City of Quinte West Council Agenda November 2, 2020 Virtual Call to Order 6:00 PM 1. Closed Session of Council a) The review of the Minutes of the Closed Session Council Meeting held on September 14, 2020. (Pursuant to Section 239 (2) (c) (d) (e) and Section 239 (3.1) of the Municipal Act) b) The review of the Minutes of the Closed Session Corporate and Financial Services Meeting held on October 7, 2020. (Pursuant to Section 239 (2) (a) of the Municipal Act) c) Confidential Staff Report 20-049PWES from Chris Angelo, Director of Public Works and Environmental Services, regarding a proposed or pending disposition of land by the municipality. (Pursuant to Section 239 (2) (c) of the Municipal Act) 6:30 p.m. Public Session of Council 2. Opening a) National Anthem – “O Canada” b) Opening c) Opening Remarks 3. Return to Open Session 4. Approval of Agenda 5. Approval of Minutes a) Minutes of the Regular Council Meeting held on October 19, 2020 and Minutes of the Special Council Meeting held on October 26, 2020. Resolution: That the Minutes of the Regular Council Meeting held on October 19, 2020 and the Minutes of the Special Council Meeting held on October 26, 2020 be approved; And further that the Minutes of the Closed Session Council Meeting held on September 14, 2020 be approved. 6. Disclosure of Pecuniary Interest and the General Nature thereof 7. Delegations and Petitions 7.1 Delegations a) Mr. David MacKinnon, QHC Board Chair, and Ms. Mary Clare Egbert, QHC President and CEO, will address Mayor Harrison and Council to provide an update on QHC operations and future planning for QHC Trenton Memorial Hospital. b) Ms. Rhonda Bateman, CAO, Lower Trent Conservation, will provide Mayor Harrison and Council with an outline of the business plan, budget and levy for Lower Trent Conservation. c) Rev. Travis Blais, The Crossroads Church, and Mr. Al Robinson, Program Director, will provide Mayor Harrison and Council with an update regarding the Feeding Program and the transition from the Salvation Army to The Crossroads Church. 8. Public Input - (City Clerk to provide) 9. Committee Reports, Staff Reports and Approval of Accounts 9.1 Corporate & Financial Services: a) Staff Report 20-118CFS from Kevin Heath, City Clerk, regarding "Proposed 2021 Schedule of Council Meeting Dates". Resolution: That the proposed 2021 Schedule of Council Meeting dates, as attached, be approved; And further that notice be given in accordance with the City's Procedural By-law 19-029. b) Staff Report 20-119CFS from Kevin Heath, City Clerk, regarding "Proposed 2021 Committee Meeting Dates". Resolution: That the proposed 2021 Committee Meeting Dates, as attached, be approved; And further that notice be given in accordance with the City's Procedural Bylaw 19-029. c) Minutes of the Closed Session Corporate and Financial Services Meeting held on October 7, 2020. Resolution: That the Minutes of the Closed Session Corporate and Financial Services Meeting held on October 7, 2020 be approved. 9.2 Planning & Development Services: a) Minutes of the Planning Advisory Committee Meeting held on October 15, 2020. Resolution: That the Minutes of the Planning Advisory Committee Meeting held on October 15, 2020 be approved. 10. Correspondence for Council Decision a) None 11. Bylaws That the following By-laws be read a first, second, and third time. 11.1 Corporate & Financial Services: 20-096 Being A By-Law Of The Corporation Of The City Of Quinte West To Authorize The Borrowing Upon Serial Debentures In The Principal Amount Of $11,000,000.00 Towards The Cost Of New Police Station. 20-103 Being A By-Law To Amend By-Law 09-71, Being A Bylaw To Establish The Retention Periods For Certain Documents And Records To Be Kept By The Corporation Of The City Of Quinte West And To Rescind All Previous By-Laws Dealing With This Subject. 20-107 Being A By-Law To Indemnify TCS Realty Co. Ltd For City Use Over Lands Owned By TCS Realty Co. Ltd That The City Constructed A Waterfront Trail Upon, Described As Plan 76 Lot 16 Pt Lots 13 To 15 W/S Stewart St Pt McGill St Pt Creswell Drive Registered Plan 21R21139, And Plan 164 Part 1 To 6 To W Of CNR Plan 164 Pt Lot 4 And Pt Pk Lot Registered Plan 21R19408, In The City Of Quinte West, County Of Hastings. 20-108 Being A By-Law To Authorize The Corporation Of The City Of Quinte West To Enter Into An Agreement With Hilden Homes Ltd For The Purchase Of Land Described As Part 1 on Registered Plan 39R-14643, formerly the Township of Murray, now the City Of Quinte West, County Of Hastings. 11.2 Planning & Development Services: 20-104 Being A By-Law To Amend By-Law Number 14-86, As Amended, To Rezone Lands Known Municipally As 11 Canal Street, Being Part Of Plan 343, Pt PCL 2, Plan 21R-4487, Parts 1 & 3, In The Former City Of Trenton, Now In The City Of Quinte West From Light Industrial (LM) Zone To Community Facility Exception 5 (CF-5) Zone. 20-105 Being A By-Law To Amend By-Law Number 14-86, As Amended, To Rezone Lands Located At 1963 Old Highway 2, Being Part Of Lot 29, Broken Front Concession, Former Township Of Sidney, Now In The City Of Quinte West, To Amend The Commercial Rural Exception 10 (CR-10) Zone Provisions. 20-106 Being A By-Law To Amend By-Law Number 14-86, As Amended, To Rezone Lands Known Municipally As 17 Sidoaks Lane Located In Part Of Lot 24, Concession 8 In The Geographic Township Of Sidney, From Rural Residential Exception 1 (RR-1-H) Holding Zone To Rural Residential Exception 62 (RR-62) Zone. Resolution: That these by-laws be read a first, second, and third time. And that said by-laws having now been read and passed, the Mayor and Clerk be authorized to sign and seal the same. 12. Correspondence for Council Information 12.1 Printed a) Correspondence from Mr. Caleb DenOuden, Acting Deputy Director of Financial Services outlining Accounts Payable General October 2020 in the amount of $3,843,240.37; and Accounts Payable Exceeding $10,000 in the amount of $3,722,535.02. b) Correspondence from Ms. Rhonda Bateman, CAO, Lower Trent Conservation, regarding "Draft 2021 Business Plan, Budget and Levy". c) Correspondence from Jennifer May-Anderson, Executive Director, Heart & Home Building Campaign, Hospice Quinte Care Centre, regarding their appreciation and gratitude for the City of Quinte West donation of $1,065,395.00. d) Minutes of the Committee of Adjustment Meeting held on October 8, 2020. e) Minutes of the Quinte Conservation Executive Board Meeting held on September 17, 2020. f) Minutes of the Hastings/Quinte Long-Term Care Committee Meeting held on August 12, 2020. 12.2 Non-Printed a) None Resolution: That the correspondence printed for Council information and the non-printed items for Council information be received and filed. 13. Councillor Requests for Information 14. Confirmation By-law a) Confirmation By-law 20-109 Resolution: That Confirmation By-law 20-109 for the November 2, 2020 Council meeting now be read a first, second and third time and be signed and sealed. 15. Adjournment That Council now adjourn at __ p.m. Next Regular Council Meeting: November 16, 2020 Quinte West Municipal Office - Council Chambers 7 Creswell Drive, Trenton Gity of Quinte West Gouncil Minutes Monday, October 19, 2020 Virtual 1. Call to Order Mayor Harrison called to order the Regular meeting of the Council of the Corporation of the City of Quinte West at 6:30 p.m. 2. MembersPresentElectronically: Mayor Jim Harrison Deputy Mayor Jim Alyea Councillor Terry Cassidy Councillor Allan DeWitt Councillor Sally Freeman (regrets) Councillor Michael Kotsovos Councillor Don Kuntze Councillor Fred Kuypers Councillor David McCue Councillor David O'Neil Councillor Lynda Reid Councillor Leslie Roseblade Councillor Karen Sharpe 3. Staff Present Electronically: Mr. David Clazie, Chief Administrative Officer Mr. Chris Angelo, Director of Public Works & Environmental Services Mr. Brian Jardine, Director of Planning & Development Services Mr. Caleb DenOuden, Acting Deputy Director of Financial Services/Treasurer Mr. Brian Johnston, Acting Deputy Director of Corporate Services Mr. Kevin Heath, City Clerk Ms. Lori Coxwell-Duncan, Manager of Human Resources Mr. John Whelan, Fire Chief Ms. Christina Reive, lnspector, Quinte West O.P.P. Ms. Hannah Brown, Community Engagement Officer Council Minutes Monday, October 19, 2020 4. Opening 4.1 National Anthem - "O Canada" 4.2 Opening 4.3 Opening Remarks 5. Approval of Agenda Motion No 20-189 - Approval of Agenda Moved by Kuntze Seconded by Kuypers That the agenda for the October 19,2020 Regular Council meeting be approved Garried 6. Approval of Minutes Motion No 20-190 - Approval of Minutes Moved by Cassidy Seconded by McCue That the Minutes of the Regular Council Meeting held on October 5,2020 be approved. Carried 7 Disclosure of Pecuniary lnterest and the General Nature thereof a) None 8 Public lnput: a) None I Committee Reports, Staff Reports and Approval of Accounts 9.1 Corporate & Financial Services: Motion No 20-191 - Minutes from the Corporate and Financial Services Committee Meeting held on October 7,2020 Moved by Reid Seconded by McCue That the Minutes of the Corporate and Financial Services Committee Meeting held on October 7,2020 be approved. Garried Council Minutes Monday, October 19, 2020 9.2 Public Works & Environmental Services Motion No 20-192 - Minutes of the Public Works and Environmental Services Committee Meeting held on October 13,2020 Moved by DeWitt Seconded by McCue That the Minutes of the Public Works and Environmental Services Committee Meeting held on October 13,2020 be approved.