THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF
THURSDAY, JANUARY 17, 2019 - 12:30 P.M.
Council is to meet in Regular Session on Thursday, January 17, 2019 at 12:30 p.m. in the Council Chambers at the Grafton Municipal Office with Mayor John Logel presiding.
Members Present:
Members Absent with Notification:
Staff Present:
Others Present:
Page 1. Call to Order Mayor Logel to call the meeting to order at 12:30 p.m.
2. Moment of Silence for our Fallen Soldiers and Citizens 3. Disclosures of Pecuniary Interest and General Nature Thereof 4. Approval of Agenda as Circulated Regular Council meeting agenda for January 17th, 2019 "Be it resolved that the agenda as circulated for the Regular Council meeting of January 17th, 2019, be approved.
5. Approval of Minutes 7 - 34 Regular Council Meeting Minutes of October 18th, 2018, November 1st, 2018, December 6th, 2018, December 13th, 2018 and Special Council Session Minutes of November 22nd, 2018 "Be it resolved that the following Meeting Minutes be approved: Regular Council Meeting Minutes of October 18th, 2018, November 1st, 2018, December 6th, 2018, December 13th, 2018 and Special Council Session Minutes of November 22nd, 2018
6. Business arising from previous Minutes 7. Mark Diminie, Fire Chief 35 - 42 Alnwick/Haldimand Fire Rescue Report as prepared and submitted by Fire Chief, Mark Diminie.
Page 1 of 223 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF JANUARY 17, 2019 - 12:30 P.M. Page "Be it resolved that the Alnwick/Haldimand Fire Rescue Report as prepared and submitted by Fire Chief, Mark Diminie, be received and filed.
43 - 45 Officer's Meeting Minutes of December 10, 2018 "Be it resolved that the Officer's Meeting Minutes of December 10, 2018, be received and filed.
8. Daryl Hall, CBO/MBEO/Planning Assistant Building/By-Law Enforcement Report as prepared and submitted by Daryl Hall, CBO/MBEO "Be it resolved that the Building/By-Law Enforcement Report as prepared and submitted by Daryl Hall, CBO/MBEO, be received and filed.
46 - 47 Letter from Sara Voycey, Pest Control dated December 6, 2018 RE: Requests an exemption from the Exotic Animal By-law provisions. "Be it resolved that
48 Letter from Stalwood Homes dated January 3, 2019 RE: Requesting a refund of deposits for Subdivision Lots. "Be it resolved that
9. Chris Curwin, Parks and Recreation Manager 49 - 50 Parks and Recreation Report as prepared and submitted by Chris Curwin, Manager. "Be it resolved that the Parks and Recreation Report as prepared and submitted by Chris Curwin, Manager, be received and filed.
10. Troy Gilmour, Public Works Superintendent 51 - 54 Public Works Reports as prepared and submitted by Troy Gilmour, Public Works Manager "Be it resolved that the Public Works Reports as prepared and submitted by Troy Gilmour, Public Works Manager, be received and filed.
11. Richard Bennett, Interim Treasurer Status update as to Financials/Budget Page 2 of 223 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF JANUARY 17, 2019 - 12:30 P.M. Page "Be it resolved that
12. Deputations Mr. Liam Craig, Town Crier - Request for Funding to Co-host Crying Championship with the Town of Cobourg and to coincide with "Doors Open" event.
13. Committee Reports 55 - 62 Heritage Alnwick/Haldimand meeting Minutes of December 10, 2018; Alnwick Civic Centre meeting Minutes of November 5th, 2018; Roseneath Revitalization meeting Minutes of November 2018; Fenella Hall meeting Minutes of October 3 and November 7, 2018. "Be it resolved that the following Committee meeting Minutes, be received and filed: Heritage Alnwick/Haldimand meeting Minutes of December 10, 2018; Alnwick Civic Centre meeting Minutes of November 5th, 2018; Roseneath Revitalization meeting Minutes of November 2018; and Fenella Hall meeting Minutes of October 3 and November 7, 2018.
14. Communications 63 - 66 Email Notice from the Alcohol and Gaming Commission of Ontario (AGCO) dated January 11th, 2019 RE: Decision on Opting-In or Opting-out of permitting Retail Cannabis Stores in Alnwick/Haldimand. "Be it resolved that (Council direction required - Opt-in or Opt- out)
67 - 151 Lower Trent Conservation Authority items: Planning Policy Document and SWM Technical Guidelines Draft "Be it resolved that the documents from Lower Trent Conservation Authority items, entitled Planning Policy Document and SWM Technical Guidelines Draft, be referred to the Senior Municipal Planner to prepare a report for Council consideration.
Page 3 of 223 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF JANUARY 17, 2019 - 12:30 P.M. Page 152 - 2019 Council Meeting Schedule 153 "Be it resolved that the Council of the Township of Alnwick/Haldimand approve the 2019 Meeting Schedule as presented; subject to the possibility of moving the January 24th meeting to the 31st to review preliminary Budget and discuss Committees and appointments thereto.
154 Northumberland and Central Chamber Notice of Business Achievement Awards 2019 "Be it resolved that
155 - Final Report received from Bryn Lake dated January 3, 164 2019 RE: Council Chambers Storage Room Records Management Project. "Be it resolved that the Final Report received from Bryn Lake dated January 3, 2019 RE: Council Chambers Storage Room Records Management Project, be received and filed.
165 - Rental Waiver Form received from the Roseneath 166 Revitalization Committee for their Rental Charge at the Alnwick Civic Centre on December 31st, 2018. "Be it resolved that
167 - Media Release from the Lower Trent Conservation 168 Authority dated January 7, 2019 RE: Chief Administrative Officer, Glenda Rodgers announces her retirement in May 2019. "Be it resolved that
169 - The following three documents be "received and filed": 173 Chamber Newsletter; Letter from Ken Hall, Enbridge Value of AMO Membership "Be it resolved that the following three documents be "received and filed": Chamber Newsletter; Letter from Ken Hall, Enbridge Value of AMO Membership
15. By-Laws 174 - By-Law No. 01-2019 - Being a by-law to continue 177 Development Charges under the Development Charges Act, 1997 and to Amend By-Law No. 50-2017 to update
Page 4 of 223 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF JANUARY 17, 2019 - 12:30 P.M. Page Schedule "B" to reflect the Statistics Canada Consumer Price Index amount of 5.73% "Be it resolved that By-Law No. 01-2019 - Being a by-law to continue Development Charges under the Development Charges Act, 1997 and to Amend By-Law No. 50-2017 to update Schedule "B" to reflect the Statistics Canada Consumer Price Index amount of 5.73%, be read and deemed to be PASSED this 17th day of January, 2019.
178 - By-Law No. 02-2019 - Being a by-law to authorize the 179 borrowing of money to meet current expenditures of the Council of the Corporation of the Township of Alnwick/Haldimand for the year 2019. "Be it resolved that By-Law No. 02-2019 being a by-law to authorize the borrowing of money to meet current expenditures of the Council of the Corporation of the Township of Alnwick/Haldimand for the year 2019, be read and deemed to be PASSED this 17th day of January, 2019.
180 - By-Law No. 03-2019 - Being a by-law to enact 215 Schedule "A" to By-Law No. 03-2019 - Procedure By- Law. "Be it resolved that By-Law No. 03-2019 being a by-law to enact Schedule "A" to By-Law No. 03-2019 - Procedure By- Law, be read and deemed to be PASSED this 17th day of January, 2019.
216 - By-Law No. 05-2019 - Being a by-law to authorize the 222 signing and execution of Contractual Agreement between the Corporation of the Township of Alnwick/Haldimand and Robin Lean for the purposes of Janitorial Services at the Alnwick Civic Centre for the year 2019. "Be it resolved that By-Law No. 05-2019 being a by-law to authorize the signing and execution of Contractual Agreement between the Corporation of the Township of Alnwick/Haldimand and Robin Lean for the purposes of Janitorial Services at the Alnwick Civic Centre for the year 2019, be read and deemed to be PASSED this 17th day of January, 2019.
16. Announcements/Notice of Motions Deputy Mayor Latchford:
Page 5 of 223 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF JANUARY 17, 2019 - 12:30 P.M. Page Councillor Gibson:
Councillor Benns:
Mayor Logel:
Councillor Filip:
17. Closed Session Items Motion: "Be it resolved that the Council of the Township of Alnwick/Haldimand adjourn to a Closed Session in accordance with Section 239(2)(b) of the Municipal Act 2001, as amended, at p.m.
The purpose of the Closed Session is to review correspondence received with respect to a Member of the Police Service Board.
Reconvene: "Be it resolved that the Council of the Township of Alnwick/Haldimand reconvene to Regular Session at p.m.
18. Approval of Confirming By-Law 223 By-Law No. 04-2019 - Being a by-law to confirm the proceedings of the Regular session of Council on Thursday, January 17th, 2019. "Be it resolved that By-Law No. 04-2019 being a by-law to confirm the proceedings of the Regular session of Council on Thursday, January 17th, 2019, and read and deemed to be PASSED this 17th day of January, 2019.
19. Adjournment Motion: "Be it resolved that the Regular Council Session held on Thursday, January 17th, 2019, be adjourned at p.m.
Page 6 of 223 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING MINUTES - SATELLITE OFFICE THURSDAY, OCTOBER 18, 2018 – 12:30 P.M.
Council met in Regular session on October 18th, 2018 at 12:30 p.m. in the Council Chambers with Mayor John Logel presiding.
Members Present: Mayor John Logel Deputy Mayor Gail Latchford
Councillors: Raymond Benns Sherry Gibson
Members Absent: Councillor Mike Filip
Staff Present: Robin van de Moosdyk, CAO/Municipal Clerk
Others Present: Barry Surerus, Valerie MacDonald, Ron and Darlene Farrow, Greg Booth
I. CALL TO ORDER
Mayor Logel to call the meeting to order at 12:30 p.m.
II. DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no disclosures of pecuniary interest at this time.
III. APPROVAL OF AGENDA AS CIRCULATED
Moved by Councillor Benns, Seconded by Councillor Gibson;
"Be it resolved that the Regular Council Meeting Agenda of Thursday, October 18th, 2018, be approved as circulated CARRIED.
IV. DELEGATION 12:30 P.M.
12:30 p.m. - Barry Surerus - Commemorative Partnership Program- Community War Memorial Funding Application from Roseneath Revitalization Committee
Moved by Deputy Mayor Latchford, Seconded by Councillor Gibson;
"Be it resolved that the Council of the Township of Alnwick/Haldimand receive the proposal and application for the War Memorial from the Revitalization Committee; and further that the request for $10,000.00 be approved subject to the approval of the Grant Application by the Veterans Affairs Canada - Commemorative Partnership Program Community War Memorial Funding Application; and further that this be subject to all fundraising monies be raised prior to the commencement of the project; and further that the funding of $10,000.00 be incorporated in the 2019 Budget Deliberations if application approved. CARRIED.”
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V. APPROVAL OF MINUTES - 12:45 P.M.
Regular Council Meeting Minutes of Thursday, September 20th, 2018
Moved by Deputy Mayor Latchford, Seconded by Councillor Benns;
"Be it resolved that the Regular Council Meeting Minutes of Thursday, September 20th, 2018, be approved. CARRIED.
VI. BUSINESS ARISING FROM PREVIOUS MINUTES
Councillor Gibson inquired as to the status of the canteen at the arena, as well as the LED Lighting project.
It was also noted that a response has not been provided to the delegate of the September 20th, 2018 Regular Council meeting as staff are waiting for Mr. Szymczyk’s written presentation in order to address his concerns.
VII. COMMITTEE REPORTS - 12:50 P.M.
Community Physician & Recruitment (CPRRC) Meeting Minutes of June 13th, 2018; Grafton Communal Water Committee Minutes of July 24th, 2018; Fenella Community Centre Minutes of September 5th, 2018; Vernonville Community Centre Committee Minutes of September 17th, 2018
Moved by Councillor Gibson, Seconded by Deputy Mayor Latchford;
"Be it resolved that the following meeting minutes be approved: Community Physician & Recruitment (CPRRC) Meeting Minutes of June 13th, 2018; Grafton Communal Water Committee Minutes of July 24th, 2018; Fenella Community Centre Minutes of September 5th, 2018; and Vernonville Community Centre Committee Minutes of September 17th, 2018. CARRIED.
Community Physician & Recruitment (CPRRC) 2019 Draft Budget
Moved by Deputy Mayor Latchford, Seconded by Councillor Gibson;
"Be it resolved that the Community Physician & Recruitment (CPRRC) 2019 Draft Budget be referred to the 2019 Township of Alnwick/Haldimand budget deliberations. CARRIED.
Request from Vernonville Community Centre Committee, Re: Interior Painting
Moved by Councillor Benns, Seconded by Councillor Gibson;
"Be it resolved that the Council of the Township of Alnwick/Haldimand approve the painting project at the Vernonville Community Centre; and further that $2,500.00 be reallocated from Accessibility Upgrades budget line item to Building Grounds and Maintenance in order to complete the painting of the interior of the Community Centre. CARRIED.
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VIII. COMMUNICATIONS-1:00 P.M.
The Better Local Government Act and Township of Montague Resolution
Moved by Councillor Gibson, Seconded by Deputy Mayor Latchford;
"Be it resolved that the Council of the Township of Alnwick/Haldimand support the letter received from the Township of Montague with respect to the Better Local Government Act; and further that this resolution be circulated. CARRIED.
Request for Waiver of Centreton Community Centre Rental Fee - Crisis Intervention Training
Moved by Councillor Benns, Seconded by Deputy Mayor Latchford;
"Be it resolved that the Township of Alnwick/Haldimand Council reviewed the request as submitted by the Ontario Provincial Police (O.P.P.) for their Crisis Intervention Training, and have stated that they are not inclined to reduce the rental charges at this time. CARRIED.
Celebrating Excellence in Conservation
Moved by Councillor Gibson, Seconded by Councillor Benns;
"Be it resolved that the Council of the Township of Alnwick/Haldimand receive for information the correspondence from Ontario Heritage Trust, dated October 9th, 2018; and further that the correspondence be forwarded to Heritage Alnwick/Haldimand for their consideration. CARRIED.
Radio Christmas Greetings
Moved by Deputy Mayor Latchford, Seconded by Councillor Gibson;
"Be it resolved that the Council of the Township of Alnwick/Haldimand approve the Radio Christmas Greetings for the 2018 Christmas season. CARRIED.
IX. RESOLUTION - 1:05 P.M.
Section 41 of the Oak Ridges Moraine (ORM) Act:
Moved by Deputy Mayor Latchford, Seconded by Councillor Benns;
"Be it resolved that Section 41 of the Oak Ridges Moraine (ORM) Act be forwarded to those that objected to the road allowance closure and conveyance between Lots 32 and 33, Concession 9, Geographic-Haldimand and to those who attended the September 27th, 2018 Municipal Planning Meeting clarifying to open an unopened road allowance requires a planning reason/application; and further that an unopened road allowance cannot be opened for personal property gain. CARRIED.
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X. BY-LAWS - 1:10 P.M.
By-Law No. 88-2018 - Being a By-Law to provide for the stopping up, closing and conveyance of a portion of a road allowance abutting 346 Eddystone Road (Assessment Roll No. 1450-116-050-00800-0000, Part Lot 17, Concession 4) Geographic Haldimand, Township of Alnwick/Haldimand and more particularly described as Part 2 on Plan 39R-13813, (former Haldimand Township), now in the Township of Alnwick/Haldimand - to Krista Reardon
Moved by Deputy Mayor Latchford, Seconded by Councillor Gibson;
"Be it resolved that By-Law No. 88-2018 - being a By-Law to provide for the stopping up, closing and conveyance of a portion of a road allowance abutting 346 Eddystone Road (Assessment Roll No. 1450-116-050-00800- 0000, Part Lot 17, Concession 4) Geographic Haldimand, Township of Alnwick/Haldimand and more particularly described as Part 2 on Plan 39R- 13813, (former Haldimand Township), now in the Township of Alnwick/Haldimand - to Krista Reardon, be read and deemed to be PASSED this 18th day of October, 2018. CARRIED.
By-Law No. 120-2018 - Being a By-Law to authorize the signing and execution of a Contractual Agreement between the Corporation of the Township of Alnwick/Haldimand and Fern Carpenter - Rental/Lease Agreement for Canada Post Outlet Alnwick Civic Centre.
Moved by Councillor Gibson, Seconded by Deputy Mayor Latchford;
"Be it resolved that By-Law No. 120-2018 - being a By-Law to authorize the signing and execution of a Contractual Agreement between the Corporation of the Township of Alnwick/Haldimand and Fern Carpenter - Rental/Lease Agreement for Canada Post Outlet Alnwick Civic Centre, be read and deemed to be PASSED this 18th day of October, 2018. CARRIED.
XI. ANNOUNCEMENTS/NOTICE OF MOTIONS - 1:11 P.M.
Deputy Mayor Latchford:
Deputy Mayor Latchford provided an update and stated that the first meeting of the Ad Hoc Public Works Committee was held.
The Playground equipment at the Park facilities in Grafton have been installed. Deputy Mayor Latchford noted there isn’t as many pieces however, they are safe to be used.
Staff appreciation Dinner will be held on December 1, 2018 at Fenella Hall, further details will be forthcoming. Councillor Gibson:
Councillor Gibson inquired as to when the Ribbon cutting for Playground Equipment would be taking place and she was advised that the Arena Manager would be providing an update on this matter.
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Councillor Gibson noted that the wording of the Sound System Agreement was confirmed by the Committee. Councillor Gibson also inquired if new accessories would be installed in the washrooms upon completion of the renovations and noted that it would really freshen them up if it was possible.
Councillor Benns:
Councillor Benns stated that the Safe Communities and Roseneath Agriculture are working on the challenge to Break a World record at the 2019 Rodeo event.
Safe Communities event at the Northumberland Mall on October 27th.
Safe Crossings have been installed in Campbellford and are being testing.
Councillor Benns noted a notice of motion in order to discuss the termination of the agreement with respect to the Roads agreement with Alderville First Nation. Also, bring forward Chief Jim Bob's interview for discussion.
Mayor Logel:
Mayor Logel advised of the following items:
-Northumberland Heights – he will be visiting them tomorrow for a short meeting, and stated that they now have 30 to 35 individuals hired. -Sunday October 21st is Vernonville Community Centre Committee’s 2nd Annual Harvest Festival. -Former Councillor, Bill Holmes passed away and Funeral services are Friday at 1:00 at the United Church in Roseneath - visitation from 12 – 1 and Service proceeding at 1:00 p.m. -Attended the Safe Communities Parachute Canada and noted the excellent presentations and that over 700 children attended. -County Plow Painting – Winning school was announced.
Councillor Filip: Councillor Filip was not in attendance.
Motion to go into Closed Session - 1:36 p.m.
Moved by Deputy Mayor Latchford, seconded by Councillor Gibson;
“Be it resolved that the Council of the Township of Alnwick/Haldimand adjourn to a closed session at 1:36 p.m. in accordance with Section 239(2) of the Municipal Act 2001, as amended. CARRIED.”
Purpose to discuss Drainage and HR matters.
Motion to reconvene to Regular Session - 2:22 p.m.
Moved by Deputy Mayor Latchford, seconded by Councillor Gibson;
“Be it resolved that the Council of the Township of Alnwick/Haldimand reconvene to Regular Session at 2:22 p.m.
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By-Law No. 122-2018 – Being A By-Law to Authorize the Signing and Execution of a Ten Month Contractual Agreement for The Appointment of An Interim Treasurer for The Corporation of The Township of Alnwick/Haldimand Commencing October 24th, 2018 – Richard Bennett
“Be it resolved that By-Law No. 122-2018, being a By-Law to Authorize the Signing and Execution of a Ten Month Contractual Agreement for The Appointment of An Interim Treasurer for The Corporation of The Township of Alnwick/Haldimand Commencing October 24th, 2018 – Richard Bennett, be read and deemed to be PASSED this 18th day of October, 2018. CARRIED.”
By-Law No. 123-2018 – Being A By-Law to Authorize the Signing and Execution of a Contractual Agreement for The Appointment of a Deputy Interim Treasurer for The Corporation of The Township of Alnwick/Haldimand For the Period of October 24th, 2018 To December 31, 2018 - Frances Aird
“Be it resolved that By-Law No. 123-2018 being a By-Law to Authorize the Signing and Execution of a Contractual Agreement for The Appointment of a Deputy Interim Treasurer for The Corporation of The Township of Alnwick/Haldimand For the Period of October 24th, 2018 To December 31, 2018 - Frances Aird, be read and deemed to be PASSED this 18th day of October, 2018. CARRIED.”
XII. APPROVAL OF CONFIRMING BY-LAW - 2:25 P.M.
By-Law No. 121-2018 - Being a By-Law to confirm the proceedings of the Regular Council Meeting of Thursday, October 18th, 2018
Moved by Deputy Mayor Latchford, seconded by Councillor Benns;
"Be it resolved that By-Law No. 121-2018 - Being a By-Law to confirm the proceedings of the Regular Council Meeting of Thursday, October 18th, 2018, be read and deemed to be PASSED this 18th day of October, 2018. CARRIED.
XIII. ADJOURNMENT - 2:26 P.M.
Moved by Councillor Gibson, Seconded by Deputy Mayor Latchford;
"Be it resolved that the Regular Council Meeting of Thursday, October 18th, 2018, be adjourned at 2:26 p.m. CARRIED.
______Mayor, John Logel
______CAO/Clerk, Robin van de Moosdyk
Regular Council Meeting Minutes of October 18th, 2018,Page November 12 of 1st, 223 201... THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND Regular Council Meeting Minutes of Thursday, November 1, 2018 at 12:30 p.m.
Council met in Regular session on Thursday, November 1, 2018 at 12:30 p.m. in the Council Chambers at the Grafton Municipal Office with Mayor John Logel presiding.
Members Present: Mayor, John Logel Deputy Mayor, Gail Latchford Councillor, Ray Benns Councillor, Michael Filip Councillor, Sherry Gibson
Staff Present: Robin van de Moosdyk, CAO/Clerk Alexandra Smith, Deputy Clerk Troy Gilmour, Public Works Superintendent Daryl Hall, CBO/MBEO/Planning Assistant Chris Curwin, Parks and Recreation Manager Mark Diminie, Fire Chief
Others Present: Betty Carruthers; Mike Sheehy; Valerie MacDonald; Linda Laliberte
Page
1. CALL TO ORDER Mayor Logel to call the meeting to order at 12:30 p.m.
2. MOMENT OF SILENCE FOR OUR FALLEN SOLDIERS AND CITIZENS
3. DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF - None at this time.
4. APPROVAL OF AGENDA AS CIRCULATED Regular Council Meeting Agenda of Thursday, November 1st, 2018
Moved by Councillor Filip, seconded by Councillor Gibson;
"Be it resolved that the Regular Council Meeting Agenda of Thursday, November 1st, 2018, be approved as circulated.
CARRIED.
5. APPROVAL OF MINUTES Regular Council Meeting Minutes of Thursday, October 4th, 2018
Moved by Councillor Benns, seconded by Councillor Gibson;
"Be it resolved that the Regular Council Meeting Minutes of Thursday, October 4th, 2018, be approved.
CARRIED.
6. BUSINESS ARISING FROM PREVIOUS MINUTES Mayor Logel asked for an update on the Planning Report for Mr. Juby and Mr. Harvey with respect to Parker Drive.
7. MARK DIMINIE, FIRE CHIEF Fire Rescue Alnwick/Haldimand Report for the month of October, 2018 as
Regular Council Meeting Minutes of October 18th, 2018,Page November 13 of 1st, 223 201... Regular Council November 1, 2018
prepared and submitted by Fire Chief, Mark Diminie; Fire Rescue Alnwick/Haldimand Fire Officer's Meeting Minutes of September and October, 2018; and Incident Report for Fire Rescue Alnwick/Haldimand as prepared and submitted by Dianne Nicholls, Admin. Assistant/CEMC for the month of September, 2018.
Moved by Councillor Filip, seconded by Councillor Gibson;
"Be it resolved that the Fire Rescue Alnwick/Haldimand Report for the month of October, 2018 as prepared and submitted by Fire Chief, Mark Diminie; Fire Rescue Alnwick/Haldimand Fire Officer's Meeting Minutes of September and October, 2018; and Incident Report for Fire Rescue Alnwick/Haldimand as prepared and submitted by Dianne Nicholls, Admin. Assistant/CEMC for the month of September, 2018, be received and filed.
CARRIED.
8. DARYL HALL, CBO/MBEO/PLANNING ASSISTANT Building Department and By-Law Enforcement Report dated October 2018.
Moved by Councillor Benns, seconded by Councillor Gibson;
"Be it resolved that the Building Department and By-Law Enforcement Report dated October 2018, be received and filed.
CARRIED.
9. TROY GILMOUR, PUBLIC WORKS SUPERINTENDENT - 12:55 P.M. Public Works Department Report for the Month of October, 2018 as prepared and submitted by the Public Works Superintendent, Troy Gilmour.
Moved by Deputy Mayor Latchford, seconded by Councillor Filip;
"Be it resolved that the Public Works Department Report for the Month of October, 2018 as prepared and submitted by the Public Works Superintendent, Troy Gilmour, be received and filed.
CARRIED.
10. CHRIS CURWIN, PARKS AND RECREATION MANAGER Parks and Recreation Report for the Month of October, 2018 as prepared and submitted by Chris Curwin, Parks and Recreation Manager
Moved by Councillor Gibson, seconded by Deputy Mayor Latchford;
"Be it resolved that the Parks and Recreation Report for the Month of October, 2018 as prepared and submitted by Chris Curwin, Parks and Recreation Manager, be received and filed.
CARRIED. 2019 Township of Alnwick/Haldimand Parks Fee Schedule # - Moved by Councillor Benns, seconded by Councillor Gibson; #
"Be it resolved that the Council of the Township of Alnwick/Haldimand approve of the 2019 Township of Alnwick/Haldimand Parks Fee Schedule as amended
CARRIED. 2019 Approved Parks Fee Schedule
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11. DELEGATION 1:30 p.m. - Linda Laliberte - Ganaraska Region Conservation Authority's 2019 # Preliminary Budget - Alnwick Haldimand Township 2018 Budget #
12. COMMITTEE REPORTS Roseneath Revitalization Committee Minutes of August 15th, 2018 and October 2nd, 2018; Alnwick/Haldimand Public Library Board Minutes of September 10th, 2018; Heritage Alnwick/Haldimand Minutes of October 1st, 2018
Moved by Councillor Gibson, seconded by Councillor Filip;
"Be it resolved that the following meeting minutes be approved: Roseneath Revitalization Committee Minutes of August 15th, 2018 and October 2nd, 2018; Alnwick/Haldimand Public Library Board Minutes of September 10th, 2018; and Heritage Alnwick/Haldimand Minutes of October 1st, 2018.
CARRIED.
13. COMMUNICATIONS Lower Trent Conservation - 2018 Progress Report
Moved by Councillor Benns, seconded by Councillor Gibson;
"Be it resolved that the 2018 Progress Report as prepared and submitted by Lower Trent Conservation, be received and filed.
CARRIED. Lower Trent Conservation - Draft 2019 Business Plan, Budget, and General Levy
Moved by Councillor Benns, seconded by Councillor Filip;
"Be it resolved that the Lower Trent Conservation Draft 2019 Business Plan, Budget, and General Levy, be received and filed; and further that the 2019 Draft Budget be referred to the Interim Municipal Treasurer for the 2019 Township of Alnwick/Haldimand Budget deliberations; and further that the CAO/Clerk draft a letter to Glenda Rodgers, CAO of Lower Trent Conservation to express Council's disappointment with the increase of the 2019 General Levy
CARRIED. Bell - Request from Freedom Mobile Inc. to install equipment on the cellular tower at 434 Edwardson Road, Grafton
Moved by Councillor Benns, seconded by Councillor Filip;
"Be it resolved that the correspondence received from Bell regarding the request from Freedom Mobile Inc. to install equipment on the cellular tower at 434 Edwardson Road, Grafton, dated October 12th, 2018, be received and filed
CARRIED. Notices of a Proposed Official Plan Amendment and Zoning By-Law Amendments for the Townships of Asphodel-Norwood, Douro-Dummer, North Kawartha and Selwyn; Re: Second Unit Policies and Regulations
Moved by Councillor Gibson, seconded by Deputy Mayor Latchford;
"Be it resolved that the Notices of a Proposed Official Plan Amendment and Zoning By-Law Amendments for the Townships of Asphodel-Norwood, Douro-Dummer,
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North Kawartha and Selwyn; Re: Second Unit Policies and Regulations, be received and filed
CARRIED. Waterfront Regeneration Trust - 2019 Partnership Program
Moved by Councillor Benns, seconded by Councillor Filip;
"Be it resolved that the request dated October 2nd, 2018, received from the Waterfront Regeneration Trust for the 2019 Partnership Program be received; and further that the request be referred to the Treasurer for the Township of Alnwick/Haldimand 2019 budget deliberations.
CARRIED.
14. ANNOUNCEMENTS/NOTICE OF MOTIONS Councillor Gibson:
Animal Control: - Mayor Logel to attend and vote in Councillor Gibson's absence - 2019 budget to be sent, 2% increase - Alnwick/Haldimand hosting 2019 meetings, recording Minutes
- Received silver sponsorship request ($500) for the Northumberland Central Chamber of Commerce Business Achievement Awards, refer to 2019 Alnwick/Haldimand budget deliberations Roseneath playground: - meeting to be held on November 7th to discuss location, funding, etc. - copy of Port Hope rental agreement to incorporate into our own rental policy Notice of Motion: To send correspondence in support of concerns received from residents regarding connectivity issues. Letter to be sent to EORN, Northumberland County, MP and MPP. - email inquiry received regarding cannabis, CAO/Clerk is working on this matter collecting information on regulations, action is being taken
Councillor Benns:
Centreton Library: - very successful Halloween event Notice of Motion: future discussion among Council regarding termination of roads agreement with Alderville - November 4th, Alderville Remembrance Day ceremony, Mayor Logel and Councillor Benns to attend Mayor Logel:
- Euchre on Friday night at the Grafton Community Centre - Vernonville breakfast was a fun event, will take place on the 4th Monday of each month - CAO/Clerk attended Asset Management Training, Council must have a policy in place by July 2019 in order to apply for grants, webinar for Council in December - Bracebridge arena study, started in 2010, should review and consider how it may be applicable to the Township - attended Northumberland Heights Wellness Retreat and Spa media release in Toronto, discussed future expansion and hiring of 200 employees Councillor Filip:
- Council desk name tags and business cards to be changed, remove wards for December 6th Inauguration and Meeting Nawautin Sanctuary: - brush has been removed for installation of little library Vernonville Community Centre: - over 80 people attended chili night, Committee working on grounds, installed raised garden bed, painting
Regular Council Meeting Minutes of October 18th, 2018,Page November 16 of 1st, 223 201... Regular Council November 1, 2018
Heritage Alnwick/Haldimand: - re-ordering more books Centreton Community Centre: - Craft sale on Saturday - will be attending November 5th The Bridge Hospice, Warkworth event, will bring information back to Council Deputy Mayor Latchford:
Physician Recruitment: - representative to attend as delegation for January 2019 budget meeting - Public Works working on ditching, including Community Centre Road - Police Services Board made a presentation to MPP David Piccini - Grafton Legion bazaar and bake sale on Saturday
15. COMMUNICATION Editorial and Ad for the Township of Alnwick/Haldimand, 2019 Escape to Rice Lake Visitor's Guide, as prepared and submitted by Charlotte Clay-Ireland
Moved by Councillor Gibson, seconded by Deputy Mayor Latchford;
"Be it resolved that the Council of the Township of Alnwick/Haldimand direct the CAO/Clerk to amend the editorial and ad as prepared and submitted by Charlotte Clay-Ireland; and further that the amended editorial and ad be forwarded for inclusion in the 2019 Escape to Rice Lake Visitor's Guide
CARRIED.
16. CLOSED SESSION ITEMS The purpose of the Closed Session is to review and discuss previous Closed Session Notes and a potential litigation matter.
Moved by Deputy Mayor Latchford, seconded by Councillor Gibson;
"Be it resolved that the Council of the Township of Alnwick/Haldimand adjourn to a Closed Session in accordance with Section 239(2)(a) and (e) of the Municipal Act 2001, as amended, at 3:18 p.m.
CARRIED.
17. MOTION TO RECONVENE TO THE REGULAR COUNCIL MEETING
Moved by Councillor Benns, seconded by Councillor Filip;
"Be it resolved that the Council of the Township of Alnwick/Haldimand reconvene to the Regular Council Meeting of Thursday, November 1st, 2018 at 3:49 p.m.
CARRIED.
18. APPROVAL OF CONFIRMING BY-LAW By-Law No. 124-2018 - Being a By-Law to confirm the proceedings of the Regular Council Meeting of Thursday, November 1st, 2018
Moved by Councillor Gibson, seconded by Deputy Mayor Latchford;
"Be it resolved that By-Law No. 124-2018 - being a By-Law to confirm the proceedings of the Regular Council Meeting of Thursday, November 1st, 2018, be read and deemed to be PASSED this 1st day of November, 2018.
CARRIED.
19. ADJOURNMENT
Regular Council Meeting Minutes of October 18th, 2018,Page November 17 of 1st, 223 201... Regular Council November 1, 2018
Moved by Councillor Filip, seconded by Councillor Benns;
"Be it resolved that the Regular Council Meeting of Thursday, November 1st, 2018, be adjourned at 3:50 p.m.
CARRIED.
Mayor, John Logel
CAO/Municipal Clerk, Robin van de Moosdyk
Regular Council Meeting Minutes of October 18th, 2018,Page November 18 of 1st, 223 201... THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND Regular Council Meeting Minutes of Thursday, December 6, 2018 at 12:30 p.m.
Council met in Regular session on Thursday, December 6, 2018 at 12:30 p.m. in the Council Chambers at the Grafton Municipal Office with Mayor John Logel presiding.
Members Present: Mayor, John Logel Deputy Mayor, Gail Latchford Councillor, Sherry Gibson Councillor, Ray Benns Councillor, Michael Filip
Staff Present: Robin van de Moosdyk, CAO/Municipal Clerk Alexandra Smith, Deputy Clerk Troy Gilmour, Public Works Manager Daryl Hall, CBO/MBEO/Planning Assistant Chris Curwin, Parks and Recreation Manager Mark Diminie, Fire Chief
Others Present: Betty Carruthers; Gritt Koehl
1. INAUGURAL CEREMONY - 10:00 A.M. 10:00 a.m. - CAO/Municipal Clerk, Robin van de Moosdyk will commence the inauguration of the Members elect of the new Council of the Township of Alnwick/Haldimand with the Declaration of Office and Oath of Allegiance and signing.
10:30 a.m. - Break
2. CALL TO ORDER Mayor Logel to call the meeting to order at 12:30 p.m.
3. MOMENT OF SILENCE FOR OUR FALLEN SOLDIERS AND CITIZENS
4. DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF - None at this time.
5. APPROVAL OF AGENDA AS CIRCULATED Regular Council Meeting Agenda of Thursday, December 6th, 2018
Moved by Deputy Mayor Latchford, seconded by Councillor Filip;
"Be it resolved that the Regular Council Meeting Agenda of Thursday, December 6th, 2018, be approved as circulated.
CARRIED.
6. MARK DIMINIE, FIRE CHIEF -12:35 P.M. Fire Rescue Alnwick/Haldimand Report for the month of November, 2018 as prepared and submitted by Fire Chief, Mark Diminie
Moved by Councillor Filip, seconded by Councillor Gibson;
"Be it resolved that the Fire Rescue Alnwick/Haldimand Report for the month of November, 2018 as prepared and submitted by Fire Chief, Mark Diminie, be received and filed. Regular Council Meeting Minutes of October 18th, 2018,Page November 19 of 1st, 223 201... Regular Council December 6, 2018
CARRIED. 1988 Tanker-Surplus Equipment
Moved by Councillor Filip, seconded by Deputy Mayor Latchford;
"Be it resolved that the Council of the Township of Alnwick/Haldimand supports the recommendation to place the 1988 tanker for sale on GovDeals.com as it is surplus equipment due to the purchase of the new pumper/tanker
CARRIED. Fire Rescue Alnwick/Haldimand - Firefighter Recruitment
Moved by Councillor Gibson, seconded by Councillor Benns;
"Be it resolved that the Council of the Township of Alnwick/Haldimand approve of the recommendation to hire Dani Wilson, Daryl Read and Kevin Hodgkiss
CARRIED. Incident Report for Fire Rescue Alnwick/Haldimand as prepared and submitted by Dianne Nicholls, Admin. Assistant/CEMC for the month of October, 2018
Moved by Councillor Benns, seconded by Councillor Filip;
"Be it resolved that the Incident Report for Fire Rescue Alnwick/Haldimand as prepared and submitted by Dianne Nicholls, Admin. Assistant/CEMC for the month of October, 2018, be received and filed.
CARRIED.
7. DARYL HALL, CBO/MBEO/PLANNING ASSISTANT - 12:55 P.M. Building Department Report for the Month of November 2018 as prepared and submitted by Daryl Hall, CBO/MBEO/Planning Assistant
Moved by Councillor Gibson, seconded by Councillor Filip;
"Be it resolved that the Building Department Report for the Month of November 2018 as prepared and submitted by Daryl Hall, CBO/MBEO/Planning Assistant, be received and filed.
CARRIED. Request from Northumberland Heights Wellness Retreat & Spa-Re: Fireworks Display for Grand Opening Event, December 15th, 2018
Moved by Deputy Mayor Latchford, seconded by Councillor Filip;
"Be it resolved that the Council of the Township of Alnwick/Haldimand approve the issuance of the Special Occasion Permit to Northumberland Heights Wellness Retreat & Spa for their fireworks display during their Grand Opening taking place on December 15th, 2018 pending all requirements of the permit are to the satisfaction of the CBO/MBEO/Planning Assistant, Daryl Hall
CARRIED. Request for Exemption to By-Law No. 55-2001-Re: Red-tailed Hawk for Pest Control Purposes
Moved by Councillor Gibson, seconded by Councillor Benns;
"Be it resolved that the Council of the Township of Alnwick/Haldimand defer the
Regular Council Meeting Minutes of October 18th, 2018,Page November 20 of 1st, 223 201... Regular Council December 6, 2018
request for an exemption to By-Law No. 55-2001 to obtain a red-tailed hawk as part of the operations for a local pest control business until more information is received from the CBO/MBEO/Planning Assistant, Daryl Hall
CARRIED.
8. TROY GILMOUR, PUBLIC WORKS SUPERINTENDENT - 1:15 P.M. Public Works Department Report for the Month of November, 2018 as prepared and submitted by the Public Works Superintendent, Troy Gilmour.
Moved by Councillor Gibson, seconded by Deputy Mayor Latchford;
"Be it resolved that the Public Works Department Report for the Month of November, 2018 as prepared and submitted by the Public Works Superintendent, Troy Gilmour, be received and filed.
CARRIED.
9. CHRIS CURWIN, PARKS AND RECREATION MANAGER - 1:35 P.M. Parks and Recreation Report for the Month of November, 2018 as prepared and submitted by Chris Curwin, Parks and Recreation Manager
Moved by Councillor Benns, seconded by Councillor Filip;
"Be it resolved that the Parks and Recreation Report for the Month of November, 2018 as prepared and submitted by Chris Curwin, Parks and Recreation Manager, be received and filed.
CARRIED.
10. COMMUNICATIONS Municipal Appointments to Lower Trent Conservation Board of Directors
Moved by Councillor Gibson, seconded by Councillor Filip;
"Be it resolved that Councillor Benns will continue his appointment to the Lower Trent Conservation Board of Directors until such a time when Council confirms new appointments for all of the Committees of Council
CARRIED. Hydro One - Class Environmental Assessment (EA) - Re: Replacement of Wood Poles
Moved by Deputy Mayor Latchford, seconded by Councillor Gibson;
"Be it resolved that the correspondence received from Hydro One, dated November 2nd, 2018, Class Environmental Assessment (EA) - Re: Replacement of Wood Poles, be received and filed.
CARRIED. Settlement of Williams Treaties Land Claim, dated October 26th, 2018
Moved by Deputy Mayor Latchford, seconded by Councillor Gibson;
"Be it resolved that the Settlement of Williams Treaties Land Claim, dated October 26th, 2018, be received and filed.
CARRIED. The Bridge Hospice Fall 2018 Newsletter
Regular Council Meeting Minutes of October 18th, 2018,Page November 21 of 1st, 223 201... Regular Council December 6, 2018
Moved by Councillor Filip, seconded by Deputy Mayor Latchford;
"Be it resolved that The Bridge Hospice Fall 2018 Newsletter, be received and filed.
CARRIED. 2019 Funding Request received from the Community Physician Recruitment Committee, dated October 29th, 2018
Moved by Deputy Mayor Latchford, seconded by Councillor Gibson;
Be it resolved that the 2019 Funding Request received from the Community Physician Recruitment Committee, dated October 29th, 2018, be received and filed; and further that the correspondence be referred to the Interim Municipal Treasurer for the 2019 Township of Alnwick/Haldimand Budget deliberations.
CARRIED. Joint Animal Control Municipal Service Board Meeting Minutes of October 31st, 2018
Moved by Councillor Gibson, seconded by Councillor Filip;
"Be it resolved that the Joint Animal Control Municipal Service Board Meeting Minutes of October 31st, 2018, be received and filed; and further that the Joint Animal Control Municipal Service Board Agreement and 2019 Budget be deferred until the Regular Council Meeting of Thursday, December 13th, 2018 for discussion
CARRIED. 2019 Funding Request received from The Bridge Hospice, dated November 8th, 2018
Moved by Deputy Mayor Latchford, seconded by Councillor Filip;
Be it resolved that the 2019 Funding Request received from The Bridge Hospice, dated November 8th, 2018, be received and filed; and further that the correspondence be referred to the Interim Municipal Treasurer for the 2019 Township of Alnwick/Haldimand Budget deliberations.
CARRIED. Request from Haldimand Court Apartments, dated November 26th, 2018, Re: Addition to Budget Agenda
Moved by Councillor Gibson, seconded by Councillor Benns;
"Be it resolved that the Council of the Township of Alnwick/Haldimand approve of representatives from Haldimand Court Apartments to attend as a delegation during a 2019 Budget Meeting; and further that this request be organized with the Interim Treasurer, Richard Bennett
CARRIED. Correspondence received from the Ontario Good Roads Association, dated November 20th, 2018, Re: 2019-2020 Board of Directors
Moved by Councillor Benns, seconded by Councillor Gibson;
"Be it resolved that the correspondence received from the Ontario Good Roads Association, dated November 20th, 2018, Re: 2019-2020 Board of Directors, be received and filed.
CARRIED. Request from Don Knight, Re: Ontario Nature Trails Website
Regular Council Meeting Minutes of October 18th, 2018,Page November 22 of 1st, 223 201... Regular Council December 6, 2018
Moved by Councillor Gibson, seconded by Councillor Filip;
"Be it resolved that the Council of the Township of Alnwick/Haldimand approve of providing Mr. Don Knight with the information as requested in his correspondence; and further that the Ontario Nature Trails website is to provide a link to the Township's website
CARRIED. Request from the Haldimand Firefighters Association and the Grafton Community Sports and Events Committee, Re: Reduced Ice Rental Fee Request from the Haldimand Firefighters Association and the Grafton Community Sports and Events Committee, Re: Centreton Community Centre Rental Fee
Moved by Councillor Gibson, seconded by Councillor Filip;
"Be it resolved that the Council of the Township of Alnwick/Haldimand request that the Haldimand Firefighters Association and the Grafton Community Sports and Events Committee re-submit their requests using the Township of Alnwick/Haldimand Request for Reduction or Waiver of Facility Rental Fee/Charge form for each function; and further that Council will make a decision regarding both functions upon re-submission of the request forms
CARRIED.
11. BY-LAWS By-Law No. 131-2018 - Being a By-Law to authorize the establishment and implementation of the Arena Policy and Procedures for the Haldimand Community Memorial Arena for the Corporation of the Township of Alnwick/Haldimand
Moved by Councillor Filip, seconded by Councillor Gibson;
"Be it resolved that By-Law No. 131-2018 - being a By-Law to authorize the establishment and implementation of the Arena Policy and Procedures for the Haldimand Community Memorial Arena for the Corporation of the Township of Alnwick/Haldimand, be read and deemed to be PASSED this 6th day of December, 2018.
CARRIED. By-Law No. 132-2018 - Being a By-Law to Appoint a Land Division Committee in the Township of Alnwick/Haldimand for the 2018-2022 Term of the Municipal Council of the Township of Alnwick/Haldimand
Moved by Deputy Mayor Latchford, seconded by Councillor Benns;
"Be it resolved that By-Law No. 132-2018 - being a By-Law to Appoint a Land Division Committee in the Township of Alnwick/Haldimand for the 2018-2022 Term of the Municipal Council of the Township of Alnwick/Haldimand, be read and deemed to be PASSED this 6th day of December, 2018.
CARRIED. By-Law No. 133-2018 - Being a By-Law to Appoint a Committee of Adjustment in the Township of Alnwick/Haldimand for the Year 2019 for the Municipal Council of the Township of Alnwick/Haldimand
Moved by Councillor Benns, seconded by Councillor Filip;
"Be it resolved that By-Law No. 133-2018 - being a By-Law to Appoint a Committee of Adjustment in the Township of Alnwick/Haldimand for the Year 2019 for the Municipal Council of the Township of Alnwick/Haldimand, be read and deemed to be Regular Council Meeting Minutes of October 18th, 2018,Page November 23 of 1st, 223 201... Regular Council December 6, 2018
PASSED this 6th day of December, 2018.
CARRIED. By-Law No. 134-2018 - Being a By-Law to amend By-Law No. 42-2017 to set remuneration for the Officers and Staff for the Fire Rescue Department of the Corporation of the Township of Alnwick/Haldimand
Moved by Councillor Gibson, seconded by Councillor Filip;
"Be it resolved that By-Law No. 134-2018 - being a By-Law to amend By-Law No. 42-2017 to set remuneration for the Officers and Staff for the Fire Rescue Department of the Corporation of the Township of Alnwick/Haldimand, be read and deemed to be PASSED this 6th day of December, 2018.
CARRIED. By-Law No. 136-2018 - Being a By-Law to authorize the execution of an agreement between the Ministry of Community Safety and Correctional Services of Ontario ("Ontario") and the Township of Alnwick/Haldimand ("The Township") for the Provision of Police Services under Section 10 of the Police Services Act, R.S.O. 1990, c. P. 15
Moved by Deputy Mayor Latchford, seconded by Councillor Filip;
"Be it resolved that By-Law No. 136-2018 - being a By-Law to authorize the execution of an agreement between the Ministry of Community Safety and Correctional Services of Ontario ("Ontario") and the Township of Alnwick/Haldimand ("The Township") for the Provision of Police Services under Section 10 of the Police Services Act, R.S.O. 1990, c. P. 15, be read and deemed to be PASSED this 6th day of December, 2018.
CARRIED.
12. ANNOUNCEMENTS/NOTICE OF MOTIONS Mayor Logel:
- Merry Christmas - Euchre, Friday night at the Grafton Community Centre
Councillor Filip:
- nothing to report
Deputy Mayor Latchford:
- Calls for Service Summary Report, will provide to all Councillors - Report from Dianne Tollan: 17 families in the community in need of assistance, Ms. Tollan has requested assistance to move the Christmas hampers to the Grafton Legion on December 17th at 10 a.m. - Christmas party went well, thanks to everyone who helped out, 2019 Christmas party to move to the last weekend in November (November 30th), organize introductions and presentations for next year - Merry Christmas
Councillor Benns:
- Safe Communities: Brad Embree, Housing Support Services, Northumberland Hills Hospital Mental Health Department, made a presentation to the Committee regarding hoarding, would be willing to make a presentation to Council - Notion of Motion: to discuss and consider the roads situation between the Township and Alderville
Regular Council Meeting Minutes of October 18th, 2018,Page November 24 of 1st, 223 201... Regular Council December 6, 2018
Councillor Gibson:
- Ed's House: going to tender on January 11th, facility becoming operational in just over a year Lyle Street North property with machinery: - The CBO/MBEO/Planning Assistant addressed this matter as he has been told by the property owner that he is moving dirt around his farm, he obtained a permit to have fill removed. The property owner has advised that he has future plans to build a truck stop.
Moved by Councillor Gibson, seconded by Councillor Filip;
"Be it resolved that the Council of the Township of Alnwick/Haldimand request that the CBO/MBEO/Planning Assistant contact Lower Trent Conservation with respect to their comments regarding the construction activities taking place on Lyle Street North, Orchard Grove Road and Thomas Road
CARRIED. Moved by Councillor Gibson, seconded by Deputy Mayor Latchford;
"Be it resolved that correspondence be forwarded on behalf of the Council of the Township of Alnwick/Haldimand in support of the concerns received from ratepayers regarding connectivity issues; and further that the correspondence be sent to Kim Rudd, MP; David Piccini, MPP; EORN; and Northumberland County
CARRIED.
13. CLOSED SESSION ITEMS - 2:18 P.M. The purpose of the Closed Session is to review and discuss HR and a potential litigation matter.
Moved by Councillor Gibson, seconded by Deputy Mayor Latchford;
"Be it resolved that the Council of the Township of Alnwick/Haldimand adjourn to a Closed Session in accordance with Section 239(2)(b)(e) and (f) of the Municipal Act 2001, as amended, at 2:18 p.m.
CARRIED.
14. MOTION TO RECONVENE TO REGULAR COUNCIL MEETING - 3:15 P.M.
Moved by Councillor Benns, seconded by Councillor Gibson;
"Be it resolved that the Council of the Township of Alnwick/Haldimand reconvene to the Regular Council Meeting of Thursday, December 6th, 2018 at 3:15 p.m.
CARRIED.
15. APPROVAL OF CONFIRMING BY-LAW By-Law No. 135-2018 - Being a By-Law to confirm the proceedings of the Regular Council Meeting of Thursday, December 6th, 2018
Moved by Councillor Gibson, seconded by Councillor Benns;
"Be it resolved that By-Law No. 135-2018 - being a By-Law to confirm the proceedings of the Regular Council Meeting of Thursday, December 6th, 2018, be read and deemed to be PASSED this 6th day of December, 2018.
CARRIED.
Regular Council Meeting Minutes of October 18th, 2018,Page November 25 of 1st, 223 201... Regular Council December 6, 2018
16. ADJOURNMENT
Moved by Councillor Benns, seconded by Councillor Gibson;
"Be it resolved that the Regular Council Meeting of Thursday, December 6th, 2018, be adjourned at 3:15 p.m.
CARRIED.
Mayor, John Logel
CAO/Municipal Clerk, Robin van de Moosdyk
Regular Council Meeting Minutes of October 18th, 2018,Page November 26 of 1st, 223 201... THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND Regular Council Meeting Minutes of Thursday, December 13, 2018 at 1:10 p.m.
Council met in Regular session on Thursday, December 13, 2018 at 1:10 p.m. in the Council Chambers at the Grafton Municipal Office with Mayor John Logel presiding.
Members Present: Mayor, John Logel Deputy Mayor, Gail Latchford Councillor, Sherry Gibson Councillor, Ray Benns Councillor, Michael Filip
Staff Present: Robin van de Moosdyk, CAO/Municipal Clerk Alexandra Smith, Deputy Clerk
Others Present: Gritt Koehl; Betty Carruthers
Page
1. CALL TO ORDER Mayor Logel to call the meeting to order at 1:10 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF - None at this time.
3. APPROVAL OF AGENDA AS CIRCULATED Approval of December 13th, 2018 Regular Council Meeting Agenda
Moved by Councillor Filip, seconded by Deputy Mayor Latchford;
"Be it resolved that the Regular Council Meeting Agenda of Thursday, December 13th, 2018, be approved as circulated.
CARRIED.
4. RICHARD BENNETT, INTERIM TREASURER Budget vs. Actuals (to be distributed at a later date)
Moved by Councillor Gibson, seconded by Councillor Filip;
"Be it resolved that the Budget vs. Actuals for the 2018 year to date, as prepared and submitted by Richard Bennett, Interim Treasurer, be received and filed
CARRIED. Funding Options for North Shore Road Drainage Project
Moved by Councillor Benns, seconded by Deputy Mayor Latchford;
"Be it resolved that the Council of the Township of Alnwick/Haldimand defer their decision regarding funding options for North Shore Road Drainage Project until January, 2019
CARRIED. CRA Removal of 1/3 Tax Exemption for Council Salary
Moved by Councillor Gibson, seconded by Councillor Filip;
"Be it resolved that the Council of the Township of Alnwick/Haldimand approve of
Regular Council Meeting Minutes of October 18th, 2018,Page November 27 of 1st, 223 201... Regular Council December 13, 2018
Interim Treasurer, Richard Bennett's recommendations as outlined in his report dated December 12th, 2018, regarding the CRA removal of 1/3 tax exemption for Council salary
CARRIED.
5. DELEGATION Records Management Update from Emily Cartlidge, Director of Business # Development, Bryn Lake Distributors Inc. - # Moved by Councillor Filip, seconded by Councillor Gibson;
"Be it resolved that the verbal report as presented by Emily Cartlidge, Director of Business Development for Bryn Lake Distributors Inc., be received and filed
CARRIED. Chamber Records Project Council Presentation 2018-12-10
6. COMMITTEE REPORTS Alnwick Civic Centre Committee Minutes of July 16th, 2018 and September 10th, 2018; Grafton Communal Water Committee Minutes of September 19th, 2018 and October 17th, 2018; West Northumberland Physician Recruitment and Retention Committee Minutes of September 26th, 2018 and Alnwick/Haldimand Public Library Board Minutes of October 15th, 2018
Moved by Councillor Filip, seconded by Councillor Gibson;
"Be it resolved that the following meeting minutes be approved: Alnwick Civic Centre Committee Minutes of July 16th, 2018 and September 10th, 2018; Grafton Communal Water Committee Minutes of September 19th, 2018 and October 17th, 2018; West Northumberland Physician Recruitment and Retention Committee Minutes of September 26th, 2018 and Alnwick/Haldimand Public Library Board Minutes of October 15th, 2018.
CARRIED. Joint Animal Control Municipal Service Board
Moved by Councillor Gibson, seconded by Councillor Benns;
"Be it resolved that the Joint Animal Control Municipal Service Board 2019 Draft Budget and Draft Agreement be deferred for future consideration
CARRIED.
7. COMMUNICATIONS Correspondence received from Safe Communities Northumberland County Lead Table, Re: Letter of Thanks, dated November 9th, 2018
Moved by Deputy Mayor Latchford, seconded by Councillor Benns;
"Be it resolved that the correspondence received from Safe Communities Northumberland County Lead Table, Re: Letter of Thanks, dated November 9th, 2018, be received and filed.
CARRIED. Correspondence received from Minister, Steve Clark, Ministry of Municipal Affairs and Housing, dated November 30th, 2018
Moved by Councillor Benns, seconded by Deputy Mayor Latchford;
"Be it resolved that the correspondence received from Minister, Steve Clark, Ministry Regular Council Meeting Minutes of October 18th, 2018,Page November 28 of 1st, 223 201... Regular Council December 13, 2018
of Municipal Affairs and Housing, dated November 30th, 2018, be received and filed.
CARRIED. Request for Feedback, Re: Housing Supply Action Plan, Ministry of Municipal Affairs and Housing
Moved by Councillor Benns, seconded by Councillor Filip;
"Be it resolved that the Council of the Township of Alnwick/Haldimand request a report from the Senior Planner regarding the correspondence received regarding the Housing Supply Action Plan from the Ministry of Municipal Affairs and Housing for the Regular Council Meeting of January 17th, 2018
CARRIED. Correspondence received from Minister, Steve Clark, Ministry of Municipal Affairs and Housing, Re: Municipal Reporting Burden
Moved by Councillor Benns, seconded by Councillor Filip;
"Be it resolved that the correspondence received from Minister, Steve Clark, Ministry of Municipal Affairs and Housing, Re: Municipal Reporting Burden, be received and filed.
CARRIED. Correspondence received from the City of Oshawa, Re: The Importance of Keeping General Motors Oshawa Assembly Plant Open, dated December 5th, 2018
Moved by Councillor Benns, seconded by Deputy Mayor Latchford;
"Be it resolved that correspondence received from the City of Oshawa, Re: The Importance of Keeping General Motors Oshawa Assembly Plant Open, dated December 5th, 2018, be received and filed
CARRIED. Request received from Beverly Masters and Lance Rightmyer, dated December 6th, 2018, Re: Cul-de-sac for Rutherford Road
Moved by Councillor Filip, seconded by Councillor Gibson;
"Be it resolved that the Council of the Township of Alnwick/Haldimand with input from the Public Works Manager have determined that it would be cost prohibitive for the Township to invest in the installation of a cul-de-sac for the many roads without an exit, including Rutherford Road, where students reside; and further that Ms. Masters and Mr. Rightmyer should refer to their local Peterborough Victoria Northumberland and Clarington Catholic District School Board (PVNCCDSB) Trustee, Mr. David Bernier, regarding their school bussing matter
CARRIED. DWQMS Management Review Report-Grafton Drinking Water System 2017- 2018
Moved by Councillor Benns, seconded by Deputy Mayor Latchford;
"Be it resolved that the DWQMS Management Review Report for the Grafton Drinking Water System for 2017-2018, be received and filed.
CARRIED. Request from the Haldimand Firefighters Association and the Grafton
Regular Council Meeting Minutes of October 18th, 2018,Page November 29 of 1st, 223 201... Regular Council December 13, 2018
Community Sports and Events Committee, Re: Waiver of Centreton Community Centre Rental Fee, New Years Eve Event
Moved by Councillor Benns, seconded by Councillor Gibson;
"Be it resolved that the Council of the Township of Alnwick/Haldimand have agreed upon a 50 percent reduction of the Centreton Community Centre rental fee with the rental fee for your New Year's Eve event being $75.00
CARRIED. Request from Haldimand Firefighters Association and the Grafton Community Sports and Events Committee, Re: Reduction of Haldimand Community Memorial Arena ice rental fee for Skate with Santa Event
Moved by Councillor Gibson, seconded by Councillor Benns;
"Be it resolved that the Council of the Township of Alnwick/Haldimand support free community events that are open to all ages, therefore Council will waive the ice rental fee for the Haldimand Community Memorial Arena for the December 16th, 2018 Skate with Santa event
CARRIED.
8. BY-LAWS By-Law No. 130-2018 - Being a By-Law to amend By-Law No. 20-2018 - Being a By-Law to establish water rates for 2015 to 2020 upon the users of the water system to recover the operating and capital costs required to operate, repair and maintain the water system in the Township of Alnwick/Haldimand to address inconsistencies in the provisions for billing practices
Moved by Councillor Benns, seconded by Deputy Mayor Latchford;
"Be it resolved that By-Law No. 130-2018 - Being a By-Law to amend By-Law No. 20-2018 - Being a By-Law to establish water rates for 2015 to 2020 upon the users of the water system to recover the operating and capital costs required to operate, repair and maintain the water system in the Township of Alnwick/Haldimand to address inconsistencies in the provisions for billing practices, be read and deemed to be PASSED this 13th day of December, 2018.
CARRIED.
9. ADDENDA-COMMUNICATIONS Holiday Special at Northumberland 89.7FM # - Moved by Councillor Gibson, seconded by Councillor Filip; #
"Be it resolved that the email correspondence received from Marc Cowin, dated December 12th, 2018, Re: Holiday Special at Northumberland 89.7FM, be received and filed
CARRIED. Cowin, M.-holiday special-Northumberland 89.7FM_Redacted Holiday Greetings Township of Alnwick/Haldimand Request for Proposal-Organizational Review # Consulting Services - # Moved by Councillor Gibson, seconded by Deputy Mayor Latchford;
"Be it resolved that the Township of Alnwick/Haldimand Request for Proposal (RFP) for Organizational Review Consulting Services, be accepted as prepared and submitted by Lois O'Neill-Jackson, Special Projects/Temporary Deputy Clerk;
Regular Council Meeting Minutes of October 18th, 2018,Page November 30 of 1st, 223 201... Regular Council December 13, 2018
and further that Township Staff proceed with issuing the RFP
CARRIED. RFP Organizational Review
10. ANNOUNCEMENTS/NOTICE OF MOTIONS Councillor Filip:
- Helping deliver Christmas hampers to the Grafton Legion on Monday - Heritage Alnwick/Haldimand meeting held this past Monday
Deputy Mayor Latchford:
- Merry Christmas to Staff and the public in the gallery - Public Works Manager to keep Deputy Mayor Latchford informed of any significant winter events that will require Public Works, Deputy Mayor Latchford will pass these messages on to Council
Councillor Gibson:
- Wish blessings of the season and look forward to working together in 2019
Councillor Benns:
Notice of Motion from the Regular Council Meeting of Thursday, December 6th, 2018, Re: Roads
- Safe Communities Expo, great address by Cheryl Pounder - Lower Trent meeting this evening - wish Council, Staff, and the gallery a very Merry Christmas and Happy New Year, safe travels
Moved by Councillor Benns, seconded by Councillor Filip;
"Be it resolved that the Council of the Township of Alnwick/Haldimand discuss and consider the existing situation which now exists between the Township of Alnwick/Haldimand and Alderville First Nation regarding roads; and further that this matter be deferred for future discussion during the first quarter of 2019
CARRIED.
- address roads issue now or in the future - new Alderville First Nation Chief - do not believe tax payers can continue to subsidize the roads in Alderville
- need to wait for a response from the Township Solicitor - the CAO/Clerk to arrange a joint Council meeting between the Township and Alderville in February
Mayor Logel:
- Merry Christmas
11. APPROVAL OF CONFIRMING BY-LAW By-Law No. 140-2018 - Being a By-Law to confirm the proceedings of the Regular Council Meeting of Thursday, December 13th, 2018
Moved by Councillor Gibson, seconded by Deputy Mayor Latchford;
"Be it resolved that By-Law No. 140-2018 - being a By-Law to confirm the
Regular Council Meeting Minutes of October 18th, 2018,Page November 31 of 1st, 223 201... Regular Council December 13, 2018
proceedings of the Regular Council Meeting of Thursday, December 13th, 2018, be read and deemed to be PASSED this 13th day of December, 2018.
CARRIED.
12. ADJOURNMENT
Moved by Councillor Filip, seconded by Councillor Gibson;
"Be it resolved that the Regular Council Meeting of Thursday, December 13th, 2018, be adjourned at 3:04 p.m.
CARRIED.
Mayor, John Logel
CAO/Municipal Clerk, Robin van de Moosdyk
Regular Council Meeting Minutes of October 18th, 2018,Page November 32 of 1st, 223 201... THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND Special Council Meeting Minutes of Thursday, November 22, 2018 at 3:05 p.m.
Council met in Special session on November 22, 2018 at 3:05 p.m. at Venture 13 in Cobourg with Mayor John Logel presiding.
Members Present: Mayor, John Logel Deputy Mayor, Gail Latchford Councillor, Ray Benns Councillor, Michael Filip Councillor, Sherry Gibson
Staff Present: Robin van de Moosdyk, CAO/Municipal Clerk Alexandra Smith, Deputy Clerk
1. CALL TO ORDER Mayor Logel to call the meeting to order at 3:05 p.m.
2. CLOSED SESSION ITEMS The purpose of the Closed Session is for an HR matter.
Moved by Deputy Mayor Latchford, seconded by Councillor Benns;
"Be it resolved that the Council of the Township of Alnwick/Haldimand adjourn to a Closed Session in accordance with Section 239(2)(b) and (d) of the Municipal Act 2001, as amended, at 3:05 p.m.
CARRIED.
3. MOTION TO RECONVENE TO SPECIAL SESSION
Moved by Councillor Gibson, seconded by Deputy Mayor Latchford;
"Be it resolved that the Council of the Township of Alnwick/Haldimand reconvene to the Special Council Meeting of Thursday, November 22nd, 2018 at 3:30 p.m.
CARRIED.
4. NEW BUSINESS FOR FUTURE DISCUSSION - Council to meet in a Closed Session on December 4th, 2018 for the purpose of a training/education meeting.
5. APPROVAL OF CONFIRMING BY-LAW By-Law No. 128-2018 - Being a By-Law to confirm the proceedings of the Special Council Meeting of Thursday, November 22nd, 2018
Moved by Councillor Benns, seconded by Councillor Gibson;
"Be it resolved that By-Law No. 128-2018 - being a By-Law to confirm the proceedings of the Special Council Meeting of Thursday, November 22nd, 2018, be read and deemed to be PASSED this 22nd day of November, 2018.
CARRIED.
Regular Council Meeting Minutes of October 18th, 2018,Page November 33 of 1st, 223 201... Special Council Session November 22, 2018
6. ADJOURNMENT
Moved by Councillor Filip, seconded by Councillor Gibson;
"Be it resolved that the Special Council Meeting of Thursday, November 22nd, 2018, be adjourned at 3:40 p.m.
CARRIED.
Mayor, John Logel
CAO/Municipal Clerk, Robin van de Moosdyk
Regular Council Meeting Minutes of October 18th, 2018,Page November 34 of 1st, 223 201... ALNWICK / HALDIMAND Fire Rescue
#2267 County Road #23 P.O. Box #176 Grafton, Ontario K0K 2G0 Phone: 905-349-2542 Fax: 905-349-3902 Email: [email protected]
“United Lake to Lake”
REPORT TO COUNCIL January 17th 2019
Old Business:
1) The 1988 Tanker has been sold on Govdeals.com for $7520.00.
New Business:
1) The “Old Station 3” and original Roseneath fire hall are not needed by the department anymore.
2) Minutes of the December 10th 2018 Officer’s Meeting are attached for Council’s review.
Incidents
Response statistics for the month of November & December 2018 are attached as well as December of 2017 for comparison.
Equipment/vehicles out of service
Non to report.
Alnwick/Haldimand Fire Rescue Report as prepared and Pagesubmitted 35 ofby 223Fire C...
Alnwick/Haldimand Fire Rescue Report as prepared and Pagesubmitted 36 ofby 223Fire C... Date Alnwick/Haldimand Fire Rescue Page 1 of 2 I*1“ 3 19 Fire Chief :Mark Diminie 2267 County Road 23, PO Box 176 Grafton ON Grafton ON KOK2G0 PH : 905-349-2542 FAX : 905-349-3902
Incidents by Type for 2 Periods
Response Type November 2018 # of # of Incidents Incident 01 Fire 1 22 03 NO LOSS OUTDOOR ?re (see exclusions) 0 31 21 Overneat (no ?re, e.g. engines, mechanical devices) 0 23 Open air buming/unauthorized controlled burning (no 0 13 uncontrolled fire) 24 Other Cooking/toasting/smoke/steam (no ?re) 1 29 Ot‘:er pre ?re conditions (no fire) 0
31 Alarm System Equipment - Malfunction 1
32 Alann System Equipment - Accidental activation 0 (exc. code 35)
34 l-luman - Perce;ved Emergency 0
35 Human - Accidental (alann accidentally activated by O persoii)
36 Aufnorized controlled burning — complaint 1
38 CC ‘falsealarm - equipment malfunction (no CO 0 present) 39 Other False Fire Caii 0 49 RupzturedWater. Steam Pipe 0 50 Power Lines Down, Arcing 1 53 CC incident CO present (exc false alarms) 0 58 Plllliic Hazaic, call false alarm 0 59 Otter Publi 0 61 0 62 15 67 0 68 0 699 Rescue fals 0 701 Ox rgen adr ‘ 0 702 (1135; administered 0 71 As 7[;YX1a,Rr;u§;—;ratc:*yCondition 0 73 Se; re 0 76 ( 5 82 Bu 0 84 Me cal Aid Rot Required on Arrival 0 85 ‘K/i signs ~— an, DOA 0 86 At: one] or : related 0
88 Ac .1-dentor ,,._,es: related — cuts, fractures, person 0
89 ,.;’.csL15x:i ator Cali 2 898 ..:cal/resu.<,c,:atoi‘ call no action required 0
JanAlnwick/Haldimand3 19 Fire Rescue Report as prepared and Pagesubmitted 37 ofby 223Fire C... Page 1 of 2
.—»— L» >—-JR-J>I\)>—-.];<3oo._4._«.—»—>—o—- N _. oo.;;._«._4»_4._4o._-r\) —- UJKJI -l>-B Date Alnwick/Haldimand Fire Rescue Page 2 of 2 Jan 3 19 Incidents by Tyge for 2 Periods
Respe :;se Type November 2018 # of # of Incidents Incident 910 AsisistillgOW)" FD: Mutual Aid 0 2 93 Ass" tance to T1161‘Agencies (exc 921 and 922) 0 6 94 0 ‘ Pubnc Service 0 2 96 Ca: ancelled en route 4 11 97 Iiiciient not zisuzid 0 11 98 Awxistance no; iequired by other agency 0 2 99 61‘ Respm: 5.1;: 0 1
Total Nmxnber of Vzesparzses 31 337
Jan319Alnwick/Haldimand Fire Rescue Report as prepared and Pagesubmitted 38 ofby 223Fire C... Page2of2 Date Alnwick/Haldimand Fire Rescue Page I of 2 la“ 3 19 Fire Chief :Mark Diminie 2267 County Road 23, PO Box 176 Grafton ON Grafton ON KOK2G0 PH : 905-349-2542 FAX : 905-349-3902
Incidents by Type for 2 Periods
Response Type December 2018 # of # of Incidents Incident 01 Fire 2 24 03 NO LOSS OUTDOOR ?re (see exclusions) O 31 21 Overheat (no fire, e.g. engines, mechanical devices) 0 23 Open air burning/unauthorized controlled burning (no 0 13 uncontrolled fire) 24 Other Cooking/toasting/smoke/steam (no ?re) 0 29 Other pre fire conditions (no ?re) 0
31 Alarm System Equipment - Malfunction 0
32 Alarm System Equipment - Accidental activation 0 (exc. code 35)
34 Human — Perceived Emergency 0
35 Human — Accidental (alarm accidentally activated by 0 person)
36 Authorized controlled burning — complaint 0
38 CO false alarm — equipment malfunction (no CO 1 present) 39 Other False Fire Call 0 49 Ruptured Water. Steam Pipe 0 50 Power Lines Down, Arcing 0 53 CO incident, ()0 present (exc false alarms) 0 58 Public Hazard call false alarm 0 59 Other Public Hazard 0 61 Venicle Extrication 0 62 enicle Collision 7 67 W mter Rescue 0 68 Water Ice Rescue 0 699 Rescue false £il?l‘lTl 0 701 Oxygen admimstered 0 702 CPR administered 0 71 Asphyxia, Rcspii*ato1'yCondition 1 73 eizure 0 76 Chest pains c: suspected heart attack 0 82 Burns 0 84 Medical Aid Not Required on Arrival 0 85 Vital SlLT1’1 ; , l 86 Alcohol or 0
- 88 Accident or , ,..ess related cuts, fractures, person 2 fainted, etc. 89 Otizer Medi JanAlnwick/Haldimand3 l9 Fire Rescue Report as prepared and Pagesubmitted 39 ofby 223Fire C... Page 1 of 2 o\o»—»—¢—.4.—a._-.€»—.-»_a»4»—‘o._-,_. l\) -J>Ul -P-B Alnwick/Haldimand Fire Rescue Page 2 Of2 £33‘?an 19, Incidents by Type for 2 Periods Response Type December 2018 # of # of Incidents Incident 910 Assisting Ot';13rFD: Mutual Aid 0 2 93 Assistance to Other Agencies (exc 921 and 922) O 6 94 Other Public Sen/ice 0 2 96 Call cancellcc. on route 5 16 97 Incident not found 2 13 98 Assistance no. required by other agency 0 2 99 Of’:2:‘ Response 0 1 Total Number of Responses 23 360 Jan3Alnwick/Haldimand19 Fire Rescue Report as prepared and Pagesubmitted 40 ofby 223Fire C... Page2of2 Date Alnwick/Haldimand Fire Rescue Page 1 of 2 J3“ 3 19 Fire Chief :Mark Diminie 2267 County Road 23, PO Box 176 Grafton ON Grafton ON KOK2G0 PH : 905-349-2542 FAX : 905-349-3902 Incidents by Type for 2 Periods Response Type 2017 2018 # of # of Incidents Incident 01 Fire 16 24 03 NO LOSS OUTDOOR ?re (see exclusions) 20 3 1 21 Overneat (no ?re, e.g. engines, mechanical devices) 2 2 23 Open air buming/unauthorized controlled burning (no 5 l 3 uncontrolled ?re) 24 Other Cooking/toasting/smoke/steam (no ?re) 1 29 Other pre ?re conditions (no ?re) 4 31 Alarm System Equipment - Malfunction 12 32 Aiaiin System Equipment - Accidental activation 3 (exc. code 35) 34 l'iU,‘.‘I]a1‘l- Perceived Emergency 3 35 Human - Accidental (alarm accidentally activated by 0 person) 36 Authorized controlled burning - complaint 5 37 CO false alarm - perceived emergency (no CO 3 present) 38 CO false alarm - equipment malfunction (no CO 2 present) 39 Otlzer False Fire Call 2 45 Spill - Gaso or Fuel 1 49 Ruptured WJ4... Steam Pipe 0 50 Power Lines Down, Arcing 3 53 CO incident. CO present (exc false alarms) 3 57 Public Hazarc no action required l 58 Public Hazard call false alarm l 59 Ozher Public giazard l 61 Vehicle Extrication l 62 Veliicle Colli:-tion 46 67 W EH61‘Rescue 2 68 Water Ice Rea l 698 Rescue no a l 699 Rescue fals O 701 ' 2 702 l 71 10 73 2 76 20 82 0 84 1 85 ‘s/.'.,.i signs as ..._it, DOA 10 JanAlnwick/Haldimand3 E9 Fire Rescue Report as prepared and Pagesubmitted 41 ofby 223Fire C... Page 1 of 2 Date Alnwick/Haldimand Fire Rescue Page 2 of 2 Jan 3 19 Incidents bv Tyge for 2 Periods Response Type 2017 2018 # of # of Incidents Incident 86 Alcohol or di? 88 Accident or illness related - cuts, fractures, person ia11T[Bd,etc. 89 Oilier Medice- Resuscitator Call 898 Medical/resnscitator call no action required 899 l\/ledical/resuitctlator call false alarm 910 As:Ls‘1ng O‘:r;r:r ED: Mutual Aid 93 ~ tance to L‘/<:l1e1‘Agencies (exc 921 and 922) 94 ‘.61’ Public rvice 96 ., sanceliet on route 97 lnc:dent not 1’ ‘ 98 As: tanceno ‘equired by other agency 99 CH1...‘Respc:':‘:: Total ’_\i.n:i)er of Eesgmiises 249 360 Jan3Alnwick/Haldimandl9 Fire Rescue Report as prepared and Pagesubmitted 42 ofby 223Fire C... Page 2 of 2 ©®kh>—‘U\i.~)|\)I\)©»—«l\)bJO\l\)O\t\)Ol\)I\)>——:— ._— UJ.hDJI\.)Ix) Alnwick/Haldimand Fire Rescue Officer’s Meeting Monday, December 10th, 2018– 7:00 PM Station #2 – 2267 County Road #23 Roll Call: Fire Chief Mark Diminie Captain Jason Whitelaw Deputy Chief Allan Sheppard Captain Mike Jarvis District Chief Eldon Taylor Captain Mark Nelson District Chief Rob Gourd Tanis Zwegers, Fire Prevention District Chief Rick Nelson Dianne Nicholls Captain Matt Halmasy 1. Call to Order Chief Diminie called the meeting to order at 7:00 PM. 2. Additions to Agenda None 3. Approval of Minutes Moved by Tanis Zwegers, Seconded by Rob Gourd, “Be it resolved that the minutes of the October 22nd, 2018 Officer’s meeting be approved as presented. “CARRIED.” 4. Business Arising from Minutes Lots of interest from the public for new recruits. 5. Health and Safety Various lights are an ongoing issue, switch to LED lights Gas meter at Station 1 has been replaced. Water Treatment plant spills water which becomes icy and very slippery. Station 1 & 2 – having to enter the washrooms via the bunker gear room; think about renovations, ideas, and thoughts and bring back to the committee for January meeting. 6. New Business a.) New Part Time 3 more recruits have been approved by Council; will get them signed up for the recruit course by Northumberland County Training Committee. b.) Training This Wednesday’s training will be Water Supply and Equipment on Trucks at each Station. Page 1 Officer's Meeting Minutes of December 10, 2018 Page 43 of 223 Alnwick/Haldimand Fire Rescue Officer’s Meeting Monday, December 10th, 2018 – 7:00 PM Station #2 – 2267 County Road 23 Recruits at Station 3 will stay in Station 3 Take the pump off the old pumper before being listed on GovDeals. Old Station 3 and Station 4 are not being used by the Fire Department Thank you extended to Captain Mike Jarvis for his time to organize the new hall. c.) Incident Review None reported d.) Designated Officer Chief Diminie just finished the course Need to sign other Officers up for this course Any contact with bodily fluids during an incident, inform Chief Diminie e.) By-Law Officer All Chief Officer’s are listed on the Municipal By-Law f.) Radio Procedures / IC Peterborough Dispatch only wants benchmarks. Please pass on to all members. Promote IC to all members of the department g.) Uniform Policy Chief Diminie is working on developing a uniform policy Would like all members of the department to match. h.) Equipment Committees (per Station) Chief Diminie would like to see an Equipment Committee for each station. All members of the committee will meet together from all three stations. i.) Hall Maintenance (Cleaning) Take pride in ownership Keep floors swept, wash trucks, etc. j.) Paperwork Various forms were looked at and discussed. 7. Round Table Rob Gourd Gear Cleaning. Who is looking after having the bunker gear cleaning. There is an account set up with Fire Safety Management for Alnwick/Haldimand Fire Rescue which we can view anytime Would like an audit done of the SCBA masks and information brought back for the Officer’s meeting in January. Page 2 Officer's Meeting Minutes of December 10, 2018 Page 44 of 223 Alnwick/Haldimand Fire Rescue Officer’s Meeting Monday, December 10th, 2018 – 7:00 PM Station #2 – 2267 County Road 23 Allan Sheppard Fit Test. Allan Sheppard to get in touch with Doug Mead and Glen Tackaberry to pick dates in the new year to complete fit testing. Members will be notified of these dates Rick Nelson Need evidence books for the new recruits Mark Nelson Just a reminder that there is a zero tolerance towards drinking and driving. Next Meeting Date Monday, January 28th, 2018, 7:00 PM, Station 2 Adjournment Meeting adjourned at 8:45 PM Page 3 Officer's Meeting Minutes of December 10, 2018 Page 45 of 223 Certified Pest Control 212 Orchard Grove Road Grafton, ON K0K 2G0 December 6, 2018 Township of Alnwick/Haldimand Municipal Office 10836 Cty. Rd. 2, PO Box 70 Grafton ON K0K 2G0 To Whom it May Concern, Thank you for listening to our request to have the Exotic Pets Bylaw updated to allow holders of a falconry license to house certain species of raptors within the township.. My husband and I run a company called Certified Pest Control. We have three employees plus ourselves, and we service customers from Mississauga to Belleville. We operate from two home offices in Grafton and Baltimore. After being asked by our customers for many years, we are now in the process of adding bird abatement to our services. Falconry based bird abatement involves the use of a trained bird of prey to intimidate and scare off nuisance birds. Repeated flying of a bird of prey in an area is a natural environmentally friendly way to deter nuisance birds, as they quickly learn that the area is not a safe place to be. This prevents nesting, and aggressive behavior that can come along with this. With our customers, the birds most often causing problems are seagulls. In order to do work that may affect the seagull population, we are required to apply for a Migratory Bird Permit from Environment Canada. This permit is site specific, so a specific permit must be obtained for each property/location before work can begin. All reports must be sent back to Environment Canada on the activities completed for that permit. As one example of the type of work that we hope to take on, within the last year we have sub-contracted a licensed falconer to control seagulls that had nested on the roof and were acting aggressively to staff and customers at the Northumberland Mall. We provide the regular pest control at the mall and would love to offer this service to them in-house. 1-888-799-7990 http://www.certifiedpest.ca [email protected] Letter from Sara Voycey, Pest Control dated December 6,Page 2018 46 RE: of Request... 223 I currently hold an apprentice license in falconry. This is issued by the Ministry of Natural Resources (MNR) and involves training with my sponsor (who holds a General Falconry License) for a period of fifteen months. The apprentice license allows me to keep one bird of a list of approved species. In my case, the bird we will be training is a Red-tailed Hawk. As a requirement of this license, individuals must have a valid hunting license, each bird must always wear an identification band, and a log book must be kept and submitted to the MNR each year. A general falconry license can be obtained from the MNR once you have met all the requirements and completed fifteen months of training and your sponsor signs off that you have been successful. A general falconry license allows you to keep up to three birds of prey. After holding your general license for five years, you can apply for a commercial falconry license which allows you to work at airports. A commercial falconry license is required in order to breed falconry birds. We have no plans to breed birds at any point in time, as this would be too time consuming and would have no benefit to our business. The definition of falconry is hunting with a bird of prey. As with all hunting, using a bird of prey is subject to the seasons and limits set forth in the hunting regulations each year. Handlers are required to make every effort to ensure that game is not taken out of season or over your bag limit for the year, and charges may apply if this is not followed. Game included in the falconry limits include partridge, grouse, hare and squirrels. However, in our specific situation, our bird will not be used to hunt wild game and will be specifically trained on seagull control. Should our bird abatement program prove to be successful, and once I have received my general falconry license, we may look at increasing our number of birds to two or three. Different birds of prey have different skill-sets which may prove beneficial when targeting different nuisance birds (i.e. goose control vs. seagull control would require a larger bird to intimidate). Most birds purchased for falconry are captive bred. There is a process through the MNR which you can apply to capture a wild bird, however only so many of these licenses are issued each year. As a precaution, our bird(s) will also be outfitted with a telemetry system, which will allow us to use a receiver to locate the bird should he become disoriented while flying. However, being a native bird, there is little risk to the environment should the worst happen, and the bird not return. Once again, thank you for listening to our request and helping our business grow. Should you have any follow-up questions, please don’t hesitate to contact me at 416- 276-8046 or [email protected]. Sincerely, Sara Voycey Certified Pest Control Letter from Sara Voycey, Pest Control dated December 6,Page 2018 47 RE: of Request... 223 Office Phone: (905) 372-4179 Office Fax: (905) 372-7705 January 3, 2019. Township ofA|nwick/Haldimand 10836 County Road 2 P.O. Box 70 Grafton, Ontario. KOK2G0 RE: Glens of Antrim — Lot Grading Deposits Dear Sir— With regard to the Lot Grading Certification for Lots 1, 2, 3 and 4, prepared and submitted by D.M. WillsAssociates Limited,dated December 3, 2018 — we would request that the municipality release the deposits, even though the one year time frame from issue of building permit has passed. Depending on the time of year the building permit was issued, it is not always feasible to have the final grading completed and certified within that time frame. We appreciate your consideration of this request. Your truly, Anthony Dew General Manager Stalwood Homes 9006 Rose Rd, R.R.# 6 Cobourg, Ontario K9A 4J9 Letter from Stalwood Homes dated January 3, 2019 RE:Page Requesting 48 of a 223 refund... 10836 County Rd 2 Telephone: 905.349.2643 P.O. Box 70 [email protected] Grafton ON, K0K 2G0 www.alnwickhaldimand.ca Chris Curwin, C.I.T., C.A.T., CCPI Parks and Recreation Manager DATE: December 27th, 2018 TO: Mayor and Members of Council Robin Van de Moosdyk, CAO FROM: Chris Curwin, C.I.T., C.A.T., CCPI Parks and Recreation Manager SUBJECT: December Monthly Report OPERATIONS: Regular Arena operations continue Arena canteen open for all games and tournaments Beverage vending machine stocked and operating New Honeywell refrigeration controller installed with night time setbacks (energy savings). “Arena Policy” signs posted in all dressing rooms PAST EVENTS / TOURNAMENTS: December 1st, 2018 – Boot Hockey Tournament December 8th, 2018 – GMHA Atom Tournament December 16th, 2018 – Skate with Santa UPCOMING EVENTS / TOURNAMENTS: January 5th, 2019 – GMHA Midget Tournament January 12th, 2019 – GMHA Bantam Tournament January 19th, 2019 – Adult Tournament January 26th, 2019 – GMHA Novice Tournament Parks and Recreation Report as prepared and submittedPage by Chris 49 Curwin, of 223 M... P a g e | 2 MEETINGS: December 6th, 2018 – Council Inauguration December 6th, 2018 – Regular Council December 11th, 2018 – Department Head Meeting December 14th, 2018 – Budget review wit Finance OTHER: Bookings for 2019 summer have begun Chris Curwin, C.I.T., C.A.T., CCPI Parks and Recreation Manager 2 Parks and Recreation Report as prepared and submittedPage by Chris 50 Curwin, of 223 M... 10836 County Rd 2 Telephone: 905.349.2822 Ext. 39 P.O. Box 70 Fax: 905.349.3902 Grafton ON, K0K 2G0 [email protected] www.alnwickhaldimand.ca Troy A. Gilmour, C. Tech, rcji Public Work Manager REPORT DATE: January 11, 2019 TO: Mayor and Members of Council Robin Van de Moosdyk, CAO FROM: Troy Gilmour, C. Tech, rcji Public Works Manager SUBJECT: January Monthly Report Recommendation: That the Public Works Manager’s Report be received as information. OPERATIONS: Public Works Department Hours (Centreton and Roseneath) o Monday to Thursday 6:30 am to 4 pm o Friday – 6:30am to 10:30am Patrol (Minimum Maintenance Standard Act) o Road Classification #4 (bi-weekly) o Road Classification #5 (monthly) o Road Classification #6 (every 3 months) o Weekend Patrol – Shawn / Jim / Troy Public Works Reports as prepared and submitted by TroyPage Gilmour, 51 Publicof 223 W... P a g e | 2 o Winter Snow Events o November 9, 2018 – Plow / Sanding – All Trucks – 9 routes o November 10, 2018 – Plow / Sanding – All Trucks – 9 routes o November 16, 2018 – Plow / Sanding – All Trucks – 9 routes o November 17, 2018 – Plow / Sanding – 2 Trucks – 2 routes o November 28, 2018 – Plow / Sanding – All Trucks – 9 routes o December 4, 2018 – Sanding – 1 Truck – 2 routes o December 8, 2018 – Plow / Sanding – All Trucks – 9 routes o December 13, 2018 – Sanding – 5 Trucks – 5 routes o December 14, 2018 – Sanding – All Trucks – 9 routes o December 15, 2018 – Sanding – All Trucks – 9 routes o December 17, 2018 – Sanding – All Trucks – 9 routes o December 19, 2018 – Sanding – 1 Truck – 2 routes o December 21, 2018 – Sanding – 5 Trucks – 5 routes o December 24, 2018 – Sanding – All Trucks – 9 routes o December 25, 2018 – Patrol – Troy / Shawn o December 26, 2018 – Patrol – Troy / Shawn o December 27, 2018 – Sanding – 5 Trucks – 5 routes o December 28, 2018 – Sanding – All Trucks – 9 routes o December 30, 2018 – Sanding – All Trucks – 9 routes o December 31, 2018 – Sanding – All Trucks – 9 routes o January 1, 2019 – Patrol – Troy / Jim PROJECTS: o North Shore Rd Drainage Project o November 22, 2018 - Contractor installed signage o November 28, 2018 - found documentation of a well line buried in the ditch that needed to be excavated, deed attached. o November 29, 2018 - Contractor provided a quote for directional drilling a new line of $93,763.50 +HST of which was declined. o December 3, 2018 - Contractor was directed to proceed with works in other areas as required until the well line situation was resolved. o December 11, 2018 – December 13, 2018 - Contractor located underground well line by utilization of sucker truck. Photo attached. o December 19, 2018 - Contractor completed interim works for winter shut down. o January 8, 2019 - Contractor was directed to proceed with works as per contract documents o January 11, 2019 – Township and Jewell Engineering will be meeting with the Contractor to determine next steps. 2 Public Works Reports as prepared and submitted by TroyPage Gilmour, 52 Publicof 223 W... P a g e | 3 Ditching Projects o During non-winter event days – shouldering and ditching Northumberland Heights Rd o Ditching Noble Rd and Community Center Rd o Ditching Massey Rd ISSUES AND / OR CONCERNS: o OPP call – December 4th – Sanding needed in evening o OPP call – December 15th – Sanding needed in evening MEETINGS AND / OR APPOIINTMENTS: o December – numerous meeting regarding North Shore Drainage Project o December 6 – Council o December 11 – Department Head Meeting o December 27 – Snowplow Training (Jared Nicholls) Troy A. Gilmour, C. Tech, rcji Public Works Manager 3 Public Works Reports as prepared and submitted by TroyPage Gilmour, 53 Publicof 223 W... Public Works Reports as prepared and submitted by TroyPage Gilmour, 54 Publicof 223 W... HAH Minutes for December 10th. 2018 Swallowfields Farm–7pm ______Members Present: Bob Deane, Liam Cragg, Scott Falconer,, Joan Kelly, Eva Leca Councillor Mike Filip Absent with regrets: Pat Poisson, Council have agreed to the HAH Motion to appoint Eva Leca as a permanent member of HAH. Eve will contact Robin to complete the necessary paperwork. Minutes of November 5th.2018 were unanimously e-approved and were forwarded to Council on November 15th. 2018 . 1. Doug & Shirley Johnston Heritage Room: Project Managed by Joan Kelly. Additions to Doug and Shirley Johnston Heritage Room. Nothing to report this month. 2. Book of Township Tales Sales Update: We are about sold out of the first printing of 400 books. The reorder of 150 should be in this week. As stated last Minutes, Pat and the Co-op have been the main sales venues, probably accounting for at least 70% of all sales. Last week Pat had one person purchase seven books for Christmas. 3. Barnum House: Project managed by Scott Falconer. The presentation to the ACO (President Diane Chin) went very well on Nov. 20th) They were all very appreciative of the information & perspective which Scott shared with them. They are going to stay in touch as we get closer to the Doors Open date. 4. Doors Open 2019, June 1st and 2nd. : Project managed by Scott Falconer. Scott submitted, to County, the following Township venues for Doors Open 2019. Note the last two on this list are not typical Open Door venues and Scott requested that they be marked on the driving map as “additional places of historic interest".All were approved Cannery, St George’s Anglican Church. Methodist Meeting Hall. Carousel. Barnum House *Wicklow Church. *Alderville Monument. In 2017 the County had 19 venues, upcoming 2019 30 venues. 5. Wicklow Heritage Park: Repairs will be completed by year end. It has been about 6 months to effect the necessary roof repairs. The following reports were subsequent to the HAH Meeting: Joan reviewed township's strategic parks plan, and could not find any specific reference to the Wicklow Park. It is 0.557 acres and the legal description is part 5&6, lot 13, con A. Mike had this omission corrected. Heritage Alnwick/Haldimand meeting Minutes of DecemberPage 10, 55 2018; of 223Alnwick... 6. Heritage Inquires: 6.1 Still waiting for Photo, previous Minute repeated A Mr. Riley of Oro is trying to find out anything about the “Grafton Elm”. We are working with the County Archives on this project. We are hoping to get a copy of a 1907 picture and maybe able to identify it’s position by the background. What is so special about this particular Elm? Mr. Riley’s father was an internationally famous Botanist and this elm was the subject of early research into Dutch Elm disease. 6.2 Don Sharky of Hamilton has been working with Bob to try and locate his great grand father’s (Ronsellar Philips) grave in Grafton. Death records showed he died in 1883 in Grafton. 7. 2019 Projects under consideration. Pioneer Recipes book - this would not be a published book just run off the Township copy machine. Driving Tour of Township Heritage Sites. As well as a map we would have GPS locations. There is at least a week’s work in the Archives. Using the Township web site, have a Heritage web log which changes every two or four weeks? The Township Catalogue of 19th. Century properties needs updating with properties not previously found. Provincial Criers Championship 2019. Detail below. 8. Other Business: The Provincial Criers championships : Kingsville has withdrawn as a venue for the competition. Liam is working with Cobourg for a joint Grafton/Cobourg proposal. Liam suggested a contingency budget item of $1000. Next Meeting:: Monday, 4th., February 2019. There will not be a January 2019 meeting. Adjourned: At 9.0 pm. Heritage Alnwick/Haldimand meeting Minutes of DecemberPage 10, 56 2018; of 223Alnwick... .1 J an/7 rzc Robin m November 5, 2018 Roseneath, Ontario The regular monthly meeting of the Alnwick Civic Centre Committee took place on the above date in the Council Chambers of the Alnwick Civic Centre. Chairperson, Linda Seppanen called the meeting to order at 6:35 pm with the following memberspresent - Barb Foreman, Councillor Sherry Gibson, Stella Riccio absent was Brittany and Matt Dingman. Janitor’s Report — nil Delegations to address the Board — nil Resolution #1 Moved by Stella Riccio Seconded by Linda Seppanen Be it resolved that the minutes of the September 10, 2018 meeting be approved as circulated. “Carried” Business arising from the minutes - a) The Postmaster provided another telephone to put in the kitchen to replace the one that had gone missing. Treasurer’s Report No ?nancial report was received from Grafton for the month ending October 31. Revenues — totalling $300.00 to be sent to Grafton with Tim Mon'is. Expenditures — to be sent to Grafton with Tim Morris a) LED sign updates - $158.50 b) Cleaning supplies from Outpost Packaging — $414.33 Resolution #2 Moved by Sherry Gibson Seconded by Stella Riccio Be it resolved that the treasurer’s ?nancial report be approved as presented. “Carried” Correspondence a) SGS Canada Inc. — water samples as of November 16- ok and posted b) Sound System Rental contract sent from Council to become part of a rental agreement if required Heritage Alnwick/Haldimand meeting Minutes of DecemberPage 10, 57 2018; of 223Alnwick... New Business Resolution #3 Moved by Stella Riccio Seconded by Barb Foreman sample for the ACC Be it resolved that the committeechoose “Grey Granite colour washroom ?oors Resolution #4 Moved by Sherry Gibson Seconded by Stella Riccio Lean in the amount Be it resolved that the 2019 janitorial contract be renewedwith Robin COLA amount for 2019 . of $13,313.42 with a recommendationto add the additional “Carried”. be stepping down as c) Chairperson, Linda Seppanen informedthe committee that she will chairperson following the December meeting. Resolution #5 again on December 3, Be it resolved that the meeting be adjournedat 7:05 pm to meet 2018 or at the call of the Chairperson “Carried” . fiwteman. 4‘ ‘*7’ ;.//K mz/z x .‘Ba2c& Secretary/Treasurer M‘) Chairperson V, Heritage Alnwick/Haldimand meeting Minutes of DecemberPage 10, 58 2018; of 223Alnwick... Roseneath Revitalization Volunteer Committee Minutes of the Committee meeting held November 14/18. Roseneath Civic Centre Members present: Mayor John Logel; Rosemarie Robins; Barry Surerus; Donna Bevan; Kate Surerus, Ann Parker. Absent: Thelma Surerus; Suzanne Hogg Chair Robins called the meeting to order. 1. Minutes – October 2, 2018 committee meeting. Moved by Member Barry Surerus, Seconded by Member Ann Parker That the minutes of October 02, 2018 committee meeting be approved. CARRIED. 2. Additions to the agenda. There were no additions to the agenda. 3. Accounts Lights $412.24 – Barry Surerus. Moved by Member Ann Parker, Seconded by Mayor Logel That Barry Surerus be re-imbursed $412.24 for lights for the park. CARRIED. 4. Banners & Flags Spring Festival T-shirts – Ann Parker will take to Library to sell. Banners – All flags and banners have been taken down. They are not in good shape. They will not be put up in 2019. A letter will need to be sent to the banner accounts to advise that the banners are not in good shape and committee is re- designing a new banner style. Consider donating $100 to the War Memorial for 2019 in lieu of a banner. Rose Robins reported the following banner accounts remain unpaid: Hutchison, McBrien, Fire Dept (Alan Sheppard), Small Sparks Farm. Rose will ask the township office to invoice. Town Hall sign – Ann Parker will send Thank You cards to Thelma Surerus and Rob & Melissa Fife. 5. Gardens, Flower Box, Solar panels Members B. Surerus to look into getting an extension on the turbine. 6. Cenotaph The application for funding was sent to Veterans Affairs by November 1. They responded that it was received and they are looking for further information. Members Donna Bevan and Kate Surerus will send the requested documents. Heritage Alnwick/Haldimand meeting Minutes of DecemberPage 10, 59 2018; of 223Alnwick... Roseneath Revitalization Volunteer Committee Minutes of the Committee meeting held November 14/18 - page 2 A Fundraising account needs to be set up at the township office to receive donations and fundraising money. The Women’s Institute gave a cheque for $125.00. Other money is being collected. 7. Park Sign O/S parkette signage “The Corners Park” Waiting until the postal boxes have been reloated. Member Kate Surerus to send Mayor Logel her Canada Post contact information. 8. Budget 2019 – as of today Revenue Expenses Donations – 0 Landscaping $1000 Banners – 0 Solar $1000 Fundraising - 0 9. Old & New Business The Postal box relocation: No action to date. New Year’s Eve Dance fundraiser for the War Memorial. Advertise on Civic Centre electronic sign and on website. Each committee member to get door prizes. Township will fund up front expenses until event completed and be re-imbursed. 10.Adjournment Moved by Member D. Bevan That the meeting of the Revitalization Committee be adjourned. CARRIED. Next Meeting: to be confirmed (2nd week of the month 2019) Recorded by: Kate Surerus, member Heritage Alnwick/Haldimand meeting Minutes of DecemberPage 10, 60 2018; of 223Alnwick... FENELLAHALLMINUTES October 3, 2018 Present at the meeting were Eric,Gerald, Lisa,Jim, Gail and Debbie. The reports were read, and a motion was made by Jim and seconded by Gerald to accept the reports as read. The water reports came back fine. Eric inquired about the roof and chimney repairs at the township office this last month and didn't find out anything new. The draft for the rental of the new sound system was discussed, Gail willtake suggestions back to council for discussions before the final contact is made up. Motion by Gerald and seconded by Jim to adjourn the meeting. Meeting adjourned. Debbie Rylance Heritage Alnwick/Haldimand meeting Minutes of DecemberPage 10, 61 2018; of 223Alnwick... FENELLAHALLMINUTES November 7, 2018 Present at the meeting were Eric,Jim, Gerald, Gail and Debbie. The reports were read, and a motion was made by Gerald and seconded by Jim to accept the reports as read. The water reports came back fine. The Ontario Federation for Cerebral Palsy ad requested putting a clothing donation bin on the hall property. The discussion brought up the problem of snow removal and accessibility. It was recommended to see about putting it neitto the community mail boxed across the street. Motion by Gail and seconded by Jim for Eric to call to get the furnaces serviced. Motion by Jim and seconded by Gerald to adjourn the meeting. Meeting adjourned. Debbie Rylance /00nm»7:T/My :40-B56‘. Heritage Alnwick/Haldimand meeting Minutes of DecemberPage 10, 62 2018; of 223Alnwick... ‘lIII!‘t‘ liiwi ll‘ 'l'wll‘ “i IIll‘ ."‘.|l l"Ill' -IHIl?nliill lizmi.lrwwrlvtsilllliilil. iw ‘Hi iii-l Il7lllll |l'LI,J1liI|Il§Zl ,-,iiii..-l~I:: Allmunicipalities who are choosing to opt out of permitting cannabis retail stores are required to notify the AGCO Registrar, in writing, of their decision by 11:59 PM EST, January 22, 2019. Ifthe AGCO has not received written notification from a municipality by this date then, by default, private cannabis retail stores may be permitted within that municipality providing all other AGCO licensing eligibility criteria have been met. The specific requirements for the written opt-out notification are in the attached document. Ifyour council has already passed a resolution and you have not yet notified the AGCO, please e-mail your notification immediately to municipa|@agco.ca. As defined in the Cannabis Licence Act, 2018, the notification must be sent directly to the AGCO Registrar. Your municipality's opt-out decision will not be valid if the notification is sent to the Premier’s Office, Ministry of the Attorney General, Ministry of Municipal Affairs and Housing or any other Ontario Ministry or Agency. A municipal resolution to opt out of having cannabis retail stores authorized within the boundaries of your municipality is made pursuant to section 41 of the Cannabis Licence Act, 2018, which went into effect on November 16, 2018. Any municipal resolution passed prior to that date does not have the intended effect given that municipalities did not have statutory authority to opt out prior to that date. If a municipality decides to allow cannabis retail stores within its jurisdiction, they are encouraged to notify the AGCO as soon as possible at municigal@agco. ca IMPORTANT ADDITIONAL INFORMATION: DECEMBER 13,2019, ONTARIO REGULATION 468/18 ADMENDMENTS ON MUNICIPALITIES Given the shortage of legal cannabis supply, on December 13, 2018, the Government of Ontario announced amendments to Ontario Regulation 468/18 that included a temporary cap of 25 Cannabis Retail Store Authorizations for April 1, 2019. The amendments also gave the AGCO the mandate to hold a lottery on January 11, 2019, to determine who may apply for the 25 retail stores. Of significant interest to Ontario municipalities is that the Ontario Regulation 468/18 sets out that these first 25 cannabis retail stores may only be located in a municipality that: - Has chosen not to opt out of permitting cannabis retail stores; and - Has a population of 50,000 people or more as identified in the 2016 Ontario census. The AGCO will publish the results of the lottery held on January 11, 2019, on its website within 24 hours of the lottery completion. Although the 25 stores will only be located in municipalities with a population of 50,000 or more, the one-time opt-out date for all municipalities remains January 22, 2019. For further information regarding the allocation of the 25 retail stores, see the attached document. FOR MORE INFORMATION Please submit any questions you may have to munici al a co.ca or (416) 326-8593. For questions regarding municipal funding for cannabis under the Ontario Cannabis Legalization Implementation Fund, please contact the Ministry of Finance at OCL|[email protected] For additional helpful resources please see the attached document Email Notice from the Alcohol and Gaming Commission ofPage Ontario 63 of(AGCO) 223 da... @ AGCO Alculmland Garmng Ontario Commissionat Ontario OPTING OUT OF CANNABIS RETAIL STORES As per Ontario Regulation 468/18, municipalities must notify the AGCO of their decision to opt out by having the municipal Clerk, Chief Administrative Of?cer or Mayor send the AGCO Registrar written notification that the municipality has passed a resolution prohibiting cannabis retail stores. This written noti?cation must be sent by email to [email protected] and received by the AGCO no later than January 22, 2019. The notification must include: 1. The official name of the municipality, and; 2. The date the resolution was passed. Once received, the AGCO willacknowledge receipt by email. A municipality that decides to prohibit cannabis retail stores may later reverse its decision; however, under the Cannabis Licence Act, 2018, a decision by a municipality to allow cannabis retail stores is ?nal and may not be subsequently reversed. OPTING IN TO ALLOW RETAIL CANNABIS STORES Ifat any time before January 22, 2019, a municipality decides it willallow cannabis retail stores within its jurisdiction they are encouraged to notify the AGCO as soon as possible. Early noti?cation to the AGCO, using the municipa|@agco.ca email, will not change the earliest date that licensed retail stores may open, which remains April 1, 2019. lfthe AGCO does not receive written noti?cation from a municipality by January 22, 2019 they willbe considered to be allowing cannabis retail stores by default. INFORMATION FOR ONTARIO MUNICIPALITIES ABOUT CANNABIS RETAIL STORE LICENSING The maximum 25 Retail Store Authorizations will be allocated in accordance with Ontario Regulation 468/18, which provides for the maximum number of stores in the following Regions: a. East (Stormont, Dundas and Glengarry, Prescott and Russell, Ottawa, Leeds and Grenville, Lanark, Frontenac, Lennox and Addington, Hastings, Prince Edward, Northumberland, Peterborough, Kawartha Lakes, Simcoe, Muskoka, Haliburton, Renfrew): ?ve (5) stores Email Notice from the Alcohol and Gaming Commission ofPage Ontario 64 of(AGCO) 223 da... AGCO AlcoholandGaming Ontario CommissionofOntario b. GTA (Durham, York, Peel and Halton): six (6) stores c. North (Nipissing, Parry Sound, Sudbury, Greater Sudbury, Timiskaming, Cochrane, Algoma, Thunder Bay, Rainy River, Kenora): two (2) stores Toronto: ?ve (5) stores West (Dufferin-Wellington, Hamilton, Niagara, Haldimand-Norfolk, Brant, Waterloo, Perth, Oxford, Elgin, Chatham-Kent, Essex, Lambton, Middlesex, Huron, Bruce, Grey, Manitoulin): seven (7) stores The AGCO has defined 42 municipalities within Ontario with a population minimum of 50,000, based on the 2016 census. In the East Region: City of Barrie, City of Belleville, City of Kawartha Lakes, City of Kingston, City of Ottawa, and City of Peterborough In the GTA Region: Town of Ajax, Town of Aurora, City of Brampton, City of Burlington, Town of Caledon, Municipality of Clarington, Town of Halton Hills, City of Markham, Town of Milton, City of Mississauga, Town of Newmarket, Town of Oakville, City of Oshawa, City of Pickering, Town of Richmond Hill,City of Vaughan, and Town of Whitby In the North Region: City of Greater Sudbury, City of North Bay, City of Sault Ste. Marie, and City of Thunder Bay In the Toronto Region: the City of Toronto In the West Region: City of Brantford, City of Cambridge, Municipality of Chatham-Kent, City of Guelph, City of Hamilton, City of Kitchener, City of London, City of Niagara Falls, Norfolk County, City of Sarnia, City of St. Catharines, City of Waterloo, City of Welland, and City of Windsor These changes are in effect until December 13, 2019, when Ontario Regulation 468/18 will be amended. Although the initial phase of 25 stores will only be located in municipalities with a minimum population of 50,000, the one-time opt-out date for all municipalities remains January 22, 2019. Email Notice from the Alcohol and Gaming Commission ofPage Ontario 65 of(AGCO) 223 da... F5 9- @ AGCO AlcoholandGaming Orlbarln CommissionofOntario HELPFUL RESOURCES . AGCO’s list of Ontario municipalities prohibitinq or allowing cannabis retail stores - Ontario Regulation 468/18 - Cannabis Retail Store Licensing Expression of Interest LottervRules - Answers to frequently asked questions on the Cannabis Retail Store Licensing Expression of Interest Lottery - Timeline for Cannabis Retail Lotterv, Licensinq and Store Authorization Process - Information about Ontario's approach to cannabis legalization can be found at ontario.ca/cannabis. . For more information about the legalization and regulation of cannabis in Canada, please visit canada.ca/cannabis. Email Notice from the Alcohol and Gaming Commission ofPage Ontario 66 of(AGCO) 223 da... Lower Trent Region Conservation Authority Plan Review Manual Approved by Lower Trent Region Conservation Authority Board of Directors Original: April 1992 Revision 1 – Approved December 10, 2008 – RES: G102/08 Lower Trent Conservation Authority items: Planning PolicyPage Document 67 of and223 S... LTC PLAN REVIEW MANUAL TABLE OF CONTENTS 1 INTRODUCTION ...... 1 1.1 Purpose ...... 1 1.2 Background ...... 1 2 Framework ...... 3 2.1 Ontario Planning Act and the Provincial Policy Statement ...... 3 2.2 Ontario Conservation Authorities Act...... 3 2.3 Municipal Official Plans and Zoning By-Laws ...... 4 3 Plan Review Implementation Guidelines ...... 5 3.1 General ...... 5 3.2 Floodplain Management ...... 6 3.2.1 Background information ...... 6 3.2.2 Policy Context ...... 6 3.2.3 Objectives ...... 7 3.2.4 Implementation Guidelines ...... 7 3.3 Erosion and Dynamic Beach Hazards ...... 9 3.3.1 Background information ...... 9 3.3.2 Policy Context ...... 9 3.3.3 Objectives ...... 9 3.3.4 Implementation Guidelines ...... 10 3.4 Hazardous Sites ...... 11 3.4.1 Background information ...... 11 3.4.2 Policy Context ...... 11 3.4.3 Objectives ...... 11 3.4.4 Implementation Guidelines ...... 11 3.5 Surface Water Quality and Quantity ...... 12 3.5.1 Background Information ...... 12 3.5.2 Policy Context ...... 13 3.5.3 Objectives ...... 13 3.5.4 Implementation Guidelines ...... 13 3.6 Groundwater ...... 14 3.6.1 Background Information ...... 14 3.6.2 Policy Context ...... 15 i Lower Trent Conservation Authority items: Planning PolicyPage Document 68 of and223 S... LTC PLAN REVIEW MANUAL 3.6.3 Objectives ...... 15 3.6.4 Implementation Guidelines ...... 16 3.7 Stormwater Management and Master Drainage Planning ...... 16 3.7.1 Background Information ...... 16 3.7.2 Policy Context ...... 17 3.7.3 Objectives ...... 17 3.7.4 Implementation Guidelines ...... 18 3.8 Wetlands ...... 19 3.8.1 Background Information ...... 19 3.8.2 Policy Context ...... 19 3.8.3 Objectives ...... 20 3.8.4 Implementation Guidelines ...... 20 3.9 Fish Habitat ...... 21 3.9.1 Background Information ...... 21 3.9.2 Policy Context ...... 22 3.9.3 Objectives ...... 22 3.9.4 Implementation Guidelines ...... 22 3.10 Other Natural Heritage Features and the Natural Heritage System ...... 22 3.10.1 Background Information ...... 22 3.10.2 Objectives ...... 23 3.10.3 Implementation Guidelines ...... 24 3.11 The Oak Ridges Moraine Conservation Plan ...... 24 3.11.1 Background Information ...... 24 3.11.2 Policy Context ...... 25 3.11.3 Objectives ...... 25 3.11.4 Implementation Guidelines ...... 25 3.12 The Growth Plan for the Greater Golden Horseshoe ...... 25 3.12.1 Background Information ...... 25 3.12.2 Policy Context ...... 26 3.12.3 Objectives ...... 27 3.12.4 Implementation Guidelines ...... 27 4 Definitions ...... 28 ii Lower Trent Conservation Authority items: Planning PolicyPage Document 69 of and223 S... LTC PLAN REVIEW MANUAL Resolution of Adoption This Plan Review Manual was adopted by the Full Authority Board of the Lower Trent Region Conservation Authority, through resolution GXXX, dated Month Day, Year. It updates and replaces the Lower Trent Region Conservation Authority Plan Review Manual dated December 2008. This policy shall be subject to a comprehensive review no later than 2023. Please note: Wording that appears in italics refers to approved legislation. Each planning policy contains separate subsections that address background information; policy context, objectives and implementing guidelines. iii Lower Trent Conservation Authority items: Planning PolicyPage Document 70 of and223 S... LTC PLAN REVIEW MANUAL 1 INTRODUCTION This document outlines the guiding principles of the Lower Trent Region Conservation Authority (LTC) as they relate to the Conservation Authority’s role in municipal planning matters. It integrates provincial policy and reflects accepted technical guidelines as they relate to the environmental components of our watershed landscape and public safety. It is recognized that the primary boundary for an ecosystem approach to land use planning should be the watershed. Section 2.2.1 (a) of the Provincial Policy Statement states that “planning authorities shall protect, improve or restore the quality and quantity of water by using the watershed as the ecologically meaningful scale for integrated and long-term planning, which can be a foundation for considering cumulative impacts of development”. By providing a broad understanding of ecosystem function and status at the watershed level relevant ecosystem considerations can be integrated into land use planning and decisions. 1.1 Purpose This document is intended to be an internal guide for reviewing and providing recommendations to our watershed municipalities with regards to applications circulated to LTC under the Ontario Planning Act R.S.O. 1990 c.P.13. This document is a written record of our general practices and interpretations of federal, provincial and municipal legislation and policies. This document may be amended from time to time to ensure consistency with any future amendments to the Provincial Policy Statement or any other legislative or regulatory policy or document that impact on the implementing guidelines of this document. Additionally, we will work with our member municipalities to ensure consistency of policy or policy interpretation between this document and municipal Official Plans and other policy documents. Where there are inconsistencies amongst member municipalities, the implementing guidelines will be clarified in the Service Agreement for plan review with each municipality and the Agreement will take precedent. 1.2 Background LTC provides comments, recommendations and clearances to our municipalities as they relate to the following land-use planning issues: Consent applications; Site specific Zoning By-Law Amendments; Site specific Official Plan Amendments; Minor Variances; Applications for Plans of Subdivision; Applications for Plans of Condominium; Comprehensive Zoning By-Laws; Official Plans; Secondary Plans; Community Improvement Plans; and Site Plan Control. 1 Lower Trent Conservation Authority items: Planning PolicyPage Document 71 of and223 S... LTC PLAN REVIEW MANUAL The types of applications circulated to LTC for comment are dependent on formal plan review agreements between LTC and both upper and lower tier municipalities. The provisions within these plan review agreements are reviewed with each Municipality periodically. In addition, LTC provides formal comments to the Ministry of Municipal Affairs. In order to outline the implementation guidelines that will provide clarity and consistency for the purpose of making plan review recommendations, each specific planning policy within this document will address the components of background information, policy context, objectives, and implementation guidelines. It is important to note that each of the implementation guidelines within this document should not be considered in isolation. For example, consideration for the avoidance of potential adverse impacts on natural features should also include an assessment for the avoidance of natural hazards. By implementing a holistic approach that recognizes natural features, ecological functions and natural hazards, LTC will make recommendations and encourage decisions that identify the relationships between issues relating to the natural environment. 2 Lower Trent Conservation Authority items: Planning PolicyPage Document 72 of and223 S... LTC PLAN REVIEW MANUAL 2 Framework Legislation and policies that directly and indirectly relate to LTC’s role in municipal plan review are amended periodically. Recent notable changes since 2008 include amendments to the Ontario Conservation Authorities Act, the Federal Fisheries Act, and, the Provincial Policy Statement issued under Section 3 of the Ontario Planning Act. This document has been developed with consideration for the legislation and policies relating to the Conservation Authority and all three levels of government. The result of such consideration is the maintenance of consistency and the strengthening of both internal and external policies. The documents outlined below provide the context upon which LTC’s plan review implementation guidelines have been developed. 2.1 Ontario Planning Act and the Provincial Policy Statement The Planning Act is the principle legislation that guides land use planning in the Province of Ontario. The Planning Act prescribes when an approval authority must circulate applications to the Conservation Authority. The Planning Act also identifies the matters that must be considered in the review and decisions made under the Act. In addition, the Planning Act contains a process for which decisions may be appealed to the Local Planning Appeal Tribunal (LPAT). Under Section 3 of the Planning Act, the Minister of Municipal Affairs is capable of issuing policy statements to guide land use planning matters that are of provincial interest. The Act requires that planning authorities “shall be consistent with” these policy statements when providing comments and making decisions on land use planning issues. The most recent Provincial Policy Statement (PPS) came into effect April 30, 2014. In 2001, under a memorandum of understanding, Conservation Authorities have been delegated responsibility under the Provincial One Window Planning System for Natural Hazards. These include hazards related to flood plain management, hazardous slopes, Great Lakes shorelines, unstable soils and erosion. In this delegated role, Conservation Authorities are responsible for representing the “Provincial Interest” on these matters in planning exercises where the Province is not involved. In this regard, LTC will review policy documents and development proposals processed under the Planning Act to ensure that the application has appropriate regard to Section 3.1 of the PPS. 2.2 Ontario Conservation Authorities Act The role of the LTC is mandated by the Ontario Conservation Authorities Act as follows: “The objects of an authority are to provide, in the area over which it has jurisdiction, programs and services designed to further the conservation, restoration, development and management of natural resources other than gas, oil, coal and minerals.” R.S.O. 1990, c. C.27, s. 20; 2017, c. 23, Sched. 4, s. 18. Conservation Authorities are seen as the embodiment of a provincial-municipal partnership which can respond to a variety of resource management issues, including flooding and soil erosion. Section 28 of the Conservation Authorities Act, as amended, provides the ability for a Conservation Authority, with the approval of the Minister, to apply jurisdictional regulations that prohibit altering or interfering in any way with the channel of a watercourse or with a wetland without the written permission 3 Lower Trent Conservation Authority items: Planning PolicyPage Document 73 of and223 S... LTC PLAN REVIEW MANUAL of the Authority. It also provides the ability to regulate development within hazard lands, if, in the opinion of the Authority, the control of flooding, erosion, dynamic beaches, pollution, or the conservation of land would be affected by the development. LTC has a regulation (Ontario Regulation 163/06) made pursuant to Section 28 of the Conservation Authorities Act known as the Regulation of Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses. LTC has prepared and approved a policy to guide the implementation of this regulation. It is the intent of the Conservation Authority to ensure consistency with the Ontario Regulation 163/06 Policy Document, as may be amended from time to time. However, in such a case where a matter being considered is subject to both Manuals and there is an apparent conflict, LTC will apply the more stringent of the two. 2.3 Municipal Official Plans and Zoning By-Laws Official Plans and Zoning By-Laws provide the mechanism to implement the guiding principles in this document. Municipalities are encouraged to involve LTC early in the process of Official Plan and Comprehensive Zoning By-law reviews to ensure that appropriate schedules, overlays and text are incorporated to adequately address issues related to natural heritage features, water and natural hazards. When providing comments on applications subject to the Planning Act, LTC staff may refer to specific municipal policies or provisions. Reference to specific municipal policies or provisions should ensure that comments made by LTC are reflective of municipal documents and may demonstrate the linkage between LTC’s technical advice and municipal policy. 4 Lower Trent Conservation Authority items: Planning PolicyPage Document 74 of and223 S... LTC PLAN REVIEW MANUAL 3 Plan Review Implementation Guidelines This section details the guiding principles of Lower Trent Conservation (LTC) with respect to the roles, actions and recommendations of the Conservation Authority in its involvement with the plan input and review process. The implementation of specific context based polices pertaining to environmental issues is intended to provide clarity and consistency for planning approval authorities and members of the public. 3.1 General I. LTC utilizes a holistic and watershed based approach when providing comments on applications under the Planning Act. LTC will also encourage and support planning initiatives such as watershed plans and sub-watershed plans. II. LTC staff will conduct a site inspection in cases where related studies, mapping or aerial photography indicate the presence of natural features or natural hazards that could possibly be impacted by the planning proposal. III. This Conservation Authority aims to utilize the best available and technically sound information when making planning recommendations. This information may include, but is not limited to, flood plain studies and mapping, watershed plans, wetland mapping, natural heritage reports and Lake Ontario and Bay of Quinte shoreline reports. IV. LTC staff shall consider both the site specific and cumulative impacts of development and site alteration proposals. V. Decisions related to specific policies within this document shall consider the implications and not unduly compromise the intent of other policies within this document. VI. The receipt of a formal application under the Planning Act will be considered as a request for LTC staff to gain access onto private lands associated with the application under the Planning Act in question. Section 21(1)(b) of the Conservation Authorities Act gives authority to staff to enter into and upon any land in order to accomplish work (objects) for any purpose necessary for a project (proposal) under consideration by the Authority. VII. LTC will generally require a minimum of 10 working days (7 days for a minor variance) between the receipt of an application under the Planning Act and the provision of written comments to the approval authority. VIII. From time to time LTC staff may request that a decision on an application under the Planning Act be deferred until additional required information is provided and/or LTC staff has had the opportunity to consult with the applicant or other applicable agencies and/or a site inspection is conducted at a specific time of year to allow for a comprehensive recommendation to be made. IX. When requested to give evidence before the Local Planning Appeal Tribunal (LPAT), or a similar judicial body, the requirement of a written subpoena will be at the discretion of the LTC Chief Administrative Officer. X. In the event that LTC staff recommends against the approval of an application under the Planning Act for reasons associated with natural hazards or with being unable to comply with LTC’s Regulation (O.Reg. 163/06) and permission is granted by the approval authority, LTC staff will present to the Conservation Authority’s Board of Directors a report detailing the reason(s) why the approval of the application was not recommended. Following a review of the report LTC staff will seek the board’s direction with regards to lodging an appeal to the LPAT. 5 Lower Trent Conservation Authority items: Planning PolicyPage Document 75 of and223 S... LTC PLAN REVIEW MANUAL XI. When reviewing Municipal Official Plans and Comprehensive Zoning By-Laws, LTC staff will work with a Municipality to achieve consistency between the policies contained within LTC’ s plan review manual and the specific wording or provisions contained within a Municipalities Official Plan and Zoning By-Law. LTC encourages municipalities to involve LTC staff early in the process. XII. Proponents are encouraged to consult with LTC staff prior to submission of an application under the Planning Act. For a detailed consultation, including the review of conceptual development plans or technical reports, LTC will charge a fee in accordance with the approved Fee Policy & Schedules. 3.2 Floodplain Management 3.2.1 Background information Lower Trent Conservation (LTC) has had a long-standing involvement in floodplain management following its formation in 1968. As noted in the policy framework portion of this document, Section 28 of the Conservation Authorities Act has enabled LTC to implement a regulation that empowers LTC to regulate development in and adjacent to floodplain lands. The regulatory flood standard for the Lower Trent watershed is: Lake Ontario: 1:100 year event Trent River: 1:100 year event All other watercourses: Timmins event Regulatory floodplain information is available for Lake Ontario, the Trent River and Rice Lake, the Bay of Quinte, and portions of Shelter Valley and Barnum House Creeks, Colborne Creek, Dead and York Creeks, DND Creek, Glen Miller Creek, Killoran Creek, Mill/Burnley Creek, Rawdon Creek, and Myers, Massey and other South Sidney Creeks. Reference documents for each delineated floodplain are identified in Section 1.8 of LTC’s Ontario Regulation 163/06 Policy Document. For Oak Lake and Little Lake, the regulatory floodplain is considered to extend 15 metres inland horizontally from the shoreline. The majority of the watercourses and waterbodies in LTC’s watershed are managed in accordance with the One-Zone concept for floodplain management, where the entire contiguous floodplain is considered the floodway. There are however Two-Zone areas in Brighton (Butler Creek), Frankford (Cold Creek), Trenton (Mayhew Creek) and Campbellford (Trout Creek), where the floodplain has been divided into a defined floodway and flood fringe, and a Special Policy Area in Stirling that recognizes historic development in the downtown core. 3.2.2 Policy Context Section 3.1 of the Provincial Policy Statement (PPS) provides direction with regards to development (including lot creation) and site alteration as it relates to flooding hazards. The PPS directs the majority of development and site alteration to areas outside of the regulatory floodplain and states that development and site alteration shall not be permitted in a floodway or areas that would be rendered inaccessible to people and vehicles during times of a flooding hazard. The PPS does provide some limited flexibility for development associated with flooding hazards, however these permitted uses are generally limited in nature or apply to lands where alternative floodplain management concepts have been approved and are being implemented, subject to flood proofing provisions. 6 Lower Trent Conservation Authority items: Planning PolicyPage Document 76 of and223 S... LTC PLAN REVIEW MANUAL 3.2.3 Objectives LTC’s objectives with regards to floodplain management as it relates to plan input and review recommendations are to: I. minimize the potential for loss of life and property damage; II. reduce the necessity for public and private expenditures for emergency operations, evacuation and restoration of properties subject to flooding; III. discourage development and site alteration which could affect natural ecosystems, channel capacity and flood flow; IV. protect and maintain watercourses and enhance their biodiversity through consistent planning recommendations; and, V. minimize water pollution and/or degradation of water quality associated with development activities adjacent to water bodies and floodplains. 3.2.4 Implementation Guidelines I. Lower Trent Conservation (LTC) staff will recommend against the approval of an application under the Planning Act in any of the following circumstances: a. The application proposes new development entirely within the regulatory floodplain, where neither a two-zone concept for floodplain management nor a Special Policy Area has been established, unless the development is limited to uses which by their nature must locate within the regulatory floodplain, including flood and/or erosion control works or minor additions or passive non-structural uses which do not affect flood flows; b. The application proposes to sever or subdivide a parcel of land that will result in the creation of new lot that has insufficient space to accommodate a development envelope outside of the regulatory floodplain; c. The application proposes a change in land use that would increase the risk to life by increasing occupancy levels within a regulatory floodplain; d. The proposed development is unable to meet safe access standards as applied by LTC in accordance with provincial guidelines (refer to section 1.7.3 of the Ontario Regulation 163/06 Policies Document and the definitions section of this manual), regardless of whether the lands subject to the planning application are located outside of the regulatory floodplain; or, e. The subject lands are within the regulatory floodplain and the proposal is for an institutional use, essential emergency service or proposes the storage of hazardous substances. II. Lower Trent Conservation (LTC) staff will only recommend the approval of an application under the Planning Act that proposes development or site alteration within the regulatory floodplain in the following circumstances: a. The application is for development within the flood fringe of an approved two-zone area and the development can be flood-proofed in accordance with LTC’s floodproofing standards as defined in the Ontario Regulation 163/06 Policies Document; or b. It is for a use which by its nature must locate within the regulatory floodplain, including flood and/or erosion control works, minor additions, passive non-structural uses which 7 Lower Trent Conservation Authority items: Planning PolicyPage Document 77 of and223 S... LTC PLAN REVIEW MANUAL do not affect flood flows, or boathouses provided that the development proposed is consistent with the policies outlined in the Ontario Regulation 163/06 Policies Document or c. It replaces an existing structure within the regulatory floodplain on an existing lot of record and all of the following conditions must be met: i. New hazards will not be created and existing hazards are not aggravated; ii. The development proposed is consistent with the policies outlined in Ontario Regulation 163/06 Policies Document; and, iii. There are no reasonable alternatives for locating the development entirely outside of the regulatory floodplain, other setback requirements have been minimized, the surface area occupied by the development has been consolidated, the placement of fill, if any, will be minimized and any loss of floodplain storage compensated for. III. When providing plan review comments, Lower Trent Conservation staff will request that the applicant be informed by the planning approval authority of the applicability of Ontario Regulation 163/06 when it is apparent that any part of the lands subject to the planning application are within an area subject to the Conservation Authority’s regulation due to the presence of a flooding hazard. IV. When reviewing planning applications, the Conservation Authority will request that the regulatory floodplain plus an emergency vehicle access allowance of 6 metres be placed in an appropriate hazard or environmental zone that would prohibit development within this area. V. When the amount of developable land outside of the regulatory floodplain appears marginal, Lower Trent Conservation staff may request that an elevation survey be completed by an Ontario Land Surveyor prior to the recommendation of approval or as a condition of approval. The survey will demonstrate that there is sufficient developable land beyond the floodplain including the 6 metre allowance. VI. When the extent of the regulatory floodplain is unknown, and it would appear that the application may be impacted by the floodplain, Lower Trent Conservation (LTC) staff will request the completion of certain engineering studies at the cost of the proponent. The requirements for such study will be determined by LTC staff on an individual basis. 8 Lower Trent Conservation Authority items: Planning PolicyPage Document 78 of and223 S... LTC PLAN REVIEW MANUAL 3.3 Erosion and Dynamic Beach Hazards 3.3.1 Background information Erosion hazards within the Lower Trent watershed are generally associated with steep slopes that are the result of glacial and lake deposits, steeply eroded riverine valleys, and the shoreline of Lake Ontario and the Bay of Quinte. The risks associated with development on or adjacent to erosion hazards may include the potential loss of property and life, the public cost of related damages and environmental degradation. For river and stream valleys, a stable slope is defined as being no steeper than 3(h):1(v), where there is no evidence of active erosion. The extent of the erosion hazard limit will be determined in accordance with the MNRF’s Natural Hazard Technical Guides. For river and stream valleys, a stable slope is defined as being no steeper than 3(h):1(v), where there is no evidence of active erosion. The extent of the erosion hazard limit will be determined in accordance with the MNRF’s Natural Hazard Technical Guides. For Lake Ontario, the dynamic beach, stable slope, and 100-year erosion allowances shall be determined in accordance with the findings of the following applicable studies (or as updated and amended): Lake Ontario Shoreline Management Plan”, Sandwell Swan Wooster Inc., December, 1990. “Regulatory Dynamic Beach Delineation” (Memorandum re: Distribution of Technical Support Material) Ministry of Natural Resources, March 1995; “Our Great Lakeshore: Cramahe Shorelands Project, Final Report”, December, 1997; “Our Great Lakeshore: Alnwick/Haldimand Lake Ontario Shorelands Project, Final Report”, September, 2003. For the Bay of Quinte, a 30-metre erosion hazard limit is applied extending inland horizontally and perpendicular to the static 100-year flood limit of 75.8 m GSC along the shoreline, as per the Ministry of Natural Resources and Forestry’s (MNRF) Technical Guides. 3.3.2 Policy Context Erosion and dynamic beach hazards are addressed in Section 3.1 of the Provincial Policy Statement (PPS). The PPS states that development shall generally be directed outside of areas that are subject to erosion hazards. One hundred years is considered to be the provincial planning timeline, meaning that new development undertaken today should not be subject to an erosion hazard over the following one hundred years. The PPS specifically states that no development should be permitted within a dynamic beach hazard. 3.3.3 Objectives Lower Trent Conservation’s objectives with regards to erosion and dynamic beach hazards as they relate to the Conservation Authority’s plan input and review recommendations are to: I. minimize the potential for loss of life and property damage; II. reduce the necessity for public and private expenditures for emergency operations, evacuation and restoration of properties subject to erosion hazards; 9 Lower Trent Conservation Authority items: Planning PolicyPage Document 79 of and223 S... LTC PLAN REVIEW MANUAL III. encourage a technically sound approach to addressing planning issues as they relate to erosion hazards; and, IV. ensure that the development will not impact the natural environment, coastal process, and /or adjacent lands. 3.3.4 Implementation Guidelines I. Lower Trent Conservation staff will recommend against the approval of an application under the Planning Act in any of the following circumstances: a. The application proposes any development or site alteration within a dynamic beach hazard; b. The application proposes to sever or subdivide a parcel of land that will result in the creation of a new lot that has insufficient space to accommodate a development envelope outside of an erosion hazard; c. The subject lands are within an erosion hazard and the proposal is an institutional use, essential emergency service or proposes the storage of hazardous substances; or, d. The application is to permit development closer to an erosion hazard and the hazard cannot or has not been addressed. II. Lower Trent Conservation staff will only recommend the approval of an application under the Planning Act that proposes development or site alteration within an erosion hazard if the proposal is permitted in accordance with the policies outlined in the Ontario Regulation 163/06 Policies Document, where all of the following conditions are satisfied: a. New hazards will not be created and existing hazards are not aggravated; b. There are no reasonable alternatives for locating the development entirely outside of the erosion hazard, the front yard setback requirements have been reduced and the scale of development is consolidated; c. Access and environmentally benign protection works can be provided; and, d. The proposal is supported by sound technical information appropriate to the scale of development and nature of the hazard. III. Lower Trent Conservation (LTC) staff will recommend that the planning approval authority require a geotechnical investigation or a Report from a Coastal Engineer to be completed to the satisfaction of LTC and the planning authority prior to the granting of an application under the Planning Act in any of the following circumstances: a. An application proposes new development on or immediately adjacent to slopes equal to or steeper than 3(h):1(v); or b. An application proposes new development on or immediately adjacent to sites where active or historic erosion has been observed; or c. An application proposes new development on or immediately adjacent to a dynamic beach or shoreline erosion hazard. IV. When providing plan review comments, Lower Trent Conservation staff will request that the applicant be informed by the planning approval authority of the applicability of Ontario Regulation 163/06 when it is apparent that any part of the lands subject to the planning application are within 10 Lower Trent Conservation Authority items: Planning PolicyPage Document 80 of and223 S... LTC PLAN REVIEW MANUAL an area subject to the Conservation Authority’s regulation due to the presence of a dynamic beach, steep unstable slope, or other erosion hazard. V. When reviewing planning applications, Lower Trent Conservation (LTC) will request that the erosion hazard and/or dynamic beach hazard, which includes an emergency vehicle access allowance of 6 metres be placed in an appropriate hazard or environmental zone that would prohibit development within this area. VI. For shoreline development proposals, where credit has been given to reduce the extent of the erosion hazard limit based on existing shoreline protection measures, LTC will also apply a 6 metre vehicle access allowance along one side yard lot line to ensure access is available for machinery to maintain the protection works. 3.4 Hazardous Sites 3.4.1 Background information The Provincial Policy Statement (PPS), defines hazardous sites as property or lands that could be unsafe for development and site alteration due to naturally occurring hazards, which may include unstable soils (sensitive marine clays [leda], organic soils) or unstable bedrock (karst topography). There are no known leda clay deposits in the Lower Trent watershed however there are areas where organic soils can be found and the potential for kast topography. Wetlands often contain organic soils. Organic and peat soils pose a hazard to development because they generally cannot support the weight of a structure without collapsing and they are easily erodible. Karst topography includes areas of limestone and dolomite bedrock where water flowing over and through the bedrock creates sinkholes, trenches, and underground caverns. Where limestone and dolomite bedrock deposits are known to exist, an assessment of the potential for karst formations should be conducted by a qualified professional prior to any development. 3.4.2 Policy Context Hazardous sites are addressed in Section 3.1 of the PPS. The PPS states that development shall generally be directed outside of hazardous sites. 3.4.3 Objectives Lower Trent Conservation’s objectives with regards to unstable soil and unstable bedrock as they relate to plan input and review recommendations are to: I. minimize the potential for loss of life and property damage; II. reduce the necessity for public and private expenditures for emergency operations, evacuation and restoration of properties on hazardous sites; and, III. encourage a technically sound approach to addressing planning issues as they relate to hazardous sites. 3.4.4 Implementation Guidelines I. Lower Trent Conservation staff will recommend against the approval of an application under the Planning Act in any of the following circumstances: 11 Lower Trent Conservation Authority items: Planning PolicyPage Document 81 of and223 S... LTC PLAN REVIEW MANUAL a. The application proposes to sever or subdivide a parcel of land that will result in the creation of a new lot that has insufficient space to accommodate a development envelope outside of a hazardous site; b. The subject lands are within a hazardous site and the proposal is an institutional use, essential emergency service or proposes the storage of hazardous substances; or, c. The application is to permit development where the hazard cannot or has not been addressed. II. Lower Trent Conservation staff will only recommend the approval of an application under the Planning Act that proposes development or site alteration within a hazardous site, where all of the following conditions are satisfied: a. New hazards will not be created and existing hazards are not aggravated; b. There are no reasonable alternatives for locating the development entirely outside of the hazard, and the scale of development is consolidated; c. Access and environmentally benign protection works can be provided; and, d. The proposal is supported by sound technical information appropriate to the scale of development and nature of the hazard. III. Lower Trent Conservation (LTC) staff will recommend that the planning approval authority require a geotechnical investigation to be completed to the satisfaction of LTC and the planning authority prior to granting approval of an application under the Planning Act where the potential for unstable soil or unstable bedrock exists. IV. When providing plan review comments, Lower Trent Conservation staff will request that the applicant be informed by the planning approval authority of the applicability of Ontario Regulation 163/06 when it is apparent that any part of the lands subject to the planning application are within an area subject to the Conservation Authority’s regulation due to the presence of unstable soil or bedrock. 3.5 Surface Water Quality and Quantity 3.5.1 Background Information Development and site alteration may influence the quality and quantity of surface water by altering the volume of water and/or the nutrients and sediment (in conjunction with associated contaminants) that may flow from the ground surface into waterbodies. Often these effects are a result of an increase in the percentage of impervious lands or an acceleration of overland stormwater flow. There are a number of techniques that may be employed to minimize surface water contamination and the disruption of natural flow regimes, including the maintenance or enhancement of naturalized, vegetated buffer areas adjacent to waterbodies and/or the construction of stormwater management facilities for larger scale developments (see Section 3.7). The hydrologic cycle includes flows on the surface and through the ground. Surface water can infiltrate the ground, thereby recharging groundwater supplies. Groundwater can be discharged into lakes, rivers and wetlands and also emerge from the ground through springs and seeps. Due to the direct relationship between surface and groundwater, the guiding principles contained within this section should be read in conjunction with the groundwater guiding principles in Section 3.6 of this document. 12 Lower Trent Conservation Authority items: Planning PolicyPage Document 82 of and223 S... LTC PLAN REVIEW MANUAL 3.5.2 Policy Context Section 2.2 of the Provincial Policy Statement (PPS) states the “planning authorities shall protect, improve or restore the quality and quantity of water”. The PPS recognises the importance of “water resource systems consisting of ground water features, hydrologic functions, natural heritage features and areas, and surface water features including shoreline areas, which are necessary for the ecological and hydrological integrity of the watershed”, maintaining linkages among the features, and protecting vulnerable and sensitive surface water and groundwater features. Other applicable provincial policies that require consideration with regards to surface water features include but are not limited to the “Ontario Permit to Take Water Program”, under the Ontario Water Resources Act, administered by the Ontario Ministry of the Environment, Conservation and Parks and the installation of private sewage systems as guided by provincial regulations and policies enacted under the Ontario Building Code Act. 3.5.3 Objectives Lower Trent Conservation’s objectives with regards to surface water features as they relate to plan input and review recommendations are to: I. protect surface water features that support ecological functions, industry, tourism, recreation and other uses; II. ensure that adequate naturalized vegetated buffers are established, maintained or enhanced adjacent to a waterbody; III. avoid development adjacent to a waterbody that may have a negative impact on surface water quality or quantity; and, IV. ensure that adequate measures for erosion and sediment control are implemented during development and site alteration. 3.5.4 Implementation Guidelines Note: The guiding principles contained within this section relate to the protection of surface water quality and quantity. Where the extent of the regulatory floodplain or other natural hazards would further constrain development the more stringent setback must be applied. I. Lower Trent Conservation (LTC) staff will recommend that new development and site alteration shall be setback a minimum distance of 30 metres from the top of bank of a waterbody. This recommendation may be reduced to a minimum of 15 metres from the top of bank of an intermittent watercourse provided that fisheries and floodplain concerns are fully addressed, except where more stringent policies apply e.g., the Growth Plan for the Greater Golden Horseshoe. LTC may recommend additional setbacks, based on site-specific characteristics such as slope, soil type and/or sensitive fish habitat or flood plain studies. II. Lower Trent Conservation staff will recommend that the lands described in subsection I above be placed in an appropriate environmental or hazard land zone to ensure the exclusion of development within this area. III. With regards to surface water quality and quantity, Lower Trent Conservation staff will only recommend the approval of an application under the Planning Act that proposes development or site alteration within setbacks described in subsection I above in the following circumstances: a. It replaces an existing structure where there is no area on the lot that would satisfy the setbacks noted in I above and the new construction is setback from the waterbody at 13 Lower Trent Conservation Authority items: Planning PolicyPage Document 83 of and223 S... LTC PLAN REVIEW MANUAL least as far as the existing structure and will lead to no negative impacts beyond that of the existing situation; or b. It is a new use of an existing structure and there shall be no increase in the potential for surface water quality impacts; or c. The property is an existing lot of record and there are no reasonable alternatives for locating the development outside of the specified setback area, the setbacks from property boundaries are reduced and suitable methods to minimize negative impacts on water quality are incorporated into the development. IV. LTC staff will recommend against the approval of an application under the Planning Act that proposes the channelization and / or rerouting of a watercourse to allow for new development. V. When reviewing a plan of subdivision, Lower Trent Conservation will encourage the maintenance of public or communal lands adjacent to a waterbody that will provide for shared access (i.e. a communal dock) thereby limiting cumulative negative impacts. VI. If the approval of an application under the Planning Act may have the potential to interfere with a waterbody the following recommendations will be made to the planning approval authority: a. Sediment and erosion control measures be required as a condition of planning approval. These works must be established prior to disturbance of the site and be maintained in correct working order until comprehensive ground cover has been re-established; and, b. The applicant be advised of the possible applicability of Ontario Regulation 163/06 and to contact LTC to confirm permit requirements. 3.6 Groundwater 3.6.1 Background Information Groundwater is a component of the hydrologic cycle that is closely linked to surface water features including lakes, rivers and wetlands. These linkages are found in the form of both groundwater recharge and discharge functions. Due to this interaction this section should be reviewed in conjunction with a number of other areas within this document including, Surface Water Quality and Quantity, Stormwater Management and Master Drainage Planning and Wetland Guiding Principles. A number of studies relating to the groundwater resources within Lower Trent Conservation’s (LTC) watershed planning area have been completed to date and include but are not be limited to the following: Brownell, V.R., Blaney, C.S. 1995. Lower Trent Region Natural Areas – volume 1: A Biological Inventory and Evaluation of 20 Natural Areas in the Lower Trent Region, 1994. Trenton, Ontario: Lower Trent Region Conservation Authority. Brownell, V.R., Blaney, C.S. 1995. Lower Trent Region Natural Areas – volume 2: A Biological Inventory and Evaluation of 20 Natural Areas in the Lower Trent Region, 1994. Trenton, Ontario: Lower Trent Region Conservation Authority. Brownell, V.R., Blaney, C.S. 1996. Lower Trent Region Natural Areas – volume 3: A Biological Inventory and Evaluation of 23 Natural Areas in the Lower Trent Region, 1995. Trenton, Ontario: Lower Trent Region Conservation Authority. 14 Lower Trent Conservation Authority items: Planning PolicyPage Document 84 of and223 S... LTC PLAN REVIEW MANUAL Brownell, V.R., Blaney, C.S. 1996. Lower Trent Region Natural Areas – volume 4 – Wetlands: A Biological Inventory and Evaluation of 23 Natural Areas in the Lower Trent Region, 1995. Trenton, Ontario: Lower Trent Region Conservation Authority. Morrison Environmental Limited. 2004. Municipal Groundwater Study – Paleozoic Area: Volume 1 – Aquifer Characterization. Lindsay, Ontario: Trent Conservation Coalition. Morrison Environmental Limited. 2004. Municipal Groundwater Study – Paleozoic Area: Volume 2 – Wellhead Protection. Lindsay, Ontario: Trent Conservation Coalition. Morrison Environmental Limited. 2004. Report Lower Trent Conservation part of Municipal Groundwater Study for the Trent Conservation Coalition. Trenton, Ontario: Trent Conservation Coalition. Bonta, C., G. Rodgers. 2005. Wetland-Groundwater Linkage Study for the Lower Trent Conservation Watershed. Trenton, Ontario: Lower Trent Conservation and Ducks Unlimited Canada. Lower Trent Conservation. 2001. Natural Heritage Report Campbellford/ Seymour/Percy/Hastings, Quinte West and Belleville. Trenton, Ontario: Lower Trent Conservation. Trent Conservation Coalition: Approved Trent Assessment Report (updated February 15, 2018) In addition to the above noted reports, the Provincial Groundwater Monitoring Network is continuing to gain an improved understanding of both the quality and quantity of groundwater resources within LTC’s watershed planning area. 3.6.2 Policy Context Section 2.2 of the Provincial Policy Statement (PPS) states that, “planning authorities shall protect, improve or restore the quality and quantity of water”. The PPS recognizes the importance of protecting vulnerable water supplies and groundwater features by restricting development and site alteration in or near these areas. 3.6.3 Objectives Lower Trent Conservation’s objectives regarding groundwater as they relate to plan input and review recommendations are to: I. protect sensitive and vulnerable groundwater features; II. encourage Municipalities to consider groundwater quality and quantity when reviewing planning applications and amending Official Plans and Zoning By-Laws; III. ensure that groundwater quality and quantity are not subject to negative impacts due to development and / or site alteration; IV. ensure that the natural environment is not subject to negative impacts from alterations to the landscapes recharge and discharge characteristics; and, V. ensure that land use planning decisions that have the potential to impact groundwater resources are based on the best available technical information. 15 Lower Trent Conservation Authority items: Planning PolicyPage Document 85 of and223 S... LTC PLAN REVIEW MANUAL 3.6.4 Implementation Guidelines I. Lower Trent Conservation staff will recommend against the approval of an application under the Planning Act that proposes development and/or site alteration, including the construction of buildings, the placement of fill and the installation of sewage systems within or directly adjacent to an area that appears to have a direct connection to groundwater as determined by the following: a. Site specific conditions indicate the area is performing the function of either a groundwater discharge or groundwater recharge area; or b. Technical study information indicates a groundwater to surface water interaction and site conditions confirm these findings. II. Within an area identified to contain a sensitive or vulnerable groundwater feature, Lower Trent Conservation staff will recommend that the feature and adjacent lands necessary for its protection be placed in an appropriate zone that will ensure the exclusion of development. III. Groundwater quality and quantity will be considered by Lower Trent Conservation staff when reviewing watershed plans, master drainage plans or stormwater management reports. IV. Where appropriate, development proposals will be encouraged to minimize the percentage of impervious area and promote on-site infiltration, doing so should ensure a reduced impact on the surrounding groundwater regime. V. Lower Trent Conservation will encourage planning approval authorities to evaluate the impacts of potential large scale development (e.g., non-serviced rural residential subdivisions) on the groundwater resources by ensuring the necessary technical studies are undertaken by the proponent prior to the granting of approval. VI. Lower Trent Conservation will encourage planning approval authorities to consider the cumulative impacts to groundwater associated with non-serviced rural developments with 5 or more residential lots within 300 metres. 3.7 Stormwater Management and Master Drainage Planning 3.7.1 Background Information Development, whether it be commercial or residential has the potential to change existing hydrological conditions such that the quality and quantity of stormwater runoff are altered. When reviewing development proposals, Lower Trent Conservation is concerned with flood control, maintaining baseflow in watercourses, minimizing water temperature impacts, erosion and sediment control, limiting nutrient and bacteria loading, maintaining water balance, and groundwater recharge. There are three levels at which stormwater management can be considered. Ideally, the impacts from stormwater runoff should be considered at the highest level possible. 1. A watershed plan provides overall management objectives and targets which could be incorporated into a municipal Official Plan. 2. A master drainage plan is prepared on a sub-watershed basis and incorporated into secondary plans or Official Plan. It should identify the approach to meet the identified targets, specify methods of stormwater control, and outline the general location and size of stormwater facility options. 16 Lower Trent Conservation Authority items: Planning PolicyPage Document 86 of and223 S... LTC PLAN REVIEW MANUAL 3. A stormwater management report is normally prepared for each residential subdivision, or in support of a commercial or industrial development site plan. It is the basis for detailed construction plans for control facilities and best management techniques. For more minor development proposals, a stormwater management brief or lot grading and drainage plan may be appropriate. Centralized stormwater control is a particular strategy with residential subdivisions and large commercial or industrial developments. For small projects such as a single family residence, lot level and conveyance controls should be utilized (e.g. discharging roof runoff to vegetated areas etc.) 3.7.2 Policy Context Section 2.2 of the Provincial Policy Statement (PPS) states that “planning authorities shall protect, improve or restore the quality and quantity of water” more specifically, Section 2.2.1 (h) indicates a need to ensure that “stormwater management practices minimize stormwater volumes and contaminant loads, and maintain or increase the extent of vegetative and pervious surfaces”. Section 1.6.6 of the PPS states that planning for stormwater management shall “minimize changes in water balance and erosion”, “maximize the extent and function of vegetative and pervious surfaces”, and “promote stormwater management best practices, including stormwater attenuation and re-use, and low impact development”. The documents guiding stormwater management design include Lower Trent Conservation’s “Stormwater Management Guidelines” (2019), the “Stormwater Management Planning and Design Manual” (2003) released by the Province, the Low Impact Development Stormwater Management Planning and Design Manual” (2010) released by Credit Valley Conservation and Toronto and Region Conservation Authority. In addition to these guidelines a portion of Lower Trent Conservation’s watershed falls within an area subject to specific guidelines for the Bay of Quinte Remedial Action Plan Area. These requirements include the need for end-of-pipe stormwater facilities that must be designed to provide an “Enhanced” level of stormwater treatment (formerly referred to as “Level 1” treatment). 3.7.3 Objectives Lower Trent Conservation’s objectives with regards to stormwater management requirements and review are to ensure the following: I. That development proposals, individually or cumulatively, shall not result in any increased flood elevations or velocities upstream or downstream in the receiving water body; II. That post development controls ensure that pre-development hydraulic conditions are maintained; III. Baseflow within watercourses is maintained or enhanced; IV. Development will not result in new or increased erosion and sedimentation problems to receiving waterbodies both during and after construction; V. Fish habitat, wetlands and other environmental features are not adversely affected; 17 Lower Trent Conservation Authority items: Planning PolicyPage Document 87 of and223 S... LTC PLAN REVIEW MANUAL VI. Innovative approaches to stormwater management shall be encouraged, where such approaches are supported by research and/or successful applications in settings that are similar to those within the Lower Trent Region; and, VII. Groundwater recharge shall be encouraged in a manner that will not contaminate the resource and maintain water balance, whenever feasible. 3.7.4 Implementation Guidelines I. A stormwater management report will be required for any development proposals equal to or greater than 1.0 hectare or if the development will result in a change in impervious cover equal to or greater than 0.5 hectare. The report will need to adhere to Lower Trent Conservation’s Stormwater Management Guidelines and should be prepared using the following principles: a. Maintain the integrity of natural drainage patterns and processes both on-site and downstream; b. Consider runoff from all forms of precipitation; c. Incorporate natural methods whenever possible; d. Control stormwater runoff at its source by utilizing in order of preference, lot level controls, conveyance controls, and end of pipe facilities; and, e. Incorporate facilities as an amenity in the design of a neighbourhood or site. II. Lower Trent Conservation will require that master drainage plans and stormwater management reports be prepared by a qualified Professional Engineer with stormwater management design experience; III. For development areas smaller than 1.0 hectares within Lower Trent Conservation’s planning area, lot level control requirements may be recommended and will be based on the characteristics of the site and adjacent lands as determined by LTC staff. In which case, a stormwater management brief or lot grading and drainage plan will be requested. IV. Lower Trent Conservation, when reviewing stormwater management reports will request that the proponent be advised that a permit will be required under Ontario Regulation 163/06 for any outlet to a watercourse, waterbody or wetland. V. Lower Trent Conservation will recommend that development within the catchment area of stormwater management facilities including temporary facilities for erosion and sediment control purposes, other than local roads, be deferred until the facilities are fully constructed and ready to accept water (i.e. the facility will perform its intended control and treatment functions, and there is suitable vegetation and/or erosion protection measures in place). VI. The planning approval authority will be strongly encouraged to require a master drainage plan when large areas of land become designated for development. Master drainage planning is also appropriate for existing urban areas that are undergoing significant redevelopment activity, and/or there is a need to add or retrofit stormwater controls. When developing master drainage plans consideration should be given to the following: a. Structuring the plan to account for a variety of scenarios, in terms of the order and timing of development, the type and form of development and land tenure; b. Placing an emphasis on reducing the number of stormwater management facilities thereby reducing ongoing maintenance burdens often borne by Municipalities; 18 Lower Trent Conservation Authority items: Planning PolicyPage Document 88 of and223 S... LTC PLAN REVIEW MANUAL c. Encouraging cost sharing arrangements between landowners within the catchment which may result in improved economies of scale. 3.8 Wetlands 3.8.1 Background Information Wetlands are a sensitive and diminishing ecosystem requiring protection against destruction. They have important hydrologic and ecological roles including providing flood control and wildlife habitat and maintaining water quality and quantity. Numerous wetlands within Lower Trent Conservation’s (LTC) watershed have been identified through various sources. The Ministry of Natural Resources and Forestry (MNRF) has evaluated wetlands in accordance with the Wetland Evaluation System for Southern Ontario (OWES), designating them either provincially significant or non-provincially significant. There are also unevaluated wetlands that the MNRF has mapped through interpretation of air photos, and topographic and soils information. These unevaluated wetlands are “potential” wetlands that are to be treated as provincially significant unless demonstrated to be otherwise. In addition many wetland areas have been identified and continue to be identified by the Conservation Authority through air photo interpretation, site inspections, broad scale and site specific studies and through consultation with other partners. LTC staff use all of these information sources together to screen for wetlands throughout the watershed. During the appropriate time of the year, LTC staff may conduct a site investigation to determine whether or not a mapped area that has not been evaluated by the MNRF meets the provincial definition of a wetland and if it does, confirm the boundary of the feature. The PPS contains the following definition for “wetland: means lands that are seasonally or permanently covered by shallow water, as well as lands where the water table is close to or at the surface. In either case the presence of abundant water has caused the formation of hydric soils and has favoured the dominance of either hydrophytic plants or water tolerant plants. Periodically soaked or wet lands being used for agricultural purposes which no longer exhibit wetland characteristics are not considered to be wetlands for the purposes of this definition”. 3.8.2 Policy Context Section 2.1 of the Provincial Policy Statement (PPS) states that development and site alteration shall not be permitted within significant wetlands in Ecoregions 5E, 6E and 7E or within significant coastal wetlands. The entirety of LTC’s watershed planning area falls within the above noted Ecoregions. The PPS indicates that development and site alteration shall not be permitted in non-provincially significant coastal wetlands unless is has been demonstrated that there will be no negative impacts on the natural features or their ecological functions. Further, that development and site alteration shall not be permitted within the 120 metre adjacent lands around a provincially significant wetland or any coastal wetland, unless the ecological function of the adjacent lands have been evaluated and it has been demonstrated that there will be no negative impact on the natural features or on their ecological functions. To demonstrate no negative impacts, the completion of an Environmental Impact Study (EIS) is typically required. The EIS shall determine the appropriate distance between the wetland and the proposed development and/or site alteration including any lot lines. Wetlands evaluated by the MNRF are considered to be either provincially significant or regionally/locally important. Wetlands that have been evaluated as Class 1, 2, or 3, or which have been assigned a total score of 600 points or more, or which have a Biological or Special Features component score greater 19 Lower Trent Conservation Authority items: Planning PolicyPage Document 89 of and223 S... LTC PLAN REVIEW MANUAL than 200 points are provincially significant (noted in the PPS as “significant”). The direction that we have received from the MNRF regarding their unevaluated wetland mapping is that unevaluated wetlands are to be treated as provincially significant unless demonstrated to be otherwise through an OWES evaluation completed by a certified professional. We understand that municipal policy may not reflect those wetlands within their jurisdiction that are not identified as Provincially Significant. However, LTC is responsible for the regulation of all wetlands pursuant to Ontario Regulation 163/06.. Therefore, we will promote and support municipal policy development for the protection and/or conservation of all wetlands. Additionally, LTC would not be supportive of site specific Planning Act applications which would be contrary to Authority policy under the regulation program. 3.8.3 Objectives Lower Trent Conservation’s objectives regarding Wetlands as they relate to plan input and review recommendations are to: I. Ensure the protection of wetlands as defined in the Provincial Policy Statement; II. Ensure that the ecological and hydrological functions of all wetlands are protected and maintained; III. Endeavour to make planning recommendations that are consistent with both provincial policy and the Ontario Regulation 163/06 Policy Document; IV. Encourage planning authorities to ensure that the appropriate studies have been undertaken to demonstrate no negative impacts on wetlands prior to the granting of Planning Act approvals (e.g., granting a consent); and, V. Recommend that appropriate zoning restrictions are placed on wetlands and adjacent lands on which future development could impact the wetland to ensure protection of the feature and its functions. 3.8.4 Implementation Guidelines I. An area will be considered to be a wetland if it meets the definition of a wetland as prescribed in the 2014 Provincial Policy Statement. II. If the Ministry of Natural Resources and Forestry (MNRF) wetland evaluation status is in doubt, MNRF district staff will be contacted to obtain the most recent wetland evaluation record. III. Where a wetland boundary delineated through the completion of an Environmental Impact Study prepared by a consultant differs from that which has been approved by Ministry of Natural Resources and Forestry (MNRF), MNRF district staff will be requested to confirm acceptance or rejection of the revised boundary. IV. In general, Lower Trent Conservation (LTC) will recommend that all development be setback a minimum of 30 metres from an area determined to be a wetland. V. Lower Trent Conservation staff will recommend that the lands described in subsection IV above be placed in an appropriate environmental zone to ensure the exclusion of development within this area. VI. Lower Trent Conservation staff will recommend against the approval of an application under the Planning Act where the approval would result in a negative impact on or loss of a wetland feature. 20 Lower Trent Conservation Authority items: Planning PolicyPage Document 90 of and223 S... LTC PLAN REVIEW MANUAL VII. Lower Trent Conservation staff may assess the dynamic nature of wetlands both from a seasonal and long term perspective by assessing historical air photo coverage and conducting site inspections. VIII. If in the event the presence of a wetland is unable to be determined due to seasonal conditions (i.e. frozen or snow covered), Lower Trent Conservation staff will recommend an application be deferred to allow for an accurate determination at a later date. IX. Lower Trent Conservation (LTC) staff will recommend an Environmental Impact Study (EIS) be completed to the satisfaction of the planning approval authority and LTC for any development proposed within 120 metres of a Provincially Significant Wetland (PSW) where there is the potential for interference with the ecological or hydrological function of the wetland. The level of assessment detail will be a function of the scale of development and the proximity to the wetland. Generally, the following will apply: a. For all proposed plans of subdivision an EIS should be completed by a qualified environmental professional that is able to clearly demonstrate that no negative impacts will occur to the adjacent PSW or the hydrologic function of the wetland as the result of development; b. For a single residential development a site specific EIS will be recommended to be completed at the discretion of LTC staff; c. For any proposed development LTC staff may recommend the completion of an EIS by a qualified environmental professional in situations where there are significant concerns with potential negative impacts to a wetland. X. When providing plan review comments, Lower Trent Conservation staff will request that the applicant be informed by the planning approval authority of the applicability of Ontario Regulation 163/06 when it is apparent that any part of the lands subject to the planning application are within an area subject to the Conservation Authority’s regulation due to the presence of a wetland. 3.9 Fish Habitat 3.9.1 Background Information Fish habitat is typically found where there is enough water to support various life processes. Fish habitat is not restricted to permanent lakes and rivers, but is also found in intermittent streams, agricultural ditches, headwater areas and wetlands. Section 34 of the Federal Fisheries Act defines fish habitat as: "spawning grounds and nursery, rearing, food supply and migration areas on which fish depend directly or indirectly in order to carry out their life processes." The Ministry of Natural Resources and Forestry’s Natural Heritage Reference Manual, 2nd Edition (2010) indicates that all water features – including permanent or intermittent streams, headwaters, seasonally flooded areas, municipal or agricultural surface drains, lakes and ponds (except human-made off-stream ponds) – should be considered fish habitat, where no detailed fish habitat mapping has been completed, unless it can be demonstrated by a more detailed site specific assessment that the feature does not constitute fish habitat as defined by the Fisheries Act. While Lower Trent Conservation (LTC) no longer has an active role in the protection and maintenance of fish habitat under the Fisheries Act, fish habitat is considered a natural heritage feature under the Provincial Policy Statement (PPS), and a key natural heritage feature under both the Oak Ridges Moraine Conservation Plan and the Growth Plan for the 21 Lower Trent Conservation Authority items: Planning PolicyPage Document 91 of and223 S... LTC PLAN REVIEW MANUAL Greater Golden Horseshoe (2017). Where Municipal planning service agreements are in place and include the request for LTC staff to provide planning advice on matters related to natural heritage features and water resources, fish habitat and adjacent land areas will be considered by LTC staff in accordance with the PPS and other provincial plans. 3.9.2 Policy Context Section 2.1.2 of the PPS refers to the maintenance and restoration of the linkages between natural heritage features and areas. Fish habitat is defined to be a natural heritage feature. Furthermore, Section 2.1.5 of the PPS directs that development shall not be permitted in fish habitat except in accordance with provincial and federal requirements. 3.9.3 Objectives LTC’s objectives regarding fish habitat as they relate to plan input and review recommendations are to: I. Ensure there will be no disturbance to streams, stream banks, shorelines and adjacent lands; II. Consider the level of sensitivity of fish habitat and thus the level of protection required when reviewing planning applications. These considerations may include but are not limited to temperature regimes, habitat sensitivity, the presence of spawning areas, juvenile rearing grounds and/or migration routes; III. Promote the maintenance of naturalized buffers adjacent to fish habitat; and, IV. Ensure that there is an appropriate setback distance from fish habitat to ensure that development will not result in a HADD. 3.9.4 Implementation Guidelines I. An area will be considered to be fish habitat if it fulfils the definition as outlined in Section 34 of the Federal Fisheries Act. II. Lower Trent Conservation (LTC) will recommend that development be setback a minimum distance of 30 metres from fish habitat except in the following circumstances where no other restrictions apply: a. The proposed development will replace an existing structure and represents an equal or improved situation with regards to the potential impacts to fish habitat; or b. The applicant is able to demonstrate to the satisfaction of LTC that development within 30 metres of fish habitat will have no negative impact and there are no reasonable alternatives to locate the development outside of the recommended setback. III. When reviewing applications under the Planning Act, LTC staff will advise the planning approval authority of the apparent or possible applicability of the Federal Fisheries Act due to the presence of or proximity to fish habitat. 3.10 Other Natural Heritage Features and the Natural Heritage System 3.10.1 Background Information “Natural heritage is a concept that expresses collective and individual roles and responsibilities in relationship to biodiversity. As such it recognizes the role of humans as the critical agents of change who, at the same time, are the stewards responsible for their natural inheritance and legacy” (Riley and Mohr, 1994) – ref. contained in Natural Heritage Report. 22 Lower Trent Conservation Authority items: Planning PolicyPage Document 92 of and223 S... LTC PLAN REVIEW MANUAL A natural heritage system is a system made up of natural heritage features and areas, linked by natural corridors which are necessary to maintain biological and genetic diversity, natural functions, viable populations of indigenous species and ecosystems. These systems can include lands that have been restored and areas that have the potential to be restored to a natural state. Natural heritage features include wetlands, coastal wetlands, fish habitat, significant woodlands, significant valleylands, significant habitat of endangered or threatened species and significant areas of natural and scientific interest. It should be noted that specific policies with regards to certain natural heritage features such as wetlands and fish habitat have been addressed in previous sections of this document. 3.10.2 Policy Context The Provincial Policy Statement (PPS) places a great degree of emphasis on the importance of protecting and restoring natural heritage within the Province of Ontario. This policy is affirmed in Section 2.1.1 which states that “natural features and areas shall be protected for the long term”. More specifically Section 2.1.1 of the PPS states the following: “The diversity and connectivity of natural features in an area, and the long-term ecological function and biodiversity of natural heritage systems, should be maintained, restored or, where possible, improved, recognizing linkages between and among natural heritage features and areas, surface water features and ground water features”. Initiatives have been and continue to be undertaken at both the Conservation Authority and Provincial level to better define not only the characteristics and extent of natural heritage features but the linkages and functions between them that form a natural heritage system. A Natural Heritage System has been identified and mapped by the Province for the Growth Plan area. The Growth Plan area includes all of Northumberland County, a large portion of the Lower Trent watershed. Refer to section 3.12 of this document for specific policy context and implementation guidelines. 3.10.2 Objectives In addition to the objectives outlined within this document and specific references made in Section 3.8 - Wetlands and Section 3.9 – Fish habitat, Lower Trent Conservation’s objectives regarding natural heritage features and systems as they relate to plan input and review are as follows: I. To facilitate the working relationship with Municipal partners to further develop the identification and evaluation of natural heritage features and systems; II. To strive to ensure that natural heritage features and systems information are accurately identified and protected in Municipal planning documents such as Official Plans and Zoning By- Laws; III. To protect, restore, or improve significant natural heritage features, natural linkages and connectivity between features. IV. To encourage the conservation of natural features and ecological functions of locally recognized significant or sensitive natural areas; and 23 Lower Trent Conservation Authority items: Planning PolicyPage Document 93 of and223 S... LTC PLAN REVIEW MANUAL V. To encourage the conservation of natural heritage features such as valleylands and woodlands through the implementation of best management land-use practices. 3.10.3 Implementation Guidelines I. Lower Trent Conservation will seek to coordinate the efforts for the conservation of natural resources, notably, areas of natural and scientific interest (ANSI) and the habitat of endangered and threatened species with the Ministry of Natural Resources and Forestry, municipalities and other appropriate agencies. II. Georeferenced data regarding the habitat of endangered and threatened species shall be used in accordance with the Natural Heritage Information Exchange Agreement signed between Lower Trent Conservation and the Ministry of Natural Resources and Forestry (Natural Heritage Information Centre). III. Lower Trent Conservation shall encourage the conservation of identified woodlands, wetlands, valleylands, wildlife habitat and areas of natural and scientific interest whether or not such features are classified as Provincially Significant; IV. New development and site alteration within significant life science areas of natural and scientific interest , significant wildlife habitat, and/or within 120 metres of either feature is generally discouraged and should only be approved if the following can be demonstrated: a. The natural features and ecological functions of the area will not be subject to negative impacts as demonstrated by an Environmental Impact Study. The detail level of the recommended impact assessment will be at the discretion of Conservation Authority staff and will be determined in consultation with the planning approval authority. V. Lower Trent Conservation staff will recommend that new development and site alteration proposed within other locally recognized significant or sensitive natural areas not be permitted or at a minimum, appropriate measures incorporated into site layout and design to mitigate negative impacts on the natural features and ecological functions. VI. Should new development or site alteration be proposed within areas defined as significant woodlands Lower Trent Conservation staff will strongly encourage the landowner to undertake best management practices including selective tree clearing, the maintenance of linkage areas and the preservation of interior habitat. 3.11 The Oak Ridges Moraine Conservation Plan 3.11.1 Background Information The Oak Ridges Moraine is an irregular ridge that stretches 160 kilometres from the Niagara Escarpment in the west to the Trent River in the east. The Moraine possess a unique concentration of environmental, geological and hydrological features that make its ecosystem vital to south-central Ontario including clean and abundant water resources and healthy and diverse plant and animal habitat. Within Lower Trent Conservation’s plan review area, the Oak Ridges Moraine directly influences part of the following planning approval authority’s jurisdictional areas: The Township of Alnwick / Haldimand; The Township of Cramahe; The Municipality of Trent Hills; and The Northumberland County. 24 Lower Trent Conservation Authority items: Planning PolicyPage Document 94 of and223 S... LTC PLAN REVIEW MANUAL 3.11.2 Policy Context The Oak Ridges Moraine Conservation Plan (ORMCP) was established by the Government of Ontario under the Oak Ridges Moraine Conservation Act, 2001. The Oak Ridges Moraine Conservation Plan is an ecologically based plan established by the Ontario government to provide land use and resource management direction for the 190,000 hectares of land and water within the Moraine. The decisions of provincial ministers, ministries and agencies made under the Planning Act or the Condominium Act, 1998 or in relation to a prescribed matter are required to conform with this plan. 3.11.3 Objectives Lower Trent Conservation’s objectives regarding the Oak Ridges Moraine Conservation Plan as they relate to plan input and review recommendations are to assist planning approval authority’s with the following: I. Protecting the ecological and hydrological integrity of the Oak Ridges Moraine Area; II. Ensuring that only land and resource uses that maintain, improve or restore the ecological and hydrological functions of the Oak Ridges Moraine Area are permitted; III. Maintaining, improving or restoring all elements that contribute to the ecological and hydrological functions of the Oak Ridges Moraine Area, including the quality and quantity of its water and other resources; IV. Ensuring the Oak Ridges Moraine Area is maintained as a continuous natural landform and environment for the benefit of present and future generations; and V. Providing for land and resource uses and development that are compatible with the other objectives of the Oak Ridges Moraine Conservation Plan. 3.11.4 Implementation Guidelines I. In the event that there is a conflict between other applicable policies outlined within this document and the requirements of the Oak Ridges Moraine Conservation Plan, the Conservation Authority will make recommendations that adhere to the more conservative of either policy; II. Lower Trent Conservation staff will review all applications under the Planning Act within the ORMCP area and provide planning recommendations that are consistent with the prescribed permitted uses outlined within the ORMCP; III. Lower Trent Conservation(LTC) will refer inquiries regarding proposed development on existing lots of record that do not require an approval under the Planning Act to the applicable planning approval agency. Staff will not make recommendations to landowners regarding the constraints on an existing lot of record as it relates to the ORCMP, unless a signed review agreement between the planning approval agency and LTC has been made and an appropriate review fee has been or will be recovered. 3.12 The Growth Plan for the Greater Golden Horseshoe 3.12.1 Background Information The Greater Golden Horseshoe (GGH) is a region in Southern Ontario that extends from Niagara Falls, around Lake Ontario, up to Georgian Bay, over to Peterborough County and Northumberland County. It is recognized that this region is subject to immense pressures resulting from a rapidly increasing 25 Lower Trent Conservation Authority items: Planning PolicyPage Document 95 of and223 S... LTC PLAN REVIEW MANUAL population including those associated with development and agricultural production. “The GGH contains many of Ontario’s most significant ecological and hydrological natural environments and scenic landscapes including the Oak Ridges Moraine, the Niagara Escarpment and other natural areas in the Greenbelt Area and beyond” (Growth Plan for the Greater Golden Horseshoe, 2017). The Growth Plan for the Greater Golden Horseshoe (GPGGH) applies over the GGH region. Within Lower Trent Conservation’s plan review area, the GPGGH directly influences all of Northumberland County. The Ministry of Natural Resources and Forestry has identified and mapped a Natural Heritage System for the entire Growth Plan area. The mapping was released in February 2018 and is in effect. Under the GPGGH key natural heritage features are defined as: habitat of endangered species and threatened species; fish habitat; wetlands; life science areas of natural and scientific interest; significant valleylands, significant woodlands; significant wildlife habitat (including habitat of special concern species); sand barrens, savannahs, and tallgrass prairies; and alvars. Key hydrologic features are defined as: permanent streams, intermittent streams, inland lakes and their littoral zones, seepage areas and springs, and wetlands. 3.12.2 Policy Context The Growth Plan for the Greater Golden Horseshoe (GPGGH) was established by the Government of Ontario under the Places to Grow Act, 2005. The Plan was revised in 2017 after a significant co- ordinated review of all provincial land use plans impacting the Greater Golden Horseshoe. Among the 2017 revisions to the Plan include planning policies that relate to the protection of water resources, a natural heritage system, and natural heritage features. Section 4.2 Policies for Protecting What is Valuable is of particular interest and importance to Lower Trent Conservation’s (LTC) role in plan input and review. For development or site alteration within 120 metres of a key natural heritage feature in the Natural Heritage System or development or site alteration within 120 metres of a key hydrologic feature anywhere in the Growth Plan area (referred to by LTC as the “area of influence”), outside of settlement areas, the GPGGH requires the submission of a Natural Heritage Evaluation and/or Hydrologic Evaluation to identify an appropriate vegetation protection zone, or buffer, and any other restrictions that need to be applied before, during, and after development to protect the functions of the feature. Where required, evaluation(s) must address the policies contained in Section 4.2.4 of the Plan. Development and site alteration is generally not permitted within a key natural heritage feature, a key hydrologic feature, nor their minimum vegetation protection zones. The minimum vegetation protection zone (buffer) required for most of the features identified in the GPGGH is 30 metres. Flexibility is provided in the plan for such things as forest fish and wildlife management, conservation and flood or erosion control projects, infrastructure, mineral aggregate operations, expansions to existing building or structures, accessory structures, land use conversions, etc. subject to the policy requirements specified. Section 5.1 of the GPGGH states: “the Planning Act requires that all decisions in respect of planning matters will conform with this Plan as of its effective date (subject to any legislative or regulatory provisions providing otherwise)”. The decisions of provincial ministers, ministries and agencies made under the Planning Act or the Condominium Act, 1998 or in relation to a prescribed matter are required to conform with this plan. 26 Lower Trent Conservation Authority items: Planning PolicyPage Document 96 of and223 S... LTC PLAN REVIEW MANUAL 3.12.3 Objectives Lower Trent Conservation’s objectives regarding the Growth Plan for the Greater Golden Horseshoe as they relate to plan input and review recommendations are to assist planning approval authority’s with the following: I. Protecting the ecological and hydrological integrity of the entire Growth Plan area beyond the limits of the Oak Ridges Moraine; II. Ensuring that only land and resource uses that maintain, improve or restore key natural heritage features, key hydrologic features, and their related ecological and hydrological functions are permitted; III. Incorporating the Natural Heritage System into municipal planning documents; IV. Promoting the development of watershed plans; and, V. Providing for land and resource uses and development that are compatible with the other objectives of the Growth Plan for the Greater Golden Horseshoe. 3.12.4 Implementation Guidelines I. In the event that there is a conflict between other applicable policies outlined within this document and the requirements of the Growth Plan for the Greater Golden Horseshoe, the Conservation Authority will make recommendations that adhere to the more conservative of either policy. II. Lower Trent Conservation staff will review all applications under the Planning Act within the Growth Plan area and provide planning recommendations that are consistent with the policies of the Growth Plan for the Greater Golden Horseshoe. III. For Natural Heritage or Hydrologic Evaluations required under the Growth Plan for the Greater Golden Horseshoe, Lower Trent Conservation staff will confirm the terms of reference with the Municipality as well as the consultant. 27 Lower Trent Conservation Authority items: Planning PolicyPage Document 97 of and223 S... LTC PLAN REVIEW MANUAL 4 Definitions Adjacent lands – Those lands contiguous to a specific natural heritage feature or area where it is likely that development or site alteration would have a negative impact on the feature or area and those lands contiguous to a protected heritage property or as otherwise defined in the municipal official plan. The extent of the adjacent lands may be recommended by the Province or based on municipal approaches which achieve the same objectives. Cumulative Impacts – means long term impacts that increase by successive additions, although such additions might be minor individually. Development – The creation of a new lot, a change in land use, or the construction of buildings and structures, requiring approval under the Planning Act (PPS). Development envelope – The area of land required to accommodate potential or existing development including buildings, accessory buildings, sewage disposal systems (tank, bed and mantle), decks and required separation distance between such features. Dynamic beach hazards – Areas of inherently unstable accumulations of shoreline sediments along the Great Lakes-St. Lawrence River System and large inland lakes, as identified by provincial standards, as amended from time to time. The dynamic beach hazard limit consists of the flooding hazard limit plus a dynamic beach allowance. o are areas adjacent to the shore of Lake Ontario where accumulated unconsolidated sediment are continuously moving as a result of naturally occurring processes associated with wind, water and changes in the rate of sediment supply. Development in these areas may be subject to the hazard due to changes in the beach area and could impact sediment supply within the littoral zone. Ecological functions – The natural processes, products or services that living and non-living environments provide or perform within or between species, ecosystems and landscapes. These may include biological, physical and socio-economic interactions. Erosion - The displacement of solids (soil, mud, rock and other particles) by the agents of wind, water or ice, by downward or down-slope movement in response to gravity or by living organisms (bioerosion). Erosion is distinguished from weathering, which is the decomposition of rock and particles through processes where no movement is involved, although the two processes may be concurrent. Erosion hazard – The loss of land, due to human or natural processes, that poses a threat to life and property. The erosion hazard limit is determined using considerations that include the 100 year erosion rate (the average annual rate of recession extended over a one hundred year time span), an allowance for slope stability, and an erosion access allowance. Essential emergency service - means services such as those provided by fire, police and ambulance stations and electrical substations, which would be impaired during an emergency as a result of flooding, the failure of floodproofing measures and/or protection works, and/or erosion. 28 Lower Trent Conservation Authority items: Planning PolicyPage Document 98 of and223 S... LTC PLAN REVIEW MANUAL Fish habitat – As defined in the Fisheries Act, c. F-14, means spawning grounds and nursery, rearing, food supply, and migration area on which fish depend directly or indirectly in order to carry out their life processes. Flood proofed - A combination of structural changes and/or adjustments incorporated into the basic design and/or construction or alteration of individual buildings, structures or properties subject to flooding so as to reduce or eliminate flood damages. Floodfringe – For river, stream and small inland lake systems, it means the outer portion of the flood plain between the floodway and the flooding hazard limit. Depths and velocities of flooding are generally less severe in the flood fringe than those experienced in the floodway. Flooding hazard - The inundation, under the conditions specified below, of areas adjacent to a shoreline or a river or stream system and not ordinarily covered by water: a. along the shorelines if the Great Lakes-St. Lawrence River System and large inland lakes, the flooding hazard limit is based on the one-hundred year flood level plus an allowance for wave uprush and other water related hazards. b. Along river, stream and small inland lake systems, the flooding hazard limit is the greater of: i. the flood resulting from the rainfall actually experienced during a major storm such as the Hurricane Hazel storm (1954) or the Timmins storm (1961, transposed over a specific watershed; ii. the one hundred year flood; and, iii. a flood which is greater than i. or ii. which was actually experienced in a particular watershed or portion thereof as a result of ice jams and which has been approved as the standard for that specific area by the Minister of Natural Resources, except where the use of the one-hundred-year flood or the actually experienced event has been approved by the Minister of Natural Resources as the standard for a specific watershed (where the past history of flooding supports the lowering of the standard) Flood proofing standards – The combination of measures incorporated into the basic design and-or construction of buildings, structures, or properties to reduce or eliminate flooding hazards, wave uprush and other water-related hazards along the shorelines of the Great Lakes-St. Lawrence River System and large inlands lakes, and flooding hazards along river, streams and small inland lake systems. Floodway – For river, stream and small inland lake systems, it means the portion of the flood plain where development and site alteration would cause a danger to public health and safety or property damage. Where the one zone concept is applied, the floodway is the entire contiguous flood plain. Where the two zone concept is applied, the floodway is the contiguous inner portion of the flood plain, representing that area required for the safe passage of flood flow and/or that area where flood depths and/or velocities are considered to be such that they pose a potential threat to life and/or property damage. Where the two zone concept applies, the outer portion of the flood plain is called the flood fringe. 29 Lower Trent Conservation Authority items: Planning PolicyPage Document 99 of and223 S... LTC PLAN REVIEW MANUAL Groundwater – (1) Water occurring below the soil surface that is held in the soil itself. (2) Subsurface water, or water stored in the pores, cracks, and crevices in the ground below the water table. (3) Water occurring in the zone of saturation below the earth's surface. Hazardous substance – Substances which, individually, or in combination with other substances, are normally considered to pose a danger to public health, safety and the environment. These substances generally include a wide array of materials that are toxic, ignitable, corrosive, reactive, radioactive or pathological. Institutional use - Those uses associated with hospitals, nursing homes, pre-school, school nurseries, day care and schools, where there is a threat to the safe evacuation of the sick, the elderly, the physically challenged or the young during an emergency as a result of flooding, failure of floodproofing measures or protection works, or erosion. Littoral zone – The nearshore area of a waterbody delineated by the shoreline and the line where light no longer penetrates to the bottom. The littoral zone is the most productive area of a waterbody and is used for spawning, rearing, nurseries, refuge and feeding. Natural features - Landscape features that were created by natural processes; for example, rivers and mountains Natural hazards – Processes that occur in nature that can be dangerous to the public health and safety of surrounding humans such as flooding, tornadoes, hurricanes, earthquakes and volcanoes. Natural heritage features and areas – Features and areas, including significant wetlands, significant coastal wetlands, fish habitat, significant woodlands south and east of the Canadian Shield, significant valleylands south and east of the Canadian Shield, significant habitat of endangered species and threatened species, significant wildlife habitat, and significant areas of natural and scientific interest, which are important for their environmental and social value as a legacy of the natural landscapes of an area. Negative impacts –means a) in regard to policy 2.2 of the PPS, degradation to the quality and quantity of water, sensitive surface water features and sensitive ground water features, and their related hydrologic functions, due to single, multiple or successive development or site alteration activities; b) in regard to fish habitat, the harmful alteration, disruption or destruction of fish habitat, except where, in conjunction with the appropriate authorities, it has been authorized under the Fisheries Act, using the guiding principle of no net loss of productive capacity; and c) in regard to other natural heritage features and areas, degradation that threatens the health and integrity of the natural features or ecological functions for which an area is identified due to single, multiple or successive development or site alteration activities. New development: Generally refers to vacant lands or the creation of a new lot (see development). Regulatory floodplain - The approved standard used in a particular watershed to define the lands subject to flooding in a regional storm. 30 Lower Trent Conservation Authority items: Planning PolicyPage Document 100 of and 223 S... LTC PLAN REVIEW MANUAL Safe access – The standards and procedures currently applied in engineering practice associated with providing safe passage for vehicles and people during an emergency situation as a result of flooding, erosion, or the failure of floodproofing and/or erosion protection works, that have been reviewed and approved by the Conservation Authority and/or the Ministry of Natural Resources and Forestry. Lower Trent Conservation looks to the most conservative criteria set out in the Ministry of Natural Resources’ Technical Guide – River & Stream Systems: Flooding Hazard Limit (2002) and Technical Guide – River & Stream Systems: Erosion Hazard Limit (2002) to determine safe access. Significant natural areas – Areas that are ecologically important in terms of features, functions, representation or amount, and contributing to the quality and diversity of the Natural Heritage System and/or areas identified as provincially significant by the Ministry of Natural Resources and Forestry using evaluation procedures established by the Province, as amended from time to time. Significant wetland – An area identified as provincially significant by the Ministry of Natural Resources and Forestry using evaluation procedures established by the Province, as amended from time to time. Significant woodlands – An area which is ecologically important in terms of features such as species composition, age of trees an stand history; functionally important due to its contribution to the broader landscape because of its location, size or due to the amount of forest cover in the planning area; or economically important due to site quality, species composition, or past management history. Site alteration – Activities such as grading, excavation and the placement of fill that would change the landform and natural vegetative characteristics of a site. (PPS) Stable slope - The angle a slope would achieve when toe erosion is absent. Structure - Any material, object or work erected either as a unit or constructed or assembled of connected or dependant parts or elements, whether located under, on and/or above the surface of the ground. Surface water – Water collecting on the ground in a stream, river, lake or ocean. Top of bank - The point at which a valley wall or other slope feature meets higher table land. Waterbody – Any significant pool of water including lakes, ponds and rivers. Watercourse - An identifiable depression in the ground in which a flow of water regularly or continuously occurs. Wetland – Means lands that are seasonally or permanently covered by shallow water, as well as lands where the water table is close to or at the surface. In either case the presence of abundant water has caused the formation of hydric soils and has favoured the dominance of either hydrophytic plans or water tolerant plants. The four major types of wetlands are swamps, marshes, bogs and fens. Periodically soaked or wet lands being used for agricultural purposes which no longer exhibit wetland characteristics are not considered to be wetlands for the purpose of this definition. (PPS) 31 Lower Trent Conservation Authority items: Planning PolicyPage Document 101 of and 223 S... Lower Trent Region Conservation Authority DRAFT Stormwater Management Technical Guidelines December 2018 Lower Trent Conservation Authority items: Planning PolicyPage Document 102 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES TABLE OF CONTENTS 1 Introduction ...... 1 1.1 The Need for Effective Stormwater Management ...... 1 1.2 Purpose of this Document ...... 2 1.3 Stormwater Design Criteria ...... 3 2 Stormwater Management Design Process ...... 4 2.1 Environmental Planning and Stormwater Management ...... 4 2.2 Project Scale and the Planning Process ...... 4 2.2.1 Official Plan Amendments, Secondary Plans, or “Block” Plans ...... 4 2.2.2 Zoning By-law Amendments ...... 4 2.2.3 Plans of Subdivision ...... 4 2.2.4 Site Plans ...... 4 2.2.5 Consents (Severances) and Minor Variances ...... 4 2.2.6 Single Lot Residential Development (<0.5 ha) ...... 5 2.3 Design Steps ...... 5 2.3.1 Define Existing Conditions ...... 5 2.3.2 Establish SWM and/or Environmental Design Criteria ...... 5 2.3.3 Screen and Select Potential SWM Strategies ...... 5 2.3.4 Assess the Effectiveness of the Stormwater Management Plan ...... 5 2.3.5 Detailed Design ...... 6 2.3.6 Construction ...... 6 2.4 LTC Local Studies ...... 6 2.5 Summary of Stormwater Management Design Criteria ...... 7 2.6 Fisheries Criteria ...... 7 2.7 Erosion and Sediment Control during Construction ...... 7 2.8 Hydraulic Considerations ...... 7 2.9 Channelization ...... 8 3 Stormwater Management Considerations ...... 9 3.1 Stormwater Management Requirements ...... 9 3.2 Lot Level and Conveyance Controls or Low Impact Development (LID) ...... 10 3.3 Stormwater Quantity (Flood) Control ...... 10 i Lower Trent Conservation Authority items: Planning PolicyPage Document 103 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES 3.3.1 Ontario Regulation 163/06 ...... 11 3.3.2 Parking Lot Storage and Rooftop Storage ...... 11 3.3.3 Major-Minor System ...... 12 3.3.4 Right Of Way ...... 12 3.4 Stormwater Quality Control ...... 13 3.4.1 Temperature ...... 13 3.4.2 The Use of Oil/Grit Separators ...... 13 3.4.3 Bay of Quinte Remedial Action Plan Stormwater Guidelines ...... 14 3.5 Stream Erosion Control ...... 14 3.6 Water Balance / Groundwater Recharge ...... 15 3.7 Siting of Stormwater Management Facilities ...... 15 3.8 Erosion and Sediment Control ...... 16 3.9 Climate Change ...... 16 4 MODELING ...... 17 4.1 Subcatchment Delineation – Internal & External Drainage Areas ...... 17 4.2 Rainfall Input ...... 17 4.2.1 Intensity-Duration-Frequency (IDF) Curves ...... 17 4.2.2 Design Storms ...... 18 4.3 Hydrologic Modeling ...... 19 4.4 Hydraulic Modeling ...... 26 5 SWM Facility Design ...... 27 5.1 Safety Features ...... 27 5.2 Vegetation ...... 27 5.3 Infiltration Type Facilities ...... 27 5.4 Dry Pond Requirements ...... 28 5.5 Wet Pond Requirements ...... 28 5.6 Wetland Requirements ...... 28 5.7 SWM Pond Requirements ...... 28 5.8 Phasing ...... 30 5.9 Maintenance Requirements ...... 30 5.10 Assumption by Municipality ...... 30 6 Stormwater Management Report Submission ...... 32 6.1 Submission/Review Process ...... 32 ii Lower Trent Conservation Authority items: Planning PolicyPage Document 104 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES 6.2 Re-Submission ...... 32 6.3 Report Requirements for Site Plans ...... 32 6.4 Preliminary Submission for Subdivision Draft Plan Approval ...... 35 6.5 Detailed Submission for Subdivision ...... 36 7 STORM INFRASTRUCTURE DESIGN ...... 40 7.1 Design Flows ...... 40 7.2 Rainfall Intensity ...... 40 7.3 Runoff or Impervious Coefficients ...... 40 7.4 Pipe Sizing ...... 41 7.5 Overland Flow ...... 41 7.6 Culvert and Bridge Hydraulic Capacity ...... 41 7.7 Hydraulic Gradeline Calculations ...... 41 7.8 Outlets ...... 42 8 SEDIMENT AND EROSION CONTROL ...... 43 8.1 Scope ...... 43 8.2 Procedure ...... 43 8.3 Implementation ...... 43 8.4 Plan Requirements ...... 43 8.5 Construction Requirements ...... 44 9 REFERENCES ...... 45 iii Lower Trent Conservation Authority items: Planning PolicyPage Document 105 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES LIST OF FIGURES Figure 1 The Hydrologic Cycle ...... 1 LIST OF TABLES Table 1: SCS Type II Distribution ...... 19 Table 2: Runoff Coefficients – Urban (5 to 10 year Storms) ...... 21 Table 3: Runoff Coefficients – Rural ...... 22 Table 4: Initial Abstractions ...... 22 Table 5: Soil / Land Use Curve Numbers ...... 24 Table 6: SCS Curve Numbers ...... 25 iv Lower Trent Conservation Authority items: Planning PolicyPage Document 106 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES 1 Introduction 1.1 The Need for Effective Stormwater Management The Trent River, Bay of Quinte and Lake Ontario play essential roles in the health and well-being of residents of the Lower Trent Conservation watershed. The Trent River provides the Towns and Villages of Trenton, Batawa, Frankford, Campbellford and Hastings with a safe and abundant source of drinking water. The Bay of Quinte, Lake Ontario and all the tributary streams support a wide range of recreational opportunities that include swimming, boating, fishing and many other activities. Effective management of stormwater is critical to the continued health of our streams, rivers, lakes, fisheries and terrestrial habitats. As can be seen in Figure 1 below, rain can take several paths once it falls on the ground. It can infiltrate into the soil, evaporate, be subject to evapotranspiration, or it can run overland as runoff. In natural settings, vegetation and the lack of hard surfaces ensures that little runoff occurs. In urban areas with hard surfaces and limited vegetation, the majority of the rainwater becomes runoff. (Source: Conservation Ontario) Figure 1: The Hydrologic Cycle The water quality of the Bay of Quinte and Lake Ontario are directly dependent on the health of the rivers and creeks that feed into them. Lake Ontario and its contributing watersheds can be severely impacted by human activity, particularly through the release of various pollutants into the natural environment. Human activity affects the quality and quantity of runoff. In urban areas, for example, buildings and paved streets increase the amount of hard surfaces and in turn reduce opportunities for 1 Lower Trent Conservation Authority items: Planning PolicyPage Document 107 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES natural infiltration. These hard surfaces decrease water quality by providing increased opportunity for pollutants to accumulate (e.g. oil, grease, and exhaust emissions from vehicles), which are washed off during rainfall events polluting ground and surface waters. As well, hard surfaces generate increased levels of runoff, which causes downstream flooding and erosion. The increase in surface runoff may cause flooding, thus damaging property and municipal infrastructure. Water-borne pollutants can cause hydrological, water quality, and ecological impacts to natural heritage features. Natural flow patterns are disrupted since rainfall is redirected via storm sewers away from source areas to concentrated outfalls. As a result, urban areas change the natural hydrology cycle by altering the volume, frequency, duration, timing, and distribution of runoff. 1.2 Purpose of this Document The purpose of this document is to provide guidance to the development community and their consultants regarding the stormwater management (SWM) requirements of the Lower Trent Region Conservation Authority (LTC). The guidance in this document is focused on what should be included in the SWM submissions. It should result in the following benefits: application of uniform SWM standards consistency of SWM requirements fairness to proponents reduced need for re-submissions due to inadequate information streamlined review process improved client service It is not intended to be a comprehensive stormwater management planning and design manual like the Stormwater Management Planning & Design Manual (SWMPDM) published by the Ministry of the Environment (MOE, 2003) or similar documents. The former Ministry of Environment (MOE) is now referred to as the Ministry of Environment, Conservation and Parks (MECP). Detailed planning and design guidance can be found in those documents. Referenced documents include: Credit Valley Conservation & Toronto Region Conservation Authority Low Impact Development Stormwater Management Planning and Design Guide, Version 1.0 (2010) – referred as CVC/TRCA LID Guide. Greater Golden Horseshoe Conservation Authorities Erosion and Sediment Control Guideline for Urban Construction (2006) – referred as GGHCA ESC. Bay of Quinte Remedial Action Plan – Stormwater Management Design Guidelines (March 2006) – referred as BQRAP SWM Guidelines. Ministry of the Environment Stormwater Management Planning and Design Manual (2003) – referred as MOE SWMPDM. Ministry of Natural Resources River and Stream Systems Flooding Hazard Limit Technical Guide (2002) Ministry of Transportation Drainage Management Manual (1997) – referred as MTO Drainage Manual. 2 Lower Trent Conservation Authority items: Planning PolicyPage Document 108 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES The Ministry of Environment and Climate Change (MOECC now MECP) issued an Interpretation Bulletin on February 4, 2015 outlining the expectations of the Ministry with respect to Stormwater Management. The main points of this Bulletin are listed below: The natural hydrologic cycle should be maintained to the greatest extent possible. The Ministry’s existing acts, regulations, policies and guidelines emphasize the need for this approach to stormwater management. Too often, preservation of the natural hydrologic cycle is not sufficiently addressed in stormwater management plans submitted to the Ministry for an Environmental Compliance Approval (ECA). Low Impact Development stormwater management is relevant to all forms of development, including urban intensification and retrofit. LID can be less costly than conventional stormwater management practices. Going forward, the Ministry expects that stormwater management plans will reflect the findings of watershed, sub-watershed, and environmental management plans and will employ LID in order to maintain the natural hydrologic cycle to the greatest extent possible. It is noted that the former Ministry of Environment & Climate Change (now MECP) is currently working on Low Impact Design Guidance Manual. The Draft Low Impact Design Stormwater Management Guidance Manual was released for comment in April 2017. This document has not been finalized or endorsed by the MECP at this time of the writing of this LTC document but certain concepts are still applicable and may be referenced. 1.3 Stormwater Design Criteria Stormwater criteria shall be defined at the preliminary stages of a new planning development, and are defined to reflect the scale of studies. For example, at the watershed scale, flood control targets may consist of peak flow rates at the subwatershed outlet, while the focus at the site plan scale is on site release rates. Design criteria are provided to: Prevent increased flooding Protect water quality Preserve baseflow characteristics Limit undesirable geomorphic changes in watercourses Maintain groundwater quality Maintain the existing pre-development water balance 3 Lower Trent Conservation Authority items: Planning PolicyPage Document 109 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES 2 Stormwater Management Design Process 2.1 Environmental Planning and Stormwater Management The MOE SWMPDM provides an environmental planning context and shows the relationship with the municipal land use planning process. The environmental planning process includes watershed and subwatershed studies, environmental management plan or master drainage plan, and the Stormwater Management Report or Brief (SWM). Urban development should be done in relationship with the environmental planning process. The SWM plan for urban development, i.e. plan of subdivision or site plan, would then follow the environmental criteria developed through the watershed/subwatershed plan to meet its objectives. In some cases where the development is allowed to proceed without subwatershed planning having taken place e.g. where little future development is planned, the MOE SWMPDM provides some guidance on the environmental design criteria. 2.2 Project Scale and the Planning Process All change in land use proposed by a development application must evaluate the hydraulic, hydrologic, geomorphic, and ecological conditions of a subject area. SWM designs shall address quantity, quality, erosion controls and water balance. The scale and scope of land development ranges widely. The level of detail required to address SWM controls reflects the land use application under consideration, as described in the subsequent sections of this document. A stormwater management plan brief or report will be required for any proposed development greater than 1 ha or having greater than 0.5 ha of change of imperviousness as a result of proposed development. 2.2.1 Official Plan Amendments, Secondary Plans, or “Block” Plans These are normally supported by a functional servicing report, a component of which includes a detailed evaluation of the subject area and its catchment(s) to derive a preliminary SWM plan. Preliminary targets and criteria are established. 2.2.2 Zoning By-law Amendments If the change in proposed land use is significant, a SWM plan shall be created as part of a functional servicing report. Since the scale of project is more defined than at an official plan stage, a more detailed evaluation of site conditions is expected. 2.2.3 Plans of Subdivision These require detailed infrastructure design. A conceptual SWM plan, usually based on an existing functional servicing report, is usually submitted to get draft plan approval. Prior to construction, a detailed SWM plan is required. 2.2.4 Site Plans Depending on the size and complexity of the site, either a functional servicing report, or detailed SWM plan or brief is required. 2.2.5 Consents (Severances) and Minor Variances These may require technical analyses and SWM controls, depending on the size and complexity of the site. 4 Lower Trent Conservation Authority items: Planning PolicyPage Document 110 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES 2.2.6 Single Lot Residential Development (<0.5 ha) These usually require an outline brief of the best management practices (BMPs such as roof drain disconnection, rain garden, soakaway pit) to be incorporated for the site. 2.3 Design Steps 2.3.1 Define Existing Conditions Stormwater Management Design Process Pre-development conditions must be established. All analyses shall include maps showing existing land use, external drainage Define Existing Conditions areas, topography, relevant environmental features, and existing infrastructure. A soils analysis, outlining the native soil types, infiltration capacity, depth to water table and depth to bedrock must be included. In many cases a detailed Identify SWM Design Criteria hydrogeologic or geotechnical report may be required for the development and these reports will provide additional background information for the stormwater management report. Screen Potential SWM Strategies Presence of natural heritage features will require development setback to be observed. Analysis of the existing condition will provide the environmental constraints for the proposed Select SWM Strategy development. This is an important first step for the SWM design process. 2.3.2 Establish SWM and/or Environmental Design Assess SWM Plan Criteria With the existing conditions established, individual SWM components must be assessed to define the project’s SWM design criteria, which may be: water quality control, water Detailed Design quantity control (or flood protection), stream erosion control or a combination of these. A discussion of the physical site constraints based on the existing conditions and applicable SWM types must be included in the review for design criteria. Construction Reference to Table 4.1 of the MOE SWMPDM 2003 should be included. 2.3.3 Screen and Select Potential SWM Strategies It is strongly encouraged that more than one treatment system be used for a project by using a treatment train approach. A combination of source, conveyance, end-of-pipe facilities, and low impact development practices shall be considered to meet the water quantity, water quality, water balance and erosion design criteria. 2.3.4 Assess the Effectiveness of the Stormwater Management Plan With a SWM strategy selected, an analysis of its effectiveness must be carried out. Depending on the size of the project, calculations or computer models shall be used to test the SWM concept. This is typically done with modelling software and an OTTHYMO based model is the most widely accepted 5 Lower Trent Conservation Authority items: Planning PolicyPage Document 111 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES modelling tool. There are other acceptable modelling tools but this should be discussed with LTC and the Municipality. The use of the computational model will facilitate the design process to be able to assess various storms of different return periods, durations and distributions to help evaluate the effectiveness of the proposed design. Design modifications and 2.3.5 Detailed Design Detailed stormwater management infrastructure design will be required in at this stage and clearance from the Conservation Authority will be required. Any local municipal engineering standards shall be referenced. Details on the design criteria for major and minor storm infrastructure as well as the design of SWM facilities will be included. Drawings will show section views of the SWM facility, details of the inlet and outlet control structure, stage-storage information and any other views necessary to explain the facility function and construction. Lot grading and erosion control will be reviewed at this time. 2.3.6 Construction During construction, SWM is largely focused on erosion and sediment control. The Erosion and Sediment Control Guideline for Urban Construction (Greater Golden Horseshoe Conservation Authorities, 2006) provides guidance on the approaches and criteria to be applied during construction. 2.4 LTC Local Studies The stormwater management policies of the Lower Trent Region Conservation Authority (LTC) must be read in conjunction with local municipal standards and/or watershed/sub-watershed studies in respect of stormwater quantity and quality control. The LTC's requirements for all stormwater management submissions are outlined in the following sections, which include a description of LTC policies, guidance on approved methods and techniques, a summary of key hydrologic parameters, and a summary of submission requirements. The City of Quinte West has stormwater design standards that should be considered for a stormwater management submission in this municipality. http://www.quintewest.ca/en/cityhall/EngineeringServices.asp Approved Master Drainage Plans (MDP) have been developed for areas in Brighton, Trenton and Frankford: Master Drainage Study, Southwest Brighton (Totten Sims Hubicki - April 1991) Master Drainage Study, Northeast Brighton (Totten Sims Hubicki - January 1993) North-West Urban Area Master Drainage Study – Village of Frankford (GM Sernas – July 1997) Stormwater Management North Murray Industrial Park (Ainley – February 2001) Other Master Drainage Plans (MDP) that have been undertaken but not approved or are in process as of this document: DRAFT Mayhew Creek Master Drainage Plan (WaterPlan & XCG – April 2009) – not adopted DRAFT Municipality of Brighton Stormwater Master Plan (EOR 2018) – in process Subwatershed Studies that have been undertaken by LTC in the LTC Watershed include: South Sidney Watershed Plan (March 1995) 6 Lower Trent Conservation Authority items: Planning PolicyPage Document 112 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES Dead & York Creek Subwatershed Plan (July 1997) The City of Quinte West has also developed other drainage strategies to address urban development in the former Murray Township (West End), Sidney Township (Monogram Place) and Trenton (North Murray Street) that should be followed as well. West End Infrastructure Design Brief (Greer Galloway Group – February 1999) Preliminary Assessment Report Stormwater Management North Murray Industrial Park (Ainley – Feb 2001) Stormwater Management Strategy Report – Monogram Place (Ainley – Oct 2008) 2.5 Summary of Stormwater Management Design Criteria For quantity control, the minimum requirement is that post-development flow is restricted to pre- development peaks, unless identified otherwise. Further control may be required depending on the receiver for the stormwater runoff (i.e. municipal storm sewer system) For erosion control, the minimum requirement is that the runoff from a 25mm storm is detained for 24 hours, unless identified otherwise. For water quality control, outflow from SWM facilities must meet enhanced level requirements (80% removal of total suspended solids), unless identified otherwise. For the City of Quinte West, the Bay of Quinte Remedial Action Plan Stormwater Design Guidelines require Enhanced level water quality control for new and retrofit stormwater. Many watercourses within the LTC jurisdiction are cold-water systems. SWM facilities shall therefore incorporate measures to reduce the temperature of water discharging to the receiving watercourses. Water Balance assessment must be made and attempts to achieve pre-development water balance should be undertaken through Low Impact Development design and treatment train approaches. This is consistent with MECP’s Interpretation Bulletin (Feb 2015). 2.6 Fisheries Criteria Where stormwater management, erosion, or sedimentation control issues related to development proposals may impact fish habitat, review to ensure protection of habitat. 2.7 Erosion and Sediment Control during Construction Proponents shall adhere to the recommendations outlined in the December 2006 Erosion and Sediment Control Guideline for Urban Construction written by the Greater Golden Horseshoe Area Conservation Authorities. Municipalities should have a clear understanding of the required erosion and sediment control (ESC) and how this will be monitored throughout the construction process and through various phases. 2.8 Hydraulic Considerations LTC requires a thorough hydraulic analysis for all developments proposing to alter land use and grades within the Regulatory floodplain. The proponent will be required, where available, to use existing LTC- approved analyses, maps, and/or computer models as the base model for computations. 7 Lower Trent Conservation Authority items: Planning PolicyPage Document 113 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES The MNR’s 2002 River and Stream Systems Flooding Hazard Limit Technical Guide must be followed at all times when developing the hydraulic model and completing the analysis. The U.S Army Corps of Engineers’ HEC-RAS must be used, unless an alternative is approved by the Authority. Both paper and digital copies of model input/output must be submitted. If hydrologic analyses have been undertaken by the consultant, calculation sheets, model outputs, and digital model files must be appended to the report. 2.9 Channelization Creek channelization or re-channelization shall be avoided wherever possible. Depending on the watercourse, the Municipality and Authority shall determine conveyance requirements for any proposed channelization. 8 Lower Trent Conservation Authority items: Planning PolicyPage Document 114 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES 3 Stormwater Management Considerations Stormwater management technology is constantly being improved through research and implementation experience. It is not the intent of LTC to restrict innovative technology with these guidelines. Rather, LTC encourages the application of innovative green technologies in stormwater management and is willing to work with proponents wishing to explore green options with the concurrence of the Municipality. The Sustainable Technologies Evaluation Program (STEP) is an initiative between local conservation authorities, federal and provincial agencies, municipalities and universities to advance innovative technologies in stormwater management. Interested proponents are encouraged to visit the STEP website, https://sustainabletechnologies.ca/ for further information. 3.1 Stormwater Management Requirements All SWM submissions for the site shall identify and meet the requirements of the watershed or subwatershed study for the watershed (if applicable) in which it is located, and any related approved stormwater management report or previous report. Supporting information should be provided as necessary. In addition, all submissions shall meet the requirements of the MOE's SWMPDM (March 2003) or the most current version of the document. The MOE SWMPD manual advocates the use of a hierarchy of SWM practices or "treatment train" approach that starts with lot level controls, followed by conveyance controls and then end-of-pipe SWM facilities. Examples (not an exhaustive list) of these controls are listed below: Lot Level Controls: rooftop detention parking lot storage through catch basin restrictors or orifices in the storm sewer rear yard storage reduced lot grading disconnecting roof leaders and directing the flow to the backyard or soakaway pits Porous pavement Conveyance Controls: Grassed swales Pervious pipe systems Pervious catch-basins End-of-pipe (EOP) Stormwater Management: Filter strips Buffer strips Infiltration basins or trenches Oil/grit separators Sand filters Dry ponds Wet ponds Wetlands Hybrid Ponds 9 Lower Trent Conservation Authority items: Planning PolicyPage Document 115 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES Filtration Devices A treatment train approach is required to meet the multiple SWM objectives of water quality, water balance, erosion and flood control. Lot level and conveyance controls are best for achieving water balance objectives. They can also reduce end-of-pipe storage requirements for erosion control. In many cases, end-of-pipe controls are required to meet water quality, and erosion and flood control objectives. If stormwater runoff is discharged to a roadside ditch that is part of a highway drainage system, approvals may be required from the Ministry of Transportation (MTO). Guidance can be found in the MTO Drainage Management Manual (MTO, 1997), and the Stormwater Management Requirements for Land Development Proposals (MTO, 1999). Similarly, if stormwater runoff is discharged as part of an upper or lower tier municipal transportation system, municipalities may require municipal or regional standards to be followed. The impacts of urbanization on the hydrologic cycle and the ecosystem can be broadly categorized to include changes to water balance, stream flows e.g. floods, stream morphology, water quality, and aquatic habitat and ecology. In order to mitigate these changes, stormwater management criteria are designed to deal with flooding (peak flow control), stream erosion (peak, duration, frequency control), water quality (pollution loading control), and water balance (volume reduction). 3.2 Lot Level and Conveyance Controls or Low Impact Development (LID) In recent years, more emphasis has been put on lot level controls and conveyance controls such as green roofs, bioretention, infiltration practices, permeable pavement, and rainwater harvesting. In the U.S., the term "Low Impact Development" has been used for these stormwater management practices. The U.S. EPA has put out a document on LID and defines it as: "Low impact Development (LID) is a stormwater management strategy that seeks to mitigate the impacts of increased runoff and stormwater pollution. LID comprises a set of site design approaches and small scale stormwater practices that promote the use of natural systems for infiltration, evapotranspiration, and reuse of stormwater. These practices can effectively remove nutrients, pathogens, and metals from stormwater, and they reduce the volume and intensity of stormwater flows". Credit Valley Conservation (CVC) and the Toronto and Region Conservation Authority (TRCA) have jointly developed a LID Stormwater Management Manual (CVC & TRCA, 2010). More details about some of these SWM practices are provided in this 2010 manual. SWM submissions to LTC should show that effort has been made to follow the LID approach by incorporating lot level and conveyance controls as recommended in the MOE's SWMPDM (2003) or most current version. 3.3 Stormwater Quantity (Flood) Control Every effort should be made to maintain existing watershed boundaries and drainage patterns. As a rule, significant changes in drainage boundaries are not allowed. Pre-consultation is mandatory for any proposed change in drainage boundaries. Unless specified otherwise by a subwatershed study or fluvial geomorphic analysis, the post- development peak flow rates must not exceed the corresponding pre-development peak flow rates for the 1 in 2 year, 1 in 5 year, 1 in 10 year, 1 in 25 year, 1 in 50 year and the 1 in 100 year design storm events. If noted in a subwatershed study, the Regional Storm (Timmins) may be required to be controlled to the pre-development peak flow rate level as well otherwise safe conveyance of the Timmins event must be proven. 10 Lower Trent Conservation Authority items: Planning PolicyPage Document 116 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES Quantity control may not be required if the site is directly adjacent to Lake Ontario or the Trent River with a safe outlet or connected to a municipal system that is designed to accept uncontrolled flows from the site. If there is a known deficiency in the downstream conveyance, additional quantity control may be required (i.e. private property, undersized pipes).Quantity control facilities are to be designed in accordance with recommendations set out in the MOE's Stormwater Management Planning and Design Manual (2003) or most current version. The reduction in peak flows can be accomplished through a combination of lot level controls, followed by conveyance and end-of-pipe controls. Among the lot level controls are design requirements for downspouts, foundation drains, catch basins, parking lot and rooftop storage. Downspouts should discharge to a permeable surface where possible, and not connected to the storm sewer. Further restriction for quantity control may be required if there are downstream constraints that must be included in the assessment, such as requirement to discharge all flows to a municipal storm sewer. In these cases the 100-year post-development flow may have to be restricted to the pre-development 5- year peak flow (or other appropriate design storm) for storm sewer capacity. Discussions and pre- consultation with LTC and the municipality regarding these requirements should be undertaken at the very beginning of a project. 3.3.1 Ontario Regulation 163/06 Hazardous land (such as unstable slopes, wetlands, floodplain, etc) within the LTC watershed is generally unsuitable for any type of development. Any consideration of land development is considered on an individual basis and requires unique engineering analysis for these following items: The straightening, changing, diverting or interfering in anyway with an existing channel, a river, creek, stream or watercourse The construction of any building or structure in or on a wetland, or in any area subject to flooding The placing, dumping or removal of fill of any kind in any defined part of the area over which the conservation authority has jurisdiction which, in the opinion of the conservation authority, the control of flooding or pollution or the conservation of land may be affected. 3.3.2 Parking Lot Storage and Rooftop Storage Parking lots and rooftops can be used to provide storage to reduce the peak flows in storm sewer systems if approved through the municipality. It has generally been used in commercial and industrial development but not in residential areas due to the small parking areas and generally peaked roofs. It is also widely applied for infill developments in urban areas. The developer must be aware of potential liabilities associated with parking lot and rooftop controls, and that LTC will not be liable for any damages related to the installation, operation, modification or removal of any proposed parking lot or rooftop controls. Specific Design Requirements for Parking Lot Storage - Inlet control devices (ICDs) and/or orifices when placed in maintenance holes or catch basins restrict the flow going into the sewer system. Storage is created when the runoff is greater than the restricted capacity. The maximum allowable ponding depth within the parking lot is to be limited to 0.3 metres or in accordance with local Municipal standards. 11 Lower Trent Conservation Authority items: Planning PolicyPage Document 117 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES The maximum ponding extent, elevation and storage volume must be provided at each ponding location and must be shown on the design drawings. An emergency overflow system and overland flow route must be provided to allow all runoff exceeding the 100 year storage to be safely routed from the site to a suitable outlet. (i.e. municipal R.O.W.) This flow route must be shown on an engineering plan. Orifice / pipe restrictions, inverts and design flows must be shown on the design drawings. Only orifices which are not easy to remove are permitted. Some examples include tube orifices, plate orifices that are grouted in place or have the bolt heads rounded. Bolt-on controls which attach to catch basin lids will not be permitted. Specific Design Requirements for Rooftop Storage - Where rooftop controls are used, design submissions must indicate: the type of control to be installed (i.e., product name and manufacturer); the number and placement of proposed drains and weirs; product specifications showing design release rates for each structure; the maximum ponding depth, drawdown time and detained volume at each structure; detailed design calculations to determine the total release rate and detained volume for the roof; wherever possible, tamper-proof structures are to be selected; An emergency weir overflow or scuppers should be provided at the maximum design water elevation. Splash pads or erosion protection must also be indicated. 3.3.3 Major-Minor System The SWM report should include the design for the major and minor systems (MNR et al, 1987). The minor system conveys the frequent runoff events up to the design frequency of the system while the major system conveys the runoff from infrequent storm events that exceed the minor system capacity. Under pre-development conditions, the minor system is the stream or the watercourse conveying the low flows. For post-development conditions, the minor system includes the lot drainage components e.g. lot grades, ditches, swales, street gutters, catch basins and the storm sewer system. The catch basin is the interface between the minor and major drainage systems. They should be designed to capture all the flows up to the design frequency (typically 5-year). For higher intensity storms, the runoff will bypass the catch basins and flow down the street. The major system may include overland flow routes, roadways, artificial channels, streams, and valleys. The major system is designed to provide overland flow routes to a safe outlet that reduces the risk to life and property due to flooding. If it is not planned or designed, water will still find its way to the lowest level but it may be through buildings. Typically major overland flow routes must be sized for the 1 in 100 year design storm from the site to the receiving watercourse or waterbody. Other than flow routing within the site plan development, all major overland flow routes are to be secured by the municipality through ownership or easement (i.e. a road R.O.W. or easement between houses etc.). Note: Regulatory storm conveyance may be required where there are large external drainage areas flowing through a site. 3.3.4 Right Of Way It is the developer's responsibility to demonstrate safe conveyance of the Regulatory Storm (in the Lower Trent Watershed this is the Timmins event) through the development site to a sufficient outlet, 12 Lower Trent Conservation Authority items: Planning PolicyPage Document 118 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES such that no adverse impacts will be incurred upon downstream landowners. A sufficient outlet typically constitutes a permanently flowing watercourse or water body. A public right of way may also provide a sufficient outlet but must be confirmed by the Municipality. In the case of privately owned land, the proponent may be required to obtain a legal right of discharge registered on title. 3.4 Stormwater Quality Control Stormwater management practices must be applied to all development in order to provide water quality protection as per the MOE's Stormwater Management Planning and Design Manual (March 2003 or subsequent versions). In order to meet the requirements of the federal Fisheries Act prohibiting the deposit of deleterious substances in water frequented by fish, the MOE SWM manual includes three levels of protection for water quality that were developed in consultation with the federal Department of Fisheries and Oceans (DFO). The minimum level of treatment required for any development within the LTC watershed is the Enhanced Protection Level (Level 1) unless otherwise specified. It corresponds to the long-term average removal of 80% of suspended solids. Currently there are no other removal requirements for other water quality parameters such as phosphorus in the Lower Trent watershed. Please note that a Phosphorus Management Strategy is currently being developed as part of the Bay of Quinte Remedial Action Plan. Once this Strategy comes into effect, the recommendations will be incorporated into this document. The MOE SWMPD manual (Table 3.2) provides water quality storage volume requirements for different SWM practices for the three protection levels. The storage volumes (m3/ha) are given for different impervious levels. For the specified storage volumes for wet facilities, 40 m3/ha is the minimum for extended detention, and the remainder is for the permanent pool volume. Dry ponds are normally used for erosion control and flood control. They are not as effective for water quality control as there is no inter-event settling time compared to ponds with a permanent pool. Dry ponds are not an acceptable means of quality control unless part of a treatment train which yields (in total) an Enhanced level of treatment. 3.4.1 Temperature Temperature is of vital concern to fish and their habitat especially where the discharge is to a cold water stream. Various techniques to reduce thermal impacts are discussed in the MOE SWM manual. They include pond configuration, riparian planting strategy, bottom-draw outlet, subsurface trench outlet, night time release, and outlet channel design. In general, bottom draw outfalls are encouraged within the LTC watershed. With ponds and wetlands, a suggested maintenance manual must be provided to highlight standard operating conditions and maintenance schedule and guide the site owner or municipal operator through recommended maintenance requirements for all aspects of the stormwater management system. 3.4.2 The Use of Oil/Grit Separators Oil/Grit separators (OGS) are water quality control devices designed to allow grit to settle by gravity and allow the oil to float and be separated out. They may be used for spill control, or as a pre-treatment device as part of a multi-component system for water quality control. Where possible, such systems should be used with the incorporation of other quality control measures, such as naturalized buffers, grassed swales, etc. They are typically used for small sites or infill development (typically 5 ha or less) and on commercial and industrial properties where infiltration methods aren’t recommended. They can 13 Lower Trent Conservation Authority items: Planning PolicyPage Document 119 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES be used alone or together with by-pass chambers to provide pre-treatment for other end-of-pipe technologies. The MOE SWM Manual requires that for enhanced protection, oil/grit separators be sized to capture and treat at least 90 % of the runoff volume that occurs for a site on a long-term average basis and meet the 80 % suspended solids removal efficiency. Recently the Canadian Environmental Technology Verification Program (ETV) has developed upgraded testing protocols for Oil/Grit Separators in consultation with Toronto and Region Conservation Authority (TRCA) in 2014. A number of technologies have recently undergone testing and are now certified through the ETV process. If OGS units are proposed in the Stormwater Management Plan, LTC will require confirmation of the technology passing the Canadian ETV protocol. Please check the Canadian ETV website for more details. http://etvcanada.ca/ It is permissible to specify two (2) or three (3) alternate oil/grit separators on submitted drawings and reports as long as the proper accreditation has been provided. Sizing calculations and proof of Canadian ETV acceptance would need to be provided for each device. Filtration Devices are water quality control devices that are used to remove fine particles (less than 20 microns). The proposed use of this type of device would require the same approach as outlined above for OGS including sufficient field testing results. A similar approach will be applied to the use of Adsorptive Media as a quality control device. 3.4.3 Bay of Quinte Remedial Action Plan Stormwater Guidelines The Bay of Quinte had been identified by the International Joint Commission (IJC) as an Area of Concern (AOC) in the 1980’s. In 1993 the Bay of Quinte Remedial Action Plan (BQ RAP) developed Stormwater Management Guidelines. These Guidelines were updated in 2006 and apply to a number of communities around the Bay of Quinte. In the Lower Trent Conservation watershed these guidelines apply to the four wards of the City of Quinte West: Sidney, Murray, Frankford and Trenton. Stormwater quality control is required for any development greater than or equal to one hectare. 3.5 Stream Erosion Control Erosion is a natural process. However, changes in land use cause an increase in runoff flows and a change in sediment loading to watercourses. Downstream channels can suffer from channel instability, bank erosion, and channel migration due to upstream change in land use. The main methods used to reduce erosion problem are: reducing the peak flow rate, decreasing the duration of storm flows, minimizing the volume of runoff, and implementing Low-Impact Development (LID) techniques in new construction. Watershed and subwatershed studies and Master Drainage Plans should be referenced for specific stormwater management requirements to protect against stream erosion. Erosion control studies may be required for discharges to the headwaters of a watercourse. LTC staff will advise whether a study is required. For development sites < 2 ha, erosion control is normally not required. For larger areas, where an erosion control study is not specified, guidance concerning design approaches from the MOE 14 Lower Trent Conservation Authority items: Planning PolicyPage Document 120 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES Stormwater Management Planning and Design Manual 2003 will be applied requiring the 25mm 4-hour Chicago storm to be stored and released over a 24-hour period. 3.6 Water Balance / Groundwater Recharge Urbanization increases impervious cover which results in a decrease in infiltration. This infiltration decrease reduces groundwater recharge and soil moisture replenishment. It also reduces stream baseflow needed for sustaining aquatic life. Therefore it is important to maintain the natural hydrologic cycle as much as possible. This will also reduce the potential for flooding and erosion. Water balance provides for the accounting of water transfers across the boundaries of a system (i.e. a watershed) over some time period. It may be used to describe the hydrologic cycle. The SWM plan must make every feasible effort to maintain the pre-development infiltration and evapotranspiration rates and temperatures to the receiving waterbody and watershed. A water balance assessment may be required as per the MOE's Stormwater Management Planning and Design Manual (March 2003). For example, it is required if the site is in a groundwater recharge area, or an ESA. As per the 2015 MOECC Interpretation Bulletin, water balance considerations should be assessed for most development plans. Every attempt should be made to match post development infiltration volumes and recharge quality to pre-development levels on an annual basis. Infiltration targets may be achieved through the incorporation of a variety of stormwater management practices including: reduced lot grading, roof leaders discharging to ponding areas or soak away pits, infiltration trenches and grassed swales/enhanced grassed swales. Some existing approved plans of subdivision may only require the infiltration of water from rooftops. For all major developments, an evaluation of the water balance for the site must be completed. The consultant would be advised to contact LTC staff regarding the necessity of a water balance assessment. Refer to the MOE's Stormwater Management Planning and Design Manual (March 2003) section 3.2 for guidance. 3.7 Siting of Stormwater Management Facilities End-of-pipe stormwater management facilities are to be located outside of the Regulatory flood plain. If the SWM facility is used for flood control, it must be located above the highest design flood level. Facilities will not be accepted within the following: Environmental features and associated buffers. Valley lands and associated setbacks. Unstable slopes and areas susceptible to erosion. Unstable soils or bedrock. The proponent should pre-consult with LTC staff to determine the acceptability of the location and any other required design constraints. For LTC, the elevation of the permanent pool of the SWM facility must be above the regulatory flood elevation. Physical factors may determine the suitability of particular SWM facilities and where they may be located. These factors include: Topography Soil type Depth to bedrock Depth to seasonally high water table Drainage area 15 Lower Trent Conservation Authority items: Planning PolicyPage Document 121 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES The siting location is also subject to municipal review and approval. All stormwater management facilities must include a maintenance access designed to the satisfaction of the municipality and LTC. The drawings must show the maintenance access, erosion protection, outlet details and detailed cross sections through the facility and controls. A geotechnical report supporting the facilities location, design and detailed drawings will be required. 3.8 Erosion and Sediment Control A separate erosion and sediment control plan must be included with the submission. Erosion and sediment control for the site must be in accordance with the Erosion and Sediment Control Guidelines for Urban Construction, 2006. The document was developed by the Greater Golden Horseshoe Area Conservation Authorities and can be downloaded from the Sustainable Technologies Evaluation Program (STEP) web site (http://www.sustainabletechnologies.ca/). If construction phasing of a site is proposed, then separate phasing drawings of the erosion and sediment control plan will be required. Details of all erosion and sedimentation controls (including temporary sedimentation basins) must be shown on the erosion and sediment control drawings or referenced to a separate design drawing. 3.9 Climate Change There is growing concern about the potential impacts of climate change on our municipal infrastructure. In recent years, in Southern Ontario, severe, intense storms have caused widespread flooding with thousands of flooded basements, broken trunk sewers, washed-out roads, resulting in damages estimated at hundreds of millions of dollars in cities such as Peterborough and Toronto. There is emerging guidance on the development and use future IDF statistics to account for the expected change in climate; however, there is also a lack of consensus on the most appropriate methods. The Province of Ontario set up a committee in 2008 led by the Ministry of Environment to review stormwater management in light of climate change. The objective is to make recommendations on whether legislation, or regulations or policies need to be written to regulate SWM practices to account for climate change. Some changes could also be made to the MOE SWM manual as a result of this review. This work is ongoing. When changes are made to provincial guidance, then the LTC technical guidelines can be updated accordingly. A study of the comparison of future Intensity-Duration-Frequency (IDF) Curves based on downscaling global climate change models was led by TRCA and ERCA and released in 2016 as an addendum to an earlier paper. This 2016 paper acknowledged the complexity of this issue and eventually recommended that future research needs to be conducted as a variety of solutions may be available. https://climateconnections.ca/app/uploads/2014/01/IDF-Comparison-Report-and-Addendum.pdf Until there is further direction from the Province, LTC recommends using the Ministry of Transportation Intensity Duration and Frequency (IDF) curves to address climate change impact. These can be accessed on the website: http://www.mto.gov.on.ca/IDF_Curves/terms.shtml This tool has been developed to provide geographically distributed IDF curves in a gridded form based on Environment Canada and National Oceanic and Atmospheric Administration (NOAA) precipitation data. The method description is taken directly from the MTO IDF Curve website. “The method of analysis used is referred to as the Square Grid Technique because it uses UTM grid squares as elementary sub-catchments. The original Digital Elevation Model (DEM) is a set of gridded elevations and drainage fractions coded manually for each 10 km square of the 16 Lower Trent Conservation Authority items: Planning PolicyPage Document 122 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES Natural Resources Canada 1:250,000 topographic map series. The premise is that local climate is strongly influenced by local and regional topography. Thus, topographic parameters are useful interpolators of surface fields of interest, such as temperature, runoff and, in this case, IDF curve parameters A and B. The digital elevation model is used to derive physiographic characteristics that become independent variables in a regression analysis with station statistics. The regression analysis produces a set of generating equations for the parameters used to produce IDF curves. The technique also weighs station data by their length of record, which ensures that data that are more reliable have greater influence on the interpolation. The database consists of statistics from 352 MSC and NOAA stations with an average record length of 30 years. The result is a gradually varying regional IDF curve. Because the regional curve and station curves both have uncertainty, the regional estimates are different from the station records. However, the 95% confidence intervals overlap and the upper limit is generally higher than the mean station value.” This IDF Curve tool has also incorporated trend analysis for future curve predictions. “The time trend analysis was done using observations from 1960 to 2014. A linear trend was observed and extrapolated from this period to 2060. Significantly less sources were available for data after 2010, so 2010 is the reference year used in this tool. IDF curve projections are extrapolated from the 2010 base year.” Therefore, LTC recommends that a 50-year range for the IDF Curve be selected to conduct the hydrologic analysis to incorporate climate change impacts into the proposed design. For example if the analysis was completed in 2020, the 2070 IDF curve should be used for the hydrologic analysis. Copies of the design IDF Curve data from the MTO website shall be included in the Stormwater Management Report or Brief. 4 MODELING 4.1 Subcatchment Delineation – Internal & External Drainage Areas The internal and external drainage boundaries for pre and post-development conditions must be provided. This should be based on field reconnaissance supplemented through the use of topographic maps and aerial photo interpretation. Sources must be provided for all topographic information used in the analysis. Reference information should include the: map title, author, publisher, scale, publishing date and flown date, or surveyor name and survey date. Watershed points of interest must be included in the discretization scheme (i.e. ponds, road crossings, railways). LTC’s watershed boundaries and subwatershed boundaries may be provided by the LTC upon request where available. 4.2 Rainfall Input 4.2.1 Intensity-Duration-Frequency (IDF) Curves In Canada, the Atmospheric Environment Service (AES) has collected rainfall records and performed the statistical analysis to derive the IDF curves for different locations across the country. Each IDF curve represents the rainfall intensity-time duration relationship for a storm of a certain return frequency. For a certain return frequency, the highest intensities occur for the shortest time intervals. For the storm 17 Lower Trent Conservation Authority items: Planning PolicyPage Document 123 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES with the highest intensities, the return period is the largest (i.e. least frequent). The IDF curve for each return frequency is represented by: I = A / (t + B)^C where: I = intensity (mm/hr) t = time of concentration (minutes) A, B & C = constants for each IDF curve The IDF curve is not a storm pattern. It shows the intensities over time durations for a storm of a certain frequency. IDF curves are widely used to derive storm events used for the design of SWM facilities. As noted earlier, LTC recommend the use of the gridded IDF curves developed by the Province and available on the MTO website, which allows for future climate change considerations. The IDF curve selected should reflect conditions 50 years into the future. 4.2.2 Design Storms Hydrologic simulation models may be used to simulate a single storm event or a continuous period of rainfall data. For SWM design, models that use a single storm event are frequently used. The rainfall input for the model would be a hyetograph. The hyetograph may have been obtained as a historical record for that location through a rain gauge. For example, The Timmins Storm is a historic storm used in parts of Southern and Central Ontario for flood control design. It is also known as the Regional Storm. Synthetic design storms are also constructed using established distributions and historical rainfall amounts. There are two methods generally used to derive synthetic design storms. One method develops the storm hyetograph from the IDF curve. Examples are the Uniform design storm and the Chicago design storm (Keifer & Chu, 1957). The second method develops the design storm from an analysis of historic storm events. Examples are the U.S. Soil Conservation Service (SCS) design storm, the Illinois State Water Survey design storm, and the Atmospheric Environment Service (AES) design storm. The following design storms are to be used for modeling sites with drainage areas greater than 5 hectares: 1 hour and 4 hour Chicago distribution 6 hour and 12 hour AES Southern Ontario 30% distribution 12 hour and 24 hour SCS Type II distribution Regional Storm event (Timmins 12 hr event) Sub-watershed / watershed / master drainage plan storm distributions (if applicable) The 4 hour Chicago storm hyetograph is widely used in Southern Ontario and has a sharp peak. Research at the University of Ottawa showed that the Chicago design storm gave peak flow predictions close to the flows from historic storm events for urban watersheds. It is recommended that the time step should be 10 minutes maximum. The U.S. Soil Conservation Service (SCS) developed the Type I and Type II design storms which are two rainfall distributions for two different areas of North America. The Type II distribution applies to most parts of Canada. The distribution is a mass curve for percent of accumulated rainfall depth over a duration of 24 hours. First, a duration and a return period are selected. Then the corresponding volume is obtained from the IDF curve. The volume is then distributed over the steepest portion of the SCS 24- 18 Lower Trent Conservation Authority items: Planning PolicyPage Document 124 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES hour curve. The 12 hour SCS storm is derived from the steepest 12 hours of the 24 hour SCS curve. The SCS Type II Distribution is shown in Table 1 below. Table 1: SCS Type II Distribution 6 – Hour 12 – Hour 24 – Hour Time Time Time Ending Finc (%) Fcum (%) Ending Finc (%) Fcum (%) Ending Finc (%) Fcum (%) Hour Hour Hour 0 0 0 0 0 0 0 0 0 0.5 2 2 2 5 5 2 2.2 2.2 1 3 5 3 3 8 4 2.6 4.8 1.5 3 8 3.5 2 10 6 3.2 8.0 2 5 13 4 2 12 7 2.5 6 19 4.5 3 15 8 4 12.0 2.75 15 34 5 4 19 8.5 3 39 73 5.5 6 25 9 2.7 14.7 3.5 11 84 5.75 12 37 9.5 1.6 16.3 4 5 89 6 33 70 9.75 4.5 4 93 6.5 9 79 10 1.8 18.1 5 3 96 7 4 83 10.5 2.3 20.4 6 4 100 7.5 3 86 11 3.1 23.5 8 3 89 11.5 4.8 28.3 10 7 96 11.75 10.4 38.7 12 4 100 12 27.6 66.3 12.5 7.2 73.5 13 3.7 77.2 13.5 0.7 77.9 14 4.1 82.0 16 6.0 88.0 20 7.2 95.2 24 4.8 100 Note: (From MTO Design Chart 1.05) Hydrologic modeling must follow Watershed Plan recommendations, if available, when selecting storm distributions. The distributions selected in the Watershed Plan model should be used for modeling site developments. Rainfall amounts should be based on the intensity-duration-frequency (IDF) curves from the MTO website as discussed earlier. 4.3 Hydrologic Modeling Stormwater runoff calculations for site plans and subdivisions must be provided. The preferred runoff model is Visual OTTHYMO, although other HYMO based models may be considered upon consultation. For small sites, less than five hectares, manual calculations such as the Rational or Modified Rational Method, may be accepted. The Rational method is a quick and accepted method to design conveyance systems (storm sewers) but should NOT be used to calculate post-development peak flow s and storage required for large or complex sites. The Modified Rational Method can be effective to determine 19 Lower Trent Conservation Authority items: Planning PolicyPage Document 125 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES detention volumes for smaller sites and is a quick way to check that the modelling software is calculating reasonable peak discharge rates or detention volumes. All input parameters shall be provided in hard copy and their sources cited. All model input and output files shall be submitted in both digital and hard copy format. The simulations should be based on a calibrated model if at all possible. The hydrologic modeling parameters that are commonly used are described in the following sections. Imperviousness: An accurate estimate of the percentage of imperviousness is very important as the model is sensitive to this parameter. The parameter will affect the proposed SWM volumes and consequently the land requirements for SWM, and the size of the SWM block. OTTHYMO uses two parameters for imperviousness, which are the Total Imperviousness Percentage (TIMP) and the Directly Connected Imperviousness Percentage (XIMP). TIMP is the ratio of the impervious area to the total area. XIMP is the ratio of the impervious area that is directly connected to the conveyance system, to the total area. As an example, a driveway is directly connected if it drains to the road with catch basins that drain to the sewer system. A roof area that has its roof leaders disconnected and drains to the backyard is not directly connected. The runoff from the non-directly connected impervious area that ends up in a pervious area is then subject to infiltration. Whatever exceeds the infiltration capacity is considered as runoff. The total imperviousness for the catchment shall be used to determine the runoff coefficients for the development area. Impervious areas shall be determined by sampling a representative area in each sub- catchment for macro-level studies. For detailed level studies (ie. Site Plans) they should be calculated. XIMP must be less than or equal to TIMP. For the purposes of modeling post development conditions, gravel surfaces must be assumed to be impervious. For the Rational or Modified Rational Method, the runoff coefficient is to be increased at per MTO Design Chart 1.07 for the 1:25, 1:50 and 1:100 year storm events. This chart shows increases in runoff coefficient values for more intense storms. MTO Design Chart 1.07 is shown below in Table 2 (Urban) and Table 3 (Rural) landuses. 20 Lower Trent Conservation Authority items: Planning PolicyPage Document 126 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES Table 2: Runoff Coefficients – Urban (5 to 10 year Storms) Runoff Coefficient Land Use Minimum Maximum Pavement – Asphalt or Concrete 0.80 0.95 Pavement - Brick 0.70 0.85 Gravel – Roads & shoulders 0.40 0.60 Roofs 0.70 0.95 Business – Downtown 0.70 0.95 Business - neighbourhood 0.50 0.70 Business – light 0.50 0.80 Business – heavy 0.60 0.90 Residential – single family urban 0.30 0.50 Residential – multiple detached 0.40 0.60 Residential – multiple attached 0.60 0.75 Residential – suburban 0.25 0.40 Industrial – light 0.50 0.70 Industrial – heavy 0.60 0.90 Apartments 0.50 0.70 Parks, Cemeteries 0.10 0.25 Playgrounds (unpaved) 0.20 0.35 Railroad yards 0.20 0.35 Unimproved Areas 0.10 0.30 Lawns – Sandy Soil – flat - 0% to 2% slope 0.05 0.10 Lawns – Sandy Soil – average – 2% to 7% slope 0.10 0.15 Lawns – Sandy Soil – steep > 7% slope 0.15 0.20 Lawns – Clayey Soil – flat - 0% to 2% slope 0.13 0.17 Lawns – Clayey Soil – average – 2% to 7% slope 0.18 0.22 Lawns – Clayey Soil – steep > 7% slope 0.25 0.35 Note: (From MTO Design Chart 1.07) For flat or permeable surfaces, use the lower values. For steeper or more impervious surfaces, use the higher values. For return period of more than 10 years, increase above values: 25-year – add 10%; 1—year – add 20%; 100-year – add 25%. Coefficients listed above are for unfrozen ground 21 Lower Trent Conservation Authority items: Planning PolicyPage Document 127 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES Table 3: Runoff Coefficients – Rural Soil Texture Land Use Clay Loam or Open Sand Loam Loam or Silt Loam Clay Cultivated – Flat 0% - 5% 0.22 0.35 0.55 Cultivated – Rolling 5% - 10% 0.30 0.45 0.60 Cultivated – Hilly 10% - 30% 0.40 0.65 0.70 Pasture - Flat 0% - 5% 0.10 0.28 0.40 Pasture – Rolling 5% - 10% 0.15 0.35 0.45 Pasture – Hilly 10% - 30% 0.22 0.40 0.55 Woodland or Cutover – Flat 0% - 5% 0.08 0.25 0.35 Woodland or Cutover – Rolling 5% - 10% 0.12 0.30 0.42 Woodland or Cutover – Hilly 10% - 30% 0.18 0.35 0.52 Coverage Bare Rock 30% 50% 70% Flat 0% - 5% 0.40 0.55 0.75 Rolling 5% - 10% 0.50 0.65 0.80 Hilly 10% - 30% 0.55 0.70 0.85 Lakes and Wetlands 0.05 Initial abstraction: Both the impervious and pervious areas have initial abstraction (Ia) which is the interception and depression storage of the physical surface at the beginning of the storm events to capture the rainfall. Some typical values used for Ia are shown in Table 4. Table 4: Initial Abstractions Land Cover Initial Abstraction (mm) Impervious 2 mm Pervious – lawn 5 mm Pervious – meadow 8 mm Pervious - woods 10 mm Infiltration: After the initial abstraction, the rainfall on the pervious area is subject to infiltration. Three methods used for modeling infiltration are the Horton method, the Soil Conservation Service (SCS) method and the Green-Ampt method, with the first two methods more commonly used in Ontario. Horton's Equation: In Horton's equation, the infiltration capacity rate decays exponentially as a function of time to a constant rate. -kt I = If + (Io – If) e where: I - the infiltration capacity rate (mm/hr) at time t If – the final infiltration capacity rate (mm/hr) Io – the initial infiltration capacity rate (mm/hr) k - is the decay rate (1/hr) 22 Lower Trent Conservation Authority items: Planning PolicyPage Document 128 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES The model parameters to be specified are the initial and the final infiltration capacity rates, and the decay rate. The antecedent moisture condition can be represented by the water accumulated into the soil before the start of the storm. In the OTTHYMO model, Io can be directly specified. SCS CN Procedure: The SCS method uses a parameter called the curve number (CN). CN is a measure of a watershed's hydrologic response potential. The SCS CN procedure uses the following equation: 2 Q = (P – Ia) / ((P – Ia) + S) where: Q = runoff depth in mm P = rainfall in mm S = total potential losses or storage parameter in mm Ia = initial abstraction in mm The CN is related to the land use and the hydrologic soil groups, A,B,C, and D, with A being for low runoff potential soils (sands), and D being for high runoff potential soils (clay). The higher the CN, the higher the runoff potential. In this procedure, there are three levels of antecedent moisture conditions (AMC). AMC I is when the soils are dry. AMC II is the average case. AMC III is used to model saturated soil conditions. AMCII conditions are assumed when modeling for the Timmins Storm event. The CN is modified according to the antecedent moisture conditions. S is related to the curve number CN by: S = (25400 / CN) - 254 In the CN procedure, the initial abstraction Ia is calculated by 0.2 S. For small rainfall events, the runoff volumes may be underestimated as the Ia value can be high for some CN values. Therefore in OTTHYMO the Ia value can be directly specified (i.e. 1.5 mm) as a more realistic estimate. The corresponding modified CN that result in the same runoff volume are called CN*. Charts can be plotted to compare CN and CN*. For different values of Ia, there would be different charts. Where available, use the calibrated CN’s used in watershed plans, sub-watershed plans or master drainage studies. CN Number references can be found in Design Chart 1.09 of the MTO Drainage Management Manual (1997) or in Tables 5 and 6 below. 23 Lower Trent Conservation Authority items: Planning PolicyPage Document 129 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES Table 5: Soil / Land Use Curve Numbers Treatment or Hydrologic Hydrologic Soil Group Land Use Practice Condition A B C D Fallow Straight Row 77 86 91 94 Poor 72 81 88 91 Straight Row Good 67 78 85 89 Poor 70 79 84 88 Row Crop Contoured Good 65 75 82 86 Contoured & Poor 66 74 80 82 Terraced Good 59 70 78 81 Poor 65 76 84 88 Straight Row Good 63 75 83 87 Poor 63 74 82 85 Small Grain Contoured Good 61 73 81 84 Contoured & Poor 61 72 79 82 Terraced Good 59 70 78 81 Poor 66 77 85 89 Straight Row Good 58 72 81 85 Close-seeded Poor 64 75 83 85 legumes or Contoured Good 55 69 78 83 Rotation Meadow Contoured & Poor 63 73 80 83 Terraced Good 51 67 76 80 Poor 68 79 86 89 Fair 49 69 79 84 Good 39 61 74 80 Pasture or Range Poor 47 67 81 88 Contoured Fair 25 59 75 83 Good 16 35 70 79 Meadow Good 30 58 71 78 Poor 45 66 77 83 Woods Fair 36 60 73 79 Good 25 55 70 77 Farmsteads 59 74 82 86 Dirt 74 82 87 89 Roads Gravel 74 84 90 92 Note: (From MTO Design Chart 1.09) For average antecedent soil moisture conditions (AMC II) 24 Lower Trent Conservation Authority items: Planning PolicyPage Document 130 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES Table 6: SCS Curve Numbers Hydrologic Soil Group Land Use or Surface A AB B BC C CD D Fallow 77 82 86 89 91 93 94 Crop & other Improved 66** 70** 86 74 78 82 84 Land (62) (68) (AMC I) Pasture & other 58* 62* 65 71 76 79 81 Unimproved Land (38) (51) 50* 54* Woodlots & Forests 58 65 71 74 77 (30) (44) Impervious areas (paved) 98 Bare Bedrock - Draining directly to stream by surface flow 98 Bare Bedrock - Draining Indirectly to stream as groundwater (usual case) 70 Lakes & Wetlands 50 Note: (From MTO Design Chart 1.09) All values are based on AMC II except those marked by * (AMC III) or ** (mean of AMC II and AMC III) Values in brackets are AMC II are to be used only for special cases Table is not applicable to frozen soils or to periods in which snowmelt contributes to runoff Sources for all modeling approaches must be provided for the selection / calculation of Curve Numbers, Runoff Coefficients, Initial Abstraction, Time of Concentration, Overland Flow Lengths, Manning Roughness Coefficients, Infiltration Rates, Orifice and Weir Coefficients. Hydrograph Computation: Hydrograph time of concentration can be calculated based on the Uplands Method, Airport Method (for catchments with a runoff coefficient less than 0.40), or the Bransby- Williams Equation (for catchments with a runoff coefficient greater than 0.40). The HYMO and OTTHYMO models use the unit hydrograph method to simulate the hydrograph. The "instantaneous unit hydrographs" or IUH provides the shape of the unit hydrograph. The IUH has a time to peak and a recession limb. For urban areas, the IUH can be simulated by that of a single linear reservoir. The number of linear reservoirs for the NASHYD command for rural areas shall equal 3 unless calibration results indicate otherwise. The Time to Peak should be calculated as Tp = 0.67 Tc, where Tc is Time of Concentration. All hydrologic parameters must be compared to Master Drainage Plans, subwatershed or Watershed studies to ensure compliance. They should be based on a calibrated model. A table must be provided that compares the pre-development peak flows to the post-development uncontrolled and controlled peak flows at key locations. Channel Routing: Sufficient channel routing should be incorporated into the hydrologic model. Rating curves and travel times used in channel routing shall be determined by preliminary hydraulic calculations of the backwater profile or by procedures available in the approved hydrologic model and shall be included in hard copy with the submission. Hydrographs should be combined before being routed through watercourse reaches. Cross-sections required for the hydrologic model routing procedure must be obtained from 1:2,000 topographic 25 Lower Trent Conservation Authority items: Planning PolicyPage Document 131 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES mapping (or other source) and from field surveys. Cross-sections shall be extended sufficiently to ensure that the flows do not exceed the range of the travel timetable. The routing computation time step must be relative to the smallest channel section, and at a maximum equal to the hydrograph time step. Selected Manning's roughness parameters must be in accordance with the values outlined in Design Chart 2.01 of the MTO Drainage Management Manual (1997). Reservoir Routing: When calculating orifice discharge, the available head in the orifice equation shall be the greater of the centroid of the orifice or downstream ponding elevation including depth of flow in the discharge pipe or channel. Where routing is applied, the technical report should discuss the method of routing used and the assumptions made in determining routed flows. A stage - storage - discharge table must be included and contain the elevations of the outlet and emergency spillway, as well as the elevation of each storm event. A schematic diagram showing the location of the outlet and other facility features is also required for submission. 4.4 Hydraulic Modeling If the site may impact the floodline, hydraulic modeling must be provided. The preferred hydraulic model is the U.S. Army Corps of Engineers’ HEC-RAS. New models will only be accepted in the most recent HEC-RAS software. If the Authority has an existing HEC2 or HEC-RAS model for the area, the model for the development must be integrated into the existing model. 26 Lower Trent Conservation Authority items: Planning PolicyPage Document 132 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES 5 SWM Facility Design The MOE SWM Planning and Design Manual provided detailed guidance for the design of SWM ponds and wetlands. The minimum criteria for the design of the SWM facilities, as outlined in the SWM Manual must be met. Other criteria that are not explicitly discussed in the SWM Manual are as follows: overflow weir design - LTC requires the emergency overflow weir be designed to convey the uncontrolled one in 100-year peak flow as well as the Timmins flow. Detailed design calculations are required as well as a detail of the weir on an appropriate engineering drawing. berm design - Notes on the construction of the pond berms must be provided on the detailed design drawings (i.e. acceptable soils with low permeability to be used, inspection by a geo- technical engineer and compaction %). These notes are required for both the permanent stormwater management facilities and the temporary sediment ponds where a berm is required to form the facility. control structure design with sample detail in appendices - Detailed design calculations are required; the details of the outlet structure should be provided on an appropriate engineering drawing. The control structure should be designed to be aesthetically pleasing and integrated into the berm. suitability of site - A geotechnical report regarding the suitability of the proposed site for construction of a SWM pond may be required. 5.1 Safety Features Safety features must be incorporated into the SWM pond design. The MOE SWM Manual provides guidelines on safety features such as the side slopes around the permanent pool, and buffer areas. The manual leaves the issue of permanent fencing up to the discretion of the local municipality due to liability concerns. Fencing may be aesthetically undesirable. Alternatives to fencing include the use of trees, shrubs and other vegetation to limit the access to the pond for safety. Another safety feature is the incorporation of a drop in elevation by using logs or stones to warn people who get into the pond about the increasing depth of the pond. Clear signs should also be put up around the pond to inform the public about the purpose of the SWM pond and to warn them about rising water levels during storm events, and thin ice conditions during winter. 5.2 Vegetation Vegetation forms an important functional component of a SWM facility. Therefore a vegetation planting plan for the SWM facility is required. The planting strategy is used to provide for safety, aesthetics, shading, and enhanced pollutant removal. The SWM Manual provides guidelines for the vegetation planting strategy, planting techniques as well as guidance on suitable species to be used in the design of SWM facilities. All facilities that are adjacent to a natural corridor (i.e. watercourse, wetland, etc.) must use native plants and non-invasive species only. 5.3 Infiltration Type Facilities It is noted that Infiltration type of stormwater management facilities are not always appropriate for all sites. Infiltration practices should not be proposed in areas where the water table is shallow or where there is the potential for stormwater with high contaminant concentrations. Depression storage and infiltration practices should be designed with an overall outlet to ensure that positive drainage away 27 Lower Trent Conservation Authority items: Planning PolicyPage Document 133 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES from the basements of buildings is achieved in the event that the function of the installation is compromised or its capacity is exceeded. 5.4 Dry Pond Requirements The design of a dry pond shall satisfy Table 4.8 of the MOE’s Stormwater Management Planning and Design Manual as well as the criteria listed below: maximum water depth of 1.8m 0.3m freeboard above the maximum operating water surface elevation Side slopes no steeper than 5:1 side slope from the pond bottom to the limit of maximum extended detention 1.0% minimum, 5.0% maximum pond bottom slope maximum length:width ratio is 4:1 5.5 Wet Pond Requirements The design of a wet pond shall satisfy Table 4.6 of the MOE’s Stormwater Management Planning and Design Manual as well as the criteria listed below: Permanent pool depth shall be a minimum of 1.0 m, and a maximum of 2.0 m maximum water depth of 4.0m Freeboard of 0.3 m above the maximum flood flow level Side slopes shall be no steeper than 5:1 at the permanent water’s edge (1.5m above and 1.5m below). Below this level, side slope shall be no steeper than 3:1. Above this shelf, side slope shall be no steeper than 7:1 Maximum length:width ratio is 4:1 Perimeter berm shall have a minimum 3.0m top width, unless substantiated by a qualified soils engineer. The design shall not incorporate the use of retaining walls below the top of berm elevation. 5.6 Wetland Requirements The design of a wetland facility shall satisfy Table 4.7 of the MOE’s Stormwater Management Planning and Design Manual as well as the criteria listed below: maximum extended detention depth of 1.0m above permanent pool elevation 0.3m freeboard above the maximum operating surface water level permanent pool depth shall be a minimum of 0.15m, and a maximum of 0.3m maximum side slope between the permanent pool level and pond bottom is 5:1 side slopes above the permanent pool level shall be no steeper than 5:1, up to the maximum extended detention water level 5.7 SWM Pond Requirements The design for any end-of pipe SWM pond shall include the following items: A gravity by-pass pipe shall be provided to allow the facility to be drained to within 0.5 m of pond bottom for emergency/maintenance work (not required for dry ponds) The forebay bottom shall be lined with Terrafix Blocks or equivalent Emergency overflow spillway: 28 Lower Trent Conservation Authority items: Planning PolicyPage Document 134 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES o sized for the Regulatory event o set at 100-year water surface elevation o erosion protection consisting of soil reinforcement with natural vegetated surface treatment required from the top to base of spill area Major flow inlets: o sized to convey 100-year or Regulatory event o directed to main cell, not forebay(s) o flat-bottomed channel with maximum 3:1 side slopes o maximum 0.3 m flow depth, and minimum 0.1 m freeboard o erosion protection required, consisting of soil reinforcement with natural vegetated surface treatment Sizing of minor system inlet meeting the following criteria: o erosion protection required between pipe invert and bottom of forebay, sized to match headwall width at inlet and extending to 1.5 m either side of headwall at forebay bottom o Invert is at or above permanent water elevation Sizing of forebay berm meeting the following criteria: o Set at the permanent water elevation o minimum 2.0 m top width o side slopes shall be no steeper than 3:1 o incorporate flow-through culverts with minimum 0.3 m cover Sizing outlet meeting the following criteria: o bottom draw pipe is required, located a minimum 1.0 m from pond bottom o protected from erosion o Invert is at or above permanent water elevation o Shall incorporate shut-off capability to prevent flow from the facility in the event of a spill o Shall not outlet directly to a watercourse or at the top of steep valley slopes. Avoid placing at the outside bend of channel meanders. If possible, place outside meander belt. Plantings: o slopes 5:1 and steeper ranging from a minimum horizontal distance of 3.0m from the permanent pool level to the property line (not including walkways and trails) shall be planted o Trees shall be at a minimum rate of 1 tree (40mm caliper) per 50 m2 o Shrub planting density shall vary depending on the degree of slope Perimeter fencing: o Fencing is not required if gentle grading is incorporated into the design but municipalities may have other requirements o shall be installed in low-visibility and low-use areas (ie. employment lands) in order to control encroachment and debris o shall be installed to mark the limits of private and municipal lands o shall be minimized elsewhere; benching, terracing, and “unfriendly” planting used to deter access 29 Lower Trent Conservation Authority items: Planning PolicyPage Document 135 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES Sign: Shall be installed in easily accessible, visible areas to inform the public of the function, use, and maintenance of the SWM facility/park Maintenance access: o required for the forebay, all inlets and all outlets o minimum 3.0 m width o maximum 8% longitudinal slope o maximum 2% crossfall o minimum 10 m turning radius o consists of 300mm of 50mm crusher run limestone base with suitable surface treatment on an appropriate base as approved by the municipality Sediment drying area (If required by Municipality): o located adjacent to forebay o 2%-5% crossfall to direct runoff to facility o Surface treatment consistent with access road sized for: . predicted 10-year sediment volume, piled 1.0 m high, or . Equivalent to forebay bottom area 5.8 Phasing If developments are proposed in Phases, the boundaries of each phase must be well defined and timing of the Phases described. Does each phase require a separate stormwater management plan? Erosion and sediment control should be described in detail for each phase including soil stockpile areas, temporary sedimentation ponds, etc. Is Draft Plan approval for the individual phase or for the entire development? The stormwater management plan should reflect these considerations. 5.9 Maintenance Requirements It is very important that SWM facilities be maintained regularly. Otherwise, they will not function optimally or may even cease to function. Therefore an Operation and Maintenance (O & M) manual must be prepared and submitted. It is typically required by the municipality. The MOE SWM Manual provides guidelines on operation, maintenance and monitoring of SWM facilities. SWM facilities are infrastructure that need to be maintained just like other municipal infrastructure. The lack of maintenance will lead to the deterioration of the function of the SWM facility. Therefore each SWM facility needs to follow an operations and maintenance (O & M) schedule. A facility maintenance manual that contains the O & M schedule is required to be submitted as part of the final submission. With an oil/grit separator, it is recommended that a separate maintenance manual be provided and approved by the municipality (including a means by which the yearly maintenance of these devices will be guaranteed), to highlight standard operating conditions and maintenance schedule and guide the site owner through recommended maintenance requirements for all aspects of the stormwater management system. 5.10 Assumption by Municipality The SWM facility will be assumed by the Municipality as per the subdivision agreement, or once the entire subdivision is complete. The developer is to provide as-built drawings of the SWM pond block (surveyed within 2 months of the time of assumption) showing, as a minimum: Key elevations of all inlet and outlet structures: 30 Lower Trent Conservation Authority items: Planning PolicyPage Document 136 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES o Top of grate elevations o Invert elevations o Pipe sizes and lengths o Orifice sizes Adequate bathymetric elevations to confirm clean-out or working bottom elevation Perimeter elevations to confirm side slopes Elevations of emergency overflow 31 Lower Trent Conservation Authority items: Planning PolicyPage Document 137 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES 6 Stormwater Management Report Submission Technical reports are to be prepared in such a manner that they are considered 'stand-alone', such that the entire work can be recreated by any qualified person without the need to refer to any other material. Further, any qualified person must be able to recognize and understand all of the methods, approaches, basic data and rationale used in the design calculations. With the exception of proprietary models, equations are required for all provided calculations. All model input and output files are to be provided in hard copy in the report and in digital format. All formulas and values used by the program must be clearly identified in the report. Supporting calculations are to be provided in the report. A complete set of engineering drawings and Stormwater Management Report outlining all of the proposed works must be circulated to LTC. Final engineering plans and drawings must be signed and sealed by a Professional Engineer registered with Professional Engineers Ontario. A complete Stormwater Management Report will include, at a minimum, all items listed in the SWM checklist. LTC reserves the right to return the submission if it is incomplete. A detailed description of the SWM facility is required. This will likely be a combination of a SWM report, design calculations and engineering drawings. Standard engineering practices will be applied for items not covered in the SWM Manual. 6.1 Submission/Review Process All development submissions shall include a report outlining stormwater controls. The level of report detail required is dependent on the type of development and the stage of approval being sought. The purpose of the report is to: Identify the quality and quantity impacts of the change in stormwater runoff on the watercourses and existing infrastructure due to the proposed development Determine if any improvements to municipal infrastructure are required to support the proposed development Determine mitigation measures to minimize any negative impacts 6.2 Re-Submission When consultants re-submit their SWM applications, they should include a cover letter detailing how they have addressed LTC's comments. 6.3 Report Requirements for Site Plans The purpose of a SWM report for this type of development is to show: how SWM treatment will be accommodated on-site the site is not encroaching into floodplain or other environmentally sensitive areas the site has no adverse impact on downstream municipal infrastructure A design brief or letter report may sufficient for sites less than 5.0 ha. Surface storage for stormwater quantity control (i.e. parking lot and rooftop storage) shall be considered only if it is demonstrated that no other measures for stormwater quantity control can be reasonably implemented and it is supported by the municipality. Above and below-ground stormwater storage can be achieved in parking lots on private sites by strategically placing a restriction in an outlet structure. For 32 Lower Trent Conservation Authority items: Planning PolicyPage Document 138 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES infrastructure that will remain under private ownership, orifice plates and catch basin (CB) inlet control devices (ICDs) are discouraged since they can easily be removed. Orifice tubes (short sections of undersized pipes) are recommended instead of orifice plates. Stormwater can be stored on flat rooftops, with the outflow controlled by specialized roof drains. Runoff from rooftops is considered clean and will not typically require quality treatment, unless mixed with other runoff in the drainage system. Copies of all relevant recent soils and/or hydrogeological investigations must be included with the submission. The following items shall be included in the SWM document: a) An outline of all relevant background information (planning studies, OP, zoning plan, MDP) b) Soils information derived from a soils or hydrogeological report written by a qualified engineer c) Any other environmental constraints should be outlined as well including, depth to seasonally high groundwater table, depth to bedrock, wetland buffers, floodplain constraints, etc. d) A discussion of the municipal engineering standards and design criteria applicable to the site, including screening of SWM approaches e) Drainage area details All drainage Area plans shall include: o Source of topographic information (such as municipal GIS, provincial OBMs, local survey), collection date (survey date, LiDAR flight date), and benchmark (if applicable) o Property limits o watercourse(s), if applicable o top of bank location(s), if applicable o Regulatory floodline(s), if applicable o Regulatory limit lines(s) or buffers, if applicable o catchment areas (tagged with ID #, area size, and C or CN value) o natural heritage areas In addition to the items above, the pre-development drainage area plan shall include: o existing buildings and infrastructure o contours at 0.5m increments, extending to a suitable distance beyond the property limits to support off-site drainage patterns o overland flow paths o the outlet of any tributary storm sewer network The post-development drainage area plan shall include: o proposed buildings and stormwater infrastructure o proposed storm sewer system o length, size, grade, and direction of flow for each section of storm sewer o SWM facility, its inlet(s), and outlet(s), if applicable o overland flow route(s) f) If parking lot storage is being proposed: The design shall ensure that the minimum freeboard is 0.3m (or as dictated by municipal standards) is obtained between the lowest opening of any buildings and the 100-year ponding level. 33 Lower Trent Conservation Authority items: Planning PolicyPage Document 139 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES The site grading plan shall include an emergency overflow, designed to route runoff safely for events greater than the 100-year storm. Runoff shall be directed to a suitable downstream outlet. The site servicing plan shall show details of the orifice tube (or plate) and its outlet. Storm pipe inverts and manhole top of grate elevations shall also be shown. The maximum depth of ponded water shall not exceed 0.3m g) If rooftop lot storage is being proposed, the following are required: Copies of building mechanical drawings, stamped by a mechanical engineer, to confirm the manufacturer, model type, and location of roof drains. Copies of the roof drain product specifications to confirm release rates and surface ponding. Calculations of ponding volume, release rate, and drawdown time. These must be for individual structures as well as for the total for the roof(s). An overflow scupper/weir shall be incorporated into the roof design. The site servicing drawings shall show the location, size, and type of connection between the roof(s) and the storm pipes. h) A grading plan supporting the post-development drainage pattern. If any surface water ponding is proposed for the site, the 5-year and 100-year storage extents and elevations shall be shown on the plan. i) A servicing plan showing all above and below-grade infrastructure. A paper copy of the storm sewer design sheet must be included. j) The rational method may be used for simple hydrology but not for calculation of storage requirements. k) An erosion and sediment control plan l) All calculations used to derive design variables and/or model input values (i.e. Curve number, runoff coefficients, initial abstraction, time of concentration, overland flow length, manning number, and percent impervious) must be included. m) Calculations of pre- and post-development runoff, using the appropriate variables as discussed. All assumptions must be stated, and reference tables/charts/documents used for design variables must be included in technical appendices. Discussion shall include: Calculation of permissible release rate and required on-site storage Methods of run-off attenuation and on-site storage Measures to maintain or improve water quality Measures to minimize downstream impacts (i.e. erosion, flooding) A table comparing peak pre-development, post-development uncontrolled, and post- development controlled flow rates A stage-storage-discharge table, showing individual and total outlet flows. n) If major/minor separation is incorporated into the design, a hydrology model such as VO2 shall be used for runoff and storage routing. Design storm distributions and durations shall match the recommendations of the appropriate subwatershed study or MDP. If no such study exists, the SCS type II, Chicago, and AES Southern Ontario 30% distribution shall be applied for 1-hr, 6-hour, 12-hour, and 24-hour durations. o) MTO IDF curves with 50-year projections are recommended to be used. Rainfall data may be extracted from the relevant municipal engineering standards. 34 Lower Trent Conservation Authority items: Planning PolicyPage Document 140 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES p) Digital copies of all model files must be included in the submission; hardcopy printouts of the model shall be included in the technical appendix. Paper copies of all calculations must be included in technical appendices. q) A discussion of the quality treatment that will be provided shall be included. All supporting calculations, drawing details, and manufacturer’s specifications shall be included. r) The report and all engineering plans shall be stamped by a professional engineer. 6.4 Preliminary Submission for Subdivision Draft Plan Approval The purpose of this report is to show at a conceptual level: the subdivision road pattern will properly direct major flow the lots are not encroaching into floodplain or other environmentally sensitive areas the SWM block is large enough to contain the minimum size of facility necessary to provide the required level of treatment SWM facilities will be on lands dedicated to the municipality in addition to any lands required to be dedicated for park purposes under the Planning Act. A SWM report is required. The following items shall be included in the SWM report: 1. Main body of report a) An outline of all relevant background information (planning studies, OP, zoning plan, MDP) b) Discussion of current and proposed land use c) Soils information derived from recent soils and/or hydrogeological studies. If neither is available, soils maps or other reliable data may be used. d) An explanation of the municipal engineering standards and design criteria applicable to the site, including screening of SWM approaches e) Calculations of pre- and post-development runoff, using a hydrology model such as VO2. Discussion shall include: Calculation of permissible release rate and required on-site storage Methods of run-off attenuation and on-site storage Measures to minimize downstream impacts (i.e. erosion, flooding) f) Design storm distributions and durations shall match the recommendations of the appropriate subwatershed study or MDP. If no such study exists, the SCS type II, Chicago, and AES Southern Ontario 30% distribution shall be applied for 1-hr, 6-hour, 12-, and 24-hour durations. The event which produces the greatest runoff peaks and volumes shall be used for sizing major systems. The Timmins Storm is the Regional storm. g) MTO IDF curves with 50-year projections are recommended to be used. Rainfall data may be extracted from the relevant municipal engineering standards. h) A table comparing peak flow rates for pre-development, post-development uncontrolled, and post-development controlled. Also included shall be a discussion of the results, and how the SWM facilities meet municipal and LTC criteria. i) The worst-case or emergency scenario is to be identified (i.e. plugged drains, blocked control structures). The resulting effect on the SWM facility shall be identified (i.e. Maximum ponding limits, berm stability, emergency overflow route, etc.) 2. Appendices a) All technical reference tables/charts/documents used as a source for design variables 35 Lower Trent Conservation Authority items: Planning PolicyPage Document 141 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES b) Printout of hydrology model, including: detailed printout of one scenario summary printout of all other scenarios a schematic of each unique model scenario c) Digital copies of all model files must be included d) Copies of all calculations must be included in technical appendices. e) Copies of any soils and/or hydrogeological reports. 3. Plans a) A copy of the draft plan signed by an Ontario Land Surveyor b) All drainage area plans shall include: Source of topographic information (such as municipal GIS, provincial OBMs, local survey), date of information (survey date, LiDAR flight date), and benchmark (if applicable) Property limits watercourse(s), if applicable top of bank location(s), if applicable Regulatory floodline(s), if applicable Regulatory fill lines(s), if applicable c) In addition to the items above, the pre-development drainage area plan shall include: contours at 0.5m increments, extending to a suitable distance beyond the property limits to support off-site drainage patterns overland flow paths the outlet of any tributary storm sewer network watercourse(s), swales, ponds catchment areas (tagged with ID #, area size, and C or CN value) d) Post-development drainage area plan showing: underlying draft plan layout (with lot, block, easement, and road pattern) the major flow route conceptual minor system layout the SWM facility, inlet(s), and outlet(s) e) A rough grading plan must be provided showing proposed grades at key locations, to support the proposed major flow route. A professional engineer must stamp and sign the report as well as all engineering drawings. 6.5 Detailed Submission for Subdivision The purpose of this report is to provide detailed calculations, methodology, background criteria, and engineering drawings to support the preliminary concept. Typically the report is an expansion of the report written for the draft plan stage. This is required to get clearance of draft plan conditions. The following items shall be included in the SWM report: 1. Main body of report a) An outline of all relevant background information (planning studies, OP, zoning plan, MDP, draft SWM report and plans) 36 Lower Trent Conservation Authority items: Planning PolicyPage Document 142 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES b) An explanation of the applicable municipal engineering standards and design criteria used in the design c) Calculations of pre- and post-development runoff, using a hydrology model such as VO2. Discussion shall include: Calculation of permissible release rate and required on-site storage Methods of run-off attenuation and on-site storage Measures to maintain or improve water quality Measures to minimize downstream impacts (i.e. erosion, flooding) d) Design storm distributions and durations shall match the recommendations of the SWM report created for draft plan approval. If no such study exists, the SCS type II, Chicago, and AES Southern Ontario 30% distribution shall be applied for 6-hour, 12-, and 24-hour durations. The event which produces the greatest runoff peaks and volumes shall be used for sizing major systems. Hurricane Hazel is the Regional storm. e) MTO IDF curves with 50-year projections are recommended to be used. Rainfall data may be extracted from the relevant municipal engineering standards. f) A table comparing peak flow rates for pre-development, post-development uncontrolled, and post-development controlled. Also included shall be a discussion of the results, and how the SWM facilities meet municipal and GRCA criteria g) Stage-storage-discharge table for individual structures and total flows for all outlet structures h) Table(s) summarizing pre- and post-development catchment parameters (i.e. ID, area, Timp, Ximp, CN*, Ia, Tp) i) Discussion of maintenance and operation of SWM facility (i.e. Annual maintenance requirements, frequency of sediment cleanout) 2. Appendices a) All technical reference tables/charts/documents used as a source for design variables. b) Detailed soils report from a qualified professional engineer discussing: the viability of using native soils for the SWM facility soils data groundwater elevations in the vicinity of the SWM block. A minimum of one borehole shall be located near the centre of the SWM block recommendations for SWM facility bottom lining if native soils are not strong enough to support heavy maintenance equipment recommendations for pond liner and construction methods in cases of high groundwater recommendations for perimeter berm design. Validation must be provided if top width will be less than 3.0m. c) All calculations used to derive design variables and/or model input values (i.e. Curve number, runoff coefficients, initial abstraction, time of concentration, overland flow length, manning number, and percent impervious) must be included. d) Drawdown time calculations e) Major system capacity calculations f) Erosion protection sizing g) Calculations for the sizing of major flow inlet(s) and emergency overflow(s). Although SWM facilities are not sized to store the Regulatory event, calculations may be required to show the 37 Lower Trent Conservation Authority items: Planning PolicyPage Document 143 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES Regulatory flow can be safely conveyed through the facility via the overland flow inlet(s) and emergency overflow(s). h) Calculations for the sizing of minor system inlet(s) i) SWM facility maintenance cleanout calculations j) Printout of hydrology model, including: detailed printout of one scenario summary printout of all other scenarios a schematic of each unique model scenario k) Digital copies of all model files must be included on a CD l) Paper copy of storm sewer design and culvert design sheets m) Paper copy of the hydraulic gradeline (HGL) sheets n) A "How-To" SWM Facility Operators Manual to guide municipal Public Works staff to carry out routine maintenance, determine performance measures, calculate costs, and determine major cleanout requirements. Colour photographs shall be included where required for identification of key components. This shall be bound in a separate appendix that can be used as a standalone document. 3. Plans a) Pre-development drainage area plan showing: property limits contours at 0.5m increments, extending to a suitable distance beyond the property limits to support off-site drainage patterns overland flow paths the outlet of any tributary storm sewer network watercourse(s) top of bank location(s) Regulatory floodline(s) Conservation Authority regulation lines environmentally sensitive areas and/or natural heritage areas any external tributary area catchment areas (tagged with ID #, area size, and C or CN value) b) Post-development drainage area plan showing: lot, block, and easement layout and road pattern minor system: pipe network (showing length, size, and grade of pipe); ditch network; and culverts. All pipes and ditches shall show direction of flow labeled manholes catchment areas (tagged with ID #, area size, and C or CN value) property limits the major flow route, limited to public property within the road right-of-way or dedicated easements the SWM facility, inlet(s), outlet(s), major inflow inlet(s), emergency overflow outlet(s) catchment areas (tagged with ID #, area size, and C or CN value) separate major and minor drainage area plans are necessary if the major and minor drainage patterns are substantially different 38 Lower Trent Conservation Authority items: Planning PolicyPage Document 144 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES c) Grading plan showing, as minimum: proposed and existing grades for all lot corners and boundaries finished floor and basement elevations detailed lot grading for larger blocks, proposed elevation at 15m intervals along frontage, and at reasonable intervals along sides and rear of the block extent of proposed overland flow inundation d) SWM facility plans showing: inlet structure detail (pipe size(s), invert elevation(s), pipe grate, MH size, MH top of grate elevation, headwall, erosion protection) outlet structure detail (orifice/tube size(s), invert elevation(s), MH size, MH top of grate elevation, headwall, erosion protection, outlet grate) minimum of two cross sections through pond (perpendicular to each other) indicating existing ground profile, bottom elevations, top of berm elevations, side slopes, soil/vegetation type, water surface elevations (permanent, 2-, 5-, 10-, 25-, 50-, and 100- year) forebay length and width dimensions forebay berm cross-section major flow path(s) and detail cross-section detail of maintenance access emergency overflow weir location and cross-section detail fence location (if required) sign location (if required) sediment drying area details and extents Landscaping plans for the facility prepared by a qualified landscape architect Erosion and sediment control plans e) Plan and profile drawings, as per municipal requirements. The HGL and proposed basement floor elevations shall also be plotted. A professional engineer must stamp and sign the report as well as all engineering drawings. 39 Lower Trent Conservation Authority items: Planning PolicyPage Document 145 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES 7 STORM INFRASTRUCTURE DESIGN 7.1 Design Flows The runoff directed to each storm pipe shall be computed on standard storm sewer design sheets according to the Rational formula Q = 0.002778 C I A Where: A = contributing drainage area in hectares C = imperviousness, or runoff co-efficient dimensionless I = rainfall intensity (mm/hr) Q= volume of runoff in cubic metres per second Runoff coefficients can be found in Tables 3 and 4 of this report which are based on the MTO Design Charts (1997). 7.2 Rainfall Intensity For normal residential and industrial developments, the minor system shall by sized for the 5-year flow unless otherwise specified by the Municipality. Rainfall intensities can be found on the Intensity- Duration-Frequency (IDF) Curves. As noted earlier, LTC recommends the use of the MTO IDF Curves with a 50-year projection. This information can be found on the website: http://www.mto.gov.on.ca/IDF_Curves/terms.shtml The City of Quinte West has specified the use of the Yarnell equation for storm sewer systems in the City. In this case the rainfall intensity shall be determined from Yarnell’s 5-Year Storm Curve: I = 2464 / (t + 16) where t is time in minutes using a 15 minute inlet entry time at the head of the system for residential developments. A longer inlet time may be used if the supporting time of concentration (Tc) calculations are included. 7.3 Runoff or Impervious Coefficients It is recommended to use the MTO Runoff Coefficients from Design Chart 1.07 that are shown in Tables 2 and 3 of this report. To account for a decrease in the perviousness during major storms, the recommended factors as identified in MTO’s Drainage Design Standards (2008) shall be used. For storms having a return period of more than 10 years, runoff coefficients shall be increased by the following values, up to a maximum coefficient of 0.95. 25-year event – add 10% 50-year event – add 20% 100-year event – add 25% 40 Lower Trent Conservation Authority items: Planning PolicyPage Document 146 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES 7.4 Pipe Sizing Pipe capacity shall be determined on the basis of the pipe flowing full. The value of the roughness coefficient to be used shall be as follows or as defined in Design Chart 2.01 in the MTO Drainage Management Manual (1997): Concrete Pipe all sizes 0.013 Concrete Box Culverts 0.013 Corrugated Metal pipe 0.024 PVC Pipe 0.013 All minor system flow must be intercepted at each catch basin or catchbasin manhole location. Calculations may be requested to show capture capability. 7.5 Overland Flow The depths of flooding permitted on streets for the major system are as follows: a) there shall be no curb overtopping, b) on local roads, the flow may spread to the crown, c) on collector roads, the flow spread must leave one lane free of water, d) on arterial roads, the flow spread must leave one lane in each direction free of water. Flow across intersections is discouraged. The major flow shall not be less than the difference between the 100-year design flow and the 5-year design flow, calculated as follows: Qmajor = Q100year – Q5year. 7.6 Culvert and Bridge Hydraulic Capacity Bridges and culverts at watercourse crossings will be designed to the recommendations of WC-1 of MTO Highway Drainage Design Standards (2008), as well as the Canadian Highway Bridge Design Code, as follows: • Driveway - 10-year flow • Local road, span less than 6.0m - 10-year flow • Local road, span greater than 6.0m - 25-year flow • Collector road, span less than 6.0m - 25-year flow • Collector road, span greater than 6.0m - 50-year flow • Arterial road, span less than 6.0m - 50-year flow • Arterial road, span greater than 6.0m - 100-year flow Relief flow passage must be incorporated into the design of the roadway in cases where the Regulatory flow exceeds the design flow. Under Regulatory conditions, the maximum depth of flow on the roadway shall not exceed 0.3 m, and the product of velocity and depth shall not exceed 0.8 m2/s. 7.7 Hydraulic Gradeline Calculations The pipe system will be designed to provide at least 0.3m freeboard between the minimum basement floor elevation and the 25-year hydraulic gradeline (HGL). Spreadsheet calculations shall be provided to 41 Lower Trent Conservation Authority items: Planning PolicyPage Document 147 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES show all work. The 25-year HGL and proposed basement floor elevations shall be plotted on all plan/profile drawings. 7.8 Outlets Outlet structures must be designed so that exit velocities minimize potential erosion or damage in the vicinity of the outfall. Where the discharge velocity is high or supercritical, energy-dissipating structures (such as rip rap, headwalls, wingwalls, stilling basins) are required to prevent erosion of the natural channel bed or banks. Outfalls to natural watercourses shall discharge at or above the bankfull water elevation of the watercourse. Submergence of the outlet during times of high watercourse water levels must be assessed. The outlet invert shall be above the 25-year flood elevation of the receiving channel. 42 Lower Trent Conservation Authority items: Planning PolicyPage Document 148 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES 8 SEDIMENT AND EROSION CONTROL 8.1 Scope The Sediment and Erosion Control Plan must illustrate how the site will be graded to provide erosion protection during the construction phase. Reference shall be made to the December 2006 manual by the Greater Golden Horseshoe Area Conservation Authorities Erosion and Sediment Control Guidelines for Urban Construction. 8.2 Procedure The base drawing for this Plan is to be the Grading Plan. Superimposed on these drawings, the Engineer is to indicate any temporary and/or permanent control devises and/or ditches and ponds required to keep all materials and surface runoff contained on site. Quantity calculations, dimensions, and construction materials shall be provided in separate letter brief, or contained within the SWM report. All permanent sediment and erosion control devices are to be shown on the Plan and Profile Drawing while any temporary construction is to be shown on the Sediment and Erosion Control Plan. 8.3 Implementation The Sediment and Erosion Control Plan must be submitted with the first submission at the detailed design stage. 8.4 Plan Requirements The following is required to be shown: drawing scale, preferably 1:1000 geodetic benchmark, or GIS reference legend north arrow key map including site boundary limits, and location of existing buildings existing contours at 0.5m intervals to show flow direction. Contours to be extended beyond property limit by 15m-30m existing vegetation, showing trees to be retained/protected or removed location of any water body, such as wetlands, rivers, streams, or drainage course on or within 30m of the site. Regional floodline and regulated fill line shall also be indicated embankments 6:1 or steeper to be shown with slope ratio temporary swales, with corresponding gradient (incl. typical swale detail) location of all proposed stockpiles, with perimeter fencing silt fence locations, with appropriate OPSD detail temporary sediment ponds, with outlet and inlet details, with minimum one cross-section check dam locations, with appropriate OPSD detail sedimentation detail for catch basins and manholes mudmat locations, with construction details signed professional engineer’s stamp 43 Lower Trent Conservation Authority items: Planning PolicyPage Document 149 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES The following notes are required on the drawing: All erosion control measures are to be in place before starting construction and remain in place until restoration is complete Maintain erosion control measures during construction Prevent wind-blown dust 8.5 Construction Requirements The following apply to land disturbance activities that result in runoff leaving the site: Any soil or dirt pile must be stockpiled in such a way that it will not erode and find its way to a watercourse or a roadway. Any stockpiles topsoil shall not be uncovered more than thirty (30) days, after which it shall become covered with mulch or vegetation. A sediment control fence shall be erected around the storage pile during the entire time when it is left uncovered. A three (3) meter wide buffer strip of undisturbed land must be provided along the perimeter of the downslope of the site. It must be entirely located upon the site which is to be developed. The buffer zone shall be increased to fifteen (15) meters and thirty (30) meters respectively when the site abuts warmwater or coldwater fisheries. A double row of heavy-duty silt fence shall be installed adjacent to any watercourses, separated by a 3m vegetated strip. Temporary swales shall be sized to convey a minimum 5-year flow 44 Lower Trent Conservation Authority items: Planning PolicyPage Document 150 of and 223 S... LTC STORMWATER MANAGEMENT TECHICAL GUIDELINES 9 REFERENCES Credit Valley Conservation (CVC), and Toronto and Region Conservation Authority (TRCA), Low Impact Development Stormwater Management Manual 20010. Environment Canada, Methodologies to Improve Rainfall Intensity- Duration – Frequency (IDF) Estimates: A Southern Ontario Pilot Project - 2012 Greater Golden Horseshoe Area Conservation Authorities, Erosion and Sediment Control Guideline for Urban Construction, 2006. Keifer, C.S., Chu, H.H., Synthetic Storm Pattern for Drainage Design, Proc. A.S.C.E., 1957. Ontario Ministry of the Environment, Stormwater Management Planning and Design Manual, 2003. Ontario Ministries of Natural Resources, Environment, Municipal Affairs, and Transportation, Association of Conservation Authorities of Ontario, Municipal Engineers Association, Urban Development Institute, Urban Drainage Design Guidelines, 1987. Ontario Ministry of Transportation Highway Drainage Design Standards, January 2008. Ontario Ministry of Transportation, MTO Drainage Management Manual, 1997. Ontario Ministry of Transportation, Stormwater Management Requirements for Land Development Proposals, 1999. Toronto and Region Conservation Authority (TRCA), Watercourse Erosion Analysis Design and Submission Requirements in Support of Secondary Plans, 2007. U.S. Soil Conservation Service, National Engineering Handbook, Section 4, Hydrology, 1964. 45 Lower Trent Conservation Authority items: Planning PolicyPage Document 151 of and 223 S... DATES, TIMES AND LOCATIONS OF 2019 MEETINGS OF THE COUNCIL OF THE TOWNSHIP OF ALNWICK/HALDIMAND All meetings will be held at the Grafton Council Chambers JANUARY Council Meetings: Regular Session - Thurs., Jan. 17, 2019 at 12:30 p.m. Budget Session – Thurs., Jan. 24th, 2019 at 12:30 p.m. FEBRUARY Regular Session - Thurs., Feb. 7, 2019 at 12:30 p.m. Regular Session - Thurs., Feb. 21, 2019 at 12:30 p.m. Planning Session - Thurs., Feb. 28, 2019 at 12:30 p.m. MARCH: Regular Session - Thurs., Mar. 7, 2019 at 12:30 p.m. Regular Session - Thurs., Mar. 21, 2019 at 12:30 p.m. Planning Session- Thurs., Mar. 28, 2019 at 12:30 p.m. APRIL: Regular Session - Thurs., Apr. 4, 2019 at 12:30 a.m. Regular Session - Thurs., Apr. 18, 2019 at 12:30 p.m. Planning Session - Thurs., Apr. 25, 2019 at 12:30 p.m. MAY: Regular Session - Thurs., May 9, 2019 at 12:30 p.m. Regular Session - Thurs., May 16, 2019 at 12:30 p.m. Planning Session- Thurs., May 30, 2019 at 12:30 p.m. JUNE: Regular Session - Thurs., June 6, 2019 at 12:30 p.m. Regular Session - Thurs., June 20, 2019 at 12:30 p.m. Planning Session- Thurs., June 27, 2019 at 12:30 p.m. 2019 Council Meeting Schedule Page 152 of 223 DATES, TIMES AND LOCATIONS OF 2019 MEETINGS OF THE COUNCIL OF THE TOWNSHIP OF ALNWICK/HALDIMAND Page 2 JULY: Regular Session - Thurs., July 4, 2019 at 12:30 p.m. Planning Session- Thurs., July 25, 2019 at 12:30 p.m. AUGUST: Council Break – No meetings this month SEPTEMBER: Regular Session - Thurs., Sept. 5, 2019 at 12:30 p.m. Regular Session - Thurs., Sept. 19, 2019 at 12:30 p.m. Planning Session- Thurs., Sept. 26, 2019 at 12:30 p.m. OCTOBER: Regular Session - Thurs., Oct. 3, 2019 at 12:30 p.m. Planning Session- Thurs., Oct. 24, 2019 at 12:30 p.m. NOVEMBER: Regular Session - Thurs., Nov. 7, 2019 at 12:30 p.m. Regular Session - Thurs., Nov. 21, 2019 at 12:30 p.m. Planning Session- Thurs., Nov. 28, 2019 at 12:30 p.m. DECEMBER: Regular Session –Thurs., Dec. 5, 2019 at 12:30 p.m. Regular & Planning Session - Thurs., Dec. 12, 2019 at 12:30 p.m. 2019 Council Meeting Schedule Page 153 of 223 NOMINATIONS ARE NOW OPEN FOR THE BUSINESS ACHIEVEMENT AWARDS! Submit your nominations by completing this form - or NOMINATE ONLINE AT WWW.NCCOFC.CA In order to qualify, nominated businesses must be located and in operation in the Town of Cobourg, the Township of Alnwick Haldimand or the Township of Hamilton for a minimum of two years (with the exception of those in the “New Start Up” category). Businesses receiving a minimum of three independent nominations will proceed to the second stage of the judging process. Businesses cannot nominate themselves. Employees of the Northumberland Central Chamber of Commerce and the Corporation of the Town of Cobourg are not eligible for nomination. Deadline for Nominations: Monday, February 11th, 2019 Awards Ceremony: Friday, March 29th, 2019 The BAAs are presented in partnership by the Town of Cobourg and the Northumberland Central Chamber of Commerce MY NOMINATION: Name of Business being nominated: ______Address of Business being nominated: ______Contact Information for Business being Nominated: ______Name Phone Number Email Address I nominate this Business in the Category of: Business & Consumer Services Communications & Technology Health & Wellness Hospitality & Tourism Manufacturing & Agribusiness Non-Profit Retail Trade Skilled Trades New Start-Up (A business that has been in operation at least 1 year as of Dec. 31, 2018, but not more than 3 years) My Contact Information: ______Name Phone Number Email Address Return competed Nomination Forms by Monday, February 11th, 2019 to: Northumberland Central Chamber of Commerce, The Chamber Building, 278 George St., Cobourg K9A 3L8 Telephone: 905-372-5831 Email: [email protected] Nominate Online: www.nccofc.ca Northumberland and Central Chamber Notice of BusinessPage Achievement 154 of 223 Awards... Alnwick/Haldimand Township Council Chambers Record Storage Project Final Report January 3, 2019 BRYN LAKE RECORDS & INFORMATION MANAGEMENT SERVICES A Division of Bryn Lake Distributors Incorporated 2416 Van Luven Road, Baltimore, ON, K0K 1C0 Tel: 905-269-0100 | Email: [email protected] | Web: www.brynlake.com Final Report received from Bryn Lake dated January 3, Page2019 RE: 155 Council of 223 C... Alnwick/Haldimand Township: Council Chambers Record Storage Final Project Contents General Overview ...... 2 Project Background and Overview ...... 2 Project Outcomes, Statistics ...... 3 Recommendations ...... 4 Appendix One: Before Photos ...... 5 Appendix Two: During Photos ...... 6 Appendix Three: After Photos ...... 7 Appendix Four: General Statistics ...... 8 Appendix Five: Cost Savings Analysis ...... 9 January 3, 2019 Page 1 Final Report received from Bryn Lake dated January 3, Page2019 RE: 156 Council of 223 C... Alnwick/Haldimand Township: Council Chambers Record Storage Final Project General Overview Project Name: Council Chambers Records Storage Project Start Date: September 26, 2018 End Date: December 21, 2018 (12 weeks) Purpose: • Relocate, Classify & Inventory Records • Organize Storage Room • Identify Records for Destruction & Archives Desired Outcomes: • Increase Accessibility to Records • Increase Legislative Compliance • Increase Record Security • Decrease Health & Safety Risk to Staff • Increase Records Storage Capacity at Grafton Municipal Office Project Background and Overview During the Autumn 2018 installation of shelving in the Grafton Municipal Office Council Chambers Records Storage Room by Township Staff, boxes, totes, binders and bags of records were being temporarily stored on the Stage. Boxes were stacked four or more high and stacked in front of one another preventing labels from being read. Several stacks had begun to lean and several boxes had fallen on to their sides or were being crushed by the weight of the boxes above. Records were becoming damaged due to the storage arrangement. Binders had been historically stored in the closet on the stage and were inaccessible due to materials stored in front of shelving and the binders being piled on top of one another. An inventory of the records stored on the stage did not exist. Staff had to rely on descriptions written on boxes, binders, and/or bags. Many labels could not be seen due to the storage arrangement or were absent entirely. Bryn Lake Records & Information Management Services was contracted to complete the Council Chambers Records Storage Project in Fall 2018. Bryn Lake Staff relocated all records from the stage to the secure storage room and reviewed, classified, labelled, inventoried, purged, and re-boxed records according to Township Record Policies and Procedures. Shelving inventories, record destruction reports, and additional procedures were developed as part of this project. Bryn Lake assigned a team of one full-time and five part-time staff to complete the project. All staff were experienced in Municipal Records Management and TOMRMS. Part-time staff were dedicated solely to this January 3, 2019 Page 2 Final Report received from Bryn Lake dated January 3, Page2019 RE: 157 Council of 223 C... Alnwick/Haldimand Township: Council Chambers Record Storage Final Project project and did not have other duties. The relocation, classification and inventory of records took approximately 390 hours to complete. Project Outcomes, Statistics Outcomes Achieved: ✓ Increase Accessibility to Records ✓ Increase Legislative Compliance ✓ Increase Records Security ✓ Decrease Health & Safety Risk to Staff ✓ Increase Records Storage Capacity at Grafton Municipal Office In total, 1946 records were classified and inventoried according to the Township-approved, TOMRMS based classification and retention schedule. The searchable inventory is now available to staff and will greatly reduce the time required to research past projects and retrieve records. The inventory also identifies which records are active, in-active and of archival interest. Records accurately classified enables the Township to meet the various record retention and legal requirements of legislation, regulations, and internal policies. Final disposition dates are also identified allowing for greater efficiency of and compliance to the Townships records destruction program, ultimately increasing compliance to various legislation. Of the 1946 records inventoried, 802 (41.2%) are past-due for destruction as of December 31, 2018. Of the past-due records, 175 (21%) could have been destroyed prior to 2008. The oldest record for destruction is past-due by 70 years. Boxes are now stored on shelving in a secure, restricted access location and stacked no more than two high. Boxes have been assigned generic sequential box numbers and have been filled to a minimum of 90%. Contents are not required to be related (ie: Finance records can be stored with Planning records). A colour- coded label scheme is now in place to identify which boxes are full or have storage space available. Box contents, employee names, shred dates are no longer written on exterior. All contents are stored in upright labelled file folders. Where possible, materials of legal size are stored together and letter size are stored together. Placement of all boxes on shelving in a restricted access location and de-identifying boxes has greatly increased record security. The elimination of under-capacity, over-stacked boxes and oversized/non-standard storage containers has decreased the health and safety risks to staff by eliminating the threat of falling boxes, trip hazards, excessive weight lifting, and over-exertion. Rolled maps, plans and drawings are consolidated on to one shelf unit. All rolled documents are labelled in the same location on the outer side of the roll and placed so all labels are on the right-hand side of the shelf to facilitate easy retrieval. The total number of binders relocated was 75. During processing of the boxes, 49 additional binders were located. Had the 124 binders been stored upright on shelves like books in a library, they would occupy the same footprint as approximately 42 bankers boxes. The binder contents were removed and placed in file January 3, 2019 Page 3 Final Report received from Bryn Lake dated January 3, Page2019 RE: 158 Council of 223 C... Alnwick/Haldimand Township: Council Chambers Record Storage Final Project folders within bankers boxes or destroyed if deemed transitory, reducing the overall footprint of binder content from 42 to 14 bankers boxes. The storage room has a maximum capacity of 168 Bankers Boxes. Relocation of the records in their former storage containers led to the room being over capacity by the equivalent of 33 bankers boxes (119%), causing accessibility and retrieval issues. Processing of the records resulted in the identification of 55 boxes of records for retention, 48 boxes for destruction, and 31 boxes of redundant, obsolete, and transitory records which were destroyed immediately. Once the 48 boxes are destroyed according to Township procedure, the storage room will be at 37.5% capacity, creating space for the storage of 105 bankers boxes. Had the Township not completed this project and had to resort to a Third-Party Service Provider for specialized record storage, the estimated pre-tax cost for the initial intake, processing and first year of storage for 105 bankers boxes is $2,229.99. Storage fees for 105 bankers boxes on an annual basis thereafter is estimated at $861.84 (pre-tax) and the permanent simultaneous removal of 105 boxes is estimated to cost $1,347.15 (pre-tax). There would also be shipping, retrieval and re-stocking fees to consider if individual boxes needed to be recalled from storage intermittently for Township use. Storage containers and materials were salvaged and reused where possible. Materials such as binders, oversize bankers boxes, map boxes, totes, and binder clips that were not required have been placed back in to circulation for Township staff to use. The estimated pre-tax savings for the re-use of these office supplies is $3,719.43. Recommendations Staff training on how to pack boxes for storage is highly recommended to avoid the under-utilization of storage space. Ensuring staff are aware of the importance of labelling folders, standing folders upright in boxes, removing records from binders, removing binders from boxes, matching folder size to paper size and completing the above will ensure the efficient use of storage space and decrease the rate in which maximum storage capacity is achieved. Quarterly destruction reports are also highly recommended. This will prevent the destruction lists from becoming too large for staff to effectively review in a timely manner and will prevent records from being kept longer than necessary, jeopardizing storage space and compliance to legislation. Keeping records longer than legally required could have negative impacts during litigation or led to litigation. Avoid the use of non-standard/oversized storage containers. When full, the weight of these boxes could pose a health and safety risk to staff. If stored on the floor, they also create a trip hazard. Oversize bankers boxes occupy the shelf space of two standard size boxes, however their capacity is equivalent to approximately 1.25 standard boxes. Eliminating use of non-standard boxes will assist with storage efficiency. January 3, 2019 Page 4 Final Report received from Bryn Lake dated January 3, Page2019 RE: 159 Council of 223 C... Alnwick/Haldimand Township: Council Chambers Record Storage Final Project Appendix One: Before Photos January 3, 2019 Page 5 Final Report received from Bryn Lake dated January 3, Page2019 RE: 160 Council of 223 C... Alnwick/Haldimand Township: Council Chambers Record Storage Final Project Appendix Two: During Photos January 3, 2019 Page 6 Final Report received from Bryn Lake dated January 3, Page2019 RE: 161 Council of 223 C... Alnwick/Haldimand Township: Council Chambers Record Storage Final Project Appendix Three: After Photos Photos were taken after the inventory was completed but prior to the destruction of the records. January 3, 2019 Page 7 Final Report received from Bryn Lake dated January 3, Page2019 RE: 162 Council of 223 C... Alnwick/Haldimand Township: Council Chambers Record Storage Final Project Appendix Four: General Statistics Storage Containers Relocated, Processed Record Storage Total Relocated to Total Type Secure Storage Processed Bankers Box 131 137 Plastic Tote 6 6 Map Box/Container 6 6 Binder 75 124 Records Inventoried per Department Percentage of Total Department # of Record Entries Record Entries Building 330 17.0% CAO 27 1.4% Clerk 207 10.6% Finance 1011 52.0% Fire 116 6.0% HR 27 1.4% Parks & Recreations 18 0.9% Planning 143 7.3% Public Works 67 3.4% Total: 1946 100.0% Physical Attributes of Records Processed Total Bankers Pages Weight Records Total Entries Boxes (approx.) (approx.) Retained 55 1144 (58.8%) 137,500 2,750 lbs Past Due for 48 802 (41.2%) 120,000 2,400 lbs Destruction Redundant, 31 - 77,500 1,550lbs Obsolete, Transitory (R.O.T.) Total: 134 1946 (100%) 335,000 6,700lbs January 3, 2019 Page 8 Final Report received from Bryn Lake dated January 3, Page2019 RE: 163 Council of 223 C... Alnwick/Haldimand Township: Council Chambers Record Storage Final Project Appendix Five: Cost Savings Analysis Materials Material for Reuse Quantity Cost Total Savings (approx., excl. tax) (approx.) Binder (4”) 124 $24.49 $3,036.76 Bankers Box (Oversize) 15 $10.00 $150.00 Map Box 3 $79.99 $239.97 Totes - Lockable 3 $75.90 $227.70 Totes - Regular 3 $10.00 $30.00 Binder Clips 90 (approx.) $35.00 $35.00 Total: $3,719.43 Storage Service Cost Cost for 105 BB Receiving/Entry/Handling $12.05/BB $1,316.70 Pick-Up $51.45/visit $51.45 Annual Storage $0.68/BB/Month $861.84 Total: $2,229.99/First Year January 3, 2019 Page 9 Final Report received from Bryn Lake dated January 3, Page2019 RE: 164 Council of 223 C... TOWNSHIP OF ALNWICK/HALDIMAND REQUESTFOR REDUCTION OR WAIVER OF FACILITYRENTALFEE/CHARGE Information on Organization or Requestor: Applicant or Group Name Omh?ymp G2mum,L&I,0_2 Business Number Beneficiary of Donation or Fundraising Event (if different from Applicant) is this request for facility fee waiver or reduction? Q)/Waiver0 Reduction Value of Request Which of the following best describes your organization? Organization Type: O Charitable Organization (D/Registered Not-for-Profit Organization (please note registration number) or Community Group 0 Self-interest Group (i.e. hockey, baseball, etc.) (please specify) Geography: G/Withinthe Township 0 Within Northumberland County 0 Outside of Northumberland County Rental Waiver Form received from the Roseneath RevitalizationPage 165 Committee of 223 ... Rental Waiver Form received from the Roseneath RevitalizationPage 166 Committee of 223 ... FOR IMMEDIATE RELEASE January 7, 2019 Lower Trent Conservation’s CAO Announces Retirement After nearly 3 decades of dedicated service to Lower Trent Conservation, Glenda Rodgers, Chief Administrative Officer/Secretary-Treasurer, has announced her pending retirement, effective May 15, 2019. Rodgers (née Ruckstuhl) was born and raised in Quinte West, and her entire career has been with Lower Trent Conservation. After completing her Masters of Science in Watershed Ecosystems, she spent the next few years raising her two sons. She entered the workforce in March 1990 when she was hired by Lower Trent Conservation. Working her way up in the organization, Rodgers spent her first 15 years in the watershed planning program – reviewing planning applications and developing broad-based watershed plans along with other strategic planning documents – all the while learning what Lower Trent Conservation was all about. She worked the next 5 years as the Source Protection Project Manager, building the Trent Conservation Coalition Source Protection Program from the ground up. Then, in 2010, she was hired as the General Manager (CAO) for Lower Trent Conservation. “I greatly appreciate the opportunities for promotion and professional advancement I was given,” says Rodgers. “And it has been a privilege to work with such an exceptional team of talented and committed professionals.” “I want to express my heartfelt thanks to all of my amazing staff and colleagues and those who served on our Board of Directors for continuously providing me with their support, advice, and hard work over the years,” adds Rodgers. “I am proud of what we have accomplished together.” Over the past few years, Rodgers has worked to build a strong staff team, expand conservation services, modernize operations, and promote the Conservation Authority’s positive role in the community. She spearheaded the advancement of fundraising to help support underfunded programs and expanded environmental education, outreach and stewardship initiatives. Chair of the Lower Trent Conservation Board of Directors, Jim Alyea, noted that Rodgers’ legacy will continue long after her retirement this spring as her many accomplishments have left significant, positive impacts locally. “On behalf of the Board of Directors, I wish to extend our deepest thanks to Glenda for her strong leadership, tireless efforts, and outstanding mentorship throughout these many years of her tenure with Lower Trent Conservation,” Media Release from the Lower Trent Conservation AuthorityPage dated 167 Januaryof 223 ... Page 2 of 2 says Alyea. “She has been instrumental in building a strong organization, strengthening relationships with municipal partners, and establishing important conservation programs that respect the needs of the community.” Rodgers’ husband of 40 years, Wallace, will join her in retirement come May. They look forward to travelling, spending more time with family and friends, and enjoying the great outdoors. “Lower Trent Conservation is an environmental protection organization dedicated to making this world a little bit better. It has been an incredible journey helping to fulfill our vision of healthy watersheds for healthy communities,” says Rodgers. “Lower Trent Conservation and the beautiful watershed it protects will always hold a special place in my heart.” Lower Trent Conservation’s Board of Directors has begun the job of seeking a new hire for the position of CAO/Secretary Treasurer. The successful candidate will be directly responsible for the performance of the organization, the success of its operations and achieving its strategic directions. Anyone interested in applying for the role can visit LTC.on.ca for more information. ### For more information, contact: Sandi Ramsay, Communications Specialist (613) 394-3915 ext. 216 | [email protected] Glenda Rodgers, Chief Administrative Officer (613) 394-3915 ext. 212 | [email protected] Media Release from the Lower Trent Conservation AuthorityPage dated 168 Januaryof 223 ... Subject: Congratulatory Letter from Enbridge Pipelines Dear Mayor Logel and Council, On behalf of Enbridge Pipelines Inc., congratulations on your recent election victories. Enbridge is proud to support and work with local municipalities where our liquids pipeline infrastructure is located. In Ontario, our liquids assets play a critical role in providing the energy to support society’s quality of life. From the transportation fuels used to move people and products to the hydrocarbon building blocks for countless refined plastics and other consumer products. At Enbridge, our number one commitment is the safety of our infrastructure and the communities in which we operate. As part of that ongoing commitment and in the spirit of our community partnership, we will continue to notify municipal staff and emergency response agencies, most likely your fire department, on any upcoming pipeline preventative maintenance activities in your area. It is important to note that this work is routine and preventative to ensure the continued safe operation of the infrastructure and that there is no immediate threat to the integrity of the pipeline or our safe operations. Our commitment to community also includes contributing to the local tax base through property taxes on our infrastructure and providing support to local causes through our community investment programs. These investments can include things like contributions to local fire departments or EMS through our Safe Communities Grant program or to local foodbanks. In 2018, Enbridge’s Eastern Region donated more than $584,000 in local community investments and paid more than $11 million in property taxes to Ontario municipalities. Throughout your upcoming term my staff will be in contact with your municipality to provide information and answer any questions you might have regarding Enbridge’s operations. We will also invite municipal first responders to participate in emergency response exercises as they are developed and scheduled to ensure we continue to build our partnership and shared focus on safety. Should you have any immediate questions, please do not hesitate to contact Ken Hall, Senior Strategist, Community and Indigenous Engagement at 519-339-0325 or via email at [email protected]. Again, congratulations on your recent election; the staff of Enbridge Eastern Region looks forward to working with you. Sincerely, Jeff Paetz Director, Eastern Region Operations The following three documents be "received and filed": PageChamber 169 Newslette... of 223 December 13, 2018 Re: Value of AMO Membership 2019-2020 You would be right to think of AMO as a highly influential policy development and advocacy organization, but it is so much more. We are also a provider of programs of direct support through our Local Authority Services (LAS). We also advance municipal employer interests in OMERS as your sponsor representative through the Municipal Employer Pension Centre of Ontario (MEPCO). Take a few minutes to look at this video that speaks to our roles. In the meantime, let me highlight a few of the benefits as I ask you to renew your AMO membership. In the first 100 days of the new provincial government, our work has resulted in positive changes for municipal government in Ontario. We now have fairer and clearer criteria for municipal governments to argue capacity to pay in fire service negotiations and interest arbitration. We now have full, absolute protection for “doublehatter” firefighters and we have seen the repeal of recent labour laws that would have added costs to municipal governments. We know the Government of Ontario is facing a very big fiscal challenge, one that has it looking at every single funding program, including those that support municipal governments and others in the broader public sector. We know consultations are occurring on development charges, housing and reducing the reporting burden on municipal governments – and that is just in one of many ministries that have an impact on municipalities. Your membership in AMO gives the sector a seat at the provincial table. It gives us the ability to coordinate municipal governments and tap the talents and front-line knowledge of members on any number of topics. The coming year is going to be a pivotal year – a year when the municipal sector needs a strong, clear and united voice. We are a constant and influential voice at Queen’s Park when it is needed most. Please renew your AMO membership. OMERS is also a significant policy area if you are an OMERS employer. Take a look at your employer pension contributions – which average 10.7%. It is a significant budget line for your municipality. Even with some solid investment returns, OMERS remains in deficit from the last recession. In addition, the future is going to be more challenging for plan sustainability. OMERS estimates that by the year 2030, the ratio of contributing members to retirees with be 1:1. MEPCO is the municipal employers’ pension voice. Its work is critical to protecting municipal employer interests. Without MEPCO, work on pension issues would be weakened and municipal representation would suffer. Employee-side sponsors are fully supported and resourced by their union associations. Employer sponsors must be fully supported too. I promise that we will continue our hard work on your behalf in 2019. To do that we need your membership in AMO and MEPCO. The related membership invoices have been mailed to your treasury department for payment. Municipal governments are the frontline of governments. Let us work together in 2019. Best wishes to you, your friends and family, and your community for a happy, safe and festive holiday season. Yours sincerely, Jamie McGarvey President 200 University Ave. Suite 801 www.amo.on.ca Tel 416. 971.9856 Toll Free in Ontario Toronto, ON, M5H 3C6 [email protected] Fax 416. 971.6191 877.426.6527 The following three documents be "received and filed": PageChamber 170 Newslette... of 223 Resolve to get involved! NOMINATIONS ARE NOW OPEN FOR THE BUSINESS ACHIEVEMENT AWARDS Nominations are open from Monday, January 7th until Monday, February 11th RECOGNIZING EXCELLENCE IN BUSINESS! The Annual Business Achievement Awards are presented in partnership by the Town of Cobourg and the Northumberland Central Chamber of Commerce. In order to qualify, nominated businesses must be located and in operation in the Town of Cobourg, the Township of Alnwick Haldimand or the Township of Hamilton for a minimum of two years (with the exception of those in the “New Start Up” category). Businesses receiving a minimum of three independent nominations will proceed to the second stage of the judging process. Businesses cannot nominate themselves. Click HERE for more details or to access a printable Nomination Form The Awards Ceremony takes place on Friday, March 29th, 2019 at the Best Western Cobourg Inn & Convention Centre CREATIVE NETWORKING SERIES Thursday, January 17th, 6:00 PM, The Rustic Bean Coffee Co., 91 King Street West, Cobourg FUSED GLASS WITH MARCELA ROSEMBERG By Popular Demand - Award Winning Glass Artist Marcella Rosemberg Returns with her "Art in a Box" workshop! For our first "Creative Networking" workshop of 2019, Marcela will guide you through the design process of laying out pieces of pre-cut glass to create a set of four beautiful and practical fused glass coasters that you will use and enjoy for years to come! All you need to bring is your imagination! Space is Limited, and Pre-Registration with Payment is required. Chamber Members: $50 + HST Non-Members: $60 + HST Click HERE for complete details and to register with payment safely and securely online. CALL FOR NOMINATIONS TO THE BOARD OF DIRECTORS Nomination Deadline: Wednesday, January 23, 2019 GET ON BOARD! The Northumberland Central Chamber of Commerce invites nominations from the Membership for four full terms (2 years) on the Board of Directors. Nominees must be a Member in Good Standing, an authorized representative of a business operating within the Town of Cobourg, the Township of Hamilton or The following three documents be "received and filed": PageChamber 171 Newslette... of 223 Alnwick/Haldimand, and be nominated by a Member in good standing. The responsibilities of a Director include regular attendance at monthly Board Meetings, participation in at least one Chamber committee and a willingness to share professional expertise and viewpoints with the Board for the benefit of the Chamber as a whole. Directors are also expected to facilitate communication between the business community and the Board. A nomination committee comprised of the Past Chair, Chair, Vice Chair and Chamber President is responsible for the nomination process, and will compile a proposed slate or list of qualified candidates for 2019. Nominations should be submitted to the Chamber office on or before Wednesday, January 23, 2019. Guidelines to be used by the Nomination Committee in exercising its judgment to solicit, encourage and secure candidates for nomination include the following: · The Board is best served by a variety and balance of skills, talents, experience and types of business · Representation from the three municipalities served by the Northumberland Central Chamber of Commerce will ensure a fair and equitable perspective for all Chamber Members · Representation from small, medium and large businesses, accounting, legal, marketing and public relations are valuable assets to the Board Directors will be elected/appointed by the Membership at the Annual General Meeting on Tuesday, January 29, 2019, 6:00 PM at the Woodlawn Inn. All Members in good standing are encouraged to participate. Click HERE for further details or to access a Nomination Form NOTICE OF THE ANNUAL GENERAL MEETING Tuesday, January 29, 2019, The Woodlawn Inn, 420 Division Street, Cobourg CELEBRATING THE NCCofC’S 111TH YEAR! All members in good standing are invited to attend this important meeting and hear an overview of the Chamber’s activities for the past year, including presentation of the Chamber’s audited year-end financial report. The 2019 Executive will be introduced, and elections will be held to fill the available seats on the Board of Directors. Pre-registration is greatly appreciated. Click HERE to register safely and securely online. NCCofC CHAIR’S DINNER Tuesday, January 29, 2019, The Woodlawn Inn, 420 Division Street, Cobourg PLEASE JOIN THE OUTGOING AND INCOMING CHAIRS AND THEIR BOARDS FOR THIS CELEBRATION On Tuesday, January 29th, immediately following the Annual General Meeting and Board Elections, the Executive of the Northumberland Central Chamber of Commerce invite you to join them for the annual Chair's Dinner. The following three documents be "received and filed": PageChamber 172 Newslette... of 223 A "Tutored Wine Dinner by Stephen Della Casa", this spectacular four course culinary celebration is open to all chamber members and their guests. This is always a very enjoyable networking event. This year we will also be recognizing our special guest Karen McBurney, who will be retiring from the Chamber this month. Chamber Members & Guests: $69.00 per person, Taxes and Gratuities Included To reserve, please call the Woodlawn at 905-372-2235 RBC INVESTMENT PRESENTATION Thursday, February 7, 3:00 – 4:30 PM or 6:00 – 7:30 PM, Venture 13 Innovation Centre, 739 D’Arcy Street, Cobourg IT’S AN EVER-CHANGING WORLD FOR INVESTING If you're an investor concerned about recent market volatility, this event will help you understand the options, risks and opportunities that exist in today's capital markets. Refreshments will be served. Click HERE for more details. RSVP to Neil at 905-372-3379 or [email protected] Kevin Ward, President & Chief Executive Officer Northumberland Central Chamber of Commerce The Chamber Building, 278 George Street, Cobourg, Ontario K9A 3L8 www.nccofc.ca 905-372-5831 Looking back with pride, moving forward with purpose. The following three documents be "received and filed": PageChamber 173 Newslette... of 223 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND BY-LAW 01-2019 Being a By-Law to Continue Development Charges Under the Development Charges Act, 1997 and to Amend By-Law No. 50-2017 to Update Schedule “B” to Reflect the Statistics Canada Consumer Price Index amount of 5.73% WHEREAS the Township of Alnwick/Haldimand will experience growth through development and re-development; AND WHEREAS Council desires to ensure that the capital cost of meeting growth- related demands for or burden on municipal services does not place an excessive financial burden on the Township of Alnwick/Haldimand or its existing taxpayers while at the same time ensuring that the new taxpayers contribute no more than the net capital cost attributable to providing the current level of municipal services; AND WHEREAS the Development Charges Act, 1997 permits Council to pass by-laws for the imposition of development charges if development or re-development of land within the Township of Alnwick/Haldimand is for uses which would increase the need for municipal services and any or more of the actions set out in subsection 2(2) of the Development Charges Act, 1997 are required for such development or re-development; AND WHEREAS Schedule “B” be updated to reflect the Statistics Canada Consumer Price Index amount of 5.73%. 1. That By-Law No. 50-2017 shall apply in all other respects; 2. This By-Law comes into force on the date it is given third and final reading. This By-Law No. 01-2019 be read and deemed to be PASSED this 17th day of January, 2019. MAYOR, John Logel CAO/MUNICIPAL CLERK, Robin van de Moosdyk By-Law No. 01-2019 - Being a by-law to continue DevelopmentPage 174 Charges of 223 unde... BY-LAW 01-2019 – DEVELOPMENT CHARGES SCHEDULE “B” TO THE TOWNSHIP OF ALNWICK/HALDIMAND BY-LAW 01-2019 Development Charge Services Township-wide Grafton Water Development Service Charge (Special Area Charge) Development Charge Residential (charge per unit) $ 9,531.79 $ 5,847.64 All Development Types Non-Residential (charge per square metre of building space) $ 16.84 m² $ 5.20 m² All Development Types Green Energy Solar PV per 500 kW with first 100 kW $ 6,744.82 Nil exempt $ 6,744.82 Per Turbine within a Wind Turbine System Nil in excess of 100 kW total generating capacity By-Law No. 01-2019 - Being a by-law to continue DevelopmentPage 175 Charges of 223 unde... By-Law No. a by-law 01-2019 - Being to continue Development Charges unde... The Corporation of the Township of services arising from development, provided The capital costs that have been identified Alnwick/Haldimand the development requires: for The Corporation of The Township of Alnwick/Haldimand are: Development Charges . the passing of a Zoning By-law amendment . General Government . the approval of a Minor Variance . Protection of Persons Clark Consulting Services was retained by . a conveyance of land By-Law Enforcement The Corporation of the Township of o . the approval of a Plan of Fire Protection Alnwick/Haldimand to prepare a Continuing o Subdivision Emergency Measures Development Charges By-law for the o . a Consent Community Policing Municipality. o . the approval of a description under . Public Works the Condominium Act Roads The Development Charges Act, 1997 allows o . the approval of a Building Permit Buildings and Equipment municipalities to pass a By-law to raise o . Arena revenues from new development to offset A Development Charge shall not be applied . Recreation and Community Centres the costs incurred by the Municipality as a to: . Library Services result of growth. Page 176 of 223 . Cemeteries . an enlargement of an existing . Bulk Water Services (Township The Act puts the onus on the Municipality to dwelling unit Wide) pass a By-law which is structured and . the creation of one or two dwelling accountable. As such, careful consideration . Grafton Water Services (Special units in certain types of residential and detailed accounts of how the Area Charge) buildings Development Charge is calculated are to be . the first 50% of an expansion of an maintained. Capital Costs include: existing non-residential building . Agricultural buildings and A report has been prepared which addresses . acquisition of land structures the mandatory provisions of the . improvements to lands Development Charges Act, and as such, can Procedure for Calculation . acquisition, construction or be used as the basis for The Corporation of improvement of buildings or The Township of Alnwick/Haldimand The Development Charges Act, 1997, structures Charges By-law. contains a list of ineligible services and local . acquisition, construction or services which may not be included in a improvement of buildings or The Development Charges Act, 1997 was Development Charge. The Act also provides facilities including rolling stock, given royal assent on December 8, 1977. for the imposition of a Development Charge furniture and equipment Section 2, subsection (1) of this Act states outside the municipality. A charge may materials acquired for a library "The Council of a Municipality may by by- apply to the entire municipality or to only a . studies undertaken in law impose Development Charges against portion, and multiple by-laws are allowed. land to pay for increased capital costs connection with the above required because of increased needs for Section 5 of the Act sets out the method for matters calculation of Development Charges. By-Law No. a by-law 01-2019 - Being to continue Development Charges unde... Schedule of Development Charges The Development Charge will be Development Charges payable prior to final approval of a consent planning application or at the Brochure Municipal Wide: time of building permit issuance unless: Residential: $ 9,531.79 / A payment has been made at the time of dwelling unit lot creation (Council may require Non-residential: $ 16.84/m² payment as a condition of consent). ($1.56 ft²) OR Green Energy: The lands are exempted from this charge by the By-law Solar: $ 6,744.82 per 500 kW OR Page 177 of 223 generating capacity, with the first 100 kW generating “United Lake to Lake” capacity exempt. An agreement is executed with the Wind: $ 6,744.82 per Turbine within Municipality to make other THE CORPORATION OF THE a Wind Turbine System in arrangements. TOWNSHIP OF excess of 100 kW generating ALNWICK/HALDIMAND capacity. Plans of Subdivision: Month XX, 2019 In the case of a plan of subdivision, Area Specific: By-Law 50-2017 Council may require the payment of a Grafton Water Supply: Within the area portion of the Development Charge at the time of the registration of the plan. This brochure was prepared in accordance served by Grafton Water: with Ontario Regulation 82/98, Section 9 Residential: $ 5,847.64 / This brochure is intended for general For additional information contact : dwelling unit information only. For more detailed Non-Residential: $ 5.20 /m² information consult the By-law or The Corporation of the Township of ($0.48 ft²) Municipal staff. Alnwick/Haldimand 10836 County Road No. 2 P.O. Box 70, Grafton, ON K0K 2G0 Telephone: (905) 349-2822 Fax: (905) 349-3259 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND BY-LAW 02-2019 A BY-LAW AUTHORI ZING THE BORROWING OF MONEY TO MEET CURRENT EXPENDITURES OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND FOR THE YEAR 2019 WHEREAS in accordance with subsection 407 (1) of the Municipal Act 2001, as amended the Corporation of the Township of Alnwick/Haldimand considers it necessary to borrow the amount of $640,000.00 to meet, until taxes are collected, the current expenditures of the municipality for the year of 2019. AND WHEREAS pursuant to subsection 407 (2) of the Municipal Act 2001, as amended, the total amount borrowed pursuant to this By-Law together with the total of any similar borrowings is not to exceed the limits set forth in that subsection. AND WHEREAS the total amount previously borrowed by the Corporation of the Township of Alnwick/Haldimand, pursuant to Section 407 of the Municipal Act 2001, as amended, that has not been repaid is NIL. NOW THEREFORE BE IT RESOLVED that the Council of the Township of Alnwick/Haldimand ENACTS as follows: 1. THAT the Head and the Treasurer are authorized on behalf of the Corporation of the Township of Alnwick/Haldimand, to borrow from time to time by way of promissory note or banker's acceptance from BANK OF MONTREAL ("BMO") a sum or sums not exceeding in the aggregate $640,000.00 to meet, until taxes are collected, the current expenditures of the municipality for the year, including the amounts required for the purposes mentioned in subsection 407 (1) of the Municipal Act 2001, as amended and to give BMO promissory notes or banker's acceptance, as the case may be, sealed with the corporate seal of the Municipality and signed by the Head and Treasurer for the sums borrowed plus interest at a rate to be agreed upon from time to time with BMO. 2. THAT all sums borrowed pursuant to this By-Law, as well as, all other sums borrowed pursuant to the Municipal Act 2001, as amended, in this year and in previous years from BMO for any purpose will, with interest thereon, be a charge upon the whole of the revenues of the Municipality for the current year and for all preceding years as and when this revenue is received. 3. THAT the Treasurer is authorized and directed to apply in payment of all sums borrowed plus interest, all of the moneys collected or received on account in respect of taxes levied for the current year and preceding years or from any other source which may lawfully be applied for this purpose. 4. THAT the Treasurer is authorized to furnish to BMO a statement showing the nature and amount of the estimated revenues of the Municipality not yet collected and also showing the total of any amounts borrowed that have not been repaid. This By-Law No. 02-2019 as read is deemed to be PASSED this 17th day of January, 2019. ______Mayor, John Logel ______ By-Law No. 02-2019 - Being a by-law to authorize the borrowingPage 178 of of money 223 ... CAO/Clerk, Robin van de Moosdyk By-Law No. 02-2019 - Being a by-law to authorize the borrowingPage 179 of of money 223 ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ to By-law No. 03-2019 Procedure By-law By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 180 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 2 of 36 Table of Contents Section Description Page # # 1 Definitions 3 - 5 2 General 5 – 6 3 Meetings – General 6 – 7 4 Special Meeting of Council 7 – 8 5 Closed Meeting of Council 8 – 10 6 Recording Equipment 11 7 Quorum 11 8 Agenda 12 – 13 9 Disclosure of Pecuniary Interest 13 – 14 10 Communications 14 – 15 11 Delegations 15 – 16 12 Rules of Debate in Council 16 – 17 13 Voting 17 – 20 14 Points of Order 20 – 21 15 Conduct at Meetings 21 – 22 16 By-laws 22 – 23 17 Committees of Council 23 – 24 18 Role of Council 24 – 25 19 Role of the Head of Council (Mayor) 25 – 26 20 Duties of the Chair 26 21 Duties of the Chief Administrative Officer 27 22 Duties of the Clerk 27 23 Proclamations 28 24 Amendments and Enactments 28 Appendices A Delegation Form 29 – 31 B Notice of Motion Form 32 C Complaint Intake Form 33 – 35 D Declaration of Interest Form 36 Page 2 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 181 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 3 of 36 Section 1 - Definitions 1. Abstain means a Member who is lawfully entitled to vote but chooses not to exercise their right to vote on a matter, and in such cases an abstention shall be deemed as a negative vote. 2. Act means the Municipal Act, 2001, as amended from time to time. 3. Acting Head of Council means the Member of Council appointed, under the Act, to act from time to time in the place and stead of the Head of Council. 4. Ad Hoc Committee means a special purpose committee of limited duration, appointed by Council to consider a specific matter and which is dissolved automatically upon submitting its final report to Council, unless otherwise directed by Council. 5. Calendar Year means the period from January 1st of any one year to and including December 31st of the same year. 6. Chair means the person presiding over a meeting and who is charged with deciding questions and points of order or practice, preserving order and maintaining decorum in the proceeding. 7. Chief Administrative Officer means the Chief Administrative Officer (CAO) of the Township of Alnwick/Haldimand, designated by By-Law. 8. Civic or Public Holiday means those dates listed as holidays in the Interpretation Act, R.S.O. 1990, c.I.11, Section 29; Employment Standards Act and any other days as noted by provincial legislation or municipal by-law. 9. Clerk means the Clerk of the Corporation of the Township of Alnwick/Haldimand or his/her designate, designated by By-Law. 10. Closed Session means a Council or Committee meeting or portion thereof which is closed to the public in accordance with Section 239 of the Municipal Act, 2001, as amended. 11. Committee means a Committee of Council, Advisory Committee or Ad-Hoc Committee, which has been duly appointed to deal with a specific matter and provides advice and/or recommendations to Council. 12. Communication means, but is not limited to: Letter, memorandum, report, notice, electronic mail, facsimile, petition, brochure, newspaper/magazine article, etc. 13. Confirming By-Law means a By-Law of Council that adopts all resolutions passed at a Council meeting; 14. Corporation means the Corporation of the Township of Alnwick/Haldimand. 15. Council means the Council of the Corporation of the Township of Alnwick/Haldimand. 16. Councillor means a person elected or appointed as a member of Council for the Township of Alnwick/Haldimand. 17. Defer means to postpone all discussion on the matter until later in the same meeting or to a future date which is established as part of the motion. Page 3 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 182 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 4 of 36 18. Delegation means a person/group making a presentation to Council or Committee. 19. Deputy Head of Council (Deputy Mayor) means the Township’s second representative as elected and shall act in the capacity of Head of Council in his/her absence. 20. Division of Question means a request by a Member to have a motion containing separate questions, recommendations or amendments, voted on in parts or in sections. 21. Ex Officio Member means a member of a board or committee that holds that position by virtue of his/her office and shall have all of the same rights and privileges, including voting, as the other members. 22. Head of Council (Mayor) means the Head of Council of the Corporation of the Township of Alnwick/Haldimand as elected. 23. Improper Conduct means conduct that obstructs in any way the deliberations and/or proper action of Council or Committee. 24. Majority means more than half of the votes cast by Member entitled to vote. 25. Meeting means any regular, special, committee or other meeting of Council, Committee or a local board or of a committee of either of them, where a) A quorum of Members is present, or b) Members discuss or otherwise deal with any mater in a way that materially advances the business or decision-making of the Council, Committee or local board. 26. Member means a member of Council or a Committee, a person duly elected or appointed to serve on Council or a Committee. 27. Minutes mean a record of the proceedings of Council or Committee which record the actions taken and decisions made by members at the meeting. 28. Notice of Motion means a written notice given by a Member of Council on a matter which Council will be asked to take a position. 29. Order of Business means the sequence of activities and/or discussions and decisions to be introduced and considered. 30. Pecuniary Interest means a direct or indirect Pecuniary Interest within the means of the Municipal Conflict of Interest Act, 1990, chapter M. 50, as amended. 31. Point of Order means a matter that a Member considers to be a departure from or contravention of the rules, procedures and/or generally accepted practices of Council. 32. Point of Personal Privilege means a matter that a Member considers to question their integrity and/or the integrity of Council. 33. Prevailing Member means any Member who voted with the majority on an issue or question that was dealt with by a resolution. 34. Proclamation means the public or official announcement of an important matter. Page 4 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 183 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 5 of 36 35. Quorum means the majority of the whole number of Members required to constitute Council or a Committee. For the Committee and Council purposes, three (3) Members shall constitute a quorum. 36. Receive for Information means to receive the information with no further action to be taken. 37. Recess means a short break taken during a meeting and is of a duration established by the Head of Council or Chair. 38. Recorded Vote means recording in the Council minutes the names of each Member present and the manner of their respective votes on a matter or question before Council. In the case of a Member who has declared a conflict/pecuniary interest on the matter or question, the minutes shall so reflect that action. 39. Refer means to direct a matter under discussion by Council or Committee to a Staff member for further examination. 40. Regular Meeting means a scheduled Council meeting held in accordance with the approve schedule of meetings. 41. Reports means written documents by municipal employees, consultants, solicitors or other individuals appointed at the pleasure of Council for the purpose of providing advice, alternatives/recommendations on various matters. 42. Resolution means a motion that is carried or defeated and therefore represents the vote and will of Council. 43. Rules of Procedure means the applicable procedural rules of conduct contained in this By-law. 44. Special Meeting means a meeting not scheduled in accordance with the approved schedule of meetings. 45. Township means the Corporation of the Township of Alnwick/Haldimand. Section 2 – General 2.1 Protocol The rules and procedures contained in this By-Law shall apply to all meetings of Council and Committee unless otherwise prescribed: (1) Notwithstanding Section 2.1, these rules and procedures may be relaxed in a Committee meeting, if the subject matter so permits. (2) Unless a contrary intention appears in this By-law, words in the singular include the plural and references to gender are intended as gender neutral. (3) All Members, except the Mayor, are to be addressed as “Councillor (surname inserted)”. (4) The Mayor shall be addressed as “Mayor (surname inserted)” or as “Your Worship”. 2.2 Headings and Subheadings The headings and subheadings used in this By-Law shall be deemed to be inserted for convenience of reference. 2.3 Robert’s Rules of Order For purposes of interpreting this By-law or determining a proper course of action for matters that may arise that are not specifically contemplated by the By-law, the most Page 5 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 184 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 6 of 36 recent edition or Robert’s Rules of Order in existence at the time shall be used as a reference. Section 3 – Meetings – General 3.1 Inaugural Meeting The first meeting in a new term of Council shall take place on the first Tuesday in December, at a time and place chosen by the Clerk. 3.2 Regular Council Meetings – Time, Date, Location Regular meetings of Council shall be held at the Grafton Municipal Office, 10836 County Road No. 2, Grafton ON, in the Council Chambers on the first and third Thursday of each month at 12:30 p.m. 3.3 Planning Meetings – Time, Date, Location The Planning Meeting shall be held at the Grafton Municipal Office, 10836 County Road No. 2, Grafton ON, in the Council Chambers on the fourth Thursday of each month at 12:30 p.m. 3.4 Meeting on Holiday If the designated meeting day falls on a public holiday, the Council shall meet at the designated time, the first day following which is not a public holiday, or at another date and time set by Resolution of Council. 3.5 Meeting - Time, Date, Location – Altered by Council Council may by Resolution, passed by a majority of the Members present, dispense with or alter the date, time or place of a meeting, provided that adequate notice of the change is posted at least 48 hours in advance at the Township Office and on the website. 3.6 Cancellation of Meeting The Clerk, with the approval of the Head of Council may cancel a meeting of Council when, in their opinion, there is sufficient cause to do so. 3.7 Cancellation of Meetings in August For the month of August, Regular and Municipal Planning meetings of Council shall be suspended unless otherwise determined. 3.8 Cancellation of Meeting – Inclement Weather The Head of Council may cancel any meeting of Council or Committee if he/she is of the opinion that weather conditions or an emergency warrants cancellation. The Clerk shall inform the members, the media and any person they believe will be attending. 3.9 Schedule of Meetings The Clerk will prepare annually a schedule of the Regular Council meetings and Planning meetings. The schedule will be posted on the Township website, in the Township office and at the Library Branches. 3.10 Notice of Meetings – In Form of Agenda A meeting notice shall be in the form of an Agenda, which shall first make mention of the date, time, place for the meeting. The Agenda shall be posted on the Township website for the public by 4:00 p.m. the Monday immediately prior to the scheduled meeting unless extenuating circumstances arise. 3.11 Constituted Meeting No meeting of Council is a constituted meeting unless the Clerk or his/her designate is present. Page 6 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 185 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 7 of 36 3.12 Absent from Meeting/Leaves of Absence a) The office of a Member of a Council or Committee will become vacant if the Member is absent from the meetings of Council or Committee for three (3) consecutive months unless the leave of absence is authorized by a resolution of Council. b) Section (a) does not apply to a Member of Council who is absent for twenty (20) consecutive weeks or less if the absence is a result of the Members’ pregnancy, the birth of the Member’s child or the adoption of a child by the Member in accordance with sub-section 259 of the Municipal Act, 2001. A resolution of Council is not required to authorize such a leave of absence. The Member shall provide the Clerk with written notice of the leave of absence for twenty (20) consecutive weeks or less. 3.13 Recess Council/Committee may, after 1.5 hours of deliberation, recess for a period deemed appropriate by the Chair. 3.14 Adjournment Hour – All Meetings All regular meetings shall stand adjourned when the Council has completed all items as listed on the Agenda or Council has been in session for four (4) hours. However, it is at the discretion of the Chair to extend the meeting beyond four (4) hours to complete the items on the agenda. Section 4 – Special Meeting of Council 4.1 Special Meeting of Council – Summoned by Mayor The Mayor may, at any time, summon a special meeting of Council by providing written direction to the Clerk stating the date, time and purpose of the special meeting. 4.2 Special Meeting of Council - Summoned by Majority Petition Upon receipt of a petition of the majority of Members of Council, the Clerk shall summon a special meeting of Council by providing the written petition to the Clerk stating the date, time and purpose for the special meeting. Once received by the Clerk, no Member shall remove his/her name from a petition filed under this Section. 4.3 Special Meeting of Council - Timing The special meeting shall be held not sooner than 24 hours following the Mayor’s summons or receipt of the petition, as the case may be. A special/emergency meeting may be held as soon as practicable following receipt of the summons or petition upon a two-thirds of the Members present to suspend such requirement. 4.4 Special Meeting of Council - Notice The Clerk shall give notice to the Members of the Council, of all special meetings of Council, whenever required and such notice shall specify the date, time, place, and the purpose of the meeting. Such notice shall be delivered to each Member by phone call or electronic mail at least 24 hours before the time fixed for the special meeting. 4.5 Special Meeting of Council - Public Notice Public Notices of special meeting of Council shall include a notice of the meeting to be posted at the Township office and on the Township website. Due to the nature of the special meeting, a 24 hour notice period shall apply, but will not restrict the conducting of Township operations under an emergency. Page 7 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 186 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 8 of 36 4.6 Special Meeting of Council - Agenda The Clerk, when reasonably possible, shall cause an agenda to be prepared, in the following order, for the use of members at Special Meetings of Council: 1. Call to Order 2. Declaration of Pecuniary Interest 3. Consideration of Business for Which Notice is Given 4. Confirming By-Law 5. Adjournment 4.7 Special Meeting of Council – Any Other Matter At special meetings, the Council shall not consider or decide upon any matter not set forth in the notice calling the meeting. 4.8 Special Meeting of Council – Urgent & Extraordinary Occasions Notwithstanding this section, on urgent and extraordinary occasions, with the consent of two-thirds of all the Members of Council recorded in the minutes, an emergency special meeting of the Council may be called by the Chair and held to consider and deal with such urgent and extraordinary matters. 4.9 Public Meetings, Hearings or Information Sessions Council from time to time may conduct Public Meetings, Hearings or other Information Sessions for any purpose giving such notice as may be deemed necessary or required by legislation or the Township’s Notice By-Law currently in effect. Council shall give appropriate notice of such meetings by publication in the Township website and bulletin board. Section 5 – Closed Meeting of Council 5.1 Meeting Open to the Public Except as provided in this Section, all meetings shall be open to the public. 5.2 When Closed Meeting Authorized (1) Council or a Committee may, by resolution, close a meeting or Section of a meeting to the public in accordance with s. 239 of the Municipal Act, 2001, if the subject matter to be considered is: a) The security of the property of the municipality or local board; b) Personal matters about an identifiable individual, including municipal or local board employees; c) A proposed or pending acquisition or disposition of land by the municipality or local board; d) Labour relations or employee negotiations; e) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; f) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; g) A matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act; h) Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; i) A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; j) A trade secret or scientific, technical, commercial or financial information that belongs to the municipality of local board and has monetary value or potential monetary value; or Page 8 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 187 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 9 of 36 k) A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. (2) Council or a Committee may, by resolution, close a meeting or Section of a meeting to the public in accordance with s. 239 of the Municipal Act, 2001, if the subject matter to be considered is: a) A request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board, commission or other body is the head of an institution for the purposes of that Act; or b) An ongoing investigation respecting the municipality, a local board or a municipally-controlled corporation by the Ombudsman and/or Meetings Investigator. (3) A meeting of a council or local board or of a committee of either of them may be closed to the public if the following conditions are both satisfied: a) The meeting is held for the purpose of educating or training the Members. b) At the meeting, no Member discusses or otherwise deals with any matter in a way that materially advances the business or decision making of the council, local board or committee. 5.3 Moving into Closed Session Before holding a meeting or Section of a meeting that is to be closed to the public, a municipality or local board or committee of either of them shall state by resolution: a) The fact of the holding of the closed meeting and the general nature of the matter to be considered at the closed meeting; or b) In the case of a meeting under Section 5.2(3), the fact of the holding of the closed meeting, the general nature of its subject matter and that it is to be closed. 5.4 Chair Closed Meetings shall be chaired by the Mayor, in the case of the absence of the Mayor during a Closed Session of Council, the Deputy Mayor shall assume the Chair. 5.5 Voting Voting shall take place in open session; however, Council may vote during a closed meeting pursuant to s. 239(6) of the Municipal Act, 2001 if: (1) The meeting was permitted or required by s. 239(2) or (3) of the Municipal Act, 2001; and (2) The vote relates to: (a) a procedural matter; or (b) directions or instructions to officers, employees or agents of the Municipality, a Local Board, a Committee, or to persons retained by the Municipality or a Local Board. 5.5 Agenda and Reports 1) The Clerk shall be responsible for maintaining a confidential copy of all original documentation distributed, relating to closed sessions, and for keeping confidential notes of all closed sessions. 2) The Clerk shall distribute all confidential agendas, reports and material for closed sessions in sealed envelopes with the Councillor’s name and agenda date on it. If a member of Council determines that they have a potential Pecuniary or Conflict of Interest, they shall return the envelope to the Clerk. 3) Members shall ensure that confidential matters disclosed to them and materials provided to them during closed sessions are kept confidential. Members are encouraged to return confidential material to the Clerk. Page 9 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 188 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 10 of 36 4) The Clerk shall advise the Chair if, in his/her opinion, the issue being discussed at a Closed Session is not procedurally appropriate in accordance with the terms of the Municipal Act. 5.6 Delegations in Closed Session Subject to the provisions of this Section, Council may hear delegations in Closed Session. 5.7 Completion – Reconvene to Open Meeting Upon completion of the Closed Session: a) the Members shall immediately reconvene in open session; and b) if applicable, the Members shall vote on any resolutions emanating from the closed meeting. 5.8 Disclosure No Member or staff shall disclose the content or deliberations of a closed meeting, unless: a) expressly authorized to do so by a majority vote of the meeting Members; b) such disclosure is required to execute the specific direction(s) provided in the closed meeting, and then only to the extent that is necessary in the circumstances; or c) as required by law. 5.9 Complaints About the Appropriateness of a Closed Meeting (1) Any complaints made in relation to closed meetings made under Section 239(1) of the Municipal Act must be directed to the Clerk who will forward them to the Closed Meeting Investigator appointed by Council to undertake those duties. All complaints will be treated as confidential at all times and will be forwarded directly to the appointed Closed Meeting Investigator without review by the staff of the Township. (2) Complaints must be submitted on the established complaint form. The complaint form may be printed from the website or can be obtained from the Clerk. All complaints must be submitted in a sealed envelope marked ‘private and confidential’ and should contain the following information: a) Name of municipality; b) Complainant’s name, mailing address, telephone number and email address (if applicable); c) Date of closed meeting under consideration; d) Nature and background of the particular occurrence; e) Any activities undertaken (if any) to resolve the concern; f) Any other relevant information; g) Original signature. (3) Complaints may be submitted by mail or delivered directly to the Township of Alnwick/Haldimand, 10836 County Road 2, P O Box 70, Grafton, ON K0K 2G0 Attention: Clerk (4) Where Council is in receipt of a report from the Ombudsman or an Investigator reporting his or her opinion that a meeting or part of a meeting appears to have been closed to the public contrary to the provisions of Section 239 of the Municipal Act, as amended or the Council Procedural By-law, Council shall pass a resolution stating how it intends to address the report and the recommendations contained within. Page 10 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 189 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 11 of 36 Section 6 - Recording Equipment 6.1 Use of Mechanical and Electronic Devices The use of any audio or video recording equipment by the general public during any meeting is not permitted. The use of auditory or visual recording equipment by accredited and other representatives of any news media may be permitted with the approval of Council as long as it is not disruptive to the conduct of the meeting. Any and all audio recordings recorded other than by the municipality shall not, under any circumstances, be deemed to be official records. There shall be no more than three (3) cameras/recording devices permitted in the Council Chambers at one time. Section 7 - Quorum 7.1 Quorum - Call to Order The Chair shall call the meeting to order after the time set for the start of the meeting as soon as there is a quorum present. 7.2 Quorum Required A quorum for the Township of Alnwick/Haldimand Council shall be three (3) Members. 7.3 No Quorum - Automatic Adjournment In the event that a quorum is not present within 15 minutes after the designated start time of the meeting, the Clerk shall record the names of the Members present and the meeting shall stand adjourned until the next regular meeting. 7.4 Loss of Quorum (a) If during the meeting there is no quorum the meeting shall automatically be deemed to stand recessed until there is a quorum again in attendance. Should the lack of a quorum continue for 30 minutes, then the meeting shall automatically stand adjourned until the next regular meeting, or until a special meeting is called to deal with the matters remaining on the agenda of the adjourned meeting. (b) If during the meeting the number of Members who are unable to participate in a meeting by reasons of the provisions of the Municipal Conflict of Interest Act, R.S.O. 1990, such that the remaining members are insufficient to constitute a quorum, the remaining members shall be deemed to constitute a quorum, provide such number is not less than two (2). 7.5 Member Absent or Late If Members are not going to be in attendance or are going to be late for a meeting, they shall notify the Clerk, or their designate in advance of the meeting. 7.6 Roll Call Once the Chair has called the meeting to order, the Clerk shall record in the minutes those Members who were present, and those Members absent. If a Member arrives after the roll call, the Clerk shall note the time of arrival in the minutes. Page 11 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 190 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 12 of 36 Section 8 – Agenda 8.1 Agenda Preparation The Clerk shall prepare an Agenda in a form that best allows for the most efficient conduct of business. Agendas shall generally follow the following formats, but modifications to the matters to be included in the Agenda may be affected without requiring amendment to this by-law. a) Regular Council Meeting Agenda 1. Call to Order 2. Moment of Silence 3. Disclosures of Pecuniary Interest & General Nature Thereof 4. Approval of Agenda as Circulated 5. Approval of Minutes 6. Business Arising from Previous Minutes 7. Reports from Fire Rescue 8. Reports from Planning 9. Reports from Public Works 10. Reports from Parks and Recreation 11. Reports from Treasury 12. Delegations 13. Committee Reports 14. Communications 15. Announcements/Notice of Motions 16. Closed Session Items 17. Motion to Reconvene to the Regular Council Meeting 18. Approval of Confirming By-law 19. Adjournment b) Planning Council Meeting Agenda 1. Call to Order 2. Disclosures of Pecuniary Interest & General Nature Thereof 3. Approval of Agenda as Circulated 4. Motion to Adjourn to a Public Meeting 5. Motion to Reconvene to Municipal Planning Meeting 6. Formal Consents 7. Updates on Provincial Plans 8. Communications 9. By-laws 10. Planning Reports/Updates 11. Approval of Minutes 12.Business Arising from Previous Minutes 13.Announcements/Notice of Motions 14.Approval of Confirming By-law 15.Adjournment 8.2 Items Submitted for Agenda The Clerk shall accept items for any agenda from Staff, the Mayor or Chair, and from Members of Council or Committee up to the agenda deadline. 8.3 Communications Submitted for Agenda from Public Communications received from the public up to the Agenda deadline (the Monday immediately prior to the meeting) if, in the opinion of the Clerk and the CAO, warrants the consideration of Council or Committee, shall be placed on the Agenda. When in the opinion of the Clerk and the CAO the communication should be first dealt with at the staff level, it shall be directed to the appropriate department to investigate and provide information or a recommendation in a future agenda of Council. Page 12 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 191 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 13 of 36 8.4 Alteration of Agenda at a Meeting The items on the agenda of each meeting shall be taken in the order in which they stand on the agenda unless otherwise decided by verbally by a majority of the Members present. 8.5 Items Not Considered - Next Meeting All items on the agenda not dealt with at a meeting shall be placed on the agenda for the next meeting unless otherwise decided by Resolution passed by a majority of the Members present. 8.6 Addendum Permitted After Deadline if Urgent An addendum may only be presented when one or more items arise after the closing of the deadline for the agenda and prior to the meeting. The Clerk or CAO will determine which items are of urgent nature and require the immediate consideration of Council at the meeting. 8.7 Addendum – Resolution Required Before any addendum may be dealt with, a resolution must be passed by majority of the Members present authorizing the Council or Committee to waive notice provisions and deal with all or any of the items on the addendum. 8.8 Suspension of Rules Except as specifically noted to the contrary, any procedure required by this By-Law may be temporarily suspended with the consent by a majority vote of the Members present. 8.9 Delivery of Agenda The Agenda for the Council or Planning meeting will be placed in each Council Member’s mailbox no later than 4:30 p.m. on the Friday immediately prior to the scheduled meeting. Section 9 – Disclosure of Pecuniary Interest 9.1 Disclosure of Pecuniary Interest a) It is the responsibility of each Member to identify and disclose any pecuniary interests (as defined by the Municipal Conflict of Interest Act, R.S.O. 1990, C. M.50) in any item or matter in question. b) When a Member, either on his/her own behalf or while acting, by, with or through another, has any pecuniary interest, direct or indirect, in any matter and is present at a meeting of the Council at which the matter is the subject of consideration, the Member shall: 1. Prior to any consideration of the matter at the meeting, disclose the interest and the general nature thereof; 2. File a written statement of the interest and its general nature with the Clerk, or as soon as possible afterwards; 3. Remove themselves from the Council Chambers when the matter is under consideration; 4. Not take Section in the discussion of, or vote on, any question in respect of the matter; 5. Not attempt in any way, whether before, during, or after the meeting, to influence the voting on any such question. 9.2 Disclosure of Pecuniary Interest - Minutes to Reflect The minutes will reflect at what point the Member disclosed a pecuniary interest and for what reason. Page 13 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 192 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 14 of 36 9.3 Disclosure of Pecuniary Interest - Closed Session Where a meeting is not open to the public, in addition to complying with the requirements, the Member shall forthwith leave the meeting for the Section of the meeting during which the matter is under consideration. The Member's disclosure of pecuniary interest during a closed meeting will be recorded in the minutes of the next meeting that is open to the public. This can be achieved when the Member makes a disclosure of pecuniary interest on the resolution adopting the minutes of the closed meeting in question, at which time, the Member is again prohibited from discussing or voting on the minutes related to the matter. 9.4 Disclosure of Pecuniary Interest - Absent from Meeting Where the interest of a Member has not been disclosed, by reason of absence from the particular meeting, the Member shall disclose the interest and otherwise comply at the first meeting of Council, as the case may be, attended by the Member after the particular meeting. 9.5 Disclosure of Pecuniary Interest – Chair If the Chair discloses a pecuniary interest on any matter before Council or Committee, the Chair shall step down during deliberations on that matter and remove himself from the Council Chambers or meeting room. The Deputy Mayor or Acting Chair will assume the seat of Chair until conclusion of the discussion and a resolution is adopted after which, the Chair will return to resume their duties. Section 10 – Communications and Petitions 10.1 Communications The Clerk shall prepare an information file of Communications for Members of Council. Items to be included in the file shall include, but not be limited to, correspondence items from other levels of government, crown corporations, agencies, boards or provincial/federal associations engaged in municipal matters etc. 10.2 Communications for Action All communications addressed to Mayor and Council shall be legible and not contain any defamatory allegations and shall be signed by the author(s) and their return mailing address or email address must be noted thereon. All items will be available for public viewing. The Clerk shall not include any communications that do not meet the above requirements. 10.3 Communications - Protocol Members of Council will be governed by the following rules respecting questions relative to communications: (1) Council Members are strongly encouraged to contact the appropriate Department Head prior to the meeting to raise questions or clarify issues relevant to the matter and to secure additional information as may be required. (2) A motion directing administration to undertake certain action with respect to an item from any Communication shall be in order, provided it is moved, seconded and carried by Council. (3) A motion to receive the Communications will be in the order when all Council Members have concluded their questions. (4) Any issues of jurisdiction on any matter of Communication before the Council shall be determined by the Chair. The decision of the Chair shall be final, without recourse to a challenge. (5) All Communications identified as “Confidential” received by Members of Council shall be returned to the Clerk for proper disposal immediately. Page 14 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 193 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 15 of 36 10.4 Distribution of Communications at Council Meeting No person, except a member of Council or authorized staff member, shall before or during a meeting of Council, place on the desks of members or otherwise distribute any material whatsoever unless such person is acting with approval of the Clerk. Section 11 - Delegations 11.1 Delegation - Request Any person who wishes to appear before Council shall, on the prescribed “Request for Delegation” form at least six (6) working days preceding the Meeting. The form, together with handouts or material must be submitted with the written application and shall be copied and distributed as “delegation” submissions to Council Members. The CAO and the Clerk may make a determination as to deferral of delegations to subsequent meetings or referral to the appropriate Department Head. 11.2 Delegation - Reply to Request The Clerk in consultation with the CAO, shall reply to such delegation requests in writing or by telephone, as time permits, indicating approval, refusal, deferral or referral of the delegation and reasons thereof. 11.3 Delegation - Limits (1) A maximum of no more than ten (10) minutes shall be allotted for each delegation. A five (5) minute extension to speak may be decided, without debate, by a majority of Council/Committee Members present. A maximum of two (2) persons are permitted to address the Members for each delegation. Delegations are not to repeat information presented by an earlier delegation. The time limit shall be strictly enforced and the Chair shall after fifteen (15) minutes inform the delegation that the time limit has expired. (2) Presentations such as consultant’s reports or deputations which are made at the request of Council (ie Regional employees, Conservation Authorities) are not considered to be the same as Delegations and are not subject to the said time limit. (3) Upon the completion of a delegation, any discourse between Members and the delegation shall be limited to Members asking questions for clarification and obtaining additional, relevant information. Members shall not enter into debate with the delegation respecting the presentation. 11.4 Delegation - Limit per Meeting No more than three (3) delegations shall be allowed at any meeting. Delegations will be provided in the order in which they were received by the Clerk. 11.5 Delegation - Conduct Delegations shall abide by the Conduct at Meetings set out in Section 15 and shall: (1) not speak on any subject other than the subject for which they have received approval to address; (2) not enter into cross debate with other delegations, administration, Members or the Chair; (3) not appear for the purpose of publicly announcing a local event; and (4) refrain from public outbursts, shouting, or behavior intended to disrupt the discussion and/or general proceedings of the meeting. 11.6 Delegation - Restrictions The Chair may restrict any delegation, any questions of a delegation or debate during a delegation, for disorder or any other breach of this By-law and, if the Chair rules that the delegation is not in compliance with this By-law, the person or persons appearing shall withdraw from the delegation table, and the decision of the Chair shall not be subject to challenge. Page 15 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 194 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 16 of 36 11.7 Delegation - Refusal The Clerk is given authority to refuse delegations that are not permitted under the following circumstances: (1) The request is not submitted within the time required in Section 11.1; (2) No written submission including the handouts or materials is provided with the request to appear; (3) The subject matter has already been discussed within the past twelve (12) months; (4) The subject matter is deemed to be beyond the jurisdiction of Council; (5) The issue is specific to a labour/managerial dispute, or other matter properly held in Closed Session; (6) Council has previously made a decision on the issue. 11.8 Delegation – Reason for Refusal In the event a delegation request is refused, the Clerk, in consultation with the CAO shall provide to the person(s) in writing, with a copy to Council, the reasons for the refusal. Section 12 – Rules of Debate in Council 12.1 No Member Seniority No Member shall be deemed to have precedence or seniority over any other Member. 12.2 Chair - Speaking Before and/or Closure of Debate The Chair may speak on any matter before the debate on any matter, or without entering into further debate, may speak to close the debate on any matter after all Members wishing to speak have spoken. 12.3 Chair - Participation in Debate If the Chair wishes to take Section in the debate, the Chair must leave the chair and call on another Member to act in the Chair's place until the debate is closed and in such case the Chair waives his/her privilege to close the debate. The Member acting in the Chair's place may close the debate. 12.4 Motions 1) Except as otherwise provided in this By-law, all Motions require a mover and seconder before the Chair can put the question or motion on the floor for consideration. 2) If a motion is printed in the agenda as either a separate item or as part of a report, it need not be read in its entirety unless requested to do so by a Member but shall be deemed as read for the purposes of introducing the motion. 3) When a motion is presented in Council or Committee, it shall be read before debate. 4) A motion for the previous question shall not be put forward until all speakers listed by the Head of Council have spoken and the mover has replied. 5) After a motion is read or stated by the Chair it shall be deemed to be in possession of Council or Committee, but it may with the consent of the mover, be withdrawn at any time before decision or amendment. 12.5 Exception for Committees of Council A motion presented at a Committee meeting does not require a seconder. 12.6 Mover of Motion - First Right to Speak After the Chair, the Member who moves a main motion has the first right of speaking on that motion, and the seconder has the right of speaking second on the motion. 12.7 Recognition by Chair - Acknowledgement of Speaker No Member shall speak to a question or motion until the Member has been recognized by the Chair. After being recognized by the Chair, all remarks shall be respectfully made Page 16 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 195 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 17 of 36 through the Chair. No Member shall speak to a motion more than once, without permission from the Chair. 12.8 Length of Debate Every Member shall have an opportunity to speak once on a question or motion for up to five (5) minutes. After which the Chair or a Member may call for the vote, and every member shall immediately: a) Occupy their seat and remain there until the result of the vote has been declared; b) Not traverse the room; c) Cease all discussion on the matter immediately; d) Not speak to any other member or make any noise or disturbance; and e) The Head of Council shall take the vote. Section 13 – Voting 13.1 All Members to Vote - Exception Regardless of the method of voting: (1) every Member present at a meeting, including the Chair, shall vote on the issue at hand unless prohibited by statute or this by-law, if prohibited from voting, the Clerk shall record in the minutes the name of the Member and the reason that he or she is prohibited from voting; and (2) if any Member present refuses to vote or fails to vote, the Member shall be deemed to vote against the question. 13.2 Method - Show of Hands Except where a recorded vote is requested pursuant to Section 15.8, voting shall be by a show of hands in favor or against, following which: (1) the Chair shall announce the result; and (2) the Clerk shall record only the result, and not whether Members voted for or against the question. 13.3 Result of Vote - How Recorded The Clerk shall record the result of votes as follows: (1) if passed, “Carried”; (2) if not passed, “Defeated”; (3) if deferred, “Postponed” or (4) if tied, “Motion Lost”. 13.4 Chair Entitled to Vote The Chair, except where disqualified to vote, is entitled to vote on all questions and when it could affect the result of the vote, and when so doing, shall vote last. 13.5 Voting Commenced After the Chair commences to take a vote on a question, no Member shall speak to such question or present any other motion until a vote has been taken on such question. 13.6 Member Not at Council Table at Time of Vote When the Chair calls for a vote on a question, each Member shall occupy his or her seat and shall remain in his or her seat until the result of the vote has been declared by the Chair. A Member who is not at the Council table when the Chair calls for a vote shall not be entitled to vote. Page 17 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 196 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 18 of 36 13.7 Recorded Vote Any Member may request a recorded vote immediately before or after the taking of a vote, following which: (1) the Clerk shall call by name the Members present in starting with the Member requesting the recorded vote and alphabetical thereaftereach Member present who is not disqualified from voting by statute or this By-law shall announce his vote openly, in the order set out above; and the Clerk shall record each Member’s vote in favour or against the question; and (2) after completion of the recorded vote the Clerk shall announce the results. 13.8 Motions (1) Motions shall be debated in the order of their presentation on the Agenda. (2) Members of Council, the Clerk and other officers may introduce matters to be dealt with by motion, subject to the notice provisions in this By-law. (3) A motion for introducing a new matter shall not be presented without notice unless Council, without debate, dispenses with such notice by a two-thirds vote of the Members present. (4) Every motion, amendment to a main motion, or amendment to an amendment must be formally moved and seconded before the Chair can put the question to Council for a vote, and prior to any discussion on the question. (5) Any Member may require a motion under discussion to be read by the Chair at any time during the debate but not so as to interrupt another Member who is speaking. (6) A motion properly before the Council for consideration must receive disposition before any other motions can be received, unless it is a motion to amend, to refer to staff for report, to defer indefinitely or to a specified time, to adjourn the meeting or that the vote be now taken. 13.9 Motion - Request for Reading Prior to the taking of a vote, a Member may require the question or motion under discussion to be read at any time during the debate but not so as to interrupt a Member who is speaking. 13.10 Motions Introduced Orally The following matters may be introduced orally, without written notice and without leave: a) a point of order b) a motion to amend c) a motion to refer, including to Closed Session d) a motion to table the question e) a motion to vote on the question f) a motion to suspend the rules of procedure g) a motion to recess h) a motion to adjourn 13.11 Notice of Motion (1) Notice of all new motions, except motions listed in Section 13.8, shall be given in writing and delivered to the Clerk prior to the seven (7) working days preceding the date of the Council meeting at which the matter is to be considered. Such notices shall be included in the Agenda for that meeting under the item “Notice of Motion”. (2) A notice of motion, in writing, may also be received by the Clerk prior to the closing of the meeting and in this event, the Chair or Clerk shall read the notice of motion and it shall be duly recorded in the minutes without debate, and shall form Section of the Agenda for the subsequent meeting under the item “Notice of Motion". (3) The presentation of a notice of motion does not require a mover or seconder until it comes before a meeting for debate. (4) A motion for which notice was given in accordance to this By-law must be moved or seconded at the meeting on which it appears on the Agenda for debate. Page 18 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 197 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 19 of 36 (5) A notice of motion must be presented in the appropriate motion format on a “Notice of Motion Form”. Forms are available at the municipal office or may be emailed upon request. 13.12 Motion to Suspend Notice Requirements A motion may be introduced without notice, if Council, without debate, dispenses with notice, on the affirmative vote of a two-thirds of the Members present and voting. 13.13 Motion to Withdraw Once the motion is proposed and seconded, but before the Chair states the motion, it belongs to the proposer, the motion may be withdrawn or modified without the permission of Council. Once a motion has been stated, it shall be deemed to be in possession of Council, but at any time, the Member who moved a motion may request to withdraw the motion before a decision or an amendment. If there is no objection, the motion is withdrawn with general consent. If there is an objection, anyone may second the motion to withdraw and the Chair takes a vote. 13.14 Motion to Amend Only one amendment at a time can be presented to a main motion, and only one amendment to an amendment can be presented. A motion to amend shall: (1) be made only to a previous question or to amend an amendment to the question; (2) be relevant to the motion; (3) be moved and seconded; (4) be put to a vote in the reverse order to that which it is moved; (5) not be in order if, in essence, it constitutes a rejection of the main question. 13.15 Motion to Refer (1) A motion to refer the question should include: a) the name of the body or official to whom the question is to be referred; b) instructions respecting the terms upon which the question is to be referred. (2) A motion to refer the question shall not be debatable except where instructions are included, in which case, only the instructions shall be debatable. (3) A motion to refer a question may be amended in accordance with the provisions of Section 13.14. 13.16 Motion to Postpone A motion to postpone shall: (1) include a fixed date for the question to come back before Council for consideration; (2) be made while the main motion or an amendment is on the floor, and takes precedence over that motion or amendment; (3) be debated; however, the debate must be limited to the advisability of the proposed postponement; (4) only be amended to change the length of the postponement; 13.17 Motion to Adjourn A motion to adjourn the Council or to end the debate (Call the Question) shall always be in order, except: (1) when a Member is speaking; (2) during the taking of a vote; (3) immediately following the affirmative resolution of a motion that a vote on the question now be taken; (4) when a Member has already indicated to the Mayor or Chair, that he or she desires to speak on the question; (5) when resolved in the negative, cannot be made again until Council has conducted further proceedings. Page 19 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 198 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 20 of 36 13.18 Motion to Reconsider (1) A motion to reconsider a decided matter shall only be moved by the Member who voted with the majority on the original motion. (2) No motion to reconsider a decided matter shall be in order when the motion has been implemented resulting in a legally binding commitment that is in place on the date that a motion to reconsider is to be debated. (3) A motion to reconsider a decided matter at the same meeting shall require the approval of two-thirds support of the whole Council that is present. (4) A motion to reconsider a decided matter at a subsequent meeting shall require the approval of a majority of Council that is present. (5) A motion to reconsider is not amendable and debate must be confined to reasons for or against reconsideration. However, the mover of a motion to reconsider may provide a brief and concise statement outlining the reasons for proposing such reconsideration. (6) If the action approved in the motion cannot be reversed, the motion cannot be reconsidered (7) Each Member of Council shall be responsible for making a determination on how the Member voted on a specific matter. The Clerk shall not record or note in the minutes how a Member votes unless a request for a recorded vote has been made. (8) Council may not reconsider a decision for a period of one (1) year following the decision. (9) In the event of a resolution that was defeated due to an equality of votes, both sides shall be considered as prevailing. (10) When a motion to reconsider is brought before a succeeding Council, it shall be deemed to be new business and not a matter of reconsideration. 13.19 Order of Precedence Where a motion is under consideration, no motion shall be received except a motion having precedence, in the following order: (1) to adjourn (2) to recess (3) to request information (4) to request that the vote be taken (call the question) (5) to limit or extend the debate (6) to postpone (to another meeting, date, indefinitely) (7) to refer (to another committee, administration) (8) to amend 13.20 Non-Debatable Motions (1) To adjourn (2) To close, limit or extend debate (3) To lay on the table (to table) (4) Questions of privilege (5) To suspend the rules 13.21 Motions Proposing Actions Beyond Jurisdiction of Council (ultra vires) A motion in respect of a matter which is beyond the jurisdiction or legislative authority of Council shall not be in order. Section 14 – Points of Order 14.1 Points of Order The Chair shall preside over the conduct of the meeting, including the preservation of good order and decorum, ruling on points of order and deciding all questions relating to the orderly procedure of the meeting. The minutes will reflect the Point of Order, and the Chair's ruling. Page 20 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 199 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 21 of 36 14.2 Violation of Rules of Procedure When a Member wishes to call attention to what the Member believes to be a violation of the rules of procedure, the Member shall, when once recognized by the Chair, raise the point of order. 14.3 Member Speaking to Yield the Floor When a Point of Order is acknowledged by the Chair, any Member speaking at the time shall cease doing so until the point has been dealt with. 14.4 Brief Explanation - Ruling On raising the point of order, a Member shall state the point of order with concise explanation and the Chair shall rule upon the point of order. 14.5 Appeal of Ruling The Chair’s ruling shall be final, unless a Member immediately appeals the ruling of the Chair (challenges the Chair) as follows: a) the Member appealing shall state the reasons for the appeal; b) the Chair may offer reasons in favour of upholding his or her ruling; and c) the Members shall vote on the appeal without debate. 14.6 Results of Appeal If the appeal is upheld, then the Chair shall change his/her ruling accordingly or if the appeal is rejected, then the Chair's ruling stands and no further avenues of appeal are allowed. Section 15 – Conduct at Meetings 15.1 Council Code of Conduct All members of Council shall comply with the Council Code of Conduct. 15.2 Conduct of Members As standard meeting decorum all Members shall: (1) refrain from speaking aloud, or address Members without first receiving permission of the Chair; (2) not use indecent, offensive, or insulting expressions, at any time, toward other Members, Members of the administration, delegations or Members of the public; (3) not use any electronic devices (cell phone, computer, etc.) to communicate to other Members or the Public during the course of the meeting; (4) not speak in a manner that is discriminatory in nature based upon an individual’s race, ancestry, place of origin, ethnic origin, creed, gender, sexual orientation, age, colour, marital status or disability; (5) speak only to the subject under debate; (6) not criticize any decision of the Council except for the purpose of moving in accordance with the provisions of Section 13.17, that the question be reconsidered; and (7) not leave their seat, or make any noise or disturbance while a matter is being considered or discussed by Council; while a vote is being taken or until the results are declared; (8) not enter a meeting while a vote is being taken; (9) not disturb another Member, staff or guest, or conduct themselves in a disorderly manner disturbing the speaker or the assembly; (10) not interrupt any Member while speaking by speaking out, making noise or creating a disturbance except to raise a point of order; (11) not leave a meeting without first obtaining permission from the Chair; (12) obey the rules of the Council or a decision of the Chair, or Council, on a Question of order, or upon the interpretation of the Rules of Council. Page 21 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 200 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 22 of 36 15.3 Consequence of Breach of Conduct - Members A Member who is called to order shall immediately cease to speak. Any Member persisting in a breach of this by-law may be ordered to leave the meeting by the Chair. 15.4 Apology The Member will be permitted to retake his/her seat provided the Member has apologized to Council. 15.5 Conduct of Members of the Public No person at a meeting shall: (1) speak aloud at a meeting or address Members without first receiving permission of the Chair to do so; (2) speak disrespectfully of any persons; (3) use profane or offensive words or insulting expressions against the Council or Committee or against any Member, staff or guest; (4) resist the rules of Council or disobey the decisions of the Chair or of Council or Committee on questions of order or practice or upon the interpretation of the rules of Council; (5) leave his seat or make any noise or disturbance while a matter is being considered or discussed by Council while a vote is being taken and until the results of such vote are declared; (6) disturb another or the Council or staff or guest by any disorderly conduct disconcerting to the speaker or the assembly; (7) interrupt any Member while speaking through speaking out, noise or disturbance; (8) be discouraged from attending another meeting of Council after being ordered to vacate, having committed a breach of any rule of conduct and encouraged to meet with the Mayor or Chair and the Chief Administrative Officer, to satisfy the Mayor or Chair that their conduct at future meetings will be in conformity to the rules of this By-law. Section 16 – By-Laws 16.1 By-laws - Agenda The proposed by-law title and reference shall be listed on the Council Agenda, and a copy of the By-law may be included in the Agenda. 16.2 Enactment of By-laws Every By-law: (1) When introduced, shall be in printed format and shall contain no blanks except such as may be required to conform to accepted procedures or to comply with the provision of any Act. Each By-law shall be complete with the exception of the date of passing of readings and signatures of the Mayor and Clerk. (2) Shall have three readings prior to being passed. (3) All readings of the By-laws may be introduced in the same motion, duly moved and seconded, specifying the number and title of the By-law, giving them a First Reading. The By-law may be debated and amended before Second and Third Reading. After the second and third reading of the motion the By-law shall be decided without debate or amendment. (4) The Clerk shall set out on all By-laws enacted by Council, the date of the reading thereof. (5) Which has been enacted by the Council shall be numbered and dated and shall be sealed with the seal of the Corporation and signed by the Chair and the Clerk and shall be deposited by the Clerk for safe-keeping. (6) A draft By-law may be presented in writing to Council for discussion and amendments if required prior to its passing at a Council meeting. Page 22 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 201 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 23 of 36 16.3 Enactment of By-laws – Date The Clerk shall set out on all By-laws enacted by Council, the date of the reading thereof. 16.4 Request to be Read A majority of Council present may request that the Chair read a By-law or By-laws for clarification or benefit of the public. If reading is not required, all By-laws will be considered to have been read. 16.5 Amendments to By-laws All amendments to a By-law shall be presented in the form of a resolution and shall be voted on before the By-law is ordered for the third reading. The Clerk shall be authorized to prepare the By-law, as amended, for execution. 16.6 Adoption of By-laws Once the By-laws have been adopted, the By-laws shall be signed by the Mayor/Deputy Mayor and the Clerk/Deputy Clerk, and the corporate seal shall be affixed to every By-law duly passed. 16.7 Notification of Enactment of a By-law Notwithstanding the foregoing, when the requirements of any Provincial legislation requires that notification be given of Council’s intention to enact a By-law, the Chair shall notify persons who are present at the meeting that they may make representation on the proposed by-law during Council’s hearing of Delegations. 16.8 Amendment to a Zoning Bylaw When the Council amends a proposed zoning By-Law after the holding of a Public Meeting as required by the Planning Act, the Council shall immediately vote on the question of whether or not any further notice is to be given in respect of the proposed By-Law, as amended. The question of whether or not any further notice is to be given shall be amendable and debatable. The proposed Zoning By-Law, as amended, shall not be introduced and enacted until the question of whether or not any further notice is to be given has been resolved. 16.8 Confirmation By-law The proceedings shall be confirmed by By-law at every Regular and Special Meeting so that every decision of the Council at that meeting and every Resolution passed thereat shall have the same force and effect as if each and every one of them had been the subject matter of a separate By-law duly enacted Section 17 – Committees of Council 17.1 Establishment of Committees of Council Council may, from time to time, establish a Committee of Council or Advisory Committee or Ad-Hoc Committee, in response to specific issues requiring short term or long term attention. 17.2 Appointment and Operation of Committees of Council All policies and procedures for appointment and operation of any Committees of Council or Advisory Committees shall be at the discretion of Council. 17.3 Appointment of Chair The Council shall appoint the Chair and alternate Chair of all Committees from amongst the selected Members. All appointments are to be approved by Council. The appointed Chair shall remain for the full term of Council. Page 23 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 202 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 24 of 36 17.4 Composition of Committee May be comprised of Council Members, ratepayers, staff, professionals, etc. The Mayor shall be an ex officio Member of each Committee. All Members shall be appointed by resolution of Council. 17.5 Vacancy on Committee Should there be any vacancy on a Committee during the Term; Council may fill that vacancy for the period remaining of the Term of Council. 17.6 Member of Council Liaison The Member of Council appointed as a liaison for each Board, authority and/or Committee is required to attend meetings, take part in Committee and Sub-Committee meetings, and report to Council. 17.7 Meeting Attendance by Members of Council Any Members of Council may attend the meetings of any Committee, but shall not be allowed to vote; nor may they take part in any discussion or debate except by permission of the majority of the Members of the Committee. 17.8 Discontinuation of Committee Council may, at any time, discontinue any Committee referred to in this Section or replace any Committee Member by resolution. 17.9 Committee Minutes The Minutes of the Committees of Council shall be received by each respective Committee and shall be forwarded to Council in a timely manner, to be received as information. 17.10 Appointment to Boards, Authorities and Committees Council may from time to time appoint Members of Council, staff, ratepayers, professionals, etc. to represent the Township on such external boards, authorities and committees to deal with specific issues, and report to Council. 17.11 Appointments to Various Boards, Committees, Special Purpose Bodies and other Statutory Positions All Council appointments to various Boards, Committees, Special Bodies and other statutory positions shall be made at the required time by resolution of Council except where specifically required by By-Law. Section 18 – Role of Council 18.1 Role of Council (S 224, Municipal Act, 2001, c 25 as amended) (1) It is the role of Council, (a) to represent the public and to consider the well-being and interests of the municipality; (b) to develop and evaluate the policies and programs of the municipality; (c) to determine which services the municipality provides; (d) to ensure that administrative policies, practices and procedures and controllership policies, practices and procedures are in place to implement the decisions of council; (d.1) to ensure the accountability and transparency of the operations of the municipality, including the activities of the senior management of the municipality; (e) to maintain the financial integrity of the municipality; and (f) to carry out the duties of council under this or any other Act. (2) Members of Council shall come prepared to every meeting by having read all the material supplied, including agendas and staff reports, to facilitate discussion and the determination of action at the meeting. Whenever possible, the Members shall Page 24 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 203 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 25 of 36 make technical inquiries of staff regarding materials supplied in advance of the meeting. (3) No Member of Council shall have the authority to direct or interfere with the performance of any work for or by the Township. Section 19 – Role of the Head of Council (Mayor) 19.1 Chair - Council Meetings The Mayor shall be the Chair at Council meetings. 19.2 Role of the Head of Council (Mayor) (S 225, Municipal Act, 2001, c 25 as amended) (1) It is the role of the Head of Council: (a) to act as chief executive officer of the municipality; (b) to preside over council meetings so that its business can be carried out efficiently and effectively; (c) to provide leadership to the council; (c.1) without limiting clause (c), to provide information and recommendations to the council with respect to the role of council described in clauses 224 (d) and (d.1); (d) to represent the municipality at official functions; and (e) to carry out the duties of the head of council under this or any other Act. 19.3 Head of Council Substitution (S 226, Municipal Act, 2001, c 25 as amended) A municipality may, with the consent of the Head of Council, appoint a member of Council to act in the place of the Head of Council on any body, other than on the Council of another municipality, of which the Head of Council is a member by virtue of being Head of Council. 19.4 Head of Council as Chief Executive Officer (S 226.1, Municipal Act, 2001, c 25 as amended) As chief executive officer of a municipality, the head of council shall, (a) uphold and promote the purposes of the municipality; (b) promote public involvement in the municipality’s activities; (c) act as the representative of the municipality both within and outside the municipality, and promote the municipality locally, nationally and internationally; and (d) Participate in and foster activities that enhance the economic, social and environmental well-being of the municipality and its residents. 19.5 Ex- Officio - Committees The Mayor shall be an ex-officio Member of all Committees of Council, Advisory Committees and Ad-Hoc Committees and shall be entitled to vote as a Member of such Committees. 19.6 Absence of Mayor - Appointment of Deputy Mayor In the absence of the Mayor for an extended period of time or if the office is vacant, the Deputy Mayor shall be appointed for the term of Council, by By-law, to act as the Head of Council and while so acting such Member has all the powers and duties of the Head of Council. 19.7 Temporary Vacancy - Member of Upper-Tier Council (1) If a person who is a member of the councils of a local municipality and its upper- tier municipality is unable to act as a member of those councils for a period exceeding one month, the local council may appoint one of its members as an alternate member of the upper-tier council to act in place of the member until the member is able to resume acting as a member of those councils. Page 25 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 204 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 26 of 36 (2) If the offices of a person who is a member of council of both a local municipality and its upper-tier municipality become vacant and the vacancies will not be filled for a period exceeding one month, the local council may appoint one of its members as an alternate member of the upper-tier council until the vacancies are filled permanently. 19.8 Absence of Mayor - Deputy Mayor to Chair In the case where a quorum is present and the Mayor has not attended within fifteen minutes after the time appointed, the Clerk shall call the Members to order, and the Deputy Mayor shall assume the Chair during the meeting for as long as the Mayor is absent. 19.9 Absence of Deputy Mayor - Appointment of Chair In the event the Deputy Mayor is also absent, the Members shall nominate and elect a Chair among the Members present who shall preside during the meeting for as long as the Deputy Mayor is absent. Section 20 – Duties of the Chair 20.1 Duties of the Chair It is the duties of the Chair: (1) To open the meeting by taking the Chair and calling the Members to order; (2) To announce the business before the Council or Committee in the order in which it is to be acted upon; (3) To receive and submit, in the proper manner all motions presented by the Members; (4) To put to a vote all questions which are moved and seconded or which necessarily arise in the course of the proceedings, and to announce the results of such vote; (5) To decline to put to a vote motions which infringe upon the rules of procedure; (6) To enforce on all occasions the observance of order and decorum among the Members and guests; (7) To call by name any person persisting in breach of the rules of order of the Council or Committee thereby ordering the person to vacate the Council Chamber or other place of meeting, as the case may be; (8) To authenticate by signature all By-laws, resolutions and minutes of the Council; (9) To inform the Council or Committee when necessary, or when referred to for the purpose, on a point of order; (10) To represent and support the Council, declaring its will and implicitly obeying its decisions in all things; (11) To ensure that the decisions of Council are in conformity with the laws and By- laws governing the activities of the Municipal Corporation and Committees; (12) To order any person or group in attendance at the meeting to cease and desist any behaviour which disrupts the order and decorum of the meeting; (13) To expel from a meeting any person or group who continues to disrupt the meeting after being so warned and who engages in improper conduct; (14) To call a 5 minutes rest period when deemed appropriate; (15) To adjourn the meeting without question in the case of grave disorder arising in the Council Chamber or other place of meeting, as the case may be; (16) To adjourn the meeting without question in the case of any person or group who refused to vacate the place of meeting after being ordered to do so by the Chair. Page 26 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 205 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 27 of 36 Section 21 – Duties of the Chief Administrative Officer 21.1 Appointment of Chief Administrative Officer (S 229, Municipal Act, 2001, c 25 as amended) The Chief Administrative Officer is appointed by By-law and is responsible for: (a) Exercising general control and management of the affairs of the municipality for the purpose of ensuring the efficient and effective operation of the municipality; and (b) Performing such other duties as are assigned by the municipality. 21.2 Reports Coordinated through Chief Administrative Officer All reports and recommendations of Department Heads shall be coordinated through the Chief Administrative Officer. 21.3 Duties of the Chief Administrative Officer (1) Assist the Council to discharge its responsibilities and, in a non–partisan manner, to aid Council Members to carry out their duties; (2) Attend Council and Closed Session (when required) meetings with the right, with the consent of the Chair, to speak but not to vote; and to attend meetings of any other Committees as he/she sees fit; (3) Exercise general control and management of the affairs of the municipality for the purpose of ensuring the efficient and effective operation of the municipality. Section 22 – Duties of the Clerk 22.1 Duties of the Clerk (S 228, Municipal Act, 2001, c 25 as amended) A municipality shall appoint a clerk whose duty it is: (a) To record, without note or comment, all resolutions, decisions and other proceedings of the council; (b) If required by any member present at a vote, to record the name and vote of every member voting on any matter or question; (c) To keep the originals or copies of all by-laws and of all minutes of the proceedings of the council; (d) To perform the other duties required under this Act or under any other Act; (e) To perform such other duties as are assigned by the municipality. 22.2 Other Duties of the Clerk The other Duties of the Clerk include: (1) Attend all meetings of Council/Closed Session and to record the proceedings of all such meetings, in addition to any required clerical support staff; (2) Cause notice of each regular and special meeting of Council or Committee, together with the agenda and all matters so far as are known to be sent to each Member of the said Council; (3) Keep in the office of the Clerk or in a place appointed for that purpose for the time period references in the Township’s Records Retention By-law any recording made of Council and or Public Meeting proceedings; (4) Forward a copy of all resolutions, enactments and orders of the Council and Committees to those concerned in order to provide notice; (5) Make such minor clerical, typographical or grammatical deletions, additions or other changes in form to any By-law, motion, resolution and/or minutes as may be required for the purpose of ensuring correct and complete implementation of the actions of Council; (6) Forward, by way of delegated authority, housekeeping or consolidations By-laws directly to Council for consideration; (7) Be a Municipal Officer for the Corporation of the Township of Alnwick/Haldimand. Page 27 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 206 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 28 of 36 Section 23 – Proclamations 23.1 Proclamations (1) Council recognizes the symbolic gesture of endorsing special days, weeks, or a month in support of various community groups and their causes. (2) The Township shall not subsidize any costs related to proclamation advertising. The sponsoring organization requesting a proclamation shall be responsible for all publicizing and shall bear the entire cost of same. The Township may include the proclamation on the Township bulletin board under “Proclamations for the Month of…” (3) A copy of each approval letter from the Head of Council’s office will be circulated by email to each Council Member for their information. (4) Council, having delegated the administration of proclamations, shall not hear delegations related to proclamation requests. (5) Each organization shall be responsible for making arrangements for the attendance of the Head of Council or Councillors at a specific function or event. Section 24 – Amendments and Enactments 24.1 Severability If a court of competent jurisdiction should declare any Section or Section of a Section of this By-Law to be invalid, such Section or Section of a Section shall be construed as having persuaded or influenced Council to pass the remainder of this By-Law and it is hereby declared that the remainder of this By-Law shall be valid and shall remain in force. 24.2 Repeals By-Law No. 75-2012 is hereby repealed. 24.3 Enactment This By-Law shall come into full force and effect on the 17th day of January, 2019. This By-Law No. 03-2019 read and deemed to be PASSED this 17th day of January, 2019. Mayor, John Logel CAO/Clerk, Robin van de Moosdyk Page 28 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 207 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 29 of 36 Appendix “A” - Request for Delegation Form Person(s) to Appear: ______ Preferred Date: ______Alternate Date:______ Name Title/Organization Telephone No.'s (Bus.) (Res.) General Outline of Subject Matter (10 Minutes allotted for Delegation): Written submission together with handouts or material submitted with request : □ Person requesting appearance (if different from those appearing): Name Title/Organization Telephone No.'s (Bus.) (Res.) Mailing address: I would like to use □ projector □ laptop ** Anyone that has submitted a Microsoft PowerPoint presentation with their request will be required to provide an electronic version 48 hours in advance of the meeting to the Clerk's Department as otherwise you will NOT be permitted to make a PowerPoint presentation. ______Date Submitted Signature of Person Requesting Appearance Reminder: A written/signed letter, handouts or materials must be provided to the Clerk's Department six working days prior to the meeting. Additional material may be circulated / presented at the time of the delegation. Scheduling will be at the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) that prior commitments may deem it necessary to look at an alternate date. Disclaimer: Please note that submission of this form does not guarantee the approval of your request for a Appendix “E” delegation. In addition, all information submitted will be considered to be public information and therefore subject to full disclosure, under the Municipal Freedom of Information and Protection of Privacy Act. Page 29 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 208 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 30 of 36 Section 11 - Delegations (From Procedure By-law) 11.1 Delegation - Request Any person who wishes to appear before Council shall, on the prescribed “Request for Delegation” form at least six (6) working days preceding the Meeting. The form, together with handouts or material must be submitted with the written application and shall be copied and distributed as “delegation” submissions to Council Members. The CAO and the Clerk may make a determination as to deferral of delegations to subsequent meetings or referral to the appropriate Department Head. 11.2 Delegation - Reply to Request The Clerk in consultation with the CAO, shall reply to such delegation requests in writing or by telephone, as time permits, indicating approval, refusal, deferral or referral of the delegation and reasons thereof. 11.3 Delegation - Limits (1) A maximum of no more than ten (10) minutes shall be allotted for each delegation. A five (5) minute extension to speak may be decided, without debate, by a majority of Council/Committee Members present. A maximum of two (2) persons are permitted to address the Members for each delegation. Delegations are not to repeat information presented by an earlier delegation. The time limit shall be strictly enforced and the Chair shall after fifteen (15) minutes inform the delegation that the time limit has expired. (2) Presentations such as consultant’s reports or deputations which are made at the request of Council (ie Regional employees, Conservation Authorities) are not considered to be the same as Delegations and are not subject to the said time limit. (3) Upon the completion of a delegation, any discourse between Members and the delegation shall be limited to Members asking questions for clarification and obtaining additional, relevant information. Members shall not enter into debate with the delegation respecting the presentation. 11.4 Delegation - Limit per Meeting No more than three (3) delegations shall be allowed at any meeting. Delegations will be provided in the order in which they were received by the Clerk. 11.5 Delegation - Conduct Delegations shall abide by the Conduct at Meetings set out in Section 15 and shall: (5) not speak on any subject other than the subject for which they have received approval to address; (6) not enter into cross debate with other delegations, administration, Members or the Chair; (7) not appear for the purpose of publicly announcing a local event; and (8) refrain from public outbursts, shouting, or behavior intended to disrupt the discussion and/or general proceedings of the meeting. 11.6 Delegation - Restrictions The Chair may restrict any delegation, any questions of a delegation or debate during a delegation, for disorder or any other breach of this By-law and, if the Chair rules that the delegation is not in compliance with this By-law, the person or persons appearing shall withdraw from the delegation table, and the decision of the Chair shall not be subject to challenge. 11.7 Delegation - Refusal The Clerk is given authority to refuse delegations that are not permitted under the following circumstances: (7) The request is not submitted within the time required in Section 11.1; (8) No written submission including the handouts or materials is provided with the request to appear; (9) The subject matter has already been discussed within the past twelve (12) months; (10) The subject matter is deemed to be beyond the jurisdiction of Council; (11) The issue is specific to a labour/managerial dispute, or other matter properly held in Closed Session; (12) Council has previously made a decision on the issue. Page 30 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 209 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 31 of 36 11.8 Delegation – Reason for Refusal In the event a delegation request is refused, the Clerk, in consultation with the CAO shall provide to the person(s) in writing, with a copy to Council, the reasons for the refusal. Page 31 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 210 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 32 of 36 Appendix “B” - Notice of Motion Form In accordance with Section 13.11 – Notice of Motion of the Township of Alnwick/Haldimand Procedure By-law, Member of Council ______(please print) Hereby files a Notice of Motion to be included on the Agenda for the Regular meeting of Council, which is scheduled to be held on: ______20______under the following Agenda heading: Subject: And which Notice of Motion reads as follows: COUNCIL MEMBER:______ (Signature) CLERK’S USE ONLY Date received: ______, 20______ Time received: ______ Notice of Motion Given, ______, 20______ Page 32 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 211 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 33 of 36 Appendix “C” – Complaint Intake Form COMPLAINT INTAKE FORM MUNICIPAL CLOSED MEETING INVESTIGATION IN ACCORDANCE WITH Section 239 of the Municipal Act, 2001 (as amended) PLEASE FORWARD COMPLETED FORM IN A SEALED ENVELOPE MARKED “PRIVATE AND CONFIDENTIAL” TO: Township of Alnwick/Haldimand 10836 County Road 2, PO Box 70 Grafton ON K0K 2G0 Attention: CAO/Clerk Page 33 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 212 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 34 of 36 PLEASE PRINT Complainant’s Name Address Telephone Home Work Email PLEASE NOTE: PERSONAL INFORMATION IS COLLECTED UNDER THE AUTHORITY OF SECTION 239 OF THE MUNICIPAL ACT, 2001 (AS AMENDED) AND WILL BE USED BY THE MUNICIPAL INVESTIGATOR TO CARRY OUT AN INVESTIGATION UNDER THE ACT. Name Name of Municipality The Corporation of the Township of Alnwick/Haldimand Date of Closed Meeting Municipal Contact Robin van de Moosdyk, CAO/Clerk Name Telephone (905) 349-2822 ext. 32 This should provide as much information as is required to explain the nature and Background background of the particular occurrence (i.e. reason provided for closed meeting session; reason for complaint; Municipal Contact; Municipal Explanation). Action Note any actions you have taken to try to resolve the matter. Page 34 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 213 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 35 of 36 Summary/Additional Comments _____ Signature of Complaint Date of Signature Page 35 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 214 By-Law of 223 No. ... The Corporation of the Township of Alnwick/Haldimand Schedule ‘A’ Council Procedure By-law 03 - 2019 Page 36 of 36 Appendix “D” – Declaration of Interest Form Municipal Conflict of Interest Act, R.S.O. 1990, c.M.50 Agenda: Council Committee Other Dated: Details: Subject Matter: Item Title: Item No. Applicant signature/certification: I, Member , herein declare a potential deemed/ direct/ indirect pecuniary interest on the above noted Council/Committee agenda item for the following reason: Councillor Name: Councillor Signature: _____ Date: For an “indirect pecuniary interest” see Section 2 of the Municipal Conflict of Interest Act. For a “deemed” direct or indirect pecuniary interest see Section 3 of the Municipal Conflict of Interest Act. Page 36 of 36 By-Law No. 03-2019 - Being a by-law to enact SchedulePage "A" to 215 By-Law of 223 No. ... THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND BY-LAW NO. 05-2019 BEING A BY-LAW TO AUTHORIZE THE SIGNING AND EXECUTION OF AN CONTRACTUAL AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND AND ROBIN LEAN FOR JANITORIAL SERVICES AT THE ALNWICK CIVIC CENTTRE WHEREAS a Council has the authority under the Municipal Act, 2001, as amended, to sign and execute an Agreement; AND WHEREAS the Council of the Corporation of the Township of Alnwick/Haldimand deems it advisable to sign and execute an Agreement with Mrs. Robin Lean; NOW THEREFORE be it resolved that the Council of the Corporation of the Township of Alnwick/Haldimand ENACTS as follows: 1. THAT authority is hereby given for the Corporation of the Township of Alnwick/Haldimand to enter into an Agreement with Robin Lean, in accordance with the Schedule “A” attached hereto and being part of the By- Law. 2. THAT the Mayor and the Clerk are hereby authorized to sign the Agreement, attached hereto as Schedule “A” and forming part of this By-Law, on behalf of The Corporation of the Township of Alnwick/Haldimand and to affix its corporate seal thereto. This By-Law No. 05-2019 read and deemed to be PASSED this 17th day of January, 2019. Mayor, John Logel CAO/Municipal Clerk, Robin van de Moosdyk By-Law No. 05-2019 - Being a by-law to authorize the signingPage 216and executi...of 223 JANITORIAL CONTRACTUAL AGREEMENT AGREEMENT made this 1st day of January, 2019. BETWEEN: The Corporation of the Township of Alnwick/Haldimand (hereinafter referred to as the “Municipality”) PARTY OF THE FIRST PART - And- Robin Lean (hereinafter referred to as the “Contractor”) PARTY OF THE SECOND PART WHEREAS the Municipality desires to hire a Contractor for janitorial services at the Alnwick Civic Centre: AND WHEREAS the Municipality and the Contractor have agreed to enter into a contractual relationship: NOW THEREFORE THIS AGREEMENT WITNESSETH that the parties have agreed that the terms and conditions of the relationship shall be as follows: Contract 1. The Contractor agrees to be bound by the terms and conditions of this Contractual Agreement. In carrying out the Contractor’s duties, the Contractors shall comply with all reasonable instructions as may be given or provide by the Municipality. Without limiting the generality of the foregoing, the Contractor is in particular responsible for the following: Tasks/ Responsibilities (See Schedule “A” enclosed herein). 2. The Contractor acknowledges and agrees that the Contractual relationship will be governed by the standards and terms established by the Municipality’s policies as they are established from time to time and agrees to comply with the terms of such policies. The Contractor undertakes to remain informed of the details of such policies and amendments thereto established from time to time. By-Law No. 05-2019 - Being a by-law to authorize the signingPage 217and executi...of 223 3. The Contractor agrees that the Municipality may change duties and responsibilities as the Municipality deems appropriate. 4. The parties understand and agree that the Contractual Agreement is in effect from January 1, 2019 up to and including December 31, 2019. 4a. The Contractor’s hours of work will vary and may be irregular and will be those hours required to meet the demands and objectives of the Contract. 4b. The Contractor shall save harmless the Employer from all claims, losses and damages arising from the cleaning operations and the using of chemicals while carrying out his/her prescribed duties. Insurance 5. The Contractor, at his/her own expense, shall have themselves and all their personnel, who perform the services included in this Agreement shall be covered under the provisions of the Worker’s Compensation Act or similar legislation if applicable and shall maintain Comprehensive General Liability Insurance with a limit of not less than $1,000,000.000 inclusive of bodily injury and property damage. 6. An endorsement of Comprehensive General Liability Insurance, for the duration of this contract shall be provided to the Employer, prior to commencement of work. Remuneration 7. In consideration of the Contractor’s performance of the obligations and provisions contained in this Contractual Agreement, the Municipality shall, upon receipt of an itemized listing of works completed and hours worked on a monthly bases prior to the following remuneration consideration: a) Pay the Contractor a yearly sum of $13,313.42 payable in twelve (12) equal monthly installments of which are to be direct deposited to a bank account of the Contractor, and agreed upon by the Treasurer of Alnwick/Haldimand Township and or designate. By-Law No. 05-2019 - Being a by-law to authorize the signingPage 218and executi...of 223 b) The Contractor is solely liable for any and all wages, expenses, source deductions, Workers’ Compensation, liability insurance or any/all other matters of concern relating to his/her retaining any person or persons to assist him/her in his/her duties. Under no circumstances shall such person or persons be considered an employee and/or independent contractor or otherwise of the Municipality. 8. The Contractor shall provide and submit to the Municipality at the end of each monthly period an itemized account showing the number of hours worked and duty performed. The Contractor acknowledges that this account shall be in a form satisfactory to the Municipality and that the Municipality may change these reporting arrangements at any time. 9. The Contractor understands and agrees, that upon providing thirty days advance written notice, the Municipality has the right to make amendments to the Contractor’s compensation arrangements. Confidential Information 10. The Contractor acknowledges that as a Contractor he/she may/will acquire confidential information in the course of executing the duties of this Agreement. The Contractor undertakes to treat all such information confidentially and not to disclose it to any third party or use it for any purpose either during the Contract, except as may be necessary in the proper discharge of the contractor’s duties, or after termination of the Contractor’s employment for any reason except with the written permission of the Municipality. Termination 11. The Contractor may terminate the contract pursuant to this Agreement by giving at least sixty (60) days advance notice in writing to the Municipality. The Municipality may waive such notice, in whole or in part and if it does so, the Contractor entitlement to remuneration pursuant to this Agreement will cease on the date the Municipality waives such notice. 12. The Municipality may terminate the contract pursuant to this Agreement for cause without notice or payment in lieu thereof. For the purposes of this Agreement “cause” shall include, but not limited to: By-Law No. 05-2019 - Being a by-law to authorize the signingPage 219and executi...of 223 a) any material breach of the provisions of this Agreement by the Contractor, as determined at the sole discretion of the Municipality; b) consistent poor performance on the Contractor’s part, after being advised as to the standard required, as determined at the sole discretion of the Municipality; c) any intentional or grossly negligent disclosure of any information by the Contractor, as determined at the sole discretion of the Municipality; d) the Contractor’s violation of any local, provincial or federal statute including, without limitation, an act of dishonesty such as embezzlement or theft; e) conduct on the Contractor’s part that is materially detrimental to the Municipality, as determined at the sole discretion of the Municipality; f) personal conduct on the Contractor’s part which is of such a serious and substantial nature that, as determined in the sole discretion of the Municipality it would injure the reputation of the Municipality; g) any and all omissions, commissions or any other conduct, which would constitute cause at law, in addition to the specified causes. 13. In addition, the Municipality may terminate the contract pursuant to this Agreement at its sole discretion for any reason, without cause, upon providing the Contractor with one week’s notice of termination, or at the Municipality’s option. Pay in lieu of such notice, plus all payments or entitlements to which the Contractor is entitled pursuant to this Contractual Agreement. 14. Pay in lieu of notice will be calculated on the basis of the Contractor’s monthly instalment as of the date notice of termination is received or deemed to be received by the Contractor. Notices 15. Any notice required or permitted to be given to either party must be delivered by hand or personally to the party’s address last known to the other party and will be deemed to be received on the date of hand delivery or personal delivery to such address. Personal delivery shall include delivery by a commercial courier. By-Law No. 05-2019 - Being a by-law to authorize the signingPage 220and executi...of 223 Severability 16. In the event that any provision of the Agreement is found to be void, invalid, illegal, or unenforceable by a court of competent jurisdiction, such finding will not affect any other provision of this Agreement which will continue to be in full force and effect. Assignment of Rights 17. The rights which accrue to the Employer under this Agreement shall pass to its successors and assigns. The rights, which accrue, to the Contractor are not assignable or transferable in any manner. Waiver 18. The waiver by either party of any breach or violation of any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach or violation. Entire Agreement 19. This Agreement constitutes the entire Agreement between the parties with respect to the Contractor and any and all previous agreements, written or oral, express to implied between the parties or on their behalf relating to the Contractor by the Municipality are terminated and cancelled, and each of the parties releases and forever discharges the other from all manner of actions, causes of actions, claims or demands whatsoever under or in respect of such Agreement. Modification of Agreement 20. Any modification of this Agreement must be in writing and signed by both the Contractor and the Municipality or it shall have no effect and shall be void. Government Laws 21. This Agreement shall be governed by and construed in accordance with the laws of the Province of Ontario. By-Law No. 05-2019 - Being a by-law to authorize the signingPage 221and executi...of 223 Independent Legal Action The parties acknowledge that each one of them has read and understands this Contractual Agreement and acknowledges that each party has had the opportunity to obtain independent legal advice. IN WITNESS THEREOF the parties hereto have duly executed this Contractual Agreement. SIGNED, SEALED AND DELIVERED this _____ day of ______2018, in the Township of Alnwick/Haldimand, in the County of Northumberland, in the Province of Ontario. Township of Alnwick/Haldimand ______Mayor, John Logel ______CAO/Clerk, Robin van de Moosdyk Contractor, Robin Lean ______ I have authority to bind the Company/organization/ business. By-Law No. 05-2019 - Being a by-law to authorize the signingPage 222and executi...of 223 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND BY-LAW NO. 04-2019 A BY-LAW TO CONFIRM THE PROCEEDINGS OF A MEETING OF COUNCIL HELD ON THURSDAY, JANUARY 17TH, 2019 WHEREAS Section 248 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides for the adoption of a comprehensive general by-law that consolidates and includes the provisions of any by-law previously passed by the council; NOW THEREFORE BE IT ENACTED as a By-law of the Council of the Corporation of the Township of Alnwick/Haldimand ENACTS as follows: 1. The action of Council at its Meeting held on Thursday, January 17th, 2019, in respect of each motion, resolution, and other action taken by the Council at its meeting, is, except where the prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. The Mayor and proper Officers of the Corporation are hereby authorized and directed to do all things necessary, where required, and the Mayor and Clerk Administrator are hereby directed to execute all documents necessary in that behalf and the Clerk/Administrator shall hereby be authorized and directed to affix the seal of the Corporation to all such documents. That By-Law No. 04-2019 be read and deemed to be PASSED this 17th day of January, 2019. MAYOR, JOHN LOGEL MUNICIPAL CLERK, ROBIN VAN DE MOOSDYK By-Law No. 04-2019 - Being a by-law to confirm the proceedingsPage 223 of of the 223 Re...