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The Meeting Was Called to Order By---At AGENDA AGENDA OF THE REGULAR SESSION OF THE MAYOR AND COUNCIL OF THE CITY OF BISBEE, COUNTY OF COCHISE, AND STATE OF ARIZONA, TO BE HELD ON TUESDAY, JULY 7, 2015, AT 7:00PM IN THE BISBEE MUNICIPAL BUILDING, 118 ARIZONA STREET, BISBEE, ARIZONA. THE MEETING WAS CALLED TO ORDER BY - -------AT _ _ _ _ ROLLCALL COUNCIL Councilmember Eugene Conners, Ward I Councilmember Joan Hansen, Ward II Councilmember Shirley Doughty, Ward ill Mayor Ronald Oertle Councilmember Anna Cline, Ward ill, Mayor Pro Tempore Councilmember Douglas Dunn, Ward I1 Councilmember Serena Sullivan, Ward I STAFF Jestin Johnson, City Manager Ashlee Coronado, City Clerk Sharon Buono, Finance Director Cindy Moss, Personnel Director Albert Echave, Police Chief Jack Earnest, Fire Chief Thomas J. Klimek, Public Works Director/City Engineer Peg White, Library Director Robert Coronado, Sergeant at Arms CITY A ITORNEY Elda Orduno INVOCATION: A Moment of Silence PLEDGE OF ALLEGIANCE MAYOR' S PROCLAMATIONS AND ANNOUNCEMENTS: CALL TO THE PUBLIC " During the proper time on the age nda, taxpayers or residents of the city, or thei r authorized representatives, may address the council on any matter concerning the City's business or any matter over which the council has control (oral presentations shall not be repetitious and shall be confined to 3 minutes maximum duration.)" Ordinance 0-91-29. THE FOLLOWING ITEMS WILL BE DISCUSSED, CONSIDERED AND/OR DECIDED UPON AT THIS MEETING: GENERAL BUSINESS: I. ACCOUNTS PAY ABLE: Subject to availability of funds. 2. Approval of the Consent Agenda AGENDA OF THE REGULAR SESSION OF MAYOR AND COUNCIL JULY 7, 2015 A. Approval of the Minutes of the Regular Session of Mayor and Council held on May 5, 2015 at 7:00PM. Ashlee Coronado, City Clerk B. Approval of the Minutes of the Special Session of Mayor and Council held on May 7, 2015 at 5:30PM. Ashlee Coronado, City Clerk C. Approval of the Minutes of the Joint Work Session of Mayor and Council and the Palominas Fire District Governing Board held on June 4, 2015 at 6:00PM. Ashlee Coronado, City Clerk D. Approval of the Resignation of Etta Kralovec from the Bisbee Arts Commission. Ashlee Coronado, City Clerk E. Approval of the Resignation of Elias Jouen from the iBis bee Committee. Ashlee Coronado, City Clerk F. Approval of the Appointment of James Young to the Bisbee Arts C01runission. Ash1ee Coronado, City Clerk G. Approval of the Appointment of Duane Doane to the Community Sustainability Commission. Ashlee Coronado, City Clerk H. Approval of the Appointment of Cynthia Conroy to the iBisbee Committee with a Waiver ofNumber of Commissions served. Ashlee Coronado, City Clerk I. Approval of a Park, Facility, and Right-of-Way Use Permit for the Bisbee Coalition for the Homeless for the Use of City Park for the "Bisbee Mariachi Festival2015" on Saturday, November?, 2015 from 8:00AM-7:00PM. Ashlee Coronado, City Clerk J. Approval of a Special Event Liquor License Application Submitted by the Bisbee Coalition for the Homeless for an Event to be held at City Park, Bisbee on Saturday, November 7, 2015 from 11:00AM -7:00PM; Wanda Leikem, Applicant. Ash1ee Coronado, City Clerk K. Approval of a Park, Facility, and Right-of-Way Use Permit for the LEAP Institute for the Use of Higgins Hill Park, Pool, Key Street-Higgins Hill Road (See Map Attached) for a Triathlon for Children 6-15 to be held on Saturday, August 8, 2015 from 7:00AM- I 2:30PM. Ashlee Coronado, City Clerk OLD BUSINESS NEW BUSINESS 3. Presentation by Jim Phillips, Bisbee School Superintendent and Janice Stillhard on the 3'd Annual Back to School Event with Possible Action by Mayor and Council. Jestin Johnson, City Manager 2 AGENDA Of THE REG ULAR SESS IO~ Of MAYOR AND COUNCIL JULY 7, 20 15 4. Discussion and Possible Approval of Resolution R-15-09: A Resolution of the Mayor and City Council, City of Bisbee, County of Cochise, State of Arizona, Fixing, Levying and Assessing the Amount to be raised by the City of Bisbee from Property Taxation and Fixing and Determining the Property Tax Rate for the 2015-2016 Fiscal Year and Providing for Severability. Ronald Oertle, Mayor 5. Discussion and Possible Approval of a Change Order #3 for KE&G for a 14-Day Time Extension from June 15, 2015 to June 26, 2015 Due to Final Project Completion. Also, Requested is a $49,954.27 Credit for the Tintown Sanitary Sewer Project for the Construction. Thomas Klimek, Public Works Director 6. Discussion and Possible Approval for Entering into a Contract to Provide Transit Service for the Bisbee Bus Public Transit Program. Jestin Johnson, City Manager 7. Discussion and Possible Approval ofResolution R-15-10 the National Register Nomination written by Ryden Architects to submit to the State Historic Sites Review Committee for the Warren Historic District. Jestin Johnson, City Manager 8. Discussion and Possible Action on the Petition of Eric Fahrner for the Mayor and Council to Adopt an Ordinance to Amend the Litter Ordinance, to clarify that Cigarettes, Cigarette Butts, and Single-Use Carryout Bags are Litter when not Disposed of Properly, and Subject to Enforcement and Penalties. Jestin Johnson, City Manager 9. City Manager's Report: • Other current events COUNCIL COMMENTS OR FUTURE AGENDA ITEM SUGGESTIONS: (Council members may suggest topics for future meeting agendas, but Council will not here discuss, deliberate or take any action on these topics.): • Council member Conners would like to comment on a Town Hall meeting that will be held in City Park on Sunday, July l2'h from 2-4pm. • Councilmember Doughty would like to comment on taking down Yard Sale Signs/ Boxes. 1 • Councilmember Cline would like to comment on the 4 h of July activities. ADJOURNMENT Individuals with hearing disabilities can contact the City Clerk's Oftlce (520) 432-6012 to request an Assisted Listening Device, at least 24 hours before the meeting. Anyone needing special accommodation to attend this meeting should contact As hlee Coronado at (520) 432-6012 at least h\enty-four hours before the meeting. Public documents referred to herein ma) be \iencd during regular business hours at the Cit) Clerk's Office at 118 Arizona St., Bisbee. Pursuant to A.R.S. § 38-43 J.03(A) (3), the Council may vote to enter executive session at nny point during this meeting for di scussion or consultation for legal advice with its attorney(s), who may appear telephonically. 3 :t=F1- CITY OF BISBEE Payment Approval Report. By GL COB Page: 1 FINANCE DEPARTMENT Report dates: 6/1212015-7/2/2015 Jul02,2015 11:47AM Fund Vendor Name Invoice Number Description Invoice Date Net Invoice Amount 715 GENERAL FUND 10-2020203 DENTAL INSUR PAYABLE GENERAL FUND DELTA DENTAL 15-0630 COBRA Dental 0613012015 7296 GENERAL FUND DELTA DENTAL 15-0630 ER/EE 0613012015 2,912.1 4 Tota110·2020203 DENTALINSUR PAYABLE: 2,985.10 10-2021002 ADDITIONAL LIFE INSUR PAYABLE GENERAL FUND MUTUAL OF OMAHA 386444411 VOLUNTARY LIFE & AD&D 06116/2015 398.00 GENERAL FUND MUTUAL OF OMAHA 386444411 Employer Pd . Life Ins. 06/1612015 615.84 Total 10-2021002 ADDITIONAL LIFE INSUR PAYABLE: 1,013.84 10-2021005 AFLAC INSURANCE PAYABLE GENERAL FUND AFLAC 15-0630 AFLAC INS 06130/2015 1,134.80 Total 10-2021005 AFLAC INSURANCE PAYABLE: 1,134.80 10-2021007 VISION CARE INSUR PAYABLE GENERAL FUND VISION SERVICE PLAN 15-0630 VISION CARE 0613012015 46519 Total 10-2021007 VISION CARE INSUR PAYABLE: 465.19 CITY MANAGER 10-51-11501 STANDARD DISABILITY INSURANCE GENERAL FUND MUTUAL OF OMAHA 386444411 STOl l TO-CITY MGR 06/1612015 20.70 Total10·51·1 1501 STANDARD DISABILITY INSURANCE: 20.70 FINANCE DEPARTMENT 10-52·11501 STANDARD DISABILITY INSURANCE GENERAL FUND MUTUAL OF OMAHA 386444411 STOlLTO -FINANCE 06116/2015 67.50 Total 10-52·11501 STANDARD DISABILITY INSURANCE: 67.50 10-52-43500 POSTAGE & METER TAPES GENERAL FUND POSTMASTER • BISBEE MAIN 0 15-0702 MAILS&G 07/0212015 769.41 Total 10 -52-43500 POSTAGE & METER TAPES: 769.41 CITY CLERK 10-53·11501 STANDARD DISABILITY INSURANCE GENERAL FUND MUTUAL OF OMAHA 386444411 STOllTO-CITY CLERK 06/16/2015 30.24 Total 10·53·11501 STANDARD DISABILITY INSURANCE: 30.24 COMMUNITY DEVELOPMENT 10-54-11501 STANDARD DISABILITY INSURANCE GENERAL FUND MUTUAL OF OMAHA 386444411 STD/l TO-COM OEV 06/1612015 15.60 Total 10-54-11501 STANDARD DISABILITY INSURANCE: 15.60 10-54-22550 SEWER & GARBAGE ·SHELTER GENERAL FUND BISBEE PUBLIC WORKS 15-0701 UTILITIESJANIMAL SHELTER 07/0112015 49 31 CITY OF BISBEE Payment Approval Report - By GL COB Page: 2 FINANCE DEPARTMENT Report dates: 6/1212015-7/212015 Jul 02, 2015 11:47AM Fund Vendor Name Invoice Number Description Invoice Date Net Invoice Amount Total10-54-22550 SEWER & GARBAGE - SHELTER. 49.31 10-54-46542 ANIMAL SHELTER EXPENSES GENERAL FUND COCHISE ANIMAL HOSPITAL 16-0625 VETERINARY SERVICES/SHADOW 06/25/2015 155.00 GENERAL FUND COCHISE ANIMAL HOSPITAL 16-0625 VETERINARY SERVICES/CHARLIE 06/25/2015 55.94 GENERAL FUND COCHISE ANIMAL HOSPITAL 16-0625 VETERINARY SERVICES/LULU 06/25/2015 125.00 Total 10-54-46542 ANIMAL SHELTER EXPENSES: 335.94 ADMINISTRATION & GENERAL GOV'T 10-55-22550 SEWER AND GARBAGE SERV. GENERAL FUND BISBEE PUBLIC WORKS 15-0701 UTILITIES/CITY HALL 07/01/2015 379.37 Total10-55-22550 SEWER AND GARBAGE SERV.: 379.37 PERSONNEL 10·56-11501 STANDARD DISABILITY INSURANCE GENERAL FUND MUTUAL OF OMAHA 386444411 STOlLTO-PERSONN EL 06/16/2015 20.70 Total10-56-11501 STANDARD DISABILITY INSURANCE: 20.70 LEGAL SERVICES 10·57-31100 PROFESSIONAL FEES- LEGAL GENERAL FUND COCHISE COUNTY ATIORNEY 100 IGA-LEGAL FEES 07/0112015 5,000.00 Total10-57-31100 PROFESSIONAL FEES - LEGAL: 5,000.00 POLICE DEPARTMENT 10-62·11501 STANDARD DISABILITY INSURANCE GENERAL FUND MUTUAL OF OMAHA 386444411 STOlLTO-POLICE (NON-OFFICERS) 0611612015 61.60 GENERAL FUND MUTUAL OF OMAHA 386444411 STOlLTO -POLICE 0611612015 441.04 Total10-62-11501 STANDARD DISABILITY INSURANCE: 502.64 10-62-22550 SEWER AND GARBAGE SERV.
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