Agenda Municipality of Central Huron Committee of the Whole Monday, September 8, 2014 at 12:00 Pm Council Chamber, 23 Albert Street

AGENDA MUNICIPALITY OF CENTRAL HURON COMMITTEE OF THE WHOLE MONDAY, SEPTEMBER 8, 2014 AT 12:00 PM COUNCIL CHAMBER, 23 ALBERT STREET

ATTENDANCE: Council: Mayor Ginn, Deputy Mayor Jewitt Councillors: Anderson, Barnim, Colquhoun, Lobb, Metzger, and Westerhout Staff: Cao Peggy Van Mierlo-West, Clerk Brenda Macisaac, Director Of Finance Terri Rau; Roads Manager Tom Sinclair, Facilities Manager Steve Campbell, Chief Building Official Lesley Adams, Acting Fire Chief Dave Renner, Director Of Municipal Services Nick Verhoeven, CIC Genny Smith, Planner Monica Walker Bolton REGRETS: Page

1. CALL TO ORDER Deputy Mayor Jewitt 1.1 Additions, deletions or corrections to the agenda.

2. DELEGATIONS 2.1 12:00 PM Valerie M'Garry & Alan Ramsay

MOTION: That this Committee of the Whole adjourn to "In Camera" in accordance with the Municipal Act, 2001, Section 230, for the following purpose: [X] (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

MOTION: That the Committee of the Whole reconvene into regular session. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

MONTHLY DEPARTMENTAL REPORTS

4. FINANCE DEPARTMENT Director of Finance Terri Rau

5 - 15 4.1 Formal Report - Monthly Cheque Register for the Months of July and August 2014

16 - 46 4.2 Formal Report - Year to Date Report and Balance Sheet as of August 31, 2014

47 - 49 4.3 Formal Report - YMCA

50 - 62 4.4 Formal Report - Fee Reduction/Waiver Policy (A09-2014)

Page 1 of 193

Committee of the Whole September 8, 2014 Municipality of Central Huron Page RECOMMENDATION: That the report titled Fee Reduction/Waiver Policy (A09-2014) be received, and That a Bylaw be brought forward at the Council meeting September 15, 2014 to establish a Fee Reduction/Waiver Policy for the Municipality of Central Huron. 63 - 65 4.5 Monthly Treasury Department Report

66 4.6 2014 Capital Project Tracker

5. BUILDING DEPARTMENT Chief Building Official Lesley Adams

67 5.1 Monthly Building Department Report

68 - 81 5.2 Formal Report - Building Permits Issued July and August 2014

5.3 Joint Health and Safety Committee (Councillor Colquhoun)

82 - 85 5.4 Monthly Planning Department Report

6. UTILITIES DEPARTMENT Nick Verhoeven Director of Municipal Services

86 - 87 6.1 Monthly Utilities Department Report

6.2 BREAK - Approximate Time 2:15 pm

7. FACILITIES/RECREATION DEPARTMENT Facilities Manager Steve Campbell

88 - 91 7.1 Monthly Facilities Department Report Presentation re: Sloman School Car

7.2 Auburn Hall Board (Councillor Westerhout)

92 - 121 7.3 Regional Equine & Agricultural Centre of Huron (REACH) (Councillors Metzger and Westerhout)

7.4 Kinburn Hall Board

8. ROADS DEPARTMENT Roads Manager Tom Sinclair

122 - 123 8.1 Monthly Road Department Report

124 - 129 8.2 Drainage Superintendent Report (Geoff King)

8.3 Ball's Bridge (Councillors Anderson and Westerhout)

Page 2 of 193

Committee of the Whole September 8, 2014 Municipality of Central Huron Page

9. ENVIRONMENTAL SERVICES 9.1 Mid-Huron Landfill Site Board (Councillor Barnim)

9.2 Blyth-Hullett Landfill Board of Closure (Deputy Mayor Jewitt and Councillor Westerhout)

130 - 139 9.3 Ausable Bayfield Conservation Authority (Councillor Metzger)

9.4 Maitland Valley Conservation Authority (Councillor Lobb)

140 - 162 9.5 Multi-Municipal Wind Turbine Working Group (Councillors Barnim and Westerhout) Minutes of June and July Meetings. Recommendation to approve the Terms of Reference for the working group. They have amended the terms from comments received from the earlier circulation.

9.6 Bluewater Recycling Association (Councillor Barnim)

10. ADMINISTRATION 163 - 166 10.1 CAO Monthly Report (CAO Peggy Van Mierlo-West)

167 - 169 10.2 Clerk Monthly Report (Clerk Brenda MacIsaac)

170 - 187 10.3 Clinton and Central Huron Business Improvement Area (Community Improvement Coordinator Genny Smith)

10.4 County of Huron (Mayor Ginn and Deputy Mayor Jewitt)

10.5 Negotiating/Personnel Committee (Mayor Ginn, Deputy Mayor Jewitt, Councillor Lobb, CAO)

10.6 Maitland Valley Medical Centre (Councillor Barnim)

10.7 Communities in Bloom (Councillor Anderson)

11. PROTECTIVE SERVICES 188 11.1 Central Huron Fire Services Monthly Report (Dave Renner, Acting Fire Chief)

189 - 190 11.2 North Huron Fire Area - Department Update Report

11.3 Goderich Fire Board (Councillor Barnim)

191 - 192 11.4 Bylaw Enforcement Monthly Report (Kepple Creek/Bruce Brockelbank)

193 11.5 Animal Control Monthly Report (Bob Trick)

11.6 Central Huron Police Services Board (Councillor Anderson)

Page 3 of 193

Committee of the Whole September 8, 2014 Municipality of Central Huron Page

12. ANNOUNCEMENTS/QUESTIONS PERIOD 12.1 All Meetings held at the Council Chamber unless otherwise specified.

COUNCIL MEETING Monday, September 15, 2014 at 7:00 pm Monday, October 6, 2014 at 7:00 pm

COMMITTEE OF THE WHOLE MEETING Tuesday, October 14, 2014 at 1:00 pm Monday, November 10, 2014 at 1:00 pm

CCHBIA Meeting - Tuesday, October 9, 2014 @ Firehall Scarecrow Festival Saturday September 27, 2014 48 Hour Amazing Race September 26 & 27, 2014

2014 MUNICIPAL ELECTION DATES: Nomination Day - Friday, September 12, 2014 9:00 am - 2:00 pm Election Day - Monday, October 27, 2014 (voting will commence Friday, October 10, 2014 @ 4:30 pm)

IN CAMERA REQUIRED

MOTION: That this Committee of the Whole adjourn to "In Camera" in accordance with the Municipal Act, 2001, Section 230, for the following purpose: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations;

MOTION: That the Committee of the Whole reconvene into regular session.

13. ADJOURNMENT

Page 4 of 193 AGENDA ITEM #4.1

Municipality of Central Huron Formal Report Finance Department

Date: September 8, 2014

To: Mayor & Council

From: Terri Rau, Director of Finance

Re: Monthly Cheque Register for the Month of July and August 2014

RECOMMENDATION  None

BACKGROUND Monthly Cheque Register provided to Council for information and control purposes.

OTHERS CONSULTED  None

BUDGET IMPACT  None

DOCUMENTS ATTACHED  Monthly Cheque Register  Emailed detailed copy of AP listing

______Terri Rau, Director of Finance

Formal Report - Monthly Cheque Register for the Months of Ju... Page 5 of 193 AGENDA ITEM #4.1

2014.06.26 8.0 9759 Municipality Of Central Huron 07/25/2014 3:33PM Accounts Payable Bank of Montreal Cheque Register By Date 07/01/2014 thru 07/31/2014

Cheque Cheque Number Date Payee Cheque Amount

032112 07/09/2014 006761 552976 ONTARIO LTD 54,887.90 032113 07/09/2014 004439 ACKLANDS GRAINGER INC 2,034.68 032114 07/09/2014 008024 ADAMS MATTHEW 25.00 032115 07/09/2014 008238 ADAMS MITCHELL 100.00 032116 07/09/2014 006667 AISLE 5 709.93 032117 07/09/2014 004290 ALBERT'S GENERATOR SERVICE INC 1,370.12 032118 07/09/2014 005787 ALS CANADA LTD. 471.04 032119 07/09/2014 000013 ANCHORVALE REPAIRS 1,041.37 032120 07/09/2014 000630 B. M. ROSS & ASSOC. LTD. 4,401.70 032121 07/09/2014 000059 BELL MOBILITY 1,305.90 032122 07/09/2014 000072 BLUEWATER RECYCLING 59,356.11 032123 07/09/2014 004351 BRENNTAG CANADA INC. 1,788.40 032124 07/09/2014 005794 C. T. ENVIRONMENTAL 395.50 032125 07/09/2014 004452 C.G. EQUIPMENT SALES & SERVICE 658.21 032126 07/09/2014 000113 CANADIAN TIRE ASSOC. STORE 197.74 032127 07/09/2014 004261 CARSON SUPPLIES 1,286.58 032128 07/09/2014 000126 CARSWELL 393.37 032129 07/09/2014 007352 CATHY CARTER 1,086.00 032130 07/09/2014 008023 CENTRELINE SANITATION 158.20 032131 07/09/2014 006930 CINTAS CANADA LIMITED 1,033.66 032133 07/09/2014 000149 CLINTON GLASS & MIRROR 67.63 032134 07/09/2014 000153 CLINTON VETERINARY SERVICES 44.03 032135 07/09/2014 000164 COMCO FASTENERS INC 128.98 032136 07/09/2014 007290 CONTINUIT CORP 1,356.00 032137 07/09/2014 000172 CORRIES FOODMASTER LTD 236.48 032138 07/09/2014 008244 D.C. CRAIG EXCAVATING 1,683.99 032139 07/09/2014 000200 DELI-LICIOUS 1,059.94 032140 07/09/2014 008254 DERUYTER JAKE 100.00 032141 07/09/2014 004425 DONNELLY & MURPHY 274.70 032142 07/09/2014 008162 ECO-CHOICE SOLUTIONS INC 833.09 032143 07/09/2014 007839 ELLIOTT TIM & JENN 1,152.00 032144 07/09/2014 007066 EMPIRE COMMUNICATIONS-CAMBRIDGE 430.50 032145 07/09/2014 007717 ERIE THAMES POWERLINES-EXP 3,013.30 032146 07/09/2014 007259 ERTH HOLDINGS INC 1,220.40 032147 07/09/2014 002612 EVANS UTILITY & MUNICIPAL 4,337.22 032148 07/09/2014 008143 FRADETTE MARC JOHN 1,375.00 032149 07/09/2014 000395 GEOFFREY S. D. KING 1,623.03 032150 07/09/2014 004863 GRAHAM & MURIEL BOWKER 436.56 032151 07/09/2014 007935 GS CONSULTING 3,111.84 032152 07/09/2014 000378 H. O. JERRY (1983) LTD. 450.49 032153 07/09/2014 000299 HAROLD'S SHELL SERVICE 752.00 032154 07/09/2014 005287 HOFFMEYER PLUMBING & HEATING 1,299.50 032155 07/09/2014 007796 HOGGARTH ANNETTE 40.00 032156 07/09/2014 007801 HOGGARTH LUCAS 40.00 032157 07/09/2014 000342 HURON PERTH RCSS BD. 1,000.00 032158 07/09/2014 006659 HURON TAXI 73.50 032159 07/09/2014 000337 HURON TIRE & AUTO 59.89 032160 07/09/2014 000340 HURON TRACTOR 422.35 032161 07/09/2014 000343 HURONIA 508.45 032162 07/09/2014 000364 IDEAL SUPPLY CO. LTD. 273.29 032163 07/09/2014 004556 INTERIOR TRENDS 74.52 032164 07/09/2014 004328 JEFF SCHELLENBERGER 75.00 032165 07/09/2014 000385 JOHNSTON BROS.(BOTHWELL) LTD. 68.34

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Formal Report - Monthly Cheque Register for the Months of Ju... Page 6 of 193 AGENDA ITEM #4.1

2014.06.26 8.0 9759 Municipality Of Central Huron 07/25/2014 3:33PM Accounts Payable Bank of Montreal Cheque Register By Date 07/01/2014 thru 07/31/2014

Cheque Cheque Number Date Payee Cheque Amount

032166 07/09/2014 008252 KENNEDY STEPHEN BRADLEY 1,000.00 032167 07/09/2014 007298 KEPPEL CREEK 1,530.57 032168 07/09/2014 000411 LANGFORD LUMBER LIMITED 1,517.01 032169 07/09/2014 007326 M.P. RUSSO & ASSOCIATES INC 3,305.93 032170 07/09/2014 000440 MACLEANS 2,073.76 032171 07/09/2014 003539 MATHERS LANDSCAPING 305.10 032172 07/09/2014 007983 MAX PRINT & COPY INC 237.30 032173 07/09/2014 000477 MERNER AGGREGATES LTD. 211.06 032174 07/09/2014 000476 MERNER CONTRACTING LTD. 1,067.35 032175 07/09/2014 003569 METCON SALES & ENGINEERING 6,083.24 032176 07/09/2014 000478 MEYERS ELITE BLIND CLEANING PLUS 1,114.36 032177 07/09/2014 000484 MICROAGE BASICS 93.48 032178 07/09/2014 000485 MIDDEGAAL POOLS 235.33 032179 07/09/2014 005832 MINISTER OF FINANCE (TILE DR) 9,673.80 032180 07/09/2014 004298 NORTH STAR ICE CO 62.50 032181 07/09/2014 006778 NORTRAX 2,275.54 032182 07/09/2014 005834 PITNEYWORKS 1,017.00 032183 07/09/2014 004702 PRACTICA LTD. 239.25 032184 07/09/2014 000596 PUROLATOR COURIER 165.38 032185 07/09/2014 000599 RADAR AUTO PARTS 629.96 032186 07/09/2014 007333 REACH HURON 13,123.17 032187 07/09/2014 000616 RESURFACE CORP. 81.00 032188 07/09/2014 000729 ROBERT TRICK 1,226.63 032189 07/09/2014 008255 ROEST TIFFANY 6.56 032190 07/09/2014 007006 SHRED-IT INTERNATIONAL INC. 118.84 032191 07/09/2014 000670 SKYLINE ELEVATOR INC. 307.36 032192 07/09/2014 006768 SPECTRUM COMMUNICATIONS 2,133.73 032193 07/09/2014 007428 SUNMEDIA 3,241.72 032194 07/09/2014 007920 THE BACKYARD FLOWER SHOP 1,159.06 032195 07/09/2014 004264 THE CITIZEN 1,247.36 032196 07/09/2014 007600 TOTALLY ONE 225.76 032197 07/09/2014 004297 TOWNSHIP OF NORTH HURON 8,648.99 032198 07/09/2014 000731 TUCKERSMITH COMM. CO-OP LTD. 1,098.21 032199 07/09/2014 005995 TURNER PLUMBING & HEATING 657.30 032200 07/09/2014 008253 VAN ALTENA JOHANNA 1,000.00 032201 07/09/2014 006487 VANDRIEL EXCAVATING INC. 90,235.22 032202 07/09/2014 007235 WASTE MANAGEMENT OF CANADA 785.99 032203 07/09/2014 000774 WEED MAN 2,431.00 032204 07/09/2014 005597 WILSON'S 122.04 032205 07/09/2014 007525 YMCA OF SARNIA-LAMBTON 4,750.00 032206 07/09/2014 000145 CLINTON AUTO PARTS 272.75 032207 07/09/2014 000599 RADAR AUTO PARTS 179.53 032208 07/21/2014 004284 ALEXANDRA MARINE &GEN HOSPITAL 50.00 032209 07/21/2014 008105 ALLAN RAMSAY PLANNING ASSOCIATES INC 2,655.50 032210 07/21/2014 000630 B. M. ROSS & ASSOC. LTD. 26,616.61 032211 07/21/2014 000072 BLUEWATER RECYCLING 10,644.11 032212 07/21/2014 000075 BLUEWATER SANITATION INC. 248.60 032213 07/21/2014 005794 C. T. ENVIRONMENTAL 2,471.88 032214 07/21/2014 008256 CAROLYN PARKS MINTZ 342.84 032215 07/21/2014 004261 CARSON SUPPLIES 409.64 032216 07/21/2014 007107 CENTRAL HURON FIREMAN'S ASSOC 629.33 032217 07/21/2014 008023 CENTRELINE SANITATION 158.20 032218 07/21/2014 006930 CINTAS CANADA LIMITED 1,038.66

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Formal Report - Monthly Cheque Register for the Months of Ju... Page 7 of 193 AGENDA ITEM #4.1

2014.06.26 8.0 9759 Municipality Of Central Huron 07/25/2014 3:33PM Accounts Payable Bank of Montreal Cheque Register By Date 07/01/2014 thru 07/31/2014

Cheque Cheque Number Date Payee Cheque Amount

032219 07/21/2014 000164 COMCO FASTENERS INC 270.33 032220 07/21/2014 008263 CONCALVES EMILIA 59.12 032221 07/21/2014 007290 CONTINUIT CORP 2,314.46 032222 07/21/2014 000338 COUNTY OF HURON 1,156.88 032223 07/21/2014 000191 DALE PUMP & FARM SERVICE 1,570.40 032224 07/21/2014 000200 DELI-LICIOUS 155.94 032225 07/21/2014 004425 DONNELLY & MURPHY 1,444.71 032226 07/21/2014 000217 DRENNAN REFRIGERATION INC. 556.53 032227 07/21/2014 008013 DUNGANNON CUSTOM BUILDERS 1,000.00 032228 07/21/2014 007245 EASTLINK 76.78 032229 07/21/2014 008162 ECO-CHOICE SOLUTIONS INC 1,464.48 032230 07/21/2014 008260 EDWARDS GORDON 100.00 032231 07/21/2014 004769 FRANK KELLY & SONS GARAGE LTD 1,553.09 032232 07/21/2014 005578 FREDERIK POT 1,000.00 032233 07/21/2014 008258 GILL DARYL 100.00 032234 07/21/2014 000274 GODERICH-EXETER RAILWAY 2,233.18 032235 07/21/2014 008257 GREWAL NARIENDER 107.54 032236 07/21/2014 007935 GS CONSULTING 3,111.84 032237 07/21/2014 004507 HACH SALES & SERVICE CANADA 245.21 032238 07/21/2014 000307 HENSALL DISTRICT CO-OP 1,334.02 032239 07/21/2014 007802 HOGGARTH EMILY 40.00 032240 07/21/2014 008067 HURON IMAGE FACTORY 152.05 032241 07/21/2014 000337 HURON TIRE & AUTO 221.91 032242 07/21/2014 002845 I.B.E.W. LOCAL 636 1,393.40 032243 07/21/2014 000364 IDEAL SUPPLY CO. LTD. 138.96 032244 07/21/2014 004328 JEFF SCHELLENBERGER 70.00 032245 07/21/2014 004707 JUST PIPE & FITTING INC. 579.74 032246 07/21/2014 007861 LUCKNOW AUTO PARTS 39.54 032247 07/21/2014 007777 MACON FAB & MILLWRIGHTING LTD 101.70 032248 07/21/2014 005206 MAXXAM ANALYTICS INC. 2,925.29 032249 07/21/2014 000463 MCGAVIN FARM SUPPLY LTD. 257.75 032250 07/21/2014 000484 MICROAGE BASICS 10.61 032251 07/21/2014 000486 MID-HURON LANDFILL 5,799.30 032252 07/21/2014 000485 MIDDEGAAL POOLS 508.79 032253 07/21/2014 005832 MINISTER OF FINANCE (TILE DR) 1,521.72 032254 07/21/2014 004436 MUNICIPALITY OF BLUEWATER 400.00 032255 07/21/2014 008262 NESBITT MICHELLE 109.47 032256 07/21/2014 004298 NORTH STAR ICE CO 81.25 032257 07/21/2014 006778 NORTRAX 1,108.04 032258 07/21/2014 005834 PITNEYWORKS 1,695.00 032259 07/21/2014 000596 PUROLATOR COURIER 109.31 032260 07/21/2014 007986 SCHOOLEY MITCHELL TELECOM CONSULTANTS 715.04 032261 07/21/2014 006780 SEAFORTH VETERINARY CLINIC 383.07 032262 07/21/2014 008261 SIDEWALKS PLUS 16,129.48 032263 07/21/2014 000670 SKYLINE ELEVATOR INC. 307.36 032264 07/21/2014 008259 SMITH COLIN E. 180.00 032265 07/21/2014 006768 SPECTRUM COMMUNICATIONS 181.90 032266 07/21/2014 008174 STONEFIELD GARDEN CENTRE 100.00 032267 07/21/2014 007428 SUNMEDIA 33.90 032268 07/21/2014 004331 TECHNICAL STANDARDS & SAFETY 105.00 032269 07/21/2014 007789 THE INFORMATION PROFESSIONALS 339.00 032270 07/21/2014 007654 THE PEPSI BOTTLING GROUP (CANADA) CO 296.11 032271 07/21/2014 007673 THEO VANDENBERK CONSTRUCTION INC. 76,204.79

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2014.06.26 8.0 9759 Municipality Of Central Huron 07/25/2014 3:33PM Accounts Payable Bank of Montreal Cheque Register By Date 07/01/2014 thru 07/31/2014

Cheque Cheque Number Date Payee Cheque Amount

032272 07/21/2014 006487 VANDRIEL EXCAVATING INC. 2,122.67 032273 07/21/2014 000760 VERBEEK'S FARM & GARDEN CENTRE 3,814.70 032274 07/21/2014 007953 VWR INTERNATIONAL CO. 773.66 032275 07/21/2014 005597 WILSON'S 917.80 032276 07/21/2014 000795 WISE ENERGY CENTRE 357.37 032277 07/25/2014 006667 AISLE 5 137.26 032278 07/25/2014 005787 ALS CANADA LTD. 749.86 032279 07/25/2014 007020 AMEC EARTH & ENVIRONMENTAL 3,080.68 032280 07/25/2014 008265 ANDERSON LANCE FABIAN 200.00 032281 07/25/2014 000630 B. M. ROSS & ASSOC. LTD. 1,642.69 032282 07/25/2014 008264 BODKIN DAN 650.00 032283 07/25/2014 000113 CANADIAN TIRE ASSOC. STORE 116.30 032284 07/25/2014 000127 CARTER'S WEST END GARAGE 6,348.91 032285 07/25/2014 006930 CINTAS CANADA LIMITED 204.38 032286 07/25/2014 000388 D. H. JUTZI LIMITED 182.90 032287 07/25/2014 004268 DON'S LOCK & KEY SERVICE 355.95 032288 07/25/2014 004679 FLOVAL EQUIPMENT LTD. 809.08 032289 07/25/2014 007796 HOGGARTH ANNETTE 40.00 032290 07/25/2014 007802 HOGGARTH EMILY 40.00 032291 07/25/2014 004328 JEFF SCHELLENBERGER 30.00 032292 07/25/2014 008135 JESSICA CARNOCHAN 100.00 032293 07/25/2014 007326 M.P. RUSSO & ASSOCIATES INC 376.48 032294 07/25/2014 007983 MAX PRINT & COPY INC 10.74 032295 07/25/2014 000484 MICROAGE BASICS 50.14 032296 07/25/2014 005261 MINISTER OF FINANCE (POLICING) 117,826.00 032297 07/25/2014 000596 PUROLATOR COURIER 83.47 032298 07/25/2014 005037 REALTAX INC. 734.50 032299 07/25/2014 007920 THE BACKYARD FLOWER SHOP 150.00 032300 07/25/2014 007600 TOTALLY ONE 56.44 032301 07/25/2014 000764 VODDEN BENDER & SEEBACH 19,605.50 032302 07/25/2014 000043 BARTLIFF'S BAKERY 90.40 Cheque Register Total - 665,230.81

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2014.06.26 8.0 9759 Municipality Of Central Huron 08/07/2014 12:11PM Accounts Payable Direct Debit Bank of Montreal Cheque Register By Date 07/01/2014 thru 07/31/2014

Cheque Cheque Number Date Payee Cheque Amount

001106 07/18/2014 004363 BANK OF MONTREAL 510.00 001107 07/18/2014 000058 BELL CANADA 815.11 001108 07/18/2014 007245 EASTLINK 1,339.16 001109 07/18/2014 000229 EDWARD FUELS 5,176.01 001110 07/18/2014 007927 EQUITABLE LIFE OF CANADA 13,824.98 001111 07/18/2014 007550 ERIE THAMES POWERLINES 19,614.84 001112 07/18/2014 005249 HYDRO ONE NETWORKS INC. 2,214.14 001113 07/18/2014 006978 PIVOTAL PAYMENTS 36.98 001114 07/18/2014 000734 UNION GAS LIMITED 939.33 001115 07/31/2014 004363 BANK OF MONTREAL 510.00 001116 07/31/2014 005188 BANK OF MONTREAL-MASTERCARD 3,649.85 001117 07/31/2014 000058 BELL CANADA 825.27 001118 07/31/2014 000229 EDWARD FUELS 5,477.08 001119 07/31/2014 007550 ERIE THAMES POWERLINES 17.30 001120 07/31/2014 005249 HYDRO ONE NETWORKS INC. 2,036.39 001121 07/31/2014 000545 O.M.E.R.S. 27,170.40 001122 07/31/2014 000734 UNION GAS LIMITED 134.14 Cheque Register Total - 84,290.98

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Formal Report - Monthly Cheque Register for the Months of Ju... Page 10 of 193 AGENDA ITEM #4.1

2014.06.26 8.0 9759 Municipality Of Central Huron 09/03/2014 12:08PM Accounts Payable Bank of Montreal Cheque Register By Date 08/01/2014 thru 08/31/2014

Cheque Cheque Number Date Payee Cheque Amount

032304 08/06/2014 008267 ADR ELECTRIC 481.38 032305 08/06/2014 004579 ALBERT ST. DENTURE CLINIC 5,000.00 032306 08/06/2014 005787 ALS CANADA LTD. 471.04 032307 08/06/2014 007228 ALZHEIMER SOCIETY OF HURON COUNTY 1,240.00 032308 08/06/2014 004416 ARTECH SIGNS & GRAPHICS 115.26 032309 08/06/2014 008272 BARTH CONRAD 1,000.00 032310 08/06/2014 000043 BARTLIFF'S BAKERY 80.00 032311 08/06/2014 006840 BAYFIELD AGRICULTURAL SOCIETY 1,000.00 032312 08/06/2014 007186 BLACKBURN RADIO INC. 210.18 032313 08/06/2014 007586 BLYTH MINOR BALL 73.00 032314 08/06/2014 008277 BURTON JOSH 138.24 032315 08/06/2014 005794 C. T. ENVIRONMENTAL 870.10 032316 08/06/2014 004261 CARSON SUPPLIES 863.28 032317 08/06/2014 000126 CARSWELL 382.87 032318 08/06/2014 007352 CATHY CARTER 898.00 032319 08/06/2014 008023 CENTRELINE SANITATION 316.40 032320 08/06/2014 006930 CINTAS CANADA LIMITED 417.14 032321 08/06/2014 007852 CLIMATE CONTROL 1,459.40 032322 08/06/2014 000145 CLINTON AUTO PARTS 732.73 032323 08/06/2014 000157 CLINTON BODY SHOP 769.67 032324 08/06/2014 008171 COCO PAVING INC 1,438.56 032325 08/06/2014 000164 COMCO FASTENERS INC 67.21 032326 08/06/2014 007290 CONTINUIT CORP 370.64 032327 08/06/2014 007272 COUNTY OF HURON-PLANNING 8,140.00 032328 08/06/2014 007678 COWAN CREST POULTRY INC 1,000.00 032329 08/06/2014 008134 DEAN-LANE CONTRACTORS INC 23,870.76 032330 08/06/2014 007245 EASTLINK 63.23 032331 08/06/2014 000229 EDWARD FUELS 24,854.35 032332 08/06/2014 008274 FEAR FAITH 454.00 032333 08/06/2014 007778 FRIENDS OF HULLETT 3,865.00 032334 08/06/2014 000395 GEOFFREY S. D. KING 1,520.37 032335 08/06/2014 008276 GODERICH MINOR BALL 150.00 032336 08/06/2014 007935 GS CONSULTING 3,111.84 032337 08/06/2014 000310 HEWITT'S 343.00 032338 08/06/2014 007796 HOGGARTH ANNETTE 40.00 032339 08/06/2014 007801 HOGGARTH LUCAS 40.00 032340 08/06/2014 007231 HURON COUNTY FOOD BANK DIST CENTRE 1,000.00 032341 08/06/2014 007573 HURON COUNTY PLOWMAN'S ASSOCIATION 500.00 032342 08/06/2014 006659 HURON TAXI 77.00 032343 08/06/2014 000337 HURON TIRE & AUTO 449.84 032344 08/06/2014 008270 JIM & ELAINE SCOTT 100.00 032345 08/06/2014 000384 JOE JOHNSON EQUIPMENT INC. 335.38 032346 08/06/2014 005169 KEVIN NEWMAN CONTRACTING 126.56 032347 08/06/2014 008266 KURTIS SMITH EXCAVATING INC 1,985.98 032348 08/06/2014 000411 LANGFORD LUMBER LIMITED 1,345.81 032349 08/06/2014 004518 LIONS CLUB OF CLINTON 2,000.00 032350 08/06/2014 007324 MAITLAND CONSERVATION AUTHORITY 135.00 032351 08/06/2014 007983 MAX PRINT & COPY INC 91.73 032352 08/06/2014 000476 MERNER CONTRACTING LTD. 5,706.41 032353 08/06/2014 005167 NATURE'S NEST 254.26 032354 08/06/2014 004298 NORTH STAR ICE CO 68.75 032355 08/06/2014 006778 NORTRAX 22,134.92 032356 08/06/2014 000131 PETTY CASH 159.10

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Formal Report - Monthly Cheque Register for the Months of Ju... Page 11 of 193 AGENDA ITEM #4.1

2014.06.26 8.0 9759 Municipality Of Central Huron 09/03/2014 12:08PM Accounts Payable Bank of Montreal Cheque Register By Date 08/01/2014 thru 08/31/2014

Cheque Cheque Number Date Payee Cheque Amount

032357 08/06/2014 000588 PRAXAIR 314.37 032358 08/06/2014 000596 PUROLATOR COURIER 46.53 032359 08/06/2014 000100 R. J. BURNSIDE & ASSOC. LTD. 5,103.16 032360 08/06/2014 007253 RAMAKER HERMAN 200.00 032361 08/06/2014 008271 RATHWELL MELISSA 210.00 032362 08/06/2014 007333 REACH HURON 13,123.17 032363 08/06/2014 005037 REALTAX INC. 480.25 032364 08/06/2014 007766 ROCHESTER MIDLAND LTD 1,209.46 032365 08/06/2014 006830 RURAL RESPONSE FOR HEALTHY 1,000.00 032366 08/06/2014 007182 SIGN GUYS CANADA 723.20 032367 08/06/2014 004547 SOWERBY DONALD B. 500.00 032368 08/06/2014 008268 STEVE LANE 100.00 032369 08/06/2014 008275 STEWART WILLIAM AUSTIN 300.00 032370 08/06/2014 004331 TECHNICAL STANDARDS & SAFETY 220.35 032371 08/06/2014 007920 THE BACKYARD FLOWER SHOP 78.25 032372 08/06/2014 000272 TOWN OF GODERICH 316.40 032373 08/06/2014 004297 TOWNSHIP OF NORTH HURON 8,648.99 032374 08/06/2014 006487 VANDRIEL EXCAVATING INC. 40,507.35 032375 08/06/2014 007235 WASTE MANAGEMENT OF CANADA 131.71 032376 08/06/2014 007239 WEN SLUYS 400.00 032377 08/06/2014 005597 WILSON'S 180.09 032378 08/06/2014 008269 WITHEROW ELIZABETH 440.00 032379 08/06/2014 000802 WORKPLACE SAFETY & INS. BOARD 3,561.14 032380 08/06/2014 007307 XPRESS DIGITAL DESIGN & PRINT 192.05 032381 08/08/2014 000059 BELL MOBILITY 1,273.40 032382 08/08/2014 007586 BLYTH MINOR BALL 146.00 032383 08/08/2014 005180 CENTRAL HURON SECONDARY SCHOOL 4,000.00 032384 08/08/2014 008278 CLINTON MENS BALL HOCKEY 21.85 032385 08/08/2014 007667 CLINTON RADARS SR. HOCKEY 75.00 032386 08/08/2014 000153 CLINTON VETERINARY SERVICES 201.70 032387 08/08/2014 004328 JEFF SCHELLENBERGER 229.00 032388 08/08/2014 006440 KROWN RUST CONTROL 1,661.10 032389 08/08/2014 007716 MCLENAHAN RITA 600.00 032390 08/08/2014 005834 PITNEYWORKS 5,085.00 032391 08/08/2014 000729 ROBERT TRICK 1,546.34 032392 08/08/2014 000678 SOUTHWESTERN TREE SERVICE 2,175.25 032393 08/08/2014 005948 TSC STORE 1,080.58 032394 08/08/2014 000731 TUCKERSMITH COMM. CO-OP LTD. 1,094.18 032395 08/08/2014 006487 VANDRIEL EXCAVATING INC. 25,339.99 032396 08/13/2014 007188 BON VIVANT CATERING 542.04 032397 08/21/2014 004474 A + T AUTOMOTIVE SERVICE CENTR 45.14 032398 08/21/2014 008267 ADR ELECTRIC 1,204.67 032399 08/21/2014 006667 AISLE 5 494.09 032400 08/21/2014 000013 ANCHORVALE REPAIRS 1,584.38 032401 08/21/2014 000023 ARGYLE MARINE & SMALL ENGINES 693.33 032402 08/21/2014 000032 ART'S LANDSCAPING 2,024.96 032403 08/21/2014 000630 B. M. ROSS & ASSOC. LTD. 3,393.59 032404 08/21/2014 007014 BIN-THERE 672.69 032405 08/21/2014 000075 BLUEWATER SANITATION INC. 248.60 032406 08/21/2014 007188 BON VIVANT CATERING 491.55 032407 08/21/2014 008280 BOS CODY 325.00 032408 08/21/2014 008281 BROWN DOUG 100.00 032409 08/21/2014 008288 CANADIAN DIABETES ASSOCIATION 50.00

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Formal Report - Monthly Cheque Register for the Months of Ju... Page 12 of 193 AGENDA ITEM #4.1

2014.06.26 8.0 9759 Municipality Of Central Huron 09/03/2014 12:08PM Accounts Payable Bank of Montreal Cheque Register By Date 08/01/2014 thru 08/31/2014

Cheque Cheque Number Date Payee Cheque Amount

032410 08/21/2014 004261 CARSON SUPPLIES 1,563.50 032411 08/21/2014 000127 CARTER'S WEST END GARAGE 442.52 032412 08/21/2014 005123 CENTRAL HURON RENTAL 225.49 032413 08/21/2014 006930 CINTAS CANADA LIMITED 1,245.10 032414 08/21/2014 000143 CLERE-VU AUTO WRECKERS 278.50 032415 08/21/2014 008240 CLINTON FOODLAND 247.37 032416 08/21/2014 000149 CLINTON GLASS & MIRROR 12.41 032417 08/21/2014 000164 COMCO FASTENERS INC 708.57 032418 08/21/2014 007290 CONTINUIT CORP 3,801.12 032419 08/21/2014 008279 CROFT IAN WILLIAM RALPH 1,000.00 032420 08/21/2014 000191 DALE PUMP & FARM SERVICE 2,903.70 032421 08/21/2014 006995 DARCH FIRE 2,124.35 032422 08/21/2014 000200 DELI-LICIOUS 167.24 032423 08/21/2014 004268 DON'S LOCK & KEY SERVICE 429.40 032424 08/21/2014 004425 DONNELLY & MURPHY 990.73 032425 08/21/2014 008162 ECO-CHOICE SOLUTIONS INC 658.21 032426 08/21/2014 000228 EDS ELECTRIC 378.04 032427 08/21/2014 007839 ELLIOTT TIM & JENN 1,029.00 032428 08/21/2014 000236 EPPS PRODUCTS 391.05 032429 08/21/2014 002612 EVANS UTILITY & MUNICIPAL 9,492.00 032430 08/21/2014 008284 FLYNN WILLIAM OWEN 232.55 032431 08/21/2014 008289 GRAF RILEY 20.00 032432 08/21/2014 007935 GS CONSULTING 3,111.84 032433 08/21/2014 000299 HAROLD'S SHELL SERVICE 792.43 032434 08/21/2014 000307 HENSALL DISTRICT CO-OP 4,166.81 032435 08/21/2014 007802 HOGGARTH EMILY 40.00 032436 08/21/2014 000337 HURON TIRE & AUTO 106.31 032437 08/21/2014 000343 HURONIA 14.19 032438 08/21/2014 000364 IDEAL SUPPLY CO. LTD. 182.16 032439 08/21/2014 004556 INTERIOR TRENDS 74.52 032440 08/21/2014 004328 JEFF SCHELLENBERGER 210.00 032441 08/21/2014 004697 JENNISON CONSTRUCTION LTD. 1,048.02 032442 08/21/2014 004707 JUST PIPE & FITTING INC. 2,922.16 032443 08/21/2014 007298 KEPPEL CREEK 2,839.26 032444 08/21/2014 004671 LANGENDOEN CUSTOM BUILDING 6,879.04 032445 08/21/2014 007326 M.P. RUSSO & ASSOCIATES INC 1,657.81 032446 08/21/2014 007607 MAHAVIR HOSPITALITY INC 6,520.10 032447 08/21/2014 007798 MASON MURRAY 100.00 032448 08/21/2014 003539 MATHERS LANDSCAPING 915.30 032449 08/21/2014 007983 MAX PRINT & COPY INC 55.94 032450 08/21/2014 005206 MAXXAM ANALYTICS INC. 4,987.00 032451 08/21/2014 008282 MC FARLANE JAMES 780.50 032452 08/21/2014 008283 MC HARDY JEFF 100.00 032453 08/21/2014 000476 MERNER CONTRACTING LTD. 2,644.20 032454 08/21/2014 000478 MEYERS ELITE BLIND CLEANING PLUS 2,048.07 032455 08/21/2014 000486 MID-HURON LANDFILL 7,723.70 032456 08/21/2014 005261 MINISTER OF FINANCE (POLICING) 117,826.00 032457 08/21/2014 005550 NJS DESIGN EVENT & PARTY RENTALS 51.39 032458 08/21/2014 000575 PITNEY BOWES GLOBAL CR.SERVICE 1,215.00 032459 08/21/2014 000599 RADAR AUTO PARTS 1,456.72 032460 08/21/2014 000616 RESURFACE CORP. 3,244.82 032461 08/21/2014 000603 ROBERT RADFORD FARM 113.45 032462 08/21/2014 007124 RURAL VOICE 53.11

Page 3

Formal Report - Monthly Cheque Register for the Months of Ju... Page 13 of 193 AGENDA ITEM #4.1

2014.06.26 8.0 9759 Municipality Of Central Huron 09/03/2014 12:08PM Accounts Payable Bank of Montreal Cheque Register By Date 08/01/2014 thru 08/31/2014

Cheque Cheque Number Date Payee Cheque Amount

032463 08/21/2014 008287 RYAN CAM 30.00 032464 08/21/2014 000670 SKYLINE ELEVATOR INC. 316.57 032465 08/21/2014 006768 SPECTRUM COMMUNICATIONS 163.86 032466 08/21/2014 000110 STEVE CAMPBELL 150.00 032467 08/21/2014 007428 SUNMEDIA 1,033.39 032468 08/21/2014 007234 SUPERIOR SOLUTIONS 88.28 032469 08/21/2014 004331 TECHNICAL STANDARDS & SAFETY 226.00 032470 08/21/2014 004378 TEESWATER CONCRETE LTD. 231.65 032471 08/21/2014 008286 TUGWELL DAWSON 45.00 032472 08/21/2014 008285 VAN DORP CAROLYN,VAN DORP MELODY 135.91 032473 08/21/2014 006487 VANDRIEL EXCAVATING INC. 8,150.15 032474 08/21/2014 000760 VERBEEK'S FARM & GARDEN CENTRE 2,987.60 032475 08/21/2014 005336 VERMUE FARMS LTD. 1,531.22 032476 08/21/2014 007904 VERTECHS ELEVATORS ONTARIO INC 282.50 032477 08/21/2014 007997 WARD & UPTIGROVE CONSULTING 5,650.00 032478 08/21/2014 007235 WASTE MANAGEMENT OF CANADA 650.83 032479 08/21/2014 000774 WEED MAN 1,616.00 032480 08/21/2014 005597 WILSON'S 414.27 032481 08/21/2014 007525 YMCA OF SARNIA-LAMBTON 4,750.00 032482 08/21/2014 007835 ELLIS KEN 45.00 032483 08/21/2014 008052 ELLIS WILMA 545.00 Cheque Register Total - 487,968.22

Page 4

Formal Report - Monthly Cheque Register for the Months of Ju... Page 14 of 193 AGENDA ITEM #4.1

2014.06.26 8.0 9759 Municipality Of Central Huron 09/03/2014 12:10PM Accounts Payable Direct Debit Bank of Montreal Cheque Register By Date 08/01/2014 thru 08/31/2014

Cheque Cheque Number Date Payee Cheque Amount

001123 08/20/2014 004363 BANK OF MONTREAL 510.00 001124 08/20/2014 000058 BELL CANADA 249.61 001125 08/20/2014 008040 CIT FINANCIAL LTD. 1,912.14 001126 08/20/2014 007245 EASTLINK 1,339.16 001127 08/20/2014 000229 EDWARD FUELS 2,641.60 001128 08/20/2014 007927 EQUITABLE LIFE OF CANADA 14,450.67 001129 08/20/2014 007550 ERIE THAMES POWERLINES 31,682.22 001130 08/20/2014 005249 HYDRO ONE NETWORKS INC. 2,095.17 001131 08/20/2014 006978 PIVOTAL PAYMENTS 147.95 001132 08/20/2014 000734 UNION GAS LIMITED 130.80 001133 08/31/2014 004363 BANK OF MONTREAL 510.00 001134 08/31/2014 005188 BANK OF MONTREAL-MASTERCARD 1,594.88 001135 08/31/2014 000058 BELL CANADA 98.86 001136 08/31/2014 000229 EDWARD FUELS 1,974.72 001137 08/31/2014 005249 HYDRO ONE NETWORKS INC. 944.58 001138 08/31/2014 000545 O.M.E.R.S. 40,434.88 001139 08/31/2014 000734 UNION GAS LIMITED 846.98 Cheque Register Total - 101,564.22

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Formal Report - Monthly Cheque Register for the Months of Ju... Page 15 of 193 AGENDA ITEM #4.2

Municipality of Central Huron Formal Report Finance Department

Date: September 8, 2014

To: Mayor & Council

From: Terri Rau, Director of Finance

Re: Year-to-date Report and Balance Sheet as of August 31, 2014

INFORMATION

 Monthly year-to-date budget report provided to Council for information. This report has the column “2014 Budget to Date” and is based on the adopted 2014 Budget. This column calculates the budget allocation up to the current month. For example, the reporting period is for August 2014; therefore, the Budget to Date calculates 8/12th (67%) of the 2014 annual budget. Variances in monthly spending are more easily identifiable and are reported on the Manager’s monthly report.

 The totals in the 2013 YTD column represent the revenue and expenses as at August 31, 2013 which provides year over year comparative information at monthly intervals throughout the fiscal year.

 Balance Sheet for the Period Ending August 31, 2014.

 Analysis of Capital Work in Progress as at August 31, 2014. This report shows the Capital Work in Progress for projects that have not been completed as yet. Once the projects are completed, they will be cleared out of Capital Work in Progress and will be capitalized and added to the respective Tangible Capital Asset class general ledger balance and amortization will begin as of the in service date. I have added a new section to show the financing for the capital projects.

DOCUMENTS ATTACHED  Year-To-Date Spending Report

 Balance Sheet

 Analysis of Capital Work in Progress

______Terri Rau, Director of Finance

Formal Report - Year to Date Report and Balance Sheet as of ... Page 16 of 193 Formal Report - Year to Date and Balance Sheet as of ...

2014.06.26 8.0 9759 08/31/2014 2:05PM Municipality Of Central Huron Income Statement Summary Type - 2014 GENERAL OPERATING STATEMENT Account Number Account Description 2013 YTD 2014 YTD 2014 Budget to Date 2014 Budget Budget Percentage Used

0900 County Taxation Revenue 0900-41xx County Tax Revenue 4,450,274.17 4,503,460.38 3,002,307.28 4,503,461.00 100.00% 0900-42xx County Taxation Supplemental 9,257.24 26,965.75 0.00 0.00 0.00% 0900-43xx County Taxation Write-offs (29,890.24) (26,245.02) 0.00 0.00 0.00% 0900-44xx County Taxation Capping 247.95 0.00 0.00 0.00 0.00% 0900-45xx County Taxation PILS 67,959.90 96,257.07 61,447.32 92,171.00 104.43% Revenue 4,497,849.02 4,600,438.18 3,063,754.60 4,595,632.00

Expense 0900-66xx Transfer County Taxes (2,272,888.50) (2,314,050.00) (3,063,754.68) (4,595,632.00) 50.35% Expense (2,272,888.50) (2,314,050.00) (3,063,754.68) (4,595,632.00)

0900 County Taxation 2,224,960.52 2,286,388.18 (0.08) 0.00

0910 Education Taxation Revenue 09x0-41xx Education Taxation 2,275,658.09 2,286,063.91 1,524,039.40 2,286,059.00 100.00% 09x0-42xx Education Taxation Supplemental 6,002.73 10,926.19 0.00 0.00 0.00% 09x0-43xx Education Taxation Write-offs (25,273.25) (18,767.58) 0.00 0.00 0.00% 09x0-45xx Education Taxation PILS 8,423.00 11,817.35 7,878.04 11,817.00 100.00% Revenue 2,264,810.57 2,290,039.87 1,531,917.44 2,297,876.00

Expense 09x0-66xx Transfer Educational Taxes (1,142,053.21) (1,148,951.18) (1,531,917.36) (2,297,876.00) 50.00% Expense (1,142,053.21) (1,148,951.18) (1,531,917.36) (2,297,876.00)

0910 Education Taxation 1,122,757.36 1,141,088.69 0.08 0.00

Page 17 of 193 0999 Prior Yr Surplus/Deficit Revenue Prior Yr Prior Year Surplus/(Deficit) 34,188.68 197,938.00 197,938.00 296,907.00 66.67% Revenue 34,188.68 197,938.00 197,938.00 296,907.00 AGENDA ITEM #4.2 0999 Prior Yr Surplus/Deficit 34,188.68 197,938.00 197,938.00 296,907.00

1000 Taxation Revenue

Page 1 Formal Report - Year to Date and Balance Sheet as of ...

Revenue 1000-41xx Lower Tier Taxation 5,220,658.22 5,251,857.81 3,501,239.32 5,251,859.00 100.00% 1000-42xx Lower Tier Taxation Supplemental 10,735.62 31,475.90 96,723.32 145,085.00 21.69% 1000-43xx Lower Tier Taxation Write-offs (34,543.31) (30,773.45) (29,333.32) (44,000.00) 69.94% 1000-45xx Lower Tier Taxation PILS 113,386.64 147,146.46 101,602.00 152,403.00 96.55% Revenue 5,310,237.17 5,399,706.72 3,670,231.32 5,505,347.00

1000 Taxation Revenue 5,310,237.17 5,399,706.72 3,670,231.32 5,505,347.00

1100 General Government - Council Expense 1100-61xx Council Wages (91,571.40) (82,512.41) (94,244.64) (141,367.00) 58.37% 1100-63xx Conventions, Training & Expenses (26,126.25) (17,377.69) (23,407.32) (35,111.00) 49.49% Expense (117,697.65) (99,890.10) (117,651.96) (176,478.00)

1100 General Government - Council (117,697.65) (99,890.10) (117,651.96) (176,478.00)

1200 General Government Revenue 1200-50xx Grants - Provincial 1,579,125.00 1,500,225.00 1,333,533.32 2,000,300.00 75.00% 1200-53xx Misc Fess - Certificates/Affidavits 7,853.96 929,238.73 7,733.36 11,600.00 8,010.68% 1200-54xx License Fees 3,883.30 4,610.00 5,999.96 9,000.00 51.22% 1200-55xx Other Revenue 118,509.35 120,142.81 112,666.68 169,000.00 71.09% 1200-56XX Sale of Municipal Property/Assets 0.00 0.00 0.00 0.00 0.00% Revenue 1,709,371.61 2,554,216.54 1,459,933.32 2,189,900.00

Expense 1200-61xx Wages & Benefits (379,566.05) (397,575.17) (482,483.32) (723,725.00) 54.93% 1200-6202 Interest - Long Term Debt 0.00 0.00 0.00 0.00 0.00% Page 18 of 193 1200-6317 General Insurance (11,213.23) (25,313.74) (16,876.00) (25,314.00) 100.00% 1200-6318 Insurance Claims 0.00 0.00 0.00 0.00 0.00% 1200-63xx Operating Supplies & Expenses (137,910.61) (154,715.40) (161,931.28) (242,897.00) 63.70% 1200-6404 Consulting Services 0.00 0.00 0.00 0.00 0.00% AGENDA ITEM #4.2 1200-6406 Contracted Services (21,730.17) (3,079.82) (13,000.00) (19,500.00) 15.79% 1200-6408 Engineering Services 0.00 0.00 0.00 0.00 0.00% 1200-6412 Legal Services (6,577.45) (15,836.52) (13,333.32) (20,000.00) 79.18% 1200-65xx Rents and Financial Expenses (5,780.14) (5,529.20) (5,833.32) (8,750.00) 63.19%

Page 2 Formal Report - Year to Date and Balance Sheet as of ...

1200-6602 BIA Transfer (13,500.00) (13,500.00) (18,000.00) (27,000.00) 50.00% 1200-70xx Depreciation (12,702.68) (21,595.58) (21,009.32) (31,514.00) 68.53% 1200-7xxx Capital Disposal & Write downs 0.00 0.00 0.00 0.00 0.00% Expense (588,980.33) (637,145.43) (732,466.56) (1,098,700.00)

1200 General Government 1,120,391.28 1,917,071.11 727,466.76 1,091,200.00

1250 Health and Safety Expense 1250-61xx Wages and Benefits (2,125.81) (3,066.35) (2,188.68) (3,283.00) 93.40% 1250-6383 Equipment Usage (105.60) (611.55) (133.32) (200.00) 305.78% 1250-63xx Operating Supplies & Expenses (917.91) (641.87) (3,600.00) (5,400.00) 11.89% Expense (3,149.32) (4,319.77) (5,922.00) (8,883.00)

1250 Health and Safety (3,149.32) (4,319.77) (5,922.00) (8,883.00)

2100 Fire Revenue 2100-50xx Grants - Provincial 0.00 0.00 0.00 0.00 0.00% 2100-51xx Grants - Federal 0.00 0.00 0.00 0.00 0.00% 2100-52xx Grants/Other Revenue - Other Municipalities 0.00 0.00 0.00 0.00 0.00% 2100-53XX Fire Calls & Services 14,953.93 16,548.71 23,501.96 35,253.00 46.94% 2100-54XX Fire Department Rental Revenue 60.00 240.00 300.00 450.00 53.33% 2100-5527 Donations - Fire 0.00 0.00 0.00 0.00 0.00% 2100-56xx Proceeds from Sale of Assets 0.00 0.00 0.00 0.00 0.00% Revenue 15,013.93 16,788.71 23,801.96 35,703.00

Expense

Page 19 of 193 2100-61xx Wages and Benefits (46,447.44) (31,263.16) (91,990.68) (137,986.00) 22.66% 2100-6317 General Insurance (18,463.98) (18,590.57) (12,394.00) (18,591.00) 100.00% 2100-636x Building & Bldg Equip Maintence (7,662.91) (8,064.90) (10,566.64) (15,850.00) 50.88% 2100-638X Fleet/Equipmemt (3,536.58) (2,819.11) (4,700.00) (7,050.00) 39.99%

2100-63xx Operating Supplies & Expenses (74,335.69) (35,824.79) (55,429.40) (83,144.00) 43.09% AGENDA ITEM #4.2 2100-6406 Contracted Services (13,185.41) (17,231.45) (8,588.00) (12,882.00) 133.76% 2100-6412 Legal Services 0.00 0.00 (666.68) (1,000.00) 0.00% 2100-65xx Rents and Financial Charges (7.96) (0.43) (66.68) (100.00) 0.43%

Page 3 Formal Report - Year to Date and Balance Sheet as of ...

2100-66xx External Transfers for Services (136,236.95) (145,924.08) (160,022.00) (240,033.00) 60.79% 2100-70xx Depreciation (46,578.94) (46,578.93) (46,644.68) (69,967.00) 66.57% 2100-72xx Capital Disposals & Write-Downs 0.00 0.00 0.00 0.00 0.00% Expense (346,455.86) (306,297.42) (391,068.76) (586,603.00)

2100 Fire (331,441.93) (289,508.71) (367,266.80) (550,900.00)

2200 Police Revenue 2200-5529 Prior Year Rebate - Policing Credit 134,366.00 152,391.00 99,032.00 148,548.00 102.59% 2200-5530 Police Checks and Other Policing Revenue 11,053.40 12,284.82 12,293.32 18,440.00 66.62% Revenue 145,419.40 164,675.82 111,325.32 166,988.00

Expense 2200-61xx Wages and Benefits (33,481.13) (32,697.88) (35,521.32) (53,282.00) 61.37% 2200-63xx Operating Supplies & Expenses (1,061.08) (1,168.64) (1,600.00) (2,400.00) 48.69% 2200-64xx Contracted Services (878,024.00) (946,433.72) (945,277.32) (1,417,916.00) 66.75% Expense (912,566.21) (980,300.24) (982,398.64) (1,473,598.00)

2200 Police (767,146.81) (815,624.42) (871,073.32) (1,306,610.00)

2300 Conservation Authorities Expense 2300-6604/5 Ausable Bayfield Conservation Auth. (21,648.00) (21,621.00) (28,828.00) (43,242.00) 50.00% 2300-6606 Maitland Valley Conservation Auth. (116,806.00) (124,375.00) (82,916.68) (124,375.00) 100.00% Expense (138,454.00) (145,996.00) (111,744.68) (167,617.00)

2300 Conservation Authorities (138,454.00) (145,996.00) (111,744.68) (167,617.00)

Page 20 of 193 2400 Building Department Revenue 2400-54xx Permit & Licence Fees 77,041.21 88,809.55 50,000.00 75,000.00 118.41% 2400-55xx Other Revenue 460.80 459.80 333.32 500.00 91.96%

Revenue 77,502.01 89,269.35 50,333.32 75,500.00 AGENDA ITEM #4.2

Expense 2400-61xx Wages and Benefits (60,563.50) (62,967.32) (63,879.36) (95,819.00) 65.71% 2400-6317 General Insurance (1,088.20) (1,088.20) (725.32) (1,088.00) 100.02%

Page 4 Formal Report - Year to Date and Balance Sheet as of ...

2400-63xx Operating Supplies & Expenses (8,284.10) (4,476.39) (8,300.00) (12,450.00) 35.95% 2400-6404 Contracted Services (1,524.97) 0.00 (2,333.36) (3,500.00) 0.00% 2400-6412 Legal Services (536.64) (1,590.66) (5,000.00) (7,500.00) 21.21% 2400-65xx Rents & Financial Expenses (15.00) (15.00) (10.00) (15.00) 100.00% 2400-66xx Donations 0.00 0.00 0.00 0.00 0.00% Expense (72,012.41) (70,137.57) (80,248.04) (120,372.00)

2400 Building Department 5,489.60 19,131.78 (29,914.72) (44,872.00)

2410 By-Law Enforcement Revenue 2410-5314 Property Standards Fees 947.99 0.00 2,000.00 3,000.00 0.00% 2410-55xx Fines & Tickets 382.00 344.00 666.68 1,000.00 34.40% Revenue 1,329.99 344.00 2,666.68 4,000.00

Expense 2410-63xx Operating Supplies & Expenses 0.00 0.00 (333.32) (500.00) 0.00% 2410-6402 By-Law Enforcement (13,983.38) (12,509.32) (16,960.00) (25,440.00) 49.17% Expense (13,983.38) (12,509.32) (17,293.32) (25,940.00)

2410 By-Law Enforcement (12,653.39) (12,165.32) (14,626.64) (21,940.00)

2420 Animal Control Revenue 2420-54xx Permit & Licence Fees 23,985.35 22,221.05 16,533.36 24,800.00 89.60% Revenue 23,985.35 22,221.05 16,533.36 24,800.00

Expense 2420-63xx Operating Material & Supplies (6,776.94) (1,859.66) (4,533.36) (6,800.00) 27.35% Page 21 of 193 2420-64xx Contracted Services (8,161.17) (9,516.69) (10,996.68) (16,495.00) 57.69% Expense (14,938.11) (11,376.35) (15,530.04) (23,295.00)

2420 Animal Control 9,047.24 10,844.70 1,003.32 1,505.00 AGENDA ITEM #4.2 2430 Fenceviewers & Livestock Evaluators

Page 5 Formal Report - Year to Date and Balance Sheet as of ...

Revenue 2430-5316 OMAFRA Valuator Recoveries 2,119.50 5,627.87 5,333.32 8,000.00 70.35% Revenue 2,119.50 5,627.87 5,333.32 8,000.00

Expense 2430-6411 Livestock Evaluator (3,342.89) (5,561.93) (5,333.32) (8,000.00) 69.52% Expense (3,342.89) (5,561.93) (5,333.32) (8,000.00)

2430 Fenceviewers & Livestock Evaluators (1,223.39) 65.94 0.00 0.00

2500 Emergency Measures Expense 2500-61xx Wages and Benefits (975.73) 0.00 (1,319.32) (1,979.00) 0.00% 2500-63xx Operating Supplies & Expenses 0.00 0.00 (2,000.00) (3,000.00) 0.00% 2500-64xx Contracted Services 0.00 0.00 0.00 0.00 0.00% Expense (975.73) 0.00 (3,319.32) (4,979.00)

2500 Emergency Measures (975.73) 0.00 (3,319.32) (4,979.00)

3100 Roadways Revenue 3100-50xx Grants - Provincial 0.00 0.00 0.00 0.00 0.00% 3100-51xx Grants - Federal 0.00 109,900.28 146,534.00 219,801.00 50.00% 3100-5202 Grants/Other Revenue - Other Municipalities 0.00 0.00 0.00 0.00 0.00% 3100-5250 Grants - Private Partnership 0.00 0.00 0.00 0.00 0.00% 3100-53xx Service Fees/Recoveries 23,472.80 29,174.62 20,333.32 30,500.00 95.65% 3100-55xx Aggregate Licence/ Levy Revenue 104.35 0.00 20,000.00 30,000.00 0.00% 3100-56xx Proceeds from Sale of Assets 0.00 0.00 0.00 0.00 0.00% Revenue 23,577.15 139,074.90 186,867.32 280,301.00 Page 22 of 193

Expense 3100-61xx Wages and Benefits (257,380.82) (217,146.02) (292,347.32) (438,521.00) 49.52% 3100-6317 General Insurance (31,920.61) (47,193.28) (31,462.00) (47,193.00) 100.00%

3100-6383 Equipment Usage (214,065.64) (155,491.11) (229,546.68) (344,320.00) 45.16% AGENDA ITEM #4.2 3100-63xx Operating Supplies & Expenses (59,164.52) (44,227.11) (92,007.32) (138,011.00) 32.05% 3100-6406 Contracted Services (327,204.79) (335,258.56) (280,838.68) (421,258.00) 79.59% 3100-6408 Engineering Services 0.00 0.00 0.00 0.00 0.00%

Page 6 Formal Report - Year to Date and Balance Sheet as of ...

3100-6412 Legal Services 0.00 0.00 0.00 0.00 0.00% 3100-65xx Rents and Financial Charges (31.00) (2,188.15) (1,710.68) (2,566.00) 85.27% 3100-70xx Depreciation (831,398.43) (836,780.62) (837,896.68) (1,256,845.00) 66.58% 3100-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 0.00% Expense (1,721,165.81) (1,638,284.85) (1,765,809.36) (2,648,714.00)

3100 Roadways (1,697,588.66) (1,499,209.95) (1,578,942.04) (2,368,413.00)

3200 Winter Control Expense 3200-61xx Wages and Benefits (105,722.26) (136,134.53) (128,226.68) (192,340.00) 70.78% 3200-6383 Equipment Usage (207,549.15) (263,138.66) (172,600.00) (258,900.00) 101.64% 3200-63xx Operating Supplies & Expenses (13,061.84) (29,928.42) (38,000.00) (57,000.00) 52.51% 3200-64xx Contracted Services (34,358.08) (57,662.97) (44,200.00) (66,300.00) 86.97% Expense (360,691.33) (486,864.58) (383,026.68) (574,540.00)

3200 Winter Control (360,691.33) (486,864.58) (383,026.68) (574,540.00)

33xx Roads Sheds and Yards Expense 33xx-61xx Wages and Benefits (12,239.22) (11,433.46) (12,000.00) (18,000.00) 63.52% 33xx-6317 General Insurance (4,129.96) (4,294.62) (2,864.00) (4,296.00) 99.97% 33xx-6364 Utilities (16,292.56) (25,249.88) (16,516.68) (24,775.00) 101.92% 33xx-636x Maintenance (1,230.71) (452.82) (1,606.68) (2,410.00) 18.79% 33xx-6383 Equipment Usage (3,704.28) (1,885.70) (2,466.68) (3,700.00) 50.96% 33xx-63xx Operating Supplies & Expenses (2,306.27) (2,055.52) (2,276.68) (3,415.00) 60.19% 33xx-64xx Contracted Services (4,946.89) (3,109.15) (3,166.68) (4,750.00) 65.46% 33xx-70xx Depreciation (18,625.04) (18,641.64) (18,666.00) (27,999.00) 66.58% Page 23 of 193 33xx-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 0.00% Expense (63,474.93) (67,122.79) (59,563.40) (89,345.00)

33xx Roads Sheds and Yards (63,474.93) (67,122.79) (59,563.40) (89,345.00) AGENDA ITEM #4.2 3700 Crossing Guards Expense 3700-61xx Wages and Benefits (29,359.30) (30,482.30) (35,267.32) (52,901.00) 57.62%

Page 7 Formal Report - Year to Date and Balance Sheet as of ...

3700-63xx Operating Supplies & Expenses (588.08) (352.09) (333.32) (500.00) 70.42% Expense (29,947.38) (30,834.39) (35,600.64) (53,401.00)

3700 Crossing Guards (29,947.38) (30,834.39) (35,600.64) (53,401.00)

3800 Street Lights Revenue 3800-55xx Street Light Revenue 119,934.47 139,305.59 94,269.32 141,404.00 98.52% Revenue 119,934.47 139,305.59 94,269.32 141,404.00

Expense 3800-61XX Wages and Benefits 0.00 0.00 (350.68) (526.00) 0.00% 3800-63xx Street Light Expense (59,710.34) (56,326.78) (83,288.04) (124,932.00) 45.09% 3800-70xx Depreciation (9,889.58) (9,666.95) (9,682.00) (14,523.00) 66.56% 3800-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 0.00% Expense (69,599.92) (65,993.73) (93,320.72) (139,981.00)

3800 Street Lights 50,334.55 73,311.86 948.60 1,423.00

4400 - 4500 Solid Waste Collection/Disposal Revenue 4400-5334 Waste Collection Revenue 185,787.14 213,097.40 127,496.68 191,245.00 111.43% 45xx-52xx Grants/Other Revenue - Other Municipalities 6,363.15 3,903.55 21,176.00 31,764.00 12.29% 45xx-53xx Landfill Revenue 8,000.00 4,000.00 2,666.68 4,000.00 100.00% Revenue 200,150.29 221,000.95 151,339.36 227,009.00

Expense 4400-6418 Solid Waste Collection/Disposal (124,194.54) (124,610.08) (127,496.68) (191,245.00) 65.16% 4510-6317 General Insurance (725.47) (725.47) (484.00) (726.00) 99.93% Page 24 of 193 45xx-61xx Wages and Benefits (164.46) 0.00 0.00 0.00 0.00% 45xx-6364 Utilities 0.00 0.00 0.00 0.00 0.00% 45xx-6368 Property Taxes 0.00 0.00 (1,000.00) (1,500.00) 0.00% 45xx-6383 Equipment Usage 0.00 0.00 0.00 0.00 0.00%

45xx-63xx Operating Supplies & Expenses (1,174.12) 0.00 (166.68) (250.00) 0.00% AGENDA ITEM #4.2 45xx-6404 Consulting Services (24,284.08) (17,179.15) (41,880.00) (62,820.00) 27.35% 45xx-6408 Engineering Services 0.00 0.00 0.00 0.00 0.00% 45xx-6412 Legal Services 0.00 0.00 0.00 0.00 0.00%

Page 8 Formal Report - Year to Date and Balance Sheet as of ...

45xx-6418 Solid Waste Collection/Disposal 0.00 0.00 0.00 0.00 0.00% 45xx-64xx Contracted Services (926.02) 0.00 0.00 0.00 0.00% 45xx-65xx Rents and Financial Charges 0.00 0.00 0.00 0.00 0.00% 45xx-6640 External Transfers 0.00 0.00 0.00 0.00 0.00% 45xx-70xx Depreciation 0.00 0.00 0.00 0.00 0.00% 45xx-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 0.00% Expense (151,468.69) (142,514.70) (171,027.36) (256,541.00)

4400 - 4500 Solid Waste Collection/Disposal 48,681.60 78,486.25 (19,688.00) (29,532.00)

4600 Recycling Revenue 4600-53xx Recycling Sales 249.36 242.02 466.68 700.00 34.57% 4600-55xx Recycling Rebates 0.00 0.00 0.00 0.00 0.00% Revenue 249.36 242.02 466.68 700.00

Expense 4600-63xx Operating Supplies & Expenses (90.00) (270.00) 0.00 0.00 0.00% 4600-64xx Recycling (169,598.05) (178,068.33) (158,283.32) (237,425.00) 75.00% Expense (169,688.05) (178,338.33) (158,283.32) (237,425.00)

4600 Recycling (169,438.69) (178,096.31) (157,816.64) (236,725.00)

54xx Cemeteries Revenue 54xx-53xx Cemetery Revenue 14,950.00 31,092.00 27,882.00 41,823.00 74.34% 54xx-5520 Investment Income 0.00 0.00 666.68 1,000.00 0.00% 54xx-5527 Donations Revenue 0.00 0.00 0.00 0.00 0.00%

Page 25 of 193 Revenue 14,950.00 31,092.00 28,548.68 42,823.00

Expense 54xx-61xx Wages and Benefits (45,945.82) (34,533.65) (37,881.36) (56,822.00) 60.78% 54xx-6317 General Insurance (1,062.43) (1,104.60) (736.68) (1,105.00) 99.96%

54xx-636x Maintenance (2,190.83) (1,946.35) (3,059.36) (4,589.00) 42.41% AGENDA ITEM #4.2 54xx-6383 Equipment Usage (26,827.06) (19,124.73) (18,866.68) (28,300.00) 67.58% 54xx-63xx Operating Supplies & Expenses (1,515.45) (1,438.83) (2,555.96) (3,834.00) 37.53% 54xx-64xx Contracted Services (1,392.00) (2,308.71) (3,333.32) (5,000.00) 46.17%

Page 9 Formal Report - Year to Date and Balance Sheet as of ...

54xx-65xx Rents and Financial Charges 0.00 0.00 0.00 0.00 0.00% 54xx-6626 Donations Expense (1,500.00) (1,500.00) (1,000.00) (1,500.00) 100.00% 54xx-70xx Depreciation (382.54) (382.54) (382.00) (573.00) 66.76% 54xx-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 0.00% Expense (80,816.13) (62,339.41) (67,815.36) (101,723.00)

54xx Cemeteries (65,866.13) (31,247.41) (39,266.68) (58,900.00)

61xx Parks Revenue 61xx-53xx Program Registration & Admission Revenue 15,645.00 14,205.00 9,200.00 13,800.00 102.93% 61xx-54xx Facility Rental 0.00 0.00 0.00 0.00 0.00% 61xx-56xx Proceeds from Sale of Assets 0.00 0.00 0.00 0.00 0.00% 61XX-59XX Contributions from Reserves 752.79 0.00 0.00 0.00 0.00% Revenue 16,397.79 14,205.00 9,200.00 13,800.00

Expense 61xx-61xx Wages and Benefits (38,608.28) (36,265.56) (32,954.68) (49,432.00) 73.36% 61xx-6317 General Insurance (10,783.95) (11,759.49) (7,840.00) (11,760.00) 100.00% 61xx-6364 Utilities (3,673.05) (2,510.67) (4,110.04) (6,165.00) 40.72% 61xx-636x Maintenance (6,246.51) (6,565.60) (7,036.68) (10,555.00) 62.20% 61xx-6383 Equipment Usage (19,364.83) (14,912.43) (15,960.68) (23,941.00) 62.29% 61xx-63xx Operating Supplies & Expenses (16,540.12) (11,670.51) (12,106.68) (18,160.00) 64.26% 61xx-64xx Contracted Services (35,182.41) (25,238.77) (28,283.32) (42,425.00) 59.49% 61xx-65xx Rents and Financial Charges 0.00 0.00 0.00 0.00 0.00% 61XX-66XX External Transfers 0.00 0.00 0.00 0.00 0.00% 61xx-70xx Depreciation (9,883.45) (9,883.45) (10,184.00) (15,276.00) 64.70% 61xx-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 0.00% Page 26 of 193 Expense (140,282.60) (118,806.48) (118,476.08) (177,714.00)

61xx Parks (123,884.81) (104,601.48) (109,276.08) (163,914.00)

630x General Facilities AGENDA ITEM #4.2 Revenue 630x-50xx Grants - Provincial 0.00 0.00 0.00 0.00 0.00% 630x-51xx Grants - Federal 0.00 0.00 0.00 0.00 0.00%

Page 10 Formal Report - Year to Date and Balance Sheet as of ...

630x-53xx General Facility Revenue 0.00 0.00 0.00 0.00 0.00% 630x-54xx Municipal Building Rental Income 3,030.00 0.00 666.68 1,000.00 0.00% 630x-55xx Energy Rebates 47.14 1,929.33 666.68 1,000.00 192.93% Revenue 3,077.14 1,929.33 1,333.36 2,000.00

Expense 630x-61xx Wages and Benefits (73,080.50) (64,631.77) (69,938.00) (104,907.00) 61.61% 630x-6202 Interest on Long Term Debt 0.00 0.00 0.00 0.00 0.00% 630x-6317 General Insurance (4,443.06) (4,620.78) (3,080.68) (4,621.00) 100.00% 630X-6364 Utilities (12,323.37) (8,985.27) (13,360.00) (20,040.00) 44.84% 630x-6383 Equipment Usage (4,630.44) (1,254.00) (1,666.64) (2,500.00) 50.16% 630x-63xx Operating Supplies & Expenses (21,101.12) (15,136.60) (17,539.32) (26,309.00) 57.53% 630x-6404 Consulting Services 0.00 0.00 0.00 0.00 0.00% 630X-6406 Contracted Services (28,289.37) (27,844.96) (22,020.68) (33,031.00) 84.30% 630x-65xx Rents and Financial Charges (128.10) (34.12) (20.00) (30.00) 113.73% 630x-662x Donations (10,000.00) 0.00 0.00 0.00 0.00% 630x-70xx Depreciation 0.00 0.00 0.00 0.00 0.00% 630x-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 0.00% Expense (153,995.96) (122,507.50) (127,625.32) (191,438.00)

630x General Facilities (150,918.82) (120,578.17) (126,291.96) (189,438.00)

6335 Community Complex Revenue 6335-50xx Province of Ontario Grant Revenue 0.00 0.00 0.00 0.00 0.00% 6335-51xx Federal Grant Revenue 0.00 0.00 0.00 0.00 0.00% 6335-53XX Program Revenue 1,686.30 398.00 1,333.32 2,000.00 19.90% 6335-5490 Solar Panel Revenue 0.00 0.00 0.00 0.00 0.00% Page 27 of 193 6335-54XX Rental Revenue 70,580.84 72,785.34 83,666.64 125,500.00 58.00% 6335-5539 YMCA Reconciliation - Surplus 39,132.63 29,217.08 33,333.32 50,000.00 58.43% 6335-55XX Booth,Skate Sharpening, Fundraising 107,019.69 19,503.95 81,400.00 122,100.00 15.97% Revenue 218,419.46 121,904.37 199,733.28 299,600.00 AGENDA ITEM #4.2

Expense 6335-61XX Wages and Benefits (86,706.00) (83,481.26) (102,143.32) (153,215.00) 54.49% 6335-62XX Interest on Long Term Debt (23,738.06) (22,432.97) (29,464.68) (44,197.00) 50.76%

Page 11 Formal Report - Year to Date and Balance Sheet as of ...

6335-6317 General Insurance (18,959.47) (19,369.63) (12,913.32) (19,370.00) 100.00% 6335-636X Building Expenses (54,734.26) (58,988.89) (74,845.32) (112,268.00) 52.54% 6335-63XX Operating Expenses (46,672.55) (47,091.42) (69,938.00) (104,907.00) 44.89% 6335-6412 Legal Services 0.00 0.00 0.00 0.00 0.00% 6335-64XX Contracted Services (71,379.08) (74,079.46) (74,550.00) (111,825.00) 66.25% 6335-65XX Rents & Financial Services (3,503.75) (1,689.71) (3,170.00) (4,755.00) 35.54% 6335-66XX Donations 0.00 0.00 0.00 0.00 0.00% 6335-70XX Depreciation (141,162.14) (141,162.17) (141,359.36) (212,039.00) 66.57% Expense (446,855.31) (448,295.51) (508,384.00) (762,576.00)

6335 Community Complex (228,435.85) (326,391.14) (308,650.72) (462,976.00)

6350 Solar Panels - CHCC Revenue 6350-5490 Solar Panel Revenue 0.00 100,345.46 150,108.00 225,162.00 44.57% Revenue 0.00 100,345.46 150,108.00 225,162.00

Expense 6350-61xx Wages and Benefits 0.00 0.00 0.00 0.00 0.00% 6350-6317 General Insurance 0.00 0.00 0.00 0.00 0.00% 6350-63xx/65 Operating Expenses 0.00 (7,455.00) (9,494.00) (14,241.00) 52.35% 6350-64xx Contracted Services 0.00 (190.00) (6,451.32) (9,677.00) 1.96% 6350-7xxx Depreciation 0.00 (15,950.48) (29,556.00) (44,334.00) 35.98% Expense 0.00 (23,595.48) (45,501.32) (68,252.00)

6350 Solar Panels - CHCC 0.00 76,749.98 104,606.68 156,910.00

6352 Solar Panels - REACH

Page 28 of 193 Revenue 6352-5490 Solar Panel Revenue 0.00 102,870.07 157,996.68 236,995.00 43.41% Revenue 0.00 102,870.07 157,996.68 236,995.00

Expense 6352-61xx Wages and Benefits 0.00 0.00 0.00 0.00 0.00% AGENDA ITEM #4.2 6352-6317 General Insurance 0.00 0.00 0.00 0.00 0.00% 6352-63xx/65 Operating Expenses 0.00 (7,118.55) (9,122.00) (13,683.00) 52.02% 6352-64xx Contracted Services 0.00 (193.34) (6,307.32) (9,461.00) 2.04%

Page 12 Formal Report - Year to Date and Balance Sheet as of ...

6352-7xxx Depreciation 0.00 (16,512.21) (28,384.00) (42,576.00) 38.78% Expense 0.00 (23,824.10) (43,813.32) (65,720.00)

6352 Solar Panels - REACH 0.00 79,045.97 114,183.36 171,275.00

63xx Recreational Facilities & Halls Revenue 63xx-50xx Grants - Provincial 0.00 0.00 1,533.32 2,300.00 0.00% 63xx-51xx Grants - Federal 2,362.00 0.00 1,000.00 1,500.00 0.00% 63xx-5202 Grants/Other Revenue - Other Municipalities 0.00 0.00 1,866.68 2,800.00 0.00% 63xx-53xx General Revenue 34,304.49 11,286.61 12,135.32 18,203.00 62.00% 63xx-54xx Facility Rental Revenue 10,252.24 9,186.09 11,466.68 17,200.00 53.41% 63xx-55xx Donations and Misc Revenue 13,871.82 200.00 0.00 0.00 0.00% 63xx-56xx Proceeds from TCA's 2.00 0.00 0.00 0.00 0.00% Revenue 60,792.55 20,672.70 28,002.00 42,003.00

Expense 63xx-61xx Wages and Benefits (40,830.22) (58,519.04) (49,027.44) (73,541.00) 79.57% 63xx-6317 General Insurance (4,135.06) (4,393.59) (2,929.32) (4,394.00) 99.99% 63xx-6364 Utilities (17,274.57) (14,335.66) (20,158.00) (30,237.00) 47.41% 63xx-636x Maintenance (2,804.11) (8,530.16) (4,580.00) (6,870.00) 124.17% 63xx-6383 Equipment Usage (3,270.18) (3,623.44) (3,767.32) (5,651.00) 64.12% 63xx-63xx Operating Supplies & Expenses (5,829.72) (9,485.83) (8,529.96) (12,795.00) 74.14% 63xx-6406 Contracted Services (32,114.09) (8,927.75) (12,064.68) (18,097.00) 49.33% 63xx-6408 Engineering Services 0.00 0.00 0.00 0.00 0.00% 63xx-6412 Legal Services 0.00 0.00 0.00 0.00 0.00% 63xx-6432 Water Charges (242.00) (211.75) (333.32) (500.00) 42.35% 63xx-64x4 Consulting Services 0.00 0.00 0.00 0.00 0.00% Page 29 of 193 63xx-65xx Rents and Financial Charges 0.00 0.00 0.00 0.00 0.00% 63xx-6626 Donation Expense (2,000.00) (2,000.00) (1,333.32) (2,000.00) 100.00% 63xx-70xx Depreciation (42,540.66) (45,103.31) (44,615.32) (66,923.00) 67.40% 63xx-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 0.00% AGENDA ITEM #4.2 Expense (151,040.61) (155,130.53) (147,338.68) (221,008.00)

63xx Recreational Facilities & Halls (90,248.06) (134,457.83) (119,336.68) (179,005.00)

Page 13 Formal Report - Year to Date and Balance Sheet as of ...

6400 Libraries Revenue 6400-52xx Grants/Other Revenue - Other Municipalities 8,750.00 10,000.00 10,000.00 15,000.00 66.67% Revenue 8,750.00 10,000.00 10,000.00 15,000.00

Expense 6400-61xx Wages and Benefits (4,498.51) (5,300.39) (5,058.68) (7,588.00) 69.85% 6400-6317 General Insurance (2,216.87) (2,276.53) (1,518.00) (2,277.00) 99.98% 6400-6364 Utilities (4,379.52) (3,495.18) (6,070.00) (9,105.00) 38.39% 6400-636x Maintenance (335.33) (324.84) (500.00) (750.00) 43.31% 6400-6383 Equipment Usage (171.60) (448.80) (333.32) (500.00) 89.76% 6400-63xx Operating Supplies & Expenses 0.00 0.00 0.00 0.00 0.00% 6400-6406 Contracted Services (1,727.33) (5,483.99) (1,333.32) (2,000.00) 274.20% 6400-70xx Depreciation 0.00 0.00 0.00 0.00 0.00% 6400-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 0.00% Expense (13,329.16) (17,329.73) (14,813.32) (22,220.00)

6400 Libraries (4,579.16) (7,329.73) (4,813.32) (7,220.00)

6510 REACH Revenue 6510-50xx Grants - Provincial 0.00 0.00 0.00 0.00 0.00% 6510-520x Grants/Other Revenue - Other Municipalities 0.00 0.00 0.00 0.00 0.00% 6510-525x Grants - Private Partnerships 0.00 75,000.00 50,000.00 75,000.00 100.00% 6510-53xx Program & Admissions Revenue 0.00 0.00 0.00 0.00 0.00% 6510-5490 Solar Panel Revenue 0.00 0.00 0.00 0.00 0.00% 6510-54xx Rental Revenue 25,000.00 33,333.36 33,333.32 50,000.00 66.67% 6510-5520 Investment Income 0.00 0.00 0.00 0.00 0.00% Page 30 of 193 6510-5527 Donation Revenue 0.00 0.00 0.00 0.00 0.00% 6510-5528 Fundrasing Revenue 0.00 0.00 0.00 0.00 0.00% 6510-56xx Proceeds from Sale of Assets 0.00 0.00 0.00 0.00 0.00% Revenue 25,000.00 108,333.36 83,333.32 125,000.00 AGENDA ITEM #4.2 Expense 6510-61xx Wages and Benefits (2,639.69) (1,582.46) (1,791.32) (2,687.00) 58.89% 6510-6202 Interest - Long Term Debt (83,670.76) (80,934.28) (106,972.68) (160,459.00) 50.44%

Page 14 Formal Report - Year to Date and Balance Sheet as of ...

6510-6317 General Insurance (10,502.61) (10,864.69) (7,243.32) (10,865.00) 100.00% 6510-6364 Utilities 0.00 0.00 0.00 0.00 0.00% 6510-636x Maintenance (9.77) (178.08) 0.00 0.00 0.00% 6510-6383 Equipment Usage (3,513.52) (1,306.28) (2,766.68) (4,150.00) 31.48% 6510-63xx Operating Supplies & Expenses (254.40) (254.40) 0.00 0.00 0.00% 6510-64xx Contracted Services (17,381.66) (16,822.59) (19,000.00) (28,500.00) 59.03% 6510-65xx Rents and Financial Charges 0.00 0.00 0.00 0.00 0.00% 6510-66xx Donations Expense 0.00 0.00 0.00 0.00 0.00% 6510-70xx Depreciation (119,674.64) (120,768.20) (120,795.36) (181,193.00) 66.65% 6510-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 0.00% Expense (237,647.05) (232,710.98) (258,569.36) (387,854.00)

6510 REACH (212,647.05) (124,377.62) (175,236.04) (262,854.00)

7100 Planning & Zoning Revenue 7100-5339 Recoveries 16,313.14 11,266.85 0.00 0.00 0.00% 7100-53xx Zoning and Severance Revenues 8,430.00 8,850.00 9,533.32 14,300.00 61.89% 7100-55xx Misc Planning & Zoning Revenues 0.00 0.00 0.00 0.00 0.00% Revenue 24,743.14 20,116.85 9,533.32 14,300.00

Expense 7100-61xx Wages and Benefits (26,071.00) (27,222.15) (30,306.68) (45,460.00) 59.88% 7100-6317 General Insurance (1,088.20) (1,088.20) (725.32) (1,088.00) 100.02% 7100-63xx Operating Supplies & Expenses (3,194.75) (3,049.44) (4,380.68) (6,571.00) 46.41% 7100-6404 Consulting Services (11,008.40) (5,751.02) (13,333.32) (20,000.00) 28.76% 7100-6406 Contracted Services 0.00 (1,156.88) 0.00 0.00 0.00% 7100-6408 Engineering (8,009.94) (7,719.91) 0.00 0.00 0.00% Page 31 of 193 7100-6412 Legal Services (29,597.70) (12,475.14) (20,000.00) (30,000.00) 41.58% 7100-65xx Rents & Financial Expenses (15.00) (15.00) (10.00) (15.00) 100.00% Expense (78,984.99) (58,477.74) (68,756.00) (103,134.00)

7100 Planning & Zoning (54,241.85) (38,360.89) (59,222.68) (88,834.00) AGENDA ITEM #4.2

72xx, 74xx, 76xx Economic Development

Page 15 Formal Report - Year to Date and Balance Sheet as of ...

Revenue 7600-50xx Grants - Provincial 13,000.00 26,482.43 50,600.00 75,900.00 34.89% 7600-54xx Digital Sign Revenue 7,200.00 725.00 16,666.68 25,000.00 2.90% 7600-5522 Gaming & Casino Revenue 279,754.00 282,118.00 433,333.32 650,000.00 43.40% 7600-55xx Donations & Misc. Revenue 6,951.70 5,965.46 1,333.32 2,000.00 298.27% Revenue 306,905.70 315,290.89 501,933.32 752,900.00

Expense 7400-66xx Agricultrual Societies and Donations 0.00 0.00 0.00 0.00 0.00% 7600-61xx Wages and Benefits (5,381.63) (5,431.21) (4,361.32) (6,542.00) 83.02% 7600-6383 Equipment Usage 0.00 0.00 0.00 0.00 0.00% 7600-63xx Operating Supplies & Expenses (16,005.11) (17,893.97) (10,333.32) (15,500.00) 115.44% 7600-6404 Consulting Services (44,878.44) (25,320.85) (78,573.32) (117,860.00) 21.48% 7600-6406 Contracted Services 107.91 0.00 0.00 0.00 0.00% 7600-6408 Engineering Services 0.00 0.00 0.00 0.00 0.00% 7600-6412 Legal Services 0.00 0.00 0.00 0.00 0.00% 7600-6626 Donations Expense (20,563.29) (32,890.00) (43,333.32) (65,000.00) 50.60% 7600-66xx Charitable & Cultural Organization Donations (100,996.50) (140,318.87) (136,985.32) (205,478.00) 68.29% 7x00-6624 Facade Program (1,727.39) 0.00 (26,666.68) (40,000.00) 0.00% Expense (189,444.45) (221,854.90) (300,253.28) (450,380.00)

72xx, 74xx, 76xx Economic Development 117,461.25 93,435.99 201,680.04 302,520.00

7450 - 7500 Drainage Revenue 7450-50xx Grants - Provincial 0.00 0.00 4,333.32 6,500.00 0.00% 7450-55xx Municipal Drain Billings 0.00 0.00 0.00 0.00 0.00% 7500-55xx Tile Drain Revenue 26,565.64 6,181.99 27,871.32 41,807.00 14.79% Page 32 of 193 Revenue 26,565.64 6,181.99 32,204.64 48,307.00

Expense 7450-63xx Operating Supplies & Expenses (4,320.01) (1,983.06) (2,126.64) (3,190.00) 62.16% 7450-64xx Contracted Services (14,903.87) (36,208.54) (27,333.36) (41,000.00) 88.31% AGENDA ITEM #4.2 7500-6331 Tile Drain Inspection Expenses 0.00 0.00 0.00 0.00 0.00% 7500-63xx Tile Drain Operating Supplies & Expenses (34,717.72) (18,899.23) (27,871.32) (41,807.00) 45.21%

Page 16 Formal Report - Year to Date and Balance Sheet as of ...

Expense (53,941.60) (57,090.83) (57,331.32) (85,997.00)

7450 - 7500 Drainage (27,375.96) (50,908.84) (25,126.68) (37,690.00)

8100 Equipment Revenue 8100-5523 Internal Equipment Revenue 569,763.65 552,894.70 478,061.32 717,092.00 77.10% 8100-5524 External Equipment Revenue 0.00 0.00 0.00 0.00 0.00% 8100-56xx Proceeds from Sale of Assets 0.00 0.00 3,000.00 4,500.00 0.00% Revenue 569,763.65 552,894.70 481,061.32 721,592.00

Expense 8100-61xx Wages & Benefits (54,213.37) (51,213.05) (62,228.00) (93,342.00) 54.87% 8100-6202 Interest - Long Term Debt (7,273.11) (3,856.17) (3,169.32) (4,754.00) 81.11% 8100-6317 General Insurance (14,531.00) (15,031.00) (10,020.68) (15,031.00) 100.00% 8100-6381 Fuel (119,278.38) (107,531.39) (123,333.32) (185,000.00) 58.13% 8100-638x Equipment Maintenance (81,767.68) (66,262.46) (133,333.32) (200,000.00) 33.13% 8100-64xx Contracted Services (41,184.35) (71,344.18) 0.00 0.00 0.00% 8100-65xx Lease & Rental Expense 0.00 0.00 0.00 0.00 0.00% 8100-70xx Depreciation (147,438.79) (148,765.67) (148,976.68) (223,465.00) 66.57% 8100-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 0.00% Expense (465,686.68) (464,003.92) (481,061.32) (721,592.00)

8100 Equipment 104,076.97 88,890.78 0.00 0.00

9999 Other Cash Requirements Revenue Debenture Pr Debenture Proceeds - General 0.00 0.00 0.00 0.00 0.00%

Page 33 of 193 Temp Debt Pr Temporary Debt Proceeds - General 0.00 0.00 0.00 0.00 0.00% Tsf Reserves Transfer from Reserves - General 0.00 0.00 79,588.68 119,383.00 0.00% Revenue 0.00 0.00 79,588.68 119,383.00

Expense Amortization Amortization Expense 0.00 0.00 1,458,151.32 2,187,227.00 0.00% AGENDA ITEM #4.2 Capital - Ge Capital Cash Requirements - General 0.00 0.00 (965,868.00) (1,448,802.00) 0.00% Long Term De Long Term Debt Principal Payments 0.00 0.00 (227,630.68) (341,446.00) 0.00% Temporary De Temporary Debt Payments 0.00 0.00 (463,036.00) (694,554.00) 0.00%

Page 17 Formal Report - Year to Date and Balance Sheet as of ...

Tsf Reserves Transfers to Reserves-General 0.00 0.00 (175,886.00) (263,829.00) 0.00% Expense 0.00 0.00 (374,269.36) (561,404.00)

9999 Other Cash Requirements 0.00 0.00 (294,680.68) (442,021.00)

5,495,545.32 6,894,270.50 (0.28) 0.00 Page 34 of 193 AGENDA ITEM #4.2

Page 18 Formal Report - Year to Date and Balance Sheet as of ...

2014.06.26 8.0 9759 08/31/2014 2:06PM Municipality Of Central Huron Income Statement Summary Type - 2014 UTILITIES OPERATING STATEMENT Account Number Account Description 2013 YTD 2014 YTD 2014 Budget to Date 2014 Budget Budget Percentage Used

4100 Sanitary Sewer Revenue 4100-50xx Grants - Provincial 0.00 744,315.00 902,200.00 1,353,300.00 55.00% 4100-51xx Grants - Federal 0.00 0.00 0.00 0.00 0.00% 4100-53xx Sewer Revenue 505,202.54 464,193.64 513,653.32 770,480.00 60.25% 4100-55xx Other Revenue 2,237.77 1,830.94 2,200.00 3,300.00 55.48% 4100-56xx Proceeds from Sale of Assets 0.00 0.00 0.00 0.00 0.00% 4100-59XX Contributions from Other Funds 0.00 0.00 0.00 0.00 0.00% Revenue 507,440.31 1,210,339.58 1,418,053.32 2,127,080.00

Expense 4100-61xx Wages and Benefits (132,976.21) (164,418.53) (177,486.00) (266,229.00) 61.76% 4100-6317 General Insurance (7,699.43) (7,891.32) (5,260.68) (7,891.00) 100.00% 4100-6364 Utilities (49,900.64) (44,945.94) (70,224.00) (105,336.00) 42.67% 4100-6368 Property Taxes 0.00 0.00 (8,185.32) (12,278.00) 0.00% 4100-636x Maintenance (310.06) (728.60) (8,080.68) (12,121.00) 6.01% 4100-6383 Equipment Usage (24,497.18) (25,153.18) (26,327.32) (39,491.00) 63.69% 4100-63xx Operating Supplies & Expenses (38,924.26) (24,582.59) (56,938.68) (85,408.00) 28.78% 4100-6404 Consulting Services 0.00 0.00 (12,240.00) (18,360.00) 0.00% 4100-6406 Contracted Services (107,300.92) (23,756.73) (85,249.32) (127,874.00) 18.58% 4100-6408 Engineering Services 0.00 (296.93) (3,333.32) (5,000.00) 5.94% 4100-6412 Legal Services 0.00 0.00 0.00 0.00 0.00% 4100-65xx Rents and Financial Charges 0.00 0.00 0.00 0.00 0.00% 4100-70xx Depreciation (104,805.60) (104,658.73) (104,803.32) (157,205.00) 66.57% 4100-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 0.00% Expense (466,414.30) (396,432.55) (558,128.64) (837,193.00)

Page 35 of 193 4100 Sanitary Sewer 41,026.01 813,907.03 859,924.68 1,289,887.00

43xx Waterworks Revenue 43xx-50xx Grants - Provincial 0.00 35,160.00 23,440.00 35,160.00 100.00% 43xx-51xx Grants - Federal 0.00 0.00 0.00 0.00 0.00% AGENDA ITEM #4.2 43xx-53xx Water Revenue 746,406.62 694,071.24 819,400.00 1,229,100.00 56.47% 43xx-54xx Licences, Permits, Rents 9,173.11 8,387.41 10,500.00 15,750.00 53.25% 43xx-55xx Other Revenue 24,993.74 7,599.26 8,633.36 12,950.00 58.68%

Page 1 Formal Report - Year to Date and Balance Sheet as of ...

43xx-56xx Proceeds from Sale of Assets 0.00 0.00 0.00 0.00 0.00% Revenue 780,573.47 745,217.91 861,973.36 1,292,960.00

Expense 43xx-61xx Wages and Benefits (253,383.71) (296,414.74) (295,836.68) (443,755.00) 66.80% 43xx-6202 Interest - Long Term Debt 0.00 0.00 0.00 0.00 0.00% 43xx-6317 General Insurance (18,123.07) (18,523.34) (12,346.76) (18,520.00) 100.02% 43xx-6364 Utilities (36,249.68) (45,438.96) (67,942.04) (101,913.00) 44.59% 43xx-6368 Property Taxes 0.00 0.00 (6,745.96) (10,119.00) 0.00% 43xx-636x Maintenance (371.27) (1,037.00) (12,729.32) (19,094.00) 5.43% 43xx-6383 Equipment Usage (44,985.33) (48,691.17) (46,651.32) (69,977.00) 69.58% 43xx-63xx Operating Supplies & Expenses (64,138.67) (57,968.53) (91,142.68) (136,714.00) 42.40% 43xx-6404 Consulting Services (11,065.27) (5,232.06) (26,018.04) (39,027.00) 13.41% 43xx-6406 Contracted Services (114,220.68) (74,275.48) (107,875.96) (161,814.00) 45.90% 43xx-6408 Engineering Services 0.00 (4,977.15) (8,333.32) (12,500.00) 39.82% 43xx-6412 Legal Services 0.00 0.00 0.00 0.00 0.00% 43xx-65xx Rents and Financial Charges (60.63) (106.32) (34.00) (51.00) 208.47% 43xx-70xx Depreciation (116,289.12) (119,267.39) (119,420.68) (179,131.00) 66.58% 43xx-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 0.00% 43XX-73XX TCA Write downs 0.00 0.00 0.00 0.00 0.00% Expense (658,887.43) (671,932.14) (795,076.76) (1,192,615.00)

43xx Waterworks 121,686.04 73,285.77 66,896.60 100,345.00

9999 Other Cash Requirements Revenue Tsf from Res Transfer from Reserves - Utilities 0.00 0.00 1,115,172.68 1,672,759.00 0.00% Revenue 0.00 0.00 1,115,172.68 1,672,759.00 Page 36 of 193

Expense Amortization Amortization Expense 0.00 0.00 224,224.00 336,336.00 0.00% Capital - Ut Capital Cash Requirements - Utilities 0.00 0.00 (1,102,200.00) (1,653,300.00) 0.00%

Tsf Reserves Transfer to Reserves-Utilities 0.00 0.00 (1,164,018.00) (1,746,027.00) 0.00% AGENDA ITEM #4.2 Expense 0.00 0.00 (2,041,994.00) (3,062,991.00)

9999 Other Cash Requirements 0.00 0.00 (926,821.32) (1,390,232.00)

Page 2 Formal Report - Year to Date and Balance Sheet as of ...

162,712.05 887,192.80 (0.04) 0.00 Page 37 of 193 AGENDA ITEM #4.2

Page 3 AGENDA ITEM #4.2

2014.06.26 8.0 9759 Municipality Of Central Huron 09/03/2014 2:04PM General Ledger Balance Sheet for Period Ending 08/31/2014

Account Description Balance

10 Operating Fund

10-0000-1000 Bank Account 3,176,328.81 10-0000-1010 Petty Cash 250.00 10-0000-1020 Cash on Hand (front counter) 500.00 10-0000-1030 Cash on Hand (recreation) 30.00 10-0000-1032 Petty Cash - CNR Sloman School Car 25.00 10-0000-1050 Petty Cash - Fire Department 100.00 10-0000-1204 A/R Harmonized Tax - Fed Portion 5% 37,683.01 10-0000-1206 A/R Harmonized Tax - PO Portion 47,028.00 10-0000-1208 A/R Harmonized Tax - ITC 4,476.97 10-0000-1209 A/R GST/HST Claims Reconciliation 93,737.80 10-0000-1302 A/R Accounts Receivable 208,268.23 10-0000-1304 A/R Works Manager Recoverable (to bill) 968.45 10-0000-1306 A/R Water Revenue 21,844.82 10-0000-1308 A/R Misc (Not in AR Program) 6,531.91 10-0000-1313 A/R Animal Control 710.12 10-0000-1314 A/R Municipal Drains Maintenance 17,429.08 10-0000-1316 A/R Municipal Drains Capital 353,518.69 10-0000-1321 A/R Planning 36,561.80 10-0000-1322 A/R Facilities 952.27 10-0000-1327 A/R Sloman School Car (429.78) 10-0000-1330 A/R Tile Drain Debenture Debt Charges (1,521.72) 10-0000-1450 Taxes Receivable 6,827,628.33 10-0000-1480 Tax Penalty & Interest Receivable 49,461.46 10-0000-1490 A/R Water/Sewer Billings 205,569.10 10-0000-1498 A/R Water/Sewer Penalty & Interest (339.54) 10-0000-1520 Short Term Investments 1,304,008.00 10-0000-1602 LT Debt Recoverable-Tile Drain due from Landowners 155,727.87 10-0000-1800 Land 1,224,828.03 10-0000-1810 Land Improvements 1,004,026.98 10-0000-1812 Accum Amort - Land Improvements (369,187.02) 10-0000-1820 Building & Building Improvements 19,547,658.48 10-0000-1821 Capital WIP - Building & Building Improvements 29,554.60 10-0000-1822 Accum Amort - Bldgs & Bldgs Improvements (3,701,271.20) 10-0000-1830 Machinery & Equipment 13,413,336.03 10-0000-1831 Capital WIP - Machinery & Equipment 12,421.27 10-0000-1832 Accum Amort - Machinery & Equipment (7,929,529.71) 10-0000-1840 Technology & Communications 248,006.35 10-0000-1842 Accum Amort - Technology & Communications (113,974.54) 10-0000-1860 Furniture & Fixtures 62,981.71 10-0000-1862 Accum Amort - Furniture & Fixtures (34,904.77) 10-0000-1870 Linear - Roads System 67,990,587.16 10-0000-1871 Capital WIP - Linear - Road System 291,691.74 10-0000-1872 Accum Amort - Linear Roads System (27,638,382.06) 10-0000-1880 Linear - Water/Sewer System 12,294,193.76 10-0000-1881 Capital WIP - Linear - Water/Sewer System 279,078.28 10-0000-1882 Accum Amort - Linear Water/Sewer System (4,778,563.60) 10-0000-1940 Inventory - Street Lights materials 7,829.55 10-0000-1950 Inventory - Bulk Fuel Tank 36,302.41 10-9110-1000 Wastewater Reserve Fund Bank Account 130,814.19 10-9110-1520 Wastewater Reserve Fund Short Term Investments 200,000.00 10-9120-1000 Water Reserve Fund Bank Account 228,030.34 10-9120-1520 Water Reserve Fund Short Term Investments 250,000.00 10-9130-1000 Ball's Bridge Reserve Fund Bank Account 3,274.56 10-9130-1520 Ball's Bridge Reserve Fund Short Term Investments 168,000.00 10-9140-1000 Blyth Landfill Reserve Bank Account 12,113.65 10-9140-1520 Blyth Landfill Reserve Short Term Investments 121,700.00 10-9160-1000 Recreation Reserve Fund Bank Account 101.24 10-9160-1520 Recreation Reserve Fund Short Term Investments 6,600.00

Page 1

Formal Report - Year to Date Report and Balance Sheet as of ... Page 38 of 193 AGENDA ITEM #4.2

2014.06.26 8.0 9759 Municipality Of Central Huron 09/03/2014 2:04PM General Ledger Balance Sheet for Period Ending 08/31/2014

Account Description Balance

10-9166-1000 Kinburn Hall Reserve Fund Bank Account 4,596.08 10-9167-1000 School on Wheels Reserve Fund Bank Account 6,338.70 10-9180-1000 Physician Recruitment Reserve Fund Bank Account 10,017.49 10-9320-1000 Gas Tax Obligatory Reserve Fund Bank Account 24.96 10-9330-1000 Ward 2 Pit Rehabilitation Oblig Reserve Bank Accou 12,597.27 10-9370-1000 Parkland Obligatory Reserve Bank Account 1,155.60 10-9370-1520 Parkland Obligatory Reserve Short Term Investments 29,500.00 10-9372-1000 CHCC Fundraising Bank Account 944.33 10-9374-1000 Auburn Playground Bank Account 214.54 TOTAL ASSETS 85,609,755.08

10-0000-2032 Temporary Loans - OIPC 2,218,900.00 10-0000-2204 A/P Harmonized Tax Payable 20,789.10 10-0000-2208 A/P County of Huron - Planning 3,420.00 10-0000-2216 A/P Trade Accounts Payable 233,319.43 10-0000-2226 A/P Canada Saving Bonds 510.00 10-0000-2240 Salary Payroll Clearing (0.10) 10-0000-2242 Payroll Benefits Clearing (51,170.01) 10-0000-2244 Banked Salary Clearing (7,250.53) 10-0000-2250 A/P General Miscellaneous (1,666.51) 10-0000-2252 A/P Contractor Holdback 125,652.62 10-0000-2260 A/P Refundable Deposits 51,000.00 10-0000-2261 A/P Election Nomination Fee Refundable 600.00 10-0000-2262 A/P Municipal Drain Credits Payable 4,921.59 10-0000-2264 A/P MunProp Protect Performance Security deposit 107,600.00 10-0000-2265 A/P Planning Refundable Deposits 55,095.28 10-0000-2267 A/P Water/Sewer Deposit 14,519.65 10-0000-2270 A/P Due to Cemetery Trust 1,500.00 10-0000-2278 A/P Due to Water Reserve Fund 10,666.67 10-0000-2279 A/P Due to Wastewater Reserve Fund 10,666.66 10-0000-2472 Deferred Grant Revenue 26,517.57 10-0000-2476 Deferred Revenue - Other 62,838.43 10-0000-2478 Deferred Revenue - Waste Collection Fees 13,034.65 10-0000-2602 Long Term Debt - Tile Drain Debentures 155,727.87 10-0000-2606 Long Term Debt - Community Complex 1,339,352.29 10-0000-2610 Long Term Debt - Vehicles/Equipment 133,211.08 10-0000-2618 Long Term Debt - REACH 3,626,873.84 10-0000-3302 Reserve for Working Funds 1,050,000.00 10-0000-3304 Reserve for Tax Stabilization 789,861.23 10-0000-3306 Reserve for Elections 30,226.99 10-0000-3308 Reserve for Insurance Deductible 25,075.02 10-0000-3312 Reserve for WSIB Central Huron 76,227.63 10-0000-3314 Reserve for Office Equipment 35,657.32 10-0000-3316 Reserve for Equiment 199,113.46 10-0000-3322 Reserve for Central Huron Fire 185,672.12 10-0000-3350 Reserve for Roads & Bridges Projects 10,666.67 10-0000-3364 Reserve for Library 269,088.48 10-0000-3368 Reserve for Facilities 235,800.00 10-0000-3372 Reserve for Clinton Streetlights 35,687.65 10-0000-3374 Reserve for Auburn Streetlights 1,305.34 10-0000-3376 Reserve for Holmesville Streetlights 1,373.52 10-0000-3378 Reserve for Londesborough Streetlights 2,573.69 10-0000-3380 Reserve for Mid-Huron Landfill Succession 94,729.42 10-0000-3390 Reserve for Ward 2 Capital 30,000.00 10-9110-3200 Reserve Fund - Wastewater 329,934.39 10-9120-3200 Reserve Fund - Water 476,713.64 10-9130-3200 Reserve Fund - Ball's Bridge 171,253.70 10-9140-3200 Reserve Fund - Blyth Landfill 123,774.72 10-9160-3200 Reserve Fund - Recreation 6,700.62 10-9166-3200 Reserve Fund - Kinburn Hall 4,570.95

Page 2

Formal Report - Year to Date Report and Balance Sheet as of ... Page 39 of 193 AGENDA ITEM #4.2

2014.06.26 8.0 9759 Municipality Of Central Huron 09/03/2014 2:04PM General Ledger Balance Sheet for Period Ending 08/31/2014

Account Description Balance

10-9320-2450 Obligatory Deferred Rev-Gas Tax Fund 654.20 10-9330-2450 Obligatory Deferred Rev-Ward 2 Pit Rehabilitation 12,517.08 10-9370-2450 Obligatory Deferred Rev-Parkland Reserve 30,150.22 10-9372-2450 Obligatory Deferred Revenue-Comm Complex Fundraisi 930.71 10-9374-2450 Obligatory Deferred Revenue-Auburn Playground 213.18 TOTAL LIABILITIES 12,387,101.53

10-0000-3900 Accum Surplus(Deficit) 65,339,080.71

Excess Revenue over (under) Expenditures 7,883,572.84

Total Fund Balance 73,222,653.55

Total Liabilities and Fund Balance 85,609,755.08

Page 3

Formal Report - Year to Date Report and Balance Sheet as of ... Page 40 of 193 AGENDA ITEM #4.2

2014.06.26 8.0 9759 Municipality Of Central Huron 09/03/2014 2:04PM General Ledger Balance Sheet for Period Ending 08/31/2014

Account Description Balance

50 Clinton Cemetery Trust Fund

50-9550-1000 Clinton Cemetery Trust Bank Account 18,468.83 50-9550-1520 Clinton Cemetery Trust Short Term Investments 221,150.00 TOTAL ASSETS 239,618.83

TOTAL LIABILITIES 0.00

50-9550-3500 Clinton Cemetery Trust Equity 237,403.14

Excess Revenue over (under) Expenditures 2,215.69

Total Fund Balance 239,618.83

Total Liabilities and Fund Balance 239,618.83

Page 4

Formal Report - Year to Date Report and Balance Sheet as of ... Page 41 of 193 AGENDA ITEM #4.2

2014.06.26 8.0 9759 Municipality Of Central Huron 09/03/2014 2:04PM General Ledger Balance Sheet for Period Ending 08/31/2014

Account Description Balance

52 Hope Chapel Cemetery Trust Fund

52-9552-1000 Hope Chapel Cemetery Trust Fund Bank Account 451.67 52-9552-1520 Hope Chapel Cemetery Trust Short Term Investments 6,000.00 TOTAL ASSETS 6,451.67

TOTAL LIABILITIES 0.00

52-9552-3500 Hope Chapel Cemetery Trust Equity 6,250.00

Excess Revenue over (under) Expenditures 201.67

Total Fund Balance 6,451.67

Total Liabilities and Fund Balance 6,451.67

Page 5

Formal Report - Year to Date Report and Balance Sheet as of ... Page 42 of 193 AGENDA ITEM #4.2

2014.06.26 8.0 9759 Municipality Of Central Huron 09/03/2014 2:04PM General Ledger Balance Sheet for Period Ending 08/31/2014

Account Description Balance

54 Hullett Cemetery Trust Fund

54-9554-1000 Hullett Cemetery Trust Bank Account 0.63 54-9554-1520 Hullett Cemetery Trust Short Term Investments 2,300.00 TOTAL ASSETS 2,300.63

TOTAL LIABILITIES 0.00

54-9554-3500 Hullett Cemetery Trust Equity 2,300.00

Excess Revenue over (under) Expenditures 0.63

Total Fund Balance 2,300.63

Total Liabilities and Fund Balance 2,300.63

Page 6

Formal Report - Year to Date Report and Balance Sheet as of ... Page 43 of 193 AGENDA ITEM #4.2

2014.06.26 8.0 9759 Municipality Of Central Huron 09/03/2014 2:04PM General Ledger Balance Sheet for Period Ending 08/31/2014

Account Description Balance

60 Radar Trust Fund

60-9560-1000 Radar Trust Bank Account 114.06 60-9560-1520 Radar Trust Short Term Investments 3,250.00 TOTAL ASSETS 3,364.06

TOTAL LIABILITIES 0.00

60-9560-3500 Radar Trust Equity 3,363.32

Excess Revenue over (under) Expenditures 0.74

Total Fund Balance 3,364.06

Total Liabilities and Fund Balance 3,364.06

Page 7

Formal Report - Year to Date Report and Balance Sheet as of ... Page 44 of 193 AGENDA ITEM #4.2

2014.06.26 8.0 9759 Municipality Of Central Huron 09/03/2014 2:04PM General Ledger Balance Sheet for Period Ending 08/31/2014

Account Description Balance

62 Woon Trust Fund

62-9562-1000 Woon Trust Bank Account 2,248.84 62-9562-1520 Woon Trust Short Term Investments 10,000.00 TOTAL ASSETS 12,248.84

TOTAL LIABILITIES 0.00

62-9562-3500 Woon Trust Equity 12,234.51

Excess Revenue over (under) Expenditures 14.33

Total Fund Balance 12,248.84

Total Liabilities and Fund Balance 12,248.84

Page 8

Formal Report - Year to Date Report and Balance Sheet as of ... Page 45 of 193 Formal Report - Year to Date and Balance Sheet as of ...

Analysis of Capital Work in Progress for 2014 FINANCING Account #10-0000-1821 Capital WIP - Building & Building Improvements $ 29,554.60

Fire Hall - 2nd Floor Renovations 2014 $ 29,554.60 $ 29,554.60 $ 59,000.00 $ 29,554.60 $ 29,554.60

2014 purchases $ 29,554.60 $ 29,554.60 $ 29,554.60 $ - $ - $ - $ 29,554.60

Account #10-0000-1831 Capital WIP - Machinery & Equipment $ 12,421.27

Reserves/Reserve Grants/User CAPITAL PROJECT YEAR IN PROGRESS ANNUAL BALANCE CUMMULATIVE BALANCE PROJECT ANNUAL BUDGET Taxation/Amortization Debt Work in Progress - Funds/Trust Funds Fees August 31, 2014 LED - Clinton - Bond St. (1) 2014 $ 457.92 $ 457.92 $ 457.92 LED - Clinton - VictoriaTerrace (7) + 1 arm 2014 $ 3,318.99 $ 3,776.91 $ 3,318.99 LED - Clinton - Victoria Street (10) 2014 $ 6,868.80 $ 10,645.71 $ 6,868.80 LED - Clinton - Charles St. (1) 2014 $ 457.92 $ 11,103.63 $ 457.92 LED - Clinton - Matilda St. (1) 2014 $ 457.92 $ 11,561.55 $ 457.92 LED - Clinton - Sloman Park (1) 2014 $ 391.78 $ 11,953.33 $ 391.78 LED - Clinton - James St. (1)(plus fuse & holder) 2014 $ 467.94 $ 12,421.27 $ 467.94 $ 12,421.27 $ - 2014 purchases $ 12,421.27 $ 12,421.27 $ - $ - $ 12,421.27 $ - $ 12,421.27

Account #10-0000-1871 Capital WIP - Linear - Road System $ 291,691.74 Reserves/Reserve Grants/User Work in Progress - CAPITAL PROJECT YEAR IN PROGRESS ANNUAL BALANCE CUMMULATIVE BALANCE PROJECT ANNUAL BUDGET Taxation/Amortization Debt Funds/Trust Funds Fees August 31, 2014

G30 Orchard Line Bridge 2014 $ 135,295.60 $ 135,295.60 $ 120,000.00 $ 135,295.60 $ 135,295.60

H90 Hullett-McKillop Road Bridge 2014 $ 156,396.14 $ 156,396.14 $ 217,000.00 $ 156,396.14 $ 156,396.14

2014 purchases $ 291,691.74 $ 291,691.74 $ 337,000.00 $ 291,691.74 $ - $ - $ - $ 291,691.74 Account #10-0000-1881 Capital WIP - Linear - Water/Sewer System $ 279,078.28 Reserves/Reserve Grants/User Work in Progress - CAPITAL PROJECT YEAR IN PROGRESS ANNUAL BALANCE CUMMULATIVE BALANCE PROJECT ANNUAL BUDGET Taxation/Amortization Debt Funds/Trust Funds Fees August 31, 2014 Clinton Sewage Plant - Air Blowers 2012 $ 11,247.74 $ 11,247.74 $ - $ 11,247.74 2013 $ 18,593.31 $ 29,841.05 $ 18,593.31

Page 46 of 193 2014 $ 204,973.04 $ 234,814.09 $ 265,000.00 $ 204,973.04 $ 234,814.09

Clinton Sewage Plant - Generator 2013 $ 1,455.89 $ 1,455.89 $ 1,455.89 2014 $ 6,931.57 $ 8,387.46 $ 50,000.00 $ 6,931.57 $ 8,387.46

Clinton Sewage Plant Rehabilitation 2014 $ 16,584.83 $ 16,584.83 $ 1,238,300.00 $ 16,584.83 $ 16,584.83

Water Meter Replacement (1st year of 3 yrs) 2014 $ 19,291.90 $ 19,291.90 $ 50,000.00 $ 19,291.90 $ 19,291.90 AGENDA ITEM #4.2

2014 purchases $ 247,781.34 $ 279,078.28 $ - $ - $ 279,078.28 $ - $ 279,078.28

2014 total capital purchases$ 581,448.95 $ 612,745.89 Proof $ 321,246.34 $ - $ 291,499.55 $ - $ 612,745.89

M:\FINANCE\Committee of the Whole and Council\2014\September\Analysis of Capital WIP 2014 for COW AGENDA ITEM #4.3

Municipality of Central Huron Formal Report Finance Department

Date: September 8, 2014

To: Mayor & Council

From: Terri Rau, Director of Finance

Re: Monthly Reports – YMCAs Across Southwestern Ontario (F00-2014)

INFORMATION  Information Item

BACKGROUND  The Reports from the YMCAs Across Southwestern Ontario are Financial Reports to update Council on the YMCA program on a monthly/year-to- date basis.  The report is for the month of July 2014.

BUDGET IMPACT  The reports state the current period and year-to-date net Surplus (Deficit) for the Municipality.

DOCUMENTS ATTACHED  YMCA – Consolidated Statement of Operations  YMCA – Deferred Revenue Reconciliation

______Terri Rau, Director of Finance

Reviewed by

______Peggy Van Mierlo-West, CAO

Formal Report - YMCA Page 47 of 193 Formal Report-YMCA

YMCAs across Southwestern Ontario, Central Huron Branch Financial Report to the Municipality of Central Huron Jul 31, 2014 Information only, do not pay - Invoices will be issued as required

1-00-0000-7012 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Total

Deferred Revenue Reconciliation: Balance forward (7,878.70) (15,230.85) (13,158.36) (19,296.36) (5,829.44) (7,098.43) (9,920.72) - - - - - (7,878.70) Contributions by Central Huron - Paid by YMCA to Central Huron 7,878.70 19,296.36 9,920.72 37,095.78 Applied to deficit / (surplus) (7,352.15) (5,806.21) (6,138.00) (5,829.44) (1,268.99) (2,822.29) (5,194.56) (34,411.64) Owed to/(from) YMCA (15,230.85) (13,158.36) (19,296.36) (5,829.44) (7,098.43) (9,920.72) (5,194.56) - - - - - (5,194.56)

Request for funds from Municipality ------Invoice # Invoice Date

To be invoiced separately: Association Services 4,750.00 4,750.00 4,750.00 4,750.00 4,750.00 4,750.00 4,750.00 33,250.00 - 4,750.00 4,750.00 4,750.00 4,750.00 4,750.00 4,750.00 4,750.00 - - - - - 33,250.00 Cust 11096004 Invoice # 820493 829408 837449 844138 853394 856442 861652 Invoice Date 2014-01-07 2014-02-03 2014-03-06 2014-04-02 2014-05-21 2014-06-04 2014-07-02 Page 48 of193 AGENDA ITEM#4.3

2014 Central Huron Financial Report.xlsx; Request 2014-08-12 Page 1 of 1 AGENDA ITEM #4.3

YMCAs across Southwestern Ontario Kathi Lomas-McGee Central Huron YMCA 1-48 Consolidated Statement of Operations For the Period from 2014-07-01 to 2014-07-31 0 Current Period Year-to-Date Annual Actual Budget Fav/(Unfav) Prior Year Actual Budget Fav/(Unfav) Prior Year Budget 120 250 -130 500 Contributions 1,721 2,150 -429 3,347 3,550 - - 0 - Fund Raising Events - - 0 - - - - 0 - Legacies, Bequests & Endowments - - 0 - - 460 670 -210 376 Other Fees 3,171 5,313 -2,142 4,389 8,814 - - 0 - Federated Allocations - - 0 - - - - 0 - Non-Government Purchase of Service - - 0 - - 650 - 650 - Revenue from Governments 650 - 650 - - 13,527 13,921 -394 13,306 Membership Dues 97,077 108,503 -11,426 102,580 180,496 3,658 750 2,908 725 Program Fees 4,000 1,550 2,450 725 2,875 - - 0 - Supplies and Services - - 0 - - - - 0 - Investment Income - - 0 - - - - 0 - Rental and Other Revenue - - 0 - - (1,469) (775) -694 (658) Discounts/Allowances (5,965) (6,037) 72 (4,790) (9,676) - - 0 - Intra-Y Revenue - - 0 - - 16,946 14,816 2,130 14,249 Total Revenue 100,654 111,479 -10,825 106,251 186,059

4,203 3,173 -1,030 2,229 Salaries & Wages - Full Time 23,733 22,390 -1,343 15,360 42,435 4,036 4,053 17 3,664 Salaries & Wages - Part Time 24,568 27,713 3,145 28,736 52,895 1,151 1,026 -125 681 Benefits 6,075 7,145 1,070 4,541 13,577 9,390 8,252 -1,138 6,574 Total Salaries & Benefits 54,376 57,248 2,872 48,637 108,907

- - 0 - Purchased Services 750 - -750 - - 762 370 -392 140 Supplies 5,556 6,026 470 3,975 8,571 57 66 9 55 Communications 347 453 106 344 780 - - 0 - Postage and Courier - - 0 - - 354 382 28 173 Occupancy 1,706 2,614 908 3,051 4,500 - 125 125 - Expendable Equipment 89 875 786 - 1,500 168 212 44 617 Printing and Promotion 1,248 1,452 204 1,685 2,500 102 77 -25 95 Employee Expenses and Travel 498 523 25 476 900 425 - -425 - Staff & Volunteer Development 560 700 140 - 700 - - 0 - Travel - - 0 - - 142 218 76 112 Membership & Association Dues 997 1,526 529 786 2,614 - - 0 - Awards and Grants - - 0 - - 101 92 -9 120 Finance Costs 1,529 644 -885 415 1,104 80 75 -5 66 Liability Insurance 560 525 -35 462 900 170 125 -45 165 Miscellaneous Expenses 963 875 -88 1,155 1,500 - - - - Internal Allocations (2,936) (2,936) 0 1 (2,936) 2,361 1,742 -619 1,543 Total Other Expense 11,867 13,277 1,410 12,350 22,633 11,751 9,994 -1,757 8,117 Total Expense 66,243 70,525 4,282 60,987 131,540

5,195 4,822 373 6,132 Net before Municipal Grant 34,411 40,954 -6,543 45,264 54,519

(5,195) (4,822) -373 (6,133) Municipal Grant (34,412) (40,954) 6,542 (45,266) (54,519)

- - - (1) Net after Municipal Grant (1) - (1) (2) -

4,750 4,750 0 4,750 Association Services Allocation 33,250 33,250 0 33,250 57,000 445 72 373 1,382 Net Surplus/(Deficit) for Municipality 1,161 7,704 -6,543 12,014 (2,481)

1.805 1.795 0.009 2.167 Productivity 1.851 1.947 (0.096) 2.185 1.708 30.7% 32.5% -1.9% 0.430 Return on Revenue before Central Huron Grant 34.2% 36.7% -2.5% 42.6% 29.3%

isconsolidation.xls; Central Huron 2014-08-11

Formal Report - YMCA Page 49 of 193 AGENDA ITEM #4.4

Municipality of Central Huron Formal Report Finance Department

Date: September 8, 2014

To: Mayor & Council

From: Terri Rau, Director of Finance

Re: Fee Reduction/Waiver Policy (A09 – 2014)

RECOMMENDATION

THAT, the report titled Fee Reduction/Waiver Policy (A09-2014) be received, and

THAT, a By-law be brought forward at the Council meeting September 15, 2014 to establish a Fee Reduction/Waiver Policy for the Municipality of Central Huron.

BACKGROUND

The Municipality of Central Huron currently waives fees for facility usage on an individual request basis. Each request is brought to Council for review and approval by resolution.

It is recommended that a policy be approved to provide a framework for the consistent and equitable assessment of requests for the reduction or waiver of fees for the use of the Municipality of Central Huron’s facilities.

Attached is the DRAFT Fee Reduction/Waiver policy which provides Administration and Council with a streamlined and consistent process when considering and approving fee reduction/waiver requests.

Staff is recommending that eligible applications are subject to a $500 maximum allotment per group, per annum. The renter/applicant must reimburse the Municipality for the product usage and for broken or lost inventory during the time of use.

Staff will create a Fee Reduction/Waiving general ledger account number to better track all approved requests. This will provide information to measure the financial impacts of the policy.

Under the current fee structure for the Central Huron Community Complex (CHCC), non-for-profit and charities receive a discount on the Hall only of 15% for Friday and Saturday usage and 20% for Sunday to Thursday usage. Please see the attached CHCC rental fee guide. If these groups request an additional

Formal Report - Fee Reduction/Waiver Policy (A09-2014) Page 50 of 193 AGENDA ITEM #4.4

fee reduction or waiver, the amount will be in addition to the existing discount already given.

The draft policy contains exclusions for current reciprocal facility agreements and the YMCA agreement. For municipal associations and Community Festivals, the cost of the reduction/waiver of fees is dealt with under the promotions budget allocation or donation fund.

Currently, requests from the Clinton Public Hospital Foundation (CPHF) for a donation for their Gala are considered under the current Donations Fund process; but to waive the fee for the facility will require an application under the new Fee Reduction/Waiver policy criteria as approved by Council. Upon approval, this new policy will be communicated to CPHF for future budgeting of their Gala event.

For the 2012 Gala, CPHF was donated $5,000 for their event and an additional donation towards the rent of the facility and products used. For the 2014 Gala, CPHF was donated $5,000 for their event. At the September 2, 104 Council meeting, Council approved waiving the fees in the amount of $1,750.38 for hall rental, products used and missing or broken inventory for the 2014 Gala.

For the BIA 2012 Gala, the use of the hall, kitchen and bar were donated in the amount of $775.00. The supplies for the Gala in the amount of $454.62 were paid by the BIA.

The following are examples of actual groups/organizations that received a reduction/waiver of fees for 2012 ($2998), 2013 ($2826) and 2014 ($4250) to date:

Clinton Hospital Foundation Central Huron Business Improvement Area Clinton Kinsmen Clinton Minor Baseball Londesboro Angels Co-ed Tournament Huron Hurricanes swim team Habitat for Humanity Huron Small Business Enterprise Centre School Boards Huron County Municipal Officers’ Association of Municipal Clerks, Treasurers’ and Managers of Ontario

ATTACHMENTS

DRAFT – Fee Reduction/Waiver Policy DRAFT – Request for Waiving or Reduction of Fees Application Form CHCC Rentals fee guide Recreation Facilities Fee Schedules

Formal Report - Fee Reduction/Waiver Policy (A09-2014) Page 51 of 193 AGENDA ITEM #4.4

CONCLUSION

Central Huron requires a consistent approach in dealing with specific organizations and groups that request fee reductions or waiver when using the various facilities. The approval of the Fee Reduction/Waiver Policy will create an equitable framework for staff and council to work with when considering requests.

______Director of Finance Clerk

Reviewed by

______Facilities Manager Peggy Van Mierlo-West, CAO

Formal Report - Fee Reduction/Waiver Policy (A09-2014) Page 52 of 193 AGENDA ITEM #4.4

STATEMENT of POLICY and PROCEDURE

Chapter: FINANCE SPP No. FI

Section: DRAFT - FEE REDUCTION/WAIVER POLICY Issued:

Subject: Reduction or Waiver of Facility Fees Effective:

Page: 1 of

Prepared by: Clerk, Manager of Facilities, Director of Finance Replaces: Approved by: Dated:

PURPOSE

The Municipality of Central Huron’s parks and facilities are home to a variety of athletic games, tournaments, practices, events, fundraisers and gatherings each year facilitated by the many devoted service clubs, community groups and volunteer organizations. The Fee Waiver Policy has been developed to create consistency and parameters around the waiving or reduction of fees to such parties.

The intent of this policy will be to streamline the fee waiver process and provide a consistent approach in the information that is provided for consideration. It is also the intent of this policy to consistently record the revenue for the parks and facilities as they are utilized.

For further clarity, a set of eligible and non-eligible criteria was established for the approval of fee waiver or reduction.

ELIGIBILITY CRITERIA

 The organization or group must operate as non-for-profit with the ability to confirm such status to a level deemed satisfactory by the municipality.  The organization or group is Municipality of Central Huron based.  School Groups  The activity does not duplicate an existing program or activity.  The activity will provide benefit to the community/public.  Event/activity/function will occur within the Municipal boundaries at a designated Municipal facility of park.  Special circumstances as determined by Council.  Organizations must demonstrate financial need.  Maximum value of fees to be waived is $500 per group, per annum.

NOT ELIGIBLE

 Private events such as weddings, birthdays, anniversary parties, etc.  For-profit organizations, individuals or groups.  Events or activities that is not open to the general public.  Organizations based outside the Municipality of Central Huron (unless the demonstrated benefits are primarily to the residents of the Municipality of Central Huron).

1 | P a g e

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 Projects or organizations that did not fulfill their obligation during previous events or activities for which park or facility permit fees were waived or reduced.  Any activity, event or program that contravenes the Municipality’s existing policies.  Events or activities involving liquor.

REQUEST ALLOTMENT

The maximum allotment of fees to be waived will be $500 per group, per annum and will be determined after review of the completed application form by the Clerk and Facilities Manager.

Not-for-Profit and Charities currently receive a 15% discount for Friday and Saturday usage and 20% for Sunday to Thursday usage for the Central Huron Community Complex (CHCC) hall only as per the CHCC facility rental fee guide.

Any approval given for the reduction or waiver of fees will only be applied to a single event. Any future or ongoing (annual) events will require further applications to be submitted.

The renter/applicant must reimburse the Municipality for product usage i.e. pop, cups, ice etc. and for broken or lost inventory during the time of use.

APPLICATION PROCESS

Community groups, individuals or organizations that wish to be considered for waiving or reduction of rental fees for parks and facilities must apply in writing to the Clerk’s Department using the detailed application form. Applications must be submitted to the Clerk’s Department a minimum of 60 days prior to the event for consideration.

The application will be reviewed by the Clerk and Facilities Manager for eligibility and assessed based on the application provided. If the Clerk and Facilities Manager are unable to approve the application because the request falls outside eligibility criteria, the request will be brought to the next Council meeting for consideration. Council will then, through resolution at a Regular Council meeting, make the final decision with regard to approval, partial approval or denial of the waiver or reduction of fees request.

Application forms for waiving or reduction of fees will be available on the Municipal website at www.centralhuron.com and at the Municipal office at 23 Albert St., Clinton, Ontario N0M 1L0.

Completed application forms and accompanying documentation will be sent to:

Municipality of Central Huron Attention: Clerk’s Department PO Box 400 23 Albert St. Clinton, Ontario N0M 1L0

RECOGNITION

Advertisement of events must include acknowledgement of the Municipality’s contribution.

Formal Report - Fee Reduction/Waiver Policy (A09-2014) Page 54 of 193 AGENDA ITEM #4.4

RECORDING REVENUE

All waiving of fees will be recorded in the financial records to show the amount waived or reduced. The revenue will be recorded in the Recreation and Facilities department and the expense will be recorded in the Economic Development Department as a donation of fee waiving or reduction.

EXCLUSIONS

This policy does not affect current reciprocal facility agreements. For example, the current agreement with the Board of Education for ice time in lieu of the use of the soccer fields at the schools.

This policy does not affect the current agreement with the YMCAs across Southwestern Ontario. The YMCA are to record the usage of the facility showing the room/area used, type of function and time of usage.

Annual Community Festivals such as the Clinton Spring Fair and PluckinFest donations are considered under the Donation Fund.

Municipal events and meetings for groups such as the Huron County Municipal Officers’ Association, Huron County Clerks, Treasurers’ and Managers, Association of Municipalities of Ontario, Association of Municipal Clerks, Treasurers’ and Managers of Ontario utilize the facilities for municipal meetings, conferences and training.

Formal Report - Fee Reduction/Waiver Policy (A09-2014) Page 55 of 193 AGENDA ITEM #4.4

Formal Report - Fee Reduction/Waiver Policy (A09-2014) Page 56 of 193 AGENDA ITEM #4.4

APPLICATION FORM REQUEST FOR WAIVING OR REDUCTION OF FEES

Municipality of Central Huron (Maximum $500)

APPLICANT INFORMATION Name of Group or Individual: Contact Person:

Address:

Phone: Email: Which of the following best describes you (check one):

Purpose of Request:

ACTIVITY INFORMATION: Please provide the following details regarding the activity your application pertains to. Date: Location:

Admission/Participation Fee:

Open to the Public? Anticipated Attendance:

FUNDING REQUEST Requested amount to be waived:

Description of need: Please describe why the waiving of fee is required.

Have you received any other sources of funding:

Advertising

Please mail or drop off completed application to: Municipality of Central Huron PO Box 400 23 Albert Street Clinton, Ontario

Fax to: (519) 482-9183 or email to: [email protected]

Formal Report - Fee Reduction/Waiver Policy (A09-2014) Page 57 of 193 AGENDA ITEM #4.4

SIGNATURE OF APPLICANT

Upon receipt of your application, confirmation will be provided to the applicant. The application will then be prepared as a report to the Council of the Municipality of Central Huron for consideration. Should Council have any furthers questions pertaining to your request, you may be contacted to provide further details. The applicant will be informed of Council’s decision in writing and if approved, will be required to sign the Municipality’s standard rental agreement and will be obligated to comply with any associated guidelines.

Date:

Signature:

FOR OFFICE USE ONLY

Meets Criteria Does not meet criteria

Request approved Request Denied

Staff Name:

Date:

Formal Report - Fee Reduction/Waiver Policy (A09-2014) Page 58 of 193 AGENDA ITEM #4.4

Formal Report - Fee Reduction/Waiver Policy (A09-2014) Page 59 of 193 AGENDA ITEM #4.4

Formal Report - Fee Reduction/Waiver Policy (A09-2014) Page 60 of 193 AGENDA ITEM #4.4

Formal Report - Fee Reduction/Waiver Policy (A09-2014) Page 61 of 193 AGENDA ITEM #4.4

Formal Report - Fee Reduction/Waiver Policy (A09-2014) Page 62 of 193 AGENDA ITEM #4.5

Treasurer’s Report

MONTHLY DEPARTMENT REPORT Finance Department

Committee of the Whole Report

September 8, 2014

Highlights for Previous Month:

Property Taxation:

Monthly Property Tax Arrears Status – as of September 3, 2014 = 17.54% of the total property taxes billed for current year and prior 4 years plus penalty were outstanding. The historical average for Central Huron was 17.77%. Installment due dates September 30th and November 28th.

Policies/Procedures and Miscellaneous:

 Finance Supervisor is ongoing in-house troubleshooter for IT. Works with contracted IT support. Co-ordinates ongoing upgrades to software.  One (1) tax sale property registered for tax sale that will take place in 2014 if the cancellation price is not paid before the sale.  One (1) tax sale property registered for tax sale that will take place in 2015 if the cancellation price is not paid before the sale.  Submitted the Annual Financial Information Return (FIR) and Municipal Performance Measures to the Ministry of Municipal Affairs and Housing. FIR and 2013 audited Financial Statements are posted on the municipal website.  Attended Labour Relations lunch and learn July 16, 2014.  Finance Staff meeting August 7, 2014.  Attended MFOA free webinar on Asset Management August 12, 2014.  Attended Communities in Bloom welcome dinner for Judges August 12, 2014.  Attended webinar for Source Water Protection Implementation Fund August 13, 2014.  Attended Health & Safety Meeting August 14, 2014.  Attended County Warden’s Golf Tournament August 15, 2014.  Finance Supervisor attended Assessment Review Board information webinar hosted by MTE on August 18, 2014.  Attended Asset Management Interactive Panel Discussion August 20, 2014.  Attended AMCTO Zone 2 Executive meeting in Drayton August 21, 2014.  Attended Labour Relations lunch and learn September 4, 2014.  Completed Section 299 reporting of the Municipal Performance Measures for the website.  Report from the Finance Supervisor on unplanned “hard” shutdown of servers: On August 27th ContinuIT installed a new, more robust, battery back-up system in the server room at the Fire Hall. The decision to upgrade the system came after an unplanned “hard” shut-down of the servers on July 21st resulting in the corruption of many files which were time-consuming and complicated to restore. Central Huron staff was negatively impacted by the restoration process for several days and some issues persisted for over two weeks. Page 1 of 3

Monthly Treasury Department Report Page 63 of 193 AGENDA ITEM #4.5

Treasurer’s Report

Although the hard shutdown was avoidable (the contractor who shut the power down in the Fire Hall and by-passed the generator in order to tie the second story furnace into the panel should have contacted the Facilities Manager before doing so) the previous UPS back-up system should have lasted for the duration that the power was out. Thus, ContinuIT investigated why the previous UPS system failed and determined that they were faulty. Although a visual inspection of the system showed them to be fully operational and no warning lights were on - a test of the system had them fail after only two minutes. ContinuIT estimates that a proper “soft” shutdown of our severs would take at least 10 minutes and, thus, our UPS system should be able to last two-to-three times that duration in order to be a reliable back-up.

In light of how vulnerable our system was to power outages and noting the costs associated with down-time and the potential issues from IT failure during tax billings, payroll processing or the upcoming election, Central Huron authorized that the previous back system be replaced at an estimated cost of $2,500- $3,000. ContinuIT’s parts quote was compared to CDW’s government pricing rates and ContinuIT’s quote came $50 cheaper. In addition to the hardware purchased below a local electrician was contracted to install a single 120V 30 AMP twist lock receptacle behind the Rack in the server room.

o APC Smart-UPS X 3000 Rack/Tower LCD - UPS - AC 120 V - 2.7 kW - 3000 VA - RS-232, USB - 7 output connector(s) - 2U - SMX3000RMLV2U - 731304268550 = $1,412.09

o APC Smart-UPS X 120V External Battery Pack Rack/Tower - Battery enclosure ( rack-mountable / external ) - 2 x lead acid - 4U - SMX120BP – 731304292562 = $589.95

o APC Network Management Card 2 - Remote management adapter - SmartSlot - 10/100 Ethernet - black - for Smart-UPS 1000, 1500, 2200, 3000, 750; Smart-UPS RM 3000VA; Smart-UPS X - AP9630 – 731304267416 = $247.73

Accounts Receivable:

Accounts Receivable Current 31-60 Days 61-90 Days Over 90 Days Balance General Receivables $77,196 $2,065 $1,343 $63,436 $144,040 CHCC Fundraising $0 $0 $0 $71,500 $71,500 Facilities Receivable -$2,599 $3,081 $402 $69 $952 Tile Drain Loans -$1,522 $0 $0 $0 -$1,522 Utility Receivables $163,831 $21,480 $13,573 $58,530 $257,414

Total $236,905 $26,626 $15,318 $193,535 $472,385 50.2% 5.6% 3.2% 41.0% 100.0%

Page 2 of 3

Monthly Treasury Department Report Page 64 of 193 AGENDA ITEM #4.5

Treasurer’s Report

Tax Arrears Current Yr Last Year Previous Prior Balance Taxes -$162,421 $316,122 $130,447 $7,277 $291,424 Penalty $9,339 $25,976 $10,711 $2,587 $48,612

Total -$153,082 $342,097 $141,157 $9,864 $340,037 -45.0% 100.6% 41.5% 2.9% 100.0%

Scheduled Highlights for Upcoming Months

 Continuous development of Asset Management Plan  Contaminated Sites Policy  Reserves, Reserve Funds, Trust Funds report  Finance Staff meetings  As Director for AMCTO Zone 2, attending meetings by teleconference to set up fall meeting and workshops.

Page 3 of 3

Monthly Treasury Department Report Page 65 of 193 2014 Capital Project Tracker

2014 Capital Project Tracker - Approved

Roads Department

Name Scope Status Proposed Completion

McKillop Road Bridge Installation of extensions of the deck Bridge is completed and Road has been opened July 1,2014 since July 1 ,2014

Orchard Line Bridge Replacement of the deck, walls and gaurdrail Bridge work and Guard Rail has been installed July4,2014 just waiting for top coat of asphalt which should be done by July 4, 2014 Top Coat placement of Fish and Game Line, Balckspoint Road, Percival St., Gordon St., Shipley St., Asphalt Program Beech St., East St., Asphalt paving will start August 11, 2014 1-Sep-14 Replace John Deere Cemetery Lawn Tractor Replace Pick-up

Water/Waste Water Department

Name Scope Status Proposed Completion

Report included in the COW agenda for Water Meter installation Committee review and direction Decemeber 2014 Rehabilitation of operation plant to include updated Blower portion ongoing. RFP Awarded. Clinton Sewage Treatment Plan Rehabilitiation efficiencies. Background work underway. Dec-15 AutoCad Quote received General relining TBD

Facilities Department

Name Scope Status Proposed Completion

Purchase and installation of scheduling software for the Scheduling Software CHCC Complete Early February 2014 Kinburn Hall Septic Replace existing septic system Waiting to finish up well Kinburn Hall Well Replacement Replace existing well Complete Municipal Building - Accessible Doors Install accessible doors Library Accessibility Scheduling a meeting with the County Fire Hall Upstairs Complete second floor Beginning on HVAC Scope of work to be brought to Council prior to CHCC - Transfer Switch and Generator Installation of transfer switch and generator tendering

Page 66 of 193 Fire Department

Name Scope Status Proposed Completion

Fire Command Vehicle - Car #8 Purchase a replacement vehicle Air bag Replacement of Air Bags through grant program AGENDA ITEM #4.6 AGENDA ITEM #5.1

Municipality of Central Huron Monthly Department Report Building Department

Date: September 8, 2014

To: Mayor & Council

From: Lesley Adams CBCO

Re: Monthly Department Report (File No. C11-2014)

HIGHLIGHTS FOR PREVIOUS MONTH Property . Order issued to the owner of 86 King St. Legal Counsel. . Order issued to 79592 Bluewater Hwy. Owners are working on the solution. . Order issued to the owners of 81875 Londesboro. . Order issued to the owners of 143 Albert St. Clinton. Permit issued. . Order issued to the owners of 15 Bluewater Dr. Permit issued. . Order issued to the owners of 80716 Riverview Dr. . Order issued to the owner of 40234 Hydro line Rd.

Building

Training/ Health & Safety Events

. Health & Safety meeting for August 14, 2014 was cancelled due to lack of attendees.

General Matters

. Working with Property Standards officer on various issues.

Monthly Spending Variance Analysis

. Nothing to report.

SCHEDULED HIGHLIGHTS FOR UPCOMING MONTH

. Attending Ontario Building Officials conference Sept 29-Oct 2. . Attending Bluewater Chapter meeting October 15 in Huron-Kinloss.

OUTSTANDING PROJECT LIST

. Sign By-Law in draft. . Permit tracker

Monthly Building Department Report Page 67 of 193 AGENDA ITEM #5.2

Municipality of Central Huron Formal Report Building Department

Date: September 8, 2014

To: Mayor & Council

From: Lesley Adams CBCO

Re: Building Permits (File No. P10-2014)

RECOMMENDATION

None

BACKGROUND

Attached is a list of building permits issued during the months of July and August 2014. Also included; a building permit comparison report (between Jan 1, 2013 – August 31, 2013 and Jan 1, 2014 - August 31, 2014). Based upon the numbers a 0.9% decrease in permits is noted. Permit revenue is $14554.84 higher than this time last year attributed to the increased amount of permits taken for new and renovated residential construction, along with institutional buildings.

BUDGET IMPACT

Information on Budget Impact.

CONCLUSION

Information only.

______

Lesley Adams CBCO, Chief Building Official

Formal Report - Building Permits Issued July and August 2014 Page 68 of 193 AGENDA ITEM #5.2

Formal Report - Building Permits Issued July and August 2014 Page 69 of 193 AGENDA ITEM #5.2

Municipality Municipality Of Central Huron Phone (519) 482-3997 Bldg. Dept. Phone (519) 482-3997 Bldg. Dept. Fax Permit List Permits By Approved Date - Between: JUL 1,2014 and AUG 31,2014

Permit Number 0060 -2014 Date Applied 06/25/2014 Date Issued 07/03/2014 Type Residential Reno/Adds/Acc Bldg Location 343 JAMES ST Action Extend Legal Description PLAN 333 PT LOT 29 Status Approved Roll Number 40-30-260-026-02400-0000 MPAC Structure Code N/A Value $10,000.00 Fee $177.00 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 234 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 234 Sq. Feet Applicant Name BERNARD DANIEL ALBERT Dwelling Units Created/Lost: 0 / 0 Owner Name BERNARD DANIEL ALBERT Applicant is Owner Address PO BOX 1215 CLINTON ON N0M 1L0 Project Desc Addition to existing storage shed Permit Number 0061 -2014 Date Applied 06/27/2014 Date Issued 07/03/2014 Type Residential Reno/Adds/Acc Bldg Location 230 DUNLOP ST Action Alter Legal Description PLAN 331 LOT 956 Status Completed Roll Number 40-30-260-040-01600-0000 MPAC Structure Code N/A Value $2,000.00 Fee $156.00 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 192 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 192 Sq. Feet Applicant Name ANDERSON LANCE FABIAN Dwelling Units Created/Lost: 0 / 0 Owner Name ANDERSON LANCE FABIAN Applicant is Owner Address 230 DUNLOP ST PO BOX 1673 CLINTON, ON N0M 1L0 Project Desc Free standing deck Permit Number 0062 -2014 Date Applied 07/03/2014 Date Issued 07/04/2014 Type Residential Reno/Adds/Acc Bldg Location 230 MARY ST Action Install Legal Description PLAN 331 LOT 851 PT LOT 850 Status Approved Roll Number 40-30-260-041-00303-0000 MPAC Structure Code 108 OUTDOOR POOL Value $8,000.00 Fee $150.00 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 0 Stats Can Work Code 14 SWIMMING POOL Permit Area 0 Sq. Feet Applicant Name CARTER-MC ASH ANJANNETTE E Dwelling Units Created/Lost: 0 / 0 Owner Name Mellissa Erb Applicant is Owner Address PO BOX 1613 CLINTON, ON N0M 1L0 Project Desc above ground sinkable swimming pool Permit Number 0063 -2014 Date Applied 07/02/2014 Date Issued 07/04/2014 Type Com/Ind/Instit/Com.Fac.New Const. Location 297 SMITH ST N Action Install Legal Description CON 1 N PT LOT 22 Status Completed Roll Number 40-30-340-001-03600-0000 MPAC Structure Code 661 PORTABLE CLASSROOM Value $10,000.00 Fee $508.00 Stats Can Struct Code 620 ELEMENTARY SCHOOL, KINDERGARTE Gross Area 816 Stats Can Work Code 12 INSTALLATION OF A PRE-FABRICATED BUILDINGPermit Area 816 Sq. Feet Applicant Name HURON PERTH CATHOLIC Dwelling Units Created/Lost: 0 / 0 Owner Name HURON PERTH CATHOLIC Applicant is Owner Address PO BOX 70 DUBLIN ON N0K 1E0 Project Desc Portable Classroom

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Formal Report - Building Permits Issued July and August 2014 Page 70 of 193 AGENDA ITEM #5.2

Municipality Municipality Of Central Huron Phone (519) 482-3997 Bldg. Dept. Phone (519) 482-3997 Bldg. Dept. Fax Permit List Permits By Approved Date - Between: JUL 1,2014 and AUG 31,2014

Permit Number 0064 -2014 Date Applied 07/04/2014 Date Issued 07/07/2014 Type Residential Reno/Adds/Acc Bldg Location 143 ALBERT ST Action Extend Legal Description PLAN 329 LOT 3 Status Approved Roll Number 40-30-260-004-00400-0000 MPAC Structure Code N/A Value $5,000.00 Fee $252.00 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 384 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 384 Sq. Feet Applicant Name TIESMA JEREMY RYAN Dwelling Units Created/Lost: 0 / 0 Owner Name TIESMA JEREMY RYAN Applicant is Owner Address 143 ALBERT ST PO BOX 1499 CLINTON ON N0M 1L0 Project Desc Extend Deck to rear of residence Permit Number 0065 -2014 Date Applied 06/16/2014 Date Issued 07/09/2014 Type Com/Ind/Instit/Com.Fac.New Const. Location 39977 BLYTH RD Action Erect Legal Description CON 14 N PT LOT 22 AS RP Status Approved Roll Number 40-30-340-014-04400-0000 MPAC Structure Code N/A Value $200,000.00 Fee $4,973.00 Stats Can Struct Code 540 RESTAURANT, BAR, TAVERN, NIGHT Gross Area 8,350 Stats Can Work Code 01 NEW CONSTRUCTION Permit Area 8,350 Sq. Feet Applicant Name 2336438 ONTARIO INC Dwelling Units Created/Lost: 0 / 0 Owner Name 2336438 ONTARIO INC Applicant is Owner Address 92 DALMATIAN CRES SCARBOROUGH ON M1C 4W6 Project Desc Combination Gas Bar, Convenience Store, and Coffee Shop, Retaining Wall and Sign Permit Number 0066 -2014 Date Applied 07/07/2014 Date Issued 07/09/2014 Type Residential Reno/Adds/Acc Bldg Location 77829 CEDAR CREST AVE Action Replace Legal Description PLAN 554 LOT 11 Status Approved Roll Number 40-30-240-056-01200-0000 MPAC Structure Code N/A Value $12,000.00 Fee $372.00 Stats Can Struct Code 150 SEASONAL DWELLING - COTTAGE,SU Gross Area 624 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 624 Sq. Feet Applicant Name RICHARDSON SUSAN VALERIE Dwelling Units Created/Lost: 0 / 0 Owner Name RICHARDSON SUSAN VALERIE Applicant is Owner Address 731 GRIFFITH ST LONDON ON N6K 3A6 Project Desc Remove and replace existing wood deck Permit Number 0067 -2014 Date Applied 07/09/2014 Date Issued 07/11/2014 Type Farm Bldgs/Additions/Greenhouses Location 39771 SUMMERHILL RD Action Erect Legal Description CON 6 LOT 28 Status Approved Roll Number 40-30-340-006-04800-0000 MPAC Structure Code N/A Value $248,000.00 Fee $2,696.00 Stats Can Struct Code 410 PRIMARY INDUSTRY BLDG - FARM,H Gross Area 10,554 Stats Can Work Code 01 NEW CONSTRUCTION Permit Area 10,554 Sq. Feet Applicant Name HILLSIGHT FARMS LTD Dwelling Units Created/Lost: 0 / 0 Owner Name HILLSIGHT FARMS LTD Applicant is Owner Address C/O NEIL SALVERDA 39760 SUMMERHILL RD RR #1 CLINTON ON N0M 1L0 Project Desc New Poultry Barn

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Formal Report - Building Permits Issued July and August 2014 Page 71 of 193 AGENDA ITEM #5.2

Municipality Municipality Of Central Huron Phone (519) 482-3997 Bldg. Dept. Phone (519) 482-3997 Bldg. Dept. Fax Permit List Permits By Approved Date - Between: JUL 1,2014 and AUG 31,2014

Permit Number 0068 -2014 Date Applied 07/14/2014 Date Issued 07/15/2014 Type Residential Reno/Adds/Acc Bldg Location 82451 BASE LINE Action Alter Legal Description CON MTLND BLK LOT 3 Status Approved Roll Number 40-30-340-015-00500-0000 MPAC Structure Code N/A Value $4,000.00 Fee $210.00 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 300 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 300 Sq. Feet Applicant Name HOLSTON FARMS INC Dwelling Units Created/Lost: 0 / 0 Owner Name HOLSTON FARMS INC Applicant is Owner Address RR 1 AUBURN ON N0M 1E0 Project Desc Deck around above ground swimming pool Permit Number 0069 -2014 Date Applied 06/12/2014 Date Issued 07/15/2014 Type Residential New Construction Location PORTERS HILL LINE Action Erect Legal Description CON 6 PT LOT 14 Status Approved Roll Number 40-30-240-006-00650-0000 MPAC Structure Code 301 SINGLE FAMILY DETACHED Value $250,000.00 Fee $3,609.90 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 5,952 Stats Can Work Code 01 NEW CONSTRUCTION Permit Area 5,952 Sq. Feet Applicant Name Heykoop, Nick . Dwelling Units Created/Lost: 1 / 0 Owner Name Nick Heykoop Applicant is Owner Address 79417 Bluewater Hwy R. R. #2Goderich, ON N7A 3X8 Project Desc New Residence with attached garage Permit Number 0070 -2014 Date Applied 06/13/2014 Date Issued 07/15/2014 Type Farm Bldgs/Additions/Greenhouses Location 40279 HULLETT-MCKILL RD Action Erect Legal Description 40279 HULLETT-MCKILLOP RD Status Completed Roll Number 40-30-340-012-03005-0000 MPAC Structure Code N/A Value $44,000.00 Fee $492.00 Stats Can Struct Code 460 STORAGE BLDG - WAREHOUSE, INDU Gross Area 1,728 Stats Can Work Code 01 NEW CONSTRUCTION Permit Area 1,728 Sq. Feet Applicant Name CROFT IAN WILLIAM RALPH Dwelling Units Created/Lost: 0 / 0 Owner Name CROFT IAN WILLIAM RALPH Applicant is Owner Address 40279 HULLETT-MCKILLOP RD RR # 1 BLYTH, ON N0M 1H0 Project Desc Storage Shed Permit Number 0071 -2014 Date Applied 07/16/2014 Date Issued 07/17/2014 Type Trailer/Additions/Acc.Bldg Location 77794 ORCHARD LINE Action Install Legal Description CON 4 LOT 36 SUBJT TO Status Approved Roll Number 40-30-240-004-04300-0000 MPAC Structure Code N/A Value $80,000.00 Fee $576.00 Stats Can Struct Code 150 SEASONAL DWELLING - COTTAGE,SU Gross Area 1,032 Stats Can Work Code 12 INSTALLATION OF A PRE-FABRICATED BUILDINGPermit Area 1,032 Sq. Feet Applicant Name PINE LAKE CAMPGROUND Dwelling Units Created/Lost: 0 / 0 Owner Name Willem Spiering Applicant is Owner Address PO BOX 62 RR #1 BAYFIELD ON N0M 1G0 Project Desc Park Model Trailer, Add-a-Room and deck

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Formal Report - Building Permits Issued July and August 2014 Page 72 of 193 AGENDA ITEM #5.2

Municipality Municipality Of Central Huron Phone (519) 482-3997 Bldg. Dept. Phone (519) 482-3997 Bldg. Dept. Fax Permit List Permits By Approved Date - Between: JUL 1,2014 and AUG 31,2014

Permit Number 0072 -2014 Date Applied 06/03/2014 Date Issued 07/17/2014 Type Residential Reno/Adds/Acc Bldg Location 37343 HURON RD Action Extend Legal Description CON MTLND PT LOT 84 PT LOT Status Approved Roll Number 40-30-240-021-04600-0000 MPAC Structure Code N/A Value $65,000.00 Fee $2,285.40 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 3,709 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 3,709 Sq. Feet Applicant Name WAANDERS GEERT GERHARDUS E Dwelling Units Created/Lost: 0 / 0 Owner Name WAANDERS GEERT GERHARDUS E Applicant is Owner Address 37343 HURON RD - RR #2 CLINTON, ON N0M 1L0 Project Desc Addition to Residence Permit Number 0073 -2014 Date Applied 06/25/2014 Date Issued 07/17/2014 Type Residential Reno/Adds/Acc Bldg Location 230 MARY ST Action Erect Legal Description PLAN 331 LOT 851 PT LOT 850 Status Approved Roll Number 40-30-260-041-00303-0000 MPAC Structure Code N/A Value $20,000.00 Fee $660.00 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 1,200 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 1,200 Sq. Feet Applicant Name CARTER-MC ASH ANJANNETTE E Dwelling Units Created/Lost: 0 / 0 Owner Name Mellissa Erb Applicant is Owner Address PO BOX 1613 CLINTON, ON N0M 1L0 Project Desc Pool Pump House Permit Number 0074 -2014 Date Applied 07/17/2014 Date Issued 07/22/2014 Type Com/Ind/Instit/Com.Fac.-Reno/Add/Acc.Bld Location 38 ONTARIO ST Action Extend Legal Description PLAN 339 PT LOT 3 Status Approved Roll Number 40-30-260-014-00300-0000 MPAC Structure Code N/A Value $25,000.00 Fee $149.00 Stats Can Struct Code 520 OFFICE BLDG, CONSULTANT,DOCTOR Gross Area 98 Stats Can Work Code 02 ADDITION TO EXISTING BLDG - NON RESIDENTIALPermit Area 98 Sq. Feet Applicant Name CAMERON FRANK ALEXANDER Dwelling Units Created/Lost: 0 / 0 Owner Name CAMERON FRANK ALEXANDER Applicant is Owner Address PO BOX 1117 CLINTON, ON N0M 1L0 Project Desc 7' x 14' corridor joining two office buildings Permit Number 0075 -2014 Date Applied 07/10/2014 Date Issued 07/22/2014 Type Trailer/Additions/Acc.Bldg Location 77794 ORCHARD LINE Action Install Legal Description CON 4 LOT 36 SUBJT TO Status Approved Roll Number 40-30-240-004-04300-0000 MPAC Structure Code N/A Value $0.00 Fee $294.00 Stats Can Struct Code 150 SEASONAL DWELLING - COTTAGE,SU Gross Area 468 Stats Can Work Code 12 INSTALLATION OF A PRE-FABRICATED BUILDINGPermit Area 468 Sq. Feet Applicant Name PINE LAKE CAMPGROUND Dwelling Units Created/Lost: 0 / 0 Owner Name Dianne Meloche Applicant is Owner Address PO BOX 62 RR #1 BAYFIELD ON N0M 1G0 Project Desc New Trailer

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Formal Report - Building Permits Issued July and August 2014 Page 73 of 193 AGENDA ITEM #5.2

Municipality Municipality Of Central Huron Phone (519) 482-3997 Bldg. Dept. Phone (519) 482-3997 Bldg. Dept. Fax Permit List Permits By Approved Date - Between: JUL 1,2014 and AUG 31,2014

Permit Number 0076 -2014 Date Applied 07/21/2014 Date Issued 07/22/2014 Type Residential Reno/Adds/Acc Bldg Location 35791 BAYFIELD RIVER RD Action Erect Legal Description CON BYFD LOT 10 Status Approved Roll Number 40-30-240-024-01700-0000 MPAC Structure Code N/A Value $15,000.00 Fee $300.00 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 480 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 480 Sq. Feet Applicant Name FORREST ESTATES HOMES SALES Dwelling Units Created/Lost: 0 / 0 Owner Name Edward McPherson Applicant is Owner Address 35791 BAYFIELD RIVER RD-RR#2 BAYFIELD ON N0M 1G0 Project Desc Detached Garage Permit Number 0011D-2014 Date Applied 07/21/2014 Date Issued 07/22/2014 Type Demolition Permit Location 77923 FISH & GAME LINE Action Demolish Legal Description CON 13 PT LOT 34 SUBJT TO Status Approved Roll Number 40-30-240-013-00600-0000 MPAC Structure Code N/A Value $0.00 Fee $50.00 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 340 Stats Can Work Code 00 DEMOLITION Permit Area 340 Sq. Feet Applicant Name DUPUIS MICHAEL RAYMOND Dwelling Units Created/Lost: 0 / 0 Owner Name DUPUIS MICHAEL RAYMOND Applicant is Owner Address 77923 FISH & GAME LINE-RR #3 CLINTON ON N0M 1L0 Project Desc Demolish 340 sq. ft. of existing residential building Permit Number 0077 -2014 Date Applied 07/24/2014 Date Issued 07/24/2014 Type Residential Reno/Adds/Acc Bldg Location 152 KING ST Action Alter Legal Description PLAN 343 BLK A LOT 12 Status Completed Roll Number 40-30-260-033-00800-0000 MPAC Structure Code N/A Value $5,000.00 Fee $62.80 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 32 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 32 Sq. Feet Applicant Name CARR ELIZABETH AYSON Dwelling Units Created/Lost: 0 / 0 Owner Name CARR ELIZABETH AYSON Applicant is Owner Address 152 KING ST - PO BOX 914 CLINTON, ON N0M 1L0 Project Desc Interior Reno Permit Number 0078 -2014 Date Applied 07/25/2014 Date Issued 07/30/2014 Type Residential Reno/Adds/Acc Bldg Location 126 GORDON ST Action Alter Legal Description PLAN 333 LOT 661 Status Approved Roll Number 40-30-260-027-00700-0000 MPAC Structure Code N/A Value $9,000.00 Fee $225.60 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 0 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 0 Sq. Feet Applicant Name HODGINS BARBARA JEAN Dwelling Units Created/Lost: 0 / 0 Owner Name HODGINS BARBARA JEAN Applicant is Owner Address PO BOX 1864 CLINTON ON N0M 1L0 Project Desc Car Port

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Formal Report - Building Permits Issued July and August 2014 Page 74 of 193 AGENDA ITEM #5.2

Municipality Municipality Of Central Huron Phone (519) 482-3997 Bldg. Dept. Phone (519) 482-3997 Bldg. Dept. Fax Permit List Permits By Approved Date - Between: JUL 1,2014 and AUG 31,2014

Permit Number 0079 -2014 Date Applied 07/28/2014 Date Issued 07/30/2014 Type Farm Bldgs/Additions/Greenhouses Location 79816 ORCHARD LINE Action Erect Legal Description GODERICH CON 4 PT LOT 7 Status Approved Roll Number 40-30-240-004-00100-0000 MPAC Structure Code N/A Value $110,000.00 Fee $980.00 Stats Can Struct Code 460 STORAGE BLDG - WAREHOUSE, INDU Gross Area 3,680 Stats Can Work Code 01 NEW CONSTRUCTION Permit Area 3,680 Sq. Feet Applicant Name HORDIJK PHILIP LEONARD Dwelling Units Created/Lost: 0 / 0 Owner Name HORDIJK PHILIP LEONARD Applicant is Owner Address 79816 ORCHARD LINE - RR #2 GODERICH ON N7A 3X8 Project Desc 46' x 80' Agricultural Shed/Storage Permit Number 0080 -2014 Date Applied 07/28/2014 Date Issued 07/30/2014 Type Residential Reno/Adds/Acc Bldg Location 79816 ORCHARD LINE Action Alter Legal Description GODERICH CON 4 PT LOT 7 Status Approved Roll Number 40-30-240-004-00100-0000 MPAC Structure Code N/A Value $3,500.00 Fee $240.00 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 360 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 360 Sq. Feet Applicant Name HORDIJK PHILIP LEONARD Dwelling Units Created/Lost: 0 / 0 Owner Name HORDIJK PHILIP LEONARD Applicant is Owner Address 79816 ORCHARD LINE - RR #2 GODERICH ON N7A 3X8 Project Desc Deck on Rear of Residence Permit Number 0081 -2014 Date Applied 07/28/2014 Date Issued 07/30/2014 Type Trailer/Additions/Acc.Bldg Location 77794 ORCHARD LINE Action Install Legal Description CON 4 LOT 36 SUBJT TO Status Approved Roll Number 40-30-240-004-04300-0000 MPAC Structure Code N/A Value $51,000.00 Fee $500.50 Stats Can Struct Code 150 SEASONAL DWELLING - COTTAGE,SU Gross Area 1,001 Stats Can Work Code 12 INSTALLATION OF A PRE-FABRICATED BUILDINGPermit Area 1,001 Sq. Feet Applicant Name PINE LAKE CAMPGROUND Dwelling Units Created/Lost: 0 / 0 Owner Name Barb & Marcell Duquette Applicant is Owner Address PO BOX 62 RR #1 BAYFIELD ON N0M 1G0 Project Desc New Park Model Trailer and Deck Permit Number 0002S-2014 Date Applied 08/01/2014 Date Issued 08/05/2014 Type Sign Permit Location 263 HURON RD Action Install Legal Description CON MTLND PT LOT 3 RP Status Approved Roll Number 40-30-240-019-01500-0000 MPAC Structure Code N/A Value $25,000.00 Fee $150.00 Stats Can Struct Code 510 RETAIL & WHOLESALE OUTLETS,DEP Gross Area 0 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 0 Sq. Feet Applicant Name 3358771 CANADA LIMITED Dwelling Units Created/Lost: 0 / 0 Owner Name 3358771 CANADA LIMITED Applicant is Owner Address C/O RIOCAN PROPERTY SERVICES 700 LAWRENCE AVE W-SUITE 315 TORONTO ON M6A 3B4 Project Desc Install six (6) new signs

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Formal Report - Building Permits Issued July and August 2014 Page 75 of 193 AGENDA ITEM #5.2

Municipality Municipality Of Central Huron Phone (519) 482-3997 Bldg. Dept. Phone (519) 482-3997 Bldg. Dept. Fax Permit List Permits By Approved Date - Between: JUL 1,2014 and AUG 31,2014

Permit Number 0012D-2014 Date Applied 08/05/2014 Date Issued 08/06/2014 Type Demolition Permit Location 39977 BLYTH RD Action Demolish Legal Description CON 14 N PT LOT 22 AS RP Status Approved Roll Number 40-30-340-014-04400-0000 MPAC Structure Code N/A Value $0.00 Fee $150.00 Stats Can Struct Code 540 RESTAURANT, BAR, TAVERN, NIGHT Gross Area 0 Stats Can Work Code 00 DEMOLITION Permit Area 0 Sq. Feet Applicant Name 2336438 ONTARIO INC Dwelling Units Created/Lost: 0 / 0 Owner Name 2336438 ONTARIO INC Applicant is Owner Address 92 DALMATIAN CRES SCARBOROUGH ON M1C 4W6 Project Desc Demolish all existing buildings on site Permit Number 0082 -2014 Date Applied 08/06/2014 Date Issued 08/06/2014 Type Residential Reno/Adds/Acc Bldg Location 15 BLUEWATER DR Action Replace Legal Description PLAN 547 PT BLK B REFERRED Status Approved Roll Number 40-30-240-030-08700-0000 MPAC Structure Code N/A Value $5,000.00 Fee $124.80 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 108 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 108 Sq. Feet Applicant Name VANDENBERK ANDRE Dwelling Units Created/Lost: 0 / 0 Owner Name VANDENBERK ANDRE Applicant is Owner Address 200 LAURIER AVE MILTON ON L9T 4M2 Project Desc Replace mudroom and entrance to residence and washroom Permit Number 0083 -2014 Date Applied 08/05/2014 Date Issued 08/06/2014 Type Residential Reno/Adds/Acc Bldg Location 40684 HURON RD Action Extend Legal Description CON 1 S PT LOT 17 Status Approved Roll Number 40-30-340-001-02700-0000 MPAC Structure Code N/A Value $45,000.00 Fee $662.40 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 1,004 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 1,004 Sq. Feet Applicant Name BLACK GARY MELVIN Dwelling Units Created/Lost: 0 / 0 Owner Name BLACK GARY MELVIN Applicant is Owner Address PO BOX 912 RR #4 CLINTON, ON N0M 1L0 Project Desc Attached 2 car garage and foyer on residence Permit Number 0084 -2014 Date Applied 07/24/2014 Date Issued 08/07/2014 Type Residential Reno/Adds/Acc Bldg Location 54 WHITEHEAD ST Action Erect Legal Description PLAN 330 E PT LOT 636 E PT Status Approved Roll Number 40-30-260-005-01200-0000 MPAC Structure Code N/A Value $2,000.00 Fee $186.00 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 252 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 252 Sq. Feet Applicant Name SCOTT RICHARD MALCOLM Dwelling Units Created/Lost: 0 / 0 Owner Name SCOTT RICHARD MALCOLM Applicant is Owner Address PO BOX 1405 CLINTON ON N0M 1L0 Project Desc Storage Shed

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Formal Report - Building Permits Issued July and August 2014 Page 76 of 193 AGENDA ITEM #5.2

Municipality Municipality Of Central Huron Phone (519) 482-3997 Bldg. Dept. Phone (519) 482-3997 Bldg. Dept. Fax Permit List Permits By Approved Date - Between: JUL 1,2014 and AUG 31,2014

Permit Number 0085 -2014 Date Applied 08/06/2014 Date Issued 08/08/2014 Type Residential Reno/Adds/Acc Bldg Location 79075 FULLERVIEW DR Action Alter Legal Description CON 1 PT LOT 20 PCL 4 Status Approved Roll Number 40-30-240-043-00500-0000 MPAC Structure Code N/A Value $50,000.00 Fee $151.80 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 154 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 154 Sq. Feet Applicant Name DONNELLY THOMAS JOSEPH Dwelling Units Created/Lost: 0 / 0 Owner Name DONNELLY THOMAS JOSEPH Applicant is Owner Address 14 OLD MILL TERR TORONTO, ON M8X 1A2 Project Desc Replace windows (some enlargements) and doors Permit Number 0086 -2014 Date Applied 08/01/2014 Date Issued 08/11/2014 Type Residential New Construction Location 81934 LIMEKILN LINE Action Erect Legal Description CON 10 PT LOT 35 RP 22R1421 Status Approved Roll Number 40-30-340-010-06201-0000 MPAC Structure Code 301 SINGLE FAMILY DETACHED Value $200,000.00 Fee $1,639.50 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 2,739 Stats Can Work Code 01 NEW CONSTRUCTION Permit Area 2,739 Sq. Feet Applicant Name EDWARDS , GORDON NESBITT . Dwelling Units Created/Lost: 1 / 0 Owner Name EDWARDS GORDON NESBITT Applicant is Owner Address PO BOX 495BLYTH, ON N0M 1H0 Project Desc New Residence Permit Number 0087 -2014 Date Applied 08/08/2014 Date Issued 08/11/2014 Type Residential Reno/Adds/Acc Bldg Location 584 PENTLAND AVE Action Alter Legal Description PLAN 557 LOT 10 Status Approved Roll Number 40-30-240-022-02101-0000 MPAC Structure Code N/A Value $1,000.00 Fee $84.00 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 216 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 216 Sq. Feet Applicant Name AUSTIN ROBERT EMERSON Dwelling Units Created/Lost: 0 / 0 Owner Name AUSTIN ROBERT EMERSON Applicant is Owner Address 584 PENTLAND AVE RR#2 GODERICH ON N7A 3X8 Project Desc Moving existing garden shed to new location on new cement pad Permit Number 0088 -2014 Date Applied 08/06/2014 Date Issued 08/13/2014 Type Farm Bldgs/Additions/Greenhouses Location 79696 ORCHARD LINE Action Erect Legal Description CON 4 LOT 9 PT LOT 10 Status Approved Roll Number 40-30-240-004-00600-0000 MPAC Structure Code N/A Value $550,000.00 Fee $3,633.25 Stats Can Struct Code 410 PRIMARY INDUSTRY BLDG - FARM,H Gross Area 15,032 Stats Can Work Code 01 NEW CONSTRUCTION Permit Area 15,032 Sq. Feet Applicant Name VANDER VEEKEN MARINUS Dwelling Units Created/Lost: 0 / 0 Owner Name VANDER VEEKEN MARINUS Applicant is Owner Address 73869 PARR LINE RR #2 ZURICH, ON N0M 2T0 Project Desc New Swine Facility

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Formal Report - Building Permits Issued July and August 2014 Page 77 of 193 AGENDA ITEM #5.2

Municipality Municipality Of Central Huron Phone (519) 482-3997 Bldg. Dept. Phone (519) 482-3997 Bldg. Dept. Fax Permit List Permits By Approved Date - Between: JUL 1,2014 and AUG 31,2014

Permit Number 0089 -2014 Date Applied 08/13/2014 Date Issued 08/13/2014 Type Com/Ind/Instit/Com.Fac.-Reno/Add/Acc.Bld Location PRINCESS ST Action Alter Legal Description CON 1 PT LOT 22 HULLETT TWP Status Approved Roll Number 40-30-260-013-01500-0000 MPAC Structure Code N/A Value $30,000.00 Fee $412.50 Stats Can Struct Code 620 ELEMENTARY SCHOOL, KINDERGARTE Gross Area 625 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 625 Sq. Feet Applicant Name CLINTON AND DISTRICT Dwelling Units Created/Lost: 0 / 0 Owner Name CLINTON AND DISTRICT Applicant is Owner Address PO BOX 658 CLINTON ON N0M 1L0 Project Desc Interior Renovation to School Permit Number 0090 -2014 Date Applied 08/07/2014 Date Issued 08/13/2014 Type Com/Ind/Instit/Com.Fac.-Reno/Add/Acc.Bld Location 263 HURON RD Action Alter Legal Description CON MTLND PT LOT 3 RP Status Approved Roll Number 40-30-240-019-01500-0000 MPAC Structure Code N/A Value $345,000.00 Fee $1,617.50 Stats Can Struct Code 540 RESTAURANT, BAR, TAVERN, NIGHT Gross Area 3,035 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 3,035 Sq. Feet Applicant Name WD Partners Canada, Sophie Malcangi . Dwelling Units Created/Lost: 0 / 0 Owner Name 3358771 CANADA LIMITED Applicant is Owner Address Vaughan, ON Project Desc Interior & Exterior Renovation and minor drive thru improvements Permit Number 0091 -2014 Date Applied 08/18/2014 Date Issued 08/25/2014 Type Trailer/Additions/Acc.Bldg Location 77794 ORCHARD LINE Action Install Legal Description CON 4 LOT 36 SUBJT TO Status Approved Roll Number 40-30-240-004-04300-0000 MPAC Structure Code N/A Value $3,000.00 Fee $160.00 Stats Can Struct Code 150 SEASONAL DWELLING - COTTAGE,SU Gross Area 200 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 200 Sq. Feet Applicant Name PINE LAKE CAMPGROUND Dwelling Units Created/Lost: 0 / 0 Owner Name David Nealy Applicant is Owner Address PO BOX 62 RR #1 BAYFIELD ON N0M 1G0 Project Desc New Deck and install Add-on room Permit Number 0092 -2014 Date Applied 07/25/2014 Date Issued 08/25/2014 Type Trailer/Additions/Acc.Bldg Location 77794 ORCHARD LINE Action Install Legal Description CON 4 LOT 36 SUBJT TO Status Approved Roll Number 40-30-240-004-04300-0000 MPAC Structure Code N/A Value $150,000.00 Fee $522.50 Stats Can Struct Code 150 SEASONAL DWELLING - COTTAGE,SU Gross Area 985 Stats Can Work Code 12 INSTALLATION OF A PRE-FABRICATED BUILDINGPermit Area 985 Sq. Feet Applicant Name PINE LAKE CAMPGROUND Dwelling Units Created/Lost: 0 / 0 Owner Name Kevin Beggs Applicant is Owner Address PO BOX 62 RR #1 BAYFIELD ON N0M 1G0 Project Desc New Park Model Trailer, Deck and Add On

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Formal Report - Building Permits Issued July and August 2014 Page 78 of 193 AGENDA ITEM #5.2

Municipality Municipality Of Central Huron Phone (519) 482-3997 Bldg. Dept. Phone (519) 482-3997 Bldg. Dept. Fax Permit List Permits By Approved Date - Between: JUL 1,2014 and AUG 31,2014

Permit Number 0013D-2014 Date Applied 08/18/2014 Date Issued 08/25/2014 Type Demolition Permit Location 79521 ORCHARD LINE Action Demolish Legal Description CON 3 LOT 12 Status Approved Roll Number 40-30-240-003-02800-0000 MPAC Structure Code N/A Value $0.00 Fee $150.00 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 0 Stats Can Work Code 00 DEMOLITION Permit Area 0 Sq. Feet Applicant Name DYKSTRA ALFRED THOMAS Dwelling Units Created/Lost: 0 / 1 Owner Name DYKSTRA ALFRED THOMAS Applicant is Owner Address 78879 ORCHARD LINE - RR #2 GODERICH, ON N7A 3X8 Project Desc Demolish Residence Permit Number 0093 -2014 Date Applied 08/13/2014 Date Issued 08/25/2014 Type Farm Bldgs/Additions/Greenhouses Location 41794 HULLETT-MCKILL RD Action Erect Legal Description CON 13 PT LOT 3 PT LOT 4 Status Approved Roll Number 40-30-340-013-00401-0000 MPAC Structure Code N/A Value $550,000.00 Fee $2,775.00 Stats Can Struct Code 410 PRIMARY INDUSTRY BLDG - FARM,H Gross Area 10,860 Stats Can Work Code 01 NEW CONSTRUCTION Permit Area 10,860 Sq. Feet Applicant Name BEUERMAN KURT DENIS Dwelling Units Created/Lost: 0 / 0 Owner Name BEUERMAN KURT DENIS Applicant is Owner Address RR 1 41794 HULLETT-MCKILLOP ROAD BLYTH ON N0M 1H0 Project Desc New Feeder Hog Facility Permit Number 0094 -2014 Date Applied 06/12/2014 Date Issued 08/26/2014 Type Residential Reno/Adds/Acc Bldg Location PORTERS HILL LINE Action Erect Legal Description CON 6 PT LOT 14 Status Approved Roll Number 40-30-240-006-00650-0000 MPAC Structure Code N/A Value $35,000.00 Fee $660.00 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 2,400 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 2,400 Sq. Feet Applicant Name OKE KENNETH IRVINE Dwelling Units Created/Lost: 0 / 0 Owner Name Nick Heykoop Applicant is Owner Address 218 BETHUNE CRES GODERICH, ON N7A 4M7 Project Desc Storage Shed NOTE: EXTRA WALL & TRUSS BRACING REQUIRED Permit Number 0003S-2014 Date Applied 08/28/2014 Date Issued 08/28/2014 Type Sign Permit Location 263 HURON RD Action Install Legal Description CON MTLND PT LOT 3 RP Status Approved Roll Number 40-30-240-019-01500-0000 MPAC Structure Code N/A Value $35,000.00 Fee $200.00 Stats Can Struct Code 540 RESTAURANT, BAR, TAVERN, NIGHT Gross Area 0 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 0 Sq. Feet Applicant Name 3358771 CANADA LIMITED Dwelling Units Created/Lost: 0 / 0 Owner Name TDL Group Corp Applicant is Owner Address C/O RIOCAN PROPERTY SERVICES 700 LAWRENCE AVE W-SUITE 315 TORONTO ON M6A 3B4 Project Desc 5 NEW FASCIA SIGNS AND 1 NEW MENU BD AND 1 NEW PREVIEW MENU BD

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Formal Report - Building Permits Issued July and August 2014 Page 79 of 193 AGENDA ITEM #5.2

Municipality Municipality Of Central Huron Phone (519) 482-3997 Bldg. Dept. Phone (519) 482-3997 Bldg. Dept. Fax Permit List Permits By Approved Date - Between: JUL 1,2014 and AUG 31,2014

Permit Number 0095 -2014 Date Applied 08/07/2014 Date Issued 08/28/2014 Type Residential Reno/Adds/Acc Bldg Location 288 HIGH ST Action Alter Legal Description PLAN 351 LOT 41 Status Approved Roll Number 40-30-260-021-00135-0000 MPAC Structure Code N/A Value $30,000.00 Fee $153.60 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 156 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 156 Sq. Feet Applicant Name GERRITS KEVIN RANDY Dwelling Units Created/Lost: 0 / 0 Owner Name GERRITS KEVIN RANDY Applicant is Owner Address PO BOX 1570 CLINTON ON N0M 1L0 Project Desc Interior Residential Renovations

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Formal Report - Building Permits Issued July and August 2014 Page 80 of 193 AGENDA ITEM #5.2

Municipality Municipality Of Central Huron Phone (519) 482-3997 Bldg. Dept. Phone (519) 482-3997 Bldg. Dept. Fax Permit List Permits By Approved Date - Between: JUL 1,2014 and AUG 31,2014

Report Summary

Permit Type Permit Value Permit Fee Com/Ind/Instit/Com.Fac.-Reno/Add/Acc.Bld 400,000.00 2,179.00 Com/Ind/Instit/Com.Fac.New Const. 210,000.00 5,481.00 Demolition Permit 0.00 350.00 Farm Bldgs/Additions/Greenhouses 1,502,000.00 10,576.25 Residential New Construction 450,000.00 5,249.40 Residential Reno/Adds/Acc Bldg 326,500.00 7,113.40 Sign Permit 60,000.00 350.00 Trailer/Additions/Acc.Bldg 284,000.00 2,053.00

Total Value $3,232,500.00 Total Fees $33,352.05 Total Number 41 Total Area 79,300 Sq. Ft. 0 Sq. Meters

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Formal Report - Building Permits Issued July and August 2014 Page 81 of 193 AGENDA ITEM #5.4

MONTHLY PLANNING DEPARTMENT REPORT Committee of the Whole September 8, 2014

Highlights for Previous Month

Review of Administrative Items 1. Pre-consultation meeting held on Wednesday September 3, 2014 with representatives for the Maple Hill Retirement Village (45 Charles Street, Clinton) to review their expansion proposal. Site Plan Review application will be forthcoming.

Review of Planning Inquiries 1. Rob Finch – Pt. Lot 17, Concession 7, East Ward, former Hullett Township – Inquiring as to possibility of a severance and also inquiring into a garden suite concerning his parents property. 2. Jake DeRuyter – Part Lot 927 and 935, Plan 331 – East Ward – 138 Erie Street, Clinton – Minor Variance inquiry. Proposing to build a garage/storage building that would exceed the lot coverage maximum, and also the maximum height limit. 3. Jake Rylaarsdam – Part Lot 20, Concession 1, East Ward, former Hullett Township – Zoning By-law Amendment inquiry. They are proposing to build a new chicken barn that does not comply with MDS to the Urban Designation of Clinton, nor to the abutting property zoned Community Facility, and also want a reduced front yard setback. 4. John Verwey – Lot 38, Concession 13, East Ward, former Hullett Township – Severance inquiry – 2 residences on same lot – MDS calculations required.

Outstanding Issue & Project List

Applications referred to the OMB  Don Crich - Trailer Park Expansion-Part Lot 4, Plan 546 – former Goderich Twp. –OMB Hearing was held August 17–28, 2009. The negotiated settlement has been approved by Central Huron Council. On November 10, 2009, the County of Huron COW recommended approval of the same. County Council approved negotiated settlement on November 25, 2009. Meeting held December 14, 2009 with commenting agencies and staff. Meeting held with developer, agencies and municipal staff on May 19, 2010. Settlement has been signed by all parties-waiting on Board Order. Site Plan Review application has been submitted without required deposit. $25,000 Deposit received July 5, 2012. Studies have been distributed to required agencies for review and comment. Meeting with agencies and municipality held on Sep. 18, 2012. Comments from agencies forwarded to developer on Oct. 15, 2012. Further meeting with agencies held on December 5, 2012 to clarify requirements to lift holding zone. Clarification and further comments sent to developer’s planner on December 11 and receipt of same was confirmed on December 13, 2012. Letter was sent to Barry Card, as solicitor for Crich, from Greg Stewart on March 15, 2013 inquiring as to the status of the developer’s application and in turn the OMB settlement hearing. No response. Greg Stewart sent another reminder letter to Barry Card on April 4, 2013. An amended report in response to agency comments was received on May 23, 2013 and has been reviewed by Agency reviewers. Staff are seeking a third party review of outstanding hydrogeological issues. County Planner met with solicitor on Thursday January 23, 2014. Solicitor reported to Council at the Tuesday February 18, 2014 Council

Monthly Planning Department Report Page 82 of 193 AGENDA ITEM #5.4

Page 2 of 4 Planning Department Monthly Report September 8, 2014

meeting in camera. Copies of the McLellan Report and the Gamsby & Mannerow Review have been forwarded to the developer and to their Solicitor per Council direction.

Applications that have Received Conditional Approval  Harbour Lights Expansion – Part Lot 2, Bayfield Conc. – former Goderich Twp. Plan of Condominium granted further extension by County Council to June 29, 2013. County forwarded correspondence and application for extension to the developer. They have applied for a further extension. County of Huron extended draft approval until June 29, 2016.

 Maitland Pines Campground(Mark Driver) Expansion-Part Lot 4, Plan 546 – former Goderich Twp.- OMB decision dated July 7, 2003 – Conditions of decision still outstanding.

 Woodland Links Ltd Golf Course Expansion – North Part Lot 19, Huron Road Conc. – former Goderich Twp. – waiting on applicant to provide registered documents. Letter requesting status of file sent to applicant and solicitor on October 23, 2012. Developer’s lawyer called November 7, 2012, and said he would contact his clients and let us know.

 George Land – Part Lot 36 & 37, Concession 1 – Severance Application received – Review at June 22, 2010 PAC meeting-recommendation deferred – July 27, 2010 PAC meeting- recommendation deferred-Amended site plan received and distributed – Recommendation to approve carried at November 23, 2010 PAC meeting – County Council approved application January 2011.- Conditions satisfied December 22, 2011. Working on Site Plan Compliance – A $2,000 deposit remains with the municipality for tree planting – staff are preparing an account of time and materials for planting already done and assessing the number that did not survive the winter.  Tuckersmith Communications – Lot 1225, Plan 339, East Ward, Clinton – Zoning By-law Amendment – Central Huron Council approved ZBLA on November 7, 2011 – Appeal period expired November 28, 2011. Working on Site Plan compliance.  Paul Farquhar and Karen Boudah - Official Plan Amendment and Zoning By-law Amendment application received for Part Lot 26, Concession 2, East Ward, Hullett Township. Municipal Council adopted Official Plan Amendment #16 and approved the Zoning By-law Amendment on October 1, 2013. Adoption of the Official Plan has been sent to the County for decision, and the appeal period for the Zoning By-law Amendment expired on October 23, 2013. The OPA appeal period expired on October 31, 2013. Severance applications were considered at the January 20, 2014 Council Meeting. Recommendation for approval and required conditions forwarded to the County for decision. County approval of both applications received February 4, 2014. Waiting on satisfaction of conditions.  Middegaal Farms Ltd. c/o Jim Middegaal – Part Lot 11 & 12, Concession 12, East Ward, former Hullett Township – Surplus Residence Severance Application received at the Municipality on September 30, 2013. Council made a recommendation to approve on November 5, 2013. The County Director of Planning & Development granted approval on November 20, 2013. Waiting on satisfaction of conditions.

Monthly Planning Department Report Page 83 of 193 AGENDA ITEM #5.4

Page 3 of 4 Planning Department Monthly Report September 8, 2014  Chris Kiar/George Land – Lots 819, 820, 821 and 818, Plan 331, East Ward, Clinton – Severance application received. The applicant wishes to sever the lot into two lots, each containing a commercial building (FCC and Russo). Severance application was considered at the February 3, 2014 Council Meeting. Recommendation to approve with conditions was forwarded to the County for decision. County approval received February 24, 2014.

Waiting on satisfaction of conditions. ZBLA application received August 26, 2014. Public Meeting will be held October 6, 2014.

 Rick Penhale/Caroline Penhale – Lots 16-23, Plan 541, West Ward – Zoning By-law Amendment Application. This application removes a special zone that recognized a former non-conforming use. The applicant wishes to sell the property in two parcels. The public meeting was held on September 2, 2014 and approved by council that night. Appeal period will expire September 23, 2014.

 Blue Horizon Pool & Spa Ltd./Marian Kroekenstoel – Part Lot 1, Plan 540, Parts 1 & 2, Registered Plan 22R4661, West Ward – Zoning By-law Amendment Application – This application proposes to add a pool and spa sales and service business to the existing permitted uses. The public meeting was held on September 2, 2014 and approved by council that night. Appeal period will expire September 23, 2014.

 Goderich Port Management Corporation as Applicant on behalf of the Owner, Town of Goderich - Official Plan Amendment and Zoning By-law Amendment application and Site Plan Review Application received April 22, 2014 for the expansion of the Goderich Harbour Wharf. OPA adopted by Central Huron Council on July 21, 2014 and sent to County for approval on August 1, 2014. County approval received August 22, 2014. Appeal period will expire September 8, 2014. Zoning By-law Amendment will come back to Central Huron Council on October 6, 2014.

Applications Awaiting Applicant Direction  McIlwain Subdivision Application – Part Lot 11, Concession 1, former Goderich Township – Public meeting held October 27, 2009 – Applicant working on road agreement. The County has sent a second letter to applicant requesting direction by end of July, 2012. No contact has been received from the applicant. Pursuant to Committee request at the September 20, 2012 Planning & Advisory Committee meeting, the CAO contacted the Applicant and the file has been put on hold for 1 year.  Christian & Hedwig Kreuger – Part Lots 24 & 25, Concession 11, East Ward, former Hullett Twp. – Severance Application – Recommendation sent to County for approval with conditions on April 20, 2012 – application on hold to address the municipality’s concerns.  Robin Glenn Hewitt & Barbara Monika Hewitt – Blk. 17, Plan 502, West Ward – Application for Zoning By-law Amendment received September 30, 2013. The application was reviewed and a report was sent to the applicant on October 4, 2013 itemizing the information still required before the application could be deemed complete. A meeting was held on November 26th to review the application. It was recommended, and the developer agreed, to have soil testing and geo tech work done prior to submitting the application to avoid changes to the application after submission which would cause delays. However, staff received direction from the applicants on December 19, 2013 that they have decided to proceed with the Zoning By-law Amendment and complete any required

Monthly Planning Department Report Page 84 of 193 AGENDA ITEM #5.4

Page 4 of 4 Planning Department Monthly Report September 8, 2014 testing at a later date. Public Meeting was held February 3, 2014 – application deferred until March 3, 2014 Council Meeting to allow time to investigate options with ABCA. Planning Report received at March 3rd meeting outlining options. This application was deferred at the March 3, 2014 council meeting for Mr. Hewitt to work with ABCA to resolve issues. Amended site plan received and provided to ABCA from Mr. Hewitt on May 14, 2014. Follow up emails sent to ABCA May 20 and June 2nd, 2014. Original proposal brought back to Central Huron Council on request of the Applicant on August 5, 2014. Application was denied. Appeal period expired on August 27, 2014. No appeal received. File Closed.

 Bluewater Shores – Part Lot 37 and & 38, Concession 1, West Ward – Site Plan Review application was submitted on April 2, 2014. A staff review was conducted and a reply regarding completeness was sent to the developer and agent on April 4, 2014 (sent again on June 16th and June 26th). Revised Site Plan only received July 4, 2014. Staff conducted a review of the revised site plan and further comments were forwarded to the applicant and his planner on July 7, 2014. Revised Site Plan only received from Applicant’s engineer on August 6, 2014. Staff reviewed and returned comments to applicant, applicant’s engineer and applicant’s planner on August 11, 2014. Further plan received August 22, 2014. Confirmed with applicant, applicant’s engineer and applicant’s planner that once lot grading and storm water management information is received we will be able to deem the application complete, and distribute the same to agencies for comment.

 Dave & Cathy Mustard – Lot 221, Plan 339, East Ward – 49 Rattenbury St. East – Zoning By-law Amendment Application was approved by Council on August 5, 2014. Appeal period expired on August 26, 2014. Waiting on submission of their severance application for a shared driveway.

Applications Awaiting County Planning / COW / County Council  Lake Huron Shores A2A Developments Inc. - Amended application for Official Plan and Zoning By-law Amendment received from Weston Consulting on behalf of Lake Huron Shores A2A Developments Inc. on May 8, 2013. The same have been reviewed for completeness and the municipality has sent a Notice of Completeness to Lake Huron Shores A2A Developments and to their agents Weston Consulting on June 4, 2013. Notice of Completeness for the OPA and ZBLA was mailed to agencies on June 18, 2013. Agency meeting to review comments was held July 15, 2013. All comments to date have been forwarded to the developers. Sub-division application has been reviewed by the County and was deemed complete on August 15, 2013. A Notice of Complete Application regarding the Subdivision Application was mailed to all Agencies and the County is awaiting agency comments on the Plan of Subdivision application. County Planning & Development Department continue to correspond with the agent for the developer to work on planning issues. Not ready to schedule public meeting.

Scheduled Highlights for Upcoming Month Reminders: 1.

Monthly Planning Department Report Page 85 of 193 AGENDA ITEM #6.1

MONTHLY DEPARTMENT REPORT Utilities

Committee of the Whole Report

September 8, 2014

James Street and John Street Reconstruction

Other groups in the consulting and government fields have reported delays in obtaining Environmental Compliance Approvals for Sewer replacement projects. Staff are proposing to make an application in the near future in order to avoid possible delays in obtaining approvals. John Street is in the 2015 capital outlook and James Street is in the 2017 capital outlook but is also possibly subject to infrastructure funding which would move that project forward. We propose to fund these costs from the appropriate operating budgets. Permits and RFP for Design will be done in-house.

Sewage Treatment Plant Project

Filter inspections complete. Work continuing on design and project tenders.

Participated with Erie Thames on a post project OPA grant approval meeting. Central Huron is eligible for approximately $10,000 once our final documents are submitted.

UWC

Staff from Harold Smith Construction returned to the UWC to touch up on some deficiencies remaining from the earlier work.

Utilities Staff moved operations back to the UWC in July. Long term plan is being developed and will be discussed further during budget.

MOE Inspections

Inspection results from Kelly and McClinchey have been received from the MOE and are the subject of a separate report to COW.

Holmesville Hall Well

Holmesville Hall well requires some upgrades. A funding application has been submitted which will possibly cover a good portion of those costs.

REACH

Staff responded to another plumbing issue. It was determined that the grease trap had an issue. Have discussed with staff at REACH and will be following up at a later date to ensure that the grease trap is being monitored.

Vandewetering PTTW

The Vandewetering Permit to take Water is due for renewal January 1, 2015. Staff have completed an application to renew this PTTW. These permits are valid for a ten year period.

Page 1 of 2

Monthly Utilities Department Report Page 86 of 193 AGENDA ITEM #6.1

King Street Development

Staff worked with the developer and consultant to undertake test holes at the entrance of the sewage treatment plant. This information is useful for the developer to design their outlet as well as beneficial for the Municipality to get precise information on the precise location of our infrastructure.

Page 2 of 2

Monthly Utilities Department Report Page 87 of 193 AGENDA ITEM #7.1

MUNICIPALITY OF CENTRAL HURON MONTHLY DEPARTMENT REPORT

Facilities Department

Committee of the Whole Report

September 8, 2014

Highlights for Previous Month

Facilities

Grandstand o Last day of races Sunday August 31st.

Central Huron Community Complex o Ice plant started August 25th. First full weekend of rentals September 6th. o Seating and bistro tables in arena lobby and track has been installed. o Hall bookings still plentiful.

Halls o Clinton Town Hall /Library . Painting of east tower and front façade to start in September. . Haven’t received quote for door system at town hall. . Met with County Librarian - They feel major renovations required to meet their requirements. Need to establish a fact finding committee and public interest as with all the schools in town it makes more sense for them to move. The librarian does not agree, but they are not willing to contribute any dollars to the renovations. o Holmesville . Fluorescent light retrofit to be completed by the end of August. o Auburn . o Kinburn . We are not supplying any water to anyone. We had to cease supplying water to the last one due to water leaks and have made arrangements to satisfy the water needs of this resident.

 Cemetery o Met with benefactor and her representative and Cobblestone Designs concerning entrance pillars in new section. Waiting for pricing and approval.

 Works Sheds o Holmesville – Light retrofit completed. o Hullett – no issues. o Clinton – no issues. o Utilities – Follow-up internal repairs have been completed. Waiting for contractor to complete external.

Monthly Facilities Department ReportPresentation re: Sloman ... Page 88 of 193 AGENDA ITEM #7.1

Parks

 School Car – preparing for Thomas Day September 6th.  Union Beach Access – cleaned up.

Pool

 Pool – final day is August 31st.

General Matters

 Central Huron Firehall - installation of HVAC system completed.  Submitted application for permanent liquor license for Community Complex, but not approved yet. Need to resubmit further information. Concerned about the time frame.  Request Clinton Radars Senior Hockey Team be deemed “a significant community event” from October 1st to March 31st in order to obtain special occasion permits.

Monthly Spending Variance Analysis

 Repair to roof unit over dressing rooms at complex – motor and firing tubes replaced at a cost of $1,800.00

Scheduled Highlights for Upcoming Month

 Thomas Day September 6th  Terry Fox Run September 14th  BIA Amazing Race Central Huron September 26th – 27th

Outstanding Issues & Project List

 The number of events involving set up, clean up and supervision is still staff to the max.  All capital projects are on hold due to staff shortage  Grandstand – office and parking lot nearing completion  Firehall - washroom rough-in, window & floor treatments  Hiring

Monthly Facilities Department ReportPresentation re: Sloman ... Page 89 of 193 AGENDA ITEM #7.1

From: Peggy Van Mierlo-West To: Brenda Mac Isaac Subject: FW: Curator"s Report Aug. 11, 2014 Date: Tuesday, September 02, 2014 5:44:49 PM

From: carolyn brophy [mailto:[email protected]] Sent: August-11-14 11:58 AM To: Peggy Van Mierlo-West Subject: Curator's Report Aug. 11, 2014

Visitors Number of visitors as of Aug. 10, 2014 was 1966. All the advertising for the 100th Birthday Celebration and our participation in the Shunpiker Tour has really increased our numbers. On Sunday there were always at least two visitors in the car between 11:00 and 4:00, our hours of operation.

The 100th Birthday Celebration Even though it did rain off and on, the birthday party was a success. Highlights include the following: -255 guests attended -live entertainment throughout the day - the prize donated by the Clinton and Central Huron BIA pleased the winners including all the children who did the scavenger hunt -the performance of an original historic play written by Ian Rutherford, a 16 year old CHSS student -two other groups the Clinton Library and the Horticultural Society partnered with us -two model railways were on display

Visitor Comments Since you know my activities have been focused on the 100th Birthday Celebration I thought I would share with you some of the comments from our visitors book in this report.

Super interesting and a wonderfully narrate -as a teacher a very memorable experience. Thank you for preserving the history of our country. Abe & Maureen Webster Montreal

What a down memory lane experience. Darryl Nichol Rockwood

Appreciate the efforts to keep the story alive. Ben and James Bremmelhieis

Excellent, definitely will have to come back. Janet Mt. Forest

Concern Several years ago, the former board accepted the donation of a railway crossing signal and stand as well as other railway items. They have been in storage for approximately 5 years. The gentleman who donated them returned to the museum last summer to see his items on display. He was disappointed since the items remain in storage at the arena. I believe a decision needs to be made re these items. My suggestion would be to put the crossing sign up near the road and use it to display the

Monthly Facilities Department ReportPresentation re: Sloman ... Page 90 of 193 AGENDA ITEM #7.1

hours that we are open. This would enable visitors to easily see when the museum is open without getting out of their cars. If that is not possible, then the items should be returned as they are taking up a great deal of our limited storage space. I am sure the municipality would like to let the gentleman know what will be happening to his donation.

Monthly Facilities Department ReportPresentation re: Sloman ... Page 91 of 193 AGENDA ITEM #7.3

Reach Huron

General Managers Report

September 2014

 Guelph Ridgetown course has 39 students currently enrolled for 2014-15  The new boarding facilities room is full

See the comparison of 2014 and 2013 semester one breakdowns on page 2.

 Fanshawe has hired 2 new employees to operate out of the Reach Center full time

Jodi Thompson Client Engagement Representative

Heather Mackenzie-Card Academic Services Consultant

 The Agricultural Arena had a cancellation for a 3 day rental in September.

This was due to a problem with the Instructor Don Holliday not being able to attend. Don is from California.

Overall rentals are on pace to maintain 2013 levels

 The Administration building had 60 classroom fluorescent lights upgraded

Steve Campbell provided contact information for Gaffney Electrical Solutions that utilized a grant to cut purchase cost and installation by 50%. Steve then allowed Reach to push one of his installation jobs back to allow the lights to be installed at Reach prior to the start of the school year.

 Reach was the recipient of a 24 month $42,900.00 Trillium Foundation Grant.

With the support from Trillium Foundation Reach will be able to expand our Community Living program to include carts. This will allow Reach to provide seniors, children and adults with a physical and / or developmental disabilities the opportunity to participate in horseback riding.

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 92 of 193 AGENDA ITEM #7.3

Guelph Ridgetown Performance Horse Handling Course

Fall Fall Student Comparison 2013 2014 # students registered 34 39

Price per student $750 $1,000

Semester Total $25,500 $39,000

Boarding Fall Fall Comparison 2013 2014

Boarders 5 10

Price per Horse $500 $500

Monthly Total $2,500 $5,000

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 93 of 193 AGENDA ITEM #7.3

July 23, 2014

REACH Board Agenda 3:00 PM Executive Boardroom

Meeting Called By: Larry Langan Type of Meeting: Regular Board Meeting Attendees: Larry Langan , Alex Westerhout, Lynn Flowers, Burkhard Metzger, Greg Stewart, Tim Martens, Pat Jamieson, Matt Lee, Cindy Pryce Regrets: Bryan Durst

AGENDA ITEMS

1. CALL TO ORDER: 1.1 Approval of Agenda (additions, deletion, corrections) 2. DECLARATION OF CONFLICT OF INTEREST 3. APPROVAL OF PREVIOUS MINUTES MOTION That the minutes of the Regular meeting held on May 21, 2014 be approved as printed 4. NEW BUSINESS MOTIONS To approve Pat Jamieson as a member of the REACH Huron Board of Directors 5. PRESENTATIONS/DELEGATIONS - Nil 6. CORRESPONDENCE: 6.1 For Boards Information - Nil 6.2 For Boards Consideration - Nil 7. STAFF REPORTS: 7.1 General Manager 7.2 May & June 2014 Financial Reports & Explanations MOTION That the financial reports 6.2 be approved as presented 8. UNFINISHED BUSINESS 8.1 Ridgetown MOU 9. OTHER ITEMS: 9.1 County of Huron Grant 10. ANNOUNCEMENTS: 10.1 Regular Board Meeting – September 24, October 22, November 19 11. ADJOURNMENT MOTION That the meeting be adjourned

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 94 of 193 AGENDA ITEM #7.3

MINUTES REGULAR BOARD MEETING – REACH Huron Wednesday, May 21, 2014 at 3:00pm REACH Huron Executive Boardroom

PRESENT: Board: Alex Westerhout, Greg Stewart (arrived 3:17pm), Larry Langan, Tim Martens Staff: Cindy Pryce, Matt Lee Regrets: Lynn Flowers, Burkhard Metzger, Bryan Durst Guests: Pat Jamieson

1. CALL TO ORDER: Larry Langan called the meeting to order at approximately 3:10pm.  Pat Jamieson was welcomed to the meeting, as a potential Board Member.

Board Chair skipped to the General Manager’s report until a Quorum was met.

1.1 General Manager  The water tanker was approved by MCH Council to re-allocate this item to the 2014 Capital Funds.  A new company was hired on for maintenance bi-annual maintenance, and has provided REACH with a schedule. This company does refrigeration, heating/air conditioning, and gas.  ECE job fair with Fanshawe College went well; they liked the layout and flow of traffic.  Community Living program is with South Huron.  Milverton Saddle club was in this past weekend, and will be back next weekend.  OTF Grant – the grant is moving through the review process, but there has been a removal of herd costs & facility costs from the proposed budget, as their program does not cover items of that nature.  A Board Member stated that the International Plowing Match that was held in Mitchell made a profit and gave a donation to a group he is involved with. He was going to ask how a group could apply for this money.  The Ag Ambitions seminar program is coming back. They received further funding, and we are currently discussing the possibilities of office space for them at REACH also.  Employee handbook review– The question was asked if the amount granted for meals & incidentals while away on business was enough. It was approved for now and will review if need be. Add to the harassment portion that an employee can also go to the Chair of the Board if the situation warrants it. Statutory holiday pay was questioned, as to how we require employees to work those days. Employees are asked to work, and they agree. They receive remuneration based on the Ontario Labour Code.

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 95 of 193 AGENDA ITEM #7.3

MINUTES REGULAR BOARD MEETING – REACH Huron Wednesday, May 21, 2014 at 3:00pm

 Insurance changes – switched to BFL Canada who also covers the OEF and its members. We are currently going through the process listing all contents to ensure proper coverage is obtained as the Municipality owns specific items and so does REACH.

1.2 Approval of the Agenda (Additions, deletions, corrections)

MOTION: 28-2014 Moved by Alex Westerhout, seconded by Greg Stewart, that the agenda of the Regular Meeting on May 21, 2014 be approved as printed.

Carried 2. DECLARATION OF CONFLICT OF INTEREST:  None

3. APPROVAL OF PREVIOUS MINUTES: Amendments: 3.1 PlukinFest, under Approval of Previous Minutes, was spelt wrong, it should read PlucKinFest.

Updates: 3.2 Kentucky Horseshoeing School – has to determine the need for this area. They are still interested in partnering on a program at REACH. Pat Jamieson offered help with this. 3.3 Ridgetown is to contact Larry on a meeting date to discuss the MOU. 3.4 Advertising in arena – Need to look at other avenues. We need to list the people who have donated to REACH in the past, and look at opportunities to invite them to donate again. A program and pricing needs to be developed. 3.5 PlucKinFest – The Kinsmen are working directly with OBRA to make specific arrangements back and forth. The General Manager is working on a Stay & Play package to offer between Canada Day & PlucKinFest shows.

MOTION: 29-2014 Moved by Tim Martens, seconded by Alex Westerhout, that the minutes of the Regular Meeting on April 23, 2014 be approved as amended.

Carried

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Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 96 of 193 AGENDA ITEM #7.3

MINUTES REGULAR BOARD MEETING – REACH Huron Wednesday, May 21, 2014 at 3:00pm

4. PRESENTATIONS/DELEGATIONS: Nil

5. CORRESPONDENCE: 5.1 For Boards Information - Nil 5.2 For Boards Consideration - Nil

6. STAFF REPORTS: 6.1 April 2014 Financial Report & Explanations  Treasurer, President, General Manager & Executive Assistant met with the bank about bank charges, future plans and the line of credit.  Financials were given in a long version and a summary version. Both long and summary financials will continue to be given to the Board and we will look into removing the long version in the fall. We will discuss what Council would like to see at the next quarterly meeting they attend.  Catering –We have a caterer or you can bring your own in, and we will provide tables only. There is no use of the kitchen.  Concessions for events – Two different groups have been running the concession. Renter chooses who they want to provide the concession.  Alex Westerhout requested that the Utilities budget be reviewed for the year to see if we will be out every month. MOTION: 30-2014 Moved by Greg Stewart, seconded by Tim Martens, that the financial reports in 6.1 be approved as printed. Carried

7. UNFINISHED BUSINESS: 7.1 Board Member Recruitment  Still working on filling some positions. 7.2 Ridgetown Negotiations  Larry is to contact within the next week.

8. OTHER ITEMS: 8.1 Eco Park – The General Manager met with the owners and toured the facility. They have proposed horseback riding to come in the future, so the GM discussed the possibility of some sort of partnership with this as well as co-promotion of both facilities. We could coordinate horseback riding, or go back and forth on summer camps. 3 | P a g e

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 97 of 193 AGENDA ITEM #7.3

MINUTES REGULAR BOARD MEETING – REACH Huron Wednesday, May 21, 2014 at 3:00pm

8.2 Discussions of giving BMO some sort of naming rights or give an award in their name or event in their name to recognize their contributions to REACH.

9. ANNOUNCEMENTS: 9.1 Regular Board Meeting – June 25, July 23

10. ADJOURNMENT:

MOTION 31-2014 Moved by Alex Westerhout, seconded by Greg Stewart, that the meeting be adjourned at 3:15pm. Carried

______Larry Langan, President

______Matt Lee, General Manager

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Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 98 of 193 AGENDA ITEM #7.3

General Manager’s Report

July 23rd 2014

Facilities

Central Huron repaired the sewer line connected to the kitchen. A break in the line was discovered and the fall was incorrect. Both issues where addressed and repaired. Due to the disruption created by the damaged line and repair REACH waved the rental for the kitchen facilities for the month of July to Bon Vivant.

It was hoped that the reoccurring smell in the women’s washroom was going to be positively affected by the repair of the septic line but this was not the case. We will continue to try and find the cause.

The Administration Building roof leaked and caused damage in the Dorm room washrooms. We are still deciding if the cause of the water leak has been resolved. Once we do believe to have solved the leak we will repair the drywall damage in the washrooms.

We are increasing our Teaching Barn stalls to 8 to accommodate our maximum number of boarding students for the upcoming PHHC year.

Events Report

We have had 2 arena rental cancelations in July and August due to lack of numbers for the events

We have added 8 week day events in July and 6 week day events in August

Summer camps have been going extremely well and numbers are good for the remaining camps

We donated arena space to the Kelly Gruber Baseball camp as they were getting rained out

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 99 of 193 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

EDUCATION CENTRE ~ August 2014 ~ Sun Mon Tue Wed Thu Fri Sat Notes: 1 2

3Centre of Hope 4 Civic Holiday 5 Cheerleader - tumbling 6 7 8 9 Banquet Rm 5-7pm Class D – 1hr Fanshawe PSW Class A 6:30-9:30pm Fanshawe PSW Class A 6:30-9:30pm 10 11 12 Cheerleaders 13 14Fanshawe – 15 16 Centre of Hope – Banquet Rm 4pm- Motorcycle Fanshawe – Motorcycle Church 8:45pm Class B 6:30-9:30pm Parking Lot 8am-6pm Banquet Rm 5-7pm Fanshawe PSW Fanshawe PSW Class A 6:30-9:30pm Class A 6:30-9:30pm 17 18 19 Cheerleaders 20 21 22 Dorm 4, 5 & 6 rented 23 Dorm 4, 5 & 6 rented Centre of Hope – Banquet Rm 4pm- Church 8:45pm Fanshawe PSW Fanshawe – Motorcycle Banquet Rm 5-7pm Class A 6:30-9:30pm Parking Lot 8am-6pm Fanshawe PSW Class A 6:30-9:30pm 24 Dorm 4, 5 & 6 rented 25 26 Cheerleaders 27 28 29 30 Banquet Rm 4pm- Centre of Hope – 8:45pm Fanshawe PSW Church Class A 6:30-9:30pm Banquet Rm 5-7pm Fanshawe PSW Class A 6:30-9:30pm

Page 100 of 193 Centre of Hope – Church Banquet Rm 5-7pm AGENDA ITEM #7.3

Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

EDUCATION CENTRE

~ September 2014 ~

Sun Mon Tue Wed Thu Fri Sat

1 2 Cheerleaders 3 4 5 6 Labour Day Banquet Rm 4pm- Fanshawe – Motorcycle Fanshawe – Motorcycle 8:45pm Class B 6:30-9:30pm Parking Lot 8am-6pm

Fanshawe PSW Fanshawe PSW Class A 6:30-9:30pm Class A 6:30-9:30pm

PHHC & Fanshawe Day Classes commence

7 8 9 Cheerleaders 10 11 12 13 Centre of Hope – Banquet Rm 4pm- Fanshawe PSW Fanshawe – Motorcycle Church 8:45pm Class A 6:30-9:30pm Parking Lot 8am-6pm Banquet Rm 5-7pm Fanshawe PSW Class A 6:30-9:30pm

14 15 16 Cheerleaders 17 18 19 Parelli Palooza 20 Parelli Palooza Centre of Hope – Banquet Rm 4pm- Fanshawe PSW Banquet Room Banquet Room Church 8:45pm Class A 6:30-9:30pm Banquet Rm 5-7pm Fanshawe PSW Class A 6:30-9:30pm

21 22 23 Cheerleaders 24 25 26 27 Centre of Hope – Banquet Rm 4pm- Board Meeting Fanshawe PSW

Page 101 of 193 Church 8:45pm 3 – 5 pm Class A 6:30-9:30pm Banquet Rm 5-7pm Fanshawe PSW Parelli Palooza Class A 6:30-9:30pm Banquet Room

AGENDA ITEM #7.3 28 29 30 Cheerleaders Notes: Centre of Hope – Banquet Rm 4pm- Church 8:45pm Banquet Rm 5-7pm

Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

ARENA COMPLEX

~ August 2014 ~ Sun Mon Tue Wed Thu Fri Sat Notes: 1 2 3 4 5 6 7 8 9 Civic Holiday 10 11 12 13 Be a Cowboy Camp 14 Be a Cowboy Camp 15 16 Be a Cowboy Camp Be a Cowboy Camp Scott Hayes -clinic Be a Cowboy Camp Scott Hayes -clinic Barrel Jackpot 6:30- Sorting 6:30-9:30pm Scott Hayes -clinic 9:30pm

17 Scott Hayes -clinic 18 19 20 21 Sorting 6:30-9:30pm 22 NBHA Finals 23 NBHA Finals Arena & Stalls Arena & Stalls

24 NBHA Finals 25 26 27 Barrel Jackpot 6:30- 28 Sorting 6:30-9:30pm 29 30 Arena & Stalls PHHC -Preparation PHHC -Preparation 9:30pm PHHC -Preparation PHHC -Preparation PHHC -Preparation

~ September 2014 ~ Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 Labour Day PHHC –first day

Community Ride 6-10pm 7 8 9 10 11 12 13 MWHS Community Ride 6-10pm Arena & Stalls Page 102 of 193

14 MWHS 15 16 17 18 19 Parelli Palooza 20 Parelli Palooza Arena & Stalls Community Ride 6-10pm Arena & Stalls Arena & Stalls

21 22 23 24 25 26 27 AGENDA ITEM #7.3 Parelli Palooza Community Ride 6-10pm AHAEC Youth Retreat AHAEC Youth Retreat Arena & Stalls 28 29 30 Notes: AHAEC Youth Retreat Community Ride 6-10pm

Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

2:21 PM Regional Equine & Agricultural Centre of Huron Inc. 06/18/14 Accrual Basis Profit & Loss Budget vs. Actual January through May 2014 TOTAL May 14 Budget $ Over Budget YTD Actual 14 YTD Budget 14 YTD Vari. 14 YTD Actual 13

Ordinary Income/Expense Income EVENTS Admissions 221.24 0.00 221.24 23,249.35 35,800.00 (12,550.65) 10,171.03 Booth Rentals 0.00 0.00 0.00 0.00 0.00 0.00 530.97 Event Sponsorship 0.00 2,000.00 (2,000.00) 184.00 4,000.00 (3,816.00) 69.63 Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Memberships 0.00 0.00 0.00 756.65 0.00 756.65 858.39 Other Revenue 0.00 0.00 0.00 138.68 0.00 138.68 170.00 Total EVENTS 221.24 2,000.00 (1,778.76) 24,328.68 39,800.00 (15,471.32) 11,800.02

FACILITIES Advertising 0.00 200.00 (200.00) 0.00 1,000.00 (1,000.00) Arena Rental (INTERNAL) 1,200.00 Rent (INTERNAL) 1,600.00 Rentals 7,624.97 5,100.00 2,524.97 42,985.25 43,030.00 (44.75) 44,190.31 Stall Rentals 3,619.60 3,000.00 619.60 7,517.90 6,000.00 1,517.90 6,219.80 Total FACILITIES 11,244.57 8,300.00 2,944.57 50,503.15 50,030.00 473.15 53,210.11

FOOD & BEVERAGE Sales 830.92 350.00 480.92 950.92 1,550.00 (599.08) 530.97 Total FOOD & BEVERAGE 830.92 350.00 480.92 950.92 1,550.00 (599.08) 530.97

Page 103 of 193 FUNDRAISING Admissions 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Donations 0.00 0.00 0.00 4,000.00 4,200.00 (200.00) 200.00 Total FUNDRAISING 0.00 0.00 0.00 4,000.00 4,200.00 (200.00) 200.00 AGENDA ITEM #7.3

GENERAL ADMINISTRATION Grants - Central Huron 16,289.84 16,289.85 (0.01) 81,449.35 81,449.25 0.10 100,996.50 HST Revenue 0.00 0.00 0.00 2,182.62 0.00 2,182.62 1,322.06 Management Fee 1,000.00 1,000.00 0.00 5,000.00 5,000.00 0.00 6,000.00

Page 1 of 5 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

Operation Sponsorship/Donations 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Revenue 301.39 0.00 301.39 1,521.29 0.00 1,521.29 2,026.85 Sponsorship/Donations 0.00 0.00 0.00 27.50 0.00 27.50 Total GENERAL ADMINISTRATION 17,591.23 17,289.85 301.38 90,180.76 86,449.25 3,731.51 110,345.41

HERD BARN Horse Board 0.00 0.00 0.00 6,027.69 10,000.00 (3,972.31) 6,373.25 Horse Rentals 0.00 160.00 (160.00) 9,572.00 10,640.00 (1,068.00) 9,014.29 Horse Sponsorships 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total HERD BARN 0.00 160.00 (160.00) 15,599.69 20,640.00 (5,040.31) 15,387.54

PROGRAMMING Education Centre Programming 0.00 1,000.00 (1,000.00) 0.00 1,000.00 (1,000.00) Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Registration Fees 185.84 700.00 (514.16) 4,913.62 3,500.00 1,413.62 6,088.73 Total PROGRAMMING 185.84 1,700.00 (1,514.16) 4,913.62 4,500.00 413.62 6,088.73

REACH KIDS Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Registration Fees 0.00 0.00 0.00 0.00 0.00 0.00 6,383.98 Total REACH KIDS 0.00 0.00 0.00 0.00 0.00 0.00 6,383.98

Total Income 30,073.80 29,799.85 273.95 190,476.82 207,169.25 (16,692.43) 203,946.76 Page 104 of 193

Gross Profit 30,073.80 29,799.85 273.95 190,476.82 207,169.25 (16,692.43) 203,946.76

Expense

EVENTS - Exp AGENDA ITEM #7.3 Arena Rental (INTERNAL) 0.00 Furnishings & Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Marketing 0.00 0.00 0.00 1,322.84 6,000.00 (4,677.16) 0.00 Materials & Supplies 560.84 0.00 560.84 1,856.01 500.00 1,356.01 2,333.90

Page 2 of 5 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

Outside Services 0.00 0.00 0.00 13,312.27 16,200.00 (2,887.73) 3,397.55 Wages 2,631.95 2,719.89 (87.94) 14,799.85 14,623.12 176.73 24,027.29 Total EVENTS - Exp 3,192.79 2,719.89 472.90 31,290.97 37,323.12 (6,032.15) 29,758.74

FACILITIES - Exp Fuel 196.16 100.00 96.16 1,189.93 890.00 299.93 837.45 Furnishings & Equipment 802.34 600.00 202.34 3,962.61 3,000.00 962.61 3,636.05 Insurance 5,310.60 7,500.00 (2,189.40) 5,310.60 7,800.00 (2,489.40) 0.00 Janitorial 113.66 200.00 (86.34) 1,339.63 1,300.00 39.63 2,380.83 Marketing 0.00 150.00 (150.00) 0.00 750.00 (750.00) 0.00 Materials & Supplies 0.00 0.00 0.00 186.92 0.00 186.92 697.85 R&M Building 1,195.75 1,200.00 (4.25) 5,390.41 6,000.00 (609.59) 7,373.33 R&M Equipment 708.55 100.00 608.55 3,250.85 500.00 2,750.85 278.84 Stall Expense 180.00 Utilities 940.78 3,800.00 (2,859.22) 19,933.55 19,800.00 133.55 19,138.71 Wages 4,944.38 5,867.09 (922.71) 24,119.47 31,484.31 (7,364.84) 30,271.40 Total FACILITIES - Exp 14,212.22 19,517.09 (5,304.87) 64,683.97 71,524.31 (6,840.34) 64,794.46

FOOD & BEVERAGE - Exp Furnishings & Equipment 0.00 25.00 (25.00) 0.00 125.00 (125.00) 0.00 Marketing 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Materials & Supplies 863.63 0.00 863.63 863.63 0.00 863.63 22.87 Wages 0.00 0.00 0.00 0.00 0.00 0.00 413.91

Page 105 of 193 Total FOOD & BEVERAGE - Exp 863.63 25.00 838.63 863.63 125.00 738.63 436.78

FUNDRAISING - Exp Furnishings & Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Marketing 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AGENDA ITEM #7.3 Materials & Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Outside Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Wages 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total FUNDRAISING - Exp 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Page 3 of 5 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

GENERAL ADMINISTRATION - Exp Accounting 0.00 0.00 0.00 779.52 0.00 779.52 Audit 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Bank Charges 667.17 100.00 567.17 2,129.09 500.00 1,629.09 1,853.55 Board Costs 2.50 0.00 2.50 112.23 0.00 112.23 Furnishings & Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Interest Payments 268.98 160.00 108.98 714.02 900.00 (185.98) IT 142.92 450.00 (307.08) 485.92 2,250.00 (1,764.08) 2,316.23 Lease - Property 4,166.67 4,166.67 0.00 20,833.35 20,833.35 0.00 25,000.00 Legal 0.00 50.00 (50.00) 0.00 250.00 (250.00) 0.00 Loan Payments 0.00 1,666.67 (1,666.67) 0.00 8,333.34 (8,333.34) Marketing 11.31 0.00 11.31 65.25 0.00 65.25 1,869.10 Membership Fees 0.00 75.00 (75.00) 125.00 375.00 (250.00) 0.00 Miscellaneous Expenses 48.83 150.00 (101.17) 142.53 750.00 (607.47) 0.00 Office Equipment Leases 133.34 250.00 (116.66) 1,351.11 1,250.00 101.11 758.16 Office Supplies 250.17 175.00 75.17 1,250.78 875.00 375.78 1,483.94 Payroll Support 74.46 0.00 74.46 655.01 0.00 655.01 722.14 Phone/Internet 561.89 400.00 161.89 2,486.77 2,100.00 386.77 2,540.98 Postage/Courier 0.00 50.00 (50.00) 89.50 250.00 (160.50) 65.48 Professional Development 0.00 0.00 0.00 18.40 750.00 (731.60) 131.73 Rent (INTERNAL) 1,600.00 Property Taxes 0.00 0.00 0.00 0.00 0.00 0.00 1,140.23

Page 106 of 193 Travel 115.14 200.00 (84.86) 869.74 1,000.00 (130.26) 4,105.93 Wages 6,619.75 6,012.86 606.89 45,181.12 44,012.32 1,168.80 56,579.48 Total GENERAL ADMINISTRATION - Exp 13,063.13 13,906.20 (843.07) 77,289.34 84,429.01 (7,139.67) 100,166.95

HERD BARN - Exp AGENDA ITEM #7.3 Furnishings & Equipment 51.27 200.00 (148.73) 241.33 1,000.00 (758.67) 719.24 Hay/Bedding/Feed 0.00 2,400.00 (2,400.00) 11,348.34 12,000.00 (651.66) 11,041.30 Herd Health Professionals 150.71 150.00 0.71 1,117.42 1,375.00 (257.58) 2,750.39 Marketing 0.00 0.00 0.00 0.00 0.00 0.00

Page 4 of 5 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

Materials & Supplies 0.00 50.00 (50.00) 5.18 250.00 (244.82) 615.16 Outside Services 0.00 0.00 0.00 1,824.01 0.00 1,824.01 331.25 Wages 2,297.87 2,311.56 (13.69) 12,844.30 12,713.57 130.73 13,727.66 Total HERD BARN - Exp 2,499.85 5,111.56 (2,611.71) 27,380.58 27,338.57 42.01 29,185.00

PROGRAMMING - Exp. Arena Rental (INTERNAL) 0.00 25.00 (25.00) 0.00 300.00 (300.00) 1,200.00 Furnishings & Equipment 0.00 Horse Rental (INTERNAL) 980.00 Marketing 0.00 0.00 0.00 0.00 0.00 0.00 246.85 Materials & Supplies 0.00 50.00 (50.00) 0.00 250.00 (250.00) 18.92 Outside Services 180.00 0.00 180.00 1,114.64 0.00 1,114.64 1,478.75 Wages 1,910.41 1,778.92 131.49 10,278.29 9,784.06 494.23 10,265.69 Total PROGRAMMING - Exp. 2,090.41 1,853.92 236.49 11,392.93 10,334.06 1,058.87 14,190.21

REACH KIDS - Exp Furnishings & Equipment 0.00 0.00 0.00 0.00 0.00 0.00 Marketing 199.56 500.00 (300.44) 380.30 750.00 (369.70) 0.00 Materials & Supplies 86.79 0.00 86.79 86.79 0.00 86.79 0.00 Outside Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Wages 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total REACH KIDS - Exp 286.35 500.00 (213.65) 467.09 750.00 (282.91) 0.00

Page 107 of 193 Total Expense 36,208.38 43,633.66 (7,425.28) 213,368.51 231,824.07 (18,455.56) 238,532.14

Net Ordinary Income (6,134.58) (13,833.81) 7,699.23 (22,891.69) (24,654.82) 1,763.13 (34,585.38)

Net Income (6,134.58) (13,833.81) 7,699.23 (22,891.69) (24,654.82) 1,763.13 (34,585.38) AGENDA ITEM #7.3

Page 5 of 5 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

REACH Huron Profit & Loss Budget vs. Actual January through May 2014

May 2014 YTD Actual 14 YTD Budget 14 YTD Variance 14 YTD Actual 13 INCOME SUMMARY Actual Budget Variance MCH Grant 16,290 16,290 (0) 81,449 81,449 0 100,997 Donations/Sponsorship/Fundraising/Grants 0 2,000 (2,000) 4,212 6,200 (3,989) 270 Management Fee 1,000 1,000 0 5,000 4,000 0 6,000 Rentals 11,546 8,460 3,086 69,807 62,210 (863) 72,478 Program/Event Registration 407 1,700 (1,293) 29,058 38,600 (11,242) 23,672 F&B Sales 831 350 481 951 1,200 (599) 531 TOTAL INCOME 30,074 29,800 274 190,477 207,169 (16,692) 203,947

EXPENSE SUMMARY Wages & Benefits 18,404 18,690 (286) 107,223 112,617 (5,394) 135,285 General Administration 1,655 3,127 (1,472) 8,580 16,483 (7,903) 8,471 Program/Event Supplies and materials 1,942 3,050 (1,108) 31,912 32,750 (838) 23,689 Insurance 5,311 7,500 (2,189) 5,311 7,800 (2,489) 0 Marketing 211 650 (439) 1,768 7,500 (5,732) 2,116 Repairs & Maintenance 2,820 2,100 720 14,130 10,800 3,330 17,347 Utilities/Telephone/Internet 1,699 4,300 (2,601) 23,610 22,790 820 26,623 Facility Lease 4,167 4,167 0 20,833 20,833 0 25,000 Legal & Audit 0 50 (50) 0 250 (250) 0 TOTAL EXPENSES 36,208 43,634 (7,425) 213,369 231,824 (18,456) 238,532

Page 108 of 193 NET PROFIT (6,135) (13,834) 7,699 (22,892) (24,655) 1,763 (34,585) AGENDA ITEM #7.3 AGENDA ITEM #7.3

Explanations of Overages/Shortages May 2014 Financial Summary

REVENUES

Sponsorships - $ Short $2,000  Money was budgeted for Event Sponsorship but there was no event held.

Rentals – Over $3,000  Extra day rentals, plus a clinic help to make up these items as the clinic also used stalls.

Program/Event Registration – Short $1,200  In house programming was budgeted for $1,000 but REACH is not currently offering its own programs.

F&B Sales – Over $481  The caterer’s kitchen rental fee was budgeted under F&B Sales, but gets accounted for as Facility Rental. The $831 was food for a renter, there is an expense to offset this.

EXPENSES

Insurance – Down $2,100  We switched to a new insurer and received a lower rate.

Utilities/Telephone/Internet – Under $2,600  Utilities were estimated for April based on April 2013 invoices. It was over by $1500, so the adjustment was mad e in May.

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 109 of 193 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

3:01 PM Regional Equine & Agricultural Centre of Huron Inc. 07/16/14 Accrual Basis Profit & Loss Budget vs. Actual January through June 2014

TOTAL Jun 14 Budget $ Over Budget YTD Actual 14 YTD Budget 14 YTD Vari. 14 YTD Actual 13

Income EVENTS Admissions 115.00 0.00 115.00 23,364.35 35,800.00 (12,435.65) 10,319.45 Booth Rentals 0.00 0.00 0.00 0.00 0.00 0.00 530.97 Event Sponsorship 0.00 0.00 0.00 184.00 4,000.00 (3,816.00) 594.63 Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Memberships 0.00 0.00 0.00 756.65 0.00 756.65 858.39 Other Revenue 0.00 0.00 0.00 138.68 0.00 138.68 170.00 Total EVENTS 115.00 0.00 115.00 24,443.68 39,800.00 (15,356.32) 12,473.44

FACILITIES Advertising 0.00 200.00 (200.00) 0.00 1,200.00 (1,200.00) Arena Rental (INTERNAL) 1,400.00 Rent (INTERNAL) 2,000.00 Rentals 5,116.76 2,450.00 2,666.76 48,102.01 45,480.00 2,622.01 47,336.00 Stall Rentals 4,655.01 2,000.00 2,655.01 12,172.91 8,000.00 4,172.91 10,432.25 Total FACILITIES 9,771.77 4,650.00 5,121.77 60,274.92 54,680.00 5,594.92 61,168.25

FOOD & BEVERAGE Sales 0.00 300.00 (300.00) 950.92 1,850.00 (899.08) 530.97 Total FOOD & BEVERAGE 0.00 300.00 (300.00) 950.92 1,850.00 (899.08) 530.97

Page 110 of 193 FUNDRAISING Admissions 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Donations 0.00 1,000.00 (1,000.00) 4,000.00 5,200.00 (1,200.00) 1,200.00 Total FUNDRAISING 0.00 1,000.00 (1,000.00) 4,000.00 5,200.00 (1,200.00) 1,200.00 AGENDA ITEM #7.3

GENERAL ADMINISTRATION Grants - Central Huron 16,289.84 16,289.85 (0.01) 97,739.19 97,739.10 0.09 100,996.50 HST Revenue 0.00 0.00 0.00 2,182.62 0.00 2,182.62 3,128.26 Management Fee 1,000.00 1,000.00 0.00 6,000.00 6,000.00 0.00 6,000.00

Page 1 of 5 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

3:01 PM Regional Equine & Agricultural Centre of Huron Inc. 07/16/14 Accrual Basis Profit & Loss Budget vs. Actual January through June 2014 TOTAL Jun 14 Budget $ Over Budget YTD Actual 14 YTD Budget 14 YTD Vari. 14 YTD Actual 13

Operation Sponsorship/Donations 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Revenue 55.29 0.00 55.29 1,576.58 0.00 1,576.58 2,644.38 Sponsorship/Donations 0.00 0.00 0.00 27.50 0.00 27.50 Total GENERAL ADMINISTRATION 17,345.13 17,289.85 55.28 107,525.89 103,739.10 3,786.79 112,769.14

HERD BARN Horse Board 0.00 0.00 0.00 6,027.69 10,000.00 (3,972.31) 6,550.25 Horse Rentals 0.00 160.00 (160.00) 9,572.00 10,800.00 (1,228.00) 9,334.29 Horse Sponsorships 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total HERD BARN 0.00 160.00 (160.00) 15,599.69 20,800.00 (5,200.31) 15,884.54

PROGRAMMING Education Centre Programming 0.00 0.00 0.00 0.00 1,000.00 (1,000.00) Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Registration Fees 660.00 700.00 (40.00) 5,573.62 4,200.00 1,373.62 6,934.58 Total PROGRAMMING 660.00 700.00 (40.00) 5,573.62 5,200.00 373.62 6,934.58

REACH KIDS Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Registration Fees 0.00 0.00 0.00 0.00 0.00 0.00 10,053.98 Total REACH KIDS 0.00 0.00 0.00 0.00 0.00 0.00 10,053.98

Total Income 27,891.90 24,099.85 3,792.05 218,368.72 231,269.10 (12,900.38) 221,014.90 Page 111 of 193

Expense EVENTS - Exp Furnishings & Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Marketing 0.00 0.00 0.00 1,322.84 6,000.00 (4,677.16) 0.00 AGENDA ITEM #7.3 Materials & Supplies 418.88 0.00 418.88 2,274.89 500.00 1,774.89 2,745.47 Outside Services 0.00 0.00 0.00 13,312.27 16,200.00 (2,887.73) 3,797.55 Wages 2,598.56 2,719.89 (121.33) 17,398.41 17,343.01 55.40 27,781.81 Total EVENTS - Exp 3,017.44 2,719.89 297.55 34,308.41 40,043.01 (5,734.60) 34,324.83

Page 2 of 5 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

FACILITIES - Exp Fuel 195.64 100.00 95.64 1,385.57 990.00 395.57 984.62 Furnishings & Equipment 817.63 600.00 217.63 4,780.24 3,600.00 1,180.24 4,310.25 Grounds Maintenance 537.50 Insurance 0.00 0.00 0.00 5,310.60 7,800.00 (2,489.40) 0.00 Janitorial 369.41 300.00 69.41 1,709.04 1,600.00 109.04 2,632.49 Marketing 0.00 150.00 (150.00) 0.00 900.00 (900.00) 0.00 Materials & Supplies 0.00 0.00 0.00 186.92 0.00 186.92 697.85 R&M Building 817.14 1,200.00 (382.86) 6,207.55 7,200.00 (992.45) 9,757.30 R&M Equipment 47.82 100.00 (52.18) 3,298.67 600.00 2,698.67 314.23 Stall Expense 180.00 Utilities (2,502.54) 1,300.00 (3,802.54) 17,431.01 21,100.00 (3,668.99) 20,979.85 Wages 4,595.28 5,867.09 (1,271.81) 28,714.75 37,351.40 (8,636.65) 35,533.21 Total FACILITIES - Exp 4,340.38 9,617.09 (5,276.71) 69,024.35 81,141.40 (12,117.05) 75,927.30

FOOD & BEVERAGE - Exp Furnishings & Equipment 0.00 25.00 (25.00) 0.00 150.00 (150.00) 0.00 Marketing 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Materials & Supplies 0.00 0.00 0.00 863.63 0.00 863.63 22.87 Wages 0.00 0.00 0.00 0.00 0.00 0.00 413.91 Total FOOD & BEVERAGE - Exp 0.00 25.00 (25.00) 863.63 150.00 713.63 436.78

Page 112 of 193 FUNDRAISING - Exp Furnishings & Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Marketing 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Materials & Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Outside Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AGENDA ITEM #7.3 Wages 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total FUNDRAISING - Exp 0.00 0.00 0.00 0.00 0.00 0.00 0.00

GENERAL ADMINISTRATION - Exp

Page 3 of 5 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

Accounting 0.00 0.00 0.00 779.52 0.00 779.52 Audit (797.65) 0.00 (797.65) (797.65) 0.00 (797.65) 281.09 Bank Charges (73.14) 100.00 (173.14) 2,055.95 600.00 1,455.95 2,164.11 Board Costs 3.40 0.00 3.40 115.63 0.00 115.63 Furnishings & Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Insurance 6,432.00 Interest Payments 255.78 150.00 105.78 969.80 1,050.00 (80.20) IT 0.00 450.00 (450.00) 485.92 2,700.00 (2,214.08) 2,316.23 Lease - Property 4,166.67 4,166.67 0.00 25,000.02 25,000.02 0.00 25,000.00 Legal 0.00 50.00 (50.00) 0.00 300.00 (300.00) 0.00 Loan Payments 0.00 1,666.67 (1,666.67) 0.00 10,000.01 (10,000.01) Marketing 11.14 0.00 11.14 76.39 0.00 76.39 1,892.44 Membership Fees 0.00 75.00 (75.00) 125.00 450.00 (325.00) 0.00 Miscellaneous Expenses 41.32 150.00 (108.68) 183.85 900.00 (716.15) 0.00 Office Equipment Leases 133.34 250.00 (116.66) 1,484.45 1,500.00 (15.55) 891.50 Office Supplies 5.20 175.00 (169.80) 1,255.98 1,050.00 205.98 1,547.19 Payroll Support 73.42 0.00 73.42 728.43 0.00 728.43 796.74 Phone/Internet 448.48 400.00 48.48 2,935.25 2,500.00 435.25 2,980.77 Postage/Courier 3.08 50.00 (46.92) 92.58 300.00 (207.42) 65.48 Professional Development 45.00 0.00 45.00 63.40 750.00 (686.60) 131.73 Rent (INTERNAL) 2,000.00 Property Taxes 0.00 0.00 0.00 0.00 0.00 0.00 Travel 50.96 200.00 (149.04) 920.70 1,200.00 (279.30) 1,253.91

Page 113 of 193 Utilities 4,727.09 Wages 6,619.75 6,012.86 606.89 51,800.87 50,025.18 1,775.69 66,375.27 Total GENERAL ADMINISTRATION - Exp 10,986.75 13,896.20 (2,909.45) 88,276.09 98,325.21 (10,049.12) 118,855.55

HERD BARN - Exp AGENDA ITEM #7.3 Furnishings & Equipment 45.20 200.00 (154.80) 286.53 1,200.00 (913.47) 719.24 Hay/Bedding/Feed 716.00 800.00 (84.00) 12,064.34 12,800.00 (735.66) 11,228.39 Herd Health Professionals 1,074.71 0.00 1,074.71 2,192.13 1,375.00 817.13 2,750.39 Marketing 0.00 0.00 0.00 0.00 0.00 0.00

Page 4 of 5 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

Materials & Supplies 68.38 50.00 18.38 73.56 300.00 (226.44) 749.21 Outside Services 0.00 0.00 0.00 1,824.01 0.00 1,824.01 331.25 Wages 2,310.26 2,311.56 (1.30) 15,154.56 15,025.13 129.43 15,977.95 Total HERD BARN - Exp 4,214.55 3,361.56 852.99 31,595.13 30,700.13 895.00 31,756.43

PROGRAMMING - Exp. Arena Rental (INTERNAL) 1,400.00 Furnishings & Equipment 0.00 25.00 (25.00) 0.00 325.00 (325.00) 0.00 Horse Rental (INTERNAL) 1,300.00 Marketing 0.00 0.00 0.00 0.00 0.00 0.00 246.85 Materials & Supplies 0.00 50.00 (50.00) 0.00 300.00 (300.00) 18.92 Outside Services 110.00 0.00 110.00 1,224.64 0.00 1,224.64 1,718.75 Wages 2,016.45 845.92 1,170.53 12,294.74 10,629.98 1,664.76 11,723.14 Total PROGRAMMING - Exp. 2,126.45 920.92 1,205.53 13,519.38 11,254.98 2,264.40 16,407.66

REACH KIDS - Exp Furnishings & Equipment 0.00 0.00 0.00 0.00 0.00 0.00 Marketing 0.00 250.00 (250.00) 380.30 1,000.00 (619.70) 0.00 Materials & Supplies 0.00 0.00 0.00 86.79 0.00 86.79 0.00 Outside Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Wages 0.00 933.00 (933.00) 0.00 933.00 (933.00) 0.00 Total REACH KIDS - Exp 0.00 1,183.00 (1,183.00) 467.09 1,933.00 (1,465.91) 0.00

Page 114 of 193 Total Expense 24,685.57 31,723.66 (7,038.09) 238,054.08 263,547.73 (25,493.65) 277,708.55

Net Income 3,206.33 (7,623.81) 10,830.14 (19,685.36) (32,278.63) 12,593.27 -56,693.65 AGENDA ITEM #7.3

Page 5 of 5 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

REACH Huron Profit & Loss Budget vs. Actual January through June 2014

June 2014 YTD Actual 14 YTD Budget 14 YTD Variance 14 YTD Actual 13 INCOME SUMMARY Actual Budget Variance MCH Grant 16,290 16,290 (0) 97,739 97,739 0 100,997 Donations/Sponsorship/Fundraising/Grants 0 1,000 (1,000) 4,212 9,200 (4,989) 1,795 Management Fee 1,000 1,000 0 6,000 6,000 0 6,000 Rentals 9,827 4,810 5,017 79,634 75,480 4,154 83,356 Program/Event Registration 775 700 75 29,833 41,000 (11,167) 28,336 F&B Sales 0 300 (300) 951 1,850 (899) 531 TOTAL INCOME 27,892 24,100 3,792 218,369 231,269 (12,900) 221,015

EXPENSE SUMMARY Wages & Benefits 18,140 18,690 (550) 125,363 131,308 (5,944) 157,805 General Administration 497 3,117 (2,620) 9,077 19,600 (10,523) 9,167 Program/Event Supplies and materials 2,474 1,300 1,174 34,387 34,050 337 25,382 Insurance 0 0 0 5,311 7,800 (2,489) 6,432 Marketing 11 400 (389) 1,780 7,900 (6,120) 2,139 Repairs & Maintenance 2,052 2,200 (148) 16,182 13,000 3,182 21,830 Utilities/Telephone/Internet (1,858) 1,800 (3,658) 21,752 24,590 (2,838) 29,672 Facility Lease 4,167 4,167 0 25,000 25,000 0 25,000 Legal & Audit (798) 50 (848) (798) 300 (1,098) 281 TOTAL EXPENSES 24,686 31,724 (7,038) 238,054 263,548 (25,494) 277,709

Page 115 of 193 NET PROFIT 3,206 (7,624) 10,830 (19,685) (32,279) 12,593 (56,694) AGENDA ITEM #7.3 AGENDA ITEM #7.3

Explanations of Overages/Shortages June 2014 Financial Summary

REVENUES Donations - Short $1,000  Huron Central Ag Society was budgeted for a donation, but their 5 year contribution ceased in 2013.

Rentals – Over $5,000  NBHA was budgeted for in July, but was actually held in June, so facility and stall rental came in.

F&B Sales – Short $300  The caterer’s kitchen rental fee was budgeted under F&B Sales, but gets accounted for as Facility Rental.

EXPENSES

General Admin – Under $2,600  Bank refunded a portion of our annual review fee, $250  No IT was incurred ($450 budgeted), plus some other expenses were down (ie. Office supplies, Misc. Expense.)  Loan payments cannot be recorded as physical entry, any extra revenue at month end automatically goes against the operating loan. ($1,600 budgeted)

Program/Event Supplies & Materials – Over $1,100  Horse Vaccinations and Teeth Floating performed

Utilities/Telephone/Internet – Under $3,600  Erie Thames (hydro) gave REACH a credit on their delivery rates, a phone call was made to hydro and it was confirmed that this is correct. Most customers received extra charges, but we were one of the lucky few that received a credit. I was assured that it would not be charged back.  My estimation for May was reversed in June ($1,500), and since the actual invoice was a credit it lowered our actuals even more.

Legal & Audit – Under $848  The auditor’s fee was accrued for 2013, when the invoice arrived it was $800 less than

the accrual.

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 116 of 193 AGENDA ITEM #7.3

Dated this 31st day of July, 2014

AGREEMENT BETWEEN UNIVERSITY OF

GUELPH ("University") And

REGIONAL EQUINE AND AGRICULTURAL CENTRE OF HURON INC.("REACH Huron")

WHEREAS the University is continuing to offer the Performance Horse Handler Certificate program ("Program");

AND WHEREAS REACH Huron has facilities, located at 169 Beech Street, which would be suited to

the offering of the Program; NOW THEREFORE the parties agree as follows:

1) TERM

a) Subject to early termination as provided for in this Agreement, the term of this Agreement shall be from August 1, 2014 to July 31, 2015, with the possibility of renewal. b) Either party may terminate this Agreement upon three (3) months written notice to the other party, provided the termination shall not become effective until after the completion of the semester in progress at the time of delivery of the written notice, if applicable.

2) THE PROGRAM a) The Program will run for two consecutive semesters starting with the Fall Semester in early September of each year of the Term and end approximately early April at the conclusion of the Winter semester. b) The optimum number of students to be registered in each offering of the Program is forty (40) the minimum number of students to be registered is twenty (20). The University will advise REACH Huron no later than the third week of June in each year of the number of students who have been accepted into the Program for the following Fall semester ("Accepted Students"). The decision to offer the Program will be made in any particular year by the University no later than July 1st based on the number of Accepted Students.

3) RESPONSIBILITIES OF REACH HURON

The responsibilities of REACH Huron will be as follows:

c) To provide an appropriate number of horses suitable for use in the Program. The number and suitability will be assessed by the instructors responsible for the courses, with agreement from the Animal Care Committee, and REACH Huron. The horses will be of a variety of ages and temperaments, suitable for teaching purposes. d) To provide facilities as identified in Schedule A. These facilities will be provided to the University on a priority basis for the semesters the Program is offered;

e) To provide adequate parking for students and staff;

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 117 of 193 AGENDA ITEM #7.3

g) To provide a qualified Facilities Technician who has a minimum qualification of a diploma or certificate in equine studies or 10 years of industry experience, or a combination of both. Facilities Technician/Herd Manager’s duties include but are not limited to:  Train students in safety and proper execution of horse care in accordance with Animal Health Acts.

 As per PHHC schedule supervise students in the carrying out of general horse and stable duties on a rotation basis as part of the PHHC program.

 Manage feed, bedding and health care orders and deliveries

 Arrange and assist vet and farrier visits

 Administrate billing related to Barn related items

 Provide animal care on statutory holidays, student breaks or holidays, and during times when weather prevents student attendance

 Coordinate and supervise ship in and ship out times for PHHC horses

 Provide bio security measures for animal care

 Manure and waste management removal

 REACH is the provider of feed and animal care supplies for the PHHC horse’s (as outlined in the Horse Lease agreement), including emergency vet care up to $200.00 per occurrence.

4) RESPONSIBILITIES OF UNIVERSITY

The responsibilities of the University will be as follows:

a) Providing a Program Coordinator, teachers and suitable curriculum

b) For each of the Fall and Winter semesters, the University will pay to REACH Huron:

1. The amount of $1,000 inclusive of all applicable taxes for each student registered in the Program as of the 10th day of the semester ("Semester Amount) c) The Semester Amount will be paid to REACH Huron on the 1st day of the month following the commencement of classes in each semester. d) The University will pay $30.00 per hour for the administrative assistance provided to the

Program Coordinator

e) Reimburse to REACH Huron a n y expenses incurred on behalf of the course that have been pre- approved by the University.

f) To provide orientation and appropriate health and safety training for students working in the barn;

5) TRADEMARKS/LOGOS

During the term of this Agreement, each party with prior written approval of the other (which approval will not be unreasonably withheld or delayed) may use the other's name, trademarks, trade names, and logos in connection with the marketing of the Program. Each party shall not use the other's name or any variation thereof, except as authorized herein. Appropriate use of University of Guelph logos is found at http://www.uoguelph.ca/jnfo/graphicstandards/logos/. Each party acknowledges that no transfer of ownership or right to the other's name, trademarks, trade names and logos arises from this permitted use.

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6) INDEMNIFICATION

a) University agrees to hold harmless REACH Huron, its directors, officers, shareholders, agents, successors, assign and its employees from any and all third party claims, demands, or actions, that may arise out of the negligent acts or omissions of the University or its employees in the performance of this Agreement, unless such negligent acts or omissions are at the direction of or occasioned by the REACH Huron, its employees or agents.

b) REACH Huron agrees to hold harmless the University and its employees from any and all third party claims, demands, or actions, that may arise out of the negligent acts or omissions of REACH Huron, or its employees in the performance of this Agreement, unless such negligent acts or omissions are at the direction of or occasioned by the University, its employees or agents. ...

7) CONFIDENTIALITY

Each party hereto acknowledges that under this Agreement each party may be required from time to time to disclose to the other party certain materials, information and data relating to such party's affairs (all of which is hereinafter referred to as "Confidential Information"). Each party hereto acknowledge that the other's Confidential Information, other than that which is publicly known, is confidential and proprietary information. Each party agrees to exercise the same degree of care of the other party's Confidential Information that it does with its own Confidential Information and to confine knowledge of Confidential Information only to its employees who require such knowledge for use in the ordinary course and scope of their employment. The parties hereto shall not, during the term of this Agreement or thereafter, except as may be required by law, use, disclose, divulge or make available each other's Confidential Information to any third party either directly or indirectly in any manner whatsoever without the prior written consent of the other party. Notwithstanding termination or expiry of this Agreement, this obligation of confidentiality shall remain in full force and effect.

8) NOTICE

Each party shall designate a person authorized to act as its representative for the purpose of carrying out this agreement. Whenever this Agreement requires notice to be sent to the other party, notice will be sent to that designate. Such designate will not have the authority to amend or waive any provisions of this Agreement unless specifically authorized to do so in writing. Any change to the designated person will be communicated to the other party in writing.

9) INSURANCE REACH Huron agrees to maintain, during the Term and Renewal Term of this Agreement, at its own cost and expense, with insurers having a secure A.M Best rating of B+ or greater, or the equivalent, fire and extended coverage insurance on the Property for the full insurable value of the Property and comprehensive general liability insurance against claims for bodily injury (including death), personal injury and property damage on or about the Property in amounts satisfactory from time to time to the University acting reasonably but in any event in an amount not less than $2,000,000.00 per occurrence. The University agrees to maintain, during the Term and Renewal Term of this Agreement, at its own cost and expense, with insurers having a secure A.M Best rating of B+ or greater, or the equivalent, commercial general liability insurance with a limit not less than $2,000,000 per

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occurrence, naming REACH as an additional insured, and must contain a cross liability and severability of interest clause, and cover injury to participants.

10) RELATIONSHIP OF PARTIES The relationship between REACH and the University shall be that of independent contracting parties, and neither shall be considered the agent of the other for any purpose whatsoever other than as may be specifically stated in this Agreement, nor can either party bind the other for any purpose except as may be specifically provided herein. Nothing in the Agreement shall be deemed in any way or for any purpose to constitute either party a partner of the other in the conduct of any business or otherwise or a member of a joint venture or joint enterprise with the other party.

11) PRIVACY LEGISLATION

REACH Huron acknowledges that the University is an educational institution to which the Freedom of Information and Protection of Privacy Act (Ontario) applies and agrees to cooperate with the University from time to time with respect to the University's compliance with that statute and any regulations passed thereunder.

12) FORCE MAJEURE

No party hereto shall be held responsible or liable or be deemed to be in default or in breach of this Agreement for its delay, failure or inability to meet any of its obligations under this Agreement (other than obligation to pay money) caused by or arising from any cause which is unavoidable or beyond the reasonable control of such party, including war, warlike operations, riot, insurrection, orders of government, strikes, lockouts, disturbances or any act of God or other cause which frustrates the performance of this Agreement.

UNIVERSITY OF GUELPH

II We have authority to bind the Corporation.

______

Assistant Vice-President B.K. HODGSON Finance & Services CONTROLLER UNIVERSITY University of Guelph OF GUELPH

REGIONAL EQUINE AND AGRICULTURAL CENTRE OF HURON INC.

II We have authority to bind the Corporation

______

Larry Langan Matt Lee Chair, Board of Directors General Manager

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Appendix A Facilities

1. Classroom Space

 One large classroom with tables and chairs set up in rows (classroom style) for students with adequate space to move around, from August 25th, 2014 to April 10th, 2015. Included with the classroom will be 1 projector and screen, waste management and cleaning services.

2. Arena & Barn Space

 REACH will provide a bio secure 22 stall barn for Ridgetown Campus programming, commencing one (1) week prior to the beginning of a semester and concluding in unison with the completion of classroom sessions of the course.  REACH will provide 1 tack/feed room annually  Arena surfaces will be clear of obstructions and enclosed in a safe manner  Guaranteed minimum indoor arena dimensions 90’ by 160’  Guaranteed outdoor arena dimensions (lower show ring) 110’ x 190’  Guaranteed outdoor arena dimensions (Upper show ring) 100’ x 100’  REACH Huron will provide a half day (8am-12pm or 1pm-5pm access to the indoor facilities Monday, Tuesday, Wednesday and Thursday exclusively for Ridgetown Campus programming beginning the first week of a semester and concluding in unison with the completion of classroom sessions of the course. This includes proper surface preparation based on the request of the Program Coordinator.  REACH will provide access to the outdoor facilities whenever they are available. This does not include surface preparation.  REACH will provide access to all currently owned equipment to be used in the arena by the University instructors for set ups of educational pods.  Pasture land including five (5) small paddocks and one (1) 15 acre pasture.

3. Office Space and Equipment for three University academic staff

 2 Fully furnished office spaces for University academic staff to use annually. Included in the office spaces will be waste management and cleaning services.  Telephone service & Fax Machine  Access to a photo copier (pay per use fee billed monthly)  Use of REACH HURON mail system and mail boxes

4. Other

 Student lockers  REACH will provide a common area for students to have lunch and socialize. REACH will provide cafeteria style food service for students and University academic staff and or a kitchenette for personal food preparation and vending machine services.  Barn Management & Facility Technician Fee $30.00 per hour (set up and removal of gates, round pens, grooming of outdoor rings, etc.)  REACH will offer Ridgetown a 50% discount on all additional bookings of facility space.  Tractor use during the winter for student chores.

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MONTHLY FOREMAN’S REPORT Foreman’s Manager Meeting September 2, 2014

In attendance: Randy Marriage, Nick Verhoeven, Jason Cox, Doug Dolmage, Tom Sinclair, Sheryl Moran , Adam Wilson, Rick Pickett

Tom Sinclair:

• Asphalt paving on Blacks Point road will be completed the middle of Sept,2014 • Has a meeting regarding the Railway Road construction on Sept 19th with the County and the bridges on both Hwy # 4 and 21 in Zurich. • Bayfield Rd. construction put on hold as the tenders came in too high

Doug Dolmage: • Ice is in and the lines drawn, first rental is this Saturday • Races are done for the season so clean up will begin • Ball is almost done, so park cleanup will begin soon • Swimming pool is now closed, the water meter will be removed after the cleanup is finished • Interviews being this evening for a (4) month temporary person

Randy Marriage:

• Mike Ladd is running the sweeper this week.

Adam Wilson:

• Needs some top soil to finish the clean up work at Groves TV. Randy will meet Adam there tomorrow at 8:30 with a load of top soil • Wondered if any of the other departments had recently looked at their operations to determine cost saving and ways to be more efficient.

Next meeting scheduled for October 7th 8 a.m. at the Works Centre

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MONTHLY ROAD DEPARTMENT REPORT Committee of the Whole

September 8 , 2014

Highlights for Previous Month:

 Presently sent out a quote for winter sand for all three sheds to close September 10, 2014. Have it in the plans to start mixing the first of October as that is when the county is going to lend us there staker.  Still waiting for a price from Erie Thames for the cost to install 8 new lights on Beech street and three new lights on Charles street as well 6 new lights on Isaac street.  Have been in contact with the county about the line painting on some of the rural roads that will be completed by mid September 2014.  Asphalt projects for the rural are all near completed the only road that is left is Blackspoint Road from Highway # 8 to Porters Hill Line . It will be paved in mid September the same time that the asphalt in the urban areas are done .  Presently working on filling out gravel pit report for the 2014 year.  At present all the ditch work that was started earlier this year has been completed .Presently getting ready to start moving some of the pile of material from Orchard Line to Kitichigami sideroad between Orchard Line and Porters Hill Line .  Presently working on placing spring tree order to restock what has already been transplanted from tree inventory.

Scheduled Highlights for Upcoming Month

Start Removing the material from Orchard Line to Kitchigami sideroad. Working on Compost site proposal for operations in 2015 Waiting for Erie Thames to report back with Quote for street lighting

Outstanding Issues and Project List:

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MUNICIPALITY OF CENTRAL HURON DRAINAGE REPORT MONTH OF AUGUST - 2014

1) Van Barren Municipal Drain – Lot 34, Concession 9, Hullett Ward - August 12 – MVCA/ DFO – Drain notification form completed to undertake work. Work is a private culvert crossing and would not be assessed out as part of the drain.

2) Dubs Municipal Drain – Lot 8, Concession 10, Hullett Ward - August 5 – Spoke with landowner on status of Sec 78 improvement request. He has been informed that an engineer has been appointed and on-site meeting will follow.

3) Pollard Municipal Drain – Lot 21, Concession 13, Hullett Ward - August 5 – Contractor informed me that the beaver dam had now been removed. Trapper was able to remove 2 beavers back in July. MVCA/ DFO Drain notifications applications completed and sent out for approvals. - August 6 – Contractor has removed most of dam and landowner removed some of the dam by hand.

4) Pickard Municipal Drain – Lot 20, Concession 1, Hullett Ward - August 4 – Inspect drain – closed tile. No major issues and berms working well.

5) Hayter Municipal Drain – Lot 16, Concession1, Goderich Ward - August 6 – Spoke with Tom on some drainage issue on the municipal drain. Need to install tile to drain wet area that is forming near the well. - August 7 – Inspected drain – Wet area was very noticeable and didn’t see issues with work proposed.

6) Miller/ Brand Municipal Drain – Lot 37, Concession 8, Former Goderich Ward - August 12 – Email from Central Huron on landowner with issues on closed municipal tile. Landowner was called and left message. - August 13 – Walked both drains to inspect for issues. Several concerns with catch basin’s, berms, sections now grown up in trees. Considerable work needs to be undertaken. - August 26 – Site inspection with contractor to review work. Spoke with landowner.

7) Westbrook Municipal Drain – Lot 11, Concession 6, Goderich Ward - August 13 – Spoke with engineer that cleanout should take place ASAP and best to do as drain maintenance. - August 16 – Drain Maintenance form completed for MVCA/ DFO. Required for approvals. - August 26 – Inspection with contractor to view work required.

8) Kinburn Swamp Drain – Lot 19, Concession 7 – Hullett Ward - August 15 – Landowner called with concerns that this major drain was backing up and causing erosion in the cropped fields. I was able to walk the open ditch and located 4 major debris blockage full of trees. Water was washing into the field causing erosion. Could also be a concern under high flow with the road and bridge. - August 26 – Site inspection with contractor to go over work. - August 28 – Drain notification approvals completed and sent to MVCA/ DFO.

9) Carter Municipal Drain – Lot 18, Concession 7, Hullett Ward - August 15 – Walked open ditch to determine if any blockages with open ditch as it enters Kinburn Swamp drain. Blockages in the Swamp Drain will improve the outlet of the Carter. Some obstruction was

Drainage Superintendent Report (Geoff King) Page 124 of 193 AGENDA ITEM #8.2

a concern.

10) Hullett Wildlife Area – Hullett - August 20 – Contacted about meeting to review the property and all municipal drains in the area. Ensure drainage is working. Concerns I have on the old municipal drains and any changes made back in the 80’s when the construction took place. Pulled all related files. - August 21 – MNR/ Ducks Unlimited/ Hullett staff/ Friends of Hullett – Tour of the site and inspected all municipal drains and flood control devices. It appears that some changes had been made to some municipal drains, but all still function with no obstruction to outlets. Need to inspect past files on these changes to the drains. Nothing located in the drain files. MNR will check past records. Any changes should have been updated under the Drainage Act and on file.

11) Bryant Municipal Drain – Lot 13, Concession14, Hullett Ward - August 11 – Landowner called on timing to complete work on closed tile. - August 15 – Spoke with landowner that we are waiting on contractor. Contractor was called again and very busy. - August 26 – Spoke with contractor. He will push to get the work completed.

12) Municipal Drain Inspections - (Various Drains) - August 1 – Heavy rains – Hullett ward - August 14 – Inspect Goderich ward. - August 18 – Inspect Goderich/ Hullett - Flows remain good - August 19 – Inspect Goderich/ Hullett – Light rain - August 29 – Inspection – Hullett Ward - Flows remain good for the month – Wet month

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MUNICIPALITY OF CENTRAL HURON MUNICIPAL DRAINAGE ONGOING ACTIVITIES UPDATED – AUGUST - 2014

1) Van Beets Goderich New Drain C 2) Biggin Drain Goderich Improvements C 3) Duizer Drain Hullett Clean out ? M 4) Buchannon Drain Hullett Clean out ? M 5) Bruinsma Drain Goderich Tree concerns P 6) Chamney Drain Hullett New Drain C 7) Deckert Drain Goderich New Drain C 8) Dodds Drain Hullett Clean out M 9) Young Drain Hullett Clean out/ crossing M 10) Westbrook Drain Hullett Improvement M 11) Wilson Drain Hullett Clean out M 12) Miller Brand Drain Goderich Catch Basin/ Tile M 13) Deer Park Lodge Goderich Culvert – MTO MTO 14) Kelly Drain Goderich Culvert – MTO MTO 15) Gerrits Drain-Branch A Goderich Section 78 C 16) Gerrits Drain – Open Goderich Close-in C 17) Middleton/ Brand Goderich Cleanout M 18) Storey Dickson Hullett Cleanout M 19) Wise Drain Goderich Tile Issue M 20) Dubbs Drain Hullett Culverts (2) P 21) Murray Lamb – B Closed Hullett Tile outlet M 22) Gerrits Drain Hullett Tile Repair M 23) Bryant Drain Hullett Tile Repair M 24) Dubbs Drain Hullett Close in C 25) VLA Drain Goderich Tile Repair M

Updated: August 30, 2014 Geoff King Drainage Superintendent

C = Capital M = Maintenance P = Private

Drainage Superintendent Report (Geoff King) Page 126 of 193 AGENDA ITEM #8.2

MUNICIPALITY OF CENTRAL HURON DRAINAGE REPORT MONTH OF JULY - 2014

1) Van Barren Municipal Drain – Lot 34, Concession 9, Hullett - July 10 – Drainage file review for crossing replacement. Private crossing and need approval from municipality and agency approvals. - July 11, 19 – Left message with landowner to call me on crossing. - July 20 – Walked drain and located crossing to be replaced. Pictures taken and information gathered. Walk open section and in fair shape. -July 21 – Completed DART- Notification for crossing replacement. CA will be notified. Provided HCWP grant information as well.

2) Pollard Municipal Drain – Lot 21, Concession 13, Hullett Ward - July 11 – Contacted by landowner with concerns with beavers in the area. Walked drain and one dam located downstream of road culvert. Trapper contacted. - July 14 – Landowner called and had pulled down part of dam but was built back up. Told to leave dam until we trap out the beavers. - July 28 – Trapper called and 2 beavers had been removed. He feels the issues are gone. - July 29 - Contractor was informed and will remove dam ASAP. CA drain maintenance notification was sent out.

3) Yeo VanDeWal Municipal Drain – Lot 86, Maitland Concession, Goderich Ward - July 18 – Spoke with Tom S re repair and mapping for assessment. Invoice has been received from contractor.

4) VLA Municipal Drain – Lot 5, Maitland Concession, Goderich Ward - July 11 – Inspected drain and repair has not yet been completed. Contractor was called to get work done ASAP. - July 20 – Inspect with contractor and work to be undertaken soon.

5) Chamney Municipal Drain – Hullett Ward - July 24 – D/M Lawyers – Letter dated July 24, 2014 – No Right of way or land agreement in the area of concern with the municipal drain. Info was sent to Brad Bunke Gambsby and Mannerow– Engineer.

6) Wilson Municipal Drain – Lot 21, Concession 14, Hullett Ward - July 11 – Inspect open ditch that requires cleanout.

7) Holmes Municipal Drain – Lot 4, Concession HRC, Goderich Ward - July 23 – On-site meeting with Brad Bunke Gamsby and Mannerow, landowners and municipal staff. ABCA was also in attendance, wetland concerns. Landowners in the area invited and well attended. Landowners provided concerns/ comments to the engineer. Area was walked to view concerns. Engineer discussed Drainage Act process.

8) Sturdy Drain – Lot 41, Concession 14, Hullett Ward. - July 30 – Repair completed to the closed municipal drain.

9) Bryant Municipal Drain – Lot 13, Concession14, Hullett Ward - July 11 – Inspected drain and no work yet completed. Spoke with contractor that repairs need to be completed ASAP on closed tile.

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10) Municipal Drain Inspections - (Various Drains) - July 2 – Inspect drains – Heavy rains - July 7 – Heavy rains – Flows up – Goderich Ward - July 17 – Inspect drains. – Hullett - July 27 – Cool/ wet conditions. Flows up. Month has been very wet with isolated area thunderstorms. Flows remained high.

MUNICIPALITY OF CENTRAL HURON MUNICIPAL DRAINAGE ONGOING ACTIVITIES UPDATED – JULY - 2014

Updated: July 31, 2014 Geoff King Drainage Superintendent

Drainage Superintendent Report (Geoff King) Page 128 of 193 AGENDA ITEM #8.2

C = Capital M = Maintenance P = Private

Drainage Superintendent Report (Geoff King) Page 129 of 193 AGENDA ITEM #9.3

BOARD OF DIRECTORS MEETING

Thursday, July 17, 2014 Ausable Bayfield Conservation Authority Administration Centre Morrison Dam Conservation Area 10:00 a.m. AGENDA 1. Chairman's Welcome 2. Adoption of Agenda 3. Disclosure of Pecuniary Interest 4. Disclosure of intention to record this meeting by video and/or audio device 5. Adoption of Minutes from June 19, 2014 6. Business Out of the Minutes

7. Program Reports - Action Items Report 1: (a) Development Review (O. Reg 147/06) - Andrew Bicknell (b) Violation/Appeals Update - Geoff Cade/Andrew Bicknell Report 2: Five Year Budget - Brian Horner

8. Program Reports - Information Items Report 3: 2nd Quarter Financial Statement - Brian Horner Report 4: MacNaughton Morrison Trail 10th Anniversary - Kate Monk

9. Presentation: Healthy Watersheds at the ABCA after Agriculture BMP Verification - Mari Veliz

10. General Manager’s Report 11. Committee Reports • Human Resources Management Committee - Mike Tam 12. Correspondence 13. New Business - August Board Meeting 14. Committee of the Whole 15. Adjournment

UPCOMING MEETINGS AND EVENTS • July 24 - Board and Staff Bus tour of ABCA projects in south watersheds • July 24 - Rural Stormwater Management Model Technical Workshop • July 27-30 - SWCS Conference - Lombard Illinois • July 31 - Bayfield Main Beach Community Meeting

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M I N U T E S

BOARD OF DIRECTORS MEETING

Thursday, June 19, 2014

Ausable Bayfield Conservation Authority Boardroom Morrison Dam Conservation Area

DIRECTORS PRESENT Paul Hodgins, Burkhard Metzger, Don Shipway, Ute Stumpf, Mike Tam, Janisse Zimmerman

DIRECTORS ABSENT Les Falconer, Dave Frayne, Lorie Scott

STAFF PRESENT Andrew Bicknell, Bev Brown, Geoff Cade, Tony Drinkwalter, Brian Horner, Ian Jean, Kate Monk, Judith Parker, Alec Scott, Austin Spencer, Joe Vandenberg

CALL TO ORDER Chair Mike Tam called the meeting to order at 10:02 a.m. and welcomed everyone attending. Austin Spencer and Joe Vandenberg, summer students hired through the MNR Summer Experience Opportunities Program were introduced to the Board.

ADOPTION OF AGENDA

MOTION #BD 59/14 Moved by Ute Stumpf Seconded by Janisse Zimmerman

“RESOLVED, THAT the agenda for the June 19, 2014 Ausable Bayfield Conservation Authority Board of Directors meeting be approved.”

Carried.

DISCLOSURE OF PECUNIARY INTEREST There were no disclosures of pecuniary interest at this meeting or from the previous meeting.

DISCLOSURE OF INTENTION TO RECORD PROCEEDINGS None

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Page 2 June 19, 2014

ADOPTION OF MINUTES

MOTION #BD 60/14 Moved by Paul Hodgins Seconded by Don Shipway

“RESOLVED, THAT the minutes of the Board of Directors meeting held on May 15, 2014 and the motions therein be approved as circulated.”

Carried.

BUSINESS OUT OF THE MINUTES

Ontario Regulation 147/06 - Permitted Minor Addition Size Geoff Cade, Supervisor of Water & Planning provided a report in response to the Board’s request for background as to how the 20% increase in existing foundation area was arrived at in the ABCA Policy & Procedures Manual for the Administration of Ontario Regulation 147/06. The policy stipulates that when residential structures are located within a hazardous area, such as a stable slope limit of the bank, the maximum permissible addition size is 20% of the existing building footprint. This is referred to as a ‘minor addition’ and is referenced in several policies that cover a variety of situations. The intent of Ontario’s floodplain management and hazard land policies are to protect life and property from impacts associated with hazardous areas such as floodplains, and areas subject to erosion and soils movement. There is flexibility in the policies for permitting modest additions to existing residences which are identified as at risk. New development is not permitted in these areas.

MOTION #BD 61/14 Moved by Don Shipway Seconded by Ute Stumpf

“RESOLVED, THAT the Authority retain its policies regarding minor additions to existing structures located within hazardous areas.”

Carried.

PROGRAM REPORT

1. (a) Development Review Andrew Bicknell, Regulations Coordinator presented the Development Review report pursuant to Ontario Regulation 147/06 Development, Interference with Wetlands and Alterations to Shorelines and Watercourses. Through the application process, proposed developments within regulated areas are protected from flooding and erosion hazards. Staff granted permission for 17 Minor Works Permits and 18 Applications for Permission with NextEra Energy Canada, ULC - Goshen Wind Inc. and Jericho Wind, Inc. to construct works within regulated areas specific to industrial wind generation projects.

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Page 3 June 19, 2014

Andrew Bicknell presented a report specific to Application #2013-15. The applicant proposes an exterior staircase onto an existing building which encroaches within the flood hazard along Lake Huron shoreline. The staircase will be located on the east side of the building furthest from the lake and outside the flood hazard. The footprint area of the staircase is small and will only increase the area by approximately 5%. Staff are recommending that construction of the staircase is relatively minor and does not result in significant increased risk to the occupants or property loss in the event of flooding.

MOTION #BD 62/14 Moved by Janisse Zimmerman Seconded by Ute Stumpf

“RESOLVED, THAT consideration be given to both the unique nature of the application, and the intent of the Authority policy, such that Application #2013-45 be approved subject to a permit being issued by Authority staff under Ontario Regulation 147/06 with typical conditions.” Carried.

1. (b) Violation/Appeals Update Geoff Cade reported that staff are working with a lakeshore landowner in the Municipality of Bluewater who started renovating a cottage and constructing an addition without a permit. In the Municipality of Central Huron, staff have been made aware of a wakeboard park that has built structures and done excavating without a permit.

MOTION #BD 63/14 Moved by Paul Hodgins Seconded by Don Shipway

“RESOLVED, THAT the Board of Directors affirm the approval of applications as presented in Program Report # 1 - Development Review.”

Carried.

2. Cameron Gillies Diversion Channel Alec Scott, Water & Planning Manager provided an update on Motion # BD79/13 from the July 18, 2013 meeting of the Board, requesting the Municipality of North Middlesex to include the Cameron Gillies Diversion Channel in the drainage report and cost-sharing assessment schedule under the Drainage Act. Mike Devos of Spriet Associates has estimated costs to proceed with this project as $3,500 to $4,000 plus $3,500 expenses. Additional costs may be expenses related to any potential appeals by affected landowners.

The Diversion Channel was constructed as part of the Parkhill Dam Channel and regular maintenance work on the diversion is eligible for 50% grant from MNR. Major maintenance works would be eligible for 50% grant through the MNR Water and Erosion Control Infrastructure program. As part of the dam project, an easement is registered on title with Mr. Joe Poore to inspect and maintain the diversion channel in perpetuity. Annual cost for regular maintenance work is approximately $1,300.

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Page 4 June 19, 2014

To initiate the petition, signatures are needed from two of the three landowners - ABCA, Municipality of North Middlesex and Joe Poore. Staff are concerned about possible costs that the ABCA may incur on this project.

MOTION #BD 64/14 Moved by Janisse Zimmerman Seconded by Ute Stumpf

“RESOLVED, THAT the ABCA not sign the petition for this drainage work until there is more information on potential costs to the ABCA and the Board discusses impacts to downstream landowners and consideration of the diversion channel easement agreement with Mr. Joe Poore.” Carried.

3. Admin Centre HVAC Upgrades Upgrades to the HVAC system at the Administration Centre was approved in the 2014 ABCA budget. Mechanical contractors from JMR Electric Ltd of Exeter examined the current system and provided recommendations on balancing and improving the ventilation. A quote was submitted for budgetting purposes. Staff are unaware of other mechanical contractors in the area that can carry out the repairs.

MOTION #BD 65/14 Moved by Ute Stumpf Seconded by Don Shipway

“RESOLVED, THAT because of their expertise in this type of work, JMR Electric Ltd. Of Exeter be hired to complete the upgrades to the HVAC system for the Administration Centre at a cost of $18,172 plus HST.” Carried.

4. Emergency Repairs at Clinton Conservation Area Kate Monk, Stewardship, Land and Education Manager advised that the low-flow crossing across the Bayfield River at Clinton Conservation Area is in need of repairs. Overtime, high flows have eroded material around the ends of the structure and staff have made repairs. However this spring there was significant damage and needs to be repaired immediately.

MOTION #BD 66/14 Moved by Paul Hodgins Seconded by Burkhard Metzger

“RESOLVED, THAT staff proceed with emergency repairs to the low-flow crossing area at Clinton Conservation Area with funding coming from the property reserve if surplus funding is not available in the ABCA budget at year end.”

Carried.

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Page 5 June 19, 2014

5. Spring Tree Planting Program Ian Jean, Forestry & Land Stewardship Specialist provided an update on the spring tree planting. The ABCA planted 48,000 trees and landowners planted 10,000 trees. Over 18,000 trees were planted on 30 acres of retired land in the Parkhill Creek valleylands. Students from Parkhill West Williams Elementary and North Middlesex District High School assisted. The season was challenging because of the lingering winter, plus frequent wet weather.

6. Camp Sylvan Education Program 50th Anniversary Kate Monk reported that Saturday, September 20th will be a special event to recognize the 50th Anniversary of the Camp Sylvan outdoor residential program. Self guided tours will commence at 6 pm at Camp Sylvan followed by a campfire at 7 pm. Each school class attending Sylvan this year will receive a 50th anniversary commemorative photo of their class. More than 20,000 students have participated in the Camp Sylvan Conservation Program.

PRESENTATION Angela Van Niekerk, Wetlands Specialist gave an overview of the floating wetland raft project. 90% of the wetlands have been lost since the 1800's before settlement. The ABCA watershed has 2.4% wetlands and the target is 10%. Summer students assisted in the construction of three floating wetland rafts using recycled pop bottles to keep it afloat. As the plants grow, the roots go down through the layers into the water to take up nitrogen and phosphorus to improve oxygen for water quality. One wetland was launched in the Morrison Dam Reservoir and the other in the Old Ausable Channel with the help of Southcott Pines community volunteers.

GENERAL MANAGER’S REPORT Brian Horner provided a written report with a brief update on the progress of various projects, staff training and development, upcoming meetings and activities held over the previous month.

COMMITTEE REPORTS

MOTION #BD 67/14 Moved by Don Shipway Seconded by Ute Stumpf

“RESOLVED, THAT the minutes of the Ausable Bayfield Conservation Foundation meeting held on May 27, 2014 and the motions therein be approved as presented.” Carried.

CORRESPONDENCE

a) Reference: Erb Family Foundation File: W.11.15 Brief: Confirmation was received from John Erb, President of the Fred A and Barbara M. Erb Family Foundation of a three-year grant towards implementing actions to continue to improve water quality for the Bayfield River.

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b) Reference: Land Stewardship & Habitat Restoration Program File; S.72.1 Brief: Confirmation from Ministry of Natural Resources that the funding application for the Port Franks Area Habitat Restoration Project to assist with phragmites control and site restoration was approved.

NEW BUSINESS 1. Tony Drinkwalter, Land Services reported that the tractor model that was approved in the 2014 approved budget is no longer available. He has sourced a model that meets the needs of the Authority and requests permission to proceed.

MNOTION #BD 68/14 Moved by Paul Hodgins Seconded by Ute Stumpf

“RESOLVED, THAT staff proceed with the purchase of the new tractor as discussed.” Carried.

COMMITTEE OF THE WHOLE

MOTION #BD 69/14 Moved by Don Shipway Seconded by Paul Hodgins

“RESOLVED, THAT the Board of Directors go into Committee of the Whole at 11:45 a.m. to discuss property, financial and personal matters, with Kate Monk, Alec Scott, Brian Horner and Judith Parker remaining in attendance.”

Carried.

MOTION #BD 70/14 Moved by Paul Hodgins Seconded by Janisse Zimmerman

“RESOLVED, THAT the Committee of the Whole rise and report at 12:20 p.m.” Carried.

MOTION #BD 71/14 Moved by Burkhard Metzger Seconded by Ute Stumpf

“RESOLVED, THAT the propsal from the Municipality of South Huron requesting the Ausable Bayfield Conservation Authority enter into a Contaminant Attenuation Zone for the South Huron Landfill Site on ABCA property be denied.”

Carried.

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MOTION #BD 72/14 Moved by Paul Hodgins Seconded by Don Shipway

“RESOLVED, THAT staff proceed as directed with the market wage comparison review as discussed.” Carried.

MOTION #BD 73/14 Moved by Don Shipway Seconded by Janisse Zimmerman

“RESOLVED, THAT staff proceed as directed in the financial matter as discussed.” Carried.

ADJOURNMENT The meeting was adjourned at 12:25 p.m.

Mike Tam Judith Parker Chair Corporate Services Coordinator

Copies of Program Reports are available upon request. Contact Judith Parker, Corporate Services Coordinator.

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General Manager=s Report July 17, 2014

Prepared for the Board of Directors by Brian Horner

Introduction I am pleased to provide the Board of Directors with a brief update on ABCA projects, programs, new partnerships, funding opportunities and activities over the past couple of months. This report also includes information about Conservation Ontario and some of its activities on behalf of Ontario=s 36 conservation authorities. If you have any questions please call me. Note: This is not an inclusive list B only some highlights.

Conservation Ontario 1. Conservation Ontario is the network of 36 Conservation Authorities, local watershed management agencies that deliver services and programs that protect and manage water and other natural resources in partnership with government, landowners and other organizations. Conservation Authorities promote an integrated watershed approach balancing human, environmental and economic need. Conservation Authorities are organized on a watershed basis. 2. Watershed Management futures for Ontario – Conservation Ontario Whitepaper; Despite efforts by both Conservation Ontario and the Conservation Authorities, provincial engagement/action/uptake on the Whitepaper has been limited. As such, a new strategy is being developed that will see CO not abandoning the Whitepaper but rather re-focusing its efforts. The Province, to date, has indicated that it will not be undertaking a provincial lead on the Whitepaper, nor a comprehensive review of CA programming and reiterated that there is no new provincial funding. CO and that Conservation Authorities will continue working with Provincial ministries on specific priorities and opportunities as they arise. Emphasis should be given to continually nurture and support the important relationships with our municipalities. 3. Conservation Ontario’s Healthy Hikes campaign launched for the second year on May 1st, 2014. There are currently 150 events registered on the Healthy Hikes events calendar

Projects, Programs and Studies 1. Nature Day Camp registrations filled up early and will be occurring July 14 – 18 and July 21 – 25, at the Administration Centre workshop. 2. Kari Jean has been organizing Ontario Family Fishing Week public outreach events with local community groups that will provide information on Ausable River fish and ABCA programs for July 5 – 13. 3. Staff continue with the Old Ausable Channel (OAC) habitat monitoring program, which includes water samples and data management/maintenance on the dissolved oxygen and level loggers deployed throughout the channel. ABCA is working with the Pinery Provincial Park to possibly expand the program with an additional site. 4. Staff completed electrofishing at four locations in the Black Creek headwaters. This work continues a long term bio-monitoring program that is evaluating effects of local landfill leachate on the aquatic community in a cold water system.

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5. Mari Veliz met with the Huron County Health Unit and the Municipality of Bluewater to develop a public consultation process for the Main Bayfield Beach. 6. Three floating wetland rafts were successfully launched, one here at the Morrison Dam, and two in the OAC by Southcott Pines Clubhouse. The organization and construction of this project was a collective effort by staff as community volunteers. The wetlands will be monitored throughout the coming months. 7. In cooperation with the Ministry of Transportation staff planted 150 trees on the East side of Highway 4, between Kippen and Brucefield

Staff Training and Development 1. Brynn Wright attended the International Association for Great Lakes Research Conference at McMaster University. She presented a talk entitled “Seasonal Loadings of Sediment and Nutrients from the Gully Creek Watershed to Lake Huron”, which was developed in cooperation with other partners including the University of Guelph. The talk covered findings from the WBBE project and a current project being undertaken for the Ministry of the Environment to optimize stream monitoring with automatic samplers 2. Kari Jean and Davin Heinbuck provided a Class 2 Backpack Electrofishing training session to Maitland Valley CA staff which included both in-class and a field component.

Meetings and Special Events 1. Tim Cumming attended the Conservation Ontario communications meeting. Discussion centered around the Canadian Anti-Spam Legislation (CASL) that came into effect July 1st of this year and how conservation authorities are affected with email messages being sent out (e.g., electronic newsletters and other e-distribution lists) 2. Abbie Gutteridge presented the findings from the Keller Drain water quality monitoring to the Clean Water Now Committee from the Grand Bend Rotary on June 20 in Grand Bend. 3. Angela Van Niekerk participated in an Ontario Land Trust Alliance board meeting on June 25. 4. Kate Monk presented at the Is the Coast Clear? Conference at Oakwood on June 20 about the Huron County Clean Water Project: Investing in People and Projects to Improve Water Quality. 5. Ian Jean attended a Trees Ontario Post Plant Meeting in Oshawa in June. Trees Ontario is the largest financial contributor to tree planting in our watershed with over $50,000 contributed in 2014. 6. As the representative for the South West Ontario Conservation Authorities, Alec Scott attended a meeting of the Provincial Flood Forecasting and Warning Committee in Peterborough. 7. Davin Heinbuck hosted the Southwest Provincial Groundwater Monitoring Network Working Group meeting at the ABCA administration office.

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Multi-Municipal Wind Turbine Working Group

Thursday, June 19th, 2014 at 7:00 p.m. Chesley Fire Hall 211 1st Ave N, Chesley Chesley, Ontario

MINUTES

A meeting of the Multi Municipal Wind Turbine Working Group was held on Thursday, June 19, 2014 at the Chesley Fire Hall.

The following Members of the Group were present:

Name Municipality Position Mark Davis Arran-Elderslie Deputy Mayor (Chair) Stewart Halliday Grey Highlands Councillor (Vice-Chair) Keith Stelling Arran-Elderslie Appointed Citizen Paul McQueen Grey Highlands Deputy Mayor Terry McKay Chatsworth Deputy Mayor Scott Mackey Chatsworth Councillor Tony Clark Chatsworth Appointed Citizen Alan Barfoot Georgian Bluffs Mayor Wilf Gamble Huron-Kinloss Deputy Mayor Don Murray Huron-Kinloss Councillor Tom Boyle Northern Bruce Peninsula Councillor Betsy Stewart Northern Bruce Peninsula Councillor Warren Howard North Perth Councillor Dave Roy Bluewater Councillor

The following members of Staff were present: Teresa Gowan Arran-Elderslie Secretary Bill Palmer Saugeen Shores Technical Advisor

Others in attendance were: Bonnie Roy Bluewater Linda Weatherhead Northern Bruce Peninsula Bruce Coe Meaford Frances Coe Meaford Babette Beard Meaford Darwin Beard Meaford Joseph Leung Meaford André Den Tandt Meaford Jean Cechovsky Arran-Elderslie Christy Hempel Owen Sound Michael Spencley Toronto Sherri Lange Toronto

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1. ADOPTION OF THE AGENDA Moved by: Keith Stelling Seconded by: Dave Roy

That the Agenda for the Multi-Municipal Wind Turbines Working Group meeting of June 19th, 2014 be received and adopted as distributed by the Committee Secretary. Carried

2. DECLARATION OF PECUNIARY INTERESTS: No disclosures of pecuniary interests were made by the Committee.

3. APPROVAL OF MINUTES Moved by: Paul McQueen Seconded by: Scott Mackey That the Multi-Municipal Wind Turbines Working Group adopt the minutes of the last Committee Meeting held May 8th, 2014, as circulated. Carried

4. DELEGATIONS 4.1 Christy Hempel, a PhD Candidate for the University of Guelph addressed the Committee and provided an update on her ongoing research of visual impacts on IWT's on the landscape. Christy stated that since she last attended our March 2013 meeting, she has received some input from a broad range of interest groups. She is currently looking for examples of people expressing opinions of IWTs in an art form. There are two parts to her research; to explore the visual impact of IWTs on rural landscape character, and on place-identity. She will be exploring processes for integrating landscape character assessment into the municipal planning process in advance of infrastructure planning (for IWTs in particular). Christy is limiting her research to visual effects. If anyone is interested in contacting her with further information or questions, she can be reached at 519-376-6885 or at the email address [email protected] OMAFRA has requested that she look at sites within Grey, Bruce and Huron Counties. Christy thanked the group for your letters of support and when she completes her research she will forward it to our Committee. She stated that she has an article that's currently being reviewed that is regarding globalism placement.

Warren Howard suggested she may wish to look at how IWT's affects tourism such as in Prince Edward County, Bruce, Grey and Niagara Region. Paul McQueen suggested that she track his recent drive from Georgetown to Grey Highlands as the numerous IWT's Dufferin Wind has erected is quite drastic on the landscape view, and if a roadside survey were to be conducted it would result in a large public response. Tom Boyle suggested that Christy also look at the Beaver Valley area for her visual impact study. Stewart Halliday asked if Christy had received the visual impact study that Grey Highlands had conducted and she stated Page 2 of 8 Multi-Municipal Wind Turbines Working Group Meeting Minutes June 19, 2014

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she had received it and it would be helpful if other Municipalities could provide her with similar studies.

4.2 Sherri Lange, CEO of NA-PAW, North American Platform Against Wind, addressed the Committee and provided the members with copies of her article which appeared in the Milestones Conference 2014 magazine (Volume 14, Number 1) from the 2014 Combined ROMA OGRA Conference held earlier this year. (This is also an on line in Milestones, the ROMA conference version.) Sherri gave a PowerPoint presentation on an Overview of the Wind Factory Debacle in Rural Ontario, "Twisting in the Wind," which she had presented at the OGRA Conference. Sherri stated that several countries such as Spain are cutting back on their subsidies for wind turbines. Europe is starting to run, not walk away from renewal energy. She quoted the myths of wind as perceived by UK journalist, Christopher Booker. On the environmental side, and pragmatic side, she referenced Dr. Ross McKittrick of University of Guelph who has debunked the myths of the coal industry in Ontario. She also referenced new studies and updates that show wind turbines bird and bat mortality is upwards of ONE BILLION per year world wide. Also, briefly, referenced were the ILFN studies of Dr. Marianne Elva Perez in Portugal, who has conducted microscopic scanning of control and target groups indicating pericardial thickening in the thin sac enclosing the heart in humans.

The Chair asked the Committee to allow that additional time be allotted for Sherri Lange's presentation. The members agreed to allotting additional time for this presentation.

Sherri Lange continued her presentation by stating that there have been deformities found in newborn animals. In Denmark on a mink farm there were 1600 miscarriages, and most of which abortions showed blindness and deformities. In Portugal on a horse farm they have discovered deformities of hooves and leg bones on newborn foals. Sherri stated that given the recent Liberal majority win in Ontario, it is imperative that we contact all levels of government. She quoted new developments in Ohio, where Governor Kasich, has signed for a pause in increased mandated renewables for two years, so that cost analyses can be done. Ohio has recently updated setbacks to 1300 feet from a property line. In Australia there has been an increased opposition to industrial wind turbines. Sherri stated that she was recently contacted by two Grade 7 students in Hagersville who want to organize the community to fight a turbine development. Sherri ended presentation by stating that Ontarians need to be more vigilant and to increase education about IWT's. Using social media might aid our cause.

Paul McQueen asked about the response from manufacturing businesses. Michael Spencley, who attended with Sherri, stated that he was involved in the manufacturing sector for a number of years. The general cost of Page 3 of 8 Multi-Municipal Wind Turbines Working Group Meeting Minutes June 19, 2014

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doing business for manufacturing is about 30% from energy. The Green Energy Act has multiplied that cost and made doing business nearly impossible. More and more businesses continue to vacate Ontario.

5. BUSINESS ARISING FROM THE MINUTES 5.1 Review of comments re Draft Terms of Reference. The Recording Secretary advised the following Councils have approved the Draft Terms of Reference: Chatsworth, Georgian Bluffs, Grey Highlands. Arran- Elderslie has instructed staff to prepare a resolution for consideration at it's next Council meeting.

Central Huron stated that further discussion was deferred to July 21 when a Committee of the Whole will meet.

Northern Bruce Peninsula Council has requested clarification of "best practices" under Purpose and asked for guidelines by which MMWTWG proposes to fund the potential hiring of a technical assistant. The Committee request the Recording Secretary to forward the response that "best practices" is self-explanatory requires no further explanation and to restate the explanation previously provided to the Clerk, that the "MMWTWG from time to time requests input from William K. G. Palmer, P.Eng. as a technical advisor to the Committee at a nominal annual fee of less than $5.00. As Mr. Palmer is a citizen who is concerned about wind turbine development, he has agreed to provide his professional expertise to our Committee for this nominal fee. Therefore, there is no need to request additional funds from member municipalities to compensate for this expense."

Kincardine Clerk sent an email on behalf of Council with a list of seven concerns which are too lengthy to discuss at this meeting. The Recording Secretary will forward this email to the Municipal Members for review and further discussion at the July meeting.

West Grey Council had one concern regarding Quorum/Voting Strength: "If there is a voting strength of one vote up to a maximum of three votes per participating municipality, then there should not only be a majority of representation of participating municipalities at MMWTWG meetings as part of constituting a quorum, but in addition, all appointed members (or alternatives as the case may be), should be counted for quorum purposes as well." Discussion ensued and the Committee agreed that a quorum would be a majority of representation of participating municipalities, since there are 12 participating municipalities, a quorum would constitute of at least 7 participating municipalities to be in attendance. The Committee stated that since there are more than 7 participating municipalities in attendance at all meetings, the Voting Strength section wording would remain as it appears.

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There have been no responses to date from the following municipalities: Bluewater, Brockton, Huron-Kinloss, and North Perth. Warren Howard from North Perth stated that the Draft Terms of Reference were approved by North Perth Council when they were first distributed to Clerks. Recording Secretary will communicate with North Perth Clerk and make inquiries from the remaining municipalities.

5.1 Letter to Minister of Environment and Minister of Energy regarding Alec N. Salt research - update on which municipalities have forwarded letter on. The Recording Secretary stated that all participating Municipalities have forwarded on the letter other than the following: Bluewater Council has discussed document but no decision has been made yet. Chatsworth approved a Resolution to support letter, awaiting copy of their letter. Grey Highlands has not responded, a follow up email was sent. Kincardine has not responded, a follow up email was sent.

5.2 Draft Municipal Resolution re Ombudsman Investigation - update on which municipalities have forwarded Resolution on. The Recording Secretary advised the Committee the Resolution was approved by all Municipalities with the exception of Georgian Bluffs. Copies of Resolutions have been received by all except for the following: Bluewater Council has discussed the document but no decision has been made yet. Chatsworth approved a resolution, awaiting copy of their resolution. Kincardine has not responded, a follow up email was sent.

5.3 Warren Howard advised the Committee that the Municipal Resolution requesting Ombudsman Investigation has been successful. Warren stated that some municipalities outside of the MMWTWG have also sent Resolutions to Ombudsman. The Ombudsman's office has appointed a Caseworker who is investigating. Action is happening on this issue. Warren stated that Municipalities should keep filing the Resolution for Ombudsman Investigation if they haven't already done so.

5.4 The Committee was advised that a letter was sent to Huron East acknowledging their letter and confirming that with no financial contribution to the group, they will no longer have representatives to the MMWTWG. The letter also reminded the Huron East Clerk that the general public is welcome to our meetings.

5.5 Review of comments regarding draft minutes being sent to Clerks. At the May 8, 2014 meeting a Resolution was passed that Draft Minutes and the Agenda of May 8, 2014 meeting be circulated to all Clerks immediately. This was done and the Recording Secretary received comments from 3 Clerks. The Clerks for Northern Bruce Peninsula and Georgian Bluffs stated they felt no need to have draft minutes sent to them. The Clerk for West Grey stated that Council would prefer to have draft minutes as they get draft minutes from other committees and it keeps Council up to date. Page 5 of 8 Multi-Municipal Wind Turbines Working Group Meeting Minutes June 19, 2014

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A discussion followed and the following motion was made: Moved by: Tom Boyle Seconded by: Don Murray

That the Multi-Municipal Wind Turbine Working Group will only send to Clerks the approved minutes of the MMWTWG. Carried

6. NEW BUSINESS 6.1 Bill Palmer used a PowerPoint presentation to speak about energy storage systems. Bill used an analogy when thinking about energy storage "Think of Renting the Bank of Canada - it's not like having a Savings Account." Base load generation exceeds system demands in spring and fall and Bill showed charts of the impact of excess base load generation on Wind Generators and on nuclear plants. There are different types of energy storage such as Hydro Quebec's Hydraulic Pumped Storage which are large reservoirs storing 175 Million MWh, which is not available in Ontario. Other energy storage could be Pumped Storage, Electric Car Battery Storage, Compressed Air Storage, Hydrogen Production, Flow or Traditional Batteries (Toronto Hydro would use this for Community Energy Storage) or Flywheel Storage. the Flywheel Storage which is being built near Harriston by NRStor & Temporal Power (2MW x 15 minutes storage = 500 kWh). There are two large solar arrays near Harriston and it is possible that this Flywheel system would store that solar energy but only for a short amount of time until it gets uploaded to the grid. Season to Season storage would need massive hydraulic storage which is not available in Ontario. All other types of storage is small in comparison to the hydraulic storage and is also extremely expensive. Therefore Bill states that the best solution is to produce electricity when needed and do not produce unneeded electricity to store.

6.2 Warren Howard gave an update about municipal activities after the Provincial Election. There are 12 Municipalities in various stages of approving proposed noise by-law, with 7 Municipalities already approving support for the by-law. Plimpton-Wyoming Court decision - the Municipality is not happy with the decision so they are proceeding with municipal by-laws to stop Suncorp. Regarding Wainfleet, April Jeffs lost at the ERT regarding the skydiving school, which is now being appealed and is now in the Courts to just stop the project near the skydiving school. In Prince Edward County IWT's will destroy tourism, so the Municipality is citing a Court case regarding a truck stop diversion issue. Amherst Island took MOE to Court and they are awaiting a decision on the initial case. In Southgate, the Municipality rejected the Community Benefit Package from Samsung. Warren is hopeful that an "unwilling host" meeting would take part in conjunction with the AMO convention coming up.

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6.3 Warren Howard said that North Perth received a letter from IESO which included their 2013 Annual Report and as part of their outreach program they are suggesting that a representative could speak at a municipal event. Warren said that maybe North Perth will invite IESO to speak to their Municipality and then North Perth could ask how will IESO address people who can't live in their home and farmers who can't raise livestock. Perhaps other municipalities should take IESO's offer to speak.

6.4 Warren Howard's draft letter to Minister of Health and Long Term Care regarding appointment of new Chief Medical Officer of Health. Given the recent Provincial Election, Dr. Arlene King is no longer Chief Medical Officer of Health. Warren drafted a generic letter to the Minister of Health and Long Term Care which is being emailed to the Member Municipalities for the local Council's consideration to forward the letter on their own letterhead. The letter states that any new candidate for Chief Medical Officer of Health should be prepared to deal with environmental health issues relating to wind turbines and states the various studies being done on the association between wind turbine noise and health problems. The Chair asked the Municipal Members in attendance for verbal approval to forward this letter to the Clerks to include in the local Council's Agenda and if approved, to forward the letter directly from their municipality to the Minister of Health and Long Term Care. The results of the verbal vote was unanimous and the Recording Secretary was asked to forward the letter to the Clerks immediately.

6.5 Association between Wind Turbines and Human Distress study published by Grey Bruce Medical Officer of Health Dr. Hazel Lynn & Associate Medical Officer of Health Ian Arra.

6.6 Tom Boyle and Betsy Stewart from Northern Bruce Peninsula introduced Linda Weatherhead who is their Municipality's newly Appointed Citizen to the Multi-Municipal Wind Turbine Working Group. The Chair welcomed Linda Weatherhead to the Committee. Northern Bruce Peninsula will instruct their Clerk to forward to the Recording Secretary the Resolution appointing Linda Weatherhead.

7. FOR INFORMATION 7.1 Paul McQueen advised the Committee that Grey County has now declared itself an "Unwilling Host."

7.2 Don Murray advised that Huron-Kinloss had a meeting last week and Council was advised that the holders of the leases with Bluewater Wind Farm in Huron-Kinloss had received notices of termination of the leases.

8. DATE AND LOCATION OF NEXT COMMITTEE MEETING The next meeting date is scheduled for Thursday, July 10, 2014, at 7:00 p.m. at the Chesley Fire Hall, 211 1st Ave. N., Chesley.

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9. RESOLUTION TO MOVE INTO CLOSED SESSION AND GENERAL NATURE THEREOF (includes appointed Councillor(s) and citizen appointee) Not Required

10. RESOLUTION TO RECONVENE IN OPEN SESSION Not Required

11. ADOPTION OF RECOMMENDATIONS ARISING FROM CLOSED SESSION (if any) None

12. ADJOURNMENT Moved by: Dave Roy Seconded by: Keith Stelling That the meeting be adjourned to the call of the Chair. Carried

The meeting was adjourned at 9:10 p.m.

Original Signed by Original Signed by ______Mark Davis, Chair Teresa Gowan, Recording Secretary

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Multi-Municipal Wind Turbine Working Group

Thursday, July 10th, 2014 at 7:00 p.m. Chesley Fire Hall 211 1st Ave N, Chesley Chesley, Ontario

MINUTES

A meeting of the Multi Municipal Wind Turbine Working Group was held on Thursday, July 10, 2014 at the Chesley Fire Hall.

The following Members of the Group were present:

Name Municipality Position Mark Davis Arran-Elderslie Deputy Mayor (Chair) Stewart Halliday Grey Highlands Councillor (Vice-Chair) Steve Hammell Arran-Elderslie Councillor Keith Stelling Arran-Elderslie Appointed Citizen Dave Roy Bluewater Councillor Ian Gibbons Brockton Appointed Citizen Brian Barnim Central Huron Councillor Terry McKay Chatsworth Deputy Mayor Tony Clark Chatsworth Appointed Citizen Alan Barfoot Georgian Bluffs Mayor Dwight Burley Georgian Bluffs Deputy Mayor Paul McQueen Grey Highlands Deputy Mayor Wilf Gamble Huron-Kinloss Deputy Mayor Candy Hewitt Kincardine Councillor Tom Boyle Northern Bruce Peninsula Councillor Betsy Stewart Northern Bruce Peninsula Councillor Linda Weatherhead Northern Bruce Peninsula Appointed Citizen Warren Howard North Perth Councillor Carol Lawrence West Grey Councillor

The following members of Staff were present: Teresa Gowan Arran-Elderslie Secretary

Others in attendance were: Bonnie Roy Bluewater Dave Hemingway Central Huron Joseph Leung Meaford André Den Tandt Meaford Patricia Greig Northern Bruce Peninsula Jean Cechovsky Arran-Elderslie

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1. ADOPTION OF THE AGENDA Moved by: Warren Howard Seconded by: Tom Boyle

That the Agenda for the Multi-Municipal Wind Turbines Working Group meeting of July 10th, 2014 be received and adopted as distributed by the Recording Secretary. Carried

2. DECLARATION OF PECUNIARY INTERESTS: No disclosures of pecuniary interests were made by the Committee.

3. APPROVAL OF MINUTES Moved by: Warren Howard Seconded by: Tom Boyle That the Multi-Municipal Wind Turbines Working Group adopt the minutes of the last Committee Meeting held June 19th, 2014, as circulated. Carried 4. DELEGATIONS No delegations addressed the Committee at this meeting.

5. BUSINESS ARISING FROM THE MINUTES 5.1 Review of comments re Draft Terms of Reference. The Recording Secretary advised as follows:

The following Councils have approved by resolution the Draft Terms of Reference: Arran-Elderslie Chatsworth Georgian Bluffs Grey Highlands Huron-Kinloss

Bluewater passed a resolution approving Draft Terms of Reference but requires a change to the voting strength to be one vote per municipality.

Brockton Clerk advised Council has no comments or concerns and a resolution approving the Draft Terms of Reference will be passed on July 14, 2014.

Central Huron stated that further discussion was deferred to July 21 when a Committee of the Whole will meet.

Kincardine Clerk had sent an email on behalf of the Council who passed a resolution requesting some modifications to the Draft Terms of Reference. This email was circulated to the Municipal Members of the Committee prior to this meeting for discussion purposes. The issues are as follows: 1) Advocacy - this is referenced in both the "Purpose" section and the "Delegated Authority" section. If the Committee is to be authorised to Page 2 of 9 Multi-Municipal Wind Turbines Working Group Meeting Minutes July 10, 2014

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speak or write on matters representing various municipalities, then more detail should be included as to whom they may advocate to, on what matters, are there conditions and/or limits. This issue was discussed by the Committee and a change was made to Draft Terms of Reference regarding this issue. 2) Staff Resources - this section indicates that the Committee will hire a Secretary and appoint technical assistants. Who is the Secretary/Technical Assistant an employee or contractor of? Does the Committee have the legal authority/capacity to hire/contract? Response was Secretary is contracted by Municipality of Arran-Elderslie. Draft Terms of Reference was changed regarding technical assistant. 3) Financial - the "Administration of the Committee" section sets out the members will provide financial support for the secretarial duties in an amount established by the Committee and approved by a consensus of the members. Are the monies required for the technical support covered by the annual fee? It may be appropriate to require the Committee to develop a budget for submission and approval of all the members prior to the annual fee being paid. This issue was discussed and a change to the Draft Terms of Reference was made stating technical assistant rate will not exceed the annual budget. 4) This section also indicates "an annual fee structure which shall be approved by Council of participating municipalities." Using the wording "shall" makes it mandatory that the fee structure will be approved. Modifying this to an "annual fee structure that will be submitted to Councils of participating municipalities for consideration" makes it clear that the Councils are not obligated to approve. Committee's response was that participating municipalities shall pay the annual fee to belong to the MMWTWG. The wording "shall" will remain. 5) Term Office - the term should be specified as the same as the term of office of the Council that appointed them. Committee's response was that a minor wording change has been incorporated into the Draft Terms of Reference. 6) Administration of the Committee - the Committee is to be governed by the Procedural By-law of the Municipality of Arran-Elderslie. However this section then goes on to set out protocol for delegations. This should either be removed and the Arran-Elderslie by-law followed or add tot he end the statement about following Arran-Elderslie By-law "except as set out in these Terms of Reference". Committee's response is that the new wording will be incorporated into the Draft Terms of Reference. 7) Minutes - the "Administration of the Committee" section indicates minutes will be presented to the Committee for adoption at its next regular meeting and the adopted minutes will then be forwarded to member municipalities. While Kincardine's Committees are required to forward draft minutes to the Clerk within 7 days of the meeting for distribution to Council via the Consent Agenda, it follows that if the Committee is following the Procedural By-law of Arran-Elderslie, then Page 3 of 9 Multi-Municipal Wind Turbines Working Group Meeting Minutes July 10, 2014

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whatever standard is established in that document should be followed. Also this paragraph could be moved to the "Agendas and Minutes" Section. The two paragraphs in the "Agendas and Minutes" are slightly repetitive and the first one could be deleted. Committee's response is that recently the Committee forwarded draft minutes to the Clerks of the participating municipalities. The majority of the participating municipalities did not require draft minutes to be distributed, therefore only approved minutes will be distributed to Clerks of participating municipalities.

North Perth Clerk sent an email to the Recording Secretary on July 9, 2014 stating North Perth Council passed a resolution on July 9, 2014 stating they do not support the addition of the advocacy role in the Draft Terms of Reference.

Northern Bruce Peninsula Council has requested clarification of 1) under "Purpose" of "best practices", and 2) under "Staff Resources" asked for guidelines by which MMWTWG proposes to fund the potential hiring of a technical assistant. At the June 19th meeting The Committee requested the Recording Secretary to forward the response that "best practices" is self-explanatory requires no further explanation and to restate the explanation previously provided to the Clerk, that the "MMWTWG from time to time requests input from William K. G. Palmer, P.Eng. as a technical advisor to the Committee at a nominal annual fee of less than $5.00. As Mr. Palmer is a citizen who is concerned about wind turbine development, he has agreed to provide his professional expertise to our Committee for this nominal fee. Therefore, there is no need to request additional funds from member municipalities to compensate for this expense." The Clerk responded stating that Council will discuss further on July 14, 2014.

The Committee discussed at length all issues that were of concern to the Councils who had not approved the Draft Terms of Reference. The Page 4 of 9 Multi-Municipal Wind Turbines Working Group Meeting Minutes July 10, 2014

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member for Central Huron stated that their concern was there should be only 1 vote per municipality. The member from Bluewater stated that their Council would also require 1 vote per municipality. The member from Kincardine stated that advocacy should state to whom or to which place MMWTWG is advocating to. The Chair suggested incorporating an Opt Out clause should any municipality wishes to opt out of the Committee. The Chair stated that the procedure in Council meetings is that if consensus is not obtained, then the majority rules. If a consensus cannot be obtained by the participating municipalities, then a majority vote of the participating municipalities would rule. However, if a municipality felt strongly about a particular issue, then it could be discussed further within the Committee. The Chair asked for a verbal vote of the participating municipal members present whether the Draft Terms of Reference be further changed to incorporate concerns of the municipalities, however the word "advocacy" would be left in the Draft Terms of Reference. The verbal vote resulted in all the municipalities agreeing, with the exception of the member from North Perth who stated that North Perth would not accept the Draft Terms of Reference with the word "advocacy" in it. The member stated that the Council of North Perth feels that the MMWTWG does not have authority to write letters or advocate on behalf of the Municipality of North Perth. The Chair noted this concern from North Perth. The following Motion was presented to the Committee:

Moved by: Keith Stelling Seconded by: Ian Gibbons

That the Multi-Municipal Wind Turbine Working Group amend the Draft Terms of Reference: a) as to "Voting Strength" to be 1 vote per participating municipality and a quorum shall be 50% of the participating municipalities plus 1 b) change "Staff Resources" sentence to read "The Committee may appoint a technical assistant at a rate to be determined and approved by consensus of the Committee but will not exceed the annual budget." c) "Term of Office" will be changed to "All members of the Committee shall be appointed for the term of the Council of the member municipality that appointed them." d) "Administration of the Committee" will be changed to "The Committee will be governed by the Procedural By-law of the Municipality of Arran- Elderslie except as set out in these Terms of Reference." e) "Purpose" changed to "The purpose of the Committee is to draw together representatives from area municipalities to share and discuss and advocate "best practices" and other means to address mutual concerns regarding proposals to locate and install industrial/commercial wind generation facilities to all the relevant Government Ministries and Agencies. f) add the sentence and section to the Draft Terms of Reference "Opt Out" "Should any participating municipality wish to opt out of the Committee, a Page 5 of 9 Multi-Municipal Wind Turbines Working Group Meeting Minutes July 10, 2014

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Resolution from the participating municipality shall be received by the Committee. There will be no refund of the annual fee to the participating municipality wishing to opt out." Carried

5.1 Letter to Minister of Environment and Minister of Energy regarding Alec N. Salt research - update on which municipalities have forwarded letter on. The Recording Secretary stated that all participating Municipalities have forwarded on the letter other than the following: a) Bluewater Council has discussed document but no decision has been made yet. b) Chatsworth approved a Resolution to support letter, awaiting copy of their letter. Since the meeting on June 19, 2014, Grey Highlands and Kincardine has provided the Recording Secretary with copy of their resolutions and copies of their letters.

5.2 Draft Municipal Resolution re Ombudsman Investigation - update on which municipalities have forwarded Resolution on. The Recording Secretary advised the Committee the Resolution was approved by all Municipalities with the exception of Georgian Bluffs. Copies of Resolutions have been received by all except for the following: a) Bluewater Council has discussed the document but no decision has been made yet. b) Chatsworth approved a resolution, awaiting copy of their resolution. Since the meeting on June 19, 2014, Kincardine has provided the Recording Secretary with a copy of their resolution.

6. NEW BUSINESS 6.1 Stewart Halliday spoke on "best practices." Stewart addressed the Committee and asked what do we mean by "best practices", does it mean that the Green Energy Act has shortfalls such as shadow flicker that hasn't been included? Perhaps we should determine ten best practices to install wind turbines, such as the set backs. The safety set backs from the road in the U.S. is one and one-half times the blade length. Some areas have blinding sun shining off the blades. Perhaps a best practice is to increase the municipal assessment from the current $40,000 per turbine. The "not a willing host" designation has been helpful, however unless we get the County Wardens involved, nothing will happen. Stewart stated that a group met with AMO and they said they would push back but not too hard. Grey County just passed "not a willing host" resolution, we may need to work on one County at a time. We've got to get the Counties to step it up - maybe we need to set out what terms we would accept IWTs. We could review the report from the States that was circulated. Perhaps at the next meeting we could discuss in detail "best practices".

Further discussion ensued and members stated that the Green Energy Act needs to be amended. If a municipality declares "not a willing host" Page 6 of 9 Multi-Municipal Wind Turbines Working Group Meeting Minutes July 10, 2014

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that should be put in the Act. We need to look at the shortfalls in the Green Energy Act so it can be changed by local municipalities. With the Liberal Party having a majority Government now, trying to amend the Green Energy Act is not likely going to happen. The member for Kincardine stated that until the Act gets changes, municipalities need to do as much as they can to strongly fight for your communities and get the best deal they can get from the wind turbine companies. Paul McQueen stated that Grey Highlands' fire suppression by-law is the most recent tool that our municipality has used. Al Barfoot suggested that we ask the Government if they are prepared to amend the Green Energy Act. The Chair suggested that Keith Stelling could draft a letter to the Government asking them to look at amending the Green Energy Act. The Committee verbally agreed that Keith Stelling to draft a letter for review at next meeting.

Stewart Halliday asked if the Committee wishes to talk about best practices going forward? Stewart stated that he felt that safety issues have been well addressed. The majority of the Committee stated they wished to continue to speak about "best practices" at next meeting.

6.2 Warren Howard spoke on the Plimpton-Wyoming Court decision. The Judgment handed down by the Judge is a more robust decision. It sets out some direction for municipalities in drafting their own by-laws. The Judgment is seen as a favourable ruling as it essentially confirms the positions that have been discussed relating to the noise nuisance by-law. The Judge said that municipalities have powers to establish noise levels. The Judge further stated that the wind power companies and the municipalities need to work it out. Plympton-Wyoming has passed a noise nuisance by-law, however Plympton-Wyoming never publishes their Resolutions on their website, so Warren expect there will be a final bylaw to share with the Committee at our next meeting in August.

6.3 Warren Howard spoke on Development Charges for wind turbines. North Perth is looking at putting in development charges for IWTs. The by-laws last for 5 years and all municipalities are in the cycle to redo their bylaws. The current development charge in North Perth is approximately $7,000 per turbine, which is less than residential housing rate. Warren stated that North Perth is waiting to see what Plympton-Wyoming will decide with their development charges. Stewart Halliday stated that in Grey Highlands they passed a by-law last year and their consultant stated Grey Highlands could use the industrial rate, so perhaps North Perth could use the industrial process. Grey Highlands' rate is based on the square footage of the base. This may help North Perth to increase the development charges.

7. FOR INFORMATION 7.1 Mark Davis stated that since the Liberal Party has a majority in Ontario, perhaps our Committee needs to focus on the Federal MPs in our region, Page 7 of 9 Multi-Municipal Wind Turbines Working Group Meeting Minutes July 10, 2014

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Larry Miller, MP for Bruce-Grey-Owen Sound, and Bruce Lobb, MP for Huron-Bruce. Mark stated that there's accelerated depreciation for IWT's and the Federal Government gave a tax credit for IWTs. Mark Davis would like to invite an accountant to speak to this at a future meeting. Stewart Halliday stated that the wind power companies are allowed to depreciate the turbines to zero in three years. Mark stated that he would like to have an accountant to speak to the Committee to explain how the tax credit and the depreciation works on wind turbines. Should anyone in the Committee have someone to suggest to speak to this, please contact Mark Davis.

7.2 Warren Howard stated that there will be special meeting being arranged for elected municipal officials to take place during the AMO Conference in London. Details are currently being sorted out. Once finalized, particulars of this meeting will be emailed to municipal members.

7.3 Wilf Gamble from Huron-Kinloss advised the Committee that the wind contracts that were signed in Huron-Kinloss are now null and void. The wind companies are gone. Wilf asked the Huron-Kinloss Clerk if it is possible to regulate that wind companies approach Council before they approach any landowners. Warren Howard stated that Huron-Kinloss Council would need to review The Municipal Act under sale of land to determine the actions Council can take or directions Council can regulate.

7.4 Dave Hemingway addressed the Committee about his ongoing case with MPAC and the Assessment Review Board. The next hearing, which is the 4th hearing, is coming up in late November. The Assessment Review Board told MPAC to get their study released however it wasn't released by the June 3rd meeting. Dave Hemingway said that he can now put in a motion for lack of disclosure. MPAC study on IWTs - there's a chart report that states if a turbine is up to 5 km away from a residence, there is 25% decrease on the assessed value of that residence.

7.5 Dave Roy asked Warren Howard of the status of the noise nuisance bylaw. Warren stated that the process got stalled by the Provincial Election, however the Plympton-Wyoming decision is possibly another process to proceed with.

7.6 Wilf Gamble of Huron-Kinloss asked Stewart Halliday about the fire suppression by-law. Stewart stated that their Fire Chief assisted them with investigating this process and Council then agreed to the by-law. Stewart Halliday stated that he would suggest that every municipality incorporate a fire suppression by-law for IWTs.

8. DATE AND LOCATION OF NEXT COMMITTEE MEETING The next meeting date is scheduled for Thursday, August 14, 2014, at 7:00 p.m. at the Chesley Fire Hall, 211 1st Ave. N., Chesley.

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9. RESOLUTION TO MOVE INTO CLOSED SESSION AND GENERAL NATURE THEREOF (includes appointed Councillor(s) and citizen appointee) Not Required

10. RESOLUTION TO RECONVENE IN OPEN SESSION Not Required

11. ADOPTION OF RECOMMENDATIONS ARISING FROM CLOSED SESSION (if any) None

12. ADJOURNMENT Moved by: Paul McQueen Seconded by: Terry McKay That the meeting be adjourned to the call of the Chair. Carried

The meeting was adjourned at 9:10 p.m.

Original Signed by Original Signed by ______Mark Davis, Chair Teresa Gowan, Recording Secretary

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From: Teresa Gowan To: Brenda Mac Isaac; Deb Roth, Brockton Clerk; Debbie Robertson, Clerk for Grey Highlands; Donna MacDougall Clerk of Kincardine; Mark Turner, Clerk of West Grey; Mary Lynn Standen, Clerk of NBP; Murray Hackett, CAO- Clerk Georgian Bluffs; Patricia Berfelz, Clerk of North Perth; Peggy Rouse Clerk of Arran-Elderslie; Sonya Watson Clerk of Huron-Kinloss; Stephen McAuley, CAO Town of Bluewater; Will Moore, CAO/Clerk of Chatsworth Cc: Alan Barfoot; Alex Westerhout(external); Anne Eadie; Anne-Louise Gibbons; Betsy Stewart; Bev Cutting; Bill Palmer; Brian Barnim; Candy Hewitt; Carol Lawrence; Dan Best; Dave Roy; Don Murray; Dwight Burley; John Bell; John Gillespie; Keith Stelling; Larry Close; Linda Weatherhead; Mark Davis; Mayor Maciver; Michael Latimer; Milt McIver; Paul McQueen; Roland Anstett; Scott Duncan; Scott Mackey; Steve Hammell; Stewart Halliday; Terry McKay; Tom Boyle; Tony Clark; Warren Howard; Wilf Gamble Subject: Draft Terms of Reference revised August 14, 2014 to be approved by local Councils Date: Wednesday, August 13, 2014 1:53:53 PM Attachments: Draft Terms of Reference - Wind Turbine Working Group - Revised August 14th, 2014.pdf Resolution re Draft Terms of Reference - July 10, 2014.jpg

Please see attached the Revised Draft Terms of Reference revised August 2014 for submission to the local Councils for approval.

At the last meeting of the Multi-Municipal Wind Turbine Working Group passed the attached Resolution, and the stated changes have been incorporated into the Draft Terms of Reference revised August 14, 2014. The members of the Multi-Municipal Wind Turbine Working Group have agreed that this will be the final version of the Draft Terms of Reference.

Kindly place this Draft Terms of Reference revised August 14, 2014 on the Agenda for your next Council meeting for discussion and approval by your local Councils.

Once the local Councils have approved this version, kindly forward the resolutions to my email address.

Thank you.

Teresa Gowan Recording Secretary Multi-Municipal Wind Turbine Working Group

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MONTHLY DEPARTMENT REPORT Administration Department

Committee of the Whole Report

September 8, 2014

Highlights for Previous Month:

Operational

 Senior Management Team and Department Head meetings to discuss ongoing items and day to day issues  Drafted minutes of the Steering Committee are attached to this agenda and have been forwarded to the CCHBIA Chair for inclusion within their agenda for information  Met with the Personnel Committee  Continuing with lunch and learn series  One-on-One meetings with staff

Communities In Bloom

CIB judging occurred August 11-13th. This was well received but the community. We were able to obtain some corporate sponsorships as well as $1000.00 for the Foodland Grant.

RED Grant

Awaiting word on applications.

NWMO

Will be scheduling a meeting to discuss with NWMO regarding Step 3

LIBRARY

Met with the Facilities Manager and Head Librarian for the County to discuss the needs of the library and next steps. There is money allocated for an accessibility review in 2014. We are currently working on a scope of work for this project to be brought to tender.

PLANNING

Met with A2A regarding their concerns over their property.

DIGITAL SIGN

Met with staff and consultant regarding the digital sign and next steps over the next few months. Central Huron staff will now provide technical back-up and uploading while GS Consulting will concentrate on her goal of 20 sales by the end of 2014. Staff are contacting the supplier for a sit down with Council.

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STRATEGIC PLAN

Completing the final element for the strategic plan which is the roll out of initiatives. This will be presented during orientation.

SKATEBOARD PARK

Met with Dana Grant regarding the skateboard park and possible improvements required. He is interested in this becoming a community initiative and would like to present his ideas to Council. He will be attending the Council meeting on September 15th, 2014.

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August 22nd, 2014 Steering Committee – MP Russo Minutes

Attendees: Jim Ginn Michael Russo Matt Lee Patrick Nagle Peggy Van Mierlo-West

Regrets: Genny Smith Minutes

th 1. Minutes dated July 11 , 2014

The minutes from the July 11th, 2014 meeting were approved by concensus.

2. Additions to the agenda

There was a request that an item called BIA minutes be included within the agenda as a standing item.

3. Status update of the Feasibility Study

Mayor Ginn, stated that GS Consulting would be a delegation at the September 2, 2014 Council meeting to provide an update on the study.

4. Update on application for the 2017 55+ Ontario Games

A letter was sent regarding intent. There was a discussion that this should be dealt at the Council level and that possibly the new Council should pursue this. It was requested that G Smith be directed to draft a report to Council regarding this opportunity. It was also stated that a business case should be developed for this.

5. Update on the Digital Sign

PVMW gave an update to the sign and the current status of the

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6. Run summary- None received

7. CIC report – none received

8. New Business

CIC Position – a brief discussion occurred regarding the contract and its pending expiration on December 31st, 2014. The BIA will be coming back to the Steering Committee with a wish list.

Mayor Ginn announced that REACH has received funding from the County in grant form. This is for preparation on expansion of the programming within the facility.

9. BIA Agenda

As a FYI for the group the BIA have decided to not commit to the Blackberry app however work towards improvements on the website.

Adjournment: 9:05am

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MUNICIPALITY OF CENTRAL HURON MONTHLY CLERK’S DEPARTMENT REPORT Committee of the Whole

September 8, 2014

Highlights for Previous Month

General Administration:

 Review of 2014 Façade Program applicants as they are completing their projects. We received a couple of inquiries to the second intake with no applications received. The application process will remain open to receive applications on a first come basis.  Reviewed applications for the 2014 Donation Fund and preparation of report and recommendations to Council for July 14, 2014 COW meeting.  Work with and assist CAO on various issues.  Monthly website, face book updates, Records Clerk continues to assist with the digital sign updates and postings.  Tourist booth has gone to off season hours and remains open weekends until Thanksgiving.  Attend lunch and learn re: Performance Appraisals with SMT Sept 4.  Communities In Bloom – assist with portion of heritage tour and attend Welcome Dinner for Judges.  Officiated 3 weddings in July/August

Protective Services:  Met with Animal Control Officer on various issues/monthly report. Livestock/coyote issues.  Met with Bylaw Enforcement Officer to discuss ongoing property standard files and various issues. Very busy summer for bylaw enforcement.

Planning:  Met with staff and planner to review current files.  Circulated to property owners regarding site specific requests and prepared information package of Official Plan Review documents.  Preparation and circulation Notice of Passing for Penhale  Preparation and circulation Notice of Passing Pondsview/Bruinsma zoning amendments.

Drainage Administration:  Van Beets Drain: Received an additional inquiry from another office of the MOE regarding Environmental Bill of Rights Application for Investigation of Alleged Contraventions under the Environmental Protection Act. We provided the information they requested. On August 14, 2014 we received documentation from the Assistant Deputy Minister (MOE) that an investigation is not warranted as it would duplicate an investigation already completed by the Ministry. Also the alleged contravention is not causing, and is not likely to cause harm to the environment. As this was an application under the Environmental Bill of Rights the applicant’s personal information has not been released.  Chamney Drain petition – Lots 38, 39 and 40, Con. 14 East Ward Hullett Engineer preparing report. The Solicitor has completed and extensive search on railway agreements/ROW and there are currently none in place. The information has been forwarded to the Engineer and we will await the report. The landowner stakeholders have expressed concern with the timeliness of the petition which has been held up in part by the railway issue.

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Page 2 of 3 Clerk’s Department Monthly Report September 8, 2014

 Westbrook (Vandenheuval) Drain petition and Westbrook (Hol) Drain petition Lot 10, Con 6 West Ward (Goderich Twp). Council awarded the tender to A G Hayter.  Dechert Rd. Drain –Council granted an extension for submission of a valid petition to September 5, 2014. No update.  New petition Gerrits Branch A request for improvement received and accepted by Council. The on site meeting was held on April 14, 2014 – Engineer is preparing the report.  New petition Holmes Municipal Drain The onsite meeting was held in July and we will await the Engineer’s report.  New petition Dubs Municipal Drain (Haverkamp) received and accepted by Council. Circulation to conservation authority for comment. Council has appointed R.J. Burnside as Engineer for the project.

Bylaws

38-2014 Official Plan Amendment #19 is to add the Harbour Industrial land 39-2014 to establish a Policy for Purchasing and Procurement 40-2014 Confirmatory Bylaw July21, 2014 Regular Council Meeting 41-2014 Mustard Zoning Amendment 42-2014 Raceway Agreement 43-2014 Confirmatory Bylaw August 5, 2014 Regular Council Meeting 44-2014 Penhale Zoning Amendment 45-2014 Penhale Deeming 46-2014 Pondsview/Bruisma Zoning Amendment 47-2014 Election Compliance Audit Committee 48-2014 Confirmatory Bylaw September 2, 2014 Regular Council Meeting

2014 Municipal Election Preparation  Work with Simply Voting team to prepare modules for election. Extensive training has commenced and will continue.  Preparing Voter kits to be circulated to all electors.  Prepare and review Compliance Audit Committee report and bylaw and approved by Council  Preliminary List of Electors received and revisions commenced with staff and Datafix. Supplemental list to be receive September 5th. Enquiries must now be made at the municipal office and a form EL 15 for amendments to the voter’s list must be completed. Anyone going to the voter lookup website will automatically be redirected to the Municipal office.  Policy and Procedure completed.  Attend Webinars with Datafix voterview.  Attend Candidate Information session July 24, 2014  Attended AMCT election training here in Central Huron May 14th.  Forms prepared - Candidate packages have been prepared and are available at the municipal office. Nomination Day September 12, 2014 9:00 a.m. to 2:00 p.m.  Prepared Election information insert for the final tax billing notice.  Election page being updated as needed on website - all of the notices, forms available etc.  Nominations received as of September 4, 2014: o Mayor: Jim Ginn o Deputy Mayor: David Jewitt o Councillor East Ward: Danny Colquhoun Marg Anderson Patrick Nagle Adam Robinson o Councillor West Ward: Alison Lobb

o Avon Maitland Trustee: Robert Hunking

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Page 3 of 3 Clerk’s Department Monthly Report September 8, 2014

Scheduled Highlights for Upcoming Month  Continue election preparations of online and telephone voting for October 10th implementation.  Review of Remuneration bylaw with Finance Supervisor and Payroll Clerk for presentation to Council.

Health and Safety: no issues to report

Outstanding Issue & Project List  Review of consolidated fee schedule bylaw with Finance Manager, Facilities Manager and Finance Supervisor. Policy & procedure new fee schedule bylaw  Weddings scheduled, September 20, 2014, November 15, 2014, December 31, 2014. June 21, 2015. Council orientation preparations  Draft bylaws for review for signs, fireworks, taxi and updated property standards.

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Board of Management Meeting Tuesday, Aug 12th 2014 6:15 pm Fire Hall Board Room, Clinton

Attending: Tricia Renner, Michael Russo, Eileen Blake, Marilynn Tyndall, Jeff Roy, Deb Moran, Genny Smith, Nina Turner, Patrick Nagle, Jake Deruitter, Sandy Garnet Guests: Tom Williscraft, Nicole Middlekamp-Hope, Scott Fletcher, Bill

1.0 Nina Turner motioned to pass the minutes from the July meeting, seconded by Patrick Nagle. All were in favour, motion carried.

2.0 There were no additions or deletions to the Agenda.

3.0 Speaker -– Nicole Middlekamp-Hope with fellow members Scott Fletcher, Tom Williscraft, and Bill Clark of the Huron Chamber of Commerce Nicole stated they are looking to expand into their name - “Huron” Chamber of Commerce, not just Goderich. See their 2015 membership package. BIAs and Chamber need to learn to work together for growth, partnerships provide more money Chamber offers tiered memberships They would like to have the CCHBIA encourage it’s business members to look at joining the Huron Chamber of Commerce for partnerships – *Jeff asked if they are looking to join all Huron Chambers together…Nicole says they are looking at joining as a committee for more numbers and better results for upcoming projects. Michael asked how do they get along with the Goderich BIA, since their focus is downtown core centred. Nicole felt positive, even thought their focus is downtown where Chamber looks at larger picture. Tom Williscraft believes it is better to get more involved. Jeff asked if the Chamber was still “Goderich centric”. The committee felt it was better since the new management team has come on board. Scott Fletcher explained more seats have been added to their board to allow area representatives. Funders have requested the larger, more inclusive Chamber since 3 different groups have requested money for similar things…work together and gain viability for projects. How do they want to see CCHBIA join? Would we join as one group, or as dis- counted individuals? Meetings are now moving into regional settings…Libro in Clinton, Seaforth Omafra has sent invitations for Sept. 17 at Seaforth Golf Club to outline how a collaboration will work

23 Albert Street, PO Box 400, Clinton, ON, N0M 1L0 Phone:519-606-1234 Fax: 519-482-9183 email:clinton.centralhuronbia.com www.cchbia.ca

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Genny Smith and Deb Moran sit on the CERC board. Are there projects that we could all work together as a regional group…share financially, project development & volunteers? Scott Fletcher felt their Business After 5’s were successful and that we would benefit from attending. Sept. they are holding one at OLG in Clinton. They usually have 20-25 in attendance at Chamber BA5s Patrick asked if there was anyone from the CCHBIA willing to attend to build bridges between groups… If any Central Huron Business is interested in obtaining information on what is happening with the Chamber, they could email Nicole to be added to their list for updates! Plan of action…go over the information handed out tonight, have Tricia attend the Sept. 17 meeting and share that information at later date. 4.0 Chatter from the Chairs – Tricia and Michael - New CCHBIA pamphlet marketing and promotions We need to update pamphlet from 4 years ago…We probably could send info on new initiatives along with the tax bill New business attraction kit will be viewed at the next meeting. Patrick will give a quote for refreshing the pamphlet for next year’s budget…Nina suggests finding sponsors to advertise on the pamphlet to offset the cost of production. Carolyn Brophy sent a thank you letter for prize money, remaining prizes will be used on “Thomas Day” 5.0 Treasurers Report – Nina Turner Terri and Nina have paid everything to date. We are over our budget by 540. Deb Moran motioned to accept the Treasurer’s Report as presented. Patrick Nagle seconded, all were in favour. Motion carried.

5.1 Associate Members – These are being contacted. 5.1.1 China Palace – Nina 5.1.2 Meyers Chem Dry – Jeff 5.1.3 Good Choice – Genny

6.0 REACH Update – 6.1 REACH Meal - Genny updated, Sept. 3, 43 students to this date…Prizes similar to previous years – a couple volunteers (3:30-4pm, packages put together for students), greeter …Council members attend, any BOM that want to attend, let Genny know ahead of the date. 6.2 REACH student cards - REACH will print cards this year for us to offer a special to their students! Possibly have some sort of sticker in our window showing we participate…REACH very appreciative of our efforts to welcome them.

Jeff asked is it possible to have a website page promoting student savings, changes can be done by first of month or left the same, but sent to Genny well in advance to change.

23 Albert Street, PO Box 400, Clinton, ON, N0M 1L0 Phone: 519-606-1234 Fax: 519-482-9183 email:clinton.centralhuronbia.com www.cchbia.ca

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BIA Chair will send out an email blast sharing that 43 students are coming, spending X amount of dollars during their 7 months…Be sure to respond for definite numbers participating. 7.0 Committee Reports – Please provide minutes from meetings 7.1 Newsletter – Deb – sent out on website…hard copy delivered by Libro volunteers - Great feedback on it! How often??? Bi-monthly or quarterly? Quarterly…October is next issue Marilynn Tyndall motioned to have a Quarterly Newsletter with the next date being October 15. Nina Turner seconded, all were in favour, motion carried. 7.2Steering Committee- Michael brought the business from the Meeting…There was an inquiry regarding the status of the updating of the Municipal Signage Bylaw. Peggy VanMierlo-West informed the group that it was currently in draft form and would be reviewed by Council possibly in the early fall. The CCHBIA would like to have some input regarding these changes. It was requested that the current and draft signage bylaw be emailed to the CCHBIA co-chairs and have the CCHBIA review the drafts. Comments would come from the BIA after the review. Update on the RED Grants – Currently the municipality has two grants within the queue of the RED application process. This is for the REACH strategic/Business Plan and the Downtown Revitalization Plan/CIP. For both projects 50% of the funding will come from the Municipality and a matching 50% will come from OMAFRA. There was a discussion regarding the BIA Strategic Plan and attempting to find funding for these exercises. The group was informed that OMAFRA will facilitate this service free of charge. Peggy VMW will email Michael Russo a contact name from OMAFRA regarding this. There was also a discussion regarding certain beautification projects that the BIA are no longer finding sustainable. The BIA was instructed that the best solution would be to send a list of these projects to the Council for budget deliberations.

8.0 Events – 8.1 Business After 5 – Deb Moran felt that the BA5 at Marita’s was a success in June! 17 in attendance! October date to be announced 8.2 Scarecrow Event Sept – Jeff and Nina have had an email meeting. Ideas include a Scarecrow contest…Business category and private…contest, judges, ty- ing in with the 48 Hour Amazing Race. Do we want downtown Buskers, Market vendors? Touch the Firetruck? Budget…$3,000. Try to do for $2000. 8.3 Tradeshow Nov – Jeff and Alison – Nov. 12 Community Center for Trade show…REACH for speaker…75 to 100 tops Non BIA members (of which we need 16) at $125, BIA members (5)$100 … meal only and trade show available..encouraging employees to attend also. Need 3 sponsors at $1000 each to make this happen with the funding we already have. FEEDBACK: Quite a few are willing to participate from BIA Alison and Jeff will confirm dates and send info to Genny to send out to membership

23 Albert Street, PO Box 400, Clinton, ON, N0M 1L0 Phone: 519-606-1234 Fax: 519-482-9183 email:clinton.centralhuronbia.com www.cchbia.ca

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32 exhibitors needed….BIA has budgeted $1000 for event…Michael offered the 5 tickets he gets as a sponsor for a draw to attract more BIA members! Patrick Nagle motioned the concept of this trade show as presented, Nina Turner seconded. All in favour, motion carried. 8.4 Gala Nov 2015 – Chair Needed – Do we want the Gala! Tricia is willing to Chair….Book the Community Centre 8.5 Farmers Market – Sandy – Vendors feel a dedicated Market Coordinator would be better at keeping customer interest, planning activities and overall promotion of the Market. We should clear $500 by the end of the season, paying back the initial $1000 that the BIA budgeted for it. Genny suggested a questionnaire to see what customers are willing to support…would an afternoon market go over better? Sandy will prepare one to hand out at the market, and Genny will get it on Social Media for us.

9.0 Community Improvement Coordinators Report – Genny Smith has created the chamazingrace.com website…registrations coming already volunteers for each challenge needed….photographers - 4 needed…postcards available…sponsorships needed $250 per event *Activity that followed from the Indo-Canada event – 2 day yoga event….Sept. 13,14 Still in planning stages Business attraction and leisure guide ready for next meeting. Commerce Map…coming by end of August – frustrated that we are at end of tourist season again before we receive them. There is a disconnect between the County and GIS. *July’s Run invoices just coming in so report will be presented next month. *CERC is a great opportunity to get feedback -created “Engaged Huron” 20, 30 40 business people or job searching people networking at Docks Thursday night August 21

10. App Report – Eileen Blake - App demo for Genny, Tricia and Michael… Eileen says the County data for the APP is not up to par and there has been no com- munication between Eileen and the County for a few weeks. 10 km Trail was mapped out but did not show correct. Eileen is having to make corrections. Eileen is giving Genny the information that needs to be updated so we can get the APP completed. APPLE APP should be approved soon, once these changes are made.

Is it better to use our money for a mobile version of website rather than an APP for the Android?

11.0 New Businesses – Route 4 Diner - deferred

23 Albert Street, PO Box 400, Clinton, ON, N0M 1L0 Phone: 519-606-1234 Fax: 519-482-9183 email:clinton.centralhuronbia.com www.cchbia.ca

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12.0 New Information Section – deferred

13.0 In Camera Session BOM only Jeff Roy motioned to have Genny Smith stay for the In Camera session. Deb Moran seconded, all were in favour. Motion carried.

Alison Lobb motioned for the meeting to go In Camera, Nina Turner seconded. All were in favour, motion carried.

Jeff Roy motioned to follow the direction given in camera, Alison Lobb seconded. All were in favour, motion carried.

14.0 Nina Turner motioned to adjourn the meeting.

Next meeting is Tuesday, September 9th, 2014, 6:15pm at the Firehall.

23 Albert Street, PO Box 400, Clinton, ON, N0M 1L0 Phone: 519-606-1234 Fax: 519-482-9183 email:clinton.centralhuronbia.com www.cchbia.ca

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Meeting Date: Tuesday, July 8th, 2014

Start time 6:15 pm Location: Fire Hall Board Room, Clinton

Food: RSVP Sandy Garnet if you ARE attending by Friday July 4th. [email protected]

In attendance; , Darren Stevenson, Sandy Garnet, Tricia Renner, Michael Russo, Ali- son Lobb, Jeff Roy, Jessica Carnochan, Genny Smith, Deb Moran, Nina Turner, Patrick Nagle, Marcel Guests: Carolyn Brophy, Peggy Van Mierlo-West, Marg Anderson, Regrets: April Armstrong

1.0 Motion to pass minutes from June meeting (2min) Alison Lobb motioned to pass the June 2014 minutes, Jess Carnochan seconded. All were in favour, motion carried.

2.0 Additions and Deletions to Agenda (2min) Adding Jeff Roy for delegate debate, JessCarnochan for jumpstart at track.

3.0 Speaker - Carolyn Brophy School Car 100th Anniversary – (10min)

Carolyn told of plans for the 100th year anniversary of the Sloman Car on Saturday July 26 from 11-3. They are in need of prizes, no idea of how many will attend, weather de- pendent and advertising. Events needing prizes…3 legged race in two age groups 2) Scavenger hunt…estimating 25 prizes 3) Adult prizes for musical trivia pursuit game…various ones needed….Prize ideas, books, small ticket items. Alison Lobb suggested money being given to Carolyn to purchase her own gifts, items needed by the Monday before… [email protected] contact her and she will arrange pickup. Michael asked our thoughts on this…Alison Lobb motioned that the BIA give $200 from our Pluckinfest Budget allowance that was not used to the Sloman Car Anniversary for prizes…Patrick Nagle seconded, all were in favour. Motion carried.

4.0 Speaker - Communities in Bloom – Peggy Van Meirlo-West Marg Anderson and Tricia Renner are a couple of the members of Community in Blooms. This is a year round event that judges our Santa Claus Parade, Fair, Mayor’s Mingle and other community events. The committee has been to provincial conferences. They plan to connect communities in all areas of the Municipality Cleanliness, signs etc. are all important Judges will be in Clinton Aug. 11-13…main judging on Aug. 12…Corporate event has been scheduled for Aug. 11th…

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Central Huron Businesses can welcome the judges by placing a poster in your store front…Councilor Anderson has a sponsorship letter, with some of the ideas for Central Huron… Adopt a garden, volunteer on one of the sub-committees, volunteer for committee, volunteer opportunities for media relations, web design, web updates, corporate sponsorship. Check out cib.ca website. Nominate “Garden of the Week” and have a sign put in garden to show it off!

5.0 REACH Update – Matt Lee (10min) Matt Lee was ill, but Genny asked to speak to the REACH student dinner. Tricia asked if we should finalize meal? Genny needs volunteers to help with day…prizes for attendees are always well received. Budget ($900)is split between Central Huron and the BIA…should we be adding in Fanshawe students also, or stay with Ridgetown only? Fanshawe are adult students from the area, the Ridgetown students move to Central Huron for the school year and need to know what is offered in the community. Michael suggests the Chair send out a message to all BIA Members asking for gift items and participation on the “Student Card” Tricia: Poster in participating stores showing they are involved, student shows their student card to get discount…

6.0 Chatter from the Chairs – Tricia and Michael Michael….point of conversation – BIA tries to accomplish what we can as items come up, but…we need Mission Statement…what do we stand for? What is important to us as a group, what does the future hold for us? Find out from members and associate members what we think the BIA can do for each… Jeff Roy talked of the BIA having an identity crisis, are we focused on horses, sports tourism….? Michael asked if someone were to create a work shop outside the regular BIA meeting…would any attend? Michelle Fields from Victim Services has volunteered to head this up…she has experience with other groups working their way through mission statements, she is willing to assist us in finding the answers. Alison Lobb said agencies that take the time to do this become more focused. Patrick Nagle would like to see the meeting open as an environment of people with different views… Nina asked if it would work to start the BIA meetings15 minutes early and leave out speakers for a few months to work on this….Tricia feels we will need more time dedicated to this

7.0 Treasurers Report – Nina Turner (10 min) Associate members…Genny will talk to Carol at Good Choice Appliances to renew their Associate Membership and advertising space on the digital sign.

23 Albert Street, PO Box 400, Clinton, ON, N0M 1L0 Phone 519-482-3997 Fax 519-482-9183 email:clinton.centralhuronbia.com www.cchbia.ca

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Jeff Roy wanted to be sure the list was current before checking with Meyer’s Chem Dry…it is and he will! China Palace…Nina will call and check with them. Reports sent out by email. Jeff Roy motioned to accept the Treasurer’s Report as presented. Patrick Nagle seconded, all were in favour, motion carried.

8.0 Grad Edition Ad for the paper $35 per ad Our budget is tight… Just because we have always done something, should we continue it? Members voted to not put a BIA ad in the Grad Edition.

9.0 Committee Reports – 9.1 Beautification – Marilyn sent in her report… - Corn Stalks- Jeff Roy contacted Bert Dykstra and yes, we can get stalks…Needs a Flat bed truck and people to cut and load them. Mid September…600 corn stalks…Jess Carnochan and Darren Stevenson have a flat bed trailer…4 groups of 2 needed to put up the stalks. - Checking on spotlights to light up trees in Library park instead of string- ing lights. - Erie Thames has declined to put up our Banners for Fall … Do we just find out what it will cost to have the bucket truck to put up our stuff, pay him and get it done…too much money to put advertisement in paper for no tenders - $400 offered to Stumpy - Lights that are working could be put up on little trees outside Town Hall as we could do it ourselves….

9.2 Newsletter – Deb Moran is using a template from Mail chimp…She would like to do an introduction of the Board of management members….events that have happened…contest in each one to see who has read it…Deb would like to reintroduce Block Captains to personally hand out paper copies of the Newsletters - Credit Union will do the printing. - When is the first one? July 18th…need everyone to send photo to Deb.

9.3 Steering Committee- Michael - Things to be taken to the Steering Committee – Digital Sign…questionnaire by mail chimp has gone out - opportunity for us to tell Central Huron what we think of the sign - Changed Steering committee dates to be the Friday following week after BIA meetings - There is nothing in place to help us know when a new business is opening so if anyone hears of a new business let the BIA Chairs know. - Jeff Roy asked if there was an update on the RED grant since the Pro- vincial Election is over…Ministers have just been named, so we should know soon.

23 Albert Street, PO Box 400, Clinton, ON, N0M 1L0 Phone 519-482-3997 Fax 519-482-9183 email: clinton.centralhuronbia.com www.cchbia.ca

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- Please ask Peggy about Community Im- provement Plan and Downtown Revitaliza- tion Plan, the two grants she was writing

9.4 Revitalization Committee – Nina, Patrick, Marilyn ( Marilyn has declined to be on this commitee….ask Jake Deruitter and possibly Linda Nagle would join

- Empty lot ideas - Empty Window Ideas – Take a plan to business owners and offer an answer - Downtown business owners are complaining about items being left on the street after closing…conversation around items NOT being put out on both sides of the street, and ALL being brought in after closing time…email Peggy with our complaints.

10.0 Events – (5min) 10.1Scarecrow Event – Jeff and Nina, Jess will help - Kinsmen were busy with Pluckinfest…it is already late to plan a new event…We could use build a scarecrow as an Amazing Race challenge…have businesses build their own scarecrow to be judged on…Jeff, Nina and Genny meet before July 16 to discuss options…can we get schools involved….Pam Stanley brought Nina all the information on past events…Kids can be dressed up as scarecrows…

10.2 Tradeshow information - Jeff Roy and Alison Lobb have booked November 6th at the community centre… Setup between 4 and 5…Bridges to Better Business needs to be in the name of the event to get funding. $50 per booth for members…$75. To $100 for non-members…7-9pm for public to come in Who covers a loss? We would have to cancel…What is the last date to cancel…October 1. Genny mentioned that if we got extra funding we would not have to cancel! Darren Stevenson also pointed out that booth space could be more reasonable to allow more business to set up. Genny will look into an HEBD grant geared for speaker… Liquor License and who runs the bar? BIA could run it and gain from it… Jessica will contact Heather Dietz to get a copy of the floor plan for the Bridal show to assist with layout. Genny will help with liquor license and running the bar.

10.3 Jeff Roy…September Election- All Candidates Debate at Holmesville? Do we be proactive and offer a Debate date or wait for someone to ask us? No money from BIA to provide refreshments…bring up at steering committee meeting about them offering location and coffee/water

23 Albert Street, PO Box 400, Clinton, ON, N0M 1L0 Phone 519-482-3997 Fax 519-482-9183 email:clinton.centralhuronbia.com www.cchbia.ca

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10.4 August 10 - Jess working with Jump Start to honour Fleming kids for their bike ride fund raiser…Tricia asked if businesses wanted to donate items for a basket…Canadian Tire may donate a boy and girl bike to be won that day…a chance to ride around the track with them…BIA members to come that day….Tricia will provide two bouquets of flowers to be given to them.

11.0 Strategic Plan – Nina was to talk to Jane Muegge – Now the BIA is going a different direction.

12.0 Associate Members Voting Update – - As per the BIA of Ontario they are not allowed to vote.

13.0 Community Improvement Coordinators Report – Genny Smith (10min) HEBD was approached for a Farmer’s Market grant…we asked for $1250, they gave $1500. 13.1 Commerce Maps info is current now and can be printed at the County 13.2 Amazing Race- teams of 4 – Eastlink major sponsor, Blackburn… Meeting on July 16 to plan out challenges 13.3 5km/10km race update – runners thought course was great…lots of help- ers…Had to re-route courses as there was a Barrel Race at REACH - Obtained $500 from Libro with 5 volunteers to help with the Run - Michael asked how did the BIA benefit from the run….more as a partnership and not meant to make money - Run needs to have a Charity and possibly a “fun” aspect for more runners to want to participate. - Genny helped OPP and Victim Services attain a Libro Grant… 1. Wes for Youth Online…will have a location in downtown Clinton plus access to online Psychotherapist…Oct. 15 decision date. - Helping with Sloman Anniversary as Municipality took it over.

14.0 App Report – Eileen Blake - absent -Genny was really hoping we would have the App for the run and it didn’t happen…submitted June 26 and still in the APPLE Store -Eileen emailed Mark Hussey current GIS list No work has been done on Android to date. -Genny and Michael met early May with Eileen to see if APP could be finished before end of school to introduce to high school students therefore available for the run participants, they were assured it would be done. -Eileen has a contract with BIA to complete this…what is our next step? Jeff Roy suggests a sub meeting with her with our concerns…Michael and Genny should meet with her before our next BIA meeting. 23 Albert Street, PO Box 400, Clinton, ON, N0M 1L0 Phone 519-482-3997 Fax 519-482-9183 email: clinton.centralhuronbia.com www.cchbia.ca

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15.0 New Businesses – Tricia and Michael met with Marcel, Darren and Nina at their new businesses. Waiting for new Diner to open and for Bluewater flooring Deb Moran met Nancy Bolender, the new owner of 38 Albert street and an apartment building on William street…she was very impressed with her renovation abili- ties.

16.0 New Information Section – Banner for REACH on it’s way!

17.0 Motion to Adjourn Jess motioned to adjourn Next meeting is August 12th, 2014

23 Albert Street, PO Box 400, Clinton, ON, N0M 1L0 Phone 519-482-3997 Fax 519-482-9183 email:clinton.centralhuronbia.com www.cchbia.ca

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CCHBIA Board of Management Minutes June 10, 2014

In Attendance: Michael Russo, Genny Smith, Marilynn Tyndall, Eileen Blake, Nina Turner, Patrick Nagle, Deb Moran, Tricia Robinson, Sandy Garnet, Jeff Roy, Alison Lobb, Ernie Csordas, Jessica Carnochan, Jim Ginn, Matt Lee, Michelle Field

1. Deb Moran motioned to accept the minutes from the May 13th meeting. Ernie Csordas seconded, all were in favour, motion carried.

2. Additions: 8.7- Trade show with Jeff Roy 8.8- Deb Moran After 5 3. Blyth 14/19 speaker did not show up.

4. Matt Lee from REACH has been contacting Barrel Racing Companies and presenting them with a REACH Stay and Play package. 2 organizations with riders coming from Quebec, Sault St. Marie, Michigan and Ontario have been doing a Canada Day show but Matt has been asking them to switch the day to Pluckinfest weekend and add to our activities. One of them has agreed to do both days with the 2 organizations riding on Canada Day. REACH rents their facilities to these groups and is offering them a reduced rate to stay the whole 9 days. More good news, they have entered into a 2 year agreement with these groups. Matt is looking for coupons etc. from business owners to be added to their attendance package...daily blogs sent out to them to let participants know what is happening in the area during June 27 to July 6 while they are here. Email [email protected] a copy of your business card and what you’d like to offer. *Canada Day show will have over 200 competitors 4.0 REACH 4.1 CCHBIA Banner for REACH – Michael has found an 8x6 foot banner that will have a fairly large CCHBIA Logo and room for 8 businesses around the outside for $400. Owners wishing to get their business listed on the banner will pay $50 each which will cover the cost of the Banner. Let Micheal Russo know you are interested in advertising on the banner ASAP. Nina Turner motioned that Michael Russo proceed with the Banner order for $400. Patrick Nagle seconded, all were in favour. Motion passed.

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- Students at REACH – how can BIA interact with them....39 students are registered so far for the Ridgetown/Guelph horse care course. Fanshawe College has added ECE to be offered with the PSW course. Matt says the “student Card” is still the most popular way to attract students to shop downtown. Jeff suggests using the Mobile APP with the students along with a physical card to use.. - Genny has confirmed with Sharon that the BIA and Municipality will do the student welcome meal again in September.

5. Downtown Revitalization Committee: Michael and Tricia would like Patrick, Nina and Marilyn to take this on. They have shown interest in these areas and would be great together to promote these at Council? Some items to work on... how to fill the vacant buildings, care and maintenance, beautification. Please recruit any others to work with you as needed. Jim Ginn says municipality has applied for the funding for Community Improvement Plan...Peggy Van Mierlo West has filled out the request but no word back yet on acceptance...

6. Michael has the audited Treasurer’s Report for last year from Vodden, Bender and Seebach. Nina Turner motioned to accept the Audited Report for 2013. Patrick Nagle seconded, all were in favour, motion carried.

Alison Lobb motioned for the Board of Management to go In Camera, Patrick Nagle seconded. Alison Lobb motioned the Board of Management come out of the in-camera session....Nina Turner seconded. Alison Lobb motioned that the decisions made in-camera be carried out. Patrick Nagle seconded, all were in favour, motion carried.

6.1 Alison Lobb’s questions were answered by Nina Turner. Do we have a current list of Associate members? Genny please email list out again. Nina can access the list from Quick Books...Jeff asked to check on Clinton Dental’s status. There is also a current list on the website.

China Palace, Good Choice, Myers Chem Dry have to pay yet. Jeff Roy motioned to pass the financials as presented. DebMoran seconded, all were in favour, motion carried.

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Marilyn asked what the procedure is for bills. They should be addressed to Municipality of Central Huron, attention BIA and what it is regarding.

7.0 Michael wanted to clarify the Banner Tender issue that came up after last month’s meeting. He explained when one of the members takes on a project, we are to follow through with the unanimous vote of the Board of Management. Tricia reminded us to follow the code of conduct in working with each other, in regards to courtesy shown. Marilyn had just been unclear that there was a motion put forward during our meeting. 7.2 Michael asked what our thoughts were on having a “floor budget amount” for projects that are under a certain amount of money. For example the Banner Tender advertisement cost $150, so for a job between $200 and $400 it would cost the BIA money. Jim Ginn said the Municipality says jobs under $500 go ahead, $500-$1000 needs 3 quotes.$1000 or more need to go to tender. Matt Lee asked that jobs needing to be done be added to the minutes allowing members or associate Members a change to get in on the business without the cost of tender ad. Patrick Nagle suggested jobs under $500 be put on our website with an email blast to all Members and Associate Members. Nina Turner motioned that the CCHBIA send an email blast to its membership and put any job information onto our Website. Alison Lobb seconded, all were in favour. Motion carried. 7.3 Tender process – Peggy Van Mierlo-West sent information that the Municipality uses for choosing a tender... check on the experience they have Our bylaws already state preference would be given to members of the CCHBIA, Lay out tender expectations, bring replies back to BOM for decision. Use CCHBIA Chair email account, or Municipality address for a professional look when adding contact information.

8.0 Committee Reports: 8.1 Committee heads, please list committee members and send to the Chairs. Remember you need at least 3 members. 8.2 Beautification: Marilyn is so thankful for Steve Campbell’s assistance with the new planters. He built up a platform inside planters so the inserts would show properly and put ropes on inserts for easier lifting. The baskets are up and the planters on street. The Bucket truck tender went out but we have received no responses... We may have to rethink what we need this for and adjust. Marilyn asked if she could just approach a Boom Truck operator from our area for each job as needed. This should fall under the “floor budget amount” and save us the fee for advertising.

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Jim Ginn suggested asking Erie Thames as they do the Christmas decorations and Run Banners...Marilyn will call them and request price.

Christmas Lights...57 strands of lights were taken down and given to Marilyn this week. Over half of them were replaced under warranty last winter, but looking at them now, half again do not work. Guarantee was only good for seasonal use so not sure how or if, they will cover this? We have to look at type of lights we use, possibly spotlights onto the tree and save having to use a bucket truck on lawn at all. Ernie Csordas asked what the cost for planters was this year. Marilyn said each planter was $173.33. Jeff Roy is meeting with Bert Dystra this week about the corn stalks for Fall. 8.3 Promotion - Nina just posted on Facebook about ‘Loot in the Boot’ on King Street. Now she waits to see who want to join in with the townwide garage sale July 5. Since Brenda McIsaac is away right now she could ask Tom Sinclair about closing King street for the event. June Sale into summer – should we move our date to accommodate the REACH event? Background... Percy and Marilyn were talking about having a summer sale. Nina wanted to have all the town know about this to create a larger draw for customers. Michael asked why the sale wouldn’t have been brought to the BIA first and have it be a BIA initiative. It was a last minute thought with little time to prepare it as a BIA Activity. 8.4 Newsletter - Genny will train Deb to use Mail Chimp to create the Newsletter so it will reach all our information avenues...Anti spam legislation is making us ask anew of subscribers if they want to receive the newsletter. Please email Deb before June 24 with July happenings. Deb found the article she read on Sports Tourism to share with anyone interested. 8.5 Steering Committee Report – Attendees: Jim Ginn, Peggy Van Mierlo-West, Matt Lee, Michael Russo, Patrick Nagle, Genny Smith, with Jane Muegge presenting. Jane provided an overview of the Huron County Economic Development Renewal Project. This new Board will be mandated to provide guidance and oversight to the County’s Economic Development Services. To assist with this the County has contracted consultants Ron Gaudet and David Campbell to gather input from all economic sectors. Jim Ginn is looking for business people that have been successful in Central Huron area during the down turn in economics. Asking them to make the decisions about Economic Development. Patrick says this is a very significant change in orientation. It is good work to go outside of asking politicians only. Jeff would like to be sure that Central Huron is well represented, not just larger centers like Goderich.

The empty lot was brought up at the last CCHBIA meeting. What plans do the Municipality have for it? Are there any restrictions or funding available for betterments to the property? At this point there is no funding or plans for the space. They would

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welcome any input from the BIA regarding improvements. This could also be included within the Downtown Revitalization Plan. CIC Report: Matt Lee will try to have a representative from REACH at every BIA meeting. The Kelly Gruber pitching event has been sold out and could have been twice. Very popular! Kaushik Patel brought a delegation of East Indian representatives to REACH to present their plans on immigration and business ideas for Huron County. Their main liason lives in Kincardine. Their ideas are very enlightening. Our next Business After 5 will be June 25 at Maritas Fashion Boutique. The Run will have a meeting June 6th at Town Hall at 4:30pm. A second meeting is scheduled for June 16th regarding the Amazing Race. The Feasibility Study is scheduled for June 19th. Jeff Roy would like BIA members to attend this meeting to offer their input.

9. EVENTS Jeff Roy and Genny Smith presented what the BIA has been doing for the last 4 years at the last Kinsmen meeting. The Kinsmen have been asked to team with the BIA to bring back the Scarecrow Festival. The Kinsmen like the idea of a Tailgate event Friday night for the Amazing Race. Just a concern that participants may be too tired to achieve Race challenges with 2 late nights, Friday and Saturday. June 16 is their Pluckinfest meeting, this would be the only time to plan out the Scarecrow event before the Kinsmen disband for the summer. Are we interested in creating scarecrows Saturday, possibly as an Amazing Race Challenge? Can we bring the activities downtown, possibly in Busker fest fashion? Another idea! Patrick had been told of a “Porch Party” that began with a few neighbours setting up local musicians on their porches that grew in 1 year from 4 to 30 participants. Jeff Roy would like to see the Fleming family receive some recognition for the work they did across the country on Bike 7650. September would be an ideal time to do this! *Scarecrow fest needs to not step on Amazing Race plans...Kinsmen have Pluckinfest early July then don’t meet until Sept. So they need info early 9.2 Trade show for Central Huron on a Thursday evening - Jeff Roy suggested having speaker, 7-9pm business to business mingle 9pm entertainment until 10pm. Michael Russo has participated in a few of these and says a speaker is good but not in the same hall as event is, so it can be focused in a smaller room....public should be included to double the exposure of the businesses participating in the Trade Show. Jeff and Alison will meet and bring a proposal back to our next BOM meeting. Michael is willing to share some of his experience from attending Trade Shows.

9.3 Deb Moran would like to see the After Five events have a better turn out. How do we reach a larger audience, get more business people to attend? Should we advertise it as

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a networking event, everyone bring their business cards and mingle. 25 in attendance would be ideal....every business bring another one that is not a regular attendee right now. June 25 at Marita’s Fashion Boutique from 6-7:30pm.

Eileen asked that the Centre for Unemployment be contacted with info on After 5 events or Community meetings. Deb and Libro volunteers will hand deliver the post cards for the After 5 event.

10.0 Tricia – Strategic plan – Nina hasn’t contacted Jane Muegge yet to help us with ours. We don’t have a budget for it yet, and Municipality is not ready for this yet. Genny has talked to Mike Pullen at County level, they would help support this, but it takes 50% matched funds and we don’t have it this year. Vision, mission, set by BIA members...we could do this internally also but it often works better with an outside facilitator to work out differences.

11.0 Alison Lobb was looking into Associate members having voting rights. Belle River BIA lets associate members vote....is it legal? Nigel- a consultant on Municipal Acts has told Brenda McIsaac and Peggy VanMierlo-West that the Municipal Act does not allow Associate Members to vote. *Associates would like to vote so we need an answer. Eileen Blake voiced as an associate member her need to find out if she does have a vote...that her opinion is counted. Kay at OBBIA is someone to contact as head of Ontario – Jessica will contact her for clarification and bring her answer to next meeting, then this matter will be resolved once and for all. 12.0 Run – working with Raceway to bring the end of the race to the raceway for the Firemen’s Breakfast. More runners would be coming if funds went to a Charity so Genny is working with the Me to We Student Committee at St. Anne’s school and Victim Services. We are looking for Sponsors for the event...the cost is $250. We can fit 12 sponsor’s names on the back of each shirt. Let Genny know who can volunteer, who will sponsor, who will put items in race kits, the Wednesday before. As an extra incentive July 6th Runners will get a 10% discount for the Amazing race in September! Genny reminded us we need to recognize the Municipality for offering their Town workers to help put the Farmer’s Market signs up, last one needed a new post dug in ... This year is the 100th Anniversary for the Sloman Car. The Municipality owns this now and would like to have a celebration. It will be put off from July 26 for 3 weeks to get the event organized. Again, they need volunteers for this.

Clinton and Central Huron Business Improvement Area (Communi... Page 186 of 193 AGENDA ITEM #10.3

New businesses in town will need to be welcomed...Rumorz location opening as the Highway 4 Diner. Financial office where Curves used to be, the new Wave park between Clinton and Bayfield and Side Street Antiques on Isaac Street.

13.0 APP Update: Eileen received the clarification she was waiting for from the County. She can now complete the changes to the I-phone APP to have at the APP store 2 weeks before Pluckinfest...

Second Annual Mayor’s mingle, June 30 at Central Huron Community Centre.

RED grant is written and will be presented July 13.

Jessica Carnochan motioned to adjourn the meeting.

Next meeting is July 8th, 2014 at the Fire Hall Board Room, Clinton.

Clinton and Central Huron Business Improvement Area (Communi... Page 187 of 193 AGENDA ITEM #11.1

Municipality of Central Huron Formal Report Central Huron Fire Department

Date: Sept 8, 2014

To: Mayor & Council

From: David Renner Acting Fire Chief

Re: MONTHLY REPORT

CALL OUTS FROM LAST PRESENTED REPORT

#14-016 July 16, 2014 - Clinton Public School – False Alarm #14-017 Aug. 2, 2014 – 57 George Street – False Alarm #14-018 Aug. 9, 2014 – 113 North Street. North – False Alarm #14-019 Aug.19, 2014 – Main Street, Seaforth – Mutual Aid #14-020 Aug. 18, 2014 – Fish & Game Line - ATV rollover #14-021 Aug. 26, 2014 – 77777 London Road – Fence fire #14-022 Aug. 28, 2014 – 40250 Winthrop Road- Mutual Aid

TRAINING:  We added 3 more practices to our summer schedule to have full use of the training house that is available to us. Search and Rescue techniques where practiced.  New water shuttle and supply techniques where developed with the equipment that we have on hand.  The Fire Department has been invited to participate in the Fire Drill at Huronview Home for the aged on September 22, 2014 and will be doing so.

VEHICLE AND EQUIPMENT:  Pumps on both pumpers passed yearly certification  Holmatro equipment (jaws of life, cutters, rams, pump) all passed certification  Vehicle safety checks are scheduled for this month.

OTHER ITEMS:  Two requests for inspections where carried out over the summer. Paper work to be done  Follow ups on previous fire inspections to be done.  Fire plans to be done for Municipal buildings and reviewed by employees.

There are no operational budget variations at this time.

______David Renner, Acting Fire Chief

Central Huron Fire Services Monthly Report (Dave Renner, Act... Page 188 of 193 AGENDA ITEM #11.2

FDNH Report to Central Huron Council for the Month of July 2014

Training:

Weekly Training:

1 week UTV operations and aerial operations (30 personnel)

1 week UTV trailer operations and aerial operations (32 personnel)

1 week auto ex and aerial operations (35 personnel)

1 week auto ex and aerial operations (34 personnel)

Ongoing:

Driver certification on Ladder 2.

Notable:

Morris-Turnberry council approved agreement to provide Fire Prevention Services to North Huron.

Fire Prevention Officer Don Egan is no longer with FDNH.

Reece Sparling is volunteering with FDNH this summer – entering our Alarmed for Life smoke alarm campaign information onto our database.

Wingham Fire Fighters’ Assn. provided Canada Day Fireworks display in Wingham.

FDNH Rescue 3 has been posted for sale by two fire apparatus re-sellers in the United States.

July incidents:

FDNH had no incidents in Central Huron in the month of July.

North Huron Fire Area - Department Update Report Page 189 of 193 AGENDA ITEM #11.2

FDNH Report to Central Huron Council for the Month of August 2014

Prevention:

2 weeks of Alarmed for Life door to door smoke alarm campaign in Morris Ward of Morris- Turnberry.

Met with Huron-Perth Centre regarding possibility of establishing The Arson Prevention Program for Children (TAPP-C) program in Huron County.

Training:

Weekly Training:

1 week of apparatus/equipment checks (35 personnel)

Notable:

FDNH has started a comprehensive cancer mitigation program effective 1 August.

Wingham Fire Fighters’ Assn. participated in several Wingham Homecoming Activities.

Wingham Fire Fighters’ Assn. conducted a boot toll with proceeds towards Cystic Fibrosis.

FirePro inventory management system now in place for FDNH personal protective equipment.

Participated in Municipality of South Bruce table top disaster.

August incidents:

28 August: Structure fire Central Huron Outcome: Extensive damage to shed, contents saved. Damage estimate $70,000. Note: Mutual Aid from Central Huron (tanker)

North Huron Fire Area - Department Update Report Page 190 of 193 AGENDA ITEM #11.4

BYLAW ENFORCEMENT / PROPERTY STANDARDS MONTHLY REPORT September 8, 2014

1. New Property standards / Zoning complaints being investigated.

 Ontario Street – household garbage/debris – property standards order sent. Have been in contact with the owner of the property who advised that the tenant is no longer living there. The garbage has been removed, grass cut and a restoration company has begun repairs to the house.  Bluewater Hwy / Bayfield Road and Orchard Line- following complaint received at Official Plan public meeting inspected property for dumping site. Upon inspection found dilapidated trailers, discarded pressure treated wood/ decks, shingles, shed, skids, cement etc. Spoke with owner who indicated he was going to burn the debris. Advised that the shingles and pressure treated wood could not be burned. The owner had agreed to clean up the property upon inspection more rubbish and debris had been dumped. A property standards order was issued with an appeal date of September 9th and compliance date of September 25, 2014.  Orange Street – have received complaint regarding the conditions of apartment.  Bluewater Drive – dead limbs/trees due to emerald ash bore– order sent to property owner to have the debris safely removed. Owner has completed some of the clean up and requested more time to allow for an arborist to come in and determine the work needed to be completed.  Assisted CBO with various issues.

2. Outstanding Files and ongoing investigations:

 Bluewater Beach Road – old lawnmowers, bricks, old lumber, skids against neighbor’s fence. Order to comply placed on property and owner did not appeal and has indicated he will be cleaning the property.  Princess Street – long grass, weeds, debris – property standards order sent – owner did not comply – the municipality has contracted to do the work with costs to be recovered on taxes.  Albert Street – business – outdoor display/signage, outdoor storage behind building – also encroaching onto municipal lane – leaving overnight – order placed. Owner of property has cleaned up the front and only displaying goods against the building and not curbside. Items and sign are being removed at closing. Rear of the property still must be brought into compliance – continue to work with owner.  Mill Street – complaint regarding pool fence damaged. No action taken by owner by compliance – contracted work to be completed and costs will be recovered on taxes.  Matilda Street – property standards order placed. The owner has removed the interior of pool and deck and is working at removing the sides of the pool. Will continue to monitor for compliance.  Dunlop Street – dirty unsafe pool, long grass, house in disrepair, garbage and debris. Inspected property with CBO and an order has been placed on the property. No action or contact has been received by owner. Compliance date September 2, 2014.

Bylaw Enforcement Monthly Report (Kepple Creek/Bruce Brockel... Page 191 of 193 AGENDA ITEM #11.4

Bylaw Enforcement COW September, 2014 2

 Hydro Line Road – property standards issues with both property and house. Photos taken for documentation and an order had been place on the property for compliance. An order for expert examination of the state of the house was also issued. BM Ross has inspected and issuing a report for structural soundness. The owner of the property has applied for a building permit to repair house – will continue to monitor with the CBO as to time frames and work that must be completed.  Riverview Drive: cottage/structure on and over the riverbank, 45 gallon drums and stone baskets over the bank for stability. While doing the inspection spoke with the owner who indicated that they did not get Conservation Authority permission as it was private property. MVCA will also be inspecting the property.  Elrick Lane: Met with Solicitor and CAO as to next steps.  Winthrop Road – follow up inspection to see if property was still in compliance after clean up and found that salvage, vehicles and rubbish were back on the property. Spoke with the owner who is aware he has once again brought the property into violation. He has been ill but will attempt to get his son to start cleaning up. An order will be issued.  Bayfield River Road – with permission of owners attended property with CBO and Conservation Authority representatives. The owner had set a meeting with the County Planner regarding zoning.  Huron Road –unlicenced and derelict vehicles, rubbish, and debris. The owner has been working at cleaning up the property. Pictures were taken at time of inspection – will continue to monitor.

3. Files Closed:  Pentland Ave: boat and vehicles have been removed from the property  Bluewater Beach Road – complaint received and order sent to property owner to redirect the downspouts on the building to prevent the neighbour’s property from receiving their water. Work has been completed  Victoria St. – complaint long grass, rubbish, furniture, mattresses. Order to Comply- the Owner has cleaned up the property.  Bluewater Drive - owner had started to build/add a washroom to the front mudroom – forwarded to CBO for permit.

4. Parking / Bylaw Enforcement / Bylaw Review  Copy of draft sign bylaw has been forwarded to the steering committee for review.

Bruce Brockelbank, MLEO Bylaw Enforcement / Property Standards Officer Report as of August 31, 2014

Bylaw Enforcement Monthly Report (Kepple Creek/Bruce Brockel... Page 192 of 193 AGENDA ITEM #11.5

ANIMAL CONTROL OFFICER MONTHLY REPORT July and August, 2014

1. Livestock Valuer  Two livestock claims for sheep  12 coyote claims to County  One sick sheep who had wandered over to neighbours who have a closed herd. Vet was called. The owner was located and has been advised he is responsible for all costs involved.

2. Animal Control

 46 trips/patrols (20 July / 26 August)  15 dogs caught and taken to vets  3 dog attacks / bites  OPP called twice to assist. Also, required OPP assistance with a resident on Albert St. Clinton.  1 sick fox  1 sick cat  8 sick raccoons  Met again with concerned property owners on William Street about goose feces as a result of neighbor continuing to feed up to 100 Canada Geese.  Bear sighting near Orchard Line and Maitland Cemetery.  Cougar sighting twice on Orchard Line – MNR has been contacted.

Bob Trick, Animal Control Officer

Animal Control Monthly Report (Bob Trick) Page 193 of 193