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Minutes of Scheduled Meeting of Council

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Minutes of Scheduled Meeting of Council MINUTES SCHEDULED MEETING OF COUNCIL Tuesday, 17 August 2021 Held at the Swan Hill Town Hall McCallum Street Commenced at 2pm COUNCIL: Cr B Moar – Mayor Cr J Benham Cr A Young Cr LT McPhee Cr C Jeffery Cr S King Cr N McKay UNCONFIRMED 45 Splatt Street SWAN HILL VIC 3585 PO Box 488 SWAN HILL VIC 3585 Telephone: 03 5036 2333 Fax: 03 5036 2340 Email: [email protected] Website: www.swanhill.vic.gov.au Swan Hill Rural City Council Page 2 Minutes for Scheduled Meeting Of Council INDEX 17 August 2021 SECTION A – PROCEDURAL MATTERS .................................................................. 4 SECTION B – REPORTS ............................................................................................ 7 B.21.62 SUBDIVISION OF LAND IN THE FARMING ZONE LOCATED AT 210 PRINCE ROAD, MURRAWEE ....................................................... 7 B.21.63 COMMUNITY GRANTS PROGRAM 2021/22 SUCCESSFUL RECIPIENTS ............................................................................................ 20 B.21.64 COMMUNITY DEVELOPMENT FUND 2021/22 SUCCESSFUL RECIPIENT – ADDITIONAL REPORT ..................................................... 31 B.21.65 EVENT SUPPORT FUND 2021/22 SUCCESSFUL RECIPIENT – ADDITIONAL REPORT ......................................................................... 34 B.21.66 AERODROME CURFEW AND USER FEES AND CHARGES................. 37 B.21.67 LOCAL LAW SWAN HILL REGIONAL LIVESTOCK EXCHANGE.............................................................................................. 86 B.21.68 PROPOSED STRADBROKE AVENUE BUS STOP AND SHELTER ............................................................................................... 110 B.21.69 FENCING CONTRIBUTIONS POLICY ................................................... 116 B.21.70 YOUTH ENGAGEMENT POLICY ........................................................... 174 B.21.71 COUNCILLOR AND STAFF INTERACTIONS POLICY .......................... 180 B.21.72 APPOINTMENT OF TWO COUNCILLORS TO SIGN ANNUAL FINANCIAL STATEMENTS .................................................................... 192 B.21.73 SETTING OF COUNCILLOR ALLOWANCES ........................................ 194 B.21.74 2021 LOCAL GOVERNMENT COMMUNITY SATISFACTION SURVEY ................................................................................................. 197 SECTION C – DECISIONS WHICH NEED ACTION/RATIFICATION ..................... 325 C.21.13 SIGN & SEAL REPORT ......................................................................... 325 C.21.14 COUNCILLOR ASSEMBLIES - RECORD OF ATTENDANCE AND AGENDA ITEMS ............................................................................ 327 SECTION D – NOTICES OF MOTION .................................................................... 332 D.21.7 MURRAY VALLEY HIGHWAY................................................................ 332 D.21.8 COVID-19 LOCKDOWNS ....................................................................... 333 D.21.9 COVID-19 VACCINATION PROGRAM .................................................. 335 D.21.10 INCREASED ENVIRONMENTAL WATER ............................................. 337 UNCONFIRMEDD.21.11 SUPPORT FOR COUNTRY SPORTING VENUES ................................ 339 SECTION E – FORESHADOWED ITEMS .............................................................. 341 SECTION F – URGENT ITEMS NOT INCLUDED IN AGENDA .............................. 341 - 2 - Swan Hill Rural City Council Page 3 Minutes for Scheduled Meeting Of Council INDEX 17 August 2021 SECTION G – TO CONSIDER & ORDER ON COUNCILLOR REPORTS .............. 344 B.21.75 HERITAGE REGISTRATION OF PIONEER SETTLEMENT .................. 348 UNCONFIRMED - 3 - Swan Hill Rural City Council Page 4 Minutes for Scheduled Meeting Of Council SECTION A – PROCEDURAL MATTERS 17 August 2021 SECTION A – PROCEDURAL MATTERS • Welcome Mayor, Councillor Bill Moar assumed the chair and declared the meeting open at 2.00pm. • Acknowledgement of Country Mayor, Councillor Bill Moar read the Acknowledgement of Country. • Prayer Cr Ann Young read the prayer. • Apologies/Leaves of Absence Nil Recommendations That the apologies be accepted. • Directors/Officers Present John McLinden, Chief Executive Officer Heather Green, Director Development and Planning Bruce Myers, Director Community and Cultural Services Svetla Petkova, Director Infrastructure Joel Lieschke, Director Corporate Services Sharon Lindsay, Executive Assistant Terri McCormick, Executive Support Officer • Confirmation of Minutes 1) Scheduled Meeting Of Council held on 20 July 2021 100/21 Motion MOVED Cr McPhee That the minutes of the Scheduled Meeting of Council held on 20 July 2021 be confirmed. SECONDED Cr Benham The Motion was put and CARRIED UNCONFIRMED• Disclosures of Conflict of Interest Cr Benham declared a conflict of interest in item B21.64 due to a close association. Cr King declared a conflict of interest in item B21.65 due to a close association. - 4 - Swan Hill Rural City Council Page 5 Minutes for Scheduled Meeting Of Council SECTION A – PROCEDURAL MATTERS 17 August 2021 • Joint Letters and Reading of Petitions Nil • Public Question Time 101/21 Motion MOVED Cr McPhee That standing orders be suspended at 2.02pm. SECONDED Cr Jeffery The Motion was put and CARRIED Alison Black Robinvale Levee Bank - This question is submitted on behalf of another community member. Apparently work on the levee bank has ceased due to lack of soil. Is this correct? If yes, when will the levee bank be finished and will the delay result in a cost blow out? If so how much? The Chief Executive Officer replied: I thank Ms Black for her question. Levee construction works resumed during the first week of August and works are progressing and are within budget. The project is expected to be complete by September 2021. Extra material has been sourced from a Council owned site. Kaye Mitchell - Save Swan Hill Serenity Action Group Member Why has the Council Staff report ignored the option and associated recommendation to make Swan Hill & Robinvale aerodromes unavailable for circuit training by visiting aircraft at any time by way of an ERSA entry? The Chief Executive Officer replied: I thank Ms Mitchell for her question. The recommendations contained with-in the report prepared by officers has sought to strike a balance with a reasonable and measured approach whilst allowing for circuit training but trying to remove most the annoyance and inconvenience to the residents of Swan Hill particularly for after-hours use. The recommendation proposes a prohibition on circuit training by all air-craft between 11pm and 6am but does provide for it during the day. We do note that at present that there is very little training happening at the Swan Hill Aerodrome and there is a number of reasons for that. I UNCONFIRMEDremind Council that when they consider this report that this decision can be reviewed at any time that ERSA is updated on quite a regular basis a number of times . - 5 - Swan Hill Rural City Council Page 6 Minutes for Scheduled Meeting Of Council SECTION A – PROCEDURAL MATTERS 17 August 2021 A.J. Millar, Mrs Kaye Mitchell, Dr Jacquie Kelly - Save Swan Hill Serenity Action Group Why does the report fail to include the option of making Swan Hill and Robinvale aerodromes unavailable for circuit training by visiting aircraft at any time when such practice is common at many other similar aerodromes nationwide? The Chief Executive Officer replied: I thank the Save Swan Hill Serenity Action Group for their question. It is as you said similar to the previous question and can be answered by much of my answer in the previous question. It is a matter that Council will consider later in this meeting and I guess it is Council’s decision as to what course of action is to be taken in relation to fees and charges, prohibitions and curfews at the Aerodrome. 102/21 Motion MOVED Cr McKay That Standing Orders be resumed at 2.05pm. SECONDED Cr McPhee The Motion was put and CARRIED • Open Forum Nil UNCONFIRMED - 6 - Swan Hill Rural City Council Page 7 Minutes for Scheduled Meeting Of Council SECTION B - REPORTS 17 August 2021 SECTION B – REPORTS B.21.62 SUBDIVISION OF LAND IN THE FARMING ZONE LOCATED AT 210 PRINCE ROAD, MURRAWEE Responsible Officer: Director Development and Planning File Number: 2021-050 Attachments: 1 Draft Permit Conditions Declarations of Interest: Heather Green - as the responsible officer, I declare that I have no disclosable interests in this matter. Summary This report seeks a Council resolution to refuse a planning permit application. The planning application is for the subdivision of land in the Farming Zone, located at No. 210 Prince Road, Murrawee. Discussion Location and existing conditions of the subject land The subject land (marked in red on figure 1) is located at No. 210 Prince Road, Murrawee approximately 5 kilometres north-west of the Swan Hill Central Business District. The surrounding area has a mix of defacto rural residential and intensive irrigated agricultural uses with some rural industries. The subject land approximately 3.2ha and irregular in shape. It is bounded by Prince Road along the western and southern boundary and Goulburn-Murray Water channels to the east and partial northern boundary. The channel has not been identified for decommissioning. According to Council’s records, the subject land is a result of an historic subdivision in 1977 from an 80ha parent land, which was divided into four separate lots. Land ownership to the south and south-west is fragmented (see figure
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