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Evaluation and Usage Scenarios of Open Source Digital Library And Program Evaluation and usage scenarios of open source digital library and collection management tools Georgios Gkoumas, Fotis Lazarinis, Article information: To cite this document: Georgios Gkoumas, Fotis Lazarinis, (2015) "Evaluation and usage scenarios of open source digital library and collection management tools", Program, Vol. 49 Issue: 3, pp.226-241, https:// doi.org/10.1108/PROG-09-2014-0070 Permanent link to this document: https://doi.org/10.1108/PROG-09-2014-0070 Downloaded on: 14 December 2017, At: 06:36 (PT) References: this document contains references to 26 other documents. To copy this document: [email protected] The fulltext of this document has been downloaded 1427 times since 2015* Users who downloaded this article also downloaded: (2013),"Using open source software for digital libraries: A case study of CUSAT", The Electronic Library, Vol. 31 Iss 2 pp. 217-225 <a href="https://doi.org/10.1108/02640471311312393">https:// doi.org/10.1108/02640471311312393</a> (2012),"Open source integrated library management systems: Comparative analysis of Koha and NewGenLib", The Electronic Library, Vol. 30 Iss 6 pp. 809-832 <a href="https:// doi.org/10.1108/02640471211282127">https://doi.org/10.1108/02640471211282127</a> Access to this document was granted through an Emerald subscription provided by emerald- srm:478536 [] For Authors Downloaded by UFSCAR At 06:36 14 December 2017 (PT) If you would like to write for this, or any other Emerald publication, then please use our Emerald for Authors service information about how to choose which publication to write for and submission guidelines are available for all. Please visit www.emeraldinsight.com/authors for more information. About Emerald www.emeraldinsight.com Emerald is a global publisher linking research and practice to the benefit of society. The company manages a portfolio of more than 290 journals and over 2,350 books and book series volumes, as well as providing an extensive range of online products and additional customer resources and services. Emerald is both COUNTER 4 and TRANSFER compliant. The organization is a partner of the Committee on Publication Ethics (COPE) and also works with Portico and the LOCKSS initiative for digital archive preservation. *Related content and download information correct at time of download. The current issue and full text archive of this journal is available on Emerald Insight at: www.emeraldinsight.com/0033-0337.htm PROG 49,3 Evaluation and usage scenarios of open source digital library and collection management tools 226 Georgios Gkoumas and Fotis Lazarinis Hellenic Open University, Patras, Greece Received 28 September 2014 Revised 17 January 2015 Accepted 1 March 2015 Abstract Purpose – The purpose of this paper is to evaluate open source software (OSS) for digital libraries and collection management and to propose different utilization scenarios based on the characteristics of the tools. Design/methodology/approach – The tools are assessed on the basis of their technical features and options, the type of the content they manage, the support for common library operations such as cataloging and circulation, the searching support and the interoperability options. Then they are evaluated by users and finally a number of usage scenarios are analyzed based on the results of the evaluation. Findings – The basic findings of the study is that open source digital library and collection management tools offer advanced operations and support various metadata and interoperability protocols with easy and user-friendly interfaces. Most of the tools are extensively used under various settings and establishments already. Language support for the interfaces should be extended with more languages and some tools with limited operations should be improved to be of practical use. Practical implications – The findings of the paper could be used support the selection of specific open source tools for various types of establishments. Originality/value – The study reviews the characteristics of a few OSS for digital libraries and collection management and reveals their specific strengths and weaknesses. It also presents a number of realistic scenarios and proposes the usage of specific tools based on time, technology and staff constraints. Keywords Digital libraries, Open source software, BiblioteQ, CollectionSpace, Dspace, Eprints Paper type Research paper 1. Introduction Downloaded by UFSCAR At 06:36 14 December 2017 (PT) Several open source applications have been developed for library and collection management. Organizations may acquire, for free, fully functional software instead of using expensive proprietary software and they can even contribute in their development to integrate functions they consider as important. This paper deals with open source tools for digital libraries and collections. All the tools shown in Table I are free, released under a free software license or open source license such as GPL, Apache License, BSD and MIT. These tools were selected based on their significance resulting from relevant studies and by searching for open source digital library (DL) softwareinsearchengines. An Integrated Library Management System (ILMS) or Integrated Library System (ILS) is an enterprise resource planning system for a library, used to track items owned, orders made, bills paid and patrons who have borrowed. An ILMS must contain: • Program: electronic library and the concept of integrated, i.e. the application must cover all the needs of running a information systems Vol. 49 No. 3, 2015 library and using a database; and pp. 226-241 © Emerald Group Publishing Limited • to be composed of modules, responsible for: cataloging, acquisitions, circulation, 0033-0337 DOI 10.1108/PROG-09-2014-0070 serial management, online catalog (OPAC) and interlibrary loan. DL and Project name Official web site collection BiblioteQ http://biblioteq.sourceforge.net/ management CollectionSpace www.collectionspace.org/ Dspace www.dspace.org/ tools Eprints www.eprints.org/ Evergreen http://evergreen-ils.org/ Fedora Commons http://fedora-commons.org/ 227 Ganesha http://kmrg.itb.ac.id/ Greenstone www.greenstone.org/ Invenio http://invenio-software.org/ Koha (developed by the Koha Community) http://koha-community.org/ NewGenLib www.verussolutions.biz/ Table I. OpenBiblio http://obiblio.sourceforge.net/ List of reviewed Open Video Digital Library Toolkit (OVDLT) www.open-video-toolkit.org/ open source software The software of Table I can be divided into two main categories: (1) ILMSs; and (2) digital repositories and collection management tools. The next section reviews relevant works and the Section 3 analyzes the aims of the paper and the evaluation methodology. In the Section 4, the results of the evaluation are shown in the next section the conclusions of the evaluation are discussed and usage scenarios of the software for different users and needs. The work is summarized in the last section. 2. Literature review Greenstone is one of the oldest and most commonly used DL free software. Witten et al. (2000) presented the features and evaluated Greenstone. They concluded that is a complete software system for creating DL collections. Witten et al. (2004) reviewed trends in more contemporary information environments. They illustrated how a well-designed DL software like Greenstone has the potential to enable non-specialist Downloaded by UFSCAR At 06:36 14 December 2017 (PT) individuals to conceive, assemble, build and disseminate new information collections. In developing countries like India open source software (OSS) is more popular. Naik and Shivalingaiah (2006) compare the features, functions and usability of OSS like Greenstone, DSpace and Ganesha DL. Their study concludes that OSS include an interface that makes it easy for people to create their own library collections, allowing library staff to be actively involved in development projects. More recently, Witten (2008) discusses how Greenstone has helped spread the practical impact of DL technology throughout the world – particularly in developing countries. The study reviews the project’s origins, usage and the development of support mechanisms for the users. Witten describes how its international, humanitarian focus arose and the importance of cooperation with organizations such as Human Info NGO and UNESCO. The study concludes that digital libraries are crucial for information technology in developing countries as they provide a low cost way of distributing organized information widely. Biswas and Paul (2009) through an online survey examined the usability of popular open source DL software such as Dspace and Greenstone with some insights to Eprints and Fedora. They concluded that open source can empower less privileged PROG communities. According to their findings, Dspace is fairly powerful software and the 49,3 most popular among the open source DL tools, especially for educational institutions. Goh et al. (2006) noticed the absence of a simple to use instrument to evaluate a DL software. The objective of their work was to develop a checklist for DL evaluation and use this checklist on four software packages (CDSware, EPrints, Fedora and Greenstone). The checklist composed by identifying essential categories of features 228 that DL software should possess (e.g. Content Management, User Interface, User Administration, etc.). The results of the evaluation, conclude that open source DL software still lack certain functionalities. However, among the four evaluated tools Greenstone was able to
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