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Board of Trustees BOARD OF TRUSTEES Regular Board Meeting Thursday, August 12, 2021 2:00 p.m. Allene Strain Community Room Of the Doss Student Center WEATHERFORD COLLEGE BOARD OF TRUSTEES August 12, 2021 2 p.m. AGENDA A meeting of the Board of Trustees of Weatherford College will be held on Thursday, August 12, 2021 beginning at 2 p.m. in the Allene Strain Community Room of the Doss Student Center, located at 225 College Park Drive, Weatherford, Texas, to consider and act on the posted agenda: 1. Call to Order, Invocation and Pledge of Allegiance 2. Public Comment for Individuals Not on the Agenda 3. President’s Report: a. Recognitions b. Employee Notices c. Enrollment Update 4. Consent Agenda and Financial Reports: a. Approval of Minutes from the July 8, 2021 Board Meeting b. Financial Reports Ending July 31, 2021 c. Policy BD (Local) – Future Board Meeting Dates and Times d. Budget Amendment #3 e. Authorization to Proceed with Proposal of New Associate of Applied Science Degree and Certificate Program in Audio Engineering to the Texas Higher Education Coordinating Board (THECB) and Southern Association of Colleges and Schools (SACS) f. Renewal of Food Service Products and Supplies for 2021-22 #SB-03-19 g. Renewal #3 of Commercial Charter Bus Services #RFP-02-19 h. Final Renewal of Grounds Maintenance and Landscaping Services #RFP-01-19 i. Sealed Bids for Color & Web Printing Services #SB-01-22 j. Workforce Audio Visual Systems Additional Items RFO-01-21 k. Tennis Feasibility Study 5. Consideration and Possible Action: Proposal of the 2021 Ad Valorem Tax Rate and Scheduling of Public Hearing 6. Reports: a. Academics and Student Services Update b. Security Audit Report – BI (Legal), Education Code 37.108 c. Annual Testing Report, Policy EFCD (Local) – Gwen Crabtree 7. Future Agenda Items or Meetings: a. Monday, August 23, Public Tax Hearing at Noon in the Allene Strain Community Room b. Tuesday, August 31, Meeting to Adopt the Tax Rate and 2021-22 Budget at 2 p.m. in the Allene Strain Community Room 8. Announcements 9. Closed Session: a. Consult with College Attorney, in Accordance with Government Code 551.071 b. Deliberate Real Property in Accordance with Government Code 551.072 c. Deliberate the Appointment, Employment, Evaluation, Reassignment, Duties, Discipline, or Dismissal of a Public Officer or Employee, in Accordance with Government Code 551.074 10. Consideration and Possible Action: Real Property 11. Consideration and Possible Action: Appointment, Employment, Evaluation, Reassignment, Duties, Discipline, or Dismissal of a Public Officer or Employee 12. Adjourn President’s Report • Recognitions • Employee Notices • Enrollment Update Weatherford College Board of Trustees Consent Agenda DATE: August 12, 2021 AGENDA ITEM #4.a. SUBJECT: Minutes from the July 8, 2021 Board agenda ___________________________________________________________________________________ INFORMATION AND DISCUSSION: None RECOMMENDATION: That the Board of Trustees reviews and approves the minutes as presented. ATTACHMENTS: Minutes from the July 8, 2021 Board meeting ___________________________________________________________________________________ SUBMITTED BY: Theresa Hutchison, Executive Assistant to the President WEATHERFORD COLLEGE BOARD OF TRUSTEES MINUTES OF REGULAR MEETING July 8, 2021 The Weatherford College Board of Trustees met in regular session at 2:00 p.m., Call to Order, Thursday, July 8, 2021 in the Allene Strain Community Room of the Doss Invocation and Student Center. Board Chair Mac Smith called the meeting to order. Other Pledge of Allegiance trustees present were Dan Carney, Vice Chair Sue Coody, Secretary Lela Morris, and Judy McAnally. Dr. Trev Dixon, Doug Dowd and Dr. Robert Marlett were absent. Brent Baker, Vice President of Institutional Advancement, gave the invocation and the Pledge of Allegiance was recited. Thomas Blair spoke in Public Comment regarding the WC Fire Academy. Public Comment President Tod Allen Farmer submitted the following recognitions and President’s Report employee notices in advance of the meeting: a. Recognitions – o The Weatherford College ultrasound program. The ranking organization Nursing Process recently ranked the WC Ultrasound program as the best ultrasound program in Texas. Our ultrasound team beat out 34 other programs in Texas to win the award. o Interim WC Police Chief Bill Cooper for his recent service as we have searched for a new chief. I want to thank Interim Chief Cooper for maintaining campus safety and security while we have been between police chiefs. o Dr. Deborah Cregger and the entire WC Trio team on an excellent year. The TRIO robotics students recently made a successful trip to the NASA Johnson Space Center in Houston to learn more about potential STEM careers. o The Weatherford College Summer Stage recently presented the Disney production Moana Jr. Over 1,600 tickets were sold during the four performances. Congratulations to directors Elizabeth Baker and Erin Brownlee, and to the entire cast. b. Employment Notices – DMAC (Local) requires the college president to provide the names of contract employees that have resigned or retired since the last board meeting. In accordance with this policy, President Farmer reported the following: o Larry (Mike) Slawson, Vocational Nursing instructor, resignation effective 8/16/2021 o Michael (Chad) Wyle, Student Services Counselor, resignation effective 6/9/2021 President Farmer thanked each for their service and wished them the very best in future endeavors. July 8, 2021 Page 2 c. Enrollment Update – Year-to-date enrollment is 5% down for the 2021 Summer semester and 17% up for the 2021 Fall semester. 1772 students are enrolled for the summer, compared to the record high 1844 students last summer. With ongoing registration, year-to-date fall enrollment is currently at 2529 students compared to 2141 last year. Consent Agenda The minutes from the June 10, 2021 board meetings were submitted in Minutes advance and reviewed. Minutes are attached; submitted by Theresa Hutchison, executive assistant to the president. The cash balance as of June 30, 2021 is $66,886,497.51. This is an increase of Financial Reports $26,619,553.13 from last year at June 30, 2020. The operating statement at June 30, 2021 indicates that total revenues collected are $61,261,358 or 94.36% of budget. Total expenditures are $53,020,411 or 81.78% of budget. Attached are the Cash Balance Reports and Operating Statements at June 30, 2021 submitted by Dr. Andra R. Cantrell, executive vice President for financial & administrative services. After review of the renewal proposal, by Dissinger Reed, Bob McKinley, Athletic Renewal of Director and Jeanie Hobbs, Director of Purchasing, recommend award of this Sealed Proposal for proposal renewal not to exceed budget funds as follows: Dissinger Reed, LLC Intercollegiate at $50,768.00 for a total estimated cost of $50,768.00. Attached is the Athletic Insurance Tabulation on Renewal Proposal for Intercollegiate Athletic Insurance #RFP-06-20 submitted by Dr. Andra R. Cantrell, executive vice president of financial & administrative services. Upon evaluation and review of the solicited Request for Proposals #RFP-11-21, Request for Mrs. Rhonda Swan, CBRE/WC Facilities Manager, Mr. Tony Hurtt, Weatherford Proposal for College Wise County Facilities Supervisor, and Toni Martin, Assistant Director Electrical and of Purchasing recommend Able Mechanical, Barker Electric, Enviromatic Mechanical Service Systems Services, G & G Electric, and Infinity Contractors be approved to award Contract RFP-11-21 Electrical and Mechanical Service Contract. The recommendation #RFP-11-21 was the Board of Trustees award RFP-11-21 as presented. Attached are the Price Tabulation on RFP-11-21 Electrical and Mechanical Service Contract submitted by Dr. Andra R. Cantrell, executive vice president of financial & administrative services. Pursuant to the authority granted under State of Texas Government Code, Resolution to Chapter 791 Interlocal Cooperation Contracts, as amended, Weatherford Authorize a Master College desires to participate in the Equalis Group Purchasing Program with Intergovernmental Equalis Group LLC to provide a variety of goods, products and services for Cooperative Purchasing Weatherford College. The recommendation was made that the Board of Agreement with Trustees approve the Resolution authorizing the Master Intergovernmental Equalis Group LLC July 8, 2021 Page 3 Cooperative Purchasing Agreement with Equalis Group LLC as presented. Attached are the Resolution and Master Intergovernmental Cooperative Purchasing Agreement submitted by Dr. Andra R. Cantrell, executive vice president of financial & administrative services. It is critical that Weatherford College take steps to prevent and mitigate the BuyBoard spread of coronavirus on our campuses and in our community. Weatherford Cooperative Contract College solicited a BuyBoard Cooperative contract proposal from the Brandt #638-21 Proposal on Companies for Elkay water bottle filling stations to replace current water Water Fountain Station fountains on the campuses that will provide chilled water with a touchless Replacements hands-free, hygienic water dispense. Funds have been allocated in the ARPA (American Rescue Plan Act) Grant for purchase of these products. After evaluation and review of the proposal, Mrs. Rhonda Swan, CBRE/WC Facilities Manager, Mr. Tony Hurtt, WC Facilities Manager and Mrs. Toni Martin, Assistant Director of Purchasing, recommend approval of the proposal as follows. The Brandt Companies
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