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The Bodleian Libraries E Ents EENTS THE BODLEIAN LIBRARIES @ THE BODLEIAN LIBRARIES Chief amongst the University’s libraries the Bodleian dates back to 1488 with its first 300 books donated by Humfrey, Duke of Gloucester. Over the last 400 years it has expanded to become the second-largest library in the UK, holding more than 12 million printed items and outstanding special collections. BLACKWELL HALL This bright and airy atrium has a colonnade THE DIVINITY SCHOOL overlooking Broad Street, with a smooth stone floor, high ceilings and visible gallery The grandest room in of books. One of Oxford’s largest spaces the original Old Bodleian for dining, with plenty of room for drinks Library was designed to receptions and dancing. There is an in-built impress. Completed in PA system and the option to have a private 1488, the Divinity School is view of the Libraries’ current exhibitions. a masterpiece of late gothic Blackwell Hall provides a modern flexible architecture with a magnificent space for a larger event. stone carved ceiling. The huge arched windows down both Capacity 250 seated or 450 standing sides give a dramatic impact Available from 5pm to your dinner, reception or presentation. LECTURE THEATRE Capacity 120 seated or 200 standing The Lecture Theatre is well lit, modern and Available from 4pm sleek in design, allowing your content to take centre-stage. There are comfortable tiered seats, soft-fold tables and power sockets, and the room is equipped with an in-built PA system with microphones, including lectern and table-based panel mics, and a screen. Capacity 117 fixed seating Available from 8.30am–4.30pm, and 5pm with Blackwell Hall hire WESTON ROOF TERRACE CONVOCATION HOUSE Newly opened in 2015 the Roof Terrace on the top floor of the Weston Library provides Convocation House was added onto the Divinity School in 1637 to a spectacular setting for drinks receptions. provide a distinguished meeting place for the University’s supreme The Terrace is a space with never before seen governing body. With wooden tiered seating around all four sides views over Oxford’s historic rooftops and the of the room and excellent natural acoustics, this provides an opulent hills beyond, and really is a venue set in the setting for presentations, meetings or dinners. The adjoining heart of the ‘dreaming spires’. Chancellor’s Court provides either a private entrance hall or area for catering. Capacity 100 standing Available from 7pm Mon–Fri, 4pm Saturday Capacity 100 seated or standing, 30 for dining and 11am Sunday Available from 9am–3pm, and 4pm with the Divinity School hire “Our event was managed exquisitely with the Libraries team working to ensure a wonderful and successful night for all. Simply the best venue for entertaining in Oxford.” Louise Chantal, CEO/Director, Oxford Playhouse We look forward to welcoming you to the Bodleian Libraries. The Bodleian Libraries is a charity, reliant on donations and revenue raised from our commercial operations such as corporate and private events. Your support will carry forward a centuries-old tradition of preserving the world’s intellectual heritage. For further information please contact the Events team: The Bodleian Libraries Broad Street Oxford, OX1 3BG Tel: 01865 277224 Email: events@bodleian.ox.ac.uk www.bodleian.ox.ac.uk/whatson/ venue-hire Located in Oxford City Centre 1 mile from Oxford train station 10 miles from M40 Junction 8 Photo credits Aston Photography Clare Byers John Cairns Mario Magé Photography Silver Apples Photography Stephen Gormley Photography Unlimited, powered by UBS Weddings by Nicola & Glen Will Pryce Registered Charity No. 280573 VENUE HIRE FEES VALID UNTIL DECEMBER 2017 OLD BODLEIAN LIBRARY CAPACITIES AVAILABILITY FEE Divinity School 120 seated 4pm–1am £550 per hour + VAT 200 standing Minimum 3hrs hire includes Divinity School, (6hrs on Saturdays) Convocation House & Chancellor’s Court Convocation House 100 seated 9am–3pm £450 per hour + VAT & Chancellor’s Court on fixed benches 100 standing 30 dining Guided tour to Duke 20 guests per tour 7pm–9pm £100 per tour + VAT Humfrey’s Library lasting 20mins Only available with Divinity School hire WESTON LIBRARY CAPACITIES AVAILABILITY FEE Blackwell Hall 250 seated 5pm–1am £650 per hour + VAT 450 standing Minimum 3hrs hire (6hrs on Saturdays) Roof Terrace 100 standing Weekdays 7pm–11pm £500 per hour + VAT Weekends 4pm–11pm Sunday 11am–3pm £300 per hour + VAT When hired with Blackwell Hall Lecture Theatre 117 seated 8.30am–4.30pm £100 per hour + VAT Fixed tiered seats Evenings from 5pm £200 per hour + VAT Only available with Blackwell Hall hire Exhibition Galleries 60 standing 5pm–10pm £150 per hour + VAT ST Lee & Treasury in each gallery Only available with for each gallery Blackwell Hall hire Please note these fees will apply to any set-up and take down time as required. BOOKINGS AND FURTHER INFORMATION To arrange a meeting with us to see the rooms and to discuss your requirements, please contact the Events Team: Tel: +44 (0)1865 277224 Email: events@bodleian.ox.ac.uk www.bodleian.ox.ac.uk/whatson/venue-hire BODLEIAN LIBRARIES EVENT SUPPLIERS APPROVED CATERERS CLERKENWELL GREEN INDULGENCE BOUTIQUE Naomi Cotton HOSPITALITY Nicola Parke 02077294072 Sophie Wadey 01295 690888 01296 651755 hello@clerkenwellgreen.com sophie@indulgenceoxford.co.uk nicola@passion-for-food.co.uk www.clerkenwellgreen.com www.indulgenceoxford.co.uk www.passion-for-food.co.uk 411a Union Walk Arches, Cremer Street, Main Street, Farnborough, Unit 7 a/b, Upper Barn Farm, Westcott, London, E2 8HG Nr Banbury, OX17 1DZ Michael Ashton Vanessa Moor and Becky Stewart 01865 391888 01865 728240 michael.ashton@elegantcuisine.com enquiries@oxfordfinedining.co.uk Marta Salas Rodriguez www.elegantcuisine.com www.oxfordfinedining.co.uk 01865 277 247 Unit 12, Oddington Grange, bodleian@benugo.com Weston-on-the-Green, Oxfordshire, OX25 3QW RECOMMENDED SUPPLIERS TECHNICAL ENTERTAINMENT FLORISTS PHOTOGRAPHERS THAT EVENT COMPANY LTD BLACK CAT MANAGEMENT DAISIES FLOWER SHOP JOHN CAIRNS PHOTOGRAPHY James Walton & PROMOTIONS Sheila Bailey John Cairns 07977 656325 Tony Kelly 01865 554882 07960 462502 create@that-event.com 01865 721350 events@daisies-flower-shop.co.uk john@johncairns.co.uk www.that-event.com info@blackcatonline.co.uk www.daisies-flower-shop.co.uk www.johncairns.co.uk 44 Beech Road, Wheatley, www.blackcatonline.co.uk 106 Walton Street, Oxford, OX2 6AJ Unit 8 The Gallery, 54 Marston Street, Oxford, OX3 31XF 108 Arlington Drive, Old Marston, Oxford, OX4 1LF Oxford, OX3 0SL FABULOUS FLOWERS CITY AUDIO VISUAL SILVER APPLES THE OXFORD JAZZ AGENCY Gary Cooper and Matthew Peter Gunn Taylor PHOTOGRAPHY Tim Richardson 01865 722800 01865 511811 Jenny Aston 01865 376118 info@cityav.co.uk fabulous.flowers@btconnect.com 01608 645700 www.theoxfordjazzagency.co.uk www.cityav.co.uk www.fabulousflowers.biz jenny@silverapplesphotography.co.uk Unit 19, Kings Meadow, Ferry www.silverapplesphotography.co.uk Hinksey Road, Oxford, OX2 0DP 63 Banbury Road, Oxford, OX2 6PG 7 Goddards Lane, Chipping Norton, Oxfordshire, OX7 5NP OLD BODLEIAN LIBRARY DIVINITY SCHOOL 120 seated or 200 standing f CONVOCATION HOUSE & FM Sheldonian Court CHANCELLOR’S COURT f 100 seated or standing Chancellor’s Wren door entrance Court f balcony Old Schools Proscholium Quad seating Divinity School f f Main entrance Convocation House balcony seating WESTON LIBRARY BLACKWELL HALL Goods road entrance f 250 seated or 450 standing ROOF TERRACE Lecture theatre 100 standing ST Lee LECTURE THEATRE Exhibition Parks Road Parks 117 seated Gallery Treasury Exhibition Gallery KEY Staff/reader areas U U Event areas U U Display Lift to Loading bay Roof f Display Terrace entrance Terrace Reader & Roof Servery Blackwell Hall Entrance Catering from lift kitchen and stairs Café area F f Info Info Desk M d f f Colonnade d Shop Main entrance Goods road exit Goods road Catering access MF entrance f f f Broad Street Roof Terrace 5th floor OLD BODLEIAN LIBRARY CONVOCATION HOUSE DIVINITY SCHOOL Wren door entrance FIXED BENCH SEATING 100 guests f CEREMONY/ balcony THEATRE Chancellor’s Court Entrance House Convocation STYLE f 120 guests f fentrance Proscholium f Divinity School entrance balcony COLLEGE STYLE bench seating bench seating SEATING 120 guests SEATED DINNER SEATED DINNER 30 guests (3 tables) 120 guests (12 tables) WESTON LIBRARY LECTURE THEATRE 117 seated ST Lee Exhibition Gallery Treasury BLACKWELL HALL Exhibition Gallery DRINKS RECEPTION 450 guests U U U SEATED DINNER U 250 guests (25 tables) Lift to Loading bay Roof Terrace Catering area Blackwell Hall F Café screens Café Main entrance Maps not to scale f M d f Colonnade BODLEIAN LIBRARIES VENUES FOR EVENTS f To the Museum of Natural History Goods road entrance f and Pitt Rivers Museum Lecture Theatre Parks Road Parks Loading bay Loading f Blackwell Hall Entrance Terrace Reader & Roof Weston Library Kings Arms Blackwells f Main entrance Pub Bookshop f Disabled access Holywell Street f Broad Street Museum of the History of Science Street Catte f f f Disabled Blackwell Hall access Clarendon Building 730mm wide Bridge of Sighs Sheldonian Clarendon Quad f New College Lane Theatre Wren Door Chancellor’s Ticket f Court Proscholium office Convocation Convocation Great Gate House Divinity School Old Bodleian Library f f Disabled access Old Schools Quad Shop Exeter College Gardens f Vehicle barrier to Radcliffe Square f Brasenose Lane Radcliffe Square To public toilets on Market Street Radcliffe Camera KEY Event areas The University Church of Mary the Virgin GENERAL TERMS AND CONDITIONS FOR EVENTS AT
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