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(Public Pack)Agenda Document For Public Document Pack District Executive Thursday 3rd March 2016 9.30 am Council Chamber Council Offices Brympton Way Yeovil Somerset BA20 2HT Disabled access and a hearing loop are available at this meeting venue. Members listed on the following page are requested to attend the meeting. The public and press are welcome to attend. If you would like any further information on the items to be discussed, please ring the Agenda Co-ordinator, Angela Cox 01935 462148, website: www.southsomerset.gov.uk This Agenda was issued on Wednesday 24 February 2016. Ian Clarke, Assistant Director (Legal & Corporate Services) This information is also available on our website www.southsomerset.gov.uk District Executive Membership Ric Pallister Carol Goodall Peter Gubbins Henry Hobhouse Shane Pledger Jo Roundell Greene Sylvia Seal Peter Seib Angie Singleton Nick Weeks Information for the Public The District Executive co-ordinates the policy objectives of the Council and gives the Area Committees strategic direction. It carries out all of the local authority’s functions which are not the responsibility of any other part of the Council. It delegates some of its responsibilities to Area Committees, officers and individual portfolio holders within limits set by the Council’s Constitution. When major decisions are to be discussed or made, these are published in the Executive Forward Plan in so far as they can be anticipated. Members of the Public are able to:- attend meetings of the Council and its committees such as Area Committees, District Executive, except where, for example, personal or confidential matters are being discussed; speak at Area Committees, District Executive and Council meetings; see reports and background papers, and any record of decisions made by the Council and Executive; find out, from the Executive Forward Plan, what major decisions are to be decided by the District Executive. Meetings of the District Executive are held monthly at 9.30 a.m. on the first Thursday of the month in the Council Offices, Brympton Way. The Executive Forward Plan and copies of executive reports and decisions are published on the Council’s web site - www.southsomerset.gov.uk. The Council’s Constitution is also on the web site and available for inspection in Council offices. The Council’s corporate priorities which guide the work and decisions of the Executive are set out below. Further information can be obtained by contacting the agenda co-ordinator named on the front page. South Somerset District Council – Corporate Aims Our key aims are: (all equal) Jobs - We want a strong economy which has low unemployment and thriving businesses Environment - We want an attractive environment to live in with increased recycling and lower energy use Homes - We want decent housing for our residents that matches their income Health and Communities - We want communities that are healthy, self-reliant, and have individuals who are willing to help each other Ordnance Survey mapping/map data included within this publication is provided by South Somerset District Council under licence from the Ordnance Survey in order to fulfil its public function to undertake its statutory functions on behalf of the district. Persons viewing this mapping should contact Ordnance Survey copyright for advice where they wish to licence Ordnance Survey mapping/map data for their own use. South Somerset District Council - LA100019471 - 2016. District Executive Thursday 3 March 2016 Agenda 1. Minutes of Previous Meeting To approve as a correct record the minutes of the District Executive meeting held on 4th February 2016. 2. Apologies for Absence 3. Declarations of Interest In accordance with the Council's current Code of Conduct (adopted July 2012), which includes all the provisions relating to Disclosable Pecuniary Interests (DPI), personal and prejudicial interests, Members are asked to declare any DPI and also any personal interests (and whether or not such personal interests are also "prejudicial") in relation to any matter on the Agenda for this meeting. A DPI is defined in The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 (SI 2012 No. 1464) and Appendix 3 of the Council’s Code of Conduct. A personal interest is defined in paragraph 2.8 of the Code and a prejudicial interest is defined in paragraph 2.9. Members are reminded that they need to declare the fact that they are also a member of a County, Town or Parish Council as a Personal Interest. As a result of the change made to the Code of Conduct by this Council at its meeting on 15th May 2014, where you are also a member of Somerset County Council and/or a Town or Parish Council within South Somerset you must declare a prejudicial interest in any business on the agenda where there is a financial benefit or gain or advantage to Somerset County Council and/or a Town or Parish Council which would be at the cost or to the financial disadvantage of South Somerset District Council. If you have a prejudicial interest you must comply with paragraphs 2.9(b) and 2.9(c) of the Code. 4. Public Question Time Questions, statements or comments from members of the public are welcome at the beginning of each meeting of the Council. The total period allowed for public participation shall not exceed 15 minutes except with the consent of the Council and each individual speaker shall be restricted to a total of three minutes. Where there are a number of persons wishing to speak about the same matter, they should consider choosing one spokesperson to speak on their behalf where appropriate. If a member of the public wishes to speak they should advise the committee administrator and complete one of the public participation slips setting out their name and the matter they wish to speak about. The public will be invited to speak in the order determined by the Chairman. Answers to questions may be provided at the meeting itself or a written reply will be sent subsequently, as appropriate. Matters raised during the public question session will not be debated by the Council at that meeting. 5. Chairman's Announcements Items for Discussion 6. Report from Yeovil District Hospital NHS Foundation Trust (Pages 5 - 23) 7. SSDC Transformation Programme (Pages 24 - 63) 8. District -wide Voluntary Sector Grants 2016/17 (Pages 64 - 108) 9. Quarterly Performance and Complaints Monitoring Report - 3rd Quarter 2015/16 (Pages 109 - 118) 10. Propo sed amendments to the Business Rates Discretionary Rate Relief Policy (Pages 119 - 158) 11. SSDC Response to New Homes Bonus Consultation (Pages 159 - 191) 12. District Executive Forward Plan (Pages 192 - 195) 13. Date of Next Meeting (Page 196) Agenda Item 6 Report from Yeovil District Hospital NHS Foundation Trust Executive Portfolio Holder: Cllr Sylvia Seal, Leisure and Culture SSDC Representative: Cllr David Recardo Council of Governors meetings held in June and September 2015 Councillor David Recardo will attend the District Executive meeting to answer any questions from Members regarding the Yeovil District Hospital NHS Foundation Trust. The published minutes of the Council of Governors meetings are attached for information. Page 5 APPENDIX 1 COUNCIL OF GOVERNORS COUNCIL OF GOVERNORS Minutes of the Council of Governors meeting held on 11 June 2015 At the Abbey Manor Business Centre, Preston Road, Yeovil, Somerset, BA20 2EN Present: Peter Wyman Chairman Sue Brown Public Governor Sue Bulley Public Governor Monica Denny Public Governor Ian Fawcett Public Governor Jane Gifford Public Governor [items 16/15 - 23/15] Hala Hall Public Governor John Hawkins Public Governor John Park Public Governor Philip Tyrrell Public Governor John Webster Public Governor Alison Whitman Public Governor Jane Lock Appointed Governor [items 21/15 - 31/15] Nicholas Craw Staff Governor Michael Fernando Staff Governor Yvonne Thorne Staff Governor In Attendance: Mark Appleby Head of Workforce Performance and Organisational Development [item 23-15] Maurice Dunster Non-Executive Director [items 16/15 - 23/15] Maddie Groves Associate Director of Nursing [item 23/15] Samantha Hann Assistant Company Secretary Roger Hayward Head of Patient Experience [item 24/15] Jo Howarth Associate Director of Patient Safety & Quality [item 24/15] Paul Mears Chief Executive [items 16/15 - 24/15] Jade Renville Company Secretary Tracy Wilkinson Medical Recruitment Manager [item 23/15] Apologies: Martin Ormston Public Governor John Tricker Public Governor Rob Childs Appointed Governor Lou Evans Appointed Governor David Recardo Appointed Governor Judith Lindsay-Clark Staff Governor Paul Porter Staff Governor Action 16/15 WELCOME AND APOLOGIES Peter Wyman welcomed everyone to the meeting and introduced the newly elected governors; public governors Philip Tyrrell and Sue Brown and staff governors Yvonne Thorne and Nicholas Craw. Peter Wyman congratulated public governor John Park and staff governor Michael Fernando on being re-elected. Apologies for absence were received as noted above. 17/15 DECLARATIONS OF INTEREST The Chairman declared that he is the Treasurer and Vice-Chairman of the University of Bath. Page 6 18/15 MINUTES OF THE PREVIOUS MEETING AND MATTERS ARISING The minutes of the meeting held on 18 March 2015 were approved as a true and accurate record. There were no matters arising not on the agenda. 19/15 GOVERNOR ELECTION RESULTS 2015 & INTRODUCTIONS FROM NEW GOVERNORS Peter Wyman verbally advised of the governor election results. He congratulated those governors who had been elected (see item 16/15) and gave the opportunity for introductions. Peter Wyman confirmed David Recardo had been appointed as the governor representing South Somerset District Council. 20/15 CHIEF EXECUTIVE REPORT Paul Mears presented highlights from his written report, from which it was noted that: Director Responsibilities There are a number of strategic projects underway within the organisation that are important to the delivery of new models of integrated care. To ensure there is sufficient executive capacity to lead strategic programmes, the Board of Directors has agreed with Jonathan Higman that he will take on a new role of Director of Strategic Development from mid-June.
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