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Agenda Municipality of Central Huron Committee of the Whole Monday, September 8, 2014 at 12:00 Pm Council Chamber, 23 Albert Street

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Agenda Municipality of Central Huron Committee of the Whole Monday, September 8, 2014 at 12:00 Pm Council Chamber, 23 Albert Street AGENDA MUNICIPALITY OF CENTRAL HURON COMMITTEE OF THE WHOLE MONDAY, SEPTEMBER 8, 2014 AT 12:00 PM COUNCIL CHAMBER, 23 ALBERT STREET ATTENDANCE: Council: Mayor Ginn, Deputy Mayor Jewitt Councillors: Anderson, Barnim, Colquhoun, Lobb, Metzger, and Westerhout Staff: Cao Peggy Van Mierlo-West, Clerk Brenda Macisaac, Director Of Finance Terri Rau; Roads Manager Tom Sinclair, Facilities Manager Steve Campbell, Chief Building Official Lesley Adams, Acting Fire Chief Dave Renner, Director Of Municipal Services Nick Verhoeven, CIC Genny Smith, Planner Monica Walker Bolton REGRETS: Page 1. CALL TO ORDER Deputy Mayor Jewitt 1.1 Additions, deletions or corrections to the agenda. 2. DELEGATIONS 2.1 12:00 PM Valerie M'Garry & Alan Ramsay MOTION: That this Committee of the Whole adjourn to "In Camera" in accordance with the Municipal Act, 2001, Section 230, for the following purpose: [X] (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. MOTION: That the Committee of the Whole reconvene into regular session. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF MONTHLY DEPARTMENTAL REPORTS 4. FINANCE DEPARTMENT Director of Finance Terri Rau 5 - 15 4.1 Formal Report - Monthly Cheque Register for the Months of July and August 2014 16 - 46 4.2 Formal Report - Year to Date Report and Balance Sheet as of August 31, 2014 47 - 49 4.3 Formal Report - YMCA 50 - 62 4.4 Formal Report - Fee Reduction/Waiver Policy (A09-2014) Page 1 of 193 Committee of the Whole September 8, 2014 Municipality of Central Huron Page RECOMMENDATION: That the report titled Fee Reduction/Waiver Policy (A09-2014) be received, and That a Bylaw be brought forward at the Council meeting September 15, 2014 to establish a Fee Reduction/Waiver Policy for the Municipality of Central Huron. 63 - 65 4.5 Monthly Treasury Department Report 66 4.6 2014 Capital Project Tracker 5. BUILDING DEPARTMENT Chief Building Official Lesley Adams 67 5.1 Monthly Building Department Report 68 - 81 5.2 Formal Report - Building Permits Issued July and August 2014 5.3 Joint Health and Safety Committee (Councillor Colquhoun) 82 - 85 5.4 Monthly Planning Department Report 6. UTILITIES DEPARTMENT Nick Verhoeven Director of Municipal Services 86 - 87 6.1 Monthly Utilities Department Report 6.2 BREAK - Approximate Time 2:15 pm 7. FACILITIES/RECREATION DEPARTMENT Facilities Manager Steve Campbell 88 - 91 7.1 Monthly Facilities Department Report Presentation re: Sloman School Car 7.2 Auburn Hall Board (Councillor Westerhout) 92 - 121 7.3 Regional Equine & Agricultural Centre of Huron (REACH) (Councillors Metzger and Westerhout) 7.4 Kinburn Hall Board 8. ROADS DEPARTMENT Roads Manager Tom Sinclair 122 - 123 8.1 Monthly Road Department Report 124 - 129 8.2 Drainage Superintendent Report (Geoff King) 8.3 Ball's Bridge (Councillors Anderson and Westerhout) Page 2 of 193 Committee of the Whole September 8, 2014 Municipality of Central Huron Page 9. ENVIRONMENTAL SERVICES 9.1 Mid-Huron Landfill Site Board (Councillor Barnim) 9.2 Blyth-Hullett Landfill Board of Closure (Deputy Mayor Jewitt and Councillor Westerhout) 130 - 139 9.3 Ausable Bayfield Conservation Authority (Councillor Metzger) 9.4 Maitland Valley Conservation Authority (Councillor Lobb) 140 - 162 9.5 Multi-Municipal Wind Turbine Working Group (Councillors Barnim and Westerhout) Minutes of June and July Meetings. Recommendation to approve the Terms of Reference for the working group. They have amended the terms from comments received from the earlier circulation. 9.6 Bluewater Recycling Association (Councillor Barnim) 10. ADMINISTRATION 163 - 166 10.1 CAO Monthly Report (CAO Peggy Van Mierlo-West) 167 - 169 10.2 Clerk Monthly Report (Clerk Brenda MacIsaac) 170 - 187 10.3 Clinton and Central Huron Business Improvement Area (Community Improvement Coordinator Genny Smith) 10.4 County of Huron (Mayor Ginn and Deputy Mayor Jewitt) 10.5 Negotiating/Personnel Committee (Mayor Ginn, Deputy Mayor Jewitt, Councillor Lobb, CAO) 10.6 Maitland Valley Medical Centre (Councillor Barnim) 10.7 Communities in Bloom (Councillor Anderson) 11. PROTECTIVE SERVICES 188 11.1 Central Huron Fire Services Monthly Report (Dave Renner, Acting Fire Chief) 189 - 190 11.2 North Huron Fire Area - Department Update Report 11.3 Goderich Fire Board (Councillor Barnim) 191 - 192 11.4 Bylaw Enforcement Monthly Report (Kepple Creek/Bruce Brockelbank) 193 11.5 Animal Control Monthly Report (Bob Trick) 11.6 Central Huron Police Services Board (Councillor Anderson) Page 3 of 193 Committee of the Whole September 8, 2014 Municipality of Central Huron Page 12. ANNOUNCEMENTS/QUESTIONS PERIOD 12.1 All Meetings held at the Council Chamber unless otherwise specified. COUNCIL MEETING Monday, September 15, 2014 at 7:00 pm Monday, October 6, 2014 at 7:00 pm COMMITTEE OF THE WHOLE MEETING Tuesday, October 14, 2014 at 1:00 pm Monday, November 10, 2014 at 1:00 pm CCHBIA Meeting - Tuesday, October 9, 2014 @ Firehall Scarecrow Festival Saturday September 27, 2014 48 Hour Amazing Race September 26 & 27, 2014 2014 MUNICIPAL ELECTION DATES: Nomination Day - Friday, September 12, 2014 9:00 am - 2:00 pm Election Day - Monday, October 27, 2014 (voting will commence Friday, October 10, 2014 @ 4:30 pm) IN CAMERA REQUIRED MOTION: That this Committee of the Whole adjourn to "In Camera" in accordance with the Municipal Act, 2001, Section 230, for the following purpose: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; MOTION: That the Committee of the Whole reconvene into regular session. 13. ADJOURNMENT Page 4 of 193 AGENDA ITEM #4.1 Municipality of Central Huron Formal Report Finance Department Date: September 8, 2014 To: Mayor & Council From: Terri Rau, Director of Finance Re: Monthly Cheque Register for the Month of July and August 2014 RECOMMENDATION None BACKGROUND Monthly Cheque Register provided to Council for information and control purposes. OTHERS CONSULTED None BUDGET IMPACT None DOCUMENTS ATTACHED Monthly Cheque Register Emailed detailed copy of AP listing _______________________________ Terri Rau, Director of Finance Formal Report - Monthly Cheque Register for the Months of Ju... Page 5 of 193 AGENDA ITEM #4.1 2014.06.26 8.0 9759 Municipality Of Central Huron 07/25/2014 3:33PM Accounts Payable Bank of Montreal Cheque Register By Date 07/01/2014 thru 07/31/2014 Cheque Cheque Number Date Payee Cheque Amount 032112 07/09/2014 006761 552976 ONTARIO LTD 54,887.90 032113 07/09/2014 004439 ACKLANDS GRAINGER INC 2,034.68 032114 07/09/2014 008024 ADAMS MATTHEW 25.00 032115 07/09/2014 008238 ADAMS MITCHELL 100.00 032116 07/09/2014 006667 AISLE 5 709.93 032117 07/09/2014 004290 ALBERT'S GENERATOR SERVICE INC 1,370.12 032118 07/09/2014 005787 ALS CANADA LTD. 471.04 032119 07/09/2014 000013 ANCHORVALE REPAIRS 1,041.37 032120 07/09/2014 000630 B. M. ROSS & ASSOC. LTD. 4,401.70 032121 07/09/2014 000059 BELL MOBILITY 1,305.90 032122 07/09/2014 000072 BLUEWATER RECYCLING 59,356.11 032123 07/09/2014 004351 BRENNTAG CANADA INC. 1,788.40 032124 07/09/2014 005794 C. T. ENVIRONMENTAL 395.50 032125 07/09/2014 004452 C.G. EQUIPMENT SALES & SERVICE 658.21 032126 07/09/2014 000113 CANADIAN TIRE ASSOC. STORE 197.74 032127 07/09/2014 004261 CARSON SUPPLIES 1,286.58 032128 07/09/2014 000126 CARSWELL 393.37 032129 07/09/2014 007352 CATHY CARTER 1,086.00 032130 07/09/2014 008023 CENTRELINE SANITATION 158.20 032131 07/09/2014 006930 CINTAS CANADA LIMITED 1,033.66 032133 07/09/2014 000149 CLINTON GLASS & MIRROR 67.63 032134 07/09/2014 000153 CLINTON VETERINARY SERVICES 44.03 032135 07/09/2014 000164 COMCO FASTENERS INC 128.98 032136 07/09/2014 007290 CONTINUIT CORP 1,356.00 032137 07/09/2014 000172 CORRIES FOODMASTER LTD 236.48 032138 07/09/2014 008244 D.C. CRAIG EXCAVATING 1,683.99 032139 07/09/2014 000200 DELI-LICIOUS 1,059.94 032140 07/09/2014 008254 DERUYTER JAKE 100.00 032141 07/09/2014 004425 DONNELLY & MURPHY 274.70 032142 07/09/2014 008162 ECO-CHOICE SOLUTIONS INC 833.09 032143 07/09/2014 007839 ELLIOTT TIM & JENN 1,152.00 032144 07/09/2014 007066 EMPIRE COMMUNICATIONS-CAMBRIDGE 430.50 032145 07/09/2014 007717 ERIE THAMES POWERLINES-EXP 3,013.30 032146 07/09/2014 007259 ERTH HOLDINGS INC 1,220.40 032147 07/09/2014 002612 EVANS UTILITY & MUNICIPAL 4,337.22 032148 07/09/2014 008143 FRADETTE MARC JOHN 1,375.00 032149 07/09/2014 000395 GEOFFREY S. D. KING 1,623.03 032150 07/09/2014 004863 GRAHAM & MURIEL BOWKER 436.56 032151 07/09/2014 007935 GS CONSULTING 3,111.84 032152 07/09/2014 000378 H. O. JERRY (1983) LTD. 450.49 032153 07/09/2014 000299 HAROLD'S SHELL SERVICE 752.00 032154 07/09/2014 005287 HOFFMEYER PLUMBING & HEATING 1,299.50 032155 07/09/2014 007796 HOGGARTH ANNETTE 40.00 032156 07/09/2014 007801 HOGGARTH LUCAS 40.00 032157 07/09/2014 000342 HURON PERTH RCSS BD. 1,000.00 032158 07/09/2014 006659 HURON TAXI 73.50 032159 07/09/2014 000337 HURON TIRE & AUTO 59.89 032160 07/09/2014 000340 HURON TRACTOR 422.35 032161 07/09/2014 000343 HURONIA 508.45 032162 07/09/2014 000364 IDEAL SUPPLY CO. LTD. 273.29 032163 07/09/2014 004556 INTERIOR TRENDS 74.52 032164 07/09/2014 004328 JEFF SCHELLENBERGER 75.00 032165 07/09/2014 000385 JOHNSTON BROS.(BOTHWELL) LTD. 68.34 Page 1 Formal Report - Monthly Cheque Register for the Months of Ju..
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  • Municipality of Morris-Turnberry
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