Minutes of the Meeting of the Borough Council of Wellingborough Held at Swanspool House, Wellingborough on Tuesday, 1 May 2012

MINUTES OF THE MEETING OF THE BOROUGH COUNCIL OF WELLINGBOROUGH HELD AT SWANSPOOL HOUSE, WELLINGBOROUGH ON TUESDAY, 1 MAY 2012

Present: The Mayor (Councillor B Patel) and Councillors Ainge, Allebone, Bailey, Bass, Beirne, Bell, Blackwell, Carr, Dholakia, Elliott, Emerson, Graves, Griffiths, Harrington, Hawkes, Henley, Higgins, Hollyman, G Lawman, L Lawman, Maguire, Morrall, Partridge-Underwood, M Patel, Pursglove, Scarborough, Simmons, Timms, Ward, Warwick, Waters, Watts and Wright.

Officers present: Mr J T Campbell (Chief Executive), Mr J Hubbard (Deputy Chief Executive), Mr R Micklewright and Mr T Wright (Corporate Directors), Mr A King, Mrs B Lawrence, Mr C Pittman and Mr S Wood (Heads of Service), Ms S Lyons (Legal Adviser), Ms P Lawton (Principal Democratic Services Manager) and Mr G Betts (Mayor’s Sergeant).

Also present: Mr R Levene and Ms G Arnott (The Castle (Wellingborough) Ltd).

The meeting was preceded by prayers, led by the Mayor’s Chaplain with special remembrance for former councillor Alice Taylor, who had recently passed away.

1. APOLOGIES FOR ABSENCE

RESOLVED to note that no apologies for absence had been received from councillors.

The Mayor welcomed back councillors Partridge-Underwood and Warwick following their recovery from illness.

Councillors Partridge-Underwood and Warwick expressed their thanks to fellow councillors and officers for the kind concern which had been shown during their bout of ill-health.

The Mayor formally welcomed Mr Levene and Ms Arnott to the meeting.

2. DECLARATIONS OF INTEREST

RESOLVED to note the following interests declared by councillors, in accordance with the Constitution:

Councillor Committee date and minute no. Reason for declaration

Allebone The Castle (Wellingborough) Personal and prejudicial – Limited: Council agenda Castle Board member/wife 01/05/12 (items 4(i) and 4(ii)) is Vice Chairman of the and Resources 18/04/12 (min 9) Friends of Castle. – Castle Arts Centre Personal – has received maintenance. hospitality from the Castle (Wellingborough) Limited. Allebone The Castle (Wellingborough) Personal – has received Limited: Council agenda hospitality from the Castle 01/05/12 (item 4(iii)) – signing of (Wellingborough) Limited. The Castle contract. Bailey Resources 18/04/12 (min 7) Personal – is a member of – Discretionary Non-domestic Finedon History Society. Rate Relief. 21 Council Meeting – 1 May 2012

Bailey Resources 18/04/12 (min 7) Personal and prejudicial – is – Discretionary Non-domestic connected to Finedon Town Rate Relief. Bowls Club. Bass All references to the Castle Personal – has received (Wellingborough) Limited hospitality from the Castle (Wellingborough) Limited. Blackwell Overview & Scrutiny 26/03/12 Personal – Board member (min 4) – Wellingborough Homes of Wellingborough Homes. Progress Report Blackwell Development 17/04/12 (min 5) – Personal – Earls Barton Neighbourhood Planning parish councillor. Carr All references to the Castle Personal – has received (Wellingborough) Limited hospitality from the Castle (Wellingborough) Limited. Dholakia All references to the Castle Personal – Friend of the (Wellingborough) Limited Castle. Dholakia Resources 18/04/12 (min 7) Personal – Trustee of – Discretionary Non-domestic Sofawise. Rate Relief. Emerson All references to the Castle Personal – Friend of the (Wellingborough) Limited Castle.

Graves Resources 18/04/12 (min 7) Personal – Member of – Discretionary Non-domestic Wellingborough Rugby Rate Relief. Football Club. Griffiths All references to the Castle Personal – has received (Wellingborough) Limited hospitality from the Castle (Wellingborough) Limited. Higgins Overview & Scrutiny 26/03/12 Personal – Board member (min 4) – Wellingborough Homes of Wellingborough Homes. Progress Report Higgins Resources 18/04/12 (min 7) Personal – Vice-president of – Discretionary Non-domestic District Scouts. Rate Relief. L Lawman All references to the Castle Personal – legal matter (Wellingborough) Limited between myself and Castle insurers. L Lawman Resources 18/04/12 (min 9) Personal – legal matter – Castle Arts Centre between myself and Castle maintenance. insurers. Partridge- Resources 18/04/12 (min 7) Personal – Vice-president of Underwood – Discretionary Non-domestic the District Scouts. Rate Relief. B Patel Overview & Scrutiny 26/03/12 Personal – Board member (min 4) – Wellingborough Homes of Wellingborough Homes. Progress Report B Patel Resources 18/04/12 (min 7) Personal and prejudicial – – Discretionary Non-domestic Vice-chairman of Victoria Rate Relief. Centre. B Patel Resources 18/04/12 (min 7) Personal and prejudicial – – Discretionary Non-domestic Member of Pravasi Mandal. Rate Relief.

22 Council Meeting – 1 May 2012

Pursglove All references to the Castle Personal – has received (Wellingborough) Limited hospitality from the Castle (Wellingborough) Limited. Scarborough All references to the Castle Personal – ordinary (Wellingborough) Limited member of Friends of the Castle. Scarborough Resources 18/04/12 (min 7) Personal and prejudicial – – Discretionary Non-domestic Trustee of Victoria Centre. Rate Relief. Scarborough Resources 18/04/12 (min 7) Personal and prejudicial – – Discretionary Non-domestic have business transactions Rate Relief. with Service Six. Scarborough Resources 18/04/12 (min 7) Personal – daughter plays – Discretionary Non-domestic for Wellingborough RFC Rate Relief. ladies. Simmons Resources 18/04/12 (min 7) Personal – Treasurer and – Discretionary Non-domestic trustee of Wellingborough Rate Relief. District Scout Council. Simmons All references to the Castle Personal – has received (Wellingborough) Limited hospitality from the Castle (Wellingborough) Limited. Wright Development 17/04/12 (min 5) – Personal – Earls Barton Neighbourhood Planning parish councillor and Chairman of Project Group for Earls Barton’s Neighbourhood Plan.

3. MINUTES OF THE PREVIOUS COUNCIL MEETING

NOTED that Councillor Warwick was not present at the Council meeting held on 3 April 2012, his apologies accurately recorded as being given.

RESOLVED that the minutes of the Council meeting held on 3 April 2012 be confirmed and signed.

(Councillor Allebone declared a personal and prejudicial interest and left the meeting during the discussion relating to The Castle (Wellingborough) Limited).

4. CASTLE COMMITTEE

(i) Report of the Chairman of the Castle Committee: The annexed circulated report was received, presenting an update on the position in relation to the contractual documentation.

(ii) Minutes of the meeting of the Castle Committee held on 30 April 2012: The minutes of the Castle Committee were received.

A question was raised in relation to when the review of the procurement process was to be completed, and it was confirmed that the outcome of the review would be reported to the Resources Committee after the review report was received, which was anticipated to be within the next few weeks.

23 Council Meeting – 1 May 2012

The Chairman and Vice-Chairman formally thanked members of the Castle Committee and the officers involved for their hard work in negotiating the terms of the contract.

Councillor Bell moved the adoption of the report and proposed the formal dissolution of the Castle Committee. This was seconded by Councillor Graves and on being put to the vote, the motion was carried.

RESOLVED that:

(i) the minutes of the Castle Committee held on 30 April 2012 be adopted,

(ii) a ten year contract for the operation of The Castle Arts Centre be awarded to The Castle (Wellingborough) Limited on the terms negotiated,

(iii) the Castle Committee be dissolved with immediate effect, having succeeded in its objective of presenting a completed contract for the operation of The Castle Arts Centre.

Councillor Allebone rejoined the meeting.

(iii) Signing of the contract between the Borough Council of Wellingborough and The Castle (Wellingborough) Limited: The official signing ceremony for the awarding of the contract for the operation of the Castle Arts Centre took place. The Mayor of Wellingborough, Councillor B Patel, and the Council’s Chief Executive, Mr J T Campbell, signed the contract on behalf of the Borough Council of Wellingborough. Mr T Allebone, Chairman of the Castle Board of Directors, and Mr R Levene, Castle Board Member, signed the contract on behalf of The Castle (Wellingborough) Limited.

5. QUESTIONS, PETITIONS AND REQUESTS TO ADDRESS THE MEETING

RESOLVED to note that no questions, petitions and/or requests to address the meeting had been received from the public.

6. APPOINTMENTS COMMITTEE – 4 APRIL 2012

RESOLVED that the minutes of the Appointments Committee of 4 April 2012 be noted.

7. PLANNING COMMITTEE – 4 APRIL 2012

A correction was noted in respect of minute 5 – ‘Planning Application WP/2011/0508(F)’ – (p. 525, para.1) which should read ‘….35 High Street, Wollaston.’

RESOLVED that the minutes of the Planning Committee of 4 April 2012 be noted.

8. OVERVIEW AND SCRUTINY COMMITTEE – 26 MARCH 2012

The minutes of the Overview and Scrutiny Committee of 26 March 2012 were received.

RESOLVED that the minutes of the Overview and Scrutiny Committee of 26 March 2012 be adopted.

24 Council Meeting – 1 May 2012

9. AUDIT COMMITTEE – 27 MARCH 2012

The minutes of the Audit Committee of 27 March 2012 were received.

Specific concern was raised in respect of the maintenance of the fixed asset register. It was noted that the anomalies and resulting delays had been due to issues with the migration of information from a manual process to a computerised data management system. The Chairman was asked for his assurance that the issues referred to would not impact upon the year-end accounts. The Chairman reported that the fixed asset information would be available prior to the next meeting of the Audit Committee, and the year-end accounts would be available on time.

RESOLVED that the minutes of the Audit Committee of 27 March 2012 be adopted.

10. COMMUNITY COMMITTEE – 16 APRIL 2012

The minutes of the Community Committee of 16 April 2012 were received.

NOTED that councillors Allebone and Carr had tendered apologies for the meeting.

Reference was made to minute 8 – ‘Empty Property’. Several councillors spoke in support of the measures being taken by the Council to bring long-term empty dwellings back into occupation. Members were urged to notify Housing Services of any long-term empty properties in their wards.

RESOLVED:

(i) that officers be instructed to prepare case files for compulsory purchase of those long term empty dwellings as listed in Appendix 1 of the report, noting that final approval to make a Compulsory Purchase Order can only be given by full Council;

(ii) to adopt the minutes of the Community Committee of 16 April 2012.

11. DEVELOPMENT COMMITTEE – 17 APRIL 2012

The minutes of the Development Committee of 17 April 2012 were received.

A correction was noted that councillors B Patel and Griffiths had left the Development Committee meeting at the conclusion of the Skew Bridge presentation.

A request was made that all councillors receive a copy of the presentation on the Skew Bridge development. The Chairman agreed to this request.

Concern and disappointment was expressed at the tone of the discussion reported on item 5 – ‘Neighbourhood Planning (NP)’. Specific concern was raised that the minutes appeared to reflect the view that NP would be a serious financial and resource burden on the Council. Several members expressed their views in support of NP. Key aspects of this discussion centred on the importance of NP in safeguarding both rural and urban communities, the importance of protecting greenbelt land between rural settlements, and the Council’s role in supporting parish councils. Discussion ensued in respect of the value of Site Specific Proposed Development Plan Documents (SSPDPD); it was, however, suggested that SSPDPDs did not provide sufficient protection to rural communities, which would be better served by NP.

25 Council Meeting – 1 May 2012

Further discussion ensued in respect of future funding and resourcing of NP. The Council was urged to adopt a policy to ensure that adequate future funding would be available to support this initiative, and reference was made to whether it would be possible to utilise new homes bonus to fund NP. Specific reference was made to the NP application already submitted by Earls Barton Parish Council, and an application which was currently being developed by Wollaston Parish Council. The Chairman of the Resources Committee confirmed that one report requesting financial assistance for a parish council through new homes bonus had been submitted to date.

The Chief Executive provided additional clarification on the statement that he had made at the Development Committee meeting, confirming that he had not stated that the Council should not support NP. He reiterated the statement he made at Development Committee that the information reported to members on costs appeared inadequate, and that a more complete analysis of all costs would be required before any substantial staffing resources could be committed. Furthermore, given the Council’s current financial circumstances, if the Council was to properly resource all of its priorities, it must ensure that it calculated and understood the full cost of all of its activity.

The Chairman reiterated the alternative methods of achieving the same outcome of NP through the various elements of the SSPDPD process, using the village specific appendices for detail. It was stated that the intention of the committee was to promote a range of options for parish councils to consider, depending upon their individual circumstances, and in no way was its intention to stifle ambition and prevent NP within the communities of Wellingborough.

Reference was made to minute 6 – ‘Economic Development Activity Update’, specifically in relation to the opening of the new Marks and Spencer superstore which was welcomed by councillors.

The Committee Chairman reported a correction to recommendation R2 at item 8 – ‘Gateway Signage’, namely that the words ‘and councillors’ be inserted immediately following the words ‘relevant parishes’. This correction was noted and accepted by Council.

Several members expressed their views, both in support and against the recommendation on gateway signage.

Discussion took place in respect of the placement of the signs, the wording and inclusion of the twinning insignia (specifically in relation to the borough boundary signs), and the potential confusion for motorists entering the borough. It was stated that appropriate consultation had not been carried out, and opposition was raised in respect of the delegation of this item to the Chief Executive and the Committee Chairman.

Concern was also raised in relation to the cost of £20k, the annual cost of maintenance of the signs, and the additional cost for parish signage. In response to this, it was noted that the capital expenditure had previously been approved by the Resources Committee, and that there had been ample opportunity to debate the funding at the time. The reason for the additional cost to parishes was due to the cost of typesetting the changes to reflect individual parish requirements.

26 Council Meeting – 1 May 2012

A number of members expressed their support for the signage, stating that it reflected excellent value for money, and an ideal opportunity to promote the town and the borough as a place to be proud of. Discussion ensued in respect of the importance of first impressions, and the power of positive publicity in attracting business and jobs to the local economy.

An amendment was proposed by Councillor Maguire, seconded by Councillor Wright, that this item be referred back to the Development Committee for further consideration following consultation with borough and parish councillors. On being put to the vote, the amendment was carried. The amendment to refer the item back was put to the vote as the substantive motion and carried.

The Committee Chairman expressed disappointment that his fellow councillors had voted against the recommendation of the committee, stating that the recommendation had included the opportunity for further consultation with parish and borough councillors. He also stated that the council had been working hard to embed a strong corporate identity, which is crucial in communicating the excellent work that has been carried out on regeneration and promoting pride in Wellingborough.

RESOLVED that:

(i) the Resources Committee recommend that the scheme of delegation in the Constitution be amended so that determination of applications for designation of Neighbourhood Areas and Neighbourhood Forums where no objections had been received and the provision of the legal check required by the applicable regulations, be delegated to the Head of Planning and Local Development; and that the determination of applications for Designation of Neighbourhood Areas and Neighbourhood Forums where objections had been received be delegated to the Development Committee; (iii) Neighbourhood Planning be supported by the provision of the services listed in the appendix to the report, free of charge, in lieu of specific financial support, subject to the approval of Resources Committee; (iv) a further report be presented to Development Committee to set out the budget implications of Neighbourhood Planning with a report then recommending the findings to the Resources Committee; (v) the report on Gateway Signage be referred back to a future meeting of the Development Committee for further consideration; (vi) the minutes of the Development Committee of 17 April 2012 (as amended) be adopted.

12. RESOURCES COMMITTEE – 18 APRIL 2012

The minutes of the Resources Committee of 18 April 2012 were received.

(Councillor Allebone declared a personal and prejudicial interest and left the meeting during the discussion relating to The Castle (Wellingborough) Limited).

A question was raised in relation to minute 9 – ‘Castle Arts Centre maintenance’ as to whether the equipment had been inspected by a qualified engineer, whether equipment replacement might be covered by insurance. The Chairman

27 Council Meeting – 1 May 2012

responded by stating that a full inspection had been carried out by a qualified engineer. The recent failure of the equipment was, however, due to general wear and tear which was not covered by the company’s insurance.

RESOLVED that:

(i) a Constitution Working Party be convened and that councillors Bell (chairman), Bailey, Emerson, Graves, Hawkes, G Lawman and Scarborough be the appointed membership;

(ii) a Crematorium Working Party be convened and that councillors Emerson, Griffiths, L Lawman, Maguire, Morrall, Pursglove and Simmons be the appointed membership,

(iii) the minutes of the Resources Committee of 18 April 2012 be adopted.

13. REPORT OF THE CHIEF EXECUTIVE: NOTABLE ACTIVITIES AND EVENTS

The annexed circulated report providing details of notable activities relating to the council’s PRIDE objectives was received.

Councillors praised the work which was being carried out by a number of services across the council. Specific thanks were extended to the following: • Housing for the success of the Homelessness Forum; • Planning and Local Development for progress on the Stanton Cross CPO; • Revenues and Benefits for their work in pursuing fraud prosecutions; • Community for the organising of the Waendel Walk; • Democratic Services for their handling of the cancellation of the Later Life Matters event (reconvened July 2012), and their work on the successful Mayor’s charity quiz, the twinning weekend and the annual civic ball which raised over £700 for local charities.

The Deputy Mayor expressed congratulations to the Mayor on the success of his civic ball, and thanks were also expressed to Democratic Services for organising the event, and to the Mayor’s Sergeant for his support during the Municipal Year 2011/12.

The Mayor expressed thanks to all councillors for supporting civic events during his term of office. He also extended thanks to all in Democratic Services, and a special thank you to the Mayor’s secretary for her excellent support during what has been a particularly challenging year due to resource reductions.

RESOLVED that the report be noted.

14. MEMBERS’ QUESTIONS/MOTIONS

RESOLVED to note that no questions/motions had been received from members.

15. CORRESPONDENCE, COMMUNICATIONS AND OTHER BUSINESS

RESOLVED to note that there was no correspondence, communication or other business to consider.

Mayor The meeting closed at 8.45 pm.

MINUTES OF THE ANNUAL MEETING OF THE BOROUGH COUNCIL OF WELLINGBOROUGH HELD AT SWANSPOOL HOUSE, WELLINGBOROUGH ON TUESDAY, 15 MAY 2012

Present: The Mayor (Councillor B Patel), The Deputy Mayor (Councillor L Lawman) and Councillors Allebone, Bailey, Bass, Beirne, Bell, Blackwell, Carr, Dholakia, Elliott, Emerson, Graves, Griffiths, Harrington, Hawkes, Henley, Higgins, G Lawman, Maguire, Morrall, Partridge-Underwood, M Patel, Pursglove, J Raymond, P Raymond Scarborough, Simmons, Timms, Ward, Warwick, Waters, Watts and Wright.

Officers present: Mr J T Campbell (Chief Executive), Mr J Hubbard (Deputy Chief Executive), Mr T Wright (Corporate Director), Mr C Pittman (Monitoring Officer), Ms S Lyons (Legal Adviser), Mr J Casserly, Mrs B Lawrence and Mr S Wood (Heads of Service), Mr G Betts (Mayor’s Sergeant), Ms P Lawton (Principal Democratic Services Manager) and Mrs F Marshall (Mayor’s Secretary).

The meeting was preceded by prayers, led by the Mayor’s Chaplain.

1. APOLOGIES FOR ABSENCE

RESOLVED to note that apologies for absence were received from Councillors Ainge and Hollyman.

2. DECLARATIONS OF INTEREST

RESOLVED to note that there were no declarations of interest notified.

3. ELECTION OF THE MAYOR FOR THE MUNICIPAL YEAR 2012-13 AND APPOINTMENT OF HIS MAYORESS

Nominations were invited for the election of the Mayor of the Borough of Wellingborough for the Municipal Year 2012-13.

It was moved by Councillor Graves and seconded by Councillor Scarborough and RESOLVED that Councillor Kenneth David Harrington be elected to the Office of the Mayor of the Borough of Wellingborough for the Municipal Year 2012-13.

Councillor Harrington made his Declaration of Acceptance of Office, was invested with the Insignia of Office, and took his seat as Mayor.

The Mayor announced that he had appointed his wife Mrs Jean Eleanor Harrington as his Mayoress, and invested her with the Insignia of Office.

The Mayor then welcomed his family, friends, distinguished guests and fellow councillors to the Annual Meeting of the Council. He gave his inaugural speech stating how honoured he was to accept his appointment as Mayor of the Borough of Wellingborough, and how pleased he was that the special ‘Jubilee’ and ‘Olympic’ celebrations would be taking place in his civic year of office. He spoke of his journey to becoming Mayor, his hopes for a more prosperous Wellingborough in the current challenging economic climate, and his commitment to working together with his fellow councillors to serve the people of Wellingborough to the best of his ability.

29 Annual Meeting of the Council - 15 May 2012

It was moved by Councillor Waters, seconded by Councillor Dholakia and RESOLVED that the Council record their thanks and appreciation to Councillor Bhupendra Patel for the excellent service he had given to the Council, and to the Borough of Wellingborough, during his year of office as the Mayor.

Councillor Patel responded to the vote of thanks and officially welcomed the Mayor to Office. He addressed the meeting, stating how much he had enjoyed his time as Mayor and provided an overview of his civic year of office. He made reference to the many events he had attended over the course of the year, and the wonderful people he had met.

4. APPOINTMENT OF THE MAYOR’S CHAPLAIN FOR THE MUNICIPAL YEAR 2012-13

RESOLVED to note that the Reverend Christine Ostler of All Saints’ Church, Great Harrowden, had been appointed by the Mayor as his Chaplain for the Municipal Year 2012-13, and that the Mayor’s Civic Service would be held on Sunday, 27 May 2012 at 3pm, at All Saints’ Church, Great Harrowden.

5. ELECTION OF THE DEPUTY MAYOR FOR THE MUNICIPAL YEAR 2012-13 AND APPOINTMENT OF HIS DEPUTY MAYORESS

Nominations were invited for the election of the Deputy Mayor for the Municipal Year 2012-13.

It was moved by Councillor Waters, seconded by Councillor Dholakia and RESOLVED that Councillor Bhupendra Patel be appointed to the Office of the Deputy Mayor of the Borough of Wellingborough, for the Municipal Year 2012-13.

The Deputy Mayor made his Declaration of Acceptance of Office, was invested with his Insignia of Office, and took his seat as the Deputy Mayor.

The Deputy Mayor announced that he had appointed his wife Meena Patel to be his Deputy Mayoress, and invested her with the Insignia of Office.

6. PRESENTATION OF BADGES TO THE IMMEDIATE PAST MAYOR AND MAYORESS FOR 2011-12

The Mayor presented the immediate past Mayor and Mayoress with badges to commemorate their term of office.

7. APPOINTMENT OF LEADER AND DEPUTY LEADER OF THE COUNCIL FOR THE MUNICIPAL YEAR 2012-13

RESOLVED to note the appointment of Councillor Paul Anthony Bell as Leader of the Council, and Councillor Barry Alfred Graves as Deputy Leader of the Council for the Municipal year 2012-13.

8. APPOINTMENT OF LEADER AND DEPUTY LEADER OF THE OPPOSITION FOR 2012-13

RESOLVED to note the appointment of Councillor Shashikant Dholakia as Leader of the Opposition, and Councillor Andrew Julian Scarborough as Deputy Leader of the Opposition for the Municipal Year 2012-13.

30 Annual Meeting of the Council - 15 May 2012

9. ALLOCATION OF COMMITTEE SEATS; APPOINTMENT OF STANDING COMMITTEES AND ADVISORY GROUPS AND MEMBERS THERETO; APPOINTMENT OF LEAD ADVISERS; APPOINTMENT OF MEMBERS TO OUTSIDE ORGANISATIONS; CALENDAR OF COMMITTEE MEETINGS FOR 2012-14

It was noted that the following appointments to standing committees and advisory groups would be reviewed by the Constitution Working Group, and any subsequent amendments reported to a future meeting of the Council.

It was proposed by Councillor Bell and seconded by Councillor Graves and RESOLVED that:

(i) committee seats be allocated as detailed in appendix A to the agenda; (ii) standing committees and advisory groups be appointed as detailed in appendix B to the agenda; (iii) chairmen, vice-chairmen and councillors be appointed to standing committees and advisory groups as detailed in Appendix C to the agenda; (iv) lead advisers be appointed as detailed in Appendix D to the agenda; (v) appointments to outside organisations be made as detailed in appendix E to the agenda; (vi) the calendar of committee meetings for 2012-14 as detailed in appendix F to the agenda be noted.

10. AUTHORISATION OF THE COMMON SEAL FOR THE MUNICIPAL YEAR 2012-13

RESOLVED that authority be and is hereby given to affix the Common Seal of the Borough Council of Wellingborough to documents necessary to give effect to any of the business of the proceedings of the Council for the Municipal Year 2012-13.

11. CORRESPONDENCE, COMMUNICATION AND OTHER BUSINESS BROUGHT FORWARD BY THE DIRECTION OF THE MAYOR OR THE CHAIRMAN OF THE MEETING

RESOLVED to note that there was no correspondence, communication or other business to consider. There being no further business, the Mayor closed the meeting.

Mayor

Meeting closed at 8.10pm.

31 Annual Meeting of the Council - 15 May 2012

COUNCIL MEETING – 26 JUNE 2012

REPORT OF THE LICENSING SUB-COMMITTEE

26 April 2012

(The hearing commenced at 2pm).

Present: Councillors Hawkes (Chairman), Morrall and Waters.

Mrs A Wilcox (Licensing Manager), Mrs P Bright (Licensing Officer), Mr G Hollands (Legal Adviser, Connectlaw) and Mrs C A Mundy (Democratic Services Officer).

1. DETERMINATION OF THE USE OF A LICENSED VEHICLE FOR MR Z YILMAZ

The Chairman welcomed Mr Yilmaz to the meeting and introduced the panel and the officers present to him. He explained the format of the meeting.

The annexed circulated exempt report of the Licensing Manager was received on the application by Mr Zeynbl Yilmaz for a licence for a hackney carriage for a Volkswagen Sharan which had first been registered in 2002.

The Licensing Manager explained the request in detail and the Council’s policy which was not to allow a vehicle to be licensed which was over 5 years old from the first date of registration.

Mr Yilmaz had previously had a vehicle that was licensed by the Council under hackney plate number 28. This vehicle had been damaged, possibly as an act of vandalism, when Mr Yilmaz had been out of the country attending his wedding in Turkey. The vehicle had been parked outside his home and the incident had been reported to the police under crime number NP/40887/11. The damage to the vehicle was such as to deem the vehicle non-repairable. Mr Yilmaz was reluctant to claim for the vehicle through his insurance policy as he had been advised by his broker that this would substantially increase his premium. Due to his financial situation he wished to purchase as a replacement Hackney carriage the Volkswagen Sharan which was over 5 years old.

The Chairman asked if Mr Yilmaz wished to address the sub-committee. Mr Yilmaz thanked the Chairman and informed the sub-committee of the incident and the reasons why he wished to purchase the vehicle and details of his personal finances. The sub-committee asked Mr Yilmaz a number of questions for the purpose of clarity surrounding the vehicle and its current use. Mr Yilmaz stated that the vehicle was currently licensed as a private hire vehicle by Northampton Borough Council and had been examined and passed as fit for that purpose by them.

The Chairman adjourned the sub-committee at 2.40pm to consider the application.

33 Report of the Licensing Sub-Committee – 26 April 2012

The sub-committee re-convened at 2.55pm.

The Chairman announced that the sub-Committee had:

RESOLVED that the licence be granted on the following conditions:

(i) evidence of the grant of a private hire vehicle licence in respect of the vehicle in addition to the standard conditions applied to Hackney Carriages by Northampton Borough Council be provided and confirmation by the Council that it had not been revoked; (ii) evidence of satisfactory testing by Northampton Borough Council since the grant of the licence be provided; (iii) The vehicle be tested in accordance with the Borough Council of Wellingborough’s requirements; (iv) The licence be for one year; (v) Council officers do not have delegated authority to grant a further licence in respect of this vehicle; (vi) The vehicle licence shall not be transferrable by the applicant; (vii) The vehicle shall be painted yellow within 6 weeks of the grant of the licence.

The reason for this decision by the sub-committee is:

(i) in view of the existence of a current private hire vehicle licence issued by Northampton the public safety requirements are satisfied on the understanding adequate evidence of such licence is provided and the vehicle is tested in accordance with Wellingborough standards; (ii) The special personal circumstances of the applicant, together with satisfaction of the public safety requirements justify a departure from the policy requirement that a vehicle not be first registered in Wellingborough as a Hackney carriage when it is more than 5 years old.

The Council’s legal officer advised the applicant of his statutory right to appeal.

The hearing closed at 3.10pm.

Chairman

COUNCIL MEETING – 26 JUNE 2012

REPORT OF THE STANDARDS DETERMINATIONS SUB-COMMITTEE – CONSIDERATION MEETING

8 May 2012

Present: Mr J Wrigley (Chairman) and Councillors Harrington, Morrall and Waters.

Officers present: Mr C Pittman (Monitoring Officer) and Ms P Lawton (Principal Democratic Services Manager).

1. APOLOGIES FOR ABSENCE

RESOLVED to note that there were no apologies for absence.

2. DECLARATIONS OF INTEREST

RESOLVED to note that the following interests were declared in accordance with the Council’s code of conduct:

Name Reason Cllr Morrall Personal – one person named in the investigator’s report is known to me through another organisation. Mr Wrigley Personal – one person named in the investigator’s report is known to me through another organisation.

3. ANY OTHER ITEMS THAT THE CHAIRMAN DECIDES IS URGENT

RESOLVED to note that there were no urgent items for consideration.

4. EXCLUSION OF THE PUBLIC

The sub-committee considered whether the public interest in maintaining the exemption outweighed the public interest in disclosing the information. After careful consideration of the various opposing factors set out in the report, the sub-committee RESOLVED in accordance with Section 100A (4) of the Local Government Act 1972, to exclude the public from the meeting for the business specified in Item Numbers 4, 5 and 6 because it was likely that if members of the public were present there would be disclosure to them of exempt information as defined in paragraph 7 (c) of Part I of Schedule 12A to the Act – information presented to a Standards Committee or to a Sub- Committee of a Standards Committee set up to consider any matter under regulations 13 or 16 to 20 of the Standards Committee (England Regulations 2008), or referred under section 58(1)(c) of the Local Government Act 1972).

5. CONSIDERATION OF THE INVESTIGATING OFFICER’S REPORT INTO AN ALLEGED BREACH OF THE CODE OF CONDUCT BY A MEMBER OF THE COUNCIL (REF: 364897-1)

35 Report of the Standards Determinations Sub-Committee – Consideration Meeting: 8 May 2012

The sub-committee discussed and considered the investigator’s report and formed the view that the matter should be considered at a hearing meeting of the sub-committee.

The following motion was moved by Councillor Waters, seconded by Councillor Harrington and on being put to the vote, was declared carried.

RESOLVED that the matter be considered by the sub-committee at a hearing meeting to determine if the member has failed to comply with the Code of Conduct and, if so, to apply any sanction if appropriate.

6. CONSIDERATION OF THE INVESTIGATING OFFICER’S REPORT INTO AN ALLEGED BREACH OF THE CODE OF CONDUCT BY A MEMBER OF THE COUNCIL (REF: WB 1)

The sub-committee discussed and considered the investigator’s report and concurred with its conclusions.

The following motion was moved by Councillor Morall, seconded by Councillor Harrington and, on being put to the vote, was declared carried.

RESOLVED that:

(i) the finding at paragraph 9.2 of the investigating officer’s report be considered by the sub-committee at a hearing meeting to determine if the member has failed to comply with the Code of Conduct and, if so, to apply any sanction if appropriate; (ii) the sub-committee accepts the investigating officer’s finding of no failure at paragraph 9.4 of the report (“a finding of acceptance”); (iii) the sub-committee accepts the investigating officer’s finding of no failure at paragraph 9.6 of the report (“a finding of acceptance”).

7. CONSIDERATION OF THE INVESTIGATING OFFICER’S REPORT INTO AN ALLEGED BREACH OF THE CODE OF CONDUCT BY A MEMBER OF THE COUNCIL (REF: WB 2)

The sub-committee discussed and considered the investigator’s report.

The following motion was moved by Councillor Harrington, seconded by Councillor Morrall and on being put to the vote, was declared carried.

RESOLVED that the findings at paragraph 9.2, 9.4 and 9.6 of the investigating officer’s report be considered by the sub-committee at a hearing meeting to determine if the member has failed to comply with the Code of Conduct and, if so, to apply any sanction if appropriate.

After consideration of the three reports, the sub-committee considered the pre-hearing process and asked the Monitoring Officer to investigate whether the hearings could be combined in the interests of efficiency and effectiveness, given the close interrelation between the various complaints.

36 Report of the Licensing Sub-Committee – 26 April 2012

The Monitoring Officer agreed to make the necessary investigations and report back to the Chairman.

8. ANY OTHER CONFIDENTIAL OR EXEMPT ITEMS WHICH THE CHAIRMAN DECIDES ARE URGENT

RESOLVED to note that there were no other confidential or exempt items for consideration.

The meeting closed at 4.35 pm.

Chairman

37 Report of the Standards Determinations Sub-Committee – Consideration Meeting: 8 May 2012

COUNCIL MEETING – 26 JUNE 2012

REPORT OF THE PLANNING COMMITTEE

9 May 2012

Present: Councillors Ward (Chairman), Griffiths (Vice-Chairman), Bell, Beirne, Dholakia, Maguire, Morrall, B Patel, Scarborough, Timms and Waters.

Mr J T Campbell (Chief Executive), Mr S Wood (Head of Planning and Development), Mr M Kilpin (Principal Planning and Building Control Manager), Mr G Hollands (Legal Adviser) and Mrs F Marshall (Democratic Services Officer).

(Councillor G Lawman and Councillor Hawkes attended the meeting).

1. APOLOGIES FOR ABSENCE

RESOLVED to note that no apologies for absence were received.

2. DECLARATIONS OF INTEREST

RESOLVED to note that there were no declarations of interest.

3. CONFIRMATION OF MINUTES

RESOLVED that the minutes of the meeting held on 04/04/2012, be confirmed and signed.

4. REPORT OF THE HEAD OF PLANNING AND DEVELOPMENT

RESOLVED that the annexed circulated report of the Head of Planning and Development, on the applications for planning permission, listed building consent, building regulation approval and appeals information, be received.

5. PLANNING APPLICATION WP/2012/0093(F) – 46 DOWTHORPE HILL, EARLS BARTON

The annexed circulated report of the Head of Planning and Development was received, including late correspondence, on planning application WP/2012/0093(F), for the removal of an existing roof to the bungalow and construction of a new roof with 2 bedrooms, a bathroom and access stairs in the new roof space at 46 Dowthorpe Hill, Earls Barton for Mr and Mrs S Greenhow.

The report detailed the proposal, description of the site, the planning history, relevant planning policies, outcome of consultations and an assessment of the proposal.

The Head of Planning and Development recommended that planning permission be refused for the reasons set out in the report.

The Site Viewing Group visited the site on 08/05/2012, and a record of the visit was set out in the circulated notes. 39 Report of the Planning Committee – 9 May 2012

It was moved by Councillor Griffiths and seconded by Councillor Waters that planning permission be granted as it was felt that the proposal would not be detrimental to the area as the street scene had changed considerably over the years, and would be more appropriate than dormer windows as the roof pitch was only being raised by 5 degrees.

On being put to the vote, the motion was carried unanimously.

RESOLVED that planning permission be granted subject to the following conditions:-

Reasons:

1. Required to be imposed pursuant to Section 51 of the Planning and Compulsory Purchase Act 2004. 2. In the interests of visual amenity.

6. PLANNING APPLICATION WP/2012/0134(FCOU) – 10 HIGH STREET, IRCHESTER

The annexed circulated report of the Head of Planning and Development was received on planning application WP/2012/0134(FCOU), including late correspondence, for change of use from a retail unit to a pizza takeaway and associated flue at 10 High Street, Irchester for Mr A Ozdrogan.

The report detailed the proposal, description of the site, the planning history, relevant planning policies, outcome of consultations and an assessment of the proposal.

The Head of Planning and Development recommended that planning permission be refused for the reasons set out in the report.

The Site Viewing Group visited the site on 08/05/2012, and a record of the visit was set out in the circulated notes.

Requests to address the meeting had been received from a planning consultant on behalf of the applicant and one supporter.

The Chairman allowed each speaker to speak for a maximum of 3 minutes. The committee was then given the opportunity to ask questions of clarification.

Having heard the views of the speakers and taking account of the officer’s report, the Chairman invited the committee to determine the application.

Some concerns were raised about the flue but the Council’s Environmental officers had confirmed that they were now satisfied with the flue. Councillor 40 Report of the Planning Committee – 9 May 2012

Maguire would be happy to work with the applicant alongside Ward Councillors Carr and Elliott regarding the flue and also the signage of the premises.

It was moved by Councillor Maguire and seconded by Councillor Griffiths that planning permission be granted.

On being put to the vote, the motion was carried unanimously.

RESOLVED that planning permission be granted subject to the following conditions:-

1. The development shall be begun not later than the expiration of three years beginning with the date of this permission. 2. The development hereby permitted shall be carried out in accordance with the amended drawings; 18-12-02a received 01 May 2012. 3. The opening hours for the Use hereby permitted shall be as follows: Monday to Thursday 11:00 am - 10.30 pm, Friday and Saturday 10:30 am - 11:00 pm and Sunday and Bank Holidays 5:00 pm - 10:00 pm, unless otherwise agreed in writing by the local planning authority.

Reasons:

1. Required to be imposed pursuant to Section 51 of the Planning and Compulsory Purchase Act 2004. 2. In the interests of clarity. 3. In the interests of neighbours amenities.

7. PLANNING APPLICATION WP/2011/0280(FM) – EAGLE PUBLIC HOUSE, 12 – 14 OLYMPIC WAY, WELLINGBOROUGH

The annexed circulated report of the Head of Planning and Development was received on planning application WP/2011/0280(FM), for the re-development of the site to construct a community medical centre with a pharmacy retail unit, parking and servicing provision and landscaping – amended plans to show changes to design and footprint of the building and amended transport assessment at the Eagle Public House, 12 – 14 Olympic Way, Wellingborough for Dr Andrew Wainwright.

The Head of Planning and Development recommended that planning permission be approved subject to the conditions set out in the report.

Councillor Scarborough, as Ward Councillor, was delighted to recommend and support the application for this proposal.

It was proposed by Councillor Scarborough and seconded by Councillor Griffiths that planning permission be granted subject to the conditions set out in the report.

On being put to the vote, the motion was carried unanimously.

RESOLVED that planning permission be granted subject to the following conditions:- 41 Report of the Planning Committee – 9 May 2012

1. The development shall be begun not later than the expiration of three years beginning with the date of this permission. 2. Notwithstanding any materials specified on the application form and/or the drawings, particulars and samples of the materials to be used on all external surfaces of the buildings, including fenestration, windows, doors, eaves and verges shall be submitted to and approved in writing by the local planning authority before the commencement of the development. The development shall be carried out in accordance with the approved details. 3. Details of soft landscaping and the boundary treatments including gates, fence and other means of enclosure shall be submitted to and approved in writing by the local planning authority before the commencement of the development. The development shall be carried out in accordance with the approved details. 4. The approved development shall be used as a medical facility falling within Class D1 of the Town and Country Planning (Use Classes) Order and for no other purpose (including any other purpose in Class D1 of the Order or any statutory instrument revoking or re-enacting the Order with or without modification. 5. Prior to the commencement of development, a scheme detailing the security standards to be incorporated within all openings associated with the development shall have been submitted to and approved in writing by the local planning authority in consultation with the Police CPDA and in line with the recommendations of Secured by Design. 6. Prior to occupation of the development the applicants shall supply proof of security standards by way of certification. 7. No development shall take place on the application site until the applicant, or their agents or successors in title, has secured the implementation of a programme of archaeological work in accordance with a written scheme of investigation which has been submitted to the local planning authority for approval in writing.

Reasons:

1. Required to be imposed pursuant to Section 51 of the Planning and Compulsory Purchase Act 2004. 2. To ensure that the appearance of the development is satisfactory in the interest of visual amenity. 3. To enhance the visual amenity of the area. 4. In order to properly assess the other uses within the Use Class and to protect neighbouring amenities by ensuring that other uses which could result in a loss of amenity do not occur without the approval of the local planning authority. 5. This is in the interest of the security and quality life of future occupants of the development in accordance with Policy 13 of the North Northamptonshire Core Spatial Strategy. 6. This is in the interest of the security and quality life of future occupants of the development in accordance with Policy 13 of the North Northamptonshire Core Spatial Strategy. 7. To ensure proper safeguard, examination and recording of legitimate archaeological interests on the site.

42 Report of the Planning Committee – 9 May 2012

8. PLANNING APPLICATION WP/2011/0556(FM) – DUKE OF YORK, 159 NORTHAMPTON ROAD, WELLINGBOROUGH

The annexed circulated report of the Head of Planning and Development was received, including late correspondence, on planning application WP/2011/0556(FM), for the demolition of an existing public house building to be replaced by a 60 bedroomed residential care home at the Duke of York, 159 Northampton Road, Wellingborough for Brampton Valley Wellingborough Limited.

The report detailed the proposal, description of the site, the planning history, relevant planning policies, outcome of consultations and an assessment of the proposal.

The Head of Planning and Development recommended that planning permission be granted subject to the conditions set out in the report.

Requests to address the meeting had been received from the agent, 2 objectors and Councillor Hawkes.

The Chairman exceptionally allowed the agent and the 2 objectors to speak again for a maximum of 3 minutes and Councillor Hawkes a maximum of 5 minutes. The committee was then given the opportunity to ask questions of clarification.

Having heard the views of the speakers and taking account of the officer’s report, the Chairman invited the committee to determine the application.

The committee generally felt that the applicant had successfully addressed the objections raised at the previous committee meeting and it was moved by Councillor Griffiths and seconded by Councillor Patel that planning permission be granted subject to the conditions set out in the report.

On being put to the vote, the motion was carried by 8 votes to 3 votes.

RESOLVED that planning permission be granted subject to the following conditions:-

43 Report of the Planning Committee – 9 May 2012

4. No development shall commence until details of a scheme, including phasing, for the provision of mains foul water drainage on and off site has been submitted to and approved in writing by the local planning authority. No dwellings shall be occupied until the works have been carried out in accordance with the approved scheme. 5. Prior to the occupation of the development, works shall be carried out in accordance to a surface water strategy which shall have been submitted to and approved by the local planning authority. 6. Prior to the commencement of development, a scheme detailing the security standards to be incorporated within all openings associated with the development shall be submitted to and approved in writing by the local planning authority in consultation with the Police CPDA and in line with the recommendations of Secured By Design. The development shall be implemented in accordance with the approved details. 7. Details of the mechanical and natural ventilation to the kitchen area, located on the lower ground floor shall be submitted to and approved in writing by the local planning authority before the commencement of the development. The development shall be carried out in accordance with the approved details. 8. The approved development shall be used as a residential care home falling within Class C2 of the Town and Country Planning (Use Classes) Order and for no other purpose (including any other purpose in Class C2 of the Order or any statutory instrument revoking or re-enacting the Order with or without modification. 9. The vehicular crossing shall be constructed complete with informal pedestrian crossings with tactile paving, existing redundant crossings onto Northampton Road and Kingsway closed and all highway surfaces where affected by the proposals reinstated in accordance with the specification of Northamptonshire County Council and to an appropriate Licence or Agreement. 10. Vehicle to vehicle visibility of 2.4m x 43m and pedestrian to vehicle visibility of 2m x 2m above a height of 0.6m shall be provided and maintained on both sides of the point of access to the site. Planting on either sides of the points of vehicular and pedestrian access into the site shall be controlled to comply with this requirement.

Reasons:

1. Required to be imposed pursuant to Section 51 of the Planning and Compulsory Purchase Act 2004. 2. To ensure that the appearance of the development is satisfactory in the interest of visual amenity. 3. To enhance the visual amenity of the area. 4. To prevent flooding, pollution and detriment to public amenity through provision of suitable water infrastructure. 5. To prevent environmental and amenity problems arising from flooding. 6. In the interest of the security and quality life of future occupants of the development in accordance with Policy 13 of the North Northamptonshire Core Spatial Strategy. 7. In the interest of neighbouring residential amenities. 8. In order to properly assess the other uses within the Use Class and to protect neighbouring amenities by ensuring that other uses which could 44 Report of the Planning Committee – 9 May 2012

result in a loss of amenity do not occur without the approval of the local planning authority. 9. In the interest of highway safety. 10. In the interest of highway safety.

9. PLANNING APPLICATION WP/2012/0094(F) – LAND ADJACENT 10 DODDINGTON ROAD, WILBY

The annexed circulated report of the Head of Planning and Development was received on planning application WP/2012/0094(F), including late correspondence, for the erection of 2 dwellings on land adjacent to 10 Doddington Road, Wilby for Mr R Riley.

The Head of Planning and Development recommended that planning permission be approved subject to the conditions set out in the report.

A request to address the meeting had been received from the architect.

The Chairman allowed the speaker to speak for a maximum of 3 minutes. The committee was then given the opportunity to ask questions of clarification.

Having heard the views of the speaker and taking account of the officer’s report, the Chairman invited the committee to determine the application.

It was moved by Councillor Waters and seconded by Councillor Morrall that planning permission be granted subject to the conditions set out in the report.

On being put to the vote, the motion was carried by 9 votes to 1 vote.

RESOLVED that planning permission be granted subject to the following conditions:-

45 Report of the Planning Committee – 9 May 2012

shrubs of similar size and species to those originally required to be planted or other species as may be agreed. 5. Before development commences a tree protection scheme in accordance with BS5837 shall be submitted to the local planning authority for approval in writing. The approved scheme shall be implemented before development commences and shall be retained to the satisfaction of the local planning authority while construction takes place on the site. 6. Before development commences the finished floor levels of the dwellings shall be submitted to the local planning authority and approved in writing. The development shall be carried out in accord with the approved details. 7. The off road car parking spaces illustrated for no. 10 Doddington Road shall be brought into use (subject to conditions 7 and 8 below) before the new dwellings are first occupied. 8. The gradient of the vehicular accesses for the new dwellings and no. 10 Doddington Road shall not be greater than 1:15. 9. Before development commences a scheme to prevent surface water drainage from the accesses for the new dwellings and no. 10 Doddington Road onto the highway shall be submitted to the local planning authority and approved in writing. The approved scheme shall be implemented before the development is first occupied. 10. No development shall take place on the approved site until the applicant, or their agents or successors in title, has secured the implementation of a programme of archaeological work in accordance with a written scheme of investigation which has been submitted to the local planning authority and been approved in writing. 11. The first floor window in the south-western elevation of unit no. 1 shall be obscure glazed and shall remain as such hereafter. 12. Before development commences a scheme for screen fencing/walling shall be submitted to the local planning authority for approval in writing. The approved scheme shall be implemented to the satisfaction of the local planning authority before the dwellinghouses are first occupied.

Reasons:

1. Required to be imposed pursuant to Section 51 of the Planning and Compulsory Purchase Act 2004. 2. In the interests of visual amenity. 3. In the interest of health and safety of the occupiers of the development. 4. In the interests of visual amenity. 5. To protect the trees on the site that are subject to a Tree Preservation Order. 6. In the interests of visual and residential amenity. 7. In the interests of ensuring an adequate off road car parking provision for the existing dwellinghouse. 8. In the interests of highway safety. 9. In the interests of highway safety and achieving sustainable urban drainage. 10. To ensure that features of archaeological interest are properly examined and recorded in accordance with the National Planning Policy Framework. 11. In the interests of privacy. 46 Report of the Planning Committee – 9 May 2012

12. In the interests of visual amenity, security and privacy.

10. PLANNING APPLICATION WP/2012/0154(TC) – OUTSIDE CENTRAL HALL BUILDINGS, 1A HIGH STREET, WELLINGBOROUGH

The annexed circulated report of the Head of Planning and Development was received on planning application WP/2012/0154(TC), for the installation of a BT DSLAM cabinet (prior notification) outside Central Hall Buildings, 1A High Street, Wellingborough for BT Openreach.

The report detailed the proposal, description of the site, the planning history, relevant planning policies, outcome of consultations and an assessment of the proposal.

The Head of Planning and Development recommended that prior notification of the planning permission be approved and no further approval be required.

Several members of the committee expressed their concerns about the location and colour of the cabinet to be positioned outside Central Hall Buildings. They felt it would be better positioned against the wall with a different design and colour. They asked officers to go back to BT Openreach and work with them on these proposals.

It was moved by Councillor Beirne and seconded by Councillor Waters that officers negotiate further with BT Openreach regarding the location, design and colour of the cabinet.

On being put to the vote, the motion was carried unanimously.

RESOLVED that officers negotiate further with BT Openreach regarding the location, design and colour of the cabinet.

11. PLANNING APPLICATION WP/2012/0188(F) – 15 GRAY CLOSE, EARLS BARTON

The annexed circulated report of the Head of Planning and Development was received on planning application WP/2012/0188(F), including late correspondence, for the front, rear and side extensions and new roof dormers – amended scheme following withdrawn application WP/2012/0092(F), at 15 Gray Close, Earls Barton for Mr S Bush.

The report detailed the proposal, description of the site, the planning history, relevant planning policies, outcome of consultations and an assessment of the proposal.

The Head of Planning and Development recommended that planning permission be approved subject to the conditions set out in the report.

Requests to address the meeting had been received from the applicant and 2 objectors.

47 Report of the Planning Committee – 9 May 2012

The Chairman allowed each speaker to speak for a maximum of 3 minutes each. The committee was then given the opportunity to ask questions of clarification.

Having heard the views of the speakers and taking account of the officer’s report, the Chairman invited the committee to determine the application.

Councillor Morrall had concerns about the rear of the extension affecting the neighbour’s loss of amenity.

Councillors Griffiths could understand what the applicant was trying to achieve but maybe the dormer together with the front and rear extensions were too much for the property.

It was moved by Councillor Griffiths that planning permission be refused.

Councillor Morrall then proposed an amendment that the application be deferred for further negotiation on the planning application and that the applicant looks with more sympathy towards the neighbour’s concerns.

It was proposed by Councillor Morrall and seconded by Councillor Scarborough that the planning application be deferred for further negotiation.

Councillor Waters requested that the property be site viewed again when the application returned to committee.

On being put to the vote, the motion was carried unanimously.

RESOLVED that planning permission be deferred for further negotiation.

12. APPLICATIONS OUTSIDE THE BOROUGH

1. WP/2012/0068(OB)

The annexed circulated report of the Head of Planning and Development was received, on planning application WP/2012/0068(OB), for the erection of a home and garden centre, retail units, drive thru restaurant, gatehouse, lakeside visitor centre, restaurants and boat house, together with proposals for access including a lock. Outline: application for the erection of a hotel, creche, leisure club and marina with some matters reserved (appearance). Plus removal of ski slope and associated levelling, landscaping, habitat management and improvement works, vehicular access and servicing proposals together with the provision of car and cycle parking and a bus stop on land adjacent to Skew Bridge Ski Slope, Northampton Road, Rushden for LXB RP (Rushden) Limited.

The report detailed the proposal, description of the site, the planning history, relevant planning policies, outcome of consultations and an assessment of the proposal.

The Head of Planning and Development recommended that the Borough Council object to the application on the basis that it would have an adverse impact on Wellingborough Town Centre and would detrimentally affect the

48 Report of the Planning Committee – 9 May 2012

ability of the Council to deliver the aspirations in the adopted Wellingborough Town Centre Area Action Plan.

Councillor Maguire welcomed the application which he thought was positive and would bring jobs to the area. The only concern he had was in relation to the access roundabout and increased traffic coming through Irchester if there were accidents on the A45.

Councillor Griffiths asked that our Council look at their current policies regarding development via the Development Committee and that there should be some form of mitigation for our town.

Councillor Morrall felt that the proposal would be beneficial to our Borough, bringing more people to the area and new jobs.

It was moved by Councillor Bell and seconded by Councillor Morrall that we raise no objection to the application.

Councillor Scarborough suggested that the following comments be made to East Northamptonshire Council in respect of the application:-

• the S106 to contribute to mitigation measures for Wellingborough Town centre. • improved public transport from Wellingborough. • Improved footpath and cycle access along the Nene Valley, in particular including links to Chester Farm and the proposed development at Wellingborough East (Stanton Cross). • Training and apprenticeships.

Councillor Bell then proposed an amendment to his motion that the comments made by Councillor Scarborough be included. This was accepted by both the seconder and the meeting.

On being put to the vote, the motion was carried by 10 votes with 1 abstention.

RESOLVED that no objection be raised to the application but to make the following comments to East Northamptonshire Council for consideration:-

2. WP/2011/0108(OB)

The annexed circulated report of the Head of Planning and Development was received on planning application WP/2011/0108(OB), for the installation of one single turbine with a maximum height of top of 66m, new access track, crane hardstanding, transformer cubicle and substation – additional information

49 Report of the Planning Committee – 9 May 2012

submitted (September 2011) on an arable field at Cranford for Cranford Management Limited.

RESOLVED to note that the Kettering Borough Council had granted planning permission on 30/03/2012 subject to the conditions set out in the report.

3. WP/2011/0406(OB)

The annexed circulated report of the Head of Planning and Development was received on planning application WP/2011/0406(OB), for the erection of 5 wind turbines (100m high to the tip of a rotor blade in a vertical position). Provision of crane hard standings, control building, substation, underground cabling, temporary construction compound, widening of the existing site access,new site access tracks and permanent 65m high anemometer mast on land at Glendon Farm, Near Burton Latimer for Mr Lindlahr, Infinergy Limited.

RESOLVED to note that the Kettering Borough Council had granted planning permission on 02/04/2012 subject to the conditions set out in the report.

13. COUNTY COUNCIL APPLICATION

1. WP/2012/0008(C)

The annexed circulated report of the Head of Planning and Development was received on planning application WP/2012/0008(C), for the erection of a new industrial building, plant and machinery and installation of a biomass fuelled power plant at Larner Pallets, 3 – 4 Bevan Close, Wellingborough for Mr D McEwan, Larner Timber Recycling Limited.

RESOLVED to note that the Northamptonshire County Council had granted planning permission on 20/03/2012 subject to the conditions set out in the report.

14. APPLICATIONS FOR PLANNING PERMISSION AND BUILDING REGULATIONS APPROVAL

RESOLVED that the decisions on applications for an agricultural determination notice, planning permission, listed building consent and building regulation approval determined by the Head of Planning and Development in accordance with delegated powers and set out in the report of the Head of Planning and Development, (Minute 4), be noted. .

The meeting concluded at 9:03 pm.

Chairman 50

COUNCIL MEETING – 26 JUNE 2012

REPORT OF THE PLANNING COMMITTEE

6 June 2012

Present: Councillors Ward (Chairman), Griffiths (Vice-Chairman), Bell, Dholakia, Morrall, B Patel, Scarborough, Timms and Waters.

Mr M Kilpin (Principal Planning and Building Control Manager), Mr G Hollands (Legal Adviser), Alex Stevenson (Design and Conservation Officer) and Mrs F Marshall (Democratic Services Officer).

1. APOLOGIES FOR ABSENCE

RESOLVED to note that apologies for absence were received from Councillors Beirne and Maguire.

2. DECLARATIONS OF INTEREST

RESOLVED to note that in accordance with the Local Government Act 2000, the Code of Local Government Conduct and the Council's Constitution, the under-mentioned Councillors declared an interest in the following item:

Councillor Minute No Item Description of Interest

Bell 5 Planning Application Personal - WP/2011/0442(C) County Councillor

Patel 5 Planning Application Personal - WP/2011/0442(C) County Councillor

Waters 5 Planning Application Personal - WP/2011/0442(C) County Councillor

3. CONFIRMATION OF MINUTES

RESOLVED that the minutes of the meeting held on 09/05/2012, be confirmed and signed.

4. REPORT OF THE HEAD OF PLANNING AND DEVELOPMENT

5. PLANNING APPLICATION WP/2011/0442(C) – LAND TO THE WEST OF THE VILLAGE AT ISHAM A509, ISHAM

The annexed circulated report of the Head of Planning and Development was received, on planning application WP/2011/0442(C), for the replacement of extant planning permission KE/05/790 and WP/05/584 to extend the time limit

51 Report of the Planning Committee – 6 June 2012

for the implementation of the A509 Isham Bypass to land to the west of the village of Isham A509, Isham, Kettering for Northamptonshire County Council.

The report detailed the proposal, description of the site, the planning history, relevant planning policies, outcome of consultations and an assessment of the proposal.

The Head of Planning and Development recommended that no objection be raised to the application.

Councillor Timms asked to see the results of Northamptonshire County Council’s road surveys.

Councillor Griffiths would like to see the widening of the A14 as he feels that the A509 bypass would achieve nothing until consideration is given to the widening of the A14.

Councillor Bell expressed the view that we continue with the application but the whole project be looked at and consideration be given to the links between the A14 and A45 Trunk Roads as they pass through Wellingborough.

It was proposed by Councillor Morrall and seconded by Councillor Scarborough that we raise no objection but that the information be requested from Northamptonshire County Council on the 3 matters mentioned above.

On being put to the vote, the motion was carried unanimously.

RESOLVED that no objection be raised to the application but that information is requested from Northamptonshire County Council on the following 3 matters:-

(i) Results of Northamptonshire County Council’s recent road surveys be seen by Wellingborough Council. (ii) Consideration be given to the widening of the A509 in conjunction with the A509 bypass. (iii) What consideration is being given to the links between the A14 and A45 Trunk Roads as they pass through Wellingborough.

6. PLANNING APPLICATION WP/2012/0164(F) – LAND ADJACENT TO 1 HARROWICK LANE, EARLS BARTON

The annexed circulated report of the Head of Planning and Development was received on planning application WP/2012/0164(F), for the erection of 2 new dwellings - amended scheme with reduced footprint and reduced scale - amended plan with corrected finished floor level annotation on land adjacent to 1 Harrowick Lane, Earls Barton for Mr S Watkins.

The report detailed the proposal, description of the site, the planning history, relevant planning policies, outcome of consultations and an assessment of the proposal.

The Head of Planning and Development recommended that planning permission be approved subject to the conditions set out in the report. 52 Report of the Planning Committee – 6 June 2012

It was moved by Councillor Morrall and seconded by Councillor Bell that planning permission be granted.

On being put to the vote, the motion was carried by 8 votes.

RESOLVED that planning permission be granted subject to the following conditions:-

1. The development shall be begun not later than the expiration of three years beginning with the date of this permission. 2. Representative samples of all external facing and roofing materials shall be submitted to and approved in writing by the local planning authority before the development is commenced and the development shall be carried out using the approved materials. 3. Before development commences a scheme for screen fencing/walling shall be submitted to the local planning authority for approval in writing. The approved scheme shall be implemented to the satisfaction of the local planning authority before the dwellings are occupied. 4. Before development commences details of the intended porous hard surfacing for the access and the parking and manoeuvring areas shall be submitted to the local planning authority for approval in writing. The development shall be carried out using the approved materials. 5. Before the development is commenced a landscape scheme shall be submitted to the local planning authority for approval in writing. The approved scheme shall be implemented concurrently with the development and shall be completed not later than the first planting season following the substantial completion of the development. Any trees and shrubs removed, dying, being severely damaged or becoming seriously diseased within five years of planting shall be replaced by trees and shrubs of similar size and species to those originally required to be planted or other species as may be agreed. 6. Notwithstanding the provisions of the Town and Country Planning (General Permitted Development) Order 1995 (or any order revoking and re-enacting that Order with or without modification), no additional windows shall be inserted into the dwellings above ground floor level without the express planning permission of the local planning authority. 7. Notwithstanding the provisions of the Town and Country Planning (General Permitted Development) Order 1995 (or any order revoking and re-enacting that Order with or without modification), no outbuildings shall be erected within the curtilage of the approved dwellings without the express planning permission of the local planning authority. 8. Notwithstanding the provisions of the Town and Country Planning (General Permitted Development) Order 1995 (or any order revoking and re-enacting that Order with or without modification), the approved dwellings shall not be extended without the express planning permission of the local planning authority. 9. The areas of flat roof shall not be used as balconies without the express planning permission of the local planning authority. 10. No development shall take place on the application site until the applicant, or their agents or successors in title, has secured the implementation of a programme of archaeological work in accordance with a written scheme of investigation which has been submitted to the local planning authority for approval in writing. 53 Report of the Planning Committee – 6 June 2012

Reasons:

1. Required to be imposed pursuant to Section 51 of the Planning and Compulsory Purchase Act 2004. 2. In the interests of visual amenity. 3. In the interests of visual amenity, privacy and security. 4. In the interests of sustainable urban drainage and highway safety. 5. In the interests of visual amenity and biodiversity. 6. In the interests of privacy. 7. In the interests of: Protecting the amenity of adjacent residential occupiers; preventing overdevelopment of the site; and to protect the setting of the Earls Barton Conservation Area. 8. In the interests of: Protecting the amenity of adjacent residential occupiers; preventing overdevelopment of the site; and to protect the setting of the Earls Barton Conservation Area. 9. In the interests of privacy. 10. To ensure that features of archaeological interest are properly examined and recorded, in accordance with the National Planning Policy Framework.

7. PLANNING APPLICATION WP/2012/0222(F) – 3 ORLINGBURY ROAD, LITTLE HARROWDEN

The annexed circulated report of the Head of Planning and Development was received on planning application WP/2012/0222(F), for a detached single garage/garden store for 3 Orlingbury Road, Little Harrowden for Mr S Lewis.

The Head of Planning and Development recommended that planning permission be refused subject to the condition set out in the report.

It was proposed by Councillor Griffiths and seconded by Councillor Morrall that planning permission be refused due to the design, proximity, location and scale of the proposed garage. It is considered to be visually harmful to the openness of the junction and detrimental to the areas character and appearance contrary to Policy 13 (h): General Sustainable Development Principles of the North Northamptonshire Core Spatial Strategy.

On being put to the vote, the motion was carried unanimously.

RESOLVED that planning permission be refused due to the design, proximity, location and scale of the proposed garage. It is considered to be visually harmful to the openness of the junction and detrimental to the areas character and appearance contrary to Policy 13 (h): General Sustainable Development Principles of the North Northamptonshire Core Spatial Strategy.

54 Report of the Planning Committee – 6 June 2012

8. APPLICATIONS FOR PLANNING PERMISSION, LISTED BUILDING CONSENT, BUILDING REGULATIONS APPROVAL AND APPEALS INFORMATION

RESOLVED that the decisions on applications for an agricultural determination notice, planning permission, listed building consent and building regulation approval as determined by the Head of Planning and Development in accordance with delegated powers and appeals information as set out in the report of the Head of Planning and Development, (Minute 4), be noted. .

The meeting concluded at 7:13 pm.

Chairman

55 Report of the Planning Committee – 6 June 2012

COUNCIL MEETING – 26 JUNE 2012

REPORT OF THE LICENSING SUB-COMMITTEE

8 June 2012

(The hearing commenced at 10am).

Present: Councillors Hawkes (Chairman), Morrall and Waters.

Mr C Pittman, Head of Community, Mrs A Wilcox (Licensing Manager), Mr G Hollands (Legal Adviser, Connectlaw) and Mrs L Willis (Democratic Services Officer).

1. APPLICATION BY A DRIVER FOR AN EXEMPTION FROM THE VEHICLE AGE POLICY RELATING TO HACKNEY CARRIAGES

The Chairman welcomed Mr Yilmaz to the meeting and introduced the panel and the officers present to him. He explained the format of the meeting.

The annexed circulated report of the Licensing Manager was received on the application by Mr Zeynel Yilmaz for a licence for a hackney carriage for a Skoda Fabia which had first been registered in 2002.

The Licensing Manager explained the request in detail and the council’s policy which was not to allow a vehicle to be licensed which was over 5 years old from the first date of registration.

At a meeting on 26 April 2012 the Licensing Sub-Committee met and considered a previous application by the applicant that an exception be made to the Council’s Operational Policy and Conditions Governing Taxi and Private Hire Licensing to enable him to licence a particular vehicle over 5 years old. After consideration of the matter the sub-committee had resolved to grant the exception subject to the applicant meeting certain conditions.

The applicant had since been unable to obtain the vehicle that was the subject of his original application and so, was now reapplying in respect of another vehicle, which was also over 5 years old.

The vehicle the applicant was now applying to licence was a Skoda Fabia, which was first registered in 2002 and so was now nearing 10 years of age and had milage in excess of 300,000 miles. At the date of the application the vehicle was licensed by Northampton Borough Council for use as a private hire vehicle, this licence had now expired. The previous owner had presented the vehicle for an MOT certificate via Northampton Borough Councils approved garage to which the vehicle had failed. Mr Yilmaz had since purchased the vehicle believing that that the works that needed to be carried out to pass the vehicle through an MOT test were easily rectifited. Members were presented with the fail sheet and were assured by Mr Yilmaz that all the work detailed had been undertaken and that the vehicle was due to go for a

57 Report of the Licensing Sub-Committee – 8 June 2012

MOT re-test.

The applicant had also asked that the sub-committee consider refunding to him the vehicle licence application fee of £187.80, as the previous application did not proceed beyond approval by the sub-committee.

The Chairman asked if Mr Yilmaz wished to address the sub-committee. Mr Yilmaz thanked the Chairman and informed the sub-committee of the reason he was unable to purchase the original vehicle. The sub-committee asked Mr Yilmaz a number of questions regarding the condition of the vehicle in the current application. Mr Yilmaz stated that the vehicle was in excellent condition and again assured the sub-committee that all the works identified in the fail sheet had been undertaken.

The sub-committee and Mr Yilmaz then viewed the vehicle.

The Chairman adjourned the sub-committee at 10.27am to consider the application.

The sub-committee re-convened at 11.07am.

The Chairman announced that the sub-committee had:

1. RESOLVED that the licence be granted on the following conditions:

(i) the vehicle receive a full mechanical test to the standard of the Wellingborough taxi test at the approved station every 3 months and evidence of a fully satisfactory pass be provided to the licensing department. Failure to produce such evidence would result in suspension of the licence;

The reason for this decision by the sub-committee was:

(i) the vehicle had a private hire vehicle licence in Northampton at the time of application; (ii) the vehicle was in a statisfactory condition.

(Councillor Waters voted against the licence being granted).

2. RESOLVED to recommend that half the application fee be refunded to the applicant.

The hearing closed at 11.19am.

Chairman

58 COUNCIL MEETING – 26 JUNE 2012

REPORT OF THE COMMUNITY COMMITTEE

28 May 2012

Present: Councillors Morrall (Chairman), P Raymond (Vice-chairman), Blackwell, Graves, Higgins, B Patel, M Patel, Simmons and Watts.

Also present: Mr T Wright, Director of Services, Mr C Pittman, Head of Community, Mrs G Chapman, Principal Community Support Manager, Inspector N Lyell, Sector Commander for Wellingborough, Mr S Churchman, Manager of DC Leisure in Wellingborough, Mr J Edwards, Police and Crime Panel, Miss E Davidson, Democratic Services Officer.

(Councillor Lawman also attended as an observer.)

1. APOLOGIES FOR ABSENCE

RESOLVED to note that apologies for absence were received from Councillors Ainge, Carr and Emerson.

2. DECLARATIONS OF INTEREST

RESOLVED to note the following declarations of interest:

Councillor Minute Subject Reason No

Graves 6 Police and Crime Panel Personal – member of leadership group which consulted on arrangements

3. CONFIRMATION OF MINUTES

RESOLVED that the minutes of the meeting held on 16 March 2012 be confirmed and signed.

4. DC LEISURE PERFORMANCE REPORT

The annexed circulated report of the Head of Community was received on the performance for the financial year April 2011 to March 2012 detailing the initiatives to encourage resident participation and future plans.

The manager of DC Leisure Centres in Wellingborough, Mr S Churchman was introduced to the committee and had attended to respond to any questions

Redwell Leisure Centre had retained most of the members gained following the closure of Club Diana, despite a replacement facility that opened recently. Waendel Leisure Centre gym membership had increased steadily and swimming numbers were stable.

59 Report of the Community Committee – 28 May 2012

Mr Churchman was asked whether he could guarantee that the council would not suffer similar capital losses to those incurred from the contract with the Castle theatre. Mr Churchman responded that remedial works on building regress had been undertaken by DC Leisure, which made the building safe for a longer term, although the contract was due for renewal in 12 months. DC Leisure was keen for the existing contract to be renewed.

RESOLVED to note the report and continue receiving reports on a regular basis.

5. COMMUNITY SAFETY PARTNERSHIP PERFORMANCE REPORT 2011

The annexed circulated report of the Principal Community Support Manager was received on the activity of the partnership over the past financial year; it discussed progress against targets and initiatives for future performance.

Crime figures were very low last year until the final quarter, when a spate of 168 burglaries had contributed to a 2% rise in crime in Wellingborough. Inspector N Lyell discussed the potential for more diverse activities to prevent anti-social behaviour than were available to young people in Wellingborough.

Members raised several examples of initiatives in outlying villages that would benefit from a police presence in the current year and next financial year. Inspector N Lyell confirmed that the local police force would support any engagement opportunities, wherever possible, although emergency calls would obviously take priority.

A discussion followed concerning the inevitable anticipated increase in domestic violence during the sports events of 2012. Inspector Lyell advised the committee that the risks had been assessed and measures had been put in place to educate and warn high-risk couples.

Inspector Lyell explained the effect of poor weather on crime and that in the previous year 2010 to 2011 the figures were at their lowest owing to three weeks of snow in the latter part of the year.

RESOLVED to note the report and support the local delivery groups.

60 Report of the Community Committee – 28 May 2012

6. POLICE AND CRIME PANEL

The annexed circulated report of the Head of Community was received to obtain the committee’s approval of the proposed countywide police and crime panel or seek alternative proposals for securing an efficient and effective police force, budgeting, setting the police precept and objectives for the area, in accordance with the Police Reform and Social Responsibility Act 2011 (PRSR Act 2011).

Mr J Edwards, project manager for the Northamptonshire Police and Crime Panel was introduced to the committee. It was noted that Councillor B Graves was also a member of the panel.

The draft proposal specified that: ‘The [Northamptonshire] Panel shall consist of 10 councillor members to be appointed by the local authorities in the police area as follows: One councillor member and one substitute member shall be appointed by each of: • Corby Borough Council • Daventry District Council • East Northamptonshire Council • Kettering Borough Council • South Northamptonshire Council • Borough Council of Wellingborough

Two councillor members and two substitute members shall be appointed by each of: • Northampton Borough Council • Northamptonshire County Council’

RESOLVED to approve the proposed arrangements for the countywide police and crime panel as set out in the report.

7. HORSES ON COUNCIL LAND

The annexed circulated report of the Head of Community was received on the issue of tethered horses on council land. In the past the council had tolerated horses grazing on council land, but a decline in the treatment of horses by both owners and a small number of members of the public had caused the council to review its stance.

The altered arrangement would be a policy of ‘zero-tolerance’ whereby owners would be granted 7 days within which to remove horses from council- owned land; failure to comply would result in removal by appropriately trained contractors to alternative grazing land or to sale at auction.

61 Report of the Community Committee – 28 May 2012

The Chairman permitted Councillor G Lawman to address the committee on specific incidents in the Hemmingwell ward. Councillor Lawman highlighted the distress to the horses caused by illegal tethering in the borough, as well as damage to local residents’ property on several occasions, when the animals had broken free from their tethers.

There followed a debate concerning the welfare of the animals and cost of removal.

Councillor Simmons proposed that the council adopt the proposed arrangements as detailed below (subject to funding being made available):

(i) The council’s policy is not to permit the placing of horses or ponies, in any open environment, on any land under the control of the council. (ii) Unless it can be shown that a horse or pony is an immediate danger to itself or the public (in which case removal would be arranged as soon as practicable), the process of removal would be: (i) Service of a notice advising owners of potential removal and detention and giving them up to 7 days to remove the horse or pony (ii) Removal and detention of the horse or pony. (iii) A detained horse or pony would not be returned to the owner unless the expenses incurred by the council in detaining the horse or pony were reimbursed. (iv) Any detained horse or pony not returned to the owner 15 days after detention to be found a new home or sold at a market or by public auction if re-homing is not achieved within a reasonable timescale, unless the owner has arranged for its return or court proceedings were pending for the return of the horse or in respect of any claim for damage and expenses caused by the horse. (v) that a report be submitted to the Community Committee within six months after implementation, detailing the cost and benefit of the new (subject to funding).

This proposal was seconded by the Chairman and on being put to the vote was declared carried.

RESOLVED that the council adopted the policy of enforcement against owners of horses on council-owned land (subject to funding being made available) with the addition of (v) that: (i) The council’s policy is not to permit the placing of horses or ponies, in any open environment, on any land under the control of the council.

62 Report of the Community Committee – 28 May 2012

(ii) Unless it can be shown that a horse or pony is an immediate danger to itself or the public (in which case removal would be arranged as soon as practicable), the process of removal would be: (i) Service of a notice advising owners of potential removal and detention and giving them up to 7 days to remove the horse or pony (ii) Removal and detention of the horse or pony. (iii) A detained horse or pony would not be returned to the owner unless the expenses incurred by the council in detaining the horse or pony were reimbursed. (iv) Any detained horse or pony not returned to the owner 15 days after detention to be found a new home or sold at a market or by public auction if re-homing is not achieved within a reasonable timescale, unless the owner has arranged for its return or court proceedings were pending for the return of the horse or in respect of any claim for damage and expenses caused by the horse. (v) A cost and benefit report six months after implementation (subject to funding).

Chairman

The meeting concluded at 8.12pm.

63 Report of the Community Committee – 28 May 2012

64 COUNCIL MEETING – 26 JUNE 2012

REPORT OF THE DEVELOPMENT COMMITTEE

29 May 2012

Present: Councillors Allebone (Chairman), Waters (Vice-Chairman), Bass, Bell, Elliott, Griffiths, Maguire, Timms, Ward, Warwick and Wright.

Also present: Mr T Wright, Director of Services, Mr C Pittman, Monitoring Officer, Mr G Hollands, Legal Adviser, Mr M Kilpin, Principal Planning and Building Control Manager, Mrs S Bateman, Senior Planning Policy Officer, Mrs N Dennis, Economic Regeneration Officer, Mrs A Johnson, Project Co-Ordinator, Mrs V Phillipson, Principal Planning Policy and Regeneration Manager and Mrs C Mundy, Democratic Services Officer.

(Councillors Dholakia, Graves, G Lawman and L Lawman were also present as observers.)

1. DECLARATIONS OF INTEREST

RESOLVED to note that the following councillors declared their interest in the agenda items specified in accordance with the Code of Conduct:

Councillor Minute Subject Reason No.

Allebone 9 Sywell Personal – his aircraft is Aerodrome maintained at Sywell. Working Party findings. Bell 3 Chester House Personal – Member of Farm progress Northamptonshire County report. Council. Elliott 5 National Personal – in relation to Planning Policy planning issues in Irchester Framework as a member of Irchester Parish Council. Warwick 7 Town Centre Personal and prejudicial – Regeneration – owns property in the High RAG report Street Wright 5 National Personal – member of Earls Planning Policy Barton Parish Council and Framework Chairman of Earls Barton Plan group.

2. CONFIRMATION OF MINUTES

RESOLVED that the minutes of the meeting held on 17/04/2012 be confirmed and signed.

65 Report of the Development Committee – 29 May 2012

3. CHESTER HOUSE FARM PROGRESS REPORT

The annexed circulated report of the Head of Planning and Local Development was received on the progress on the project programme for Chester House Farm and to seek members’ support for Northamptonshire County Council’s next bid to the Heritage Lottery Fund.

The report reminded members of the fire which had devastated the farmhouse in 2010 and detailed the numerous repairs made since then. The collapsed debris had been removed with items of historic interest being laid out in one of the large barns. The surviving chimney stacks had been braced and protected with padded scaffolding. Extensive repairs had been carried out to the rear wall and single storey extension including replacement windows and the securing of the roof timber.

In an effort to aid the conservation of the surrounding species rich grasslands, the County Council had also secured an agreement with the Wildlife Trust to graze heritage breed cattle on the land, including the rental of some outbuildings to allow a year long presence.

The long term plan for the site was to provide access for visitors whilst preserving the important archaeological remains. There would be provision for training and related educational facilities and conference and office space to provide continued revenue. Mace Consultancy had been appointed as site project managers and designs were focussed on achieving a Code 4 energy rating for all buildings and services throughout the site. Parking provisions and vehicle access were still being negotiated with Highways.

In December 2011, the County Council had submitted an extensive ‘round one’ application to the Heritage Lottery Fund (HLF). The HLF had not been able to offer the project a place in the second round due to limited funding and competition from other schemes. The HLF had urged the County Council to resubmit the application for the next round of funding and had provided useful feedback to help increase the applications chance of success.

The next step would be to ensure continuation of the project and the following were identified as priorities:

(a) agreement needed to be reached as to how best to move forward with the project timetable and especially what work could be continued without jeopardising the case for funding; (b) the County Council would need to decide in light of the HLF advice, how to progress the application for planning permission, the improvements to the access route down the Lime avenue and further archaeological survey work, among other things; (c) a revised funding profile would be written.

The County Council wished to continue with its plans to open up the site to public access and to develop it as a place with a unique heritage education and learning offer. A revised bid is expected to be submitted in July 2012.

66 Report of the Development Committee – 29 May 2012

Members commented on the importance of Chester House Farm to Irchester and the need to ensure that the visitor access was good to the site. A question was also raised in relation to the funding requirements for the running cost of the project.

Members were informed that Mace Consultancy as site project managers were drafting schemes for future submission.

RESOLVED that:

(i) the progress of Chester House Farm development project as one of Wellingborough’s sites of significant cultural and historic merit be noted; (ii) future Northamptonshire County Council applications to the Heritage Lottery Fund to deliver the project be supported.

4. THE FIRST YEAR OF WELLINGBOROUGH BUSINESS IMPROVEMENT DISTRICT (BID) LTD.

The annexed circulated report of the Head of Planning and Local Development was received on the work of the BID in its first year of operation.

The Chairman welcomed the new BID Manger, Mr John Cable, to the meeting.

A summary of the activities and achievements during the first year of the BID was appended to the report. This detailed the membership of the BID, the achievements with work on the environment, cost savings on utilities, radio links for the pub trade and sponsorship of two drug dogs to help reduce drug crime.

Members made reference to the unsuccessful bid for the Portas Pilot funding and asked if some of the work in the application for funding would continue to be carried out by the BID. The Economic Regeneration Officer clarified that an action plan was being prepared.

Reference was also made to the work that needed to take place to ensure the continuance of the market such as the relocation of market stalls. Members noted that a number of the market traders who used to trade at Wellingborough were appearing at the Diamonds car boot sale on Sundays and asked if the Market Charter restrictions could be invoked. The Economic Regeneration Officer clarified that work was ongoing in relation to the market, possible relocation of stalls and general improvements, such as the removal of bollards from the town centre and that this would be the subject of a future report to committee.

Councillor Bell, as ward councillor for the town centre, asked Mr Cable if consideration could be given to working closer with the BID. Mr Cable confirmed that he would be delighted to do so.

RESOLVED that the report and issues raised be noted.

67 Report of the Development Committee – 29 May 2012

5. NATIONAL PLANNING POLICY FRAMEWORK

The annexed circulated report of the Head of Planning and Local Development was received on the new National Planning Policy Framework published on 27/03/2012 which superseded the system of Planning Policy Statements and Planning Policy Guidance Notes and provided the framework within which local development plans or local plans were developed and decisions on planning applications made.

Consultation on the draft National Planning Policy Framework took place from July to October 2011 and the revised framework had taken account of many of the comments received during the consultation period and a number of policies had been strengthened.

The key changes and key issues of relevance to the borough were summarised within the report and related to sustainable development, the five- year supply of deliverable housing sites, brownfield land, the environment, design, town centre first policy, plan making and transitional arrangements.

Members asked if these changes related to villages and the Senior Planning Policy Officer clarified that it included the whole borough, although direction would be primarily to the town centre. With regard to the five-year supply members raised concern over whether the proposed Compulsory Purchase Order at Stanton Cross would help. The Senior Planning Officer informed the meeting that if this went through it would not solve the problem. A definition was requested on what constituted a ‘green belt’. The Senior Planning Officer would issue a members briefing note giving the definition.

RESOLVED that the report be noted.

6. STRATEGIC ROAD NETWORK PINCH POINT PROGRAMME APPLICATION

The annexed circulated report of the Head of Planning and Local Development was received on the availability of funding from the Government recently released to the Highways Agency to identify parts of the major road network that would help to drive growth.

The Pinch Point Programme (PPP) fund had been announced in November 2011 with £212 million being made available to fund improvements to the strategic road network in the period up to 2012-15 across England.

The scheme would target some of the worst pinch points where the network was under particular stress and locations which were important to support economic growth.

The council had been approached by the Highways Agency to help them submit an application for PPP funding towards improvements to the Wilby Way junction on the A45. The schemes which were included to support the application were:

68 Report of the Development Committee – 29 May 2012

(a) Appleby Lodge – employment. Emerging allocation & application pending; (b) Park Farm Way – Housing, saved Local Plan allocation; (c) Wellingborough East including Station Island – housing and employment; (d) Eastfield Urban quarter – housing; (e) North Wellingborough – housing & employment.

In addition to the submission, the Northamptonshire Enterprise Partnership had provided a comprehensive list of schemes throughout Northamptonshire which also included the A45 Wilby Way junction together with improvements from Wellingborough A45 to the A14. This was detailed further in the appendix to the report.

RESOLVED that the application for the A45 Wilby Way junction to be included as a Strategic Road Network scheme as part of the Government Pinch Point Programme be noted.

7. TOWN CENTRE REDEVELOPMENT – RAG PROGRESS REPORT

The annexed circulated report of the Head of Planning and Local Development was received on the progress on the project programme for the town centre redevelopment.

The Planning Policy and Regeneration Manager reported on the negotiations taking place with the Principal of Tresham; the surveys which were taking place on the High Street site and the appointment of the External Funding Officer. A report of the Head of Terms for the High Street had been due to be presented to the Resources Committee but had now been deferred.

There was a need to appoint members to the High Street Developer Procurement Panel.

The Chairman suggested that the panel be cross-party and proposed that himself, Councillor Waters as Vice-Chairman and Councillor Elliott be appointed to the panel. This was agreed.

RESOLVED that:

(i) the report be noted; (ii) Councillors Allebone, Waters and Elliott be appointed to the High Street Developer Procurement Panel.

8. SYWELL AERODROME – WORKING PARTY FINDINGS

The annexed circulated report of the Head of Planning and Local Development was received on the findings of the Sywell Aerodrome working party.

The working party had been set up by the Development Committee at its meeting on 21/06/2011 to look at the concerns and issues raised following

69 Report of the Development Committee – 29 May 2012

receipt of an independent report on aspects of the consent and how the council had handled such issues in the light of major concerns raised by Councillor Bass.

The Chairman had received two requests to address the meeting from Mr S Townsend of Overstone Parish Council and Mr T Watts of Mears Ashby Parish Council. The requests had been received after the submission time deadline but, despite this, the Chairman allowed the speakers to address the meeting for three minutes each. The Chairman asked members of the committee if they wished to ask questions for the purpose of clarity of the two speakers.

The Chairman thanked them for their comments and asked Councillor G Lawman, as Chairman of the working group, to present the findings to the committee.

Councillor Lawman clarified that the report before committee was a précis of the very complicated work undertaken by the working group. He thanked his fellow councillors, officers, the Head of Planning and Local Development, and interested parties for their submissions along with representatives from Sywell Airport Limited (SAL) for their attendance and contributions to the working party.

The complexities of the issues surrounding Sywell had proved a challenge to the working party but at the outset the working party’s aim was to develop a more positive and constructive relationship with SAL and to provide a satisfactory support mechanism for the local community.

The working party was commissioned to examine the issues and actions of the Council and others to see whether these issues could be resolved to the satisfaction of the parties involved and to bring a report back to the Development Committee with a summary of its findings in relation to the events and issues causing most concern with a recommendation as to the best way forward. Appended to the report were the terms of reference for the working party.

The working party was made up of Councillors Allebone, Bass, G Lawman, L Lawman and Wright and had met on five occasions, during which they considered evidence and submissions from parish councils and other interested parties. The members examined the planning files and plans associated with the consent for the development and other evidence such as aerial photographs. The Chairman and Vice-Chairman, together with the Head of Planning and Local Development, also met with Mr M Bletsoe-Brown (MBB), Managing Director of SAL.

The main issues which were considered focused on the following:

(a) Whether the position of the newly but partly constructed hard surface runway was correct including whether the development complied with the decision of the Secretary of State;

70 Report of the Development Committee – 29 May 2012

(b) the adequacy of the ‘as built’ surface water drainage system and whether it had been built to the satisfaction of the Environmental Agency for the Local Planning authority to approve; (c) the adequacy of the management of that part of Sywell Wood managed by SAL on behalf of The Forestry Commission; (d) the legal status of the planning obligation to form a Joint Consultative Committee (JCC) for the Aerodrome and whether SAL had breached the clauses within the S106 agreement associated with the requirement to have an ongoing active Joint Consultative Committee and the desire to maintain this facility; (e) other issues included the noise monitoring systems, the air traffic movement information, complaints register, flight protocol and flight safety, particularly flying over Sywell village and school.

The findings of the working party were summarised in the report along with the recommended action under the following headings:

• The position of the hard surface runway. • Surface water drainage system. • Sywell Wood. • Joint Consultative Committee. • Other Issues.

The Chairman thanked Councillor Lawman for the report and findings of the working party and opened up the debate to the committee.

Members made particular reference to the JCC and the requirement of SAL to choose the Chairman and Vice-Chairman. It was believed that the Chairman and Vice-Chairman should be independent. The formation of the JCC was imperative to move forward the dialogue with all parties. One member suggested that the membership of the JCC should where possible avoid conflict and that it would be wise for the ward councillor and members of ‘STARE’ not to be on the JCC, and that there needed to be a fresh start with completely new membership.

Councillor Wright proposed an amendment to the proposal in the report that the JCC be formed and that the effectiveness of the JCC be reviewed in six months time with a report being put before the Development Committee. This was seconded by Councillor Maguire with a further amendment that the review be returned to Development Committee in twelve months.

A debate ensued.

Councillor Bell suggested a further amendment as he believed it would be advantageous to receive a report on the formation of the JCC in six months to ensure that the JCC had been set up and was running as expected. Councillor Wright seconded this proposal. Councillor Bass considered that a three month period would be more acceptable and that the public should be able to have a question and answer session. He also clarified that he would stand aside and not be part of the JCC.

71 Report of the Development Committee – 29 May 2012

The Chairman considered that a three month period would be unrealistic and believed that confirmation of the JCC being set up be notified to committee within six months followed with a progress report back to the committee after twelve months.

The Chairman’s proposal was seconded by Councillor Waters, put to the vote and declared carried. Councillor Griffiths abstained from voting. This then became the substantive motion.

Councillor Bass proposed an amendment to the proposal in the report to include a protocol for pilots taking off from the aerodrome. He believed that there was genuine concern over aircraft flying over the school and residential homes in Ecton Lane, Sywell, and proposed an amendment to ‘re-route the offset thresholds’.

Councillor Griffiths suggested that this matter be deferred for further consultation with SAL to consider the flight protocol.

The Chairman suggested that he, the Vice-Chairman and the Head of Planning and Local Development would meet with SAL to discuss the flight protocol.

Councillor Bass withdrew his proposal and agreed that the Chairman’s suggestion was acceptable to him

The Chairman put the proposed recommendations of the working party, along with the substantive motion, to the vote:

RESOLVED that:

(i) the report be noted; (ii) no further enforcement action be required in relation to the description used by the applicant for the development and the all weather surface runway’s actual position; (iii) no further enforcement action be required in relation to the ‘as built’ surface water drainage system but that it be ensured that regular monitoring of the surface water systems oil interceptors would take place and that the Environment Agency (EA) be asked about details of the pollution sensors in the water course used by the ‘as built’ drainage system; (iv) as the Council had no powers to intervene on matters relating to Sywell Wood, that it would liaise on a regular basis with the Environmental Agency (EA), Forestry Commission (FC) and Sywell Aerodrome Ltd (SAL), to ensure good management of the Sywell ancient woodland site and broker a meeting with SAL, the Forestry Commission (FC) and the Wildlife Trust to see whether they could become involved in the evaluation of Sywell Wood as a potential county wildlife site; (v) reports be brought back to the Development Committee, in 6 months and 12 months time, to review the effectiveness of negotiations with SAL to facilitate the operation of a regular JCC in accordance with the Department of Transport guidelines;

72 Report of the Development Committee – 29 May 2012

(vi) arrangements for the inspection of the noise monitoring equipment as required be recorded on a quarterly basis; (vii) SAL be asked to advise pilots not to pass over Sywell village and school when landing or taking off and for SAL to regularly communicate with the school to inform each other of activities that could affect each other; (viii) the Chairman, Vice-Chairman and the Head of Planning and Local Development meet with SAL to ask that its flight protocol be revised to avoid over-flying the school; (ix) it be ensured that SAL forward Air Traffic Movement (ATM) records on a monthly basis in accordance with the conditions of the consent and regularly inspect the ATM register and complaints log at least four times per year.

Chairman

The meeting concluded at 8.55pm.

73 Report of the Development Committee – 29 May 2012

74 COUNCIL MEETING – 26 JUNE 2012

REPORT OF THE RESOURCES COMMITTEE

30 May 2012

Present: Councillors Bell (Chairman), Hollyman (Vice-Chairman), Dholakia, Graves, Griffiths, Henley, Morrall, Pursglove, Scarborough and Waters.

Also present: Mr J T Campbell, Chief Executive, Mr J E Hubbard, Deputy Chief Executive, Mr R Micklewright, Director of Resources, Mr T Wright, Director of Services, Mr C Pittman, Monitoring Officer, Mr N Robinson, Principal Revenue and Benefits Manager, Mrs V Phillipson, Principal Planning Policy and Regeneration Manager, Mr J Udall Project Manager and Mrs C A Mundy, Democratic Services Officer.

1. APOLOGIES

RESOLVED to note that apologies for absence were received from Councillors Allebone, Bailey and Partridge-Underwood.

2. DECLARATIONS OF INTEREST

RESOLVED to note that in accordance with the Local Government Act 2000, the Code of Local Government Conduct and the Council’s Constitution, the under-mentioned Councillor declared an interest in the following item:

Councillor Min. Title Reason No Graves 4 Discretionary Non-Domestic Personal and Rate Relief prejudicial – Chief Executive of Serve. Graves 4 Discretionary Non-Domestic Personal - member of Rate Relief Wellingborough Old Grammarians. Henley 12 Award of Banking Contract Personal - employee of Barclays. Griffiths 12 Award of Banking Contract Personal and prejudicial – ex- employee of Barclays Bank and in receipt of a pension. Morrall 6 Urgent Action – Personal – member of Neighbourhood Planning Earls Barton Parish Council. Pursglove 4 Discretionary Non-Domestic Personal and Rate Relief 2012/2013 prejudicial – member of Wellingborough Old Grammarians.

75 Report of Resources Committee – 30 May 2012

Scarborough 12 Award of Banking Contract Personal – wife is a shareholder in Barclays PLC.

3. CONFIRMATION OF MINUTES

RESOLVED that the minutes of the meeting held on 18/04/2012 be confirmed and signed.

4. DISCRETIONARY NON-DOMESTIC RATE RELIEF – 2012/2013

The annexed circulated report of the Director of Resources was received on the applications received for Discretionary Rate Relief for Business Ratepayers for the 2012/2013 financial year.

(Councillors Graves and Pursglove left the room, during discussion on this item, having declared personal and personal and prejudicial interests.)

Appended to the report was a summary of the applications which had been received.

RESOLVED that the Discretionary Rate Relief totalling £42,534.77 be awarded to organisations detailed in the report.

(Councillors Graves and Pursglove returned to the meeting.)

5. MANAGEMENT ARRANGEMENTS FOR LEISURE CENTRES

The annexed circulated report of the Director of Services was received on the overview of the options for future management arrangements for the Council’s leisure services.

The Council’s contract with DC Leisure Limited for the management and operation of the Waendel and Redwell Leisure Centres would end in March 2013. Community use of sports facilities at Weavers Leisure Centre was secured in return for an annual grant payment to the school.

The report proposed that a time limited working group be formed to evaluate options for providing services through leisure centres after April 2013 be put before Resources Committee.

Members supported the review and the formation of the working party but asked that it be ensured that the use of the Weavers Leisure Centre be dealt with separately to the Redwell and Waendel Leisure Services. Councillor Hollyman, as Chairman of Weavers Leisure Management Committee confirmed that the comments would be taken on board and passed to the working group.

Report of Resources Committee – 30 May 2012

The Chairman asked that names for the working group be provided at the next Council meeting. He confirmed that he would be on the working group and would act as Chairman.

RESOLVED that a time limited working group of seven members be formed to evaluate options for the future management of Council funded services through leisure centres and develop associated recommendations to be put before Resources Committee.

6. NOTIFICATION OF URGENT ACTION – NEIGHBOURHOOD PLANNING

The annexed circulated report of the Head of Planning and Local Development was received on the urgent action taken to determine applications for the designation of Neighbourhood Areas and Neighbourhood Forums under the powers contained within the Localism Act 2011.

RESOLVED that the urgent action taken be noted.

7. NOTIFICATION OF URGENT ACTION – THE CASTLE

The annexed circulated report of the Director of Resources was received on the urgent action taken to seek supplementary capital for the manufacture and supply of lifting equipment for The Castle.

The Director of Resources informed the committee that the lifting equipment was being manufactured for delivery in July and installation in August. He also clarified that The Castle now had a supply of the specialist fuses for the lifting equipment and that employees at The Castle had been trained on how to replace these should there be a problem as The Castle recently experienced.

RESOLVED that the urgent action taken be noted.

8. IRRECOVERABLE NON-DOMESTIC RATE

The annexed circulated exempt report of the Director of Resources was received to request approval to write-off irrecoverable Non-Domestic Rate.

The Chairman asked members if they wished to move this report into the open part of the meeting thus making the information contained therein public. Members agreed that they wished to discuss the report openly. The Director of Resources advised that Appendix A to the report would need to remain as exempt to avoid Data Protection issues but that the Data Protection Act did not apply to Appendix B, C and D.

Members raised a number of issues and particularly asked how closely the Council worked with the businesses in the town.

Report of Resources Committee – 30 May 2012

The Principal Revenue and Benefits Manager clarified that his team had a very close working relationship with businesses. He also informed members that the Council’s collection rate for the previous year was 99.7% putting Wellingborough in the top quartile of collection rates in the country. Trading conditions had been very difficult and a number of the companies were in administration. The payments collected were passed directly to the government and therefore did not affect the borough’s council tax.

Members requested that a press release be issued about the excellent collection rate the Council had achieved and to encourage businesses experiencing financial difficulty to contact the Council to discuss their problem rather than ignore it.

The Principal Revenue and Benefits Manager informed the committee that the write off figure for Irrecoverable Non-Domestic Rate had reduced by £11,227.66 and the amount for write-off was amended to £146,970.68.

RESOLVED that:

(i) the write-off of £146,970.68 irrecoverable Non-Domestic Rate be agreed; (ii) it be noted that the amount of £8,918.85 had been written off under the delegated powers of the Section 151 Officer.

9. EXCLUSION OF PRESS AND PUBLIC

RESOLVED that the press and public be excluded from the meeting during consideration of the following items in accordance with Section 100A (4) to the Local Government Act 1972 on the grounds that they would involve the likely disclosure of exempt information of the descriptions shown in schedule 12A to the Act:

Minute No. Items Paragraph of Schedule 12A

10 3 Castle Ward Land

11 High Street Developer Procurement – Heads 3 of Terms

12 3 Award of Banking Contract

10. CASTLE WARD LAND

The annexed circulated exempt report of the Head of Planning and Local Development was received on the disposal, by open market sale for residential development, of three public car parks in Castle Ward and to make various related improvements to amenity areas.

Report of Resources Committee – 30 May 2012

The report detailed the responses from the public consultation exercise in 2008. The Development Committee in October 2010 heard that there was cautious support for housing development on the car parks and a need to retain but upgrade and enhance the amenity areas.

The analysis of surveys and observations suggested that:

 the area had more than enough parking spaces to satisfy the overall residential demand.  At night time, when parking was mainly by local residents, there was sufficient parking available on the roads to meet demand.  Other groups who used the available parking include commuters, shoppers and worshippers. Those car parks nearest the town centre were used the most during the day. The higher usage seemed to be displacement activity from customers of the town centre.  The situation could be better managed with the use of highway control measures. A residents’ parking scheme could become necessary as other pressures increased which was not always popular with residents.

A meeting with the Castle Ward Councillors (Councillors Dholakia, Emerson and M Patel) had identified the preferred strategy of disposing of 3 of the 7 sites only. It was felt that car parks 4, 9 and 10 were used sufficiently and that car park 6 adjacent to the amenity area should be retained or the amenity area extended. It was recommended that car parks 2, 7 and 8, be put forward for disposal.

Councillor Dholakia as Ward Councillor welcomed the excellent report and the proposals contained therein. Councillor Griffiths commented that any development should be in keeping with the area.

RESOLVED that:

(i) three public car parks in Castle Ward, identified as car parks 2, 7 and 8 be closed and offered for sale as social housing sites, with phased closure delegated to the Director of Resources; (ii) the Head of Planning and Local Development be asked to pursue highway and traffic management improvements with Northamptonshire County Council in this area of Wellingborough as described in the report; (iii) the Head of Community in association with Wellingborough Norse be asked to look at potential enhancement to three amenity areas in Castle Ward; (iv) enhancement to amenity areas be added to the schedule of projects approved for consideration to be funded from S106 agreements.

11. HIGH STREET DEVELOPER PROCUREMENT – HEADS OF TERMS

The annexed circulated exempt report of the Head of Planning and Local Development was received on the current position regarding the High Street Developer Procurement process.

Report of Resources Committee – 30 May 2012

The Chairman informed the committee that this item would be withdrawn for further discussion.

12. AWARD OF BANKING CONTRACT

The annexed circulated exempt report of the Director of Resources was received in relation to the contract for the provision of banking services for the Council.

The report detailed the bids received in respect of the tender exercise for the Council’s banking contract and recommended the award of the contract to Lloyds TSB.

RESOLVED that the contract for banking services be awarded to Lloyds TSB for the sum and period detailed in the report.

Chairman…………………….

The meeting closed at 7.45pm.

COUNCIL MEETING – 26 JUNE 2012 REPORT OF THE OVERVIEW AND SCRUTINY COMMITTEE 11 June 2012 Present: Councillor Pursglove (Chairman), Councillor Carr (Vice-Chairman), Councillors Beirne, Elliott, Emerson, Hawkes, G Lawman, M Patel, and G Simmons. Also present: Mr T Wright (Director of Services), Mr C Pittman (Monitoring Officer), Mr S Wood (Head of Planning and Local Development), Mrs B Lawrence (Head of Resources), Mr P Burnett (Property and Facilities Manager), Mrs G Chapman (Principal Community Support Manager) and Mrs P Whitworth (Democratic Services Officer). (Councillor Timms also attended the committee.)

1. APOLOGIES FOR ABSENCE

RESOLVED to note that an apology for absence was received from Councillor J Raymond.

2. DECLARATIONS OF INTEREST

RESOLVED to note that the following councillors declared their interest in the items specified in accordance with the code of conduct: Councillor Minute Subject Reason number

Carr 4 Redwell and Personal – Member of Waendel Leisure Waendel Leisure Centres end of Centre year report

G Lawman 7 Programme of Personal – Board work for 2012-13 Director of Shire Community Services, member of the Victoria Centre management committee, and county councillor

Simmons 4 Redwell and Personal – Member of Waendel Leisure Bowls Northants Centres end of year report

3. RESOLVED that the minutes of the meeting held on 26 March 2012 be confirmed and signed.

81 Report of the Overview and Scrutiny Committee – 11 June 2012

4. REDWELL AND WAENDEL LEISURE CENTRES END OF YEAR REPORT

The annexed circulated report of the Head of Community was received to inform members of the performance statistics for both the Redwell and Waendel Leisure Centres for the financial year 1 April 2011 to 31 March 2012. The report explained that DC Leisure had been running the Redwell Leisure Centre, under contract with the borough council, since October 2006 and the Waendel Leisure Centre since its opening in mid June 2007, and that as part of the contract monitoring the attendance figures were discussed by the Community Committee on a quarterly basis, with an end of year summary report being put to the Overview and Scrutiny Committee.

The report showed that attendance at the Redwell Leisure Centre was over target by 18%, with 106,188 visits during 2011-12, and attendance at the Waendel Leisure Centre for the same period was over target by 15% with 379,404 visits.

Reasons for the increase in attendance were suggested, including the introduction of a range of new activities and classes, changes to the programme to better suit customer needs, the introduction of gym-only membership, and the temporary closure during 2011 of the Club Diana facility.

Members commented on the positive increase in attendance figures, but requested that more information be supplied in future reports. It was suggested that the quarterly report to the Community Committee, and agreed that the subsequent end of year report to the Overview and Scrutiny Committee, would in future include the following information: complaints and customer satisfaction information, users’ demographic and equalities information, the percentage of visitors that are members, and the percentage of visitors that can attend free of charge.

RESOLVED that the committee continue to receive an annual monitoring report.

5. PERFORMANCE – PROGRESS AGAINST TARGETS

The annexed circulated report of the Head of Resources was received to inform the committee of the council’s progress against targets from April 2011 to March 2012.

The report showed that the council had 49 performance indicators that were monitored by a red, amber, green traffic light system, and that progress was also monitored by a direction of travel to provide a comparison against the previous year.

It was shown that as at 31 March 2012, 27 indicators were greater than, or equal to, target (green), 2 were within 5% of target (amber) and 17 were less than 95% of target (red). There were also 3 targets for which performance data had not been provided and, therefore, the status and direction of travel could not be ascertained.

82 Report of the Overview and Scrutiny Committee – 11 June 2012

The Head of Resources explained that the council’s performance indicators had recently been changed and that a report detailing the new indicators would be going to the meeting of the Resources Committee in September 2012.

Members participated in a discussion and asked for clarification on several of the performance indicators, including: decent homes grants, affordable housing investment, project funding, homelessness turnaround times, customer satisfaction surveys, Glamis Hall attendance, fly tipping enforcement, telephone answering times, register of elector forms returns, and garden waste collections.

Concern was expressed that no performance indicator information had been supplied for The Castle. It was explained that this was due to the ongoing contract negotiations and that now the contract was in place, the information would be reported regularly to the Community Committee and annually to the Overview and Scrutiny Committee.

It was noted that the performance indicator for the time taken to process benefits change of circumstances was red and it was asked whether that particular indicator needed an action plan. The Head of Resources explained that when the new list of performance indicators is reported to Resources Committee in September, the need for action plans would also be discussed.

Members welcomed the proposal to have fewer, more relevant, performance indicators and asked that this new list be circulated to the committee as a members’ briefing note.

RESOLVED that the report be noted.

6. PROPERTY MANAGEMENT – REVIEW OF POLICIES

The annexed circulated report of the Head of Resources was received to inform the committee of the history and current actions taken regarding Faraday Court, and to enable the committee to review the council’s policies relating to property management.

The report explained that the council owns the freehold of Faraday Court (comprising 24 industrial units) on Park Farm Industrial Estate. A 99 year lease was granted to Baltic Developments Limited (now assigned to Threadneedle UK) in October 1985. The council took a sub-underlease of the estate for 26 years from 11 September 1986, which expires in September 2012. Options had been presented to the Resources Committee in February 2012, which raised concerns for members, including dilapidations liability and property maintenance.

At the council meeting of 22 February 2012 it was agreed to take action to extend the underlease for a further 25 years with a view to providing enough time to deal with dilapidations and to seek to protect the council’s interest. It was explained that this process had now started.

Councillor Hawkes explained the history of the council’s involvement with Faraday Court to the committee. The Property and Facilities Manager then

83 Report of the Overview and Scrutiny Committee – 11 June 2012

explained the council’s current actions in respect of Faraday Court and answered members’ questions. Changes to the council’s property service, and the ongoing creation of an asset management plan, both of which would support the strategic approach to Faraday Court, were also explained to the committee.

RESOLVED that: (i) the actions currently taken by officers in respect of Faraday Court be recognised and supported; (ii) it be recommended to Resources Committee that proper management of premises be pursued with due professional diligence.

(Councillor Simmons left the meeting at 8.50pm and did not return.)

7. PROGRAMME OF WORK FOR 2012-13

The annexed circulated report of the Head of Resources was received to outline broad areas of policy that the committee could scrutinise during 2012-13, and to suggest partner organisations whose work the committee could review. The report also explained that the committee would need to appoint a sub- committee to deal with call-ins.

A draft programme of work was appended to the report, which aimed to avoid duplication between the monitoring roles of policy committees and the Overview and Scrutiny Committee. Following a discussion, the work plan agreed by members was: Scrutiny reports: • Regulation of Investigatory Powers Act (annual) • Performance – progress against targets (six monthly) • Complaints and Freedom of Information requests (six monthly) • Payment of benefits and customer satisfaction • Partnership working • The provision of green burials

Review of grant allocations, by presentation as available: • Wellingborough Afro-Caribbean Association • Wellingborough Museum

Other organisations, by presentation as available: • DC Leisure (annual) • Wellingborough Homes (annual) • Northamptonshire Partnership • Wellingborough Prison • Northamptonshire County Council Highways Department • Northamptonshire Police • Northamptonshire Enterprise Partnership • Wellingborough Norse (annual) • The Castle Theatre (annual)

84 Report of the Overview and Scrutiny Committee – 11 June 2012

Projects: Members also agreed to set up a working party to look at recycling, waste and enforcement. The working party membership was agreed as Councillors Pursglove (chairman), Carr, Elliott, and G Lawman.

One further member would be appointed to the working party at the meeting of the full council on 26 June. It was explained that the Overview and Scrutiny Committee also had responsibility for dealing with the ‘call-in’ of decisions made by policy committees. The constitution at part 3.3.08 (A) provided that call-ins were to be considered by a sub-committee of five councillors comprised of members of the committee who have overview and scrutiny as their main responsibility. This was is in line with recommended best practice in guidance issued by the Secretary of State under the Local Government Act 2000. The Monitoring Officer had advised that the regulations made under S32 of the Local Government Act 2000 in respect of Alternative Arrangements, as operated by this council (ie the committee system), did not prevent a member of a policy committee from being a member of an overview and scrutiny committee. He further advised that the main purpose of the guidance was to assist councils that operate Alternative Arrangements to comply with the fundamental principle of accountability that a councillor cannot scrutinise her or his own decisions. Allocations to the sub-committee were agreed as: Councillors Beirne, Carr, Emerson, G Lawman, and Hawkes. RESOLVED that: (i): the work programme for 2012-13 outlined above be agreed; (ii): a working party be established to review recycling, waste and enforcement, and report back to the committee; (iii): Councillors Beirne, Carr, Emerson, G Lawman, and Hawkes be appointed to a sub-committee dedicated to consideration of call-ins, in line with the requirements of paragraph 3.3.08 of the constitution.

The meeting closed at 9.45pm.

Chairman

85 Report of the Overview and Scrutiny Committee – 11 June 2012