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February 2020 Board Packet-Regular Agenda

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February 2020 Board Packet-Regular Agenda AURORA R-VIII SCHOOL DISTRICT BOARD OF EDUCATION MEETING 7:00 PM Monday, February 3, 2020 Aurora R-VIII Central Office 201 S. Madison Ave. CLOSED SESSION-STUDENT MATTER-5:00 P.M. 1. Closed Session: Motion to go into closed session pursuant to RsMo. 610.021 to discuss item (1, 5, 13) regarding a student matter. Closed Session: 6:30 p.m. 1. Item (3). OPEN SESSION 7:00 P.M. OPEN TO THE PUBLIC 2. INTRODUCTION (Welcome, Roll, Agenda) 3. CONSENT AGENDA a. Minutes b. Expenditures 4. Educational Spotlight a. Robinson Intermediate 5. OLD BUSINESS a. Athletic Budget and Procedures b. Calendar Approval for 2020-2021 6. NEW BUSINESS a. 2020 Summer School Dates—Tuesday, May 26, 2020-Friday, June 26, 2020 b. OSBA Participation and Defined Contribution Rates for Employee Health Insurance c. Jobs for America’s Graduates (JAG Program) 7. REPORTS a. AEA Report—Sandra Crockett & Becky Thrasher b. Sodexo Food Service—Jason Jones c. Building Principals—Pate, Dr. Nash; RES, Ms. Buckridge; RIS, Mr. Bax; AJH, Mr. Boettler; AHS, Mr. Brown d. Athletic Director—Mr. Spooner e. Transportation Director—Mr. Gassaway f. Special Education Director—Dr. Lakin g. Assistant Superintendent—Mr. Mais h. Superintendent—Dr. Redus i. Board of Education 8. Adjourn BOARD OF EDUCATION Aurora R-VIII School District EXECUTIVE SESSION By roll call vote the Aurora R-VIII Board of education will enter into closed session pursuant to RSMO 610.021 to discuss the following: __X_1. Legal actions, causes of action or litigation involving a public governmental body and confidential or privileged communications between a public governmental body or its representatives and its attorneys. ____2. Leasing, purchase or sale of real estate by a public governmental body where public knowledge of the transaction might adversely affect the legal consideration thereof. __X_3. Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. ____4. Non-judicial mental or physical health proceedings involving identifiable persons, including medical, psychiatric, psychological, or alcoholism or drug dependency diagnosis or treatment. __X_5. Scholastic probation, expulsion or graduation of identifiable individuals, including records of individual test or examination scores. ____6. Testing and examination materials, before the test or examination is given. ____7. Welfare cases of identifiable individuals. ____8. Preparation, including any discussions or work product for negotiations with employee groups. ____9. Software codes for electronic data processing. ____10. Specifications for competitive bidding. ____11. Sealed bids and related documents. ____12. Individually identifiable personnel records. __X_13. Records which are protected from disclosure by law. ____14. Scientific and technological innovations in which the owner has proprietary interest. ____15. Records relating to municipal hotlines established for the reporting of abuse and wrongdoing. ____16. Confidential privileged communications between a public governmental body and its auditor. ____17. Operational guidelines to protect the health or safety of persons. ____18. Security systems and structural plans where disclosure would threaten public safety ____19. Records that identify security systems and access codes. ____20. Records that identify and would allow unauthorized access to data systems. ____21. Credit card numbers, personal identification numbers, digital certificates, keys and codes to protect security. ______________________ Posted 1/31/2020 OFFICIAL MINUTES OF THE BOARD OF EDUCATION AURORA REORGANIZED SCHOOL DISTRICT VIII The Board of Education of the Aurora Reorganized School District VIII, Lawrence County, State of Missouri, met in special session at 8:11 a.m., followed by closed session at 12:18 p.m, then followed by open session at 1:30 p.m. on Saturday, January 11, 2020, in the Aurora R-VIII Central Office Board Room, 201 S. Madison Avenue. Present: Grant Baker; Jeramie Grosenbacher; Steve McCulloch; Mark McCully; Chantil Miller; Michael Singer; Scott Welch; Billy Redus, Superintendent of Schools. Visitors: David Mais-Assistant Superintendent REGULAR OPEN SESSION: ​ 1. Introduction: The meeting was called to order at 8:11 a.m. by President Jeramie Grosenbacher. The Board opened the meeting with the Pledge of Allegiance. Adoption of the Mr. McCully made a motion to adopt the agenda as presented with Mr. Agenda McCulloch providing the second for the motion. Yeas: Baker, Grosenbacher, McCulloch, McCully, Miller, Singer, Welch Nays: None Abstentions: None 2. Consent Agenda Mr. Baker made a motion to approve the Consent Agenda as presented. Mr. McCully seconded the motion. In the Consent Agenda, the Board: a. Approved minutes from the regular Board meeting on December 16, 2019. b. Approved expenditures in the amount of $1,326,637.48. c. Approved the Food Service Program Review. Yeas: Baker, Grosenbacher, McCulloch, McCully, Miller, Singer, Welch Nays: None Abstentions: None 3. Enrollment September enrollments were used to estimate numbers for the Projections/Class Size 2020-2021 school year. The expected kindergarten number was listed at Projections: 125 based on past information. The Board discussed balancing the number of teachers per grade level or department by the amount of students attending. Members believe it is important to keep student-to-teacher ratios as low as possible while ensuring district finances remain stable. 4. Ozarks School Discussion was held regarding the current OSBA rates and possible Benefits Association- increases for the 2020-2021 school year. Currently, district employees Insurance: receive a $500 stipend to apply toward insurance costs. For 2019-2020, seven plans are available including both PPO and HSA options. Currently, 204 employees utilize district insurance plans. An estimate of a high, single-digit increase has been given for 2020-2021. 5. Budget: A review of the budget was conducted regarding expenditures through December 2019 as compared to December 2018 and December 2017. Most areas show similar levels of spending in comparison to the previous years. Expenditures through December 2019 have been $7,642,456.54 compared to $8,161,274.04 for 2018-2019 and $7,802,440.58 for 2017-2018. 6. Technology: The Board discussed technology usage and the benefits/concerns. Information regarding the replacement period for current devices and the types of products available were also topics of conversation. 7. Program Needs: The Board discussed program needs for 2020-2021. Academic areas, maintenance items and transportation issues were included. Guidance was given regarding transportation and the purchase of a new bus for the upcoming year. A review of resignations and retirements will be completed to determine staffing needs for current and future programs. Findings from the facility committee’s tour of Pate in November were also shared. 8. Teaching and The Board indicated a desire to have additional School Resource Officer Program support for the district. Options were discussed and guidance given to Considerations: research how to better staff all buildings in the district. Regarding the instructional area, a conversation focusing on reading and math coaches was held. At this time, no decision has been made due to the need to review financial projections for the upcoming year. 9. MSBA Refresher The Board participated in the newly required training focusing on Training-Protecting preventing sexual misconduct. The video series lasted Students from Sexual approximately one and a half hours and required both a quiz and Misconduct Video: feedback sheet. All members completed the training. Information was sent to Missouri School Boards’ Association to document participation of the members. 10. Executive Session: Mr. Grosenbacher made a motion that the Board enter into closed session pursuant to Section 610.021 (Section 3, 5) of the Missouri Revised Statutes. This closed session occurred during the Board of Education’s meeting on January 11, 2020, at 12:18 p.m. at the Aurora R-VIII Central Office Board Room. Mrs. Miller seconded the motion. Yeas: Baker, Grosenbacher, McCulloch, McCully, Miller, Singer, Welch Nays: None Abstentions: None 10 a. Personnel Approved the resignation of Ms. Monnie Flom, paraprofessional, Issues: effective July 1, 2020. Mrs. Miller made the motion to accept and approve the resignation of Ms. Monnie Flom as a paraprofessional effective July 1, 2020. Mr. McCully seconded the motion. Yeas: Baker, Grosenbacher, McCulloch, McCully, Miller, Singer, Welch Nays: None Abstentions: None 10 b. Superintendent The Board completed the superintendent’s evaluation and gave Evaluation: direction for the remainder of the school year and the 2020-2021 school year. Move out of Executive Mr. Grosenbacher made the motion to move out of closed session at Session: 1:30 p.m. Mr. McCulloch seconded the motion. Yeas: Baker, Grosenbacher, McCulloch, McCully, Miller, Singer, Welch Nays: None Abstentions: None OPEN SESSION: 11. Initial Calendar Discussion included calendar options for 2020-2021. Three drafts Discussion for were presented: one with no additional time, one with 10 minutes 2020-2021: and one with 15 minutes. Survey results were shared with the Board. Teacher input showed dismissing for Christmas Break from December 21 through January 1 was the number one preference. The second preference was to be out of school by Memorial Day. The Board also conversed regarding the topic of a 4-day week.
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