendation other special exhibits may be included. The deadline for submission of the Form and entry is March 1.

State Council will select one entry to honor as the State "Family of the Year" and will submit that entry form, with the State Deputy's signature and all collateral material, to the Supreme Council Department of Fraternal Services by June 10th for consideration in the International "Family of the Year" competition.

1. Award winner selected by State Council Judging Committee.

2. Criteria for selection as set out by Supreme Council in "Family of the Month" Booklet, #1993 or on the Supreme Website under Forms/Council.

3. Award presented to the winning family at the Annual State Council Meeting.

4. State Recognition:

• State Council Plaque • Keeper Plaques for: a) Family b) Council • Certificate for Runner-up

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STATE COUNCIL AWARDS

RESPECT-LIFE ORATORICAL CONTEST AWARD

GENERAL RULES

1. The contest is open to all boys and girls registered in and attending grades 10, 11, or 12 in a Catholic high school in Alberta and/or the Northwest Territories.

2. Each school will hold its own contest to determine an overall winner who will then represent the school at the State final competition. In the event that the overall winner is unable to attend the State final competition, the school may send an alternative speaker.

3. Each speaker shall prepare his or her own oration. However, the speaker may obtain advice in the preparation and may make changes and improvements to the oration at any time.

4. All competitors in the State finals will provide a typed copy of their orations to the Oratorical Chairman before the first round of competition at the State finals. No other competitor will be permitted to see these orations until the competition is over.

5. The Knights of Columbus reserve the right to edit, record, and publish any oration without remuneration to the speaker.

6. A speaker's oration must present a viewpoint that supports and is consistent with the practices and teachings of the Catholic Church.

CONTEST RULES

1. The oration will be delivered in English.

2. Any quotation or copyrighted material used in the oration must be identified with the original author's name. The contestant shall be fully responsible for the use of any such material and the Knights of Columbus shall not assume any responsibility therefore. Failure to identify non-original material may result in disqualification.

3. The official oratorical subject is "Respect Life." Contestants have the choice to deliver a general treatment of this theme or to focus on one or more social or moral issues related to the theme.

4. Contestants whose oration is not related to the theme "Respect Life" shall be disqualified.

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STATE COUNCIL AWARDS

5. Contestants shall state the official theme ("Respect Life") and, if appropriate, the specific issue they have chosen, before they begin the oration. The timekeeper will assess a five (5) point penalty for failure to state the official subject.

6. The use of props, costumes or prompters is not permitted. The penalty is disqualification.

7. A lectern microphone will be available at the State finals and may be used, if desired.

8. No reference may be made in an oration that identifies the school, specific geographical location or political area from which the speaker comes. The maximum penalty will be five (5) points as decided by each judge independently.

9. The contest chairman shall conduct a draw for order of speaking.

10. Contestants will be introduced for their speeches by their assigned code numbers (eg. Speaker #121).

11. The time allowed for an oration will be a maximum of eight (8) minutes. There is no minimum time. Contestants going over the time limit will not be cautioned. There will be a penalty on one (1) point for each 15 seconds or fraction thereof over the time limit. This penalty will be determined by the timekeeper and brought to the notice of judges at the end of that round of competition.

12. Timing will begin immediately after the official subject is stated. Any greetings to clergy, audience judges, guests, etc. should be made prior to announcing the official subject. Timing will stop when the contestant finishes the oration.

13. Any protest in the conduct of the school or state contest must be made immediately after the condition is noted which brings about the protest. Protests received after the judges and the timekeeper have retired for deliberation will not be accepted under any circumstances. The contest chairman will resolve all protests in accordance with these rules and his decision shall be final. In the case of school contests, the school contest coordinator will exercise this authority.

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SCORING OF ORATIONS

Scoring in the State finals will be based on the following guidelines. It is recommended but not mandatory that school contests will also employ these guidelines.

1. CONTENT ...... 70 points a) Speech Development ...... 20 points b) Effectiveness - achievement of purpose, interest, reception ...... 25 points c) Speech Value - ideas, logic, original thought ...... 25 points

2. DELIVERY...... 20 points a) Physical - appearance, body language ...... 7 points b) Voice - flexibility, volume ...... 7 points c) Manner - directness, assurance, enthusiasm ...... 6 points

3. LANGUAGE ...... 10 points a) Correctness - grammar, word selection, pronunciation ...... 10 points

PENALTIES

1. Failure to announce the official subject - see Rule II. 5 2. Use of props, costumes, etc. see Rule II. 6 3. Exceeding the time limit - see Rule II. 11 4. Self-identification - see Rule II. 8 5. Failure to identify non-original material - see Rule II. 2

AWARDS

1. SCHOOL CONTEST (suggested awards)

a) First place • a suitably engraved plaque or trophy • a cash prize of $500.00 • a trip for two (contestant accompanied by one parent or other adult) to the Knights of Columbus Annual State Convention.

b) Second Place • a cash prize of $200.00

c) Third, Fourth & Fifth Place • a cash prize of $100.00

All participants will receive a certificate.

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KNIGHT OF THE YEAR

STATE COUNCIL GUIDELINES

ALBERTA/NORTHWEST TERRITORIES “KNIGHT OF THE YEAR”

1. Basic Requirements for Nomination: During the Columbian Year:  The nominee’s actions have served to strengthen his council; and  The nominee is co-operative with the leadership; and  The nominee has supported his parish; and  The nominee is a 3rd Degree Knight.

Note: The nominee need not be an elected officer or director. He could well be an “unsung hero” who exceeds these basic requirements.

2. Objectives of Nomination:  To encourage Brother Knights, both new and not so new, to strive for excellence in service to the parish and his community.  To recognize special Knights who exemplify the principles of our Order through the Surge for Service program.

3. Nomination Information: All nomination forms (copy attached as Schedule A – Knight of the Year Nomination) are to be completed by the Council, signed by the Grand Knight or Deputy Grand Knight and the Parish Priest (Council Chaplain) if applicable and forwarded to the State Office, to the attention of the State Deputy, to reach the State Office by March 1. A copy of the nomination form is to be forwarded to the District Deputy.

The State Executive Board together with the State Program Director will complete a full assessment of each nomination and select the final choice.

4. Co-ordinator: State Program Director

5. Award Recognition:  State Council Plaque  Keeper Plaque (Knight of the Year)

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NOMINATION FORM

ALBERTA/NORTHWEST TERRITORIES STATE COUNCIL SPONSORED

“KNIGHT OF THE YEAR”

FROM: Council Name: ______

Council Number: ______

District Number: ______

NAME OF NOMINEE: ______

NOMINEE PROFILE: (attachments not to exceed three pages) ______

______

______

REASON FOR NOMINATION: (commentary is to confirm the nominee meets the basic guidelines) ______

______

______

RECOMMENDED:

Grand Knight Deputy Grand Knight Council Chaplain (Parish Priest)

State Deputy Date

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STATE COUNCIL AWARDS

COUNCIL BULLETIN AWARDS

GUIDELINES FOR JUDGING:

BASIS FOR JUDGING:

1. Reports - inclusion of Grand Knight, Chaplain and Chairmen reports.

2. Activities - past and future Council activities, as well as inclusion of District functions.

3. Columbianism - does the bulletin express this principle?

4. Presentation.

5. Level of Content - most informative, innovative, and overall layout.

6. Copies must be submitted to the State Publicity and Bulletin Chairman and should be sent to the members of the State Executive Board.

7. There must be a minimum of 4 issues per Columbian year from June 30 of the previous year.

8. Each of the first 5 items above to be awarded from 1 - 10 points by each judge or a maximum of 50 points per judge.

9. This point system to be applied to both classes of bulletin.

10. Judges to consist of: a) State Council Executive Board Representative(s) b) State Program Director. c) State Communication Director. d) The Nominee of the State Deputy.

11. State Recognition • State Council Plaques • Keeper Plaque (Council) • Certificate for 1st and 2nd Runners-up

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GUIDELINES FOR JUDGING THE SERVICE PROGRAM AWARDS

STATE PROGRAM AWARD ACTIVITIES

6 awards per classification 1 - Church Activities 2 - Community Activities 3 - Council Activities 4 - Family Activities 5 - Youth Activities 6 - Culture of Life

Note: Awards are based on a single project or activity completed in the 12 months prior to March 1 of the current year. All projects submitted must be submitted under one council name only.

BASIS FOR JUDGING:

1. Nature of activity. Does it demonstrate the objectives of the Service Program - Catholic, Family Fraternal Organization.

2. Participation of the membership in the project. How many and what percentage?

3. Results. Benefits derived. How did results affect Church, Community, Council or Youth?

4. Program originality. Was it something new?

5. Committee planning. Was organization effective? How much detail involved in staging the event?

6. Delegation of responsibility. How many members served as workers/planners? Is this reasonable for the event/activity?

7. Publicity. How effective was program publicized? Media used? Council Bulletin?

8. Presentation. Is it suitable for submission to Supreme? Is it in a binder/folder? Is there any order to the presentation?

Note: For submissions to Supreme, the first place project or activity in each category will be determined by the following criteria:

a) Meeting Supreme Council criteria with respect to award submissions, and b) Overall highest points received from the panel of judges. The projects selected for Supreme submissions in the six Service Program activities will be the first place winners scoring the highest points.

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Judges to consist of: a) State Executive Board Representative(s) b) State Program Director c) The Nominee of the State Deputy

State Recognition:

• State Council Plaques (second place) • Keeper Plaque (Council) • Certificates for 1st and 2nd Runners-up • Letter of Appreciation to all other participants signed by the State Deputy and State Program Director.

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STATE COUNCIL SCHOLARSHIPS

ALBERTA/NORTHWEST TERRITORIES KNIGHTS OF COLUMBUS STATE SCHOLARSHIPS

SCHOLARSHIP RATIONALE

 To provide opportunities for youth to pursue further educational advancement without placing undue burden on themselves or their families.  To provide an equal number of scholarships per region while promoting increased awareness of the Knights of Columbus in all regions of the jurisdiction.  To augment the scholarship and bursary programs already in place in various councils throughout the jurisdiction.  To provide the Knights of Columbus with a high profile youth program opportunity in the community while enhancing future educational development of youth.  To encourage those applying for state scholarships to pursue the development of their faith- life and spiritual knowledge.

ELIGIBILITY CRITERIA

 That the focus of the scholarship be for all round student achievement rather than for strictly academic performance.  That the scholarship be redeemable for accessing programs at any accredited institute of higher education.  That the applicant be a Knight, or the child or grandchild, wife or widow of a Knight in good standing in his council.  That the applicant only be eligible to apply for the scholarships awarded in the region in which they reside. This may not be the region of the Knights of Columbus sponsor if the applicant is a grandchild.  That the scholarship be awarded only once per applicant.

REQUIRED COMPONENTS FOR COMPLETION OF APPLICATION FORM

 That each scholarship be in the amount of $500.00  That three (3) scholarships in each of the five regions will be awarded annually  Official transcripts of high school marks must be included with the application.  Three reference letters are required: one from the high school or college the applicant has last attended; one from the applicant’s parish priest, or church lay leader; and one from a personal reference. All three must be supplied with the application.  The completed scholarship application is to be submitted to the state applications committee on or before the required deadline.  Incomplete applications will not be considered by the selection committee.

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ALBERTA/NORTHWEST TERRITORIES KNIGHTS OF COLUMBUS STATE SCHOLARSHIP

General Information For Applicantsand their Sponsor

This scholarship is open to Knights, their children, grandchildren, wives or widows of Alberta Knights of Columbus who are in good standing in their councils. The scholarships having a value of $500.00 will be awarded on the basis of all round achievement, rather than for strictly academic performance. Achievement in the areas of academics, athletics, the arts, school, community and church involvement will be considered as well as the question of financial need in determining the successful candidates. Fifteen scholarships will be awarded annually, three in each of the five Alberta/Northwest Territories Columbian regions. The decisions of the selection committee will be considered to be final. Successful candidates must provide written verification of their acceptance into their accredited program before the cheques will be written. The cheques will be sent to the sponsoring council Grand Knight, who will schedule an event or activity with the family to present the cheque.

PLEASE NOTE ALL APPLICATIONS AND SUPPORTING DOCUMENTS BECOME THE PROPERTY OF THE ALBERTA/NWT KNIGHTS OF COLUMBUS.

PERSONAL INFORMATION

Full name ......

Address ...... Phone ...... Name of related Knight ...... K of C Council name, number and location ...... Their relationship to applicant ...... Name of parish attended ......

EDUCATIONAL INFORMATION

Name of high school attended ...... Address ...... Contact person ...... Year of graduation ...... Official transcripts attached: yes ...... no ...... Reference letters attached: yes ...... no ...... Program enrolled in ...... Institution you will attend ...... Degree or Diploma desired ...... Projected length of program ......

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Please answer all the following questions which will complement the information needed to review the application. Should the space not be sufficient make sure the additional information is firmly attached to the application. Print your name on every page of the application in case a page is inadvertently separated.

Please list any other scholarships or bursaries that you will be receiving or any that you have applied for at this time ......

Will you be required to relocate from your home community in order to pursue your educational program? If yes please explain ......

Are other sources of financial assistance other than student loans available to you? Please explain ......

Please note any special family situations or circumstances to support this application in the area of needs; ie. Illness; disability; financial hardship; bereavement; or any other situation ......

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PERSONAL ACHIEVEMENT INFORMATION

Please respond in some detail concerning the various activities that you have been involved with in the following areas.

ATHLETICS ......

THE ARTS ......

STUDENT GOVERNMENT ......

VOLUNTEERISM ......

COMMUNITY SERVICE ......

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CHURCH ACTIVITIES ......

WORK EXPERIENCE ......

AWARDS OR SPECIAL RECOGNITION RECEIVED TO DATE ......

Applicant signature ......

Date ......

This fully completed application must be received by the state selection committee by May 31st.

Return to: State Scholarship Chairman #4, 5579 – 47 Street Red Deer, AB T4N 1S1

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STATE COUNCIL GUIDELINES

GUIDELINES FOR ALL STATE SPONSORED EVENTS:

1. State Council annual sponsored events are Hockey, Golf, Curling Bonspiel, Slow-pitch, Family Campout, Basketball Free Throw, Respect-Life Oratorical Contest, and Annual State Council Meeting.

2. The main objectives of all these State Council Events are to promote COLUMBIANISM and to have FUN.

3. Subordinate Councils, Districts or Chapters that wish to host any of the above activities must submit an “ALBERTA/N.W.T. STATE COUNCIL EVENT APPLICATION FORM” to the State Deputy for action and copies forwarded to the State Council Office (Red Deer), District Deputy, and Council File.

4. The Chairmen representing the hosting Council, District or Chapter will liaise with the individual listed below as appropriate:

a) State Council Director - Hockey, Golf, Curling Bonspiel, and Slow-pitch. b) State Family Director - State Family Campout. c) State Youth Director - State Basketball Free Throw and Respect Life Oratorical Contest d) State Deputy - Annual State Council Meeting

Note: The State Deputy is in charge of the Annual State Council Meeting with assistance from the Convention Chairman and the State Board.

5. A hosting Council, District or Chapter will recommend a Chairman to the State Deputy for his approval and the event chairman will report directly to him.

6. Together with its application, each chairman shall submit a detailed financial budget, which would include its required registration fee, mailing, promotional and keeper trophies’ costs and other related expenses.

7. Each chairman shall submit a summary report of the event within 30 days after its completion to the State Deputy for inclusion in the Business Session Reports of the Annual State Council Meeting.

8. Each hosting Council, District or Chapter shall assume all liabilities as well as all profits, if any, with the exception of the following:

a) State Basketball Free Throw Competition. b) State Respect-Life Oratorical Contest. c) Annual State Council Meeting.

9. On approval of the sponsored event application by the State Executive Board a cheque of $100.00 will be forwarded to the applicable council, district or chapter to assist with start - up costs for events covered by item (4) (a) and (b)

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ALBERTA/NWT STATE COUNCIL SPONSORED EVENT APPLICATION

APPLICATION FROM: COUNCIL NAME: ______

COUNCIL NUMBER ______DISTRICT NUMBER: ______

CHAPTER: ______

CATEGORY: ______GOLF ______HOCKEY ______CURLING (MARK ONE) ______SLOW-PITCH ______FAMILY CAMPOUT

______BASKETBALL FREE THROW

______RESPECT LIFE ORATORICAL CONTEST

______ANNUAL STATE COUNCIL MEETING

COORDINATORS: ORIGINAL FORWARDED TO THE APPLICABLE DIRECTOR

STATE COUNCIL DIRECTOR: Hockey, Golf, Curling Bonspiel, and Slow-pitch STATE FAMILY DIRECTOR: State Family Campout STATE YOUTH DIRECTOR: State Basketball Free Throw and Respect Life Oratorical Contest STATE DEPUTY: Annual State Council Meeting

CHAIRMAN’S NAME: ______TELEPHONE NO.: ______

ADDRESS: ______

______

DATE SUBMITTED: ______

LOCATION OF EVENT: ______

______

DATE OF EVENT: ______

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DESCRIBE AVAILABLE FACILITIES: (Photographs, testimonials, letters, pamphlets, and video tapes are acceptable materials to accompany this application form.)

______

REASONS WHY THIS EVENT SHOULD BE AWARDED TO YOUR ORGANIZATION:

______

Forward COPIES (6) to: State Deputy, State Council Office (Red Deer), State Program Director, State Director, District Deputy and Council File.

STATE DIRECTOR RECOMMENDATION: APPROVAL_____ REJECTION_____ SIGNATURE______DATE ______

------(For State Council Office Use Only)

ACTION TAKEN: ______

______

REASON(S), IF ANY: ______

______

STATE DEPUTY’S SIGNATURE: ______

DATE: ______

REPLY SENT TO: ______

DATE: ______

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GOLF REGULATIONS:

(See Guidelines for State Council Sporting Activities)

1. Membership: a) Men must be Members in good standing in their Council. b) Families and escorts of members in good standing and widows of deceased members.

2. Since the Golf Tournament is now designated as a Family Event, provisions should be made for separate competitions for: a) Members. b) Wives of members and widows of deceased members. c) Junior boys 18 and under. d) Juniors girls 18 and under. e) senior members age 55 and over.

3. Where possible, the tournament should be on a weekend at a place where camping facilities are available, especially in smaller centers.

4. Trophies: a) Alberta State Trophy b) Bill Gilbert Memorial Trophy

5. Registration fee as approved by State Executive Board.

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HOCKEY REGULATIONS:

(See Guidelines for State Council Sport Activities)

1. Membership:

All players must be members in good standing.

2. Location:

Where possible, the event should be held on a weekend specifically in one of the smaller centers.

3. Regulations:

The C.A.H.A and A.A.H.A.A. rules are to apply, except body checking and slap shots, which will incur a minor penalty. It is recommended that A.A.H.A.A. referees officiate at all games if possible.

4. Points:

A win - 2 points; a tie - 1 point; a loss - no points.

5. It is suggested that the local committee appoint liaison personnel.

6. Judging for the Fraternal Trophy:

Each team has one ballot for one vote: the ladies accompanying each team have one vote per group. Each liaison personnel has one vote; the statisticians have one vote per group.

7. Registration Fee:

As approved by State Executive Board.

8. Trophies:

a) Walter Cranley Trophy b) Emil Motoska Trophy c) Calgary Chapter Fraternal Trophy d) Robert Olshaski Goaltender Trophy

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CURLING REGULATIONS

(See Guidelines for State Council Sporting Activities)

1. Membership: Format is Men’s, Mixed, and Master’s

a) Men must be Members in good standing in their Council. b) Families and escorts of members in good standing and widows of deceased members are eligible to participate.

2. Eligibility:

Members on each men’s rink shall be from the same Council.

3. Draws:

a) In MIXED COMPETITION, ladies and men must play in ALTERNATE POSITIONS. b) FREE GUARD RULE to be played. c) After the first draw, winners should play winners, and losers should play losers. In the third round, #1 rink plays #4 rink, #2 rink plays #3, rink, and the balance in the same sequence, in the finals rink #1 plays rink #2, rink #3 plays rink #4 and the balance in the same sequence.

4. Scoring:

a) The team winning an end receives ONE POINT. b) The team winning the game receives FIVE POINTS. c) If there is a BLANK END, each team receives ONE HALF POINT. d) To break a TIE GAME, each skip (after a toss of a coin) will throw one rock.

NOTE: ACCURATE SCORING and RECORDING is VERY IMPORTANT.

5. The State Trophies for Curling are:

a) STATE DEPUTY’S TROPHY First place men’s trophy. b) STATE SECRETARY’STROPHY First place mixed trophy. c) STATE WARDEN’S TROPHY First place master’s trophy. d) FRATERNAL TROPHY State.

6. The winners of the Fraternal Trophy, (d) shall be chosen by giving each skip a ballot on which his or her team will show its choice. The rink receiving the largest number of votes shall be the winner.

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SLOW-PITCH REGULATIONS

(See Guidelines for State Council Sporting Activities)

1. Membership:

a) Men must be at least First Degree members in good standing in their council. b) Families of members in good standing are eligible to participate.

2. Location and Date:

Where possible, the tournament should be on a weekend at a place where camping facilities are available, especially in smaller centers.

3. Regulations:

a) Slow-pitch rules and regulations are to apply. b) It is recommended that carded umpires officiate at all games, if possible. c) Sponsoring council to circulate all information directly to all councils. d) Registration fee as approved by State Executive Board. e) The local committee should appoint a liaison personnel for each attending team.

4. Trophies:

a) Alberta State Council Trophy b) Council donated trophies

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Reviewed by Supreme Council

INDEX

Annual State Council Meeting Expenses Subsection 212 Pg. 13

(1) Hosting Council(s) or District(s) (2) State Council Expenses (3) Registration Fees [a] Fee to members of State Council [b] Admission Tickets [c] Approval by State Executive Board (4) Calculations of Kilometrage and Per Diem [a] Members of State Council [b] Return [c] Payment from treasury (5) Other State Council Meeting Expenses (1) Calculations of Kilometrage & Expenses [a] Return [b] Compensation for expenses

By-Laws Subsection 202 Pg. 4

Committees Subsection 210 Pg. 11

(1) For Annual State Council Meeting [a] Appointment [b] Consist of... [c] Time of Appointment [d] Term (2) Standing Committees [a] Appointment [b] Tenure of Office [c] Reports (3) Committee Reports (4) Committee Projects [a] Approval by State Council [b] Approval by State Executive Board

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Credentials Subsection 208 Pg. 8

(1) State Secretary to furnish (2) Eligible Council Representatives [a] Grand Knight [b] Third Degree Members [c] Alternates (3) Grand Knight and Financial Secretary to certify (4) Other Members of State Council (5) Multiple Membership (6) Temporary Roll-Call of Members (7) Change in Roll-Call of Members (8) State and Supreme Assessments to be paid

Elections Subsection 215 Pg. 16

(1) Eligibility for Election (2) Conducting Elections (3) Order of Election (4) Nominations [a] Submission [b] Exception from the floor [c] Acceptance of each nominee [d] Alternates to Delegates to Supreme Council [e] Format of nominations [f] Deadline for nominations (5) Speeches [a] Length of Speeches [b] Rebuttals (6) Acclamation (7) Establishing Winners [a] Majority votes [b] Plurality (8) Election Scrutineers

Financial Subsection 211 Pg. 12

(1) Payment of monies to State Council (2) Notice of Assessment Due (3) Payment of Assessments (4) Payment of Monies by State Council (5) State Council Funds (6) Campaigns to Raise Money

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(7) Budget (8) Annual Audit (9) Liability Insurance

Meetings Subsection 206 Pg. 6

(1) Scheduling of Annual Meetings (2) Place and Date of Meetings (3) Section of the Order in which meetings shall be conducted (4) Presiding Officers (5) Proceedings to be forwarded to Subordinate Councils (6) Conduct of Meetings [a] Absence of a standing rule [b] When a member is about to speak (7) Quorum

Membership Subsection 204 Pg. 4

Officers & State Executive Board Subsection 205 Pg. 5

(1) Appointment of State Chaplain

Order of Business Subsection 207 Pg. 6

Others Subsection 217 Pg. 18

Powers Subsection 203 Pg. 4

Reports Subsection 216 Pg. 18

(1) Report of Officers (2) Report of Council Membership (3) Report on Deceased Members

Resolutions Subsection 214 Pg. 15

(1) Presentation [a] Submission [b] Where to submit [c] When to submit [d] Submission by State Executive Board (2) Distribution (3) Consideration

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[a] When resolutions are considered [b] Submitted to Annual State Council Meeting [c] Presented by Chairman [d] Submission

State Meeting Expenses Subsection 213 Pg. 14

Voting Powers and Voting Subsection 209 Pg. 10

(1) Present State Officers (2) Representatives of Subordinate Councils (3) Past State Deputies (4) Chairmen of the Standing Committees (5) Show of hands (6) Voting by Roll Call (7) Voting by Secret Ballot (8) Results of Votes

Subsection 202 By-Laws

This State Council shall be known as the Knights of Columbus, Alberta/Northwest Territories State Council.

Subsection 203 Powers

The State Council shall have jurisdiction over all subordinate Councils within the boundaries of the Province of Alberta and NWT, and shall have powers to make laws, rules and regulations for the government, managements, discipline and control of said Councils as may be consistent with the Charter and Laws of Supreme Council.

Subsection 204 Membership

1) The State Council of Alberta shall consist of the Grand Knight and a Past Grand Knight, actually residing in the State or Jurisdiction, from each subordinate council in good standing and state officers, ex-officio and the last living Past State Deputy. When the last living Past State Deputy is actually residing in another state, he shall thereby forever forfeit such right, and his nearest predecessor actually residing in such state shall be entitled thereto. If there is more than one Past Grand Knight, the council shall elect the one to represent it at the State Convention. A council having no Past Grand Knight may elect any one of its Third Degree members in good standing in lieu thereof as a representative of the Council in the State Council. Each subordinate council shall elect alternates for its representatives in the State Council.

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2) Any Third Degree member may be an alternate representative or delegate of his respective subordinate Council.

3) Past State Deputies, other than the last living Past State Deputy, and District Deputies shall be permitted the privileges of membership in the State Council, but without the right to vote therein. Chairmen of standing committees of State Council in a number not to exceed twelve (12), who are not otherwise members of the State Council, may be permitted the privileges of membership in the State Council with a right to speak on questions pertaining to the functions of their particular committees, but without the right to vote therein.

Subsection 205 Officers and Board

1) State Council shall elect by ballot from the membership at large a State Deputy, State Secretary, State Treasurer, State Advocate and State Warden, and representatives and alternates to the Supreme Council.

2) The State Officers shall appoint a State Chaplain.

3) The State Executive Board shall be comprised of the elected State Officers, the appointed State Chaplain and the last living Past State Deputy residing in the jurisdiction.

4) Insurance members only shall be eligible for the office of State Deputy as representatives to the Supreme Council for the insurance membership and as alternates for representatives for the insurance membership.

Subsection 206 Meetings

1) The Annual Meeting of the State Council shall be convened annually between the first day of April to and including the first day of June in each year by the State Deputy for the election of officers, and for the transaction of such business and the enactment of such rules and regulations as may be consistent with the charter and laws of the Supreme Council.

2) The State Council shall fix the place and date of meeting for the succeeding year; upon its failure to do so, the state officers shall fix the date.

3) Section of the Order in which meetings shall be conducted:

All meetings of the State Council shall be conducted in the Third Section. The State Warden and such assistants as he may select, shall verify the eligibility of all persons seeking admission.

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4) Presiding Officers:

The State Deputy shall preside, performing the usual duties of the Chairman. The State Secretary shall act as Recorder. In the absence of the State Deputy, the Chairman shall be the State Secretary. In the absence of the State Deputy and the State Secretary, the presiding officer shall be the State Treasurer, State Advocate and State Warden, in that order.

5) Proceedings to be forwarded to Subordinate Councils:

The State Secretary shall prepare and have printed, or typewritten a report of the minutes, of the State Council Meetings. The said reports shall be certified by the State Deputy and furnish copies to each subordinate council, all State Officers, Past State Deputies, District Deputies and State Directors and Chairmen if requested.

6) Conduct of Meetings:

a) In the absence of a standing rule, Robert's Rules of Order shall govern.

b) When a member is about to speak, he shall rise and address the chair. The Presiding Officer shall request the name of the member entitled to the floor, who, when recognized, shall confine himself to the subject under discussion. No member shall speak longer than five minutes without permission of the chair, nor more than once upon any question until all others who desire to speak have spoken.

7) Quorum:

A majority of the members of the State Council shall constitute a quorum.

Subsection 207 Order of Business at the Annual State Council Meeting

1) Call to order by Presiding Officer.

2) Introduction of Officials and Guests.

3) Prayer.

4) Pledge of Allegiance to the Flag.

5) Opening Ode.

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6) Official Appointment of Committees: a) Audit of State Treasurer's Reports b) Credentials c) Greetings and communications d) Kilometreage and Per Diem e) Nominating f) Resolutions g) Others

7) Report of Committee on Credentials

8) Approval of the Minutes of the last Annual State Council Meeting.

9) Business Arising out of the Minutes.

10) Reports of State Officers: a) State Deputy b) State Secretary c) State Treasurer d) State Chaplain e) State Advocate f) State Warden g) District Deputies (numerically)

11) Reports of Committees: a) Kilometreage and Per Diem b) Resolutions c) Audit of State Treasurer's Report d) Greetings and Communications e) Nominating (shall be on the first day of meeting) f) Others.

12) Unfinished Business

13) New Business

14) Prayer

15) Adjournment

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16) The first order of business following the noon recess of the second day of the State Council meeting shall be: a) Nominations b) Elections

17) The order of business may be suspended, varied or added to by vote of the State Council.

18) Upon unanimous consent of voting members, verbal presentation of all or any reports of State Officers, District Deputies, and Committee Chairmen may be dispensed with providing written copies of such reports are made available to each member of the State Council prior to any vote being taken on such reports. This section will not apply to the annual report of the State Deputy.

19) Upon unanimous consent of voting members, all or any reports of State Officers, District Deputies and Committee Chairmen may be voted upon on one motion only, after discussion, for adoption or rejection, providing copies in writing of all such reports are made available to each member of the State Council prior to any vote being taken on such reports. This section shall not apply to the annual report of the State Deputy.

Subsection 208 Credentials for Annual State Council Meeting

1) State Secretary to Furnish:

The State Secretary shall prepare and forward voting credential blanks for subordinate council Representatives and Alternates to the Financial Secretary for each Council, no less than 30 days prior to Annual State Council Meeting.

2) Eligible Council Representatives:

(a) State Council shall consist of the Grand Knight and a Past Grand Knight actually residing in the area, from each subordinate council in good standing;

(b) A subordinate council having no Past Grand Knight may elect any one of its Third Degree members in good standing;

(c) Each subordinate council shall elect alternates for its representatives in the State Council.

3) Grand Knight and Financial Secretary to Certify:

The Financial Secretary of each subordinate council shall prepare and certify, attested by the Council seal and countersigned by the Grand Knight, three copies of credentials of Council representatives and alternates and shall forward two copies to the State Secretary at

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least two weeks before the State Council meets, and shall deliver one copy to each of the two representatives, who shall present them at the State Council meeting at registration. The copy given to each representative or alternate shall be made out in the name of the representative or alternate.

4) Other Members of State Council:

The State Secretary shall prepare and forward voting credentials to State Officers, ex- officio State Chaplain and Last Living Past State Deputy, and nonvoting credentials to the District Deputies, Standing Committee Chairmen and Past State Deputies, no less than 30 days prior to the Annual State Council Meeting.

5) Multiple Membership:

A member of State Council holding more than one position on State Council shall represent one position only at the Annual State Council meeting and shall signify the position he will represent when presenting his credentials.

6) Temporary Roll Call of Members:

The State Secretary shall prepare a list of all members or alternates from the credentials presented to him prior to the calling to order of the Annual Meeting of the State Council. The list shall be the property of the State Council until the Committee on Credentials has been appointed, its report submitted, and the permanent roll determined by the action of the State Council on said report.

7) Change in Roll-Call of Members:

In the event of a change resulting from an alternate representative becoming the official representative of his Council, the State Secretary shall revise the temporary roll, when advised of the change through the presentation of credentials.

8) State and Supreme Assessments to be paid:

Councils not having paid duly levied assessments of the Supreme Council, and the State Council, shall not have the names of their representatives placed, either upon the temporary or permanent roll of the State Council, until payment of such assessments have been made.

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Subsection 209 Voting Powers and Voting

1) Present State Officers:

The State Deputy, State Chaplain, Immediate Past State Deputy residing in the province, State Secretary, State Treasurer, State Advocate and State Warden each have one (1) vote on questions.

2) Representatives of Subordinate Council:

Each qualified represented subordinate council shall have two (2) votes on each question provided there are two (2) qualified delegates present and voting.

3) Past State Deputies, other than the last living Past State Deputy and all District Deputies, shall be permitted the privilege of the floor, and to debate in the State Council, without vote.

4) Chairmen of the Standing Committees of the State Council in a number not to exceed twelve (12) shall be permitted the privileges of membership in the State Council with a right to speak on questions pertaining to the functions of their particular committees but without the right to vote.

5) Show of Hands:

Voting shall be by show of hands on all matters except the election of officers and representatives to the Supreme Council meeting.

6) Voting by Roll-Call:

Voting by Roll Call instead of by show of hands shall take place when requested by at least three members of State Council. This request shall be made before the resolutions are brought to the Membership.

7) Voting by Secret Ballot:

Voting shall be by secret ballot for election of all State Officers and Representatives and alternates to the Supreme Council.

8) Results of Votes:

Results of secret ballot votes shall be posted on a board of sufficient size to be visible to all members present.

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Subsection 210 Committees

1) Committees for Annual State Council Meeting:

[a] Committees and Chairmen of such committees shall be appointed and/or dismissed, in writing, by the State Deputy or by the presiding officer.

[b] Committee members will be limited to one member per Subordinate Council.

[c] Appointments shall be at least sixty days (60) days prior to the Annual State Council Meeting.

[d] Term of Committee Membership shall be for the duration of the Annual State Council Meeting.

2) Standing Committees:

[a] Appointment of Chairman and approval of members shall be the duty of the State Deputy.

[b] Tenure of office shall be for a period of one term.

[c] Chairman to submit a minimum of quarterly reports, or as requested by the State Deputy.

3) Committee Reports:

Reports of Committees shall be in writing, approved by a majority of the members thereof and presented by the chairman or his appointed representative. Any member or members may present a minority report.

4) Committee Projects:

[a] Projects presented to the State Council shall be approved at a State Council meeting or by the State Executive Board.

[b] All projects arising during the course of the current term shall be approved by the State Executive Board.

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Subsection 211 Financial

1) Payment of Monies to State Council:

All monies owing to the State Council shall be paid by cheque, draft or express money order, to the “Knights of Columbus, Alberta/Northwest Territories State Council”.

2) Payment of Monies by State Council: The State Treasurer shall pay all State Council operating expenses authorized by the State Deputy and/or approved in the State Budget. All expense accounts must be approved by the State Deputy.

3) Notice of Assessment Due:

The State Secretary shall send to each subordinate Council a notice of the amount due from the Council for the Per Capita assessment or any other duly levied assessment. The notice will be sent not later than January 31. A copy of the notice shall immediately be sent to the State Treasurer who will maintain a record of the amount or amounts levied or assessed against each Council.

4) Payment of Assessments:

All assessments levied by the State Council shall, unless otherwise ordered be due and payable sixty (60) days after the date of assessment notice.

5) State Council Funds:

All cheques, drafts, money orders and cash belonging to the State Council shall be immediately deposited in the name of the Knights of Columbus, Alberta/NWT State Council, in a chartered bank approved of by the State Council. Cheques will be signed by any two of the following State Officers: State Deputy, State Treasurer, Assistant State Treasurer, State Secretary or State Advocate.

6) Campaigns to Raise Money:

Campaigns to raise money for charitable, educational and other purposes shall be authorized by majority vote of State Council.

7) Budget:

The State Executive Board shall present a budget at the Annual State Council Meeting for the coming year.

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8) Annual Audit:

The books of the State Treasurer shall be audited yearly, by auditors selected by the State Executive Board. This audit to take place after December 31 and before the annual State Council meeting. The audit report shall be presented at said State Council meeting.

9) Liability Insurance:

Liability insurance shall be mandatory for each subordinate Council and all affiliated organizations. The premium payment shall be their responsibility. The premium payment will be included with the annual per capita payment to all councils.

Subsection 212 Annual State Meeting Expenses

1) Hosting Council(s) or District(s):

The hosting Council(s) or District(s) for the Annual State Council Meeting shall receive one thousand dollars ($1,000.00) from the treasury of the State Council of Alberta to assist with initial planning expenses.

2) State Council Expenses:

State Council shall be responsible only for kilometrage and per diem, printing of minutes, resolutions, State Officers, District Deputies, and State Directors and Chairmen reports, and other approved expenses including those of special guests invited by State Council or the State Executive Board.

3) Registration Fee:

[a] The State Council will charge a registration fee to all those members attending the Annual State Council Meeting.

[b] The registration fee shall include all admission tickets required by the members of the State Council to attend all functions of the meeting.

[c] The charges to be made for registration fees, banquets, luncheons, or other social affairs in connection with the Annual State Meeting must have the approval of the State Executive Board before said charges are made.

[d] The State Council will assume all liabilities as well as all profits of the Annual State Council Meeting.

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[e] The Hosting Council(s) or District(s) shall collect all monies and pay all expenses for the Annual State Council Meeting from the registration fees collected and other revenues obtained. A detailed financial statement, including any deficit or surplus, must be presented to the State Executive Board within 60 days of the termination of the Annual State Council Meeting.

4) Calculations of Kilometreage and per diem for the Annual State Council Meeting:

[a] One Member per Council in attendance at the Annual State Council meeting shall receive forty dollars ($40.00) per day during actual attendance and the time calculated spent in going to and returning from the meeting. The calculated time for travel and attendance shall be as follows:

1 km to 160 kms - Days in attendance plus ½ day traveling. 161 kms to 480 kms - Days in attendance plus 1 day traveling. 481 kms to 800 kms - Days in attendance plus 2 days traveling. 801 kms to 1450 kms - Days in attendance plus 3 days traveling. 1451 kms and over - Days in attendance plus 4 days traveling.

[b] One member per Council shall receive twenty-five cents ($0.25) per km return distance to attend the Annual State Council meeting. This will be based upon the distance from the Council location to the place of the meeting by the route usually traveled between these points.

[c] Kilometreage and per diem for the Annual State Council Meeting will be paid as per State Council Policy with the exception of those councils located within the geographical limits of the city hosting the Annual State Council Meeting.

[d] Kilometreage and per diem is to be paid from the treasury of the State Council on the last day of the Annual State Council meeting.

Subsection 213 Other State Meeting Expenses

Calculation of Kilometrage and Expenses for State Meetings

[a] Twenty-five cents ($0.25) per km return distance shall be paid to the owner of the vehicle used to transport members of State to and from meetings, or twenty-five cents ($0.25) per return distance shall be paid to members of State using commercial transportation to attend the meetings. Calculations will be based upon the distance from point of Council location of State member, to the meeting location, by the shortest route traveled between these points.

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[b] State Council members, State Directors and Chairmen shall receive compensation for expenses incurred for meals, accommodation, etc., while traveling to the meeting. The expenses are to be paid when a statement is approved by the State Deputy and presented to the State Treasurer.

Subsection 214 Resolutions - To Annual State Council Meeting

1) Presentation:

[a] All resolutions must be submitted in typewritten or printed form.

[b] Resolutions must be submitted by Subordinate Council to the District Deputy for forwarding to the State Council Office in care of the State Secretary.

[c] Resolutions must be in to the State Council Office no later than ninety (90) days prior to the Annual State Council Meeting.

[d] Resolutions presented by the State Executive Board shall be submitted to the State Secretary.

2) Distribution:

The State Secretary shall forward copies of all resolutions to each Subordinate Council at least thirty (30) days prior to the Annual State Council Meeting.

3) Consideration:

[a] Resolutions are to be considered by the Resolutions Committee prior to presentation to the Annual State Council Meeting.

[b] Resolutions Committee shall submit to the voting and nonvoting delegates its recommendations of acceptance, rejection or other action for each resolution 30 days prior to the Annual State Council Meeting.

[c] Recommendations shall be presented at the Annual State Council Meeting by the Chairman of the Resolutions Committee or by a Committee member selected by the Committee. [d] All resolutions from State to Supreme Council must be submitted by the State Secretary in type-written or printed form.

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Subsection 215 Elections

1) Eligible for Election:

Any Third Degree member of the Knights of Columbus in good standing residing within the boundaries of a Council or a District under the administration of the Alberta State Council shall be eligible for election:

a) to any office on State Council b) As an Insurance Delegate to the Supreme Council Meeting provided he has insurance status with the Knights of Columbus, and has not previously attended a Supreme Council Meeting as a delegate of this Jurisdiction in the past five (5) years. c) As an Associate Delegate to the Supreme Convention provided he has not previously attended a Supreme Council Meeting as a delegate of this Jurisdiction in the past five (5) years.

2) Conducting Elections:

All elections are to be conducted by the Presiding Officer except for the office of State Deputy, which shall be conducted by the Chairman of the Nominating Committee.

3) Order of Election:

The State Council shall elect by ballot each year from the membership at large a State Deputy, State Secretary, State Treasurer, State Advocate, State Warden and representatives and alternates to the Supreme Council Annual meeting. Any member of the State Council may nominate any duly qualified member in good standing for any office. The nominations and balloting for each office shall be held in the above order.

4) Nominations:

[a] Nominations for each position shall be submitted by the nominating committee.

[b] Additional nominations shall be accepted from the floor.

[c] The approval of each candidate must be obtained before such candidate may be nominated for any elected position.

[d] Alternates to delegates to Supreme Council Annual meeting shall be nominated and balloted upon. The candidates shall be placed in the order of the number of votes received and shall serve as Alternates in that order. It shall be understood that at least the same number of alternates be insurance members as there are insurance delegates.

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[e] Nominations shall present the name of the nominee and council number only, no speeches shall be made until nominations close for the position to be elected.

[f] Nominations presented to the Nominating Committee must be in the hands of the Chairman in written form, by 9:00 a.m. of the day of the formal opening of the sessions at the Annual State Council Meeting provided, however, nominations may be made from the floor at the beginning of the session at which elections are to take place.

5) Speeches:

[a] The nominees for State Council Officers will be entitled to a three (3) minute speech by their proposer, and they will be allowed a three (3) minute speech as candidates. Candidates nominated as Delegates to the Annual Supreme Convention are limited to two (2) minute speeches.

[b] There shall be no rebuttals to any address.

6) Acclamation:

When only one candidate is presented for any office or only the number of candidates equal to the number of delegates or alternates to be elected is presented, the State Secretary shall cast one ballot for such candidate or candidates, and such candidate or candidates shall be declared elected.

7) Establishing Winners:

[a] When more than one candidate is presented for any State Office, the candidate receiving the majority of the votes shall be declared elected. The majority shall be fifty per cent of the votes cast plus one. Balloting shall continue until one candidate receives a majority.

[b] Plurality will determine the election of representative and alternates to the Supreme Council Annual meeting.

8) Election Scrutineers:

The State Deputy shall for the purpose of counting all ballots, appoint tellers of election in the amount warranted by the assembly at hand. These tellers will be non-voting members of the State Council.

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Subsection 216 Reports

1) Report of Officers:

The Financial Secretary of each Subordinate Council shall, on or before July 1st, of each year, forward to the District Deputy of his District, a list of newly chosen officers of his Subordinate Council for the ensuing term with their addresses. The District Deputy shall, on or before August 1st, of each year, forward to the State Deputy the names and addresses of the Grand Knight, Financial Secretary and Chaplain of each Subordinate council in their respective Districts. In the case of institution of new Subordinate Councils, the Financial Secretary of such Subordinate Council shall forward such information to the District Deputy immediately after the organization of the Subordinate Council. In the case of death, resignation or removal from office of the Grand Knight or Financial Secretary of any Subordinate Council, the Recorder of Subordinate council shall certify the fact to the District Deputy and give the date of death, resignation or removal from office, together with the name and address of the succeeding officer, and the District Deputy shall forward the information to the State Deputy. The reports shall be typewritten or printed.

2) Report of Deceased Members:

The Financial Secretary of each Council shall prepare a list of the names of the Brothers of his Council who have passed away during the term and shall send these names to the State Council Office in care of the State Secretary at least 25 days prior to the Annual State Council Meeting. A list of all deceased Brothers shall be compiled and read by the State Secretary during the Memorial Mass of the Annual State Council Meeting. The State Chaplain will offer prayers for the repose of the souls of our departed Brothers.

Subsection 217 Others

1) Additional Powers of State Executive Board:

In addition to any other powers, which they may possess, the State Executive Board shall have the power to arrange for lectures, debates, courses of instructions and educational campaigns.

2) By-Law Amendments:

These By-Laws or any part thereof may be amended or repealed at any regular meeting of the State Council by a two-third vote and such amendment or repeal shall be effective immediately upon the review by Supreme.

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NOTE:

This revised edition (2005) of the Grand Knight’s Manual includes only the “Good of the Order” Reports for the years 2000 to 2009 (Missing 2007). This was done in accordance with a Motion approved by the State Board at its Meeting held October 18 - 20, 1996 in Red Deer.

The Motion reads as follows:

MOTION Moved by State Advocate Julito Reyes, seconded by State Secretary Dennis Castellino, that “Good of the Order” Reports representing the last 10 years be included in the Grand Knight’s Manual. Carried

“Good of the Order” Reports for the years 1967 to 1999 are available in prior editions of the Grand Knight’s Manual or upon request from the State Council Office.

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REPORT FOR THE YEAR 2000

Worthy State Deputy, Worthy Supreme Director, Worthy State Council Delegates and Brother Knights: your Good of the Order Committee extends its congratulations to our Worthy State Deputy, State Officers, Directors and Chairmen for our jurisdictions highest high standard in volunteerism, charitable works and membership growths. Thank you for your leadership and support and for the quality of the jurisdictions programs which are in large measure the fruits of your labour.

We report that our jurisdictions Formation Programme is being used by many of our Councils by ways best suited to each and we commend our Worthy State Chaplain for his preparation and publication of this programme. His efforts are greatly appreciated and we encourage him to maintain this worthwhile spiritual program.

Your committee makes three recommendations, which we believe would further enhance the achievements of our jurisdiction in this Jubilee Year of our Lord 2000 and the years to come. These are as follows:

1) That our State Board consider the feasibility of making membership, Council and promotional materials more readily available to councils through a state ordering and distribution system. 2) That our Councils place more emphasis on the development of Squires circles as a means of promoting future membership in our Order. 3) That we actively promote the attendance of non-delegate members at our State Convention.

With respect to the last of our recommendations, it is your committees belief that many of our members, including Grand Knights, are not aware that non-delegates may attend state conventions and that the enthusiasm generated by our conventions is something that should be shared with as many members as possible.

Your Good of the Order Committee also recognizes the quality of the ceremonial work being done in our jurisdiction and for this we thank our State Ceremonials Chairman, our Team Captains and our First, Second and Third Degree Teams. It is our observation that the Order of the Knights of Columbus in our jurisdiction is in good hands and therefore affirm our members trust in its leadership.

Respectfully submitted, Dennis Pawlowski, District Deputy #11 Chairman

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REPORT FOR THE YEAR 2001

The Good of the Order Committee met yesterday and these are a few recommendations it has:

1) The committee recommends a protocol for communication of issues relating to the Good of the Order within districts and between districts. There are issues where brother knights have been sick, brother knights have died and the information really doesn’t disseminate out of a council to district or between districts, so I think that’s something that will have to be looked at.

2) The Committee also recommends that we have our State Scholarship Awards, but the recommendation is that on an annual basis they be named in honor of an individual who has done worthy deeds with respect to Good of the Order. So we attach a name to them on an annual basis.

3) The third issue is that a number of the members of the committee felt that the Good of the Order is not always part of our council meetings even though it should be, and that they highly recommend that the Good of the Order be part of the agenda items for all council meetings.

Worthy State Deputy these are the three main issues. Thank you

Respectfully submitted Randy Yatscoff, District Deputy #14 Chairman

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REPORT FOR THE YEAR 2002

Good morning Brother Knights. Your Good of the Order Committee met Friday night. Sixteen of the thirty-one members were in attendance, and of the sixteen we asked if anyone had ever sat on the Good of the Order and only one man had before. So, we were a lot of first time people on the Good of the Order so this may not be your normal Good of the Order Report. We have the following recommendations:

1) Our first point is more of a statement than a recommendation. For the Good of the Order, we must, as Brother Knights, not just stand behind our bishops and priests, because behind them we can still hide. We must stand shoulder-to-shoulder, one hundred percent in solidarity with our bishops and priests.

2) In reference to membership, for the Good of the Order, we must regain our passion. We must not be one hundred percent always after numbers. We must be passionate when we are recruiting new members. We challenge all members to remember why they became Knights, and when that man asked you to join, how you felt. Remember that passion and recruit with passion. We must actively pursue young members. Senior members must take a sponsoring and shepherding role. We must give our new members active roles and then let them do them. We must nurture, support, and guide members to leadership roles.

3) We must plan ahead rather than recycle. For the Good of the Order, our meetings and ceremonials must be well planned and well done. We must strive to have every district have a First Degree Team. This is so important in the rural areas. Until this is accomplished, and even afterward, communication is so important. We need to know when our First Degrees are. We suggest that our Alberta web page post every First Degree so councils can look and plan ahead. In conjunction with our ceremonials, we must have our members support these new members by attending the Degrees.

4) In reference to meetings, protocol and professionalism must be adhered to at all meetings and ceremonials. Brother Knights, for the Good of the Order we must be visible, not in the sense “look at us, look at all the money we give out” but by our actions and words. Let us act as we are called. We need to be leaders in our church, leaders in our community. A new member shared at the past Major Degree in Edmonton that his dad told him, “Surround yourself with good people.” Let us all strive to be the good people these young men want to be around.

5) For the Good of the Order let us not shy away from the difficult. It is easy to support the easy, popular needs, but let us stand up for the ones that others may shy away from. Pro-Life is an issue that we as Knights support. We have done much but we can still do more. We as a committee challenge each one of you to go back to your councils and revisit your commitments to this cause.

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6) And lastly Brothers, we must be prayerful; we cannot do this alone. We must ask the Holy Spirit to be with us and guide us. When you ask most Knights about the Good of the Order, they say that’s the section of the meeting where we pray for members in need. Let us remember to pray. Let us carry it further, and our committee challenges you to have a mass conducted for the needs in the week after your meeting. Gentlemen, Brothers, we are not a secret society. When it comes to prayer, let the doors be flung open, let our families, our churches, our communities, our potential new Knights see us as prayerful men, standing and praying shoulder-to-shoulder, asking for our Lord to help us. Brothers, our committee started with prayer last night and we finished with prayer. I’m sorry, on Friday night we started with prayer. I would like to conclude our report with prayer. Father God, if any of our recommendations has touched someone in this room let him have the courage to return to his council, his district, or his state committee and act as he has been called. Amen and thank you gentlemen.

Respectfully submitted Paul Croteau, District Deputy #9 Chairman

REPORT FOR THE YEAR 2003

Good afternoon Brother Knights. Your Good of the Order Committee met last night and I start my report with an apology to the men that couldn’t make it. I apologize for the mix-up in the registration table not telling you the time and place, but on your behalf the men that were at the meeting did a fine job and we have a report for you.

First of all it was nice to see some familiar faces from last years meeting, along with some new ones. This is the second year that I have been privileged to chair this committee and we found ourselves as a committee both last year and this year wondering if our report had any impact or in some cases was even read. With that said, I think it is fair to say that we will be revisiting some points from last years report and asking members to evaluate where there councils are in implementing those suggestions. We will also try to develop them further this year and add some new ones.

We started off last year with a statement about our clergy. And this year we wish to reconfirm. For the Good of the Order we must, Brother Knights, continue to stand shoulder-to-shoulder, 100 percent in solidarity with our bishops, priests and deacons. As some of our priests get busier and inherit more responsibilities and maybe sometimes even miss one of our meetings or events, let’s not be so quick to complain but rather to ask how we can better help them. What can we do for you Father, rather than what can he do for us. Let us also remember our clergy and vocations in our every day prayers.

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Point #2, and we brought this up last year. Yes brothers, we discussed membership, and last year we challenged you to regain a passion to recruit members not based on numbers and quotas but because of the passion to share the experience of being a Knight with another man. This year, we talked about quantity vs. quality and all the wonderful items that go along with that. But Brothers, if we recruit with passion and remember the role that a sponsor takes in the life of a new member, we will find that the numbers take care of themselves. We will also find that we have an active, long standing membership.

Last year gentlemen, Brother Knights, we talked about First Degrees. We talked about planning them and the communication that’s so vital in knowing when they are. We talked about posting them on the web page; I have discovered that we are able to do that in a comment section, and all it takes is a council to go on there and put their 1st degrees on. We also found that we needed to—we challenged you last year--to form a 1st degree team in every district. Again, we encourage you to continue on and try to have a 1st Fegree team in every district.

Point #4 of last year--we made it as this year also--in reference to our meetings. Protocol and professionalism must be adhered to at all meetings and ceremonials. Brother Knights we have to be leaders, we have to show leadership and professionalism in everything we do, but one point we want to strive this year is we want to commend the groups and the councils that have done this all ready. We encourage ALL our councils, that in every function, we look at our entertainment and our jokes and make sure they are family oriented.

Gentlemen, point #5 of last year we again bring it up this year. For the Good of the Order, let us not stray away from the difficult. It is easy to support the easy, popular needs, but let us stand up for the ones that others shy away from. Again we ask you to go back to your councils and evaluate those tough decisions and continue to strive towards those, especially in the pro-life movement. With that in mind, we also ask that the councils and new Brother Knights consider visiting hospitals, prisons, seniors’ homes and remembering in the Good of our Order, when there is a sick gentleman or a sick brother knight to visit him.

A new point before I close, (This was brought to my attention by my wife.) and I don’t know if she knows something I don’t know, but she wants to talk about how we handle the widows. We had, (I shared this story last night.), we had the privilege of taking to Calgary a widow of one of the deceased Brother Knights that attended the Memorial Mass. Gentlemen it is an experience not to be missed by any one. We, as a Good of the Order, for the Good of the Order, we ask that you look at and go back to your councils and look at how you’re handling the widow program and making sure they are included in everything that we do. We also ask that may be there is something that you can do for the other widows within the church. May be there was a Brother Knight that we didn’t get to; let our programs extend to them.

Finally Brothers, we talked about prayer. We started our meeting and we ended our meeting in prayer, and we talked a lot about prayer and about our convention slogan, which is “Peace

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Through Prayer”. So gentlemen, as we said last night, we must ask the Holy Spirit to be with us and guide us, and when we ask most Knights about the Good of the Order, they say it’s the section of the meeting when we pray for members in need. Let us remember to pray always; let us also show that we are prayerful gentlemen, peaceful gentlemen outside in everything that we do.

Gentlemen, as we did last year I close my report with a prayer, and it is the same prayer from last year. “Father God, if any of our recommendations has touched someone in this room, let him have the courage to return to his council, his district or his state committee and act as he has been called. Amen.”

Thank you gentlemen.

Respectfully submitted Paul Croteau, District Deputy #9 Chairman

REPORT FOR THE YEAR 2004

“Good morning Brothers. State Deputy Mickey Casavant, State Chaplain Father Henry Rosenbaum, members of the State Executive, fellow Knights. On behalf of the Good of the Order committee, I’m honored to represent all of our members, those present today, and those unable to be with us for the many contributions they have made in the past year for our great jurisdiction. Even though this report was produced yesterday, I guess Supreme Guest, Brother Tom Smith, may we ask that you bring greetings to our Supreme Knight Carl Anderson and to the Supreme Council when you return home and thank him on our behalf for his leadership. Let us remember to pray for our Pope, Holy Father Pope John Paul, who has given his total life commitment to shepherd us, his flock, during his reign as a Pope.

For the Good of the Order, let us not shy away from the difficulty. It is easy to support those easy tasks and popular needs. But let us stand up for the ones that others may shy away from. Respect Life is a broad issue that we knights support. It covers many areas such as protection of the unborn, respect and support for the elderly and handicapped. The Special Olympics needs our support and with this year commitment to renew our involvement with the Special Olympic movement. Let us reinforce the family values, we hold so dear, especially with respect to our sacred institution of marriage. Our stand against the same sex marriage may be reinforced by our faith.

For the Good of the Order, let us remain in solidarity with our Bishops in there stand against casinos and major bingos being the main fund raising vehicle of our charities, parish and community needs. We must also re-focus our attention on service to our communities, parish,

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GOOD OF THE ORDER not just on financial support. We can direct requests for funds from the many charities that we encounter to the Charitable Foundation, thus relieving our effort in raising funds.

We encourage the State Board and member councils to find new and innovative ways of attracting younger men to join the Knights. By utilizing the Fourth Degree members and their experience to go into the schools and talk to the youth about broadening their faith, and organizations such as ours. Council sponsoring discovery week-end for the youth in our parish and schools, introducing a squire and squirette program for them.

For the Good of the Order, let us not neglect our elderly members and the sick of our parish, especially those who cannot attend church; be prepared to offer your assistance whenever possible.

We would be remiss if thanks were not extended to our worthy Master of the Fourth Degree, Sir Knight Joseph Miller. For his outstanding work and dedication of the Fourth Degree, with the help of the Faithful Navigators, his term has been successfully handled, with expansion of new assemblies, and new members in the growth of Fourth Degree in his district. We wish to remind all the members of your duties to the well-being of our widows of our deceased brothers, who are sometime neglected and forgotten. Father McGivney’s first directive to the Order is to the care of the widow’s of the deceased brother knight. More and more men are being called to the deaconate and need our prayers and support as well as our clergy and all of our religious men and women.

Membership is always our number one priority, for without members we would not exist. Let us make sure that sponsors of new candidates to the Knights follow and support them through all the degrees. It has become apparent that this has been lacking in our degrees. Sometime the candidate doesn’t have anyone from his council to support him. Maybe it is time to introduce reaffirmation of our pledge to the third degree knight in our council meeting. This can be done with the assistance of the fourth degree, which now has in their fourth degree manual, all the degree pledge taken by us.

May we remind the State Board that in the previous year, emphasis has been put on protocol, must be adhered to during the meetings and reaffirmation by the State Warden must be given. The Ceremonial Chairman and the Master of the Fourth Degree are also excellent resources in the matter of protocol.

I would like to conclude our report with thanks to the State Board for the opportunity to review these items, raised by our committee and present them to the members.

Respectfully submitted Salvatore Ficaccio , District Deputy #24 Chairman

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REPORT FOR THE YEAR 2005

Holy Fathers, Worthy State Deputy, State Board members, Supreme Master Joe Schultz, Brother Knights & Guests;

We, the members of the Good of the Order Committee wish to thank State Deputy Mickey, the State Board and you our Brother Knights for your efforts during this past Columbian Year as our State again enjoyed a strong growth in membership.

We wish to extend special prayers for our new Pope Benedict XVI.

Our Order continues it’s commitment to Solidarity with our Priests and it is important that we also continue to encourage men & women to consider a call to the Religious Life.

We encourage all members to continue their efforts in having marriage continue to be defined as a union between a man and a woman.

We congratulate and encourage those who remain committed to promoting Pro Life in this country.

We recommend that our Oratorical Program be given a higher profile at conventions and that the State Board insures that our ladies are present during the presentation of the Program.

We recognize that diabetes affects a number of our members in some fashion and we encourage our Convention committees to keep that in mind when putting convention menus in place. We encourage continued efforts for promoting our youth programs and specifically our Squires Program.

We urge all councils to provide comfort and support to widows of departed members and that the Councils attempt to keep the widows actively involved in Knights of Columbus activities.

That we pray for and support the impoverished and oppressed both within our country and abroad.

As Committee Chairman, I would like to thank District Deputies Rene Paquin, Maurice Rajotte & Henk Kouwenberg, as well as representatives from Councils 5849, 9046, 10014 for their participation.

I was somewhat disappointed to see that there were 14 Councils on the committee who did not send a representative to our meeting.

Respectfully submitted, Gary Johnson

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REPORT FOR THE YEAR 2006

Reverend Fathers, Worthy State Deputy, Worthy Supreme Guest and Brother Knights: As chairman of the Good of the Order Committee I am here to present our report. Let me start by thanking all my brother knights who participated and contributed to this report. This submission is on behalf of all knights of our jurisdiction, those here present and those who are not. We thank our State Deputy, Peter Wong and the State Board for their dedication and leadership of our jurisdiction in this Columbian year.

For the good of the order we proclaim our solidarity with Pope Benedict, the bishops of our jurisdiction and our priests. At every opportunity we should strengthen our support for them. We ask the Holy Spirit to guide them in their spiritual and moral teachings. We need more priests and urge councils to increase their participation in programs that our State strongly recommends, namely the RSVP program and the Pennies for Heaven. For the good of the order we restate that we are pro-life and encourage commitment to this cause.

Our founder, Fr. Michael J. McGivney, demonstrated his concern for widows, orphans and those at the bottom of the rungs of society and those who need help. Let our service programs encompass events that address these needs and increase every knight’s commitment to them. For the good of the order we call on all knights, councils, assemblies, chapters and our state to enhance the spirituality of our jurisdiction. Our jurisdiction needs to grow. The talents and innovative ideas of new members are vital for our development. For the good or the order councils must focus on meeting or exceeding the council membership goals. Councils should ensure that new members are familiar with our benefit programs and encourage new members to be insured members.

We commend the outstanding job being done by our fraternal benefits advisors. Buried treasures have no value. For the good of the order, knights are asked to let it be known if they wish to be chairmen, coordinators, district deputies, degree team members or participate more in some way. Councils are to encourage members to seek positions on their council executive.

Respectfully Submitted, Len Mendes, State Program Director

REPORT FOR THE YEAR 2007

This report is missing due to technical error on tape transcripts.

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REPORT FOR THE YEAR 2008

I’m glad he acknowledged that was good. Reverend Father, Worthy State Deputy Wally, Honored Head Table, Brother Knights. The good of the Order as reports as was put in the Grand Knights manual we found very useful resource and I don’t know how many Grand Knights and District Deputies are aware there and actually review those. They are good reports, there’s a lot of good information and because of that we encourage the Grand Knights, the District Deputies to review the good of the Order reports in the Grand Knights manual. And we also encourage that the good of the Order be made a part of each Council meeting more so than just the prayers for the sick and the needy. Under fraternity we urge all councils to invite and keep informed all widows of Past Grand Knights, inform the widows of your calendar of events, invite them to your council events, have someone drive them to your, to these events and appoint a member Knight to keep in constant contact with these ladies. One of the Grand Knights at our meeting suggested, Grand Knight from Council 4853, they give a twenty-five dollar gift certificate to each of the widows to a local restaurant and then these ladies all get together and go out for dinner and apparently really appreciate that gesture from the Knights. We also, under fraternity, recommend that we have a special event in honour of all Past Knights in our Council, invite their families and have a program, which remember and reflects on the many commitments these members have made to our council and to our Order. Again a recommendation, one of the Councils has a special recognition event at one of the masses where they have candles, special candles made with the names of the deceased member, members of the family are invited and they make a recognition of those members during one of the masses. If you are aware of a deceased members widow moving into your area encourage councils to include these ladies and to keep them in your widows program.

Under new members and transfers in, in many cases we invite new members, we put them through the initiation program and later forget about these people. We leave it up to these new members to get involved and do little to make these new members welcome. We therefore recommend on new members should be assigned a mentor who brings members to the meetings and works with them. This is usually the proposer, but in some cases if you’ve got a transfer in the proposer may not be in your council, so I think all new members and transfers in we should have somebody work with them and make them welcome. Assign the new members to a committee so that, ask them what committees interested in, whether it is the church program, youth program and put them on that committee and let your chairmen know that they have a new member on that committee. Hold a special event once a year to recognize the new members and the transfers in, just an additional recognition for these groups.

Under communication, we encourages all Councils to have a newsletter and or website. We also encourages councils to utilize the parish bulletin as that is a very useful resource if you do not have a or cannot provide a website or a bulletin. We encourage each district to have its own first degree team. And again as was mentioned many times in previous reports we encourage councils

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GOOD OF THE ORDER to follow protocol at their meetings, it makes the meetings run smoothly and more orderly and again we reemphasize that protocol be adhered at your meetings.

And finally on recruitment we strive to recruit younger members and have the younger members work with youth programs, with Squires/Squirettes and they seem to attract and work with younger groups. Worthy State Deputy that is my report.

Respectfully submitted, Gary Woytas, District Deputy #23

REPORT FOR THE YEAR 2009

Reverend Father, Deacons, Worthy State Deputy, Worthy Supreme Warden, Worthy State Board and Brother Knights. I would like to thank my Brother Knights who participated and contributed to this report. This report is on behalf of all Brother Knights within our jurisdiction.

We would like to thank our State Deputy, Wally Streit and the members of the State Board for their dedication, commitment and leadership in the Alberta/Northwest Territory jurisdiction.

The Clergy We must as Brother Knights not just stand behind our Bishops, Priests and Deacons, but we have to stand shoulder-to-shoulder with them. For the Formation Program, we thank Father Henry Rosenbaum for his continued dedication to this program. We as Knights should use the Program during our meetings, it should be used early in the meeting as to set the tone or mind-set of the purpose of the Knights. The committee recommends that each of our Council meetings start with a Mass or reciting the rosary. Our prayer life could be enhanced by using one of the following Prayer Books, “The Knights of Columbus – Prayer Book” or “Knights to Christ – published by the Colorado Knights of Columbus”. As Father Henry Rosenbaum stated earlier this morning, during our Council meetings in 2010, let us pray for the Priesthood, our theme for next years Formation Program. We must all be more prayerful.

Membership/Council/Fraternity Each Council should make sure that our Widows continue to be involved and participate in our various functions held. Extend an open hand to them to remain members of our Council family. We should also keep in mind Brother Knights, who have lost their spouse, they need our help and encouragement. Encourage a Family of the month and Knight of the month within your Councils. We have to be diligent in our visiting Brother Knights, family members and friends during their hospital stays.

We must give our newer members active roles within our councils, invite them to participate in one or two functions per year, this will require a limited time commitment. This may encourage them to become more active at a later date and may result in a greater involvement in the future.

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We should make them feel welcomed and comfortable at our meetings and to become active in the fraternity afterwards.

The Grand Knight should appoint Directors to each the various committees within the Council, if he takes on to many roles it will not take very long before he becomes burnt out. We as Knights should become more visible within our parishes, this can be done in many different ways, so use your imagination. The Council should work with other groups within the church.

Family social events should be planned, this will attract younger members with families to get involved. Activities such as Pancake Breakfasts and Dinner & Dance were you can have things for kids to do or have some entertainment for the kids.

Fraternal Benefit Advisors We thank them for all their hard work, we should encourage all members to avail themselves of their services. The Bouchard agency has been the highest producers within this great order. We wish you continued success in the future.

Life Issues The Knights must continue to support the Pro-Life and March for Life programs within this jurisdiction. Each Council should appoint a Pro-Life Chairman, so we can promote Supreme initiative – “Culture of Life from conception to death”. Each Council should have a Social Justice Chairman, to handle issue like Human Trafficking, right in our own neighborhoods.

REPORT FOR THE YEAR 2012

Fr. Henry, Supreme Guests and Director Mickey, Worthy State Deputy Gary, Dignitaries, and my Brother Knights, as Chairman of the Good of the Order Committee, it is my honour to report to you, on behalf of the hard working members of my committee. The Knights of Columbus in the jurisdiction of Alberta/Northwest Territories are alive and well. In the last year in Alberta, hundreds of Catholic gentlemen were formally introduced into the Order, via the work of dedicated First Degree teams operating throughout the province from Grande Prairie to Medicine Hat and points in between. Councils and Districts should continue to support existing Degree teams and where practical, establish new Degree teams. In the case of each new Brother Knight, he joined the Knights either because he was invited to or because he had witnessed the example of other Knights in action or more likely, because of both of these cases. In order to ensure the continued growth and vigor of our Order and in order to continue the good work of the Knights, we need more new members and more involved Brother Knights. We encourage all Councils to establish and emphasize their Membership Committees, to avail themselves of the resources available at the District, State and Supreme level and work with their Insurance representatives to increase membership. Just imagine where we would be if each Brother Knight in Alberta recruited one member during the year. This should not be an unrealistic goal. Our challenge is to

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GOOD OF THE ORDER fraternally embrace these new Brother Knights. Our challenge is to immerse them in the workings of our Councils and involve them in the wonderful programs they are already offered. Programs that bring food and clothing to the poor, programs that encourage and involve the youth, such as basketball free throw and hockey shootout, programs that support the priesthood, such as Pennies for Heaven, programs that assist the less fortunate, such as Wheelchair Foundation and Special Olympics, and of course, programs that affirm the sanctity of life and protect the unborn and the vulnerable. Inevitably, our new Knights will have new ideas for programs and services that continue our charitable tradition of service to Church and community. We will do well to mentor and support these Knights who in time will assume leadership roles within our worthy organization. We must continue to be alert to the unique needs of the parishes that operate aside our Councils, and we must continue to support these parishes and our priests by offering our individual talents in the important liturgical and leadership roles within the Church. We should continue to remember our deceased Brothers, both in prayer and in our actions as we reach out to provide fellowship and practical assistance to the widows and family members of our deceased Brothers. Both new Knights and more mature Knights must continue to embrace new technologies in our communications with one another at the Council, District and State levels. Councils and Districts should consider appointing a Technology Communications Director who can assist members and work with the State Director. As we improve the effectiveness of our communication, we will be in a better position to realize the full potential of our members and better achieve our goals of making this world a better place. In all of this, we are blessed in having the guidance and prayers of the Church hierarchy and the wisdom and experience of our Supreme Knight and Officers. We are also fortunate to have the more direct and constant benevolent oversight and motivating presence of State Deputy Gary, the State Board and Officers. God bless you brothers and your families, and God bless the Knights of Columbus.

Chairman Jeff Neumann, District Deputy #39

REPORT FOR THE YEAR 2013

“Welcome, to the Knights and ladies from all corners of our great Jurisdiction, from High Level and Peace River to the north, Lethbridge to the south, Medicine Hat in the east and Pincher Creek in the west. The annual convention is an excellent opportunity to renew old friendships and meet new Brothers. Let us be thankful for this chance to meet with men that share the ideals of charity, unity, fraternity and patriotism. Therefore, let us use this chance to also gain a new understanding of our part in the pursuit of the goals of our great Order. Thank you.”

Chairman Pat Burant, District Deputy #12

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STATE COUNCIL SUPPLIES

KNIGHTS OF COLUMBUS - NAME TAGS

The use of name tags has many advantages and is to be encouraged. Certain colors have been adopted for standardization to identify the many offices that make up the Alberta – Northwest Territories jurisdiction.

Name tags have a full color embossed enamel emblem mounted on the applicable colored tag:

1. First, Second and Third Degree name tags for members are Black with White letters;

2. Fourth Degree name tags for members are Blue with White letters.

3. Special name tags for our French Brothers, with the 3rd Degree (C de C) are available

4. Members wishing to reflect the Assembly and the Council they are members of may do so on the Blue and White letters Fourth Degree name tag.

5. State Officer’s name tags are as follows:

a) State Council Officer Gold with Black letters b) Director Dark Green with White letters c) Chair level Officer Yellow with Black letters d) District Deputy Red with White letters e) Chapter Officer White with Blue letters f) Charitable Foundation White with Red letters g) Ceremonials Grey (silver) with Black letters h) Color Corps Maroon with Gold letters.

Please print names carefully, include a cheque for the total amount, payable to D G Trophies. A full catalogue is available on www.dgtrophies website. Select “Knights Badges”. The order form can be competed on line.

D and G Trophies 123 Sunrise Avenue Toronto, ON M4A 2V9 Phone: 416.694.2698 Fax: 416.694.4188 Toll Free Phone: 1.888.694.2698 Toll Free Fax: 1.888.694.4188 Email: [email protected]

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KNIGHTS OF COLUMBUS - PROMOTIONAL & GIFT SUPPLIES

A variety of promotion and gift items are available from our State Council Director or State Council Office. Following are the descriptions of items ready for shipment. Prices are available upon request.

Aprons Money Clip 24K Finish Bibles Mouse Pad Belts Nail Clipper Caps Natural Choice Pins Catechism of the Catholic Church New State Pins Coffee Mugs Older Pins Combs Past Grand Knight Pins Cooler Bag Pens Cross Pins Playing Cards (2 decks/set) Crucifix "Respect Life" Pins Deluxe Card Case Rosaries (Black and Mother of Pearl) Garment Bag (Long and Short) Rosary Pouches Golf Balls Rosary Rings Golfer's Package 6 Wood Tees and Markers Rose Pins (Gold) Guardian Angel Pins Rose Stickers License Plate Ties (K of C or 4th Degree Emblem) License Plate Frame Wallets Luggage Tags

Other items as listed in the Supreme Supply Catalog or through Knights Gear on the Supreme website.

Order from: State Supplies Chairman or State Council Office (See State Roster)

Make cheques payable to: ALBERTA KNIGHTS OF COLUMBUS STATE COUNCIL

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ALBERTA-N.W.T. STATE COUNCIL

PROMOTIONAL & GIFT SUPPLIES ORDER FORM

COUNCIL NAME:

GRAND KNIGHT:

ADDRESS:

FINANCIAL SECRETARY:

QUANTITY ITEM PRICE

$

$

$

$

$

$

$

$

$

$

$

$

Please fax or scan and email to the Red Deer Office (See State Roster).

Make Payment to: Alberta Knights of Columbus State Council

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QUALIFICATIONS FOR MEMBERSHIP IN THE KNIGHTS OF COLUMBUS

The qualifications for membership in the Knights of Columbus are set down in Section 101 of the Supreme Constitution Laws of the Order. They are as follows: "Only practical Catholics in union with the Holy See shall be eligible to and entitled to continue membership in the Order. An applicant for membership shall not be less than 18 year of age on his last birthday."

PRACTICAL CATHOLIC

Guidelines have been established to assist in judging the practical Catholicity of an applicant or member. These guidelines will help the Grand Knight perform his duties as an informed and responsible Catholic gentleman when conducting sessions of this Council's Admission Committee. Questions should be directed to a Council or a State Chaplain. The main components of this requirement may be described as follows: a) The practical Catholic in union with the Holy See is one who, in general, regulates his life according to the teachings of Christ and the church, and endeavors to observe the commandments of God and of the Church. b) A practical Catholic strives to have a greater knowledge of the teachings of Christ and his Church, and to accept, respect and defend the Church's authority (vested in the Supreme Pontiff, the hierarchy and clergy united with him) to teach, govern and sanctify the faithful. c) A practical Catholic gives material and moral support to the Church and her works on all levels, promoting the programs of the parish and diocese and comes to the aid of the missions, the needy, the underprivileged; espousing and advancing the just causes of minority groups; endeavoring to eliminate unjust discrimination, prejudice, etc.; supporting the Church in her defense of marriage and family life and in her crusades against divorce, abortion, pornography and all the evils of today. d) If a Catholic marries outside the Church, that is, contrary to the laws of the Church, he ceases to be a practical Catholic and hence may not be a member of the Knights of Columbus. A man who, living in a valid marriage, obtains a civil divorce and remarries outside the Church ceases to be a practical Catholic and hence loses his right to continue in the Order of the Knights of Columbus. If his former marriage is declared null by the Church and he remarries validly according to the Church's laws, he may be reinstated into the Order. e) A Catholic who is a member of a forbidden, secret society, is not a practical Catholic and hence may not become or continue to be a member of the Knights of Columbus.

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QUALIFICATIONS FOR MEMBERSHIP IN THE KNIGHTS OF COLUMBUS

OTHER CONSIDERATIONS

If a member of the Order is married, he should be a faithful and devoted husband and father. Married or unmarried, the Knight should always be an exemplary Catholic gentleman and a dutiful patriotic citizen.

DETERMINING QUALIFICATIONS

Before a candidate is presented for membership, his sponsor should be sure that the candidate possesses and manifests the necessary qualifications for membership. These are then appraised by the Admission Committee and a subsequent ballot by the membership determines acceptance or rejection. This is in keeping with the lodge system under which the Order of Knights of Columbus operates. If questions arise at any time during the admission process as to the candidate's practical Catholicity, the proposer or the Admissions Committee should consult the candidate's pastor.

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STATE CEREMONIALS POLICY

Policy guidelines that the Degree Ceremonials will follow for the best possible results for the jurisdiction and the Degrees are as follows:

1. A proper agenda of the second or third degree will be prepared for each individual degree.

2. The hosting Chapter, District or Council, will provide and be responsible for the Second Degree Team and its expenses.

3. If the hosting district or council wishes the Ceremonial Chairman to provide a traveling Second Degree Team he may do so, but at an additional cost of $300.00.

4. Requests for a major degree date must go to the State Deputy with a copy to the State Ceremonial Chairman.

a) The request must be made in writing, at least 6 weeks before the degree date.

b) If approved by the State Deputy, the Ceremonial Chairman will be requested to assign a Conferring Officer.

c) If a Conferring Officer is available, the Host District Deputy in charge of the degree will be notified.

d) If Conferring Officer is not available, the Host District Deputy will be advised to change the date.

5. The Host Chapter or District(s):

a) will pay to the Alberta State Council $25.00 for each 3rd Degree Candidate.

b) is (are) authorized to charge the Alberta-Northwest Territories State Council $10.00 for each member of either the 2nd or 3rd degree exemplification team who attends the Initiation Banquet.

6. The Host Chapter or District Deputy should verify how many candidates are to be exemplified at least 1 (one) week prior to the degree to the State Deputy.

7. Hosting district should cooperate with the Ceremonial Chairman, Conferring Officer and the Assigned Major Degree Captain, unless it is in conflict with the rules of the Order.

8. The Assigned Conferring Officer will be in charge from the time he receives the gavel until it is handed back to the Host District Deputy.

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9. The Host District Deputy will ensure an accurate candidate list is complete of all candidates taking the degree and have a copy available for presentation to the Degree Warden for each degree.

10. A Conferring Officer at large will be assigned to serve at each 3rd Degree.

11. The Conferring Officers will be responsible to work in a harmonious relationship with the Host District Deputy.

12. The Conferring Officer will be responsible for travel, paraphernalia, and all necessary arrangements as outlined by Supreme and to provide a 3rd Degree Warden if warranted. The Conferring Officer expenses are reimbursed by Supreme.

13. Dignity, Decorum and full Security will be maintained by the Host District Deputy in during the Second Degree and support the Conferring Officer during the working of the Third Degree. The chambers and the anti-chamber will be have sufficient space to accommodate the candidates and observers. Protocol will be maintained at all times.

The Hosting District must be encouraged to:

a) arrange an appropriate schedule to allow adequate time for a Mass, lunch, registration and knighting.

b) advise through the Grand Knight, Financial Secretary and/or District Deputy all candidates on the duration of the degrees so they are aware of the time requirements.

ADMISSION (FIRST) DEGREES:

Subordinate councils will be encouraged to prepare an Admission (First) Degree Team for certification, to provide for their own needs in accordance with the Grand Knight’s manual, and Degree Guidelines. This allows for:

a) admittance into the Order of a candidate at any time, after proper ceremonials procedures have been attended to.

b) greater participation, and a closer relationship with subordinate council members, accenting the importance of their Council Chambers.

c) provisions of candidates for a Major Degree Initiation.

1. Only third degree members in good standing are permitted to be Admission (First) Degree team members.

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2. A certified team is allowed to perform the Admission or First Degree. However, they can now read the parts, but are not a certified team.

3. Councils may use the Supreme video exemplifying the First Degree for any candidate that meets the admission requirements. The first degree paraphernalia must be available for use during the degree. These items include the rosary, compass, Knight’s pin, membership card, the book called “These Men They Call Knights. The candidates must sign a Constitutional Role.

4. The team will be certified upon the request of the Grand Knight to the District Deputy with the assistance of the Ceremonial Chairman, or a member of his staff.

5. The Ceremonial Chairman will insist that all District Deputies request that Grand Knights in their Districts immediately appoint an Admission Committee in their Council, in accordance with the guidelines set down by the Supreme Office, as contained in the Grand Knight's Manual.

 It is recommended that the Chaplain be a member of this committee, if one is available.

 The use of the Admission Committee procedure is of extreme importance to admitting proposed members into the Order in this jurisdiction. It ensures the members will be committed and full use of their talents are utilized.

6. All Districts will be encouraged to provide for Admission (First) Degrees within their own Districts.

7. Any hosting District wishing to include the Admission (First) Degree on the same day as a Major Degree (Second and Third) must obtain the permission of the Ceremonial Chairman prior to the occasion.

8. The hosting Chapter, District or Council absorbs all associated costs.

FORMATION (SECOND) DEGREES:

1. District Deputies are encouraged to institute a Second Degree Team in their Districts.

2. Only a certified team will be permitted to perform the Formation (Second) Degree.

3. District Deputy will review the performance of the team. When he is confident they are ready, he will request a date for Certification from the Ceremonial Chairman.

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4. Review for Certification will be full dress plus proper Chamber decorum and paraphernalia.

5. Proper forms will be used when certification is completed.

GENERAL:

1. The Host District Deputy will forward the Degree Team’s expenses to the State Treasurer within seven (7) days of the Major Degree. This includes payment of $25.00

2. Responsibilities of providing rosaries, emblem pins, These Men They Call Knights books, etc. are the responsibility of the Candidate’s Council.

3. District Deputies are to collect old ceremonials books assigned to their District and return them to the Ceremonials Chairman.

4. District Deputies are to make District membership aware of the strict security requirements regarding ceremonials.

5. District Deputies are expected to cooperate with the Ceremonial Chairman, in terms of degree preparation, certification, and decorum in all matters pertaining to ceremonials.

6. District Deputies are expected to wear their robes at all ceremonials. The host District Deputy will have a 4th degree sword available at a third degree for knighting by the Conferring Officer.

7. Councils are to be encouraged to purchase a Papal flag and Canadian flag for use in their Chambers and for ceremonials.

8. All councils are to adhere to proper decorum and dignity in chambers during meetings and ceremonials.

9. All wardens are to be advised and trained in their responsibilities, which they should take seriously.

10. All subordinate Councils of this jurisdiction should be encouraged to purchase ceremonial baldrics if they do not have a set of Council robes and should wear them during Council meetings, Ceremonials and Installations of Officers.

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REGULATIONS AND GUIDELINES FOR MAJOR (SECOND AND THIRD) DEGREE INITIATIONS:

1. The current charge by the State Council for providing the Third Degree Team is $25.00 per candidate, including clergy, and if a Travelling Second Degree Team is required, an additional $300.00 will be charged, or an amount at the discretion of the State Deputy.

2. Requesting a Second Degree team shall be made by contacting the State Deputy in writing, who alone can approve the request. Requests of a second and/or third degree team will be made not less than 6 weeks prior to the date requested, with a copy to the Ceremonials Director.

3. The sponsoring body should be:

a) All Councils in one or more District(s)

b) Any Chapter

4. The sponsoring body of the exemplification will absorb any loss or profit accruing from the initiation.

5. The sponsoring body should provide a “Constitutional Roll” and file it in perpetuity. All Financial Secretaries should have all candidates from their council also sign their council Constitutional Role.

6. The hosting District, or Chapter is authorized to charge Alberta State Council $10.00 for each member of Conferring Officers who remains to attend the initiation banquet to a maximum of four members.

Councils outside of the sponsoring body may be asked or may seek permission to bring in candidates.

INSTALLATION OF OFFICERS:

One of the most important duties of a District Deputy is to install the Officers of the Councils within his jurisdiction.

This should be done as soon as possible, so that the Officers can carry on the business of the councils in an approved official capacity.

The installation should be performed in a manner to indicate the importance of the occasion. Dignity is of utmost importance. Suggestions:

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 Arrange with your Chaplain or Priest to conduct the Installation in conjunction with the Mass.

 If possible arrange to have all officers to wear officer robes or ceremonial baldrics.

 Your first act is to appoint a District Warden to assist you. This is where he can help. He will make all arrangements of Church, seating, robes, jewels, etc.

 District Deputy should be neatly dressed, polished shoes, dress clothing. He should be robed.

 Robe will be clean and pressed. Wear sash flat so that flap is laying on left thigh of leg. Tuck yourself in, so that front and back are smooth. Use safety pins if necessary.

 District Deputy should wear his working jewel for this occasion. Having ribbon pressed to hang properly.

 His appearance is of utmost importance. This shows respect for the solemnity of the occasion.

 Installation Agenda and Procedures:

1. District Warden arranges Officers in proper manner to be installed. Arranges jewels in proper order; at front.

2. District Warden escorts Officer to be installed to a position directly in front of District Deputy.

3. District Warden gets proper jewel and stands beside Officer.

4. District Deputy reads charge -- slowly, clearly and loudly, with respect.

5. At proper time District Warden presents jewel to District Deputy, who then places it over Officer's head onto his shoulders.

6. District Deputy shakes Officer's hand.

7. When District Deputy is finished, District Warden escorts Officer to back of formation line. Advances line, selects next Officer and escorts him to the District Deputy.

8. Wives, families, and Council members should be invited by the Grand Knight to witness the Installation. The District Warden should appoint ushers to escort people

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to seats. In church it is quite an impressive ceremony. However, if a church is not available, it is still impressive, if it is done with solemnity and dignity. The District Warden can use the same procedure and appoint ushers here also.

The District Warden should be a man that is informed on matters of Protocol and the Installation Ceremony.

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ALBERTA STATE COUNCIL POLICY

The Alberta State Council Policy is outlined into two groupings, namely;

(A) Policy developed through State Executive Board Decisions and;

(B) Policy developed by Resolution at the Annual State Council Meeting, etc.

GROUP A

Oct. 20/72 That the State Council send a Mass card in the event of serious sickness or death of a State Officer, Past State Deputy, State Directors or Chairmen, District Deputies or the wives of the above. This policy has been enhanced with the State Executive Board Policy regarding “Significant Events” communications.

Mar. 10/78 That the honorariums for the State Deputy, Immediate Past State Deputy, State Secretary, State Treasurer, State Advocate, State Warden and the State Chaplain be equalized at $500.00 each.

Aug. 25/78 That a $35.00 charge per Council be assessed for attending the Annual Regional Seminar.

Aug. 25/78 That a $65.00 registration fee be assessed each Council that participates in the Provincial Free-throw Contest.

Oct. 8/78 That the State Chaplain be given his Mass Kit upon completion of his term.

Feb. 16/79 That all expense accounts must have vouchers to substantiate the expenses and follow State Council Reimbursement Policy as found on the expense report form.

July 6/79 Councils are not to circulate letters supporting members who are running for State Office; resolutions of information are to be used if they wish to inform the voting delegates.

Oct. 20/79 That the 25th Anniversary of all councils and every 25 years thereafter be recognized by State Council with a suitably engraved plaque, also, all councils are recognized by a letter and certificate from the State Deputy starting at the 5th Anniversary and every 5 years thereafter except at the 25th / 50th etc, anniversary as indicated.

May 2/80 That permanent ongoing Major Award Trophies consist of one permanent trophy and one "keeper" trophy for the Council or individual concerned.

Mar. 26/82 Subordinate Councils in Alberta are not to solicit other Subordinate Councils in this jurisdiction. The State Roster is not to be used for soliciting. Note: State Deputy must be approached for special requests.

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Jan. 7/83 The General Agent shall be paid mileage and per diem to the State Convention.

April 30/83 State Council will pay the full registration cost for the State Chaplain to the State Convention.

Dec. 8/84 The Family of the Year to be guests to the Annual State Meeting at the State Council's expense.

Oct. 2/87 The Alberta-Northwest Territories State Council approves the support of the Alberta Special Olympics as an ongoing project.

Dec. 12/87 State Council to invite all Field Agents to the Organizational Meetings and the Mid-Year District Deputy Meeting, however, any costs will be their individual responsibility.

Jan. 14/89 State Council will set up a State Council Office in Red Deer. The Charitable Foundation to lease the office space from the Red Deer Columbus Club.

July 14/89 Annual State Council Meeting - The Annual State Meeting Committee will use the $1000.00 advance to pay legitimate State Council Meeting expenses.

July 26/89 Charities Appeal - The timing of the Early Bird Draw and the Final Draw will be made at the discretion of the State Executive Board.

Sept. 7/89 New Council Registration - The registration fee for new councils will be paid by the Convention Committee and its mileage and per diem will be paid by the State Council.

May 21/90 Open Invitation - Alberta-Northwest Territories provide an open invitation to cover the State Chaplain’s expenses to a Supreme Convention.

Dec. 8/90 That the following distribution of Pennies for Heaven funds be made as follows: Edmonton Archdiocese - $3,000.00, Calgary Diocese - $3,000.00, St. Paul Diocese - $1,000.00, Mackenzie-Fort Smith - $1,000.00, and Edmonton Eparchy - $1,000.00. Any increase/decrease in the total distribution will be pro-rated.

Feb. 19/91 Letter: Revenue Canada informed our Red Deer Knights of Columbus Office that G.S.T. does not have to be collected on the Annual General Meeting’s Registration Fee.

Feb. 19/91 That Alberta-Northwest Territories State Board apply for assistance through the S.T.E.P. Program.

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Apr. 20/91 That the State Board approve the suggestion that the nominating Chairman get a curriculum vitae from all those seeking election for State Office and those seeking election to attend as delegates to Supreme Convention.

July 12/91 That a page entitled “Knights of Columbus - Alberta-Northwest Territories State Convention Budget for Convention” be given to future Annual General Meeting Chairmen.

Aug. 28/91 That new members of the First Degree be provided with their pin, scroll, rosary, membership card, etc. at the First Degree.

Dec. 14/91 That the Alberta-Northwest Territories State Board approve, in principle, the establishment of a State Squires Committee.

Feb. 23/92 Supreme Council Policy re: New College Councils - when a new college council is formed, the appointment to the position of Financial Secretary will have one condition added; this, the Brother Knight must be a permanent resident of the community or he must be a faculty member.

July 12/92 That any Knights of Columbus officer and District Deputies who uses the State Letterhead must provide the State Deputy with a copy of the letter.

Dec. 6/92 That a “Tomb of the Unborn Child” program be implemented in the Alberta- Northwest Territories jurisdiction in cooperation with the Ordinary of each Diocese in at least one Catholic Cemetery in every Diocese.

Aug. 18/93 That the State Board members send the rules pertaining to solicitations to all Councils and make it part of all the regional seminars.

Mar. 20/94 That the State Board establish a policy that awards will not be named after individuals, living or dead.

Feb. 22/95 That the Alberta-Northwest Territories State Council apply annually to Supreme Council for the use of the Knights of Columbus Logo for the Charities’ Appeal Raffle.

Aug. 27/95 That the Treasurer and Recording Secretary of the Alberta Charitable Foundation be bonded.

Jan. 14/96 That State Council items listed with $100.00 plus and a useful life of 3 years plus be identified on the current inventory. That a Communication Flow Chart be adopted and implemented yearly.

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July 6/96 That a listing of past attendees at Supreme Conventions be listed in the State Council Minutes and that in January of each year nominations requested for delegates to the Supreme Convention should take into consideration those who have attended in the past.

July 5/97 Knights of Columbus Resource Teams concept initiated and implemented. (Action: State Deputy)

July 8/00 Mileage - State Council to increase the per kilometreage stipend from $.12 to $.13 per kilometre effective July 1, 2000.

June 22/01 That the State Board allocate $1,000.00 to the State Chaplain to support Third World Catholic Ministries in any way he sees fit.

Sept 15/01 Knight of the Year – to be recognized at the Annual Convention. Criteria in the Grand Knights Manual

Sept. 14/02 Surge Program Categories – that the Category “B” submissions be changed to reflect 100 member councils instead of 75 member councils. Category “B” to be 101 members and up.

Sept. 14/02 Official Opening of the State Office at #4, 5579 – 47 Street, Red Deer, Alberta.

March 21/03 Guide to Protocol – document to be included in the Regional Seminar Handbook and the Grand Knights Manual

March 21/03 New Councils – that the State Council cover the cost of the registration and rooms for the Grand Knight and spouse of new councils.

June 21/03 Canadian National Anthem – that there is no official protocol for singing the English and French version. State Executive Board recommended that the “Bilingual Version” be adopted for our Jurisdiction. Head Table guests need not turn to face the flag.

June 21/03 American national Anthem – that the “standard version” of the American national Anthem be adopted for our Jurisdiction.

Sept. 6/03 Council Motions over $500 require a Notice of Motion – effective Oct. 6, 2003, the effective date of the change to Supreme Council By-Law 122(b).

Dec. 6/03 State Convention Men’s Registration – that it be increased to $130 – Ladies registration to remain unchanged.

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Dec.6/03 Father Troy School Scholarship – that two annual scholarships be established at Father Troy School – one for $150 for a male and one for $150 for a female.

Jan.10/04 Former State Chaplains – Convention – that all former State Chaplains be invited to the State Convention Banquet with expenses (travel and one nights hotel costs) to be paid by the State Council (Action: State Deputy).

Jan 10/04 Columbus Club/Associated Groups – State Council emphasized the importance of keeping such Groups and their Executive Officers separate from the councils.

Feb. 28/04 State Archives Chairman – or his designate be authorized to make regular donations to the Provincial Archives of Alberta.

Feb. 28/04 Chapter Presidents (or designate) attending State Conventions – State Council to pay per diem and mileage.

June 5/04 Major Degree Fee for Individuals – Increased from $20.00 to $25.00 – effective July 1, 2004

June 26/04 New mileage rate – increased from $0.13 to $0.18 per Kilometre effective July 1, 2004

Dec. 11/04 Cost of Major Degrees – increased to $750 – retroactive to October 2004.

Dec. 11/04 Alberta Privacy Act – No action required pursuant to the Provincial Privacy Act as Supreme Office confirmed in writing that we are subject to the Federal Act.

Dec 11/04 K of C Mass Card – State Council to produce our own Mass Card for use in our jurisdiction.

March 11/05 State Scholarship Program –posted in the Jurisdiction’s Website.

March 11/05 State Song (for Supreme Convention) – existing “Alberta Bound” version to be retained.

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GROUP B

May 19/77 That the State Council express deep sympathy to the surviving members of any family who is a member of the Alberta State Council who dies while discharging his duties. Policy enhanced with State Executive Board policy regarding “Significant Events” communication.

May 20/89 The Charities Appeal net proceeds to be divided as follows: 50% to Councils for Charities of their choice, 25% to on-going money resolutions, and 25% to the Charitable Foundation.

May 19/90 (90-8) State Basketball Free Throw Final - The coordinator will research the possibility of using electronic communication technology to communicate results for outlying rural Districts to determine State finalists.

May 19/90 (90-14) Respect Life Oratorical Contest - Prizes be increased to $500 for First Prize, $200 for Second Prize, $100 for Third Prize and that audio and/or audio- visual tapes be available upon request.

May 22/95 Resolution 93-08 – “Effective Jan 1/94, mileage and per diem for the Annual State Council Meeting will be paid as per our State Council Policy with the exception of the Councils located within the geographic limits of the city holding the said Annual General Meeting.”

May 18/96 Resolution 96-04 – “That we establish a special committee appointed by the State Deputy to administer the Alberta State Council’s participation in the Christopher Fund.”

May 18/96 Resolution 96-09 – “State Levy on Seminarians” “That State Council eliminate the levy of State dues for Brother Knights who are pursuing full time study in approved seminaries for the purpose of being admitted to the priesthood, provided always that regular annual proof of status is supplied.”

May 17/97 Resolution 97-05 – “Time limit on State Deputy’s Banquet.” “That the State Deputy’s Banquet at the Annual State Council Meeting be so structured as to be completed in approximately 2 ½ hours after being seated.”

May 17/97 Resolution 97-06 – “Robert’s Rules of Order seminars” “That the State Board cause to encourage a seminar on Parliamentary Procedures based on the Robert’s Rules of Order in different areas of the jurisdiction each year starting with the 1997/98 Columbian Year.

May 17/97 Resolution 97-07 – “State Council Update on Resolutions taken at every State Council Meeting.”

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May 16/98 Resolution 98-06 – “Change of Annual State Council Meeting Date” “That the Annual State Council Meetings commencing in the years 2001 and beyond be held during the last weekend in April.”

Feb. 19/00 Resolution 98-12 – “State Scholarship Program and Funding” “That the State Council set up 15 (fifteen) State Council Scholarships (three for each of the five regions) amounting to $500.00 each.

May 6/01 Resolution 01-17 Per capita - [Section L-3 page 1, Grand Knight’s Manual] Alberta-Northwest Territories State Council to increase the per capita assessment from $12.00 to $13.00 beginning January 2002.

May 22/00 Resolution 00-10 – “Presence of Delegates Voting on Resolutions” – that no committee meeting may be held when the resolutions are being proposed, debated or voted upon.

May 5/01 Resolution 01-09 – “Kilometreage Reimbursement” – that the rates for the Canadian District Deputies be increased to .25c per kilometre and the rates for the State Deputy be increased to .25 cents per kilometre.

May 5/01 Resolution 01-20 – “ Donations to the St. Joseph Theatre Project.” State Council supports as a “Millennium Project” and requests all Councils to consider donations

April 26/03 Resolution 03-10 – “Grand Children Eligibility for State Scholarships” - that all State Scholarships be made available to children or grandchildren of Knights (in good standing) on an absolutely equal basis.

April 26/03 Resolution 03-19 – “Delinquent Members” – that any council with delinquent members may request their District Deputy to make a formal application to the State Council to suspend as many members as it chooses whenever it so chooses until such time as the council records reflect the true and actual number of committed members.

April 24/04 Resolution 04-08 – “Casino Gambling” – that the Knights of Columbus will work with a committee to be established to assist councils to replace or withdraw from existing casinos funding to any of their projects in a timetable and a manner that minimizes the charitable impact of current commitments. That councils will strongly urge their affiliated clubs and societies to adopt policies and resolutions with similar intention.

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April 23/05 Resolution 05-05 – “Clergy Appreciation” – that the State Council through the State Deputy encourage the Canadian Association of Knights of Columbus to declare October each year as “Clergy Appreciation Month” in Canada.

April 23/05 Resolution 05-10 – “Limitation of Award Presentation” – that commencing with the 2006 Convention, with the exception of Grand Knight of the year, Council of the Year, Family of the Year, District Deputy of the Year and Field Agent of the Year – all other council awards be given to the District Deputies to present to the councils in their jurisdiction, and all other insurance awards be presented by the General Agent at their regular insurance meetings.

April 23/05 Resolution 05-11 – “State Delegates to Supreme Convention” – that with the exception of the State Deputy and IPSD, any member who had previously attended a Supreme Convention as a delegate of our Jurisdiction, be ineligible to attend future Supreme Conventions as an Alberta/NWT delegate.

April 23/05 Resolution 05-13 – “Remembrance of Deceased Wives of Current Members in Good Standing” – that the Jurisdiction recognize in some suitable fashion at the State, Chapter and Council levels the passing of a wife of a member in good standing or the passing of a widow of a deceased member who was in good standing at the date of his death.

April 27/14 Resolution 14-02 – “State Delegates to Supreme Convention” – that any member of the Alberta-Northwest Territories Jurisdiction who was a former delegate to the Supreme Convention, after five (5) consecutive years, be eligible to submit his name to attend future Supreme Conventions as an official delegate.

April 18/15 Resolution 15 - New mileage rate – increased from $0.18 to $0.25 per Kilometre effective April 18, 2015

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STATEMENT OF POLICY REGARDING PER CAPITA ASSESSMENT

1. Section 57 of the Constitution of the Knights of Columbus gives State Councils the right to levy, collect, and enforce assessments upon the councils or memberships in the State, as they may find necessary for the defraying of their legitimate expenses.

2. Councils failing to pay such assessments or Supreme Council assessments shall not be entitled to representation in their State Council until they pay the same including all arrears (Section 57).

3. The State Secretary shall, on or before January 31 following the Annual State meeting, send a notice to every assessable Council notifying them of the amount of their State Per Capita Assessment.

4. The amount of the Per Capita levy shall be fixed from time to time by a majority vote of the members at the Annual or any other meeting of the State Council.

5. The Per Capita levy shall be assessed against each Council based on the membership of the Council as reported by Supreme Office as at December 31 of the preceding year.

6. Honorary, Honorary Life, Disabled and Inactive Insurance members of all Councils shall be exempt from the State Per Capita Assessment.

7. Newly Chartered Councils shall be exempt from the State Per Capita Assessment for one year (12 months) following the months in which they are allotted their Council number by Supreme Office.

This means that new Councils will not pay any State Per Capita for the year in which they are chartered and will pay a proportionate share of the Per Capita Assessment in the second year.

Example:

A Council chartered in April of the current year will not pay any per capita for the current year and will pay 8/12ths (May to December) of the assessment for the next year based on the Council's membership as at December 31 of the current year.

IMPORTANT - This exemption applies only to the per capita levy assessed by the Alberta State Council and does not apply to assessments by Supreme.

8. The Per Capita Assessment is payable within sixty (60) days of receipt of the assessment notice.

9. (91-12) State Per Capita waived for College Councils in the jurisdiction.

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STATEMENT OF POLICY REGARDING LIABILITY INSURANCE

1. Resolution 88-13 passed at the 1988 Annual State Council Meeting in Edmonton states that: “… there is a need for aforementioned organizations (subordinate councils and affiliate organizations) to meet all legal and financial requirements … that liability insurance be mandatory for each subordinate council and all affiliated organizations. The premium shall be their responsibility.”

2. The law regarding legal liability is very complicated, very confusing and very difficult to determine when one is at risk and to what extent. All Councils must operate with due diligence to avoid unnecessary claims or charges. The State Board is sure that most people are aware of the large awards the Courts have made in some actions and more importantly, the types of situations where they have found people negligent and consequently, liable for damages.

The following are some situations and circumstances that are common to many Knights of Columbus Councils and contain some element of risk as to liability for damages in the event of an incident.

a) Many Councils are involved in activities that require transporting youths to events such as hockey games, soccer games, etc. Should an accident occur, the driver and the council would probably both be named in any action and the Council could be liable if the driver’s insurance is not adequate to cover the amount awarded by the Court should they decide the driver is liable.

b) A similar risk arises when the Knights sponsor a function such as a sports tournament, dance, picnic or evening of entertainment. In most cases there is little risk that the sponsoring Council can be found negligent and responsible for damages, but this is where the uncertainty is as to how the Courts will rule comes into play.

3. The amount of Liability Insurance premium is presented at the same time as the per capita assessment is billed.

4. The amount of premium is determined every year based on the Insuring Company involved.

5. It is mandatory that the Liability Insurance Premium is paid in full by each subordinate council and affiliated organization prior to the Annual State Council Meeting.

6. The group coverage enables the premium to be paid by councils on a sliding scale according to the total membership of the Council as reported by Supreme Office as at December 31 of the preceding year. There are no exceptions.

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STATEMENT OF POLICY REGARDING LIABILITY INSURANCE

7. New Councils are required to acquire Liability Insurance at time of Charter.

8. To clarify: Resolution 88-13 includes all Councils, Assemblies, Chapters and University councils in the Alberta-Northwest Territories State Council.

9. All Columbus Clubs, Christopher Clubs, Youth Clubs, etc. are not included in this group plan. To be included, these groups must apply for coverage separately to the State Treasurer and they will be assessed and billed with an appropriate premium.

10. The Insurance Assessment is payable within sixty (60) days of receipt of the assessment notice.

11. Insurance Assessment is waived for College Councils in the jurisdiction.

12. The State Liability Policy covers, or insures legal liability for damages to third party property out of your care, custody and control as well as third party bodily injury. The policy covers the State Council and the “normal” operations of the individual councils in the jurisdiction.

13. The intent is to provide reasonably priced general liability insurance to cover the usual fund raising activities of the councils such as raffles, bingos, meetings and minor social occasions and to charge additional premiums to, who in the opinion of the underwriters, sponsor unique and hazardous activities.

14. The additional premium costs of these hazardous activities are to be borne by the councils that are exposed to unique risks in their normal council operations.

15. Hazardous/unique activities that must be reviewed by the State Council Insurer or another independent insurer engaged by the council include, but are not limited to:

a) large functions where the Knights of Columbus serve liquor – special liability coverage is available through the State Council Insurer (Host Liquor Law Liability Policy Rider) at a cost of approximately $120 for events of up to 100 people to approximately $400 for events with up to 1,000 people.

b) All other Knights of Columbus activities (i.e. hockey tournaments, youth camps etc.) where there is a chance of a claim arising must be pre-approved by the State Council Insurer. In some cases a special coverage certificate will be provided with the premium to be for account of the council.

16. If there is any question as to whether your council activity is excluded or covered under the State Liability Policy, please contact the State Council Office or the State Council Insurer, in “advance” of the activity. Do not expose the Knights of Columbus and your Council to unnecessary risk.

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ALBERTA-NORTHWEST TERRITORIES STATE COUNCIL MEETING ENTITLEMENT FOR:

(A) WIDOWS OF PAST STATE DEPUTIES

(B) WIDOWS OF DECEASED STATE BOARD MEMBERS WHILE IN OFFICE

1. Executive Assistant

a) Prepare a list of widows of Past State Deputies. List to include: Name, Address, Telephone (Appendix-1 has been removed for security).

b) Send invitation letter from State Deputy in November to; applicable widows (Appendix-2).

c) Follow-up by Telephone with those widows who have not responded by December 31st.

d) Advise the State Deputy’s wife, State Convention Chairman, applicable Grand Knights and District Deputies on status of attendance in Mid January (Appendix-3).

2. Responsibilities: State Convention Chairman, Grand Knight, District Deputy, State Deputy and applicable wives. (Appendix-4)

3. Resolution 98-03 was approved by the delegates in attendance at the 1998 Annual State Council Meeting on May 17, 1998 in Medicine Hat. (Appendix-5)

a) Their invitation is in perpetuity, until death or they remarry. b) Their invitation is for the Convention held during the term that the deceased would have served. It is a one-time invitation only.

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ATTENDANCE AT THE ANNUAL STATE COUNCIL MEETING (CONVENTION)

• Will you be attending the Convention? Yes No

• If yes, please indicate days attending:

Friday

Saturday

Sunday

• Please indicate other requirements:

Hotel Yes No

Transportation Yes No

• Your Comments:

Please return in the pre-paid, pre-addressed envelope no later than December 31, 20

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APPENDIX-2

ANNUAL STATE COUNCIL MEETING ENTITLEMENT OF WIDOWS

RESPONSIBILITIES OF: GRAND KNIGHT, DISTRICT DEPUTY, STATE CONVENTION CHAIRMAN, STATE BOARD AND APPLICABLE WIVES

Item Widow of PSD *Widow of Board Member

1. Duration Can Attend Can Attend Friday Night to Sunday Noon Friday Night to Sunday Noon

2. Transportation To be Provided by To be Provided by her Council or District her Council or District

3. Hotel To be Provided by To be Provided by • Widow Residing in her Council or District, if her Council or District, if Town requested requested

To be Provided by To be Provided by • Widow Residing State Council, if requested State Council, if requested Out of Town

**4. Events or Activities To be Provided by To be Provided by Open to Ladies of State Board State Board Delegates

5. Chaperoning To be Provided by the To be Provided by the wife of; Grand Knight, wife of; Grand Knight, District Deputy or District Deputy or Immediate appropriate Past State Deputy Past State Deputy

* The entitlement is for the Convention held during the term that the deceased would have served. It is a one-time invitation only.

** The Convention Committee is to be reimbursed for events or activities at cost. Widows, or State Council on their behalf, do not have to pay registration fees. However, a registration form will be completed by the Executive Assistant and mailed to the State Deputy’s wife, State Convention Chairman, District Deputy, and Grand Knight. The registration is required for gift purposes and receipt of the “Convention Registration Package.”

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ALBERTA-NORTHWEST TERRITORIES STATE COUNCIL MEETING ENTITLEMENT FOR:

FORMER STATE CHAPLAINS

1. Send invitation letter to former State Chaplains from the State Deputy in January inviting them to attend the Saturday evening banquet at the Annual General Meeting (Convention). The invitation will include a request to attend the Annual General Meeting in its entirety. The State Board Executive may also invite the former State Chaplain to anniversaries and special functions as they arise.

2. Criteria for expenses – travel and hotel cost to be paid by State Council.

3. Motion approved by State Executive Board on January 10, 2004.

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HONOURARIUM FOR DISTRICT DEPUTIES

Resolution 98-04 approved at the 1998 Annual State Council Meeting in Medicine Hat indicated a need to provide a suitable honorarium to District Deputies to cover non-reimbursable expenses incurred while discharging their responsibilities.

Based upon the items that are not reimbursable by Supreme and the local State expenses experienced it was ascertained that an honorarium of $500.00 per District Deputy is required, per Columbian Year.

Commencing in 1998/99 Columbian Year, the $500.00 honorarium will be funded each Columbian Year as follows:

• State Executive Board provide $200.00 • The Councils in each District provide the balance of $300.00

The State Treasurer will send a reminder to all councils of the Resolution and the commitment to support their District Deputy in November each year. The amount payable by each council is the responsibility of the Grand Knight.

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IMMEDIATE PAST STATE DEPUTY’S APPRECIATION

Objective: To accord special honour to the IPSD in recognition of many years of loyal and dedicated service to the Jurisdiction and to the Knights of Columbus.

Presentations: State Council

• For IPSD: An appropriate gift as identified by the IPSD, approved by the State Deputy. Total cost up to: $1000.00

• For IPSD Wife: Total cost up to: $700.00

• The State Deputy meets with the IPSD and identifies his (IPSD) choice. If the choice exceeds the budget amount, the IPSD will pay for the amount that exceeds the budget.

• The State Deputy, through the family or friend, identifies the gift of choice within budget, required by the IPSD’s wife. If the gift exceeds the budget, the IPSD will pay for the amount that exceeds budget.

Banquet: The banquet should be held at the discretion of the IPSD in the city of choice of the IPSD. If a banquet is requested, a State Executive Board Member should be appointed as Chairman.

Immediate family members of the IPSD and his wife should be provided complimentary tickets. Immediate family members are: • Parents of the IPSD and his wife • Children (and their spouses) of the IPSD

Hotel Room: This will be provided for only the IPSD and his wife. A suite should be provided for one night only with a suitable budget of $200.00 to cover beverages and hors d’oeuvres for the IPSD and his personal friends. Receipts will be required.

Banquet Program: Invitations should be sent to the various groups in the Jurisdiction.

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ALBERTA-NORTHWEST TERRITORIES STATE COUNCIL MEETING HONOURARY MEMBERSHIP

Honourary Membership

 Knights of Columbus members who have reached the age of 65 and have been members of the order for 25 years will be designated as Honourary Members. The council dues for an honourary member will be $6.00 per annum.

 Members who have reached the age of 70 and have been members of the order for 25 years or who have been members of the Order for Fifty (50) years, regardless of age, will be designated as Honourary Life Members. These members will be exempt from further payment of dues, per capita charges and assessments.

 All Priests and members of the religious community, upon taking the First Degree of the Order shall automatically be designated as Honourary Life members and therefore exempt from dues, per capita charges and assessments.

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ALBERTA-NORTHWEST TERRITORIES STATE COUNCIL MEETING Memorial Service

MEMORIAL SERVICE:

The Memorial Service in honour of deceased members is a very important part of the Ceremonials of Our Order. We must, once every year at least, set aside a time when we can honour our deceased members. This is generally done in the month of November.

Dignity and Respect are most important, and done in conjunction with the Mass. (At the appropriate time), the list of deceased members is read from the podium or altar. This must be done in a slow, clear and sincere manner.

Memorial Certificates may be framed and displayed in the Altar Area. A bouquet of flowers may be placed before each certificate. At mass end, the Grand Knight or designated dignitary will then present the certificate and flowers to the next of kin, with the assistance of one of the Brother Knights.

After the service, the Council should invite the guests and members, to a convenient hall or room for refreshments.

Transportation should also be considered by the Council members to transport the relatives of the deceased to and from the services.

ANNUAL CONVENTION MEMORIAL SERVICE:

Our Annual Convention holds a Memorial Mass on Sunday Morning. All deceased members from the previous year are honoured. Councils must send the name of any deceased member and the council number to the Red Deer Office before the annual convention to ensure the name is on the list.

The Council is responsible to invite the family to the mass when the convention is held in or near the residence of the deceased family members. Transportation should also be considered by the Council members to transport the relatives of the deceased to and from the services.

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ALBERTA KNIGHTS OF COLUMBUS CHARITABLE FOUNDATION

BACKGROUND INFORMATION

The ACF (Alberta Charitable Foundation) was incorporated in 1980 and is a registered charitable organization in Canada. It is eligible to raise and receive funds of which a portion is identified for disbursement to registered charities or qualified donees subject to the approval of the Alberta Charitable Foundation Board of Directors.

The Alberta Charitable Foundation Board of Directors is comprised of an EXECUTIVE, and DIRECTORS (refer to your roster).

The funds received by the Alberta Charitable Foundation will be invested by the Alberta Charitable Foundation and distributed in accordance with the Alberta Charitable Foundation By- laws.

The Alberta Charitable Foundation EXECUTIVE will annually provide an audited Financial Statement for the Alberta Charitable Foundation.

GUIDELINES

1. The State Council Executive Board or Subordinate Councils may initiate and/or support the formal requests for funds of any registered charitable organization or qualified donee. All these requests for funds should be addressed to the Chairman, Alberta Charitable Foundation Donations Request Committee who will review the request and will forward it to the Alberta Charitable Foundation Board of Directors for approval of action.

2. Request for funds may be made directly to the Alberta Charitable Foundation by a registered charity or qualified donee and must be supported by the following documentation:

• criteria used to classify the recipient charitable organization or qualified donee as jurisdiction-wide or local.

• a financial statement (solvency) of the charitable organization or qualified donee.

• what the funds are to be used for.

• funds available to the charitable organization or qualified donee from other sources.

• Sponsorship letter from the State Council or Subordinate Council, where applicable.

At the discretion of the Alberta Charitable Foundation, additional information may be requested if warranted.

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ALBERTA KNIGHTS OF COLUMBUS CHARITABLE FOUNDATION

IN THE MATTER OF THE SOCIETIES ACT

THE ALBERTA KNIGHTS OF COLUMBUS

CHARITABLE FOUNDATION

OBJECTIVES & BY-LAWS

BY-LAWS REVISED APRIL 25, 2006

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IN THE MATTER OF THE SOCIETIES ACT THE ALBERTA KNIGHTS OF COLUMBUS CHARITABLE FOUNDATION

OBJECTIVES

The objectives of the Foundation shall be to organize, establish and administer; to manage, maintain and direct, and to do all the things necessary to control and supervise the funds held in trust, or of funds received for annual disbursement; to promote, finance and assist charitable projects for all people without distinction as to race, color or creed.

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IN THE MATTER OF THE SOCIETIES ACT THE ALBERTA KNIGHTS OF COLUMBUS CHARITABLE FOUNDATION

BY-LAWS

NAME

1. The name of the Society shall be “The Alberta Knights of Columbus Charitable Foundation”, herein after referred to as “The Foundation”.

MEMBERSHIP

2. a) Any member of the Alberta-Northwest Territories, Knights of Columbus Jurisdiction, who is a duly qualified Knight, and in good standing, shall be deemed a member of the Foundation, upon payment of a membership fee which shall be determined by the Board of Directors.

b) Any member in good standing may attend the annual general meeting and any special meeting of the Foundation that is called, and shall have a voice and voting privileges.

3. Any members of the Foundation may resign from the Foundation by giving to the President or Secretary a notice in writing to that effect.

MEETINGS

4. An annual general meeting of the Foundation shall be held during each calendar year on such dates as may from time to time be determined by the Board of Directors, by notice in writing, to the subordinate councils, thirty (30) days previous to the date of such meeting.

5. A special general meeting shall be called by the President or Secretary upon the request of the majority of the Board of Directors, or upon receipt by him of a petition signed by ten percent (10%) of the members, setting forth the reasons for calling such a meeting. Notice of such meetings shall be the same as for an annual general meeting.

6. At any general meeting, special meeting, or annual general meeting of the Foundation, one hundred (100) members shall constitute a quorum.

VOTING

7. Voting to elect a Director at the Annual General Meeting shall be by secret ballot, restricted to one (1) vote per Council.

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BOARD OF DIRECTORS

8. a) The government of the Foundation shall be carried on by the Board of Directors, subject to the by-laws and as directed, from time to time, by resolutions of the Foundation.

b) A Director or Officer of the Foundation who fails to perform his duties as a Director or Officer may be removed from the Board of Directors or as an Officer by a two-third majority vote of the Board of Directors at a Board of directors meeting or a two-third majority vote of voting delegates at an annual or general meeting.

MEMBERSHIP OF THE BOARD OF DIRECTORS

9. The Board of Directors may consist of up to five Past State Deputies of the Alberta jurisdiction residing in the Province of Alberta, plus four members from the regions of the Province of Alberta as established by the membership, all elected by the membership

10. The State Deputy of the Knights of Columbus of Alberta shall be a member of the Board of Directors and shall be an officer of the Board as Chairman of the Board.

11. The Board of Directors may appoint up to two persons to the Board of Directors, for their special expertise, one of whom should be the General Agent, for a period of one year, such term to end at the Annual General Meeting. The Board of Directors may also appoint other members to the Board for up to a one-year period as necessary as long as the Board does not exceed twelve members.

ROLE AND RESPONSIBILITIES OF THE BOARD OF DIRECTORS

12. a) The overall role of the Board of Directors is to govern the organization.

b) The Board of Directors has the principal responsibility for fulfillment of the organization’s mission and the legal accountability for its operation.

c) The Board of Directors must establish a clear mission, develop a strategic plan to accomplish that mission, ensure financial solvency of the organization, liaise between the community and the organization, institute appropriate by-laws, policies and procedures and if applicable hire a competent individual to manage the organization including adequate support, direction and evaluation for that individual.

d) The Board of Directors is responsible to provide assistance in areas such as planning, fundraising and community relations.

e) The Board of Directors accomplishes its role and responsibilities through regular

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meetings and by establishing a committee structure that is appropriate to the size of the organization and the Board.

ELECTION OF THE BOARD OF DIRECTORS

13. a) 1. Up to five Past State Deputies will be elected as Directors by the membership at the Annual General Meeting.

2. An elected Past State Deputy is elected for a four-year term and may succeed himself for a maximum of two terms.

3. Nominations may be forwarded to the Nominations Chairman of the Foundation prior to the Annual General Meeting or may be made from the floor.

4. Any Past State Deputy of the Alberta jurisdiction residing in the province of Alberta is eligible for election.

5. A candidate or a designated Knight may speak for a maximum of two minutes prior to balloting.

6. Each Council is allowed to cast a ballot for at least one to a maximum of five candidates.

7. Up to five Past State Deputies receiving the most votes will be declared elected to the Board of Directors.

b) 1. Four Directors will be elected from four regions of the province established as follows: Calgary Region; Edmonton Region; Southern Region; Northern Region. (Note: Members of these regions may change from year to year due to the change of Districts, Councils and membership.)

2. These elected Directors will serve on the Foundation Board of Directors for a term of four years. They may succeed themselves for a maximum of two terms.

3. Rotation of these elections is as follows: 2006 – Northern Region 2007 – Calgary Region 2008 – Edmonton Region 2009 – Southern Region

4. Nominations may be forwarded to the Nominations Chairman prior to the Annual General Meeting or may be made from the floor.

5. Any member of the Knights of Columbus in good standing and who is a member of a Council within the region holding the election is eligible for election.

6. A candidate or a designated Knight may speak for two minutes prior to the balloting.

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7. Each Council within the region holding the election is allowed to cast one ballot.

MEETING OF THE BOARD OF DIRECTORS

14. a) Meetings of the Board of Directors shall be held as often as the business of the organization shall require and shall be called by the President, the Chairman of the Board or by a majority of the members of the Board upon seven days notice of such meeting being given.

b) Six members of the Board shall constitute a quorum at any meeting of the Board of Directors.

c) Meetings of the Board may be held without notice if a quorum of the Board is present, provided however, that any business transactions at such meeting shall be ratified at the next regularly called meeting.

ELECTION OF OFFICERS OF THE BOARD OF DIRECTORS

15. a) The President of the Foundation, Vice President, Treasurer and Secretary shall be elected by the Board of Directors at the first Board of Directors meeting following the Annual General Meeting.

b) The Board of Directors shall appoint committee chairmen and others as required at the first Board of Directors meeting following the Annual General Meeting.

c) All officers of the Foundation, including the Chairman of the Board remain in office until they are legally succeeded.

DUTIES OF THE BOARD OF DIRECTORS OF THE FOUNDATION

16. While the Board of Directors, without remuneration, shall govern the affairs of the Foundation, no action of the Board of Directors shall be at variance with the express will of the Foundation. They must regularly attend Board meetings and important related meetings. They must make a serious commitment to participate in Board and committee work. They must volunteer for and willingly accept assignments and complete them thoroughly and on time. They must stay informed about Board and committee matters, prepare themselves well for meetings, review and comment on minutes and reports. They must get to know other Board and committee members and build a collegial working relationship that contributes to consensus. They must be an active participant in the Board’s and committee’s annual evaluation and planning efforts.

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ALBERTA KNIGHTS OF COLUMBUS CHARITABLE FOUNDATION

They must be willing to participate in fund raising for the Foundation.

17. The Board of Directors alone shall be competent to represent the Foundation between general meetings.

DUTIES OF THE OFFICERS OF THE FOUNDATION

18. Chairman of the Board (State Deputy)

The Chairman of the Board as State Deputy (Article #10) and as chief executive officer of the Order in the province shall be ex-officio a member of the Foundation Board of Directors and all committees of the Foundation.

PRESIDENT a) Is a member of the Board. b) Serves as the chief volunteer of the Foundation. c) Provides leadership to the Board of Directors in achieving the Foundation’s mission. d) Shall preside at all meetings of the Foundation and of the Board of Directors. e) Encourages the Board’s role in strategic planning. f) Appoints the chairpersons of committees, in consultation with other Board members. g) Serves ex-officio as a member of committees. h) Helps guide and mediate Board actions with respect to the Foundation’s priorities and governance concerns. i) Monitors financial planning and financial reports. j) Plays a leading role in fundraising activities. k) Informally yearly evaluates the performance and effectiveness of the members of the Board of Directors. l) Shall perform other such duties as assigned by the Board of Directors.

19. VICE PRESIDENT a) Is a member of the Board. b) Performs Chair responsibilities when the Chair cannot be available. c) Reports to the Board’s Chair. d) Works closely with and participates with the Chair to develop and implement transition plans when necessary. e) Performs any other responsibilities as assigned by the Board.

20. TREASURER a) Is a member of the Board. b) Manages the finances of the Foundation. c) Administers the fiscal matters of the Foundation. d) Provides an annual budget to the Board of Directors for the member’s approval.

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e) Ensures development and Board review and approval of financial policies and procedures.

21. SECRETARY a) Is a member of the Board. b) Maintains records of the Board and ensures effective management of the Foundation’s records. c) Prepares the minutes of the Board’s meetings. d) Ensures timely distribution of the Board’s minutes. e) Custodian of the seal of the Foundation. f) Collects and receives the annual dues levied by the Foundation for deposit by the Treasurer.

FINANCE

22. No cheque or other order for payment of money shall be valid unless signed on behalf of the Foundation by the Treasurer and the President or in his absence or by reason of his inability to act, by such other members as may be designated by the Board of Directors.

23. No liability of any nature shall be valid as against the Foundation unless authorized by the Board of Directors.

24. The Foundation may invest funds, which a trustee may invest under the provisions of the Trustee Act of Alberta.

25. The Foundation may borrow moneys upon the security of its assets, but only after the same have been authorized by resolution duly passed at a meeting of the Foundation, and upon notice of intention to borrow having been given in the notice calling the meeting.

AUDIT

26. The books, accounts and records of the Secretary and the Treasurer shall be audited at least once each year by a qualified accountant, appointed for the purpose at the annual meeting. A complete and proper standing of the books for the previous year shall be submitted by such auditor at the annual general meeting of the Foundation. December 31st in each year shall be the end of the fiscal year of the Foundation.

27. The books and records of the Foundation may be inspected by any member of the Foundation at the annual meeting, or at any time satisfactory to the office having charge of same. Each member of the Board of Directors shall at all times have access to such books and records.

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BY-LAWS

28 The By-laws may be rescinded, altered or added to by a special resolution, passed by 75% of such members entitled to vote as are present in person, at a general meeting of which one month’s written notice, specifying the intention to propose the resolution, as has been duly given.

29. In all matters of procedure not already provided for in these by-laws; Rules of Order, as set out in “Robert’s Rules of Order,” will be applicable.

WINDING UP

30. On the wind up or dissolution of the Foundation, all its remaining assets, after payment of any such debts and obligations, will be distributed to one or more recognized charitable organizations in Canada as may be decided by the Foundation in general meeting.

Effective: 1977 SECTION: M-3

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ALBERTA KNIGHTS OF COLUMBUS CHARITABLE FOUNDATION

ORGANIZATION STRUCTURE

KNIGHTS OF COLUMBUS – ALBERTA CHARITABLE FOUNDATION (ACF)

STATE DEPUTY AGENCY

STATE EXECUTIVE BOARD FOUNDATION FOURTH DEGREE

BOARD OF DIRECTORS

 Meet as required  Provides vision & goals COMMITTEES  Approves budget and plans  Monitors results

Comprises: Communications & PR - State Deputy - President, ACF - Chair Investments & Finance - VP, ACF - Treasurer, ACF Donations/Fundraising - Secretary, ACF - Up to (5) PSDs Awards & Recognition - General Agent - Chairs, Sub Committees By-Laws/Nominations - Other appointed Directors Audit/Administration

 Committee chairmen need to be committed to Goals

 Chairs should be recruited from: PSDs and other SEB members and general membership at large

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Procedure

Application for a Donation

From – The K of C Alberta Charitable Foundation (ACF)

1. The Applicant for a donation must have a Charitable Registration Number issued by the Federal Government and could be audited by them.

2. An Applicant for consideration of a donation from the ACF must provide the information indicated in the attachment, “Request for a Donation” and mailed to the following address

Donation Review Chairman c/o State Council Office #4, 5579-47 Street Red Deer, AB T4N 1S1

Additional pertinent information from the Applicant if available, should be enclosed. The ACF may request specific other information if necessary.

3. An Application for consideration of a donation, must be endorsed in writing, by a Grand Knight, Faithful Navigator, Chapter President, State Deputy, or other significant individual (ie Officer of organization, Bishop etc.)

4. Upon receipt of a donation Application, the ACF Donation Review Chairman will advise (E- mail, Fax, Letter) the Applicant as to when a response to the request can be anticipated. The ACF Directors will meet regarding donation requests twice a year – (about January and June).

5. Applicants for donations must be advised in writing within 30 days as follows: If approved, by the ACF Treasurer. If denied, by the ACF Donations Review Chairman. The K of C presenter of the donation cheque must provide a photograph of the cheque presentation for publication in the STATE AFFAIRS

6. The ACF Treasurer will prepare an annual statement pertaining to; Name of Applicant, Status of Application (Approved/Denied), Amount of Donation ($), ACF funds (available/disbursed/surplus). To be included in his report in the business session book for the Annual State Council Meeting.

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REQUEST FOR A DONATION

FROM – THE KNIGHTS OF COLUMBUS FOUNDATION (ACF)

Instructions

(a) The Applicant must include the information indicated under items 1-8, below (b) The Applicant must mail the Application to: Donation Review Chairman c/o State Council Office Knights of Columbus #4, 5579-47 Street Red Deer, AB T4N 1S1

(c) The ACF Board of Directors will consider the Application around January and June each Year and advise the applicant within 30 days.

(d) Donations requested, must be applied for annually

Information to be submitted by Applicant

Item No

1. Applicant: Name, Position, address Contact information (Telephone, E-mail, Fax). 2. Charitable Registration No: Issued by the Federal Government. 3. Charitable Activities: Identify key activities of your organization. 4. Donation Required: Amount required, use and purpose. 5. Donation Sponsor: If supported by: Bishop, Knights of Columbus, Public Dignitary (Attach letter)

6. Certified Financial Data: Income, Expenses, Surplus/Deficit 7. Other Funding available: From Knights of Columbus, Bishops, organizations or individuals. 8. Other Pertinent Information: Include brochures, photographs, testimonials, etc... supporting the application

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ALBERTA STATE COUNCIL STATEMENT OF POLICY

ADMINISTRATION OF ALBERTA STATE SQUIRE/SQUIRETTE CIRCLES

1. The Squire and Squirette Chairpersons shall report to the State Youth Director, who in turn shall report to the State Program Director. The Squirette Chairperson shall have jurisdiction over all Squirette activities within the realm of the Squirettes Program.

2. At the beginning of each Columbian Year, the Squire and Squirette Chairperson shall submit to the Youth Director a budget in regard to the operation of Squire/Squirette State Circles. This budget shall include travelling, initiations, postage, telephone calls and any other valid expense. This budget is subject to approval of the State Council.

3. The State Youth Director shall submit his expense to the State Board as per normal procedure for Alberta State Directors.

4. Squire’s Chairman and Squirette’s Chairperson attending Alberta State Functions (District Deputy Meeting, State Convention) shall be paid as per normal procedure for Alberta State Chairmen.

5. State Chief Squire and State Chief Squirette are encouraged to attend the Open Session of the Alberta State Council Meeting chaperoned by adults. The complimentary Banquet Ticket and lodging expense shall be at the discretion of the State Deputy.

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ALBERTA STATE COUNCIL STATEMENT OF POLICY

SPONSORSHIP OF COLUMBIAN SQUIRE/SQUIRETTE CIRCLE

1. The local council of the Knights of Columbus is the primary sponsoring unit of the Squire/Squirette Circles.

2. A Council must provide a location for the Circle Meetings and provide Counsellors. Ideally, a Circle should have three Counsellors and a spiritual advisor.

3. Concerning Squires, the Counsellors must be Knights. Concerning Squirettes, Catholic Ladies who are particularly good with youth.

4. The development of a close relationship between Squire/Squirette Circles and the sponsoring council is the most important factor in the success of the Squire Program.

5. An advisory board consisting of Grand Knight, Deputy Grand Knight and Father Prior shall be responsible for auditing Circle finances. Financial support to the Circle shall be at the discretion of the sponsoring Council.

6. The advisory board shall make Counsellors aware of any legal requirements they should attend to, such as insurance or required signed permission forms from parents or guardians, as a condition for participation in certain Squire/Squirette activities.

7. All Counsellors must complete the Knights of Columbus Safe Environment Program through a partnership with Praesidium. The Praesidium’s Armatus® partnership provides online training, background screenings and an exclusive hotline to report child safety concerns.

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ALBERTA STATE COUNCIL STATEMENT OF POLICY

KNIGHTS OF COLUMBUS Due By: CIRCLE ADVISORY BOARD November 1 COLUMBIAN SQUIRETTES CIRCLE ANNUAL STATUS AND AUDIT REPORT FOR PERIOD JULY 1, 20 TO JUNE 30, 20____

CIRCLE No. ______CITY ______

SECTION 1 CIRCLE STATUS

The circle:  is active  is inactive, but is being reorganized  is inactive, please remove from active status During this period, the circle held meetings/activities:  regularly  infrequently  not at all

Date of most recent circle meeting/activity: ______Number of Squirettes attending: ______Number of counsellors attending: ______The circle has a regular meeting location:  yes  no The circle’s chief counsellor is: Name ______Address ______Town/City ______Province ______Postal Code ______The circle has ______active counsellors.

List your circle’s strengths and weaknesses: ______

List any suggestions for improving the Columbian Squirettes program materials, activities, policies, forms, procedures, etc. ______

SECTION 2 MEMBERSHIP STATUS

ADDITIONS DEDUCTIONS

Total Members Start of Period ______New Members ______Suspensions ______Transfers into circle ______Deaths ______Reinstatements ______Permanent Removals ______Total for Period ______Transfers to other circles ______Minus Total Deductions ______Total Deductions ______Number Members End of Period ______

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ALBERTA STATE COUNCIL STATEMENT OF POLICY

SECTION 3 SCHEDULE A – CASH TRANSACTIONS

BURSAR

Disbursements

Cash on Hand – Start of Period $ Per Capita $ Interest Earned on Investments $ State Circle $ Cash Received – Dues, Initiations $ General Circle Expenses $ Cash Received from Other Sources: Miscellaneous $ (Explain Kind and Amount) (Explain Kind and Amount) $ $ $ $ $ $ Total Cash Received $ Less Total Disbursements $ New Balance on Hand – End of Period $ Total Disbursements $

SCHEDULE B – ASSETS AND LIABILITIES

ASSETS LIABILITIES Cash: Due to State Council: $ Undeposited Funds $ Per Capita $ Bank -General Acct $ Supplies $ -Special Acct $ Other $ Due from ___ Members Advance Payments by ___Members $ Total Current Assets $ Misc. Liabilities: Less Total Current Liabilities $ $ Net Current Assets $ $ . $ Total Current Liabilities $

Circle Advisory Committee Statement

Signed this day of , 20

Grand Knight

Deputy Grand Knight

Chief Counsellor

Chief Squirette

Please complete all items. Insert “None” where no figures are to be shown.

FORWARD TO: State Council COPY TO: Circle File

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RELIGIOUS VOCATIONS AWARENESS (Grade 5) CONTEST

1 BACKGROUND

Section O-1 of the Grand Knight’s Manual emphasizes a program for Alberta/NWT Councils to promote an awareness of the priesthood and religious life in Parish catholic schools and home schooled children in Grade 5. The intent is to have the students participate and show the faith community their own understanding of a religious vocation in a poster.

No financial or logistical support for the Religious Awareness Poster contest is provided by Supreme.

2 REFLECTION ON RELIGIOUS VOCATIONS

This is based on the Supreme Council pamphlet “Not to be Served, But to Serve”:

The Old Testament is replete with instances of unlikely divine choices. Abraham, an old man with a barren wife, chosen to be the father of a great people. Joseph was despised by his brothers and sold into slavery, became the salvation of his family. Samuel, the son of the barren Hannah, chosen to be the prophet of Israel. David, the youngest of his brothers chosen over all the splendid warrior-sons of Jesse to be king! In the account of David’s anointing, the author of the First Book of Samuel gives us a helpful insight into the mystery of the Divine call to religious vocation. “God does not see as man sees; man looks at appearances but the Lord God looks at the heart.”

Many might say Jeremiah is too young, Abraham is too old, Moses lacks charisma and eloquence, Joseph is merely a spoiled dreamer, Ruth is a foreigner, and David is only a shepherd boy who sings. Many persons would set them aside as unworthy to lead or minister to God’s people or to play major roles in the drama of salvation.

In the New Testament it is the same. Elizabeth is old and barren, Mary is a virgin from Nazareth – nothing good can come from there! Peter is merely a fisherman – a sinful one at that. Matthew collects taxes, Paul is even without belief in the Lord. And yet God called, and in faith they answered, not because they saw themselves as worthy, but because they were open to His power working in them. It is still this way today.

The remainder of Section O-1 highlights the major steps to participate in the annual Religious Vocations Awareness Poster Contest. This program is just one of the ways Knights can help the seeds of religious vocations grow in our faith community.

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RELIGIOUS VOCATIONS AWARENESS (Grade 5) CONTEST

3 GUIDELINES AND INSTRUCTIONS

3.1 Call and Aim. While recognizing the fundamental "call" of every baptized Christian to serve and minister, the Knights of Columbus are attempting to focus on the specific area of "Religious" vocations, namely priesthood, consecrated and religious life. We feel that the expression and interest helps to create an "awareness" in students at this age and we pray this will open up a dialog in the child’s family. This in turn we pray may foster the climate in which this call is more easily recognized and understood

3.2 Grand Knights or Faithful Navigators should appoint a Council or Assembly Vocations Chairman to undertake this program. Have them review this section of the manual.

3.3 Every August, updated instructions and procedures for the operation of the State program for the children to prepare their work are posted on the AB/NWT web site as arranged by the State Vocations Chairman. There are several documents included in a “kit” intended to help Council or Assembly representatives carry the program out efficiently and with a consistency across our jurisdiction. The web address to quickly find and download the templates is: http://kofc.ab.ca/state-activities/vocations/

A Council or Assembly “kit” contains the following six useful documents:

 Checklist  Template to write a Grand Knight’s Letter of Introduction  Criteria-Instructions to hand out to parents (of home schooled children)or teachers  Certificates (in Power Point format) - There are two kinds of certificates; one to be used to give to the teachers to give to all participants and one for awarding top achievers. The child’s name can be filled in on your computer and certificates printed out.  Drawing Entry Form for submission to the State Vocations Chairman.  FOIP form

If you have difficulty downloading these files from the web page, e-mail the State Vocations Chairman at [email protected] He will be pleased to assist.

3.4 Posters are to be drawn using white unlined paper 8 1/2" x 11" (standard). Each participating Council or Assembly shall submit to the State Vocations Chairman, either directly or via the State Office, only one Council level poster, regardless of how many schools are participating under the sponsorship of that Council or Assembly.

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RELIGIOUS VOCATIONS AWARENESS (Grade 5) CONTEST

3.5 Selection of up to 20 top State finalists will be made annually by a committee organized by the State Vocations Chairman. There will be five $100 finalists and five $50 consolation prize gifts selected for 10 children in the North part of the jurisdiction and 10 children for the South part. The total budget for prizes is $1500 (in accordance with the 2008 decision of the State Board). Cheques issued in the name of up to 20 Grade 5 students will be coordinated by the State Vocations Chairman and arranged via the State Treasurer.

3.6 Councils or Assemblies are to provide all participating Grade 5 students with certificates signed by the Grand Knight or Faithful Navigator.

3.7 Photographs of your Council or Assembly representative presenting the cheque to children are not to be printed in newsletter or posted to any web site.

4 TIMELINES

4.1 Promotion of posters could start with a visit to the school as early as the date teachers report back to school, usually in late August. An early approach helps teachers to plan. But do not think your Council cannot participate if you don’t appoint someone before advent, because some teachers prefer to ask their Grade 5 classes to draw these posters after Christmas. The last thing you want to do is approach them a few weeks before the State Deadline.

4.2 The deadline for State are adjusted by the Vocations Chairman annually due to the fluctuating date of Easter. Refer to the entry form included as one of the documents in the “kit” posted on the State web page.

4.3 The overall State winner will be announced at the Annual State convention by the Vocations Chairman.

5. RELIGIOUS VOCATIONS RESOURCES

5.1 For those needing extra information, audio visual and reading material is available on the supreme website. Don't forget your local priests, sisters or deacons in the churches. They may have resources or may accept a request from the teacher to speak to Grade 5 classes or school assemblies.

5.2. Past examples of Overall State Winners are posted at: http://kofc.ab.ca/state- activities/vocations/religious-vocations-poster-contest-winners/

5.3 Remember, it is you that make the Religious Vocations Awareness Contest and Program a success.

Effective: 1986 SECTION: O-2

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VOCATIONS AWARENESS PROGRAM

PENNIES FROM HEAVEN PROGRAM

The purpose of this program is to raise funds to foster vocations. The State Vocation Program has raised funds to sponsor: awareness, a vocation directory, seminarian sponsorship and support for Scholarships.

The origination of this fund was nominal and this is where the term “Pennies from Heaven” was derived. Today, now, with a great need to promote, pennies means more dollars. This then provides your Council with an activity of greater importance to the Order.

OBJECTIVE

The aim of the State program is to raise an amount of $150.00 per Council. This is a charitable donation and there are many ways to provide this.

AWARDS

Every Council which donates $50.00 or more to the “Pennies from Heaven” fund will receive a certificate.

NAME OF COUNCIL: ______

ADDRESS: ______

CONTACT PERSON: ______

BRIEF DESCRIPTION OF PROJECT: ______

AMOUNT OF MONEY DONATED $

Forward to State Vocations Chairman or State Treasurer. Funds may also be submitted at the Annual State Council Meeting to either of the above.

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VOCATIONS AWARENESS PROGRAM

MACDONALD AWARD

This is a special award presented by the Past State Deputy and his wife called the MacDonald Award. The award is given to the council which as the best project to raise money for “Pennies for Heaven.” The project will be judged on the type of project and involvement of the membership; not necessarily the total amount of money.

APPLICATION FOR AWARD

To be submitted on the first day of the Annual State Council Meeting or mailed by June 30th of the current Columbian Year to the Vocations Chairman.

NAME OF COUNCIL: ______No. ______DISTRICT #: ______ADDRESS: ______GRAND KNIGHT: ______

BRIEF DESCRIPTION OF PROJECT: ______

AMOUNT OF MONEY RAISED: $ ______

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VOCATIONS AWARENESS PROGRAM

FORMATION PROGRAMME

This program is imperative in raising our awareness of Vocations. Many of our Brother Knights take the Priesthood and Religious state of life for granted. There is, however, a great failure to revitalize, acknowledge, encourage and facilitate a climate towards this reflection. The aim of the Formation Programme can heighten our awareness and rejuvenate the belief that with faith we can prosper in our goals.

• The Formation Programme is intended to supplement the spiritual values which may be internalized by the participants.

• Spirituality is the crux and answers to the participation of the Laity and in particular the Knights of Columbus, in providing us with candidates for the priesthood and religious life.

• Pray that we the Knights of Columbus should be inspiring candidates to seek assistance financially where there is a need, in order to help them to achieve their goals.

This program may result in providing encouragement to our brothers to help those who desire to be guided towards religious vocations.

EVANGELIZATION

1. To inspire the Knights of Columbus to a real spirituality in the modern scene.

2. To inspire the Knights of Columbus to take their part seriously as lay people.

3. To inspire, encourage and support those candidates.

4. We all need them and they need us.

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SUPREME GUIDELINES FOR AGENCY PRODUCTS & PROMOTIONS

1. State Council, subordinate Councils, Assemblies and Chapters in their official publications should not promote insurance, which competes with that of the Order. Furthermore, the aforementioned units of the K of C cannot hold meetings or forums that would feature presentations of products competing companies.

2. Violations of this rule could result in an order forbidding the offending publication from using the name and emblem of the Order.

3. Knights of Columbus publications may only accept ads or running stories on such types of insurance property, fire and casualty, which products are not provided by the Order.

4. This policy is binding to the aforementioned units and all corporations organized by any of them.

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SUPREME GUIDELINES FOR AGENCY PRODUCTS & PROMOTIONS

The Order offers a versatile portfolio of Family Orientated Insurance Plans presented by a staff of competent concerned professionals backed up by one of the most sophisticated computer systems now operating in the Insurance field.

We offer a complete family needs analysis.

We have five Permanent Insurance Plans and five Term Plans.

The First Plan is called the Discoverer.

This plan is a custom built Life Insurance Plan consisting of Whole Life and additional protection benefits which consists of two parts. Term and Paidup Life Insurance.

The Second, Whole Life.

A Permanent Plan of Insurance. The Plan is participating and contains cash value. The death benefit remains level for the life of the contract.

The Third, Life Paidup at 95

A Permanent Plan of Insurance in which the premiums are payable to the Insured 95th Birthday. The Plan is participating and cash values are generally higher than the whole life plan.

The Fourth, Twenty Pay Life.

A Permanent Plan of Insurance with premiums payable for 20 years. The death benefit is level for the life of the policy.

The Fifth, Life Paidup at Sixty-Five

A Permanent Plan of Insurance with premiums payable to the Insured 65th Birthday.

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SUPREME GUIDELINES FOR AGENCY PRODUCTS & PROMOTIONS

Term Insurance Plan

1. Annual Renewal Term Insurance.

A Term Policy with premiums required for one year. The Insured has the option to renew on an Annual basis.

2. A Five Year Term Insurance Plan.

A Term Policy with premiums required for 5 years. The plan is not renewable. The Death benefit payable during the 5 year period is level.

3. Decreasing Term

A Term Plan of Insurance with premiums paid for the term specified. The plan is participating and contains cash value.

4. Term to Age 65

A Term Policy with premiums paid to the Annual Contract date nearest to the Insured 65th birthday. The plan contains cash values. The death benefit is level for the life of the policy.

5. Term Insurance to Age 30

A Non-Renewable Term Policy with premiums payable to age 30. The plan contains cash values.

The Knights also offer Annuities, Tax Sheltered RRSP's and Non-Sheltered Annuities. Upon retirement, the funds may be withdrawn in a settlement option of a 10, 15, or 20 year period with monthly income guaranteed for life.

In 1994, the Order developed the New Fraternal Accidental Benefit for all Members and their families at no cost to the members, providing the member and the member councils are in good standing.

As you can see, our Field Agents have a number one product for our members. At present, we have 10 Field Agents. However, a considerable number of field agents are needed to cover the province.

Any member interested in such a career opportunity may obtain information by contacting the General Agent at 403-343-2242 in Red Deer, Alberta.

Fraternally yours, Marc G Bouchard, FIC General Agent

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STATE COUNCIL ANNUAL CHARITIES APPEAL RAFFLE

Guidelines

1. The State Council Executive Board or Subordinate Councils may initiate and/or support the formal requests for funds of any charitable organization or qualified donee. All these requests for funds should be addressed to the State Treasurer who will process the request.

2. Requests for funds may be made directly to the State Council or Subordinate Council by a charity or qualified donee and must be supported by the following documentation:

 Criteria used to classify the recipient charitable organization or qualified donee as jurisdiction-wide or local.

 What funds are to be used for.

 Sponsorship letter from the State Council or Subordinate Council, where applicable.

At the discretion of the State Council, additional information may be requested if warranted.

3. In the event of special fund raising programs undertaken by the State Council, such as the State Council Charities Appeal Raffle, the State Council Executive Board will arrange for disbursement of the net proceeds based on a formula approved by the members at the Annual State Council Meeting.

4. Guidelines follow the Alberta Gaming and Liquor Commission Training Manual. You may request a copy from them at 50 Corriveau Avenue, St. Albert, AB T8N 3T5 or at one of their branches throughout the province. Toll free phone: 1-800-272-8876

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STATE COUNCIL ANNUAL CHARITIES APPEAL RAFFLE

1. The State Council Annual Charities Appeal raffle is to be conducted annually with the net proceeds allocated as follows:

50%: To Subordinated Councils for assignment to registered charitable organizations or qualified donees of their choice.

22.5%: To the State Council for existing programs (Youth, Oratorical, Respect Life), new programs and registered charitable organizations or qualified donees of their choice.

27.5%: To the Alberta Knights of Columbus Charitable Foundation.

2. The net proceeds from the raffle will be in the custody of the State Executive Board. The State Council and Subordinate Councils can assign their share of the net proceeds by submitting the "Application Form" on page 3, duly completed to the State Treasurer. A cheque will be sent directly from the Treasurer, to the Subordinate Council or the Alberta Knights of Columbus Charitable Foundation to be presented to the designated charity or qualified donee when the "Application Form" is received.

3. The net proceeds from the raffle assigned to the State Council and Subordinate Councils in any year, must be assigned to a registered charitable organization or a qualified donee within a two-year period. Unutilized funds will revert to the State Executive Board.

4. Funds cannot be assigned to building funds, Capital expenditures, individuals, or the individual councils.

5. Should you decide to donate it to a registered charitable organization, under Revenue Canada, we require their registered number and their classification whether it Local, State or Nationwide. The funds will be distributed through our Alberta Charitable Foundation.

6. Cheques will be sent to the Subordinate Council, unless otherwise requested. We require, however, for our records, full mailing address, including the postal code, for each charity before the cheque will be released.

7. Please ensure the complete and correct name of the Charitable Organization to avoid returned cheques. Check the Revenue Canada Charities Website for Charitable Organization names and their charity number. Incomplete information will slow the distribution process.

8. For requests over $1,000.00, a request from the charity accompanied by Gaming approval, must be attached to the request.

Effective: 1999 SECTION: Q-1

Revised: 08/2015 Page: 3

GRAND KNIGHT’S MANUAL

STATE COUNCIL ANNUAL CHARITIES APPEAL RAFFLE

STATE COUNCIL CHARITIES APPEAL ASSIGNMENT OF FUNDS

Original Copy – Do not use Please photocopy as required

DATE: ______

MAIL TO: State Treasurer, K of C Alberta/Northwest Territories State Council #4, 5579 – 47 Street Red Deer, AB T4N 1S1

FROM: ______Print Name and Position (Grand Knight or Financial Secretary Signature)

Council Name and Number: ______

Assignment of Funds State Council Charities Appeal Raffle

WE WISH TO DONATE OUR RAFFLE FUNDS TO (full name and address of Charitable Organization)

1. The Alberta Knights of Columbus Charitable Foundation #11921 1662 RR0001 #4, 5579 – 47 Street, Red Deer, AB T4N 1S1

a) Permanent Capital Fund $ ______and/or b) General Funding $ ______

2. Name of Charity ______

Address ______$ ______

______

Reason for donation request ______

Registration number - Revenue Canada ______RR_ _ _ _ (see http://www.cra-arc.gc.ca)

3. Name of Charity ______

Address ______$ ______

______

Reason for donation request ______

Registration number - Revenue Canada ______RR_ _ _ _