South West Regional Flood and Coastal Committee

April 2020

Please note that due to the current outbreak of Covid-19 and in compliance with Government guidelines the April 2020 meeting of the South West RFCC has been cancelled. For any enquiries regarding the information contained within this report please email the Committee secretariat: [email protected]

Page 1 of 136 We are the Environment Agency. We protect and improve the environment. We help people and wildlife adapt to climate change and reduce its impacts, including flooding, drought, sea level rise and coastal erosion. We improve the quality of our water, land and air by tackling pollution. We work with businesses to help them comply with environmental regulations. A healthy and diverse environment enhances people's lives and contributes to economic growth. We can’t do this alone. We work as part of the Defra group (Department for Environment, Food & Rural Affairs), with the rest of government, local councils, businesses, civil society groups and local communities to create a better place for people and wildlife.

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Page 2 of 136 REPORT CONTENTS Please click on the report title to navigate to the relevant page(s).

Item Report Report No. Page 1 Finance & Business Planning SWRFCC/20/01 4 a) OM4 produced in DCIS 2019/20 b) Local Choices Programme 2020/2021 c) 2020/21 FCRM Capital and Revenue Programme SWRFCC/20/02 d) Additional Funding 2020/21

2 Local Levy Programme SWRFCC/20/03 24 a) Current Local Levy Programme b) Local Levy Bid(s)

3 South West Coastal Group update SWRFCC/20/04 28 a) March 2020 meeting draft minutes

4 Environment sub-group update SWRFCC/20/05 39

5 Area Flood & Coastal Risk Manager update report SWRFCC/20/06 40

6 Risk Management Authority Update Reports a) Devon County Council SWRFCC/20/07 72 b) Cornwall Council SWRFCC/20/08 77 c) Council of Isles of Scilly SWRFCC/20/09 88 d) Torbay Council SWRFCC/20/10 94 e) Plymouth City Council SWRFCC/20/11 98 f) South West Water SWRFCC/20/12 102

7 Defra Pathfinder Project update SWRFCC/20/13 109

8 Minutes & Matters Arising a) Final draft minutes from the meeting on 09 January SWRFCC/20/14 120 2020 for approval. b) Matters Arising SWRFCC/20/15 130

9 For Information: FCERM Update Paper (March 2020) Information 131 Paper 1

Forward Look & Future Meeting Dates (2020/21)

Date Location

Thursday 9 July TBC

Thursday 15 TBC October Thursday 14 TBC January

Page 3 of 136 Item 1 SWRFCC/20/01

ENVIRONMENT AGENCY SOUTH WEST

SOUTH WEST REGIONAL FLOOD & COASTAL COMMITTEE – APRIL 2020

PAPER BY: AREA FLOOD AND COASTAL RISK MANAGER and FLOOD AND COASTAL RISK MANAGEMENT SENIOR TEAM LEADER (PROGRAMMING)

TITLE: FINANCIAL AND BUSINESS PLANNING – 2019/20 PROGRESS REPORT AND FUTURE PROGRAMME

RECOMMENDATIONS The Committee is recommended to: • Note the expected out-turn position for 2019/20 - £1.1m underspend • Consider additional funding requests for Local Levy. • Note progress against the 6-year programme targets • Note funding allocations for 2020/21

1.0 Overview

• 2019/20 expected financial out-turn to be underspent against the budget. • Progress on outcome measure targets (OM2 & 3) in 2019/20 is slightly behind, but on track to deliver to meet the 6-year target. • High level of environmental improvements (OM4) delivery in 2019/20. • Delivered 63% of 6-year efficiency target. • The Environment Agency asset maintenance programme has 53 completed projects and delivered 96% of the programme (end Feb).

2.0 2019/20 Programme – Expected year-end position

2.1 Key Metrics

Table 1 – Expenditure Report 2019/20 Expected Target/ Variance Description out-turn Budget (£m) (£m) (£m) EA Capital Programme GiA 17.7 20.9 3.2 EA Capital support schemes GiA 1.7 1.4 -0.3 RMA Capital Programme GiA 6.0 4.0 -2.0 Total GiA 25.4 26.3 0.9 Partnership Funding 3.2 3.2 0.0 Local Levy 0.9 1.1 0.2 Total spend (all funding - EA and RMA) 29.5 30.6 1.1

Page 4 of 136 Table 2 – Outcome Measures Report 2019/20 Revised Outcome Measures Delivered Variance target OM2: Properties Better Protected from Flooding 538 605 -67 OM3: Coastal Erosion 15 12 -3 OM4: Ha of waterbody enhanced (a,b) 126 - - OM4: KM of water body enhanced (c,d,e,f) 10 - - OM4: Ha of habitat enhanced (g) 667 - - OM4: Ha of habitat created (h) 584 - -

2.2 Capital Programme Overview 2019/20 The capital spend is to be finalised for the end of the year position, however the anticipated out-turn shows that we are expecting as overall underspend of £1.1m against the total budget of £30.6m.

Our target for outcome measures for both flood risk reduction was reduced in-year following a review of the programme. This is mostly due to the Exmouth scheme (1,417 OM2s) slipping to deliver the benefits in 2020/21. We have just missed our target this year but we are progressing well towards our 6-year target of 12,762 homes protected, and have a high confidence in delivery.

Table 3 – Progress against 6-year Outcome Measure target Progress Number of OM2 and OM3 Delivered to date 10,481 In construction 2,087 Construction due to start in 2020/21 194 Target 12,762

We do not currently have set targets to improve the environment (OM4s), however our progress is shown in the table below.

Table 4 – Delivery of OM4 Environmental Improvements Delivered to date In progress OM4: Ha of waterbody enhanced (a,b) 274 32 OM4: KM of water body enhanced (c,d,e,f) 10 6.4 OM4: Ha of habitat enhanced (g) 809.5 35 OM4: Ha of habitat created (h) 604.5 35.9

2.3 Revenue Maintenance Overview 2019/20 The intermittent Maintenance Programme has performed well with 53 projects completed and a further 20 in progress. The projects have included wall and joint repairs, access

Page 5 of 136 improvements, fencing, by-pass culverts and river de-silts. Some examples are described below:

At Loe Bar in Cornwall we worked with the National Trust to replace the sacrificial concrete around the outfall tunnel following winter storm damage. Maintaining a good relationship with the National Trust (landowner) enabled the project to be delivered whilst minimising disruption to the landowner and avoided incurring compensation costs. The National Trust gave praise to how our Field Operatives professionally carried out the work in challenging working conditions.

In Hayle on the Mellanear Stream, we removed a redundant penstock that was in poor condition, no longer required for operation, a public safety hazard and detracted from the historic quay. Rather than replacing it with another penstock which would require frequent maintenance, a local fabricator removed it and installed a new screen which is now only visible at low tide. This has eliminated the need for future maintenance whilst protecting public safety and improving the aesthetics of the public space. By using a local fabricator, the carbon cost from travel was minimised.

Based on the position to the end of February 2020, we have spent 96% of the £5.1m revenue budget.

2.4 Flood Defence Grant in Aid Capital Schemes The overall FDGiA budget will be underspent by £0.9m, which is consistent with the National position. We have made every effort to maintain our expenditure this year, however some of the Environment Agency key projects have experienced delays mostly due to the wet weather in the winter. We have seen some large claims from Local Authorities – Par/St Blazey in particular – that have boosted the GiA position and offset the Environment Agency underspend.

Environment Agency schemes Although we started the year with an over-programme of around £2.9m, the forecast expenditure has been dropping since the winter when a number of significant projects experienced delays to delivery due to the weather. The variance between the FDGiA allocation and the expected out-turn for this year now shows an under-spend of £2.9m.

The greatest reductions in forecast have been seen on Exmouth, Calstock, Portreath and Polperro trash screen. These reductions in 2019/20 have increased the need in 2020/21, however, due to the additional funding allocations, this is not an issue.

Risk Management Authority Schemes We have been forecasting an over-spend of the FDGiA capital grant allocation for RMA projects throughout the year, although this has dropped from the £9m that was forecast within Q1. Confidence in the out-turn has increased throughout the year and the final out- turn will be in line with our expectations.

The over-spend on the RMA budget has off-set the underspend on the EA programme to some extent as these budgets are all managed as part of the Area bottom line.

2.5 Local Levy (refer to separate paper) Our latest Local Levy programme sets out approved spending of £1.26m. This has reduced from our original forecast as we have been able to take the opportunity to re-profile the Local Levy allocations on certain projects so that we could make use of the FDGiA available this year. This has enabled us to maintain balances this year.

Page 6 of 136 The 2019/20 programme has supported 20 projects across the Area, including larger contributions for New Feniton FAS, Paignton Seafront, Teignmouth Beach Management Scheme, Plymouth IUDM schemes. Allocations for projects such as Clyst St Mary, Portreath FAS and Par/St Blazey have been moved into 2020/21.

Projects requesting Local Levy funds this quarter are:- • New Feniton FAS - £100k.

2.6 Contributions We have secured and used £3.2m of Partnership Funding to support the delivery of projects in 2019/20. Most of this has been in the RMA programme, with Exeter FDS being the largest project benefitting from PF in the EA programme.

2.7 Outcome Measures (OM2, 3 and OM4)

Outcome Measure 2 (Flood Risk) and 3 (Coastal Erosion) The majority of outcome measures forecast in 2019/20 were claimed in Q4 in line with expectations. We were able to deliver 828 homes better protected, which exceed our target by 211. A detailed breakdown of the projects claiming OM2 and 3 is shown below:

Project Operating Authority OM2 & 3

Devon County Council PLP Devon County 25

Devon County Council PLR 2019-20 LDW 42635 Devon County 40

Stibbs Lane, Ivybridge Devon County 50

Long Rock Coastal Strategic Improvements Project (E) Cornwall Unitary Authority 320

Polperro Tidal Gate Repair Environment Agency 49

Portreath Sea Wall Emergency Repairs Environment Agency 69

At the time of writing, all projects that slipped in 2019/20 were still expecting to deliver within the 6-year programme.

Outcome Measure 4 – Environmental improvement/enhancements. Our involvement with the Peatland Partnership has been a highlight, enhancing and creating over 900 Ha of habitat. Appendix A sets out the improvements that have been delivered in 2019/20.

2.8 Efficiencies We have delivered 63% of our 6-year efficiency target. At this point in the programme we have most projects in construction, so it will be very difficult to achieve the overall target. However, we have additional resource in the EA Programme Team to renew efforts to support Project Managers in identifying and submitting efficiency claims, both within the EA and RMAs. As a priority, we will ensure that all claims submitted by RMAs for the current programme have been processed and work with project managers to develop a forecast of expected future claims.

Page 7 of 136 3.0 6 Year Capital Investment Programme and 5 Year Revenue Programme

3.1 Capital Programme 2020/21 The Capital refresh submissions were approved at the July 2019 meeting. In response to the indicative budget, the Local Choices programme was agreed in the October RFCC meeting.

The 2020/21 budget, to be approved by the Environment Agency Board in April, will provide an allocation of £20.2m to deliver 2,056 OMs which reflects our Local choices programme. This is around £3m less than our current plan, which gives us a 15% over-programme. This is probably a little higher than normal, but with more funding available this year and slower delivery due to covid-19, this is unlikely to be a problem.

Table 5 – Budget allocation 2020/21 GiA allocation (£m) OM2&3 EA 17.4m 1,636 RMA 2.8m 420

A full list of the Local Choices projects is at Appendix B.

3.2 Additional funding for 2020/21 (See Appendix C – National paper for more details) We have 3 tranches of additional funding for 2020/21: • £100m pipeline development fund to give the next programme a 'warm' start. • £40m of capital for work on assets where we have historically struggled to secure partnership funding. • £120m to repair assets damaged in the autumn and winter flooding (recovery).

Initial allocations from these tranches for SWRFCC are:

Table 6 – Additional Funding 2020/21 Pipeline development £5.1m Assets TBC Recovery £400k revenue and £1.2m capital

Page 8 of 136 Work has been ongoing since late-2019 to build a list of potential projects for the Pipeline Development fund. Please see Appendix D for the list of projects identified for this funding opportunity. Around 90% of our bids were funded, but the national steer is to continue with any priorities as this funding allocation is likely to be rebalanced across the country later in the year as programmes are confirmed.

Currently indications are that we do not have sufficient resources within the EA to deliver this programme. Funding has been identified nationally and we are waiting to hear about additional resources.

3.3 Support Schemes and Revenue 2020/21 In addition to the Capital Programme Refresh process, revenue and support scheme bids were submitted in late July/ early August. Table 5 below shows the final allocations.

Table 7 – Support Schemes allocation Programme Bid (£) Allocation (£) Comment Increased allocation by £100k for South West Peatland Partnership following national challenge. ENV 339,989 288,750 Balancing other need with alternative funding sources such as WEIF. SMP 507,110 507,110 FR 15,000 15,000 Lack of funding nationally. We H&T 830,000 220,000 received the highest allocation. This has been funded in the STR 50,000 0 additional funding bid (above). REC n/a 550,000 M&F 1,026,000 TBA

Our allocation for

3.4 Government special funds Progress on projects within the Acceleration Fund and Regeneration Fund (Deprived Communities) has been challenging due to the short time-scale for delivery. Therefore there is slippage on most projects. However, indications are that funds will still be ring-fenced if needed outside of the original 6-year programme timeframe.

Acceleration Fund The projects at Laira Avenue/Lipson Vale, Plymouth and Whimple are progressing as planned and will deliver outcomes in the 6-year programme.

Regeneration Fund (Deprived Communities) The projects at Par/St Blazey, Paul Stream (Mousehole) and Portreath are all progressing although the delivery of the outcomes within the 6-year programme is unlikely.

3.5 5 Year River Maintenance (Revenue) allocation As with the Capital programme, the refresh cycle for the revenue programme has taken place. We submitted our bid of £8.7m in July which represented scheduled investment need. We have received an indicative allocation of £5m which is slightly lower than last year (by £115k). We have therefore had to prioritise our programme of work based on this figure

Page 9 of 136 in order to minimise risk. We will look for any opportunities to increase funding for this programme throughout the year.

4 Future Programme At the Budget on 11th March, the Chancellor announced we will be getting the following investment for flood and coastal risk management: • £5.2bn capital funding for the next 6 years, from April 2021 to March 2027, to better protect 336,000 properties. Properties includes both homes and non-residential properties, such as shops, businesses, schools, hospitals, etc. • £140m of this £5.2bn will be brought forward into 2020/21. Of this £140m, £100m is a pipeline development fund to give the next programme a ‘warm’ start by commencing work early on schemes that will then better protect properties in the next 6 year programme. A further £40m is for work on assets where we have historically struggled to secure partnership funding. • An additional £25m revenue funding to fund people and some non-manpower costs from 2020/21. • An additional £120m for recovery funding for 2020/21 to repair assets damaged in the autumn and winter floods (split £58m for capital and £62m for revenue). • An additional £200m for a place-based resilience programme from April 2021 to March 2027.

Ben Johnstone Area Flood and Coastal Risk Manager

Jenny Hart FCRM Senior Team Leader - Programme

Page 10 of 136 The terms used in this report are explained in the guidance sheet at the end of this paper. Explanation of terms used

• Maintenance o Frequent Maintenance – Generally those activities which occur more frequently than once every five years o Intermittent Maintenance – Usually replacement or changes to existing assets or additional Health and Safety or enforcement work o Routine Maintenance – Frequent and Intermittent (Revenue funding) o Non-routine Maintenance – Recondition, Capital Maintenance (Capital funding) o Minimum Needs – The lowest unavoidable cost to maintain statutory compliance and operational readiness for a system over a 12 month period accepting that the Standard of Service may decline as a result. o Identified Needs – The optimal solution required to manage the system to achieve its desired target condition o Recondition – Capital maintenance to restore an assets to target condition of value ≤ £100k per asset. o Capital Maintenance – Work to restore a failing asset/s that does not improve the standard of service or protection (i.e. the height of an existing flood wall). o Standard of Protection - The effect of the asset on the flood risk. The standard is often measured in a return period such as 1:100. The Standard of Protection is determined partly by the asset’s design and current condition but also by other factors such as climate change and altered river flows. o Standard of Service - The performance of the asset at a point in time. When an asset is built, it has a designed performance such as a crest level. The 3Standard of Service begins to fall once the asset reaches the end of its residual life or when defects reduce its performance below that required. o System Asset Management Plans (SAMPs) are tactical long term plans for the management of assets forming individual Flood Risk Management systems.

• Programmes o Capital – Funding for scheme and non-scheme capital projects o Revenue – Funding for staff, support costs and non-capital eligible projects e.g. asset inspections and surveys. o Scheme – Projects including Capital Maintenance, New Flood Defences or individual Property Level Protection. o Non-Scheme – Projects including Modelling and Mapping, Telemetry sites and Fish and Eel passage. o FDGiA Bid – The bid for Flood Defence Grant-in-Aid usually the sum of the proposed programme. o Proposed Programme – The programme of work for that year submitted to National for funding approval. o Indicative Allocation – The amount of funding initially allocated by DEFRA in response to the proposed programme. o Local Choices – The process where RFCCs prioritise key projects at a local level. o Final allocation – The final amount of funding allocated by DEFRA following each regions local choices. o Affordable Programme – The key list of projects which make up the programme. o Over Programme – A smaller additional list of projects which pick up any attrition in the affordable programme. These may or may not be delivered depending on the financial position nationally. Surplus funding may be allocated to deliver these projects in addition to the affordable programme but this is not guaranteed.

Page 11 of 136 OM4 produced by EA Capital FCRM schemes in DCIS 2019/20

OM4a OM4b OM4c OM4d OM4e Om4f OM4g OM4h Ha of Ha of Kms of Kms of Kms of Kms of Ha of Ha of Scheme Name waterbody intertidal SAC river waterbody river river habitat habitat Comments enhanced habitat enhanced (river) opened up enhanced enhanced created created enhanced for fish passage NFM - Dartmoor Work carried out on R Mardle 5 5 1 5 upstream of Buckfastleigh. Headwaters Walkhampton and on R Tavy. Lympstone Natural Installation of NFM features upstream of Lympstone with Flood Management 2 improved agricultural practices to Scheme reduce runoff. Improved management of Loe Pool due to new structure on Loe Helston FAS 96 86 10 Bar plus creation of drawdown habitat around the pool for rare plants. Starcross and Creation of new bird scraped on Exminster Marshes RSPB Cockwood Tidal 10 10 reserve to enhance existing Defence Scheme SSSI and SPA. Contribution to partnership South West Peatland covering Exmoor, Dartmoor and 450 467 Partnership Bodmin Moor. Peatland restoration work. Culm grassland Restoration of Culm grassland in 20 120 100 partnership with Devon Wildlife habitat creation Trust and Exeter University.

Total 126 5 5 667 584

Page 12 of 136 OM4 produced by EA Capital FCRM schemes in DCIS in current programme 2015- 2021

Exeter FDS Wetland creation and pollinator habitat. 6 Completed

Managed realignment of flood banks Calstock FAS 11 1 1 11 alongside R Tamar. Ongoing

Ayleston Brook Intertidal habitat creation by removal/ (Withdrawal of 7 1 1 1 7 lowering of embankments on R Erme. maintenance) Ongoing

Marazion Marsh - Partnership project with NE and Water Level 35 3.9 Highways England. Ongoing Management Plan

Tamar Estuary Habitat Managed realignment of flood banks alongside the R Tamar at Cotehele and Creation Programme 14 1.4 14 South Hooe. Ongoing Partnership project with SWW and Exmoor Mires Exmoor NP on restoration of blanket bog and upland heath and SSSI Partnership Project 133 133 favourable condition in the headwaters 2015-20 Peat of the Exe and other Exmoor catchments. Completed

Totnes Flood Defence Partnership project with Dartington Trust 3.5 3.5 Improvements to restore Queens’s marsh. Completed

Dawlish Warren Beach Completed though remedial works Management Scheme 6 required Total Programme - 809.5 604.5 266 8 (32) (2.4) 5 (1) 5 (1) (2) Completed (ongoing) (35) (35.9)

Page 13 of 136 Local Choices Programme 2020/21 Item 1 Appendix B SWRFCC/20/01 Total Project Risk Management Risk Management Authority - GiA + GROWTH Contributions Project Name Project Type Expenditure OM2+3 20/21 Authority - Type Name 20/21 20/21 total 20/21 Clyst St Mary Flood Defence Improvements EA PSO East Devon and Cornwall DEF 904,103 616,158 287,945 50 Culm Habitat Creation Project EA PSO East Devon and Cornwall ENV 128,575 38,750 89,825 0 Dawlish Warren Beach Management Scheme EA PSO East Devon and Cornwall DEF 20,000 20,000 0 0 Exe Estuary Habitat Delivery EA PSO East Devon and Cornwall DEF 1,000,000 1,000,000 0 0 Exeter Flood Defence Scheme EA PSO East Devon and Cornwall DEF 90,000 70,000 20,000 0 Exmouth Tidal Defence Scheme EA PSO East Devon and Cornwall DEF 3,498,000 3,498,000 0 1,417 Holbeam Reservoir MIIOS, Newton Abbot, Devon EA PSO East Devon and Cornwall CM 500,000 500,000 0 0 NFM - Dartmoor Headwaters EA PSO East Devon and Cornwall DEF 261,000 261,000 0 0 NFM - Kenwith Valley Natural Flood Management EA PSO East Devon and Cornwall ENV 30,000 0 30,000 0 NFM - Marine Pioneer- North Devon - Taw Torridge EA PSO East Devon and Cornwall DEF 45,000 0 45,000 0 NFM - Ottery St Mary Natural Flood Management EA PSO East Devon and Cornwall ENV 2,500 0 2,500 0 Seaton Estuary Improvements EA PSO East Devon and Cornwall DEF 205,000 0 205,000 23 South West Peatland Partnership EA PSO East Devon and Cornwall ENV 652,785 100,000 552,785 0 Trews Foot Bridge EA PSO East Devon and Cornwall CM 20,000 20,000 0 0 Wrafton Flood Defence Scheme EA PSO East Devon and Cornwall DEF 75,000 0 75,000 0 Calstock flood defence improvements and habitat creation (inc HMWB mitigation measures) EA PSO West Devon and Cornwall DEF 758,998 758,998 0 11 CCTV installation of Devon and Cornwall FRM assets EA PSO West Devon and Cornwall CM 40,000 40,000 0 0 Copperhouse Gate Refurbishment EA PSO West Devon and Cornwall CM 5,000 5,000 0 0 Falmouth IUDM inc Tidal Prince of Wales Pier EA PSO West Devon and Cornwall DEF 15,000 0 15,000 0 Helston (Cober) Flood Alleviation Scheme EA PSO West Devon and Cornwall DEF 992,000 785,450 206,550 74 Idless Dam MIOS Improvements project EA PSO West Devon and Cornwall CM 70,000 70,000 0 0 Latchbrook Leat Dam Improvements EA PSO West Devon and Cornwall CM 23,000 0 23,000 0 Longbrook culvert desilts/ repairs and integrated improvements EA PSO West Devon and Cornwall CM 25,000 25,000 0 0 Millbrook tidal barrier (refurb) EA PSO West Devon and Cornwall CM 1,500 1,500 0 0 Newlyn Tidal EA PSO West Devon and Cornwall DEF 100,000 50,000 50,000 0 Newmills Dam MIOS Improvements project EA PSO West Devon and Cornwall CM 150,000 150,000 0 0 Padstow Town Stream Harbour refurbishment EA PSO West Devon and Cornwall CM 2,000 2,000 0 0 Par / St. Blazey EA PSO West Devon and Cornwall DEF 3,917,000 3,917,000 0 0 Par / St. Blazey (LA Element) EA PSO West Devon and Cornwall DEF 3,304,400 1,294,200 2,010,200 0 Paul Stream channel/culvert refurbishments EA PSO West Devon and Cornwall CM 1,330,471 1,263,471 67,000 36 Pelistry Bay Boreholes Coastal Protection EA PSO West Devon and Cornwall CM 50,000 40,000 10,000 1 Pentewan Coastal Risk Management Scheme EA PSO West Devon and Cornwall DEF 15,000 0 15,000 0 Plymouth, Barbican, West Pier repointing (Phase 1 works) EA PSO West Devon and Cornwall CM 200,000 0 200,000 1 Polperro tide gate repair EA PSO West Devon and Cornwall CM 5,000 5,000 0 0 Polperro trash screen improvements EA PSO West Devon and Cornwall DEF 35,000 35,000 0 23 Portreath FAS EA PSO West Devon and Cornwall DEF 3,767,483 2,632,483 1,135,000 0 Portreath Sea Wall Collapse, Emergency Repairs EA PSO West Devon and Cornwall CM 32,276 32,276 0 0 River Camel Restoration - delivery of ‘favourable condition’ of river SSSI EA PSO West Devon and Cornwall ENV 500,000 150,000 350,000 0 River Camel Restoration (phase 2) - delivery of ‘favorable condition’ of river SSSI EA PSO West Devon and Cornwall ENV 40,000 0 40,000 0 Long Rock Strategic Coastal Improvements Project (E) LA Cornwall Council CM 177,956 0 177,956 0 PFR Cornwall [IPP PLR] LA Cornwall Council PLP 71,640 0 71,640 5 Dune Management Plan and Works, Isles of Scilly LA Council of the Isles of Scilly CM 475,000 0 475,000 0 Great Pool Sea Defence Repairs, St Agnes LA Council of the Isles of Scilly CM 100,000 100,000 0 0 Hell Bay Sea Defence Repairs, Bryher LA Council of the Isles of Scilly CM 100,000 100,000 0 5 Lower Moors Catchment Management, St Mary's LA Council of the Isles of Scilly CM 475,000 0 475,000 0 Devon County Council PLR 2020-21 LA Devon County Council PLP 120,000 50,000 70,000 20 Sidmouth Surface Water Flood Improvement scheme LA Devon County Council DEF 292,000 237,000 55,000 100 STOKEINTEIGNHEAD Flood Alleviation Scheme LA Devon County Council DEF 475,000 165,000 310,000 40 Ugborough Surface water LA Devon County Council DEF 150,000 50,000 100,000 15 New Feniton Flood Alleviation Scheme LA East Devon District Council DEF 350,000 0 350,000 63 Seaton Coast Protection Scheme LA East Devon District Council DEF 120,000 0 120,000 0 Sidmouth Main Beach and Eastern Beach - Beach Management Scheme LA East Devon District Council CM 100,000 0 100,000 0 Red Cow Flood Alleviation LA Exeter City Council DEF 20,000 0 20,000 0 Topsham Tidal Defence and PLR LA Exeter City Council PLP 634,000 565,000 69,000 61 Lipson Vale Phase 1, Trefusis Park (SWW IUDM) LA Plymouth City Council DEF 154,000 100,000 54,000 0 Mount Gould IUDM - Lanhydrock Road Pumping Station LA Plymouth City Council DEF 350,000 100,000 250,000 0 Stenlake Terrace, Plymouth, SWW IUDM LA Plymouth City Council DEF 76,000 76,000 0 0 Whimple Flood Defence Scheme LA PSO East Devon and Cornwall DEF 1,050,000 900,000 150,000 53 Combeinteignhead PLR Scheme LA Teignbridge District Council DEF 110,000 53,568 56,432 15 Teignmouth Beach Management Plan [FCERM7] LA Teignbridge District Council STR 50,000 0 50,000 1 Collaton St Mary Flood Alleviation Scheme LA Torbay Council CM 208,900 0 208,900 22 Haldon & Princess Piers Structural Repairs LA Torbay Council CM 95,000 0 95,000 0 Paignton Flood Alleviation Scheme LA Torbay Council CM 60,000 0 60,000 0 Paignton Seafront Coastal Defence Scheme LA Torbay Council DEF 530,000 330,000 200,000 0 River Fleet Flood Alleviation Scheme LA Torbay Council CM 1,350,000 0 1,350,000 0 Willow Road Flood Alleviation Scheme, Tavistock LA West Devon Borough Council DEF 30,000 20,000 10,000 20 30,535,587 20,227,854 10,307,733 2,056

Page 14 of 136 Item 2 Appendix C SWRFCC/20/02

South West RFCC Committee Meeting Meeting date: April 2020

Appendix 1: Allocation and delivery targets for 2020/21 Appendix 2: Percentage of Environment Agency maintained, high-consequence assets in required condition against targets for 2019/20 Appendix 3: Draft indicative allocations for 2020/21 additional funding

Paper by: Director of FCRM Allocation and Asset Management

Subject: 2020/21 FCRM Capital and Revenue Programme

Recommendations:

The RFCC Committees are asked to:

1. Note the significant future investment announced in the spring Budget, and the subsequent additional funding for 2020/21 as a result.

2. Note the targets associated with the existing 2020/21 funding allocation.

3. Note changes to this year’s refresh process as a result of COVID-19.

Headline messages: • The Environment Agency Board approved the capital and revenue allocation for 2020/21, following RFCC Committee consent in January 2020. This allocation, and the associated targets are set out in appendix 1. • The Committee’s targets for 2020/21 will be subject to the implications of COVID- 19 and the various impacts this will have on all our work. • Future investment in FCRM was confirmed in the March Budget, with a £5.2bn capital investment for the next 6 years, from April 2021. • Draft allocations for the additional funding for 2020/21 for the £100m capital programme pipeline development fund, and the £120m asset recovery programme following this winter’s flood events, are set out in appendix 3. • We are currently reviewing the capital programme refresh timescales given the current situation. Regardless of timescales, local choices and the RFCCs involvement in programme development will continue to play a key role.

Page 15 of 136 1.0 Background

1.1 At the last round of meetings in January, the RFCC Committees were presented with their indicative capital and revenue programmes for consent. On 12 February 2020 the Environment Agency Board approved the allocation of funding for 2020/21.

1.2 The RFCC Committees play an important role in shaping and confirming the final programmes. The Environment Agency Board recognises and appreciates the support and guidance on local priorities which the Committees provide.

1.3 The allocations for 2020/21 (not including any of the new additional funding) and the associated targets are set out in Appendix 1. The Committees are asked to note their individual contribution to these targets, subject to the implications of COVID-19.

1.4 Since the last meeting a lot has happened – successive storms and flood events, the spring Budget and now COVID-19. Below we set out the latest position on funding allocations and the impact of COVID-19 on our refresh and allocations process.

2.0 Budget Settlement

2.1 At the budget on 11th March, the Chancellor announced we will be getting the following investment for flood and coastal risk management (FCRM): • £5.2bn capital funding for the next 6 years, from April 2021 to March 2027, to better protect 336,000 properties. Properties will include both homes and non- residential properties, such as shops, businesses, schools, hospitals, etc. • £140m of this £5.2bn will be brought forward into 2020/21. o Of this £140m, £100m is a capital pipeline development fund to give the next programme a ‘warm’ start by commencing work early on schemes that will then better protect properties in the next 6 year programme.

o A further £40m is for work on assets where we have historically struggled to secure partnership funding. • An additional £25m revenue funding for people and some non-manpower costs from 2020/21 associated with a larger capital programme. • An additional £120m for asset recovery funding for 2020/21 to repair assets damaged in the autumn and winter floods (split £58m capital and £62m revenue). • An additional £200m for a place-based resilience programme from April 2021 to March 2027. We are still in discussion with Defra regarding the allocation of this funding and will advise on the detail in due course. 2.2 This is a significant achievement for the future of FCRM. We are still awaiting further details from HM Treasury on any associated targets with this funding, such as partnership funding contributions, efficiency savings, and carbon reduction saving.

3.0 Additional funding allocations for 2020/21

3.1 Alongside the already confirmed allocations for 2020/21 for the final year of the current 6 year programme, as set out in appendix 1, we also now have the following additional funding for 2020/21: • £100m pipeline development fund to give the next programme a 'warm' start; • £40m of capital for work on assets where we have historically struggled to secure partnership funding; and

Page 16 of 136 • £120m to repair Environment Agency maintained assets damaged in the autumn and winter flooding. 3.2 We are still working with Area teams to confirm the full detail of these allocations. The draft indicative allocations for the £100m capital pipeline development fund and £120m asset recovery funding are set out in appendix 3. Details around the £40m asset funding will be shared in due course. We will confirm the final in-year increases to each RFCC allocation for 2020/21 in the July national allocation paper. We plan to track and monitor this additional funding separately to the current allocation for 2020/21.

3.3 Due to the impacts of COVID-19, and whether all construction sites can continue to operate, nationally we may need to move RFCCs allocations around in-year to ensure funding is used to best effect on schemes which are in a position to progress. These will be communicated if required and as the picture becomes clearer.

4.0 Indicative allocations – £100m capital pipeline development fund

4.1 The £100m capital pipeline development fund is to give the next programme a ‘warm’ start by commencing work early on schemes that will then better protect properties in the next 6 year programme

4.2 At this stage we have made draft indicative allocations totalling £78m. The indicative allocation is based on schemes put forward by Areas and has been prioritised based on future properties better protected and by the confidence Areas gave that the pipeline work could be delivered. We aim to allocate the remaining £22m in early May.

4.3 Due to COVID-19 we recognise some scheme details are very likely to change and new opportunities may arise. The Environment Agency is working with supply partners and other Risk Management Authorities to determine what work on the pipeline can be completed.

4.4 We are developing a light touch assurance process, recognising the need to satisfy investment rules and progress at pace.

5.0 Indicative allocations – £40m asset replacement fund

5.1 The £40m is for end of life Environment Agency assets where we have historically struggled to secure partnership funding. This can include a wide range of assets.

5.2 We are working through detailed proposals with Area colleagues, aiming to allocate this funding by mid-April.

6.0 Indicative allocations – £120m recovery funding

6.1 The additional £120m for asset recovery funding for 2020/21 is to repair assets damaged in the autumn and winter floods.

6.2 At this stage we have made draft indicative allocations totalling £80m. The indicative allocation is based on more detailed information regarding the November flood incident and some early best estimates for storms Ciara and Dennis.

6.3 The national Recovery Team are working with Areas to build a recovery programme that will then go through a light touch assurance process. We will allocate the full funding once the recovery programme has been through assurance.

Page 17 of 136 7.0 Indicative allocations – £25m revenue

7.1 The additional £25m revenue is approximately half of what Defra/EA asked for in our Budget submission. Of this £23.25m will come to the Environment Agency to fund people and some non-manpower costs from 2020/21. Defra Flood Policy team retain £1.75m as per their bid.

8.0 Annual refresh of the capital investment programme

8.1 At this time of year we would normally be starting the annual refresh of the capital programme, which for 2021/22 will be the first year of the next 6 year investment programme.

8.2 Given the impacts of COVID-19 we are pushing the start of this refresh back while we consider different options for how we can best capture the information we need given the current circumstances. Regardless of the timescales, local choices and the RFCC Committee’s involvement in programme development will still play a key part.

8.3 Once the timescales are confirmed we will share this with the Committees. We will also update the “Allocation process for FCRM” document which is usually circulated with the April papers to ensure all Committee members understand the process and know what to expect when throughout the year.

8.4 There could be some additional benefits to changing our timescales, such as more time to properly consider the impacts of the new Partnership Funding Rules, and a more rounded bid, happening later in the year, should give better insight into future year needs. The release of AIMS:PD (our new IT system for producing funding allocations) is also being deferred until further notice.

9.0 Annual refresh of the revenue maintenance programme

9.1 We are currently updating our Asset Management IT system, with the intention of this being ready for use in 2021. The transition to this new system means that we may need to change the information we provide to RFCCs throughout the year, although we are still expecting to provide programme level data for the January meetings.

9.2 The revenue maintenance allocation for 2021/22 is subject to the results of the Comprehensive Spending Review 2020 and we do not expect to know the outcome of this until the autumn. As a result we may need to prepare a range of scenarios for the RFCC Committees to review at their October meetings.

9.3 Guidance issued to Areas in April to support the refresh process will outline in more detail the allocation process and transition to the new asset management system. Further information can be provided to the Committees in the July paper if required.

10.0 Asset condition targets

10.1 We have struggled to meet our Key Performance Indicator (KPI) targets for asset condition for 2019/20. As of March, we have achieved 96% of EA maintained, high- consequence assets in required condition, against a target of 98%. The breakdown of these targets is set out in appendix 2.

10.2 This is largely due to multiple significant flood events through the year. Our assets have performed incredibly well over the course of the year in these incidents but the impact of the flood waters has reduced the condition of our assets and impacted

Page 18 of 136 programmes of work to repair assets. We have a significant amount of recovery funding, announced in the Budget, which will help us return our assets to their required condition.

11.0 Latest position and updates

11.1 To keep RFCCs informed of the latest position below is a series of updates:

11.2 300,000 homes better protected target The impacts of COVID-19 could significantly impact the delivery of the 300,000 homes target. We will do our best to proceed with schemes and operate as business as usual where safe to do so within Public Heath England guidelines. We want to ensure as many homes that can be better protected, particularly in advance of the next winter, are. However, we must continue to maintain the safety of our staff, partners and contractors, and follow Government advice throughout.

11.3 Construction risks We are currently working with National and Area teams, and our supply partners, to understand what the Government’s advice regarding construction sites means for our schemes and the programme. There is a significant risk to our capital and revenue programme from contractors and suppliers being affected by resourcing and supply chain difficulties, and whether construction sites remain operational.

11.4 Partnership Funding calculator Publication of the updated partnership funding calculator and supporting guidance has been slightly delayed. This is now expected to be published on gov.uk in mid-April.

11.5 Programme publication & letters The updated capital investment programme for 2020/21 is still awaiting publication. Following approval by the Minister, this will be published on gov.uk. Due to this, we have yet to circulate the formal Risk Management Authority letters that would normally be sent in March to confirm the next financial year’s allocations. Once sign off by the Minister has happened we will circulate these letters. Area teams will have had verbal discussions with Local Authorities and IDBs as appropriate to confirm these allocations in the interim.

11.6 Spending Review 2020 The next Comprehensive Spending Review round has been delayed until the autumn. We will be preparing for this over the summer months to ensure we have a robust bid for future revenue funding.

12.0 Recommendations

12.1 The RFCC Committees are asked to:

1. Note the significant future investment announced in the spring Budget, and the subsequent additional funding for 2020/21 as a result.

2. Note the targets associated with the existing 2020/21 funding allocation.

3. Note changes to this year’s refresh process as a result of COVID-19.

John Russon Deputy Director, Allocation and National Programme Management 8 April 2020

Page 19 of 136 Appendix 1 – Allocation and delivery targets for 2020/21

The allocations and associated targets set out below are for 2020/21. They do not include any of the additional funding announced as part of the March Budget. It is also recognised that the delivery of these are subject to the impacts of COVID-19.

Table 1: Capital and revenue allocation for 2020/21

RFCC Total Revenue Total Capital Maintenance allocation (£m) allocation (£m) Anglian Eastern RFCC 33.8 8.4 Anglian Great Ouse RFCC 26.5 4.5 Anglian Northern RFCC 47.9 10.7 English Severn & Wye RFCC 3.3 4.4 North West RFCC 67.7 10.9 Northumbria RFCC 13.9 2.5 South West RFCC 22.2 5 Southern RFCC 64.2 10.9 Thames RFCC 41.7 20 Trent RFCC 40.5 12.7 Wessex RFCC 13.6 7.4 Yorkshire RFCC 105.3 12.2

To note: (1) Capital and revenue allocation figures are as consented at the January 2020 RFCC meetings; (2) Revenue figures are for revenue maintenance activities only and include asset management revenue projects.

Table 2: Homes better protected targets for current 6 year capital programme

Forecast Delivered1 Forecast2 Total Delivery3 RFCC 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2015-2021 Anglian Eastern 2,048 621 325 1,086 1,551 2,043 7,674 Anglian Great Ouse 419 81 26 453 464 2,247 3,690 Anglian Northern 14,913 2,782 4,041 4,280 3,220 21,281 50,517 E. Severn & Wye 287 325 752 886 297 852 3,399 North West 9,532 9,859 7,269 6,848 3,485 5,120 42,113 Northumbria 1,458 587 890 1,108 1,264 1,502 6,809 South West 447 822 3,576 4,808 704 2,055 12,412 Southern 10,215 13,258 13,694 12,924 11,858 12,457 74,406 Thames 4,715 3,219 7,997 4,072 6,425 5,959 32,387 Trent 1,369 1,983 472 1,036 2,143 11,407 18,410 Wessex 6,965 918 1,440 4,521 516 1,730 16,090 Yorkshire 2,101 8,062 5,382 8,732 19,556 21,904 65,737 Total 54,469 42,517 45,864 50,754 51,483 88,557 333,6444

To note: 1 Figures taken from audited final figures; 2 Figures taken from latest forecast (March 2020); 3 Figures taken from latest refreshed programme (due to be published shortly) and exclude Natural Flood Management homes; 4 Figures show maximum possible outcome on homes better protected.

Page 20 of 136 Appendix 2 – Percentage of Environment Agency maintained, high-consequence assets in required condition against targets for 2019/20

Environment Agency RFCC Year-end position as end Area1 of Q3 – Jan 2020 (%)2 Cambridgeshire & 98.11 Bedfordshire Anglian Great Ouse Essex Norfolk & Suffolk Anglian Eastern 93.21 Lincolnshire & 95.94 Northamptonshire Anglian Northern Cumbria & Lancashire North West 96.86 Greater Manchester, 94.52 Merseyside & and Cheshire North West Northumberland, Durham & 95.31 Tees Northumbria Staffordshire, Warwickshire English Severn & Wye / 95.63 & West Midlands Trent Shropshire, Hertfordshire, 96.57 Worcestershire & Gloucestershire English Severn & Wye Devon & Cornwall South West 98.55 Kent & South London Southern / Thames 97.08 Solent & South Downs Southern 96.50 Hertfordshire & North 96.25 London Thames West Thames Thames 94.24 Derbyshire, Nottingham & 97.03 Leicestershire Trent Wessex Wessex 97.49 Yorkshire Yorkshire 94.68 Q3 Jan 2020 national total 96.12

1 Targets are reported by EA Area rather than RFCC boundaries 2 The national target for 2019/20 for high consequence assets was 98%

Page 21 of 136 Appendix 3 – Draft indicative allocations for 2020/21 additional funding

Below are the draft indicative allocations for the £100m capital pipeline development fund and the £120m recovery funding. Draft allocations for the £40m for assets are still being developed.

Table 1: £100m pipeline development fund draft indicative allocations for 2020/21 No. schemes to be 2020/21 initial RFCC Pipeline properties delivered allocation (£k) Anglian Eastern 15 12,427 3,176 Anglian Great Ouse 17 1,830 698 Anglian Northern 55 3,022 15,558 North West 36 4,818 10,103 Northumbria 61 5,681 7,077 Severn & Wye 28 2,241 5,741 Southern 50 10,933 8,031 Southwest 34 5,134 3,394 Thames 87 13,908 17,860 Trent 95 8,058 13,398 Wessex 20 5,858 8,198 Yorkshire 57 3,958 8,854 Total 555 77,868 102,088 To note: (1) Funding has been prioritised by properties better protected, and the delivery confidence provided by Areas during our bids to HM Treasury as part of the Budget announcement; (2) We have not yet allocated the full £100m while we work out the final details.

Table 2: £120m recovery funding draft indicative allocations for 2020/21 RFCC Capital (£k) Revenue (£k) Anglian Eastern 0 0 Anglian Great Ouse 0 0 Anglian Northern 17,000 14,500 North West 760 440 Northumbria 0 0 Severn & Wye 1,800 2,250 Southern 2,340 2,376 Southwest 400 1,200 Thames 490 704 Trent 780 1,650 Wessex 200 1,100 Yorkshire 16,000 16,000 Total 39,770 40,220 Combined total 79,990 To note: (1) Figures show best estimates for recovery funding split across the RFCCs. Our recovery programme data at present is split by EA Area so in some places these figures represent a crude split of the funding by RFCCs; (2) Allocations remain subject to change following the assurance and approval processes for the recovery programme, and once the true extent of the impacts of Storm Ciara and Storm Dennis on our assets is known; (3) We have allocated around 70% of recovery funding while we work out the final details.

Page 22 of 136 Additional funding 20/21 - Project Detail Item 1 Appendix D SWRFCC/20/01 Project Name Updated GiA for 2020/21 Coverack sea walls refurbishment 800,000 River Camel Restoration - delivery of ‘favourable condition’ of river SSSI 500,000 Sidmouth Surface Water Flood Improvement scheme 500,000 Holbeam Reservoir MIIOS, Newton Abbot, Devon MIOS Improvements 450,000 Sutton Harbour Gate 400,000 Linear Flood Defence Scheme, Pebbleridge, Westward Ho! (Phase1) 361,587 Paignton Seafront Coastal Defence Scheme 330,000 St Blazey (Highway Dam) MIOS Improvements 250,000 Stenlake Terrace, Plymouth, SWW IUDM 250,000 East The Water, Bideford 200,000 Haldon & Princess Piers Structural Repairs 200,000 Bude flood defence and river restoration project (inc HMWB mitigation measures) 150,000 Tamar Banks Habitat Creation Scheme 120,000 Newton Abbot and Kingsteignton Flood Defence Improvements 115,842 Higher Brixham Watercourse Culvert Replacement 100,000 Latchbrook Leat Dam Improvements 100,000 Truro tide gate replacement 100,000 Dartmoor Headwaters Natural Flood Management Phase 2 75,000 Kenwith, Bideford 75,000 Shutterton Brook Flood Improvements 65,000 Bovey Tracey Western Tributaries Flood Risk Management Scheme 50,000 Coombe Valley Dam Teignmouth - Flood Storage Improvements 50,000 DCIS Climate Emergency and Carbon Net Zero Response 50,000 Hayle River flood bank re-alignment and habitat creation (inc HMWB mitigation m 50,000 Newlyn Tidal 50,000 Lipson Vale/Laira Avenue IUDM Phase 2 50,000 Trews Weir 50,000 Truro Future Flood Needs - Catchment Based Approach - Strategy 50,000 Mawgan Porth scheme refurbishment 46,739 Pentewan Coastal Risk Management Scheme 30,000 Chircombe Flood Alleviation Scheme 25,000 Combe Martin Fluvial Flood Alleviation Scheme 25,000 Longbrook culvert desilts/ repairs and integrated improvements 25,000 Wadebridge (Former Bradfords Quay) FAS 10,000 5,704,168

Page 23 of 136 Item 2 SWRFCC/20/02

Appendix A – Current Local Levy Programme Appendix B – Feniton Local Levy Bid

ENVIRONMENT AGENCY SOUTH WEST SOUTH WEST REGIONAL FLOOD & COASTAL COMMITTEE – 23rd April 2020 LOCAL LEVY REPORT.

PAPER BY: AREA FLOOD AND COASTAL RISK MANAGER TITLE: FINANCIAL AND BUSINESS PLANNING – LOCAL LEVY PROGRAMME

RECOMMENDATIONS The Committee is recommended to: o Note the content of this report o Note that an estimated £7million of Local Levy partnership funding enables the investment of approximately £54 million of Flood Defence Grant in Aid (FDGiA) into the delivery of Levy funded projects

TO BE RESOLVED: The Committee is requested to: o Decide and agree on the new Local Levy bids to be approved.

1. Local Levy 2019-2020 – (Please refer to Appendix A) The Local Levy programme for 2019/20 is set out in Appendix A and represents an investment of £1.26m (£907k on Capital projects and £355k on Revenue projects). This investment will contribute to the delivery of projects which will provide flood and coastal erosion risk protection to 780 households.

The Local Levy expenditure on Capital and Revenue projects up to 5th March for 2019/20 financial year is £569k against a forecast of £1.26million. This is lower than expected for beyond mid-year and projects detailed in Table 1 are encouraged to submit claim forms as soon as possible.

2. Local Levy Requests The following project(s) have submitted a bid for Local Levy:  Feniton (Additional £100k) Appendix B

Combined the new bids(s) currently equate to a total of £100k in new Local Levy requests.

3. Conditional Local Levy Offer Projects: Updates

Connecting the Culm The project has a conditional offer of £100k of Local Levy. The new profiled spend of Local Levy will be subject to the outcome of the FDGiA funding request submitted by Devon County Council.

4. Current & Future Years Local Levy Balances The current Local Levy balances can be seen in Appendix A. Balances for the years 2020/21 to 2024/25 have been profiled on a 2% annual increase in contribution.

The impact on balances if new bids are approved is detailed in the green table on Appendix A. Currently the Local Levy balances, if all new bids were approved, would enter into negatives in years 2020/21 and 2021/22. Local Levy balances are not permitted to fall into deficit, therefore consideration will need to be given on how to accommodate any new bids into the programme.

Page 24 of 136 During 2019/20 the availability of FDGiA enabled us to re-balance the use of Local Levy and prevent a deficit position. This option is only available if other funding sources allow.

5. Local Levy projects and FDGiA investment The individual FDGiA allocation for Local Levy funded projects can be seen in Appendix A.

A total of 60 Local Levy projects have received an FDGiA contribution. Through investing £7million of Local Levy in 60 projects within DCIS, £54 million of FDGiA has been unlocked. On the consideration of the six year programme as a whole, for every £1 of Local Levy invested approximately £7.70 of FDGiA is unlocked in return.

6. 2019/2020 Local Levy Claims The majority of the £569k of Local Levy claims to date is for revenue expenditure. Most capital projects have not yet submitted a claim. Capital projects that have proposed to claim Local Levy in 2019/20 are listed below in Table 1.

Ensuring Local Levy is drawn down in line with forecasts is essential to maintaining a better understanding of the pressures on local levy balances in both the current year and future years.

Claim forms have been received for the green highlighted projects in table 1.

Table 1: Capital projects with Local Levy allocations for 2019/20 PROJECT 19/20(£) Collaton St Mary Flood Alleviation Scheme £50,000 Combe Martin Fluvial Flood Alleviation Scheme £25,000 Combeinteignhead, Shaldon Floods 2012 Remedial Works - Culvert Replacement £30,000 Corry & Coly NFM £40,000 Devon and Cornwall RMA Coastal Asset Management Review £40,000 Devon County Council PLR (2019-2020) £20,000 East Devon Soils Project £5,000 Exeter Flood Surface Water Improvements £50,000 Flood Recovery Project 2012 Longbrook Street IUDM scheme, Plympton, Plymouth, watercourse capacity improvements £120,000 Horsey Island £15,000 Lympstone NFM (Soil Study) £10,000 New Feniton Flood Alleviation Scheme £100,000 Paignton Seafront £100,000 Polperro tide gate repair £15,000 Ridgeway Wetlands, Pre-project Monitoring £20,000 Seaton Estuary Improvements (DC5) £36,000 South Molton Flood Risk Improvements £41,000 Stibbs Lane, Ivybridge £25,000 Stokeinteignhead Flood Improvements £25,000 Teignmouth Beach Management Plan £115,000 Wrafton Flood Defence Scheme £25,000 Capital Projects Local Levy Forecast Expenditure 2019/20 £907,000

Ben Johnstone Jenny Hart Area Flood and Coastal Risk Manager FCRM Programme Team Leader

Page 25 of 136 DEVON AND CORNWALL FLOOD AND COASTAL EROSION RISK MANAGEMENT PROJECTS - LOCAL LEVY PROGRAMME Item 2 CAPITAL PROGRAMME Appendix A 2nd April 2020 Proposed Expenditure FDGiA

Delivery # Houses moving Total Expenditure to 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 2024/2025 Scheme Levy per Household (£) Total Allocated (£) FDGiA Allocation Authority flood risk band 2018/19 (Year 5) (Year 6) (Year 7) (Year 8) (Year 9) (Year 10)

Calstock Flood Defence Improvements EA 11 6,545 72,000 47,000 £ - £ 26,000 £ - £ - £ - £ - £ 1,916,750 Chyandour Stream d/s Channel Imps Penzance EA 17 28,765 489,000 318,306 £ - £ - £ - £ 172,000 Copperhouse Gate Refurbishment EA 138 486 67,000 67,000 £ - £ - £ - £ - £ - £ - £ 875,948 Drakewalls stream culvert inlet screen refurbishments EA 17 1,353 23,000 - £ - £ - £ 23,000 £ - £ - £ - £ 168,794 Fowey FAS EA 21 5,000 105,000 - £ - £ - £ 105,000 £ - £ - £ - £ 610,585 Helston EA 121 4,021 486,540 78,540 £ - £ 408,000 £ - £ - £ - £ - £ 4,361,590 PFR Cornwall [IPP PLR] LA 189 377 71,280 - £ - £ 71,280 £ - £ - £ - £ - £ 47,520 Keveral Gardens, Seaton Culvert Improvements LA 24 3,542 85,000 - £ - £ - £ - £ - £ - £ - £ - Latchbrook Impoundment Dam Refurbishment (phase 1) EA 92 250 23,000 - £ - £ 23,000 £ - £ - £ - £ - £ 438,841 Long Rock Coastal Improvements LA 267 127 34,000 34,000 £ - £ - £ - £ - £ - £ - £ 2,728,000 Mevagissey - fluvial EA 102 2,059 210,000 - £ - £ - £ - £ - £ - £ - £ - Cornwall Par Lane Improvements late claim LA 0 - 33,000 33,000 £ - £ - £ - £ - £ - £ - £ - Par/st. Blazey (LA Element) LA 213 141 30,000 - £ - £ 30,000 £ - £ 3,859,980 Paul Stream channel/culvert refurbishments EA 36 1,861 67,000 - £ - £ 67,000 £ - £ - £ - £ - £ 656,757 Penryn IUDM (SWW) EA 20 1,150 23,000 - £ - £ - £ - £ 23,000 £ - £ - £ 268,865 Perranporth (Bolingey River) FDS EA 107 2,972 318,000 308,358 £ - £ - £ - £ - £ - £ - £ 790,000 Polperro trash screen improvements EA 23 1,000 23,000 22,997 £ - £ - £ - £ - £ - £ - £ 948,583 Polperro tide gate repair EA 49 80,000 - £ 15,000 £ - £ - £ - £ - £ - £ 1,504,560 Portreath FAS EA 137 3,139 430,000 - £ - £ 430,000 £ - £ - £ - £ - £ 2,093,483 Portreath Sea Wall Emergency Repair EA 54 741 40,000 44,000 £ - £ - £ - £ - £ - £ - £ 800,000 Ridgeway Wetlands, Pre-project Monitoring LA 0 - 20,000 - £ 20,000 £ - £ - £ - £ - £ - £ - Mousehole: Tumble Tyn Flood Risk Improvements LA 20 3,750 75,000 - £ - £ - £ 75,000 £ - £ - £ - £ 135,000 Axminster Millbrook LA 161 311 50,000 50,000 £ - £ - £ - £ - £ - £ - £ 561,000 Bampton Scheme Upstream Improvements EA 75 1,667 125,000 - £ - £ - £ 125,000 £ - £ - £ - £ 945,000 Bayards Cove IPP (Dartmouth) EA 19 1,316 25,000 - £ - £ - £ 25,000 £ - £ - £ - £ 185,000 Bishops Tawton Flood Defence Scheme EA 34 1,765 60,000 60,000 £ - £ - £ - £ - £ - £ - £ 110,000 Braunton Burrows Velator Great Sluice Refurb IDB IDB 0 - 15,000 15,000 £ - £ - £ - £ - £ - £ - £ - Braunton Flood Improvements LA 70 429 30,000 30,000 £ - £ - £ - £ - £ - £ - £ 310,000 Clyst St Mary Flood Defence Improvements EA 50 11,400 570,000 11,782 £ - £ 558,000 £ - £ - £ - £ - £ 960,000 Colaton Raleigh Flood Improvements LA 20 1,500 30,000 - £ - £ 30,000 £ - £ - £ - £ - £ 150,000 Combe Martin Fluvial Flood Alleviation Scheme EA 35 714 25,000 - £ 25,000 £ - £ - £ - £ - £ - £ 507,749 Combeinteignhead, Shaldon Floods 2012 Remedial Works - Culvert Replacement LA 15 2,000 30,000 - £ 30,000 £ - £ - £ - £ - £ - £ 53,568 Corry & Coly NFM LA 21 2,381 50,000 10,000 £ 40,000 £ - £ - £ - £ - £ - £ - Dawlish Warren and Exmouth Beach Management Scheme EA 2281 66 150,000 149,673 £ - £ - £ - £ - £ - £ - £ 11,833,200 Devon County Council PLR (2018-2019) LA 25 800 20,000 40,000 £ - £ - £ - £ - £ - £ - £ 50,000 Devon County Council PLR (2019-2020) LA 25 800 20,000 - £ 20,000 £ 55,000 £ - £ - £ - £ - £ 50,000 Devon County Council PLR (2020-2021) LA 25 800 20,000 - £ 20,000 £ - £ - £ - £ - £ 50,000 Devon County Council PLR 2021-2027 [ROLLING LINE] LA 120 667 80,000 - £ - £ - £ 20,000 £ 20,000 £ 20,000 £ 20,000 £ 50,000 East Devon Soils Project EA 0 - 5,000 - £ 5,000 £ - £ - £ - Exeter Flood Surface Water Improvements LA 55 1,818 100,000 15,000 £ 50,000 £ 35,000 £ - £ - £ - £ - £ 600,000 Horsey Island EA 0 - 15,000 - £ 15,000 £ - Devon Ilfracombe Sea EA 8 2,875 23,000 - £ - £ - £ - £ - £ 23,000 £ - £ 269,789 Kingsbridge Flood Improvements LA 100 500 50,000 - £ - £ - £ 50,000 £ - £ - £ - £ 400,000 Lympstone NFM (Soil Study) EA 0 - 10,000 - £ 10,000 £ - £ - £ - £ - £ - £ - Metcombe EA 10 2,000 20,000 - £ - £ - £ - £ - £ - £ - £ - Modbury Flood Improvements LA 50 2,000 100,000 100,000 £ - £ - £ - £ - £ - £ - £ 430,000 New Feniton Flood Alleviation Scheme LA 63 3,175 200,000 100,000 £ 100,000 £ - £ - £ - £ - £ - £ 315,000 Seaton Estuary Improvements (DC5) EA 62 2,419 150,000 11,568 £ 36,000 £ - £ 102,000 £ 342,000 Sidmouth Beach Management Plan LA 50 10,000 500,000 - £ - £ 250,000 £ 250,000 £ - Sidmouth Surface Water Flood Improvement scheme LA 100 300 30,000 - - £ 30,000 £ - £ 435,000 South Molton Flood Risk Improvements EA 216 208 45,000 4,000 £ 41,000 £ - £ - £ 292,000 Stibbs Lane, Ivybridge LA 50 2,000 100,000 15,000 £ 25,000 £ 60,000 £ - £ - £ - £ - £ 480,000 Stokeinteignhead Flood Improvements LA 40 3,750 150,000 - £ 25,000 £ 125,000 £ - £ - £ - £ - £ 220,000 Taddiforde Brook FAS - Baseline Study LA 0 - 10,000 - £ - £ 10,000 £ - £ - £ - £ - Teignmouth Beach Management Plan LA 0 - 155,000 - £ 115,000 £ 30,000 £ 5,000 £ 5,000 £ - £ - £ 135,000 Topsham Tidal Defence and PLR LA 61 820 50,000 - £ - £ 50,000 £ - £ - £ - £ - £ 301,733 Torcross and Slapton Adaptation Management LA 0 - 75,000 - £ - £ 50,000 £ 25,000 £ - £ - £ - £ - Totnes Flood Defence Improvements EA 202 1,040 210,000 209,920 £ - £ - £ - £ - £ - £ - £ 3,397,482 Ugborough Surface water LA 15 30,000 - £ - £ 30,000 £ - £ - £ - £ - £ 50,000 Uplyme Flood Resilience Scheme LA 10 3,000 30,000 30,000 £ - £ - £ - £ - £ - £ - £ 98,000 Whimple Flood Defence Improvements EA 33 2,091 69,000 2,820 £ - £ - £ - £ - £ - £ - £ 249,598 Wrafton Flood Defence Scheme EA 34 2,206 75,000 - £ 25,000 £ - £ 50,000 £ - £ - £ - £ 232,272 Isles of Scilly Flood/erosion improvements in IoS LA TBC TBC 15,000 - £ - £ 15,000 £ - £ - Colebrook Flood Risk Management Scheme LA 0 - 250,000 250,000 £ - £ - £ - £ - £ - £ - £ - Chaddlewood screen upgrade EA 48 1,396 67,000 66,996 £ - £ - £ - £ - £ - £ - £ 532,700 Dean Cross IUDM Flood Alleviation Scheme, Plymstock LA 15 18,400 276,000 276,000 £ - £ - £ - £ 216,000 Flood Recovery Project 2012 Honicknowle Lane, Plymouth, New trash screen and headwall LA 13 1,077 14,000 14,000 £ - £ - £ - £ - £ - £ - £ 58,000 Plymouth Lipson Vale, Trefusis Park Phase 1 (SWW IUDM) LA 95 568 54,000 - £ - £ 54,000 £ - £ - £ - £ - £ 690,000 Flood Recovery Project 2012 Longbrook Street IUDM scheme, Plympton, Plymouth, watercourse capacity improvem LA 5 24,000 120,000 - £ 120,000 £ - £ - £ - £ - £ - £ 152,000 Stoggy Lane Culvert Improvements LA 17 2,000 34,000 34,000 £ - £ - £ - £ 161,000 Tamerton Foliot Stream Screen refurbishment EA 9 2,556 23,000 23,002 £ - £ - £ - £ - £ - £ - £ 194,780 Plymouth, Barbican, West Pier repointing (Phase 1 works) LA 84 1,786 150,000 - £ - £ 150,000 £ - £ - £ - £ - £ 2,000,000 Collaton St Mary Flood Alleviation Scheme LA 22 2,273 50,000 - £ 50,000 £ - £ - £ - £ - £ - £ 180,000 Torbay Paignton Seafront LA 88 5,682 500,000 - £ 100,000 £ 100,000 £ 300,000 £ - £ - £ - £ 1,283,000 River Fleet Flood Alleviation Scheme LA 498 1,004 500,000 - £ - £ - £ - £ 500,000 £ - £ - £ 2,109,000 Beach Management Plan Strategic Prog - LA LA 0 - 40,000 - £ - £ - £ 40,000 £ - £ - £ - £ - Shared LLFA Climate change champions signs EA 0 - 15,000 - £ - £ 15,000 £ - £ - £ - £ - £ - Benefits Devon and Cornwall RMA Coastal Asset Management Review LA 0 - 400,000 360,000 £ 40,000 £ - £ - £ - Devon and Cornwall Floods Recovery 2012 EA 0 - 1,540,464 1,540,464 £ - £ - £ - £ - £ - £ - £ - TOTALS 6687 10,355,284 4,372,426 907,000 2,472,280 1,195,000 798,000 43,000 20,000 54,017,127

Capital Expenditure 907,000 2,472,280 1,195,000 798,000 43,000 20,000 Revenue Expenditure 355,000 310,000 260,000 250,000 250,000 250,000 Annual Local Levy Income 1,274,458 1,299,947 1,325,946 1,352,465 1,379,514 1,407,104 Opening Balance 1,542,310 1,554,768 72,435 - 56,619 247,846 1,334,360 CURRENT CLOSING BALANCE £ 1,554,768 £ 72,435 -£ 56,619 £ 247,846 £ 1,334,360 £ 2,471,464

2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 2024/2025 NEW BIDS (Year 5) (Year 6) (Year 7) (Year 8) (Year 9) (Year 10) Feniton 50,000 50,000 Connecting Culm - Conditional Offer 70,000 30,000 New Opening balance if bids approved 1,542,310 1,554,768 - 47,565 - 256,619 47,846 1,134,360 Closing balance if bids approved £ 1,554,768 -£ 47,565 -£ 256,619 £ 47,846 £ 1,134,360 £ 2,271,464

Page 26 of 136 SOUTH WEST REGIONAL FLOOD AND COASTAL COMMITTEE Item 2b LOCAL LEVY BIDS BREIFING NOTE: NEW FENITON Appendix B

Project Summary New Feniton experienced extensive property flooding in 2008 and 2012, and has only avoided flooding since by the quick thinking of the local resilience group. Flooding is caused by insufficient capacity in the watercourse channel and culverts to the north of the village, and insufficient capacity through the culvert under the railway. This causes water to attenuate to great depths against the railways and flooding property. In 2013 a scheme was devised and approved to build a by-pass culvert (Phase 4) from the north of the village under the railway (Phase 3) and join back into the watercourse south of the village. Further improvement works downstream of the village (Phase 1 & 2) were completed in 2016. Due to multiple issues, the phase 3 rail crossing has not been possible, until the new proposed date of early May 2020. Following its completion, phase 4 can be constructed.

The local levy funding of £300k is required to ensure the project can progress and a further £100k of private contribution is not lost due to agreements expiring. £215k of private contribution has already been lost. The cost of the project has increased since 2013 due to much larger then anticipated phase 3 costs as phase 4 construction cost increases. The signed PAR from 2013 states the project is to have £300k of local levy, however according to Environment Agency records the project has only £200k allocated against it. Therefore we would like to restore the local levy to the original £300k request, so we are asking for an additional £100k of Local Levy funding.

Lead Risk Management Authority: East Devon District Council

Sponsor contact/ name: Tom Buxton-Smith

Project raw PF score (if applicable): 100

FINANCE BREAKDOWN FDGiA eligible: £950K

Local Levy (already approved – if applicable): £200k

Private contributions: £100k

Public Contributions: EDDC £500k, DCC £215k,

LOCAL LEVY BID:

Year 19/20 20/21 21/22 22/23 23/24 24/25 25/26 26/27

Local Levy Bid (£) 50 50

Original local levy allocation: £200k

New allocation if bids approved: £300k

OUTCOMES & DELIVERY £41m (estimated) in Whole Life benefits

OM2: 63 Homes with reduced flood risk

Forecast Delivery Date (GW4): Phase 3: May 2020, Phase 4: November 2021

Page 27 of 136 Item 3 SWRFCC/20/04

Appendix A: Draft minutes of the SWCG meeting March 2020

South West Coastal Group update report – April 2020

South West Coastal Group Meeting Minutes

Minutes from meeting held on 4 March 2020 at Manley House, Exeter are attached for members information (Appendix A)

Covid-19

The Coastal Group members coastal management activities during this CV19 period are broadly similar to the mitigation actions taken by the E.A. as described in Sir James Bevan’s recent email update including:

• Continuing to respond in the event of flood, pollution or other incidents; • Carrying out regulatory activities in a safe, secure and effective way; • Keeping operational sites, such as flood barriers, pumping stations up and running;

We are very fortunate that we are now experiencing a relatively quiet weather activity period and, apart from a few sites such as Westwood Ho!, we have no significant outstanding coastal work after the winter storms which caused widespread flooding in the northern RFCC areas.

Regional Monitoring Programme update

The PCO offices at the University of Plymouth are closed with all staff transitioned to working from home. The I.T. and telecom links with the PCO and TDC staff are impressively well provided and the staff are available for advice as normal.

We have postponed our in-house topographic surveys. Some of our partners may undertake surveys at their own risk, but most will now be rescheduled as best we can. We will re-assess in line with the government recommendations.

Lidar capture has been suspended for this season.

Page 28 of 136 Our wave buoy contractor, Fugro, have suspended all non-emergency works (scheduled maintenance), but will attempt address any events which pose a threat (e.g. buoys going AWOL). Other issues they will attempt to solve remotely.

A joint video meeting is scheduled for all RCMP lead officers to share experiences and take consistent actions to mitigate the possible contract financial claims arising from delays due to CV19.

Shoreline Management Plan Refresh

The Shoreline Management Plan draft ‘Health Checks’ are due to be circulated to the local leads of our Coastal Advisory Group areas as shown below for onward distribution to the attendees of the autumn meetings in Penzance, Newton Abbot and Bideford respectively.

Cornwall and Isles of Scilly. Dave Watkins [email protected]

South Devon and Dorset. Graeme Smith [email protected]

North Devon and Somerset. Chris Willson [email protected]

Upon receipt of our SMP draft Health Checks we have three weeks to seek comments and one week to collate the responses and send our CAG SMP overview to the consultant SMP-R team.

We want to extend our circulation list to include those coastal managers and partners who, whilst they couldn’t attend the forum meeting, might well have useful comments to add at this time; this particularly applies where our partner organisations have recently had staff or other management changes. If the SWRFCC members and officers wish to have sight of the draft ‘Health Checks’ please contact the relevant local lead or John Cocker.

SWCG views on the RFCC Stakeholder Update Feb 2020

The Coastal Group :

• Support the changes to the Assurances and Approval of EA Business Cases. It was good to see that the Starcross and Cockwood scheme was used as an example capital scheme.

Page 29 of 136 • Support the New National Flood Risk Assessment and look forward to the inclusion of flooding from drains/sewers and groundwater in the next version of the assessment.

• Note the interim Partnership Funding Rules pending the Defra consultation on Funding Policy and look forward to the E.A. provision of training and awareness sessions together with guidance on the use of the new PF Calculator.

DCIoS Coastal Advisor

The Coastal Group members congratulate and welcome Martin Davies on his appointment as the DCIoS Advisor Coastal Engineer and look forward to the continuation of his support and guidance.

John Cocker South West Coastal Group Chair

Page 30 of 136 Item 3 Appendix A SWRFCC/20/04 South West Coastal Group Minutes from meeting held on 4 March 2020 at Manley House, Exeter

Attendance Position/ Representing Ruth Adams Teignbridge District Council Richard Behan South West Water Michelle Boobyer Somerset West and Taunton Council John Buttivant Environment Agency Alex Curd Marine Management Organisation Alison Dalley Environment Agency Martin Davies Environment Agency Corine Dyke Natural England Tony Flux National Trust Alan Frampton BCP and Dorset Council Ben Johnstone Environment Agency Hayley McParland Natural England Keith Nursey Environment Agency Dave Picksley Environment Agency Timothy Poate Plymouth University Philip Rees SWRFCC Chairman Ann Rhodes Somerset West and Taunton Council Justin Ridgewell Environment Agency Mark Roberts North Devon Council Emerald Siggery Plymouth Coastal Observatory Graeme Smith Teignbridge District Council Dave Stewart Torbay Council Dave Watkins Cornwall Council Lyall Cairns Eastern Solent Partnership Camilla Currie Environment Agency Justin Whitehouse National Trust Isabel Kelly Plymouth Coastal Observatory

Apologies Apologies were received from; John Cocker, Pam Buchan, Rachel Burden, Tom Buxton-Smith, Paul Cottington, Steve Drury, Dan Field, David Jenkins, Tara Jenkins, Julian Pearce, Richard Rainbow, Sam Scriven, Jamie Short, Paul St. Pierre, Christopher Stokes, Chris Willson

43/19 Minutes – 11 December 2019 The minutes from the meeting on 11 December 2019 were approved as correct. 44/19 Matters Arising The action tracker was discussed and any outstanding actions updated.

Page 31 of 136 45/19 Chairman’s report • The Coastal Chairs group has recently discussed how best to disseminate updates and information widely to coastal groups. Update reports are likely to change to a quarterly update and a Coastal Chairs newsletter is to be set-up. • The LPRG feedback noted key lessons need to be learnt on the importance of early engagement before large schemes are agreed and constructed. • Research & Development and sharing of best practice was discussed nationally, with Coastal Groups asking for assets, landfill sites and behavioural change to be themes of focus in future Research & Development work. • The consistency between urgent versus emergency works within the Environment Agency was discussed. The group were informed an Emergency is classified by the direct impacts of an event and the ‘predictability’, as opposed to a natural emergency of defence failure. However the decision generally rests with the local Area Flood and Coastal Risk Manager. • Rachael Hill (Environment Agency National Team) is to investigate ways to improve the reporting of properties protected, following major storm events. • Rachael Hill provided an update to the Coastal Group Chairs on the future 6 year investment programme. The potential for funding strategies, coastal landfill works and SMP support for Coastal Groups was noted. • Members were informed that the Environment Agency’s National Strategy is remains on hold until after the Budget announcement on 11 March. It is hoped the strategy will be fully launched during 2020. • The issue of dangerous structures along the coastline and funding possibilities to assist with removal of such structures. Members were informed that currently, FDGiA is not available for removing structures, as this work is currently classified as maintenance work. • Members were informed of the upcoming Coastal Practitioners Conference 2020. The conference will be held in Cromer from 12 to 14 May. ACTION: Members to inform Zoe & John by 18 March should they be interested in attending. 46/19 Millie & Justin presentation on Sutton Harbour. • Members were informed that the Environment Agency is in the early stages of developing a strategy for Sutton Harbour. • The Sutton Harbour lock gates provide both environmental and economic benefits to the harbour. The harbour protects 112 residential and 113 commercial properties and the lockgate provides a pathway link to businesses on each side of the marina. • The recent development around the harbour means a Hold the Line policy for a 3 epoch scenarios. • The lockgate is currently closed on average 30 times per year, but this is likely to rise under future sea level rise scenarios and predicted increases in wave heights.

Page 32 of 136 • The strategy aims to consider the longer-term sustainability of flood barriers, whether barriers can contribute to environmental enhancement, and alternative options to flood barriers. The strategy will also take into consideration the 2030 net zero carbon ambition by the Environment Agency. • Members were informed of the iStorm project which is currently looking at flood barriers internationally. • The reduced lifetime of the Sutton Harbour barrier of only 15 years was noted to be a result of the reliance and significant usage of the barrier for boats and flood protection. ACTION: Ben Johnstone to provide an update at a future SWCG meeting on how the Sutton Harbour agreement has been reached. 47/19 EA AFCRM Manager Reports Devon, Cornwall & Isles of Scilly (DCIS) Martin Davies provided an update for Devon: • The Sidmouth BMP currently has a £1-2m funding shortfall. If any of the outcome measures are amended as part of the partnership funding review, this would have a significant impact on the available funding for the BMP. • Exmouth Tidal Defence Scheme is ongoing and forecast to complete in 2022. • Work is ongoing by Network Rail between Dawlish and Teignmouth. The consultation on the cliff realignment between Teignmouth and Halcombe has just closed. The Environment Agency feedback requesting a peer review of the modelling and is currently awaiting to receive the model. • Teignmouth BMP is out to tender, but currently receiving challenges regarding groyne condition. • The Local Levy funding has allowed the appointment of an Adaptation Manager (at South Devon AONB) for Slapton Line Adaptation. • Following recent storms there has been significant damage along the coastline at Westward Ho! There is currently a pipeline scheme for Westward Ho! But the current challenge surrounds where the line of alignment will sit, with regard to local amenities. • Members were informed there is no additional funding to fix any problems relating to the recent Storms (Ciara and Dennis), as works will be classified as revenue work. • Members noted the importance of longevity in resourcing & people with regard to vulnerable communities, as this helps with continuity of engagement. The consideration of land-use planning was also noted to be key to future sustainability. • Members were informed that a series of national pilots are being undertaken by the Environment Agency regarding adaptation and community engagement. Justin Ridgewell provided an update for Cornwall: • During the recent storms a number of flood alerts were issued. The storms resulted in damage to the sea wall at Towan Beach in Newquay, small scale property flooding in Looe and significant changes to beach morphology. A post storm survey is scheduled at Bude and Perranporth this week. More significant

Page 33 of 136 erosion of a section of the dune frontage at Rock has also occurred during the storms. • At a programme level, a significant amount of work is being undertaken to develop the pipeline programme with robust, deliverable projects. The Sustainable Coastal Communities project is assisting with influencing pipeline projects. • The Mounts Bay Strategy is ongoing. • A flood risk map has now been produced for the Isles of Scilly. Changes in the legislation are planned to allow Isles of Scilly to have Flood Alerts and Warnings issued, although these have not yet been formalised. • Bude Adaptive Pathways project is hoping to set-up a community network that allows the community to take ownership of the project. • At Newlyn, the InterReg project is continuing. An additional €150,000 of funding has been allocated to the project. A dedicated officer in the Environment Agency is being recruited to monitor the project. • The first outputs from the CCMA PhD are anticipated in April 2020.

Wessex update John Buttivant and Dave Picksley provided an update for Wessex: • The Bridgwater and Parrett Estuary barrier received 18 objections (9 statutory), which is deemed to be fairly low. The majority of objections regarded land access/ fish passage concerns. All objection comments are currently being responded too. The Environment Agency is waiting to find out if a public enquiry will be needed, or if written recommendations will be accepted. Currently officers are liaising with stakeholders who submitted objections. • At Stolford a secondary flood bank has been added to provide protection along the shingle beach. The innovative brick material used has provided large cost savings, with the Dutch supplier using the project as a pilot. • The sea wall at Hinkley Point is complete. • Erosion of the Harbour Wall at Watchet has occurred from the recent high wave energy. A temporary repair has been implemented, but a permanent repair is required. On the western road at Watchet, significant cliff movement has placed mobile homes in a very vulnerable position. Most residents have currently moved into temporary accommodation. There is ongoing concern of cliff collapse and the resultant pollution incident, due to the mobile homes being connected to utility systems. • Cliff erosion at the Blue Anchor has continued. Highways England have engaged in conversations for future protected of the main highway and is currently considering options • Members noted issues with misalignment of departments, such as land-use planning and flood protection. There was an urge for this to be raised nationally and with government as an ongoing issue that needs to be resolved. • Stormy weather in December stripped a large amount of material from the beach at Chiswell. Post event re-profiling work is currently being undertaken and there was no damage to gabions.

Page 34 of 136 • The West Bay capital scheme, which completed in July 2019, has an open event planned in May 2020. • Two new CoastSnap sites have been established at West Bay. 48/19 RFCC Chairman updates • Members were informed that David Jenkins is currently working on the Surface Water Review, as requested by the Government. • Clarity on future funding is expected following the budget announcement on 11 March. The Chairs raised the adequacy of revenue funding, particularly regarding resilience and adaptation which is currently side-lined in revenue budgets. Funding for local authorities in parallel with revenue funding was also raised. • Changes are anticipated for the Partnership Funding scoring system, such as Mental Health, Climate Change resilience and new environmental outcomes. • Carbon reduction has been discussed at RFCC Chairs meetings, including the achievability of net zero carbon ambition within the Environment Agency given the current approach to capital schemes. • Members were informed that the next RFCC Chairs meeting is being held in Exeter on 17 and 18 June. Planning is currently in progress, but the aim is to have agenda items throughout the 2 days to allow Coastal Group members to attend and network.

49/19 SMP-R updates • The health check for the SMP rollout is due in March (mainly as a WebEx). This is aimed at ensuring the validity of the SMP and to make sure existing SMPs are still relevant and fit for purpose. Cornwall Council is due to be the first review. • Current feedback from SMP-R forums indicates that nationally, SMPs are often being superseded by other strategies (not so much in the South West). This has indicated the need for SMP Governance Groups to identify ways to improve the use of SMPs locally. • The SMP forums have been noted to be highly useful for National attendees. However it has been noted that very few SMPs are undertaking modelling assessments and using the outputs to influence local policies. • There has been recognition that Coastal Change varies across the country and occurs at different paces. • A number of shared issues across the country have been identified such as contaminated land policies, future funding challenges and dealing with third part defences. ACTION: Zoe to circulate slides to members.

50/19 MMO South West Marine Plan • Members were informed that the South West Marine Plan is currently out for consultation and closes on 6 April 2020. There will be implementation training sessions available to organisations. ACTION: If you / your organisation would like a detailed training session please contact Alex Curd.

Page 35 of 136 • The Marine Plan implementation is a legal requirement which helps to manage marine areas sustainably. • Public Authorities must have regard for the Marine Plan within their Area, with exceptions only if related to a significant national project (such as a windfarm). • The MMO has a statutory requirement to monitor and report to Parliament on each Marine Plan, every 3 years. • The Explore Marine Plans, has replaced the Marine Information System on the Gov.uk webpage. ACTION: Individuals to respond to the South West Marine Plan directly ACTION: Zoe to circulate the presentation.

51/19 Eastern Solent Partnership Overview Lyall Cairns presented on the Eastern Solent Partnership, as an example of successful partnership collaboration: • Eastern Solent Partnership was established in 2012 as a shared service agreement to allow officers to work for all Local Authorities in the region. • The Partnership has helped to save £2m in revenue costings through combined efforts of delivering capital projects in-house, using cutting edge technology and using in-house environmental experts. • The team is structured into categories including; place-shaping, place-making and place-keepers which are set-up across 3 teams; Policy and Environment, Capital and Operations. • The Operations team works on asset management, inspection, maintenance reports, groundworks which are all linked up through a GIS system. • The Capital team plans the projects and uses accredited contract managers. • The Policy team is a collaboration of partners regarding heritage, tourism, regeneration and others. The team considers Local Authority strategies, Local Partner strategies and then aims to build more than a flood defence. Investment is used as an opportunity to improve the surrounding area to benefit all stakeholders. • A Councillor Member board manages the relationship between all 4 partner Authorities. • Local Authorities in the area contribute to the partnership depending on their usage of the resources available. A contribution allows access to over 50 members of staff within the partnership, all with various expertise and qualifications. In 2019/20 this saved the tax payer £2.4million. ACTION: Zoe to circulate the slides from Lyall. ACTION: Officers to contact Lyall if they would like to discuss in more detail, or to request support. ACTION: Lyall/John to discuss the possibility of a more detailed session in the future.

52/19 Regional Monitoring Programme update • Despite the energetic winter, there have been few coastal storms. During this time the wave buoys have held well. The only issues have been at West Bay due

Page 36 of 136 to a BT connection fault and the Bideford Bay, which is currently offline but has been recovered. • The programme is planning to install 3 new met stations at Exmouth, Port Isaac and the second Severn crossing. • Analysis of the website data has shown downloads of hydrodynamic data increasing, illustrating the value of the long-term network. • The outstanding LiDAR polygon covering the Parrett Estuary will be captured in the current flying season. As yet this has not been carried out due to poor weather conditions. • The Bathymetric surveys between Teignmouth and Exmouth and Brixham Harbour is complete and will be freely available shortly. • The Habitat Mapping data is currently undergoing final checks and open source maps will be available from the website. • The Cliff Line mapping contract has been awarded and is due to be completed by summer 2020. • 3 new sites have been established for CoastSnap; West Bay, Dawlish Warren and Westward Ho! There has been recent coverage from BBC spotlight on the project. • PCO have recruited a new GIS lead who will be joining the team at the beginning of March • Ruth Adams and Emerald Siggery will be attending the Environment sub-group meeting of the South West RFCC tomorrow (5 March) to discuss habitat mapping around the coastline. • Ruth noted to all members that there is still some funding available in the Asset Budget. ACTION: If anyone needs any Tier 2 non-invasive surveys completed, get in touch with Ruth.

53/19 Mullion Cove: Innovative Community Engagement Case Study Justin Whitehouse (National Trust) presented the Mullion Cove case study, as an example of innovate community engagement example: • The Harbour Wall and Cove at Mullion has suffered significant damage from wave action over the last 80 years. • National Trust conducted a study of the Harbour to discuss the long-term management of the harbour, working alongside stakeholders. • The outcome of the study led to a decision to maintain and repair the harbour wall for a period, until the harbour suffers such significant damage that cannot be rectified. At this point the Harbour Wall would then be categorised as a Manage Retreat asset. • The National Trust carried out extensive engagement with the local community following the local strategy of maintain and repair, followed by manage retreat. This was to help to explain and justify the decision to the local community. Engagement was also carried out with local school children and climate change was discussed, to ensure constant reminders within the community. • Recent engagement work with Exeter University (social geographers and art community) has been carried out, to investigate how to articulate change.

Page 37 of 136 Discussions regarding cultural heritage and how to celebrate this in line with natural processes were carried out. • National Trust moved changed their approach to engagement from ‘Decide – Engage – Do’ to ‘Engage – Decide – Do’. This allowed the involvement of the community in the decision making process, further allowing better acceptance of a situation. • The National Trust created a “Miss You Already: A Cornish Coastal Eulogy”. The aim of which was to assist communities with how to adapt to losing something of cultural value. • The Trust is currently working hard with the local community using various initiatives and involving research groups. The approach adopted has been ‘React – Realign – Consolidate – Repeat’. The journey at Mullion Cove is noted to be a gradual process whereby the Harbour is being celebrated, particularly following storms which result in visible change. • Other small fishing harbours need to consider future resilience and the approach and engagement tactic with local communities.

54/19 Dawlish Warren update An update on Dawlish Warren will be presented at the next meeting.

55/19 SW Regional Monitoring Programme bid update • The LPRG has accepted and recommended the programme for approval. • The successful bid for the South West has been approved (this is the original bid), but awaiting the allocation.

Swcg_mins_march20 As at 25.03.2020

Page 38 of 136 Item 4 SWRFCC/20/05

SOUTH WEST REGIONAL FLOOD & COASTAL COMMITTEE

ENVIRONMENT SUB-GROUP UPDATE REPORT – April 2020

1. Coastal Habitat Mapping At the last meeting at on the 5th of March we received a presentation on Coastal habitat mapping from Plymouth Coastal Observatory as a way of linking both the Environmental Subgroup and the South West Coastal Group with planned activities in May, subject to the current restrictions.

2. Devon and Cornwall Soils Alliance The Devon and Cornwall Soils Alliance event went ahead on the 6th March and was attended by over 70 people from a wide variety of organisations (presentations are available at https://wrt.org.uk/project/dcsa/).

3. Future Meetings & Forward Look Since then, covid-19 has restricted our activities and we are reviewing future meetings and events planned but still aim to monitor the environmental outcomes through the FCRM schemes, especially in light of the current continuation of construction. Additionally, Peter Downs as stepped down from the main RFCC committee and from the sub-committee due to changes in his work but he has been a real help and has substituted for me at several national conservation representative meetings. The most recent of these was on Zoom and covered the changes in OM4 payments and the Place Based Resilience Fund due to start in April 2021. This fund is a great opportunity for us to collectively address some of the more complex challenges we face in terms of vulnerable coastal communities and small catchments prone to flash floods.

Laurence Couldrick Chair of the Environment sub-group Nature, Conservation and Environmental Issues Member

Page 39 of 136 Item 5 SWRFCC/20/06

Environment Agency - Devon, Cornwall And Isles Of Scilly

South West Regional Flood & Coastal Committee

Paper By: Area Flood & Coastal Risk Manager

Subject: Area Flood & Coastal Risk Manager's Report

RECOMMENDATION

The committee is asked to:

1) Note the content of the report and the work undertaken on behalf of the committee to reduce flood and coastal risk

REPORT HIGHLIGHTS

• Storm Ciara and Storm Dennis • Flood Warning Expansion Project – 1696 at risk properties added to service • Mill on the Mole, South Molton flood alleviation scheme started construction • Exmouth Scheme progressing well on site. • Helston Phase II, River Cober flood alleviation scheme started on site

Page 40 of 136 1. Incident Response

1.1. Flood Warnings Issued

Activity for the period 1st November 2019 to 28th February 2020 is shown below. Incident response activity has been extremely busy since the beginning of November. Recently Storm Dennis brought strong winds and heavy prolonged rainfall across the country which fell on already saturated ground. Storm Ciara saw tidal impacts due to wave action and overtopping of Quays in Looe, Fowey and Mounts Bay, and our rivers had risen in response to rainfall. Our Incident Rooms in Exeter and Bodmin were both opened in order to manage the impacts of potential flooding. Duty Officers were busy issuing widespread flood alerts and numerous flood warnings during this time. To put the activity in perspective, during Storm Ciara and Dennis our Flood Warning Duty Officers issued 40 Flood Warning messages, compared to the whole of 2019 where 46 Flood Warning messages were issued across Devon, Cornwall and the Isles of Scilly.

Cornwall Cornwall Devon Devon Total Tidal Fluvial Tidal Fluvial Flood Alert 41 60 20 125 246 Flood Warning 14 8 4 44 70 Severe Flood 0 0 0 0 0 Warning Pilot Warnings & 26 (+7 for the IOS 0 0 33 Alerts Gate Closures 70 0 26 16 112

1.2. Flood Incidents

Storm Ciara and Storm Dennis Flood Report

1.2.1 Event overview

Storm Ciara and Storm Dennis are two named storms which formed over the North Atlantic and passed over the UK in quick succession, driven by a notably fast moving Jetstream. Storm Ciara reached the South West on the 7th of February and Devon and Cornwall saw a number of flood alerts being issued in tidal areas. The first flood warnings of the event were issued on the evening of the 8th of February.

Devon and Cornwall duty teams held a briefing in preparation for the storms arrival and to ensure that incident staff were resilient and ready to respond. Storm Ciara presented a coastal flood risk owing to high winds which presented an increased flood risk from high winds, large waves and high tides combined. In total 15 flood warnings were issued across Devon and Cornwall, 4 of which issued between the 8th and 9th of February and the remaining 11 were issued between the 12th and 13th. Storm Dennis brought additional high winds and rainfall impacting the south west on the weekend of the 15-16th. Rainfall landing on an already saturated catchment led to the issuing of 25 flood warnings across the area. River response to this event presented a mostly fluvial flood risk in Devon and Cornwall.

Page 41 of 136 1.2.2 Main Challenges Flood Warning Duty Officers provided feedback on perceived challenges following the two flood events. Using the real time gauges to issue flood warnings can lead to messages being sent during unsociable hours and although they reflect river response, can be less suitable for enabling residents to enact resilience measures. Forecast models would have allowed responders to coordinate issuing of flood warning messages so that the public received them during daylight hours, leaving them more able to take action.

During storm Dennis the strong south westerly winds drove rain to fall to the East of Dartmoor, where it would usually fall on the south west facing slopes of the Dartmoor catchment.

Initial findings from a technical debrief have also highlighted the benefits that could be gained from models with the capability of predicting the joint probability of the occurrence of high tides and peak river discharge. This phenomenon is difficult to predict using live river and tidal gauges, flood warning staff would be much better informed to send out the appropriate messages in good time using model outputs. The subsequent actions have been allocated to appropriate leads and progress will be reviewed at future flood warning duty officer meetings.

1.2.3 Environment Agency response In anticipation of the high volume of flood warnings expected to be issued during the events, additional staff were put on standby. During Storm Ciara staff were rostered to support the 12 staff on duty. During Storm Dennis 56 individual shifts were completed over 3 days involving 28 flood warning duty and standby staff. The total number of flood warning responders involved in the response amounted to over 40. Staff were responding as part of a 24 hour duty and standby structure. The area incident rooms were opened out of hours following storm Ciara and during storm Dennis. Specifically on the 13th of February to support flood reconnaissance work and over the weekend 15th to the 16th of February in anticipation of the impacts of Storm Dennis. Figure 1: Flood warnings issued across Devon in response to storms Ciara and Dennis. 1.2.4 Flood Alerts and Warnings During storm Ciara 15 alerts issued for Devon and 16 for Cornwall while 6 warnings were issued in Devon and 9 for the Cornwall area. Storm Dennis saw 6 alerts issued in Devon and 7 in Cornwall with a subsequent 22 flood warnings sent out in Devon and 3 in Cornwall.

Page 42 of 136

Figure 2: Flood warnings issued across Cornwall in response to storms Ciara and Dennis.

1.2.5 Impacts 12 coastal locations across Cornwall and 2 locations in Devon were visited by incident staff to verify impacts from storm Ciara (see selected images below).

Figure 3: Images showing tidal flooding in Fowey, taken 13th February

Figure 4: mages showing channel levels and flooding in Lostwithiel, taken 13th February

Page 43 of 136 Figure 5: Images showing tidal flooding in Looe, taken 13th February

During storm Dennis, property flooding reports in Devon amounted to 19, with 15 of those residential and 2 commercial properties. 11 locations were visited by staff to collect impact data and engage with the community.

Figure 6: Images showing flooding in at Exeter Quay, taken 16th February

In Cornwall the Tamar catchment was visited to verify impacts in those areas were flood warnings were issued. Accounts from residents and images collected largely reflected expected impacts.

Page 44 of 136

Figure 7: Image showing evidence of high water mark reaching close to the top of the embankment, Calstock. Taken 24th of February

1.2.6 Storm Dennis: Return period and rainfall – Cornwall Case Study

Three flood warnings were issued in Cornwall as a consequence of impacts from Storm Dennis. Using a sample of data for these locations (Figure. 8 below) a brief analysis into the extremity of the event was conducted.

Figure 8: showing the locations were flood warnings were issued during storm Dennis.

Page 45 of 136 1.2.7 River flows

All rivers recorded a double peak with peaks on the 15th Feb and 16th Feb as there were several blocks of rain over the weekend (see Figure. 9 below). Overall the river flow observed at these stations did not stand out as extreme.

• Most notably, the River Lynher river gauge (Pillaton) peaked on 16/02/20 at 13:00 registering at the 13th highest peak on record since 1966. • The River Tamar river gauge (Gunnislake) peaked 16/02/20 at 18:30 registering at the 39th highest peak on record since 1956. • Least notably, the River Ottery river gauge (Werrington) peaked on 15/02/20 at 21:00 registering at the 49th highest peak since 1978.

Figure 9: River flow gauge data for the 3 sample rivers in Cornwall

1.2.8 Rainfall

In the Lynher catchment totals were close to 60 mm for the three days 14th, 15th, 16th Feb. The plot shows consistent rainfall from mid-morning on Friday through to the end of Sunday.

The return period for approximately 60 mm in 51 hrs from mid-morning Friday to end of Sunday registers as a 1 in 3 year event. In detail, we would expect a rainfall event causing these peaks to happen in most years. This return period was reflected across the other locations where flood warnings were issued in Cornwall. The totals in the River Ottery catchment are slightly higher with 69.6 mm maximum recorded.

It is probable that the flows were more notable than the rainfall because the catchments were highly responsive after becoming saturated during Storm Ciara. The quick succession of both storms after each other is likely the reason that catchments were so responsive to a relatively modest rainfall event.

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1.3. Flood Resilience & Incident Preparedness

1.3.1. Flood Intelligence File – Tiverton Lowman

This month we completed the first in-house Flood Intelligence File (FIF) for the River Lowman at Tiverton Flood Warning area. This work is normally completed by Consultants during the modelling programme for a community and includes information on flooding impacts, hazard mapping and properties at risk. The Flood Resilience Team utilised the modelling outputs from Tiverton Lowman and produced the FIF, using technical skills from within the team. This will enhance the Flood Warning procedures for the Tiverton Lowman, and provide Duty Officers with additional visual information on the severity of the flood depth hazard in Tiverton.

The FIF will be used to provide Duty Officers with an understanding of what properties will be affected from flooding, and the nature of the hazard at the location. Some areas are at greater risk, which is shown on the hazard maps (Figure 10). A hydrograph for the River Lowman gauge is also included to clearly show Duty Officers how the river might respond to rainfall. Following this first successful FIF, we can now start producing FIFs for other areas.

Figure 10: Hazard map extract from the Tiverton Lowman Flood Intelligence File

1.3.2. Flood Warning Expansion Project (FWEP) – what we’ve achieved so far

We introduced the Flood Warning Expansion Project (FWEP) in the previous report (November 2019). This is an ambition to be able to send a flood warning to every property at high risk of river and coastal flooding in England. Currently in Devon, Cornwall and the Isles of Scilly (DCIoS) we offer a full flood warning service to approximately 65% of the at risk population.

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The first stage of FWEP, called the ‘Quick Wins’ programme is now complete and live on our Flood Warning System. Our Flood Resilience team extended current flood warning areas to include more high risk properties. These additional properties were identified in areas where existing river level telemetry infrastructure, flood forecasting capabilities and flood warning areas are in place to provide well established warnings to more properties. In total 25 flood warning areas have been extended with a total of 1,696 high risk and lower risk properties added.

Most of the new ‘quick wins’ customers will automatically receive a message via our Extended Direct Warning (EDW) service to let them know they’re now registered to receive flood warnings. EDW applies to any new landline and mobile numbers which are registered to properties at risk of flooding, and are on EE, O2, Three, Vodafone and BT networks. Every month we then send welcome messages to the newly added numbers.

1.4. Community Engagement & Preparedness

The Flood Resilience team have busy attending meetings, training and exercising many communities. The team have been supporting and planning ways forward with the Town Councils in the creation and development of the Community Flood Plans.

1.4.1. Bampton The community are now working on reviewing their current flood plan and recruiting a new team of flood volunteers.

1.4.2. Ilfracombe Ilfracombe’s Resilience Team have activated their plan several times due to flooding already this year. The Flood Resilience team are supporting them in looking at funding available to them for the purchase of a pump.

1.4.3. Marazion Marazion Community and Cornwall Council are working in partnership to develop a community emergency Plan.

1.4.4. Dartmouth The Flood Resilience team are supporting the residents of Beer and Dartmouth parish council with the organisation of a flood awareness event and recruitment of volunteers.

1.4.5. East Budleigh A flood awareness event took place in East Budleigh which was well attended by the public and some great information was shared.

1.4.6. Colyton Colyton Parish council have exercised their plan and updating it with items highlighted during the exercise.

Page 48 of 136 1.5. Home & Dry Game at South West RFCC At the beginning of January members of the Flood Resilience team along with staff from Cornwall Community Flood Forum attended the SWRFCC meeting. This gave us the ideal opportunity to run the committee through the Home and Dry game that we use to help facilitate conversations in communities. Members really embraced the game and there was a lot of discussion over the assets to keep/get rid of as a community.

A member of the SWRFCC noted the game to be a: “…great way of helping people think about what is important to them”.

Figure 11: Members of the South West RFCC playing the Home & Dry game.

1.6. Fowey River Academy’s Climate Change Week In February the Flood Resilience team were asked to take part in Fowey River Academy’s climate change week. The team delivered the Lego house flood resilience exercise to year 8 students looking at how their homes and families may be affected by flooding and the steps that they and their families could take to keep them safe. Unfortunately the week was cut short and postponed due to Storm Ciara.

1.7. Par & St. Blazey Flood Group Exercise Training During March the wet weather provided the opportunity for Cornwall Community Flood Forum to trial a new format of exercise with Par and St Blazey flood group. Up until now exercising plans has involved contacting wardens on the plan asking them to meet “at base”, then walk to a point and ring the coordinator to check they have lines of communication.

To try and give the flood wardens a more realistic “event” situation the Flood Resilience team designed scenario cards with issues that have or could happen and placed them strategically around the town. After the initial briefing, groups of wardens, supported by a Flood Resilience team member, braved the rain outside to see what scenarios were awaiting them. Dealing with the scenarios at location and communicating with the coordinator, allowed all involved to get a great insight into how an extraordinary event would play out.

All attendees left with increased confidence and a sense of empowerment in their roles.

“I learnt a great deal from you” (Flood warden to FR team member)

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Figure 12: Par & St. Blazey Flood Wardens exercising their plan.

1.8. Forward Look of Engagement Work In the next few months, the Flood Resilience team are due to hold meetings with Parish Councils in Exebridge, Croyde, Ilfracombe, Berrynarbor, Brendon and Combe Martin to promote CEPs. Flood awareness events and training sessions throughout Devon and Cornwall.

2. Asset Management

2.1. Routine Maintenance The Quarter 4 Devon routine maintenance programmes are substantially complete, and the AIMS programme delivery is up to date.

The completed maintenance activities include our Area grass hand cuts and tree and bush vegetation work. Our maintenance activities have also included inspections of outfall flap valves which are assessed for damage, obstructions or malfunction and are repaired or replaced as necessary.

Included within our flood defence scheme maintenance both of our North and South Devon Field Teams have completed maintenance to river and estuary walls. The walls are inspected for significant cracks, missing masonry or loss of mortar joints and repairs carried out as required.

Hydrometry and Telemetry equipment and Flood Warning equipment maintenance rounds have also been completed. This equipment is critical for collecting the data necessary for providing flood warning and informing our incident response levels. Both Field Teams have continued to carry out incident response activities, responding to reports of river blockages and in addition to carrying out inspections of our structures and assets as required.

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Figure 13: Before and after of maintenance work to the river wall at Galmpton (Brixham)

2.2. Ilfracombe Cheyne beach demountable barriers prove their worth

After agreeing a protocol for deployment of our new demountable barriers at Cheyne Beach, Ilfracombe with the Town Council, they were needed during the recent storms Denis and Ciara. Ilfracombe Town Council deployed the barriers with the Environment Agency available as a back-up should this be required. This agreement frees up our Environment Agency Field Team resource to focus on flood schemes in the immediate area closer to its Bideford Depot and is an efficient use of these limited resources.

During the deployment of the defences, a number of properties in the town centre were protected from flooding. Significant wave overtopping of the sea defences was observed. The barrier system is stored locally within the car park adjacent to the sea defence wall and can be fully deployed in less than 15 minutes. This operation takes place when tidal/wave criteria has been met and is communicated to the Council. The Environment Agency tries to give at least 8 hours warning so the car park can be evacuated properly.

Figure 14: Storage location and Mobilising Barrier

Page 51 of 136 Figure 15: Barrier deployment and wave overtopping (11.02.2020)

2.3. Post Storm Asset Inspection in North Devon After the recent storms, the Environment Agency sent out its T98 inspectors to identify any damage caused to its flood Schemes in the recent storms. The inspections also included both private and third party assets for which damage reports will be communicated to the asset owners.

Generally, damage has been minimal and this area got off lightly, however there have been instances of more severe damage. An example of this was at Westward Ho! where the beach defences were destroyed and pebbles were strewn across the footpath adjacent to the beach. These defences are third party assets and the owners are aware.

Figure 16: Storm damage at Westward Ho! 2020

Project Updates

3.1. Modelling

Modelling Packages Project Contract Management are managing a programme of Modelling & Forecasting (M&F) projects, including 4 ongoing schemes under Programme Delivery Unit 1 with JBA using the legacy WEM framework and an initial 5 schemes under Next Generation Supplier Arrangement. Schemes at Truro, East Budleigh, Dawlish Water and the Taw & Torridge estuaries are currently underway through Atkins, with stage 1 completions for each due in quarter 20/21. A Catchment Based modelling approach for Natural Flood Management prioritisation was also awarded to Atkins in February 2020.

Page 52 of 136 Survey work for the Exeter post scheme modelling is ongoing through Merrett Surveys Ltd. The main works will be tendered through the M&F framework in 20/21.

20/21 modelling programme has been identified & scoping discussions have begun for Outcome Measure delivering schemes.

3.2. Design & Appraisal Projects Update

3.2.1. Cornwall The package of Cornwall projects was formed to efficiently deliver business case appraisals. The package is getting close to completion with some projects on hold due to funding, and others still being delivered as part of the current 6 year programme. The details for the present stage of the projects are:

Hayle Foundry Square Project is currently on hold.

Hayle River Flood Bank Realignment Project will be on hold following the delivery of the Outline Business Case. This is due in 2020.

Paul Stream and Tumble Tyn Culvert Refurbishments The Mousehole project is spread across two catchments within the village, the Paul stream and Tumble tyn. Appraisal has identified that the potential to improve the culvert capacity on both of these watercourses is minimal. Therefore the preferred option is to implement minor civils improvements, a programme of Natural Flood Management (NFM) in the upper catchments, and Property Flood Resilience measures at properties along the exceedance flow routes.

The project is progressing with undertaking PFR surveys to identify individual measures, uptake has been slower than anticipated to date due to the off-peak seasons and high numbers of second home ownership in the catchment.

Site investigations are ongoing to identify ground conditions for the civil structure improvements which is to be tendered as a design and construction contract.

The project is also progressing with the design and agreements of Natural Flood Management (NFM) interventions within the upper catchment of the Paul Stream and Tumble Tyn watercourses above Mousehole. A temporary flow monitoring station has been installed to set a baseline flow to measure the success of the NFM interventions in coming years.

Within the next quarter the project will be developing the Full Business Case and progressing to tender on the Civil, PFR, and NFM works.

There is indication that the Department for Education will be in a position to provide a significant partnership funding contribution to the project. It is anticipated that the Outline Business Case will be submitted for assurance in May.

Newlyn Tidal Newlyn Tidal has been successful in a bid for Interreg Funding to assist in the delivery of the scheme. The appraisal element is nearing completion. Currently reviewing strategy and gaining Project board approval to complete the detailed design and business case.

Newlyn Fluvial Project is currently on hold.

Penzance Wherrytown and Harbour Tidal This project is now on hold.

Page 53 of 136 Fowey This project is on hold due to a funding gap and the Town Council identifying doubt that a new wall would be acceptable.

Mevagissey Fluvial Project has commenced with modelling work to investigate options to reduce fluvial and surface water flood impact. An understanding of the system as a whole is required to determine what scale of overall improvements are required, in particular what an upgrade to the Chapel Square culvert might provide. A new model has been built and reviewed with comments currently being addressed to complete the model report.

Portreath FAS Portreath preferred option has been reviewed and internal team meetings have taken place to propose an option to take forward into detailed design.

Further discussion and Project Board approval will be required prior to progressing into detailed design. Project Board meeting expected to be held in April 2020.

Tinhay Scheme Refurbishment Project has been delivered and is waiting closure.

Bude Flood Defence The preferred option has been reviewed in light of concern over the current condition of the asset. Options reports, economics and drawings are currently being updated to take into account the current asset condition, these are due to be delivered May 2020.

Calstock (River Tamar) The primary objective of this project is to appraise the flood risk management of the River Tamar at Calstock. There are residential properties and critical infrastructure at risk of tidal or combined tidal/fluvial flooding. The project has potential to provide circa 11Ha of environmental benefits through inter-tidal habitat creation.

Works commenced on site in September. Site compound has been established, site cleared, soil stripped and the foundation of the eastern embankment completed (including the treatment of approximately 2,600m3 of clay with soil stabiliser to form the base of the future embankment (to address underlying poor ground conditions in accordance with the design).

Whilst ground conditions were initially good, a very wet October has meant that it has been necessary to demobilise for the winter. Remobilisation is now programmed for June 2020.

River Camel Restoration The primary objective is to appraise removal of physical modifications on the River Camel to improve geomorphology and habitat and implement the agreed plan to restoring the SSSI. The EA will concentrate on delivery of its (3 no.) assets while partners will deliver the remaining. At Grogley GS, we are working with Forestry England to improve the habitat on their land. The design work is being procured through the new NGSA CDF and expected to commence imminently. A business case is planned for delivery spring 2020 with construction planned for 2020-21.

At De Lank GS, fish brushes and an eel pass were installed before the end of March 2019. Camelford Weir removal to be appraised in phase 2 which will commence in the next programme period.

Wadebridge Flood Defence scheme The primary objective is to appraise the flood risk management of the River Camel at Wadebridge. There are 171 residential properties at risk of tidal or combined tidal/fluvial flooding. Due to FCRM funding re-prioritisation this project will stop and restart during the next

Page 54 of 136 6 year programme. Considerable funding gap remains an issue

Par Moor Project has been paused whilst we investigate alternative funding routes, as the appraisal has shown insufficient FDGIA funding is available.

Sandy River Project has been paused whilst we investigate alternative funding routes, as the appraisal has shown insufficient FDGIA funding is available.

Par/St Blazey The primary objective is to improve the flood risk management of Par and St Blazey. We anticipate improving the flood risk to 214 properties (OM2’s) and improve 3 hectares of water dependant habitat. This project is part of our collaboration with Cornwall Council and South West Water to maximise opportunities for the St Austell Resilient Regeneration Project (StARR). Cornwall Council are managing the ESIF funding to support the business case.

Cornwall Council are delivering the surface water elements and we are delivering the main river elements of the preferred option. We are currently finalising the detailed design, the hydraulic model and all planning permission documents. We have had an issue with our finished design increasing flood risk to 9 properties in the catchment. As such we have programme creep while we arrange design adjustments to ensure we do not increase flood risk to these properties to allow the schemes justification at Planning permission stage. We are looking to submit planning permission in early Summer 2020. This will lead to construction commencing in Winter 2020 with completion of construction by September 2022.

Tywardreath Stream Culvert Repairs The primary objective is to repair a culvert to minimise flood risk. This project is part of our StARR project, as detailed under Par / St Blazey project.

St Blazey Stream De-silt The primary objective is to appraise the management of this watercourse. This project is part of our StARR project, as detailed under Par / St Blazey project.

Prideaux and St Blazey Catchment Improvements The primary objective is to appraise the flood risk management of the Prideaux and St Blazey catchments. This project is part of our StARR project, as detailed under Par / St Blazey project.

New Mills Dam Improvements This scheme addresses measures to be completed in the interests of safety following Inspecting Engineer requirements under the Reservoirs Act to upgrade to a Programme Logic Controller and make improvements to the radial gate. Atkins detailed design work under the CDF is substantially complete. Finite Element Analysis identified a load case risk around the existing gate bearing pins, for which Atkins have now been instructed to provide new designs. NMCN (Nomenca) have provided Early Contractor Engagement including designing and procuring the new PLC. Construction is due to be tendered to the SW MEICA framework in March, for works completion in summer 2020/21.

3.2.2. Devon Bampton Flood Defence Improvements This project is currently finalising the contractual position and will then be put on hold.

Tiverton Flood Defence Improvements This project is currently finalising the contractual position and will then be put on hold.

Clyst St Mary Flood Defence Improvements The primary objective is to improve the current standard of protection to the village of Clyst St

Page 55 of 136 Mary. The preferred option has been identified as a sheet piled solution and partnership funding contributions have been confirmed. Detailed design is progressing well, with a planning application for the whole scheme updated in January 2020. Clyst St Mary flood group and Parish Council have been consulted on the proposed scheme, along with individually affected residents. Construction works are planned for 20/21, with business case submitted. Design to Reach C is being updated to a sheet piled solution following further ground investigations on the current defence.

Figure 17: Clyst St Mary – water levels February 2020

Bishops Tawton Flood Defence Improvements This project is currently on hold.

Kenwith, Bideford Flood Defence Improvements Project currently on hold due to future funding constraints. The Environment Agency Partnership and Strategic Overview team will continue to identify partnership funding and undertake discussions with potential project partners in the coming year to secure partnership funding contributions.

Combe Martin Objective is to reduce flood risk to properties in Combe Martin from a combination of surface water and fluvial sources. Also addressing water quality issues within the catchment to improve bathing water quality. Suppliers are carrying out analysis of natural flood management (NFM) options and reviewing the existing model to determine if suitable for modelling of NFM options. Funding restrictions are causing delays.

Trews Footbridge The contract for this work has been tendered and awarded under our FCRM operational framework. Design for the bridge jacking temporary works are currently underway following contract award. Preliminary service diversion works are being undertaken with third party service providers to manage services risks. The Western Power Distribution cables have now been addressed and Openreach are scheduled to undertake a temporary diversion during March 2020, ahead of the main works.

As part of the preliminary works, public communications have begun advising that essential maintenance is due to take place to the footbridge. Appropriate site signage is to be procured to accompany this ahead of the works commencing on site. The construction programme for works is to start on site during Q1 of 20/21, with works lasting until late summer.

The bridge continues to be deemed as safe. Jacobs continue to undertake quarterly inspections to the footbridge to monitor the pier head failure and ascertain whether the condition has worsened prior to the repair works taking place.

Page 56 of 136 River Taw Gauging Study The appraisal phase continues to investigate the cost and most appropriate method to decommission the existing Gauging Station at Taw Bridge, (comprising of a stilling well and a flat v weir) as well as the options for a replacement site downstream at Park Mill Bridge.

Early Supplier Engagement has led to the production of technical options report, including indicative costs and outline design drawings for a replacement site at Park Mill Bridge.

The findings in the technical report have been discussed with Environment Agency Fisheries, Biodiversity and Geomorphology colleagues alongside Hydrometry and Telemetry users, particularly to understand the implications of proposed works surrounding the nature of the River Taw and its Special Area of Conservation association.

There are currently a number of potential landowner scenarios that can lead to project risk. To mitigate these, expert advice has been sought from legal and estates colleagues regarding existing land owner arrangements. This is to be included as a factor to project costs to help inform the Client during the decision process.

Following the appraisal phase, detailed design will be undertaken, expected to commence later in 2020/21.

Holbeam Dam The Holbeam Dam has undergone a statutory Section 10 inspection. This has identified several Measures in the Interest of Safety to be addressed by March 2022.

The Project Team will be working with the MEICA Framework to deliver the design for elements the MIOS works. The scheme is anticipating that initial environmental surveys will commence in March.

For information, the asset overtopped on the 15th February resulting in some minor scour to the access track and reservoir face. Whilst this is not anticipated to have an immediate impact on the scope of the project, it will provide an additional insight into the reservoir spillway sustainability, and options which may be considered when considering spillway improvements as part of this scheme.

Figure 18: Holbeam Dam overspill – February 16th

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3.3. New Projects

Whimple: Webbers Close Following the tender period for the culvert repair works to the FCRM operational framework, it was identified that work would not be able to be completed prior to the end of the current financial year. During the tender period, sections of the culvert were identified as areas requiring to be re-built prior to structural lining therefore extending the construction programme. Delivery Board approval was sought and agreed to continue delivering this project into 2020/21, with construction expected to commence Spring 2020.

The resolution for the SWW foul sewer obstruction at 3.27m from the inlet, put in without Environment Agency consent, (figure 1 below) remains a priority. The Area enforcement officer involved with this project is seeking legal advice on SWW’s removal of this pipe. The pipe remaining in the culvert could come as a risk to the project, as it limits the ability of the full length of the culvert to be repaired.

Figure 20: Grade 5 obstruction at 15.24m Figure 19: Example of culvert deformity

The riparian owners, Webbers Close community and Whimple Parish Council remain supportive of the project progressing. The riparian owners regularly meet with the project team for updates and offer to support the delivery of the project where necessary. The full business case is currently awaiting NPAS and FSoD approval. Delivery of this project will reduce the risk of flooding to properties should the culvert block or collapse.

Mill on the Mole – South Molton The construction phase for the Mill on the Mole Flood Resilience Improvement scheme is progressing well having commenced January 2020. There has been little impact from recent weather and the Contractor is on programme. Currently the 80m flood wall is under construction to be followed by the construction of the two-stage channel. Upon completion the scheme will reduce the flood risk to 74 properties in the park and reduce the frequency of flood water entering the park, thus reducing the need for EA incident response. The scheme construction is due for completion in Q1 20/21. During the construction phase, residents have expressed their satisfaction with the Contractor, Bridge Civil Engineering, particularly how they managed the utility service work where there was a requirement to isolate the park’s gas and electricity supply to complete diversions.

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Figure 21: An image showing the trench excavation for the flood wall construction. Note the mini piles required and proximity to residents property which has required good communication with residents.

Hele Valley Stream The project is to repair a 20m section of failing river bank. The site is highly constrained with significant land contamination from historic activities in the area. The risk of complete failure of the bank could result in flooding to 14 properties in the local area. The project is currently in the detailed design phase with an aim to commence the construction phase Q4 19/20. The objectives of the project are to negate the risk of collapse and thus the reduce flood risk to property, improve conveyance of the watercourse and improve fish migration along the watercourse.

3.4. Minor Work Package (DC9) Chaddlewood Trash Screen Improvements This is a project in Plympton to improve the currently undersized Chaddlewood trash screen. The Full Business Case for this scheme has been submitted for approval. On approval of this the Project is preparing for mobilisation to site in April 2020.

The design has been completed by the Collaborative Delivery Team and the Environment Agency are working to put the asset improvements into construction this year.

This project will deliver 42 OM2’s upon completion.

Tamerton Foliot Trash Screen Improvements Outline design rationale and trash screen agreed departure note has been produced for review and agreed with the Catchment Engineer.

The project will require partnership funding for delivery and is currently under review. Project on hold until funding identified.

Polperro Trash Screen Improvements Project has completed the detailed design. The project is current in the tender period for the construction of the proposed detailed design.

Project has received full business case approval. The Project is progressing to construction this year with the SWW Service diversion to be undertaken ahead of construction of main screen. The SWW Service Diversion quotation is under review and contestable works are being considered for review.

Page 59 of 136 Wooda Trash Screen Improvements Due to funding constraints, the project is currently on hold.

Drakewalls Stream Culvert Inlet Screen Refurbishment Project awaiting confirmation of partnership funding and FDGiA funding ahead of progressing further. Appraisal completed.

Latchbrook Impoundment Dam Refurbishments The works will address measures raised in the interest of safety to both the dam’s functionality and safe access to its crest during impoundment events, as well as installing an eel pass through the culvert outflow structure. The construction works commenced in July 2019, initially good progress was made however prolonged wet weather had delayed the programme. The project team along with the ARPE agreed the crest works will have to be delayed until the dam surface has dried out. These works are currently scheduled for April 2020. The Contractor will complete activities which will not cause any damage to the dam surface and prepare the over winter contingency arrangements.

Figure 22: Stilling Basin near complete, grasscrete to be completed (left)

3.5. Devon & Cornwall Small Work Packages

2019-20 Package This package will deliver works to maintain and improve existing assets in Devon and Cornwall which are in poor condition and therefore fail asset condition surveys.

The projects are being delivered though a number of procurement routes with 8 sites being delivered through a Design and Construct package, now awarded to Land and Water, with ByrneLooby as designers. 2 site being delivered by EA Field Services and 4 culvert desilt projects being delivered by Bridge Civil Engineering and Glanville Environmental.

Design for these schemes is largely complete with construction planned in March to May

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Alphin Brook, Alphington, Exeter Replacement of circa 120m barrier separating the artificially deepened channel from the main road and cycle/footpath.

A replacement barrier is to be designed and costed. This will then be held as Devon County Council may want to widen the cycle track here and move the barrier. The barrier is likely to be repaired and painted as an interim measure.

Figure 23: Alphin Brook barrier Bishops Tawton Bank erosion is causing risk of breach of a flood embankment and damage to a headwall. The channel has moved with accretion on the inside of the bend and erosion on the outside. The flap on the outlet also requires replacement.

An options assessment and detailed design of the embankment repair will be completed in 19/20. Replacement of the flap valve and installation of hand railing and tie off points to provide safer access for maintenance and inspection will be completed in March 2020.

Figure 24: Flood embankment breach at Bishops Tawton

Portmarsh Screen, Coney Gut, Barnstable Construction of a new parking and turning area to provide access to the screen to aid clearance of the screen. Works include widening of the existing cycle track, modification of the existing access from the highway and a new parking and loading area. This is scheduled to be completed in April 2020.

Galmpton A scheme constructed in 2003 to provide a larger culvert requires modification to improve performance. Works comprise connection of the original and new scheme chambers with a new section of culvert and a new weir installed to manage flows.

Woodbury screen Construction of a new inlet trash screen to replace the existing mesh screen shown below. The contractor has completed an assessment to determine the need for a screen and confirmed that a screen is not required. The project also involves the repair of failed gabion baskets protecting the channel immediately upstream of the inlet. These are due to be replaced in March 2020.

Page 61 of 136 Figure 25: Cycle track at Coney Gut Figure 26: New trash inlet at Woodbury

Pentewan Culvert desilt This project requires the desilt of a gravity culvert with a number of different cross sections of pipe, a submerged outlet, a large area below the inlet trash screen and a large fish population.

Consultation with the fisheries team has allowed the contractor to determine a suitable method of work to minimise the risk to fish in the river. The normal method of electro fishing is not possible due to the large amount of metal in the screen. The contractor has developed a method statement and is due to carry out the works in April 2020

Figure 27: Pentewan culvert

Crooklets Wall, Bude Construction of wall toe scour protection and repair of damage caused by scour. The contractor will repoint area of a stone wall where grout has been washed out and will install rock rolls and core matting to prevent further erosion and encourage the establishment of natural bank material

St Blazey Pumping Station Access Installation of new drop kerbs to improve access to the pumping station.

Four culvert clearance projects are to be delivered through a Wessex Asset Performance led minor works contract.

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Figure 29: Kerb drops at St. Blazey pumping station Figure 28: Scour damage at Crooklets Wall

St Blazey Culvert desilt Desilt of a section of culvert beneath the road.

Tredenham Close, Par, Culvert desilt Desilt of a section of culvert and the inlet around the trash screen.

Roydon Stream, Launceston, Culvert inspection and maintenance CCTV inspection of a culvert with known previous root ingress problems.

2020-21 IM Packages Devon – 15 sites have been identified to be delivered by the PCM team on behalf of Asset Performance

Cornwall – 4 sites have been identified to be delivered by the PCM team on behalf of Asset Performance

2020/21 Cornwall Rec projects Boscastle Dunn Street Take down and replacement of an eight metre section of masonry wall that forms part of the left and bank wing wall to an EA screen.

Bude Strand wall Replacement or improvement of inset seating on the Bude Strand road floodwall.

2020/21 Devon Rec projects Holbeam Gabions and Barnstaple Taw Vale Wall

3.6. Devon & Cornwall WEM Baseline Workload Appraisal Package

Bodmin Town Leat Culverts Works completed and project awaiting closure.

Wadebridge Steel Piles A number of potential repair options have been priced, all involve significant investment. Due to FCRM funding re-prioritisation this project will stop until funding is identified.

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Millbrook Tidal Barrier The works are substantially complete with snagging and MEICA commissioning outstanding.

Figure 31: Inner sluice gate installed Figure 30: Outer tide flap installed

4. Construction Projects Update

Dawlish Warren Beach Management Scheme) protecting 2800 properties and 5k of main line railway

The works have been completed at Dawlish Warren beach management scheme. The changing nature of the beach has meant that the hard neck asset has become exposed on the western end. This section of the asset protects the Dawlish Warren golf course and ties into the larger geotube across the neck of the warren. This presents a potential risk to the scheme success should the geotube split.

The Project Team are considering options to improve the resilience of the Dawlish Warren geotube which was exposed over the winter. Temporary measures were implemented looking to reduce scour to the toe of the exposed geotube asset. Where the temporary protection measures have failed these have been removed.

The project team is considering options to improve short term resilience (5 year) of the exposed geotube asset whilst a longer term strategy may be considered for the removal of maintenance of this section of the geotube.

Figure 32: Exposure of the hard neck asset at Dawlish Warren

Exeter Flood Defence Scheme (protecting 3,270 properties) Construction works are nearing completion, the scheme is within the final stages of asset testing and operational training. Minor changes to glazed defences are required and will be completed in the spring. Landscaping and reinstatement works continue across the city.

Page 64 of 136 As the works have scaled down our contractor has removed most of their site set up and have started reinstating the Bromham’s Farm area. Recent wet weather has made conditions difficult for large plant, and so reinstatement works are likely to continue into the spring/summer period.

Minor works to the posts that hold glazed defences, found at the Royal Oak pub, around Eagle cottages and Princess Alexandra Court, and at Quay Bridge are needed to provide additional strength. We expect these works to start in April and be finished by June.

As a result of recent storms (such as Storm Dennis) flood alerts and flood warnings have recently been issued for the Exe. The new defences were readied for deployment by our contractor, and the gates at Countess Wear were closed. The scheme was ready to protect Exeter, however river levels did not quite reach any gate thresholds.

Works completed during ‘Phase 1’ of the scheme (which included lowering of the side weir at Trew’s weir) will have reduced river levels and flood risk, particularly to the quayside.

Figure 33: Flood gate closed at Mill Road, Countess Wear

Figure 34: Exeter Quay during Storm Dennis. River levels did not quite reach the thresholds we have identified for when the new demountable defences should be deployed, however out teams were on standby.

Page 65 of 136

Figure 35: New defences built alongside St David’s Station, reducing flood risk to the new Great Western Railway depot and properties in the St David’s area.

Exmouth Tidal Defence Scheme (protecting 1400 residential properties, 400 Commercial) Works alongside the Royal Avenue and the Local Nature Reserve (Area A): Revetment repairs are complete, the prefabricated flood wall is progressing well. Approximately 70% of the precast sections have been placed along the defence alignment.

Camperdown Creek (Area B): The piled wall and timber cladding is complete, and the works to the gabions and backfilling is complete, which has restored the ground profile in the area. The construction of the flood gate to the slipway has started. Earthworks adjacent to the Imperial Recreation Ground will recommence as soon as ground conditions allow.

The Esplanade (Area C): Works have progressed well, the abutment flood wall within the Imperial Hotel grounds is substantially complete and works are underway to reinstate the garden lawn area.

Along the Esplanade, the new walls at the Grove Pub and adjacent to Alston Terrace, as well as the new precast wall along Morton Crescent are also substantially complete. We have started works to improve drainage along the Esplanade.

As updated in the last report the overall project programme has been extended, due to the timeframe required to obtain DCC Highways notices (TRO / S278). We are working through the details to formalise the necessary agreements with the DCC Highways team. All highway works are planned to start later in the year, after the summer holidays 2020, and will be completed in early 2021.

Separate to the main works a specialist contractor has been appointed to survey the properties identified for Property Flood Resilience (PFR) measures. Figure 36: Area B New Sheet Piled Clad Flood Wall

Page 66 of 136 Figure 38: Area C Imperial Hotel Abutment Flood Wall Figure 37: Area C Morton Crescent Precast Flood Wall

Tamar Banks Habitat Creation Project An area of circa 10ha for this epoch of habitat is required to provide compensatory habitat for tidal squeeze (in addition to that which is due to be delivered as part of the Calstock Scheme); enabling the Environment Agency to continue its current risk management activities on the Tamar. Atkins as CDF supplier have completed the site survey, modelling, geotechnical and archaeological desk-based assessments and phase I environmental surveys. The Habitats Regulations Assessment has been drafted and work has commenced on the Environmental Statement - Specialist environmental surveys are on-going. Ground investigatory work has also been scoped. Planning permission is programmed for Q4 of 2020.

River Cober Town Works (Phase II) As well as being at risk of flooding from Loe Poole, Helston town is at risk from the River Cober. The detailed design has progressed well, incorporating value engineering options. Planning permission was granted in December 2020. Kier as CDF supplier started on site in February 2020, starting with vegetation clearance and tree removal works, excavation of the flood wall to follow. Further design to divert a section of South West Water sewer away from the embankment to reduce the amount of build over is continuing, with S185 and additional planning approvals progressing.

Figure 39: Helston (River Cober) works progress (February 2020)

Page 67 of 136

Figure 40: Helston (River Cober) FAS works progress (February 2020)

Kenwith Pumping Station (Bideford) Operational Improvements The project has been delivered as part of the Devon and Cornwall Small Works Package with BMMJV. The new equipment has been installed with the four new fish friendly pumps operational and commissioned. The project was completed on site in 2019. Final search for defects has been undertaken, a defect has been identified with Pump 1. This requires to be taken to the manufacturer for repair, this is due to be undertaken in April 2020.

Polperro Tidal Gate Refurbishment The project has been completed with the Polperro tidal gate operational and delivering benefit to the community.

The project has been working with South West Water to undertake over pumping of the local sewerage network whilst the reinforcements are installed to the pintle.

The works on site have achieved substantial completion with the Polperro Harbour Trust receiving operational benefit of the tidal gate. There remains several items of snagging on the project associated with final paint repairs and installation of the seaward stilling tube. However these activities are impacted on weather and availability of resource to address final snagging on site.

Delivery of this project will reduce the risk of tidal flooding and coastal erosion to properties within the historic harbour.

Newton Abbot & Kingsteignton FDI Model updates continuing to combine the River Lemon and River Teign models with additional new survey of the River Lemon. Stakeholder workshop carried out with Teignbridge District Council, Devon County Council and South West Water to confirm overall flooding and surface water issues and opportunities within the Newton Abbot area. Updated rating reviews received for 3 locations, with calibrated model received and reviewed. Next step to carry out initial assessment on proposed options is now progressing.

Ilfracombe Sea Defence Improvements No further progress, discussions with North Devon Council ongoing to confirm if possible to progress with improvements around Wildersmouth Beach.

Page 68 of 136 Trews Weir Incident Installation of the proposed fish pass extension was completed in September 2019. The fish pass is now fully operational and monitoring equipment is currently recording fish migration up the pass to determine a comparison to fish migration capability both prior to and after the extension installation. The adjacent eel pass has been installed however the lowest section is not due to be bolted into position until April (a 1 – 2 day operation) when water levels subside.

C l t d fi h t i Figure 41: New fish pass at Trews Weir

5. Environmental Improvements and Natural Flood Management

5.1. Dartmoor Headwaters NFM Project The Dartmoor Headwaters Natural Flood Management Project is now entering its fourth and final year. The project has progressed well over the last 12 months, with the number of landowners and commoners engaged with having significantly increased.

We have worked with landowners to install a variety of NFM measures in multiple catchments, and are using new and innovative low cost techniques to monitor their effectiveness– with Storms Ciara and Dennis likely to provide useful information. Figure 42: Engagement event with landowners and commoners on Exmoor.

With the end of the project is in sight we are looking ahead to the future management of the moor. Current aspirations are to join forces with our partner organisations to present a combined plan to both manage flood risk in and around the moor and combat the Climate Emergency. Two members of the project team have also been chosen to sit on the review panel for a CIRIA guide to NFM measures, helping to inform future NFM projects.

Figure 43: Land management measures at Dartmoor Headwaters

Live Willow Dam at Lambsdown (Dean Burn watercourse) after construction (left) and during a recent rainfall event (right).

Page 69 of 136 5.2. Exe Estuary Habitat Delivery Project This compensatory habitat is required to meet Habitat Regulations to enable continuing maintenance and improvements to FCRM schemes around the Exe Estuary. The proposed site for creating compensatory habitat is the Lower Otter, six miles east of the Exe Estuary. The site offers the opportunity to work with the landowner, Clinton Devon Estates, to deliver around 50 hectares of intertidal habitat. The project is known locally as the Lower Otter Restoration Project (LORP).

We have recently been notified that our bid to the EU Interreg France Channel England fund was successful, as part of a wider £22m project, Promoting Adaptation to Changing Coasts (PACCo). The Interreg programme funds 69p in every £1 of eligible costs. This means that approximately £7m of funding will be available to LORP. Construction of the LORP needs to be complete by the end of the Interreg programme in spring 2023.

The preferred option would see the floodplain restored across the full area currently enclosed by embankments. It includes raising an access road and relocating a cricket pitch out of the flood plain. There is an overlap in area with a planned major project, FAB Link, to bring electricity to the UK from France. FAB Link has stated that they are unlikely to be able to proceed until at least late 2022, which means that construction on LORP will be substantially complete before FAB Link commence. We are continuing to work with FAB Link to see how the two projects can fit together, but the preferred solution is likely to mean additional construction work for LORP.

Work on the detailed design and planning submission for the main LORP scheme is nearing completion, but has been delayed due to the complexity of the potential impact on groundwater and the shingle bar at Budleigh Salterton, which is part of the Jurassic Coast World Heritage Site. We have agreed that a South West Water (SWW) Combined Sewer Overflow pipe that currently runs along the back of the shingle bar will be diverted, with substantial funding from LORP, to minimise impact on the World Heritage Site. The solution to reduce the risk of salinising SWW’s drinking water supply is still being developed. The planning application for the main scheme is due to be made in the summer of 2020.

Planning permission for the relocation of Budleigh Salterton Cricket Club has been granted. The first construction element will be the new cricket pitch, which is likely to commence later in 2020 or early in 2021 so that it is available for use in the 2023 cricket season. Construction of the main scheme will start in 2021, to meet the Interreg timescales.

6. Development and Planning Work

A vital part of the Partnership & Strategic Overview (PSO) team is building excellent relationships with external partners and influencing others to have economic and environmental growth in a sustainable way. We advise, comment, and work with others to ensure new development and planning requests are working holistically for our catchments.

Page 70 of 136 From November 2019 to February 2020, we’ve responded to 253 planning applications and enquiries.

Nov-Dec Jan-Feb Planning Planning Planning Planning Applications Enquiries Applications Enquiries PSO East 58 8 62 8 PSO West 55 5 52 5 Total number of 113 13 114 13 planning consultations received

BEN JOHNSTONE BEng (Hons) CEng MICE Area Flood & Coastal Risk Manager Making Devon, Cornwall and The Isles of Scilly an even greater place

March 2020

Page 71 of 136 Item 6a SWRFCC/20/07 Report of Devon County Council for SWRFCC – 23rd April 2020

1.0 Introduction This report provides the South West Regional Flood & Coastal Committee (SWRFCC) with an update on the major projects being delivered within the Devon County Council area.

2.0 Progress of Flood Improvement Projects At the time of preparing this report the onsite construction phase is progressing on two of our main flood alleviation schemes, Stokinteignhead and Ivybridge, however given the uncertainty surround the current Covid 19 pandemic, our contractors have indicated they may, for the welfare of their staff, be forced to halt operations on site. This will lead to delays in programme and may lead to an increase in costs. If this is the case, then DCC may have to approach the RFCC for financial assistance through increased Local Levy..

2.1 Ivybridge, Claymans Pathway Construction works for the main phase of flood improvements in Ivybridge are now well underway and likely to be complete in May 2020 when the 76 properties will receive flood benefit, with 50 moving risk banding to achieve 50 OM2s.

There was a minor flooding even on site shortly after works commenced, which thankfully did not affect any of the properties, but highlighted the urgent need of the works

The Natural Flood Management works proposed in the upper catchment are scheduled to commence in May 2020 once the area of land has dried sufficiently to avoid unnecessary damage to the surrounding area.

2.2 Property Level Resilience (PLR) At the time of writing this report the implementation of PFR measures to 18 properties in Cullompton had commenced. These works should be completed prior to the committee meeting in April. Also, the procurement resources have been resolved and the tender for South Pool to protect 10 properties has been let. This is to be completed in the early part of the 2020/21 financial year.

Page 72 of 136 The DCC Funding scheme continues to be a success and aims to complete PFR to 14 properties, with a further 9 properties in progress into the next financial year

2.3 Stokeinteignhead Works have now commenced on site for the highway drainage improvements that will be complementing the proposed property resilience measures. A new enlarged buddle hole and surface reprofiling at the top of the catchment has been constructed to direct and retain more flows in the watercourse channel. Further works to the downstream sections of culverted watercourse will improve conveyance and assist in getting more flows of the highway and into the underground drainage network.

Photographs showing new buddle holes installed on a key surface water flow path into the village. Water taken off the highway into the adjacent field, where the flow will be slowed through a series of NFM interventions.

The tender process for PFR measure on up to 40 properties is to be procured by the end of March 2020. The receiving property owners have signed up to the initiative and await the appointment of a contractor/supplier in order to agree the type and look of the products to be installed.

The Natural Flood Management measures are still being negotiated with the upstream landowners.

2.4 Modbury The scheme is fully operational and despite the recent rainfall there has been no reports of flooding in the area protected by the scheme. There is, however, still uncertainty over the final account due to the large number of compensation events submitted by the contractor.

2.5 Sidmouth As previously reported the initial phase 1 works to improve the surface water drainage within the town centre area has proven to be too challenging to overcome and has therefore been deferred to beyond the current 6-year programme.

The current scheme proposal for Sidmouth is therefore to create the surface water storage/attenuation in the grounds of the Knowle. The proposal to incorporate an underground attenuation tank with above ground amphitheatre has been well received and looks to be an acceptable solution for a multi-functional flood management option.

A variation has been submitted to the Environment Agency for an additional £290,500 of FDGiA to complete the current proposal at the Knowle. Subject to approval, the

Page 73 of 136 construction phase is likely to be progressed within the late spring/early summer months of 2020. As a result, 64 properties will have a reduced risk of flooding.

2.6 Exeter Surface Water Improvements Planning approval has been granted for the proposed earth bund in the playing field adjacent to George’s Close. This aims to attenuate flows in the public open space and reduce the risk of surface water flooding for up to 20 properties.

The drawings for the final detailed design of the bund are now being prepared. Works are scheduled to commence late Spring when the area has hopefully dried out to avoid unnecessary damage to the playing surface.

2.7 Chillington An agreement has been reached with the key landowner to enable the installation of an improved surface water/flood relief culvert. Legal documents are now being prepared, which the landowner insists must be finalised before any access onto the land is permitted. A third part development upstream is currently causing some concerns and potential further delay, despite this having no bearing or influence on the essential flood improvements required for the existing properties within the community.

2.8 Ugborough DCC are continuing to progress delivery of the first 3 of 4 phases identified for Ugborough.

The PFR measures to a single property at Parsonage Lane, located downstream of the main village area, are now complete and functional. The works cost in excess of £20k which is high for a single property, but essential to enable the upstream works to be implemented for the other phases. This has been funded by DCC.

The second phase, which will protect a further 6 properties is the installation of a flood relief culvert beneath the highway at Ware Cross and a receiving infiltration swale immediately downstream. These works were completed at the end of February/early March and are now fully operational. A total of £45k was funded by DCC to complete these works

The third of the four phases will be the implementation of Natural Flood Management (NFM) works, which includes the installation of 6 leaky dams in upstream woodland, will further enhance the scheme’s performance and standard of protection.

Page 74 of 136 The fourth phase, proposed in the Lutterburn Street area, are likely to be implemented as part of a private development. If this does not materialise then DCC will look to promote the required flood improvements

3.0 Updates from the second- tier Authorities

3.1 Torridge District Council (Chris Willson) Westward Ho! TDC are moving forwards with the Westward Ho! Coast Protection Scheme with the EA. As you can see in the following link there has been a significant amount of overtopping during the spring tides which led to a breach. https://torridgedistrc-newsroom.prgloo.com/news/officers-contractors-and-government- agencies-pull-together-to-repair-storm-damage-at-westward-ho

Contractors were mobilised to undertake emergency works to limit the amount of overtopping and successfully prevented internal flooding of properties – however it was a very close call and could have been much worse in different conditions.

The recent damage has presented the need for intermediary works to manage the flood risk until the major scheme progresses. This is anticipated to be completed at the end of the summer season to minimise the impact to local businesses and prepare for winter storms.

Page 75 of 136 Martin Hutchings Flood & Coastal Risk Manager Devon County Council

Page 76 of 136 Cornwall LLFA update for SWRFCC, April 2020

1 Cornwall Beach Dune Management Projects

1.1 Bude Summerleaze We are working with the EA and Bude Town Council to address issues at Summerleaze Beach and Dune management. This work involves the decommissioning of some gabions that have been too successful at holding sand back, resulting in excessive dune growth and subsequent sand loss from the harbour.

The gabion removal work was completed in March 2020.

1.2 Pentewan We are liaising with the EA over a staged approach to deliver flood and coastal erosion improvements at Pentewan through beach dune management works. We have secured £20k of CC funding and £10k private community funding for a design, costing and deliverability review to allow an OBC to be developed.

The final report is due at end of March 2020. This will then be passed to the Environment Agency to work up an OBC for FDGiA support.

2 Property Flood Resilience

2.1 (Delivery of Schemes) We still intend to deliver PFR using the Local Levy allocation and Cornwall Council Capital Project funding. Due to delays in assessing the EA PFR Framework it has been agreed that both the Local Levy funding and LLFA funding are carried forward to the 2020/21 financial year. The PFR Framework has now been signed by Cornwall Council and sent to the Environment Agency for sign- off before the tender process can begin.

We would like to continue delivering PFR schemes on a rolling programme in future and have secured capital grant internally to allow this to happen.

2.2 (Defra Pathfinder) This project is being led by Cornwall Council but is on behalf of all five LLFAs in the SW RFCC region. The project will run until March 2021. It will rely heavily on delivery through both the Cornwall Community Flood Forum and the Devon Community Resilience Forum. Other delivery partners include JBA Consulting, providing technical expertise, and the University of the West of England as Local Project Evaluators.

A separate project update report is appended.

One exciting development to highlight is that we have purchased a mobile demonstration unit – the Flood Pod. This is currently in Exeter awaiting branding and will then be fitted out with PFR demonstration material and used for tours of communities across Devon and Cornwall.

Page 77 of 136 Figure 1 The SW PFR Flood Pod

3 Mount’s Bay Coastal Management Strategy Phase 3 Work on this wider strategy is now underway and will run until March 2021. The project will pull together all of the strands of work being planned to sustain the coastline at Mount’s Bay, from Marazion to Mousehole. It will lay out the Strategic Outline Case for future projects including “sandscaping” at Long Rock, and the EA’s vision for a re-profiled Promenade and defences at Wherrytown and take forward the SMP intent for Mount’s Bay.

A workshop took place on 10 January 2020 with the Penzance Place Shaping Group to present the Strategy work to the Penzance business community.

Task 1 - Review and collate current status of defences – has now been completed in draft and Task 2 – Strategic assessment of HTL frontages. The SEA has progressed and will be ongoing throughout the project.

We are investigating whether Town Funds allocated for Penzance can be used to match fund FDGiA to advance initial phases of the Penzance Promenade redevelopment proposals developed by the Environment Agency.

The work of the Penzance Harbour Breakwater Group is being progressed slowly. This has developed an outline project for two outer harbour breakwaters to protect the historic harbour from storm damage and also to provide economic regeneration and improved maritime leisure facilities. This project would have a capital cost in the order of £100 million. We are presently considering the next steps in this potential major infrastructure project, which was also discussed at the Penzance Place Shaping Group on 10 January 2020.

4 Coverack Sea Defence Following the extreme rainfall event in July 2017 where numerous properties were flooded due to surface water runoff, the vulnerability of the only road through the village and several properties immediately behind, was identified due to accelerated erosion of the soft cliff due to the runoff.

Page 78 of 136 Whilst the majority of the sea frontage at Coverack is protected by existing sea walls, approximately 120m at the northern end is currently undefended soft low cliff. This section has been identified as a major weakness and highly susceptible to winter storms and at risk of being eroded in just a few years without protection. The result would be to lose the main thoroughfare and split the Coverack community in two, severely impacting onb both individual access and the local economy.

Discussions with the EA, NE and CC Highways have strengthened the need for a new defence to be constructed to fill this undefended section and this is currently being progressed through detailed design and planning stages. The scheme value is around £2.1M with funding being sought from CC, LL and FDGiA. To date, Cornwall Council has expended around £200k on design, planning and imminent Environmental Impact Assessment. Unfortunately it appears that only around £460k of FDGiA is likely to be availailable. With the allocation likely to be made available from CC Highways, we are left with a shortfall of around £500k. We would welcome a potential Local Levy application to enable the project to proceed over the next two years.

5 Long Rock Coastal Improvements Project This project involves a rock armour defence to the railway line and coastal path at Long Rock, in Mount’s Bay, and environmental/flood risk improvements to Marazion Marsh SPA. £2.7M FDGiA has been provided matched with £1M ERDF funding. The project is running from July 2017 until December 2020.

Work on the rock armour coastal defence element of the work was completed in August 2019, apart from the vegetation planting which was to take place in the Spring of 2020.

The project is currently focussing on the environmental improvements to Marazion Marsh, though this is presently on hold due to the pandemic crisis. MHCLG has recently approved a £250k extension to the marsh improvement works.

Further details can be found at the following link: http://www.cornwall.gov.uk/longrock

The EA is a Delivery Partner on this project.

6 St Austell Resilient Regeneration (StARR) Project Cornwall Council and the Environment Agency are continuing to develop designs for the StARR project interventions. Two of the three phases of planning applications have been submitted. The first includes details of a storage feature next to St Austell Road, an underground tank at Doubletrees School and a storage feature at Bull Engine park; the documents can be viewed on the Cornwall Council planning portal or the StARR project website. The second phase includes St Blazey Ponds (near the garage on Bridge Street, A390), and Aberdeen Close; these documents should appear on the planning portal shortly.

Westcountry Rivers Trust are exploring ways to develop community engagement, particularly at the top of the catchment. The University of Exeter’s newly appointed Ecologist (Research Fellow) is leading on ensuring that the conservation status of habitats is improved within the catchment area, delivering over 30Ha of habitat improvement.

Page 79 of 136 The StARR team had planned to hold a public information event in mid-May, but due to the coronavirus outbreak, this has been cancelled. Instead, the team are aiming to add the latest information to the StARR website, including an on-line survey for responses. A number of emergency repair works have been carried out to prevent assets from further deterioration and causing a flood risk. The Environment Agency has overseen works to Par River to prevent the railway embankment being washed into the river.

Cornwall Council has overseen emergency works to the perched water channel at Ponts Mill, Luxulyan Valley. Despite the current pandemic crisis, the emergency repair works are ongoing (albeit with working restrictions in place) as around 50 properties would need to be evacuated if the stability of this bank should be lost, which would be particularly difficult under present circumstances.

Further details on the project can be found at the following link: http://www.cornwall.gov.uk/starrproject

7 Coastal Erosion and Planning Guidance Through the recent declaration of a Climate Emergency, we will be producing a Climate Change DPD. Whilst this is primarily looking at carbon reduction and renewable energy there is an opportunity to include coastal adaptation and coastal change management areas within this document. We have now received approval to proceed with this route and this section is being drafted.

8 Devolution and Future Planning Work continues, in partnership with the EAs PSO West, to develop the next 6-year capital programme. Cornwall Council is developing 4 elements to their programme to resolve issues they are responsible for and to build upon the Council’s climate change message. The 4 elements of the programme are: • Surface Water – Working in collaboration with the Environment Agency we will build a small programme of works around surface water interventions to complement fluvial flood risk projects • Natural Flood Management – Working with both the Environment Service (Cornwall Council) and the Environment Agency, we will design projects that have multiple benefits in both reducing flood risk and improving the environment. Where possible this will be an OM4 focussed programme • Shoreline Management Plan Intent – An outline of potential quick win coastal projects has been presented to the Environment Agency for review. These projects are designed to deliver the epoch changes described in the Shoreline Management Plan • Property Flood Resilience – With very few opportunities to deliver large number of OM2s, Cornwall Council will scale up the delivery of Property Flood Resilience to reduce vulnerability to the dispersed populations within Cornwall.

As part of this programme we will also look at one or two large scale projects (Looe and Penzance) and begin the process of reviewing their viability and potential funding sources. It is likely that these larger projects will be phased and have funding from multiple sources.

The Strategic Resilience Board will now be chaired by the new head of Environmental Growth and Climate Change, Steven Ford, and continue its working of ensuring a collaborate approach to flood and coastal erosion risk management exists in Cornwall and utilises opportunities for national policy change.

Page 80 of 136 9 Cornwall Flood events 1 Dec-12 Mar 2019 Summary Winter 2019/2020 was milder than average and was the fifth wettest winter since 1862. Five named storms and a number of unnamed storms caused widespread disruption. February was particularly wet and stormy.[1]

From 1 December to 12 March, 128 properties flooded internally. There was a Major Incident in Hayle on 19 December and tidal flooding to multiple properties in Looe and Fowey on 13 February. During the period, twelve properties experienced repeat flooding in Camborne, Hayle, Launceston, Liskeard area, Looe, Penzance, Redruth, St Austell, St Blazey and Tywardreath. Where the flood cause was known:

92 properties were flooded due to surface water run-off and/or blocked drains (72%).[2] At least 57 properties were flooded by high tides and/or coastal overtopping (45%). At least 51 properties were flooded due to agricultural runoff (40%).

Within the surface water run-off figures, there are a number of reports of mud and debris repeatedly blocking drains and gullies after they had been cleared, suggesting possible agricultural runoff as the primary cause (combined with very heavy prolonged rain). Many fields in Cornwall were bare over the winter period. Daffodils and maize continue to be the biggest problem crops.

The Council’s call centre received 1462 calls related to flooding, mostly for highways flooding. • December 2019: 525 calls • January 2020: 338 calls • February 2020: 512 calls • 1-12 March: 194 calls to date

December 2019 The MET Office reported that December was wetter than average in the south.

There were seventeen property flooding events reported in Cornwall in December resulting in 63 properties being flooded internally. In addition, 35 properties were affected by flooding (e.g. access cut off, garage/ garden flooded). There were numerous reports of flooding caused by agricultural run-off and drains being blocked with mud and debris.

The first named storm of the 2019-20 season was Storm Atiyah which impacted the South West on Sunday 8 December to Monday 9 December. Strong winds were accompanied by heavy squally showers mixed with rain and hail. There was no significant property flooding reported in Cornwall during the storm. The main impacts were from wind damage, including fallen trees, powercuts, traffic accidents, a supermarket roof was ripped off in Bude and a mobile home was destroyed in Perranporth while residents were sleeping inside it.

During heavy rainfall on the 19th December there was property flooding in ten communities in Cornwall, with a Major Incident being declared in Hayle. A severe weather warning was issued from Wednesday 18th December for 5 days of heavy rain falling on saturated ground. A flood warning was issued for Hayle after the St Erth river flow gauge suddenly rose to abnormal levels. After a night and

[1] Met Office report: Winter 2019/2020 (December, January, February) [2] This doesn’t add up to 100% because there were multiple flood causes in many cases.

Page 81 of 136 morning of torrential rain, forty-two properties were flooded in Hayle town centre due to a combination of surface water runoff from a daffodil field, tide-locking, a river bank collapse and bow wave flooding. The Hayle river reached its highest level since 1968. At the same time a seven mile stretch of the A30 near Hayle was closed for a few hours by severe highway flooding caused by runoff from another daffodil field.

Figure 2 Hayle during clear up after the event

Two properties also flooded at Gwithian during the same event on 19 December through water draining off a field where SWW were doing re-sewering work.

Page 82 of 136 Figure 3 Field runoff discharged onto the highway at Gwithian

January 2020 The MET Office reported that this was the UK’s 6th warmest January since 1884.

There were eleven property flooding events reported in Cornwall in January during which ten properties flooded internally. The majority of events affected individual properties. In addition, 58 properties were affected by flooding in January (e.g. access cut off, garage or garden flooded).

Storm Brendan brought a deep Atlantic low-pressure system, strong winds and heavy rain to the UK on 13 January. There was no notable flooding in Cornwall during the storm.

Page 83 of 136 On 16th January two properties flooded at Long Rock when the sea deposited 1.6 m of sand over a culvert on the beach causing a local stream to back up. Fifteen properties were affected and the majority were prevented from flooding by the quick action of Penzance Community Fire Station. This event followed days of strong winds and torrential rain.

There was repeat flooding to some commercial properties in Hayle in January.

A cliff collapse in Bude killed a man in a hammock.

Figure 4 Blocked outfall at long Rock (image: Penzance Community Fire Service}

February 2020 This was the UK’s wettest February since 1862. The Environment Agency recorded exceptionally high rainfall in Cornwall and Devon in February at 232% of the long-term average.[3] Most rivers recorded exceptionally high flows for several days on or around 13 February and again on 28 February. Winnard’s Perch recorded its highest end of February groundwater level on record.

There were thirty one property flooding events reported in Cornwall in February during which 44 properties flooded. In addition, 72 properties were affected by flooding in February (e.g. access cut off, garage or garden flooded).

Storm Ciara brought very wet and windy weather between the 8th and 10th February during which 4 properties flooded in Cornwall. There were reports of rivers, roads and the sea running red around the Rame Peninsula due to soil washing out to sea, potentially threatening the condition of protected seagrass beds. The storm also caused widespread disruption due to fallen trees and powercuts, plus structural damage to buildings including Cornwall’s energy-from-waste incinerator. Coastal overtopping was expected but we didn’t receive any significant reports of coastal flooding. There was a major cliff collapse at Bedruthan Head in the wake of Storm Ciara and the sea blasted a hole through the promenade of Towan beach in Newquay around 11 February. This affected access to the Blue Reef Aquarium which had to close.

[3] Environment Agency Monthly Water Situation Report Devon and Cornwall Area

Page 84 of 136 Torrential rain and rough seas continued in the week after Storm Ciara passed, coinciding with another low-pressure system which caused a surge in sea levels and fresh flood warnings. The EA warned that tides would be 0.4m higher than normal alongside Force 7 west south westerly winds and offshore waves of 4 to 5m which were expected to cause wave overtopping of sea defences. There were property flooding reports from nine locations in Cornwall on 13 February. Around fourteen properties were flooded in Looe and an unknown number in Fowey during the high tide on 13 February. The problem was exacerbated by bow wave flooding from passing vehicles. Several properties self-protected with PFR measures. The high tides also caused Figure 5 Cornwall Council flood report map on 13/2/20 flooding that affected access to commercial property and a main road in Truro. Trenance Gardens, a riverside park in Newquay, was completely submerged and the Torpoint ferry service was cancelled due to “extreme” flooding affecting access points.

A few days later, Storm Dennis brought even wetter weather on 15-16th February, resulting in widespread flooding events across the UK. Just before the storm arrived Seaton play park, car park and beach were submerged. Five properties in Cornwall were reported as flooded during the storm. The main impact was fallen trees, flooding and debris on highways and the railway line between Liskeard and Looe being flooded. A rock fall at Great Western beach during Storm Dennis narrowly avoided buildings below.

There was a landslip during stormy weather at Lostwithiel on 21 February. It was the second landslip on the same site in a year. Access to 20 properties was affected.

February ended with Storm Jorge which impacted the UK from 28 February to 1 March but didn’t result in any property flooding reports being received.

The area in and around Tresillian church flooded twice in February, having also previously flooded in December. The flooding and mud at this location caused traffic disruption on the main A390 commuter road between St Austell and Truro. There were also sewage flooding issues in Porthleven.

March 2020 From 1st to 12th March 2020 there were six property flooding events reported in Cornwall. Full data for March 2020 is not available yet. In addition, 22 properties have so far been affected by flooding in March (e.g. access cut off, garage or garden flooded).

Summary of property flooding in Cornwall from 1 December 2019 to 12 March 2020:

Page 85 of 136 Date Location Residential Commercial Total

04/12/2019 Cury Cross, Helston 1 1 09/12/2019 Chapel Amble 1 1 Bridge (nr. Redruth/ 10/12/2019 1 1 Portreath) 11/12/2019 Redruth 1 1 12/12/2019 Par 1 1 18/12/2019 Nr. Summercourt 1 1 18/12/2019 Ladock 1 1 19/12/2019 Bodmin 1 1 2 19/12/2019 Hayle 17 25 42 19/12/2019 Gwithian 2 2 19/12/2019 Leedstown 3 3 19/12/2019 Relubbus 1 1 19/12/2019 St Erth 2 2 19/12/2019 Newquay Zoo 1 1 19/12/2019 Probus 1 1 19/12/2019 Redruth 1 1 19/12/2019 Tresillian (church) 1 1 02/01/2020 Relubbus 1 1 03/01/2020 Hayle 2 2 06/01/2020 Illogan 1 1 09/01/2020 St Austell 1 1 2 09/01/2020 Breage (Nr. Helston) 1 1 09/01/2020 Tywardreath 1 1 14/01/2020 Falmouth 1 1 15/01/2020 St Blazey 1 1 16/01/2020 Long Rock 2 2 26/01/2020 Launceston 1 1 27/01/2020 St Dominick (nr Calstock) 2 2 03/02/2020 Porth (Newquay) 1 1 09/02/2020 Falmouth 1 1 10/02/2020 Penzance 1 1 10/02/2020 Lostwithiel 1 1 10/02/2020 Hayle 1 1 12/02/2020 Merrymeet (nr. Liskeard) 1 1 13/02/2020 Camborne 1 1 13/02/2020 Looe (type tbc) 14 14 13/02/2020 Fowey (No. tbc by EA) 1 1 2 13/02/2020 Gulval (Penzance) 1 1

Page 86 of 136 13/02/2020 Perranwell 1 1 13/02/2020 Par 1 1 13/02/2020 St Austell 1 1 13/02/2020 St Ives 1 1 13/02/2020 Tresillian 1 1 14/02/2020 Launceston 1 1 15/02/2020 Merrymeet (nr. Liskeard) 1 1 15/02/2020 Hayle 1 1 15/02/2020 Penryn 1 1 16/02/2020 Carharrack 1 1 16/02/2020 Chapel Amble 1 1 17/02/2020 Gwennap 1 1 Wk beg. 17/2/20 Launceston 1 1 17/02/2020 Kelly Bray (nr. Callington) 1 1 17/02/2020 St Blazey 1 1 17/02/2020 Tresillian 1 1 19/02/2020 Newquay 1 1 21/02/2020 Goonhavern 1 1 25/02/2020 Illogan 1 1 27/02/2020 Callington 1 1 02/03/2020 Camborne 1 1 06/03/2020 Looe 1 1 09/03/2020 Tintagel 1 1 09/03/2020 Polzeath 1 1 09/03/2020 Redruth 1 1 12/03/2020 Lanreath (nr. Looe) 1 1 TOTAL 1/12/19-1/3/20 68 60 128

For the year 1 January to 31 December 2019 at least 121 properties were reported as flooded internally. This is an underestimate – in cases where more than one property was reported as flooded but the actual figure was unknown, a minimum figure of 2 properties was recorded. From October 2019 an improved reporting system at Cornwall Council has partially contributed to an increased number of records compared to previous quarters, particularly for surface water flooding.

Page 87 of 136 Item 6c SWRFCC/20/09 SOUTH WEST REGIONAL FLOOD AND COASTAL COMMITTEE – 23 April 2020

COUNCIL OF THE ISLES OF SCILLY LLFA – Update

1.0 Works Update The Outline Business Case for the Isles of Scilly Natural Dune Restoration & Flood Resilience Project and the concurrent application for the European Structural & Investment ERDF Funds have been submitted. It is critical that these two submissions are developed in parallel as both are dependent on securing the funding from the other. Initial feedback has been received from both bodies and we are now reaching the end of the balancing act of making the required changes, providing the additional clarification/ information required and making the requisite changes to the co-dependent business cases. As a necessity of the current coronavirus situation it has been necessary to reprofile the project schedule and expenditure to ensure the project will be able to meet the required delivery timetables for the funding streams. The expansion of the project, the development of the investment bids, their progression and timely submission was dependent upon and only possible through expert support from the Environment Agency National Investment Team for which the Council of the Isles if Scilly is extremely grateful.

It is proposed to meet the estimated £3,056,412 costs of delivery utilising £1,356,162 of FCERM GiA grant & £1,700,250 of available, aligned but time-limited ERDF EU Structural funds.

The annual investment requirements for the FCERM GiA are; 2020/21 = £57,059 2021/22 = £634,349 2022/23 = £586,868 2023/24 = £77,886

This co-investment from FCERM GiA and ERDF sources into the proposed measures will deliver 88 businesses, 86 households and 53 hectares of designated habitats better protected from flood, coastal & climate risks. This will provide £6.8m of national flood risk economic benefits and a minimum further £1.5m of local economic and eco-system benefits over the next 25 years. At least a further 10 - 20 enterprises and 10 hectares of the designated habitat will also benefit from the proposed water efficiency measures which can reduce over-abstraction stress impacts and constraints upon sustainable growth.

These measurable outputs will be achieved by -

1. Improving existing coastal defences and naturally restoring damaged dunes. This will provide better protection for the commercial hub of Hugh Town, key infrastructure, its critical transport links, freshwater habitats and scarce water supplies from saline inundation and intrusion. Increasing the crest heights and flexible strength of 1,160 linear metres of damaged dunes so that they better protect vulnerable properties, infrastructure, freshwater habitats and water supplies across the inhabited islands. This will also enable the dunes to naturally adapt, recessing in response to the coastal effects of climate change while retaining their strength & height.

The recently completed flood risk mapping and modelling confirms and evidences the need for the previously proposed and specified coastal defence works at Porthloo, Porthmellon, Old Town and Porth Hellick - (these being the core elements of the initial project). Sensitively designed, consulted-

Page 88 of 136 upon, Shoreline Management Plan-compliant, costed and specified measures for all these frontages offer better flood & coastal protection to commercial properties and critical infrastructure in the immediate vicinity of each frontage. These frontages are hydrologically linked and all are required to protect the Lower and Higher Moors SSSIs, their precious freshwater habitats and the island’s scarce drinking water supplies.

The modelling, mapping and subsequent flood pathway analysis has identified that further, relatively small actions, are also urgently needed along Porthcressa and Town Beaches as well as around the entrance to Town Quay to protect the core of Hugh Town and deliver a sustainable future for the island’s and their tourism-dependent economy.

Natural Dune Restoration, can be delivered and sustained across the islands through a combination of: • Nourishing the identified depleted/low sections, some with locally accredited beach material, but largely supplemented by importing < 10mm crushed granite • Binding this in place initially by inserting bio-degradable web matting • Protecting damaged and vulnerable sections, by the re-routing of coastal paths and temporarily fencing off of informal access routes • Communicating effectively to secure the active support and participation of islanders and visitors. • Planting & transposing a variety of locally native and naturalised dune, beach and coastal heathland flora and maintain to enable re-colonisation by a mix of agreed species. • Re-establish and sustain the crest heights and profile improvements, consistent with adjacent healthy sections

This combination of interventions will deliver an uplift in the height of the many damaged and low sections by up to a metre, while sensitively integrating a diversity of living biomass into and around the dunes. The proposed expansion of natural dune restoration – to include Porth Hellick on St Mary’s, St Agnes, Bryher and St Martin’s (as well as a semi natural approach at Porthloo and Porthmellon on St Mary’s) offers an affordable, contextually appropriate and relatively low impact approach to the delivery of coastal risk management. It also offers extensive environmental improvements to the habitat value of the dunes themselves and the habitat and amenity value of foreshores and intertidal zones.

2. Enhancing local community flood, coastal & climate resilience capabilities and developing and adopting a Climate Change Adaptation Action Plan. Coastal (defence) improvements will be complemented by a demountable barrier to better protect Old Town and the provision & distribution of coastal repair aggregate stocks to sustain and improve extreme-storm reactive community coastal resilience across the islands. Natural dune restoration will enable islanders (and other stakeholders, including visitors) to develop, participate in, value, communicate about and sustain local expertise in adaptive dune restoration techniques and management. Furthermore, with expert support, island communities will be enabled to investigate and develop a shared understanding of the range, scale and potential time-line of uncertain climate change threats, the potential impacts on lives and livelihoods, and implications that they will face. They will be enabled to identify and agree climate change ‘triggers’ and incremental risk management and adaptive resilience actions – and will incorporate these elements into a District-wide Climate Change Adaptive Action Plan. This will provide a supplement to the Council of the Isles of Scilly Local Plan and its Civil Contingency planning. It will be in line with and will deliver the Government’s Community Resilience Development Framework.

Page 89 of 136 3. Reducing extreme water scarcity, over-abstraction stress impacts and surface water and drainage flood risk to (and from) local enterprises and designated environments. Climate Change increases in rainfall variation and over-abstraction are already degrading fragile eco-systems, undermining the competitiveness of local businesses and constricting opportunities for sustainable growth within the local economy. These might sound like climate change prediction worst case scenario for 25+ years into the future, but for the Isles of Scilly these impacts are very real and happening now.

In 2018 the two main water supply wells on St Mary’s ran dry and an already unsustainable 35% level of desalination increased to 50%. Multiple environmental, economic, business growth, climate resilience and disaster management outcomes can be delivered through the inclusion in this project of a small-scale programme of investment in individual business water supply & use efficiencies.

These can be achieved by identifying and targeting ERDF investment into rainwater harvesting, in particular storage capacity where it can deliver direct non-portable commercial use (like flushing guest toilets or soft fruit cultivation) among the 10% of enterprises across the Isles of Scilly who have; the greatest water demands; rainwater harvesting and storage potential; who recognise the cost efficiency and enabled growth opportunities this offers; and; who share a co-investment appetite to realise these benefits. This does not only benefit and advantage these individual businesses, because their reduced demand and consumption from mains supply also reduces overall demand, scarcity and abstraction stresses and helps to ensure the continuation of drinking water supplies to all other households and businesses.

Islanders and island businesses, especially on the off islands, already have considerable experience of extreme water scarcity and of using harvested rainwater (& seawater) to supplement non portable demand and consumption.

Fig 1 - Location of proposed sites across the islands

Page 90 of 136 2.0 Flood Response Activity Weather warnings were received for 13-14th January, 8-9th February and 15-16th February. There were no significant flooding events recorded.

The storms of 9/10th February and 15/16th February caused damage to the sea defences on Tresco. The sea wall at Appletree Bay suffered damage over the 9th and 10th February. This wall underwent repairs in January 2018 after a section collapsed during storms. This structure protects the road access from the main road access to the only low tide quay on the island, the Heliport, the Grade 1 listed Abbey Garden (and its visitor centre & greenhouses), Valhalla (part of the National Maritime Museum, Greenwich), 3 residential properties, and the Abbey pool SSSi

The sea has created a void behind the sea wall and significant quantities of sand/gravel has been sucked out from the landward side of the retaining structure. In addition one the supporting buttress on the seaward side of the defence has become detached and has subsided away from the wall. This detachment has reduced its ability to support the structure resulting in a further weakness to the defence as a whole. There is the potential for future storms and sea activity to increase the damage and potentially result in the collapse of this section of the wall. Post event the void has been infilled with a combination of rubble and sand to provide structural support.

Fig 2 – Damage to Appletree Bay Seawall, Tresco

Page 91 of 136 Figs 3 and 4 – Appletree Bay Seawall, Tresco, displaced support buttress and infill works behind wall.

The events on 15/16th February resulted in increased erosion of the dunes on the south coast of Tresco. There was significant erosion around the entry point for the BT cable that supplies both Tresco and Bryher with their Telecommunications and IT connections. This cable had to be re-routed further inland along the eastern shore of Tresco in 2018 when storm erosion of the dunes exposed considerable lengths of the cabling. There is concern around the future resilience of this critical infrastructure. Temporary repairs are being made to the structure at the cable entry point and monitoring of the dune system at this vulnerable location will continue on a regular basis.

Figs 5 and 6 – Damage to structure protecting BT entry point for telecommunications to the islands of Tresco and Bryher. And – Exposure of BT cable.

Page 92 of 136 Fig 7 – Erosion of seaward face of sand dunes along the south coast of Tresco

Julian Pearce Senior Officer – Physical Assets and Natural Resources Council of the Isles of Scilly

Page 93 of 136 Item 6d SWRFCC/20/10

SWRFCC – Torbay Council Update April 2020

As a result of Covid-19, since 24th March all of Toray Council’s engineering team, in line with Government advice, have been working from home and only visiting sites for essential/emergency works. As a result a number of schemes that we are currently working on may have to be delayed, if the situation continues for any prolonged period, as seems likely at present.

Works will continue on feasibility, production of business cases, design and contract preparation however it is unlikely that schemes will be put out to tender until the restrictions are lifted by central government.

Since January 2020 Torbay Council has been working on the following flooding and coastal issues:

Coastal Defence Damage March 2020

Following the easterly storm events in March 2020, we received reports of damage at a number of coastal defences on 25th March 2020. An inspection of these defences was undertaken and this highlighted that emergency works were required to Livermead sea wall, near the Livermead Cliff Hotel, due to a large section of blockwork being washed away. It should be noted that this damage is located on a section of sea wall that was not strengthened following the breach failure in 2013.

As further easterly storms were forecast for the weekend of 28/29th March, emergency repair works were arranged. This included installing shuttering to the face of the sea wall at low tide on Thursday 26th March and filling the void with concrete at low tide on Friday 27th March. Although the shuttering suffered damage during the easterly storms over the weekend the concrete repairs held. The shuttering was stripped on the Monday morning.

Due to the easterly storms over the weekend an inspection of all the coastal defences in Torbay was undertaken and no further significant damage was identified.

Torbay Coastal Defence Study

Works are continuing on the detailed design of the new coastal defence structures and it is proposed that a planning application will be submitted for the secondary set back walls at the rear of Paignton and Preston esplanade later this financial year.

Collaton St Mary Flood Alleviation Scheme

Works are continuing on the detailed design of the new culvert across Totnes Road, the improvement works to the open section of watercourse downstream of Totnes Road and the increase in height of the bunds around the Stoke Road storage lagoon. In addition works have commenced on the detailed drawings and contract documentation. Once the detailed design and

Page 94 of 136 contract documents have been completed, the works will be tendered once the restrictions have been lifted by the government. It is therefore, unlikely that works will commence on site until October 2020 at the earliest. This will be reviewed and an update to the proposed programme will be supplied within the July SWRFCC update report.

Cockington Flood Alleviation Scheme

The proposed property level resilience works have now been agreed with the residents, however as a result of the Covid – 19 outbreak, it has been decided that the installation of the property level resilience measures will not take place until the government removes the current restrictions.

Works commenced on site in January undertaking improvement works to the surface water drainage within the centre of Cockington Village including the installation of additional highway gullies and the replacement of a number of trash screens. These works have now been completed.

Further works are planned within Cockington Village to the watercourse, highway and culvert however due to Covid -10 outbreak these works will not commence on site until the government removes the current restrictions.

Torquay Flood Alleviation Scheme

Torbay in partnership with South West Waters consultant are continuing with the assessment of various options for a flood alleviation scheme for Torquay town centre.

Options being considered include the separation of surface water from the existing combined sewer system in the upper catchment areas using sustainable drainage techniques, provision of additional above ground storage, the use of real time control within the sewer system to fully utilise the storage capacity within the sewer system, upsizing some sections of the existing network, installation of underground storage and the introduction of a new overflow that will only operate during significant storm events.

The major outcomes for this scheme will be the reduction of flooding to properties in Torquay town centre however, additional benefits may include the reduction in the frequency and volume of discharge from combined sewer overflows within the catchment. As a direct result of this reduction in discharges the quality of the receiving waters should improve.

Despite Torbay raising with SWW the issues relating to the delays in providing the results of the option evaluations SWW’s consultant have still not completed the evaluation of the various proposed options.

Provided these options identify a viable scheme the detailed business case report will be produced.

Page 95 of 136 Updating the CIWEM Integrated Urban Drainage Modelling Guide

In 2009 CIWEM UDG (then known as WaPUG) prepared and published an Integrated Urban Drainage Modelling Guide (IUDMG). The purpose of this guide was to inform practitioners on the then emerging technologies for advanced flood modelling in urban areas, notably the use of linked 1d-2d models and the integration of models representing sewers, watercourses and the urban surface. This was important at the time because of interest in the analysis of this type of flooding and the commissioning of Surface Water Management Plans.

The guide’s target audience was those commissioning or undertaking flood analysis projects for water companies, local authorities and bodies such as SEPA or the Environment Agency throughout the UK. In the subsequent decade, technologies and good practice have moved on considerably. In addition, new Drainage and Wastewater Management Plans (DWMP) require an enhanced level of partnership working to address flood risks of this nature and develop programmes for improved urban resilience.

CIWEM in conjunction with the Environment Agency have concluded that it is now time to refresh the IUDMG for the challenges and opportunities of the 2020s. CIWEM in a jointly funded project has commissioned Richard Allitt Associates working in conjunction with AECOM and other industry professionals to re-write the Integrated Urban Drainage Modelling Guide with a guideline publication date of next spring. The completed guide will be available on the CIWEM website for all users.

Dave Stewart of Torbay Council is representing all of the Lead Local Flood Authorities on the steering group for the re-write of the Integrated Urban Drainage Modelling Guide.

The initial draft for a number of sections of the new guide was submitted by Richard Allitt in January 2020. These sections have been reviewed by the steering group and a number of amendments and additions have been recommended. The remaining sections of the guide were due to be submitted to the steering group in March however due to the current situation, these have been delayed.

Updating the Torbay Council Level 1 and Level 2 Strategic Flood Risk Assessments

The current Level 1 and Level 2 Strategic Flood Risk Assessments for Torbay were published in 2008 and 2010 respectively and these are now in need of updating. As part of these updates it is proposed to undertake new surface water flood modelling works for all of Torbay. This modelling works will be carried out jointly with the Environment Agency and following completion of the modelling the outputs can be used to update both the Environment Agency surface water flood maps and the Level 1 and Level 2 Strategic Flood Risk Assessment for Torbay.

Page 96 of 136 Haldon and Princess Piers, Torquay - Structural Repairs

Both Haldon and Princess Piers in Torquay Harbour are coastal defence structures and these structures are known to be in a poor structural condition. Over the past five years repair works have been undertaken as and when funding from grant in aid and through the Council’s capital budget has been available. These works have included new rock armouring and sprayed concrete repairs to the outer face of Haldon Pier, together with underwater concrete repairs to both the inner and outer faces of Princess Pier and part of the inner face of Haldon Pier. These concrete repairs have included sealing of large voids that if not addressed could have resulted in a breach failure of one or both of the piers.

Following completion of the underwater repairs a further structural assessment of the piers has been undertaken to identify the final repair works that are required at both piers. The business case for these final structural repairs will be produced and it is envisaged that this will be submitted, with an application for grant in aid funding, for approval in January 2021.

David Stewart

Service Manager Engineering - Torbay Council April 2020

Page 97 of 136 Item 6e SWRFCC/20/11

South West Regional Flood and Coastal Committee Meeting Plymouth City Council LLFA Flood Scheme Update April 2020

1. MRN – Arnolds Point Phase 2 Flood Wall As part Plymouth City Councils Major Road Network (MRN) project, the Arnolds Point Phase 2 Flood Alleviation scheme, will seek to install a 1-1.2km long flood wall along the A374 embankment road. Following on from Phase 1 that saw the installation of a 110m long Flood Wall, this second phase of proposed works will install a new anticipated Glass topped flood wall from the existing wall, along Embankment Road towards Cattedown and the higher ground located there. The proposed wall will be at a minimum 4.81mAOD as required by the Plymouth City Councils Local Flood Risk Management Strategy, with a minimum height of 1.4m above ground level to ensure the safety of users using the adjacent shared footway/cycleway.

PCC are in the early stages of this project and currently identifying and assessing options for the preliminary design, including exploring a number of wall design options and its alignment. It is anticipated that a pre app planning application will be submitted in April.

A partial glass wall is an option into in an attempt to keep the scenic view along the River Plym as the Embankment Road is one of the first roads leading into Plymouth.

Page 98 of 136 Example cross section and elevations for the proposed glass flood wall along embankment road

2. Laira Avenue Property Level Flood Protection In January 2020 PCC was awarded FDGIA funding to reduce the surface water flood risk to a number of properties along Laira Avenue by installing Property Level Protection and restoring the original capacity of the ordinary watercourse adjacent to the properties. Laira Avenue has been subjected to frequent surface water flooding over the years, with a number of properties frequently flooded. Following consultation with the residents and councillors, PCC approached the residents most at risk offering the option to install Property level protection of which 8 residents requested to join the project. PCC has appointed a specialist contractor through the EA PFR Framework. PFR surveys of the properties were undertaken in early March 2020, with anticipated installation of PLP in late April.

Page 99 of 136 3. Plymouth Integrated Urban Drainage Model Update SWW is required under the National Environment Programme (NEP) to complete an Integrated Urban Drainage (IUD) Study for Plymouth to reduce the impact of CSO's on Bathing Water Quality. A SWW/PCC/EA partnership steering group has been set up to identify opportunities for delivering multiple benefits associated with the IUDM works. SWW have completed Phase 1 preliminary site investigations (Impermeable Area/Manhole/Flow/Cross Section Surveys) in the SWW Central, Marsh Mills and Radford catchments and have started to produce Drainage Model outputs for joint assessment. Preliminary scheme proposals have been identified in the key flood risk areas in Plymouth, including the Lipson/Laira and Plympton areas and option evaluation including the assessment of storing surface water in green spaces and assessing the capacity of receiving watercourses.

Longbrook Street in Plympton was identified as a target area to improve the drainage by following the recommendations of the Plymouth IUDM. The proposed works aim to address frequent surface water flooding to properties in the Longbrook Street area of Plympton. The design of the proposed works have been based on the Plympton Integrated Urban Design Modelling.

This business case is based on an assessment of flood risk to 23 properties including a school and a public house. The proposed scheme has the potential to reduce the risk of flooding to more properties than those considered in this business case but these have not been included due to a lack of data and supporting evidence.

The proposed works are sewer and highway improvements in Longbrook Street and Longcause. These works address surface water flooding only, the fluvial flood risk from the Long Brook will be addressed with a separate phase of works. However, the proposed surface water improvement designs have been developed alongside the fluvial works to minimise negative impacts on each scheme.

Page 100 of 136 Page 101 of 136 Item 6F SWRFCC/20/12

Report of South West Water as Water and Utility Companies Representative to the SWRFCC and Risk Management Authority under the FWMA - April 2020 1.0 Introduction Under the Flood and Water Management Act, 2010 (FWMA), SWW is a Risk Management Authority (RMA). Water and Sewerage Companies are responsible for managing the risks of flooding from water and foul or combined sewer systems providing drainage from buildings and yards. 2.0 Reaching net carbon zero In summer 2019, the water industry committed to reach net carbon zero by 2030. This is a very ambitious aim and demonstrates a high level of agreement across the water and waste companies on ambition and direction.

In August 2019, Water companies in England announced ambitious plans to plant 11 million trees, part of a wider commitment to improve the natural environment, to support their goal of achieving a carbon neutral water industry by 2030. Michael Roberts, chief executive of Water UK, said:

“Water companies play a unique role in running a vital public service and acting as long-term stewards of our natural environment. The trees they plant today will be a testament in years to come of the sector’s ground-breaking Public Interest Commitment, which goes beyond regulatory compliance and which, with the support of our partners, will deliver real social and environmental progress.”

Water industry professionals will be revisiting every aspect of their business – from fleets to energy providers, and treatment processes to pumping systems – as they seek to drive down operational emissions an develop sustainable net zero operations.

SWW has made progress in its carbon reduction strategy in recent years and is a signatory to Water UK’s commitment for the water and sewerage sector to be fully carbon neutral - net zero - by 2030, the first major industrial sector to have made that promise. This will mean doing more to tackle carbon emissions from energy consumption, becoming ever more efficient and moving towards even greater use of renewables, including power generated from sewage. It will also require a reduction of emissions from our industrial processes and transport, and maximising opportunities to plant trees and manage and recover peatland.

Within our sustainability strategy we have set a clear objective: To demonstrate leadership in minimising emissions that contribute to climate change and develop climate change adaption strategies. Our 2019/20 target is to implement a Group Climate Change & Carbon Strategy, defining our contribution to a low-carbon economy. We will set out this strategy during 2020, including specific carbon management targets.

More detail will be set out in Pennon’s forthcoming climate change and carbon management strategy (and in Pennon’s annual report) as we continue to improve and define our contribution to a low-carbon economy. 3.0 Downstream Thinking Downstream Thinking (DST) is SWW’s catchment-based approach to alleviating sewer flooding from our wastewater networks and reducing pollution of watercourses through softer engineering and partnership collaboration. It is an ambitious long-term approach, to achieve both the best outcomes for customers in the short term and support our longer term goals by applying the principles of holistic catchment management.

Page 102 of 136 Our sewer network is in most places a ‘combined system’, taking both surface water and foul flows. This network is increasingly being inundated by stormwater from the catchment. Downstream Thinking incorporates a range of activities and innovative pilots to provide system Resilience. 4.0 Drainage and Wastewater Management Plans and Long Term Catchment Planning • The DWMP work builds on the success of the Downstream Thinking and Sewerage programmes and, in collaboration with stakeholders and consultees, the first iteration of studies will be completed by end 2022. • This will be a key source of information for our 2025-2030 investment plans for drainage and wastewater and for ensuring we are on target to meet our longer term goals for 2050. • Updated documents • Simplified document for stakeholders to demonstrate ‘what’s in it for me’ • Inclusion of DWMP as statutory requirement in Environment Bill

Page 103 of 136 Where we are so far and support, we need from you in working together to create DWMPs: 1.– 3. Establishment, Strategic Context and Annual RBCS • There are 653 Level 3 tactical sub-catchments in SWW Region • We have applied our first RBCS to the Level 3 zones within the region. Based upon the catchment screening process 369 of the 653 Level 3 zones go forward to the BRAVA process representing 96.4% of the population. • The RBCS will be re-appraised every year with any new failures triggering an additional Baseline Risk and Vulnerability Assessment (BRAVA). Customer Engagement and Focus Groups • Establish and host 6 Strategic Planning Groups to engage stakeholders with the 22 level 2 studies. • Undertake additional customer and stakeholder engagement to understand their views on issues identified as part of our future challenges review. Establish the priority and value that customers place on addressing long term risks. • Development of a special delivery vehicle between SWW, Environment Agency and Lead Local Flood Authorities to focus on: • Collaboration on solutions • Co-creation of options development • Co-funding opportunities implemented across all parties 4. BRAVA and options development • Run and analyse 369 catchments determining both risk areas of properties, pollution risks and CSO increased spills. – Problem characterisation • Determining notional solutions to alleviate problem • Stakeholder engagement and support catchment by catchment. • 369 to deliver by December 2020.

Page 104 of 136 INTEGRATED DRAINAGE PARTNERSHIP: SWIFT PROPOSAL • Mark Worsfold and Ben Johnstone meet to discuss the arrangements for the development of a South West Integrated Framework Team (SWIFT) further in February. • The group will include officers from; SWW, Environment Agency, LLFAs within DCIS, Highway Authorities and SWRFCC members as appropriate. All would be asked to make resources available to support the sub-group. • The sub-group would consist of a Regional Programme Co-ordinator, responsible for co-ordinating the whole south west, plus technical area based workers. • Further discussion is to be had to establish the frequency of these meetings and the Terms of Reference, taking into consideration officer time and resources. • The SWIFT sub-group meetings need to be arranged and feedback on progress will be given to the SWRFCC on a regular basis. 5.0 Progress of some Key Collaborative Flood Improvement Projects by SWW Exmouth DST - Update Using the IUDM developed by SWW in AMP5, SWW and DCC have collaboratively been exploring opportunities to resolve Surface Water Flooding, Sewer Flooding and Pollution in the catchment. There has also been close liaison with EDDC and the EA around the Tidal Defence Improvements work to ensure that works are considered holistically, and any synergies and overlaps are identified. The WaterShed Exmouth: Smart Rainwater Management Systems for Flood Alleviation received a Highly Commended Award at the Institute of Water SW Area Innovation Awards 2020.

Faced with the challenge of repeated sewer flooding in Exmouth, a flood-prone town in South Devon, South West Water took a first-of-its-kind approach which empowered the local community to help co-create practical solutions using state-of-the-art technology.

Rather than simply investing in additional storage – the traditional approach – the company teamed up with SuDS innovator OTA Water, local homeowners and a school to explore the benefits of using smart rainwater management systems. This provided a unique opportunity for engagement and education, while also empowering customers and harnessing the creative talents of school children to co-design the systems which are now in place and working successfully.

Kingsbridge IUDM - Update Kingsbridge is a complicated catchment with a long history of Flooding. There are a lot of cross connections, unknowns and issues which is why no Risk Management Authority (RMA) has been able to resolve the issues in isolation. In Partnership with DCC and the EA, SWW is leading on an Integrated Urban Drainage Modelling (IUDM) Study.

The Kingsbridge IUDM Phase 2 – Model Build and Verification, and Phase 3 Options Appraisal work required to complete the base-line modelling (Phase 2) and high-level options scoping work (Phase 3) is now complete. On the basis that the modelling with the latest hydrology is broadly agreed by the partners, and that no changes, or minor changes only, will be required as a result of Stakeholder review of the model build and the options appraisal (including from review meetings) Schemes can be promoted for Collaborative Delivery in AMP7 (2020-25).

Page 105 of 136 Torquay IUDM – Update An IUDM has been developed for Torquay. This study concentrates on the River Fleet catchment upstream of Fleet Walk. The River Fleet has been partially culverted in the upper catchment and then joins the SWW combined sewer network downstream of Hele Tank. The culverts have been modelled as their capacity affects flows in the sewer towards the main flooding areas in the town centre. In addition, consideration of the potential impacts of climate change and maintaining the levels of service is necessary, especially within sensitive areas such as Torbay where shellfish waters and bathing waters can be affected.

Torquay IUDM Phase 3b – The Supplementary Activities to complete Options Appraisal were being undertaken in March. The work is required to complete the high-level options scoping project (Phase 3). These supplementary activities are required to fulfil additional Stakeholder requirements on the assessment of flood damage and scheme costs.

The plan is to complete the model update and damage quantification phase within a 6-week window, and the options appraisal and costing work will be undertaken in parallel with this. This is on the basis that the existing modelling and the proposed options for flood risk management are agreed by the partners, and only a minor change to the model to incorporate the As-Built scheme in Union Street is required.

We will then arrange another meeting with Torbay Council to agree the way forward for Scheme Promotion in AMP7.

Plymouth IUMD – Flooding and Pollution SWW have been working with the EA and PCC to develop the IUDM Options linked to Flooding and Pollutions in Plymouth. Those outside of the BW Solutions are being developed into collaborative solutions with the other RMAs under DST and have been identified on the EA’s MTP. These include locations such as Pomphlett Road, Lipson Laira and Fellows Place, the Western Approach to Millbay Strategic Pipe and Longbrook Road, which have suffered from chronic flooding.

Plymouth Central IUDM - Modelling complete and Phase 3b reports issued. o Lanhydrock Road-Stenlake Terrace – Detailed Design for Phase 1 of the Lanhydrock Road Scheme has been completed and this will be Delivered in 2020/21. A Draft EA business case report has been developed with results of the modelling including a Climate Change allowance, number of properties at risk of flooding, flooding from manholes and summary of property flood damage. Radford IUDM – o Ronsdale Close – Scheme constructed using tri-partite funding. The full scheme provides sewer network improvements to remove 13 properties from the DG5 at risk register and provides increased resilience to the combined sewer network through the generation of increased headroom. The scheme also delivers project partner (the EA and PCC) benefits of reduced localised surface water flooding, highway flooding and environmental enhancements to the intertidal mud flats. o Deans Cross - Phase 3 completed and report issued. Plymouth CC wants the proposed highway drainage improvements progressed. Plympton IUDM Incl. Tory Brook –this IUDM is focussed on the Plympton (East) side of the STW catchment only – o Model build and stability improvements are ongoing while we wait for the new Hydrology to be provided by the EA. As we have still not received the revised hydrology from the EA’s Consultants, this work did not complete by the end of March 2020 as programmed. Once the Hydrology is received the Modelling will take 18 weeks to complete as per the Programme. Longbrook Street - o Longbrook Street Short-term works: modelling complete, concept solution scoped, and sketches issued to Plymouth CC and SWW for pricing. o Longbrook Street Long-term works: work will be undertaken using the wider Plympton IUDM model with the updated hydrology from the EA’s Consultants JBA so that proposals can be integrated into the wider Plympton scheme. This will ensure all modelling is consistent. As the JBA revised Hydrology still has not been received, this work did not complete at the end of March 2020 as programmed.

The IUDM work is progressing in close liaison with the EU Interreg Water Resilient Cities (WRC) Project and the Better Places Plymouth Project to identify any synergies and overlaps. Falmouth IUDM - Update The IUDM developed for the Prince of Wales area of Falmouth (PoWP) is concentrated on the catchment area draining to the Prince of Wales Pier area but includes the wider catchment 1D model to accurately predict

Page 106 of 136 surcharge levels and system performance in the tunnel system conveying combined sewage flows from this area to the terminal sewage pumping station (SPS) at Falmouth STW. PoWP Phase 3b Options –

o The model has been updated with all the latest survey information; o CSO spill performance results using Rainfall events from the 1D model have been produced; o A number of options to rationalise CSOs, screening requirements and divert flow elsewhere in the network have been tested, but so far have not sufficiently reduced flood risk in the PoWP area; o All the solutions looked at so far require a pumping station in the PoWP area to discharge excess storm flows during high tides. This presents particular engineering difficulties and therefore, some guidance and discussion are required from the partnership as to how this project moves forward.

Penryn IUDM – As part of local Flood Risk Management Strategy, Cornwall Council has identified Penryn as a priority community. In addition, the lower part of Penryn is located within a Critical Drainage Area based on numerous records of flooding and where tide levels constrain fluvial and surface water discharges. The purpose of this study will be to understand the flood risk to properties and the public highway in the Penryn catchment area.

o A fully integrated 2D model including watercourses (incl. imported river channel surveys and hydrology inflows), main public surface sewers and the verified combined sewerage system has been built, validated and proven to be stable; o A site visit was undertaken with the EA to discuss ‘at risk’ areas and areas of concern from the EAs perspective; o The various defended and undefended scenarios as agreed with the EA were run and flood maps along with GIS output files were produced; o Project is currently on hold pending long term flow monitoring of watercourses and concern from the EA that the model is underpredicting flood risk primarily due to the hydrological inflow hydrographs. 6.0 Resilience in Extreme Conditions and contributions to Flood Defence Resilience is a duty and we need to provide a resilient service to our customers at times of extreme weather conditions such as drought and flooding and other disruptive events which can challenge our ability to provide a 24/7 resilient service. Having an extensive and robust resilience business plan is essential for AMP7 and beyond.

Our AMP6 programme focused on investigations and planning, collaborative work in accordance with FWMA 2010, and flood protection for one of our largest sites; Countess Wear wastewater treatment works.

Calstock Flood Risk Management Works

SWW also agreed to pay a contribution towards the EA Flood Risk Management Works at Calstock, River Tamar.

These works comprise of a flood bank which protects the local community. Additionally, the Flood Risk Management Works will reduce Flood Risk to the vulnerable Wastewater Treatment Works thus providing Resilience protection to this critical infrastructure.

Figure Showing Calstock WwTW with EA Flood Extent Map Throughout AMP7 we propose to fulfil the primary resilience duty. Ofwat has listed Resilience as one of their four key objectives for companies in PR19 and expressed its importance within the PR19 Methodology. This investment targets our highest flooding risks and improved protection of our wastewater systems from disruptive events to best manage our services to customers in a changing environment.

We will deliver the Wastewater Resilience Strategy which is aligned with Ofwat’s Resilience Duty. We will also implement the new methodology for the ODI – Risk of Sewer Flooding in a Storm. This measure is the percentage of the population served at risk of experiencing sewer flooding in a 1:50 storm event.

We will also be using our baseline assessments of hazards and threats to service delivery to inform our Response Recovery Plans, to be developed throughout AMP7 and beyond, which will improve preparedness to recovery from extreme events.

Page 107 of 136 Using innovation and joint research to deliver long term resilience

SWW and the University of Exeter have set-up a partnership for the Centre for Resilience in Environment, Water and Waste, or ‘CREWW’. This was recently confirmed for £10 million co-funding from Research England – CREWW will be a purpose-built, collaborative and co-creative environmental research space, dedicated to the delivery of innovative, sustainable, research-led solutions in areas spanning resilience, natural capital, water quality, wastewater management, customer service, catchment management, pollution reduction, leakage detection and water supply challenges. This will be a key vehicle for SWW and other organisations to work together collaboratively.

Additionally, there is a new Ofwat innovation fund where companies can bid for innovation support to resolve water and wastewater issues.

Richard Behan – Wastewater Strategic Programme Manager, SWW BSc (Hons), MSc, MCIWEM, C.WEM, C.Sci, C.Env, CMgr MCMI

Page 108 of 136 Item 7 SWRFCC/20/13

SW Property Flood Resilience Pathfinder Progress Report SW RFCC – March 2020

Prepared by: Darren Allen Period covered: 1st January - 17th March 2020 Issued to: SW RFCC

1.0 Introduction

The Defra funded SW Property Flood Resilience (PFR) Pathfinder Project is designed to ‘Boost Action to Make Homes and Buildings More Resilient to Floods’. The project is to be delivered on behalf of the South West Regional Flood and Coastal Committee Region. The project is led by Cornwall Council, who is the Grant Recipient, but has the support and inclusion of all five LLFAs in the SW RFCC Region: Cornwall Council, Devon County Council, Plymouth City Council, Torbay Council and the Council of the Isles of Scilly.

The SW PFR Pathfinder Project is one of three PFR Pathfinder projects being run nationally; the other projects being led by Northamptonshire County Council and by the City of York Council.

The project will establish a self-sustaining information hub which will lead on local innovation to enhance the future take-up of PFR techniques, simplify and streamline the process for beneficiaries and increase the flood resilience of communities in Devon and Cornwall and across the United Kingdom.

The project supports the three ambitions stated in the EA’s Draft National Flood and Coastal Erosion Risk Management Strategy:

• Climate resilient places

• Today’s growth and infrastructure – resilient to tomorrow’s climate

• A nation of climate champions, able to adapt to flooding and coastal change through innovation.

Page 109 of 136 The project is also consistent with the PFR objectives set out by Defra:

• Service led interventions

• Behavioural change

• Physical activities

The project is due to be completed on 31st March 2021. All three PFR Pathfinders nationally have experienced substantial project delays, and now with the current Covid-19 crisis the Environment Agency is to extend all three Pathfinder projects by 12 months. This is yet to be officially confirmed but a document is currently being prepared by the EA for this extension. This will allow the SW PFR Pathfinder Project to make up lost ground and also plan for, and around, the Covid-19 crisis.

Within the SW PFR Pathfinder Project there are 8 distinct work packages (please see appendix 1). This report summarises the progress to date on these work packages and the delivery plan for the coming 12 months. Please note that until the EA extension is formally agreed the programme reflects the current delivery programme and milestones due for competition on 31st March 2021.

Further to this, the PFR Pathfinder Project provides an opportunity to solve a

10-year-old problem – how best to get PFR adopted and used by the public across the United Kingdom. This report will not give you the answer, but you will have it by the conclusion of the project.

1. Project programme  The project has been active since August 2019 and is currently scheduled to end on 31st March 2021. A six month evaluation period is then currently scheduled to run until 30 September 2021.  The project is currently meeting the delivery programme.  Some key actions need to be completed in the next 3 months to maintain this status and prevent delays to the programme. These include the completion of SWPFR1 (Baseline) in May 2020, the completion of SWPFR2 (Promoting Awareness of the EA PFR Framework), also in May 2020, and the completion of SWPFR4 (Industry Engagement) in June 2020.

2. Project Progress Project Control  Long term consultant support to provide a Project Officer will be in place week commencing Monday 23rd March 2020. This will be provided by Holly Cavill of JBA Consulting. Holly will provide two full days per week in the Project Officer role in

Page 110 of 136 addition to her ongoing work on the SW PFR Pathfinder across the 8 work packages. We will be spot purchasing support from Devon Communities Together in the areas of community engagement in Devon to support Holly’s role.  Further Project Officer support (1 FTE) will begin week commencing Monday 30th March. This role will be shared by Molly Flynn of the Cornwall Community Flood Forum and by Ruth Rockley of the Cornwall Council Emergency Management team who will be seconded into the role.  The second of the quarterly SW PFR Steering Group meetings took place 7th February 2020, at the JBA Consulting offices in Exeter.

Work Packages – Current Progress

SWPFR1 - Baseline

 Issued the cover letter and spreadsheets for data collection to LLFAs and EA  Obtained the details of databases already established so to achieve consistency  Working with LLFAs to identify residents who may provide testimonials, talking head videos etc. Follow-up dialogue has commenced to gather testimonials.  Begun capturing known blockers and limitations (e.g. GDPR, etc.). A work package summary report is established to document blockers and limitations  Commenced a review of the known delivery vehicles used in the SW region (e.g. Devon County Council grant scheme, EA Flood Management, direct appointments, etc.) and commenced review against the national picture  Initial local evaluation interviews conducted with professionals from the LLFAs and delivery partners.

SWPFR3 - Tools

 Begun collating existing flow charts and guidance documents  Reviewed Northampton (https://www.floodtoolkit.com/risk/) and other websites (e.g. https://thefloodhub.co.uk/) to identify good/bad examples where we don’t need to reinvent the wheel  Researched SME web designers in Devon and Cornwall – discussing outline options with Nettl in Exeter and also wider discussions about branding, logos, etc.

Website

 The focus is on smart and stylish, whilst retaining usability and ease of navigation/interactivity  Contacted and discussed analytics with Jessica Lamond of the University of the West of England (UWE) who will input and advise. UWE are also the local evaluator for the SW PFR Pathfinder  The website will be content driven – the Pathfinder is currently preparing and providing the text, content, guides, photos, etc.  The Website can be live in a matter of weeks, but we will work collaboratively over a period of 2 to 3 months to link in with a launch in May/June 2020 aligned to the summer show programme across Cornwall and Devon

Page 111 of 136 Branding

 Meeting arranged for Friday 20th March with Nettl of Exeter’s in-house brand design specialist who can support on creating logos, colour pallets, wording, etc  All creative work is carried out in-house in Exeter  Nettl will support us with developing a logo to launch social media in April, and then focus on a wider piece for the website, demo site(s), mobile unit, etc.  Nettl are experienced in branding mobile display units, and this extends to both the external printing and branding as well as anything internal

SWPF4 - Industry Engagement

 Stakeholder mapping is being developed and will be completed by end March to inform workshops, etc. A Stakeholder mapping document is in draft and will be completed in week commencing 30rd March.

SWPFR5 - Training

 Collated details of the c90 flood groups in Devon and Cornwall. Completed and mapped in GIS  Team meeting scheduled in early April to refine and agree options for training (e.g. Home and Dry game, blended/e-learning, traditional face to face).  Meetings held with Luci Isaacson of Climate Vision who will be providing workshops and training for commercial property engagement. This training is ready to roll out at the beginning of April 2020  Hannah Tankard of BITC has been contacted and a meeting is being arranged to work on a programme of commercial property engagement  Telecon held with CIWEM, the Programme Team and Pathfinder leads on 16th March to discuss a training package for the Code of Practice. Further meetings will be scheduled and the Pathfinders will work collaboratively on a training package

SWPFR6 – Demonstration Site(s)

 Commenced outline tender for provision of a mobile unit – with considerations of Virtual Reality (VR) and headset options, as well as options for a table-top flood house architectural model. Commenced development details for the scope documents  Commenced exploration of the VR that is currently in existence (universities, etc.)  Contact has been made with both Plymouth University and Exeter University to explore options for locating a permanent display on one of their campuses  Green Build Hub (GBH) demonstration site license costs have been agreed. Currently negotiating on the hire costs per day. The GBH is in the grounds of the Eden Project  Meeting held with the management at the Eden Project main site to discuss siting information boards, display materials and venue hire for training and workshop programme in their The Core building on the main site. Rates and availability discussed and currently in negotiation  Re-emphasis on the community engagement work of the SW PFR Pathfinder decided on 3rd March 2020. Re-focusing our use of the mobile demonstration unit.

Page 112 of 136 Creating and promoting a PFR Tour, much like a band promoting an album. Promoting PFR/the new information hub, etc., by hitting the road and maximising community engagement and linking in with existing community events and climate change events. There are programmed events across the five LLFAs across Cornwall and Devon

3. Finances – costs to date

Meetings and conferences 0

Staff salaries 27,700

Contractors 31,100

Green Build Hub demonstration site lease 2,500

University of the West of England local evaluation 15,783

Cornwall Community Flood Forum 50,000

Devon Community Resilience Forum 50,000

TOTAL EXPENDITURE 177,083

4. Costs – projected for coming month

 Mobile Demonstration Unit - £10,000  Long term consultancy Project Officer support until 31 March 2021 - £2,300 p/m  Website design and build - £5k-£10k  Branding 5m mobile display unit - £2k-£3k

Page 113 of 136 5. Risks/Challenges

 COVID 19  No Project Officer support on project to date  Lack of response by communities – to incentivise surveys, voucher will be offered  Demonstration site at Plymouth or Exeter University – very early stage discussions taking place

Page 114 of 136 Appendix 1

SWPFR1 - Baseline Review current and recent PFR schemes within the SW RFCC area. Identify and review positive and negative issues. Identify existing high risk areas and likely future high risk areas taking account of climate change (UKCP18). This work package will benefit particularly from Devon County Council and JBA Consulting’s recent experiences of delivering PFR in Devon using various different approaches including the successful grants scheme model. We will collate datasets from all LLFAs and provide a critique in terms of the different delivery mechanisms, uptake, effectiveness of engagement, procurement of suppliers and contractors, and the success of each scheme measured through legacy. We will also include in our review a comparison to other national delivery mechanisms. We will collate our findings into a concise report for all project partners. The database will also be of benefit for Community Emergency Plans. The Fire and Rescue Services are represented on CCFF and DCRF. Output: Database of existing and potential PFR schemes in SW region. Understanding blockers and incentives to behaviour change leading to increased PFR uptake. Identification and evaluation of approaches that do, or do not, work well in practice. Outcome: Better understanding of approaches to, and priorities for, PFR delivery. Evaluation: UWE will conduct a baseline survey through a series of individual/group interviews with professionals over the course of the project. The interviews will be semi- structured, to allow for exploration of known and unknown factors, and incentives, barriers and blockages to behaviour change.

SWPFR2 – Promoting awareness of PFR Framework Evaluate EA PFR Framework. Consider its applicability to individuals or small neighbourhoods groups of PFR beneficiaries. Output: Upfront agreement from all Devon and Cornwall LLFA Procurement Teams that the EA PFR Framework is acceptable. Signed Deed of Agreement between EA and 5 LLFAs. Outcome: Further outreach of awareness and promotion of EA Framework beyond LLFAs to individual property owners or community collectives, through a simple-to- understand summary document. Evaluation: UWE will conduct an online survey of flood procurement professionals.

Page 115 of 136

SWPFR3 – Tools Create PFR toolkit (not specific to SW region). Identify funding/grants available, flowchart illustrating process through flood event/issue, through evaluation, property surveys, procurement, purchase to finished construction. Video animation. Signposting to other tools and websites. Create mobile demonstration products that can be taken to events as a “pop-up” PFR Hub, linking to SWPFR6, below. Output: Web-based PFR Hub branded as Cornwall & Devon PFR Hub, supported and maintained by both CCFF and DCRF. Materials for demonstrating PFR techniques at public events. Outcome: Improvements in awareness and intended or actual behaviour change. Evaluation: UWE will specify website analytics and advise on website development that facilitates evaluation (web designer to implement analytics and provide data to UWE), and analyse changes in awareness and intended/actual behaviour as a result of the website and materials, through analytics and event evaluation (counting, evaluation forms and short conversations at events, follow-up interviews with a selection of event attendees).

SWPFR4 – Industry Engagement Conduct workshops with local industries dealing with flooded property remediation, PFR installations and PFR measures. Identify and recommend improvements to issues with mortgage lenders and insurance companies, FloodRe and recognition of resilience measures. Assess attitudes and blockers. Special focus on commercial properties, listed buildings, coastal PFR and other nonstandard issues. Output: Simplified and streamlined process for local flood property remediation businesses, with workshops to identify and develop tools to overcome potential barriers to PFR uptake. Outcome: Improved processes for professionals, removal of barriers to encourage PFR uptake. Evaluation: UWE will issue evaluation forms and conduct 10 individual/group interviews with PFR Hub event attendees to assess satisfaction and felt capabilities and learning.

Page 116 of 136 SWPFR5 - Training Develop and roll out PFR training programme. The training will target Community Flood Groups and wardens, who will be aware of the most vulnerable and potential beneficiaries in their area. Deliver a minimum of four training sessions to community groups in the SW region and a further two delivered by the CCFF and DFRC during the evaluation period to demonstrate the project sustainability and legacy. Training materials can be downloaded from the SW PFR Hub website to be used in other regions at no cost. One special training session will be run with the team at Richford Fire and Flood as the recipients. This will provide a test of the training materials and also ensure that Richfords are aware of PFR opportunities and can identify and promote PFR to owners of flooded properties. Output: Increased awareness and understanding of PFR with Flood Wardens and others with the local knowledge to identify potential beneficiaries of PFR. Simple and accessible PFR booklet. Transferable training materials. Outcome: Improved awareness and understanding of PFR with Flood Wardens and others, with the local knowledge to identify potential PFR beneficiaries. Evaluation: UWE will issue evaluation forms and conduct follow-up surveys, to reflect on effects upon delivery and confidence following training.

SWPFR6 – Demonstration Site We do not see this element recreating the Flood House located at the Buildings Research Establishment, Watford. Instead we see it as an opportunity to demonstrate and showcase PFR materials and techniques in a dedicated space. This element will require significant refining as part of this project. We have identified the Green Build Hub at the Eden Project as a likely main location. This has a large exhibition area, though this is used during term time for educational purposes. It also has compound space where materials can be stored. We also wish to explore the possibility of constructing a scale model PFR house. This could have removable walls/roof so that it can be opened up. It should also be transportable, possibly on a trailer, for assembly at shows (Royal Cornwall and Devon County), other high profile events, such as the annual Flood and Coast Conference, and could be used in schools and colleges to help young people understand risk and mitigation. We will work with Cornwall Sustainable Buildings Trust who maintains the Green Building Hub at the Eden Project. The Eden Project has also expressed an interest in hosting interpretation boards on PFR. Outputs: Demonstration site. Educational/Interpretation boards and demonstration materials at Eden at the Green Build Hub. Creation of mobile PFR demonstration materials to enable PFR to be demonstrated at “pop-up” events. Outcome: Improved public awareness and understanding of SWPFR, expressed willingness to engage in behaviour change. Evaluation: UWE will conduct assessment as for SWPFR3.

Page 117 of 136 SWPFR7 - Exit Strategy Market research, business plan development and implementation. Link to rolling programme of PFR within the SW RFCC area, which is an aspiration of all five LLFAs funding Hub to help manage applications. The existing two Community Groups will retain increased capacity for promoting PFR throughout the SW RFCC region. Output: Sustainable South West Property Flood Resilience Hub (Cornwall & Devon PFR Hub) embedded within the already established CCFF and DCRF. Outcome: The provision of ongoing advice from well-informed individuals, such as Delivery Partners and trained flood risk professionals. Evaluation: UWE will conduct a final set of interviews as per SWPFR1, community surveys as per Overall Project, website analytics as per SWPFR3 and evaluation of the given business plan (plus specific interview with SWPFR Cornwall Project Manager).

SWPFR8 - Dissemination Promotion of SW PFR Hub through existing networks. Presentations at meetings including CCFF annual conferences in November 2019 and 2020. Media releases, including You Tube, Facebook and Twitter. Output: Increased awareness and uptake of PFR, disseminating SWPFR’s work through conferences, meetings, media releases and social media channels. Outcome: Improved awareness of SWPFR and uptake of PFR. Evaluation: UWE will analyse ongoing results from the community surveys, website analytics and professional surveys with the Strategic Partners.

Page 118 of 136 SWPFR7 - Exit Strategy Market research, business plan development and implementation. Link to rolling programme of PFR within the SW RFCC area, which is an aspiration of all five LLFAs funding Hub to help manage applications. The existing two Community Groups will retain increased capacity for promoting PFR throughout the SW RFCC region. Output: Sustainable South West Property Flood Resilience Hub (Cornwall & Devon PFR Hub) embedded within the already established CCFF and DCRF. Outcome: The provision of ongoing advice from well-informed individuals, such as Delivery Partners and trained flood risk professionals. Evaluation: UWE will conduct a final set of interviews as per SWPFR1, community surveys as per Overall Project, website analytics as per SWPFR3 and evaluation of the given business plan (plus specific interview with SWPFR Cornwall Project Manager).

Page 119 of 136 Item 8 SWRFCC/20/14

SOUTH WEST REGIONAL FLOOD AND COASTAL COMMITTEE Minutes from the meeting of the South West Regional Flood and Coastal Committee held on Thursday 9th January 2020 at Roadford Lake, Devon.

MEMBERS PRESENT APPOINTED BY/ REPRESTING Philip Rees - Chairman DEFRA Martyn Alvey Inland Flooding John Cocker Coastal Processes Paul Cottington Agriculture, Farming & Land Management Phil Twiss (deputy for P. Crabb) Devon County Council Roger Croad Devon County Council Pam Buchan (deputy for S. Dann) Plymouth City Council Peter Downs Nature, Conservation & Environment Dominic Fairman Cornwall Council Ray Hill Torbay Council Stuart Hughes Devon County Council Luci Isaacson Business Interests Nicky Chopak (deputy for D. Fairman) Cornwall Council Stephen Knightley (deputy for C. Rule) Cornwall Council Ron Peart Devon County Council Mark Worsfold Water & Utilities

OFFICERS PRESENT AUTHORITY Helen Dobby Area Director, Environment Agency Ben Johnstone AFCRM, Environment Agency Jenny Hart Programme Team Leader, Environment Agency Richard Behan South West Water Andy Cottam Plymouth City Council Martin Hutchings Devon County Council Dave Stewart Torbay Council Dave Watkins Cornwall Council Tom Dauben FCRM Senior Advisor, Environment Agency Simon Jefferies FCRM Senior Specialist, Environment Agency Justin Ridgewell FCRM Advisor, Environment Agency Kate Pearson FCRM Advisor, Environment Agency Amy Pearce FCRM Officer, Environment Agency Liz Taylor FCRM Advisor, Environment Agency Zoe Smith Secretariat, Environment Agency

Page 120 of 136 GUESTS & OBSERVERS Bridget Beer Environment Agency Claudia Kelly Environment Agency Sophie Steele Environment Agency Ruby Jurczyk Environment Agency Ruth Rockley Cornwall Community Flood Forum Molly Flynn Cornwall Community Flood Forum

APOLOGIES Apologies were received from; Laurence Couldrick, Paul Crabb, Chris Jones, Rob Nolan, Sue Dann, Julian Pearce, Carolyn Rule, Steve Sims

ACRONYMS The following acronyms are used within these minutes: DCIS – Devon, Cornwall and Isles of Scilly FDS – Flood Defence Scheme PLR – Property Level Resilience RMA – Risk Management Authority RFCC – Regional Flood & Coastal Committee FY – Financial Year FAS – Flood Alleviation Scheme (FD)GiA – (Flood Defence) Grant in Aid SR19 – Spending Review 2019 OM – Outcome Measures

South West Regional Flood and Coastal Committee from here onwards is referred to as the Committee. Member Workshop A member development session was held in the morning to discuss and develop a strategy for the South West RFCC. 84/19 Chairman’s Report The Chairman informed members that the majority of work conducted in the last quarter has been attending sub-group meetings and engaging with items to be discussed during the Committee meeting. 85/19 Finance & Business Planning update (i) 2019/20 Financial Year • The end of November figures indicate the capital programme remains on track for delivery. A current forecast of £17.9m FY end spend against a budget of £19.9m indicates the possibility of underspending by the end of the FY. This is due to project delays mainly a result of the recent poor weather. • The projected underspend is currently being offset by a forecast overspend of £2.8m on the RMA capital programme. However it is possible for the RMA forecast will decrease before FY end.

Page 121 of 136 • Any underspend provides opportunities for projects to be brought forward, therefore RMA officers are encouraged to identify projects which could be fast tracked. Officers were reminded to submit all proposed FDGiA claims for 19/20. • Members were informed of pressures on the revenue budget. Work is ongoing to identify any capital projects that are currently incorrectly listed under the revenue programme. • Nationally there is currently a forecast overspend of £6m. Areas have been requested to identify any opportunities to bring forward any spend to ensure there is no underspend this FY. • The Chairman reminded members and officers that April 2020 marks the entry to the last year of the current 6 year capital programme and the associated pressure on delivery to ensure targets are met. • Options to switch spending profiles between Local Levy and FDGiA in 19/20 are being explored to prevent FDGiA underspend and assist with Local Levy balances. • Currently there is £3.9m of partnership funding within the RMA programme • Local Levy claims for 19/20 remain low, but the forecasts indicate most projects will be claiming Local Levy allocations in 19/20. • The revenue maintenance programme remains on track with 74% delivered by the end of November 2019. (ii) Outcome Measures • The OM2/3 target for 19/20 was revised down to reflect the slippage of Exmouth FDS delivery to 20/21 and the River Fleet project slippage into the Pipeline programme. The 19/20 target still remains achievable due to other projects being brought in that are delivering OM2/3. • 9,722 homes better protected have been achieved so far in the 6 year programme in the south west. Of the remaining schemes due to deliver by March 2021, 85% are in construction with very few projects due to commence and complete construction by the end of the current capital programme (March 2021). • RMA Officers were requested to claim OMs on time and to profile delivery accurately to provide reassurance on achieving targets • Efficiencies in the south west are below the 6 year target. Work is progressing to improve the reporting of efficiencies to ensure claims are recorded and submitted. • Further information on the progress of OM4s will be provided at the next Committee meeting. ACTION: JH to provide OM4 update at April’s meeting.

(iii) 2020/21 Forward Look • The indicative capital budget for 20/21 is £19.9m and the indicative maintenance budget is £5m. • The Committee was reminded of the additional Government bid for £140m for 20/21 which includes £100m for development of the pipeline programme. The south west has bid for £2.2m for trash screens and reconditioning work and a

Page 122 of 136 further bid of £7.8m for developing the pipeline (£5.3m for the Environment Agency and £2.5m for RMAs). • The Chairman noted concern over the resource issues for RMAs following the SR19 bid. Elected members were requested to be aware of the resource ask within their Authority. ACTION: JH to share SR19 bid with RMA officers. ACTION: RMA officers to inform JH if any SR19 bids are not feasible.

The Committee RESOLVED to unanimously approve the Capital Budget Allocation for 2020/21.

The Committee RESOLVED to unanimously approve the Maintenance Budget Allocation for 2020/21. 86/19 Local Levy Programme • The Local Levy programme is being utilised well. • The Local Levy risk pot for Polperro Tide Gate has reduced and the majority of the Local Levy relinquished and released back into the Local Levy pot. The closing balances across all years are now back into the positives. • The Committee was reminded of the flexibility of the Local Levy programme. • Members and Officers were encouraged to submit bids for Local Levy, particularly for future years (2023 onwards) due to increasing balances. (i) Sidmouth Beach Management Plan (BMP) Local Levy Bid • Sidmouth BMP bid for £500k of Local Levy. • Members discussed the previous and ongoing consultation with local Sidmouth residents regarding the project and its planned defence construction. The consultation work carried out by East Devon District Council was noted to the Committee. Luci Issacson informed the Committee that she had spent considerable time talking with the Sidmouth Business Community about the scheme proposals, as part of her role representing Business interests and upon hearing people were unhappy and felt they had not been consulted. Stuart Hughes informed the Committee that Business owners would be consulted including the Chamber of Commerce and Town Council. The Committee RESOLVED to approve the Local Levy bid of £500k for Sidmouth BMP subject too: (a) All other partnership funding being in place and the costs being finalised. Members L. Isaacson and P. Downs abstained from the vote.

(ii) Clyst St. Mary bid for £250k of Local Levy • Clyst St. Mary FDS project bid for an additional £250k of Local Levy. • The Finance sub-group requested the project team investigated further opportunities for additional contributions. The Committee was informed that

Page 123 of 136 East Devon District Council are not able to contribute any more funds to the project. The local Parish Council may be able to contribute £5k to the project and discussions with Devon District Council remained ongoing. The Committee RESOLVED to approve the Local Levy bid of an additional £250k for Clyst St. Mary FDS on the understanding: (a) Further conversations to explore a contribution from East Devon District Council are conducted. Member D. Fairman abstained from the vote. 87/19 South West Coastal Group update • John Cocker thanked all members for supporting their officers who sit on the South West Coastal Group. • Thanks were expressed to Dave Watkins, Graeme Smith and Chris Willson for organising the latest Shoreline Management Plan Refresh meetings. • The Regional Monitoring Programme remains on target in both quality and cost. The aerial photography and habitat mapping have both been completed are available online. • A GIS lead has been appointed to the Plymouth office.

ACTION: Officers were invited to discuss any requests for GIS resources with John Cocker. • The bid for the next Regional Monitoring Programme has been submitted. The south west has bid for £9m. The outcome of the bid is expected in the next couple of months. • The Local Levy funded PhD study on Climate Change Management Areas (CCMA) is progressing and the outcomes and results are expected in 4 to 5 year’s time. • The Committee was informed that the PhD project and Natural England’s ongoing project on CCMAs have joined together to form a sub-group. It is hoped the sub-group will be able to provide practical advice to local planning groups across the south west region. ACTION: JC to circulate updates notes to Secretariat to share with Committee.

88/19 Environment sub-group update • The Environment sub-group has conducted work looking into the reporting of OM4s. The summary report on OM4s from DCIS has been shared and adopted nationally within the Environment Agency. • The SWRFCC supported Integrated Catchment Planning Event was held on 5th November 2019. The key points identified included; (1) Mapping priorities across organisations, (2) Better information exchange with land owners and managers, (3) Promote use of catchment partnerships both for communication and delivery, (4) Making time for effective conversations, (5) Coalesce around climate change and action plans, (6) Coordinating approach to LEP and links to HotSW Natural Capital report.

Page 124 of 136 • The Committee was informed the sub-group is aiming to identify more opportunities for environmental gains to flood projects. • Members were informed of the upcoming change to the OM4 system in 2021. The changes will amend payment rates for OM4 delivery on schemes and therefore FDGiA availability. • The sub-group is beginning to consider the Environment Agency’s aspiration to be net zero by 2030 and the requirements that coincide with this aspiration. • The 2020 action plan for the environment sub-group has been drawn up and includes: (a) Monitoring – Assessing Natural Flood Management knowledge gaps, monitoring coastal change (b) Enabling – Potential workshop events for 2020 are being discussed (c) Challenging – Support will continue on identifying OM4 delivery in the capital investment programme. The sub-group aims to provide strategic assistance on developing OM4 targets for the future.

89/19 Area Flood & Coastal Risk Manager update report Ben Johnstone noted key highlights from the last quarter. Further detail can be found in item SWRFCC/19/50 of the main report pack. • Members were informed that between August and the end of October 2019, 120 flood alerts and warnings were issued by the Environment Agency across DCIS. With flooding to a small number of homes occurring. • There is ongoing focus on place based community resilience and residual flood risk, with a strong emphasis on this in the future plans. • Both Devon Community Resilience Forum and Cornwall Community Flood Forum were thanked for their assistance in engagement with local communities. • The planning for EU Exit was slowed during the election period. • The Maintenance programme remains ongoing and asset condition targets remain on track for delivery. • Exmouth FDS is progressing despite the Highway works being slightly delayed. The Environment Agency is working alongside Devon County Council to try and fast track approvals. • The Chairman thanked the Environment Agency team for their extensive report.

90/19 Devon County Council update report & Climate Emergency Response Martin Hutchings noted key highlights from the last quarter. Further detail can be found in item SWRFCC/19/51 of the main report pack. • The Modbury flood improvement works are complete and operational. However uncertainty remains on the final account due the high volume of compensation events that have been submitted by the contractor. A variation of £85k of FDGiA is being submitted. • The telemetry recordings at Modbury during recent storm events show the Dam to be working and retaining flood water. • The Ivybridge project is due to start construction on 13th January 2020.

Page 125 of 136 • Stokeinteignhead project is due to commence in February 2020. • Phase 1 of Exeter Surface Water Improvements has been delivered. Phase 2 will begin next FY. • The phase 1 works of the Sidmouth project is being deferred (the town centre change works) due to tunnelling investigations proving works to be currently unachievable. The phase 2 works will continue as normal in spring 2020. • The Chillington scheme is ready to progress in spring 2020 following the heads of terms having been signed with the landowner. • The contract has been awarded for the Ugborough scheme with construction scheduled to begin in February 2020. Devon County Council Climate Emergency Response Martin Hutchings provided a summary of the action taken by Devon County Council to respond to the Climate Emergency: • The Council has allocated £250k to resources, including a dedicated project manager who started in post in November on a 2 year contract and a Communications intern due to start in post in January 2020. • The Devon Carbon Plan Process call for evidence has received 450 submissions and closes at the end of January 2020. The public consultation of the plan is scheduled to take place in the summer of 2020. • Devon County Council is the lead on the Climate Emergency in Devon in collaboration with all district councils. The final plan will be a two-tiered overview. • The Committee were informed all Parishes in Devon have also declared a climate emergency. 91/19 Cornwall Council update report & Climate Emergency Response Dave Watkins noted key highlights from the last quarter. Further detail can be found in item SWRFCC/19/52 of the main report pack.

• A number of gabions at Bude have been decommissioned due to excessive dune growth reducing RNLI outpost visibility and sand loss from the harbour. • The business case for beach dune management works at Pentewan is progressing. • The Committee was reminded the Defra Pathfinder project was being led by Cornwall Council on behalf of all 5 Lead Local Flood Authorities on the SWRFCC region. The project will run until March 2021 and a programme manager is now in post. A quarterly report will be submitted for each SWRFCC meeting.

ACTION: Secretariat to add Defra Pathfinder update as a standard item on each agenda.

• The Mounts Bay Coastal Management Strategy is underway and a workshop with the Penzance Place Shaping Group is scheduled for 10th January 2020. • Long Rock Coastal Improvement rock armour defence was completed in August 2019. The project is currently focusing on the Marazion Marsh environmental improvements component.

Page 126 of 136 • The Committee was informed of the undercount by the National Receptor Database of properties and businesses protected by the works at Long Rock.

ACTION: DW to investigate residential property undercount and report back to JH. • The St Austell Resilient Regeneration project is progressing and public engagement is being undertaken to raise the profile of the project. • Cornwall Council have begun to collate a table of properties flooded in each quarter to add into the standard update report. • The recent flooding in Hayle in December 2019 will be reported on at the next SWRFCC meeting. Cornwall Council response to the Climate Emergency • Cornwall Council will be creating a Development Plan Document on Climate Change which will include coastal change and adaptation. • The Council is working on CCMAs through Neighbourhood Planning.

92/19 Council of Isles of Scilly update report & Climate Emergency Response The report was taken as read by Committee members. For further detail can be found in item SWRFCC/19/53 of the main report pack.

93/19 Torbay Council update report & Climate Emergency Response Dave Stewart noted key highlights from the last quarter. Further detail can be found in item SWRFCC/19/54 of the main report pack.

• The Committee was informed that heavy rainfall throughout November 2019 resulted in Main River property flooding within Torbay. Torbay Council have been working alongside the Environment Agency to address the problem. • The detailed design work continues on the Torbay Coastal Defence Study. A planning application is planned to be submitted later this FY. • Collaton St. Mary FAS is due to commence construction in May 2020. • Torbay Council is working alongside South West Water consultants to assess various options for a FAS for Torquay town centre. • Options are being explored for a project at Brixham harbour. It is also being investigated whether any potential projects could derive any flood resilience benefits. 94/19 Plymouth City Council update report & Climate Emergency Response Andy Cottam noted key highlights from the last quarter. Further detail can be found in item SWRFCC/19/55 of the main report pack.

• Longbrook Street Integrated Urban Drainage Model works are entering phase 1 which focuses on highway drainage improvements.

Page 127 of 136 • Members were informed the heavy rainfall in November 2019 did not cause any direct property flooding in Plymouth, but there was significant surface water runoff which blocked highway gullies. • The Council is developing a surface water drainage policy for the city centre, with detailed proposals currently being worked on. Plymouth City Council Climate Emergency Response. Pam Buchan provided a summary of the work Plymouth City Council is conducting in response to the Climate Emergency declaration. • Plymouth City Council declared a climate emergency in March 2019 • A city wide approach has been adopted which aims to inspire a local action plan and increase community engagement • The Council would like to create bottom-up pressure to push for central government change • The Council has committed to become carbon neutral by 2030. • Members were informed that recent research undertaken highlighted that behavioural change is a significant factor to meet the carbon neutral 2030 target. Therefore the Council has identified communication and engagement with communities to be a key focus. • A 3 stage plan has been developed; (1) Climate Emergency Response Phase 2019-2021, (2) Transitional Phase 2021-2023, (3) Acceleration Phase 2023- 2030. ACTION: Secretariat to circulate presentation on PCC climate emergency response to all members. 95/19 South West Water update report & Climate Emergency Response Richard Behan noted key highlights from the last quarter. Further detail can be found in item SWRFCC/19/56 of the main report pack. • The PR19 final determinations have been received by OFWAT and a programme is currently being worked on. • The Drainage and Waster Water Management Plans (now Drainage and Sewer Management Plans) have been on hold during the election period. • Meetings of the SWIFT sub-group are to be arranged with other RMA officers and a Memorandum of Understanding and Terms of Reference written up. • The Falmouth IUDM project options are being discussed and considered. • Members were informed that Research England has granted The Centre for Resilience in Environment, Water and Waste funding for a joint venture between the University of Exeter and South West Water. South West Water Climate Emergency Response. Richard Behan provided a summary of South West Water’s climate emergency response. • The SR19 final determination is yet to be discussed by South West Waters Board.

Page 128 of 136 • The 2030 targets and commitments to social mobility apply to the whole water industry and all water companies have signed up. All commitments can be found on the WaterUK website. 96/19 Minutes & Matters Arising The minutes from the meeting held on 10th October 2019 were approved as correct with the following amendment required: • Item 82/19 of the October 2019 SWRFCC minutes is to be updated to the correct future meeting dates for 2020/2021. ACTION: Secretariat to update dates. All actions were noted to be up to date and completed. ACTION: Secretariat to update action list. 97/19 AOB • Members were informed the 2020 Flood and Coast Exhibition will be held at Teleford on 2nd to 4th June 2020. Members are invited to suggest stimulating topics for discussion at the event.

ACTION: Secretariat to clarify ticket allocation. Members to inform secretariat if plan to attend.

• Members were reminded the Annual RFCC Chairs visit will be held in Exeter in June 2020. The programme is being discussed but Committee members will have an opportunity to join the visit.

Swrfcc_mins_Jan2020 As at 31.03.2020

Page 129 of 136 ENVIRONMENT AGENCY – DEVON CORNWALL AND ISLES OF SCILLY AREA ITEM 8 SOUTH WEST REGONAL FLOOD AND COASTAL COMMITTEE SWRFCC/20/15 MATTERS ARISING - UPDATE

MIN SUBJECT ACTION UPDATE no

Actions from meeting held on 9th January 2020

OM4 update An update on OM4s is to be provided in detail at the April SWRFCC meeting Action: Jenny Hart POSTPONED SR19 bid feasibility The SR19 bid is to be shared with RMA officers. RMA officers to inform the Action: Jenny Hart & RMA Programming Team if any projects are no longer feasible. officers

GIS resource Officers invited to discuss any requests for GIS resources with John Cocker Action: RMA officers availability

NDR undercount Residential property count at Long Rock to be investigated and reported back to the Action: Dave Watkins Programming Team COMPLETE. Climate Emergency Plymouth Council & Devon Council climate emergency presentations to be Action: Secretariat responses circulated to all Committee members COMPLETE. Future meeting Future meeting dates to be amended in the October minutes. Action: Secretariat dates COMPLETE. Flood & Coast Members to inform Secretariat if they wish to attend the Flood & Coast Exhibition. Action: Members & Exhibition Secretariat to confirm ticket allocations. Secretariat POSTPONED

Swrfcc_action list as at 07.04.2020

Page 130 of 136 FCERM update paper March 2020 Incident management 1. Winter 2019/20 flooding and recovery

February 2020 was the wettest February in the UK since records began in 1862 (Met Office, 2020). England received an average of 154.9mm of rainfall. This is 258% above the average amount for February between 1981 and 2010. It has also been the 5th wettest of any calendar month since 1862.

Between November 2019 and the end of February 2020 a total of 4,630 properties have been reported as flooded. We estimate that our flood risk management schemes have protected 128,100 properties in the same period.

19 severe flood warnings were issued by the Environment Agency during February 2020. 16 of these were issued in a single week from 15 to 20 February. Over the last week months we have seen Flood Warnings and/or Severe Flood Warnings in force for 136 days.

For the 3 storms that occurred during February 2020, peak river levels were the highest or second highest on record on the following 13 rivers: Aire, Calder, Colne, Holme, Nidd, Ribble, Severn, Teme, Trent, Tyne, Ure, Wharf, and Wye.

Whilst we have seen further flooding during March, we have started to inspect all flood risk management assets affected by flooding from Storms Ciara and Dennis to identify any damage. These inspections will help prioritise our asset repair programme across the country to repair Environment Agency defences as quickly as possible, to support communities and help the environment recover.

Since 17 February we have completed over 11,000 inspections of flood risk assets in affected areas, looking for damage, obstructions and any issues that can increase flood risk. Our target is to complete inspections within 3 weeks from when it is safe to inspect assets. We are planning urgent repairs where it is safe to do so and water levels are low enough.

The temporary defences in Bewdley and Ironbridge have been repaired and operated effectively protecting properties from flooding over the weekend of the 7 and 8 March.

We are also working with local partners and communities in all impacted areas. We have had community information officers in all affected communities and have attended public meetings with partners with more scheduled.

Page 131 of 136 Planning for the future

1. Our next Long Term Investment Scenarios The long-term investment scenarios (LTIS) are an economic assessment showing what future flood and coastal erosion risk management (FCERM) could look like over the next 50 years in England. LTIS 2019 brings together our latest understanding of the future scenarios. It’s based on the LTIS 2014 report and includes new analysis carried out in 2018 and helps inform decisions on how we manage flood and coastal erosion risk.

The draft National FCERM Strategy commits the Environment Agency to produce a new set of long-term investment scenarios by 2025 to inform future policy and investment choices for delivering flood and coastal resilience. This will update and improve the future investment evidence that will be used by Defra, HM Treasury, National Infrastructure Commission, Adaptation Sub-Committee, Flood Re and many others.

The Environment Agency is starting to develop the scope and approach for the next LTIS analysis. If you’d like more information or to be involved please contact Mike Steel.

Contact: [email protected]

2. New National Flood Risk Assessment Our current assessment considers only flooding from rivers and the sea, but, in the future, we will use a wider range of flood risk information. In 2024, the first version of the New National Flood Risk Assessment will also include surface water flooding. Flooding from drainage/sewers and groundwater are in our vision for future versions, beyond 2024.

Benefits for our external users

How will the New National Flood Risk Assessment work? The Simulation Library is a database of modelled results built on our local detailed modelling, supplemented with national modelling. It can be interrogated using the Processing Toolkit to extract existing data or create new flood risk information to answer a variety of our business questions.

Page 132 of 136 Want to find out more? If you would like to receive updates about the project directly to your inbox, please register with us. We would also like to invite flood risk data and information users to join our External User Advisory Group to help shape, review and test the products. Your participation in this group will be key to helping us produce improved flood risk information for the public and create a shared understanding of flood risk across our organisations.

We will share the group’s Terms of Reference (including time commitment) nearer contract award in April 2020, but would like to interested volunteers to register with us before then.

To receive updates or join the group, please forward your details to: [email protected].

3. Investing now for the future of FCERM – updating partnership funding rules Proposals to update and improve partnership funding rules were submitted for approval by the Minister in November 2019. The new rules were then included in the funding bid submitted to HM Treasury for the 11 March 2020 budget. We have continued planning to use these new rules for the annual programme refresh, where all Risk Management Authorities will update existing projects and submit new ones for delivery in the next investment period from 2021 onwards.

Subject to the budget outcome, we plan to publish a new Partnership Funding Calculator, accompanied by new guidance, on GOV.UK. A series of training and awareness sessions will be scheduled for around that time complementing other guidance associated with the programme refresh. The guidance will include applying the updated rules to new projects as well as giving projects already in development the opportunity to review the benefits they expect to achieve, and the grant they may be eligible for. This is initially an interim arrangement pending a wider Defra consultation on their Funding Policy expected in the spring.

Contact: [email protected]

4. Changes to assurance and approval of Environment Agency business cases We have updated our Integrated Assurance and Approval Strategy (IAAS) that explains how we plan, coordinate and carry out assurance and approval of Environment Agency led FCERM capital schemes. This covers all steps from identifying a project or programme thorough to the realisation of benefits. Its purpose is to inform those managing and delivering projects and programmes of work about the level of assurance and approval required.

The updated strategy introduces 3 changes for FCERM capital projects:

Page 133 of 136 1. The National Project Assurance Service or the Large Projects Review Group is required to assure the Outline Business Case (OBC) stage of a project 2. A Strategic Outline Case (SOC) does not need to be assured by the above if the objective is to develop an OBC and the development cost is less than £250k 3. The Risk Potential Assessment is now only mandatory for projects outside our financial delegation of £100m. Projects within our delegation are required to undertake a Starting Gate risk assessment using the Project Start Risk Potential. Example of an Environment Agency capital project: the These changes apply to new Strategic Outline Cases £4.8M Starcross and Cockwood scheme completed in from 02/01/20 and Outline Business Cases from 2019 01/04/20.

Contact: [email protected]

5. Digital Asset Data and Information (DADI) The Environment Agency is transforming how it manages its assets through the Creating Asset Management Capacity (CAMC) programme. The Digital Asset Data and Information (DADI) initiative forms the overarching digital element of this programme and is implementing ways of using data to learn, adapt and execute tasks by machines “smartly” in order to solve problems. It comprises a range of projects that will develop structure and standards, improve the quality, quantity and open availability of our data and build our capability to prepare for more digital working in the future.

DADI builds upon, matures and enhances the implementation of Building Information Modelling (BIM) Level 2. There are currently 6 live projects ranging in size, complexity and progress, with others in the pipeline. These include:

• The Data Requirements Library which is now live on the open data platform and delivers digital access to asset data specifications for new assets in a format that both humans and machines can read. It overcomes the current problem of supply chain partners having easy access to this detail, which is essential to improving data quality within asset management. • The CAD and Object Standards project which will deliver a set of standards to be implemented and enforced on all 2D drawings and 3D models produced for the Environment Agency from May 2020. The standards will promote digital adoption, uptake use and reuse of information and enable consistency in how information is delivered and used across our frameworks, reducing re-work, errors and saving money.

Further information on DADI can be found in our video.

Contact: [email protected]

Page 134 of 136 Working with others

1. Ofwat Price Review 2019 determinations Ofwat recently published its Price Review 2019 (PR19) final determinations on water companies’ plans for the period 2020-25. The spending package over the next 5 years comes to £51 billion. Of this total, £13 billion has been allocated to improve water company environmental performance and resilience and to tackle the challenges to the environment from population growth and climate change. Water and sewerage companies are responsible for managing the risks of flooding from surface water and foul or combined sewer systems. Water companies have been directed to: • cut leakage by 16% • deliver the £4.6 billion Water Industry National Environment Programme (WINEP) programme • invest over £1 billion to protect communities at risk of flooding • reduce pollution into rivers and streams by almost a third • prepare for drier weather utilising £450 million to explore new water resources options

You can read more about it on the Ofwat website and in the statement from our Chair, Emma Howard Boyd.

2. Shoreline Management Plan refresh We have been working with coastal authorities on a technical refresh of Shoreline Management Plans (SMPs). During November and December 2019 alongside our consultants, Jacobs, we met with local groups who oversee the updating and delivery of the 20 SMPs. By the end of June 2020, Jacobs will have updated guidance on a number of aspects such as climate change and spatial planning, as well as undertaken a ‘health check’ on all 20 SMPs.

After June Coastal Groups will undertake a review of the updated evidence, advice within the new guidance and the health check documents to identify which SMP policies are likely to need to be changed. This will be the first time that many SMP policies have been reviewed since the plans publication in 2006-2012.

We are leading and funding this £1m project as part of our coastal strategic oversight role to ensure that SMPs are fit for purpose and implemented effectively. Alongside the refresh we are developing an on-line digital tool to improve access and usability of SMPs. The North West SMP is being used as a prototype for the new digital tool and will be shared with other coastal groups for testing before the end of March. The aim will be to have all 20 SMPs accessible in a map based digital format by March 2021.

Contact: [email protected]

3. Changes to managing local flood risk – de-maining pilots completed We have completed the de-maining pilots at South Forty Foot, Isle of Axholme and Stour Marshes. The pilots tested the approach to transferring watercourses and assets to IDBs and local authorities.

The pilots looked at whether we could enable local organisations to take on more responsibility for river maintenance. We developed the proposals with IDBs and local authorities then consulted on proposals to transfer the management of flood risk to IDBs in a number of pilot locations.

13 acres of land were sold on the open market. We also successfully transferred: • 63.8 km of watercourse to the 3 IDBs • 28 assets • 178 acres of land

The Environment Agency has carried out an evaluation of the de-maining process to:

Page 135 of 136 • influence our business decision on how we implement future de-maining within the context of our future approach to maintenance prioritisation • identify opportunities to streamline the de-maining process while fulfilling our statutory requirements • identify any policy or legislative changes that are needed to enable future de-maining

The evaluation has enabled us to review and streamline the process and highlight areas of improvement. These include the process to update the main river variation, including improved internal guidance and developing proposals to simplify the consultation process.

Contact: [email protected]

4. Property Flood Resilience On 10 February 2020 a Property Flood Resilience (PFR) Code of Practice (CoP) was launched with the ambition to raise the national standards of PFR. The CoP provides a structure and process for PFR that can improve the resilience of properties. If PFR is deployed with greater consistency, this will give confidence to property owners and their insurers.

The CoP will give industry and consumers a comprehensive guide to the specification and installation of PFR. It will also provide some minimal requirements that will create a new benchmark for PFR.

The PFR CoP was one of the key actions in the Roundtable action plan (Standards, Certification and Skills) published in September 2016. The CoP has been developed with input from a broad group of industry stakeholders using the best practice and learning over recent years on PFR installations. The project was funded by Aviva, the Environment Agency, Welsh Government, the Department for Infrastructure and Scottish Government.

A new e-publication on PFR was published in 2019. The Environment Agency worked in partnership with Mary Dhonau OBE to develop the ‘Emag’. It brings together case studies of homes, business and flood groups that have installed PFR to help recover more quickly after a flood. The Environment Agency has recently commissioned a 2nd edition that will illustrate how the PFR installations have performed following recent flooding.

One example in the Emag is The Book Case book shop in Hebden Bridge (see photo to the right) which featured on BBC News in February 2020. The external flood barrier doubles up as the shop signage and can be lowered down.

Contact: [email protected]

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