Newnan City Council Meeting July 17, 2018 – 6:30 pm A G E N D A
CALL TO ORDER – Mayor Keith Brady
INVOCATION
READING OF MINUTES
I Minutes from City Council Meeting June 19, 2018 ...... Tab A
REPORTS OF BOARDS AND COMMISSION
I 2 Appointments – Cultural Arts Commission – 3 Year Terms
II 2 Appointments – Keep Newnan Beautiful – 3 Year Terms
III 1 Appointment – Retirement Board – 3 Year Term
IV Resignation – Brandon Hand – Urban Redevelopment Agency – Term Expires 4/2019 ...... Tab B
V Keep Newnan Beautiful – Special Presentation-Grant from Niagara Bottling Company ...... Tab C
VI Newnan Cultural Arts Commission – Request to host “Scarecrows in the City” Project and display scarecrows in downtown Newnan from October 1 through November 1, 2018 ...... Tab D
REPORTS ON OPERATIONS BY CITY MANAGER
REPORTS AND COMMUNICATIONS FROM MAYOR
NEW BUSINESS
I Public Hearing – Application for Alcohol Beverage License – Paramount Hospitality Management dba Hampton Inn Newnan – Retail OFF Premise (Package) Sale of Malt Beverages and Wine – 50 Hampton Way – Reason: New Business ...... Tab E
II Public Hearing – Application for Alcohol Beverage – Transfer of License Representative – FROM: David B. Chase TO: Dwayne Cure – Retail on Premise (Pouring) Sales of Distilled Spirits, Malt Beverages & Wine – Applebee’s Neighborhood Grill and Bar – 971 Bullsboro Drive – Reason: Personnel Change ...... Tab F NEWNAN CITY COUNCIL MEETING AGENDA – July 17, 2018 – 6:30 P.M...... Page 2
III Public Hearing – For the 2018 update to the Capital Improvements Element, which includes the 2018 update to the Short-Term Work Program ...... Tab G
IV Request by D. R. Horton to accept a new extension of Scenic Hills Drive in the Heritage Ridge Subdivision into the City Street System ...... Tab H
V School Resource Officer Agreement update to include elementary schools in the City of Newnan ...... Tab I
VI Consider contract award for Guardrail Installations on Lower Fayetteville Road ...... Tab J
VII Consider contract award for Oak Hill Cemetery Frontage Wall Installation Project ...... Tab K
VIII NCAC Performance Artist Agreement with Madeline Sain for July 27 and 28, 2018 at 7:30 pm at the Greenville Street Park ...... Tab L
UNFINISHED BUSINESS
I Public Hearing – Request by Melissa Griffis on behalf of Cornerstone Commercial Contractors to rezone 2.152+ acres located on Powell Street, Greenville Street and LaGrange Street from RU-I (Urban Residential Dwelling District-Historical and infill and CUN (Urban Neighborhood Commercial) to RU-I with conditions for all parcels ...... Tab M Ordinance to Amend the Zoning Map
II 136 Spring Street – Request for extension for completion of repairs...... Tab N
III 286 West Washington Street – Request for extension for completion of repairs ...... Tab O
IV Status Reports: 10 Burch Avenue, 121 Pinson Street and 180 West Washington Street ...... Tab P
VISITORS, PETITIONS, COMMUNICATIONS & COMPLAINTS
I Derrick Teagle, Empower 4 Life (E4L) request to utilize the Wesley Street Gym on Saturday September 8, 2018 from 6 to 10 pm for another Wrestling Fundraiser ...... Tab Q
II Melanie Reeves #ServeCoweta, requests 2 – 3 parking spaces at Greenville Street Park 8/25/2018 from 7 to 9 AM for Salvation Army Food Truck for event ...... Tab R
EXECUTIVE SESSION – LEGAL, PERSONNEL AND REAL ESTATE
ADJOURNMENT
From: Page Beckwith Sent: Monday, July 09, 2018 4:12 PM To: Libby Winn Cc: Michelle Ross; Cleatus Phillips; Hasco Craver Subject: Final Update for City Council Meeting Request on July 17th @ 6:30pm
Libby,
Please accept this email as request for Niagara Bottling to present a check to Keep Newnan Beautiful during the City Council meeting on July 17th, 2018 at 6:30pm.
Keep Newnan Beautiful applied for and received a grant for $10,000 from Niagara Cares. The Niagara Cares® local non-profit grant program supports community initiatives related to children’s education, health and wellness in areas where our Niagara Bottling facilities are located. The grant is to install an outdoor classroom directly behind the existing Pollinator Garden at 14 Carmichael Street. Michelle Ross, the Human Resources Manager, at the local Niagara Plant will be present to present the check to KNB.
Let me know if you need anything else.
Kind Regards, Page
Page Beckwith Keep Newnan Beautiful Director Office: 678-673-5505 Cell : 678-458-8009 [email protected] City of Newnan 6 First Avenue Newnan, GA 30263
City of Newnan, Georgia - Mayor and Council
Date: July 17, 2018
Agenda Item: Public Hearing for the 2018 update to the Capital Improvements Element, which includes the 2018 update to the Short-Term Work Program
Prepared and Presented by: Chris Cole, Planner
Submitted by: Tracy Dunnavant, Planning and Zoning Director
Purpose : To inform the public of the City of Newnan’s completion and intent to adopt its update to the Capital Improvements Element (CIE) of the 2016-2036 Comprehensive Plan, this includes the Short-Term Work Program; to receive suggestions and comments on the proposed updates.
Background: The Georgia Development Impact Fee Act (GDIFA) was enacted into law in 1990. It sets rules for local governments that wish to charge new development for a portion of the additional capital facilities needed to serve it. Under GDIFA, local governments may impose exactions on developers to help finance the expansion of their infrastructure systems only through an impact fee system and only for the specific types of facilities and infrastructure listed in the law.
All local governments that utilize an impact fee system under the GDIFA must include CIEs in their comprehensive plans and update the CIE portion of their plan annually. The STWP is included as a part of the CIE.
Per the minimum standards of the planning process, all local governments must hold one public hearing prior to the transmittal of their updates. Official transmittal to the Three Rivers Regional Commission (RC) and the Georgia Department of Community Affairs (DCA) is planned to be requested at the August 14 Council meeting. After review and approval of the CIE update by the RC and DCA, the Council will be asked to officially adopt the CIE update for 2018.
Options:
A. Hold a public hearing to inform the public of the City’s completion and intent to adopt the update to its CIE
Funding: N/A
Recommendation: N/A
Attachments: Draft version of 2018 CIE Update
Previous Discussions with Council: N/A
Comprehensive Plan 2016-2036
Capital Improvements Element with Short-Term Work Program 2018 Update TABLE OF CONTENTS
I. Introduction……………………………………………………………………….…...1
II. Short-Term Work Program (STWP) Updates and Long-Term and Ongoing Activities……………………..……….….………………..…….……….2 STWP………………………………………….……………………………………………………….……………..2 Long-Term, Indefinite, and Continuous Activities…………………..…………………………..4
III. Impact Fee Financial Report Updates……….……………....………….…5
IV. Capital Improvements Element (CIE) Project Updates……………..6 Parks and Recreation……………………….……………………………………………………………..….6 Fire Services……………………………………….…………….…….…………….…………………………...6 Police Protection…………………………………….…………………………………………………..……..7 Roads, Streets, and Bridges…………………………………………………………...... …………….….7
V. Wastewater Collection and Treatment Updates……………….…….8 Impact Fee Financial Report………………………..…………..…………………………….……..….8 Short-Term Work Program….………………………………….…………….………………….……….9 Long-Term, Indefinite, and Continuous Activities………………………………………………9 Capital Improvements Element………………………….……………………………………………..9
Table of Contents i CITYOFNEWNAN |AnnualSTWP-CIEUpdate2018 I. Introduction
The Georgia Development Impact Fee Act (GDIFA) requires all jurisdictions that levy impact fees to include a Capital Improvements Element (CIE) within the Community Agenda portion of their comprehensive plan. Furthermore, GDIFA requires those jurisdictions that prepare a CIE for their comprehensive plan to update it annually. An annual CIE update includes three components:
1. An annual update to the Short-Term Work Program (STWP) that covers a five-year period, which includes the current year plus the next four years. 2. An annual report on impact fee finances. 3. An updated list of all CIE projects that receive funding from impact fees, which covers the same five-year period as the STWP.
AnnualSTWP-CIEUpdate2018 Page1 CITYOFNEWNAN |AnnualSTWP-CIEUpdate2018 II. Short-Term Work Program (STWP) Updates and Long-Term and Ongoing Activities
Whether or not a jurisdiction is required to have a CIE in their comprehensive plan they must have a STWP, as required by the Georgia Planning Act. This is necessary to maintain Qualified Local Government (QLG) status. The STWP is a key implementation tool, which reflects those activities and strategies the local government has chosen to undertake in the current five-year period (2018-2022). The City of Newnan has chosen to also provide a long- term and ongoing activities table for reference.
IMPROVEMENTS | STWP ADDENDUM Portion Project Project Estimated Sources of Chargeable Responsible Project or Activity Start Completion Project Funds to Impact Party Date Date Cost (& Share) Fees SPLOST 13, Develop LINC trail system (Phases 1-4) 2017 2019 $10,035,800 $3,800,000 Impact Fees, City Manager General Fund Business Acquire a trolley 2015 2019 $100,000 $0 SPLOST 13 Development Business Implement gateway signage master plan 2014 2019 $250,000 $0 SPLOST 13 Development, and install signage in phases Beautification SPLOST 13, Build Fire Station #4 2014 2018 $3,073,797 $1,500,000 City Manager Impact Fees
Improvements to City Hall 2014 2018 $91,500 $0 SPLOST 07 City Manager Impact Fees , SPLOST 07, Construct McIntosh Parkway 2014 2019 $7,173,000 $2,000,000 Engineering SPLOST 13, GTIB Grant LCI, SPLOST 13, Jackson/Jefferson/Clark/Bullsboro 2015 2018 $75,000 $0 Match Amount Engineering segment traffic study is $18,750 TBD, City, Match Jackson Street (North) from Elm Street 2018 2019 $355,350 $0 Amount is Engineering to Clark Street $71,070 LCI, City, Match E. Washington Street from Farmer Street 2019 2020 $1,234,170 $0 Amount is City to Perry Street $246,834 Andrew Street Extension from Augusta 2018 2020 $4,549,000 $2,500,000 Impact Fees, City City Drive to E. Broad Street
E. Broad/Farmer Signal 2016 2018 $130,000 $0 SPLOST 13 City
Intelligent traffic operations 2016 2019 $200,000 $0 SPLOST 13 Engineering
Obtain fire engine for fire station #4 2016 2018 $500,000 $0 SPLOST 13 Fire
AnnualSTWP-CIEUpdate2018 Page2 CITYOFNEWNAN |AnnualSTWP-CIEUpdate2018
Obtain light duty response truck 2016 2018 $200,000 $0 SPLOST 13 Fire
Obtain light duty response truck 2018 2020 $200,000 $200,000 Impact Fees Fire
Acquire a heavy duty vehicle for fire 2018 2018 $550,000 $550,000 Impact Fees Fire department Acquire a heavy duty vehicle for fire 2019 2019 $600,000 $600,000 Impact Fees Fire department Acquire a heavy duty vehicle for fire 2020 2020 $650,000 $650,000 Impact Fees Fire department City, Historical Historical Society, Work with the Historical Society to Society, Staff Time, Convention & develop an educational program Hotel/Motel Tax, 2014 2019 Other $0 Visitors Bureau, extolling the benefits of historic Grants materials PIO, Business preservation and historic tourism (Shares Development Unknown) Obtain National Register District NURA, Planning & designation for Chalk Level 2013 2019 $2,000 $0 NURA Zoning Neighborhood Neighborhood Continue Neighborhood Stabilization Planning & Zoning, 2011 2019 $100,000 $0 Stabilization Program (NSP III) Housing Authority Program Grant Planning & Zoning, Continue Neighborhood Stabilization NSP Revenue, Housing Authority, Program 2013 2019 $100,000 $0 NSP Grant Habitat for (NSP I) Humanity
Sidewalks along Greison Trail 2014 2019 $400,000 $0 SPLOST 19 Public Works
Sidewalks along Sprayberry Road 2014 2019 $278,000 $0 SPLOST 19 Public Works
Source: City of Newnan Note: Building, Planning & Zoning, Public Works, Beautification, Information Technology, Police, Fire, Engineering, Business Development refer to those respective departments of the City of Newnan. County refers to Coweta County. Acronyms used refer to: RC- Three Rivers Regional Commission, ARC- Atlanta Regional Commission, GRTA- Georgia Regional Transportation Authority, PIO- Public Information Officer, NURA- Newnan Urban Redevelopment Agency, UWG – University of West Georgia, NCAC – Newnan Cultural Arts Commission, NH – Newnan Hospital. Other groups referenced, like the Historical Society, represent those organizations servicing either Newnan or Coweta County as a whole.
AnnualSTWP-CIEUpdate2018 Page3 CITYOFNEWNAN |AnnualSTWP-CIEUpdate2018 IMPROVEMENTS | STWP ADDENDUM LONG-TERM, INDEFINITE, AND CONTINUOUS ACTIVITIES* Portion Project Sources of Project Start Estimated Chargeable Project or Activity Completion Funds Responsible Party Date Project Cost to Impact Date (& Share) Fees Develop LINC trail Impact 2017 2027 $27,847,026.90 $3,800,000 Fees, City, City Manager system County Improvements to Impact Lower Fayetteville 2017 2027 $60,000,000 $2,500,000 Fees, City, Engineering Road FHWA Source: City of Newnan Note: Beautification, Fire, Engineering refer to those respective departments of the City of Newnan. *Long-Term means any activity that is to begin in or more than five years (2023) from the current year (2018). All activities that have an indefinite or continuous end date, but a known start date prior to 2023, are included here to have the STWP represent only activities with known start end dates. Also, it is conceivable that many of the activities with unknown end dates are or may become permanently ongoing activities.
AnnualSTWP-CIEUpdate2018 Page4 CITYOFNEWNAN |AnnualSTWP-CIEUpdate2018
III. Impact Fee Financial Report Updates
The purpose of annually reporting on the financial state of impact fees is to provide an overview of impact fees collected and spent by category of public facility and service area. As seen below, there is a report for 2017, which is the last completed year.
ANNUAL FINANCIAL REPORT FOR 201 7 Public Facility Parks and Roads, Streets, and Total Fire Services Police Protection Type Recreation Bridges Service Area City of Newnan City of Newnan City of Newnan City of Newnan Beginning Impact Fee $1,764,295.13 $328,974.60 $3,829.60 $3,752.21 $2,100,851.54 Fund Balance
Impact Fees $234,893.44 $125,325.12 $0 $114,366.76 $474,585.32 Collected
Accrued $3,669.10 $790.22 $4.37 $86.47 $4,550.16 Interest
Project $79,710.50 $0 $3,832.05 $23,827.29 $107,369.84 Expenditures
Impact Fee $0 $0 $0 $0 $0 Refunds Ending Impact Fee Fund $1,923,147.17 $455,089.94 $1.92 $94,378.15 $2,472,617.18 Balance
Impact Fees $0 $0 $0 $0 $0 Encumbered
Source: City of Newnan Finance Department – Fund 375 Impact Fees
Administrative Fees Three percent of each impact fee is added to the final amount as an administrative fee. This portion of the impact fee pays for banking fees to maintain the impact fee account and helps fund the salaries of the administrator who collects the impact fees and other staff members of the Planning and Zoning Department who update the CIE, prepare financial reports, and other related activities. For 2017, the only costs associated with implementation were banking fees and the salaries of those various employees. The amount collected in administrative fees was $11,984.49.
AnnualSTWP-CIEUpdate2018 Page5 CITYOFNEWNAN |AnnualSTWP-CIEUpdate2018 IV. Capital Improvements Element (CIE) Project Updates
A capital improvement is an improvement that increases the service capacity of a public facility and has a useful life of ten or more years due to new construction or some other action. The CIE projects tables below show all planned capital improvements with expected completion dates within the current five-year period.
Capital Improvements Projects: Parks and Recreation Newnan Capital Improvements Projects - 2018 Public Facility Pa rks and Recreation Service Area City Limits Portion Project Project Estimated Chargeable Funding Responsible Project Description Start End Cost of Status to Impact Sources Party Date Date Project Fees SPLOST 13,
Develop LINC trail system Impact 2017 2019 $10,035,800 $3,800,000 Fees, Under (Phases 1-4) City Manager General Construction Fund Source: City of Newnan Planning and Zoning Department
Capital Improvements Projects: Fire Services Newnan Capital Improvements Projects - 2018 Public Faci lity Fire Services Service Area City Limits Project Project Estimated Portion Responsible Funding Project Description Start End Cost of Chargeable to Party Status Sources Date Date Project Impact Fees Obtain fire engine for Fire 2016 2018 $500,000 $0 SPLOST 13 Fire Planning Station #4 Obtain light duty response 2016 2018 $200,000 $0 SPLOST 13 Fire Planning truck Obtain light duty response Impact 2018 2020 $200,000 $200,000 Fire Planning truck Fees Acquire a heavy duty Impact 2018 2018 $550,000 $550,000 Fire Planning vehicle for fire department Fees Acquire a heavy duty Impact 2019 2019 $600,000 $600,000 Fire Planning vehicle for fire department Fees Acquire a heavy duty Impact 2020 2020 $650,000 $650,000 Fire Planning vehicle for fire department Fees SPLOST 13, City Build Fire Station #4 2014 2018 $3,073,797 $1,500,000 Impact Planning Manager Fees Source: City of Newnan Planning and Zoning Department
AnnualSTWP-CIEUpdate2018 Page6 CITYOFNEWNAN |AnnualSTWP-CIEUpdate2018 Capital Improvements Projects: Police Protection Newnan Capital Improvements Projects - 2018 Public Facil ity Police Protection Service Area City Limits Portion Project Estimated Project Chargeable Funding Responsible Project Description Start Cost of Status End Date to Impact Sources Party Date Project Fees Improvements to Public Impact City 2017 2017 $4,271.27 $4,271.27 Completed Safety Complex Fees Manager
Capital Improvements Projects: Roads, Streets, and Bridges Newnan Capital Improvements Projects - 2018 Public Facility Roads, Streets, and Bridges Service Area City Limit s Project Project Estimated Portion Project Description Start End Cost of Chargeable to Funding Sources Responsible Status Date Date Project Impact Fees Party Impact Fees,
Construct McIntosh SPLOST 07, 2014 2019 $7,173,000 $2,000,000 Under Parkway SPLOST 13, Engineering Construction GTIB Grant Andrew Street Extension Early Concept from Augusta Drive to E. 2018 2021 $4,549,000 $2,500,000 Impact Fees, City Engineering Phase Broad Street Source: City of Newnan Planning and Zoning Department * McIntosh Parkway was referred to as East Washington Extension and Greison Trail/Bypass Connector, respectively, in earlier CIEs.
AnnualSTWP-CIEUpdate2018 Page7 CITYOFNEWNAN |AnnualSTWP-CIEUpdate2018 V. Wastewater Collection and Treatment Updates
As with the Comprehensive Plan, wastewater collection and treatment is being reported separately from the other public facilities. This is due to the fact that Newnan Utilities, the City’s appointed authority for administering public utilities, provides service for this specific category. The other public facilities included in this update are direct operations of the City. Newnan Utilities provides all the information for wastewater collection and treatment concerning the Comprehensive Plan and CIE updates. They also levy and collect the impact fees for wastewater collection and treatment. Similar to previous public facilities, those items for wastewater collection and treatment that have completion dates beyond 2022 are not shown in the CIE and STWP.
ANNUAL FINANCIAL REPORT FOR 2017 Public Facility Type Wastewater Collection and Treatment Service Area City of Newnan Beginning Impact Fee Fund Balance $5,050,370.83 Impact Fees Collected $1,307,142.92 Accrued Interest $0.00 Project Expenditures $1,256,546.00 Administrative Costs $39,215.82 Impact Fee Refunds $0 Ending Impact Fee Fund Balance $5,061,751.93 Impact Fees Encumbered $0 Source: Newnan Utilities
AnnualSTWP-CIEUpdate2018 Page8 CITYOFNEWNAN |AnnualSTWP-CIEUpdate2018 IMPROVEMENTS | STWP ADDENDUM Portion Project Estimated Sources of Project Start Chargeable Responsible Project or Activity Completion Project Funds Date to Impact Party Date Cost (& Share) Fees Mineral Springs Newnan 2016 2021 $4,500,000 $4,500,000 Impact Fees Upgrade (100%) Utilities Collection System Newnan 2017 2021 $2,000,000 $2,000,000 Impact Fees Improvements (100%) Utilities
IMPROVEMENTS-STWP ADDENDUM LONG-TERM, INDEFINITE, AND CONTINUOUS ACTIVITIES* Portion Project Project Sources of Estimated Chargeable Responsible Project or Activity Start Completion Funds Project Cost to Impact Party Date Date (& Share) Fees Impact Fees Phase III – Expansion of Newnan Indefinite Indefinite $13,000,000 $13,000,000 (100%), Mineral Springs WPCP Other Utilities Sources Impact Fees Phase IV – Expansion (100%), Newnan Indefinite Indefinite $15,000,000 $15,000,000 Wahoo Creek Other Utilities Sources Impact Fees (100%), Newnan Land Treatment Indefinite Indefinite $10,000,000 $10,000,000 Other Utilities Sources Impact Fees Collection System Newnan Indefinite Indefinite $5,000,000 $5,000,000 (100%), Construction Other Utilities Sources Source: Newnan Utilities and Wiedeman and Singleton, Inc. *Long-Term means any activity that is to end more than five years (2023) from the current year (2018). It is conceivable that many of the activities with unknown end dates are or may become permanently ongoing activities. In addition, the figures are not exact totals for the projects they represent. They are estimates as used in the “Calculation of Impact Fee in 2005” table.
Wastewater Collection and Treatment CIE Newnan Capital Improvements Projects -- 2018 Public Facility Wastewater Collection and Treatment Service Area City Limits Project Project End Estimated Cost Funding Project Description Status Start Date Date of Project* Sources Impact Fees Influent & Diversion Pump Stations 2015 2017 $3,670,000 Completed (100%) Impact Fees Mineral Springs Upgrade 2016 2021 $4,500,000 Construction (100%) Impact Fees Collection System Improvements 2017 2021 $2,000,000 (100%) Planning
AnnualSTWP-CIEUpdate2018 Page9 City of Newnan, Georgia – Mayor and Council
Date: July 17, 2018
Agenda Item: Street Acceptance –Extension of Scenic Hills Drive in Heritage Ridge – Phase 3, Unit B
Presented by: Tracy Dunnavant, Planning & Zoning Director
Submitted by: Dean Smith, Planner
Purpose: A request by D.R. Horton to accept a new extension of Scenic Hills Drive in the Heritage Ridge Subdivision.
Background: Heritage Ridge Subdivision is located off of Lower Fayetteville Road. The applicant is requesting that the City accept portions of recently built streets and right-of-way.
Scenic Hills Drive: Length: 790 linear feet, Acreage: 0.95 Sidewalk length: 1451 linear feet, Acreage: 0.15
The final plat drawing has been approved by the City’s Planning & Zoning Department and Engineering Department. The Engineering Department has conducted their inspections for completeness and has deemed the infrastructure to be in accordance with the City’s standards, and proof of payment with the appropriate utility for street lights has been furnished.
Options: 1. Accept these sections of streets into the City’s street system. 2. Deny acceptance of the sections of streets into the City’s street system. 3. Other direction from Council.
Recommendation: Option 1.
Attachments: Plat showing street sections requesting to be accepted.
OWNER / DEVELOPER: GA 34 E D.R. HORTON, INC SHARPSBURG 1371 DOGWOOD DR SW LORA McCULLOM SMITH ROAD
CONYERS, GA 30012 www.fdc-llc.com ROAD
(678) 209-8051 VISIT US ON OUR WEBSITE: 24 HR CONTACT: SITE PAUL REED (404) 597-6756 DEVELOPMENT DATA LOWER FAYETTEVILLE ROAD SURVEYOR: 1. DEVELOPER: FALCON DESIGN CONSULTANTS, LLC D. R. HORTON, INC. LOCATION MAP 235 CORP. CTR. DR., SUITE 200 1371 DOGWOOD DR SW CONYERS, GA 30012 NTS STOCKBRIDGE, GA 30281 TELEPHONE NUMBER: 678-209-8051 COA NO. LSF 000995 (770) 389-8666 2. ENGINEER/SURVEYOR: COA NO. PER 004790 235 CORP. CTR. DR., STE 200 Ph. (770) 389-8666 - Fax (770) 389-8656 FALCON DESIGN CONSULTANTS, INC. GEORGIA 30281 STOCKBRIDGE, ENGINEER: 235 CORPORATE CENTER DR., STE 200 PERSPECTIVE ENGINEERING STOCKBRIDGE, GA 30281 RESERVED FOR CLERK OF COURT 2130 KINGSTON COURT, STE. E TELEPHONE NUMBER: 770-389-8666 CITY OF NEWNAN CERTIFICATE 3. SUBDIVISION CONFIGURATION: MARIETTA, GA 30067 A. SOURCE OF DATA: BOUNDARY SURVEY PERFORMED BY (678) 587-1203 FALCON DESIGN CONSULTANTS, INC. THE CITY OF NEWNAN HEREBY ACCEPTS ALL STREET RIGHT-OF-WAYS AND THE B. LOCATION: CITY OF NEWNAN, COWETA COUNTY, GEORGIA IMPROVEMENTS THEREIN AND ANY CATCH BASINS, JUNCTION BOXES, STORM DRAINAGE PART OF TAX PARCEL ID # SG8 008 PIPE, EASEMENTS, OR OTHER STRUCTURES OR AREAS OUTSIDE OF SAID RIGHT-OF-WAY SANITARY C. PROJECT AREA: 39.24 ACRES (6.72 ACRES PHASE 3 UNIT B) (EXCLUDING DITCHES AND OTHER OPEN DRAINAGE WAYS) WHICH ARE SPECIFICALLY OPEN SPACE = 7.55 ACRES (19%) 2.19 ACRES (PHASE 3 UNIT B) INDICATED ON THIS PLAT AS BEING DEDICATED TO THE PUBLIC; HOWEVER, THIS R/W AREA = 6.45 ACRES 0.95 ACRES (PHASE 3 UNIT B) CERTIFICATION DOES NOT OBLIGATE THE CITY TO MAINTAIN THE ABOVE STATED LOT AREA = 24.29 ACRES 3.58 ACRES (PHASE 3 UNIT B) INFRASTRUCTURE UNTIL EXPIRATION OF THE MAINTENANCE PERIOD. D. DENSITY: 20 LOTS / 6.72 AC.= 2.97 GROSS (PHASE 3 UNIT B) 20 LOTS / 5.77 AC. = 3.46 NET (PHASE 3 UNIT B) . CITY MANAGER DATE D. CURRENT ZONING: PDR E. TYPE OF SUBDIVISION: SINGLE FAMILY RESIDENTIAL F. TOTAL NUMBER OF LOTS IN THE PROJECT - 141 LOTS (20-PHASE 3 UNIT B) G. MINIMUM LOT SIZE: 6,000 SQUARE FEET DIRECTOR OF THE PLANNING DEPARTMENT'S CERTIFICATE AVERAGE LOT SIZE: 0.17 AC - +/-7,450 SQUARE FEET H. STREET LENGTH: 790 L.F. (SCENIC HILLS DRIVE) I. TYPE OF STREETS: PUBLIC PURSUANT TO THE LAND SUBDIVISION REGULATIONS OF THE CITY OF NEWNAN, J. R/W WIDTH: 50' GEORGIA, ALL REQUIREMENTS OF APPROVAL HAVING BEEN FULFILLED, THIS FINAL PLAT K. TOTAL R/W ACREAGE: 0.95 (SCENIC HILLS DRIVE) WAS GIVEN FINAL APPROVAL ON ______, 20_____. L. STREET MAINTENANCE: CITY OF NEWNAN, COWETA COUNTY M. SIDEWALK LENGTH: 1481 L.F. - 0.15 AC N. BUILDING SETBACKS: . DIRECTOR OF THE PLANNING DEPARTMENT DATE FRONT - 15' (ZONING) 19' (FRONT ENTRY GARAGE) REAR - 20' SIDE - 5' OWNER'S CERTIFICATE 4. UTILITIES: A. WATER AND SEWER: PUBLIC (CITY OF NEWNAN) B. ALL WORK AND MATERIALS SHALL BE IN ACCORDANCE WITH CITY OF STATE OF GEORGIA, COUNTY OF COWETA NEWNAN STANDARDS. I, BEING THE OWNER OF THE LAND SHOWN ON THIS PLAT, HEREBY CERTIFY THAT: ALL STATE, CITY AND COUNTY TAXES OR OTHER ASSESSMENTS NOW DUE ON THIS LAND HAVE BEEN PAID; ALL STREETS, DRAINAGE WAYS AND EASEMENTS SHOWN HEREON ARE DEDICATED TO THE USE OF THE PUBLIC AND ENFORCEMENT BY PUBLIC SAFETY SURVEY NOTES OFFICIALS FOREVER; AND, THAT I WILL BE RESPONSIBLE FOR THE MAINTENANCE AND REPAIR OF ALL INFRASTRUCTURE ASSOCIATED WITH THIS DEVELOPMENT UNTIL 1. THE FIELDWORK FOR THIS PROJECT WAS COMPLETED MARCH 14, 2017 . LINEAR AND EXPIRATION OF THE MAINTENANCE PERIOD. ANGULAR MEASUREMENTS WERE OBTAINED USING A SPECTRA PRECISION FOCUS 30 ROBOTIC TOTAL STATION & CHAMPION TKO ROVER GPS UNIT.
. 2. THE FIELD DATA UPON WHICH THIS PLAT IS BASED HAS A CLOSURE PRECISION OF ONE PROPERTY OWNER DATE FOOT IN 32,320 FEET, AND AN ANGULAR ERROR OF 02" PER ANGLE. IT WAS A CLOSED LOOP TRAVERSE ADJUSTED USING THE LEAST SQUARES METHOD. CITY OF NEWNAN NOTES 3. THIS MAP OR PLAT HAS BEEN CALCULATED FOR CLOSURE AND IS FOUND TO BE ACCURATE WITHIN ONE FOOT IN 2,028,588 FEET BASED ON BEARINGS AND DISTANCES SHOWN.
1. NO STREAMS ARE WITHIN 200 FEET OF THE SITE. 4. NO N.G.S. MONUMENT FOUND WITHIN 500 FEET OF ANY POINT ON THE SUBJECT PROPERTY. 2. NO WETLAND ARE WITHIN 200 FEET OF THE SITE. 3. DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS FOR HERITAGE RIDGE 5. ALL PROPERTY CORNERS REFERENCED AS "IPS" INDICATE A ½" REBAR PLACED WITH CAP RECORDED IN DEED BOOK 1792, PAGES 548-581 AND AMENDED IN DEED BOOK 2389, LABELED "FDC LSF00095" UNLESS OTHERWISE NOTED. PAGES 186-190, COWETA COUNTY, GEORGIA RECORDS. 4. ALL PROPERTY CORNERS SET AT TIME OF RECORDING PER REQUEST OF CITY 6. FALCON DESIGN CONSULTANTS, L.L.C. AND/OR KEVIN M. BROWN DO NOT GUARANTEE THAT ENGINEERING DEPARTMENT. ALL EASEMENTS AND SUB-SURFACE CONDITIONS WHICH MAY AFFECT THIS PROPERTY ARE SHOWN. DRAINAGE EASEMENT NOTE 7. THIS SURVEY IS REFERENCED TO THE NORTH AMERICAN DATUM OF 1983, 2011 ADJUSTMENT (NAD83 (2011)) FOR THE HORIZONTAL DATUM AND THE NORTH AMERICAN VERTICAL DATUM OF 1988 PER THE VIRTUAL REFERENCE SYSTEM CORRECTIONS THE OWNER OF RECORD, ON BEHALF OF HIMSELF (ITSELF) AND ALL SUCCESSORS IN INTEREST PROVIDED BY eGPS SOLUTIONS. SPECIFICALLY RELEASES THE CITY OF NEWNAN FROM ANY AND ALL LIABILITY AND RESPONSIBILITY FOR FLOODING OR EROSION FROM STORM DRAINS OR FROM FLOODING FROM 8. ALL DISTANCES SHOWN HEREON ARE HORIZONTAL GROUND DISTANCES. HIGH WATER OF NATURAL CREEKS, RIVERS OR DRAINAGE FEATURES SHOWN HEREIN. A DRAINAGE EASEMENT IS HEREBY ESTABLISHED FOR THE SOLE PURPOSE OF PROVIDING FOR THE 9. UTILITIES SHOWN ARE BASED ON ABOVE GROUND EVIDENCE. ADDITIONAL UTILITIES MAY EMERGENCY PROTECTION OF THE FREE FLOW OF SURFACE WATERS ALONG ALL EXIST ABOVE OR BELOW GROUND. NO CERTIFICATION OR GUARANTEE IS MADE AS TO THE WATERCOURSES AS ESTABLISHED BY THE REGULATIONS OF THE CITY OF NEWNAN. THE PUBLIC ACCURACY OR THOROUGHNESS OF THE UTILITIES OR STRUCTURES SHOWN HEREON. PER WORKS DIRECTOR MAY CONDUCT EMERGENCY MAINTENANCE OPERATIONS WITHIN THIS GEORGIA LAW THE UNDERGROUND UTILITIES PROTECTION SERVICE MUST BE CALLED EASEMENT WHERE EMERGENCY CONDITIONS EXIST. EMERGENCY MAINTENANCE SHALL BE THE PRIOR TO THE COMMENCEMENT OF ANY AND ALL EARTH DISTURBING ACTIVITIES. REMOVAL OF TREES AND OTHER DEBRIS, EXCAVATION, FILLING AND THE LIKE, NECESSARY TO REMEDY A CONDITION, WHICH IN THE JUDGMENT OF THE PUBLIC WORKS DIRECTOR, IS POTENTIALLY INJURIOUS TO LIFE, PROPERTY OR THE PUBLIC ROADS OR UTILITY SYSTEM. SUCH EMERGENCY MAINTENANCE, CONDUCTED FOR THE COMMON GOOD, SHALL NOT BE CONSTRUED AS CONSTITUTING A CONTINUING MAINTENANCE OBLIGATION ON THE PART OF THE CITY OF SURVEYOR'S CERTIFICATE NEWNAN NOR AN ABROGATION OF THE CITY'S RIGHTS TO SEEK REIMBURSEMENT FOR EXPENSES FROM THE OWNER/S OR THE PROPERTY/IES OF THE LANDS THAT GENERATED THE CONDITIONS. AS REQUIRED BY SUBSECTION (D) OF O.C.G.A. SECTION 15-6-67, THIS PLAT HAS BEEN PREPARED BY A LAND SURVEYOR AND APPROVED BY ALL APPLICABLE LOCAL JURISDICTIONS FOR RECORDING AS EVIDENCED BY APPROVAL CERTIFICATES, SIGNATURES, STAMPS, OR STATEMENTS HEREON. SUCH APPROVALS OR AFFIRMATIONS SURVEYOR'S CERTIFICATE SHOULD BE CONFIRMED WITH THE APPROPRIATE GOVERNMENTAL BODIES BY ANY PURCHASER OR USER OF THIS PLAT AS TO INTENDED USE OF ANY PARCEL. IT IS HEREBY CERTIFIED THAT THIS PLAT IS TRUE AND CORRECT AND WAS PREPARED 6/22/18 FROM AN ACTUAL SURVEY OF THE PROPERTY BY ME OR UNDER MY SUPERVISION; THAT FURTHERMORE, THE UNDERSIGNED LAND SURVEYOR CERTIFIES THAT THIS PLAT ALL MONUMENTS SHOWN HEREON ACTUALLY EXIST AND THEIR LOCATION, SIZE, TYPE COMPLIES WITH THE MINIMUM TECHNICAL STANDARDS FOR PROPERTY SURVEYS IN AND MATERIAL ARE CORRECTLY SHOWN; AND THAT ALL REQUIREMENTS OF THE LAND GEORGIA AS SET FORTH IN THE RULES AND REGULATIONS OF THE GEORGIA BOARD OF SUBDIVISION REGULATIONS OF THE CITY OF NEWNAN, GEORGIA HAVE BEEN FULLY REGISTRATION FOR PROFESSIONAL ENGINEERS AND LAND SURVEYORS AND AS SET FLOOD NOTE COMPLIED WITH. FORTH IN O.C.G.A. SECTION 15-6-67.
AS SHOWN ON FLOOD INSURANCE RATE MAPS OF COWETA COUNTY, GEORGIA COMMUNITY 6/22/2018 . 6/22/2018 . PANEL NUMBER: 13077C0164D EFFECTIVE DATE FEBRUARY 6, 2013, THIS PROPERTY IS NOT KEVIN M. BROWN DATE KEVIN M. BROWN DATE LOCATED IN A FEMA FLOOD HAZARD ZONE. REGISTERED LAND SURVEYOR #2960 REGISTERED LAND SURVEYOR #2960
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COA NO. PER 004790 6/22/18
COA NO. LSF 000995 235 CORP. CTR. DR., STE 200 STOCKBRIDGE, GEORGIA 30281 VISIT US ON OUR WEBSITE: Ph. (770) 389-8666 - Fax (770) 389-8656 www.fdc-llc.com City of Newnan, Georgia—Mayor and Council
Date: July 17, 2018 Agenda Item: School Resource Agreement
Presented by: Mark Cooper, Deputy Chief of Police
Purpose: The Coweta County School System has made it known that they wish to place an Officer in each elementary school located inside the limits of the City of Newnan. This agreement updates the number of School Resource Officers, the schools where the Officers will be placed and the re- imbursement cost of the Coweta County School System.
Background: The City of Newnan has placed a School Resource Officer into the high schools and middle school located in the city for approximately 20-25 years. This program has been a success with the Officers making contact with the students and helping them to work through problems. It was deemed an important program when it first started and it is more so today. It is an important program for students and law enforcement.
Options: A. Approve Request B. Mayor and Council Directed Options C. Deny Request
Funding: General budget along with reimbursement by the Coweta County School System for cer- tain cost.
Recommendation: Option A
Attachments: Updated School Resource Officer agreement
Previous Discussions with Council: 08/13/2014 AGREEMENT FOR SCHOOL RESOURCE OFFICER PROGRAM
GEORGIA, COWETA COUNTY
This Agreement, made and entered into this ____ day of ______, 2018, by and between the Coweta County School System (hereinafter, the “School System”), and the City of Newnan, Georgia (hereinafter, the “City”).
WITNESSETH:
WHEREAS, School Resource Officers have heretofore been assigned to various schools within the School System; and
WHEREAS, the parties recognize the outstanding benefits of a School Resource Officer Program to the citizens of Newnan and Coweta County, and, in particular, the students assigned to schools within the School System; and
WHEREAS, the parties recognize the desirability and need to continue a School Resource Officer Program on the terms hereinafter set forth.
NOW, THEREFORE, in consideration of the mutual promises hereinafter set forth and the mutual benefits flowing to and among the parties hereto, the School System, and the City hereby agree as follows:
1. Assignment and Duties of School Resource Officer. The City shall provide a School Resource Officers (hereinafter, collectively, the “Officers”), to the School System, which Officers shall be assigned to: Newnan High School (2), Central Educational Center School (1), O. P. Evans Middle School (1), Dowdell Academy (1), Elm Street Elementary School (1), Atkinson Elementary School (1), Jefferson Parkway Elementary School (1), Newnan Crossing Elementary School (1), Ruth Hill Elementary School (1) and Welch Elementary School (1) which schools are all located in the City and any future schools as determined by School System, and the City. The Officers shall provide the services and perform the duties set forth in the job description which is hereunto attached, marked Exhibit “A”, and made a part hereof.
2. Employment Status of Officers. The Officers shall be and remain employees of the City and shall not be considered employees of the School System for any purpose. School System shall not be responsible for providing workers’ compensation benefits, unemployment compensation, or similar benefits due to or for the benefit of the Officers while the Officers are performing any duties under the terms of this Agreement. The Chief of Police of the City, or his designee, shall have final control over the manner in which the Officers shall exercise their obligations under this Agreement; however, the details as to the time and location of the duties to be performed by the Officers shall be determined by the principals of the schools to which the Officers are assigned, subject to the joint supervision of the Chief of Police of the City, or his designee, and the principals.
3. Appointment Replacement or Dismissal of Officers. Although the appointment of the Officers to perform the duties required hereunder shall be the exclusive prerogative of the Chief of Police of the City, or his designee, the Chief of Police of the City, or his designee, shall make a good faith effort to assign Officers who have demonstrated a capability for relating to students and an ability to function efficiently in an environment such as a public school. In the event that a particular officer becomes unsatisfactory to the School System, the principal of the school to which such officer is assigned shall recommend to the Superintendent of the School System that such officer be removed from the School Resource Officer Program. The Superintendent shall then confer with the Chief of Police of the City, or his designee, about the recommendation of the principal. If requested by the School System, and after conferring with the Superintendent, the Chief of Police of the City, or his designee, shall dismiss the officer or reassign him or her to such other duties as the Chief of Police of the City, or his designee, may deem appropriate. Furthermore, at any time hereafter, the Chief of Police of the City, or his designee, may dismiss or reassign any officer appointed hereunder based upon the Chief of Police of the City, or his designee’s own departmental rules, regulations and/or general orders, when such dismissal or reassignment is deemed by Chief of Police of the City, or his designee, to be in the best interests of the citizens of The City of Newnan. Upon the resignation, dismissal or reassignment of an officer appointed hereunder, the Chief of Police of the City, or his designee, shall make every reasonable efforts to replace such officer.
4. Full-Time Status of Officers. During each school year while this Agreement is in effect, and whenever the schools to which the Officers have been assigned are in session, the Officers shall perform their prescribed duties hereunder on a full-time basis. During such period, and so long as the Officers are required to perform their full-time duties under the terms of this Agreement, the Chief of Police of the City, or his designee, shall not assign the Officers to any other duties within his office away from the schools to which the Officers are assigned, such as, by way of example, patrolling, or responding to emergencies.
5. Term. The term of this Agreement shall commence on July 1, 2018, (the “Effective Date”) and continue until June 30, 2019, unless sooner terminated as hereinafter provided. This Agreement will renew annually for a one-year term each July 1 upon the same terms and conditions set forth herein, unless either the School System, or the City give the other party notice of its intentions to terminate or otherwise re-negotiate the terms of this Agreement not less than 90 calendar days prior to the end of the term.
6. Early Termination. This Agreement may be terminated by any party to this Agreement upon thirty (30) days written notice to the other parties hereto.
7. Compensation of Officers. For the 1st year, the School System shall reimburse the City for 50% of all personnel costs, including payroll taxes, health insurance, and retirement benefits, 0% of vehicle operating costs, including fuel, insurance, and maintenance, and 100% of vehicle purchases and necessary vehicle equipment (as mutually agreed upon). The School System will pay 100% of costs for a School Resource Officer who works more than 80 hours every two weeks in their capacity as a SRO, at the rate of time and half for overtime.
For subsequent years, the School System shall reimburse the City for 65% of all personnel costs, including payroll taxes, health insurance, and retirement benefits, The City shall be responsible for all vehicle operating costs, including fuel, insurance, and maintenance, The School System shall be responsible for 100% of vehicle purchases and necessary vehicle equipment (as mutually agreed upon). The School System will pay 100% of costs for a School Resource Officer who works more than 80 hours every two weeks in their capacity as a SRO, at the rate of time and half for overtime.
Prior to the Effective Date, the School System shall bear all personnel, operating and vehicle costs for additional SRO’s as requested by the School System.
The City will bill the School System on a quarterly basis and payment shall be made within 30 days.
8. Motor Vehicles for Officers. All vehicle provided hereunder shall be used exclusively by the Officers in the performance of their duties hereunder. Such vehicles and all necessary vehicle equipment will be paid for by the School System and titled in the name of the City and maintained and insured by the City. If any vehicle provided hereunder is declared a total loss by reason of damage thereto, then any insurance proceeds received by the City for such loss shall be applied to the purchase price of any replacement vehicle.
9. Equipment for Officers. The City shall furnish, at its sole expense, all equipment needed by the Officers for the performance of their duties hereunder, including, but not limited to: badges, nameplates, vests, uniforms, duty belt and gear, raincoats, flashlights, handcuffs, portable radios, mace, ticket book, weapons and ammo. The School System shall reimburse the City 50% of the costs of the equipment. All such equipment shall be and remain property of the City and shall be returned to the City upon termination of this Agreement.
10. Office Access and Supplies for Officers. The School System shall provide the Officers with access to an office, including a telephone, which may be used for general business purposes. The School System shall provide a scanner and a printer for the SRO. The School System shall also provide Officers with access to a secure office, cabinet for files and records, a desk with drawers, a chair, and office supplies to include a computer with email and internet access.
11. Access to Information. During the term of this Agreement, the School System shall have free access to all public information which in any way deals with criminal activity in and around the schools to which the Officers are assigned. The Chief of Police of the City, or his designee, shall provide to the School System copies of such incident reports, arrest reports, or other public documents which reflect any actual or potential criminal activity in or around the schools. Such information will be routinely provided to the School System on a regular basis, without the necessity of a formal request by the School System. The School System shall likewise share with the Chief of Police of the City, or his designee, all public information which in any way deals with criminal activity in or around the schools, without the necessity of a formal request by the Chief of Police or his designee.
12. Training for Officers. The City shall provide all School Resource Officer training and certification needed by the Officers for the performance of their duties hereunder as soon as possible. Actual on-campus work by the Officers shall commence without all SRO’s being certified, provided that all SRO’s shall be POST certified.
13. Indemnification. The School System shall not be responsible for any damage or injury to any person or property which may be caused by any act of any of the Officers, nor shall the School System be responsible for any workers’ compensation benefits or damages arising to the Officers while performing their duties under the terms of this Agreement. To the extent permitted by law, the City shall fully exonerate, indemnify, and save harmless the School System from any and all claims or actions, and all expenses incidental to the defense of any such claims and actions, based upon or arising out of damages or injury (including death) to persons or property caused by or sustained in connection with performance by the Officers of their duties under the terms of this Agreement, and including any claim which the Officers may make against the School System for damages, expenses, causes of action, or workers’ compensation benefits as a result of the performance of their duties hereunder. To the extent permitted by law, the City shall further exonerate, indemnify, and hold harmless the School System from and against any and all federal, state, and local taxes imposed or required under employment insurance, social security, and income tax laws with respect to the Officers.
14. Officers as Witnesses. The Officers shall appear as witnesses in the School System administrative proceedings or other civil proceedings where the issue or issues to be decided arise from criminal or quasi-criminal conduct in or near the schools to which the Officers are assigned and which involve any student or employee of the School System.
15. Notices. Any and all notices or other communications hereunder required or permitted shall be deemed to have been given when made in writing, deposited in the United States mail, postage pre-paid, and addressed as follows: Superintendent, Coweta County School System, P.O. Box 280, Newnan, Georgia 30264; and The City of Newnan, Attention: City Manager, 25 LaGrange Street, Newnan, Georgia 30263.
16. Good Faith. The School System and the City agree to cooperate in good faith in fulfilling the terms of this Agreement. All parties shall negotiate in good faith to resolve any unforeseen difficulties or issues arising from this Agreement.
17. Amendment to Agreement. This Agreement may be amended, from time to time, by mutual agreement of the parties. Any such amendment shall be in writing, signed by the parties, and attached hereto. IN WITNESS WHEREOF, the parties have executed this Agreement at Newnan, Georgia, on the day and year first above written.
COWETA COUNTY SCHOOL SYSTEM
BY :______(SEAL) Chairman
CITY OF NEWNAN, GEORGIA
BY :______(SEAL) Mayor
EXHIBIT “A”
Duties and Responsibilities of School Resource Officers:
1. General Duties. School Resource Officers shall:
1.1. Provide law enforcement on campus;
1.2. Counsel students and parents as needed;
1.3. Intervene in conflicts and disruptions;
1.4. Assist School Administrators in monitoring student parking;
1.5. Work in areas of student conflict mediation;
1.6. Act as instructors for specialized, short-term law enforcement related educational programs;
1.7. Act as liaison for information sharing between agencies;
1.8. Maintain a cooperative relationship with faculty and other school employees.
2. Relationship with Students. School Resource Officers shall make every reasonable effort to bridge the gap between students and law enforcement officers through: increasing positive attitudes towards law enforcement officers; encouraging cooperation between students and law enforcement officers; counseling; teaching students about the law enforcement system; taking a personal interest in students; and visiting students in the home environment.
3. Methods and Techniques. School Resource Officers shall provide effective law enforcement on campus through such activities as proper reporting, arrests, intervention, and prompt response to calls. School Resource Officers shall employ pro-active methods, including: prevention through announcements; posters; flyers, and other educational materials; school crime watch; informants; and law enforcement-related clubs.
4. Role Model Elements. School Resource Officers shall display: good moral standards; good judgment and discretion; consistency and fairness; respect for students; and sincere concern for the school community.
5. Parental/Agency Coordination. School Resource Officers shall: maintain good relationships with parents; gather intelligence information as to gangs, juvenile crimes, burglaries, and similar activities; serve as a legal resource to school administration; serve as a resource to school groups; inform law enforcement agencies of the expectations of school administration; inform the school administration of law enforcement agency expectations; and serve as a court resource case information worker representing schools as needed.
6. Other Responsibilities. School Resource Officers shall also:
6.1. Coordinate all of the activities with the principal of the school to which they are assigned and seek permission, advice, and guidance prior to enacting any program within the school;
6.2. Deter misconduct by remaining highly visible;
6.3. Assist administrators when students or others commit acts of violence or crime on campus;
6.4. Assist with security of parking lots, grounds, and school buildings;
6.5. Assist in improving the perception that the school is a safe learning environment;
6.6. Supervise morning arrival traffic by preventing reckless driving and monitoring crowd control (i.e., insuring students leave vehicles and enter school, insuring only school students are in parking lot, and deterring criminal behavior);
6.7. Conduct security surveys and check video monitoring equipment and review monitoring tapes, as needed;
6.8. Assist administrators with disruptive behavior;
6.9. Perform ongoing security checks on campus;
6.10. Conduct periodic meetings with school administrators and law enforcement officials to exchange information;
6.11. Assist the principal in developing plans and strategies to prevent or minimize dangerous situations which may result in student unrest;
6.12. When requested by a principal, attend parent/faculty meetings;
6.13. Become familiar with and understand Coweta County School System policy at all times.
City of Newnan, Georgia - Mayor and Council
Date: July 17, 2018
Agenda Item: Contract Award: Guardrail Installations (Lower Fayetteville Rd)
Prepared by: Michael Klahr, Public Works Director/ City Engineer
Purpose: To consider a contract award for guardrail installations on Lower Fayetteville Rd
Background: The guardrails on the east and west sides of Lower Fayetteville Rd near Newnan Crossing Bypass were damaged as a result of collision.
A consultant was retained (Heath and Lineback Engineers) to design a replacement, as the existing guardrail is considered sub-standard and it is not possible to simply repair the existing guardrail.
Requests for bids resulted in three bids submitted; all local contractors.
The amounts of the bids exceed the limit for bidding, according to the procurement procedures for the City of Newnan, however, the amounts do not exceed the limits under State of Georgia procurement law for Public Works projects.
Given the size of the project and the difficulty in obtaining bids, it is doubtful that procurement utilizing the sealed bid process under City code will result in any different results. Therefore, it is recommended that the Council consider waiving the sealed bid process and award a contract to the lowest bidder, AM Construction, LLC, for $69,703.53 (lump sum).
Note: this is an insured claim and to date, $20,000 has been collected.
Options: A. Award a contract for guardrail installations to AM Construction, LLC for $69,703.53
B. Other action as directed by Council
Funding: Street Fund
Recommendation: Option A
Attachments: Bids: AM Construction, LLC Piedmont Paving, Inc. Southeastern Site Development
PERFORMANCE ARTIST AGREEMENT
This Agreement is made this _____ day of July, 2018 by and between The City of Newnan, (hereinafter referred to as the “Presenter”) and Madeline Sain, Managing Director, Newnan Shakespeare Company, (hereinafter referred to as “Newnan Shakes”), by and through their designated agent or representative, Madeline Sain, individually and collectively as Newnan Shakes as identified below.
WHEREAS, Presenter wishes to contract with Newnan Shakes to conduct a theatrical performance of William Shakespeare’s “A Midsummer Night’s Dream” at the Greenville Street Park in Newnan, Georgia (hereinafter referred to as the “Performance”);
WHEREAS, Newnan Shakes desires to hire Artists, as independent contractors, to provide the Performance generally described below (the “Performance”).
WHEREAS, Artists desire to provide such Performance.
The parties agree as follows:
1. Artists. The name and mailing address of the Artists who will appear during the Performance and the amounts to be paid to each shall be provided by Madeline Sain, Managing Director, Newnan Shakes.
2. Agent/Manager. The name and mailing address of the Representative, who is executing this Agreement on behalf of Artists is Madeline Sain, Managing Director, Newnan Shakes.
Madeline Sain 14 1st St. Newnan, GA 30263 3. Place of Performance. The place of the performances is the City of Newnan’s Greenville Street Park.
4. Date and Time of the Performances. The date and time of the Dress Rehearsal shall be Thursday, July 26, at 7:30pm. The date and time of the two scheduled Performances shall be Friday, July 27 and Saturday, July 28, 2018, 7:30pm
5. Performance. The Performance is generally described as one (1) hour of live professional theatre.
6. Agreement to perform. Artists agree to provide the Performance in accordance with the terms of this Agreement and any addendums or riders hereto.
7. Price of Performance. Newnan Shakes warrants that the performance shall be free to the public.
8. Recording. Reproduction or Transmission of Performance. If requested in writing by Newnan Shakes, Presenter will use its best efforts to prevent the recording, reproduction or transmission of the Performance.
9. Excuse of Obligations. Newnan Shakes and Artists shall be excused from their obligations hereunder in the event of proven sickness, accident, riots, strike, epidemic, act of God or any other legitimate condition or occurrence beyond their respective control.
10. Taxes. Presenter agrees to prepare and file all tax information required of a person who hires an independent contractor and Newnan Shakes and the Artists agree that they have sole responsibility for the payment of any federal or state taxes arising from the monies paid to or on behalf of Newnan Shakes or the Artists for the Performance.
11. Indemnity for Copyright Infringement. Newnan Shakes and the Artists represent and warrant that they are knowledgeable about the copyright laws of the United States as applicable to the Performance, and that Newnan Shakes and Artists shall not perform any copyrighted materials of others during Performance without full compliance with such applicable copyright laws. In the event that Newnan Shakes and Artists breach this representation, warranty and covenant, they hereby agree to INDEMNIFY AND HOLD HARMLESS Presenter and its employees, guests and agents from and against all liability, loss, damages, claims, and expenses (including attorney’s fees) arising out of such breach.
12. Independent Contractor. Artists acknowledge that they shall perform their obligations hereunder as an independent contractor and not as an employee of Presenter. Artists further acknowledge that they are not on Presenter’s payroll and/or tax withholding rolls. Newnan Shakes and the Artists shall have sole control and direction in the conduct of the Performance.
13. Merchandising. Newnan Shakes and Artists shall perform at their option. Newnan Shakes and Artists may offer CDs, tapes, and other items for sale at the Performance. Artists will retain all proceeds from such sales. To facilitate such merchandising, Presenter will provide a table and chairs set up in an easily accessible and visible area of the venue.
14. Promotion. Presenter shall be entitled to advertise and promote the appearance of Newnan Shakes and the Artists and the Performance. Newnan Shakes and Artists acknowledge that Presenter will rely on the terms hereof in all such promotions and advertising and in the brochures to be printed setting forth the names, dates and times of all performances to be held. Newnan Shakes and Artists hereby acknowledge and agree that Presenter may use their names, photographs, likeness, facsimile signature and any other promotional materials in all of such promotions, advertising or other activities used to increase attendance at performance.
15. Parking. Presenter shall provide parking space for vehicles in a location of close proximity to and with direct access to the backstage area where Performance will take place on the date of Performance. This parking space will be reserved for Artists for a period of four (4) hours prior to the Performance and ending three (3) hours following the Performance.
16. Security. Presenter shall provide security for the backstage and stage areas before, during and after the Performance. Presenter shall provide security personnel to protect Artists and their property as deemed appropriate by Presenter in its discretion.
17. Passes. If necessary, Presenter shall provide identification passes to Artists for the backstage and stage where Performance is to be held.
18. Stage. At its sole expense, Presenter shall furnish all sound and theatrical lighting equipment suitable for the event. Presenter will also provide a professional crew to set up and operate the sound and lighting systems.
At its sole expense, Presenter shall furnish the electricity, water and sewer services for the Performance. Presenter shall provide water and non-alcoholic drinks for the Artists in the backstage area.
19. Dressing Rooms. There are no dressing rooms on the site but there are public bathroom facilities. Artists will be given access to City Hall before and after the performance. 20. Authority to Execute. The representative who is executing this Agreement on behalf of Newnan Shakes and the Artists hereby warrants and represents that she has the full power and authority to bind Newnan Shakes and the Artists on whose behalf she is executing this Agreement and acknowledges that he is making this representation and warranty with the understanding that Presenter is relying thereon.
21. Cancellation. Presenter shall have no liability to Newnan Shakes or the Artists hereunder for cancellation.
22. Miscellaneous. This Performance Agreement and the attached rider(s), if any, set forth the entire Agreement between the parties, and may not be amended except in a writing signed by both parties. This Performance Agreement will be governed by and construed in accordance with the laws of the State of Georgia, without regard to the principles of conflicts of law. In any action or proceeding involving a dispute between the Presenter and the Artists arising out of this Performance Agreement, the prevailing party will be entitled to receive from the losing party reasonable attorney’s fees. Venue shall be in Coweta County, Georgia. Rain Location is the Wadsworth Auditorium located at 25 Jefferson Street in downtown Newnan. In the event of rain or the possibility of rain in the opinion of the City, at the City’s option, the event may be moved to the Wadsworth Auditorium, otherwise the event will proceed at the designated location. The decision shall be made by the City on or before 2 p.m. on the day of the event.
23. Artists, by and through Agent/Manager, certify that no one associated with the Performance is an unauthorized alien as defined in the Federal Immigration Act. Agent/Manager shall execute the attached Affidavit Verifying Status for City of Newnan Public Benefit pursuant O.C.G.A. §50-36-1
IN WITNESS HEREOF, this Agreement is executed on the date first above written.
Presenter (Authorized Signature)
THE CITY OF NEWNAN, GEORGIA
By: ______
Date: ______
Artists/Agent or Manager Representative
Madeline Sain for the Newnan Shakespeare Company
By: ______Madeline Sain, Managing Director
______Madeline Sain, individually
Date: ______
City of Newnan, Georgia – Mayor and City Council
Date: July 17, 2018
Agenda Item: Rezoning Request RZ2018-03, Cornerstone Commercial Contractors, Inc. for 2.152 ± acres located on Powell Street, Greenville Street, and LaGrange Street
Prepared by: Tracy Dunnavant, Planning Director
Presented by: Dean Smith, Planner
Purpose:
Melissa Griffis, on behalf of Cornerstone Commercial Contractors, is seeking a rezoning for 2.152 ± acres located on Powell Street, Greenville Street and LaGrange Street (Tax Parcel #s N11 0002 001; N11 0002 002; N11 0002 003; N11 0002 004; N11 0002 005; N11 0002 007). The applicant is seeking to develop 35 fee simple townhomes. The 2.152 ± acres are currently zoned RU-I (Urban Residential Dwelling District – Historical and Infill) and CUN (Urban Neighborhood Commercial) and the applicant is seeking an RU-I (Urban Residential Dwelling District – Historical and Infill) zoning designation with conditions for all of the parcels. RU-I is a district that takes the units within a given block and determines dimensional requirements based on the averages. In this case, everything except the church is being demolished, so the applicant is seeking the following dimensions as a condition of the project:
Minimum Lot Size 1,150 square feet Setbacks: Front 0 Side 0 Side Street 0 Rear 5’ Minimum Building Width 15’ Minimum Lot Depth 60’ Minimum Building Square Footage 2,000 square feet Maximum Building Height 45’ Minimum Distance B/T Buildings 20’ Open Space 13,154 square feet
The applicant is seeking a downtown feel for the development which is why he is asking for primarily zero setbacks which will allow him to bring the buildings up to the street and have the driveways and parking areas behind the buildings.
Background:
The subject tracts currently consist of a mixture of uses including commercial businesses, duplexes and vacant land. The site is surrounded on three sides by streets (LaGrange, Powell and Greenville) and is bordered to the north by the railroad tracks. The applicant is seeking an RU-I zoning with conditions so that he can develop 35 fee simple townhomes. The development will be phased with the western half being developed first and the eastern half
Newnan Views – RZ2018-03 Rezoning Request 2018 - 1 - being developed as the initial units are sold. In addition, the applicant will be making improvements to Powell Street to increase the width and allow for additional on-street parking.
Present Zoning District RU-I and CUN RU-I with Proposed Zoning District conditions
Commercial Dry Cleaners, Current Land Use Beauty Salon, Duplexes and Vacant Land Parcel Size 2.152 ± acres
Surrounding Zoning Classifications (See Attached Zoning Map)
Railroad R/W; North OCR East CUN South CUN and RU-I West RU-I and OCR
Surrounding Land Use Pattern
Railroad R/W; Greenville North Street Park Greenville Street R/W; East Church and the Justice Center Powell St R/W; Law South Office , Knox Furniture, Residence LaGrange St R/W; West Residence; First Avenue Park
Summary:
Staff analyzed the following criteria prior to formulating a recommendation:
Is the proposed use suitable in view of the zoning and development of adjacent and nearby property?
The subject property is primarily bordered by roads and the railroad tracks. Across these barriers are a mixture of uses including residences, commercial businesses, parks and the County’s Justice Center. Staff feels that a townhouse development would be a suitable use given the mixture of uses in the area and the fact that this type of development would serve as a transition between commercial/office uses and the historic single-family homes. In addition, half of the tracts are currently zoned CUN (Urban Neighborhood Commercial), which allows more intense uses than an RU-I designation.
Newnan Views – RZ2018-03 Rezoning Request 2018 - 2 -
Will the proposed use adversely affect the existing use or usability of adjacent or nearby property?
In Staff’s opinion, the proposed use will not adversely affect the usability of adjacent and nearby properties. The greatest impact to the neighborhood will be additional traffic; however, the applicant will be making improvements to Powell Street and the number of additional trips will be fairly minimal per the Engineering Department’s report.
It should be mentioned that this development does abut the Greenville Street – LaGrange Street Historic District, but it is not included in the district. The applicant has presented elevations showing primarily masonry materials, enhanced landscaping/greenspace and the use of pavers in an effort to provide a quality project that complements the neighborhood. While the project is denser and the proposed buildings will be taller than what would be permitted in CUN, it should be noted that the 45’ is consistent with both the RML and RMH districts which typically house apartment and townhouse developments. In addition, the commercial tracts are located in the Downtown Design Overlay District, so the applicant will be required to get a Certificate of Appropriateness from the Planning Commission prior to construction of the buildings to ensure that what has been proposed during the rezoning matches what has been provided for permitting.
Are their substantial reasons why the property cannot or should not be used as currently zoned?
The property is currently zoned for residential and commercial uses. The duplexes are grandfathered in and the dry cleaners (no plant) and the beauty salon are permitted uses. Staff feels the property could continue to be used as currently zoned.
Will the proposed use cause an excessive or burdensome use of public facilities or services, including but not limited to streets, schools, water or sewer utilities, and police or fire protection?
Engineering:
No environmental concerns noted, stormwater management is proposed by use of pavers and will be reviewed by the Engineering Department to be compliant with the Georgia Storm Water Management Manual, latest edition.
Private internal access roads shown are to accommodate the aerial fire apparatus as discussed in pre concept meetings and will be reviewed by the Engineering Department and Fire Marshal during plan review.
Powell Street is currently 17 to 18 feet wide paved with standard curb and gutter, 9 foot driving lanes in each direction and 32 foot right of way as depicted on the survey of record submitted with this application. It intersects with Greeneville Street on the western terminus at an existing traffic signal and to the eastern terminus with Lagrange Street at a stop sign. Both Greenville St. and Lagrange St. are considered arterial streets and have traffic counts of 12,100 AADT on Greenville Street and 6,120 AADT on Lagrange St respectfully. The applicant is proposing two new entrances along Powell St. with improvements on Powell St. to include extended right of way, widening along the property frontage to a minimum of 22 feet wide with two 11 foot travel lanes, 5 foot
Newnan Views – RZ2018-03 Rezoning Request 2018 - 3 - sidewalks, and on street parking along the northern side of Powell St. These proposed improvement will be sufficient to handle the increased traffic from this development (see chart below) and will substantially improve connectivity for pedestrian access to both Lagrange Street and Greenville Street as well as both city parks and downtown.
Trip Generation Proposed Existing:
This existing site contains 3 duplexes, a dry cleaner, a hair/nail salon and a small church. Trip generation from this site was calculated using ITE Trip Generation Manual, 9th edition.
Duplex Apartments: 6 units a. Weekday : 6.65 /unit = 40 vpd b. Weekday peak AM hour: .51/unit = 3 vph c. Weekday peak PM hour: .62/unit = 3 vph d. Sunday: 5.86/unit = 35 vpd e. Sunday Peak 0.51/unit = 3 vph f. Saturday 6.39/unit = 38 vpd g. Saturday Peak 0.52/unit = 3 vph
Dry Cleaners (Specialty retail): 1521 SF/1000 = 1.521 a. Weekday: 44.32 /1000 GLA = 67 vpd b. Weekday peak AM hour: 2.71/1000 GLA = 4 vph c. Weekday peak PM hour: 6.84/1000 GLA = 10 vph d.. Sunday: 20.43/1000 GLA = 31 vpd e. Sunday Peak - NO DATA f. Saturday 42.04/1000 GLA = 60 vpd g. Saturday Peak NO DATA
Hair/Nail Salon: 2790 SF/1000 = 2.79 a. Weekday: NO DATA b. Weekday peak AM hour: 1.21/1000 GFA = 3 vph c. Weekday peak PM hour: 1.45/1000 GFA = 4 vph d.. Sunday: NO DATA e. Sunday Peak - NO DATA f. Saturday NO DATA g. Saturday Peak - 5.08/1000 GFA = 14 vph
Church: 1800 SF/1000 = 1.8 a. Weekday: 9.11/1000 GFA = 16 vpd b. Weekday peak AM hour: 0.56/1000 GFA = 1 vph c. Weekday peak PM hour: .52/1000 GFA = 1 vph d. Sunday: 36.63/1000 GFA = 66 vpd e. Sunday Peak 12.04/1000 GFA = 22 vph f. Saturday 10.37/ 1000 GFA = 19 vpd g. Saturday Peak 3.54/1000 GFA = 6 vph
Trip Generation Proposed Condition:
Newnan Views – RZ2018-03 Rezoning Request 2018 - 4 - This proposed project includes 35 townhome units. Anticipated trips generated from this project using ITE Trip Generation Manual, 9th edition.
Townhomes: a. Weekday : 5.81 /unit = 203 vpd b. Weekday peak AM hour: .44/unit = 15 vph c. Weekday peak PM hour: .52/unit = 18 vph d. Sunday: 4.84/unit = 169 vpd e. Sunday Peak 0.45/unit = 16 vph f. Saturday 5.67/ unit = 198 vpd g. Saturday Peak 0.47/unit = 16 vph
Church: 1800 SF/1000 = 1.8 a. Weekday: 9.11/1000 GFA = 16 vpd b. Weekday peak AM hour: 0.56/1000 GFA = 1 vph c. Weekday peak PM hour: .52/1000 GFA = 1 vph d. Sunday: 36.63/1000 GFA = 66 vpd e. Sunday Peak 12.04/1000 GFA = 22 vph f. Saturday 10.37/ 1000 GFA = 19 vpd g. Saturday Peak 3.54/1000 GFA = 6 vph
TRAFFIC GENERATION SUMMARY
DAY EXISTING TRIPS PROPOSED DIFFERENCE TRIPS WEEKDAY (vpd) 123 219 +96 WEEKDAY AM PEAK 11 16 +5 (vph) WEEKDAY PM PEAK 18 19 +1 (vph) SUNDAY (vpd) 100 235 +135 SUNDAY PEAK (vph) 25 38 +13 SATURDAY (vpd) 117 217 +100 SATURDAY PEAK (vph) 23 22 -1
Assuming 50% split the most increase onto Lagrange or Greenville Street from the proposed development will be 67 vehicles per day on Sunday and 50 vehicles per day on Saturday. This represents less than 1% increase onto adjacent arterial streets.
School: Ronnie Cheek, Director of Facilities, has indicated that the development may present challenges when planning for school enrollment and meeting student needs. He states that school capacity is an ongoing concern and many of the schools in that area are at or near capacity. He asks for the following information for planning purposes: 1) construction schedule for the project; 2) build-out time line; 3) will the project be built in phases; and 4) will there be a targeted market. With the number of school age children per household at 1.36, this would equate to 47 new students from this development.
Police: Buster Meadows, Police Chief, indicated that after reviewing the request, his department could furnish services to the location with minimal impact to existing personnel and equipment. Newnan Views – RZ2018-03 Rezoning Request 2018 - 5 - Newnan Utilities: Scott Tolar has indicated that Newnan Utilities does have ample water and sewer capacity to serve the proposed facility based on the preliminary concept plan provided. The developer will be responsible for all upgrade costs necessary to serve the property.
Fire: Fire Chief, Stephen Brown, has indicated that his department would be able to service the development with their existing personnel and equipment.
Is the proposed use compatible with the purpose and intent of the comprehensive plan?
The Future Land Use Map shows the block as a mixture of future commercial mixed use and high density residential. A townhouse development would be compatible since both commercial mixed use and high density residential allow these type of developments.
In the Comprehensive Plan’s Needs and Opportunities assessment, it states that the City needs to “encourage a mixture of housing while protecting residential historic districts.” The plan also identifies “Using mill housing redevelopment and infill lots to increase downtown housing stock” as part of the City’s Vision, Goals, and Policies. In addition, the City has consistently touted the need for redevelopment in its downtown area. In fact, the City’s LCI Study states that “There are a number of limited townhouses already in Newnan and a new townhouse product in the study area would likely do well given its density and relative affordability as compared to a detached product”.
Will the use be consistent with the purpose and intent of the proposed zoning district?
The proposed use would be consistent with the purpose and intent of the proposed zoning as townhouses are an allowable use in the RU-I zoning designation.
Is the proposed use supported by new or changing conditions not anticipated by the comprehensive plan?
As specified above, the Future Land Use map shows this property as future high density residential and mixed use commercial. There are no new or changing conditions that would impact the designation shown in the comprehensive plan.
Does the proposed use reflect a reasonable balance between the promotion of the public health, safety, morality, or general welfare and the right to unrestricted use of property?
Staff feels the proposed use for the property does reflect a reasonable balance. The property sits between three streets and a railroad track which buffers it from other parcels. In addition, townhouses are a good transition between commercial and residential properties. The project would also support the LCI study which calls for more townhouses in downtown and the redevelopment of infill lots.
Proffered Conditions:
The applicant has agreed to the following setbacks:
Minimum Lot Size 1,150 square feet Setbacks: Front 0
Newnan Views – RZ2018-03 Rezoning Request 2018 - 6 - Side 0 Side Street 0 Rear 5’ Minimum Building Width 15’ Minimum Lot Depth 60’ Minimum Building Square Footage 2,000 square feet Maximum Building Height 45’ Minimum Distance B/T Buildings 20’ Open Space 13,154 square feet
In addition, the applicant is also proffering to build consistent with the preliminary site plan, elevations, landscaping, building materials and any additional documents presented as part of the application.
Options:
A. Approve the rezoning request as submitted B. Approve the rezoning request, with conditions C. Deny the rezoning request
Planning Commission Recommendation: At their June 12, 2018 meeting, the Planning Commission held a public hearing on the rezoning request and unanimously recommended Option “B”, approve the rezoning request with conditions. The conditions are as follows: Minimum Lot Size 1,150 square feet Setbacks: Front 0 Side 0 Side Street 0 Rear 5’ Minimum Building Width 15’ Minimum Lot Depth 60’ Minimum Building Square Footage 2,000 square feet Maximum Building Height 45’ Minimum Distance B/T Buildings 20’ Open Space 13,154 square feet
In addition, the project will be built consistent with the preliminary site plan, elevations, landscaping, building materials and all additional documents presented as part of the application.
Attachments: Application for Rezoning Concept Plan Location Map
Previous Discussions with Council: May 22, 2018
Newnan Views – RZ2018-03 Rezoning Request 2018 - 7 -
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City of Newnan, Georgia - Mayor and Council
Date: July 17, 2018
Agenda Item: 136 SPRING STREET
Prepared and Presented by: Adam Cash, Code Enforcement Officer
Submitted by: Bill Stephenson, Chief Building Official
Purpose: 180 day extension expires on July 18, 2018. Owners to request an extension for completion of repairs to structure located at 136 Spring St.
Background: Owner: WILLIE GLEN CLAY ESTATE C/O EMMA CLAY DAVIS
Permits: None
Date Sub-Standard housing file was opened: October 6, 2014
City staff observed sub-standard housing conditions present at 136 SPRING ST. The structure has been determined to be unsafe as set forth by City Ordinance, Section 5-24. (a), Sub-sections (4, 5, 6, 7, 8, 9,10).
Options: 1. Grant request for extension.
2. Other direction from Council.
Funding: Not applicable.
Recommendation: Staff is requesting Council’s approval for Option 2.
Previous Discussion with Council:
November 4, 2014– Council informed of conditions.
November 11, 2014 – Public Hearing Requested
January 27, 2015 – Public Hearing Conducted
March 13, 2015 – Status Report - No Progress
April 14, 2015 – Status Report - No Progress
May 12, 2015 – Status Report - No Progress
June 9, 2015 – Status Report - No Progress
August 11, 2015 – Status Report - No Progress – Owner Requested Extension – Cont’d Until Sep. 8, 2015
September 8, 2015 – 120 day extension granted by council.
October 27, 2015 – Status Report – No Progress November 10, 2015 - Status Report - No Progress
December 15, 2015 – 180 day extension granted.
January 12, 2016 - Status Report – No progress to structure.
February 9, 2016 - Status Report – No progress to structure.
March 10, 2016 - Status Report – No progress to structure.
May 10, 2016 - Status Report – No progress to structure.
May 23, 2016 – Council continued until July 19, 2016 meeting.
July 19, 2016 – 180 Day Extension Granted.
August 9, 2016 - No progress to structure.
September 13, 2016 - No progress to structure.
October 11, 2016 - No progress to structure.
November 8, 2016 - No progress to structure.
December 13, 2016 - No progress to structure.
January 10, 2017 – Council directed staff to execute resolution.
February 21, 2017 – 180 day extension granted.
March 14, 2017 – No progress to structure.
April 11, 2017 – No progress to structure.
May 9, 2017 - No progress to structure.
June 20, 2017 – Progress to interior of structure.
July 18, 2017 – 180 day extension granted.
August 8, 2017 – No progress to structure.
September 12, 2017 – No progress to structure.
October 9, 2017 – No progress to structure.
November 14, 2017 – No progress to structure.
December 12, 2017 – No progress to structure.
January 9, 2018 – 180 day extension granted.
February 13, 2018 No progress to structure.
March 15, 2018 – No progress to structure.
April 10, 2018 - No progress to structure.
May 7, 2018 - No progress to structure.
June 19, 2018 - No progress to structure.
Emma Davis Willie Clay Property -136 Spring St. SW C/O 510 Muse St. SW Atlanta, GA 30310 July 7, 2018
Mr. Adam Cash, CODE ENFORCEMENT OFFICER City of Newnan, GA
Dear Mr. Adams: I respectfully request 180-day extension on the property located at 136 Spring Street, Newnan, GA. It is our intention to do the following to the property. We have a contractor and this is the plan: August - Building up the east side of the property – make the property accessible – rodent control September_ Electrical wiring ,plumbing- drywall October- Complete electrical and drywall- bathroom November- paint inside, install kitchen appliances, complete bathroom December- Complete landscape and outside enhancement. I pray this request for an extension is approved! Thank you!
Sincerely, Emma Jean Davis, Property Contact! Have a victorious week!
City of Newnan, Georgia – Mayor and Council
Date: July 17, 2018
Agenda Item: 286 W WASHINGTON ST
Prepared and Presented by: Adam Cash, Code Enforcement Officer
Submitted by: Bill Stephenson, Chief Building Official
Purpose: Owners to request a 180 day extension in order to complete repairs to structures located at 286 W WASHINGTON ST.
Background: Owner: IRVIN JONES ESTATE Permits: None Date Sub-Standard housing file was opened: December 4, 2014
City staff was contacted by the tenants residing at two separate apartments located at 286 W. Washington St. to conduct a property maintenance inspection. Upon inspection, City staff noted violations existing in the two apartments and the interior and exterior of other separate structures located on the property as well. The structure has been determined to be unsafe as set forth by City Ordinance, Section 5- 24. (a), Sub-sections (3, 4, 5, 6, 8, 9, 10).
Options: 1. Accept schedule of repairs from property owner.
2. Other direction from Council.
Funding: Not Applicable
Recommendation: Option 1.
Previous Discussions With Council:
December 8, 2014 – Council informed of conditions.
December 16, 2014 – Public Hearing Requested
February 24, 2015 – Public Hearing Conducted
April 14, 2015 – Progress
May 12, 2015 – Progress
June 9, 2015 – No Progress
August 11, 2015 – No Progress – Owner Requesting Extension
August 25, 2015 – No Progress - Extension Request Cont’d until September 8, 2015
September 8, 2015 - No Progress - Extension Request Cont’d until September 21, 2015
September 21, 2015 - No Progress - Extension Request Cont’d until October 15, 2015
October 15, 2015 – No Progress – 180 day extension granted.
November 10, 2015 – No Progress
December 15, 2015 – Progress
January 12, 2016 – No Progress
February 9, 2016 – No Progress
March 10, 2016 – No Progress
May 10, 2016 - No Progress
June 21, 2016 - No Progress
July 19, 2016 - No Progress
August 9, 2016 - No Progress
September 13, 2016 – 180 Day Extension Granted
November 8, 2016 - No Progress
December 13, 2016 – No Progress
January 10, 2017 – No Progress
February 21, 2017 – 180 Day Extension Granted
March 14, 2017 – No Progress
April 11, 2017 – No Progress
May 9, 2017 – No Progress
June 20, 2017 – No Progress
July 18, 2017 – No Progress
August 8, 2017 – 180 Day Extension Granted
September 12, 2017 – No Progress October 9, 2017 - No Progress
November 14, 2017 - No Progress
December 12, 2017 - No Progress
January 9, 2018 – No progress
February 13, 2018 – 180 day extension request granted.
March 15, 2018 - No Progress
April 10, 2018 - No Progress
May 7, 2018 - No Progress
June 19, 2018 - No Progress
City of Newnan, Georgia – Mayor and Council
Date: July 17, 2018
Agenda Item: 10 Burch Ave., 121 Pinson St., and 180 West Washington St.
Prepared and Presented by: Adam Cash, Code Enforcement Officer
Submitted by: Bill Stephenson, Chief Building Official
Purpose: To inform Council of the status of 10 Burch Ave., 121 Pinson St. and 180 West Washington St. having been before Council in Public Hearings.
Background: Date of Status Check: July 10, 2018
Property Description Owner Public Hearing Original # Resolution Extended # Of Updated Status Of Days Deadline Days Allowed Resolution Allowed Deadline 10 Burch Ave Abdul Saeed Kader March 28, 2017 45 days May 12, 2017 180 days December Progress to interior and 16, 2018 exterior of structure. 121 Pinson St. Marcus Beasley August 26, 2014 180 days February 22, 2015 180 days September Interior progress to 11, 2018 structure. 180 West Washington St. Render Godfrey September 25, 2017 45 days November 9, 2017 180 days September Exterior progress to 11, 2018 structure.
Options: 1. Accept status reports, no further action is required.
2. Other direction from Council.
Funding: Not Applicable
Recommendation: Staff is requesting Council’s approval for Option 1.
Previous Discussions With Council: All have previous history with Council. CITY COUNCIL MEETING – JULY 17, 2018
From: Derrick Teagle Sent: Tuesday, July 10, 2018 11:32 AM To: Libby Winn
Subject: E4L Wrestling Fundraiser
E4L is requesting Wesley Street Gym to host a Wrestling Fundraiser on Saturday September 8th from 6:00-10:00pm. The fundraiser is to help financed E4L students on eight college tours starting in September and ending on November 24th. The E4L College Tours have been vital in our students reaching their goals of obtaining academic and athletic scholarships. In 2018 thirty students in E4L was blessed with scholarships and we are claiming that this tradition will continue.
Thank you to City of Newnan in advance for your consideration of this request.
Derrick A Teagle.
CITY COUNCIL MEETING – JULY 17, 2018
From: Melanie Reeves Sent: Wednesday, July 11, 2018 3:10 PM To: Libby Winn Subject: Re: Agenda Item for July 17th Council Meeting
Dear Mayor Brady and City Council Members,
I am writing to request the reservation of 2-3 parking spaces in front of Greenville Street Park on the morning of Saturday, August 25, from 7am to 9am.
Our organization is hosting #ServeCoweta, a community-wide day of service, through which we are inviting all churches, schools, groups, businesses and organizations to volunteer and serve their neighbors! Participants will "rally" at Greenville Street Park at 8am, where we will serve them breakfast from the Salvation Army food truck, organize the teams, and get them ready to serve in the community. We send the volunteers out between 8:30am and 8:45am.
We have had two successful events this year and hope to continue to build excitement for serving our great community. If you have questions regarding our event, or would like to participate, please visit www.servecoweta.com. We would love to see you on the 25th!
Thank you for leading our great city of Newnan.
Respectfully,
Melanie Reeves
Melanie Reeves
Executive Director 678.796.8840 livetheriverlife.com
Motion to Enter into Executive Session
I move that we now enter into closed session as allowed by O.C.G.A. §50-14-4 and pursuant to advice by the City Attorney, for the purpose of discussing
And that we, in open session, adopt a resolution authorizing and directing the Mayor or presiding officer to execute an affidavit in compliance with O.C.G.A. §50-14-4, and that this body ratify the actions of the Council taken in closed session and confirm that the subject matters of the closed session were within exceptions permitted by the open meetings law.
Motion to Adopt Resolution after Adjourning Back into Regular Session
I move that we adopt the resolution authorizing the Mayor to execute the affidavit stating that the subject matter of the closed portion of the council meeting was within the exceptions provided by O.C.G.A. §50-14-4(b).