ATTACHMENT G
Airport Master Plan Scope of Services
Bill and Hillary Clinton National Airport Adams Field Little Rock, Arkansas
In an effort to establish a solid plan for development of the Bill and Hillary Clinton National Airport in the future, the Little Rock Municipal Airport Commission (Commission), operators of the Bill and Hillary Clinton National Airport (Airport), along with the Federal Aviation Administration Arkansas/Oklahoma Airport Development Office (FAA-ADO) have elected to undertake a study to prepare a Master Plan for the Airport. This study will address changes in the airport’s operational and improvement environment since the completion of previous planning processes, including, but not limited to: an updated understanding of the airport’s operational characteristics (i.e., existing and anticipated future passenger enplanement and aircraft operational numbers); changes in air service patterns; changes in development priorities; changes in natural environment and land use compatibility considerations; changing regional economic impact considerations; and, evolving factors related to proper financial management to enable the airport to meet operational and capital improvement fiscal needs.
This Scope of Services is a preliminary outline of the planning services and tasks associated with the Airport Master Plan. The final scope of services will be determined following the selection of the consulting team. The intent of this preliminary document is to give all respondents some insight into the issues currently identified by Airport Management. This document provides the following important aspects of the project:
Background information describing the context in which the master planning effort will be accomplished;
Areas of emphasis for this master planning effort; and
Project scope elements, describing the actual work activities, responsibilities, and level of effort.
The Airport has a separate project, “Airport Layout Plan & Data Collection (ALP),” that will run concurrent with the Airport Master Plan. The ALP project will provide the base map and aerial photography for use by the Master Plan Consultant. Likewise the Master Plan Consultant will coordinate their work with the ALP Consultant and deliver the necessary graphic files and descriptions for the final recommended future developments to be incorporated into the Airport Layout Plan set.
Background Information
The current Master Plan for Bill and Hillary Clinton National Airport is dated 2007 and has been considered a generally accurate representation of the overall concepts that drive operation and development of the airport. However, a new document is needed to ensure that it reflects the current state of the aviation industry and the future needs of the airport, in consideration of the FAA’s latest airport planning and design guidelines.
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Since 2007 the Airport has completed all near term (0 to 5 year) projects including the extension of Runway 18-36, a new Airfield Maintenance Facility, and Phase 1 of the Terminal Redevelopment Program including a new in-line checked baggage inspection system. Major changes at LIT since 2007 include the acquisition and consolidation of the two existing FBO’s by TAC Air, addition of a new FBO, the closure of the Hawker-Beechcraft Facility and major expansion of the Dassault Falcon Jet Facility. In addition, air service has been affected by industry consolidation, the sunset of the Wright Amendment in 2014 and major changes at competing airports. A new Airport Master Plan is needed to help the Commission determine what’s next for LIT.
The Airport is currently operated with three runways, the primary runway, Runway 4L/22R (8,273’ x 150’); parallel commercial service runway, Runway 4R/22L (8,250’ x 150’); and the north-south general aviation runway, Runway 18/36 (6,224’ x 150’). Recent significant improvements at the airport include:
Renovation and expansion of the passenger terminal building (Phase 1 completed in 2014), including a new Checked Baggage Inspection System Expansion of the Passenger Security Screening Check Point Addition of paved shoulders and new centerline and TDZ lighting to Runway 4L/22R Rehabilitation of Taxiway Delta West Airfield lighting and drainage improvements Major ARFF Renovations New and expanded Airfield Maintenance Facility Addition of new Restrooms and two Family Restrooms on Concourse at Gate 5.
Major Short-Term Capital Improvement Projects
Improvement of Runway 4R/22L Runway Safety Areas (to be completed in 2015) Rehabilitation of Taxiways Alpha and Bravo (to be completed in 2016) Replace centerline and TDZ lighting on Runway 4R/22L (2016), and add paved shoulders to runway (2018) Rehabilitate the Terminal Apron & Drainage, Expand Terminal Apron (2017) Relocate major utilities and drainage along Grundfest Drive (2018) Interior renovations to Concourse, new hold room seating and five new passenger boarding bridges (Gates 1, 3, 5, 7 and 8; to be completed in 2016)
In accordance with the FAA’s guidance included in FAA Advisory Circular 150/5070-6B, Airport Master Plans, an airport master plan is a comprehensive study that addresses short-, medium- and long-term plans for airport development, which can include the following elements:
1) Pre-Planning for Public Involvement Program;
2) Existing conditions inventory (by ALP and MP Consultant);
3) Aviation activity forecasts;
4) Facility requirements (needs) determination;
5) Preparation of improvement alternatives and evaluation;
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6) Preparation of recommended airport improvement plan;
7) Rational for unusual design features and/or modifications to FAA Airport Design Standards;
8) Summary of the various stages of airport development and layout sketches of the major items of development in each stage;
9) Preparation of long-range Capital Improvement Plan; and,
10) Update of Airport Layout Plan drawing set (by ALP Consultant).
Master Plan Areas of Emphasis
Examination of the configuration of all airfield pavements in consideration of current FAA standards and guidance, with recommendations for resolution of any deficiencies.
Formulation of landside development plan, including consideration for non-aeronautical uses. Task to include preparation of appropriate documentation, within the context of the Airport Master Plan, to support, if warranted, follow-on requests by the sponsor for “concurrent use” non-aviation designations (i.e., release from aeronautical use) of existing airport property.
Preparation of a Terminal Area Development Plan to complement the schematic design of terminal expansion and determine a holistic and complementary development program in consideration of the use of existing airport property south of the terminal and along East Roosevelt Road for terminal amenities.
Determination of Air Cargo Development needs and future direction.
Evaluation of General Aviation land utilization and future growth needs.
Evaluation of Industrial Aviation developments and their future growth needs.
Maintain customer convenience and improve customer experience.
Preparation of 20-year capital improvement program.
Reference Documents
Components and preparation for both the Airport Master Plan narrative and required revisions to the Airport Layout Plan Drawing Set - shall include all items in the FAA Advisory Circular (AC) 150/5300-13A, Airport Design, FAA AC 150/5070-6B, Airport Master Plans, checklists specified by FAA Airports Division (ARP) Standard Operating Procedure (SOP) 2.00, Standard Procedure for FAA Review and Approval of Airport Layout Plans (ALPs), and ARP SOP 3.00, Standard Operating Procedure for FAA Review of Exhibit ‘A’ Airport Property Inventory Maps. In particular, the project shall be completed in conformance with applicable portions of:
FAA Order 1050.1 Policies and Procedures for considering Environmental Impacts.
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FAA Order 5050.4 Airport Environmental Handbook, including current federal and state environment laws and requirements.
FAA Order 8260.3, TERPS.
14 CFR Part 77, Safe, Efficient Use, and Preservation of the Navigable Airspace.
FAA Order 5000.3 Coordination with the Federal Highway Administration.
FAA Order 7400.2, Procedures for Handling Airspace Matters.
FAA Order 5100.38D, Airport Improvement Program (AIP) Handbook.
FAA Order 7031.2, Airway Planning Standard Number One – Terminal Air Navigation Facilities and Air Traffic Control Standard.
AC 150/5060-5, Airport Capacity and Delay.
AC 150/5300-16A General Guidance and Specifications for Aeronautical Surveys: Establishment of Geodetic Control and Submission to the National Geodetic Survey.
AC 150/5300-17C General Guidance and Specifications for Aeronautical Survey Airport Imagery Acquisition and Submission to the National Geodetic Survey.
AC 150/5300-18B General Guidance and Specifications for Submission of Aeronautical Surveys to NGS: Field Data Collection and Geographic information System (GIS) Standards.
Other Applicable FAA Advisory Circulars, Orders and Regulations.
Project Scope Elements
The following sections describe the project scope elements for this master planning effort. They are organized as follows:
1) Study Design
2) Project Management, Coordination, Communication
3) Public Information, Education, and Outreach (Study Committee Meetings, Public Information Meetings, Meetings with Airport Commission, etc.)
4) Aerial Photography and Mapping (by ALP Consultant)
5) Data Collection / Inventory (by ALP Consultant)
6) Passenger Demand Analysis/Air Service Market Research
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7) Projections of Aviation Demand
8) Demand Capacity Analysis
9) Facility Requirements, including Sustainability Planning
10) Alternatives Analysis
11) Environmental Overview and Land Use Plan with Sustainable Management Plan
12) Financial Implementation Planning
13) Airport Layout Plan Coordination (with ALP Consultant)
14) Master Plan Approval Process
15) Documentation
1. Study Design
It is important at the onset of the planning process to define a detailed Scope of Services for conduct of the master planning effort. The study design includes development of a comprehensive Scope of Services, definition of effort necessary to accomplish the work scope, and preparation of realistic work effort and cost budgets for completing the work. It also serves to organize the project planning team, which includes the Consultant, Airport Management, FAA Airports & Air Traffic, and other Consultants working for the Airport, so that the necessary study efforts are effectively executed and the participant roles and responsibilities are clearly defined.
Following agreement on the draft scope and fee basis with the Sponsor and the FAA, a final scope will be prepared, along with sponsor and sub-consultant contracts.
2. Project Management, Coordination and Communication
Projects such as this study demand a refined approach to project management to achieve success. This is especially true at the beginning of the process when the goals, direction, criteria, assumptions, roles, and expectations are developed. Continuous and timely coordination with the Airport and its designated project manager will be provided throughout the study. Project management tasks will continue throughout all aspects of the agreed-upon project schedule. The project management and coordination process includes the following tasks.
2.1 Project Management
This effort includes communication among the project team for purposes of tracking the progress of the studies. Managing the various technical work tasks among the project team is necessary for a successful project. Project management duties will include:
Developing and documenting the project plan
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Organizing the project team
Launching the project activities with clear milestones, timeline and goals
Executing project activities, documenting progress and tracking issues
Monitoring and controlling the project to achieve results within the time allowed
Invoicing and monitoring project budget
Closing out the project
2.2 Sponsor Coordination
Regular project status briefings will take place throughout the study process. These briefings will take place in person or via a telephone call or email between the Airport’s Project Manager and consultant’s Project Manager or Project Coordinator. These briefings will include status reports of current work, upcoming meetings and work effort and discussion of any challenges in the study effort which may affect the schedule, process or budget.
Specific critical needs of this project will be identified for related consultant support. This scope of services anticipates 12 monthly meetings, 4 of which will be on site (held in conjunction with other meetings) and 8 via teleconference.
2.3 Chartering Session/Kickoff Meeting/On-Site Inventory Visit
A planning program chartering session (Kickoff Meeting) involving Consultant, Airport Management and appropriate local officials, interested parties, and the FAA, all of which compose the planning team for the development of this Airport Master Plan will be held at the beginning of the project. The purpose of such a meeting will be to develop team relationships, establish early direction for the study effort, and ensure a thorough understanding of the planning process, its benefits, and use of the work products in the decision-making process. This meeting will be held in Little Rock. Consultant will conduct an inventory/background information site visit concurrently with this Kickoff Meeting.
3. Public Information, Education, and Outreach
For this master planning effort, the public outreach effort will focus on the use of an Input Committee (Study Committee), along with briefings to the Little Rock Municipal Airport Commission (if requested, but not anticipated) and two public information meetings.
3.1 Master Plan Study Committee
Close coordination with the Airport, and working with a study committee will help assess airport issues, and serve a key role in the overall project. Consultant will work with the Airport to identify members for this input committee. This group will act as a sounding board for proposed development alternatives, as well as be a conduit for information among various interest groups throughout the community. Interaction with the Airport Staff and the Master Plan Study Committee will be essential for the review and assessment of project information.
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Four (4) meetings of the Master Plan Study Committee will be held over the course of the project to provide interaction among the Airport Staff, and the Consultant team. These meetings will be scheduled to coincide with critical decision points in the process and be used to solicit information and responses from Airport Staff and Master Plan Study Committee members regarding information presented by the Consultant team. It is anticipated that Study Committee meetings will be held following the preparation of the following draft work products:
Forecasts of Aviation Activity
Facility requirements and preliminary airport development alternatives
Finalized development alternatives and conceptual airport development plan
Improvement project recommendations and project phasing
The Master Plan Study Committee would likely have approximately 10-15 members, representing various areas of interest including Airport staff members, FAA-ADO, and local interest groups.
3.2 Public Information Meetings
Two Public Information Meetings will be held during the course of the master planning process, with an option to include one additional meeting, if needed. The purpose of these meetings is to inform interested citizens about progress on the Airport Master Plan, which will include presentations of the various work products by the Consultant and opportunities for the public to ask questions and provide comment. The consultant will be responsible for the preparation of all meeting materials, the Sponsor will be responsible for securing a location for the meeting, along with publicity and meeting notifications. For budgeting purposes, it is assumed the Public Information Meetings can be scheduled in conjunction with (same day or adjoining day) the Study Committee meetings described above. It is anticipated that Public Information Meetings will be held following the preparation of the following draft work products:
Facility requirements and preliminary airport development alternatives
Improvement project recommendations and project phasing
4. Data Collection / Inventory
This phase of the project involves the establishment of a sound basis for plan and program development through the assimilation and documentation of appropriate base data. Maximum utilization of existing information which is current and applicable to the objectives and overall intent of this study will be made to avoid redundancy and unnecessary data collection.
The Master Plan Consultant will work with the ALP Consultant to assure all required data is collected, coordinate and confirm the information, and minimize overlap of efforts. The Airport will host a joint scoping meeting to thoroughly coordinate and define the scope of work for each team, the data to be exchanged and the deliverables.
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4.1 Identification of Available Information
Existing (secondary) data and information, such as, but not necessarily limited to, documents, maps, studies and projects currently underway or in the planning stages (on and off airport property and in the vicinity) that may directly or indirectly influence this study effort will be identified, reviewed, and documented. Such information would, for example, include a review of any existing regional and state airport system plans, existing airport layout plans, comprehensive planning/growth management documents, existing land use, land use zoning, surface transportation plans, utility plans, engineering reports, city master plans, previous environmental studies, and documentation prepared for airport improvement projects, among others. This effort will assure initial and continued coordination and will involve research in locating secondary data sources, and notifying and consulting appropriate local and regional officials and agencies in this regard.
State enabling legislation and local land use controls will be documented. The Consultant will review State and FAA airport plans and Capital Improvement Program files with regard to Bill and Hillary Clinton National Airport. The product of this task will be a summarization of all data, information and plans relating to the development of the Airport to serve as input to future tasks.
4.2 Base Map for Airport Layout Plan and Master Plan Report Graphics
The base mapping for the airport will be updated using new aerial photography and mapping data that is to be collected and prepared by the ALP Consultant under a separate contract. The Master Plan Consultant will be required to utilize the ALP Consultant’s CAD and GIS standards, and to maintain the drawing and layers as provided by the ALP Consultant.
The Master Plan Consultant will coordinate their work with the ALP Consultant, and use the base map provided by the ALP Consultant for the background of graphics prepared for the report. The Master Plan Consultant will deliver a final plan showing the proposed Airport development projects in a format specified by the ALP Consultant, such that the drawing for all future development can readily be incorporated into the ALP drawing set.
4.2.1 Future Conditions AGIS Submittal
Future conditions to be shown on the ALP will be drawn to the AGIS data standard, utilizing the process and data model described in AC 150/5300-18B. The data will be loaded to the AGIS website and available for future use by the airport and FAA.
LIT existing GIS and CAD standards will be followed to allow for integration of the planning data with the current systems at the airport.
4.2.2 Airspace Analysis Survey & validate AGIS data
Runway end configuration will be captured and reported to AC 150/5300-18B standards for future use by agencies including Flight Procedures. The existing runway end configuration will be analyzed. Full leaf-on aerial photography will be collected to allow compilation of obstacles as defined in AC 150/5300-17C and -18B. The Airspace Analysis Survey also includes field survey of safety-critical data of runway ends, NAVAIDS, runway profiles and survey control that ties to the National Spatial Reference System (NSRS).
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The ALP Consultant will validate that the data collected matches current conditions and are acceptable for submittal to FAA.
4.2.3 Update Non-Safety-Critical AGIS data (including new photo)
Airfield updates at LIT since the last complete ALP survey include the extension of Runway 18/36, airfield lighting improvements and taxiway renovations. A new aerial orthophoto for base mapping will be collected. Updated planimetrics for all existing conditions will be produced.
4.2.4 Hardcopy ALP
The hardcopy ALP will be built with approved AGIS data for both existing and future conditions. Existing data is checked and approved by the FAA and National Geodetic Survey. Future data is approved by LIT.
4.3 Facilities Inventory (by ALP Consultant)
From secondary information sources and on-site observations, the Consultant team will inventory facilities within the boundaries of Bill and Hillary Clinton National Airport. The inventory will include the physical layout of buildings (exterior only), runways, taxiways, airfield lighting, aprons, on-airport roadways, and navigational/electronic landing aids. This will result in a facilities inventory recording, serving as information for the demand/capacity analysis and overall database and informational program. The facilities information that is gathered will result in written and graphic documentation in the Airport Master Plan, as well technical drawing file documentation (AutoCAD) for use in preparation of the Airport Layout Plan.
4.4 Existing Land Use and Zoning Inventory (by Master Plan Consultant)
Review of existing land use and land use zoning in the vicinity of the Airport. General boundaries can be initially established for ascertaining land use and zoning patterns based on flight tracks and the delineation of the airport environs. This environs area would then be refined, but would extend a minimum of one mile off each runway end and one-half mile off the sides of the runway. Existing land use within the airport environs will be reviewed and landfills within five miles of the Airport will be identified. In addition, natural characteristics that will impact development and planning on and off airport property will be identified. Key transportation routes and public utility rights-of-way will be identified.
The product of this task is a comprehensive inventory of existing land use and land use zoning patterns within the vicinity of the Airport and input to later tasks.
4.5 Airspace and NAVAIDS Inventory (by ALP Consultant)
The Consultant team will identify and present how airspace utilization affects operations and is affected by operations at the Airport. This will provide an inventory and assessment of all procedures and the utilization of airspace that is potentially affected by, or affects, operational activity at the Airport.
The product of this task is a complete inventory and assessment of the utilization of airspace which is potentially affected by or affects operational activity at the Airport.
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4.6 Environmental Conditions Inventory (by ALP Consultant)
Through the use of existing (secondary) sources, prior environmental documents, and internet- based research, the Consultant will prepare an environmental inventory/overview of the Airport’s environmental setting, which will identify critical environmental resources. The Consultant will identify and map physical and environmental conditions in the Study Area from existing information sources. If existing, the Consultant will describe the natural limitations for development, including floodplains and flood ways, prime farmlands, wetlands, air concerns, Brownfield areas, remediation areas, Section 4(f) recreational land, and any other potential environmental issues. The Consultant is not responsible for the accuracy of information that is provided by other sources, but will use standard resources, such as FEMA floodplain mapping, NRCS Soil Surveys, and the US Fish and Wildlife Service National Wetland Inventory, etc., along with previously prepared environmental documentation, as available. This task does not include any on-site surveys of environmental conditions or resources.
4.7 Wind/Weather Data Collection and Analysis (by ALP Consultant)
Wind data for use and analysis in the Facility Requirements element will be acquired from the National Oceanic and Atmospheric Administration (NOAA). The data will be formatted as specified by the FAA for use on the Airport Layout Plan and for runway orientation analysis. In addition, an analysis of the Airport’s existing instrument approach procedure (IAP) capabilities will be prepared. The findings of this analysis will be used to identify any potential enhancement of IAP minimums that could be implemented at LIT to improve airport access.
5. Forecasts of Aviation Activity
Development of projections of aviation demand is a key element in the planning process and is important data to be used in determining current and future Airport's needs, in assessing the environmental effects of proposed actions, and determining the economic implications of future growth and development.
5.1 Collect and Evaluate Existing Aviation Activity Data
This task will focus on reviewing and evaluating existing operational data for airport operations, collecting and updating, as appropriate, the aircraft mix and flight procedures. Sources of information may include local, regional and national economic determinants and trends, airport tenants, and, potentially, ground observations.
The importance of assessing future trends relating to airport utilization and operational activity levels is significant in the development of an Airport Master Plan. Many of the proposals and recommendations of the plan are based on projected demands identified in the forecasts. To a certain degree, this aspect of the master planning process acts as the hub for the recommendations provided in remainder of the plan. Therefore, the importance of accurate and defensible forecasts must be emphasized.
5.2 Aviation Activity Evaluation and Projections
Consultant will compile a summary of aviation activity and operational data for Bill and Hillary Clinton National Airport to indicate historical growth and present a basis for statistical analysis of based aircraft, aircraft mix, annual aircraft operations, and related factors.
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Projections of short-, intermediate-, and long-term demand levels (i.e., 5-, 10-, and 20-years) will be developed. As part of this element, appropriate regional, state, and national aviation trends and existing (independent) projections will be investigated. Historical aviation activity will also be analyzed for the Airport by demand component. Through interviews, as well as Airport records, the FAA’s Terminal Area Forecast (TAF), the FAA’s Traffic Flow Management System Counts (TFMSC), and the Bureau of Transportation Statistics, data will be obtained on activity levels, fleet mix, and based aircraft.
In addition, this will include review and analysis of Passur aircraft operations data and any Air Service improvement studies prepared for the airport. Both the Passur data and Air Service studies will be provided to the consultant by the Airport.
The following components of aviation demand will be projected for 5-, 10-, and 20-years:
Passenger enplanements
Aircraft operations
o Commercial Service
o General aviation (local/itinerant)
o Military
o Industrial aviation / Airline Maintenance
Based aircraft by type
o Single-engine
o Multi-engine
o Turboprop
o Turbojet
o Rotor
Aircraft fleet mix (based and operational)
Air cargo volume
Critical aircraft by Airport Reference Code (ARC)
Projections of aviation demand will be developed using standard forecasting methodologies, such as share of the market, regression analysis, time series analysis, and trend line analysis. Consultant will assess these forecasts with varying levels of certainty, analyzing the probability of a low, mid-level and high forecast scenario for total based aircraft, total aircraft operations, and total enplanements, and ultimately recommending a preferred forecast for each factor.
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Results of this element will be used to determine future needs for airside, landside, and support facility components at the Airport. Methodologies used in this task will be reviewed with the Sponsor and the FAA Airports District Office before the element is finalized. Close coordination will be maintained to ensure acceptance of the approach to the aviation activity projections.
Deliverables associated with this task will include a report which summarizes, with appropriate graphs, charts, maps, and drawings, the methods and results of the projections of aviation demand.
5.3 Forecasts Approval
The Airport Master Plan forecasts will be compared with the FAA’s TAF using the recommended FAA Excel spreadsheets. The forecasts will be submitted to the FAA Airports District Office for review and approval. Once reviewed by the FAA, these findings will be used as part of a chapter in the final Master Plan report.
5.4 Post Planning Period Activity Forecast Analysis
The Consultant will generate long-term post planning period (beyond the 20-year planning horizon) activity forecasts for the airport in an effort to better determine post planning period facility needs for the airport to ensure adequate space reservation for aviation and aviation- related land uses.
6. Demand/Capacity Analysis and Facility Requirements
Within this task, current activity levels will be compared to the Airport's operational capacity. Using established FAA criteria and the findings from previous work efforts (i.e. inventory, and projections). Consultant will review the existing runway configuration to determine its capacity and limitations. The capacity of the Airport’s existing aviation facilities will be compared to demand projections for the short-, intermediate-, and long-range planning periods (5-, 10-, and 20-years). Surpluses and deficiencies will be identified.
The Airport's ability to accommodate existing and projected activity will be determined using approved FAA capacity methodologies. The capacity, or that level of activity at which unacceptable delay occurs, will be compared with aviation projections to determine if and when additional capacity should be provided in the future.
Required facilities will be identified through the inventory of existing facilities and the capacity analyses when compared to projections of aviation demand. Anticipated timing of required improvements will also be identified. FAA Advisory Circulars (AC) referenced as part of this task will include but not be limited to: AC 150/5300-13A, Airport Design; FAR Part 77, Objects Navigable Airspace; 150/5060-5 Airport Capacity and Delay, and 150/5070-6B Airport Master Plans.
6.1 Landside Capacity
Landside facilities at the Airport will also be analyzed in terms of their capacity and ability to accommodate current demand. Using FAA guidelines, as well as consultant-developed factors, capacities of landside facilities such as hangars and apron space will be determined. To confirm their adequacy, these capacities will be compared to current and projected demand identified during the inventory and forecast elements. The landside capacity of the passenger
Bill and Hillary Clinton National Airport Page 12 terminal area facilities, focusing on an evaluation of customer convenience and amenities, will also be analyzed. Existing architectural and engineering planning studies (terminal building, passenger parking facilities, rental car facilities, roadway plans, signage plans, etc.), as well as recent passenger surveys will be provided by airport staff, and used as a starting point for this analysis. In addition, airport staff interviews will be conducted to confirm historically observed issues.
In consideration of recent completion of the Airport “Terminal Redevelopment Program” schematic design and narrative, and current renovations, interior components of the passenger terminal building will not be analyzed in detail in this task. Where additional analysis of terminal area components is required, generalized planning standards for airports of similar size and activity levels will be utilized. This task does not include additional traffic engineering analysis or additional new data collection (e.g., traffic count studies, passenger surveys, etc.).
Consultant will work with the Airport’s “Long Term Terminal Architect” to review the Terminal Redevelopment Schematic Design and Narrative, and prepare a detailed implementation and phasing plan. This plan will be coordinated with the overall Airport CIP and financing plans. The final report will outline each phase in detail, including temporary operational requirements (gates, apron parking, bag claim, etc.) through completion of the Terminal Redevelopment Program. Consultant will review the existing cost estimate for the Program and work with the architect and cost consultant to update the cost estimates to match the final phasing plan.
Deliverables for this task will include a summary of the findings of this task which will be used as a portion of a chapter in the final Master Plan report.
6.2 Airside Design Standard Review/Evaluation
An evaluation of the airfield dimensional criteria will be accomplished with recommendations made for resolution. The facility analysis and recommendations related to the design aircraft and the existing and future physical layout of the runway system at Bill and Hillary Clinton National Airport are important issues within the process of preparing the Airport Master Plan. Deviations from FAA design standards, along with proposed remedies for those deviations, will be noted in the Master Plan document as well as on the ALP. General design/layout issues to be considered include: runway length and width, airfield layout/geometry (e.g., hot spots, dual purpose pavements, indirect taxiway access, fillet design, etc.), instrument approach capabilities, and navigational aids/lighting.
This task will also include an assessment of FAA’s recent update to AC 5300-13A, Airport Design, which includes new airfield design standard definitions such as Runway Design Code (RDC), Runway Reference Code (RRC) for each runway and the Taxiway Design Group (TDG) for each taxiway. Both the RDC and RRC are defined by the Aircraft Approach Category (AAC), the Airplane Design Group (ADG) for the identified “Design Aircraft”, including the approach visibility minimums for the runway. However, the RRC applies to the current operational capabilities of the runway, while the RDC applies to planned development. In addition, TDG expands the guidance on taxiway design from aircraft wingspan and tail height to include undercarriage dimensions (i.e., Main Gear Width and Cockpit to Main Gear distance). Each of these criteria will be reviewed and the potential impacts to Bill and Hillary Clinton National Airport facilities assessed.
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6.3 Facility Requirements – Airfield and Support Facilities
Utilizing current FAA planning criteria and available studies and documents, Consultant will review the facility needs based on projected future activity and the Airport's role in the local, regional and national aviation and economic system. Facilities to be analyzed include:
Runways (including runway length)
Runway Safety Areas
Taxiways
Aircraft apron areas
FBO, corporate, and general aviation facilities
Aircraft storage and hangar areas
Air cargo areas
Support facilities such as maintenance, ARFF training facilities, and utilities
Fuel farms
Airport access and circulation
Future requirements will provide the basis for evaluating alternative development actions that might be adopted to satisfy the need for improved facilities. The facility requirements analysis for the Airport will focus on a number of specific issues that are most important to the Airport's future growth and development. The alternatives analysis will identify, review, and evaluate options for accommodating these activities in their existing location over the planning period. The objective of the facility requirements analysis will be to ensure that each of the Airport's functional aviation areas has long-term flexibility and growth potential that will enable it to respond to ever-changing development demand scenarios. Facility requirements will generally be tied to the 5-, 10-, and 20-year demand projections developed as part of this study.
6.4 Evaluation of Terminal Area Amenities, Roadway Configuration and Signage
The terminal area roadway system (including the terminal building/roadway system interface area and roadway signage) will be evaluated with regard to its adequacy to accommodate future demand. Recommendations will be will made for potentially needed improvements, and will consider the addition of new amenities such as a travel plaza, airport hotel, additional parking, future light rail and ultimate terminal redevelopment.
Existing architectural and engineering planning studies, provided by airport staff, will be used as a starting point for this analysis. In addition, airport staff interviews will be conducted to identify any historically observed issues. Where additional analysis is required, generalized planning standards for airports of similar size and activity levels will be utilized. This task does not include additional traffic engineering analysis or additional new data collection (e.g., traffic count studies, passenger surveys, etc.).
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7. Development Alternatives and Recommended Plan
Based on established goals and desires of the appropriate entities, a specific plan and program for airport development and improvement will be prepared representing recommendations which are workable, implementable, and defensible.
7.1 Goals Development
Based on inventory findings, demand considerations, forecasts of aviation activity and input from airport staff and FAA; Consultant will assemble a series of goals that subscribe to the intent, direction and purpose of and for the Airport. These goals will serve as a basis for the preparation of the Development Plan.
7.2 Prepare Airside Development Alternatives
The Consultant team will be responsible for identifying and documenting feasible alternatives for airside (i.e., runways and taxiways) facility modifications and improvements. This will include evaluation of options related to the design aircraft, the existing Runway Reference Code (RRC) and potential future Runway Design Code (RDC), including the three components that make them up (i.e., the Aircraft Approach Category (AAC), the Airplane Design Group (ADG), and the approach visibility minimums for the runway), as well as the Taxiway Design Group (TDG) for each taxiway, the operational capacity of the Airport, implications with regard to instrument approach capabilities/requirements, implications for runway length requirements, and a comprehensive approach to the layout of the runway/taxiway system in support of on-airport aviation-use development areas.
Such specific considerations as the configuration of the runway and taxiway system will be investigated, including alternatives related to the development of appropriate on-airport sites, including operational scenarios, runway length analysis, additional navigational facilities, utility influences, off-airport development, land acquisition, site development projects, regional roadway and other airport proposals and programs, as well as many other considerations to be determined as the planning process evolves. It is important that the alternative analysis and evaluation give adequate consideration to physical development feasibility, environmental impact potential, noise exposure implications, sustainability and development costs, all of which are included in various sections of this work program.
Each airside alternative will be considered and will be evaluated in the process of establishing the development plan for the Airport, with generalized implications and consequences of each alternative being presented in written and graphic form. In doing so, the airside alternatives will be tested against established criteria, goals of the Airport, and consistency with State and Federal requirements. As required, the fiscal impact of each alternative will be determined for purposes of comparative analysis. The results of this effort will assist in yielding a positive and unified direction for specific projects and establishing an overall framework for airport development.
7.3 Recommendations for Resolution of Non-Standard Conditions
Using information generated in Task 6.2 “Design Standard Review/Evaluation” as a basis, all known non-standard conditions related to the layout of runway, taxiway and aircraft parking aprons will be analyzed and recommendations will be provided as to how best resolve identified
Bill and Hillary Clinton National Airport Page 15 issues that do not meet current standards. These recommendations will also consider the ability to efficiently accommodate aircraft movements to and from various functional areas on the airport, including the potential to remove non-essential airfield pavements.
7.4 Landside Development Alternatives and Concepts, Including Terminal Area Considerations
This task will evaluate airport land use and terminal area constraints and opportunities. Consultant will identify and quantify major physical constraints in the terminal area, as well as for other airport land that is not part of the “airside reservation” (i.e., those areas that are reserved for runway, taxiway and associated safety/object clearance criteria). Specifically, this will include alternatives related to development on all appropriate on-airport sites, including operational scenarios, utility influences, off-airport development, land acquisition, site development projects and programs, regional roadway, on-airport land parcels that could be utilized for non-aviation “concurrent uses”, as well as any other considerations to be determined as the planning process evolves.
Although all potential landside uses will be considered (e.g., passenger terminal/terminal support facilities, FBO facilities, general aviation, commercial/industrial aviation, airport operational support facilities and non-aviation airport-support areas), alternatives that examine the long-term location and arrangement of facilities in the passenger terminal area, will be a special focus.
Terminal area considerations include:
The access roadway system
The potential for future mass transit access
The terminal building curb frontage area
Passenger parking
Employee parking
Rental car facilities
Travel Plaza
Airport Hotel
Best utilization of the area south of the terminal area, including Airport property on East Roosevelt Road
Future access for light rail
In addition, special conceptual planning efforts will be focused on:
The air cargo area located on the east side of the terminal area
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The general aviation area located on the west side of Runway 18/36
The aviation development area located on the west side of Grundfest Road (area previously leased to Hawker-Beechcraft)
Relocation of Fuel Storage Facilities and potential addition of hydrant fueling to the commercial service aircraft ramp
The north development area (between Runway 18/36 and Runway 4L/22R to the Arkansas River)
Existing airport property east of Fourche Dam Pike Road (including consideration of the long-term future use of land west of Fourche Creek).
7.5 Conceptual Development Plan
An improvement program recommendation will be prepared. These recommendations will identify program requirements, goals and objectives which will drive the layout of future airport facilities. Airside, landside and terminal elements recommendations will be described in text and graphic formats.
The recommended conceptual development program will be identified that is "demand based" with, to the extent possible, activity triggers to facilitate timed development milestones which are focused on project need, available resources, anticipated activity levels and prevailing conditions.
8. Environmental Review and Environs Land Use Planning
8.1 Environmental Review
Utilizing information gathered in the Background Information/Inventory phase (Environmental Conditions Inventory), an environmental screening review of the development plan proposal will be prepared to identify significant environmental issues that may be of concern with the proposed improvements. The potential for environmental impacts will also be considered in the alternatives analysis. This document will summarize the general environmental resources associated with the recommended Plan in a non-quantified fashion and identify the likely environmental processing necessary for the improvements, along with a suggested timeline for environmental approvals.
8.2 Environs Land Use Planning
In consideration of existing local land use zoning and comprehensive planning capabilities, along with environmental factors, environs land-use planning recommendations will be formulated with a focus on land-use compatibility concerns. This task will use existing noise contours (65, 70 and 75 DNL noise contours) from the 2003 Part 150 study update.
An environs land use plan will be prepared that that describes (in text and graphic formats) the existing and recommended land uses for land surrounding the of the Airport (generally defined as at least one mile off the runway ends and one-half mile parallel to the sides of the runway).
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8.3 Sustainability Planning
The Consultant shall integrate sustainability into the analysis and recommendations of the Airport Master Plan. Recent ACRP projects provide background and guidance for this effort. The final scope and deliverables for this task shall meet the requirements in FAA guidance documents.
9. Implementation Plan
To provide a program for development and to assist in establishing economic viability, the costs associated with the proposals contained in the Development Plan and Program for Bill and Hillary Clinton National Airport will be prepared.
9.1 Prepare Cost Estimates
For the near-term planning horizon (the first 6 years) planning level capital project cost estimates will be prepared for a detailed project list which is similar to the airport’s capital budget project list and the FAA’s ACIP. For the 7- to 20-year period a more generalized project list will be utilized as the basis for preparing project cost estimates. Cost estimates are intended to be used for planning purposes only and are not to be construed as construction cost estimates that can only be prepared following the completion of detailed construction plans.
Resources such as recent airport bid tabulations, published cost estimating materials, local supplier and distributor price quotes, Arkansas State Highway and Transportation Department and Consultants’ recent project experience will be used to prepare cost estimates. Specific project conditions will also be considered that may influence costs. These factors include airport operational constraints, project schedule, utility locations, future projections of material and labor costs and any other special project requirements. The airport will provide to the consultant the current pavement management program reports along with associated projected costs for inclusion in the Master Plan’s Capital Improvement Program.
9.2 Initial Implementation Schedule and Phasing Plan
Using facility requirement analysis as a basis, an initial implementation schedule will be established which identifies all airport development projects within the 6-year, 10-year and 20- year planning periods. The short-term (6-year) plan is an immediate action program recognizing each project which will likely be needed. The intermediate-term (7-10 year) plan is a detailed description for sizing airport requirements and layout. The long-term (11-20 year) plan is responsive to the ultimate role and configuration of the Airport. In addition, a phasing plan drawing or drawings will be developed to depict the project locations along with short-term, intermediate-term and long-term development stages.
This task will result in a preliminary capital project listing, with cost estimates, that will be used as a starting point for the preparation of a detailed Capital Improvement Program described in the next task.
9.3 Capital Improvement Program (CIP)
The formulation of the Airport Master Plan’s CIP will begin with interviews of airport staff members to determine historic and anticipated levels of funding from various sources which can be anticipated for use in funding capital projects. The CIP generally consists of a detailed list of
Bill and Hillary Clinton National Airport Page 18 projects listed by fiscal year within the short-term (6-year) period, with a more general listing for projects (not broken down by year) in the 7- to 20-year period. The CIP identifies development projects, noting total development costs, project priorities, and appropriate types of local, state, federal and other funds to be programmed for project implementation in consideration of financial feasibility. The Airport’s existing CIP will be used as a starting point for the development of the Master Plan’s 20 year project implementation schedule. A funding source breakdown for each project will be developed in consultation with airport staff and in consideration of:
Historic and anticipated levels of airport generated funds used for capital projects.
Historic and anticipated levels of FAA grant funds (entitlement and discretionary).
Historic and anticipated levels of Passenger Facility Charge (PFC) revenues.
Historic and anticipated levels of Customer Facility Charge (CFC) revenues.
Projects likely to be funded with debt.
Other potential funding sources.
Ultimately, the goal of the Master Plan’s CIP is to provide a 20-year listing of potentially needed capital projects that is phased in a manner that is financially feasible in consideration of historic and projected funding revenues.
A refined phasing plan (or plans) will be developed to reflect the recommendations of the CIP.
10. Documentation
An effective Airport Master Plan places emphasis on developing concise, effective study documentation. Several types of materials will be produced to document the planning process as noted below. The report sections or chapters will be provided for FAA and local review, as will the Draft and Final reports.
10.1 Working Papers and Meeting Materials
It is anticipated that four Working Papers or Planning Memorandums (containing draft report sections that will, when finalized, become chapters in the Final Report) will be developed during the course of the preparation of the Airport Master Plan for distribution to the Study Committee and others as directed by Airport Staff. In addition to digital copies which will be distributed in advance of any meeting, as many as Twenty (20) paper copies of each working paper will be prepared. In addition other meeting materials documenting each phase of the study's technical analysis will be prepared as needed and distributed for the Airport and Master Plan Study Committee review and comment. Handouts will be developed for distribution to the Master Plan Committee. Handouts may be distributed in advance of the meetings to facilitate review.
Consultant will also develop graphics (boards or PowerPoint presentations) to convey the project information as necessary for various meetings.
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10.2 Master Plan Report
Consultant shall prepare 25 hard copies and 25 digital copies (on CD) of the Draft and Final Master Plan Reports which will summarize the planning process and document the findings of the elements outlined in this scope of services. This report will be written so that it can be easily understood by the general public. The format of the report will be determined through discussions with the Airport Staff, but will be based on the individual sections or chapters developed in the individual technical elements of this project. The final product will include a locally adopted Airport Master Plan report.
Anticipated sections/chapters of the master plan report include:
Inventory of Existing Conditions
Forecasts of Aviation Demand
Demand/Capacity and Facility Requirements Analysis
Alternative Analysis and Recommended Plan
Environmental Review and Environs Land Use Planning
Implementation Plan
Airport Plans
Appendices
10.3 Executive Summary
Consultant will prepare an Executive Summary of the Airport Master Plan, summarizing the results of the analysis and outcome of the study. The format of the Executive Summary is to be determined, but it will likely be similar to other Master Plan documents to enable it to be easily bound into the Final Report. Also, fifty (50) copies of the Executive Summary will be prepared as stand-alone documents and provided to Airport Staff for distribution as needed. In addition, Consultant will provide a PowerPoint presentation of the Airport Master Plan for the Commission’s use in public meetings.
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