City of Quinte West Council Agenda

November 2, 2020

Virtual Call to Order 6:00 PM

1. Closed Session of Council

a) The review of the Minutes of the Closed Session Council Meeting held on September 14, 2020. (Pursuant to Section 239 (2) (c) (d) (e) and Section 239 (3.1) of the Municipal Act)

b) The review of the Minutes of the Closed Session Corporate and Financial Services Meeting held on October 7, 2020. (Pursuant to Section 239 (2) (a) of the Municipal Act)

c) Confidential Staff Report 20-049PWES from Chris Angelo, Director of Public Works and Environmental Services, regarding a proposed or pending disposition of land by the municipality. (Pursuant to Section 239 (2) (c) of the Municipal Act)

6:30 p.m. Public Session of Council 2. Opening

a) National Anthem – “O Canada” b) Opening c) Opening Remarks

3. Return to Open Session

4. Approval of Agenda

5. Approval of Minutes

a) Minutes of the Regular Council Meeting held on October 19, 2020 and Minutes of the Special Council Meeting held on October 26, 2020.

Resolution: That the Minutes of the Regular Council Meeting held on October 19, 2020 and the Minutes of the Special Council Meeting held on October 26, 2020 be approved;

And further that the Minutes of the Closed Session Council Meeting held on September 14, 2020 be approved.

6. Disclosure of Pecuniary Interest and the General Nature thereof

7. Delegations and Petitions

7.1 Delegations

a) Mr. David MacKinnon, QHC Board Chair, and Ms. Mary Clare Egbert, QHC President and CEO, will address Mayor Harrison and Council to provide an update on QHC operations and future planning for QHC Trenton Memorial Hospital.

b) Ms. Rhonda Bateman, CAO, Lower Trent Conservation, will provide Mayor Harrison and Council with an outline of the business plan, budget and levy for Lower Trent Conservation.

c) Rev. Travis Blais, The Crossroads Church, and Mr. Al Robinson, Program Director, will provide Mayor Harrison and Council with an update regarding the Feeding Program and the transition from the Salvation Army to The Crossroads Church.

8. Public Input - (City Clerk to provide)

9. Committee Reports, Staff Reports and Approval of Accounts

9.1 Corporate & Financial Services:

a) Staff Report 20-118CFS from Kevin Heath, City Clerk, regarding "Proposed 2021 Schedule of Council Meeting Dates".

Resolution: That the proposed 2021 Schedule of Council Meeting dates, as attached, be approved;

And further that notice be given in accordance with the City's Procedural By-law 19-029.

b) Staff Report 20-119CFS from Kevin Heath, City Clerk, regarding "Proposed 2021 Committee Meeting Dates".

Resolution: That the proposed 2021 Committee Meeting Dates, as attached, be approved;

And further that notice be given in accordance with the City's Procedural Bylaw 19-029.

c) Minutes of the Closed Session Corporate and Financial Services Meeting held on October 7, 2020.

Resolution: That the Minutes of the Closed Session Corporate and Financial Services Meeting held on October 7, 2020 be approved.

9.2 Planning & Development Services:

a) Minutes of the Planning Advisory Committee Meeting held on October 15, 2020.

Resolution: That the Minutes of the Planning Advisory Committee Meeting held on October 15, 2020 be approved.

10. Correspondence for Council Decision

a) None

11. Bylaws

That the following By-laws be read a first, second, and third time.

11.1 Corporate & Financial Services:

20-096 Being A By-Law Of The Corporation Of The City Of Quinte West To Authorize The Borrowing Upon Serial Debentures In The Principal Amount Of $11,000,000.00 Towards The Cost Of New Police Station.

20-103 Being A By-Law To Amend By-Law 09-71, Being A Bylaw To Establish The Retention Periods For Certain Documents And Records To Be Kept By The Corporation Of The City Of Quinte West And To Rescind All Previous By-Laws Dealing With This Subject.

20-107 Being A By-Law To Indemnify TCS Realty Co. Ltd For City Use Over Lands Owned By TCS Realty Co. Ltd That The City Constructed A Waterfront Trail Upon, Described As Plan 76 Lot 16 Pt Lots 13 To 15 W/S Stewart St Pt McGill St Pt Creswell Drive Registered Plan 21R21139, And Plan 164 Part 1 To 6 To W Of CNR Plan 164 Pt Lot 4 And Pt Pk Lot Registered Plan 21R19408, In The City Of Quinte West, County Of Hastings.

20-108 Being A By-Law To Authorize The Corporation Of The City Of Quinte West To Enter Into An Agreement With Hilden Homes Ltd For The Purchase Of Land Described As Part 1 on Registered Plan 39R-14643, formerly the Township of Murray, now the City Of Quinte West, County Of Hastings.

11.2 Planning & Development Services:

20-104 Being A By-Law To Amend By-Law Number 14-86, As Amended, To Rezone Lands Known Municipally As 11 Canal Street, Being Part Of Plan 343, Pt PCL 2, Plan 21R-4487, Parts 1 & 3, In The Former City Of Trenton, Now In The City Of Quinte West From Light Industrial (LM) Zone To Community Facility Exception 5 (CF-5) Zone.

20-105 Being A By-Law To Amend By-Law Number 14-86, As Amended, To Rezone Lands Located At 1963 Old Highway 2, Being Part Of Lot 29, Broken Front Concession, Former Township Of Sidney, Now In The City Of Quinte West, To Amend The Commercial Rural Exception 10 (CR-10) Zone Provisions.

20-106 Being A By-Law To Amend By-Law Number 14-86, As Amended, To Rezone Lands Known Municipally As 17 Sidoaks Lane Located In Part Of Lot 24, Concession 8 In The Geographic Township Of Sidney, From Rural Residential Exception 1 (RR-1-H) Holding Zone To Rural Residential Exception 62 (RR-62) Zone.

Resolution: That these by-laws be read a first, second, and third time.

And that said by-laws having now been read and passed, the Mayor and Clerk be authorized to sign and seal the same.

12. Correspondence for Council Information

12.1 Printed

a) Correspondence from Mr. Caleb DenOuden, Acting Deputy Director of Financial Services outlining Accounts Payable General October 2020 in the amount of $3,843,240.37; and Accounts Payable Exceeding $10,000 in the amount of $3,722,535.02.

b) Correspondence from Ms. Rhonda Bateman, CAO, Lower Trent Conservation, regarding "Draft 2021 Business Plan, Budget and Levy".

c) Correspondence from Jennifer May-Anderson, Executive Director, Heart & Home Building Campaign, Hospice Quinte Care Centre, regarding their appreciation and gratitude for the City of Quinte West donation of $1,065,395.00.

d) Minutes of the Committee of Adjustment Meeting held on October 8, 2020.

e) Minutes of the Quinte Conservation Executive Board Meeting held on September 17, 2020.

f) Minutes of the Hastings/Quinte Long-Term Care Committee Meeting held on August 12, 2020.

12.2 Non-Printed

a) None

Resolution: That the correspondence printed for Council information and the non-printed items for Council information be received and filed.

13. Councillor Requests for Information

14. Confirmation By-law

a) Confirmation By-law 20-109

Resolution: That Confirmation By-law 20-109 for the November 2, 2020 Council meeting now be read a first, second and third time and be signed and sealed.

15. Adjournment

That Council now adjourn at __ p.m.

Next Regular Council Meeting: November 16, 2020 Quinte West Municipal Office - Council Chambers 7 Creswell Drive, Trenton Gity of Quinte West Gouncil Minutes

Monday, October 19, 2020 Virtual

1. Call to Order

Mayor Harrison called to order the Regular meeting of the Council of the Corporation of the City of Quinte West at 6:30 p.m.

2. MembersPresentElectronically:

Mayor Jim Harrison Deputy Mayor Jim Alyea Councillor Terry Cassidy Councillor Allan DeWitt Councillor Sally Freeman (regrets) Councillor Michael Kotsovos Councillor Don Kuntze Councillor Fred Kuypers Councillor David McCue Councillor David O'Neil Councillor Lynda Reid Councillor Leslie Roseblade Councillor Karen Sharpe

3. Staff Present Electronically:

Mr. David Clazie, Chief Administrative Officer Mr. Chris Angelo, Director of Public Works & Environmental Services Mr. Brian Jardine, Director of Planning & Development Services Mr. Caleb DenOuden, Acting Deputy Director of Financial Services/Treasurer Mr. Brian Johnston, Acting Deputy Director of Corporate Services Mr. Kevin Heath, City Clerk Ms. Lori Coxwell-Duncan, Manager of Human Resources Mr. John Whelan, Fire Chief Ms. Christina Reive, lnspector, Quinte West O.P.P. Ms. Hannah Brown, Community Engagement Officer Council Minutes Monday, October 19, 2020

4. Opening

4.1 National Anthem - "O Canada" 4.2 Opening 4.3 Opening Remarks

5. Approval of Agenda

Motion No 20-189 - Approval of Agenda Moved by Kuntze Seconded by Kuypers

That the agenda for the October 19,2020 Regular Council meeting be approved Garried

6. Approval of Minutes Motion No 20-190 - Approval of Minutes Moved by Cassidy Seconded by McCue

That the Minutes of the Regular Council Meeting held on October 5,2020 be approved. Carried

7 Disclosure of Pecuniary lnterest and the General Nature thereof

a) None

8 Public lnput:

a) None

I Committee Reports, Staff Reports and Approval of Accounts

9.1 Corporate & Financial Services: Motion No 20-191 - Minutes from the Corporate and Financial Services Committee Meeting held on October 7,2020 Moved by Reid Seconded by McCue

That the Minutes of the Corporate and Financial Services Committee Meeting held on October 7,2020 be approved. Garried Council Minutes Monday, October 19, 2020

9.2 Public Works & Environmental Services Motion No 20-192 - Minutes of the Public Works and Environmental Services Committee Meeting held on October 13,2020 Moved by DeWitt Seconded by McCue

That the Minutes of the Public Works and Environmental Services Committee Meeting held on October 13,2020 be approved. Carried

'10. Correspondence for Council Decision

10.1 Proclamations Motion No. 20-193 - Gorrespondence from Grant Southwell, President, Rotary Glub of Trenton, requesting Gouncil proclaim Saturday, October 24,2020 as "World Polio Eradication Day" in the City of Quinte West; And further that the special "POLIO PLUS" flag fly outside City Hall on October 24,2020 Moved by Reid Seconded by McCue

That Council proclaim Saturday, October 24,2020 as "World Polio Eradication Day" in the City of Quinte West;

And further that the special "POLIO PLUS" flag fly outside City Hall on October 24, 2020. Garried Motion No. 20-194 - Gorrespondence from Quinte Trash Bash Gommittee requesting Gouncil proclaim the week of October 19'25, 2020 as "Waste Reduction Week" in the City of Quinte West Moved by Cassidy Seconded by Roseblade

That Council proclaim the week of October 19-25,2020 as "Waste Reduction Week" in the City of Quinte West. Garried

11 Motion No. 20-195 - By-laws Moved by Alyea Seconded by DeWitt

That the following By-laws be read a first, second, and third time Council Minutes Monday, October 19, 2020

11.1 Corporate & Financial Services:

20-098 Being A By-Law To Adopt A Road Closure / Conveyance Policy For The City of Quinte West.

20-099 Being A By-Law To Consolidate And Regulate Payment Of Various Fees And Charges Within The City Of Quinte West.

20-100 Being A By-Law To Authorize The Corporation Of The City Of Quinte West To Enter lnto An Agreement With Anamet Canada lnc.

11.2 Planning and Development Services

20-097 Being A By-law To Amend By-law 18-122, Being A By-Law To Appoint By-Law Enforcement/Municipal Law Enforcement Officers And Weed lnspectors.

11.3 Public Works & Environmental Services

20-094 Being A By-Law To Amend By-Law Number 04-11, As Amended, Being A By-Law To Regulate The Movement Of Vehicles At Certain lntersections And On Certain Highways Or Portions Of Highways ln The City Of Quinte West.

20-095 Being A By-Law To Amend By-Law Number 04-11, As Amended, Being A By-Law To Regulate The Movement Of Vehicles At Certain lntersections And On Certain Highways Or Portions Of Highways ln The City Of Quinte West.

And that said by-laws having now been read and passed, the Mayor and Clerk be authorized to sign and seal the same. Garried

12. Correspondence for Council lnformation

12.1 Printed

a) Correspondence from Mr. Caleb DenOuden, Acting Deputy Director of Financial Services outlining Accounts Payable General October 2020 in the amount of $2,746,137 .07; and Accounts Payable Exceeding $10,000 in the amount of $2,356,808.23.

b) Correspondence from Steve Clark, Minister of Municipal Affairs and Housing, regarding "the Helping Tenants and Small Businesses Acl,2020 receiving Royal Assent". Council Minutes Monday, October 19, 2020

c) Correspondence from Sean Finn, Executive Vice President Corporate Services and Chief Legal Officer at CN, regarding "the publication of CN in Your Communily 2020: Proud To Be Your Neighbour ".

d) Minutes from the Lower Trent Conservation Regular Board Meeting held on September 10,2020.

e) Resolution from the Township of Asphodel-Nonryood regarding "Cannabis Production".

12.2 Non-Printed

a) Correspondence from Paul Dubè, Ombudsman of Ontario, regarding 2019-2020 Annual Report.

b) Publication of CN in Your Community 2020: Proud To Be Your Neighbour.

c) Application for Consent and Minor Variance:

A6/20M - Lot 3 Plan 39M-935,47 Sabrina Avenue, Murray 826120T - Part Lots 251 ,252 & 253, Registered Plan 480, 127Ai Marmora Street, Trenton B27l20T - Part Lots 251 ,252 & 253, Registered Plan 480, 127Ar Marmora Street, Trenton B28l20lüi - Part Lot 1 1 , Con 10, 1 03 & 105 Potter Road, Murray 829/205 - Part Lot 25, Con 5, 45 Wallbridge Road, Murray

Motion No. 20-196 - Approval of Printed Information/Non-Printed Information Moved by Roseblade Seconded by Cassidy

That the correspondence printed for Council information and the non-printed items for Council information be received and filed with the exception of items 12.1 (b) and (e);

And further that the City provide a letter to Minister Steve Clark expressing concerns of the Helping Tenants and Small Businesses Act, 2020 which received Royal Assent on October 1,2020;

And further that Council provide support for the resolution received from the Township of Asphodel-Norwood. Garried Council Minutes Monday, October 19, 2020

13. Councillor Requests for lnformation

a) It was requested that Staff provide a future report outlining potential options available to Council to improve internet services to residents within the municipality.

14. Confirmation By-law Motion No. 20-197 - Confirmation By{aw 20'101 Moved by McCue Seconded by Roseblade

That Confirmation By-law 20-101for the October 19,2020 Council meeting now be read a first, second and third time and be signed and sealed. Carried

15. Adjournment Motion No. 20-198 - Adjournment Moved by Kuntze Seconded by Alyea

That Council now adjourn at 7:03 p.m. Garried

Jim Harrison, Mayor Kevi ath, City Clerk

Next Special Meeting: October 26,2020 Quinte West Municipal Office - Council Chambers 7 Greswell Drive, Trenton City of Quinte West Special Council Minutes

Monday October 26, 2O2O Virtual

1. Call to Order

Mayor Harrison called to order the Special meeting of the Council of the Corporation of the City of Quinte West at 6:00 p.m.

2. Members Present Electronically

Mayor Jim Harrison Deputy Mayor Jim Alyea Councillor Terry Cassidy Councillor Allan DeWitt Councillor Sally Freeman Councillor Michael Kotsovos Councillor Don Kuntze Councillor Fred Kuypers Councillor David McCue Councillor David O'Neil Councillor Lynda Reid Councillor Leslie Roseblade Councillor Karen Sharpe

3. Staff Present Electronically

Mr. David Clazie, Chief Administrative Officer Mr. Chris Angelo, Director of Public Works & Environmental Services Mr. Brian Jardine, Director of Planning & Development Services Mr. Caleb DenOuden, Acting Deputy Director of Financial Services/Treasurer Mr. Brian Johnston, Acting Deputy Director of Corporate Services Mr. Kevin Heath, City Clerk Ms. Lori Coxwell-Duncan, Manager of Human Resources Mr. John Whelan, Fire Chief (regrets) Ms. Christina Reive, lnspector, Quinte West O.P.P. Ms. Hannah Brown, Community Engagement Officer (regrets) Mr. Sean Beemer, Manager of Buildings & Facilities Special Council Minutes Monday, October 26, 2020

4. Approval of Agenda

Motion No. 20-199 – Approval of Agenda Moved by DeWitt Seconded by Kuntze

That the agenda for the October 26, 2020 Special Council Meeting be approved. Carried

5. Disclosure of Pecuniary Interest and the General Nature thereof

a) None

6. Delegations and Petitions

6.1 Presentations

a) Caleb DenOuden, Acting Deputy Director of Financial Services, provided a presentation to Mayor Harrison and Council regarding the 2021-2022 Capital Budget.

There was discussion amongst Council related to the proposed 2021-2022 City Capital Budget and 2021-2022 Water and Sewer Capital Budget. Further consideration on the proposed budgets will be held at a future Council Meeting.

7. Public Input

a) None

8. Committee Reports, Staff Reports and Approval of Accounts

a) Motion No. 20-200 – Staff Report 20-113CFS regarding 2021-2022 City Capital Budget Moved by Alyea Seconded by Kuntze

That Staff Report 20-113CFS be received as information. Carried

b) Motion No. 20-201 – Staff Report 20-114CFS regarding 2021-2022 Water & Sewer Capital Budget Moved by DeWitt Seconded by Cassidy

That Staff Report 20-114CFS be received as information. Carried

Special Council Minutes Monday, October 26, 2020

9. Council Requests for lnformation

a) None

10. Confirmation By-law Motion No. 20-202 - Confirmation By-law 20-102 Moved by McCue Seconded by Alyea

That Confirmation By-law 20-102 for the October 26,2020 Special Council meeting now be read a first, second and third time and be signed and sealed Carried

11. Adjournment Motion No. 20-203 - Adjournment Moved by Kunzte Seconded by O'Neil

That Council now adjourn at7:28 p.m. Carried

Jim Harrison, Mayor Kevi Heath, City Clerk STAFF REPORT 20-118CFS

A Natural Attraction

DATE: October 26,2020

TO Mayor Harrison And Members of Council

FROM: Kevin Heath, City Clerk

SUBJECT: Proposed 2021 Schedule of Council Meeting Dates

Recommendation:

That the proposed 2021 Schedule of Council Meeting dates, as attached, be approved;

And further that notice be given in accordance with the City's Procedural By-law 19-029.

Background:

ln accordance with the City's Procedural By-law 19-029, regular meetings of Council are to be held the first and third Monday of each month with the exception of July and August, in which one meeting of Council shall be held on the third Monday of each month. ln addition, if a meeting falls on a statutory holiday the meeting shall take place the following Tuesday. Meeting dates may be altered by a majority vote of Council.

The attached meeting schedulelor 2021follows this with the exception of the following: o JanuârV Council meeting to be held January 11th. . August 16th meeting of Councilto be changed to August 9th due to the AMO Conference.

REGIOI{ o September 20th meeting of Council to be changed to September 13th o Minimizes time between August and September meeting o Sept 6th cancelled due to Labour Day a December 20th meeting of Council to be cancelled. ln addition to the above, the attached meeting schedule also includes proposed Special Council Meeting dates to deal with the 2021 Operating Budget and 2022 Capital Budget.

Existing Policy/By-law:

. Procedural By-law 19-029 lnternal/External Gonsultation :

o Directors and CAO

Gomments/Analysis:

The attached, proposed 2021 Schedule of Council Meetings is provided for Council's consideration.

For Council's information 2021 Conference Dates are as follows o ROMA - January 24-26,2021 . Good Roads - February 21-24,2021 r AMO - August 15-18,2021

2 Gity of Quinte West 2021 Schedule of Gouncil Meetings

January 1 1

February 1 and 16 (Tues.)

March 1 and 15

April 5 and

May 3

Ju 21

July

ust 9

13

Octo

ovem and 15

unci ting Budget: ebruary 8,2021 onday, March 8,2021 Capital Budget: onday, October 25,2021 Monday, November 8, 2021

All meetings will begin at 6:00 (ln Camera) and 6:30 for public session, unless othenrise notified.

Notes: l) These dates are for REGULAR Council meetings. Special meetings of Council may be called as the need arises.

Roma - January 24-26,2021 OGRA - February 21-24,2021 AMO - August 15-18,2021 STAFF REPORT 20-11gGFS

A Natural Attraction

DATE: October 26,2020

TO Mayor Harrison And Members of Council

FROM: Kevin Heath, City Clerk

SUBJECT: Proposed 2021 Committee Meeting Dates

Recommendation: That the proposed 2021 Committee Meeting Dates, as attached, be approved;

And further that notice be given in accordance with the City's Procedural By- law 19-029. Background:

Staff has prepared the attached proposed 2021 Committee Meeting Dates for Council's consideration. The proposed schedule is consistent with that of the previous year. Additional special meetings may be called by the Chair if considered necessary to do so.

lnternal/External Consu ltation :

a Various City Departments

REGIOil DRAFT 2021 Meeting Galendar

H Statutory Holiday c Council

¡

Month tst weeK znd week 3rd Week ¿ltn weeK stn week M T w T F M T w T F M T w T F M T w T F M T w T F 1 4 5 6 7 11 12 l3 14 l5 1 t9 20 21 22 25 26 27 28 29 January I I H c 1 2 3 4 5 9 l0 11 12 l5 t6 17 l8 t9 22 23 24 25 26 February I c H c 1 2 3 4 5 I 9 t0 11 12 l5 l6 17 18 t9 22 23 24 25 26 29 30 31 March c c April 1 2 5 6 7 8 9 12 13 14 l5 l6 l9 20 21 22 23 26 27 28 29 30 H c c 3 4 5 6 7 l0 11 12 l3 14 17 18 19 20 21 24 25 26 27 28 31 May c c :Es' H 1 2 3 4 7 9 l0 11 14 l5 t6 17 18 21 22 23 24 25 28 29 30 June I c c July 1 2 5 6 7 8 9 12 13 14 t5 l6 t9 20 21 22 23 26 27 28 29 30 H c 2 3 4 5 6 9 l0 11 12 l3 l6 17 18 20 23 24 25 26 27 30 August l9 3l H c 1 2 3 6 7 9 10 l3 14 t5 l6 17 20 21 22 23 24 27 28 29 30 September I H c 1 4 5 6 7 8 11 12 l3 14 l5 18 t9 20 21 22 25 26 27 28 29 October c H c 1 2 3 4 5 9 l0 11 12 15 l6 17 18 t9 22 23 24 25 26 29 30 November I c c FES 1 2 3 6 7 9 l0 13 14 15 16 17 20 21 22 23 24 27 28 29 30 31 December I c H H H

DRAFT- 02-11-2020 Page 1 PD-PAC-8-20

Gity of Quinte West Planning Advisory Committee Meeting Minutes

Thursday October 15, 2020 Virtual

Members: Deputy Mayor Jim Alyea, Chair Councillor Don Kuntze, Vice Chair Mayor Jim Harrison Councillor David McCue Councillor Fred Kuypers Councillor Terry Cassidy Councillor David O'Neil Mr. Douglas Crews, Public Member Mr. Gerard Edison, Public Member Mr. Rick Searle, Public Member

Staff Present: Brian Jardine, Director of Planning & Development Servíces Kelly Weste, Manager of Planning Services, Planning & Development Services Judith Jeffery, Area Planner, Planning & Development Services Louise Smith, Executive Assistant, Planning & Development Services Shauna Mikel, Administrative Assistant, Planning & Development Services

Media Present:

Applicants / Agents / Public Participating:

lain Harper - D09/T09/20 Scott Bailey - D09/T09/20 Brendan O'Conner - D09/T09/20 Shawn Legere - D09/S10/20

Member(s) of the Public Participating: 0

Call to Order:

Chair Alyea called the meeting to order at 6:00 pm

Closed Session: None

Page I PD-PAC-8-20

Open Session:

Disclosures of Pecuniary lnterest: None

Approval of Agenda

Moved by Searle Seconded by Edison

The Committee recommended that the agenda for the meeting of October 15,2020, as circulated, be approved. Garried

Approval of Minutes

Open Session: Minutes of Regular Meeting of September 17,2020

Moved by O'Neil Seconded by McCue

The Committee recommended that the Minutes of the Regular Meeting held September 17, 2020, be approved. Garried

Meeting Procedure:

The Chair stated the public meeting(s) are conducted as prescribed by Section 34 (13) of the Planning Act, R.S.O. 1990, as amended, for:

o One (l) Zoning By-law Amendment application affecting land in the Trenton Ward . Two (2) Zoning By-law Amendment applications affecting land in the Sidney Ward

Chair Alyea stated the public meeting(s) shall be conducted in the following manner for each application:

The Chair will identify the application being considered. First, the Chair will ask Planning Staff to outline the application being considered; then the Chair will ask if there are any members of the public who have registered in advance to attend and participate in the meeting, who have questions or comments regarding the application. lf there is no response, the Committee will be asked if they have any questions. Then the Committee will consider and vote on the application.

Page2 PD-PAC-8-20

The Chair proceeded with the meeting procedure advising the Public if they wished to provide comments to an application to identify themselves prior to addressing the Committee by stating their name and address for the record. The Chair advised those in attendance that this Committee has been delegated the responsibility to conduct the public meeting(s) as prescribed under the Planning Act. This Committee will make a recommendation to Council along with a full report of the meeting's proceedings to City Council on Monday November 2, 2020. Council will make a decision on each of the application(s).

The Chair noted that anyone who wishes to receíve further notice of Council's decision on these application(s), must submit a written request for Notice of Council's decision to the Director of Planning and Development Services.

The Chair asked the Director of Planning and Development Services to advise the Committee how notice of the public meeting(s) was given.

Brian Jardine, Director of Planning and Development Services advísed that notice of the applications being considered were given in keeping with the provisions of the Planning Act, R.S.O. 1990, as amended by First Class Mail on September25,2020 and the posting of the signs on the subject properties on the same date.

The Chair proceeded with the public meeting(s)

Public Meeting(s) as Prescribed under the Planning Act, RSO, 1990, as amended:

Staff Report #20-078PD Planning Report / Analysis - Zoning By-law Amendment File: D09/T09/20 Owner: Community Living Quinte West (T-BDAMR) Contact: lain Harper Agent: Branch Architecture c/o Scott Bailey Address: 1l Canal Street

For complete detaíls, refer to Staff Report #20-078PD (File: D09/T09/20) attached to Official Minutes.

Kelly Weste, Manager of Planning Services stated that the purpose of the application is to rezone the property from Light Industrial (LM) Zone to Community Facility Exception 5 (CF-5) Zone to permit a Respite Care Facility. She advised that the Respite entails renovations to the existing building and will provide 7 beds, with overnight staff as required. Ms. Weste stated that the use provides accommodation on a temporary basis and is meant to provide caregivers relief from the care of their dependents. The remainder of the building will continue to be used by the organization's day programs. She advised that the by-law amendment would also add a Page 3 PD-PAC-8-20

new definition for "Respite Care Facility" and the definition has been outlined ín the Planning Report.

Ms. Weste stated that the Official Plan permits a Respite on the subject property, provided land use compatibility is achieved. To that end, the proponent did commission and submit to the City a noise study in accordance with the provincial D-6 guidelines. She advised that the study recommended noise abatement measures such as fixed windows and a central air conditioning system. Ms. Weste stated that City staff has reviewed this report and are satisfied with the measures recommended. The owner has agreed to work with the City to address any public concerns regarding a buffer strip between the Community Facility and the Residential Zone and is also a requirement under the Official Plan.

Ms. Weste stated that the application is consistent wíth the Provincial Policy Statement (PPS) and the City's Official Plan (OP) and is recommended for approval.

The Chair asked if there were any members of the public in attendance that were there to address the application.

Louise Smith, Executive Assistant for Planning & Development Services advised that no members of the public had registered to attend, but the applicant as well as the agent, and planner were in attendance to answer any questions the Committee may have.

The Chair asked if the Applicant / Agent wished to speak and/or answer any questions. No comments were received or noted.

The Chair asked Committee members if they had questions/comments regarding the application.

Councillor McCue stated that with regards to the letter that was attached to the staff report, whereby the neighbor is requesting the large tree and hedge to be taken down, as well as a fence put in to dull the noise, he questioned if those three specific requests had been met or talked about with the neighbor at all.

Ms. Weste advised that Mike Whitehead, Area Planner had had a discussion with the applicant who has advised that they will work with the City on deciding on what the most appropriate buffer would be. She advised that typically a wooden fence would be the protocol.

Chair Alyea questioned about the tree issue that Councillor McCue had referenced

Ms. Weste advised that she was not aware of the tree issue and maybe the applicant could talk on that.

Page 4 PD-PAC-8-20

Mr. lain Harper, on behalf of Quinte West Community Living stated that they are still trying to determine which side the tree is on. He advised that ít was very close to the road. He stated that they are willing to work with the neighbor and City on how they can get that tree down. He believes the tree is on City property but someone could correct him if he is wrong

Mayor Harrison questioned what type of tree it was

Mr. Harper stated that he was unsure of the kind, as he couldn't tell. He stated it was a fairly large tree but does not feel it is a protected species, but is willing to work with the City.

Councillor O'Neil stated that the comment was made that a typical buffer strip would be a wooden fence and the request from the neighbor was for a wood fence, so wondered if that was what they were going to build. He questioned if it is not a wooden fence, what other type of buffer strip would be used.

Ms. Weste stated that a vegetation buffer would be another type, but typically a wooden fence is used

Mayor Harrison stated that there was not a lot of room in that atea, and thought if they removed the tree, then the fence they would put up would be a wooden one, as there is not a lot of options.

Councillor Cassidy stated that the definition of "Respite Care Facility" is a well-crafted definition. He stated that it was important to ensure that when you have a definition that talks about respite care, it does not identify a particular population or disability because there are many individuals in the community that may need respite care. Councillor Cassidy stated that he felt this definition was broad enough to cover everybody, and he thinks that it is fair and what it should be. With respect to privacy and the people in the neighbourhood, his concern is if the tree isn't in the way, does it have to be taken down. He stated if it is in the way and it does prevent a fence or privacy screen from being put up, then he can see that. Trees add more than they usually take away if they are well maintained, and sometimes adds to the property. Councillor Cassidy stated that if staff could comment whether the tree is valuable or it can be maintained or not.

Chair Alyea stated that he thought one of the issues that the owner had was that the branches were falling on the house, so thought the condition of the tree would have to be looked at.

Mr. Jardine stated that if the tree is on City property, then they will take a look at that as they move into the site plan control process. He stated his understanding from the neighbours letter was the concern over safety, rather than over a buffering concern. They would take a look at that and only remove limbs that would be required from a safety perspective, rather than necessarily taking the tree down. Mr. Jardine stated that they will work together with the Page 5 PD-PAC-8-20

applicant to ensure that they achieve the most appropriate buffer and address the neighbours concerns.

Moved by Kuntze Seconded by Kuypers

The Committee recommends that Application D09 n09120 to amend the Zoning By-law on land owned by Trenton-Brighton and District Association for the Mentally Retarded, located at 11 Canal Street, legally described as Part of Plan 343, Pt PCL2, Plan 21R-4487 , Parts 1 & 3, former City of Trenton, now in the City of Quinte West, from Light lndustrial (LM) Zone to Community Facility Exception 5 (CF-s) Zone, be approved. Garried

Staff Report #20-079PD Planning Report / Analysis - Zoning By-law Amendment File: D09/Sl0/20 Owner: Bax Vintage Homes (Quinte) Ltd. c/o Adrian Bax Agent: RFA Planning Gonsultant lnc. c/o Shawn Legere Address: 1963 Old Highway 2

For complete details, refer to Staff Report #20-O79PD (File: D09/S1 Ol20) attached to Official Minutes.

Judith Jeffery, Area Planner stated that the purpose of the rezoning was to amend the existing Commercial Rural (CR-10) Zone provisions. The current zoning allows for the business to be located in the existing building only and also recognizes the setbacks for the existing building and bay garage. She advised that an alteration to the building was proposed to permit the business to expand withín a proposed addition to the main building, as well as still recognizing specific existing building setback deficiencies.

Ms. Jeffery stated that the application was consistent with the Provincial Policy Statement (PPS) and maintains the intent of the City of Quinte West Official Plan (OP).

The Chair asked if there were any members of the public in attendance that were there to address the application.

Mrs. Smith advised that there were no members of the public registered to attend

The Chair asked if the Applicant / Agent wished to speak and/or answer any questions. Shawn Legere, Senior Planner with RFA Planning Consultant, who is the agent for the application, stated he has reviewed the staff report and concurs with the recommendation for approval. He was there to assist in answering any questions that they may have. Page 6 PD-PAC-8-20

The Chair asked Committee members if they had questions/comments regarding the application. No response.

Moved by Edison Seconded by Kuntze

The Committee recommends that Application D091510120 to amend the Zoning By-law on 0.7 hectares of land owned by Bax Vintage Homes (Quinte) Ltd. located at 1963 Old Highway 2, being Part of Lot 29, Broken Front Concession in the former Township of Sidney, now in the City of Quinte West to amend the existing provisions of the Commercial Rural - Exception 10 (CR-10) Zone to allow for an additíon to the existing building, be approved. Carried

Staff Report #20-080PD Planning Report / Analysis - Zoning By-law Amendment File: D111517120 Owner: Mark Moorcroft Agent Berkhuizen Gonstruction c/o Fred Berkhuizen Address: 17 Sidoaks Lane

For complete details, refer to Staff Report #20-080PD (File: D1 1/S17120) attached to Official Minutes.

Judith Jeffery, Area Planner stated that the area to be rezoned is a portion of lands that are owned by Sid-Oaks Development LTD. She advised that the application deals with the cottage and lands that the applicant has exclusive use under the terms of the Corporation. The subject lands are currently zoned Rural Residential Exception One - H (RR-1-H) Zone.

Ms. Jeffery stated that the purpose of the zoning by-law amendment is to lift the hold provision and rezone the subject lands to Rural Residential Exception 59 (RR-59) Zone to permit the replacement of the existing cottage with the same setback to the lake. She stated that a new septic system will be installed on the road side of the cottage with the septic field on the opposite side of Sidoaks Lane, 30 metres from the shore line of Oak Lake subject to Site Plan Control is currently in process.

Ms. Jeffery stated that the application is consistent with the Provincial Policy Statement (PPS) and maintains the intent of the City of Quinte West Official Plan (OP).

The Chair asked if there were any members of the public in attendance that were there to address the application.

Mrs. Smith advised that there were no members of the public registered to attend PageT PD-PAC-8-20

The Chair asked if the Applicant / Agent wíshed to speak and/or answer any questions

Mrs. smith advised that the ApplicanuAgent had not registered to attend

The Chair asked Committee members if they had questions/comments regarding the application.

Councillor Cassidy stated that the property on Sidoaks Lane has been sittíng for some time, as he knows the previous owners. He stated that he had been to the property. He knows that it is ready to go as far as being able to complete that portion of what Sidoaks is all about, in terms of having residents around the lake. lt is pretty close to getting to that position where it is the last cottage on the lake. Councillor Cassidy stated that if it is done well, and expects that the developer and builder will do it well, it won't incur any further issues with Oak Lake even though they are increasing the density slightly. He stated that it was a responsible effort to get the job done well and to complete that little bit of development around Oak Lake, and so supports it.

Mayor Harrison questioned if they are increasing the density on Oak Lake or if in the last year, they have removed more cottages than have been built.

Mr. Jardine stated that overall the general density has been lowered, as the cottages have been removed or more often than not, the applications they see are to renovate or replace existing with new. He stated that the important point there is under the City's policies for Oak Lake, they take steps to ensure any new development improves the situation, in particular with relation to septic systems and water systems and remove them further from the lake. Mr. Jardine stated that this gives them the opportunity to ensure that the environmental policies around water quality and shoreline buffering, take a further step in an improvement for the Lake.

Moved by McCue Seconded by Cassidy

The Committee recommends that Application D1 1lS17l2O to amend the Zoning By-law on a property owned by Mark Moorcroft located at17 Sidoaks Lane, being Part of Lot24, Concession I in the former Township of Sidney, now in the City of Quinte West from Rural Resídential Exception One Holding (RR-1-H) Zone to the Rural Residential Exception 62 (RR- 62) Zone for the subject property in the City of Quinte West Zoning By-law 14-86, as amended, be approved. Carried

Public lnput: None Page I PD-PAC-8-20

Presentation(s): None

Delegations: None

Decision ltems:

Staff Report #20-081PD Planning Report / Analysis - Extension of Draft Plan of Subdivision Approval Owner: Batawa Development Gorporation Agent: Hilary Murphy, Taskforce Engineering lnc. Address: Fraser Drive File: D12lS03/15

For complete details, refer to Staff Report 20-081PD attached to the Official Minutes.

Kelly Weste, Manager of Planning Services stated the Committee will remember that last year around this same time, Batawa Development Corporation (BDC) requested that Council extend their draft plan approval for the 41 lot subdivision known as Fraser Drive in Batawa. She advised that they were close to completing all of their draft conditions and working through their engineering submissions but in order to ensure that the draft plan did not lapse (on November 7,2019), the City did in fact grant a one year extension. Unfortunately, the pandemic has hit and has caused Taskforce Engineering and BDC to have to deal with issues of fulfillment of the conditions. Ms. Weste stated that the draft conditions expire on November 7 ,2020.

Ms. Weste stated that the Planning Department received a written request from Taskforce Engineering on behalf of BDC for another extension. She advised that Section 51(32) of the Planning Act does permit us to extend the time period for draft plan approvalto an amount of time that we see fit. Ms. Weste stated that the agreement is very close to being finalized and the extension would allow time should there be any delays related to a COVID-19 second wave or at the very least ít will give additional time to complete all steps to get the subdivision registered. The Planning department is supportive of the request by BDC for an extensíon of draft plan approval.

The Chair asked if anyone had questions/comments regarding the application

Councillor Kuypers questioned how many times an applicant can ask for an extension to draft plan approval.

Mr. Jardine stated that there was technically no limit for an extension under the Planning Act. He believes they have been held up on the engineering side due to the pandemic, but are very close and they just want to make sure that they don't lapse. Mr. Jardine stated that there are Page 9 PD-PAC-8-20 no restrictions to extend the time lines. lt is the desire and hope to keep the project moving fonryard and staff looks forward to receiving all of their final engineering, so that they can move onto the final registration.

Councillor O'Neil stated that it was his understanding that they are starting to do some servicing work right now.

Mayor Harrison stated that they had done the work there by the City for the City for the subdivision. He stated that they were smart to ask for an extension.

Councillor Cassidy stated that it was smart to delay for reasons that were outlined previously. He stated that the cost of lumber has gone up 2-3 times the normal cost to buy and is enough to slow people down. They need to put their efforts together to do it well, and historically what has been done in Batawa over years has been done well. Councillor Cassidy stated that a little bít of smart done on the City's part to give them that discretion to put it together, to get it done well, will show the rewards in the end. He stated that we will get a well-built addition to the subdivision. People will want to buy those homes as they are in a desired location. Councillor Cassidy stated that it is really smart on their part to support them having a little bit more time, to get it done right.

Moved Kuntze Seconded Edison

The Committee recommends that Application for Plan of Subdivision D12lS03115 for a request by Batawa Development Corporation for a six month extension to draft plan approvalfor property located along Fraser Drive in Batawa, Lots 1 & A, Concession 4, geographic Township of Sidney, now in the City of Quinte West (Sidney Ward), be approved. Carried

Printed lnformation:

Monthly Planning Reports:

Building Department Report: o Monthly - September,2020 . Year to Date - January 1, 2020 to September 30, 2020 By-law Enforcement Statistics o June,2020 . July,2020

Moved by Cassidy Seconded by Searle Page 10 PD-PAC-8-20

The Committee recommends that the Printed Information listed as Monthly Planning Reports be received and filed. Carried

Committee Minutes:

Site Plan Control Minutes . Regular Meeting - September 10, 2020

Moved by Edison Seconded by McCue

The Committee recommends that the Printed Information listed as Committee Minutes be approved. Carried

Non-Printed lnformation: None

Requests for Information :

Mr. Searle stated his thanks to the staff on helping with the temporary entrance that had been constructed for the Murray Heights Subdivision onto 2nd Dug Hill Road and wanted to request that as the subdivision moves further north, there be a consideration in putting in another temporary entrance as it is being used quite a bit.

Councillor Kuntze stated that he had recently toured the Bayswater Subdivision and it's parkland with Public Works staff. He stated that it had been brought to his attention about the signage that had been put there, perhaps by one of the neighbours. Councillor Kuntze stated that it was a lovely park, but wondered if the City has any long range plans for that land.

Mr. Jardine stated that he believed the original intent was for the space to be passive natural park space and that he didn't' believe there were any plans for it to be developed.

Councillor Kuntze stated that he was advised by one of the residents that a fence is supposed to be constructed to separate the City property from the neighbouring private property. He wondered who was responsible for installing the fence.

Ms. Weste stated that she had been dealing with the developer on the issue. She advised that there was a pathway that has been identified through the subdivision agreement that leads down to the passive park and fencing along both sides of that pathway, and then along the back sides of those lots that face onto parkland. Ms. Weste stated that the subdivision is quite old and they have been going back and forth with the developer, and now the developer's son, Page 11 PD-PAC-8-20

as the original developer had passed away. He is aware, as they had gone out to the subdivísion last summer, and had talked about what was needed to be done to complete several of the deficiencies that were outstanding from the subdivision agreement.

Ms. Weste stated that they had agreed to wait until Lot 10; 18 Bayswater Road was being constructed, so that all of the earth movement would get done on that lot, and is less disturbing to the pathway being installed by the developer. That is being done now, and she advised that a letter to the developer had been sent a couple of weeks ago, indicating that the City would be requiring the developer to finish up the pathway and install the fence.

Councillor Kuntze stated that it was a lovely parcel, nice and quiet and it would be nice if the City would put some light gravel screening on the pathway to keep it neat and tidy.

Councillor Cassidy acknowledged that there has been quite a lot of development demand this year and questioned how staff was managing.

Mr. Jardine stated that there have been significant discussions surrounding this and putting the focus on everybody's well-being as well. He advised that the situation between various departments is different and noted that the building inspectors for the most part work from their vehicles, as they are trying to keep everybody as remote as possible, as they are still in the situation where they are not bringing everybody in all of the tíme. Mr. Jardine stated that staff are at City Hallwhen they have to be and that all have been equipped to work remotely when they are able to help maintain social distancing within City Hall. He advised that the Planners are at City Hall two to three days a week. Things definitely tend to be a bit of a challenge, working remotely is fantastic as they have the technology to be able to do that but it is harder without that human interaction.

Mr. Jardine stated that they are tryíng to keep a close eye on people to make sure that theír health is good, both physical and mental in dealing with a different way of living, during these times. As far as workload, they are managing that as best they can, they have had some discussions particularly with the Planning Department, with trying to focus everything through the Manager's office so that they can make sure there is a balance and the work is weighted appropriately between staff, so they are doing their best to manage that.

Councillor Cassidy expressed his support for staff and advised everyone to keep up the good work.

Mayor Harrison stated that the City is supporting staff to ensure that there is a healthy workplace.

Notice of Motion: None

Page 12 PD-PAC-8-20

Adjournment:

Moved by Edison Seconded by McCue

That the Committee now adjourns at 6:45 pm and meets next on Thursday November 19, 2020.

Garried

Mikel Jim Alyea Ad m in istrative Assistant Chair Planning Services Planning Advisory Committee

Page 13

THE CORPORATION OF THE CITY OF QUINTE WEST

BY-LAW NUMBER 20-096

A BY-LAW OF THE CORPORATION OF THE CITY OF QUINTE WEST TO AUTHORIZE THE BORROWING UPON SERIAL DEBENTURES IN THE PRINCIPAL AMOUNT OF $11,000,000.00 TOWARDS THE COST OF NEW POLICE STATION

WHEREAS subsection 401 (1) of the Municipal Act, 2001, as amended (the “Act”) provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescribed financial instruments and enter prescribed financial agreements for or in relation to the debt;

AND WHEREAS subsection 408 (2.1) of the Act provides that a municipality may issue a debenture or other financial instrument for long-term borrowing only to provide financing for a capital work;

AND WHEREAS the Council of The Corporation of The City of Quinte West (the “Municipality”) has passed the By-law(s) enumerated in column (1) of Schedule “A” attached hereto and forming part of this By-law to authorize the capital work(s) described in column (2) of Schedule “A” (the “Capital Work(s)”), to authorize the long-term borrowing from Ontario Infrastructure and Lands Corporation (“OILC”) in respect of the Capital Work(s) and to confirm, ratify and approve the execution by the Treasurer of the application to OILC for financing the Capital Works (the “Application”) and the submission by such authorized official of the Application; and to execute and deliver to OILC the rate offer letter agreement in respect of such long-term borrowing for the Capital Works;

AND WHEREAS before authorizing the Capital Work(s) and before authorizing any additional cost amount and any additional debenture authority in respect thereof (if any) the Council of the Municipality had its Treasurer calculate an updated limit in respect of its most recent annual debt and financial obligation limit received from the Ministry of Municipal Affairs and Housing in accordance with the applicable regulation and, prior to the Council of the Municipality authorizing the Capital Work(s), each such additional cost amount and each such additional debenture authority (if any), the Treasurer determined that the estimated annual amount payable in respect of the Capital Work(s), each such additional cost amount and each such additional debenture authority (if any), would not cause the Municipality to exceed the updated limit and that the approval of the Capital Work(s), each such additional cost amount and each such additional debenture authority (if any), by the Local Planning Appeal Tribunal pursuant to such regulation was not required;

AND WHEREAS the Municipality has submitted the Application to OILC and the Application has been approved;

AND WHEREAS to provide long-term financing for the Capital Work(s) it is now deemed to be expedient to borrow money by the issue of serial debentures in the aggregate

principal amount of $11,000,000.00 dated November 16, 2020 and maturing on November 16, 2040, and payable in semi-annual instalments of combined equal principal and diminishing interest amounts on the sixteenth day of May and on the sixteenth day of November in each of the years 2021 to 2040, both inclusive on the terms hereinafter set forth;

NOW THEREFORE THE COUNCIL OF The Corporation of The City of Quinte West ENACTS AS FOLLOWS:

1. For the Capital Work(s), the borrowing upon the credit of the Municipality at large of the aggregate principal amount of $11,000,000.00 and the issue of serial debentures therefor to be repaid in semi-annual instalments of combined principal and interest as hereinafter set forth, are hereby authorized.

2. The Mayor and the Treasurer of the Municipality are hereby authorized to cause any number of serial debentures to be issued for such amounts of money as may be required for the Capital Work(s) in definitive form, not exceeding in total the said aggregate principal amount of $11,000,000.00 (the “Debentures”). The Debentures shall bear the Municipality’s municipal seal and the signatures of Mayor and the Treasurer of the Municipality, all in accordance with the provisions of the Act. The municipal seal of the Municipality and the signatures referred to in this section may be printed, lithographed, engraved or otherwise mechanically reproduced. The Debentures are sufficiently signed if they bear the required signatures and each person signing has the authority to do so on the date he or she signs.

3. The Debentures shall be in fully registered form as one or more certificates in the aggregate principal amount of $11,000,000.00, in the name of OILC, or as OILC may otherwise direct, substantially in the form attached as Schedule “B” hereto and forming part of this By-law with provision for payment of principal and interest (other than in respect of the final payment of principal and outstanding interest on maturity upon presentation and surrender) by pre-authorized debit in respect of such principal and interest to the credit of such registered holder on such terms as to which the registered holder and the Municipality may agree.

4. In accordance with the provisions of section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011, as amended from time to time hereafter, the Municipality is hereby authorized to agree in writing with OILC that the Minister of Finance is entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Municipality, amounts not exceeding any amounts that the Municipality fails to pay OILC on account of any unpaid indebtedness of the Municipality to OILC under the Debentures and to pay such amounts to OILC from the Consolidated Revenue Fund.

5. The Debentures shall all be dated November 16, 2020, and as to both principal and interest shall be expressed and be payable in lawful money of Canada. The Debentures shall bear interest at the rate of 2.00% per annum and mature during a period of 20 year(s) years from the date thereof payable semi-annually in arrears as described in this section. The Debentures shall be paid in full by November 16, 2040 and be payable in semi-annual instalments of combined equal principal and

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diminishing interest amounts on the sixteenth day of May and on the sixteenth day of November in each of the years 2021 to 2040, both inclusive, save and except for the last instalment of principal which may vary slightly from the preceding equal instalments, as set forth in Schedule “C” attached hereto and forming part of this By- law (“Schedule “C”).

6. Payments in respect of principal of and interest on the Debentures shall be made only on a day, other than Saturday or Sunday, on which banking institutions in Toronto, Ontario, Canada and the Municipality are not authorized or obligated by law or executive order to be closed (a “Business Day”) and if any date for payment is not a Business Day, payment shall be made on the next following Toronto Business Day.

7. Interest shall be payable to the date of maturity of the Debentures and on default shall be payable on any overdue amounts both before and after default and judgment at a rate per annum equal to the greater of the rate specified on the Schedule as attached to and forming part of the Debentures for such amounts plus 200 basis points or Prime Rate (as defined below) plus 200 basis points, calculated on a daily basis from the date such amounts become overdue for so long as such amounts remain overdue and the Municipality shall pay to the registered holders any and all costs incurred by the registered holders as a result of the overdue payment. Any amounts payable by the Municipality as interest on overdue principal or interest and all costs incurred by the registered holders as a result of the overdue payment in respect of the Debentures shall be paid out of current revenue. Whenever it is necessary to compute any amount of interest in respect of the Debentures for a period of less than one full year, other than with respect to regular semi-annual interest payments, such interest shall be calculated on the basis of the actual number of days in the period and a year of 365 days or 366 days as appropriate.

“Prime Rate” means, on any day, the annual rate of interest which is the arithmetic mean of the prime rates announced from time to time by the following five major Canadian Schedule I banks, as of the issue date of the Debentures: Royal Bank of Canada; Canadian Imperial Bank of Commerce; The Bank of Nova Scotia; Bank of Montreal; and The Toronto-Dominion Bank (the “Reference Banks”) as their reference rates in effect on such day for Canadian dollar commercial loans made in Canada. If fewer than five of the Reference Banks quote a prime rate on such days, the “Prime Rate” shall be the arithmetic mean of the rates quoted by those Reference Banks.

8. In each year in which a payment of semi-annual instalments of combined equal principal and diminishing interest amounts becomes due in respect of the Capital Work(s) including the last ‘non-equal’ instalment of principal, there shall be raised as part of the Municipality’s general levy the amounts of principal and interest payable by the Municipality in each year as set out in Schedule “C” to the extent that the amounts have not been provided for by any other available source including other taxes or fees or charges imposed on persons or property by a by-law of any municipality.

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9. The Debentures may contain any provision for their registration thereof authorized by any statute relating to municipal debentures in force at the time of the issue thereof.

10. The Municipality shall maintain a registry in respect of the Debentures in which shall be recorded the names and the addresses of the registered holders and particulars of the Debentures held by them respectively and in which particulars of the cancellations, exchanges, substitutions and transfers of Debentures, may be recorded and the Municipality is authorized to use electronic, magnetic or other media for records of or related to the Debentures or for copies of them.

11. The Municipality shall not be bound to see to the execution of any trust affecting the ownership of any Debenture or be affected by notice of any equity that may be subsisting in respect thereof. The Municipality shall deem and treat registered holders of the Debentures as the absolute owners thereof for all purposes whatsoever notwithstanding any notice to the contrary and all payments to or to the order of registered holders shall be valid and effectual to discharge the liability of the Municipality on the Debentures to the extent of the amount or amounts so paid. When a Debenture is registered in more than one name, the principal of and interest from time to time payable on such Debenture shall be paid to or to the order of all the joint registered holders thereof, failing written instructions to the contrary from all such joint registered holders, and such payment shall constitute a valid discharge to the Municipality. In the case of the death of one or more joint registered holders, despite the foregoing provisions of this section, the principal of and interest on any Debentures registered in their names may be paid to the survivor or survivors of such holders and such payment shall constitute a valid discharge to the Municipality.

12. The Debentures will be transferable or exchangeable at the office of the Treasurer of the Municipality upon presentation for such purpose accompanied by an instrument of transfer or exchange in a form approved by the Municipality and which form is in accordance with the prevailing Canadian transfer legislation and practices, executed by the registered holder thereof or such holder’s duly authorized attorney or legal personal representative, whereupon and upon registration of such transfer or exchange and cancellation of the Debenture or Debentures presented, the Mayor and the Treasurer shall issue and deliver a new Debenture or Debentures of an equal aggregate principal amount in any authorized denomination or denominations as directed by the transferor, in the case of a transfer or as directed by the registered holder in the case of an exchange.

13. The Mayor and the Treasurer shall issue and deliver new Debentures in exchange or substitution for Debentures outstanding on the registry with the same maturity and of like form which have become mutilated, defaced, lost, subject to a mysterious or unexplainable disappearance, stolen or destroyed, provided that the applicant therefor shall have: (a) paid such costs as may have been incurred in connection therewith; (b) (in the case when a Debenture is mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed) furnished the Municipality with such evidence (including evidence as to the certificate number of the Debenture in question) and an indemnity in respect thereof satisfactory to the Municipality in its

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discretion; and (c) surrendered to the Municipality any mutilated or defaced Debentures in respect of which new Debentures are to be issued in substitution.

14. The Debentures issued upon any registration of transfer or exchange or in substitution for any Debentures or part thereof shall carry all the rights to interest if any, accrued and unpaid which were carried by such Debentures or part thereof and shall be so dated and shall bear the same maturity date and, subject to the provisions of this By- law, shall be subject to the same terms and conditions as the Debentures in respect of which the transfer, exchange or substitution is effected.

15. The cost of all transfers and exchanges, including the printing of authorized denominations of the new Debentures, shall be borne by the Municipality. When any of the Debentures are surrendered for transfer or exchange the Treasurer of the Municipality shall: (a) in the case of an exchange, cancel and destroy the Debentures surrendered for exchange; (b) in the case of an exchange, certify the cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debenture or Debentures issued in exchange; and (d) in the case of a transfer, enter in the registry particulars of the registered holder as directed by the transferor.

16. Reasonable fees in respect of the Debentures, in the normal course of business, other than reasonable fees for the substitution of a new Debenture or new Debentures for any of the Debentures that are mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed and for the replacement of any of the principal and interest cheques (if any) that are mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed may be imposed by the Municipality. When new Debentures are issued in substitution in these circumstances the Municipality shall: (a) treat as cancelled and destroyed the Debentures in respect of which new Debentures will be issued in substitution; (b) certify the deemed cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debentures issued in substitution; and (d) make a notation of any indemnities provided.

17. Except as otherwise expressly provided herein, any notice required to be given to a registered holder of one or more of the Debentures will be sufficiently given if a copy of such notice is mailed or otherwise delivered to the registered address of such registered holder.

18. The Mayor and the Treasurer are hereby authorized to cause the Debentures to be issued, one or more of the Clerk and Treasurer are hereby authorized to generally do all things and to execute all other documents and other papers in the name of the Municipality in order to carry out the issue of the Debentures and the Treasurer is authorized to affix the Municipality’s municipal seal to any of such documents and papers.

19. The money received by the Municipality from the sale of the Debentures to OILC, including any premium, and any earnings derived from the investment of that money, after providing for the expenses related to their issue, if any, shall be apportioned and

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applied to the Capital Work(s) and to no other purpose except as permitted by the Act.

20. Subject to the Municipality’s statement of investment policies and goals, the applicable legislation and the terms and conditions of the Debentures, the Municipality may, if not in default under the Debentures, at any time purchase any of the Debentures in the open market or by tender or by private contract at any price and on such terms and conditions (including, without limitation, the manner by which any tender offer may be communicated or accepted and the persons to whom it may be addressed) as the Municipality may in its discretion determine.

21. This By-law takes effect on the day of passing.

By-law read a first and second time this 2nd day of November, 2020

By-law read a third time and finally passed this 2nd day of November, 2020

______Jim Harrison Kevin Heath Mayor Clerk

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The Corporation of The City of Quinte West

Schedule “A” to By-law Number 20-096

(1) (2) (3) (4) (5) (6)

Approved Amount to be Amount of Amount of Term of Project Financed Debentures By-law Debentures Years of Description Through the Previously to be Issued Debentures Issue of Issued Debentures

20 year(s)

New Police 20-074 $0.00 11,000,000.00 Station $11,000,000.00

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The Corporation of The City of Quinte West

Schedule “B” to By-law Number 20-096

No. 20-096 $11,000,000.00 C A N A D A Province of Ontario The Corporation of The City of Quinte West ______FULLY REGISTERED 2.00% SERIAL DEBENTURE

The Corporation of The City of Quinte West (the “Municipality”), for value received, hereby promises to pay to ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (“OILC”) or registered assigns, subject to the Conditions attached hereto which form part hereof (the “Conditions”), upon presentation and surrender of this debenture (or as otherwise agreed to by the Municipality and OILC) by the maturity date of this debenture (November 16, 2040), the principal amount of

Eleven Million Dollars

------($11,000,000.00) ------by semi-annual instalments of combined equal principal and diminishing interest amounts on the Payment sixteenth day of May and on the sixteenth day of November in each of the years 2021 to 2040, both inclusive, save and except for the last instalment of principal which may vary slightly from the preceding equal instalments, in the amounts set forth in the attached Serial Debenture Schedule (the “Amortization Schedule”) and subject to late payment interest charges pursuant to the Conditions, in lawful money of Canada. Subject to the Conditions: interest shall be paid until the maturity date of this debenture, in like money in semi-annual payments from the closing date (November 16, 2020), or from the last date on which interest has been paid on this debenture, whichever is later, at the rate of 2.00% per annum, in arrears, on the specified dates, as set forth in the Amortization Schedule; and interest shall be paid on default at the applicable rate set out in the Amortization Schedule both before and after default and judgment. The payments of principal and interest and the outstanding amount of principal in each year are shown in the Amortization Schedule.

The Municipality, pursuant to section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011 (the “OILC Act, 2011”) hereby irrevocably agrees that the Minister of Finance is entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Municipality, amounts not exceeding any amounts that the Municipality fails to pay OILC on account of any unpaid indebtedness under this debenture, and to pay such amounts to OILC from the Consolidated Revenue Fund.

This debenture is subject to the Conditions.

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DATED at The Corporation of The City of Quinte West as at the 16th day of November, 2020.

IN TESTIMONY WHEREOF and under the authority of By-law Number 20-096 of the Municipality duly passed on the 2nd day of November, 2020 (the “By-law”), this debenture is sealed with the municipal seal of the Municipality and signed by the Mayor and by the Treasurer thereof.

Date of Registration: November 16, 2020

______(Seal) ______

Jim Harrison, Mayor David Clazie, Treasurer

OILC hereby agrees that the Minister of Finance is entitled to exercise certain rights of deduction pursuant to section 25 of the OILC Act, 2011 as described in this debenture.

Ontario Infrastructure and Lands Corporation by: ______by:______Authorized Signing Officer Authorized Signing Officer

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LEGAL OPINION

We have examined the By-law of the Municipality authorizing the issue of serial debentures in the aggregate principal amount of $11,000,000.00 dated November 16, 2020 and maturing on November 16, 2040 in semi-annual instalments of combined equal principal and diminishing interest amounts on the sixteenth day of May and on the sixteenth day of November in each of the years 2021 to 2040, both inclusive, save and except for the last instalment of principal which may vary slightly from the preceding equal instalments as set out in Schedule “C” to the By-law.

In our opinion, the By-law has been properly passed and is within the legal powers of the Municipality. The debenture issued under the By-law in the within form (the “Debenture”) is the direct, general, unsecured and unsubordinated obligation of the Municipality. The Debenture is enforceable against the Municipality subject to the special jurisdiction and powers of the Local Planning Appeal Tribunal over defaulting municipalities under the Municipal Affairs Act. This opinion is subject to and incorporates all the assumptions, qualifications and limitations set out in our opinion letter.

November 16, 2020

______

Templeman Menninga LLP [no signature required]

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CONDITIONS OF THE DEBENTURE

Form, Denomination, and Ranking of the Debenture

1. The debentures issued pursuant to the By-law (collectively the “Debentures” and individually a “Debenture”) are issuable as fully registered Debentures without coupons.

2. The Debentures are direct, general, unsecured and unsubordinated obligations of the Municipality. The Debentures rank concurrently and equally in respect of payment of principal and interest with all other debentures of the Municipality except for the availability of money in a sinking or retirement fund for a particular issue of debentures.

3. This Debenture is one fully registered Debenture registered in the name of OILC and held by OILC.

Registration 4. The Municipality shall maintain at its designated office a registry in respect of the Debentures in which shall be recorded the names and the addresses of the registered holders and particulars of the Debentures held by them respectively and in which particulars of cancellations, exchanges, substitutions and transfers of Debentures, may be recorded and the Municipality is authorized to use electronic, magnetic or other media for records of or related to the Debentures or for copies of them.

Title

5. The Municipality shall not be bound to see to the execution of any trust affecting the ownership of any Debenture or be affected by notice of any equity that may be subsisting in respect thereof. The Municipality shall deem and treat registered holders of Debentures, including this Debenture, as the absolute owners thereof for all purposes whatsoever notwithstanding any notice to the contrary and all payments to or to the order of registered holders shall be valid and effectual to discharge the liability of the Municipality on the Debentures to the extent of the amount or amounts so paid. Where a Debenture is registered in more than one name, the principal of and interest from time to time payable on such Debenture shall be paid to or to the order of all the joint registered holders thereof, failing written instructions to the contrary from all such joint registered holders, and such payment shall constitute a valid discharge to the Municipality. In the case of the death of one or more joint registered holders, despite the foregoing provisions of this section, the principal of and interest on any Debentures registered in their names may be paid to the survivor or survivors of such holders and such payment shall constitute a valid discharge to the Municipality.

Payments of Principal and Interest

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6. The record date for purposes of payment of principal of and interest on the Debentures is as of 5:00 p.m. on the sixteenth calendar day preceding any Payment Date including the maturity date. Principal of and interest on the Debentures are payable by the Municipality to the persons registered as holders in the registry on the relevant record date. The Municipality shall not be required to register any transfer, exchange or substitution of Debentures during the period from any record date to the corresponding Payment Date.

7. The Municipality shall make all payments in respect of semi-annual instalments of combined equal principal and diminishing interest amounts on the Debentures on the Payment Dates commencing on May 16, 2021 and ending on November 16, 2040, as set out in Schedule “C” to the By-law, by pre-authorized debit in respect of such interest and principal to the credit of the registered holder on such terms as the Municipality and the registered holder may agree.

8. The Municipality shall pay to the registered holder interest on any overdue amount of principal or interest in respect of any Debenture, both before and after default and judgment, at a rate per annum equal to the greater of the rate specified on the Amortization Schedule as attached to and forming part of the Debenture for such amount plus 200 basis points or Prime Rate (as defined below) plus 200 basis points, calculated on a daily basis from the date such amount becomes overdue for so long as such amount remains overdue and the Municipality shall pay to the registered holder any and all costs incurred by the registered holder as a result of the overdue payment.

9. Whenever it is necessary to compute any amount of interest in respect of the Debentures for a period of less than one full year, other than with respect to regular semi-annual interest payments, such interest shall be calculated on the basis of the actual number of days in the period and a year of 365 days or 366 days as appropriate.

10. Payments in respect of principal of and interest on the Debentures shall be made only on a day, other than Saturday or Sunday, on which banking institutions in Toronto, Ontario, Canada and the Municipality are not authorized or obligated by law or executive order to be closed (a “Business Day”), and if any date for payment is not a Business Day, payment shall be made on the next following Business Day as noted on the Amortization Schedule.

11. The Debentures are transferable or exchangeable at the office of the Treasurer of the Municipality upon presentation for such purpose accompanied by an instrument of transfer or exchange in a form approved by the Municipality and which form is in accordance with the prevailing Canadian transfer legislation and practices, executed by the registered holder thereof or such holder’s duly authorized attorney or legal personal representative, whereupon and upon registration of such transfer or exchange and cancellation of the Debenture or Debentures presented, a new Debenture or Debentures of an equal aggregate principal amount in any authorized denomination or denominations will be delivered as directed by the transferor, in the case of a transfer or as directed by the registered holder in the case of an exchange.

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12. The Municipality shall issue and deliver Debentures in exchange for or in substitution for Debentures outstanding on the registry with the same maturity and of like form in the event of a mutilation, defacement, loss, mysterious or unexplainable disappearance, theft or destruction, provided that the applicant therefor shall have: (a) paid such costs as may have been incurred in connection therewith; (b) (in the case of a mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed Debenture) furnished the Municipality with such evidence (including evidence as to the certificate number of the Debenture in question) and an indemnity in respect thereof satisfactory to the Municipality in its discretion; and (c) surrendered to the Municipality any mutilated or defaced Debentures in respect of which new Debentures are to be issued in substitution.

13. The Debentures issued upon any registration of transfer or exchange or in substitution for any Debentures or part thereof shall carry all the rights to interest if any, accrued and unpaid which were carried by such Debentures or part thereof and shall be so dated and shall bear the same maturity date and, subject to the provisions of the By-law, shall be subject to the same terms and conditions as the Debentures in respect of which the transfer, exchange or substitution is effected.

14. The cost of all transfers and exchanges, including the printing of authorized denominations of the new Debentures, shall be borne by the Municipality. When any of the Debentures are surrendered for transfer or exchange the Treasurer of the Municipality shall: (a) in the case of an exchange, cancel and destroy the Debentures surrendered for exchange; (b) in the case of an exchange, certify the cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debenture or Debentures issued in exchange; and (d) in the case of a transfer, enter in the registry particulars of the registered holder as directed by the transferor.

15. Reasonable fees for the substitution of a new Debenture or new Debentures for any of the Debentures that are mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed and for the replacement of mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed principal and interest cheques (if any) may be imposed by the Municipality. When new Debentures are issued in substitution in these circumstances the Municipality shall: (a) treat as cancelled and destroyed the Debentures in respect of which new Debentures will be issued in substitution; (b) certify the deemed cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debentures issued in substitution; and (d) make a notation of any indemnities provided.

16 If OILC elects to terminate its obligations under the rate offer agreement entered into between the Municipality and OILC, or if the Municipality fails to meet and pay any of its debts or liabilities when due, or uses all or any portion of the proceeds of any Debenture for any purpose other than for a Capital Work(s) as authorized in the By-Law, the Municipality shall pay to OILC the Make-Whole Amount on account of the losses that it will incur as a result of the early repayment or early termination.

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Notices

17. Except as otherwise expressly provided herein, any notice required to be given to a registered holder of one or more of the Debentures will be sufficiently given if a copy of such notice is mailed or otherwise delivered to the registered address of such registered holder. If the Municipality or any registered holder is required to give any notice in connection with the Debentures on or before any day and that day is not a Business Day (as defined in section 10 of these Conditions) then such notice may be given on the next following Business Day.

Time

18. Unless otherwise expressly provided herein, any reference herein to a time shall be considered to be a reference to Toronto time.

Governing Law

19. The Debentures are governed by and shall be construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable in Ontario.

Definitions:

(a) “Prime Rate” means, on any day, the annual rate of interest which is the arithmetic mean of the prime rates announced from time to time by the following five major Canadian Schedule I banks, as of the issue date of this Debenture: Royal Bank of Canada; Canadian Imperial Bank of Commerce; The Bank of Nova Scotia; Bank of Montreal; and The Toronto-Dominion Bank (the “Reference Banks”) as their reference rates in effect on such day for Canadian dollar commercial loans made in Canada. If fewer than five of the Reference Banks quote a prime rate on such days, the “Prime Rate” shall be the arithmetic mean of the rates quoted by those Reference Banks.

(b) "Make-Whole Amount" means the amount determined by OILC as of the date of prepayment of the Debenture, by which (i) the present value of the remaining future scheduled payments of principal and interest under the Debenture to be repaid from the prepayment date until maturity of the Debenture discounted at the Ontario Yield exceeds (ii) the principal amount under the Debenture being repaid provided that the Make- Whole Amount shall never be less than zero.

(c) “Ontario Yield" means the yield to maturity on the date of prepayment of the Debenture, assuming semi-annual compounding, which a non-prepayable Debenture made by the Province of Ontario would have if advanced on the date of prepayment of the Debenture, assuming the same principal amount as the Debenture and with a maturity date which

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is the same as the remaining term to maturity of the Debenture to be repaid minus 100 basis points.

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THE CORPORATION OF THE CITY OF QUINTE WEST

Schedule “C” to By-law Number 20-096

Name.....: Quinte West, The Corporation of The City of Principal: 11,000,000.00 Rate.....: 02.0000 Matures..: 11/16/2040

Pay # Date Amount Due Principal Due Interest Due Rem. Principal ------1 05/16/2021 384,095.89 275,000.00 109,095.89 10,725,000.00 2 11/16/2021 383,131.51 275,000.00 108,131.51 10,450,000.00 3 05/16/2022 378,641.10 275,000.00 103,641.10 10,175,000.00 4 11/16/2022 377,586.30 275,000.00 102,586.30 9,900,000.00 5 05/16/2023 373,186.30 275,000.00 98,186.30 9,625,000.00 6 11/16/2023 372,041.10 275,000.00 97,041.10 9,350,000.00 7 05/16/2024 368,243.84 275,000.00 93,243.84 9,075,000.00 8 11/16/2024 366,495.89 275,000.00 91,495.89 8,800,000.00 9 05/16/2025 362,276.71 275,000.00 87,276.71 8,525,000.00 10 11/16/2025 360,950.68 275,000.00 85,950.68 8,250,000.00 11 05/16/2026 356,821.92 275,000.00 81,821.92 7,975,000.00 12 11/16/2026 355,405.48 275,000.00 80,405.48 7,700,000.00 13 05/16/2027 351,367.12 275,000.00 76,367.12 7,425,000.00 14 11/16/2027 349,860.27 275,000.00 74,860.27 7,150,000.00 15 05/16/2028 346,304.11 275,000.00 71,304.11 6,875,000.00 16 11/16/2028 344,315.07 275,000.00 69,315.07 6,600,000.00 17 05/16/2029 340,457.53 275,000.00 65,457.53 6,325,000.00 18 11/16/2029 338,769.86 275,000.00 63,769.86 6,050,000.00 19 05/16/2030 335,002.74 275,000.00 60,002.74 5,775,000.00 20 11/16/2030 333,224.66 275,000.00 58,224.66 5,500,000.00 21 05/16/2031 329,547.95 275,000.00 54,547.95 5,225,000.00 22 11/16/2031 327,679.45 275,000.00 52,679.45 4,950,000.00 23 05/16/2032 324,364.38 275,000.00 49,364.38 4,675,000.00 24 11/16/2032 322,134.25 275,000.00 47,134.25 4,400,000.00 25 05/16/2033 318,638.36 275,000.00 43,638.36 4,125,000.00 26 11/16/2033 316,589.04 275,000.00 41,589.04 3,850,000.00 27 05/16/2034 313,183.56 275,000.00 38,183.56 3,575,000.00 28 11/16/2034 311,043.84 275,000.00 36,043.84 3,300,000.00 29 05/16/2035 307,728.77 275,000.00 32,728.77 3,025,000.00 30 11/16/2035 305,498.63 275,000.00 30,498.63 2,750,000.00 31 05/16/2036 302,424.66 275,000.00 27,424.66 2,475,000.00 32 11/16/2036 299,953.42 275,000.00 24,953.42 2,200,000.00 33 05/16/2037 296,819.18 275,000.00 21,819.18 1,925,000.00 34 11/16/2037 294,408.22 275,000.00 19,408.22 1,650,000.00

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35 05/16/2038 291,364.38 275,000.00 16,364.38 1,375,000.00 36 11/16/2038 288,863.01 275,000.00 13,863.01 1,100,000.00 37 05/16/2039 285,909.59 275,000.00 10,909.59 825,000.00 38 11/16/2039 283,317.81 275,000.00 8,317.81 550,000.00 39 05/16/2040 280,484.93 275,000.00 5,484.93 275,000.00 40 11/16/2040 277,772.60 275,000.00 2,772.60 0.00 ------

13,255,904.11 11,000,000.00 2,255,904.11

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No. 20-096 $11,000,000.00

C A N A D A Province of Ontario The Corporation of The City of Quinte West ______FULLY REGISTERED 2.00% SERIAL DEBENTURE

The Corporation of The City of Quinte West (the “Municipality”), for value received, hereby promises to pay to ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (“OILC”) or registered assigns, subject to the Conditions attached hereto which form part hereof (the “Conditions”), upon presentation and surrender of this debenture (or as otherwise agreed to by the Municipality and OILC) by the maturity date of this debenture (November 16, 2040), the principal amount of

Eleven Million Dollars

------($11,000,000.00) ------by semi-annual instalments of combined equal principal and diminishing interest amounts on the Payment sixteenth day of May and on the sixteenth day of November in each of the years 2021 to 2040, both inclusive, save and except for the last instalment of principal which may vary slightly from the preceding equal instalments, in the amounts set forth in the attached Serial Debenture Schedule (the “Amortization Schedule”) and subject to late payment interest charges pursuant to the Conditions, in lawful money of Canada. Subject to the Conditions: interest shall be paid until the maturity date of this debenture, in like money in semi-annual payments from the closing date (November 16, 2020), or from the last date on which interest has been paid on this debenture, whichever is later, at the rate of 2.00% per annum, in arrears, on the specified dates, as set forth in the Amortization Schedule; and interest shall be paid on default at the applicable rate set out in the Amortization Schedule both before and after default and judgment. The payments of principal and interest and the outstanding amount of principal in each year are shown in the Amortization Schedule.

The Municipality, pursuant to section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011 (the “OILC Act, 2011”) hereby irrevocably agrees that the Minister of Finance is entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Municipality, amounts not exceeding any amounts that the Municipality fails to pay OILC on account of any unpaid indebtedness under this debenture, and to pay such amounts to OILC from the Consolidated Revenue Fund.

This debenture is subject to the Conditions.

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DATED at The Corporation of The City of Quinte West as at the 16th day of November, 2020.

IN TESTIMONY WHEREOF and under the authority of By-law Number 20-096 of the Municipality duly passed on the 2nd day of November, 2020 (the “By-law”), this debenture is sealed with the municipal seal of the Municipality and signed by the Mayor and by the Treasurer thereof.

Date of Registration: November 16, 2020

______(Seal) ______

Jim Harrison, Mayor David Clazie, Treasurer

OILC hereby agrees that the Minister of Finance is entitled to exercise certain rights of deduction pursuant to section 25 of the OILC Act, 2011 as described in this debenture.

Ontario Infrastructure and Lands Corporation by: ______by:______Authorized Signing Officer Authorized Signing Officer

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LEGAL OPINION

We have examined the By-law of the Municipality authorizing the issue of serial debentures in the aggregate principal amount of $11,000,000.00 dated November 16, 2020 and maturing on November 16, 2040 in semi-annual instalments of combined equal principal and diminishing interest amounts on the sixteenth day of May and on the sixteenth day of November in each of the years 2021 to 2040, both inclusive, save and except for the last instalment of principal which may vary slightly from the preceding equal instalments as set out in Schedule “C” to the By-law.

In our opinion, the By-law has been properly passed and is within the legal powers of the Municipality. The debenture issued under the By-law in the within form (the “Debenture”) is the direct, general, unsecured and unsubordinated obligation of the Municipality. The Debenture is enforceable against the Municipality subject to the special jurisdiction and powers of the Local Planning Appeal Tribunal over defaulting municipalities under the Municipal Affairs Act. This opinion is subject to and incorporates all the assumptions, qualifications and limitations set out in our opinion letter.

November 16, 2020

______

Templeman Menninga LLP [no signature required]

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CONDITIONS OF THE DEBENTURE

Form, Denomination, and Ranking of the Debenture

1. The debentures issued pursuant to the By-law (collectively the “Debentures” and individually a “Debenture”) are issuable as fully registered Debentures without coupons.

2. The Debentures are direct, general, unsecured and unsubordinated obligations of the Municipality. The Debentures rank concurrently and equally in respect of payment of principal and interest with all other debentures of the Municipality except for the availability of money in a sinking or retirement fund for a particular issue of debentures.

3. This Debenture is one fully registered Debenture registered in the name of OILC and held by OILC.

Registration 4. The Municipality shall maintain at its designated office a registry in respect of the Debentures in which shall be recorded the names and the addresses of the registered holders and particulars of the Debentures held by them respectively and in which particulars of cancellations, exchanges, substitutions and transfers of Debentures, may be recorded and the Municipality is authorized to use electronic, magnetic or other media for records of or related to the Debentures or for copies of them.

Title

5. The Municipality shall not be bound to see to the execution of any trust affecting the ownership of any Debenture or be affected by notice of any equity that may be subsisting in respect thereof. The Municipality shall deem and treat registered holders of Debentures, including this Debenture, as the absolute owners thereof for all purposes whatsoever notwithstanding any notice to the contrary and all payments to or to the order of registered holders shall be valid and effectual to discharge the liability of the Municipality on the Debentures to the extent of the amount or amounts so paid. Where a Debenture is registered in more than one name, the principal of and interest from time to time payable on such Debenture shall be paid to or to the order of all the joint registered holders thereof, failing written instructions to the contrary from all such joint registered holders, and such payment shall constitute a valid discharge to the Municipality. In the case of the death of one or more joint registered holders, despite the foregoing provisions of this section, the principal of and interest on any Debentures registered in their names may be paid to the survivor or survivors of such holders and such payment shall constitute a valid discharge to the Municipality.

Payments of Principal and Interest

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6. The record date for purposes of payment of principal of and interest on the Debentures is as of 5:00 p.m. on the sixteenth calendar day preceding any Payment Date including the maturity date. Principal of and interest on the Debentures are payable by the Municipality to the persons registered as holders in the registry on the relevant record date. The Municipality shall not be required to register any transfer, exchange or substitution of Debentures during the period from any record date to the corresponding Payment Date.

7. The Municipality shall make all payments in respect of semi-annual instalments of combined equal principal and diminishing interest amounts on the Debentures on the Payment Dates commencing on May 16, 2021 and ending on November 16, 2040, as set out in Schedule “C” to the By-law, by pre-authorized debit in respect of such interest and principal to the credit of the registered holder on such terms as the Municipality and the registered holder may agree.

8. The Municipality shall pay to the registered holder interest on any overdue amount of principal or interest in respect of any Debenture, both before and after default and judgment, at a rate per annum equal to the greater of the rate specified on the Amortization Schedule as attached to and forming part of the Debenture for such amount plus 200 basis points or Prime Rate (as defined below) plus 200 basis points, calculated on a daily basis from the date such amount becomes overdue for so long as such amount remains overdue and the Municipality shall pay to the registered holder any and all costs incurred by the registered holder as a result of the overdue payment.

9. Whenever it is necessary to compute any amount of interest in respect of the Debentures for a period of less than one full year, other than with respect to regular semi-annual interest payments, such interest shall be calculated on the basis of the actual number of days in the period and a year of 365 days or 366 days as appropriate.

10. Payments in respect of principal of and interest on the Debentures shall be made only on a day, other than Saturday or Sunday, on which banking institutions in Toronto, Ontario, Canada and the Municipality are not authorized or obligated by law or executive order to be closed (a “Business Day”), and if any date for payment is not a Business Day, payment shall be made on the next following Business Day as noted on the Amortization Schedule.

11. The Debentures are transferable or exchangeable at the office of the Treasurer of the Municipality upon presentation for such purpose accompanied by an instrument of transfer or exchange in a form approved by the Municipality and which form is in accordance with the prevailing Canadian transfer legislation and practices, executed by the registered holder thereof or such holder’s duly authorized attorney or legal personal representative, whereupon and upon registration of such transfer or exchange and cancellation of the Debenture or Debentures presented, a new Debenture or Debentures of an equal aggregate principal amount in any authorized denomination or denominations will be delivered as directed by the transferor, in the case of a transfer or as directed by the registered holder in the case of an exchange.

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12. The Municipality shall issue and deliver Debentures in exchange for or in substitution for Debentures outstanding on the registry with the same maturity and of like form in the event of a mutilation, defacement, loss, mysterious or unexplainable disappearance, theft or destruction, provided that the applicant therefor shall have: (a) paid such costs as may have been incurred in connection therewith; (b) (in the case of a mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed Debenture) furnished the Municipality with such evidence (including evidence as to the certificate number of the Debenture in question) and an indemnity in respect thereof satisfactory to the Municipality in its discretion; and (c) surrendered to the Municipality any mutilated or defaced Debentures in respect of which new Debentures are to be issued in substitution.

13. The Debentures issued upon any registration of transfer or exchange or in substitution for any Debentures or part thereof shall carry all the rights to interest if any, accrued and unpaid which were carried by such Debentures or part thereof and shall be so dated and shall bear the same maturity date and, subject to the provisions of the By-law, shall be subject to the same terms and conditions as the Debentures in respect of which the transfer, exchange or substitution is effected.

14. The cost of all transfers and exchanges, including the printing of authorized denominations of the new Debentures, shall be borne by the Municipality. When any of the Debentures are surrendered for transfer or exchange the Treasurer of the Municipality shall: (a) in the case of an exchange, cancel and destroy the Debentures surrendered for exchange; (b) in the case of an exchange, certify the cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debenture or Debentures issued in exchange; and (d) in the case of a transfer, enter in the registry particulars of the registered holder as directed by the transferor.

15. Reasonable fees for the substitution of a new Debenture or new Debentures for any of the Debentures that are mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed and for the replacement of mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed principal and interest cheques (if any) may be imposed by the Municipality. When new Debentures are issued in substitution in these circumstances the Municipality shall: (a) treat as cancelled and destroyed the Debentures in respect of which new Debentures will be issued in substitution; (b) certify the deemed cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debentures issued in substitution; and (d) make a notation of any indemnities provided.

16 If OILC elects to terminate its obligations under the rate offer agreement entered into between the Municipality and OILC, or if the Municipality fails to meet and pay any of its debts or liabilities when due, or uses all or any portion of the proceeds of any Debenture for any purpose other than for a Capital Work(s) as authorized in the By-Law, the Municipality shall pay to OILC the Make-Whole Amount on account of the losses that it will incur as a result of the early repayment or early termination.

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Notices

17. Except as otherwise expressly provided herein, any notice required to be given to a registered holder of one or more of the Debentures will be sufficiently given if a copy of such notice is mailed or otherwise delivered to the registered address of such registered holder. If the Municipality or any registered holder is required to give any notice in connection with the Debentures on or before any day and that day is not a Business Day (as defined in section 10 of these Conditions) then such notice may be given on the next following Business Day.

Time

18. Unless otherwise expressly provided herein, any reference herein to a time shall be considered to be a reference to Toronto time.

Governing Law

19. The Debentures are governed by and shall be construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable in Ontario.

Definitions:

(a) “Prime Rate” means, on any day, the annual rate of interest which is the arithmetic mean of the prime rates announced from time to time by the following five major Canadian Schedule I banks, as of the issue date of this Debenture: Royal Bank of Canada; Canadian Imperial Bank of Commerce; The Bank of Nova Scotia; Bank of Montreal; and The Toronto-Dominion Bank (the “Reference Banks”) as their reference rates in effect on such day for Canadian dollar commercial loans made in Canada. If fewer than five of the Reference Banks quote a prime rate on such days, the “Prime Rate” shall be the arithmetic mean of the rates quoted by those Reference Banks.

(b) "Make-Whole Amount" means the amount determined by OILC as of the date of prepayment of the Debenture, by which (i) the present value of the remaining future scheduled payments of principal and interest under the Debenture to be repaid from the prepayment date until maturity of the Debenture discounted at the Ontario Yield exceeds (ii) the principal amount under the Debenture being repaid provided that the Make- Whole Amount shall never be less than zero.

(c) “Ontario Yield" means the yield to maturity on the date of prepayment of the Debenture, assuming semi-annual compounding, which a non-prepayable Debenture made by the Province of Ontario would have if advanced on the date of prepayment of the Debenture, assuming the same principal amount as the Debenture and with a maturity date which

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is the same as the remaining term to maturity of the Debenture to be repaid minus 100 basis points.

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Name.....: Quinte West, The Corporation of The City of Principal: 11,000,000.00 Rate.....: 02.0000 Matures..: 11/16/2040 Pay # Date Amount Due Principal Due Interest Due Rem. Principal ------1 05/16/2021 384,095.89 275,000.00 109,095.89 10,725,000.00 2 11/16/2021 383,131.51 275,000.00 108,131.51 10,450,000.00 3 05/16/2022 378,641.10 275,000.00 103,641.10 10,175,000.00 4 11/16/2022 377,586.30 275,000.00 102,586.30 9,900,000.00 5 05/16/2023 373,186.30 275,000.00 98,186.30 9,625,000.00 6 11/16/2023 372,041.10 275,000.00 97,041.10 9,350,000.00 7 05/16/2024 368,243.84 275,000.00 93,243.84 9,075,000.00 8 11/16/2024 366,495.89 275,000.00 91,495.89 8,800,000.00 9 05/16/2025 362,276.71 275,000.00 87,276.71 8,525,000.00 10 11/16/2025 360,950.68 275,000.00 85,950.68 8,250,000.00 11 05/16/2026 356,821.92 275,000.00 81,821.92 7,975,000.00 12 11/16/2026 355,405.48 275,000.00 80,405.48 7,700,000.00 13 05/16/2027 351,367.12 275,000.00 76,367.12 7,425,000.00 14 11/16/2027 349,860.27 275,000.00 74,860.27 7,150,000.00 15 05/16/2028 346,304.11 275,000.00 71,304.11 6,875,000.00 16 11/16/2028 344,315.07 275,000.00 69,315.07 6,600,000.00 17 05/16/2029 340,457.53 275,000.00 65,457.53 6,325,000.00 18 11/16/2029 338,769.86 275,000.00 63,769.86 6,050,000.00 19 05/16/2030 335,002.74 275,000.00 60,002.74 5,775,000.00 20 11/16/2030 333,224.66 275,000.00 58,224.66 5,500,000.00 21 05/16/2031 329,547.95 275,000.00 54,547.95 5,225,000.00 22 11/16/2031 327,679.45 275,000.00 52,679.45 4,950,000.00 23 05/16/2032 324,364.38 275,000.00 49,364.38 4,675,000.00 24 11/16/2032 322,134.25 275,000.00 47,134.25 4,400,000.00 25 05/16/2033 318,638.36 275,000.00 43,638.36 4,125,000.00 26 11/16/2033 316,589.04 275,000.00 41,589.04 3,850,000.00 27 05/16/2034 313,183.56 275,000.00 38,183.56 3,575,000.00 28 11/16/2034 311,043.84 275,000.00 36,043.84 3,300,000.00 29 05/16/2035 307,728.77 275,000.00 32,728.77 3,025,000.00 30 11/16/2035 305,498.63 275,000.00 30,498.63 2,750,000.00 31 05/16/2036 302,424.66 275,000.00 27,424.66 2,475,000.00 32 11/16/2036 299,953.42 275,000.00 24,953.42 2,200,000.00 33 05/16/2037 296,819.18 275,000.00 21,819.18 1,925,000.00 34 11/16/2037 294,408.22 275,000.00 19,408.22 1,650,000.00 35 05/16/2038 291,364.38 275,000.00 16,364.38 1,375,000.00 36 11/16/2038 288,863.01 275,000.00 13,863.01 1,100,000.00 37 05/16/2039 285,909.59 275,000.00 10,909.59 825,000.00 38 11/16/2039 283,317.81 275,000.00 8,317.81 550,000.00 39 05/16/2040 280,484.93 275,000.00 5,484.93 275,000.00 40 11/16/2040 277,772.60 275,000.00 2,772.60 0.00 ------

13,255,904.11 11,000,000.00 2,255,904.11

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CERTIFICATE OF THE CLERK

To: Templeman Menninga LLP

And To: OILC

IN THE MATTER OF an issue of a 20 year(s), 2.00% serial debenture of The Corporation of The City of Quinte West (the “Municipality”) in the principal amount of $11,000,000.00 for the capital work(s) of the Municipality in Currency, authorized by Debenture By-law Number 20-096 (the “Debenture By-law”);

AND IN THE MATTER OF authorizing by-law(s) of the Municipality enumerated in Schedule “A” to the Debenture By-law.

I, Kevin Heath, Clerk of the Municipality, DO HEREBY CERTIFY THAT:

1. The Debenture By-law was finally passed and enacted by the Council of the Municipality on the November 02, 2020 in full compliance with the Municipal Act, 2001, as amended (the “Act”) at a duly called meeting at which a quorum was present. Forthwith after the passage of the Debenture By-law, the same was signed by the Mayor and the Clerk and sealed with the municipal seal of the Municipality.

2. The authorizing by-law(s) referred to in Schedule “A” to the Debenture By-law (the “Authorizing By-law(s)”) have been enacted and passed by the Council of the Municipality in full compliance with the Act at meeting(s) at which a quorum was present. Forthwith after the passage of the Authorizing By-law(s) the same were signed by the Mayor and by the Clerk and sealed with the municipal seal of the Municipality.

3. With respect to the undertaking of the capital work(s) described in the Debenture By-law (the “Capital Work(s)”), before the Council of the Municipality exercised any of its powers in respect of the Capital Work(s), and before authorizing any additional cost amount and any additional debenture authority in respect thereof (if any), the Council of the Municipality had its Treasurer complete the required calculation set out in the relevant debt and financial obligation limits regulation (the “Regulation”). Accordingly, based on the Treasurer’s calculation and determination under the Regulation, the Council of the Municipality authorized the Capital Work(s), each such additional cost amount and each such additional debenture authority (if any), without the approval of the Local Planning Appeal Tribunal pursuant to the Regulation.

4. No application has been made or action brought to quash, set aside or declare invalid the Debenture By-law or the Authorizing By-law(s) nor have the same been in any way repealed, altered or amended, except insofar as some of the Authorizing By-law(s) may have been amended by any of the Authorizing By-law(s), and the Debenture By-law and the Authorizing By-law(s) are now in full force and effect.

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5. All of the recitals contained in the Debenture By-law and the Authorizing By- law(s) are true in substance and fact.

6. To the extent that the public notice provisions of the Act are applicable, the Authorizing By-law(s) and the Debenture By-law have been enacted and passed by the Council of the Municipality in full compliance with the applicable public notice provisions of the Act.

7. None of the debentures authorized to be issued by the Authorizing By-law(s) have been previously issued.

8. All of the sewer and water works which constitute part of the Capital Works and which require the approval of the Ministry of the Environment, Conservation and Parks will be or have been completely and properly approved by the Ministry of the Environment, Conservation and Parks, as the case may be.

9. The Municipality is not subject to any restructuring order under Part V of the Act or other statutory authority, accordingly, no approval of the Authorizing By-law(s) and of the Debenture By-law and/or of the issue of the OILC Debentures is required by any transition board or commission appointed in respect of the restructuring of the Municipality.

10. The Authorizing By-law(s) and the Debenture By-law and the transactions contemplated thereby do not conflict with, or result in a breach or violation of any statutory provisions which apply to the Municipality or any agreement to which the Municipality is a party or under which the Municipality or any of its property is or may be bound, or, to the best of my knowledge, violate any order, award, judgment, determination, writ, injunction or decree applicable to the Municipality of any regulatory, administrative or other government or public body or authority, arbitrator or court.

DATED at The Corporation of The City of Quinte West as at the 16th day of November, 2020.

______[AFFIX SEAL] Kevin Heath, Clerk

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CERTIFICATE OF THE TREASURER

To: Templeman Menninga LLP

And To: OILC

IN THE MATTER OF an issue of a 20 year(s), 2.00% serial debenture of The Corporation of The City of Quinte West (the “Municipality”) in the aggregate principal amount of $11,000,000.00, for Capital Work(s) of the Municipality authorized by Debenture By-law Number 20-096 (the “Debenture By-law”);

AND IN THE MATTER OF authorizing by-laws of the Municipality enumerated in Schedule “A” to the Debenture By-law.

I, David Clazie, Treasurer of the Municipality, DO HEREBY CERTIFY THAT:

1. The Municipality has received from the Ministry of Municipal Affairs and Housing its annual debt and financial obligation limit for the relevant years.

2. With respect to the undertaking of the capital work(s) described in the Debenture By- law (the “Capital Work(s)”), before the Council of the Municipality authorized the Capital Work(s),and before authorizing any additional cost amount and any additional debenture authority in respect thereof (if any), the Treasurer calculated the updated relevant debt and financial obligation limit in accordance with the applicable debt and financial obligation limits regulation (the “Regulation”). The Treasurer thereafter determined that the estimated annual amount payable in respect of the Capital Work(s), each such additional cost amount and each such additional debenture authority (if any), would not cause the Municipality to reach or to exceed the relevant updated debt and financial obligation limit as at the date of the Council’s approval. Based on the Treasurer’s determination, the Council of the Municipality authorized the Capital Work(s),each such additional cost amount and each such additional debenture authority (if any), without the approval of the Local Planning Appeal Tribunal pursuant to the Regulation.

3. As at the date hereof the Municipality has not reached or exceeded its updated annual debt and financial obligation limit for 20181.

4. In updating the relevant debt and financial obligation limit(s), the estimated annual amounts payable described in the Regulation were determined based on current interest rates and amortization periods which do not, in any case, exceed the lifetime of any of the purposes of the Municipality described in such section, all in accordance with generally accepted accounting principles for local governments as recommended, from time to time, by the relevant Public Sector Accounting Board.

1 Year of the most recent limit (ARL) received from MMA

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5. The term within which the debentures to be issued for the Municipality in respect of the Capital Work(s) pursuant to the Debenture By-law are made payable does not exceed the lifetime of such Capital Work(s).

6. The aggregate principal amount now being financed through the issue of debentures pursuant to the Debenture By-law in respect of the Capital Work(s) does not exceed the net cost of each such Capital Work.

7. The money received by the Municipality from the sale of the debentures issued pursuant to the Debenture By-law, including any premium, and any earnings derived from the investment of that money after providing for the expenses related to their issue, if any, shall be apportioned and applied to the Capital Work(s), and to no other purpose except as permitted by the Municipal Act, 2001.

8. On or before 16th day of November, 2020, I as Treasurer, signed the fully registered serial debenture numbered 20-096 in the aggregate principal amount of $11,000,000.00 dated November 16, 2020, registered in the name of Ontario Infrastructure and Lands Corporation and authorized by the Debenture By-law (the “OILC Debenture”).

9. On or before November 16, 2020, the OILC Debenture was signed by Jim Harrison, Mayor of the Municipality at the date of the execution and issue of the OILC Debenture, the OILC Debenture was sealed with the seal of the Municipality, the OILC Debenture is in all respects in accordance with the Debenture By-law and in issuing the OILC Debenture the Municipality is not exceeding its borrowing powers.

10. The said Jim Harrison, is the duly elected Mayor of the Municipality and that I am the duly appointed Treasurer of the Municipality and that we were severally authorized under the Debenture By-law to execute the OILC Debenture in the manner aforesaid and that the OILC Debenture is entitled to full faith and credence.

11. No litigation or proceedings of any nature are now pending or threatened, attacking or in any way attempting to restrain or enjoin the issue and delivery of the OILC Debenture or in any manner questioning the proceedings and the authority under which the same is issued, or affecting the validity thereof, or contesting the title or official capacity of the said Mayor or myself as Treasurer of the Municipality, and no authority or proceedings for the issuance of the OILC Debenture or any part of it has been repealed, revoked or rescinded in whole or in part.

12. The representations and warranties of the Municipality set out in the rate offer letter agreement (as described in the Debenture By-law) were true and correct as of the date of the request to purchase the debentures in respect of the Capital Work(s) pursuant to the Debenture By-law and are true and correct as of the date hereof and the Municipality is not in material default of any of its obligations under such rate offer letter agreement.

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DATED at The Corporation of The City of Quinte West as at the 16th day of November, 2020.

______David Clazie Treasurer

I, Kevin Heath, Clerk of the Municipality do hereby certify that the signature of David Clazie, Treasurer of the Municipality described above, is true and genuine.

______[AFFIX SEAL] Kevin Heath Clerk

31 of 31 The Corporation Of The City Of Quinte West By-Law Number 20-103

Being A By-Law To Amend By-Law 09-71, Being A Bylaw To Establish The Retention Periods For Certain Documents And Records To Be Kept By The Corporation Of The City Of Quinte West And To Rescind All Previous By-Laws Dealing With This Subject.

Whereas Section 116 (1)(b) of the Municipal Act (RSO 1990, Chapter M45 as amended) provides that a municipality or a local board thereof, as defined in the Municipal Affairs Act, shall not destroy any of its receipts, vouchers, instruments, rolls or other documents, records and papers, except in accordance with a By-law passed by the Municipality and approved by the Auditor of the Municipality establishing schedules of retention periods during which the receipts, vouchers, instruments, rolls or other documents, records, and papers must be kept by the Municipality or local board;

And Whereas the Council of the Corporation of the City of Quinte West deems it ​ necessary and expedient to amend Schedule “A” of By-law 09-71 to incorporate Livestream Recordings of Council and Livestream Recordings of Committee Meetings;

Now Therefore Be It Enacted By The Council For The Corporation Of The City Of Quinte West As Follows:

1. That this by-law shall be entitled the “2009 Records Retention By-law ​ Amendment 09-71-01”.

2. That Schedule “A” be amended by adding the following: ______Class Code Secondary Heading Resp Dept. In Dept. Records Rm. Total Ret.

C14 Livestream Recordings - Council Originating 1 1 C15 Livestream Recordings - Committee Originating 3mos 3mos

3. This By-law shall come into force and take effect upon the final passing thereof.

Read A First, Second And Third Time And Finally Passed This 2nd Day Of November, 2020.

______Jim Harrison, Mayor

______Kevin Heath, City Clerk

Corporation Of The City Of Quinte West By-Law Number 20-107

Being A By-Law To lndemnify TGS Realty Co. Ltd For Gity Use Over Lands Owned By TGS Realty Co. Ltd That The Gity Gonstructed A Waterfront Trail Upon, Described As Plan 76 Lot l6 Pt Lots l3 To 15 WS Stewart St Pt McGill St Pt Creswell Drive Registered Plan 21R21139, And Plan 164 Part I To 6 To W Of CNR plan 164 pt Lot 4 And Pt Pk Lot Registered Plan 21R19408, ln The C¡ty Of Quinte West, County Of Hastings.

Whereas the Corporation of the City of Quinte West has constructed and maintains a Waterfront Trail for public use on lands owned by TCS Realty Co. Ltd described as plan 76 Lot 16 Pt Lots 13 to 15 W/S Stewart St Pt McGill St Pt Creswell Drive Registered plan 21R21139, and Plan 164 Part 1 to 6 to W of CNR Plan 164 Pt Lot 4 and Pt Èt lot Registered Plan 21R19408, in the City of euinte west, County of Hastings;

And Whereas the Corporation of the City of Quinte West agrees to indemnify TCS Realty Co. Ltd for City use over the above noted lands;

Now Therefore Be lt Enacted By The Gouncil For The Corporation Of The City Of Quinte West As Follows:

1 That this by-law shall be entitled the "TGS Realty Co. Ltd Waterfront Trail lndemnity By-law".

2 That the Corporation of the City of Quinte West shall indemnify and keep indemnified and save harmless TCS Realty Co. Ltd and each of its officers, servants, agents, from and against all actions, suits, prosecutions, claims, executions, and demanðs, which may be brought or made upon TCS Realty Co. Ltd as a direct or indirect result of the use of the Waterfront Trail, on the above referenced lands, or by reason of any activities contemplated by a person coming on to the property on which the Wäterfront Trail is located as a result of same.

3. This By-law shall come into force and take effect upon the final passing thereof

Read A First, Second And Third Time And Finally Passed This 2nd Day Of November, 2020.

Jim Harrison, Mayor

Kevin Heath, City Clerk

Corporation Of The City Of Quinte West By-Law Number 20-108

Being A By-Law To Authorize The Corporation Of The City Of Quinte West To Enter Into An Agreement With Hilden Homes Ltd For The Purchase Of Land Described As Part 1 on Registered Plan 39R-14643, formerly the Township of Murray, now the City Of Quinte West, County Of Hastings.

Whereas the Corporation of the City of Quinte West agrees to enter into an agreement with Hilden Homes Ltd for the purchase of land described as Part 1 on Registered Plan 39R-14643, formerly the Township of Murray, now the City of Quinte West, County of Hastings;

Now Therefore Be It Enacted By The Council For The Corporation Of The City Of Quinte West As Follows:

1. That this by-law shall be entitled the “Hilden Homes Purchase and Sale Agreement By-law”.

2. That land described as Part 1 on Registered Plan 39R-13643, formerly the Township of Murray, now the City of Quinte West, County of Hastings shall be conveyed.

3. That the said lands, as set out in Section 2 hereof, be sold for the sum of eleven thousand four hundred ($11,400.00), plus H.S.T.

4. That the Mayor and City Clerk shall be and are hereby authorized to execute on behalf of the City all deeds and other documents necessary or advisable to complete this transaction.

5. This By-law shall come into force and take effect upon the final passing thereof.

Read A First, Second And Third Time And Finally Passed This 2nd Day Of November, 2020.

______Jim Harrison, Mayor

______Kevin Heath, City Clerk

The Corporation of the City of Quinte West

By-law Number 20-104

Being A By-Law To Amend By-Law Number 14-86, As Amended, To Rezone Lands Known Municipally As 11 Canal Street, Being Part Of Plan 343, Pt PCL 2, Plan 21R-4487, Parts 1 & 3, In The Former City Of Trenton, Now In The City Of Quinte West From Light Industrial (LM) Zone To Community Facility Exception 5 (CF-5) Zone.

Whereas By-law Number 14-86, is the governing Zoning By-law for the City of Quinte West;

And Whereas the Council of the Corporation of the City of Quinte West, having received and reviewed an application to amend By-law Number 14-86, is in agreement with the proposed changes;

And Whereas the authority to further amend By-law Number 14-86, is granted under Section 34 of the Planning Act, R.S.O., 1990, c.P. 13, as amended;

And Whereas the amendment is covered by the Official Plan of the City of Quinte West;

Now therefore be it enacted by the Council for the Corporation of the City of Quinte West as follows:

1. That this by-law shall be entitled the “Community Living Quinte West – T-BDAMR (11 Canal Street) Rezoning By-law”;

2. That the City of Quinte West Comprehensive Zoning By-law 14-86, as amended, is hereby amended with the addition of the following new definition to be added to Section 3. Definitions;

Respite Care Facility Means a premises used for the provision of short-term services for the supervised care of people of any age, in order to provide relief to their caregivers, and includes bedrooms, and accessory uses thereto, such as administrative offices, common dining and lounging areas, kitchen and bathrooms, and utility areas. A Respite Care Facility includes daytime and overnight care.

3. The By-law Number 14-86, is hereby amended with the addition of the following new subsection immediately following Section 26.4.4:

“26.4.5 Community Facility Exception 5 (CF-5) Zone 11 Canal Street In addition to the uses permitted in Section 26.1, a Respite Care Facility is a permitted use within the Community Facility Exception 5 (CF-5) Zone. All uses existing on the property at the time of passing of this By-law, and the existing east side yard of 0.6 metres, are deemed to comply with By-Law 14-86. All other provisions of the Community Facility Zone (CF) shall apply.”

4. That Schedule “A” to By-law Number 14-86, is hereby further amended by changing the zone designation thereon in accordance with Schedule “A” to this By-law;

5. That Schedule “A” attached hereto, forms part of this By-law; and

6. That this By-law shall come into force and take effect pursuant to the provisions of, and regulations made under, the Planning Act, R.S.O., 1990, c.P. 13, as amended.

Read a First, Second and Third Time and finally passed this 2nd day of November, 2020.

______Jim Harrison, Mayor

______Kevin Heath, City Clerk

Schedule A

By-law Number 20-104

(Community Living Quinte West T-BDAMR (11 Canal Street) Rezoning)

The Corporation of the City of Quinte West

The Corporation of the City of Quinte West

By-law Number 20-105

Being A By-Law To Amend By-Law Number 14-86, As Amended, To Rezone Lands Located At 1963 Old Highway 2, Being Part Of Lot 29, Broken Front Concession, Former Township Of Sidney, Now In The City Of Quinte West, To Amend The Commercial Rural Exception 10 (CR-10) Zone Provisions.

Whereas By-law Number 14-86, is the governing Zoning By-law for the City of Quinte West;

And Whereas the Council of the Corporation of the City of Quinte West, having received and reviewed an application to amend By-law Number 14-86, is in agreement with the proposed changes;

And Whereas the authority to further amend By-law Number 14-86, is granted under Section 34 of the Planning Act, R.S.O., 1990, c.P. 13, as amended;

And Whereas the amendment is covered by the Official Plan of the City of Quinte West;

Now therefore be it enacted by the Council for the Corporation of the City of Quinte West as follows:

1. That this by-law shall be entitled the “(Bax Vintage Homes (Quinte) Ltd. (1963 Old Highway 2) Rezoning By-law)”;

2. That the City of Quinte West Comprehensive Zoning By-law 14-86, as amended is hereby amended as follows:

Strikethrough text - indicates a deletion from the Zoning By-law Bold text - indicates an addition to the Zoning By-law The first column indicates the Section being amended and is for reference only. The amended text in the second column represents the new and revised sections to the Quinte West Zoning By-law resulting from this Zoning By-law amendment.

Section Amended Text

18.4.10 Commercial Rural Exception 10 (CR-10) Zone (By-law 16-095) 1963 Old Highway 2 Notwithstanding Section 18.1 of this By-law to the contrary, within the Commercial Rural Exception 10 (CR-10) Zone, a sewing and quilting business shall be permitted in the existing dwelling, new addition and attached garage only, and the setbacks for the dwelling and bay garage will be recognized. All other provisions of the Commercial Rural (CR) Zone shall apply.

2. That Schedule “G” to By-law Number 14-86, is hereby further amended by changing the zone designation thereon in accordance with Schedule “A” to this By-law;

3. That Schedule “A” attached hereto, forms part of this By-law; and

4. That this By-law shall come into force and take effect pursuant to the provisions of, and regulations made under, the Planning Act, R.S.O., 1990, c.P. 13, as amended.

Read a First, Second and Third Time and finally passed this 2nd day of November, 2020.

______Jim Harrison, Mayor

______Kevin Heath, City Clerk

Schedule A

By-law Number 20-105

(Bax Vintage Homes (Quinte) Ltd. (1963 Old Highway 2) Rezoning)

The Corporation of the City of Quinte West

he Corporation of the City of Quinte West

By-law Number: 20-106

Being A By-Law To Amend By-Law Number 14-86, As Amended, To Rezone Lands Known Municipally As 17 Sidoaks Lane Located In Part Of Lot 24, Concession 8 In The Geographic Township Of Sidney, From Rural Residential Exception 1 (RR-1-H) Holding Zone To Rural Residential Exception 62 (RR-62) Zone.

Whereas By-law Number 14-86, is the governing Zoning By-law for the City of Quinte West;

And Whereas the Council of the Corporation of the City of Quinte West, having received and reviewed an application to amend By-law Number 14-86, is in agreement with the proposed changes;

And Whereas the authority to further amend By-law Number 14-86, is granted under Section 34 of the Planning Act, R.S.O., 1990, c.P. 13, as amended;

And Whereas the amendment is covered by the Official Plan of the City of Quinte West;

Now therefore be it enacted by the Council for the Corporation of the City of Quinte West as follows:

1. That this by-law shall be entitled the “(Moorcroft (17 Sidoaks Lane) Rezoning By- law)”;

2. That Schedule “F” to By-law Number 14-86, is hereby further amended by changing the zone designation thereon in accordance with Schedule “A” to this By-law;

3. The By-law Number 14-86, is hereby amended with the addition of the following new subsection immediately following Section 8.4.61:

“8.4.62 Rural Residential Exception 62 (RR-62) Zone 17 Sidoaks Lane. Notwithstanding Section 4.9 of this By-law to the contrary, within the Rural Residential Exception 62 (RR-62) Zone a single detached dwelling shall be permitted with frontage on a private lane.”

4. That Schedule “A” attached hereto, forms part of this By-law; and

5. That this By-law shall come into force and take effect pursuant to the provisions of, and regulations made under, the Planning Act, R.S.O., 1990, c.P. 13, as amended.

Read a First, Second and Third Time and finally passed this 2nd day of November, 2020.

______Jim Harrison, Mayor

______Kevin Heath, City Clerk

Schedule A

By-law Number: 20-106

(Moorcroft (17 Sidoaks Lane) Rezoning)

The Corporation of the City of Quinte West

P.O. Box 490 Tel: 613-392-2841 7 Creswell Drive Toll Free: 1-866-485-2841 Trenton, Ontario K8V 5R6 Fax: 613-392-0714 www.quintewest.ca [email protected]

Caleb DenOuden, Acting Deputy Director of Financial Services

DATE: October 22, 2020

TO: Council

FROM: Caleb DenOuden

SUBJECT: Accounts Payable October 2020 ______The following Two (2) October 2020 listings totaling $3,843,240.37 are being provided for your information. If you have any questions please feel free to contact the Finance Department.

PAYABLE LISTING DATE TOTAL October 15, 2020 $1,261,334.59 October 22, 2020 $2,581,905.78 TOTAL $3,843,240.37

______Caleb DenOuden CPA, CMA Acting Deputy Director of Financial Services City of Quinte West General Bank Account Payables Exceeding $10,000.00 All itemized payables are included in total voucher Note: If any member of Council has any questions concerning any of the items below please contact the Acting Deputy Director of Financial Services for invoice details prior to the Council Meeting Vendor Name Cheque Number Cheque Amount Transaction Description STIRLING RAWDON & DISTRICT 113112 $87,639.71 REC CENTRE 2020 LEVY CARMICHAEL ENGINEERING LTD 113158 $13,743.06 PREP FOR COMRPESSOR INSTALL/BOILER TUBE ANALYSIS GOODMEN CORPORATION 113167 $275,187.89 BAYSIDE WTP ROOF REPAIR CERT 2 MINISTER OF FINANCE-POLICING 113178 $694,816.00 POLICING OCTOBER 2020 ADVANTAGE DATA COLLECTION EFT000000014604 $37,671.77 COMPLIANCE SIGN INSPECTIONS CH2MHILL CANADA LIMITED EFT000000014617 $47,089.47 WATER DIST/STORM SYSTEM/SANITARY COLLEC. HYDRAULIC MODELS COBOURG DEVELOPMENT SERVICES LTD. EFT000000014618 $325,532.33 QUEEN ST RECONSTRUCTION CERT 4 DIAMOND ELECTRICAL CONTRACTORS LIMITED EFT000000014620 $23,594.40 SERVICE COMPRESSOR/ARC FLASH STUDY-FF/TRENTON ARENA ENVIRONMENTAL 360 SOLUTIONS LTD. EFT000000014622 $159,517.08 GARBAGE COLLECTION AUG 2020 LOWER TRENT CONSERVATION EFT000000014631 $13,480.00 REVIEW (15) PLANNING APPS PEAK CONSTRUCTION GROUP LTD EFT000000014636 $445,740.50 DUNDAS ST PUMP UPGRADES-CERT 23 PIERCE ANIMAL CONTROL LTD. EFT000000014638 $13,249.25 ANIMAL CONTROL SEPT 2020 RUSH TRUCK CENTRE OF CANADA LTD EFT000000014649 $13,746.85 REPLACE FUEL TANK/FILTER HEAD/INSTALL LOW FUEL ALARM GENER. BEARCOM CANADA CORP EFT000000014673 $131,169.27 RADIO SYSTEM UPGRADES BELLEVUE FABRICATING LTD EFT000000014674 $19,437.13 WELD/PAINT SABRE MOUNT STAND COUNTY OF HASTINGS-SOCIAL SERVICES EFT000000014681 $454,088.00 COMMUNITY SERVICES SEPT 2020 COUNTY OF HASTINGS-EMERGENCY MEDICAL EFT000000014682 $238,357.00 PARAMEDIC SERVICES SEPT 2020 COUNTY OF HASTINGS-HASTINGS MANOR EFT000000014683 $44,690.00 HASTINGS MANOR SEPT 2020 COUNTY OF HASTINGS-CENTENNIAL MANOR EFT000000014685 $98,560.00 CENTENNIAL MANOR SEPT 2020 C.U.P.E. LOCAL 799 EFT000000014686 $13,862.96 CUPE UNION DUES OCTOBER ENVIRONMENTAL 360 SOLUTIONS LTD. EFT000000014690 $181,418.82 WASTE COLLECTION SEPT 2020 EVOQUA WATER TECHNOLOGIES LTD EFT000000014692 $10,043.63 WTP GAS CHLORINATION/ELECTROLYTE/GEL/VACUUM GAUGES HYDRO ONE EFT000000014697 $156,000.06 SUMMARY BILLING J.L. RICHARDS & ASSOCIATES LIMITED EFT000000014701 $14,009.01 DUNDAS PS DESIGN/WWTP BYPASS ACTION PLAN K+S WINDSOR SALT LTD./K+S SEL WINDSOR LTEE EFT000000014702 $65,553.75 BULK SAFE-T-SALT KEMIRA WATER SOLUTIONS EFT000000014704 $14,901.29 KEMIRA ALS BULK LAFARGE CANADA INC EFT000000014707 $10,438.33 A GRAVEL-CULVERT REPAIR PENCON EQUIPMENT COMPANY EFT000000014716 $14,171.89 DIGESTOR COMPRESSOR LAST 25%/OIL TANK QBT EXCAVATING SERVICES LTD. EFT000000014720 $55,519.73 2ND DOUG HILL HYDRANT REPAIRS SGS CANADA INC EFT000000014727 $12,292.97 LAB FEES WENTWORTH LANDSCAPES EFT000000014739 $37,012.87 WATERFRONT TRAIL-DESIGN/BASE MAP/BATAWA CC ADMIN $3,722,535.02

BUSINESS PLAN 2021

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A Message from the Chief Administrative Officer…

Rhonda Bateman, CAO

Photo by: Brighton Independent ©

Over the past year, the COVID‐19 pandemic has shaped our business activities and has influenced our Business Planning process for 2021 and beyond. Our Office has been closed to the public and programs have had to adapt to stringent rules for the safety and health of our team. Adaptation was realized in all program areas and was assisted through the modernization of our email system which allowed staff an increased capacity to Work from Home.

We continue to await proposed provincial changes to legislative mandate and regulations. Lower Trent Conservation has been adapting our operational processes to meet targets in anticipation of new reporting requirements. We will continue to deliver programs in an open, transparent and responsible manner for the benefit of the residents of our watershed. We commit to working with our municipal partners to create mutually beneficial agreements to safeguard the health of the watershed.

Lake Ontario water levels remain a major concern for municipalities and shoreline residents as the upper Great Lakes water levels remain well above historic averages. The new Lake Ontario Shoreline Management Plan has resulted in updated floodplain mapping and regulatory limits. This updated information will further safeguard local communities and residents from flood and erosion hazards.

LTC will continue providing our popular tree seedling and native potted plant sales and will be expanding to coordinate the Northumberland County tree seedling program. We are adapting our education and stewardship programs to meet the needs and new realities for our watershed residents and educators.

We understand the importance of access to our Conservation Lands for the physical and mental health of our watershed residents and visitors. The pandemic caused a large increase in use of conservation areas and trails. The value of these spaces are underestimated as LTC provides area access at no cost to users. We will continue planned upgrades to Proctor Park Conservation Area and continued maintenance for public access and enjoyment.

The Bay of Quinte Remedial Action Plan Restoration Council will be submitting a report to the federal and provincial governments for the withdrawal of Beneficial Use Impairment #11 ‐ Degradation for Aesthetics.

The following Business Plan outlines additional work LTC proposes to accomplish in 2021. We invite you to review our Strategic Plan on our website at www.LTC.on.ca to find the best way for you to contribute to achieving our vision of Healthy Watersheds for Healthy Communities. Please contact us if you would like to participate in the healthy watersheds programs at Lower Trent Conservation.

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Lower Trent Conservation – who we are… The Lower Trent Region Conservation Authority (Lower Trent Conservation) was formed in 1968 under the Conservation Authorities Act. Our area of jurisdiction covers 2,070 km2 and includes all, or portions of, seven municipalities.

The Conservation Authorities Act of Ontario provides the mechanism for establishing and administering a conservation authority. The Act reads: The objects of an authority are to provide, in the area over which it has jurisdiction, programs and services designed to further the conservation, restoration, development and management of natural resources other than gas, oil, coal and minerals.

Both the founding principles of the legislation and the legislation itself embody the three fundamental strengths of every conservation authority: local initiative, cost sharing, and watershed jurisdiction.

Local Initiative: The conservation authority movement has been growing for over 70 years. Community initiative is the strength and success of every conservation authority. Without local drive and motivation, an authority cannot be formed. People and municipal politician recognize the need for environmental action and through their requests the provincial government will allow the formation of a conservation authority. Watershed residents must be willing to continue financial contributions to the works of the organization to assist in moving it forward for the betterment of the watershed residents.

Cost Sharing: Traditionally, municipalities within the conservation authority Lower Trent Conservation is a member of and the provincial government shared the costs of funding Conservation Ontario ‐ a network of 36 conservation programs. Over time, conservation authorities due Conservation Authorities, all dedicated to to less provincial funding, have expanded their partnerships to conserving, restoring, and managing include other agencies and the community. A conservation Ontario’s natural resources on a watershed authority flourishes only when local people have enough basis. enthusiasm and conviction to support it financially.

Watershed Jurisdiction: A watershed – the area drained by a watercourse and its tributaries – is a natural geographic unit that crosses municipal boundaries. Conservation authorities can have jurisdiction over one or more watersheds. Since decisions and actions made in one location can affect upstream and downstream areas in other locations or other municipalities, watersheds are ideal units for protecting and managing the local environment. Conservation authorities are the only agencies in Ontario that manage natural resources on a watershed basis.

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Our Strategic Plan (2018 – 2028) Our Strategic Plan outlines our priorities, organizational commitments and environmental goals, which together, will help us thrive in this changing world.

The vision, mission, and our organizational commitments and environmental goals were all taken into consideration in development of the 2020 Business Plan.

VISION STATEMENT Our Vision Statement is our dream. It is what we believe are the ideal conditions for our watershed - how things would look if the issues important to us were completely and perfectly addressed.

Our vision for the future is: Healthy watersheds for healthy communities

Our vision exemplifies the link between a healthy environment and the economic and social health of our communities, as well as the physical and mental health of the people who live here.

MISSION STATEMENT Our Mission Statement defines the purpose of Lower Trent Conservation. It talks about the present leading to the future - how we are going to achieve our vision.

Our mission is: To protect land, water and living things by working with and inspiring others.

Our new mission sets out our reason for being ‐ to protect the local environment and recognize that we can’t do it alone. We need to encourage others to take environmental action and work with other partners to achieve our goals.

OUR ORGANIZATIONAL COMMITMENTS Lower Trent Conservation has identified the following priorities to ensure effectiveness and efficiency in how we do business: • Foster strong working relationships with our municipal partners • Cultivate partnerships to share expertise and gain efficiencies • Use science, technology and innovation to modernize programs and improve decision making • Attract and retain skilled, professional and dedicated staff • Provide quality services that meet or exceed customer expectations • Seek funding from a variety of sources to support and further develop our programs and services

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ENVIRONMENTAL GOALS AND PRIORITIES Our strategic plan sets out four environmental goals, and priority actions for each:

Advance Watershed Knowledge • Invest in monitoring programs to track and report on changes in our environment to support adaptive resource management • Acquire additional watershed data and increase use of analytical tools to facilitate a greater understanding of the watershed, enhance data analyses, and guide program development • Identify and fill information gaps on vegetation communities and create seamless Ecological Land Classification mapping for the watershed region • Undertake inventories of our Conservation Lands, including identification of invasive species and habitat for species at risk • Develop understanding of the anticipated impacts of climate change locally • Encourage data sharing with our partners and improve accessibility to our information to advance watershed knowledge in our communities

Protect Land & Water Resources • Incorporate measures into our programs to adapt to climate change and mitigate its effect on the watershed region • Protect water resources through preparation of a stormwater management policy • Develop programs to maintain the long term health of the Bay of Quinte following de‐listing as an Area of Concern • Develop and support implementation of a Natural Heritage Strategy for the watershed region, incorporating Ecological Land Classification communities and mapping developed by individual municipalities and the Province • Develop a stewardship restoration plan to prioritize target areas and projects • Establish policies to ensure a no net loss of wetlands and protect other natural habitats

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Support Sustainable, Healthy Communities • Work with our municipalities to complete watershed plans, on a priority basis, in areas facing development pressures • Collaborate with our municipalities to help them understand and meet the environmental requirements of new provincial land use plans, policies and regulations • Work with our municipalities and communities to ensure that sources of drinking water are adequately protected • Create guidelines and communication tools that clarify the requirements for landowners and business operators to comply with our regulations and programs • Update and expand the Lake Ontario shoreline management plan to include all our Lake Ontario shoreline municipalities • Collaborate with our municipalities and others to update floodplain mapping and other tools to support the planning, regulations and flood protection programs • Connect people with nature by encouraging increased use of our Conservation Lands and other natural areas • Promote the connection between environmental health and human wellness • Identify and implement opportunities to improve accessibility on our Conservation Lands

Inspire Others to Take Action • Enhance our community outreach program to further engage the public and provide opportunities for experiential learning • Further develop our volunteer program to engage more people in conservation work and citizen science • Incorporate best management and stewardship practices on our Conservation Lands, utilizing them as learning sites for municipalities and community members to incorporate on their property • Recognize conservation efforts of the community through awards and other recognition tools • Expand and implement the land stewardship program and capitalize on opportunities to deliver other stewardship programs • Sustain robust youth environmental education programming, providing in‐school and experiential learning to connect kids with nature and foster the next generation of environmental champions • Seize opportunities to lead by example, through practices on our Conservation Lands, program delivery, and business operations

Indigenous Water Blessing Spring 2019

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Our Conservation Business Lower Trent Conservation is in the business of protecting, enhancing, and restoring the natural environment. It is a business that builds healthier communities, improves the quality of life for residents, makes our area more appealing to visitors and new business, and helps ensure a more diverse and vibrant regional economy.

Lower Trent Conservation maintains a business‐like approach to ensure accountability and transparency to our member municipalities, other partners, and the general public. The services we provide are customer focused – local responses to local needs. Services and programs are delivered through diverse sources of funding and in partnership with municipalities, other agencies, and the local communities.

WATERSHED PROGRAMS to meet our Environmental Goals

Environmental Planning and Regulations We provide municipalities with formal comments under the Planning Act (e.g., severances, minor variances, official plans, zoning by‐laws, etc.) on a range of environmental issues. Our staff also review stormwater management plans for local municipalities. We offer technical advice to residents and developers for building and land use proposals. We also regulate development activities in environmentally sensitive areas such as wetlands, shorelines, and waterways.

These services are aimed at ensuring that activities in environmentally sensitive areas will not result in a risk to public safety or property damage from flooding or erosion hazards. This preventative approach also ensures that wetlands and waterways are protected.

Flood Protection Lower Trent Conservation provides services to reduce the threat of property damage and loss of life from flooding. These services include flood forecasting and flood warning, and the operation and maintenance of 10 flood control structures (dam, flood walls, berms, weirs, and overflow channels).

Low Water Response Lower Trent Conservation assists in the coordination and support of local response in the event of a drought. We monitor local water levels and Warkworth Dam precipitation closely and work with local water users to reduce demand and mitigate effects of water shortages, encouraging voluntary water conservation measures. The program is based on the Ontario Low Water Response Program.

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Natural Heritage Stewardship Lower Trent Conservation works with landowners and other partners to encourage proactive stewardship of land and water resources. We provide information and advice to landowners about a variety of topics including: tree planting, shoreline naturalization, invasive species control, species at risk protection. We also offer grants for land stewardship projects and sell native tree and seedlings for spring planting.

Environmental Monitoring and Reporting We sample rivers and streams to better understand watershed health. In addition to our own monitoring activities, we participate in provincial water monitoring programs including the Provincial Water Quality Monitoring Network and the Ontario Benthos Biomonitoring Network.

We also collect water quality and quantity data from monitoring wells as part of the Provincial Groundwater Monitoring Network. The data is used to evaluate and report on existing conditions within the watershed, and helps to establish targets Stream Study Workshop for protection and rehabilitation activities. Stirling Public School Summer Monitoring Program Environmental Education and Community Outreach We provide conservation education programs to students of all ages including the Tri‐County Children’s Water Festival, Yellow Fish Road™, and programming for schools, youth groups and day camps. We also host and attend community events, provide workshops, and distribute publications and other conservation information to help the public learn about the protection of local natural resources. We are adapting youth programs to allow for more on‐line learning opportunities.

Local Drinking Water Source Protection Services Lower Trent Conservation provides Risk Management Official/Risk Management Inspector services and a Source Protection Education and Outreach program on behalf of local municipalities. These services help to implement the Trent Source Protection Plan, which came into effect on January 1, 2015.

Conservation Lands Lower Trent Conservation owns 1,540 hectares of environmentally sensitive lands which form part of a regional system of protected landscapes. Our properties range in size from small parks to over 650 hectares. Ten properties are classified as Conservation Areas and provide venues for healthy and active lifestyles such as hiking, bicycling, fishing, canoeing, and other recreational activities. Seven Natural Habitat Areas, while open to the public, are left in a natural state with no maintained trails or recreational facilities. Staff maintain the facilities and lands and facilitate special events on the properties.

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CORPORATE SERVICES to meet our Organizational Commitments

Corporate Services oversees the business administration of the Conservation Authority as well as external relationships. It includes office and financial administration, human resources and asset management, and program planning and development. Corporate services staff manage the computer network and information systems, and provide digital mapping and communications support to other Lower Trent Conservation programs. Customer relations, partnership building, fundraising, communications, and marketing fall under the realm of corporate services.

Financial and Human Resources In terms of financial management, constant vigilance is needed to ensure that the funding we receive from our member municipalities, the provincial and federal governments, and other partners, agencies and donors is spent wisely for the betterment of our watershed. Ongoing effort is put into establishing partnerships to collaborate on watershed projects, and to seek funding support from other organizations to help get local conservation work done.

Lower Trent Conservation has established policies and procedures to set out administrative controls to: ensure health and safety and fair, consistent treatment of staff; provide guidance to staff for program implementation; and ensure compliance with government legislation. These need to be reviewed and updated regularly to ensure they are relevant and compliant with legislation.

Colleen Stickle land donation recognition Proctor Park 2020

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Information Management and Geographic Information System (GIS) As a knowledge‐based, service‐oriented organization, the accessibility of our information is an important part of our program. A significant amount of our data is displayed visually as maps, through our Geographic Information System (GIS). A wide range of map products is used by staff to assist with making decisions about land use planning and regulations, managing our conservation lands, and delivering stewardship programs. Lower Trent Conservation also assists municipalities and others with GIS projects on a fee for service basis.

Geographic Information System (GIS) is a computerized system of organizing, storing, analyzing, editing, and displaying spatial data.

Communications Corporate communication activities include media relations and production of progress reports, annual reports, displays, brochures, and other communications products. In addition to traditional media, we use our website and social media (e.g., Facebook) to keep our municipal partners, watershed residents and other stakeholders, as well as staff and the Board of Directors, up to date on our programs and events.

Fundraising As a non‐profit registered charity, Lower Trent Conservation has developed a fundraising program to support our conservation efforts. This includes: grant writing, direct requests to businesses and private donors, and fundraising campaigns. Many of our donated funds are currently directed to “Connecting Kids with Nature” in support of youth environmental education initiatives.

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SIGNIFICANT PARTNERSHIP PROGRAMS The Trent Conservation Coalition Source conservation through collaboration with others Protection Region includes the jurisdictions of five Conservation Authorities within the Regional Source Protection Program ‐ Trent Conservation Trent River watershed ‐ Crowe Valley, Coalition Ganaraska Region, Kawartha, Lower Trent, Lower Trent Conservation is the program lead for the Trent and Otonabee Conservation Authorities, Conservation Coalition Source Protection Program, aimed at and additional areas, outside of protecting the sources of water (rivers, lakes, aquifers) used for Conservation Authority jurisdiction within municipal drinking water systems. We provide administrative the Trent River watershed, in and technical support to the Source Protection Committee in its Peterborough and Haliburton Counties. role of updating the source protection plans and monitoring and reporting on implementation progress. The Bay of Quinte was designated an Area of Concern in 1985 by the International Bay of Quinte Remedial Action Plan Joint Commission under the Great Lakes Lower Trent Conservation administers the Bay of Quinte Water Quality Agreement between Canada Remedial Action Plan and provides communications and and the United States. The environmental technical support specifically targeted at the issues present in concerns included excess nutrients, the Bay. Lower Trent Conservation and Quinte Conservation co‐ persistent toxic contamination, bacterial chair the Bay of Quinte Restoration Council. The Restoration contamination, and the loss or destruction Council includes agencies from all levels of government, as well of fish and wildlife habitat. Impairments to beneficial uses, such as drinking water, as local representatives to implement the Remedial Action Plan fish, and recreation, are termed “Beneficial and undertake actions to rehabilitate the Bay. Use Impairments.”

Bay of Quinte, Centennial Park in Trenton

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Goals for 2021

As well as our regular business activities, Lower Trent Conservation has recognized program improvements to achieve the goals and priorities identified in the Strategic Plan. These program improvements scheduled for 2021 will be undertaken as financing allows.

OUR ORGANIZATIONAL COMMITMENTS  Fulfil any legislative requirements under the Conservation Authorities Act (CAA)  Website Upgrades to make our website more user friendly and AODA compliant  Complete a financial software upgrade and conduct an internal payment system review

ENVIRONMENTAL GOALS ADVANCE WATERSHED KNOWLEDGE  Develop and Initiate a new Children’s Watershed Innovation program  Lead a remote sensing project to optimize phosphorus reductions to the Bay of Quinte  Approval of BQRAP delisting of Beneficial Use Impairment #11 Degradation of Aesthetics  Continue the bio‐inventory and ground truth Ecological Land Classification on Conservation Lands  Advance prairie and oak savannah habitat monitoring and restoration

PROTECT LAND AND WATER RESOURCES  Initiate the process to update mapping products to re‐ analyze/confirm stream locations  Refinement of flood hazard delineation on two inland lakes  Update flood inundation mapping  Fulfil any new regulatory requirements under Section 28 of the CAA  Investigate improvements for water management data  Develop adaptions in the Flood Forecasting and Warning program based on proposed changes to the Hydrometric Network in the watershed  Upgrade monitoring equipment in the watershed including Trout Creek, Burnley Creek and the Trent River

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SUPPORT SUSTAINABLE, HEALTHY COMMUNITIES  Continue to work with the Municipality of Trent Hills to implement priority recommendations from the Dam Safety Review for the Warkworth Dam  Revise mapping, identify and revisit threats for Source Protection based on proposed changes to the Technical Rules under the Clean Water Act  Declare at least one Conservation Area as accessible  Outreach and Education with special interest groups and municipal partners for planning and regulations  Establish additional vegetative buffers between agricultural lands and the wetland at Murray Marsh Natural Habitat Area and seek further funding opportunities  Complete the planned upgrades to Proctor Park Conservation Area including new entrance sign, final gate and rails installation  Initiate long‐term property fencing inspection project on CA Lands and upgrade entrance signage at two Conservation Areas  Undertake required masonry work at King’s Mill  Contribute to the Ontario Breeding Bird Atlas 2021‐2025 INSPIRE OTHERS TO TAKE ACTION  Implement the Bay of Quinte “Spark” tourism program  Expansion of the Native Plant Sale by hosting the Northumberland County Emerald Ash Borer Replacement Tree Program  Develop and host additional on‐line local stewardship projects

Wellness for Watersheds Event Recognition

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LOWER TRENT CONSERVATION OPERATIONS BUDGET SUMMARY FOR 2021

EXPENSES Watershed Programs – Science & Services Staffing & Travel 596,371 Equipment, Maintenance, Materials, and Supplies 21,000 Environmental Planning & Regulations Projects 2,500 Environmental Monitoring & Reporting 39,000 Flood Forecasting & Protection Works 37,300 Education & Outreach 91,523 Stewardship 22,500 Local Source Protection Services 122,120 SUB-TOTAL $ 932,314

Watershed Programs – Conservation Lands Staffing & Travel 233,437 Taxes & Insurance 62,426 Workshop Maintenance, Materials & Supplies 25,000 Conservation Centre 7,000 Conservation Areas Maintenance 18,500 SUB-TOTAL $ 346,363

Corporate Services Staffing & Travel 516,923 Equipment, Maintenance, Materials, and Supplies 57,750 Information Management & Technology 8,000 Corporate fees (e.g., legal, insurance, audit) 37,000 Board of Directors Expenses 9,000 Communications & Memberships 34,000 SUB-TOTAL $ 662,673

TOTAL EXPENSES $1,941,350 REVENUES Provincial Grants 68,831 Municipal General Levies 1,018,570 Special Benefiting Levies – Property Taxes 24,420 BQRAP Funding 112,788 Provincial Drinking Water Source Protection 144,462 Source Protection – Municipal RMO, E&O Agreements 122,120 Other Revenues, Donations & Fees 450,160 TOTAL REVENUES $1,941,350

SIGNIFICANT PARTNERSHIP PROGRAMS (revenues & expenditures) Regional Source Protection Program (2020‐2021) $613,844 Bay of Quinte Remedial Action Plan (estimate) $320,234

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142,500 Revenue 2021 Total $ $ $ $ $ $ $ $ $ $ $ $ Grants Government $ $ 40,000 $ 10,000 Special $ 25,000 $ 20,000 $ 5,000 Benefitting Levy Revenue Reserves Drawn from $ 2,500 $ 5,000 $ 15,000 $ 9,000 $ 25,000 $ 30,000 $ 15,000 34.42% 30.49% 17.54% 17.54% 100% Municipal 2021 CAPITAL BUDGET Capital Levy $ 1,447 $ ‐ $ $ 3,000 ‐ $ 43,447 $ 30,000 $ 16,000 $ ‐ $ ‐ 142,500 Expense 2021 Total LOWER TRENT REGION CONSERVATION AUTHORITY $ 1,053 $ 5,000 $ $ $ ‐ 12,000 9,000 $ 49,053 $ ‐ $ 16,000 $ 15,000 $ 20,000 $ 5,000 32,000 10 YEAR $ $ 2,500 $ $ $ $ $ ‐ ANNUAL PLAN 15,000 24,000 55,316 301,511 103,556 $ $ 1,180 19,875 $ 98,105 $ 12,000 $ 30,550 $ $ $ $ $ 2,500 Website Refresh 15,000 Computers (3qty) 9,000 Workshop Facility 30,000 2007 Vehicle Replaced 30,000 Administrative Facility 50,481 1996 JD Gator Replaced 16,000 Warkworth Dam Part 1 (2020‐21) 40,000 Warkworth Dam Part 2 (2020‐21) 10,000 Kings Mill ‐ brick masonry chimney 15,000 Goodrich‐Loomis Conservation Centre 15,798 Description ‐ Captial Assets 2020 RESERVES Flood and Erosion Control Infrastructure 5,000 Goodrich‐Loomis CA ‐ Parking Lot Grading 5,000 Telephone System Replacement (Deferred) ‐ d and Wateshed Monitoring and Other Equipment 2,360 Land Infrastructure Vehicles and Heavy Equipment Information Technology Infrastructure Buildings and Structures Special Projects

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Monitoring Success Healthy Watersheds for Healthy Communities

This year, Lower Trent Conservation will spend $1,940,850 to provide flood protection services, improve water quality, protect water supplies, provide environmental education, promote stewardship and undertake restoration activities, operate conservation areas and maintain trails, and manage other sensitive environmental lands.

In addition to the funds shown in the budget and pie chart, Lower Trent Conservation receives funds to deliver its significant partnership programs: ~$613,884 from the provincial government to deliver the 2020‐2021 Regional Source Protection program on behalf of the conservation authorities within the Trent Conservation Coalition Source Protection Region. ~$320,234 from the federal and provincial governments to deliver the Bay of Quinte Remedial Action Plan on behalf of local partners.

Lower Trent Conservation provides an Interim Report to the Board of Directors each fall, reporting on progress in implementing the annual Business Plan, and releases its Annual Report and Audited Financial Statements following its annual meeting held in February. Staff will be tracking and reporting on progress made in implementing the goals and priorities set out in the Strategic Plan.

RBC Foundation Donation Recognition

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What it means to your municipality?

Municipal Lower Trent Conservation Services Services “specialist staff expertise shared among municipalities” Planning and  Professional environmental planning expertise, including network of provincial experts Building through Conservation Ontario and provincial ministries  Provincial policies and standards on environmental matters brought into the municipal decision‐making process based on Board of Directors approved local policies  Delivery of regulations to provide hazard land, floodplain, and wetland protection in a manner that coordinates with municipal planning responsibilities  Input into official plans, community plans, zoning by‐laws regarding natural hazard, natural heritage, and water protection  Advice on Planning Act applications (severances, subdivisions, zoning by‐law amendments, etc.)  Support for municipality when other reviews or approvals are required (i.e. Environmental Assessment Act process for new roads, bridges, pipes, and other infrastructure) Emergency  Information and programs inform municipal emergency response planning Services responsibilities  Flood forecasting and warning  Low water response  Mapping (floodplains, wellhead protection areas, intake protection zones)  Operation and maintenance of flood and erosion control structures  Watershed data collection for water budget and extreme event analysis and modelling  Regulation of natural hazards reduces municipal liability when severe weather events occur Water, Sewage  Drinking Water Source Protection and  Surface water monitoring Infrastructure  Groundwater monitoring  Stormwater review  Infrastructure review (culverts, bridges) Tourism and  Conservation Areas for year round passive recreation opportunities (hiking, snowshoeing, Recreation cross‐country skiing, picnicking, geocaching)  Acquisition and protection of ecologically valuable lands  Active outdoor living programs (hikes, events)  Children’s environmental programs (e.g., Water Festival)  Facilities for environmental education and outdoor sport/special events at Goodrich‐ Loomis and Proctor Park Conservation Areas  Hunting opportunities in Murray Marsh Economic  Contributes to development of desirable communities to live, work, and play in (clean Development water, green space, outdoor tourism, environmentally aware residents)  Extra dollars drawn into the local community (government and business grants, private donations)  Lower Trent Conservation buys locally from many community businesses and suppliers Sustainable  Promotion of good stewardship and low impact, ecologically sustainable development and Resilient  Monitoring and reporting on watershed health to identify program priorities Communities  Tree seedling sales  Shoreline naturalization (landowner advice and grants)  Protection of surface water and groundwater resources  Wetland protection and enhancement and habitat and biodiversity conservation  Improvement and protection of the Bay of Quinte to ensure long‐term health and benefits to the community (through administration of the Bay of Quinte Remedial Action Plan) 16

Member Municipalities Township of Alnwick/Haldimand Municipality of Brighton Municipality of Centre Hastings Township of Cramahe City of Quinte West Township of Stirling‐Rawdon Municipality of Trent Hills

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Working with Others

Partners in Conservation Lower Trent Conservation’s Board of Directors and staff work with a growing number of partners who share our concern for the future of our region’s environment. Lower Trent Conservation has worked with every sector of the community – from school children, individual landowners, and service clubs to major corporations, colleges, and government ministries – to achieve our collective vision of a healthy environment. Our partners provide information, ideas, labour, and funding.

Conservation Donors Lower Trent Conservation, as a non‐profit organization, relies on donations to support delivery of our programs. Our exceptional youth environmental programs are only possible through donations from businesses, foundations, community organizations, and the general public.

Volunteers for Conservation Lower Trent Conservation's “Volunteers for Conservation” program offers opportunities for individuals to get involved with local environmental projects. These dedicated groups and individuals devote time and energy to various local conservation projects.

We thank all of our partners, donors, and volunteers and look forward to working with you and others toward our common vision of healthy watersheds for healthy communities.

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ocT î r 2010 €¡llrf[T,"r^il9^ufi Office ot tne MaYor HOSPICE QUINTE CARE CENTRE October 7,2020

Corporation of the City of Quinte West PO Box 490 Trenton, ON K8V 5R6

Dear Jim Harrison & Councilors:

On behalf of Hospice Quinte, and the communities we serve, we would like to extend our sincere appreciation and gratitude for your commitment to our 59.5M Heart & Home Building Compoign through your donation of s1,065,395.00.

The Hospice Quinte Care Centre is more important for our community than ever before. Your gift will have a wonderful impact on the delivery of palliative care in our community. The new Care Centre will provide a much- needed option for those who do not requ¡re or wish to spend their final days in a hospital, but cannot be cared for at home - a place to go in our own community. As well, their families and caregivers will receive the level of support they require to navigate the difficult times during their loved one's illness and through bereavement.

These are difficult and unprecedented times. We would like to reassure you that our project is still moving forward during this challenging time. As per the Government of Ontario's announcement on March 23'd, "construction projects and services associated with the healthcare sector, including new facilities" can continue as planned. And, moving forward we arel Our site plan agreement has been signed, approvalof our building permit is imminent, and we are excited to have received an abundance of prequalification applications for the building project. We also continue to be on target to go to tender in the next few weeks.

Hospice Quinte is committed to providing our region with this valuable community benefit - a place that will meet the unique needs of each individual, with care, comfort and compassion at the centre. We are witnessing firsthand the strong commitment and support for the Hospice Quinte Care Centre through the dedication of our campaign volunteers and donors, like you, who are helping us reach our goal.

Once again, thank you for your generosity and investment in the future of palliative care for our community We are very pleased that you have chosen to join us on this important journey.

Sincerely,

W-n'A'-I'^.^-) Jennifer May-Anderson xecutive Director ¿,47O^E Du ndas Street hosPicequinte'ca East Bayview \ Mall Belleviile, ON KBN lGl | 613-966-6610 I inf o@hosPìcequinte'ca SEPTEMBER 2020 €¡5',rffiilr^ilP^Hfi I.IOSPICE QUINTE C,âRE CENTRE

(L-R): Bill MacKay, Jennifer May-Anderson, Mayor Mitch Panciuk, Mayor Jim Harrison, MPP Todd Smith Hosp¡ce Quinte Care Centre Breaks Ground!

We are thrilled to share that on September 9th ground residents based on an average stay of three weeks. For every was broken for the new Hospice Quinte Care Centre! palliative care client five family members are also supported. Joining Hospice Quinte staff and Board members for the This translates to a total of 915 people who will benefit directly celebration were Bay of Quinte MPP Todd Smith, Mayor Jim from the Hospice Quinte Care Centre. Hundreds of others will Harrison, Mayor Mitch Panciuk, and representatives from continue to be served by Hospice Quinte in their homes and Peak Construction Group, the successful bidders for the through our support groups. construction project. "l know pecple have done the right thing to put this together. "We are both humbled and honoured to celebrate the At one time we thought about selling this piece of property,

remarkable success, dedication and generosity of all those but thank God we didn't. This is a great project and Jennifer, I who have enabled this dream to become a reality for our thank you and all of your committee members for all the work community," says Hospice Quinte Executive Director, Jennifer you've done," Mayor Jim Harrison said. May-Anderson. "To be able to have a facility and treat people compassionately, MPPTodd Smith said,"Our province is pleased to invest in professionally in a way that is generous, is so importantí said Hospice Quinte's state-of-the-art residentia I centre, which Mayor Mitch Panciuk. "To give people an option of hospice will provide a warm and comforting care environment for its palliative care is as important as anything else we would do as residents and their loved ones.Their ground-breaking is a a community, as a city. The 51 M that the City of Belleville have great milestone for our community." pledged toward this project is something that we are very proud ofí Last year alone,27 of Hospice Quinte's clients spent their final days in hospital when they would have been eligible to To all our donors and supporters, we send a heartfelt thank be a hospice resident. Five of our clients were forced to go you for your contributions which have allowed us to move outside our community to receive end-of-life care in a hospice another step closer to making the Hospice Quinte Care Centre residence. ln a full year of operation, the Hospice Quinte Care a reality! Centre expects to provide care to approximatefy 183 palliative 2-470 Du nte'ca ndas Street hosPiceQui East BaYview Mall Belleville, info@hosP icequinte'ca ON KBN lGl | 613-966-6ó¡0 I Community Support Continues to Grow!

Our community continues to show its support for the Hospice Quinte Care Centre! Mirmil Products presented Hospice Quinte with a gift of 520,0001 Our sincere thanks for your generous investment in the future of palliative care for our !¡r €ìffis[9,#,1 ,ro,* region. The Trenton Legion Branch (*,ry'(*u*Quats g 1 10 Ladies Auxiliary also presented <ø4¿¿- a special gift of $ 1,500 in memory - of John Williams.Thankyou for your support, as well as sharing your entertaining stories about L-R: Brad Williams, Sarah Walker, Jennifer May- L-R: Brad Williams, Glenda Trottman, Charlene John with us! Anderson & Samantha Trotter Plume, Jennifer May-Anderson & Gloria Johnson

Palliative Care Needs Better PR Articre by Dr. Darrin carsil

ll For decades, we have choose to look on the "bright side of life'i So, you can imagine known about the benefits how lfelt when Healthy Debate recently printed my article on of palliative care. First, hospice funding in Ontario and used the notorious "sad hands" we learned that when to illustrate the art¡cle that have become synonymous with a palliative approach palliative care. Frankly, I can't think of a more depressing way is provided to patients to promote palliative care, can you? earlier, they live longer. How do we fix palliative care's PR [public relations] problem? Then, we learned it lmagine this: instead of constantly nagging people that improved quality of life for patients facing a life-limiting illness. palliative care is"not just about dyingi why not have some Then we learned it actually saves the healthcare system money fun with it? lmagine if Marvel's Deadpool decided to do public and resources that can be reinvested back into other areas service announcements about palliative care? Clearly the irony of the system. And most recently, a study in Ontario showed of someone who can't die teaching us about dying is simply how palliative care can reduce ER visits, and hospital and ICU too delicious to ignore. admissions in patients with noncancer diagnoses (British Medical Journal, 2020). So why are patients not demanding Let's be serious for a moment. lf caring for patients at the end better access to palliative care and why is government not of life has taught me anything, it is the bravery and grace they shoveling money into one of the few areas of medicine that model for the rest of us. The vast majority of patients want to just actually simultaneously gives better care and a return on talk about death and dying, they need to know we are investment? open to having these discussions and that we will be there with them through the good times and the inevitable bad The answer is: palliative has a public care relations issue. times too. People like to laugh, even the dying ones. Some of the It is often said we live in a leath-fearing societyí lf we, best and funniest patient encounters I have ever had have meaning the palliative care community, can't talk about death been with patients facing imminent death. Flowing tears, and dying, then who can? ll bellyaching laughter. Rather than dwell on the inevitable, they Bereavement Su pport Services Expa nd

We give a warm welcome to Christina position has been made possible due to a generous $40,000 Brinklow who is Hospice Quinte's gift from the federal government's'Emergency Community new Bereavement Support Specialistl Support Fundi procured through United Way Hastings & Prince This expansion of our grief and Edward. Christina, we are thrilled to have you join our team bereavement support services is in and provide much needed support to our clients and the '+l s response to the complex situations Quinte region. Welcome! surrounding the death of loved ones United Way as a result of the pandemic.This new Canadä @ H.rdñ$ ¿

HEART & HOME BUILDING CAMPAIGN City of Quinte West Committee of Adjustment Meeting Minutes

October 8, 2020 – 5:00 pm Virtual Meeting

Members Present:

Jim Alyea, Deputy-Mayor David Emmons, Public Member Paul Lafferty, Public Member Doug Phillips, Public Member Harm Zylstra, Public Member, Chair

Staff Present:

Anne-Marie Cunningham, Committee of Adjustment & Accessibility Coordinator Kelly Weste, Manager of Planning Services

Public:

See Attached

1. Call to Order

Harm Zylstra, Chair, called the meeting to order at 4:30 pm.

2. Disclosures of Pecuniary Interest

None

3. Approval of Agenda

Moved by David Emmons Seconded by Paul Lafferty

That the agenda for the meeting of October 8, 2020 is hereby approved. Carried

1 4. Approval of Minutes

Moved by Doug Phillips Seconded by David Emmons

That the Minutes of the meeting of September 10, 2020 are hereby approved as circulated. Carried

5. Public Hearings/Staff Reports

B22/20S

Tom Pierce spoke to the Committee in support of Applications B22/20S, B23/20S & B24/20S indicating that the land was not generating any revenue for the City, them or the construction trades by sitting vacant so he felt that creating 3 new lots was in everyone’s best interest.

Moved by David Emmons Seconded by Jim Alyea

That Application B22/20S by Tom & Colleen Pierce to sever a parcel of land for residential purposes east of 139 Rosebush Road (Part Lots 17 &18, Con 8) in the former Township of Sidney is hereby denied because it does not comply with the Provincial Policy Statement (PPS) or the City of Quinte West Official Plan. Carried

B23/20S

Moved by David Emmons Seconded by Jim Alyea

That Application B23/20S by Tom & Colleen Pierce to sever a parcel of land for residential purposes east of 139 Rosebush Road (Part Lots 17 &18, Con 8) in the former Township of Sidney is hereby denied because it does not comply with the Provincial Policy Statement (PPS) or the City of Quinte West Official Plan. Carried

B24/20S

Moved by David Emmons Seconded by Jim Alyea

That Application B24/20S by Tom & Colleen Pierce to sever a parcel of land for residential purposes east of 139 Rosebush Road (Part Lots 17 &18, Con 8) in the former Township of Sidney is hereby denied because it does not comply with the Provincial Policy Statement (PPS) or the City of Quinte West Official Plan. Carried

2 B25/20T

Keith Watson, OLS – Agent indicated that he was present to answer any questions that anyone had and to support the application.

Moved by Jim Alyea Seconded by Doug Phillips

That Application B25/20T by Moore Canada Corporation (Keith Watson, OLS – Agent) to sever a parcel of land for lot addition purposes at 8 Douglas Road (Part Lots 1 & 2, Con 2) in the former City of Trenton is hereby approved subject to the following conditions:

1. That a registered survey for the severed parcel be submitted to the City.

2. That a draft transfer for the severed parcel be submitted to the City.

3. That the tax account for the subject property be paid up to date.

4. That the severed parcel be deeded as a lot addition to the recipient property and the applicant’s lawyer submit an undertaking to register a consolidation on title, giving effect to the lot addition.

5. That the applicant’s lawyer submit a legal opinion verifying that the lot addition lands will merge on title with the recipient parcel under the Planning Act. Carried

6. Other Business

None

7. Adjournment

Moved by David Emmons Seconded by Doug Phillips

That the meeting hereby adjourn at 5:23 pm Carried

______Anne-Marie Cunningham, Harm Zylstra Secretary-Treasurer Chair

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mama_<_m3cm« :§._§_ D533 no:mm2m:o: oz .225: 3" m:m::o:<___m>m1n:_E..m «ca on 3. Guam2;. .235 2 29.. 2.3:: mon.m.2 mamm:m<_mo.owmm_.__m_.woma323 3mSm8: Immzzmo.“Sm no33.:mmn_..m_«.noc_n_ 3 m3_S_mo HASTINGS/QUINTE LONG-TERM CARE GOMMITTEE Hastings Gounty Administration Building, Belleville, Ontario, August 12,2020

A meeting of the Hastings/Quinte Long-Term Care Committee was held with the following members present: Warden Rick Phillips, Councillors Barbara Shaw, Paul Jenkins and Bob Mullin (County of Hastings), Councillors Terry Cassidy and Dave McCue (City of Quinte West), Councillors Sean Kelly and Bill Sandison (City of Belleville). Regrets were received from Councillors Pat Culhane and Karen Sharpe. Also in attendance were Debbie Rollins, Director of Long-Term Care, Sue Horuvood, Director of Finance, Shaune Lightfoot, Director of Human Resources, Jim Pine, CAO, Jim Duffin, Director of Facilities and Capital lnfrastructure, Larry Dean, Director of lnformation Technology, Cathy Bradley, Clerk and Corporate Communications Officer, Allison Goodwin, Records Management Coordinator/Deputy Clerk and Sharon Christopher, Administrative Assistant.

Call to Order (a) The meeting was called to order by the Chair

Disclosure of lnterest (a) Disclosure of lnterest at the August 12,2020 meeting There was no disclosure of interest at the August 12,2020 meeting

Review Minutes (a) Review of the Minutes of the June 10,2020 meeting

Moved by Councillor Bob Mullin; Seconded by Councillor Barbara Shaw; THAT the Minutes of the June 10,2020 meeting be approved CARRIED

Business Arisinq from the Minutes Account Vouchers and Year to Date Exoenditure Reoort (a) Year to Date Expenditure Report dated to June 30, 2020 and Cheque Register Summary Reports for both Hastings and Centennial Manor, and Hastings and Centennial Manor TRUST dated July and August, 2020 Moved by Councillor Dave McCue; Seconded by Councillor Terry Cassidy; THAT the Year to Date Expenditure Report dated to June 30,2020 and Cheque Register Summary Reports for both Hastings and Centennial Manor, and Hastings and Centennial Manor TRUST dated July and August, 2020 be approved. CARRIED

Communications 1 . lnformation Correspondence (a) Additional Staffing Hours - lnfection Control & Prevention

Moved by Councillor Sean Kelly; Seconded by Councillor Barbara Shaw; THAT Hastings County Finance Committee receive the report detailing the actions of the CAO in approving additional housekeeping hours at Hastings Manor and the hiring of a fulltime Assistant Director of Nursing RN- lnfection Control Lead and; THAT Hastings County Council be informed of this action. CARRIED

2. Action Gorrespondence and Recommendation to Countv Gouncil (a) Centennial Manor Air Conditioning

Moved by Councillor Bill Sandison; Seconded by Councillor Terry Cassidy; THAT the Long Term Care Committee receive the report detailing the actions of the CAO in authorizing the engagement of a consultant to undertake a study and complete the necessary design work for the installation of air conditioning at Centennial Manor and, THAT Hastings County Council be informed of this action. CARRIED

(b) Air Conditioning of Kitchen/Pantries at Hastings Manor

Moved by Councillor Bill Sandison; Seconded by Councillor Bob Mullin; THAT the Long Term Care Committee receive the report detailing the actions of the CAO in authorizing the engagement of a consultant to undertake a study and complete the necessary design work for the installation of air conditioning in the 4 shared kitchen/pantries on each floor at Hastings Manor and, THAT Hastings County Council be informed of this actlon. CARRIED

(c) Respiratory Services Agreement

Moved by Councillor Dave McCue; Seconded by Councillor Sean Kelly; THAT the Long Term Care Committee recommend approval to extend the agreement with Praxair Canada for a l year term from August 31, 2020 to August 30, 2021 for respiratory services at both Hastings and Centennial Manor long-term care homes. CARRIED

(d) Centennial Manor - Medical Director Agreement

Moved by Councillor Barbara Shaw; Seconded by Councillor Bill Sandison; That the Long Term Care Committee recommends to Hastings County Council to approve the Warden and Clerk signing the 3- year renewal of the Medical Director Agreement with Dr. Alex Ferreira for Hastings - Centennial Manor. CARRIED

(e) Ministry of LTC lnformation Share

Moved by Councillor Dave McCue; Seconded by Councillor Terry Cassidy; THAT the Long Term Care Committee receives the information from the Ministry of Long Term Care for information purposes. CARRf ED

(f) Case Mix lndex Funding Results 2020-21 Moved by Councillor Bill Sandison; Seconded by Councillor Dave McCue; THAT the Long Term Care Committee receives the attached information from the Ministry of Long Term Care on the Funding Results for 2020-2'l for both Hastings Manor and Hastings Centennial Manor. CARRIED

(g) Letter to Deputy Minister Steele - Endorsement

Moved by Councillor Sean Kelly; Seconded by Councillor Terry Cassidy; THAT the Long Term Care Committee recommends to Hastings County Council to endorse the recommendations submitted in a letter to Deputy Minister Steele by AdvantAge Ontario for continuous supports to Long Term Care in the management / prevention of further COVID-19 outbreaks. CARRIED

(h) Letter of Support for the Loyalist Honors Baccalaureate Degree Program

Moved by Councillor Terry Cassidy; Seconded by Councillor Sean Kelly; That the Long Term Care Committee approve the Warden signing a letter of support to Loyalist College for the stand-a-lone BSc.N (Loyalist Honours Baccalaureate Nursing Degree program). CARRIED

(i) LTC Funding Announcement

Moved by Councillor Dave McCue; Seconded by Councillor Terry Cassidy; THAT the Long-Term Care Committee Receive the lnformation on the 2020 Funding Announcement; and further that, The Long-term Care Committee support the County's delegation with the Minister of Longterm Care at the AMO Conference regarding the flawed funding formula for Long-term care. CARRIED

Reports (a) Director's Report - Hastings and Centennial Manor - July and August2020

Moved by Councillor Terry Cassidy; Seconded by Councillor Sean Kelly; THAT the Hastings / Quinte LTC Committee receive the July and August 2020 reports submitted by the Director of LTC / Administrator' .ARRTED

Health and Safetv Other Business Next Meetinq (a) Date of next meeting - September 9,2020

Adiournment Moved by Councillor Dave McCue; Seconded by Councillor Terry Cassidy; THAT the August 12,2020 meeting be adjourned. CARRIED

Chair Date The Corporation of The City of Quinte West By-Law Number 20-109

Being A By-Law To Confirm The Minutes And Proceedings Of The November 2, 2020 Meeting Of The Council Of The Corporation Of The City Of Quinte West.

Whereas subsection 1 of Section 5 of the Municipal Act (S.O. 2001, c. 25, as amended) provides that the powers of a municipal corporation shall be exercised by its Council;

And Whereas subsection 3 of Section 5 of the Municipal Act (S.O. 2001, c.25) provides that except where otherwise provided, the jurisdiction of every council is confined to the municipality that it represents and its powers shall be exercised by by-law;

And Whereas it is deemed expedient that the Minutes and proceedings of the Council of the City of Quinte West be confirmed and adopted by by-law;

Now Therefore Be It Enacted By The Council For The Corporation Of The City Of Quinte West As Follows:

1. That this by-law shall be entitled the “November 2, 2020 Council Meeting Confirmation By-law”.

2. The actions of the Council of the Corporation of the City of Quinte West, at its November 2, 2020 meeting and each motion and resolution passed and other action taken, and the Minutes of said meeting, are hereby confirmed and adopted as if such proceedings were expressly embodied in this by-law.

Read A First, Second And Third Time And Finally Passed This 2nd Day Of November 2020.

______Jim Harrison, Mayor

______Kevin Heath, City Clerk