SPONSORSHIP & EXHIBITION PROSPECTUS
96th Anniversary of neurosurgery in Serbia 81th Anniversary EACCME of Clinic for SHC credits Neurosurgery, TBA Belgrade, Serbia WFNS 2019 INTERNATIONAL MEETING
March 21st-24th 2019 Crowne Plaza, Belgrade
organized by
Serbian Neurosurgical Society (SNSS) Italian Society of Neurosurgery (SINCH)
in conjunction with
Southeast Europe Neurosurgical Society (SeENS)
Endorsed by Ministry of Health, Republic of Serbia Ministry of Education, Science and Technological Development, Republic of Serbia School of Medicine, University of Belgrade Serbian Academy of Sciences and Arts
TOPICS: WFNS Pre-Meeting Courses
• Neuro-oncology • Education www.wfnsbelgrade2019.talkb2b.net • Neurovascular • Endoscopy • Neurotrauma and Intensive Care • Surgical Anatomy • Spine and Peripheral Nerve Pre-Meeting Courses • Pediatrics • Global Neuro - TBA 1 • Functional and Stereotactic Neurosurgery • AO Spine - TBC • Varia • Spine Intraoperative Navigation - TBC WELCOME ADDRESS
Dear Industry partners,
WFNS 2019 International Meeting Belgrade will be held from March 21-24, 2019, at the venue place of Hotel Crowne Plaza, Belgrade, Serbia.
On behalf of the World Federation of Neurosurgical Societies (WFNS), Serbian Neurosurgical Society (SNSS) and Italian Society of Neurosurgery (SINCH), as well as the Southeast Europe Neurosurgical Society (SeENS), we would cordially like to invite you to take an active part in achieving our goal and make WFNS 2019 International Meeting Belgrade an outstanding event, both, scientifically and socially.
For this occasion we have prepared sponsorship prospectus.
Looking forward to collaborating in preparation of the WFNS 2019 International Meeting in Belgrade, Serbia. Welcome to Belgrade!
Prof. Dr. Prof. Dr. Prof. Dr. Prof. Dr. Prof. Dr. Francesco Tomasello, Lukas Rasulic, Franco Servadei, Paolo Cappabianca, Kresimir Rotim, Italy Serbia Italy Italy Croatia WFNS SNSS President WFNS President SINCH Secretary SeENS Honorary President SeENS President Co-President Honorary President Co-President Co-President Co-President of the Meeting of the Meeting of the Meeting of the Meeting
www.wfnsbelgrade2019.talkb2b.net
2 ORGANIZING COMMITTEE SCIENTIFIC COMMITTEE
Prof. Dr. Petar Vulekovic, Serbia Prof. Dr. Ihsan Solaroglu, Turkey Prof. Dr. Domenico d’Avella, Italy Prof. Dr. Ioan Stefan Florian, Romania Prof. Dr. Tomislav Sajko, Croatia Dr. Francesco Di Meco, Italy Prof. Dr. Nebojsa Stojanovic, Serbia Dr. Djula Djilvesi, Serbia Prof. Dr. Alberto Delitala, Italy Prof. Dr. Vaso Antunovic, Serbia Dr. Venko Filipce, Macedonia Prof. Dr. Miroslav Samardzic, Serbia Dr. Fatos Olldashi, Albania Dr. Maurizio Fornari, Italy Dr. Giuseppe Cinalli, Italy Prof. Dr. Mentor Petrela, Albania Dr. Ljubodrag Minic, Serbia Dr. Vincenzo Paternó, Germany Prof. Dr. Marco Maria Fontanella, Italy Dr. Ibrahim Omerhodzic, Bosnia and Herzegovina
LOCAL ORGANIZING COMMITTEE
Dr. Mirko Micovic, Serbia Dr. Nenad Novakovic, Serbia Dr. Mladen Karan, Serbia Dr. Domenico Solari, Italy Dr. Andrija Savic, Serbia Dr. Domagoj Gajski, Croatia Dr. Davide Milani, Italy Dr. Ante Rotim, Croatia Dr. Vojin Kovacevic, Serbia Dr. Sinisa Matic, Serbia Dr. Milan Lepic, Serbia Dr. Jagos Golubovic, Serbia Dr. Luka Berilazic, Serbia
3 Position 2 and 5 Position 11 and 12 6, 1, Position 15 and 16 14, 13, Position SILVER SPONSOR, Space for booth, 9sqm (4,5x2m) booth, Space for SPONSOR, SILVER • • • BRONZE SPONSOR, Space for booth, 6sqm (3x2m) booth, Space for SPONSOR, BRONZE 3sqm (2x1,5m) booth, Space for SPONSOR, Exibition area Preliminary Exhibition Area Floor Plan Area Preliminary Exhibition HOTEL CROWNE PLAZA, Congress Venue Venue Congress PLAZA, CROWNE HOTEL Position 8 and 9 Position 7 and 10 Position 3 and 4 Position GENERAL SPONSOR, Space for booth, 20sqm (10x2m) booth, Space for GENERAL SPONSOR, • • • PLATINUM SPONSOR, Space for booth, 16sqm (8x2m) booth, Space for SPONSOR, PLATINUM 12sqm (6x2m) booth, Space for GOLD SPONSOR,
4 Sponsorship Packages
GENERAL SPONSOR • Space for booth (20sqm) in the Exhibition Hall • Possibility to BRAND Conference-lecturing hall • COMPANY SIGN in Conference material and on the website • Acknowledgment as a General sponsor in the Industry support and Exhibition section of the Final program • Inside colour advertisment in the Final program – back/rare cover page • Other possibilities, to discuss with Organizers • 5 Full registration tickets
*PRICE: Agreement
PLATINUM SPONSOR (€ 15.000) • Space for booth (16sqm) in the Exhibition Hall • COMPANY SIGN in Conference material and on the website • Sponsor’s Logo projected during the breaks in the lecture halls • Acknowledgment as a Platinum sponsor in the Industry support and Exhibition section of the Final program • Inside colour advertisment in the Final program – full page • Commercial Mini Symposium (20 min) • 3 Full registration tickets
GOLD SPONSOR (€ 12.000) • Space for booth (12sqm) in the Exhibition Hall • COMPANY SIGN in Conference material and on the website • Acknowledgment as a Gold sponsor in the Industry support and Exhibition section of the Final program • Inside colour advertisment in the Final program – half page • Commercial Mini Symposium (10 min) • 2 Full registration tickets
5 SILVER SPONSOR (€ 10.000) • Space for booth (9sqm) in the Exhibition Hall • COMPANY SIGN in Conference material and on the website • Acknowledgment as a Silver sponsor in the Industry support and Exhibition section of the Final program • Inside colour advertisment in the Final program – half page • 1 Full registration ticket
BRONZE SPONSOR (€ 7.500) • Space for booth (6sqm) in the Exhibition Hall • COMPANY SIGN in Conference material and on the website • Acknowledgment as a Bronze sponsor in the Industry support and Exhibition section of the Final program • 1 Full registration ticket
SPONSOR (€ 5.000) • Space for booth (3sqm) in the Exhibition Hall • Acknowledgment as a Sponsor in the Industry support and Exhibition section of the Final program
*Additional sqm can be obtained at the cost of € 500,-/ m2
*We are happy to discuss your specific requirements. (Special or additional needs may be charged).
6 Customized Arrangements
LUNCH SYMPOSIUM (€15.000/day) The Sponsor will have the opportunity to demonstrate the company’s scientific research to the Meeting delegates during a Lunch Symposium of 45 minutes. The following is included in the costs: • Promotion of the Symposium on Website, the Final Programme and the Congress App • The symposium program will be promoted in the official newsletter (prior to the Congress). • Invitation in the Congress Bag • Possibility of sending an invitation email through the Congress Organizer to target specialists who have signed up for the Congress • Promotion of your Symposium with your own Roll Ups • Standard audio/visual equipment and staff assistance in the assigned room
The session programme needs to be approved by the Scientific Committee.
COFFEE BREAK (€4.000) The company providing support for this part of the meeting will have signage at the coffee break acknowledging their support.
ABSTRACT BOOK SPONSOR (€ 5.000) Leading sponsor in this scientific book. Only your company will be announced in this book, along with advertisement and company logo.
SHORT PROGRAM SCHEDULE (€3.000) Meeting program schedule for quick reference will be distributed to all attendees. Only one sponsor may brand the piece with company name and advertising.
LANYARDS (€ 5.000) The company providing support will have their company name displayed on each lanyard.
ID CARDS (€ 5.000) Sponsor of new technology ID cards with company logo exclusive on them.
7 WI-FI (€ 8.000) Providing free Wi-Fi access to all attendees. Your logo will be displayed with all log-in directions.
BRANDED CONGRESS BAGS (€ 6.000) Exclusive Sponsorship Congress bags will be distributed to all delegates. The supporting company will be acknowledged on the bag with the company logo.
CONGRESS BAG INSERT (€ 3.000) Congress bags will be distributed to all delegates. Insert your printed material - flyer, folder and/ or brochure in Congress bags. Size and content of the insert must be approved by Organizers.
NETWORKING DINNER (€ 15.000) Your company name and logo will be acknowledged at the reception & menus.
MOBILE APPLICATION (€ 10.000) Put your company signature in the mobile phone congress application.
8 WFNS 2019 INTERNATIONAL MEETING APPLICATION FORM
BILLING ADDRESS
Name of company as on floorplan: ......
Name of contact: ......
Position: ......
Name of company for billing: ......
Billing address: ......
Postcode: ...... City: ......
Country: ...... VAT or Tax Number: ......
Phone (incl. country code): ......
Email: ......
I would like to apply for:
GENERAL SPONSOR SHORT PROGRAM SCHEDULE PLATINUM SPONSOR LANYARDS GOLD SPONSOR ID CARDS SILVER SPONSOR WI-FI BRONZE SPONSOR BRANDED CONGRESS BAGS SPONSOR CONGRESS BAG INSERT LUNCH SYMPOSIUM NETWORKING DINNER COFFEE BREAK MOBILE APPLICATION ABSTRACT BOOK SPONSOR
Errors and omissions excepted. All items are subject to availability.
Date: ...... Signature and stamp of applicant: ...... Name printed: ......
Please complete this Form and send it by email to [email protected] in order to submit your appli- cation for sponsorship.
9 TERMS & CONDITIONS
TERMS OF PAYMENT All payments should be effected when signing the contract. Delay of payment may cause cancellation of the booth or may lead to denial of setup. All payments should be in Euros (€), except for residents of Serbia who should pay in local currency (RSD).
EXHIBITION LAYOUT The organizer reserves the right to change the exhibition floor layout if necessary. The organizer re- serves the right to amend or alter the exact site of the location and/or booth in any unforeseen circum- stances and the exhibitor agrees to any alteration to the site or the space re-allocated by the organizer. Combined exhibition space will be deemed as one single space and a new space number might be given. Final exhibition plan will be made in accordance to the number of sponsors and exhibitors applied. The position of booths will be made in accordance with the number of applied exhibitors, sponsorship pack- ages (main sponsors will have the best positions) and the date of their application/payment (Advantages will be given to those who sign up first in terms of booth position).
EXHIBITION STAND/ REGULATIONS/ MANUAL The exhibitor accepts all regulations that will be published in the Exhibitors Manual. The organizer reserves the right to prohibit any action taken at the exhibition space if deemed dangerous and/or is violating the regulations of the Exhibitors Manual. To ensure the quality and safety of the exhibition it is necessary that all spaces will be equipped with either a shell scheme stand or a custom-made stand that clearly separates from any neighboring space (roll up banners or similar not sufficient) at the cost of the exhibitor. The costs mentioned in this agree- ment do not include any equipment other than standard electricity (single phase connection).
CONFIRMATION Confirmation of your reservation and booth allocation will be e-mailed to you with an accompanying invoice for the payment. All companies are required to pay VAT when applicable.
CANCELLATION POLICY Cancellation received in writing: - on or after September 15th, 2018: 20% cancellation fee - on or after November 15th, 2018: 30% cancellation fee - on or after January 15th, 2019: 80% cancellation fee - on or after February 15th, 2019: 100% cancellation fee
10 WFNS 2019 INTERNATIONAL MEETING host city - Belgrade
Welcome to Belgrade, capital of Serbia! City of many nations, BELGRADE is a city with a tumultuous, but also frequently tragic past, primarily due to its unique position at the confluence of the Sava and Danube rivers, on the border between the East and the West. Due to its position it was rightfully named “Gates of the Balkans” and the “Doors of Middle Europe”. Belgrade is one of the oldest cities in Europe with a 7000-year history. The space around the large rivers of the Sava and Danube was already populated in the Stone Age. The Celts named the populated fortress SINGIDUNUM, where the first part of the word „Singi“ means round, and „dunum“ fortification or town. In the Byzantine Age, Singidunum became an important city of the vast empire. The Slavic name BEOGRAD (Beli grad – White City – probably because its ramparts were made of white limestone) may first be found in records from the th9 century. Belgrade flourished in 19th and 20th centuries during the reign of the Obrenovic dynasty and Karadjodjevic dynasty. It was then and it still is an important strategic point, the crossroads from the East to the West and one of the most significant cities in the Balkans. Visitors who come to Belgrade for the first time, never leave indifferent, and always come back to it with joy. More importantly, Belgraders like everyone, so get to know Belgrade by getting to know Belgraders!
WFNS 2019 INTERNATIONAL MEETING HEADQUARTER HOTEL - CROWNE PLAZA ****
Stylish New Belgrade hotel with conference facilities, fine dining and an indoor pool Crowne Plaza® Belgrade hotel is in the heart of the New Belgrade business district, with direct access to the Sava Centar congress centre. A few minutes’ drive from Belgrade Central train station and city centre attractions like Belgrade Fortress, set beside the Sava and Danube Rivers. Don’t miss the majestic Orthodox Hram svetog Save or St. Sava Temple, with it’s soaring dome. Belgrade Nikola Tesla Airport is 15 minutes away by car. Hotel can host up to 1,000 delegates in 12 flexible event spaces.
You can enjoy: - Free WiFi - An indoor pool with an outdoor terrace - A Business Centre - On-site parking for a daily fee
https://www.ihg.com crowneplaza/hotelsus/en/belgrade/begcp/hoteldetail
11 WFNS 2019 INTERNATIONAL MEETING VENUE & ACCOMODATION
HYATT REGENCY 5* IN HOTEL 4* http://hyattregencybeograd.rs/ http://www.inhotel-belgrade.rs/rs
FALKENSTEINER 4* HOTEL PALACE 4* https://www.falkensteiner.com/en/ http://www.palacehotel.co.rs/en/ hotel/belgrad/the-hotel
HOSTEL SAN ART HOLIDAY INN 4* http://www.sanarthostel.rs/ https://www.ihg.com/holidayinn/hotels/ us/en/belgrade/begbg/hoteldetail
HOSTEL GREEN HOUSE TULIP INN PUTNIK BELGRADE 3* http://www.greenhouse.rs/ http://www.tulipinnputnikbelgrade.com/
TOS recommendation for accommodation in Belgrade: HOSTEL ARKABARKA http://www.srbija.travel/accommodation/ http://arkabarka.net/ accommodation-search.600.html
12 SNSS & SeENS Technical support and organisation:
Ultra Marine d.o.o. tel. +381 11/361 89 89, +381 11/334 81 58 fax. +381 11/334 82 55, +381 11/334 94 51
e-mail: [email protected] [email protected] web: www.snss.rs www.wfnsbelgrade2019.talkb2b.net
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