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Regular Council Meeting Agenda for January 17Th, 2019 "Be It Resolved That the Agenda As Circulated for the Regular Council Meeting of January 17Th, 2019, Be Approved

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Regular Council Meeting Agenda for January 17Th, 2019 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF THURSDAY, JANUARY 17, 2019 - 12:30 P.M. Council is to meet in Regular Session on Thursday, January 17, 2019 at 12:30 p.m. in the Council Chambers at the Grafton Municipal Office with Mayor John Logel presiding. Members Present: Members Absent with Notification: Staff Present: Others Present: Page 1. Call to Order Mayor Logel to call the meeting to order at 12:30 p.m. 2. Moment of Silence for our Fallen Soldiers and Citizens 3. Disclosures of Pecuniary Interest and General Nature Thereof 4. Approval of Agenda as Circulated Regular Council meeting agenda for January 17th, 2019 "Be it resolved that the agenda as circulated for the Regular Council meeting of January 17th, 2019, be approved. 5. Approval of Minutes 7 - 34 Regular Council Meeting Minutes of October 18th, 2018, November 1st, 2018, December 6th, 2018, December 13th, 2018 and Special Council Session Minutes of November 22nd, 2018 "Be it resolved that the following Meeting Minutes be approved: Regular Council Meeting Minutes of October 18th, 2018, November 1st, 2018, December 6th, 2018, December 13th, 2018 and Special Council Session Minutes of November 22nd, 2018 6. Business arising from previous Minutes 7. Mark Diminie, Fire Chief 35 - 42 Alnwick/Haldimand Fire Rescue Report as prepared and submitted by Fire Chief, Mark Diminie. Page 1 of 223 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF JANUARY 17, 2019 - 12:30 P.M. Page "Be it resolved that the Alnwick/Haldimand Fire Rescue Report as prepared and submitted by Fire Chief, Mark Diminie, be received and filed. 43 - 45 Officer's Meeting Minutes of December 10, 2018 "Be it resolved that the Officer's Meeting Minutes of December 10, 2018, be received and filed. 8. Daryl Hall, CBO/MBEO/Planning Assistant Building/By-Law Enforcement Report as prepared and submitted by Daryl Hall, CBO/MBEO "Be it resolved that the Building/By-Law Enforcement Report as prepared and submitted by Daryl Hall, CBO/MBEO, be received and filed. 46 - 47 Letter from Sara Voycey, Pest Control dated December 6, 2018 RE: Requests an exemption from the Exotic Animal By-law provisions. "Be it resolved that 48 Letter from Stalwood Homes dated January 3, 2019 RE: Requesting a refund of deposits for Subdivision Lots. "Be it resolved that 9. Chris Curwin, Parks and Recreation Manager 49 - 50 Parks and Recreation Report as prepared and submitted by Chris Curwin, Manager. "Be it resolved that the Parks and Recreation Report as prepared and submitted by Chris Curwin, Manager, be received and filed. 10. Troy Gilmour, Public Works Superintendent 51 - 54 Public Works Reports as prepared and submitted by Troy Gilmour, Public Works Manager "Be it resolved that the Public Works Reports as prepared and submitted by Troy Gilmour, Public Works Manager, be received and filed. 11. Richard Bennett, Interim Treasurer Status update as to Financials/Budget Page 2 of 223 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF JANUARY 17, 2019 - 12:30 P.M. Page "Be it resolved that 12. Deputations Mr. Liam Craig, Town Crier - Request for Funding to Co-host Crying Championship with the Town of Cobourg and to coincide with "Doors Open" event. 13. Committee Reports 55 - 62 Heritage Alnwick/Haldimand meeting Minutes of December 10, 2018; Alnwick Civic Centre meeting Minutes of November 5th, 2018; Roseneath Revitalization meeting Minutes of November 2018; Fenella Hall meeting Minutes of October 3 and November 7, 2018. "Be it resolved that the following Committee meeting Minutes, be received and filed: Heritage Alnwick/Haldimand meeting Minutes of December 10, 2018; Alnwick Civic Centre meeting Minutes of November 5th, 2018; Roseneath Revitalization meeting Minutes of November 2018; and Fenella Hall meeting Minutes of October 3 and November 7, 2018. 14. Communications 63 - 66 Email Notice from the Alcohol and Gaming Commission of Ontario (AGCO) dated January 11th, 2019 RE: Decision on Opting-In or Opting-out of permitting Retail Cannabis Stores in Alnwick/Haldimand. "Be it resolved that (Council direction required - Opt-in or Opt- out) 67 - 151 Lower Trent Conservation Authority items: Planning Policy Document and SWM Technical Guidelines Draft "Be it resolved that the documents from Lower Trent Conservation Authority items, entitled Planning Policy Document and SWM Technical Guidelines Draft, be referred to the Senior Municipal Planner to prepare a report for Council consideration. Page 3 of 223 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF JANUARY 17, 2019 - 12:30 P.M. Page 152 - 2019 Council Meeting Schedule 153 "Be it resolved that the Council of the Township of Alnwick/Haldimand approve the 2019 Meeting Schedule as presented; subject to the possibility of moving the January 24th meeting to the 31st to review preliminary Budget and discuss Committees and appointments thereto. 154 Northumberland and Central Chamber Notice of Business Achievement Awards 2019 "Be it resolved that 155 - Final Report received from Bryn Lake dated January 3, 164 2019 RE: Council Chambers Storage Room Records Management Project. "Be it resolved that the Final Report received from Bryn Lake dated January 3, 2019 RE: Council Chambers Storage Room Records Management Project, be received and filed. 165 - Rental Waiver Form received from the Roseneath 166 Revitalization Committee for their Rental Charge at the Alnwick Civic Centre on December 31st, 2018. "Be it resolved that 167 - Media Release from the Lower Trent Conservation 168 Authority dated January 7, 2019 RE: Chief Administrative Officer, Glenda Rodgers announces her retirement in May 2019. "Be it resolved that 169 - The following three documents be "received and filed": 173 Chamber Newsletter; Letter from Ken Hall, Enbridge Value of AMO Membership "Be it resolved that the following three documents be "received and filed": Chamber Newsletter; Letter from Ken Hall, Enbridge Value of AMO Membership 15. By-Laws 174 - By-Law No. 01-2019 - Being a by-law to continue 177 Development Charges under the Development Charges Act, 1997 and to Amend By-Law No. 50-2017 to update Page 4 of 223 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF JANUARY 17, 2019 - 12:30 P.M. Page Schedule "B" to reflect the Statistics Canada Consumer Price Index amount of 5.73% "Be it resolved that By-Law No. 01-2019 - Being a by-law to continue Development Charges under the Development Charges Act, 1997 and to Amend By-Law No. 50-2017 to update Schedule "B" to reflect the Statistics Canada Consumer Price Index amount of 5.73%, be read and deemed to be PASSED this 17th day of January, 2019. 178 - By-Law No. 02-2019 - Being a by-law to authorize the 179 borrowing of money to meet current expenditures of the Council of the Corporation of the Township of Alnwick/Haldimand for the year 2019. "Be it resolved that By-Law No. 02-2019 being a by-law to authorize the borrowing of money to meet current expenditures of the Council of the Corporation of the Township of Alnwick/Haldimand for the year 2019, be read and deemed to be PASSED this 17th day of January, 2019. 180 - By-Law No. 03-2019 - Being a by-law to enact 215 Schedule "A" to By-Law No. 03-2019 - Procedure By- Law. "Be it resolved that By-Law No. 03-2019 being a by-law to enact Schedule "A" to By-Law No. 03-2019 - Procedure By- Law, be read and deemed to be PASSED this 17th day of January, 2019. 216 - By-Law No. 05-2019 - Being a by-law to authorize the 222 signing and execution of Contractual Agreement between the Corporation of the Township of Alnwick/Haldimand and Robin Lean for the purposes of Janitorial Services at the Alnwick Civic Centre for the year 2019. "Be it resolved that By-Law No. 05-2019 being a by-law to authorize the signing and execution of Contractual Agreement between the Corporation of the Township of Alnwick/Haldimand and Robin Lean for the purposes of Janitorial Services at the Alnwick Civic Centre for the year 2019, be read and deemed to be PASSED this 17th day of January, 2019. 16. Announcements/Notice of Motions Deputy Mayor Latchford: Page 5 of 223 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF JANUARY 17, 2019 - 12:30 P.M. Page Councillor Gibson: Councillor Benns: Mayor Logel: Councillor Filip: 17. Closed Session Items Motion: "Be it resolved that the Council of the Township of Alnwick/Haldimand adjourn to a Closed Session in accordance with Section 239(2)(b) of the Municipal Act 2001, as amended, at p.m. The purpose of the Closed Session is to review correspondence received with respect to a Member of the Police Service Board. Reconvene: "Be it resolved that the Council of the Township of Alnwick/Haldimand reconvene to Regular Session at p.m. 18. Approval of Confirming By-Law 223 By-Law No. 04-2019 - Being a by-law to confirm the proceedings of the Regular session of Council on Thursday, January 17th, 2019. "Be it resolved that By-Law No. 04-2019 being a by-law to confirm the proceedings of the Regular session of Council on Thursday, January 17th, 2019, and read and deemed to be PASSED this 17th day of January, 2019. 19. Adjournment Motion: "Be it resolved that the Regular Council Session held on Thursday, January 17th, 2019, be adjourned at p.m. Page 6 of 223 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING MINUTES - SATELLITE OFFICE THURSDAY, OCTOBER 18, 2018 – 12:30 P.M. Council met in Regular session on October 18th, 2018 at 12:30 p.m.
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