HOUSE of LORDS RECORD OFFICE Archives The Parliamentary Parliamentary The

Annual Review 2003 – 2004 The Parliamentary Archives By fax: By telephone: By letter: By e-mail: the Search Room contact: To make an enquiry or to arrange to use website us on our pages at the Parliamentary You can find more information about Parliament which date from 1497. holds the records of both Houses of (The Parliamentary Archives) The House of Lords Record Office www.parliament.uk 020 7219 2570 020 7219 3074 SW1A OPW House of Lords Record Office [email protected] London London HOUSE of LORDS RECORD OFFICE Archives

Annual Parliamentary The Review 2003 – 2004

London:The Stationery Office 2 ANNUAL REVIEW 2003–2004

Archives Supporting Parliament by

The Parliamentary Parliamentary The safeguarding and providing ready access to its records

his annual review of the year that ended on 31 March 2004 describes the work Tof the House of Lords Record Office (The Parliamentary Archives) in supporting the administrations of each House of Parliament in their core tasks of maintaining the heritage of buildings, objects and documents, and providing the public with information and access.

It is easy to forget when recalling the benefits. Roll-out of the Parliament wide highlights of any year that it is not just the file classification scheme is on target for initiatives and projects that are important, completion later this year and plans for but also what we call business as usual. developing and approving disposal practices Our challenge is to maintain the continuity for records described in the scheme are well of our Parliamentary and public-facing advanced.The Office continued to have services whilst pursuing initiatives for their a prominent role in identifying strategies improvement against a background of raised for Parliamentary use of EDRM (electronic user expectations and change in our document and records management) and managerial and professional environments. related technologies. This review is intended to provide an insight The Freedom of Information Officer into these activities for users of our services is overseeing final preparations for the inside and outside Parliament and our application of the Freedom of Information professional colleagues in the United and Data Protection Acts to the House Kingdom and overseas. of Lords in January 2005.The House of Commons, a separate public authority Records management and within the terms of the acts, is responsible information access for its own arrangements. In spite of recruitment difficulties steady progress was made with the application Archive services of corporate records management policies, The Victoria Tower repository has almost which will assist compliance by the completed its second major phase of administrations of each House with the renovation in the 140 years that it has housed Freedom of Information and Data the records of Parliament bringing it up to Protection Acts and deliver business ANNUAL REVIEW 2003–2004 3

modern day standards for the preservation dedication and propensity to innovate, of archives.The effectiveness of our public augmented by highly competent and willing services were maintained despite the volunteers and work placements.The latter logistical difficulties of providing access to were indispensable in minimising the records during the building work and staff impact of several departures and protracted changes during the year. Options were recruitment exercises. Staff of the Office considered for improving facilities for onsite display enthusiasm for their own personal users to access online, original and surrogate and professional development, but they resources. now benefit from embedded standards of good practice in line with the commitment The automation project, now moving into of the House of Lords to seek Investors in the last of the five years set aside for the People accreditation. retrospective conversion of finding aids, has continued to meet its targets and is within budget. Public access to the Plans for 2004-2005 catalogue (known as Portcullis) was launched • Final preparations for bringing the successfully in the Search Room and full House of Lords administration under remote access via the Parliamentary website the Freedom of Information Act and is due in 2005. Data Protection Act in January 2005. Outreach activities that use the unique • Completion of the file classification documentary resources of the archives scheme in both Houses; further progress to support public understanding of the in establishing disposal practices for functions and activities of Parliament Parliamentary records; and continued included further enhancements to the focus on EDRM. Office website as a platform for highlighting A revised acquisition policy will be specific aspects of the collections and for • implemented to inform selection of special projects such as Archives Awareness departmental records and to establish Month in September 2003. Attention was criteria for acquiring records from also focused on our own domain including external sources by gift or purchase. publication of a leaflet about the archives for Members of both Houses and a series • Launch of internet access to the of talks for the all party Arts and Heritage online archive catalogue Portcullis Group of Members. With the approval and implementation of its automated of the relevant House committees the document ordering and management display cases in the Royal Gallery on the information modules. public line of route were replaced providing Preparatory work will be undertaken better access for viewing and care for the • for an exhibition concerning the documents. 1605 Gunpowder Plot to be held in Westminster Hall in 2005 and for Staff a complementary online resource. Achievements across the range of our activities are a tribute to the individual and collective efforts of our staff, who have Stephen Ellison applied their skills with their customary Clerk of the Records 4 ANNUAL REVIEW 2003–2004

Archives The strategic framework for the work

The Parliamentary Parliamentary The of the Parliamentary Archives

Aims • providing a records management and • ensuring compliance of the House of archive service for each House of Lords’administration with Freedom Parliament and making the archives of Information and Data Protection accessible to the public. legislation. Key objectives support delivery of the four core tasks of the Parliamentary Archives:

Records management Preservation • to develop, implement and sustain • to provide sufficient suitable repository policies for a best practice and corporate storage to preserve the archives in approach to the management of accordance with recognised professional the current records of each House standards. of Parliament. • to assist preservation of the archives • to develop, implement and sustain by their conservation and the provision policies for compliance of the House of surrogate copies. of Lords’ administration with the Freedom of Information Act and the Access and outreach Data Protection Act, and to provide to provide an up-to-date catalogue advice about their application. • of the archives conforming to recognised professional standards. Selection and acquisition to provide a public service for the to ensure that records created or held • • inspection and copying of records, by Parliament which are worthy of and the answering of enquiries. permanent preservation are selected for archiving. • to promote awareness of the archives and history of Parliament as a core resource to acquire other records that contribute • for research, lifelong learning and leisure. significantly to the understanding of the history and workings of Parliament. ANNUAL REVIEW 2003–2004 5

Archives Records Management The Parliamentary Parliamentary The ecords management brings business benefits to offices and departments and creates an effective culture in which to manage R electronic records, as well as assisting compliance with information access legislation. In recognition of its value to the everyday work of Parliament records management is, as the following declarations of intent show, a corporate priority for the administrations of both Houses: “To ensure that records in all media are created, used and disposed of in accordance with the business, legal, evidential and archival needs of the House by applying recognised standards and best practice in records management” - a primary task identified in the House of Lords Strategic Plan 2003-2008 “To develop an integrated approach to information management in paper and electronic formats which supports business processes, complies with Freedom of Information and Data Protection requirements and guarantees effective management of records” - a corporate goal of the House of Commons administration

In support of these aims, and following essential linkage for the operation of records on the previous year’s approval of new disposal policies and the management posts, two Assistant Records Managers of electronic records.The scheme is based were appointed, thus bringing Parliament on Keyword AAA, a functional thesaurus the benefit of a team to support records and classification scheme developed by the management implementation in both State Authority of New South Wales, and Houses. used widely in the public sector in Australia. Implementation of the scheme in both The main activities of the records Houses is due to be completed in 2004. management team in developing and implementing agreed joint policies for Lords and Commons have been: Disposal policy for Parliamentary records Classification scheme for Work has continued on drafting and Parliamentary records approving the Authorised Records Disposal Practice, which will be the published policy The Office has continued to support the of both Houses of Parliament on the disposal implementation and maintenance of the and retention of records. It will be produced in classification scheme which will provide an 28 volumes each covering records created by 6 ANNUAL REVIEW 2003–2004

the business activities of the Parliamentary which has been revised and now includes functions represented in the classification more information about the implications scheme.To ensure that the regulatory of Freedom of Information and Data and business needs of both Houses are met Protection, and on the issue of managing each volume is researched by the records records electronically. management team and receives extensive consultation amongst the key staff primarily Electronic records management engaged in exercising the function and The Houses are examining the corporate activities under consideration. and departmental business benefits of The volumes setting out authorised practice electronic document, record and content for how and when staff should dispose of management systems. During the year records (that is destroy or transfer records the Electronic Document and Records to the Archives) are approved by the Clerks Management (EDRM) Group, on which of each House on the recommendation of the Office is represented, oversaw the a Parliamentary Records Disposal Panel. production of a strategy and business case Each panel is chaired by the Clerk of the for EDRM with the aim of implementing Records and comprises standing members pilot projects in each House. representing the interests of the Clerks A revised functional specification for of both Houses and their respective Electronic Records Management (ERM) administrations, and for each separate reflecting the specific needs of the House function under consideration they are joined administrations and a records management by specialists in those areas. Panels are metadata model were produced. assisted in an advisory capacity by one or more members of the records management team. By the end of the year the first volume, Freedom of Information which covers a large number of series of and Data Protection financial records, had been approved and Preparations for the implementation of issued to staff, and another four volumes the Freedom of Information Act and the had been drafted for approval. Full extension of the Data Protection Act to implementation of the disposal practice the House of Lords in January 2005 have is due in 2005. continued to be led by the House’s Freedom of Information Officer who is based in the Training Record Office.The main developments Training for staff and advice to offices during the year have been the identification and departments transferring their records of additional information to be added to the to the classification scheme is provided at all House’s Publication Scheme; further work stages of implementation.Twenty-eight associated with the House’s decision to training courses in use of the scheme were publish information relating to Members’ held and over 850 Parliamentary staff have expenses in Autumn 2004 and establishing now received training.The Office also the requirements for a tracking system for presents a half-hour section of the staff Freedom of Information requests based induction programmes for each House, upon generic requirements produced by the Department for Constitutional Affairs. ANNUAL REVIEW 2003–2004 7

A commonality of approach with the Group has been established to assist House of Commons has been adopted the Freedom of Information Officer for information covered by parliamentary in overseeing final preparations for the privilege. A Freedom of Information application of the Acts to the House. and Data Protection Implementation 8 ANNUAL REVIEW 2003–2004

Archives Selection and Acquisition The Parliamentary Parliamentary The uring the year, a new acquisition policy was drafted based on recent developments in records management and the Dappraisal of records undertaken as part of the automation project.The draft policy is being circulated to key stakeholders for comment, and will be finalised and published next year.

Measures for the identification and safe- Deposits of Departmental records guarding of records of long term value in Departmental records selected for archiving offices will also be improved in conjunction continued to include both the records with the implementation of volumes of the produced by those offices involved with the disposal practice and the new acquisition core business activities of Parliament such as policy. In total this means that the material the Public Bill and Committee offices, and received from offices for archiving is fully those which provide administrative support. representative of the work of both Houses The House of Lords Public Bill Office and is suitable for permanent preservation. deposited 26 boxes of records, and 20 boxes From 1 April 2003, new intake arrangements of main papers - papers were put in place to ensure the smooth transfer which are laid on the table of records from offices. In all cases offices of the House of Lords - now liaise with the records management were received from the team which manages the transfer of material Printed Paper Office. to the Record Office. Material for archiving A large volume of records is transferred to the public services team - 130 boxes plus a quantity which is responsible for accessioning these of files - were transferred deposits and cataloguing them. from the House of Commons Committee Office. Recent work by the Records Management team in the Clerk of the Parliaments’ Office was reflected by the accession of 74 boxes of office files, some of which dated back to 1934, together with a wig worn by a recent Clerk. Office files (dating from 1879) were also received from the House of Lords Accountant’s Office, the Human Resources Office and the Reading Clerk (including records relating to early experiments with information technology). ANNUAL REVIEW 2003–2004 9

The Department of the Serjeant at Arms in the House of Commons deposited 11 volumes of Domestic Committee papers dating from 1770 and the Speaker’s Office transferred 28 boxes of office files. The office was able to purchase further sessions of House of Commons sessional papers in microfiche.

Other acquisitions 1919 including gallery minutes Provision will be made in the new and correspondence and minutes of the acquisitions policy for the office to acquire Parliamentary branch of the National Union records from sources other than the offices of Journalists.This complements earlier within Parliament.The value of doing this deposits made by the Gallery. In the context has been recognised for some time. Such of stray items, two items were acquired records can provide a different perspective which had once been part of the official on the events recorded in the official records collections. One was a letter which has been but can also relate to aspects of Parliament added to the Braye Manuscripts, a collection and the Palace of Westminster which do not of official records amassed by John Browne, feature in the departmental deposits.They a Clerk of the Parliaments in the seventeenth can also include records which have strayed century.The other was a commission for the from our official collections. During the year prorogation of Parliament in October 1701. a range of acquisitions reflected these types Items that provide a different perspective of records.The Parliamentary Press Gallery on official events included some letters deposited a quantity of material dating from concerning the Great Reform Act of 1832 and a record of Charles I’s speech to the Short Parliament in 1640. As part of a review of its collections the House of Commons Library offered the Office a collection of volumes of autographs of members of both Houses and other individuals of eighteenth and nineteenth century date. A full list of accessions is provided in Appendix 1. The Parliamentary Archives of the Palace. together from various sites at the Lords end began to be populated with records brought executed and from 1864 the Victoria Tower Tower. By 1860 the design had been met by Charles Barry’s design for a Record E ANNUAL REVIEW 2003–2004 10 repositories repositories for Papers was and Documents’ the Lords specification records, for ‘fireproof the entire accumulation of Commons the Old Palace of and Westminster, almost the great fire of 1834 that destroyed most of was founded Followingmany years before. that requiring it further possibility, research, Jewel Tower from with the the late 1590s, repository almost certainly located in the has confirmed that the Lords had a record Parliamentary History A Tudor House: Achievement’, Parliaments’ Records Repository and the Clerk of the in a recent article (‘The House of Lords Westminster Andrew since Thrush 1497. created by Parliament have been kept at of Parliament since 1864 but the records The Victoria Tower has housed the records Preservation that were commenced in summer 2001 were completed. the repository the major building works in the Victoria Tower xactly 140 years since records had first been transferred to o.2,Pr ,2002) Part 3, 21, Vol. , on each of the 12 floors. convenience of a lift to link the strongrooms decent lighting and racking, the necessary conditioned repository with new metal a structurally sound and modern air of or the rather tower reconstruction, was in 1963 of this first substantial renovation, supporting the upper outcome floors.The weight from the original iron girders the weight of the 276 ton roof and half of the the tower and to transfer to the outside walls seven light-weight floors in the upper part of require substantial re-engineering to install seriously deficient for its loading and would The original structure of the tower was substantial works were found to be required. but on investigation records, rather more and humidity was necessary to safeguard the advise the House that control of temperature mould led an expert technical committee to to a head in 1947 when a severe outbreak of concern about the state of the records came than ideal as an archive store and periodic As a Victorian structure the tower was less Reconstruction in the 1950s and 1960s (revised (revised in were 2000).There serious extremes storage archival and documents exhibition of Recommendations Standardfor the 5454: become increasingly divergent from by 2000 and environmental conditions had was 25 to cooling, 30 years past its design life but dehumidification not and heating, which comprised the humidification, 1950s, The air conditioning system installed in in the 1980s and 1990s Divergence from standards British ANNUAL REVIEW 2003–2004 11

in seasonal temperatures and wild fluctuations in both temperature and relative humidity. Malfunctioning of the five plants and poor siting of pipework in strongroom areas had increased the risk of water damage to the archives. Urgent work was needed, but detailed planning for further renovation of the tower had to await the outcome of a value for money review of record storage in 1996. This concluded that the archives should be retained in the Victoria Tower if (as it subsequently turned out) it were decided to meet the additional accommodation requirements of Members and offices outside the Palace. containing the local conditioning and Raising standards of preservation recirculation equipment on each of the for the 21st century twelve repository floors.The five existing plant rooms and associated ducting were Although the need to replace the air removed, but only after records had been conditioning system was the primary driver decanted from the floors served.The for the present project, an essential upgrade following design criteria have been met: of the fire precautions was due together with temperature is controlled at 16.5°C +/- 1°C necessary safety enhancements including a permitted variation in 24 hours; relative full rewiring of the electric lighting circuits. humidity is controlled at 55% +/- 5% The case for tackling the work as an permitted variation in 24 hours; synthetic integrated project was made on the grounds filters and activated carbon filters are of cost, logistics and avoiding repeated provided for dust filtration and reduction disruption to the work of the Office and of harmful sulphur dioxide and oxides of risk to the protection of the records. nitrogen in the air supply; supply and extract The replacement of the fire main was ductwork is co-ordinated with the layout subsequently added to the project objectives. of racking to provide appropriate air Following a feasibility study launched in circulation. 1997 detailed design and planning was commenced in 1999 and the contractors For fire precautions and enhanced safety for the project came on site in July 2001. the following design criteria have been met: the early smoke detection and alarm system For air conditioning the construction work adopted for the whole of the Palace has been involved installing the main air handling and extended to the repository; the fire main has conditioning plant on the 13th and 14th been replaced; new fire safety exits have been floors of the tower, outside the record constructed; safety lighting and escape route keeping areas, and from there running illumination have been installed; and all supply ducts to serve small plant rooms lighting circuits have been renewed. 12 ANNUAL REVIEW 2003–2004

The exacting task of repatriating the records of BS:5454 for the temporary display from off-site storage and restoring areas to of documents, were designed in a archival use is in progress and work also contemporary style sensitive to the continues on establishing separate ambient requirements of an historic environment. conditions in storage for different special They are mobile, so as to be easily moved media.The disaster recovery supplies have when the Royal Gallery is prepared for the been reviewed and the provision of materials state opening or other functions, and form for use in a disaster have been upgraded. two units which can be used back to back or apart.They also incorporate a canopy for use New Document Display Cases in reducing the amount of light falling on the In March new document display cases were display area and a passive system of installed in the Royal Gallery. Designed environmental control. In contrast to the by Ivor Heal Design Ltd, the cases had been previous cases they can be easily maintained approved by the House of Lords Works of by staff and meet the increased expectations Art Committee during the previous summer of visitors on line of route tours in terms of and a specification subsequently put out to visual accessibility. tender.The contract to build the cases was The design of the cases facilitates the display awarded to Click Systems Ltd. of documents which it has not been possible The new cases, which are of metal to exhibit in the past, such as large volumes construction and meet the requirements and plans. In future displays will be changed ANNUAL REVIEW 2003–2004 13

regularly, in order to reduce exposure to light. In keeping with this new policy the death warrant of Charles I, which had been on display for many years, has been returned to the repository.

Conservation Conservation priorities were informed by last year's British Library report, but development of a strategic policy was deferred pending management changes at the British Library that will have implications for the conservation unit. The programme of limited treatment for nineteenth century plans continued as has the work of the NADFAS volunteers. The latter have provided valuable assistance in undertaking non-specialist basic Preservation microfilming preservation work on both departmental and The microfilm survey was completed and non-official records. the filming of specific series for surrogate use and in case of disaster continued. In a new initiative Eleanor Russell, a work experience student at Camberwell College Digitisation of the images collection also of Arts, spent two weeks with the unit as part continued and it is hoped to begin their of her course. attachment to the catalogue during 2004. 14 ANNUAL REVIEW 2003–2004

Archives Access The Parliamentary Parliamentary The he five-year automation project reached its penultimate year, Ton time and within budget. The number of records in the catalogue at computer illiterate as it is possible to be. the end of March 2004 was approximately I found Portcullis incredibly easy to use’. 267,000 (some 132,500 were added during Catalogues relating to the records of the year).The retrospective conversion team the Parliamentary departments dealing continued to migrate our paper catalogues to principally with legislative, judicial and an online environment, and as scheduled, scrutiny functions have been researched, Portcullis, our online public catalogue, was edited, imported and enhanced during launched in the Search Room in June 2003. the year. Comments from users have been very positive, and included: ‘I feel the availability Simultaneous appraisal and destruction of such search tools on the internet of records not worthy of permanent encourages thorough research planning and preservation has freed 100m of shelf co-ordination’,‘An excellent Resource - space in the Victoria Tower repository please expand it’ and ‘I am about as close to this year. ANNUAL REVIEW 2003–2004 15

House of Commons HC/CL/CO Committee Office records HC/CL/OO Overseas Office HC/CL/PB Private Bill Office (including plans, evidence and bill files) HC/CL/PU Public Bill Office HC/OF Department of the Official Report The retrospective conversion team includes (Hansard) four assistant archivists, two typists and an ever-changing array of short-term contract Other Collections staff, work placements and volunteers AV Audio Visual Records Records migrated to the catalogue this year BOOK Record Office were: Reference Books FEL Papers of Sir Bryan Fell House of Lords PWORecords of the Parliamentary Works HL/PO/CO Committee Office Office HL/PO/DC Domestic Committees (including peerage The benefits for staff of having a single claim records) online catalogue conforming to international HL/PO/JU Judicial Office standards has become increasingly evident HL/PO/PB Private Bill Office through the year. Searches undertaken (including all local, during the answering of remote enquiries are personal and private Acts, now far quicker and more comprehensive. deposited plans, evidence The identification of material for exhibitions and bill files) is much easier, and searches often produce HL/PO/PU Public Bill Office little-known records of interest which it (including all public and would have been impossible to track down general Acts, and bill files) before. HL/PO/OF Official Report Towards the end of the year we began to plan (Hansard) for the introduction of automated enquiry HL/BR Black Rod’s tracking and invoicing, user registration and Department: State document ordering modules which will Opening of Parliament realise the full benefits of the new system. Files 16 ANNUAL REVIEW 2003–2004

Public Services Subjects being researched included genealogy (6% of new applicants), and legal Facilities for searchers matters (10%). 4% were researching architectural issues, including ornamental In response to the needs of searchers who lions, windows in the Palace of Westminster, have for long bemoaned the lack of anywhere stained glass in St Stephen’s Chapel, and convenient to take a break from their the interior and layout of the chambers research to eat a packed lunch or to have a 1660-1680. 12% declared an interest in drink, self-service tea and coffee facilities parliamentary history, which included were made available in the Office’s kitchen ceremonial Parliamentary robes in the and have proved very popular. Other 17th century, the Palace of Westminster improvements included the installation in munitions factory, the Parliamentary Press the Search Room of a much needed second Gallery, and the Speaker’s Coach. 11% were microfilm/fiche reader-printer. interested in local and transport issues, including Spitalfields Market development Searchers history, public parks and walks in the 19th The number of Search Room users rose for century, the construction of Blackfriars the second year in succession to 1030, which Bridge, and tube railways in the early was encouraging.The Search Room was 20th century. 10% were researching closed for the usual fortnight for stocktaking contemporary issues, including devolution in November, and occasionally for staff and its constitutional consequences, Split meetings and filming. It was also closed a Capital Investment Trusts, greyhound couple of times to accommodate group visits, racing, the extradition of General Pinochet, until the new lecture room in the Victoria and cigarette advertising legislation Tower was opened in May. laws.The remaining 47% pursued general historical subjects.Twentieth century topics A total of 5607 items - volumes, boxes, files, included debates after the screening of original Acts, plans, microfilm and other ‘Cathy Come Home’, attitudes to Britain’s items - were produced for searchers.This return to the Gold Standard in 1925, Roger represents an average of 5.44 orderable units Casement’s ‘Congo Report’ in 1903, British per visit.There were 33 requests from economic relations with sub-Saharan Africa, parliamentary offices for loans of documents the employment of black troops 1916-1922, and 133 requests for records to be brought British evaluation of Soviet War Aims 1941- from the London Metropolitan Archives 1945, an Anglo-German comparison of where some records are stored during the right wing intellectuals, the German Home Victoria Tower building work. Front and the 1918 Armistice, and Lord There were 451 new searchers of whom 3% Beaverbrook and the Dolly Sisters. were from the media, 28% came for official A broad range of topics from earlier periods and business purposes and 69% were included the international bullion trade pursuing research for academic or personal 1600-1800, fireworks c1749, Huguenot reasons. 48% were conducting research immigration in the 1680s, the 18th century into the 20th and 21st centuries, 31% the brass trade for scientific instruments, the 19th century, and the remaining 21% used Duchess of Kingston bigamy trial in 1776, pre-1800 sources or did not specify. women petitioners in the civil war period, ANNUAL REVIEW 2003–2004 17

Tennyson’s elevation to the peerage, the history of paper mills, medicine in 18th century Caribbean slave societies, and womens’ financial networks in the 18th century. Subjects for biographical studies included Oswald Mosley, Michael Foot, C. P.Scott, Master of the Rolls Sir Joseph Jekyll, Charles Bradlaugh, Edmund Burke, Czech émigré Josef Jasten,T.C. Hansard, and Catholic landscape gardener Richard Woods.

Searcher profiles Caroline Stanford, an historian for The Landmark Trust, was a regular visitor will assist the interior restoration of the to the Search Room whilst undertaking house.‘I have a genuine admiration for research for the restoration of The Grange, what Jane coped with during her marriage the house of the architect and designer to Pugin and feel her part in his life deserves Augustus Welby Pugin in Ramsgate, Kent. to be properly recognised and documented The Trust is a buildings conservation charity within the growing body of literature about which rescues and restores buildings, and then the Pugin family’ said Caroline. Dearest promotes and lets them to resource their Augustus and I:The Journal of Jane Pugin maintenance and conservation. Caroline’s edited by Caroline Stanford was published job is to research the history of the buildings by Spire Books Ltd in 2004. which the Trust is restoring. Pugin designed The Grange as his family residence and in his library overlooking the sea he completed his celebrated designs for the interior of the Houses of Parliament. The Grange, a grade 1 listed building, had stood empty and derelict for years until 1997 when the Trust was awarded a Heritage Lottery Fund grant to buy it. Work was begun on its restoration in January 2004 after a lengthy fundraising campaign and should be completed at the end of 2005. Pugin’s papers are scattered in various repositories, but Caroline found important resources for her research at the Record Office. Of particular value was a copy of the journal of Pugin’s third wife Jane, from which she identified domestic details which 18 ANNUAL REVIEW 2003–2004

National Survey of Visitors to British Archives This survey, conducted by the Public Gillian Stevenson was accompanied by Services Quality Group, was carried out in Bertie, her Hearing Dog, when she visited October/November 2002, but the results the Record Office. As a deafened person and analysis only became available this year. Gillian relies on Bertie to alert her to The results placed the Office amongst the everyday sounds, and like other assistance best performing archive services in London dogs for disabled people he accompanies her and nationwide and showed that it has wherever she goes.This includes places maintained the high satisfaction levels where animals are normally not permitted, achieved in three earlier surveys. such as archives. Respondents gave a top rating of ‘very good’ for the following areas of strength: quality of advice given by staff 84% (compared to average ratings for London of 49%, national 63%); document delivery 88% (London 49%, national 50%); friendliness and helpfulness of staff 91% (London 59%, national 72%); quality of advance information 71% (London 39%, national 46%); and service overall 76% (London 44%, national 53%).

Remote enquiries Staff answered a total of 2,869 remote enquiries, which were logged on the office enquiry database.This represented a slight drop from last year’s figure of 2,919.The office was open for a total of 245 days, which represents an average of 11.7 enquiries per day. Logged enquiries comprised 1,344 (last year 1,222) requests by e-mail, 31 (44) by Gillian undertook research on Colonel John fax, 728 (795) by letter, and 766 (858) by Jones, one of the signatories to the death telephone. In addition there were 1,493 warrant of Charles I, whom she believes may ‘quick’ enquiries handled by telephone at be a distant relation. She researched entries a daily average of 6.1. concerning Colonel Jones in the Journals of the House of Commons, and examined During the year a review of the management the record of the trial of Charles I. Summing of remote enquiries was conducted in order up her visit, Gillian said that she had felt to ascertain the effectiveness of the system privileged to study the original manuscripts, established following the last review in 1999. and had learnt a lot about a man who could The Review established that the system is be part of her family tree. working effectively and that enquiries are ANNUAL REVIEW 2003–2004 19

How would you rate our speed of reply Quality and appropriateness of reply

Excellent 78% Excellent 82% Very good 16% Very good 14% Good 5% Good 4% No answer 1% being answered at the appropriate level in • ‘I have always found the HLRO service the office. The aim of providing answers excellent in all respects. Response to inquiries to enquiries within 10 working days remains has always been prompt… and when our target. Of particular note is the increase I visited the HLRO the staff could not have in the total number of logged enquiries, from been more helpful and polite.Top marks on 2093 in 1999-2000 to 2869 in 2003-2004. all counts!’ The number of e-mails has risen dramatically over the same period, from 496 • ‘as a blind post graduate researcher the to 1344. As part of the review evaluation service is an excellent way of acquiring forms were sent out with enquiries answered archive material for my topic ‘blind workers by letter and e-mail over six weeks during organisations in the 19th and 20th November and December 2003. A survey centuries’.The assistance I have received on of enquiries had never been attempted before this and previous enquiries is most and provides important evidence to stand appreciated.’ next to the information we collect about The survey also attempted to collect Search Room visitors and to provide some information about the ‘discovery’ tools used indication of the success of our outreach by our customers to find out about our activities. People were asked how they rated services.This revealed that the most the speed of the response to their enquiry, common way for enquirers to find us is by and the quality and appropriateness of the internet searching, with 42% of respondents reply.The resulting ratings were uniformly citing this method. The importance of good with not one rating of ‘disappointing’ having a presence on the Web is underlined or ‘poor’.‘Excellent’ ratings were given for by the further 11% of enquirers who used the speed of response by 78% of respondents and information on either our web pages or those for quality and appropriateness of response maintained by other institutions prior to by 82% of respondents. contacting us. The remaining enquirers Comments included: were either directed to us by other offices within both Houses (10%) or by word of • ‘The reply was detailed and quite specific - mouth (14%) or obtained our details from it enabled me to locate the material I am our leaflet or publications (5%). 18% cited interested in with great accuracy’ other means such as advice given by local • ‘This is a particularly important service libraries. that is invariably rendered quickly, accurately and courteously. Congratulations’ 20 ANNUAL REVIEW 2003–2004

Of particular satisfaction is the range of age Age of enquirers Under 18 1% groups using our enquiry service. Although 18-24 8% the number of people under the age of 18 is 25-34 13% small, there is a balance of people in the 35-44 19% remaining age ranges up to 65 plus. Of note 45-54 18% is the fact that 40% of enquirers are over the 55-64 22% age of 55. 65+ 18% No 1% Use of records

In common with surveys of visitors to our Media use search room the survey indicated that the We continued to receive requests for the majority (74%) of enquirers were contacting filming of documents and were able to us for the first time and most of these were contribute to a number of television and doing so by e-mail. 32% of enquirers were radio programmes which were invaluable in approaching us in connection with their assisting in raising the profile of the office. employment, but 45% were motivated by personal reasons, such as research for leisure 116 Films filmed Jonathan Miller in the purposes or legal issues. Enquiries from Search Room with the Blasphemy Act of individuals pursuing research in higher 1697. or further education totaled 19%. As with Darlow Smithson Productions filmed search room visitors, the challenge for us Simon Thurley, the Chief Executive of remains an expansion both in the numbers English Heritage, with an Act of Parliament of enquirers from teachers and and a Hansard entry about Millbank Prison, schoolchildren and in the numbers of return previously on the site of Tate Britain, for visitors. Our commitment to providing web a Channel 4 programme Lost Buildings of based materials is however justified by the Britain. results of the survey and it is apparent that we are successfully promoting the Office as BBC Four filmed the First Sea Lord in the a resource for personal research activities. Search Room with an Act of 1677 about ANNUAL REVIEW 2003–2004 21

ship building for its programme about the John Ryton Andrews, Banks and Banknotes diary of Samuel Pepys. of Exeter 1769-1906 (1984) TV Choice filmed the Reform Acts of 1832 Martin Bach, Luftfahrtindustrie im Ersten and 1867 for an education video. Weltkrieg (2003) BBC Westminster Hour interviewed Sir Michael Davies, the retiring Clerk of Promoting the archives and history the Parliaments, in the Victoria Tower, and of Parliament recorded Monica Halpin reading an extract from Hansard in 1858 about the ‘great stink’. Archive Awareness Month In September the Office participated in the Books and offprints received national campaign to raise awareness of John Greenaway, Drink and British Politics archives amongst the public.The national since 1830: a Study in Policy Making (Palgrave theme of ‘Love and Hate’ was adopted and Macmillan, 2003) for the ‘love’ element members and staff of both Houses together with children from André Gren, The development of Isambard local schools were asked to nominate things Kingdom Brunel’s Great Western Railway that they particularly liked about Parliament, (Silver Link, Kettering, 2003) with the promise that the Record Office 22 ANNUAL REVIEW 2003–2004

Local Schools Week Last year’s joint venture with the Parliamentary Education Unit was repeated and we supplied copies of documents and images on the theme of people and places for sessions with schools from the London boroughs of Tower Hamlets and Southwark. would try and match the nominations In addition to the documentary resources the to items in the archives.The nominations children also had the opportunity to try out that were received were grouped into quill pens in order to copy Royal signatures four sections: architecture and interior; and dress up in robes worn by clerks at the ceremonial and Westminster Hall; table. longevity, continuity and democracy; and Parliament reflecting and affecting Society. Staff then faced up to the challenge of identifying archival items to support the nominations and the results together with the text supplied were mounted on the office’s web pages. Lord Renton told us that he liked Parliament’s ‘continuity for over 700 years and people’s chance to be influential by electing the House of Commons.’ Lord Renton was elected as an MP in 1945 and an image Exhibitions and displays of the Return Book recording the names In anticipation of the replacement of of MPs returned to the House of Commons the display cases in the Royal Gallery a was accordingly displayed, complete with programme of document displays reflecting his name. Jason, from Cyril Jackson Primary certain themes was launched.These were School,Tower Hamlets, said that ‘In the changed on a quarterly basis and included House of Lords I loved the woolsack because it displays which reflected our Archive looked so cosy. I wondered how long the woolsack Awareness month contribution and the has been there. Is it worth a lot of money?’. acquisition of the Erskine May papers. In this case a photograph of the woolsack The first displays in the new cases featured taken in 1897 was used as an illustration. some early nineteenth century plans of The ‘hate’ element in the campaign was turnpike roads and records of the first supported by an examination of divorce Acts Parliament of James I. and in particular the Addison/Campbell divorce Act of 1801 which was the first such Documents were loaned to an exhibition Act to be obtained by a woman. In response within the Palace to mark the bicentenary to the campaign Westminster Hour featured of the Press Gallery. Our portable display the work of the Office on the BBC website. stand featured at the ‘Meet the Neighbours’ event at the Family Records Centre and in Westminster Hall during ‘Open House’ weekend. ANNUAL REVIEW 2003–2004 23

Citizenship – page views May 2003 to March 2004

120,000 100,000 80,000 60,000 40,000 20,000 0 July May June March August October February December November September January 04

Website Talks During the year we continued to develop Owing to the siting of new plant rooms our pages on the Parliamentary website in in the north-east quadrant of each floor line with the House of Lords' commitment of the Victoria Tower the lecture room to e-delivery of its services. As well as on the eighth floor has had to be relocated providing practical information about to the north-west corner.This relocation visiting and using our services, the pages has enabled a full upgrade of facilities increasingly support key elements of our and a change of scenery: the South Bank outreach programme in the form of online is now obscured, but the Jewel Tower exhibitions and interactive educational and Westminster Abbey have come into features. Additions this year have included view. galleries on William Gladstone, Erskine Staff gave talks to the following groups of May, and the State Opening of Parliament. postgraduate archivists, historians, societies A selection of important constitutional and others: documents, such as the death warrant of Charles I, are also accessible online, as well BBC Heritage staff as details of our architectural holdings. British Library public services staff Statistics for the site continue to rise with over 24,000 hits being registered in March CIBSE (Chartered Institution of Building 2004. Services Engineers) heritage group Citzenship: a history of people, rights and power Epsom & Ewell Local History Centre in Britain Friends of the Public Record Office (www.nationalarchives.gov.uk/pathways) which was launched last year jointly History of Parliament Trust with The National Archives as part of its Institute of Historical Research Pathways to the Past online resources for lifelong learners, has generated much Liverpool University Centre for Archive interest and over 100,000 page views were Studies recorded in March 2004. 24 ANNUAL REVIEW 2003–2004

Visits Amongst parliamentarians who visited the archives were Baroness Amos, the Leader of the House of Lords; members of the House of Lords Information Committee; members of the All Party Arts and Heritage Group of MPs and Peers (4 groups); and Robert Key National University of Ireland Maynooth MP,Chairman of the House of Commons Information Committee. Visitors from RIPA International overseas Parliaments included Paul Sarens, SCOOP (Standing Committee on Official Librarian of the Belgian Senate; a delegation Publications) of Members of the Thai Parliament; and overseas clerks on short-term attachments South-East Leicestershire Business to the House of Commons and House of & Professional Council (constituents Lords. of Edward Garnier MP) Fact finding visits made by archivists and Society of Genealogists records managers from overseas included University of Hull research students Richard Lowry, Records Officer of the Bermuda Government Archives, and University of Wales Aberystwyth (Archives Leslie A. Morris, Curator of Manuscripts, and Records Management) Houghton Library, Harvard University. Winckworth Sherwood law students Professional activities Talks about the archive and records management services of the office were given Kimberly Barata served on the International to Parliamentary staff on induction courses, Council on Archives (ICA) Committee Commons record officers, and staff of the on Current Records in an Electronic Commons Library, Lords Computer Office Environment and the Society of American and the Lords Official Report. Archivists Publications Board. She is also a joint editor for the Society of Archivists’ ARC magazine and participates on the editorial board of Library & Archival Security, and as an expert evaluator for the European Commission Directorate-General Information Society. Sarah Coombs served as Secretary of the Society of Archivists Specialist Repositories Group. She is working towards professional registration. Stephen Ellison served on the UK Political Parties and Parliamentary Archives Group and on the steering committee of the Section ANNUAL REVIEW 2002–2003 25

of Archives and Archivists of Parliaments archives body. He also served on the and Political Parties of the International executive committee of the Greater London Council on Archives. He gave papers on Archives Network. the selection of records and websites at the Caroline Shenton continued to do annual meeting of the Section in Madrid. occasional lecturing on courses for the Monica Halpin served as Secretary of Archive Skills Consultancy, and is web officer the Society of Archivists’ Archives for for the EAD/Data Exchange Group of the Education and Learning Group and Society of Archivists. She is also an assessor representative for the London, South-East for the Society of Archivists’ Registration and Eastern region of the group. Scheme. During the year she jointly published with Paul Gibbons ‘Implementing Jennie Lynch served as Secretary of the a Records Management Strategy for the UK Society of Archivists Regions and Groups Parliament: the experience of using Keyword Training and Development Sub-Committee AAA’ in the Journal of the Society of Archivists, and as the London Region representative for 24 (2003) 141-157. the Specialist Repositories Group committee. She is working towards professional Mari Takayanagi served as Professional registration. Registrar for the Society of Archivists, chairing the Registration Sub-Committee David Prior was re-elected as one of the two which administers the Society’s post- representatives of the Society of Archivists’ qualification professional development London Region on the London Archives scheme and its professional register. Regional Council and continued as Treasurer of the Council. He was a member of the Louise Todd represented the London steering groups established to co-ordinate Region of the Society of Archivists on the Archive Awareness Month events in London Society’s Committee for the Regions. and to consider options for a new London 26 ANNUAL REVIEW 2003–2004

Archives Organisation and financial management The Parliamentary Parliamentary The he Record Office is one of several offices that constitute the Clerk of the Parliaments’ Department (the Parliament TOffice) of the House of Lords. The Office supports the administrations Liverpool.The revised staff complement of both Houses and is operated as a joint was nine archivists/records managers, service of Parliament with its budgeted costs four temporary archivists working on the shared by the Lords and Commons in the automation project, and four support staff. ratio of 60:40.The Office operates within In accordance with service agreements the discipline of House of Lords’ planning, specialist support continued to be provided financial and risk management structures. by staff seconded from the British Library Each spring it produces a three-year business for conservation services and from The and financial plan that supports drafting of Stationery Office for reprographic services. the administration’s high level business plan Within the complement there were several which aims to implement initiatives contained staff changes. Paul Gibbons left to join in its five-year strategic plan.The House the Greater London Authority and was of Lords Information Committee, a Select succeeded as Parliamentary Records Committee of the House, has oversight of Manager by Kimberly Barata, formerly a the work of the Record Office. partner in Missenden Consulting. Vacancies Financial and other information about the in the automation team were filled by Martin Record Office set in the context of its place Robson Riley, newly qualified from the in the House of Lords administration is University of Wales, Aberystwyth, and given in House of Lords Annual Report 2003- Louise Todd from the Sainsbury Archive at 2004 and in House of Lords Resource Accounts the Museum of London. Amongst the 2003-2004 (forthcoming). Reference to the support staff there were several changes, Office’s work for the House of Commons is notably John Breslin’s move after five years’ made in The House of Commons Commission, service to another post in the House. Twenty-sixth Annual Report, Financial Year Splendid support was provided by Colin 2003-04. These documents are accessible at Rudkin and Katie Cassell to the automation www.parliament.uk, or are available in hard project and the public services team when copy from The Stationery Office. staff resources were depleted.

Staff Work placements Following approval of both Houses the The office continued to be able to offer complement of the office was increased work experience placements to prospective by two new posts of Assistant Records archivists. In addition Laura Bailey, a UCL Manager. These posts were filled by Leanne student, undertook an archive management Traynor Dutton, who had assisted the placement and Laura Ball, a sandwich automation project, and Sarah Coombs, student, spent part of her year in the newly qualified from the University of House of Lords with us. ANNUAL REVIEW 2003–2004 27

APPENDIX 1: Archives Accessions

The Parliamentary Parliamentary The he list of accessions which follows constitutes the 33rd annual supplement to the Guide to the Records of Parliament T(HMSO, 1971). Items marked with an asterisk are subject to public access restrictions.

Departmental Records HOUSE OF LORDS Accountant’s Office (HL/PO/AC) Office files, 1879-1996 (13 boxes & 3 outsize items)* Black Rod’s Office (HL/BR) Office files, 1953-2002 (3 boxes)* Chairman of Committees Office (HL/CH) Office files (Parliament Office Accommodation, Accommodation Steering Group, Filming Steering Group, and Offices Committee and Administration Committee)1968-2002 (10 boxes, 4 volumes)* Clerk of the Parliaments Office (HL/PO/CP) Office files, 1934-2003 (74 boxes)* Queen's Speeches, 2000-2002, (1 file) Clerk of the Parliaments’ wig, late 20th century (1 box) House of Lords Handbook on facilities and services for Members, 2004 (1 volume)* Committee Office Records of the following committees: *(except for memoranda reported but not printed) Animals in Scientific Procedures Committee (HL/CP/3181): Memoranda reported to the House but not printed, 2001-2002 (1 file) Committee on Chinook ZD 576 (HL/PO/CO/CH): Inquiry papers, 2001-2002 (4 boxes) Constitution Committee (HL/PO/CO/CN): Meetings papers, interim circulations and working papers 2000-2002 (4 boxes) Economic Affairs Committee (HL/PO/CO/EA): Meeting papers, 2001-2003 (2 boxes) European Union Committee (HL/PO/CO/EU): EU sub-committee E meeting papers and interim circulars, 2002-2003 (7 boxes); EU sub committee A meeting papers, 2001-2002 (4 boxes); EU sub committee D meeting papers, 2000-2002 (9 boxes); EU sub committee B meeting papers, 2000-2002 (9 boxes); EU sub committee C meeting papers, 2001-2002 (3 boxes) Finance Bill sub committee (HL/PO/CO/EA/FB): Meeting papers, 2003 (3 boxes) Joint Committee on the Draft Civil Contingencies Bill (HL/PO/JT/CC): Meeting papers, 2003 (4 boxes) Joint Committee on the Draft Communications Bill (HL/PO/JT/DC): Meeting papers and working papers, 2000-2003 (9 boxes) 28 ANNUAL REVIEW 2003–2004

Human Resources Office (HL/PO/HR) Office files, 1957-1991 (2 boxes)* Reports from the Select Committee on the House of Lords’ Offices and signed schedules, 1933-1986 (8 volumes)* Papers of the Finance and Staff Sub-Committee of the Offices Committee, 1991-2002 (8 volumes)* Journal and Information Office (HL/PO/JO) Manuscript minutes, divisions and attendance sheets, messages to the Lords and a copy of the Proclamation of the Queen to dissolve Parliament, 1999-2002 (17 boxes) Sessional Statistics, 2001-2003 (2 files) Commissions of Royal Assent, 2003-2004 (5 items) House of Lords Journal, 2001-2002 (1 volume) Unpublished written evidence for session 2002-2003 report on the Speakership of the House of Lords (HL paper 199) (1 file) Main Papers, 2002-2003 (20 boxes) Judicial Office (HL/PO/JU) List of charges for Parliamentary Agents, Solicitors and others for the House of Lords and House of Commons, 1892-1985 (1 file)* Appeal cases, 2000-2001 (132 volumes)* Private Bill Office (HL/PO/PB) Files of the Counsel to the Chairman of Committees relating to contracts, Parliament Office, Private Bills, General Powers Bills and House Bills, 1977-2003 (9 boxes)* Network Rail (West Coast Main Line) Order 2003 - plans, orders, drawings, planning permission, book of reference and letter, 2003 (2 large folders) Book of photographs for select committee, concerning Cardiff Bay Barrage Bill (promoters’ papers), 1991-1992 (1 volume)* Transport and Works Act 1992 - Statutory Instrument no. 2829, relating to The Lynn Offshore Wind Farm Order, 2003 (1 order and 4 sections/plans) Public Bill Office (HL/PO/PU) Working Group papers relating to Format of the Statute Law, 1998-1999 (1 box)* Public Bill files, including bills that did not receive Royal Assent, 2001-2003 (26 boxes)* Reading Clerk Office files about information technology, 1974-2002 (2 boxes)* Files about the Management Information Group, Computer Finance, Joint Working party on computer expenditure in Parliament, insurance for laptop computers, first House of Lords publications on the Internet, and computer experiment, 1973-2002 (1 box)* ANNUAL REVIEW 2003–2004 29

Record Office (HL/PO/RO) Record Office Accessions Register, 1950-1992 (1 volume)* Bound memo relating to the visit of members of the Historical Association to the House of Lords Record Office, January 1953 (1 file) Bound volume on Irish Peerage Claims [HL/PO/DC/CP/19/2] and 4 bound volumes regarding ‘Short Calendar of Acts’, late 18th century-20th century Temperature and humidity monitoring in the Victoria Tower and other papers 1969-1996 (1 box)*

HOUSE OF COMMONS Committee Office Records of the following Committees: *(except for memoranda reported but not printed) Culture, Media and Sport Committee (HC/CL/CO/DE): Meeting papers, memoranda reported but not printed, 2001-2004 (1 box, 4 files) Defence Committee (HC/CL/CO/CU): Meeting papers, memoranda reported but not printed, 1996-2003 (10 boxes, 2 files) Education and Skills Committee (HC/CL/CO/DY): Memoranda reported but not printed, 2002-2003, (4 files) Environmental Audit Committee (HC/CL/CO/DG): Inquiry files, memoranda reported but not printed 2001-2003 (2 boxes, 1 file) Environment, Food and Rural Affairs Committee (HC/CL/CO/DT): Memoranda reported but not printed, 2002-2004 (12 files) European Scrutiny Committee (HC/CL/EU/2): Scrutiny files, 1990-1998 (40 boxes) Foreign Affairs Committee (HC/CL/CO/CV): Correspondence and meeting papers, 2002-2003 (6 boxes) Health Committee (HC/CL/CO/DA): Memoranda reported but not printed, 2002-2003 (3 files) Home Affairs Committee (HC/CL/CO/CW): Memoranda reported but not printed, 2002-2003 (4 files) International Development Committee (HC/CL/CO/DF): Committee files, memoranda reported but not printed, 1996-2004 (4 boxes, 12 files, 3 plans) Joint Committee on the Draft Corruption Bill (HC/CL/JT/DC): Meeting and enquiry papers, 2003 (4 files) Joint Committee on the Draft Mental Incapacity Bill (HL/PO/JT/MI): Memoranda reported but not printed, 2003 (3 boxes) Lord Chancellor’s Department Committee: Memoranda reported but not printed, 2002-2003 (2 files) (HC/CL/CO/DZ/2/1) Modernisation of the House of Commons Committee (HC/CL/CO/CH): Committee files, 1997-2001 (4 boxes) Northern Ireland Affairs Committee (HC/CL/CO/DC): Office files, 1994-2003 (15 boxes) 30 ANNUAL REVIEW 2003–2004

Public Accounts Committee (HC/CL/CO/DR): Office files, memoranda reported but not printed, 2000-2004 (13 boxes, 4 files) Public Administration Committee (HC/CL/CO/DS): Meeting papers, memoranda reported but not printed, 1997-2003 (4 boxes, 2 files) Transport Committee (HC/CL/CO/AR): Meeting papers, memoranda reported but not printed, 1997-2003 (11 boxes, 1 file) Treasury Committee (HC/CL/CO/DD): Meeting papers, office files, memoranda reported but not printed, 1995-2003 (15 boxes, 2 files) Welsh Affairs Committee (HC/CL/CO/CY): Meeting papers, memoranda reported but not printed, 2000-2004 (2 boxes, 2 files) Work and Pensions Committee (HC/CL/CO/DX): Memoranda reported but not printed, 2002 (1 file) Library The Barker Family Papers, 1771-1919 (1 box) Marriage Licence of Ralph Bernal, M.P., c1806 (1 file) (HC/LB/1/129) Autograph volumes, late 18th century-early 19th century (17 volumes) (AUT) Furniss cartoon, late 19th-early 20th century (1 item) (HC/LB/1/112/427) Photographs of M.P.s,19th century (9 items) (HC/LB/1/128) Parliamentary Commissioner for Standards (HC/CS) Registers of Members’ Interests,1992-2001 (16 boxes) Serjeant at Arms Department (HC/SA/SJ) Domestic Committee Reports and Estimates and Payments, 1770-1914 (11 volumes) Office files (HC/SA/SJ/15), 1978-1985 (7 boxes)* Speaker’s Office (HC/SO) Office files, 1961-2002 (28 boxes)*

Other records relating to Parliament Notes on processions to Parliament, 1593-1620. Purchased. (HL/PO/RO/1/164) A contemporary manuscript of the speech by Charles I to the Short Parliament, 13 April 1640. Purchased. (HL/PO/RO/1/169) Letter from Parliament to the Commissioners in Scotland, 16 May 1643. Purchased. (BRY/107) Commission for the Prorogation of Parliament, 30 October 1701. Purchased. The Constitutional Mirror, Radical broadsheet, (Printer: W. Molineux, Chancery Lane, London), c1820. Purchased. (HL/PO/RO/1/165) Autograph letters about the 1832 Reform Act, 1832-1833. Purchased. (HL/PO/RO/1/166) Records of the Parliamentary Press Gallery, 1919-1999 (12 boxes). Deposit. Notebook of Derek Rommel Hudson, 1802-1839', published in 1939. Purchased. (HL/PO/RO/1/168) Records of the History of Parliament Trust, Files regarding correspondence, grants and the Treasury, 1958-1990 (11 boxes). Deposit.* ANNUAL REVIEW 2003–2004 31

APPENDIX 2: Archives Staff of the Parliamentary Archives The Parliamentary Parliamentary The

Clerk of the Records: Assistant Archivists (Automation Project): Stephen Ellison, BA, MSc Michéle Losse, BA, MA (to 6 June 2003) Assistant Clerks of the Records: Nick White, BA, MA, DipAA, RMSA David Prior, BA, MPhil, RMSA Monica Halpin, BA, MA, RMSA, AKC (User Services & Preservation) Martin Robson Riley, BA, DipAA 77 (from 1 September 2003) Caroline Shenton, MA, DPhil, DipARM, Louise Todd,BA, MA RMSA (Cataloguing & Online Services) (from 15 September 2003) Frances Grey, BA (Records Management) Assistant Archive Officers: House of Lords Freedom of Information Officer John Breslin Frances Grey,BA (to 12 October 2003) Colin Rudkin, BSc Records Manager: (to 9 May 2003) Paul Gibbons, BA, MSc Econ, RMSA Joshua Surtees (to 23 November 2003) (from 6 May 2003 to 8 March 2004) Kimberly Barata, BA, MLS Richard Ward, BA (from 9 February 2004) (from 13 October 2003) Katie Cassell, BA Archivist: (from 8 March 2004) Mari Takayanagi, MA (Oxon), MA (Archives & Records Management), Conservation Officers seconded RMSA by the British Library: Paul Slapp (Manager part-time) Archives Officer: Brian Hopkins Robert Harrison, BA Lois Jolly Ray Rackham Secretary: (to 27 January 2004) Annie Pinder Mark Naylor Fred Pace Assistant Archivists/Records Managers: Tom McCarthy Jennie Lynch, BA, MSc Econ Kevan Holland Leanne Traynor Dutton, BA (from 16 February 2004) Sarah Coombs, BA, MA (from 14 July 2003) Reprographic Officers seconded by The Stationery Office: Stephen Chamberlain Carol Ager David Trowbridge

Repository Housekeepers: Gwen Neenham Madeline Cross Denise Johnson PHOTOGRAPHS: Geremy Butler (cover, pp.8-9),Terry Moore (p.7), Deryc Sands (pp.2,15),The Landmark Trust (p.17), Parliamentary Archives (pp.10,11,12,13,17,18,20,22,24) Parliamentary Copyright House of Lords 2004 House of Lords Record Office 2004 Printed in the United Kingdom by The Stationery Office Limited 11/2004 991930 19585 ANNUAL REVIEW 2003–2004 33 Archives The Parliamentary Parliamentary The Published by TSO (The Stationery Office) and available from:

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