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Stafford & Surrounds Clinical Commissioning Group Governing Body Meeting to Be Held on Monday 15

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Stafford & Surrounds Clinical Commissioning Group Governing Body Meeting to Be Held on Monday 15 Enc 00 Stafford & Surrounds Clinical Commissioning Group Governing Body Meeting To be held on Monday 15th April 2013, 14:30 – 17:00 Stafford Gatehouse Theatre, Stafford AGENDA A=Approval D=Decision I=Information Enc Lead A/D/I 1 Welcome by the Chair MJ 2 Apologies for Absence MJ 3 Conflicts of Interests MJ I Presentation of Register of Members Enc 01 SY I Interests 4 Minutes of the last meeting : • Unconfirmed minutes of the Governing Body held 4th February Enc 02 MJ A 2013 • Matters arising Enc 03 5 Chair of the Governing Body Verbal MJ I 6 Chief Officer Report Enc 04 AD A/D • Transition and Capacity • Conflict of Interest • Individual Funding Request Policy • 111 Update • Government Initial Response to Mid Staffordshire Public Inquiry • CCG Response to the Monitor review • Conversation Staffordshire • Local Health Quality Premium Enc 00 Scheme 7 Quality Report Enc 05 VJ A 8 Follow up to Francis Report Verbal VJ I 9 Finance & Performance • Finance Report –Month 11 Enc 06 AC I • Finance Plan 2013/14 Enc 07 AC A (Presentation) • Performance Report-February 2013 Enc 08 AC I 10 Everyone Counts-Plans for 2013/14 Enc 09 AB A 11 Innovation Plan Verbal PM I 12 Items for Information VJ I • Joint Quality Committee Minutes Enc 10 13 Any Other Business • Governing Body meetings in public Enc 11 MJ 14 Questions from the public 15 Date of Next Meeting : Monday 20th May 2013 14:30 (venue tbc) Item 3 Enc 01 STAFFORD & SURROUNDS CCG GOVERNING BODY - DECLARATION OF INTERESTS REGISTER November 2012 Member Position Interest Margaret Jones Chair Partner in Penkridge Medical Practice, Pinfold Lane, Penkridge, ST19 5AP. Provide Primary Care Services to the NHS under a General Medical Service (GMS) contract. Gareth Morris Lay Member (PPI, who Head Teacher – Flash Ley Primary School, will also be the Vice Chair Stafford. of the CCG) Commissioner for Education, Staffordshire County Council Neil Chambers Lay Member (Governance Joint post between SAS CCG and CC who will also Chair the CCG. Audit Committee) Board Member – Wyre Forest Community Housing Group, Kidderminster Manjit Obhrai Secondary Care Joint post between SAS CCG and CC Consultant CCG. Associate with Hygeian Consulting. Associate with Obhrai Healthcare Consulting. Val Jones Registered Nurse Joint post between SAS CCG and CC (Director of Quality and CCG. Safety) Spouse is a Staffordshire County Councillor Anne-Marie Houlder Clinical Leaders GP at Weeping Cross Provide Primary Care Services to the NHS under a Primary Medical Service (PMS) contract. Husband is a GP in Brewood Husband is partner Brewood Medical Services. Paddy Hannigan Clinical Leaders Partner at Holmcroft Surgery, Stafford. Provide Primary Care Services to the NHS under a Primary Medical Service (PMS) contract Item 3 Enc 01 Paid post ½ day per week as Medical Officer to Weston House Nursing Home (Dementia Care Home) owned by Methodist Homes. Sue Knight Clinical Leaders GP at Browning Street Surgery, Stafford. Spouse is Assistant Director of Commissioning at the Cluster of Staffordshire PCT’s. Marianne Holmes Clinical Leaders Partner at Great Haywood Surgery, Hazeldene House, Great Haywood, Staffs. Provide Primary Care Services to the NHS under a Primary Medical Service (PMS) contract. Director - Great Haywood Healthcare LTD Director - Trent Valley Community Health LTD Paul Brown Member Practice Manager Practice Manager at Mansion House Surgery, Stone. Andrew Donald Chief Officer Spouse is Chief Operating Officer (COO) with SSOTP. Joint post between SAS CCG and CC CCG Andy Chandler Chief Finance Officer Joint post between SAS CCG and CC CCG Jane Chapman CCG Director Nil to Declare Sally Young Head of Strategic Joint post between SAS CCG and CC CCG Compliance and Governance Katie Woods Board Secretary Joint post between SAS CCG and CC CCG Adele Edmondson Internal Relationship Joint post between SAS CCG and CC CCG Manager Item 4 Enc 02 Minutes of Stafford & Surrounds Governing Body Meeting Clinical Commissioning Group th Held on Monday 4 February 2013 Present Action Dr Margaret Jones (MJ) Chair Andrew Donald (AD) Chief Officer Andy Chandler (AC) Chief Finance Officer Steve Powell (SP) Chair, Membership Board Dr Manjit Obhrai (MO) Secondary Care Consultant Val Jones (VJ) Nurse Board Member /Director of Quality & Safety Dr Anne-Marie Houlder (AMH) Clinical Lead Dr Paddy Hannigan (PH) Clinical Lead Dr Sue Knight (SK) Clinical Lead Dr Marianne Holmes (MH) Clinical Lead Paul Brown (PB) Member Practice Manager In Attendance Jane Chapman (JC) CCG Director Sally Young (SY) Head of Strategic Compliance & Governance Adele Edmondson (AED) Internal Relationship Manager Katie Woods (KW) Executive Assistant 1.0 Welcome & Introductions 1.1 MJ thanked members of the public for attending and stated that it was encouraging to see a large turnout. In future to accommodate the high numbers wishing to attend, the Governing Body will look for a larger venue. 1.2 MJ explained that Governing Body was a meeting held in public not a public meeting. The Governing Body will not be able to discuss the Francis Inquiry, Monitor review into MSFT or individual cases. 2.0 Apologies for Absence 2.1 Neil Chambers & Gareth Morris 3.0 Conflicts of Interests & Presentation of Register of Interests 3.1 SP, PB, PH, MH, AMH and MJ all declared an interest in Item 11 Local Enhanced Service Review and AMH declared an interest in Item 12 Vasectomy Service Specification. 4.0 Minutes of the previous meetings 1 Item 4 Enc 02 4.1 Governing Body Minutes 5th November 2012 The Governing Body agreed the minutes as a true and accurate record. 4.2 SaS and CCG Quality Committee The minutes were assigned to SaS CCG only. The Quality Committee is 4.3 a joint committee between SaS CCG and Cannock Chase CCG and the error would be corrected. Discussion was raised over the number of open Serious and Adverse 4.4 incidents reported in December. VJ confirmed the incidents relate mainly to pressure ulcers. Staffordshire & Stoke on Trent Partnership Trust (SSOTP) had the largest number but this had been raised at contracting and performance meetings with currently no overdue incidents outstanding although some were still being investigated . 4.5 The Governing Body discussed a possible never event at Rowley Hall, VJ clarified that the event did not meet national criteria and confirmed that the incident was recorded as a Serious Incident (SI). 4.6 The Governing Body received and noted the minutes. 4.7 Audit Committee AC informed members that the Audit Committee held in December reviewed the Terms of Reference, (ToR), Conflict of Interests and reviewed the business cycle in key areas. AD reported to the Governing Body that Grant Thornton have been named as SaS CCG External Auditors. 4.8 The Governing Body received and noted the verbal update. QIPP Committee 4.9 The QIPP Committee had focused on governance arrangements. The Governing Body received and noted the verbal update. 5.0 Chair of the Governing Body Report 5.1 MJ advised that • The authorisation process is continuing to progress, SaS CCG have 10 remaining conditions however, this may reduce before Authorisation in April due to the work plans in place. • Work with Monitor around MSFT is on going. • SaS CCG aim to develop strong sustainable leadership, additional clinicians have been recruited to focus on particular development areas, research, innovation and Long Term Conditions • Joint meetings with Cannock Chase CCG had been held to address QIPP plans. A series of Practice visits will take place with a focus on QIPP. • Work to ensure governance processes are fit for purpose is on going. The Governing Body was asked to note the report. 2 Item 4 Enc 02 6.0 Chief Officer Report 6.1 Authorisation In February, the CCG will receive a formal letter setting out its terms of authorisation. From this date, the CCG will be a statutory body. SaS CCG has submitted their ‘Plan on a Page’ to the NHS Commissioning Board (NHSCB). This plan outlines how the CCG will deliver ‘Everyone Counts’ the new planning framework for CCGs. An update will be provided at a future Governing Body meeting. 6.2 The Governing Body noted the update. 6.3 Legacy & Transition SaS CCG will be meeting with Staffordshire Cluster to formally handover legacy issues as the CCG move closer towards April 1st 2013. Further areas of work not initially identified are now being transferred to CCG’s, these include: • the implementation of Choose & Book • the introduction of the Summary Care Record 6.4 The new areas of responsibility may be a challenge given the current capacity of staff. 6.5 The Governing Body noted the update. 6.6 Quality, Innovation, Productivity and Prevention (QIPP) 2013/14 6.7 The delivery of QIPP in 2013/14 will be challenging. The expectation is that the CCG will deliver 4-5% efficiency savings A detailed QIPP plan will be presented for sign off at the April Governing Body meeting. 6.8 The Governing Body noted the update. 6.9 Policies The following policies are available on the members’ area of SaS CCG website for information. The policies demonstrate how the CCG intends to fulfil its statutory requirements. • Private Sector Sub Policy • Information Governance Framework • Information Governance Policy • Information Governance Strategy • Guidance for Inclusion of Information Governance Requirements • Confidentiality Staff Code of Conduct • Information Security Procedures • Information Sharing Code of Practice • Privacy Impact Assessment Guidance • Information Risk Assessment and Management Plan • South Staffordshire PCT Statement of Terms and Conditions • South Staffordshire PCT CRB Policy and Employment with a Criminal Conviction • Gifts and Hospitality Policy 3 Item 4 Enc 02 6.10 The Governing Body approved the above policies and agreed to adopt the two PCT policies until these could be redrafted to a CCG format 6.1.1 Petition 38° 38° is a UK campaigning community with more than 1 million members.
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