WEDNESDay 23 fEbruary 2011 • SuPPLEMENT (1) TO NO. 4944 • VOL 141 Gazette Supplement

Curators of the University Libraries The Bodleian Libraries: Annual Report August 2009–July 2010

1. Summary and introduction as has been the case at other repositories awaited storage facility and moving ahead undergoing renovation. on its exciting plans to renovate the New The bodleian Libraries continued their bodleian Library, it responded creatively accelerated pace of change in 2009–2010. The scale of the bodleian’s undertakings and constructively to a request from the Having outlined their academic strategy exceeded that of any other library in the university to model a ten per cent reduction of increasing user access to information world. Over 6.5 million items were to be in its PraC funding over the coming three through direct access to collections and by barcoded, and every item being prepared fiscal years. The Libraries decided to protect increasing electronic access, the Libraries for transfer into the book Storage facility the budget for collections and access to advanced their complex estates initiatives, required a record in the online catalogue. online information because this is the focusing especially on the creation of Teams of people had to be hired for area perceived to be of highest value to secure storage and a reading room in the this work as well as for the book moves students and researchers. With inflation in radcliffe Science Library to house and serve themselves. One of the most remarkable the price of periodicals far outstripping the rare books over the coming four years, the accomplishments was the development retail Price Index, our purchasing power construction of the book Storage facility of a plan to employ and train over ninety for periodicals, particularly in scientific in Swindon to accommodate much of the people in a brief period of time to inventory subjects, is eroding, and the prospect of Libraries’ print collections, and the planning and barcode the collections. In the Long journal cancellations looms large. although of the Humanities and Mathematics Library Vacation a special effort was made to recruit the decision had the effect of shifting the on the radcliffe Observatory Quarter. Oxford students in order that they might be burden of reduction chiefly to staff costs, the the beneficiaries of funds in an economically a guiding principle was to maintain a high Libraries resolved to sustain this position. difficult environment. as planning and quality of service even in a prolonged and implementation progressed, it became In the end, the university’s Planning intense period of reform and displacement. apparent that conventional management and resource allocation Committee Thus the radcliffe Science Library approaches were inadequate for such a recommended savings that added up to 8.4 continued uninterrupted service even complex series of estates and infrastructure per cent over three years. However, almost while much of its collection was boxed up projects. Leaders of the various intersecting one-third (approximately £600,000) of and stored underground in the caverns of programmes came together in a group this is projected to come from increased salt mines, and while Special Collections known as the bodSquad. Communications revenue, which will take the burden off the prepared to relocate the rare books and improved, problems were nipped in the Divisions’ substantial contribution to the manuscripts collections and reading room bud, and best practice was shared. as a maintenance of the Libraries. for example, to the Library. Similarly, staff and readers consequence of this tempering, the team Sunday tours of the bodleian, increased of the New bodleian and Duke Humfrey leaders and managers have grown in their sales from bodleian Publishing and the endured with patience and even good cheer capacity to generate business plans, identify shop, and endowments of positions are the disruption of the successive closing of and manage risks, and to move decisively expected to make solid contributions to the reading rooms and shifting of materials to and rapidly to overcome obstacles and meet bodleian’s bottom line. Taking advantage their new locations. There were trade-offs. targets. of OMIS, the Oxford Mobility Incentive room to spread out at reading tables was at Scheme, the Libraries will use voluntary a premium, and some users were advised The positive investments in the capital departures to lessen salary costs. In order to sign up for desks in advance. On the programme and the supporting elements to manage with fewer staff, the Libraries other hand, requested materials could be provided a forward momentum that are rethinking workflows, increasing delivered quickly when requested from the counteracted the sobering news of the automation, eliminating products such as rSL rare books vault. Perhaps the ultimate impending budget reductions that were printed guides ( now moving to the web) and consolation was that materials in transit to beset higher education. because making other changes. were only out of circulation for days and the bodleian was finally, after years of weeks, rather than for months and years, demoralising delay, building its long-

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The maturity of the university library keeping the utilitarian design of the original • The Making of Modern Law (over 20,000 system created as Oxford university Library space but updating it for readers’ use. eighteenth- and early nineteenth- Services in 2000 was such that in 2010 In preparation for the removal of books from century works on law) the Libraries discontinued the use of the the underground bookstore, over 11,000 institutional name OuLS and were renamed • US Congressional Serial Set 1817–1994 high-use items in it were identified. These by university statute as the bodleian (including American State Papers) have been retained in the centre of Oxford, Libraries, taking advantage of the world- and will move back into the underground • Confdential Print North America 1824– recognized status of the bodleian. bookstore upon the completion of its 1961 The Libraries advanced their reputation as refurbishment in summer 2011. They will • Colonial State Papers they celebrated, along with the museums be joined in these open stacks by another and collections of the university, the award 240,000 items for readers to browse The ongoing provision of access to a wide of the Queen’s anniversary Prize, given directly. range of electronic resources accounted, from the e-journals collections alone, for in recognition not only of the distinctive In other initiatives, an additional 350 high- over 6.8 million downloads. as readers collections, but for widening access to use titles in the Social Science Library can switch from print to electronic access, the them. In april the bodleian experienced now be consulted on open shelves, while Libraries have been able to cancel the print an unexpectedly high profile when, after in a similar exercise the Education Library equivalent, saving the costs of duplication, taking an engrossment of Magna Carta to relegated materials not consulted for storage, and handling. These key e-resources New york for the North american reunion, several years to the stacks, making room are now central to the requirements of our bodley’s Librarian and the Keeper of for high-demand items. Within the various readers. Special Collections were stranded with the Humanities libraries, a number of projects priceless document following the eruption helped to identify and move low-usage c. Digitization of Eyjafjallajökull in Iceland. Lightning- material from reading rooms. quick discussions ensued, with the result The bodleian Libraries have many hundreds that Magna Carta was displayed, with much Planning was carried out in preparation of thousands of digital master images of publicity, in J. Pierpont Morgan’s Library in for the move of materials from the New items from their holdings that have been the Morgan Library and Museum until it bodleian reading room to various created over the past two decades, and was safe for it to travel onward to Winnipeg, destinations, including Duke Humfrey’s numbers are increasing dramatically in where Her Majesty Queen Elizabeth II was Library and the Oriental Institute Library, so response to emerging technologies and laying the cornerstone of a Human rights as to keep these high-demand items close at the changing expectations of readers from Museum. after remaining in Oxfordshire for hand while the New bodleian is undergoing around the world (more than 15Tb of image almost 800 years, Magna Carta was racking its refurbishment. data were added in the last year alone). To date, these digital image assets have been up frequent flyer miles and reaching out on all such moves are planned so as to held on a variety of systems within the behalf of the bodleian, Oxford, and the uK. minimize disturbance to our readers. a bodleian, with the most important items comprehensive book moves plan has been also being copied to the central back-up 2. Service to readers created to assist in the management and facilities operated by Oxford university financial costing of the entire programme. a A. LIBRARY RESOURCES Computing Services. With the creation of summary chart is being developed to help in the bodleian Libraries’ own Digital asset a. Improving direct access to materials providing information for staff and readers Management System (DaMS), which will about the progress of the project. a major element of the bodleian Libraries’ offer a robust and professionally managed strategy is to bring collections closer to b. Online access digital preservation environment, work readers by reorganizing and redesigning began during the year to consolidate our Our readers continued to benefit from direct spaces, analysing usage statistics and holdings of digital images and migrate these access—in the case of university members, coordinating with our subject librarians to collections to the DaMS. direct to their desktops—to thousands of make high-use materials—housed until now electronic resources. Many new full-text The advent of the bodleian DaMS allows in closed stacks—directly available to our databases and e-books were added to our us to investigate ways to separate digital readers. a key component of the strategy collections during the year. Notable among data (for example, a collection of digital is the refurbishment of the underground these were: images and their associated metadata) from bookstore located beneath radcliffe the applications used to deliver them to Square. The bookstore was opened just • Mass Observation end users. The DaMS has been designed to one hundred years ago and is filled by • Oxford Handbooks (OuP)—Philosophy, encourage the adoption of open standards high-density shelving, some of which was Political Science, and religion for both data and applications, so that both inspired by a design by William Gladstone. we and our readers will be able to realize the • Oxford Medical Handbooks (OuP) The early part of the year was focused on full potential of our digital assets. the development of the design for the • Several hundred individual e-books in using the DaMS the Libraries built the work. In March 2010 a public exhibition of the Humanities and Social Sciences digital infrastructure and systems for the the proposals was held, and by July 2010 • Several hundred science e-books from international Mellon-funded ‘Cultures planning permission and listed-building Springer of Knowledge’ programme to build a consent had been granted. The renovation union catalogue of seventeenth-century will open the underground area to readers • an additional 1,000 Chinese-language intellectual correspondence (http://www. for the first time, allowing direct access to e-books history.ox.ac.uk/cofk/infrastructure). materials, and over 100 reader spaces. It is • Over 40,000 e-books on Judaism Similar systems were also developed this envisaged as a more informal study area, University of Oxford Gazette • Supplement (1) to No. 4944 • 23 february 2011 445

year to give access via the internet to digital this system was implemented and further Significant progress was also made in images and descriptions of the bodleian's reduced the backlog of uncatalogued, or reducing the cataloguing backlog in the collections of block books, wood- and metal- only partially catalogued, legal deposit Conservative Party archive. The addition cut single sheets (http://www.odl.ox.ac. materials. of 1.25 full-time staff has meant that well uk/digitalimagelibrary/blockbooks_home. over half of the eight-year backlog has been bibliographic data in the Libraries’ resource html). dealt with and put into the public domain in discovery tool, SOLO (Search Oxford the past year. This is despite the continued The sheer depth and breadth of the bodleian Libraries Online), was enhanced with cross- accrual of new material from all branches Libraries’ holdings, set against the costs reference information. This enhancement of the Party. Collections catalogued include of creating high-quality digital surrogates, means that readers can search on the priority collections—such as Conservative mean that we always have to be selective in ‘wrong’ form of name, or a non-standard research Department papers from our approach to digitization. Materials are subject term, but still retrieve all the items in c.1960–1990 and International Office papers usually chosen for digitization in response the catalogue related to query. (for example, c.1950–2000—and extensive use is already to the interests of a particular donor or a search for ‘Peter Ilyitch Tchaikofsky’ being made of them by readers in advance of funding body, or because we have identified will retrieve all the records related to the the catalogues’ going online. an emerging demand from a group of composer, the form of whose name in the readers. However, the Libraries began catalogue is Peter Ilich Tchaikovsky.) B. THE LIBRARIES’ ESTATE work in the year to develop a short list of During the year a number of smaller a. Book Storage Facility items from each area of our collections that projects allowed older records to benefit should be considered priority candidates The key to the transformation of the from incorporation into SOLO: the refugee for digitization, so that we can be more bodleian Libraries over the next five years Studies Centre’s collections were loaded proactive and strategic in our approach will be the ability to provide secure storage in January 2010, and work began to make as new opportunities to create digital for our collections and room for growth. available via OLIS the records of special- surrogates emerge. In September 2009 a ground breaking format titles produced for the visually ceremony was held at the site of the Thankso t the generosity of donor David impaired by our accessible resources bodleian Libraries’ new high-density book rumsey, the Libraries now also have access acquisition and Creation unit. Storage facility in South Marston, twenty- to the LuNa software suite to deliver In Special Collections during the last year eight miles from the centre of Oxford at some of our most important digital image the Libraries completed the arrangement, the edge of Swindon. With handover of collections over the web. Over the past cataloguing and conservation (where the completed facility due just under one twelve months the Libraries worked with appropriate) of three major literary year later in September 2010, much activity materials on such themes as ‘Early Printing collections: the abinger papers of Shelley during the year was focused on delivering in Europe’, ‘Medieval and renaissance and Godwin materials (funded for three the building, its fitting out, the computer Manuscripts’, ‘Masterpieces of the non- years by the John r. Murray Charitable system interfacing it with our catalogues, Western book’, and the poster collection Trust); the letters of Philip Larkin to Monica and on planning the delivery service to the of the Conservative Party archives—over Jones (part-funded by the Strachey Trust); libraries in Oxford. 27,000 images in all. Similarly, material and the papers of Owen barfield (funded by that was previously available on hand- an important aspect of organizing the the barfield family). Substantial progress built websites (e.g. Celtic Manuscripts) mass storage of library materials in the was also made on the cataloguing of the has also begun to be migrated to the LuNa book Storage facility is the detailed layout alan bennett archive (through the Vaisey platform, so that it can be managed and of materials on the shelving units of the fund), with completion anticipated soon; delivered more cost-effectively in the long facility, known as the Planogram. This is key the Clutag Press papers (under the aegis term. The possibilities of linking the search to maximizing the efficiency of the facility of the futurearch Project); the anthony and delivery functions of LuNa to the as a whole, but also an essential part of the Sampson Papers (various funders); the recently launched SOLO search interface separation of legal deposit materials from papers of bruce Chatwin (initial research, that has proven so popular with readers are non-legal deposit materials. The definitive funded by Elizabeth Chatwin), and the particularly exciting. Planogram was completed in april 2010 Dallingridge papers (on deposit, through and supplied to the contractors supplying the work of a volunteer). In addition, work d. Online catalogues the shelving units in the facility. The was completed on the capture of various Planogram was, however, just one part of a building on developments in 2008–2009, born-digital literary materials, including complex build project; the most technically for the first time all legal deposit materials the Clutag Press and alan Garner papers, sophisticated element of the building was, began to arrive with an accompanying and a number of smaller but high-profile in fact, the super-flat floor—cement laid machine-readable catalogue record, items were catalogued and made available, with laser accuracy to ensure that the high so that all materials acquired by the including the original manuscript of Philip shelving units remained stable. Libraries through legal deposit are visible Pullman’s short novel Lyra’s Oxford. Work to readers immediately in the catalogue. continued on the intensive cataloguing The high-density storage facility at Those records which are identified as sub- of the papers of J.r.r. Tolkien (funded by Swindon will operate through the enabling standarde ar enhanced by running them the Tolkien Trust), and funding sources infrastructure of a dedicated IT system to against externally available databases were identified for the cataloguing of the manage the ingest, location, and retrieval and are automatically overlaid where a Stephen Spender archive, due to come to of items stored there. During the year fuller record is available. Quality control of the bodleian on deposit. Significant progress SErS staff scoped and appraised several records is carried out using error-checking was made on cataloguing the archive of the different potential systems, chose a software. This method was also applied Gehenna Press. successful supplier, Gfa of boston, uSa, retrospectively to books received before and completed a contract for them to supply 446 University of Oxford Gazette • Supplement (1) to No. 4944 • 23 february 2011

their software, which is already used in over estates projects. The combined barcoding, valuable items and those in highest demand forty high-density library storage facilities in book moves and service delivery teams were transferred to these new premises, the uSa. The team has planned, configured, are working together to ensure we have a which meet the relevant british Standard for and installed the software, and has trialled smooth transition from barcoding materials archival collections. In addition to providing it in use. It will be installed in the bSf in to moving them to the facility and ingesting longer hours for readers, the move has also September and October 2010 and will begin them. at the Oxford end, planning for the increased the speed of delivery from the to be used on a daily basis in November. delivery of materials during all of the project now adjacent stack. Staff at the Science phases was undertaken and was near Library were able to accommodate the This book Storage facility Information completion at the end of the year. The book new collections and colleagues, adopting System (bSfIS) will be the principal IT Storage facility Project demonstrated the a thoroughly flexible approach to their system that will manage the storage and importance of the bodSquad to synergize working arrangements. retrieval of items. The Libraries’ strategic these complex and interacting programmes. initiatives therefore include the Inventory The Taylor Institution Working Party also Control Project to barcode all the materials b. New Library continued planning efforts for modest which will be moved there (approximately refurbishments that will have some benefits The year 2009–2010 was an important one 6.5 million items) by December 2011. for library users in the building. for the development of the New bodleian books and periodicals stored in the facility Library, as during the year the project C. WIDENING ACCESS will be retrieved for use by readers by completed its planning documentation means of the barcodes, rather than by the a. Tours and events for Stage D in the rIba buildings scheme, shelfmark currently in use in the Libraries’ and was granted ‘amber Light’ approval to During the course of the year an Events bookstacks and stores. This is the first time proceed to the completion of Stage E by the Committee was formed to improve that barcodes have been used across the relevant committees of the university. The communication between the various parts Libraries for inventory control and, once work towards completing Stage E Design of the bodleian which stage public events. the Project is completed, we will be able commenced in May 2010 and is due for The group has taken on responsibility to know with much greater accuracy than completion in December 2010. In addition for developing an Events plan, and to before how many items we hold. the Project was granted both Planning communicate this through web and Locations for books and periodicals which Permission and Listed building Consent by print publications. This will be trialled in will be included in the barcoding are the Oxford City Council, after the submission of Michaelmas term 2010. underground bookstore, New bodleian the relevant documentation, an extensive b. Website bookstack, Law Library basement, radcliffe series of consultations with stakeholder Science Library (including the Zoology groups, neighbours and members of the The bodleian Libraries website (www. and Plant Sciences libraries), Nuneham local community, and a formal public bodleian.ox.ac.uk) provides information for Courtenay repository, DeepStore (the exhibition of the plans. readers, external researchers and visitors temporary remote storage location in to our historic buildings. It collects many a key enabling work was to relocate one Cheshire), and various special collections different websites into its infrastructure, of the main university communication stores. including physical library sites (managed switchboards for central Oxford from by librarians), digitization project websites, a detailed methodology was developed the New bodleian building. Work on this library information services, and the main alongside the development of the bSfIS commenced in January 2010 and was website. Over 2.5 million visits were made to to create minimal records for items that completed in august 2010, with minimal the main site and almost 10.5 million pages currently have no inventory on the OLIS disruption to telephone and data networks. viewed. catalogue, so that they can be stored in the c. Radclife Observatory Quarter facility. by the end of the year items were Central website improvements this year being barcoded by teams of staff at the rate The radcliffe Observatory Quarter project, were overseen by the newly appointed Web of 75,000 items a week, and the first 1.5 which will bring together up to fifteen of Co-ordinator (later Web Projects Manager). million items had been barcoded. the Humanities libraries, received planning This coincided with the appointment of permission in Spring 2009. However, a Head of Communications to oversee all a comprehensive book moves plan was because of the economic retrenchment, communications activities for the Libraries. created to assist in the management the overall project has been suspended and financial costing of the entire book The Libraries’ central content management for the time being, although planning moves programme, and a special team of system was upgraded this year. an continues. The Libraries have maintained staff recruited to implement it. as some increasing number of library personnel have some of the preparation activities, including collections will move more than once (for been trained to edit content online and the implementation of the Library of Congress example, temporarily to DeepStore and number of web authors is now over 140, Classification scheme for all newly acquired back), the entire programme envisages over and additional training has been introduced materials. 12 million moves during the next five years. for more experienced web editors. a d. Other estates projects monthly bulletin to web authors provides The first stage of the life of the facility will information on web activities and best be to ingest over 6.5 million items in its as part of the preparation for the practice. a presentation by the Web Projects first year, with delivery starting within a refurbishment of the New bodleian Library, Manager on writing for search engines at the few weeks of the first items being moved a major refit of the Lankester reading annual Staff Conference received the highest to it. The book moves out of the closed room and associated bookstack in the attendance rate of the day, demonstrating stack areas in the centre of Oxford that are radcliffe Science Library was undertaken the level of staff interest in developing undergoing refurbishment are critical to and opened to readers in December 2009. online skills. the timing of success of the overall set of about 300,000 of the bodleian’s most University of Oxford Gazette • Supplement (1) to No. 4944 • 23 february 2011 447

The renaming of the Libraries resulted in month, 4,216 visits were referred by the two of the greatest bookbinding collections a new urL for the main website as www. university podcast site. of thetwentieth century, the broxbourne bodleian.ox.ac.uk and intense activity Library collected by albert Ehrman (1890– bODcasts, the bodleian’s own podcast to update content, update urLs and put 1969) and the Wormsley Library formed series, continued to attract interest with redirects in place. by Sir Paul Getty (1932–2003); ‘Crossing nearly a thousand visits to the bODcasts borders: Hebrew Manuscripts as a Meeting- New resources in the central website landing pages during the year. bODcasts place of Cultures’, telling the story of how this year included the Science Portal, the this year included a review of Crime Day together Jews, Christians and Muslims Medicine Portal, and the bodleian Oriental at the bodleian (a special one-day event have contributed to the development of the Institute Library, bodleian Japanese Library, celebrating the publication of P.D. James’s book; and ‘ “My Wit Was always Working”: and Taylor Institution Library Portals. book, Talking about Detective Fiction) and John aubrey and the Development of recordings from the opening of the Spring The development of the portal pages—for Experimental Science’. The two last also exhibition ‘Crossing borders: Hebrew example ‘Science at Oxford’, which provides have online versions (http://www.bodleian. Manuscripts as a Meeting-place of Cultures’ an ‘entry page’ for scientific, medical ox.ac.uk/about/exhibitions). with contributions from Dr Sarah Thomas, and health care information, including Vice-Chancellor Professor andrew Hamilton a major musical event for the bodleian electronic and printed resources, and library and the Libraries’ curator for Hebrew, Dr Piet Libraries was the staging on 10 July 2010 of services—was an important development van boxel. a performance of the seventeenth-century for the Libraries’ websites. These pages opera Erismena by francesco Cavalli, based offer users a more integrated entry point During the year a commercial analytics on a recent acquisition of a contemporary than one defined by a physical library. Such programme was used to analyse usage of manuscript of the English score, which portal ‘entry pages’ will become increasingly the website. an increased emphasis on has been turned into a modern performing important as more inter-disciplinary the importance of web analytics led to edition by Michael burden, reader in Music research is undertaken. involvement in a project with SErS to find a and fellow in Opera Studies at New College. more accurate, accessible and cost-effective ane imag gallery template was created to The performance was undertaken by New solution, with the result that Google allow more visual coverage of bodleian Chamber Opera. Other areas of promotion analytics was implemented in June 2010. activities online. Image galleries were of music during the year included a special analysis of the web usage statistics led to a created for estates projects, the Science exhibition to commemorate performance project to improve the accessibility of the Portal, friends of the bodleian, the staff in the Sheldonian Theatre by the berlin main bodleian website. The homepage intranet and digital project pages. an image Philharmonic conducted by Daniel layouts for the bodleian Libraries and gallery created for the ‘Crossing borders: barenboim, and several collaborations with bodleian Library were adjusted during May Hebrew Manuscripts as a Meeting-place of Oxford Philomusica. 2010 to distinguish more clearly between Cultures’ exhibition generated 318 visits information for readers and information The Taylor Institution Library presented (797 views) in May 2010. One hundred and for external visitors to our exhibitions and an exhibition on ‘100 years of romance eighty-eight visits entered directly to the historic buildings. This has contributed Linguistics in Oxford’, while an exhibition page, suggesting that the link is being shared to reducing the abandon rate from these of materials from the Philip and rosamund on other internet sites. building on these homepages. Davies uS Elections Campaign archive took first steps, a more comprehensive image place at the Vere Harmsworth Library in gallery was created for the John aubrey Library staff participated in a ‘23 Things’ Michaelmas term 2009. exhibition ‘My Wit was always Working’. programme, an online course designed to introduce the participants to using a variety The Continuing Education Library Over the last year, social media have become of web 2.0 tools. The level of participation organized book displays each term, as deeply embedded in library activities was extremely high, with over 100 members including one in March that tied into the as elsewhere in daily life. They offer the of staff participating from throughout the universities’ association for Lifelong Libraries the opportunity to enter a dialogue bodleian Libraries and from college libraries. Learning conference being held in the with readers, provide instant updates on our The application of these web skills will Department. also included was a display services and to communicate worldwide enhance our ability to provide services and of the travelling book boxes that were used with our supporters. Those who are information via the web to users wherever in the past to move materials to various interested to learn more about the bodleian they are located and via many kinds of locations where non-university students Libraries can choose to subscribe to various devices. were taught in the university’s pioneering rSS, Twitter and facebook feeds. This allows outreach activities that began over a our communication to become a powerful c. Exhibitions/Events hundred years ago. two-way dialogue. The website now has The Exhibitions Committee worked a Social Media directory on the home d. Publications through the academic year 2009–2010 to page which brings together social media develop a comprehensive plan for major Seven books were published by the initiatives by a range of library staff and exhibitions for 2010–2015. This has now bodleian Library during the year. Two of includes over fifty blogs, social bookmarks, been completed and although there may be these accompanied exhibitions: Piet van facebook pages and Twitter accounts. The changes, it takes the exhibitions programme boxel and Sabine arndt (eds.), Crossing main bodleian Libraries Twitter feed was through to the opening exhibition for the Borders: Hebrew Manuscripts as a Meeting- launched in May 2010 and already has over Weston Library in 2015. place of Cultures; and Will Poole, John 1,000 followers. The increasing importance Aubrey and the Advancement of Learning. of social media in driving traffic to the The main exhibitions during the year were a third, Nicolas K. Kiessling (ed.), The Life bodleian Libraries sites is highlighted by ‘an artful Craft: Historic bookbindings of Anthony Wood in his own Words is a the fact that over 785 visits in one month from the broxbourne Library and Other scholarly edition of one of the major sources were referred by facebook and, in the same Collections’, featuring masterpieces from 448 University of Oxford Gazette • Supplement (1) to No. 4944 • 23 february 2011

for the history of Oxford, the Civil War in colour copying, add capabilities in many implementation began on schedule in the area, and the scientific revolution of the places that did not have colour printing or January 2010. an ILS Steering Committee seventeenth century. scanning before and provide readers with an is responsible for the implementation, and up-to-date method of payment. staff across the collegiate university have More general titles included another in the been involved. The project is currently ‘Original rules’ series, The Original Rules of The bodleian Libraries moved forward in on schedule for completion of the main Tennis; ryan roberts (ed.), John Fuller and creating a new generation of online library implementation phase by January 2011 the Sycamore Press: A Bibliographic History; guides and pathfinders which build on the with a further phase of training and data and Margaret Willes, Pick of the Bunch: The success of our earlier printed guides. These migration in advance of go-live in the Story of Twelve Treasured Flowers. P.D. can be found at http://libguides.bodleian. Summer Vacation 2011. James’s Talking about Detective Fiction ox.ac.uk and provide guidance on key was accompanied by a very successful resourcesy b subject as well as introducing SinceO SOL was released in 2008, it has exhibition, ‘The body in the Library’, and libraries, collections and services. become the primary resource discovery a bODcast of the author in conversation service for the Oxford Libraries (http://solo. readers benefited from the move online with Colin Dexter, released on the iTunesu bodleian.ox.ac.uk). Of great value to our because we are now able to provide: website. readers is its ability to integrate searches • greater currency (due to the ease of across different resources, e.g. OLIS, Ora, 3. Responding to our users updating online materials) electronic journals and databases, and our Chinese and Japanese catalogues. although we may be best known for our • up-to-the-minute news, publications and During the year we continued to add more curation of special and unique materials events delivered by rSS feeds of Oxford's catalogues and finding aids to and historic buildings, our users are at • direct links to electronic books and SOLO, most recently the refugee Studies the centre of what we do in the bodleian journals and to real-time availability Centre's catalogue of grey literature. Libraries. The major initiatives under way, information for printed materials described above, will realize significant Other methods of enriching the SOLO service benefits to our users in the near • multimedia content including video database were developed by the Libraries’ and longer term, particularly related to tutorials and podcasts staff, and it is now possible to import tables access to information. We continue to use of contents, summaries and annotations • improved accessibility for readers with a variety of methods to collect information for many items held in Oxford. as well as disabilities. about our readers and to communicate presenting this additional information and clarify their needs and expectations. Over the summer, readers were involved in to users, this data can also be indexed We are investing heavily in modernizing usability testing the new guides. Working to provide extra points of access to our our procedures and making our physical with readers in this way was very positive, bibliographic records. operations fit for purpose. While and led to improvements in the layout and implementing technological improvements online signposting of guides. B. SCIENCE AND MEDICINE and building renovations, we continue to as well as benefiting readers, the online The radcliffe Science Library undertook deliver excellent services, updating and guides bring significant benefits to the a programme to raise awareness about upgrading them as needs are understood Libraries’ staff and in particular make it e-readers and associated technologies. and expressed. Included throughout this much easier and quicker to update the The programme involved events, formal section are examples of specific ways in guides and to share core information training, and lending of Sony and amazon which we have delivered these benefits to between guides. In addition, moving online e-readers. The scheme was launched at readers. has brought significant budgetary savings ‘Digital Darwin’ day, which generated A. INNOVATION when compared with the high cost of large fifty expressions of interest in borrowing print runs. an e-reader and attracted high-profile Several key technological improvements academics, such as richard Dawkins, were implemented or piloted during 2009– another example where librarians are who would normally access our services 2010. The software and resources on the applying new methods to presenting remotely. desktop were standardized across all of the information and supporting the bodleian Libraries. The upgrade included development of information skills is ‘road Test an E-reader’ lunchtime sessions improved security as well as providing the creation of podcasts on using library ran over three weeks at a specially designed enhanced and updated applications. This services. Plans to create content that will be stand in a prominent position in the significant project made a difference on available at the point of need will be further Science Library entrance hall. following the a daily basis to users who need to use the developed in the coming months. programme of events the e-readers were computer workstations located in each integrated with Science Library standard The current flagship IT development in library. circulation procedures. all members of the bodleian is the replacement of our the university can borrow equipment and New hardware was installed across all of the main Integrated Library System (ILS), and explore the technology both in and outside libraries in 2009–2010 for photocopying and throughout 2009–2010 bodleian staff the Library. scanning, using new multi-function devices. worked hard to complete the contract a pilot for a software-based approach for negotiations with ExLibris, the systems The majority of feedback was gathered fees for this service was conducted in supplier identified in the previous year, anonymously through an online several locations, and final procedures and and to develop a business case that questionnaire. Not all comments about pricing were agreed with a roll-out planned would receive university support. This the equipment itself were favourable but for Michaelmas term 2010. a key benefit was done in Michaelmas term and the all respondents were happy to have the is that we shall be able to reduce prices for process of working with ExLibris on the opportunity to engage with the technology. University of Oxford Gazette • Supplement (1) to No. 4944 • 23 february 2011 449

The project was successful in setting up the D. HUMANITIES to pursue joint projects with academic users Science Library as a centre for information both within the university—such as creating The Humanities libraries offer a range of exchange about these devices, their an XML dataset based on the card catalogue services and collections in many buildings potential, and what others are doing with of seventeenth- and eighteenth-century and locations around Oxford. Much of the them. Over half the respondents had never correspondence (part of the ‘Cultures of coordinated effort this past year centred read an e-book, so the scheme provided Knowledge’ project)—and in developing on the comprehensive planning for the first opportunity to explore the new an online version of the major reference consolidated services to be delivered via technology and assess potential value. work known as ‘Medieval Libraries of Great the planned radcliffe Observatory Quarter britain’. Special Collections has also offered The Science Library’s work with e-readers building. a number of user-group meetings an expanded series of the highly successful was recognized by its receiving an internal were held in conjunction with the architect’s Masterclasses to a range of academic award from the Bodleian Libraries Awards design meetings including representative departments across the university. Events Scheme for the Support of Teaching groups of students. during the year included a Curators’ and Learning. The prize money will be Hosting many groups and visitors is part round table on broadsides coupled with a re-invested in related events for the of the normal activity of the libraries and symposium on the history of broadsides; the forthcoming academic year. Jill Hughes, assistant Librarian for German seminar series on the ‘History of the book languages and literatures since 1970, 1450–1830’ at all Souls College; a special C. SOCIAL SCIENCES organized an event for group of year-twelve lecture by Peter Stallybrass (university a high ranking is crucial to the future of students from state schools who visited of Pennsylvania), on ‘What is a book? a business school and the Saïd business the Taylorian. The group had a guided tour Shakespeare unbound, and bound’, and a School represented the university well and ‘show and tell’ session with the senior symposium on ‘Provenance’ at Magdalen with a continual and rapid move upwards tutor from Trinity College, Dr Valerie Worth, and Merton colleges. (fT Global Mba rankings 2010). as with the herself a modern languages graduate. The bodleian Libraries have been working research assessment Exercise, information The students enjoyed careful hands-on with Oxford university Computing Services about faculty publications and the ranking experience of incunabula and sixteenth- and the Careers Service to develop subject- of the journals is crucial to the process, century french texts by Pierre de ronsard. focused ‘Skills Toolkits’ for research and the Saïd business School research The students were participating in a new, students. These build on the success of administrator asked the Library how week-long, subject-focused summer school the earlier ‘all-subjects Toolkits’ which she might find out who on the staff had funded by the Helsington foundation, were very popular with research students published articles in the Financial Times which aims to reach out to schools and and which received an Oxford Teaching list of forty ranked business journals. The colleges with little history of application award in December 2009. The ‘Toolkits’ Library was pleased to respond immediately to Oxford. The scheme, a successor to the are workshops in which students complete using a database that had recently been Sutton Trust programme, had received short practical tasks designed to introduce set up by the new Librarian. The database, recent publicity in the News of the World and them to key resources, skills and services for which currently contains over 6,500 entries, other press. This year, it attracted over 3,600 research. They benefit students by providing tracks all authors from all institutions applicants from around the country. opportunities for them to experience a wide (including SbS) who had published in this range of key resources and skills in a single fT list of journals since March 2009. E. BODLEIAN READER SERVICES session and by introducing them to Library The Department for Continuing Education bodleian reader Services carried on with a and IT staff. The first subject-focused toolkit, lived up to its name this summer with the very busy year with non-stop foot traffic and for the Medical Sciences Doctoral Training enrolment of a student of ninety-three years several major moves of materials in reading Centre, took place in October 2009 and was on one of its courses. although physically rooms and stacks which affected where very well received. Toolkits for a further ten frail and accompanied by his daughter to stock was located and where readers could subjects will take place in Michaelmas 2010 help him, his mind was keen and he was a use materials. additionally, key staff were with further roll-out in 2011. very valuable member of the class. at the deeply involved in planning the services One of the most significant service end of his library induction tour he said that which will be implemented alongside the improvements implemented across the he wished to research medieval Oakham for future estates projects already described Social Sciences group was the integration his assignment. a staff member instantly above. a key challenge for the bodleian of the refugee Studies Centre Library into recalled that the Library holds an MSt Local Library is to manage the scale of activities the Social Science Library. Longer opening History dissertation on this very topic. at the and volume of people and books that need hours and access to a wider social science end of the week his daughter told us that her to move throughout the facility. reader collection have been appreciated by refugee father had had a wonderful time, and said services staff were also key to the launch of and migration studies researchers. as part that the service he had received from the the new reader PCs and the photocopying of the move, over 28,000 bibliographic Library was exemplary and had far exceeded and scanning service described above. records for the grey literature collection expectations. F. SPECIAL COLLECTIONS on forced migration were successfully The Continuing Education Library also transferred to SOLO with the able assistance During the year 2009–2010 Special developed its information skills training and of SErS staff. Not surprisingly, use of the Collections offered a range of innovations support programme by launching a ‘Help grey literature documents has increased and in response to user demands. Most visible Centre’ area on the library website to include around 100 documents are being fetched for was the decision to allow hand-held digital links to database guides and tutorials; consultation each month. photography by users in Special Collections completing a new range of leaflets on basic reading rooms, which has been very well skills such as ‘Interpreting your reading list’, received. Special Collections staff continued and ‘finding and using e-journals’. 450 University of Oxford Gazette • Supplement (1) to No. 4944 • 23 february 2011

4. Content and service provision their research support, bodleian Libraries Systems Librarian at the agency has brought staff are developing services and activities some improvements to the service the A. COLLECTION BUILDING to assist and inform researchers about agency provides, in particular for claiming During the year 2009–2010 the bodleian these new developments. In addition to the monographs. Serials claiming is currently an acquired several major archives, including ongoing provision of the Oxford university area of focus for the agency. the bruce Chatwin Papers, the archive of researcharchive(Ora,http://ora.ouls.ox.ac . The Legal Deposit Libraries Committee the banbury-based printers Cheney and uk/), a scholarly communications blog was Collection Development Sub-group has Sons (from the nineteenth and twentieth established (http://www.oxscholcomms. agreed a target reduction of ten per cent, centuries), and the remaining portion of the blogspot.com ), and innovative web planned as a collaborative reduction in archive of the poet Walter de la Mare. The technologies were implemented to increase print intake based on the presumption that archive of the Gehenna Press of Leonard research visibility and dissemination. the british Library will continue to take baskin was acquired by the Library partly The bodleian Libraries Scholarly everything. a ten per cent reduction for as a purchase and partly through donation. Communications Group was convened this year was the result of the unplanned Philip Pullman kindly presented the in June 2010 to monitor and engage with fall-off in receipts from agency following its manuscript of Lyra’s Oxford following his scholarly communications developments relocation. Masterclass in april 2010. and to advise library staff on matters such B. PROTECTING THE COLLECTIONS The Latin american Centre Subject as sharing, publishing, and disseminating Consultant was delighted to receive a scholarly outputs. Ora falls under its remit. The transfer of the high-risk collections to valuable collection of nineteenth-century The group arranges events in the bodleian the new temporary premises in the radcliffe Colombian newspapers, donated to the Libraries/Ora scholarly communications Science Library was managed by a joint bodleian Library by Dr alvaro Holguin, series. Three events were held during year: team of staff from Conservation, Special grandson of Carols Holguin, President of two lectures (by John Willinsky (Stanford) Collections and research and Learning Colombia 1888–1892. The newspapers and Martin richardson (OuP)) and a seminar Services. The transfer was made possible formed part of the President’s private (Dissemination of research: developments at following the emptying of the Science collection. This was a significant donation Oxford, with speakers Paul Jeffreys (Director Library basement stack of books, and the as collections of Colombian newspapers of IT), Dr anne bowtell (Medical Sciences upgrading of environmental conditions and from this period come onto the market Division Web Manager) and Sally rumsey fire-safety systems. infrequently and are rarely found in (Ora Manager)). bodleian Libraries staff as part of the planning for the new book European libraries. Newspapers were were actively involved with staff in other Depository in Swindon a strategy for the central to the political and cultural life of the departments such as OuCS and research safe, secure and timely retrieval of items time, because Colombia was not yet able to Services, participating in projects and to be delivered to reading rooms in Oxford sustain a major book publishing industry. Dr discussions about research dissemination, was under development during the year, Eduardo Posada Carbo, Lecturer in Politics, including research data management, and a strategy commensurate with the great explained that ‘newspapers were often the storage and dissemination of Oxford care taken of the material in the new high- the most important outlets for authors— research publications. standard storage conditions. While we are certainly for those writing about politics. During the year the long-awaited first of course concerned with the preservation Indeed, some important nineteenth- consultation document on the extension of all of our collections, of special interest is century books were published first as series of legal deposit to non-print publications the rare, sometimes unique and sometimes of newspaper articles, which were then later was issued by the Department for Culture, extremely vulnerable material in our Special collected in book form.’ Media and Sport. The Secretary of State was Collections. During the last year there has The creation of electronic Set Texts given powers to make regulations governing been extensive investment in giving the for History students benefited History the deposit of non-print publications by most vulnerable material its own individual undergraduates and History course the Legal Deposit Libraries act of 2003, enclosures (boxes) made of conservation- conveners. a team of two bodleian and the consultation proposed how this grade material which will give immediate History faculty Library staff, led by Isabel should be done. If the regulations are protection for current transport needs, but Holowaty (History Librarian), was primarily passed by Parliament (and this is looking will also provide continuing protection for responsible for the scanning and uploading likely for 2011), the legal deposit libraries as centuries to come. On top of this individual of more than 10,000 pages onto the a whole will use the facilities of the british protection for items, the transport totes Library’s Weblearn site. Staff selected and Library to provide access to electronic legal (plastic boxes) to be used will be padded sourced appropriate material, checked for deposit materials. The Libraries submitted a with conservation-grade soft material to copyright compliance, scanned the pages, response to the consultation. prevent movement within the totes during edited the scans, added descriptive data and transport. as reported last year, the agency for the advertised available coursepacks via the Legal Deposit Libraries, which claims legal Much was achieved in the last twelve blog and twitter. deposit materials from publishers on behalf months to raise the profile and awareness of a rapidly changing research environment of Cambridge, Oxford, Trinity College Dublin conservation in the Libraries. Of particular means that academic researchers are and the national libraries of Scotland and note was a new training initiative, ‘Handling employing new models for publishing and Wales, moved to a new location in March Library Materials’, in which conservation disseminating their research. research 2009 and the number of items received staff gave practical advice to library staff funding agencies require open access dropped at this time and remained low on the best ways of moving, stacking and to research outputs, and technological during the year. However, there was a slight generally preserving collections during developments offer innovative ways to increase in receipts when measured against use. While this was mainly aimed at disseminate and share research. as part of 2008–2009, and the appointment of a Special Collections material there was University of Oxford Gazette • Supplement (1) to No. 4944 • 23 february 2011 451

also a regularly held course on how library The data that underpin the Crobar process In addition to the routine processing of legal staff can carry out ‘safe’ repairs on lending are also being leveraged to offer a new deposit and purchasing new materials for stock and other highly used material where service to subject librarians and readers. Maps and Music, significant progress was intervention by a trained conservator is not at the end of the year in review the Virtual made in processing Special Collections necessary. book Display (VbD) of academic legal acquisitions. Work on the abinger Collection deposit and material purchased by the was completed in an externally funded Conservation staff also made major bodleian went live on SOLO, the bodleian project lasting three years, and significant contributions to encouraging an ethos of Libraries’ resource discovery tool. The VbD progress was made on the first two tranches care by contributing an awareness session at replaced the weekly physical display of this of the alan bennett papers. Through the the bodleian Libraries Staff Conference, by material which allowed subject specialists to futurearch project (funded by the Mellon being strongly represented in the planning select material for their reading rooms and foundation), excellent progress was made of the Weston Library and book Storage libraries, and anticipated the move of the in processing both paper and electronic facility, and by undertaking emergency CrO to Osney in September 2010. materials in the papers of Edmund Dell, planning training to all library staff. The baroness Nicholson of Winterbourne conservators have also provided a very The VbD uses many of the standard features (thanks to a grant from the European visible and practical conservation presence of the Primo software that underlies SOLO Parliament), Lord Howe of aberavon, and during the moves to and operation of the to enable subject librarians to find out more the Clutag Press. The processing of the radcliffe Science Library stack and reading about recently received books. Enrichment archive of the Gehenna Press was begun, rooms and will continue to do so in the features such as the ability to link out to and further additions were made to the many other changes in the Libraries. tables of contents, summaries, sample pages rycote Papers cataloguing project, including and reviews can be used. although the VbD The commissioning of the bodleian the completion of the first phase of the was developed for the subject librarians, Libraries' Digital asset Management System Harcourt Papers (funded by the Marc fitch anyone who has access to SOLO can see this (DaMS) has also highlighted the need to fund). Thanks to funding from the Strachey weekly list of new books received. develop a range of policies and procedures Trust, the correspondence between to support the robust digital preservation In 2009 the bodleian took the momentous Philip Larkin and Monica Jones was strategy that we envisage. We sought advice decision to barcode the entire stock prior catalogued, and further progress was made from several internationally recognized placing it into the new book Storage facility. in the cataloguing of the Latin medieval experts in the field of digital preservation The project is moving ahead rapidly and manuscripts from German-speaking lands and, in particular, were able to build upon has been aided by cataloguing staff who (funded by the fritz Thyssen Stiftung). the bodleian's close relationship with worked on reports of incomplete holdings The Medieval Psalters Project was almost the uK's Digital Preservation Coalition information to ensure every item had a concluded (funded by a private donor). In (associate Director, richard Ovenden, was record in the catalogue. Their staying ahead rare books the second phase of cataloguing recently elected as Chair of the DPC board). of the barcoding staff as they move through the Opie Collection was completed, adding a new internal committee was established the stack greatly speeded up the latter’s 1,020 items to the catalogue, in addition to to provide oversight of the development progress. Cataloguing staff also dealt with the completion of cataloguing 509 recent of the DaMS and the associated digital uncatalogued and wrongly catalogued acquisitions. Significant support was preservation policies, and to ensure that books identified by project staff. provided to all Souls, the Queen’s College, these integrate effectively with the bodleian Christ Church, St John’s, Merton, Exeter and The slightly weaker Euro over the last Libraries' wider technical infrastructure. Harris Manchester colleges by rare books financial year meant that we were able to staff for the Early Printed books Project During the course of the year, the DaMS maintain our spending power for foreign managed by the Section. Staff on the Project infrastructure layer was developed to the materials at a level similar to previous years catalogued a total of 5,143 new bibliographic point of enabling major projects to move for monograph acquisitions items and added 6,799 pieces. forward. The dual site and resilient link Much work was done with the book supplier were established, additional hardware Work was undertaken and completed Dawson on implementing electronic acquired and installed, and major software to transcribe the printed catalogue of ordering and invoicing for books, and developed. further enhancement and the Colonial Office Confidential Prints, this will go live in the new academic year. testing will take place with the arrival of consisting of approximately 500 Lessons learned and problems solved from additional staffing support. The project documents, dating from the 1840s to the testing process over the last year will aid will secure the long-term preservation and 1916, in the same way as the foreign Office implementation of this facility in the new accessibility of our digital collections. Confidential Prints catalogue, to enable library system in the summer of 2011. The cross searching over dates, country and C. COLLECTION MANAGEMENT benefit for readers will be that books will be subject and to act as an inventory giving a ordered much more quickly than with the The Crobar (Copyright receipt Office detailed description the contents (http:// current processes. barcoding) workflow for the processing of www.bodleian.ox.ac.uk/official_papers/ legal deposit material went live in November We continued, across the bodleian Libraries, colonial-office-confidential-prints). 2009. This workflow automates the receipt, to encourage shelf-ready participation, 5. Staf talent barcoding and streaming of legal deposit whereby booksellers supply the Libraries monographs received in the Copyright with books with shelf numbers and other A. HUMAN RESOURCES AND STAFF receipt Office. almost all the items received information already added. This enables DEVELOPMENT from the agency for the Legal Deposit books to get to the shelves and be available During the year the Human resources team Libraries are now represented by a catalogue to readers faster. During the year Chinese focused on several initiatives, in particular record as soon as they arrive in the bodleian, Studies, Oriental Institute, rhodes House, the full launch of the new annual review and a complete inventory of each weekly the Staff Library and Sackler participated in scheme and the launch of a new Employee delivery is now possible. the scheme. 452 University of Oxford Gazette • Supplement (1) to No. 4944 • 23 february 2011

assistance Programme for all staff. a fifteenth-century now in the bodleian Millea, N. (2009), ‘a cartographic treasure successful staff conference, opened by the Library’, Care and Conservation of house: the bodleian Library’, Christ Church Vice-Chancellor, was held on ‘Empowering Manuscripts 11, 105–120. Library Newsletter 5(2), 4–6. Staff to Support the academic Enterprise’. Honey,. a and a. Velios (2009), ‘The repair Millea,. N (2009), ‘The Gough Map : britain’s Work proceeded on skills required to deliver and re-use of byzantine wooden bookboards oldest road map or a statement of empire?’, the strategic plan, and on mapping and in the manuscript collection of the Journal of the International Map Collectors’ managing career paths in the Libraries. monastery of St Catherine, Sinai’, Holding It Society 116, 31–36. Support for staff undertaking CILIP All Together: Ancient & Modern Approaches Millea,. N (2009–2010), ‘bibliography’, Chartership, for professional qualification to Joining, Repair and Consolidation Imago Mundi 61, 128–143, 299–321; 62, in library and information skills, was (London: archetype in association with the 123–144, 286–308. analysed and refined. Other initiatives british Museum), 68–77. included supporting several teams through Ovenden, r. (2009), ‘The 2009 Designer Honey,. a and N. Pickwoad (2010), ‘Learning change programmes, enabling the Libraries bookbinders International competition in from the past: using original techniques to adjust their structures to deliver new association with the bodleian Library’, The to conserve a twelfth-century illuminated or refined services in the same or new New Bookbinder 29, 93–96, http://ora.ouls. manuscript and its sixteenth-century locations. ox.ac.uk/objects/uuid:68917c4c-8b38-4276- Greek-style binding at the Monastery of 93c2-89d5eab76429. During the period of transition when the St Catherine, Sinai’, Conservation and the Libraries’ collections are being moved it Eastern Mediterranean: contributions to reay,. J (2009), ‘In search of Nelson’s will be particularly important for all staff the Istanbul Congress 20–24 September spy: a research case study’, The Trafalgar to be able to help readers to find online 2010 (London: International Institute for Chronicle, 19 1–15, http://ora.ouls.ox.ac.uk/ texts as alternatives to print. With this Conservation of Historic and artistic Works), objects/uuid:96ac5ba9-7188-45b7-b1e6- in mind, the Libraries ran a series of staff 56–61. 05b45d72d712. workshops aimed at increasing staff skills in Howell,. D (2009), ‘Introduction’, and reay,. J (2009), ‘a place of considerable the use of online resources. The workshops ‘The approach for the MODHT Project’, importance: Lord Cochrane and the siege emphasised the importance of providing ‘Wroughte in gold and silk’: preserving the art of roses 1808’, The Mariner's Mirror 95 excellence in customer service by helping of historic tapestries (Edinburgh: National (4), 400–428, http://ora.ouls.ox.ac.uk/ readers to find available copies of texts Museums of Scotland Enterprises), 2–5, 6–13. objects/uuid:2bc4c3b7-fb89-452c-a0a2- whether these are online, in print in the 51dd6e95de30. local library or in print in another library in Kauffmann, M. (2009), [review of] ‘Jane Oxford. Geddes, The St. Albans Psalter: a book for robb, M. (2010), ‘Disciplinary boundaries Christina of Markyate’, English Historical in an interdisciplinary world’, Social Science Staff were supported to attend forty-nine Review 124, 130–32. Libraries: Interdisciplinary Collections, conferences and courses during the year, Services, Networks, Steven W. Witt and on subjects as diverse as International Law Kauffmann, M. (2010), [review of] ‘Harvey Lynne M. rudasill (eds.), IfLa Publications Librarianship and Digital Humanities. Stahl, Picturing kingship. History and 144, (berlin: De Gruyter Saur), 40–52. painting in the Psalter of Saint Louis’, B. PUBLICATIONS Burlington Magazine 152, 40–41. rumsey, S. (2010), ‘a case analysis The following staff publications were of registering research activity for Loureiro-Koechlin, C. (2010), ‘brII Project recorded in the year (with links to the institutional benefit’, International use Cases’, http://ora.ouls.ox.ac.uk/ Oxford university research archive where Journal of Information Management objects/uuid:3fca5ff0-30ca-47ec-9d41- relevant): 30(2), 174–179, http://ora.ouls.ox.ac.uk/ b27384c8cad1. objects/uuid:d71f378e-9a58-44fe-98c7- boxel,. P van and S. arndt (eds.) (2010), Loureiro-Koechlin, C. (2009), ‘building the 9d9eda9b0174. Crossing Borders: Hebrew Manuscripts as a research Information Infrastructure (brII)’, Meeting-place of Cultures (Oxford: bodleian Stiglitz, M. and C. Clarkson (2009), ‘The Inside OR 467, 3, http://ora.ouls.ox.ac.uk/ Library). Gough Map: Its Nature, Conservation objects/uuid:9e4766cb-c972-4133-a575- History and Display’, Bodleian Library .Gilroy, N (2009), ‘The repair and rebinding eaf114230b8c. Record 22, 212–224. of The Pilgrimage of Human Life at the Loureiro-Koechlin, C. (2010), ‘uncovering bodleian Library’, The New Bookbinder 29, Thomas, S.E. (2010), ‘The encouragement user perceptions of research activity 17–26. of learning’, Copyright in the Digital Age: data’, Ariadne 62, http://ora.ouls.ox.ac.uk/ still the bedrock of creativity and the creative Heaney, M. (2010). ‘Copyright’s balancing objects/uuid:1d61ea76-1a6a-4595-a011- industries, http://copyright-debate.co.uk/. act and the role of the library’, Copyright in 52a8303c549b . the Digital Age: still the bedrock of creativity C. STAFF CHANGES Loureiro-Koechlin, C. (2010), ‘Online and the creative industries (http://copyright- communities: people and processes’, Laurence benson resigned as Head of debate.co.uk /), http://ora.ouls.ox.ac.uk/ Systems thinking and e-participation: ICT administration and finance in September objects/uuid:e4622e00-2841-4e45-89bc- in the governance of society, J. r. Cordoba- 2009. Interim arrangements were put in 64fd892e2e58. Pachón and Ochoa-arias, a. E. (eds.), (New place during the year, and moves to appoint Honey,. a (2009), ‘Jane austen manuscripts: york : Information Science reference), his successor were under way at its close. a note on the paper’, Jane Austen Society 174–185, http://ora.ouls.ox.ac.uk/objects/ alice Keller, assistant Director, Collections report for 2008, 66–69. uuid:f6480378-0a02-422b-988a- and resource Description, also resigned 920f8721816a. Honey,. a (2009), ‘The repair and rebinding in September 2009 after six very active history of the blockbooks printed in the and successful years. arriving from the University of Oxford Gazette • Supplement (1) to No. 4944 • 23 february 2011 453

Eidgenössische Technische Hochschule in funding from JISC. The Libraries also produced in Sardinia in the late-sixth or in Zürich to take up the post of Head of participated in the aHrC-funded project early-seventh century. The collection also Collection Management in 2003, in her ‘Digital Image archive of Medieval Music’ includes many manuscripts which are much time at the bodleian she transformed our led by the faculty of Music, and the ‘Cultures less studied. way of working, introducing new methods of Knowledge’ and ‘Medieval Libraries’ Modern archives were supported by of budgetary control, unifying disparate projects, funded by the Mellon foundation the Tolkien Trust and by the rothschild practices, and after her promotion to the and led by the faculty of History. The foundation, which enabled work to be done assistant Directorship, bringing together Gough Map was the focus of the ‘Linguistic on the roy Jenkins archive. The Museums acquisitions and cataloguing units. She was Geographies’ project funded by aHrC and Libraries and archives Council helped in the succeeded from the beginning of 2010 by led by Queen’s university, belfast, with acquisition of the Erismena manuscript. Catriona Cannon, coming to us from King’s significant input from bodleian staff. College, London, where she was Head of One of the more unusual acts of generosity almost £6.6 million was received or pledged Information resources. came from the author P.D. James. after in donations from forty-seven different nearly fifty years writing detective novels, In the Collections and resource Description donors during the year. Dr Leonard S. her Talking about Detective Fiction is an Department, rosemary Pyke retired after Polonsky generously pledged to support engaging 'personal history' of the genre of thirty-seven years of service and Elizabeth a number of digital initiatives and the detective fiction, peppered with examples Moriarty after twenty-five, while Gill provision of digitization facilities in the from the author’s own writing experience. King retired from the radcliffe Science refurbished New bodleian, while George She has generously pledged all the royalties Library after nearly thirty-five years. Tom and Charles David endowed its penthouse from the hardback edition of the book for Stableford, a mainstay of the bodleian and reading room in honour of their father, a the benefit of the bodleian, in support of the then the Taylor–bodleian Slavonic Library, 1908 rhodes Scholar, medieval historian, library's activities. The book was published retired after twenty-two years. and librarian. by the bodleian in October 2009. Sarah Henderson took up the new post of alice G. Strauss was better known to 7. Collaboration Head of Communications in November generations of scholars as Georgina 2009 and Virginia Lladó-buisán joined as Warrilow, the mainstay of bodleian The bodleian Libraries joined the uK Head of book and Paper Conservation in reference services at the Main Enquiry research reserve (uKrr) at the end of January 2010. bruce Wainwright joined as Desk. In her will she left over £155,000 2009. This national initiative provides book Moves Manager at the same time. to the bodleian, which was received in facilities for sharing titles and a mechanism 2008, but also the proceeds from the sale to deduplicate journal titles. The Plant 6. Leadership of her house; these finally came to us in Sciences and Zoology collections were While configuring their academic strategy april 2010, as an unrestricted gift of over analysed and some materials contributed to respond to the situation following the £425,000. This was added to the newly to the uKrr as they moved to the radcliffe city council’s rejection of the plans for a established bodleian bequests fund. The Science Library. repository at Osney, the Libraries were Lisbet rausing Charitable fund also made a The bodleian’s contribution in its simultaneously developing the overall generous unrestricted donation in support exhibition programme to displays in other strategic plan to take us through to 2015. of the Libraries. institutions was increased during the year. The plan focused on quality of service, Numerous donors supported the a collaboration with the folger Shakespeare communication, collection building and endowment of the Music Curatorship Library was concluded through the award preservation, staff development, leadership named for alfred brendel, including the of an NEH grant to bring the bodleian’s and collaboration. at the beginning of the Dunard fund, richard L. brown, and Valerie summer 2011 exhibition to Washington year these overall aims were developed into flint. DC (and a reduced version to the ransom a series of specific goals, whose outcomes Center at the university of Texas at austin). are reflected in the pages of this report. We are very grateful that freshfields The bodleian’s Winter 2010–2011 exhibition bruckhaus Deringer and baker & Mackenzie Much effort was devoted to management will travel to the Wordsworth Trust’s have continued their support for the of the Libraries’ complex finances and to exhibition space at Dove Cottage, and to the bodleian Law Library in IT provision and ensuring that staff developed proficiency New york Public Library, and agreement collection building respectively. in project management, creating business was also reached with the State Library plans, and assessing risk. The Libraries In the field of Oriental Studies the JJC of Victoria, Melbourne, for a travelling continued to track the budget closely and to foundation and Nicholas J. Coulson major exhibition on Persian romance. prepare for the transition to the JraM (the provided substantial support for Sanskrit further planning was devoted to taking the resources allocation system determining and pre-modern Chinese cataloguing bodleian exhibitions ‘Medieval Views of the financial relation between university respectively. the Cosmos’ and ‘Crossing borders’ to other and colleges) and the application of the 1–2–3 venues. Planning for the opening exhibition The fritz Thyssen foundation made an library charges (a new university system for for the Weston Library continued, with award of €80,000 for the cataloguing of an funding library services), leading them to plans for a travelling version being also important group of medieval manuscripts prepare for 2010–2011 as the first balanced being considered. from Germany including volumes from budget in a decade. the library of the Cathedral of St Kylian Whenever possible, the bodleian Libraries The Libraries benefited from a number of in Würzburg. The bodleian’s Würzburg seek to coordinate our digitization efforts research and project grants during the year. manuscripts contain some great treasures, with those of other world-class institutions The projects ‘Mapping Crime: beyond the including Oxford’s most important biblical and organizations. for example, we have John Johnson Collection’ and ‘Digging into manuscript, the ‘acts of the apostles’ in been working with colleagues at the the Enlightenment’ attracted £114,000 Latin and Greek, believed to have been Wellcome Trust to ensure that materials 454 University of Oxford Gazette • Supplement (1) to No. 4944 • 23 february 2011

digitized during our collaboration with Google are not captured for a second time as part of the Wellcome's own plans to digitize its library holdings. We have also set up a working party with the Wellcome Trust, british Library, JISC and others, to examine the advantages, challenges, and opportunities that might arise were we all to adopt the JPEG2000 file format for our digital image master files. University of Oxford Gazette • Supplement (1) to No. 4944 • 23 february 2011 455

8. Facts and fgures

bodleian Libraries Notes

2009–2010 2008–2009 SPaCE aND OPENING HOurS Number of libraries (excluding separate stores) 31 33 Total gross floor area occupied by traditional library services (in square metres) 64,521 64,783 Number of separate stores 1 new question Total gross floor area occupied by separate stores (in square metres) 4,065 new question Total number of study places 3,927 3,842 Number of open access workstations 591 512 Number of study places covered by a wireless network with a power connection 3,446 new question but no equipment Number of study places with a fixed network connection but no equipment 1,169 new question Number of study-place-hours per week 264,098 272,847.3 Number of workstation-hours per week 65,193 40,809.3

INfOrMaTION rESOurCE PrOVISION Total catalogued book stock 9,132,794 8,942,100 Number of additions to stock in the categories listed in the stock count 110,195 149,820 legal deposit reductions Number of items disposed of from the categories listed in the stock count 10,248 19,811 Metres of archives and manuscripts 12,360.61 12,344.68 Metres of archives and manuscripts received 201.21 247.60 Number of electronic books purchased 421,626 14,132 redefined question Number of serial titles purchased in print only 10,678 33,565 previously inc. legal deposit Number of serial titles purchased in electronic form only 9,872 4,088 Total number of serial titles received by purchase 20,550 new question Number of print serial titles received but not purchased 24,875 new question—inc. legal deposit Number of electronic serial titles received but not purchased in the current year 1,918 new question Total number of serial titles received but not purchased 26,793 new question Total number of serial titles 47,343 Number of electronic databases purchased 438 602 Number of full text items included in the institutional repository 517 new question Number of items included in the institutional repository as bibliographic records 605 new question only Total number of items included in the institutional repository 1,122 new question

LIbrary uSE—INfOrMaTION rESOurCES Total loans—books and printed material 1,902,510 2,095,462 Number of items consulted from special collections 24,358 29,056 (incomplete data) Number of active borrowers 27,293 22,964 full-text article requests 6,805,269 6,154,284 Section requests for electronic books 966,298 769,266 Database searches 5,115,342 new question Total number of applications made to borrow/hire/purchase from other libraries 5,350 6,804 Total number of applications satisfied 5,204 4,418 Number of items supplied to other libraries 5,565 6,838 456 University of Oxford Gazette • Supplement (1) to No. 4944 • 23 february 2011

Number of accesses to full-text items in the institutional repository during the 10,387 new question year Number of accesses to bibliographic record items in the institutional repository 78,179 new question during the year Total number of accesses to items in the institutional repository during the year 88,566 new question

LIbrary uSE—OTHEr SErVICES Total number of users entering the library during a year 1,572,923 1,640,337 Total number of visits by external users 197,154 n/k (incomplete data) Number of registered external users 28,317 33,526 duplication eliminated average number of users in the library (not entering the library) on sample days 1,090.19 774.50 improved data collection but incomplete data Number of photocopies made 2,993,661 3,631,356 Number of sheets printed on computers in libraries 670,767 712,759 Number of library staff hours spent delivering orientation sessions, post- 2,147 2,308 orientation, information skills etc. Number of person-hours received by users in orientation, post-orientation, 16,793 20,110 information skills sessions Number of information resource related enquiries handled during sample week 2,551 2,781 Number of procedural/directional enquiries handled during sample week 3,876 2,850 Number of enquiries made of library staff about IT-related matters during sample 1,200 n/k week Total enquiries during sample week 7,059 5,631

LIbrary STaff (fTE) Total professional posts 185.98 151.94 Total other library posts 272.51 292.51 Total library/information ancillary posts 71.99 48.60 Total project-funded posts 31.59 69.37 Total library/information posts 562.07 562.42

STaff EXPENDITurE £ £ Total professional posts 9,404,125 8,390,230 Total other library posts 7,561,595 7,699,340 Total library/information ancillary posts 2,099,576 1,969,348 Total project-funded posts 1,084,728 709,770 Total library/information posts 20,150,024 18,768,688

INfOrMaTION PrOVISION EXPENDITurE £ £ books inc. special collections 1,471,140 1,753,989 previously inc. non-book materials Print serials 998,174 1,105,533 Electronic serials, other than those in full-text serial databases 2,339,907 1,754,670 e-books, other than those in databases 63,692 77,436 Other databases 1,736,273 1,345,996 binding, preservation and repairs 58,796 45,588 Non-book and other library materials, not included elsewhere 195,451 new question Total information provision and access expenditure 6,863,433 6,083,212 University of Oxford Gazette • Supplement (1) to No. 4944 • 23 february 2011 457

OTHEr EXPENDITurE £ £ Total equipment expenditure 807,274 613,745 Total expenditure on buildings and utilities 5,544,019 5,762,842 Total other institutional cross-charges 1,137,581 1,302,482 Total other operational expenditure 2,660,585 1,761,319 Total other expenditure 10,149,459 8,826,643 Total gross library expenditure 37,162,916 34,292,288

LIbrary INCOME £ £ block grant 25,450,423 24,007,359 Other income—internal 645,267 474,048 Other income— external 8,510,301 7,274,776 Total income 34,605,991 31,756,183