AMENDED AGENDA St Clair Shores City Council Meeting Monday June pm City Hall Jefferson Circle Drive St Clair Shores MI wwwscsminet
Call to Order Roll Call and Pledge of Allegiance Proclamations Presentations a Matilda Sanderson in honor of her Birthday b Patriots Relay for Life Team of Jefferson Middle School c St Clair Shores Memorial Day Parade winners Audience Participation on agenda items minute time limit Submit form to City Clerk prior to start of meeting Request to proceed to final documentation and bidding of new District Court building Review of one year trial for site plan amendment to Planning Case Brownies on the Lake located at Jefferson to allow outdoor music and entertainment Monday Thursday Noon to pm Friday and Saturday amto amand Sunday Noon to pm BidsContractsPurchase Orders a Dasher Board Purchase for Olympia Arena from the National Joint Powers Alliance under Cooperative Bids b Request for approval of First State Bank ACH Agreements Request for approval of the sale of homes acquired through tax foreclosures None Consent Agenda Items shall be considered without debate by motion and vote ofCouncil unless a member of Council specifically requests action taken separately on said item a Bills b Fees c Progress Payments d Approval of Minutes e Receive File Boards Commissions Committee Minutes f Award Bids and Blanket Purchases for Fiscal Year for the following Police Dept award Annual Service Contract for Motorola Radios Bid opened
Fire Department ALS Supplies and Turnout Gear rescheduled to Gas Diesel Bid Consortium Motor Pool GPS Services Motor Pool Automotive Parts Bid opened Motor Pool Vehicle Equipment Tires Bid opened DPW Rock Salt Bid Consortium DPW Water Meters and Transmitters DPW UPM Asphalt Patching Material Bid opened DPW Material Delivery Disposal Bid opened DPW Repair Supplies Bid opened City Clerk Election Supplies Ordinance Publications CDI Property CleanUpServices Bids opened CDI Irrigation Systems Maintenance RFP opened CDI Landscaping Maintenance RFP opened CDI Rodent Control Services Bids opened CDI Snow Removal Services Bids opened CDI Weed Control Services Bids opened Updates and followupsfrom Council Meeting Comments by Individual Councilpersons City Managers Report Audience Participaion minute time limit Mayors Comments Individuals with disabilities imPahmeats who plan to attend this meetingneed to contact the CityClerk office at a via Michigan Relay Cuterat T Som TIYifmctiliaty aides or services are A requeafor service form is availdeat all City departments Ten business days advarce notrce is required items to to the Please thm items offiaal Cormcil action wID be Anyone requesting be placed on the agenda must submit the request in writing to the CityClerk l days prior meeting nde only requhing rve to placed on the Counal agenda Other mattes wibe censideaed under the audience participati portion oft meetioig Atthe end ojeachArdinre Ptvticipvtiar mxe the amxrm rrnaned the CmmciL at BroadcesCS ofreguhu Coutrdl trteetings are drown via Comceat Cable Clamed WideOperrWest Cable Channel and ATT Cbannd SundaySaturday at am MondayTuesday Thursday pm Proclamation to MA TILDA SANDERSON
WHEREAS the Mayor and Council of the City ofStClair Shores do hereby wish to extend best wishes to Matilda Sanderson on the occasion of her rdbirthday and
WHEREAS she was born Matilda Henderson in Nova Scotia Canada on April and in when she was eighteen years old she left her parents brother and three sistersfor Boston Massachusetts and
WHEREAS in Matilda married and later had two beautiful daughters Marguerite who still lives in Boston and Annabel who is a resident of St Clair Shores and
WHEREAS Matilda who prefers to be called Tillie has twenty three grandchildren forty seven great grandchildren and thirteen great great grandchildren and
WHEREAS Tillie has made Leisure Manor her home on and offsince where she enjoys birthday parties loves to play Pokeno and Bingo every Saturday evening and shares her life with her kitty cat named Cindy
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalfof all our residents deem it an honor and a pleasure to extend our sincere congratulations and best wishes to Tillie Sanderson as she celebrates her rd birthday
Signed this th day ofJune PROCLAMATION to PATRIOTS RELAY FOR LIFE TEAM of JEFFERSON MIDDLE SCHOOL
WHEREAS the Mayor and the Council of the City ofSt Clair Shores deem it fitting and proper to publicly recognize those citizens and organizations who unselfishly dedicate their time and effort to the betterment of others and
WHEREAS THE PATRIOTS RELAY FOR LIFE TEAM afundraising group for Relay For Life ofSt Clair Shores will be participating in their Relay since joining Relay For Life ofSt Clair Shores in and
WHEREAS THE PATRIOTS RELAY FORLIFE TEAM since have had students participate on the Team and
WHEREAS in that time THE PATRIOTS RELAY FOR LIFE TEAM has raised over for the American Cancer Society and
WHEREAS THE PATRIOTS RELAY FORLIFE TEAM have decorated over luminaire bags honoring lost their battle to and cancer survivors and some dedicated to the memory ofthose who cancer
been the WHEREAS for the past four years THE PATRIOTS RELAY FOR LIFE TEAM have top fundraising team for the Relay For Life of St Clair Shores which will celebrate their year anniversary on Friday June and Saturday June
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of all our residents hereby recognize and honor THE JEFFERSON MIDDLE SCHOOL PATRIOTS RELALY FOR LIFE TEAM for their generosity and extend sincere appreciation to these fine young people for their continued commitment and outstanding fundraising effortsfor this worthy cause
Presented this day ofJune City of St Clair Shores Jefferson Circle Drive St Clair Shores MI Council Members Mayor Phone Fax wwwscsminet C John D Caron Kip Walby R Mayor ProTem Ronald J Frederick Candice B Rusie Peter A Rubino y G Tiseo City Manager R Anthony Chris M Vitale Benjamin M Hughes a
Council Meeting June
Agenda Item Request to proceed to final documentation and bidding of new t District Court Building at a cost not to exceed million
Background Proposed funding will have million used from Court Building Fund and million used from sale of bonds payable over years
Proposed Resolution Approvedeny request to proceed to final documentation of new tH District Court Building
Moved by Seconded by
VOTE AYES
NAYS
ABSTAIN
ABSENT
City of Lights St Clair Shores Michigan City of St Clair Shores Jefferson Circle Drive St Clair Shores MI Mayor Phone Fax wwwscsminet Council Members Kip C Walby John D Caron Mayor ProTem Ronald J Frederick Peter A Rubino Candice B Rusie City Manager Anthony G Tiseo Benjamin M Hughes Chris M Vitale
Memorandum
To Mayor Walby and Members ofCouncil
From Benjamin Hughes City Manager
Subject J District Court
Date June
The architecture firm Stucky Vitale has completed their review of the tDistrict Court building a facility that was originally constructed in the late s It has been determined that renovating this building is not an economically feasible option from acostbenefit perspective The five member committee formed by Mayor Kip Walby Judge Mark Fratarcangeli Councilmember Pete Rubino Councilmember Candice Rusie Community Services Director Chris Rayes and myself has reviewed the preliminary design of a new tDistrict Court As such I am respectfully in recommending that you authorize City Administration to complete the construction documents order to secure bids for a replacement facility at the corner of Mile Road and Jefferson
The total cost ofthis project including new office furnishings for the Court shall not exceed million I am proposing that you finance the project by using the million that exists in the Court Building Fund and that we borrow the remaining million with competitive municipal bonds payable over a year term
Ifyou approve this proposal the existing court building would be demolished approximately in the month of September Construction will require months During this period I propose that we lease temporary space in a building on the St Gertrude campus located on Jefferson Avenue near Martin Road This lease arrangement would terminate once our new court officially opens
I have included the following information to this memo for your consideration
A year history ofthe Court Building Fund
A financial analysis of a year borrowing and a year borrowing of million plus issuance cost
A proposed letter ofunderstanding for the rental of space on the St Gertrude Campus
Cost estimates for office furniture identified as needing replacement
A color rendering ofthe exterior ofthe court
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TABLE OFCONTENTS
Report Page
Debt Service Comparison Calcagent Summary Bond Debt Service Breakdown
tun pm Prepared by Hutchinson Shockey Erley Co MR St Clair Shores COMP CALCAGENT SUMMARY
Delivery Bond Ali in Description Date Par Yield Tic
Year th District Court Bonds Year th District Court Bonds
Jun pm Prepared by Hutchinson Shockey Erley Co MR St Clair Shores COMP Page BOND DEBT SERVICE BREAKDOWN
Period COURT FAC PROD COURT FAC PROD Ending YEAR YEAR
Jun pm Prepared by Hutchinson Shockey Erley Co AMR St Clair Shores COMP Page TABLE OF CONTENTS
CITY OF ST CIAIR SHORES COUNTY OF MACOMB STATE OF MICHIGAN CAPITAL IMPROVEMENT LIMITED TAX BONDS COURT OISTRiCT FAgUTY BONDS THDISTRICT COURT YEAR AMORTIZATION
Report Page
Sources and Uses of Funds
Bond Summary Statistics
Bond Pricing
Bond Debt Service
Jun pm Prepared by Hutchinson Shockey Erley Co MR St Clair Shores iSY SOURCES AND USES OF FUNDS
CITY OF ST CLAIR SHORES COUNTY OF MACOMB STATE OF MICHIGAN CAPITAL IMPROVEMENT LIMITED TAX BONDS COURT DISTRICT FACILITY BONDS THDISTRICT COURT S YEAR AMORTIZATION
Sources
Bond Proceeds Par Amount
Uses
Project Fund Deposits Project Fund Deposit
Cost of Issuance Cost of Issuance
Notes All Costs of Issuance are estimated and subject to change New Call Provision l@
Jun pm Prepared by Hutchinson Shockey Erley Co MR St Clair Shores SSY Page BOND SUMMARY STATISTICS
CITY OF ST CLAIR SHORES COUNTY OF MACOMB STATE OF MICHIGAN CAPITAL IMPROVEMENT LIMITED TAX BONDS COURT DISTRICT FACILITY BONDS THDISTRICT COURT YEAR AMORTIZATION
Dated Date Delivery Date First Coupon Last Maturity
Arbitrage Yield True Interest Cost TIC Net Interest Cost NIC AllIn TIC Average Coupon
Average Life years Weighted Average Maturity years Duration of Issue years
Par Amount Bond Proceeds Totallnterest Net Interest Bond Years from Dated Date Bond Years from Delivery Date Total Debt Service Maximum Annual Debt Service Average Annual Debt Service
UnderwritersFees per Average Takedown Other Fee
Total UnderwritersDiscount
Bid Price
Par Average Average PV of by Bond Component Value Price Coupon Life Duration change
Serial Bond
AllIn Arbitrage TIC TIC Yield
Par Value Accruedlnterest Premium Discount UnderwritersDiscount Cost of Issuance Expense Other Amounts
Target Value
Target Date Yield
Jun pm Prepared by Hutchinson Shockey Erley Co MR St Clair Shores Y Page BOND PRICING
CITY OFST CLAIR SHORES COUNTY OF MACOMB STATE OF MICHIGAN CAPITAL IMPROVEMENT LIMITED TAX BONDS COURT DISTRICT FACILITY BONDS THDISTRICT COURT YEAR AMORTIZATION
Maturity Bond Component Date Amount Rate Yield Price
Serial Bond
Dated Date Delivery Date First Coupon
Par Amount Original Issue Discount
Production Underwriters Discount
Purchase Price Accrued Interest
Net Proceeds
Notes Market Rate Assumptions As of Jun Bank Qualified Limited Tax General Obligation Interest Rates are preliminary and subject to change New Call Provision @
Jun pm Prepared by Hutchinson Shockey Erley Co MR St Clair Shores Y Page BOND DEBT SERVICE
GTY Of ST CLAIR SHORES COUNTY OF MACOMB STATE OP MICHIGAN CAPITAL IMPROVEMENT LIMITED TAX BONDS COURT DISTRICT FACILITY BONDS THDISTRICT COURT YEAR AMORTIZATION
Dated Date Delivery Date
Period Ending Principal Coupon Interest Debt Service
Note New Call Provision @
Jun pm Prepared by Hutchinson Shockey Erley Co MR St Clair Shores Y Page BOND DEBT SERVICE
CITY OF ST CLAIR SHORES COUNTY OF MACOMB STATE OF MICHIGAN CAPITAL IMPROVEMENT LIMITED TAX BONDS COURT DISTRICT FACILITY BONDS THDISTRICT COURT YEAR AMORTIZATION
Dated Date Delivery Date
Period Annual Ending Principal Coupon Interest Debt Service Debt Service
Note New Call Provision @
Jun pm Prepared by Hutchinson Shockey Erley Co MR St Clair Shores Y Page Letter of Understanding Rental of Our Lady of Hope Religious Education Building St Gertrude Campus for temporary location of District Court
Rent shall be month
Term of lease is months Our Lady of Hope shall extend the lenth if needed with the same terms and conditions on a month to month basis until the District Court construction is complete The lease is anticipated to begin no later than October
In order for the school to be available for City use the church will have to begin rescheduling their programs before the term ofthe lease In the event Our Lady of Hope relocates their religious education program and the City does not proceed with their project St Clair Shores shall reimburse Our Lady of Hope for moving expenses of a sum not to exceed
Rental shall include the first and second floors as outlined in Attachments A
Utilities will be coved as follows
a Our Lady of Hope will pay the first for gasSCS will reimburse cost above b Our Lady of Hope will pay the first quarter water SCS will reimburse cost above c Our Lady of Hope will pay the first electricity SCS will reimburse cost above
St Clair Shores will be permitted to erected temporary partitions at their own expense and remove upon vacating the property Due care will be used to minimize any permanent damage to the building
Any accessible routes or improvements that may be necessitated by the city will be made at St Clair Shores expense
Any improvements made by St Clair Shores as part of this project that Our Lady of Hope requests to leave in place will be done so with no reimbursement from Our Lady of Hope for the improvement
Father Jim Bjorum Our Lady of Hope
Benjamin Hughes City Manager City of St Clair Shores TABLE OFCONTENTS
CITY OFST CLAIR SHORES COUNTY OF MACOMB STATE OF MICHIGAN CAPITAL IMPROVEMENT LIMITED TAX BONDS COURT DISTRICT FACILITY BONDS THDISTRICT COURT YEAR AMORTIZATION
Report Page
Sources and Uses of funds
Bond Summary Statistics
Bond Pricing
Bond Debt Service
Jun pm Prepared by Hutchinson Shockey Erley Co MR St Clair Shores Y SOURCES AND USES OF FUNDS
CITY OF T CLAIR SHORES COUNTY OF MACOMB STATE OF MICHIGAN CAPITAL IMPROVEMENT LIMITED TAX BONDS COURT DISTRICT FAgUTY BONDS THDISTRICT COURT YEAR AMORTIZATION
Sources
Bond Proceeds Par Amount
Uses
Project Fund Deposits Project Fund Deposit
Cost of Issuance Cost of Issuance
Notes
All Costs of Issuance areestimated and subject to change New Call Provision @
tun pm Prepared by Hutchinson Shockey Erley Co MR St Clair Shores Y Page BOND SUMMARY STATISTICS
CITY OF ST CLAIR SHORES COUNTY OF MACOMB STATE OF MICHIGAN CAPITAL IMPROVEMENT LIMITED TAX BONDS COURT DISTRICT FACILITY BONDS THDISTRICT COURT YEAR AMORTIZATION
Dated Date Delivery Date first Coupon Last Maturity
Arbitrage Yield True Interest Cost TIC Net Interest Cost NIC AllIn TIC Average Coupon
Average Life years Weighted Average Maturity years Durationof Issue years
Par Amount Bond Proceeds Totallnterest Net Interest Bond Years from Dated Date Bond Years from Delivery Date Total Debt Service Maximum Annual Debt Service Average Annual Debt Service
Underwritersfees per Average Takedown Other Fee
Total UnderwritersDiscount
Bid Price
Par Average Average PV of by Bond Component Value Price Coupon Life Duration change
Serial Bond
AliIn Arbitrage TIC TIC Yield
Par Value Accruedlnterest Premium Discount UndenarftersDiscount Cost of Issuance Expense Other Amounts
Target Value
Target Date Yield
tun pm Prepared by Hutchinson Shockey Erley Co MR St Clair Shores Y Page BOND PRICING
CITY OF ST CLAIR SHORES COUNTY Of MACOMB STATE OF MICHIGAN CAPRAL IMPROVEMENT UNITED TAX BONDS COURT DISTRICT FACILITY BONDS THDISTRICT COURT YEAR AMORTIZATION
Maturity Bond Component Date Amount Rate Yield Price
Serial Bond
Dated Date Delivery Date First Coupon
Par Amount Original Issue Discount
Production Underwriters Discount
Purchase Price Accrued Interest
Net Proceeds
Notes Market Rate Assumptions As of un Bank Qualified Limited Tax General Obligation Interest Rates arepreliminary and subject to change New Call Provision l@
Jun pm Prepared by Hutchinson Shockey Erley Co MR St Clair Shores Y Page BOND DEBT SERVICE
CITY OF ST CLAIR SHORES COUNTY OF MACOMB STATE OF MICHIGAN CAPITAL IMPROVEMENT LIMITED TAX BONDS COURT DISTRICT FACILITY BONDS THDISTRICT COURT YEAR AMORTIZATION
Dated Date Delivery Date
Period Ending Principal Coupon Interest Debt Service
Note New Call Provision @
tun pm prepared by Hutchinson Shockey Erley Co MR St Clair Shores Y Page BOND DEBT SERVICE
CITY OF ST CIAIR SHORES COUNTY OF MACOMB STATE OF MICHIGAN CAPITAL IMPROVEMENT LIMITED TAX BONDS COURT DISTRICT FACILITY BONDS THDISTRICT COURT YEAR AMORTIZATION
Dated Date Delivery Date
Period Annual Ending Principal Coupon Interest Debt Service Debt Senrice
Note New Call Provision @
tun pm Prepared by Hutchinson Shockey Erley Co MR St Clair Shores Y Page a PROPOSAL
PROPOSAL wUNt srr
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North Main Royal Oak MI wwwiscginccom Terms and Conditions located atthe end of document FX PAGE PROPOSAL
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North Main Royal Uak fVfI wwwiscginccom Terms and Conditions located at the end of document d fX PAGE r PROPOSAL
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Narth Main Royal Oak MI wwwiscgfncam Terms and Conditions located atthe end of document FX PAGE PROPOSAL
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North Main Royal Oak MI wwwiscginccom Terms and Conditions located at the end of document QQ FX Q PAGE PROFOSAL
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North Main Royal tak Ml wwwiscginccom Terms and Conditions located at the end of document FX PGE E th District Court St Llair Shores Michigan Date stucKr vitnte nnteittas STUCAY VITACE AACNITECTS INC CITY COUNCIL JUNE
AGENDA ITEM Review for one year trial for site plan amendment to Planning Case Brownies on the Lake located at Jefferson to allow outdoor music and entertainment Monday Thursday amto pm Friday and Saturday amto amand Sunday noon to pm
BACKGROUND On June Council approved the petitionersrequest for site plan amendment to allow outdoor music and entertainment with a oneyear test period To date the Police Dept and CDI have not received any complaints regarding noise at this address
ENCLOSURES City Council Meeting Minutes of June Email from Liz Koto Correspondence from Neighbors City ClerksAffidavit of Mailing
PROPOSED RESOLUTION
It was moved by Councilperson and supported by Councilperson to approvedeny a review of site plan amendment to allow outdoor music and entertainment at Jefferson
VOTE Ayes
Nays
Abstain
Absent
Prepared by Caryl PhIlipsCommu nity Services Dept Secretary
Reviewed by City Planner Approved
Mr Vicari said that there is he took over Jacks three weeks ago and turned ii into Brownies He stated that the crowd a little different than he is used to of Brownies to be more of a dining atmosphere
Mayor Hison noted that Council has received many emails indicating that people are not happy with the noise and the time the music would be playing He mentioned that Rojo Restaurant was approved but the circumstances were different it was soft dinner music and different neighbors
Mr Vicari explained that he is unfamiliar with how Jacks did things so he would be incorporating more of what he knows from owning restaurants The staff has informed him of how they did things and how the customers like things which has brought in a significant number of customers He would like to continue with how Jacks was doing things
Mr Ihrie mentioned that there are ordinances that give details of how loud music can be such as no more than a level of eighty from a distance of feet from the building This ordinance must be complied with even with an amendment to a site plan such as this
to Mayor Hison recalls that the cut off time for noise is pm He asked Mr Vicari of the exact times he plans have outdoor entertainment
Mr Ihrie confirmed that generally the cut off time for noise is pmand it is up to Council to make a decision to change the time limits
Mr Vicari explained that he is in the process of making changes to certain things and keeping certain things the same since he took over and he is not exactly sure right now what would work best in regards to times to have the outdoor music He stated that if there were ever a problem with the level of noise or music then it would be turned down
Mr Rubello noted that Brownies is a good enough distance from people for there not to be issues He respects how Mr Vicari manages his other business in the City so he is not concerned
Mayor Hison said that the concern of residents is that normally band music is played too loud but this property is a good distance from residents He mentioned that the City does have people that would go out and measure the level of noise if there were ever a complaint
Mr Vicari explained that most likely he would have a soul guitar player playing Jimmy Buffet type songs
Mr Rubino said that there could be a concern with the type of crowd Brownies would attract and he stated that he saw the pictures and he would welcome that type of crowd to the City anytime
PC Case at Motion by Rubello seconded by Rubino to approve a request for site plan amendment Jefferson to allow outdoor music and entertainment Monday Thursday pm to pm Friday back to Saturday am to amand Sunday pmto pmas a one year trial period to come Council petitioner Brownies on the LakeJohn Vicari
Ayes Ail Absent McFadyen
REQUEST FROM THE LAKE HOUSE LITTLE MACK
a Request from The Lake House to be recognized by the City as anonprofit organization for the puraose of conducting future fundraisers and charitable events
a Request from The Lake House Contd
of The Mr Huebner commented that he and his wffe permanently moved to St Clair Shores He said he is the president is Lake House which is a cancer support center His mission is to provide a safe harbor for anyone touched by cancer It a c organization and he is requesting that it be recognized as nonprofit He would like to get more acquainted with the neighbors and invite everyone to visit
Ms Rusie noted that The Lake House is open Tuesday through Thursday from pmto pm She asked if they provide only emotional support and not mediralsupport She congratulated them on their grand opening
city CouncitMeeting June Page of Phillips Ca
From Koto Liz Sent Wednesday June AM To Phillips Caryl Subject FW List of stores
Hi Caryl
Can you include this email with the packet of information for Broniesfor the June x council meeting
Thank you
Liz Koto AICP City Planner Jefferson Circle Drive P
F wwwhavenuenet
From Bowlin Glenn Sent Wednesday June AM To Koto Liz Subject RE List of stores
No we have not Since the new owners took over and the old one left we have had no major problems
Thanks for the list
fEeaK bowEict
Deputy Chief of Police St Clair Shores Police Department
From Koto Liz Sent Wednesday June AM To Bowlin Glenn Rayes Chris Cc Kandt Julie Subject RE List of stores
Yes
Julie whos outtoday will be able to provide that to you Ive copied her on tlv message Shell email it over to you once its been compiled
Ana separate note Brownieson the Lake isgoing before Clty Council on June h to have their atitdor entertainment approval reconsidered Has P receiedan complaintsaboutor from Bromiessince June about their outdoor entertainment l will include that information withthe rest of the inforination for thecityeuncil packet
Thank vain li
Liz Koto AICP City Planner Jefferson Circle Drive P
F wwwhavenuenet
From Bowlin Glenn Sent Wednesday June AM To Koto Liz Rayes Chris Subject List of stores
Liz or Chris I am looking for a list of all our gas stations in the city Would you be the ones to contact Ge vacueut
Deputy Chief of Police St Clair Shores Police Department
z Phillips Ca
From Kotowski Mary A Sent Wednesday June PM To Phillips Caryl Subject FW music brownies
For Agenda item Monday
St Clair Shores City Clerk Jefferson St Clair Shares MI marya@scsminet
From nanquinones mailtonanquinonesCacomcastnet Sent Wednesday June PM To Kotowski Mary A Subject music brownies
I am opposed to the music heard from Brownies It is very disturbing particularly towards evening hours particularly from my address
Nanette Quinones Windwood Pointe St Clair Shores Mi M
Thank you for your consideration on this problem
i Phillips Ca
From Kotowski Mary A Sent Monday June AM To Phillips Caryl Subject FW agenda
For Brownies Item
a ot ski St Clair Shores City Clerk Jefferson St Clair Shores MI marya@scsminet
From ghoslet@aolcom mailtoahosletCaaoLcom Sent Monday June AM To Kotowski Mary A Subject agenda
Mary
Thanks for sending me the agenda I have a condo at Riviera Terrace and with respect to item I would like to see the music end by pm on a Sunday It would be nice to have some peace and quiet at least one evening a week Thanks
Gary Hoslet Riviera AFFIDAVIT OF MAILING
State of Michigan
County of Macomb
City of St Clair Shores
RE Review of one year trial for site plan amendment to Planning Case
Brownies on the Lake located at Jefferson to allow outdoor music
and entertainment Monday Thursday Noon to pm Friday and Saturday
amto amand Sunday Noon to pm
I hereby certify that I mailed by first class mail on June the attached notice to the names and addresses on the attached fist and the members of the Planning
Commission and the agenda was published in the St Clair Shores Sentinel on June
It also was posted at City Hall Jefferson Circle Drive and posted on the Citys website PARCELNUMB STRNUMBER STRNAME v
v JEFFERSON JEFFERSON
JEFFERSO N S JEFFERSON JEFFERSON
i t v
a
S City of St Clair Shores Jefferson Circle Drive St Clair Shores Mt Mayor Phone Fax wwwscsminet Council Members Kip C Walby John D Caron Mayor ProTem Ronald J Frederick Peter A Rubino Candice B Rusie City Manager Anthony G Tiseo Benjamin M Hughes t Chris M Vitale
Dear Resident
Enclosed is a copy of the June St Clair Shores City Council Agenda with an item that may be of interest to you
City Council policy has been to forward a copy of the agenda when Amendments to Site Plans are on the agenda to residents within feet of the location
Please note that this is not a public hearing so any comments you would like Council to be advised of need to be submitted to my office prior to the Council meeting by mail fax or email to my attention at maryaCcscsminet
If you hive any questions regarding this matter please call
Since
Ma K to ski MIIC City CI rk
MAKth
Enclosure
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FILIMON CARL KNOSKA LAUREL A CHO MINAH RIVIERA DRNE P O BOX ROGERS AVE ST GLAIR SHORES MI JENSEN BEACH FL UPPER DARBY PA
OS GIBBS JAMES R GUEVARA DRMRS WALTER SCHIIMACHER MARGRIT C RNIERA DRNE WINDWOOD POINTE RNIERA DRNE ST CLAIlZ SHORES MI ST CLAIIZ SHORES MI ST GLAIR SHORES MI
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SOUTHWORTH LINDA BAUMGART R MARKSHIRLEY YANIS WILLIAMROSANN TRU RIVIERA DRIVE RIVIERA DRNE CARRIAGE CIRCLE ST CLAIIZ SHORES MI ST CLAIR SHORES MI SARASOTA FL
FAIRMAN KIMBERLY A PLACIDO VIRGINIA M STEFANI LINDSAY P RIVIERA DRNE RIVIERA DRIVE RIVIERA DRIVE ST CLAIlZ SHORES MI ST CLAIlZ SHORES MI ST CLAIR SHORES MI
MANNELLA ROSEMARIE MAHLMEISTER JAMES J FUSINSKI MARY RIVIERA DRNE RNIERA DRNE E HARMON ST CLAIR SHORES MI ST CLAIR SHORES MI LAS VEGAS N
WERNER JEROME M CANTEA JOHN A BLAUVELT KAREN M RNIERA DRNE RNIERA TERRACE RIVIERA DRNE ST CLAIR SHORES MI ST CLAIR SHORES MI ST CLAIR SHORES MI
RNIERA LLC GILGALLON THERESE GARKINOS RENE LOCHMOOR RNIERA DRNE RNIERA DRNE GROSSE POINTE W MI ST CLAIR SHORES MI ST CLAR SHORES MI
LEONTARAS MARKO LEG HE DAVID NIARHAKOS HELEN VIARITIME CIRCLE NOR RNIERA DRNE ERBEN HARRISON TWP MI ST CLAIR SHORES MI ST CLAIR SHORES MI
LNINGSTON JAMES P SKUPIEN DAVIDTRACY BROWN MICHAELLYNN RNIERA DRNE YORKSHIRE RD LANGE ST CLAIR SHORES MI GROSSE POINTE P MI ST CLAIR SHORES MI
MORAN RITA HAMLIN DOUGLAS J DEVOS RAYMOND A WILLIAM CHAPOTON TH ST COON CREEK ROAD ST CLAIR SHORES MI MANHATTAN BEA CA ARMADA MI i
ERICKSON PETER G ORTISI FRANKPAULINE CERUTTI CHARLES J PENINSULA DR RNIERA DRNE RNIERA DRNE TRAVERSE CITY MI ST CLAIlZ SHORES MI ST CLAIR SHORES MI
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COYLE ROBERT G BURCHETT VIRGINIA TRUSTEE BUCHANAN FAMILY TRUST WINDWOOD POINTS WINDWOOD POINTS WINDWOOD POINTS ST CLAIlZ SHORES MI ST CLAIR SHORES MI ST CLAIR SHORES MI
VANRYN KATHY M BETANZOS GMARCELLA TRU CHIODO MARY JANE WINDWOOD POINTS TUSCANY TRAIL WINDWOOD POINTS ST CLAIR SHORES MI PALM HARBOR FL ST CLAIR SHORES MI
DISANTE EUGENIA A EGER ELIZABETH ROGER P ARNONE JOSEPHLILLIAN WINDWOOD POINTS WINDWOOD POINTS WINDWOOD POINTS ST CLAIR SHORES MI ST CLAIlZ SHORES MI ST CLAIlZ SHORES MI
CLELAND ROBERT H MALLARD KARLJUDITH GMEINER JR WILLIAM H WINDWOOD POINTS MARLIN CT WINDWOOD POINTS ST CLAIR SHORES MI MARCO ISLAND FL ST CLAIlZ SHORES MI
JAYAKAR GANDAMSAROJA SMIGELSKI GERALD A LUANA EDSHIRE LANE WINDWOOD POINTS GROSSE POINTS W MI ST CLAIR SHORES MI
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TRUST CIOTTI NANCY BLATTTRACY NURSE PATRICA ANN WINDWOOD POINTS HARPER WINDWOOD POINTS ST CLAIR SHORES MI HARPER WOODS MI ST CLAIIZ SHORES MI
CARAS PAULINE AUGUSTYN LYNNWALTER TR BOHLE HUBERTDOLORES WINDWOOD POINTS WINDWOOD POINTS WINDWOOD POINTS ST CLAIR SHORES MI ST CLAIIZ SHORES MI ST CLAIR SHORES MI
COSHELB CARTER ELIZABETH A QUINONES NANETTE DAMS REAL ESTATE WINDWOOD POINTS WINDWOOD POINTS WINDWOOD POINTS ST CLAIR SHORES MI ST CLAIlZ SHORES MI ST CLAIR SHORES MI
HOSEA THOMASELIZABETH RUSSELL JOHN TRUST PECK MAUREEN WINDWOOD POINTS WINDWOOD POINTS WINDWOOD POINTS ST CLAIR SHORES MI ST CLAIR SHORES MI ST CLAIR SHORES MI
I KISSEL ROBERTROSE PFAHLERT ALICEPHILIP RENTSCHLER DONALDBSTHER WINDWOOD POINTS WINDWOOD POINTS WINDWOOD POINTS ST CLAIR SHORES IVII ST CLAIR SHORES MI ST CLAIlZ SHORES MI
FREDERICKNANCY THOMPSON MINERTBETTY HAWKINS EARL T KAHLE WINDWOOD POINTS WINDWOOD POINTS WINDWOOD POINTS ST CLAIR SHORES MI ST CLAIR SHORES MI ST CLAIR SHORES MI
KOTZ EDWARDTRUST PALAZZOLOEDAJTRUST PENDY ELIZABETH TRUST WINDWOOD POINTS WINDWOOD POINTS WINDWOOD POINTS ST CLAIlZ SHORES MI ST CLAIR SHORES MI ST CLAIR SHORES MI
PROUDFOOT FAMILY TRUST DONIGAN KELLY ELIZABETH PEARCE JOYCE L TRUST P O BOX WINDWOOD POINTS WINDWOOD POINTS ARLINGTON TX ST CLAIR SHORES MI ST CLAIR SHORES MI
DUCSAY GAY TRUSTEE LUCAS ROBERTRUTH TRUSTS FRISBY FR THOMAS SRB WINDWOOD POINTS WINDWOOD POINTS WINDWOOD POINTS ST CLAIR SHORES MI ST CLAIlZ SHORES MI ST CLAIR SHORES MI
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STONE BEVERLYROSS JANICKI EVELYN T RALPH D KAPPAZ HELEN WINDWOOD POINTS WINDWOOD POINTS HARBOR PLACE ST CLAIR SHORES MI ST CLAIR SHORES MI ST CLAIR SHORES MI
HUMBLEMCSHANE GWEN TR TAZZIA KATHERINE TRUST SHIELD SARA J WILLIAM P X WASHINGTON BLVD WINDWOOD POINTS WINDWOOD POINTS MARINA DEL REY CA ST CLAIR SHORES MI ST CLAIR SHORES MI
GUEVARA ROSA J ALVAREZ MARIA ET AL TRUST LAHOOD RICHARDRITA WINDWOOD POINTS WINDWOOD POINTS WINDWOOD POINTS ST CLAIR SHORES MI ST CLAIR SHORES MI ST CLAIR SHORES MI
l KARP RANDALLOLGA BREEN GRACE M TRUST EBENHOEH JOSEPHBLANCHE WINDWOOD POINTS WINDWOOD POINTS WINDWOOD POINTS ST CLAIR SHORES MI ST CLAIR SHORES MI ST CLAIR SHORES MI
FOUCHEY GERALDMARYTRUS HARDIES MARCIA MARI KJOS BEVERLY TRUST WINDWOOD POINTS WINDWOOD POINTS WINDWOOD POINTS ST CLAIR SHORES MI ST CLAIIZ SHORES MI ST CLAIR SHORES MI
SEAGRAM JAMESDOROTHY SKUPIEN RITA MESTDAGH WILLIAM AMARY WINDWOOD POINTS IWINDWOOD POINTS WINDWOOD POINTS ST CLAIR SHORES MI ST CLAIR SHORES MI ST CLAIR SHORES MI
OI OLIS MARGARET E TRUSTEE SCICLUNA MICHAEL CHAMPANE JAMESVIOLET WINDWOOD POINTS WINDWOOD POINTS WINDWOOD POINTS ST CLAIIZ SHORES MI ST CLAIR SHORES MI ST CLAIR SHORES MI
LIEBOLD SUSANCHARLES DIMASO MARK CHARLES GODIN ANNAMAY WINDWOOD POINTS WINDWOOD POINTS WINDWOOD POINTS ST CLAIlZ SHORES MI ST CLAIR SHORES MI ST CLAIR SHORES MI
I THOMAS RONALD ALOIS A GUALTIERI MONA E WATERS ROBERTCATHERINE WINDWOOD POINTS WINDWOOD POINTS WINDWOOD ST CLAR SHORES MI ST CLAIR SHORES MI ST CLAIR SHORES MI
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IN ISLAND HARBOR MARINA KIIARNEY MI WASHINGTON
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Matthew A Triplett Detour St Clair Shores MI Agenda Item No a Meeting of Monday June
a PURCHASE and install at SCS Civic Arena Steel Dasher Board System for Olympia Rink
BACKGROUND Attached memorandum provides background
ACTION TO Approve and accept purchase through BE TAKEN National Joint Powers Alliance NJPA
Submitted By GREG Di Recreation Department
Dated June
moved seconded approving the purchase and installation of complete steel dasher board system at St Clair Shores Civic Arena from Becker Arena Products Inc West Hwy Savage MN in the amount of funding provided from the Civic Arena Budget Refurbish Dasher Boards Capital Outlay
AYES
NAYS
ABSTAIN
ABSENT
Bid OLY Oasherboard Merxorandum
to Mayor and City Council Members CC Ben Hughes City Manager From Greg Esler Director ofParks Recreation
date
Re Purchase and installation ofOlympia Arena Dasher boazds
Request for proposal was received from Becker Arena Products Inc on May for the purchase and installation of dasher boazds for the Olympia Rink at Civic Arena The new dasher board panels and doors will be completely installed by Becker Arena Products Inc with tear out and disposal to take place with Arena staff Parks staff and Building Maintenance in a time saving and cost saving effort Becker Arena Products Inc was selected through the National Joint Powers Alliance Purchasing Program NJPA municipal contracting agency The NJPA is a memberowned cooperative discount program that the City of St Clair Shores is a participating agency member The athletic and equipment accessories national contract was last competitively bid compiled and awarded to Becker Arena Products Inc in October Only government agencies education facilities public schools and private schools aswell asnonprofit organizations aze able to take advantage ofthis pricing
The new dasher boazd system will be totally constructed and supported with galvanized steel as opposed to the current system which was reinforced with wood x s The solid steel is proven in the industry to withstand the test oftime and will by its nature hold up better to tear downs and daily use The new boazds would be manufactured by Becker Arena Products Inc having American content and their plant is located in Savage Minnesota Becker Arena Products was awazded the Civic Arena Gardens dasher board installation conversion project in June of and completed the project in working days
We aze recommending that we accept the RFP for the dasher boards with vision supportless shielding on the spectator sides utilizing our own end glass and supports in the amount of from Becker Arena Products Inc It is our intention to place the order immediately and plan installation for July August to accommodate all of the programs and rentals We are also taking into consideration the best time of year in our industry to reduce revenue impact
Funding was budgeted over three fiscal years and is available in arena capital outlay L If you have questions or would like additional information please contact me Quotation STC Revision Date May
Prepared for
St Clair Shores Civic Arena Stephens Street St Clair Shores MI
Our understanding of your current situation
The Olympia Rink at the St Clair Shores Civic Arena is in need of replacement The system has become unsafe and difficult to maintain
Our approach to meet your needs
We have attached pricing for the BAP galvanised steel frame system with complete installation We have quoted the system reusing approximately lineal feet of existing shielding and shield supports for the ends and radius corners of the rink
We have also shown the discount available if purchased through the National Joint Powers Alliance NJPA
Thank you for considering Becker Arena Products Inc as a product supplier and partner in your current project We have been serving the Sports and Recreation Industry since We welcome the opportunity to eam your trust with this project by demonstrating our ability to perform to your satisfaction through our staff of professionals with our versatility experience ontime deliveries and commitment to quality
With Becker Arena Products you will receive a Worry Free project Guaranteed Per your recent request below please find budget pricing for the following dasher board system
BAP SIGNATURE SERIES HQCKEY DASHER BOARD SYSTEM
BeckerArena Products Inc shall furnish and install one custom built BAP Signature Series dasher board system along with related options and accessories The pricing is based on the information furnished and will include the following items and features
DASHER FRAMING POLY THYLENE FACING CAP RAIL KICK PLATE Rink Size x x radius lineal feet of high BAP Signature Series galvanized steel frame dasher boards Ring with box divider panels and back walls to boxes galvanized steel frames white highdensity polyethylene dasher facing yellow highdensity polyethylene kick plate blue or red highdensity polyethylene cap rail All panels preassembled All pane steel framing hot dip galvanized after fabrication drilled in epoxy anchors
GATES One double leaf radius equipment gate complete with heavy duty adjustable hinges slide bar cane bolts and heavy duty casters Four player box gates with heavy duty hinges and lift latches Two penalty box gates with heavy duty hinges and ice side push button latches Three access gates with heavy duty hinges and ice side push button latches thick highdensity polyethylene thresholds on player penalty and access gates
PLAYER PENALTY AND TIMEKEEPERS AREA Player boxes Two each deep x long with side divider panels and back walls Penalty boxes Two each deep x long with side divider panels and back walls Timekeeper box One each deep x long with side divider panels with one access gate in each divider panel and back wall with opening square feet of elevated wood framed flooring in the player penalty and scorer boxes complete with protective matting ProtectAll flooring long x deep boxes lineal feet of high x wide elevated wood framed coachs walkway in the playersboxes square feet lineal feet of wide recycled plastic benches with steel frames and supports in the player and penalty boxes in each player box in each penalty box One each thick x wide x long solid polyethylene timekeeper table
TEMPERED GLASS SHIELDING lineal feet of new x high Vision supportless tempered glass shielding for the spectator side of the rink complete formed polycarbonate shield support clip Four shield termination pads Note Existing tempered glass and supports from existing rink will be used on the ends radius comers and the box side of the rink x high tempered glass special sizes Gates and as required x high tempered glass special sizes Gates and as required x high tempered glass special sizes Gates and as required Required termination supports for high shielding Required termination supports for high shielding
INSTALLATION BeckerArena Products Inc to furnish a crew for the complete installation of the dasher system describe above Price includes installation labor Nonunion labor Non prevailing wage rate all travel lodging per diem and a forklift
TOTAL BUDGET PRICE DELIVERED INSTALLED
NJPA NATIONAL JOINT POWERS ALLIANCE PURCHASING PROGRAM DISCOUNTS BEGKER ARENA PRODUCTS INC dENDOR CONTRAGT BAP NJPA BASE PRICE DISCOUNT
BASE PRICE WITH NJPA DISCOUNT
The National Joint Powers Alliance NJPA is a muniapaf contracting agency and memberowned cooperative with more than rrmber agencies Members are legally alkwd o purchase off NJPA contracts while satisfying their own local bidding requirements Take advantage ofthe contra purchasing discounts shown here in this quotation mentioning our catrct BAP when ordering You must be a mnber and contracting authority Ask your says person for a copy of the NJPA Contract Purchasing information booklet or go to wwwnjpacooporg for more information accESSORIEs
LOBBY BENCHES Six each long double plank aluminum framed lobby benches fully assembled
Materials only each NJPA DISCOUNT j PRICE WITH NJPA DISCOUNT total
TOTAL PRICE DASHER SYSTEM BENCHES
The above prices do not include any taxes or permit fees that may be required All applicable taxes and fees are the responsibility of the purchaser
We are looking forward to the opportunity ofworking with you on your project and if we can be of further assistance please do not hesitate to call
Best Regards
Todd Close Becker Arena Products Inc e
I
i
r
BAP SIGNATURE SERIES STEEL FRAME DASHER BOARD SYSTEM SPECIFICATIONS
GENERAL
A SCOPE Manufacturer shall furnish and install one complete set of galvanized steel framed dasher boards fora x x radius rink as manufactured by Becker Arena Products Inc Burnsville Minnesota Manufacturer to field verify all dimensions
and B MATERIALS All materials will be per plans and specifications and constructed manufactured installed per plans and specifications All equipment and materials supplied under these specifications shall be new and of the best grade material and construction
C SUBMITTAL shop drawings Manufacturer shall upon receipt of contract from owner or its materials well construction representative prepare shop drawings which will itemize sizes and as as details for installation The manufacturer will submit shop drawings to the owner andor its representative for approval before fabrication ofmaterials Manufacturer to field verify all dimensions before submitting shop drawings for approval
D DELIVERY To be arranged with owner andor its representative to coincide with completion date ofthe project
E WARRANTY Manufacturer shall warrant all equipment from all defects in materials for a period accident normal ofone year from completion of installation Any misuse or abuse andor not caused by conditions shall be the responsibility ofthe owner
SPECIAL PROVISIONS
A PROJECT DESCRIPTION The project outlined with these specifications consists of the manufacture and installation of a complete steel frame dasher board system as manufactured by Becker Arena Products Inc or equal and approved
to the as The contractor shall be responsible for all necessary and related appurtenances complete project described in these specifications These specifications have been written with quality in mind Any deviations from the following specifications found after installation will be back charged to the dasher contractor at ownersdiscretion of value
B SAMPLES All contractors bidding this project shall supply a sample panel of proposed dasher system being bid showing exactly how the system will be manufactured Samples will show how shield mounting hardware will be attached to system as well as samples of gate latches and related hardware
Polyethylene samples shall be submitted for owner approval ofcolor and quality prior to bid
C MATERIAL SUBSTITUTION In the specifications certain items are named by manufacturer this is done for quality control Other manufacturers of equal quality will be approved if submitted to the owner for review Such requests must be submitted to the owner in writing seven days before bid opening Any such approved substitutions must be shown or noted at the time of bid Any deviations from the specifications must be clearly indicated by the bidder Bids offering lesser sizing or quality will not be considered Bidders shall supply manufacturersliterature specifications and fact sheets
D PROJECT COMPLETION The contractor shall commence work immediately upon receipt of a signed contract Completion of the project shall be not later than
Page of Revision Date PRODUCTS
Acceptable system design shall be identical in design to
Becker Arena Products Inc Burnsville Minnesota
A DASIERPANEL FRAMEWORK
Dasher panels shall be fabricated in demountable sections of nominal lengths The design of all panels whether straight section curved section or section in which a gate is located shall be fundamentally similar Each section shall be made of two horizontal x Z x steel angles used at the top and intermediate locations and one horizontal x x steel angle used at the base location end each end ofthe All angles will be welded to a specially designed gauge x deep steel plates on panel All vertical formed channels must have a minimum of return edges
Each end plate will have three matching holes to accommodate through bolts
An additional x x steel angle shall be welded to the back and bottom of each panel to form a continuous slot for anchoring panel to the floor
aid in An additional x x square steel tube shall be welded to the top and back of each panel to the fastening ofthe top caprail to the panel
In panels over in length an additional x x steel tube shall be welded at the center point ofthe panel vertically to add rigidity
be with All steel angles and formed channels used to make up dasher panels and gates will prepunched long slotted holes to allow expansion and contraction in the polyethylene dasher facing due to changes in temperature Round holes and selftapping screws are not acceptable
Each panel is to be a complete welded construction After the construction ofthe framing each panel is to be hot dip galvanized Zinc or nickel plating is not acceptable
The use of steel tubing for horizontal framing members or end vertical framing members is not acceptable
Systems that require separate support posts to support the dasher system are not acceptable
Standard sizes of the steel frame dasher panels are to be long by high
Page of Revision Date B GATES
Four access gates wide standard four player box gates wide and two penalty box gates wide shall be built into panels and shall be left or righthand swing In addition two wide gates shall be built into divider panels at the timekeepers box location Gate panel framing shall be ofthe same construction as standard panels Gate insert shall be made ofprepunched long slottedformed channels both vertically and horizontally
The gate latch shall be equipped with a x steel flat bar easily opened with a gloved hand Latches must be a solid welded construction designed for their intended use Access gate latches on gates with shielding must be equipped with push button releases located on the cap rail on the ice side of shielding so that the gate can be opened from the ice side The use of cables chains or other similar devices to open these gates is not acceptable
The hinges for all gates shall be two lift off type welded to the frame All hinge assemblies shall have grease fittings for easy lubrication Hinges that are bolted to gate framework are not acceptable
All single swing access and player gates shall have one thick x wide x long door stop welded to the gate frame Threshold ofaccess gates shall be above floor level
Thresholds for all player and penalty box gates shall be above floor level
One curved equipment gate shall be a double leaf gates with opening Size of gate leafs to be determined by the owner Gate panel framing shall be made of prepunched slotted channels vertically and horizontally
Equipment gate latch is to be the sliding bar type x x gauge steel tubing with a large grasp handle Each equipment gate shall lock into the poly threshold by means of x long cane bolts Each equipment gate leaf over in length shall be equipped with adjustable casters
The equipment gate will be furnished with a poly threshold high
C HARDWARE
All steel hardware shall be galvanized or zinc plated for rust resistance after welding Hardware shall include hinges latches nuts bolts washers and miscellaneous fastening devices necessary for complete installation
D ANCHORS
The dasher the installation of contractor shall install all new drilledinepoxy anchors required for the dasher boards Dasher contractor shall furnish x x steel hold down plate Plate to have two holes to accept a S bolt and flat washer for securing ofdasher panel to anchors
Page of Revision Date E DASHER FACING
The dasher board facing will be mm thick highdensity virgin polyethylene The polyethylene is to be furnished in a bright white color Natural white is not acceptable Whites must match
On panels that require red and blue lines the facing will be routed deep by the width necessary so that a thick red or blue panel of highdensity polyethylene can be inserted into this area Fastening the polyethylene red or blue line to the front of the white dasher panel or cutting the panels to insert a thick line with a secondary backer is not acceptable
The polyethylene will be attached to the horizontal angles with Phillips flat head machine screws flat washers and nylon insert lock nuts Heads ofscrews to be painted to color match dasher facing and kickplate Spacing of the screws will not exceed on center The use of selftapping or sheet metal screws to attach dasher facing is not acceptable
F CAPRAIL
Red or blue highdensity polyethylene cap rail thick shall be fastened to the top horizontalframing members The caprail must have a textured finish The front edge of the caprail shall be attached to the top angle using Phillips flat head machine screws flat washers and nylon insert lock nuts The back edge of caprail will be attached to the x steel tube using type F thread cutting screws Heads of screws to be painted to color match caprail The use of nylon rivets or sheet metal screws is unacceptable The front and back edges ofthe caprail shall have smooth and radiused edges caprail is to overhang backside of steel frame to match with the backer sheet to be installed after erection ofthe dasher system
G KICK PLATE
Kick plate shall be constructed of thick mm highdensity yellow or light blue polyethylene high The top edge of the kickplate shall have a radius The kickplate shall be fastened to the bottom ofthe dasher panel using x Phillips flat head machine screws flat washers and nylon insert locking nuts The heads ofthe screws are to be painted to color match the kickplate The use of nylon rivets or sheet metal screws is not acceptable
H THRESHOLDS
Access and player gates shall have thick highdensity polyethylene thresholds that can be removed and replaced when wearing occurs Polyethylene thresholds less than are not acceptable
I SPECTATOR SHIELD MOUNTING HARDWARE
Reuse existing aluminum shield supports and tempered glass shields for the ends and radius corners of the dasher board system x dhigh tempered glass New termination supports to be furnished for the gates on the ends and radius corners Field verify sizes and useable quantities All additional tempered glass and supports required to be included
Page of Revision Date On the sides of the rink spectator shield mounting supports shall be round in design of twopiece construction made of solid architectural grade extruded aluminum alloy T with R clear anodized finish Support back shall be installed through a snug fitting contoured opening in the finished sill and secured at the bottom with asupportmounting bracket to the center stringer of the dasher panel Support front to be attached to the back using x selftapping screws Installation of glass panels to be from the rink side with the vertical support within the dimensions of the boards with no protruding anchors behind the boards The supports to be furnished complete with shield gaskets integrally attached to both the support post and support faceplate Shield gaskets furnished as a separate entity to the support post is not acceptable Total width of supports shall not be less than in diameter nor shall exceed
Mounting hardware is to be removable so that the spectator shielding can be removed without demounting the dasher system The round shield supports shall be attached at the center angle using a J fitting that extends a minimum of below the center angle Round support posts that stop short of center angle or fittings that attach above the center angle are not acceptable
Gate shield mounting hardware shall be made of solid architectural grade extruded aluminum alloy Twith R clear anodized finish it shall be of one piece design to allow the operation ofgate sections The supports to be furnished complete with integrally attached shield gaskets
The anodized extruded aluminum shield supports shall be above the caprail on the sides of the rink where the use of high shield panels is indicated
The spectator shield supports are to be apart except at gates or similar openings in the dasher boards
The contractor shall route a continuous channel in the top of the polyethylene caprail to hold and support the tempered glass shielding panels
J SPECTATOR SffiELDING
Spectator shielding shall be clear float safety tempered glass The tempered glass shields shall have the top two corners radiused and all edges ground and polished to minimize breakage and for safety in handling Seamed edges are not acceptable
All shields shall be wide except those at gates removable sections or similar openings in the dasher boards
The height oftempered glass shielding on the sides of the rink to be above dasher panels Tempered glass panels on the sides ofthe rink to be thick
The height of spectator shielding at the ends and radius corners to be above dasher panels Reuse existing tempered glass and provide new as required Tempered glass panels on the ends and radius corners to be thick
Spectator shield supports and shields shall be installed across the back front and sides of the scorers boxes Spectator shield supports and shields shall be installed behind and along side of but not in front ofpenalty and team boxes
Spectator shield supports at both ends of the players boxes and the supports at the front corners of the penalty boxes shall have a specially designed safety pad to provide safety from injury
Page of Revision Date K BOXES
Player boxes shall consist of two long team boxes two long penalty boxes and one long timekeeper box All boxes to be deep Boxes to include side divider panels and back walls
highdensity polyethylene panels will be attached to the backside of the dasher board framework in the player penalty and scorers boxes including all personnel gates and equipment gates All polyethylene will be attached to the framework with x Phillips flat head type F thread cutting screws Standard color ofbacker sheets is white Incorporated into the front of the player box area shall be a shelf for the storage of players water bottles etc This shelf shall be completely lined with polyethylene identical in color to the dasher backer panel material
One x x solid polyethylene scorerstable shall be installed in the timekeeper box
L ELEVATED FLOORING
Elevated flooring will be furnished for the players official and penalty box areas The elevated flooring will be fabricated with x treated lumber into frames high by wide and less than the depth of the areas they are used in
The wood framework shall be covered with wolmanized treated plywood screwed in place and covered with light or dark gray ProtectAllflooring
In the players area atwotierframework will be fabricated for a coachswalkway behind the benches The coachswalkway will be elevated above standard floor height and will be deep The construction of this walkway to be identical to the elevated flooring in the player boxes The change in elevation willhave white highdensity polyethylene covering
M BENCHES
The benches used in the players and penalty box areas will be made of thick x wide recycled highdensity polyethylene A formed steel channel frame shall be used to support benches Player box benches to be in length and penalty box benches to be in length
The polyethylene benches will be supported using a formed steel channel framework attached to bench supports constructed of x x steel plates welded to square gauge steel tube
The tube supports will not exceed on center The tube supports will be fabricated so that they rise vertically out of the steel sleeve welded in the elevated flooring framework and are mitered ldegrees toward the front of the boxes so that players cannot hit the tubes with their skates The benches will be mounted flat to the support tubes
N INSTALLATION
Manufacturer will construct fabricate and deliver all materials to job site per plans and specifications All materials will be installed to result in a complete steel frame dasher system with all dashers and spectator shielding to be straight and true to line and properly braced Installation shall be done under the direct supervision of a factory representative at all times The use of subcontractors without factory supervision is not acceptable
Page of Revision Date O PROJECT CLEAN UP RESTORATION
The contractor shall be responsible for all area clean up of construction debris
P OTHER MATERIAL
Provide other materials not specifically described but required for a complete and proper operational installation as selected by the contractor subject to the approval of the owner
Q EXECUTION
Examine the areas and conditions under which work of this section will be performed Correct conditions detrimental to timely and proper completion of the work Do not proceed until unsatisfactory conditions are corrected
Installation shall be in strict conformance with manufacturer requirements and instructions
Erect units rigid straight level plumb and true with horizontal and vertical lines level
No defective scratched marred or otherwise damaged equipment and materials shall be installed
R ADJUSTMENTS
Put all items of equipment and systems through at least five complete cycles ofoperation verifying that each item is properly installed and properly operating and making required adjustments to achieve optimum operation
Page of Revision Date Option
VISON SUPPORTLESS SHIELDING SYSTEM
On te sides of the rink a supportless shielding system shall be provided with itempered Mass track installed to shielding above the cap rail Each panel shall have a specially designed system that each shield secure the bottom of each tempered glass shield The track shall be designed so panel and the shalt be easily installed or removed The track system shall be designed to secure protect glass panels without the use of separate cushions
made of solid If gates are within the supportless sections the gate shield mounting hardware shall b shall be of arehiteciural grade extruded aluminum Malloy Twith R clear anodized finish it be with one piece design to allow the operation of gate sections The supports to furnished complete integrally attached shield gaskets National Joint Powers Alliance wwwnpacooporg
FOR IMMEDIATE RELEASE NJPA Contract Announcement
NJPA Announces National Contract Award to Becker Arena Products Inc National Contract BAP Athletic andor Recreational Related Surfaces to include Athletic Equipment and Accessories has been competitively bid and awarded National Joint to Becker Arena Product Inc Their products are now available to the nation Powers Alliance NJPA contract purchasing member agencies throughout AiIVR iIOltlSC
National Joint Powers Alliance Staples MN October In response to a national competitive bid the NJPA to Athletic has awarded Becker Arena Products Inc a contract for Athletic andor Recreational Related Surfaces Include st and is available Equipment and Accessories The contract was approved by the NJPA Board of Directors on October nationally to atl NJPA member agencies
nation with Becker Arena Products has an outstanding reputation for serving municipal agencies across the and manufactured and resale ice rink supplies and equipment said Mike Hajek NJPAsdirector of business development in the ice rink marketing This contract is definitely going to be a one stop shop for NJPA member agencies that are to from Becker industry with ice rink facilities needs This contract is definitely the best way for NJPA members purchase Arena Products
satisfies most The NJPA contract enables government education and nonprofit agencies a purchasing solution that and breadth of agencies competitive bid requirements The Becker Arena Products contract broadens the depth competitively awarded products and services available to NJPA member agencies
About Becker Arena Products Inc Becker Arena Products Inc manufactures quality dasher boards for athletic and and recreational facilities new construction or renovation projects Beyond the boards we manufacture distribute maintenance products that help keep ice rink facilities operational These products include bleacher seating benching We have been protective rubber flooring ice maintenance equipment ice marking supplies game goals nets and more main dedicated to providing excellent customer service and quality products at reasonable prices since Our office New York manufacturing shop and warehouse is located in Savage Minnesota with regional offices in Colorado Illinois at and Massachusetts More information can be found at wwwbeckerarenacom or by calling us
About NJPA
The National Joint Powers Alliance NJPA is a municipal contracting government agency that serves schools nonprofit vendors and government entities with competitively awarded contract purchasing solutions through industryleading
Contact
Gordy Thompson gordythompson@njpacooporg PROPOSAL
PROJECT
CIVIC ARENA DASHER BOARD REPLACEMENT GARDENS ARENA
OWNER
The City of St Clair Shores Macomb County Michigan
BIDDER
Name of Bidder
Address U
Phone S C
fn accordance with the Advertisement for Bids for the construction of the above named Project the undersigned Bidder hereby proposes to furnish all labor materials and equipment and to construct the Project in accordance with the Contract Documents for the Prices as indicated in this Proposal The indicated prices are to cover al expenses incurred in performing the work required under the Contract Documents of which this Proposal is part
BIDDING CONDITIONS
In submitting this Proposal the Bidder represents that A The Bidder has examined and is familiar with the plans specincations and related documents
B The Bidder has visited and is familiar with the sites of the proposed work
C The Bidder is familiarwith all of the conditions surrounding the construction of the proposed Project PROPOSAL
D The Bidder is familiar with the availability of material and labor required to complete the Project
E The Bidder or other or any person company that the Bidder may represent has not entered into combination any or collusion undertaking or agreement with Bidder or Bidders any to maintain the price of said work or any compact to prevent other Bidder or any Bidders from bidding on said contract or work
F The Bidders is made proposal without regard or reference to any other or proposal and without any agreement or understanding or combination either or other directly indirectly with any person or persons with reference to such bidding in any way or manner whatsoever
G The Bidder has bid each and every item as listed in the Itemized Bid with no additions deletions conditions or alternatesunless specifically provided for in the itemized bid
WITHDRAWAL OF BID
The Bidder agrees that this bid shaJi be and good may not be withdrawn for a period as stated in the Advertisement after the scheduled closing time for receiving bids
COMPLETION
The Bidder agrees to commence work hereby under this contract on or before the date to be specified in the written Notice to Proceed and to fully complete the entire Project in accordance with the and completion dates schedule as stipulated in the Advertisement for Bids
ADDENDA
The Bidder acknowledges receipt of the following addenda
NO DATED
NO DATED PROPOSAL
BID SECURITY The Bidder undersigned attaches hereto a certified check or cashierscheck in the sum of Zero ollars or a Bid Bond in the amount of as required in the instruction to Bidders and Bidder agrees that in case he shal fail to fulfill his obligations under the foregoing proposal and contract the Gwner determine that the may undersigned has abandoned his rights and interests in such proposal and that the bid security accompanying his proposal has been forfeited to the Owner but the otherwise bid security shall be returned to the Bidder upon the execution of such contract and the of his acceptance bonds and insurance coverage or uponthe rejection of his proposal
AWARD OF CONTRACT The Bidder hereby agrees that if the foregoing proposal shall be accepted by the Owner the Bidder will within ten consecutive calendar days after receiving formal notice of award enter into a in contract the appropriate form to furnish the labor materials tools and construction equipment equipment necessary for the full and complete execution of the work at and for the price named in his proposal and the Bidder will furnish to the Owner and to the State of Michigan such surety for the faithful performance of such contract and for ail labor expended thereon as shah be approved and accepted by the Owner The Owner reserves the to award the right contract on lowest base bid only or on any combination of lowest base bid plus alternates submitted by a responsible bidderthat does not exceed the amount of funds estimated by the Owner as available to finance the Contract
SUBCONTRACTORS
The Bidder to use the proposes following Subcontractors in conjunction with this project SubContractor name address Portion ofi Work
rZ iy PRdPOSA
BIlDivRB QUALtFICATNS r the of tfe award interest expediting ofihis Gontraet the icider agrees rrrequired bythe pwner to submit inftrmatian in regard to the Ezidcers experience irtthe prftzRnance of work similar Yo that lncuded in tits prapasal
LEASTATUS LF BIDDER
The Bidder shall mark an X and fill aufi the appropriate form as nacassary
arporation duly arartiized artd going bu mess under the lawn pf the State of S for wharn bearing the official title of whale signature is affixed to this proposal is duty aufharzed to execute contracts
PtrerShip all of the members of whiyh with addresses are
n lndiviciuai wEcse signature is afiFixed to this Proposal
atccf anti signed this day of c arreaF
Signature
Title of Sid
Business
eephane ttiir X cl PRtPQSAL
Piese the give faiowing information regarding yeur Proposal far this bid
Number of years experience in this work u rs v ist number arC pes f eqnment tp be used if awarded this bid
List the that rnuniaipaliiies you Yave contracted with during the past fihree yaar for tFis e Qf work se a ac
Name of your bank and ctFer nancilreference asp see
Name of your insurance carrier PLIPDIBf insurartc ra ier COP
Workmans Cnmpenstirn e lease e e oiL i m Amount of irsurance Coveragrs
Comments SUPPLEMENTAL GENERAL CONITIONS
Page
INSURANCE
The shall Contractor provide insurance in name the of the Owner as outlined in Section A ofi Paragraph the General The Conditions following shall be included as additional named insured on this Owners Contractors Protective Policy
A
LIMITS iINSURANCE also See Sectiion of the General Conditionsj The Contractor shall procure and maintain during the fifie of this Contract except where otherwise indicated the minimum following insurance coverages
A Workmens Compensation Statutory
Employers Liability Each Accident DiseasePolicy Limit DiseaseEach Employee
B Commercial General Liability
Bodily injury General Aggregate Each Occurrence Personal AdvtsngInjury Fire Damage Medical Expense
Property Damage Included as Combined Single Limit with Bodily injury
Contractual Liability General Aggregate of Others in Property the Each Occurrence Contractors Care Custody Combined Bl PD Single Limit or Control Explosion ColEapse or iJnderground Hazards XCl
C Comprehensive Automobile Liability
Bodily injury Per Ferson Property Damage Each Occurrence Combined Single Limit supLtzEN antrrons
Page
lGlir OwnersaniContractors OOQOfJO General Aggregate N Prcrfsctive Llabil t D Y iY OOfl r Each Occurrence CcrnlairGd inglt timit rC ti Q tr Umbrella Liebiiity OaDQQO Each bGCUrrence
Protfof insurance Cousraue the rntractor shal provide the Owner at the time the contracts a returned by him for ececution rertifrcates and policies as hated below he
a lve copies iGerkrficafe of Insurance for UVorkers Compensation Insurance
b Five copies of Certificate of insurance tar Camrnercial General Liability Insurance
c Five b copies of Gertricate of fnsurarace far vehicle iabiity Insurance
d ttiirzal Policy crtv b capis of original Binder perdirg issuance of policy for wrrersm Crantractrars Protective Liability Insurance
e if so requested Certified Copies of ail policies mentioned above will be furnished if of above any the coverages expire during theterm of this rtntrC the Cantracfar shat cielivsr renewal certFFrcates andlor policies to the Owner at least ten days prior to the expiration date
iTDMNlFIGATftNCLAUSE he Contractor shall inddmnify and save harmless the Crty ofSt Clair Shores frrand fmm all aims cerrrands payments suits actions rectueries and judgments of every name and recxvereci description braughtor against thorn ar to property received or sustained Iay ar any person parsons whamscoever by reason of any action or omission of the said his rrhis Contractor agents servants cantractcrsin the perfrarmance of said Want or by or in ofi consequence any negligence ar carelsssness in conneianwith the same or on account tfthe death of car injuries tti persons who shall be rsngaqd in ar abcux the vark to be performed under this Contract and on account of liability or obligation impQSed directly or the of St Glair indirectiy upon City Shores by raaaans of any aw of the Mate ar the United States Nova Pxifinc ar which shall hereafter be enacted irnpasing any liability or ar otlitation providing fror to Qr on cornpensatirn any person persons account crf nr arising from the death of or to injuries employees Said Contractor shall pay settle compromise arsd procure the of and aIi such discharge aray claitxrs and all such lasses damages expen es and Isabilities obligations and shildefend at hit cvvn cast and expense any grid aI claims demands suits and acfiions made ar brought against fhe City of St Glair SUPPLEAIENTAL GENERAL CONDITIONS
rage
Shores and all Additional Named Assured for or upon such claim In case Contractor any the said shall fail neglect or refuse to compiy with any of the provisions ofi this paragraph the City of St Clair Shores in may order to protect itself and all Additional Named Assured from liability defend any such suits claim demand or action and pay settle compromise and procure the discharge thereof in which case the said Contractor shall the of repay City St Clair Shores any and all such loss damage and expense including fees attorneys paid suffered or incurred the of St Clair Additional by City Shores and al Named in so Assured doing So much ofthe monies or to said due become due to Contractor under this agreement as shall be deemed necessary by the City of St Clair Shores shall or may be retained the by City of St CEair Shores until every and al such claims demands suits actions recoveries judgments liabilities and have been settled obligations and discharged and evidence to that effect famished the City of St Clair Shores or the of St Clair City Shores collect the same may in whale or in part in any lawful mannerrom said Contractor The Contractor shall provide insurance work is adequate until his completed with a reasonable insurance company which meets with the of the of St Clair approval City Shores to the covering liability public for loss resulting from to persons or to injury damage property arising out of or caused by his operations acts or omissions or those of his subcontractors agents or work of employees in procuring for the City St Clair Shores Such insurance coverage shall be in such amounts as are provided in public and liability property damage section herein provided such insurance however that coverage shall include an endorsement providing that the contractual exclusion shall be removed or in the alternative contractual insurance the shall be afforded If former such endorsement shall contain specific language as follows
It is hereby agreed that the contractual exclusion does not apply to the contract entered into between the insured and the City of St Clair and each Shores Additional Named Assured as their interest may appear for the project work Such insurance coverage shall also contain an endorsement guaranteeing that thirty days notice to the of St Clair Shores and each City Additional Named shall Assured be given in prior to the cancellation writing of or change in any such insurance
NOTIFICATIONS
The Contractor shall notify
The City of St Clair Shores Parks and Recreation Gepartrnent two hours X seventy prior to starting the project
SUNDAY AND HOLIDAY WORK
Work on Sunday and Holidays will be only allowed irspecmcally authorized in the Owner All work shall writing by be conducted between the hours ofi AM and PM SUPPLEMENTAL GENERAL CNDITIONS
Page
Sunday through Saturday
EXTRAS
a No claim for extra ecause compensation of either decrease or increase in quantities will be allowed
b Contractor and Owner mutually agree that in the event the Contractor is to perform services beyond or at variance with the Scope and total price of this Contract such services must be mutually agreed to in advance in writing with agreed upon price included Accordingly claims for the payment of Extra Services must be substantiated by the Contractor with a written order signed by Owner or his authorized agent
EMERGENCY PHONE NUMBERS
The Contractor shall submit Emergency Hours phone numbers on the letterhead at the company preconstruction and shall meeting update the same as is necessary throughout the contract term
MATERIAL SAMPLES
If provided for in the standard specifications the contractor shall provide of the material to be used samples prior to putting them into use
Q TRUCK ROUTES
All construction traffic shall comply wih existing traffic pafterns and Ali shall have regulations trucks Toads trimmed to prevent spillage Approval oftruck routes will be determined at the preconstruction meeting The Contractor shall be responsible for the repair or replacement of any property which is damaged due to truck and construction traffic equipment
INCLUDED WORK
Allrtems ofwork noted on the Plans in the or Specirocations that are usual to the complete performance ofthe work that are not specifically noted in the proposal shall be considered as included with construction and shall be constructed at no extra cost to the Owner Ali surface restoration work shall be included in the Contract Unit Prices
PAYMENT
Monthly pay estimates will be processed the Owner for by al work completed Pay estimates will be processed for the payment by Owner at regular council meetings SUPPLEMENTAL GENERAL CONDITIONS
Page
Ten percent Q ofthe amount earned monthly will be held as retention until the work is to be judged fifty percent Q complete After the work is judged to be fifty percent Q complete additional retainage will not be withheld unless the Owner or Engineer determines the Contractor is not making satisfactory progress
After the first progress is the payment made Cntractor shall a sworn and provide statement either full or partial waivers of Tien to the Owner prior to receiving subsequent payments A sworn statement final waivers of lien from all subcontractors and subsubcontractors suppliers and consent of will be surety required prior to release offinal payment
EXISTING CONDITIONS
The Contractor shall be to responsible maintain andor restore the area to conditions to or better equal than existed to construction All of prior items Restoration work for which no pay items are provided shall be considered to be incidental to the project
WORKING SPACE
In his operations the Contractor shall interfere as fittte as possible with in all pedestrian trafiic and cases snail confine his to operations the minimum space passible
Stockpiling of material shall be to subject conditions set by the Owner
Should the Contractor desire additional space on private property he may obtain such space on privately owned at his own property expense by written agreement with the owner thereof Written proof of such agreement shall be submitted tothe Owner
CLEANLINESS THE WORK
The Contractor shall keep the work area and all property occupied by hirn in a neat and orderly condition at all times Waste materials rubbish and debris shall not be allowed to accumulate Contractors equipment and excess materials shall be promptly removed as they become no longer needed for the progress of the work
At the completion of the the work premises shall be fully restored to tike new condition The newly constructed concrete drains chambers flumes manholes and other structures shall be cleared of all scaffolding centering and debris of all sorts SUPoLEMENTAL GENERAL CONDITIONS
Page
UTILITY PROTE TN
Determining the existence and location of underground and overhead utilities and protection shall be the their responsibility of the Contractor The Contractor shall call MISS DIG No guarantee is made the by Owner or as to the of Engineer completeness andor utility information shown on accuracy the Plans Any disturbance of corrected at existing utilities shall be the contractorsexpense
MATERIALS DELIVERY STORAGE AND HANDLING
Al materials shall be so stored delivered and handled as to the materials and prevent inclusion of foreign the damage of materials water by or breakage Packaged materials shall be delivered in original unopened packages and stored until for use materials ready Packages of showing evidence of damage shall be Ali rejected materials that have been stored sha be subject to retest and must meet the requirements of their respective specifications at the time they are used in the work SAFETY
A The Contractor hereby guarantees to the Owner that all and materials supplies equipment as fisted on the Proposal Contract or Purchase Order meets the requirements specifications and standards as provided for under the Michigan Occupational and Health Safety Act of as from time to time amended and in force at the date hereof and al other State and focal applicable Federal ordinances statutes and taws
E The Contractor shall all perform work in accordance with the Construction Safety Standards as adopted by the Michigan Department of Labor Construction Safety Standards for Occupational Health adopted by reference and cross reference under authority of Sections and Act No b ofthe Public Acts of as amended being of the Laws Michigan Complied
FINAL ACCEPTANCE
A final review project will be scheduled the Owner by when aIi construction has been completed the Engineer has accomplished hisher final and all been review deficiencies have corrected The must be Project complete and functional before the performed final review is SUPPLEMENTAL GENERAL CONDITIONS
Page
CONSTRUCTION SCHEDULE
Construction shelf commence within of the days NOTICE TO PROCEED Friorto work commencing a construction any schedule and a fist of shall be emergency telephone numbers presented and approved the by Owner This schedule shall showthe dates that each operation wile approximate commence and be completed The Contractor is for responsible scheduling of his labor and shall in equipment and when include his costs for these items bidding a factor for due to vandalism unforeseen delays weather strikes field conditions and otherfactors any which might delay or his operations Under no suspend circumstances shall compensation of foss of production any type be allowed for
I PROGRESS SCHEDULE AND COMPLETION TIME
The Contractor shall submit to the Engineer prior to the detailed Preconstruction Meeting a progress schedule which indicates the the proposed starting and completion times for major items ofwork All work on this project shall be the date stated Advertisement for Bids complete by in the
LIQUIDATED DAMAGES
It is expressly covenanted and agreed that time is and steal be of the considered of the essence Contract In the event that the Contractor shall fail the entire work to by or at the times toperForm agreed herein mentioned as referred to in PROGRESS SCHEDULE AND COMPLETION TIME Supplemental General Conditions orwithin some other to this to certain date subsequent which the time limit for the completion of the work have bean advanced under the of may provisions liquidated and Five Hundred damages not as a penalty the sum of Dollars for each and be in every calendar day that the Contractor shall default Said sum of five hundred dollars in view such per day of the difficulty of estimating damages with exactness is the hereby expressly fixed and agreed as damages which will be suffered upon by the Owner for reason of such understood and defaults It is also agreed that the liquidated the damages hereinbefore mentioned are in lieu of actual damages from such arising breaches of this which Owner shall have the Contract said sums the right to deduct from any monies in his hand or become due to otherwise due to the Contractor or to sue for and recover for nonperformance of compensation damages for this contract at the time stipulated herein and provided RD CERTIFICATE OF LIABtrtTY IItSURA NCE DATEMMIDDYYYYy J THIS CERTIFICATE IS ISSUED AS A OF MATTER INFORMATION ONLY AND CERTEFICATE CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER DOES NOT AFFIRMATIVELY OR THIS NEGATIVELY AMEND EXTEND OR ALTER THE COVERAGE BELOW THIS CERTIFICATE QF AFFORDED BY THE POLICIES INSURANCE DOES NOT CONSTITUTE A REPRESENTATIVE CONTRACT BETWEEN THE ISSUING OR PRODUCER AND THE CERTIFICATE HOLDER INSURERS AUTHORIZED IMPORTANT if the certificate holder is an ADDTIONAL tho the terms INSURED policyiesmust be endorsed If SUBROGATION IS and conditions of the policy certain policies WAIVED subect to may require an endorsement A on this certificate certificate hoidor in of statement does notconfer to the lieu such endorsements rights PRODUCER CT NAME Sara Wagner Martin Financial PnoNE Services Inc FAx AJC No y Highway Suite EMAIL ADDRESS Srar@rttartinfrianca
s IdtQ INSURRaInts Mutual INSURED rit Insurance Co
INSUREgRated by Multiple Cos na e Becker Arena Products Inc West Highway
Savage DIN INSURERF COVERAGES CERTIFICATE NUMBERCLi REVISION NUMBER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED INDICATED NOTWITHSTANDING ANY ABOVE FOR THE PO LtCY PERIOD REQUIREMENT TERM OR CONDI TION OF ANY CERTIFICATE MAY CONTRACT OR OTHER DOCUMENT WffH BE ISSUED OR MAY PERTAIN THE INSURANCE RESPECT TO WHICH THIS AFFORDED B Y TWE POLICIES DESCRIBED HEREIN IS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES SUBJECT TO ALL THE TERMS LIMITS HOWN MAY HAVE BE EN REDUCED INSR BY PAID CLAIM S L TYPEOFINSURANCE POUCYNUMBER ppMjpOpryyyy LIMITS GENERAL LIABILITY MMIImIYYpY EACH OCCURRENCE X COMMERCIAL UAeLITY GENERAL t PRE Eaoccumence A CLAIMS MAD E X OCCUR PP M eDEXPAnyorapersonj PERSONALADVINJURY
GENERAL AGGREGATE GENL AGGREGATE LIMIT APPLIES PER PR PRODUCTSCOMPlOPAGG ODO POLICY X LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Eaeccitla I X ANY AUTO A I DILYINJURY Par person ALLOWME SCHEDULED ADT AUTOS NONOWNED BOOILYIJJURYPereerN HIRED AUTOS AUTOS PROPERTY DAMAGE Per acc t
Underinsured mrnorist X UMBRELLA LIAB X OCCUR EACH OCCURRENCE ODO ODO EXCESS LUi r A CLAIMSAAADE AGGREGATE DED RETENTIONS OP WORKERS COMPENSATION AND EMPLOYERS LIABILITY WG STAT U OTH YlN X I ANY PROPRIETORtPARTNERIEXECUTIVE OFFICGRIMEMBER EXCLUDED NA EL EACH ACCIDENT Mandatorp in NH WELD If yyees describe under EL DISEASE EA EMPLOYE DESCRIPTION OF OPERATIONS bMow EL DISEASE POLICY LIMIT
DESCRIPNOF OPERATIONS LOCATIONS VEHICLES Atlach ACORA Addkbnef Remarks Schedule k morespace Is required
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLClES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF NOTICE WILL BE DELIVERED IN Whom ACCORDANCE POLICY To it May Concern WITH THE PROVISIONS
AUTHORRED REPRESENTATIVE
Sara WagnerSW III fyr ACORD ACORD CORPORATION All INSrmnnat rights reserved Thn ernRn name anal Inrrn aro rniatorori marc of ACnRr Request for Give Form totte December i Taxpayer Rev i requester DO nOt Department ofUtereasury identification Number and Certlflcation Mtamal Revenue Service Send to tta IRS
on
name N It different from m O
Q c Check approprbte box for federal tax alasslfiostlon
IndtvlduaUsoie C S w proprietor Corporation Corporation Partnership Trust estate n c
U Limited liability Enter the tax o company dasslficatlon CC corporation S corporation Ppartnership Fcempt payee
C N i a Other n U sae instructions Address number street and apt or suite v RequestersHomo and address v a N a City stets and ZIP code rYl of SS Ust accountrnumi s Here opttonai
Taxpayer Identification Number TIN Enteryour TIN inthe twx The TIN appropriate provided must match the name given on the Name line social security number to avoid backup For individuals this is social withholding your security number SN However fo a resident alien sole proprietor ar disregarded entity see the Part I instructions on page For other entities it is your identification number If employer EIN you do not have a number sea How to get a TNon page m
Note If theaccount is in more than the Identliication one Hams see chart on page forguidelines on whose Employer number number to enter
jj Certification Under penalties of perjury i certHy that The i numbershown on this form is my correct identification taxpayer number or i am waiting for a number to be issued to me and
I am not subject to backup withholding becausea am from exempt backup withholding or b i have not been notified by the internal Revenue Service that am lR subject to backup withholding as a result of a failure to report all interest or dividends or c the IRS has notified ma that I am no longer subject to backup withholding and
I am a US citizen or other US parson defined below Certification instructions Youmust cross out Item above if have been the IRS that you notified by you are currently subject to bactcup withholding because you have failed to report all interest and dividends on tax your retum For real estate transactions item does not apply For mortgage interest paid acquisition or abandonment of secured property cancellation of contributions an debt to individual retirement arrangement IRA and generally payments other than interest and dividends are not you required to sign thecertification butyou must provide your correct TIN Sse the instructbns on page
Sjyn Signature of Here Us person Date
General a tStrUCf Note if requester gives you a farm other than Form W to request Your TIN you must use the requesters form if it is Section references areto the Internal Revenue Code unless otherwise substantially similar noted to this Form Wt Definition of a US person For federal tax purposes you era of Purpose orm considered a US person If you are A who is An who person required to file an information return with the IRS must individual js a US citizen or US resident alien obtain your correct taxpayer identification number to for A lN report partnership corporation company or association created or example income paid to you real estate transactions interest mortgage organized nthe United States or under the laws of the United States you paid acquisition or abandonment of secured property cancellation An estate other than a estate or of debt or contributions you made to an IRA foreign A domestic trust defined in Usa Form W if are a US as Regulations section only you person including a resident to TIN rulesfor alien provide your correct to the person requesting it the Special partnerships Partnerships that conduct a trade or and when to business in the United States are requester applicable generally required to pay a withholding tax on share income that theTIN are Is any foreign partners of from such business Certify you giving correct or you arewaiting for a Further in certain cases where a Form W has not been number to be issued received a partnership is required to presume that a partner is a that foreign person ertify you are not subject to backup withholding or and the pay withholding tax Therefore if you area US person that is a Claim from if in a exemption backup withholding you are a US exempt partner partnership conducting a trade or business in the United payee If applicable arealso that as States Form W to the you certifying a US person your provide partnership to establish your US allocable share of income from status and avoid any parfiership s US trade or business withholding on your share of partnership income is not subect to the withholdng tax on foreign partners share of effectively connected income
Cat No SX Form w Rev j CITY COUNCIL MEETING June
AGENDA ITEM B Request to approve updated ACH Agreements with First State Bank FSB
BACKGROUND The City utilizes Automated Clearing House ACH entries in processing certain payroll and utility billing transactions FSB is in the process of a system upgrade and has requested that new ACH Agreements be executed for both the Payroll and Utility Billing accounts respectively
ENCLOSURES First State Bank ACH Agreements Payroll Account and Utility Billing Account
RECOMMENDED ACTION To approve execution of new ACH Agreements with First State Bank for the Payroll Account and Utility Billing Account
SUBMITTED BY Larry Claeson Controller Deputy Treasurer
MOTION BY SUPPORTED BY
VOTE AYES
NAYES
ABSTAIN
ABSENT m FirstState Your Hometown Bank Little Mack St Clair Shores MI
May
City of St Clair Shores Cathy Fornier Jefferson Circle St Clair Shores MI
Dear Cathy
Our records show that you currently originate ACH files through Business Online Banking As part of a system upgrade your account settings need to be updated This will affect the look as well as some of the functionality regarding how your ACH files are processed
To allow for the upgrade to take place please review the encbsed ACH Agreement sign it and return in the postagepaid envelope provided Once received you will be contacted to schedule your upgrade
The signed agreement must be received no later than June to prevent any possible
interruption in the processing of your ACH files
Should you have any questions regarding this matter please feel free to contact me directly at the number provided below
icecrr t J
Thank you
f S iiYlJYv r L
Jennifer Holmes AAP First State Bank
wwwthefsbcom MemberFDIC Please refer to the table below for detailed information regarding how the update will affect the processing of your ACH transactions
CURRENT SYSTEM PREMIER ACH AFTER UPDATE ACH MANAGER After logging into eCorp Business Online Banking This is a program that runs within eCorp Business ACH Manager will need to be selected A pop up Online Banking screen will appear Although the Bank requires that only balanced files Only balanced files total credits match total be sent the system does not verify that the total debits may be submitted for processing credits match the total debits when the file is submitted for processing After the ACH file is generated further steps will Once the ACH file is generated it can be sent from need to be taken to transmit the file to the Bank within ACH Manager without having to go to a for processing different part of eCorp
Reversals may be done by clicking a button The All reversals must be done by submitting a new file system wilt then generate the reversal file This to the Bank with the correcting entries included option is available for both single transactions as well as entire files
When creating an ACH file only eligible processing When creating an ACH file any effective date days may be selected The system will prevent the desired may be chosen selection of an effective date occurring on the same day weekends or Federal Holidays There is an ability to set files up to recur as For files being sent on a regular basis must login desired such as monthly weekly etc to allow and manually generate the file each time it needs them to process with no further manual to be sent intervention
Files are saved within the ACH Manager system ACH Files are saved on the computer used to This can be viewed as a benefit if a file needs to be submit the file to the Bank sent from a computer that is not normally used Still allows the option to use the file transfer feature to send ACH files but when this is used the Has option to use file transfer to send ACH files files will not be saved within the ACH Manager system as explained above First State Bank ACH Agreement
THIS AGREEMENT IS MADE THIS thday of June by and between of St Clair shores city the Company and FIRST STATE BANK the Financial Institution
The Company has requested that the Financial Institution permit it to initiate entries to accounts maintained at the Financial Institution and other financial institutions by means ofthe Automated Clearing House the ACH operated by The Payments Authority Inc The Financial Institution has agreed to do so on the terms ofthis Agreement
The Company and the Financial Institution agree as follows
Rules The Company acknowledges the operating rules of NACHA as amended from time to time the Rules can be reviewed by going to wwwthepaymentsauthority orb and clicking on Member Services then Documents on Demand The Company agrees to comply with and be bound by the Rules and acknowledges that entries may not be initiated that violate the laws of the United States The Financial Institution agrees to inform the Company of material revisions to the Rules of which the Financial Institution has knowledge
Transmission of Entries Security Procedures The Company will transmit all debit and credit entries to the Financial Institution at the location on or before the deadlines described on ATTACHMENT to the Agreement The Company will conform all entries to the format content and specifications contained in the Rules except as provided in ATTACHMENT The Company and the Financial Institution will comply with the security procedures described in ATTACHMENT to the Agreement The Company authorizes the Financial Institution to transmit all entries received by the Financial Institution from the Company in accordance with the terms of this Agreement and to credit or debit such entries to the specified accounts
Financial Institution Obligations The Financial Institution will use reasonably commercial efforts to process transmit and settle for the entries received from the Company which comply with ACH Rules and the terms of the Agreement including the security procedures
Company Representations and Agreements Indemnity The Company warrants to the Financial Institution all warranties the Financial Institution is deemed by the Rules to make with respect to entries originated by the Company Without limiting the foregoing the Company warrants and agrees that
a each entry is accurate is timely has been authorized by the party whose account will be credited or debited and otherwise complies with the Rules
b each debit entry is for a sum which on the settlement date with
First State Banff ACH Agreement Page of respect to it will be owing to the Company from the party whose account will be debited is for a sum specified by such party to be paid to the Company or is a correction of a previously transmit ted erroneous credit entry
c the Company has complied with all prenotification requirements of the Rules
d the Company will comply with the terms of the Electronic Funds Transfer Act if applicable or Uniform Commercial Code Article A if applicable and shall otherwise perform its obligations under this Agreement in accordance with all applicable laws and regulations
The Company shall indemnify and defend the Financial Institution against any loss liability or expense including attorneys fees and expenses resulting from or arising out of any breach of any of the foregoing warranties or agreements
Provisional Credit The Company acknowledges that the Rules make provisional any credit given for an entry until the Financial Institution crediting the account specified in the entry receives final settlement If the Financial Institution does not receive final settlement it is entitled to a refund from the credited party and the originator of the entry shall not be deemed to have paid the party
Settlement The Company will maintain an account with the Financial Institution at all times during the term ofthis Agreement The Company will maintain in the account as of the applicable settlement date immediately available funds sufficient to cover all credit entries initiated by it plus fees assessed by the Financial Institution for services provided under this Agreement The Company authorizes the Financial Institution to hold funds for the business hours prior to the settlement date debiting the account in full on the applicable settlement date in the amount of each entry and fees assessed or on any other date the Financial Institution deems necessary to collect moneys owed it by the Company Settlement date is defined by this Agreement as the date the Financial Institution transmits the Companys files
Cancellation or Amendment The Company shall have no right to cancel or amend any entrylfile after its receipt by the Financial Institution However the Financial Institution shall use reasonable efforts to act on a request by the Company to cancel an entryfile before transmitting it to the ACH or crediting an onus entry Any such request shall comply with the security procedures described on ATTACIIlVENT to the Agreement The Financial Institution shall have no liability if it fails to effect the cancellation
Rejection of Entries The Financial Institution shall reject any entry including an on us entry which does not comply with the requirements of Section ofthis Agreement and may reject any entry if the Company is not otherwise in compliance with the terms ofthe Agreement The Financial Institution shall notify the Company by telephone of such
First State Bank ACH Agreement Page of rejection no later than the business day such entry would otherwise have been transmitted to by the Bank the ACH or in the case of an onus entry its effective entry date If for any reason the Financial Institution is unable to reach an authorized Company representative by telephone to notify the Company of such rejection the Financial Institution may at its option give notice of such rejection in writing including by electronic means or facsimile
Notice of Returned Entries The Financial Institution shall notify the Company by telephone of the receipt of a returned entry from the ACH no later than one business day after the business day of such receipt If for any reason the Financial Institution is unable to reach an authorized Company representative by telephone to notify the Company of a returned entry the Financial Institution may at its option give notice of such returned entry in writing including by electronic means or facsimile The Financial Institution has no obligation to retransmit a returned entry if the Financial Institution complied with the terms of this Agreement with respect to the original entry The Company accepts all responsibility for settling any returned transactions with its customer employee or any other party for whom the entry was processed
Reversals The Company may initiate a reversing entry or file of entries as permitted by the Rules Reversals are corrections of erroneous credits or debits previously initiated by the Company that have been transmitted by the Financial Institution to the ACH Operator or that have been credited or debited as an onus entry Reversals must be transmitted via Premier eCorp on or before the deadlines described in ATTACHMENT to the Agreement
Periodic Statement The periodic statement issued by the Financial Institution for the Companys account will reflect entries credited and debited to the Companys account The Company agrees to notify the Financial Institution within a reasonable time not to exceed thirty days after the Company received a periodic statement of any discrepancy between the Companys records and the information in the periodic statement The Financial Institution will not be liable for any errors or losses incurred as a result of an error which is not reported to it within thirty days after the Company receives such periodic statement
Fees The Company agrees to pay the FinancialInstitution for services provided under the Agreement in accordance with the schedule of charges attached to this Agreement as ATTACHMENT The Financial Institution may change its fees from time to time after thirty days prior written notice to the Company NOTWITHSTANDING anything to the contrary contained herein to extent that the Company maintains with the Financial Institution adequate compensating balances sufficient to offset the fees assessed as set forth on ATTACHMENT no additional fees will be assessed
Finaucial Institution Responsibilities Liability Limitations on Liability Indemnity The Financial Institution shall be entitled to rely solely on the information representations and warranties provided by Company pursuant to this Agreement and shall not be responsible for die accuracy or completeness thereof The Financial Institution shall be responsible only for performing the services expressly provided for in the Agreement
First Stte Bail ACH Agreement Pale of and shall be liable only for its gross negligence or willful misconduct in performing those services In no event shall the Financial Institution have any liability for any consequential special punitive or indirect loss or damage which the Company may incur or suffer in connection with this expense including attorneys fees and expenses resulting from or arising out of any claim that the Financial Institution is responsible for any act or omission of Company
Inconsistency of Name and Account Number The Company acknowledges that if any entry describes the receiver inconsistently by name and account number payment of the entry may be made on the basis of the account number even if it identifies a person different from the named receiver The Company agrees to provide accurate information in all entries transmitted to the Bank and accepts all liability associated with its transmission of inaccurate data to the Bank
Amendments The Financial Institution may amend the terms of this Agreement from to time time by providing notice of any substantive amendments as required by law andor within a reasonable time of the effective date of the changes Such amendments shall become effective upon receipt of notice by Company or such date as stated in Financial Institutions notice to Company
Termination Company may terminate this Agreement at any time Such termination shall be effective on the tenth th day following the day of the Financial Institutions receipt of written notice of such termination The Financial Institution shall be entitled to rely on any written notice believed by it in good faith to besigned by one ofthe Authorized Representatives whose names and signatures are set forth on ATTACHMENT to the Agreement It is solely the obligation of the Company to update if applicable the information set forth on ATTACHMENT to this Agreement The Financial Institution reserves the right to terminate this Agreement immediately upon providing written notice of such termination to Company The Financial Institution shall have no obligation to transmit entries if the Company is in default of any of its obligation under this Agreement including the obligation to pay the Financial Institution for each credit entry or fee owing
Governing Law This Agreement shall be governed by and construed in accordance withthe law ofthe State ofMichigan
IN WITNESS WFIEREOF the parties hereto have caused this Agreement to be executed by their duly authorized officers
City of St Clair Shores FIRST STATE BANK Company Financial Institution
Name Benjamin M Hughes Name
Title City Manager Title
Signature Signature
First State Bank ACH Agreement Page of ATTACHMENT REGULAR ACH PROCESSING SCHEDULE
All transactions submitted through Premier eCorp must be transmitted by pm at least business day prior to the intended settlement date
Reversals may be processed so long as they are transmitted by pm at least business day prior to the intended settlement date The Company must submit reversals for erroneous entries within banking days of the settlement date of the original entry and within hours of the discovery ofthe error
CONTINGENCY VIEASURES In the event the Company is unable to access ACH Vlanager a detailed fax should be sent to The fax must contain ail transaction information and include a signature from an authorized person from the Company Because the file is not being originated through Premier eCorp the fax transmission should also be confirmed via telephone by calling
First State Bak ACH Agreement Page of ATTACHMENT SECURITY PROCEDURES
The Company and the Financial Institution agree that the following security procedures are a commercially reasonable method of providing security against unauthorized orders oftransactions
Only individuals authorized in ATTACHMENT of this Agreement shall originate transactions on behalf ofthe Company
An authorized representative of the Company shall verify the file transmission with the ACH operators of the Financial Institution shall by sending an email to aept zlEc or by calling The following information is required to be verified a minimum of one business day before the effective entry date before the file will be submitted for processing
a Company Name b Effective Entry Date c Total Dollar Amount ofEntries
The total dollar amount of entries transmitted by the Company shall not exceed the amount specified on ATTACHMENT Orders exceeding this amount will be rejected by the Financiallnstitution
The Company for itself is wholly responsible for establishing and maintaining proper security procedures controlling access to all hardware software passwords telephone communications and security procedures required to transact ACH origination entries with the Financial Institution
The Financial Institution will in no way be held liable for lapses in security on the part of the Company
First State Bank ACH Agreement Page f of ATTACHMENT FEE SCHEDULE
ACH Monthly Maintenance Transaction Fee per transaction Reversals processed by the Company via Premier eCorp Reversals processedby the Financial Institution on behalf of the Company
This Fee Schedule may be amended by the Financial Institution at any time prior thirty days prior written notice is provided to the Company
First State Baiic ACH Agreement Page l ATTACHMENT ACH AUTHORIZATIONS
IT IS SOLELY THE OBLIGATION OF THE COMPANY TO UPDATE THIS ATTACHMENT Once completed authorization forms may be fax to attention ACH Department or mailed to First State Bank ACH Department Little Mack St Clair Shores MI
City of St Clair Shores Company Name Account Number
Telephone Number Secondary AsetNumber Phone
Company Authorized Representatives
The personnel indicated on the following lines are authorized to construct send alf ACH origination orders on behalf of the Company
Cathy Fournier Printed Name Signature
Keyana McHale Printed Name Signature
Kathy Peck Printed Name Signature
Financial Institution ACH Representatives
Technical and transmission assistance may be obtained by contacting an ACH operator listed below Monday Friday from am to pm on days the Financial Institution is open for business
Jennifer Holmes Theresa Leggieri Jody Blaine
The total dollar amount of entries transmitted by the Company shall not exceed no limit Files submitted in excess of this amount will be rejected by the Financial Institution
First State Baic ACH Agreemeitt Page S of Attachment A
ACH Authorizations
Company Authorized Representatives
The personnel indicated on the following lines are authorized to verify ACH origination orders on behalf ofthe Company
Timothy P Haney
Printed Name Signature
Larry P Claeson
Printed Name Signature
Susan C Kroening
Printed Name Signature
Page A of CorporationLimited Liability Company Resolution Company
We hereby certify that we are deEted officers of Cit y of St Clair Shores Company and that the following is a true correct copy of a Resolution duly adopted at a regular meeting of the Y Council of said Company held in accordance with the bylaws of said Company at its offices at Jefferson Circle Drive St Clair Shores MI on the tYlay of June
Be it Resolved that First State Bank of East Detroit herein called Financial Institution be and it is hereby designated an Originator Depository Financial Institution transacting ACH origination entries on behalf ofsaid Company
Be it Further Resolved that the personnel identified on the ATTACHMENT to the ACH Agreement be authorized to construct and transmit ACH transactions and provide verification thereof on behalf of the Company
Signature of Prsi Signature ofTreasurertr City Manager City Clerk In witness Whereof I have hereunto affixed my name as of and have caused the seal of said Company to be affixed hereto this day of
signature of gtr City Clerk IMPRINT SEAL HERE
First Stars Bailc ACIAgreement Page of Authorization of Sole Proprietorship or Partnership Company
I We hereby authorize the personnel identified in this ATTACHMENT to the ACH Agreement to construct and transmit ACH transactions and provide verification thereof on behalf of this Company to First State Bank herein called Financial Institution
Company Name Not Applicable
Located at
Date
SOLE PROPRIETORSHIl PARTNERSHIP
By By Printed Name ofOwner Printed Name of General Partner
Signature of Owner Signature of General Partner
By Printed Name ofGeneral Partner
Signature of General Partner
By Printed Name of General Partner
Signature of General Partner
First State Baiic ACH Agreement Page of ADDENDUM TO ACH ACrREEMENT
Date
New Change Delete
Company Name
Address
CitylStateZip
Contact
Phone
Authorized Signer
Bank Contact Jennifer Holmes Bank Contact Phone
ACH File Prepartion by
Company Third Party Service Bureau Third Party Rider Reduired
Contact
Delivery Method
Premier eCorp
Company LD Number
Application
Preauthorized Credits Direct Deposit Preauthorized Debits
Attach Calendar of Effective Dates
Settlement Account Print File Expected First Live File Expected
First State BatIsACH Agreement Page of Third Party Rider to ACH Agreement
Between Not Applicable the Company and First State Bank
Date
The Company and the Financial Institution further agree as follows
The Company has employed hired contracted or otherwise agreed with
Name Address and Telephone Number of Companys Payroll Contractor
to handle process and produce its payroll for its employees hence some of the Companys responsibilities and obligations under the Agreement will be directly undertaken and performed by its Payroll Contractor on behalf of the Company However Company agrees that it shall be responsible for its Payroll Contractors actions and omissions in all respects in the same manner as if the Company itself performed or failed to perform the acts under the Agreement
In this regard the Company agrees to indemnify the Financial Institution its agents and employees against any loss liability or expense including attorney fees resulting from or arising out of any claim of any person that the Financial Institution is responsible for any acts or omissions of the Company or its Payroll Contractor or arising out of any breach of the Agreement by the Company or its Payroll Contractor
FIRST STATE BANK Company Financial Institution
By By Jennifer Holmes AAP Its
Signature Signature
First Strte Bank ACH Agreemeni Page of L FirstState Your Hometown Bank Little Mack St Clair Shores MI
May
City of St Clair Shores Pamela Bruce Jefferson Circle
St Clair Shores MI
Dear Pamela
Our records show that you currently originate ACH files through Business Online Banking As part of a system upgrade your account settings need to be updated This will affect the look as well as some of the functionality regarding how your ACH files are processed
To allow for the upgrade to take place please review the enclosed ACH Agreement sign it and return in schedule the postagepaid envelope provided Once received you will be contacted to your upgrade
The signed agreement must be received no later than June to prevent any possible interruption in the processing of your ACH files
Should you have any questions regarding this matter please feel free to contact me directly at the number provided below
Thank you
l i cnw iiyliYwy
Jennifer Holmes AAP First State Bank
L LENDER wwwthefsbcom Member FDIC Please refer to the table below for detailed information regarding how the update will affect the processing of your ACH transactions
CURRENT SYSTEM PREMIER ACH AFTER UPDATE ACH MANAGER After logging into eCorp Business Online Banking This is a program that runs within eCorp Business ACH Manager will need to be selected A pop up Online Banking screen will appear Although the Bank requires that only balanced files Only balanced files total credits match total be sent the system does not verify that the total debits may be submitted for processing credits match the total debits when the file is submitted for processing After the ACH file is generated further steps will Once the ACH file is generated it can be sent from need to be taken to transmit the file to the Bank within ACH Manager without having to go to a for processing different part of eCorp Reversals may be done by clicking a button The All reversals must be done by submitting a new file system will then generate the reversal file This to the Bank with the correcting entries included option is available for both single transactions as
well as entire files
When creating an ACH file only eligible processing When creating an ACH file any effective date days may be selected The system will prevent the desired may be chosen selection of an effective date occurring on the
same day weekends or Federal Holidays There is an ability to set files up to recur as For files being sent on a regular basis must log in desired such as monthly weekly etc to allow and manually generate the file each time it needs them to process with no further manual to be sent intervention
Files are saved within the ACH Manager system ACH Files are saved on the computer used to This can be viewed as a benefit if a file needs to be submit the file to the Bank sent from a computer that is not normally used Still allows the option to use the file transfer feature to send ACH files but when this is used the Has option to use file transfer to send ACH files files will not be saved within the ACH Manager system as explained above First State Bank ACH Agreement
THIS AGREEMENT IS MADE THIS th day of June by and between City of St Clair Shores the Company and FIRST STATE BANK the Financial Institution
The Company has requested that the Financial Institution permit it to initiate entries to accounts maintained at the Financial Institution and other financial institutions by means of the Automated Clearing House the ACH operated by The Payments Authority Inc The Financial Institution has agreed to do so on the terms of this Agreement
The Company and the Financial Institution agree as follows
Rules The Company acknowledges the operating rules of NACHA as amended frorri time to time the Rules can be reviewed by going to wwwthepaymentsauthoritg and clicking on Member Services then Documents on Demand The Company agrees to comply with and be bound by the Rules and acknowledges that entries may not be initiated that violate the laws of the United States The Financial Institution agrees to inform the Company of material revisions to the Rules of whichthe Financial Institution has knowledge
Transmission of Entries Security Procedures The Company will transmit all debit and credit entries to the Financial Institution at the location on or before the deadlines described on ATTACHMENT to the Agreement The Company will conform all entries to the format content and specifications contained in the Rules except as provided in ATTACHMENT The Company and the Financial Institution will comply with the security procedures described in ATTACHMENT to the Agreement The Company authorizes the Financial Institution to transmit all entries received by the Financial Institution from the Company in accordance with the terms of this Agreement and to credit or debit such entries to the specified accounts
Financial Institution Obligations The Financial Institution will use reasonably commercial efforts to process transmit and settle for the entries received from the Company which comply with ACH Rules and the terms of the Agreement including the security procedures
Company Representations and Agreements Indemnity The Company warrants to the Financial Institution all warranties the Financial Institution is deemed by the Rules to make with respect to entries originated by the Company Without limiting the foregoing the Company warrants and agrees that
a each entry is accurate is timely has been authorized by the party whose account will be credited or debited and otherwise complies with the Rules
b each debit entry is for a sum which on the settlement date with
First Statc Bank ACH Agreement Pagc of respect to it will be owing to the Company from the party whose account will be debited is for a sum specified by such party to be paid to the Company or is a correction of a previously transmit ted erroneous credit entry
c the Company has complied with all prenotification requirements of the Rules
d the Company will comply with the terms of the Electronic Funds Transfer Act if applicable or Uniform Commercial Code Article A if applicable and shall otherwise perform its obligations under this Agreement in accordance with all applicable laws and regulations
The Company shall indemnify and defend the Financial Institution against any loss liability or expense including attorneys fees and expenses resulting from or arising out of any breach of any of the foregoing warranties or agreements
Provisional Credit The Company acknowledges that the Rules make provisional any credit given for an entry until the Financial Institution crediting the account specified in the entry receives final settlement If the Financial Institution does not receive final settlement it is entitled to a refund from the credited party and the originator of the entry shall not be deemed to have paid the party
Settlement The Company will maintain an account with the Financial Institution at all times during the term of this Agreement The Company will maintain in the account as of the applicable settlement date immediately available funds sufficient to cover all credit entries initiated by it plus fees assessed by the Financial Institution for services provided under this Agreement The Company authorizes the Financial Institution to hold funds for the business hours prior to the settlement date debiting the account in full on the applicable settlement date in the amount of each entry and fees assessed or on any other date the Financial Institution deems necessary to collect moneys owed it by the Company Settlement date is defined by this Agreement as the date the Financial Institution transmits the Companysfiles
Cancellation or Amendment The Company shall have no right to cancel or amend any entryfile after its receipt by the Financial Institution However the Financial Institution shall use reasonable efforts to act on a request by the Company to cancel an entryfile before transmitting it to the ACH or crediting an onus entry Any such request shall comply with the security procedures described on ATTACHMENT to the Agreement The Financial Institution shall have no liability if it fails to effect the cancellation
Rejection of Entries The Financial Institution shall reject any entry including an on us entry which does not comply with the requirements of Section I of this Agreement and may reject any entry if the Company is not otherwise in compliance with the terms of the Agreement The Financial Institution shall notify the Company by telephone of such
First Statc Baiis ACH Agreement Page of t rejection no later than the business day such entry would otherwise have been transmitted by the Bank to the ACH or in the case of anonus entry its effective entry date If for any reason the Financial Institution is unable to reach an authorized Company representative by telephone to notify the Company of such rejection the Financial Institution may at its option give notice of such rejection in writing including by electronic means or facsimile
Notice of Returned Entries The Financial Institution shall notify the Company by telephone of the receipt of a returned entry from the ACH no later than one business day after the business day of such receipt If for any reason the Financial Institution is unable to reach an authorized Company representative by telephone to notify the Company of a returned entry the Financial Institution may at its option give notice of such returned entry in writing including by electronic means or facsimile The Financial Institution has no obligation to retransmit a returned entry if the Financial Institution complied with the terms of this Agreement with respect to the original entry The Company accepts all responsibility for settling any returned transactions with its customer employee or any other party for whom the entry was processed
Reversals The Company may initiate a reversing entry or file of entries as permitted by the Rules Reversals are corrections of erroneous credits or debits previously initiated by the Company that have been transmitted by the Financial Institution to the ACH Operator or that have been credited or debited as an onus entry Reversals must be transmitted via Premier eCorp on or before the deadlines described in ATTACHMENT to the Agreement
Periodic Statement The periodic statement issued by the Financial Institution for the Companys account will reflect entries credited and debited to the Companys account The Company agrees to notify the Financial Institution within a reasonable time not to exceed thirty days after the Company received a periodic statement of any discrepancy between the Companys records and the information in the periodic statement The Financial Institution will not be liable for any errors or losses incurred as a result of an error which is not reported to it within thirty days after the Company receives such periodic statement
Fees The Company agrees to pay the Financial Institution for services provided under the Agreement in accordance with the schedule of charges attached to this Agreement as ATTACHMENT The Financial Institution may change its fees from time to time after thirty days prior written notice to the Company NOTWITHSTANDING anything to the contrary contained herein to extent that the Company maintains with the Financial Institution adequate compensating balances sufficient to offset the fees assessed as set forth on ATTACHMENT no additional fees will be assessed
Financial Institution Responsibilities Liability Limitations on Liability Indemnity The Financial Institution shall be entitled to rely solely on the information representations and warranties provided by Company pursuant to this Agreement and shall not be responsible for the accuracy or completeness thereof The Financial Institution shall be responsible only for performing the services expressly provided for in the Agreement
First Statc Bank ACtI Agreement Page of and shall be liable only for its gross negligence or willful misconduct in performing those services In no event shall the Financial Institution have any liability for any consequential special punitive or indirect loss or damage which the Company may incur or suffer in connection with this expense including attorneys fees and expenses resulting from or arising out of any claim that the Financial Institution is responsible for any act or omission of Company
Inconsistency of Name and Account Number The Company acknowledges that if any entry describes the receiver inconsistently by name and account number payment of the entry may be made on the basis of the account number even if it identifies a person different from the named receiver The Company agrees to provide accurate information in all entries transmitted to the Bank and accepts all liability associated with its transmission ofinaccurate data to the Bank
Amendments The Financial Institution may amend the terms of this Agreement from time to time by providing notice of any substantive amendments as required by law andor within a reasonable time of the effective date of the changes Such amendments shall become effective upon receipt of notice by Company or such date as stated in Financial Institutions notice to Company
Termination Company may terminate this Agreement at any time Such termination shall be effective on the tenth day following the day of the Financial Institutions receipt of written notice of such termination The Financial Institution shall be entitled to rely on any written notice believed by it in good faith to be signed by one ofthe Authorized Representatives whose names and signatures are set forth on ATTACHMENT to the Agreement It is solely the obligation of the Company to update if applicable the information set forth on ATTACHMENT to this Agreement The Financial Institution reserves the right to terminate this Agreement immediately upon providing written notice of such termination to Company The Financial Institution shall have no obligation to transmit entries if the Company is in default of any of its obligation under this Agreement including the obligation to pay the Financial Institution for each credit entry or fee owing
Governing Law This Agreement shall be governed by and construed in accordance with the law of the State of Michigan
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed by their duly authorized officers
City of St Clair Shores FIRST STATE BANK Company Financial Institution
Name Benjamin M Hughes Name
Title City Manager Title
Signature Signature
First State Bank ACH Agreement Page l of ATTACHMENT REGULAR ACH PROCESSING SCHEDULE
All transactions submitted through Premier eCorp must be transmitted by pm at least business day prior to the intended settlement date
Reversals may be processed so long as they are transmitted by pm at least business day prior to the intended settlement date The Company must submit reversals for erroneous entries within banking days of the settlement date of the original entry and within hours of the discovery ofthe error
CONTINGENCY MEASURES In the event the Company is unable to access ACID Manager a detailed fax should be sent to The fax must contain all transaction information and include a signature from an authorized person from the Company Because the file is not being originated through Premier eCorp the fax transmission should also be confirmed via telephone by calling
First State Bank ACH Agreement Page of ATTACHMENT SECURITY PROCEDURES
The Company and the Financial Institution agree that the following security procedures are a commercially reasonable method of providing security against unauthorized orders oftransactions
Only individuals authorized in ATTACHMENT of this Agreement shall originate transactions on behalf of the Company
An authorized representative of the Company shall verify the file transmission with the ACH operators of the Financial Institution shall by sending an email to ateplfillxlccfn or by calling The following information is required to be verified a minimum of one business day before the effective entry date before the file will be submitted for processing
a Company Name b Effective Entry Date c Total Dollar Amount of Entries
The total dollar amount of entries transmitted by the Company shall not exceed the amount specified on ATTACHMENT Orders exceeding this amount will be rejected by the Financial Institution
The Company for itself is wholly responsible for establishing and maintaining proper security procedures controlling access to all hardware software passwords telephone communications and security procedures required to transact ACH origination entries with the Financial Institution
The Financial Institution will in no way be held liable for lapses in security on the part of the Company
First State Bari ACH Agreement Page of ATTACHMENT FEE SCHEDULE
ACH Monthly Maintenance Transaction Fee per transaction Reversals processed by the Company via Premier eCorp Reversals processed by the Financial Institution on behalf ofthe Company
This Fee Schedule may be amended by the Financial Institution at any time prior thirty days prior written notice is provided to the Company
First State Bmk ACH Agreement Page oF ATTACHMENT ACH AUTHORIZATIONS
IT IS SOLELY THE OBLIGATION OF THE COMPANY TO UPDATE THIS
ATTACHMENT Once completed authorization forms may be fax to attention ACH Department or mailed to First State Bank ACH Department Little Mack St Clair Shores MI
City of St Clair Shores Company Name Account Number
Telephone Number Secondary AeetNumber Phone
Company Authorized Representatives
The personnel indicated on the following lines are authorized to construct send and verify ACH origination orders on behalf ofthe Company
Timothy P Haney Printed Name Signature
Larry P Claeson Printed Name Signature
Susan C Kroening Printed Name Signature
Financial Institution ACH Representatives
Technical and transmission assistance may be obtained by contacting an ACH operator listed belov Monday Friday from a m to pm on days the Financial Institution is open for business
Jennifer Holmes Theresa Leggieri Jody Blaine
The total dollar amount of entries transmitted by the Company shall not exceed Files submitted in ecess of this amount will be rejected by the Financial lnstitution
First State Ban ACH Agreelncnt Page of CorporationLimited Liability Company Resolution Company
We hereby certify that we are clyltgd officers of of Clair City St Shores Company and that the following is a true correct copy of a Resolution duly adopted at a regular meeting of the City Council of said Company held in accordance with the bylaws of Jefferson Circle Drive said Company at rt s offices at St Clair Shores MI on the tlay of June
Be it Resolved that First State Bank of East Detroit herein called Financial Institution be and it is hereby designated an Originator Depository Financial Institution transacting ACH origination entries on behalf of said Company
Be it Further Resolved that the personnel identified on the ATTACHMENT to the ACH Agreement be authorized to construct and transmit ACH transactions and provide verification thereof on behalf ofthe Company
Signature ofdesifleIer Signature of TreasurerAe City Manager
City Clerk In witness Whereof I have hereunto affixed my name as Seret of and have caused the seal of said Company to be affixed hereto this day of
Signature ofjsetey City Clerk IMPRINT SEAL HERE
First State Bank ACH AbBement Page of Authorization of Sole Proprietorship or Partnership Company
I We hereby authorize the personnel identified in this ATTACHMENT to the ACH Agreement to construct and transmit ACH transactions and provide verification thereof on behalf ofthis Company to First State Bank herein called Financial Institution
Company Name Not Applicable
Located at
Date
SOLE PROPRIETORSHIP PARTNERSHIP
By By Printed Name of Owner Printed Name of General Partner
Signature of Owner Signature ofGeneral Partner
By Printed Name of General Partner
Signature of General Partner
By Printed Name of General Partner
Signature of General Partner
First State Bank ACH Abneement Page of ADDENDUM TO ACH AGREEMENT
Date
New Change Delete
Company Name
Address
CityStateZip
Contact
Phone
Authorized Signer
Bank Contact Jennifer Holmes Bank Contact Phone
ACH File Preparation by
Company Third Party Service Bureau Third Party Rider Required
Contact
Delivery Method
Premier eCorp
Company LD Number
Application
Preauthorized Credits Direct Deposit Preauthorized Debits
Attach Calendar of Effective Dates
Settlement Account Print File Expected First Live File Expected
First Statc Bank ACH Agreement Page ll of Third Party Rider to ACH Agreement
Between Not Applicable the Company and First State Bank
Date
The Company and the Financial Institution further agree as follows
The Company has employed hired contracted or otherwise agreed with
Name Address and Telephone Number of Companys Payroll Contractor
to handle process and produce its payroll for its employees hence some of the Companys responsibilities and obligations under the Agreement will be directly undertaken and performed by its Payroll Contractor on behalf of the Company However Company agrees that it shall be responsible for its Payroll Contractors actions and omissions in all respects in the same manner as if the Company itself performed or failed to perform the acts under the Agreement
In this regard the Company agrees to indemnify the Financial Institution its agents and employees against any loss liability or expense including attorney fees resulting from or arising out of any claim of any person that the Financial Institution is responsible for any acts or omissions of the Company or its Payroll Contractor or arising out of any breach of the Agreement by the Company or its Payroll Contractor
FIRST STATE BANK Company Financial Institution
By By Jennifer Holmes AAP Its
Signature Signature
First State Banl ACH Agreement Page of CITY COUNCIL MEETING June
AGENDA ITEM Consent Agenda Items
Items shall be considered without debate by motion and vote of Council unless a member of Council specifically requests action taken separately on said item
ENGLaSURES
a Bills b Fees c Progress Payments d Approval of Minutes e Receive Fiie Boards Commissions Committee Minutes f Award Bids and Blanket Purchases for Fiscal Year for the following Police Dept award Annual Service Contract for Motorola Radios Bid opened Fire Department ALS Supplies and Turnout Gear rescheduled to Gas Diesel Bid Consortium Motor Pool GPS Services Motor Pool Automotive Parts Bid opened Motor Pool Vehicle Equipment Tires Bid opened DPW Rock Salt Bid Consortium DPW Water Meters and Transmitters DPW UPM Asphalt Patching Material Bid opened DPW Material Delivery Disposal Bid opened DPW Repair Supplies Bid opened City Clerk Election Supplies Ordinance Publications CDI Property CleanUpServices Bids opened CDI Irrigation Systems Maintenance RFP opened CDI Landscaping Maintenance RFP opened CDI Rodent Control Services Bids opened CDI Snow Removal Services Bids opened CDI Weed Control Services Bids opened
PROPOSED RESOLUTION Motion by seconded by
to approve the Consent Agenda items as presented with the exception of the following item numbers
that were removed and
considered separately
VOTE AYES
NAYS
ABSTAIN
ABSENT
Prepared by Mary A Kotowski City Clerk Date June City of St Clair Shores Jefferson Circle Drive St Clair Shores MI Phone Fax wwwscsminet
Council Members Mayor Kip C Walby John DCaron m Ronald J Frederick Mayor ProTem Peter A Rubino Candice B Rusie f G City Manager rte Anthony Tiseo Benjamin M Hughes rl i Chris M Vitale
Item a Council Meeting of June
Tim If you have any questions on items listed below please contact Benjamin Hughes City Manager or Haney Director of Finance
Bills to be approved at the City Council Meeting of June
Item a Check Approval List
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w E hJ id YJ Ind Ve N fie w w L w I G i i p c W oc a w I w w o I oo c u v o N w c v U VI f Id ffi v flJ w w l N GJ Iti t DG Vi N O m Cam CJ fft U c r d w v v rr v Iv City of St Clair Shores Jefferson Circle Drive St Clair Shores MI Phone Fax wwwscsminet
Mayor e Council Members Kip C Walby John DCaron Mayor ProTem Ronald J Frederick Peter A Rubino n Candice B Rusie City Manager rr Anthony G Tiseo Benjamin M Hughes Chris M Vitale
Item b Council Meeting of June
If you have any questions on items listed below please contact Benjamin M Hughes City Manager or Tim Haney Director oFinance
Bills to be approved at the City Council Meeting ofJune
Item b Attorney Payments
Kirk Huth Lange
Councilperson moved Councilperson seconded to approve the above attorney payment to Kirk Huth Lange subject to audit
Ihrie OBrien
Councilperson moved Councilperson seconded to approve the above attorney payment to Ihrie OBrien subject to audit City of St Clair Shores Jefferson Circle Drive St Clair Shores MI Phone Fax wwwscsminet
Mayor rfa Council Members C Wqa John DCaron Kip Walby y ProTem Ronald J Frederick Mayor T Peter A Rubino fu Candice B Rusie tr City Manager u a Anthony G Tiseo i Benjamin M Hughes Chris M Vitale
Item c Council Meeting of June
If you have any questions on items listed below please contact Benjamin Hughes City Manager or Tim Haney Director of Finance
Bills to be approved at the City Council Meeting of June
Progress Payments
Carrs Outdoor Services Inc ANDERSON ECKSTEIN AND WESTRICK INC Schoenherr Road Shelby Township Michigan Civil Engineers Surveyors Architects
June
Christopher Rayes RA Community Services Director City of St Clair Shores Jefferson Circle Drive St Clair Shores MI
Reference and Pavement Joint and Crack Sealing Program City of St Chair Shores AEW Project No
Dear Mr Rayes
Enclosed please find Construction Estimate No for the project referenced above For work completed through June we recommend issuing payment for the in the amount of to CarrsOutdoor Services Inc Ford Road Canton Michigan
The work is approximately complete
If you require additional information please feel free to contact our office
Very truly yours
GzGuit
Frank D Varicalli Project Manager
cc Carrs Outdoor Services Inc
OLettersEstdoc
Fax Engineering Strong Communities wwwaewinccom ANDERSON ECKSTEIN WESTRICK I AEW PROJECT NO DATE SCHOENHERR ROAD I SHELBY TOWNSHIP MICHIGAN I Name and Location and Pavement I Joint and Crack Sealing Program PROGRESS PAYMENT REQUEST i I CONTRACT DATE CONTRACTOR CarrsOutdoor Services Inc I Address Ford Road Canton MI I WORK COMPLETED FROM to OWNER CITY OF ST CLAIR SHORES I Address Jefferson Circle Drive SCS Mi I Contract Amount Revised to
I I Original I Quantities I Quantities I I ITEM OF WORK I Unit I Estimated I Last I Completed I Unit I Amount I Used I Quantities I Period I to Date I Price I I I I I I I BASE BID
Cleaning Sealing Joints and Random Cracks on Greater Mack Ave between OConnor and SCLConcrete Pavt wAsph Overlay LF Cleaning Sealing Joints and Random Cracks Concrete Pavt w Asph Overlay LF Cleaning Sealing Joints and Random Cracks Concrete Pavt LF Cleaning and Sealing Joints on Jefferson Ave between Kaul and Gordon Concrete Pavt LF Cleaning and Sealing Random Cracks only on Jefferson Ave from NCLto SCLand on Mile Rd from Jefferson Ave to Little Mack Ave Concrete Pavt LF TrafficMaintenance and Control LS Observation of Material and Work to be Performed CrewDays DAY TOTAL AMOUNT OF BASE BID
ALTERNATE A
Cleaning Sealing Joints and Random Cracks Concrete Pavt w LF Cleaning Sealing Joints and Random Cracks Concrete Pavt LF TrafficMaintenance and Control LS Observation of Material and Work to be Performed CrewDays DAY TOTAL AMOUNT OF ALTERNATE A
ALTERNATE B
Cleaning Sealing Joints and RandomCracks Concrete Pavt w Asph Overlay LF Cleaning Sealing Joints and Random Cracks Concrete Pavt LF Traffic Maintenance and Control LS Observation of Material and Work to be Performed CrewDays DAY TOTAL AMOUNT OF ALTERNATE B
REMARKS I Total Amount Earned I I Less RETAINED I I Less CREW DAYS AT CREW DAY I Net Amount Earned I I Less Previous Estimate I
Less Crew days over contract amount @ CD Amount Due
Prepared by ANDERSON ECKSTEIN AND WESTRICK INC
Date
i s Revieuled byITY OF ST CLAIR SHORES Vendor Number tJ C We hereby certify that sufficient funds are in f Account Number LtVv Rayes R IC Community Services Director Date and that the amount due is budgeted for such purpose
r Date
Ben ughes City Man r Date Timothy P Haney finance Director
i r i r tag r Z dJ j pt e Y City of St Clair Shores Pavement Joint and Crack Sealing Program AEW Project No ASBUILT WORK SCHEDULE
Greater Mack OConnor to SCL
Conc Pavt wAsphalt Overlay Joints Cracks
Subtotal
Mile Harper to Jefferson Share Brookwood to Lakebreeze
Star Valley Mile to Stephens Cuberness Mile to Paloma Cuberness Paloma to Stephens Conc Pavt wAsphalt Overlay Joints Cracks
Subtotal
Willow Wisp Mile to Lakebreeze Lakebreeze Arrowhead to Dead End
Arrowhead Lakebreeze to Share
Willow Wisp Ct Lakebreeze to Share Thorncrest Masonic to Tanglewood Heathwood Masonic to Tanglewood Brookwood Share to Timberidge Add On Share Brookwood to Lakebreeze Conc Pavt Joints Cracks
Subtotal
Jefferson Gordon to Kaul
Conc Pavt Joints Cracks
Subtotal
Jefferson NCL to SCL
Conc Pavt Cracks Only Mile Jefferson to Little Mack
Conc Pavt Cracks Only
Subtotal
TOTAL
INSPWsbWkSch Council Meeting June
Item No d City Council Minutes
Motion by Seconded by to approve the following minutes
City Council Meeting Date Date EMailed
City Council April June City Council May June City Council May June City Council June June City Council Budget Hearing April June City Council Budget Hearing May June
Item No e Receive and Place on File Boards Commissions and Committee Minutes
Motion by Seconded by to receive and file the following minutes
Minutes Meeting Date Date EMailed
Beautification Commission March June Beautification Commission April June Board of Review March June Golf Course Committee March June Planning Commission April June Sign Arbitration March June SubCommittee on Boards Committees Commissions March June SubCommittee on Boards Committees Commissions Special Meeting April June Waterfront Environmental Committee May June Website Improvement Committee April June Zoning Board of Appeals May June
VOTE AYES
NAYS
ABSTAIN
ABSENT
Prepared by Mary A Kotowski City Clerk Date June PROPOSED MINUTES ST CLAIR SHORES CITY COUNCIL MEETING April
Regular Meeting of the City Council held in the Council Chambers located at Jefferson Circle Dr St Clair Shores Michigan
Present Mayor Walby Council Members Caron Frederick Rubino Rusie Tiseo and Vitale
Also Present City Manager Hughes City Clerk Kotowski City Assessor Socia Fire Chief Morehouse Directors Babcock Corless DHerde Rayes and City Attorney Ihrie
CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE
Mayor Walby called the meeting to order at pm Ms Kotowski City Clerk called the roll A quorum was present
The Pledge of Allegiance was said by all
Mayor Walby announced that agenda Items a and g were removed from the agenda
PROCLAMATION
Chief Morehouse and Cherie Bartram SERESA Executive Director presented Dispatcher Melindo Obodzinski with an award for Outstanding Achievement She was honored for the valuable advice and assistance she provided to a resident in helping with a cardiac arrest patient Ms Obodzinski received a call at dispatch on March from a man because his mother was having trouble breathing Ms Obodzinski handled the call in a very efficient and professional manner She was able to calm the caller down and give him specific instructions while her partner until contacted EMS and sent them to the home She stayed on the phone with the caller and continued to coach him the paramedics arrived and took over Ms Obodzinski is a year veteran Everyone recognizes the importance of police and fire when contacting but they do not always recognize how important the dispatcher is and the split second decisions they are required to make
AUDIENCE PARTICIPATION ON AGENDA ITEMS minute time limit
Jim Goodfellow St Clair Shores Resident spoke on Item He would like the garage sale ordinance to be clearly written so that a garage sale cannot be an ongoing event
PROPOSED OPTOUT PROGRAM FOR THE WATER METER REPLACEMENT PROGRAM
The City is upgrading its water meter reading technology to a wireless fixed network system At the option of a City of St Clair Shores property owner Owner the Owner may choose to opt out of the wireless fixed network system MTU installatioh The proposed cost of the optout program is per quarter
Mr Hughes explained that he and Mr Babcock have been working on this program which is for residents that are not comfortable with the reading devices being offered with our water meter replacement program This is not a vote tonight on a comprehensive Citywide water meter replacement program The vote tonight is simply for an optout program for those incremental changes that happen on a caseby basis throughout a year
Mayor Walby stated that this program will now be available for residents who do not want the radio reading device that is being installed when a meter goes bad and needs to be replaced Also if the City does change over to all radio reading devices in the future this program will already be in place for those residents that do not want to make that transition
Mr Babcock spoke about the Mobile Transmitting Unit MTU OptOutProgram People need to know that this is not a program to opt out of having your water meter changed The water meters still need to be changed Not long ago a resident called because the bottom of their water meter had rusted out completely and they had water pouring into their basement That water meter was actually installed in the home when it was built in and had never been replaced Some of our residents actually have water meters from the s and s
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This policy is for an option to opt out of the reading technology that will be used for the meter The MTU sends a radio signal to a computer at City Hall which collects the data and distributes the water bills The alternative will be a touch pad data collection end unit We do have a pilot program right now so some of our residents have this technology already Instead of an outside reading device we would run a wire from the water meter to the outside of the home and install a touch pad which resembles a puck There are no numbers or dials that can wear out or fade The meter reader employee still has to go to each home once per quarter and use a hand held reader to gather the information The meter reader then writes down the numbers and brings that information back to his supervisor who then has to manually enter those numbers into an account which is then sent to the water billing department who then generates the water bill
If a resident is part of this optout program we propose that when a final meter reading is done we would install the MTU The new owner would have the option to opt out but they would have to pay for the material and installation cost of the touch pad unit
We have determined that it would cost per quarter per household to be a part of this program which equates to per year That includes meter reading costs office and billing costs and the equipment surcharge
Mayor Walby asked what would be included in the equipment surcharge Mr Babcock said that it includes the the per quarter cost compared with having just a regular electronic meter as well as an incremental cost for installing new meter reader
Mr Vitale asked how many meters are changed out per month on the current program Mr Babcock told him that they change about per month
Mr Vitale suggested that we could deprioritize replacing the water meters with the puck reader and make them the last water meters to be replaced We could focus on the water meters that are not functioning properly as well as the final reading water meters Mr Babcock explained that it is not the puck reader that causes a water meter to need replacement it is the condition of the actual water meter itself The water meter was probably just reworked when the puck reader was installed The water meter itself was probably not replaced and may still be old Additionally the cost of reading these meters is significant and it would be a large cost saving to replace them Currently we have several meter readers out in the field but only one gun which reads the puckstyle device
Mr Vitale said that he is in favor of the optout program he would just like to see the old water meters or final reading water meters take priority over the water meters with the puck reading device Mr Babcock said that we are already scheduled for the next several months to have problematic meters replaced and that they are not making the water meters with the puck reader a priority
Mr Tiseo noted that a resident cannot just look at the puck device to see what their usage is He asked how a resident would know if they are having a problem with their ORD He also wanted to know if we have any idea how tell many of the water meters attached to the puck reader need replacing Mr Babcock said that they can only by watching the billing and looking for very high or very low usage A resident can go into their basement and look at their meter if they would like to do so
Mr Rubino asked if the water meters inside the homes were changed when the puck readers were installed Mr Babcock said that this was a long time ago and many of them just had the housing changed and a new register was put on The actual water meter could still be old These puck readers were installed in the s
Mr Rubino stated that he thought the cost was very reasonable and he liked the idea of the using the touchpad because there would no longer be a need to schedule an appointment Mr Babcock stated that he put much thought into the cost of the program but until we actually get into the program the cost may still flex up or down
Ms Rusie asked why we did not continue with the program of installing the puck readers Mr Babcock explained that it was a pilot program of the technology that was out there at the time It is still very labor intensive to read these He found that it would have been much more expensive to change the City over to the puck readers than to go to the MTU technology
Mr Caron asked if we can use the same gun that reads the touch pads from the s to read the new technology that we are putting out there Mr Babcock stated that the old gun will work on the new technology
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Mr Caron asked if we can add the people on the new optout program to the old route since it will take eight years to change out all of the meters Mr Hughes explained that this would be a shortterm issue unless Council voted to have a full meter replacement program This is being proposed fora to month timeframe so any new puck readers could be added to the current route for the short term
Mr Caron would like to see the surcharge come down if possible and suggested that we watch the number of houses per hour because that is a big part of the surcharge He also questioned the charge of for the touchpad over the radio device and the replacement charge if someone choses the touchpad Mr Babcock explained that the is for the reading device not the replacement of the water meter The person who made the choice to opt out stick should pay for this change not the residents at large The cost we are charging is not the full charge If they with the program then they do pay the full cost If they change their mind after one year they are not paying the full amount
Mr Frederick asked if we install a new water meter at the time someone opts out or just the reader Mr Babcock explained that the register for the reading device needs to be changed and that is what the charge is for The charge is not for replacing the actual water meter
Mr Frederick asked when the device will be changed if someone is moving out Mr Babcock said that the reader is the changed at the time of the final reading If the new owner decides to opt out then we would go back and change reader
before Mr Frederick suggested that we could check with the new owner in advance to see if they want to opt out making the change Maybe DPW could work with assessing to see who is moving into that home to see what they want Mr Hughes stated that they will look into that
Mr Vitale clarified that the point he was trying to make was that the water meters with the puck readers were ORDs because those probably the most accurate because they are the newest meters and latest technology over the meters were serviced in some manner in the s
should not be Ms Rusie stated that this should come back before Council if there is an increase in this cost It just done administratively
Council Mr Frederick asked for clarification on the amount required for the vote to come back to Mayor Walby asked Mr Babcock to notify Council if the cost goes over
available that not Mr Frederick suggested that we research if any other community may have reader guns they are using
we Mayor Walby asked if we are notifying residents if they have a bad ORD Mr Babcock said that are attaching a tag on a wire to their door
and would Mayor Walby said that the next step is to decide what direction we are going with the water meter program like to see something regarding that by May
Motion by Rusie seconded by Rubino to Adopt the Water Meter Mobile Transmitting Unit MTU OptOut Policy Agreement which reads as follows
City of St Clair Shores Department of Public Works Water Meter Mobile Transmitting Unit MTU OptOut Policy Agreement
Preamble
The City of St Clair Shores Department of Public Works DPW is currently replacing water meters basis means of a visual throughout the City Currently the water meter usage is being read on a quarterly by remote reading device attached to the outside of the home This requires the meter reading person to into hand held access each individual remote reading device on the home manually record the reading a data collection device and finally download this data to the Water Billing Department software
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The City is upgrading its water meter reading technology to a wireless txed network system This system connects a Mobile Transmitting Unit MTU to the water meter by means of a single wire The MTU is mounted above the water meter in the basement or near the water meter in a crawl space or closet The MTU sends a daily reading to various Data Collection Units located throughout the City This data is sent using a power source of watts on a Federal Communication Commission FCC licensed frequency of MHz The Data Collection Units then send this information to a central collection point at the Water Billing Department in City Hall
OptOut Policv Aareement
At the option of a City of St Clair Shores property owner Owner the Owner may choose to optout of the wireless fixed network system MTU installation All provisions in this policy shall be complied with in order to participate in the OptOut Program The City reserves the rights to discontinue the OptOut Program if it proves to be financially burdensome to the City
If the owner elects to opt out of the wireless fixed network system MTU installation it is only to not have the MTU installed in the home The Owner must still allow the City Water Department employee access to replace the water meter prior to the optout program beginning a The meter replacement shall include a new water meter water usage register and data collection endpoint on the outside of the home b The data collection endpoint will be used by a Water Department Employee to manually read and record the water usage on a quarterly billing cycle
The Owner agrees that by optingout of the wireless fixed network technology there will be additional labor vehicle and equipment costs OptOut Meter Reading Surcharge associated with manually reading the water meter on a quarterly billing cycle for which the Owner will be responsible a The OptOut Meter Reading Surcharge will be included annually in the Water Department Budget for approval by City Council b The City reserves the right to change the OptOut Meter Reading Surcharge based on changes in costs c The OptOut Meter Reading Surcharge will be included in the Owners quarterly water bill and shall be subject to all existing penalties in the event of nonpayment
the manual The Owner agrees that upon change in ownership of the property the City will replace reading technology with a fixed network system MTU at the time of a final reading
fixed network If the subsequent Owner of a home chooses to enter into the OptOut Program after a of the Water system MTU has been installed in a home the Owner shall be responsible for the cost Department Employee to change the water meter water usage register and data collection endpoint
on the outside of the home
network If the subsequent Owner of a home chooses to enter into the OptOut Program after a fixed the system MTU has been installed in a home the Owner shall enter into a new agreement with City agreeing to meet all requirements of the Policy
of City Council Meeting April Page Agenda Item contd
Agreement
I the undersigned Property owner choose to opt out of the fixed network system MTU installation and hereby agree to the terms and conditions of the Water Meter Mobile Transmitting Unit OptOut Policy Agreement
Property Address
Property Owner Name
Property Owner Signature
Date
Ayes All
CONSIDERATION TO AMEND ORDINANCE RESIDENTIAL SIGN ORDINANCE SUBSECTION E GARAGE SALES AS DIRECTED BY COUNCIL ON
Per Councils request an additional amendment was made to the existing Sign Ordinance described in the Garage feet Sale Section The language amends the size of the garage or block sale sign to no larger than four square
Mr Hughes said that one suggestion was to offer a weekend of amnesty one time a year He did not think it advisable to imbed that language in the ordinance It could be put to vote on an annual basis if Council wanted to do something like that
Mr Rayes explained that he made revisions to the revised ordinance and gave Council a copy prior to the meeting which had some items missing The first was on Estate Sale wording They decided to leave the wording generic as garageblock sale since everyone uses different terms and they added some cover language
states There was a question about additional signs where no sign was permitted at the home The ordinance they of the are allowed three signs not that they cannot have one so they did not make that addition under paragraph garage sale ordinance The size of the sign should be square feet under paragraph That should cover the issues that were discussed at the last meeting
sale Ms Rusie noted that the revised ordinance states a maximum of three signs shall be posted for each garage and one for each property participating in a block sale This creates a distinction between garage sales and block offsite sales That means that a block sale with seven homes can have only seven signs If they want to have signage one or two of the homes have to give up their sign It should say that each home can have a sign as well as allow for signs for offsite advertising
that Ms Rusie pointed out that the garage and block sale ordinance is a subsection of the sign ordinance and thought may be confusing if someone is just looking to pull a permit for agarageblock sale She would like to see it moved from the sign ordinance section and given its own section called garageblock sale permit ordinance
Mr Mr Tiseo asked if there have been many situations where people do not understand what garage sale means Rayes said not that he was aware of
that this Mr Tiseo asked if we are trying to distinguish between garage sales and block sales Mr Rayes explained originally came up for that reason but it has expanded to more than that Basically a resident is having athreeday event sale at their home We are trying to cover all of the options without being inclusive of everything so that people twice could run all kinds of businesses out of their home It is just so people can clean out their house once or a year fix the The current ordinance has worked for many years Most people do not even look at it He suggested that we problems we have right now and leave it alone If a problem arises in the future we will revisit the issue at that time
Mr Tiseo asked if people pull permits to have estate sales under the garage sale ordinance Mr Rayes answered yes they do
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Mr Rubino suggested using wording such as residential resale event He would move to approve this request with a change of wording to state a maximum of three signs offsite and allowing each home to have an onsite individual sign with each sign being a maximum of four square feet
Mr Vitale would like to see this communitywide amnesty day on a future agenda soon so that we can do something or this year Maybe it can be in conjunction with another event such as the Historical Society White Elephant the Open House Event
Motion by Rubino seconded by Tiseo to approve a request to approve Residential Sign Language amendment in regard to the Garage Sale Section with the changes which read as follows
AMENDMENT TO SIGN LIGHTING AND DISPLAY ORDINANCE CITY OF ST CLAIR SHORES
The City of St Clair Shores ordains that Section Section E of the Sign Ordinance of its Code Ordinances which reads as follows
Residential district signs Sec The following signs shall be permitted in all districts zoned for residential purposes including those districts zoned RA RB RM and RM
E Garage sale signs Garage sale signs shall be permitted in residence districts subject to the following controls
Permit A permit shall be obtained from the Building Department Each garage sale sign applicant shall be charged a nominal fee of five dollars for such permit The permit shall be valid for the length of the garage sale but in no case shall it be valid for more than three consecutive days
Number A maximum of three signs shall be posted for each garage sale
Size Garage sale signs shall be no larger than two square feet
Location Such signs shall be located on private property and in strict compliance with the provisions restricting placement of structures in the road rightofway as set forth in Section of Chapter the Streets Sidewalks and Public Ways Ordinance
Removal Upon the close of the garage sale business each day all garage sale signs shall be removed in accordance with Such signs may be erected again at the start of the garage sale on each day of business sale permit conditions All garage sale signs shall be removed upon the termination of the garage or upon expiration of the sign permit whichever occurs first
chap eff Apr amend eff July further amend eff May Feb adopted July eff Mar
Shall be amended as follows
Residential district signs Sec The following signs shall be permitted in all districts zoned for residential purposes including those districts zoned RA RB RM and RM
E Garage and block sale signs Garage and block sale signs or similar uses reviewed and approved by the Community Development Department shall be permitted in residence districts subject to the following controlsamend eff April
Garacte Sale Permit A permit shall be obtained from the Community Development Department Each for such individual garage sale sign applicant shall be charged a nominal fee of five dollars permit shall it be valid for more than three The permit shall be valid for the length of the garage sale but in no case consecutive days Individual residences shall be permitted to host a maximum of three garaae sales per year includina participation in up to two block sales Participation in a block sale shall
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count toward the total number of sales permitted in no instance shall any residence be involved in or host more than three garage sales per year amend eff April
Block Sale Permit A permit for a block sale including five or more homes on a block shall be obtained from the Community Development Department A fee of twenty five dollars shall be required for
L Number A maximum of three signs shall be posted for each garage sale and one for each property participating in a block sale amend eff April
Size Garage or block sale signs shall be no larger than four square feet amend eff April
Lj Location Such signs shall be located on private property and in strict compliance with the provisions restricting placement of structures in the road rightofway as set forth in Section of Chapter the Streets Sidewalks and Public Ways Ordinance
jRemoval Upon the close of the garage or block sale business each day all garage sale signs shall be removed Such signs may be erected again at the start of the garage sale on each day of business in accordance with permit conditions All garage sale signs shall be removed upon the termination of the garage or block sale or upon expiration of the sign permit whichever occurs first amend eff April
chap eff Apr amend eff July further amend eff May Feb adopted July eff Mar amend eff April E
Any ordinance or parts of any ordinance in conflict with any provisions of this ordinance are hereby repealed
This ordinance shall be published by posting the same in three public places within the City of St Clair Shores and the Clerk is hereby ordered to post the same upon the bulletin boards in the Police Station Jefferson Avenue the Fire Hall Harper Avenue and the City Hall Jefferson Circle Drive
STATE OF MICHIGAN
ss COUNTY OF MACOMB
We hereby certify that the foregoing ordinance is a true copy of an ordinance as enacted by the City Council on the th day of April and that the necessary Charter provisions have been observed
KIP C WALBY MAYOR MARY A KOTOWSKI CITY CLERK
I Mary A Kotowski Clerk of the City of St Clair Shores hereby certify that the foregoing ordinance was published by posting true copies of the same in each of the following places Police Station Jefferson Avenue Fire Hall Harper Avenue and City Hall Jefferson Circle Drive on the th day of April
MARY A KOTOWSKI CITY CLERK
Amendment effective April
Ayes All
REQUEST TO ENTER INTO A LEASE AGREEMENT WITH SUPERIOR COMMUNICATIONS INC DBA SMILE FM A MICHIGAN NONPROFIT FOR THE INSTALLATION OF A SIMPLE ANTENNA SYSTEM ON THE TOP OF THE STRUCTURE AND AN OUTDOOR EQUIPMENT CABINET AT JEFFERSON
The Smile FM is a new radio station requesting to rent space on the existing cell tower behind Blossom Heath Inn attached lease agreement is fora year term of per month
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Clayton Hewitt Business Manager and Network Engineer and Edward Czelada President Superior Communications spoke regarding the application they filed to build a radio station antenna on a tower at the marina in Mr Hewitt explained that they had a verbal agreement with American Tower who they thought owned the tower at the marina but they got the runaround from them for a couple years They came to City Hall one month ago to see about using the Police Department tower That is when they found out that the City actually owns the tower behind Blossom Heath Inn They drafted a proposal which is similar to the one they have with Emmet County Road Commission and a similar agreement with Riverview They own and operate stations in Michigan which are all noncommercial educational and listener supported They are nonprofit but they do have a paid staff The proposal and introductory letter was sent to us
Mayor Walby indicated that he has a lease agreement but he did not have an introductory letter
Mr Hewitt explained that they want to build a small simple antenna on top of the tower to accommodate their radio station This would be the very first radio station that would serve this area as a public interest Their format is adult contemporary Christian They have the fastest weather alert system in Michigan They work with all counties for weather services and serve of those counties They are very community oriented They have a website with a calendar which they allow all nonprofits to post on and then they talk about the events on the air
Ms Rusie asked if the City was provided with the letter and drawings for this request She has specific questions that she was not able to get answers for She would like to have this kind of information prior to the meeting so that she can review it Mr Hewitt responded that he would address her questions The antenna is light weight and small enough to hold in your hand It has one single feed line
Mr Rubino asked where the antenna will be placed Mr Hewitt explained that the Federal Aviation Administration has cleared the tower for feet without a light and it is currently at feet It can be added to the top without having to relicense the tower or having to add lighting
Mayor Walby explained that this body should have all the information available before a decision can be made on this item and asked if they could come back for the May City Gouncil meeting Mr Hewitt said that they are here tonight because they will lose their permit if they do not have their station up and running by June Unfortunately still have to American Tower refused to deal with them and held them up so now they have to move quickly They have the antenna manufactured
Mr Rubino asked what else would change on the tower Mr Hewitt said nothing else would change The feed line is not visible because it goes right down the inside of the tower
Mr Rayes clarified that it was not previously mentioned that the antenna would go higher than the tower only that it would be on the tower Mr Hewitt said that they decided that is would be more expedient and less unsightly to put the antenna at the top of the tower after they had talked to Mr Rayes
Mayor Walby said that the attorney also has questions This needs to be tabled to the May meeting
Mr Frederick asked how much they pay to use the tower in Riverview Mr Hewitt said they pay a month to be feet high They are not on the top they are on the side That antenna is already lit
Mr Frederick asked what pattern they use and do they cover the water Mr Hewitt said that it is a directional pattern so that they do not bump into Canada Mr Czelada said it will go out to the water for several miles
Mr Frederick mentioned that the others using our tower have paid us a bond so that if they do not take their equipment down it is covered for us to do it Mr Hewitt said that they did not pay a bond to Riverview They do have liability insurance
Mr Frederick asked if we are protected from a format change in the future Mr Hewitt explained that they own their own radio network and they own and operate every one of the stations They do not rent Their stations are simulcast
Mr Vitale asked what wattage they have planned and what their power requirements are Mr Hewitt said their wattage is and they are percent responsible for their own electric
Mr Vitale asked what their range will be Mr Czelada said it will go to almost Mt Clemens to the north and it will be more limited to the west probably five miles or so
City Council Meeting April Page of Aaenda Item contd
Mr Vitale asked what their dial position would be Mr Czelada answered
Mr Ihrie stated that he would like to meet with them to discuss their contract before the next meeting There are issues in terms of liability and he would like to see their insurance
Mr Rubino asked if there would be any issues with interference Mr Clayton stated they had problems in with a television station channel There have been no problems since then
Motion by Rubino seconded by Rusie to TABLE to May a request to enter into a lease agreement with Superior Communications Inc dba Smile FM a Michigan NonProfit for the installation of a simple antenna system on the top of the structure and an outdoor equipment cabinet at Jefferson
Ayes All
REQUESTING APPROVAL OF RESOLUTION FOR THE CITY OF ST CLAIR SHORES TO BECOME A PARTICIPATING AGENCY IN THE MACOMB COUNTY TECHNICAL RESCUE AND MACOMB COUNTY HAZMAT TEAMS AND SERVICE AGREEMENTS
The Macomb County Technical Rescue and HazMat Teams are made up of volunteer members from seven local fire departments to handle largescale disasters While still assigned to their own departments they can be called to an emergency via text messaging and assembled within half an hour
Along with the Wayne County and Oakland County teams the Macomb County team can help mitigate alargescale from disaster In these economic times merging our resources is the best way to manage disasters a manpower and budget perspective
and Should grant funding run out all participating employees understand that the City will not cover costs are aware of their threeyear commitment to their respective teams
Chief Morehouse stated that he is requesting Councils approval to participate on the recently formed Technical Clinton Rescue and HazMat teams All of the units that previously had their own entities such as Sterling Heights Township Shelby Township and Warren are bringing their resources together because of the diminished number of firefighters available in these communities This will all be funded with grant money Each city will provide the understand manpower and the City will receive payment for the training and the participation The participants do funds available that they will be participating and doing the training on their own time if there are no grant
Mr Rubino asked if all monies will be reimbursed Chief Morehouse stated that all training and overtime will be covered by the grant funds
Mr Rubino asked if it will take manpower from the City Chief Morehouse explained that it will depend on who is on schedule There will be participants who are on duty as well as off duty We are not obligated to provide personnel if it depletes our manpower but the personnel off duty will respond We respond based on our current staffing
Mr Hughes stated that he and the Chief discussed this and we will not put our residents in a situation where we will added that have less firefighters available than we should The participating cities understand that Chief Morehouse have if we may need to respond anyway because of the mutual aid agreement that we currently something major happens
Mr Rubino wanted to know if this fits in with the Governors idea of combing services Mr Hughes confirmed it does
Mr Rubino asked how this will benefit our City Chief Morehouse said that our City and residents will benefit if there The these teams is a serious situation such as HazMat building collapse confirmed space rescue etc personnel on while are will be receiving technical training on how to react in these situations so they can respond right away we waiting for the militia to arrive
Chief Mr Rubino asked if these teams will respond to any city in Macomb County even if they are not participating Morehouse said the service agreement states that only participants will receive service This actually increases the service to our residents without it costing us anything
do in Ms Rusie asked if we still get service because of our mutual aid agreement even if we do not not participate this program Chief Morehouse clarified that the mutual aid agreement only covers firefighting situations not specialty teams or HazMat
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Ms Rusie wanted to emphasize again that this is no cost to City Chief Morehouse explained the he had discussions with the union before we even considered this and they understand that the personnel wil provide their services on their own time if grant funds run out
and Ms Rusie read the termination clause that said we can cancel with or without cause with athreedaynotice we are not tied to anything beyond that Chief Morehouse stated that is correct
Chief Ms Rusie pointed out that we do not have representation on the Board of Directors involved in governing this Morehouse said that the first entities have substantial investment of equipment and that is why they have the voting We can bring issues to the table if needed We have good communications with Macomb Emergency Management
Ms Rusie asked if we will be devoting equipment to this Chief Morehouse stated that we have one piece of equipment that may be needed at times We are not obligated to provide anything if it is in use in our City
Mr Vitale spoke with Chris Krotche from the firefighters union as well as Chief Morehouse It sounds more likely that they will be helping us at some time than we will be called upon It would probably have to be something catastrophic would like a train derailment or an explosion before our personnel are called in Chief Morehouse pointed out that we already be going in if it is a firefighter situation because of the mutual aid agreement Mr Hughes added that we do have three vibrant industrial parks marinas and we boarder on a major highway where we may have some type of event where this type of service would be necessary
Mr Hughes stated that he will be adding this to the Governors report
in Motion by Vitale seconded by Frederick to approve the inclusion of the St Clair Shores Fire Department read the Macomb County Technical Rescue and Macomb County HazMat Teams and service agreements to as follows
RESOLUTION TO APPROVE PARTICIPATING AGENCY STATUS IN MACOMB COUNTY TECHNICAL RESCUE TEAM
WHEREFORE the City supports regional efforts to encourage interlocal cooperation between governmental agencies in mutual support of each other when technical rescue incidents may occur and
WHEREFORE the City Council has been fully briefed on the proposed Interlocal Agreement a template copy for of which is attached which would create a Macomb County Technical Rescue Team TRT responding to technical rescue incidents including Confined Space Rope Rescues Trench Rescue and Building Collapse and
WHEREFORE the City Council desires to commit its resources to the proposed TRT as a Participating Agency
NOW THEREFORE BE IT RESOLVED that the City Council does hereby agree effective immediately to participate as a Participating Agency and a Requesting Agency in the Macomb County Technical Rescue Team Interlocal Agreement and
BE IT FURTHER RESOLVED that the City Council authorizes its Fire Chief or the designee of the Fire Chief to execute the Interlocal Agreement as a Participating Agency on behalf of the City
Ayes All
th of This resolution was adopted at a regular meeting of the City Council held on the day April
IN WITNESS WHEREOF I have set my official signature this day of April
Mary A Kotowski MMC City Clerk
of City Council Meeting April Page Auenda Item contd
RESOLUTION TO APPROVE PARTICIPATING AGENCY STATUS IN MACOMB COUNTY HAZMAT TEAM
WHEREFORE the City supports regional efforts to encourage interlocal cooperation between governmental agencies in mutual support of each other when hazardous materials incidents may occur and
WHEREFORE the City Council has been fully briefed on the proposed Interlocal Agreement a template copy of which is attached which would create a Macomb County Hazmat Team HT for hazardous materials incidents and
WHEREFORE the City Council desires to commit its resources to the proposed HT as a Participating Agency
NOW THEREFORE BE IT RESOLVED that the City Council does hereby agree effective immediately to Team participate as a Participating Agency and a Requesting Agency in the Macomb County Hazmat Interlocal Agreement and
BE IT FURTHER RESOLVED that the City Council authorizes its Fire Chief or the designee of the Fire Chief to execute the Interlocal Agreement as a Participating Agency on behalf of the City
Ayes All
This resolution was adopted at a regular meeting of the City Council held on the h day of April
IN WITNESS WHEREOF I have set my official signature this day of April
Mary A Kotowski MMC City Clerk
BIDSCONTRACTSPURCHASE ORDERS
to be rescheduled
b Request approval to upgradeconvert BSA Software purchase
Mr Hughes explained that currently the City uses software that is utilized by the Assessing Tax and Community data When Development departments This was purchased years ago to assist staff in compiling property tax etc Ms Socia was promoted in May we decided not to fill her position and supplement their needs with a private firm At the study session in February we presented a cost savings to not bring back the private firm and try to do the needed work inhouse In that case we would need a software upgrade in order to diminish the personnel hours to do this This upgrade would also improve website access by our residents This would be paid for out of the Computer Improvement account we have built
Ms Socia stated that this new software has features that will assist with sketching and inputting measurements once they have measured the houses require by the State It will save approximately two to three minutes per parcel
sketch but then Mayor Walby asked if they can sketch with the current software Ms Socia explained that they can they have to go and separate out each section such as the porch addition overhang garage etc Once we set up the new software we can do the sketch and it will separate everything out and automatically add the square footage It virtually eliminates the margin for error
Mr Hughes asked if there will be another upgrade request in if this is approved tonight Mr Corless said that Assessing has had the current software since Tax has had it since and CDI has had it since This make it better for will allow us to move from the Pervasive database to the Microsoft SQL database which will everyone
City Council Meeting April Page of Aaenda Item contd
Mayor Walby asked how this will impact the Website Improvement Committee Mr Corless said that eventually people will be able to apply for permits online with this program This is a building block for when that function is available Currently you can go online and download an application and submit it in person In the future you will be able to get the application fill it out submit it pay receive approval and be issued the permit all online Mr Hughes said that this will move us closer to our goal of improving our website if this is approved tonight
Mr Rubino asked if this permit function is part of the software now or if it will be part of the software Mr Corless said that it will be part of the software when it becomes available The plan is to be able to integrate it without any hitches at that time
Mr Rubino said that the total cost of does not include additional training or possible installation fees Are we expecting any additional training or installation fees Mr Corless said that is does include the training for CDI We will determine if we can provide training for the other departments inhouse
Mr Caron explained that the current software on the current website is a redirect to BSA right now The intent of the Future Website Committee is that as well All the information available will still be just a redirect It does not affect the framework that we are talking about We are discussing the permit issue that BSA is addressing
Mayor Walby asked if there is a timeframe for when this will be available Mr Corless said that they are hoping to have it by the end of this year
Mr Caron asked if this will be a costfree upgrade Mr Corless stated that we will not pay anything extra It is part of the MicroSoftnet software package
Mr Frederick said that on page of the agreement under annual service and support it states fees will be effective at the your next renewal and first year service fees are not included Mr Corless explained that we already own software and pay the service fee on it The fee will come into effect if we upgrade our service Last year we paid for assessing and this year it will be which will take care of the entire year This is already in the budget
answered Mr Rubino said that the fees are budgeted but wanted to know if the is budgeted for Mr Hughes is that it is not They are proposing to take it out of the Computer Equipment account Mr Corless stated that there currently in the account before this purchase and there will be approximately by year end because of other purchases which need to be made
Ms Rusie wanted to know why this was not brought up during the budget sessions for this fiscal year Mayor Walby that said that it was mentioned that there would be additional cost for this software upgrade Mr Hughes explained several things have changed since the budget went to print last spring When the budget was presented in May it still had the assessor position which has been eliminated and supplemented with the private firm If we kept the private firm it would lessen the need for the software upgrade Eliminating the private firm and upgrading the software is a good cost decision based on sound principle
Ms Ms Rusie asked if there was any State funding available since the State mandates that we do this measuring Socia indicated that there is not funding from the State available for this
Motion by Frederick seconded by Caron to approve the purchase of computer software and training from BSA Software in an amount not to exceed with funds for the purchase to be taken from the Citys Computer Replacement Account
Ayes All
c Request approval to award Clean Up Services RFP opened
Mr Hughes stated that we have a variety of professional services contracts that expire this June Mr Rayes will be handling c de and f
Mr Rayes explained that this contract covers when we have to go on to a vacant property that has junk or debris that He listed the we need to clean We call this company to clean the property and we bill this back to property owner time is firms that submitted bids as well as current pricing We currently use Landscape Services The low bid this Excel Services We do not have experience with them so he called their references and they were satisfied with their performance Based on that we are going to recommend a one year contract with the option for year two and year three if we are satisfied with them
of City Council Meeting April Page Aaenda Item Icontd
Mr Caron said that the scope of the work for clean up is identical to weed control Mr Rayes stated that weed control is grass cutting only and there are no specific criteria for a need for a dumpster Generally clean up is not just for cutting grass They are doing everything outside that needs to be cleaned up
Mr Rubino said that he understands why they are recommending one year We need to be careful when someone is half the price of everyone else He asked if there will be a performance bond Mr Rayes said that there is a performance bond
Mayor Walby questioned if the contract would be for one year and would administration extend it Mr Rayes said that if Council makes that part of the motion we will evaluate the company after one year If they are not satisfactory we will put it out for bid and bring it back to Council at that time
Mr Vitale asked for further clarification whether this is the type of company that would be permitted to enter a property such as a garage full of garbage Mr Rayes explained that if a foreclosed or vacant property is a hazard we would send this company in to clean it up We would also call this company if it is a court order clean up that is generally an occupied property
Ms Rusie would like Council to vote on whether they are extended for years two and three instead of just letting administration make that decision with the prices set forth in this proposal Mr Rayes said that they will bring it back to Council after one year with a recommendation
Mr Frederick wanted to know if it is okay for us to proceed this way with the way it was bid out Mr Ihrie confirmed that it is acceptable to do it this way
Motion by Vitale seconded by Rusie to approve a request to award the Clean Up Services contract to Excel Landscaping Services the low bidder for one year with an optional renewal for years two and three based on a performance review by Administration subject to the renewal being brought back to Council
Ayes All
d Request approval to award Weed Control Program RFP opened
Mr Rayes explained that this is grass cutting for vacant properties and vacant lots The low bidder is Landscape this for Services at for an average lot and per hour for an oversized lot Landscape Services has done years and we are happy with them We would recommend using them for the threeyear period This type of service is billed back to the property owner
Mr Vitale asked if we do more fixed rate than commercial oversized Mr Rayes said yes we do
Mr Vitale asked if the second lowest bidder was GTJ at Mr Rayes explained that is our current contract which was provided as a comparison
Mr Vitale noted that Landscape Services is much less expensive than what we have been paying even with a annual increase Mr Rayes said that we are not necessarily looking for the cheapest We are looking for a fair price We do charge this back to the homeowner along with an administrative cost
Motion by Caron seconded by Tiseo to approve a request to award the Weed Control Program to Landscape Services Inc the low bidder for three years
Ayes Nay Rusie
e Request approval to award Landscaping Maintenance RFP opened
Mr Rayes explained that this is for a variety of sites throughout the City that we have contracted out It includes a couple of SAD lots at Mile Road and Mack which get billed back to the property owners the right of way in front of Veterans Memorial Park and Champine Park landscaping at Mile Road and Jefferson and Mile Road and Jefferson the pocket parks on Harper and mulch throughout the City The top two he has listed are being done by W H Canon and the third and fourth will be approved at the TIFA meeting coming up since they oversee those expenditures We are recommending the approval of the balance of these to Landscape Services for the next three years
City Council Meeting April Page of Acaenda Item contd
Mr Caron asked how we differentiate who is doing what Mr Rayes stated that the Mile Road and Mile Road sites are for the brick paver weed control only Staff does the lawns for the whole Mile Road complex This is weed control and various repairs in the right of way only Mr Hughes noted that the Parks and Recreation Department does the flower beds at City Hall Police Department and the Court
Mr Caron asked if this will cover the pavers that need to be repaired Mr Rayes said that those are separate and charged at an hourly rate Various things such as fishflies and cleaning of the lights are included in this
Mr Caron asked who takes care of the median at Mile Road Mr Rayes indicated that outside of the landscape area is taken care of by the City The islands between Jefferson and Little Mack are cut by the City The landscape beds that are in the intersection of Harper are part of this proposal
Mr Caron asked why that part of the maintenance is not part of this proposal Mr Rayes said that it never has been If the Council moves to bid all that work in the future it will become one package The landscaping is relatively new as part of the street scape project
Mr Caron stated that we should be all in one way or the other The cost solution should drive us one way or the other Mr Hughes agreed We have some traffic islands and so forth that are supported by Parks and Recreation We did issue some RFPs which are included in this We will be reporting to you soon on these proposed results
Mr Caron wanted to know if the maintenance and repair of the grates along the Nautical Mile that are popping are part of this agreement Mr Rayes said that they are not
weed control Ms Rusie noted that there are no built in increases for years and which is different from the contract She does not like built in increases Mr Rayes agreed that there were no built in increases
in Mr Vitale noted that the second low bidder on this was Charles F Irish Company and they have built in increases their third year
Mayor Walby clarified that this includes everything but Wahby Park and the Nautical Mile which will go in front of TIFA on April as they pay these costs
Mr Frederick disclosed that Paul Doppke who is a principal of Landscape Services made a donation to his campaign two elections ago
Motion by Rubino seconded by Rusie to approve a request to award the Landscaping Maintenance contract to Landscape Services Inc the low bidder for three years
Ayes All
f Request approval to award Sanitary Sewer Rehabilitation by CIP P Lining bid opened
Mr Rayes stated that Mr McGow was at the last meeting and talked about the State Revolving Fund projects This is a project that will be repaired as part of that He then gave a presentation that showed where the sites are around the City where the work is going to be done As part of the Lake St Clair Clean Water Initiative there is funding available to televise all of the sanitary sewers where areas are bad One of the slides showed the damaged pipe before and the repaired pipe after The technology they use is a truck which has a flexible pipe that they pull from of manhole to manhole and they blow it up inside the pipe It cures and attaches itself to the inside the pipe to repair the sewers This is not the first time we have done this
Mayor Walby asked if AEW is the Engineering firm that inspects this to make sure the work is complete and if they the work and have an engineer on site as the work is being done Mr Rayes stated that they do supervise they televise the pipes before and after the work is done
Mayor Walby asked if AEW will sign off that everything is done and correct before we sign off and pay for this Mr Rayes said that they will do that He also added that all of the work done previously was done as part of the millage that was approved in through the Clean Water Act Initiative This fulfills their obligation to the State of Michigan Mr Hughes added that AEW will provide us with the videos for our files to prove the work was done
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Mr Caron said that the recommendation letter from AEW stated they recommend the City tentatively award this contract Mr Rayes explained that it is not permanent until we close on the revolving loan The State wants this resolution from the Council It becomes awarded once the paperwork on the loan from the State is done It is conditional upon the revolving loan being approved
Mr Rubino asked what is the life expectancy of these repairs Mr Rayes stated that it is his understanding that it is for the life of the pipes
Motion by Rubino seconded by Tiseo to approve a conditional award for the Sanitary Sewer Rehabilitation by CIPP Lining to Inland Waters Pollution Control Inc the low bidder for the State Revolving Fund SRF Program No D in the amount of
Ayes All
rescheduled to
h Request to adopt a Resolution to tentatively award a construction contract for the Wastewater System Improvements to be funded through the State Revolving Funds Program
Mr Rayes explained that fand h are basically the same because the State wants this done is a particular way This is a resolution that says we tentatively award a construction contract which is language that they wanted
Mr Caron stated that this will be conditional upon hearing back from the State
weeks Ms Rusie asked when we will hear back from the State Mr Rayes stated that it would be within three
Motion by Caron seconded by Frederick to adopt a resolution to tentatively award a construction contract for the Wastewater System Improvements to be funded through the State Revolving Funds Program which reads as follows
WHEREAS the City of St Clair Shores wishes to construct improvements to its existing wastewater treatment and collection system and
WHEREAS the wastewater system improvements project formally adopted on October will be funded through Michigans State Revolving Fund SRF and
WHEREAS the City of St Clair Shores has sought and received construction bids for the proposed improvements and has received a low bid in the amount of from Inland Waters Pollution Control Inc and
WHEREAS the project engineer Anderson Eckstein and Westrick Inc has recommended awarding the contract to the low bidder
NOW THEREFORE BE IT RESOLVED that the City of St Clair Shores tentatively awards the contract for construction of the proposed wastewater system improvements project to Inland Waters Pollution Control Inc contingent upon successful financial arrangements with the State Revolving Fund SRF
Ayes All
REQUEST APPROVAL OF THE SALE OF HOMES ACQUIRED THROUGH TAX FORECLOSURES NONE
City Council Meeting April Page of CONSENT AGENDA Items shall be considered without debate by motion and vote of Council unless a member of Council specifically requests action taken separately on said item
Motion by Caron seconded by Rubino to approve the Consent Agenda items a g which include the following
a Bills
April
b Fees None
c Progress Payments
Blade Action Inc Galui Construction Company Inc Galui Construction Company Inc
d Approval of Minutes
City Council Meeting Date
City Council Meeting March
e Receive File Boards Commissions Committee Minutes
Minutes Meeting Date
Beautification Commission November Beautification Commission January Beautification Commission February Communication Commission March Cool City Committee January Cool City Committee February Cool City Committee March Cultural Committee March Golf Course Committee November Police Fire Pension Board February Police Fire Retiree Health Care Trust Board February Water Resources Advisory Board December Waterfront Environmental Committee March Zoning Board of Appeals Special Meeting February Zoning Board of Appeals March
f Recommendation from the Council Sub Committee on Boards Commissions and Committees appointment recommendation
Recommendation from the Council SubCommittee on Boards Committees Commissions to appoint the following
Name Committee Term Ending Date Tess Guyette Cool City Committee Alternate Vacant seat of Christian Koehler
g Delivery of Proposed Budget by City Manager
Ayes All
UPDATES AND FOLLOWUPS FROM COUNCIL MEETING
Budget Hearings Mayor Walby reminded everyone that the Budget Hearings are scheduled for April and May at City Hall in the Council Chambers from pmto approximately pm each evening and will be televised
City Council Meeting April Page of Agenda Item lcontd
City Council Meetings Mr Hughes announced that there are three weeks between City Council meetings The next regular meeting of the City Council will be Monday May
Harper Avenue Alleyways There have been issues with parents parking in the alley by South Lake between California and Maxine in order to drop off and pick up students We have talked to the Police Department as well as the South Lake Superintendent and we have agreed to ramp up enforcement by the Police Department in that area We have also provided the business owners with the appropriate signage for customer parking only to post on the fence
Graffiti There has been a large amount of graffiti at Mile and Greater Mack and moving north The police have made arrests There are underage individuals who we have been able to link to other graffiti areas We have documented everything and we will be suing for full reimbursement
Mile RoadGhapaton Boat Launch This boat ramp has been operated jointly by St Clair Shores and Eastpointe for many years We stagger which city pays for staffing Eastpointe has recently merged some of its services with Roseville We will be advertising that beginning this ramp will be open to St Clair Shores Eastpointe Roseville and those of the greater Detroit area This has not been aresidentonly park There is a charge to use this launch so this will bring some extra revenue into the City Blossom Heath and Veterans Memorial Park remain resident only
Household Hazardous Waste Day There will be a hazardous waste collection on Saturday May from am to pm in the Civic Arena parking lot Electronic waste will be accepted including monitors laptops televisions printers cell phones copiers keyboards typewriters etc This information can be found on our webpage Last year vehicles visited this event St Clair Shores residents made up percent of the visitors Macomb County made up the other percent They are allowed to participate because Macomb County funds this event Among other things we collected gallons of motor oil as well as car batteries which we sold People were also able to dispose of things such as lawn chemicals cleaning supplies paint etc
had debris Homes on Ursuline and Bayside Mr Ihrie provided an update on these homes The home on Ursuline in the yard which has been cleaned up We are taking steps on the vacaht homes on Bayside We were waiting on the title work which we have just received We will be filing suits on all three homes next week if we want to include Ursuline These are large lots which are not maintained at all
DNR Grants for Parks Mayor Walby asked if we have applied for these DNR trust grants for parks Mr Hughes explained that we applied for these grants in or during the Granholm administration We were not awarded these grants because of our financial stability and our healthy rainy day fund balance The residentonly status at some of our parks harms us in the grant award process
Senior Center Bathrooms Mayor Walby asked that options costs funding etc regarding updating the bathrooms and possibly adding showers be put on a meeting agenda soon
COMMENTS BY INDIVIDUAL COUNCILPERSONS
Council Member Rubino mentioned that the street lights at Mile Road and Harper near Jewel are still out
Sidewalks are being marked for replacement and some are being marked that should not be How do we determine what is marked Mr Rayes said that if they are trip hazards hold water or have pot holes they need to be replaced If anyone has questions regarding sidewalks that have been marked they should call the Community Development Department at We will explain to property owner why the sidewalk was marked
Mayor Walby asked if we are done marking the sidewalks Mr Rayes stated that we are about halfway done
Mayor Walby stated that he did not think a sidewalk should be marked if it is still solid just because it has some pitting Mr Rayes agreed that those should not be getting marked
Mr Rubino congratulated and thanked the Police Department They have been doing a great job handling the issues in our City It gets the word out to criminals to stay away
Council Member Tiseo said that he recently had a very productive meeting with Parks Recreation He announced the following
City Council Meeting April Page of Agenda Item contd
There was a bowling fundraiser at Harbor Lanes for the Special Needs Baseball Program They raised which will be used for hats and uniforms
Registration for softball is still open This is for men and women Please call You must be years old or older
Registration is open for the School for Skating at the Civic Arena It is a six week course for
The Civic Arena Carnival is scheduled for May
The City pool opens on May for weekends only Starting June it is open every day Noon to pm The Splash Zone opens on June
The Summer Playground Program is June through August at Veterans Memorial Park
The Special Needs Program is June through August at Veterans Memorial Park There is still space available but it is limited
Christian Financial and National Coney Island are sponsoring Coney for Kids Dinner Night It is May at the Senior Activity Center Call for tickets
We have boat wells available at both marinas Call if you are interested
Council Member Frederick thanked the Police Department the Fire Department and the Neighborhood Watch Groups for all of their hard work
Mr Frederick announced the following
Saturday May is the hazardous waste collection at the Civic Arena He reminded people that we make money off of this collection
The St Clair Shores Symphony Orchestra is celebrating their h Year by presenting A Step Into the Future on April at pm This will be held at Lakeshore Church Gifts Afloat and Dockside Cafe will have tickets or you can call Jack Lawrence at
The Nautical Nibble will be held April from pm to pmat Blossom Heath The proceeds benefit the Lake St Clair Symphony Orchestra Tickets can be purchased at Gifts Afloat or Dockside Cafe
On May the Champions Banquet held by the Optimist Club honors students from our local school districts This will be held at Blossom Heath If you have questions please call
Wigs for Kids Wellness Center is having a pig roast on June
June is Flag Day The Elks located on Harper and Sunnyside are having a Flag Day celebration
Mr Frederick also asked everyone to be careful of fallen branches Please call the DPW if you have any fallen branches to report
Council Member Vitale asked Mr Ihrie if the porch on the home on Ursuline has been repaired Mr Ihrie said that it had not been repaired the last time he checked He looked in the window and saw construction equipment We will be taking action
an Mr Vitale said that he received an email asking about street basketball and hockey He asked if we need to have ordinance addressing that or does the Police Department handle that as a public safety issue
If your group has an event that you would like to run at the same time as the St Clair Shores Garage Sale Amnesty Day let him know and he will bring it to Council
Mr Vitale announced the following
The Historical Commission will present its first historical home marker on April at pm at the old Mason Farmstead on Mile Road
of City Council Meeting April Page Agenda Item Icontd
The VFW Bruce Post Shorewood Kiwanis d Annual Classic Car Show and Pancake breakfast is coming up The charity to benefit from this will be the Southeast Michigan Homeless Veterans
Council Member Caron said that on behalf of the Beautification Commission he asked administration to look at the City signs around St Clair Shores He thanked Mr Smith and Building Maintenance for repainting these signs
He thanked Roy OBrien for the new sign they donated at Mile Road and Donaldson
He will be joining Mr Rubino to look at the sidewalks that have been marked for replacing
Mr Caron thanked and congratulated the Police Department for their hard work and dedication
Mr Caron provided an update from the EPA They will be starting inspections sampling and potential removal of material from the Bon Brae sewer If there is PCB found in the snare they will remove it and replace the snare They will also check the sediment trap at the end This will start next week and they will be around for about two weeks
Mr Caron said that he was a part of the Tough Motor Challenge which is a mile course with obstacles He completed it and had to wear their headband to work the next day
Mr Caron announced that on May there is a Parkinsons Walkathon and K run You can register online at ParkinsonsMlorgor call their office for a brochure
Council Member Rusie said that she attended the Lakeside Palette Club h Annual Spring Art Exhibit at the St Clair Shores Adult Education Building This art will be on display until May She congratulated all of the award winners You can find more information at their website wwwlakesidealettecluborg
Ms Rusie announced the following
The Senior Center is accepting yarn donations The Knitters Club members knit hats for service peoples helmets women in shelters babies etc She thanked the people that have already donated yarn
Shuffleboard and Bocce Ball registrations are this week Please go to the Senior Center to sign up
The Memorial Day Parade Committee is having a bowling fundraiser at Shores Lanes on May Please contact Sue at for more information
The VFW Bruce Post and the Memorial Day Parade Committee Battle of the Bands is Saturday April This will benefit the Bruce Post and the Memorial Day Parade
Sharon WrightGuswiler donated an American flag that was given to her family in honor of her father Leonard Lyman Wright Her father served in WWII from It was very thoughtful of her and we appreciate the donation
Ms Rusie thanked everyone who attended the St Clair Shores Business Expo It was very successful and well attended People were able to purchase tshirts get park passes maps and calendars at this event
CITY MANAGERS REPORT
NONE
AUDIENCE PARTICIPATION minute time limit
Ralph Kosal St Clair Shores Resident stated that he feels that disclosure is very important to make sure there are no to backdoor deals You should not have to go to the website and look for disclosure If there is nothing hide disclose it Transparency is very important
Jamie Victory St Clair Shores Resident said that he attended the Business Expo and he wanted to let everyone know it was very successful He will be performing at the Wigs for Kids pig roast He stated the St Clair Shores is moving forward and we have a wonderful Police Department and Fire Department
Patrick Biange St Clair Shores Resident talked about his lifestyle which is veganism and the rationale behind what he does He is an activist He will be at events with signs He believes we should live healthy and be healthy and it will make a profound impact on ourworld He is living in the moment and has only himself to offer
City Council Meeting April Page of Agenda Item contd
Erin Stahl St Clair Shores Resident spoke about the sidewalk program She remembered when the criteria was established for this in She walked along Avalon looking at the markings on March and made note of the number of slabs marked and the number she felt did not meet that criteria Some of the stabs that were cracked were just poured in These squares should be replaced free because they cracked shortly after being poured
Ken Kraus St Clair Shores Resident stated that when one sidewalk slab was replaced they broke four doing it He said there was signage at the beach at Blossom Heath One sign stated No lifeguard on duty swim at own risk and another sign stated No swimming closed by the county These two signs are confusing Flag day honorable mention Flag no nos Do not place any flag or pennant above or same level to the right of the Flag of the United States Do not place any object or emblem on or above the flag of the United States
Don Lobsinger St Clair Shores Resident talked about the right to free speech He questioned the qualifications for being appointed on a City committee He gave his thoughts on Communism Nazi crimes and communism are facts and not opinion We should value our Korean and Vietnam Warveterans
MAYORS COMMENTS
NONE
REQUEST TO ENTER CLOSED SESSION AS PERMITTED BY STATE STATUTE MCLA SECTION E BCP LIMITED VS ST CLAIR SHORES
Motion by Rubino seconded by Frederick to enter Closed Session at pm
Ayes All
Motion by Vitale seconded by Frederick to return to Open Session at pm
Ayes All
ADJOURNMENT
Motion by Rubino seconded by Tiseo to adjourn at pm
Ayes All
KIP C WALBY MAYOR MARY A KOTOWSKI CITY CLERK
THE PRECEEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT REPRESENT A VERBATIM RECORD
of City Council Meeting April Page PROPOSED MINUTES ST CLAIR SHORES CITY COUNCIL MEETING May
Regular Meeting of the City Council held in the Gouncil Chambers located at Jefferson Circle Dr St Clair Shores Michigan
Present Mayor Walby Council Members Caron Frederick Rubino Rusie Tiseo and Vitale
Also Present City Manager Hughes City Clerk Kotowski Directors Rayes and Haney City Planner Koto Chief Morehouse and City Attorney Ihrie
CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE LED BY EAGLE SCOUT CONNER WHEATON
Mayor Walby called the meeting to order at pm Ms Kotowski City Clerk called the roll A quorum was present and the Pledge of Allegiance was recited by those present
PROCLAMATIONS PRESENTATIONS CONNOR P WHEATON
Mayor Walby presented Connor P Wheaton with a proclamation for earning his Eagle Scout rank with Boy Scout Troop
Proclamation to CONNOR P WHEATON
WHEREAS the Mayor and the Council of the City of St Clair Shores wish to acknowledge and honor CONNOR P WHEATON who is the th scout to earn an Eagle Scout rank with Boy Scout Troop and by his accomplishments is an example to others and
WHEREAS CONNOR grew up in St Clair Shores and started his scouting journey as a Tiger Cub Scout over ten years ago which has helped him through his youth development by participating in various programs and projects acquiring values talent leadership and communication skills and
WHEREAS CONNOR a varsity swimmer for four years and captain of his swim team for two currently volunteers for Good Fellows and plans to attend Kalamazoo College upon his graduation from High School and
of the WHEREAS CONNOR recognized a lack of space and a need for a more efficient way of storing the contents expensive timing equipment used by the swim coaches at his school he organized and led a crew that spent over hours reorganizing the equipment which resulted in a cost savings for the school and a better program for all swimmers and
WHEREAS CONNOR has proven to be an outstanding member of the Boy Scout Troop and is a National and Regional Honors Medalist for his Ceremonies Work in the Order of the Arrow which will follow him throughout life and will be a beacon to others of the leadership quality and commitment he has shown
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of all our residents do hereby congratulate CONNOR P WHEATON for achieving the rank of Eagle Scout and in recognizing his tine accomplishments wish him the very best in all his future endeavors
Presented this rd day of June
Mayor Walby congratulated Mr Wheaton on his accomplishments
AUDIENCE PARTICIPATION ON AGENDA ITEMS minute time limit
Jim Goodfellow St Clair Shores resident Items ac He stated that its great the chief got his grant money to pay for the SCBA sets and since they are now uniform cities can interchange them with each other He indicated that possibly the City fund can be reimbursed
In regards to the irrigation system he stated he was surprised to see in November that the TIFA Board got a water bill for since it has been leaking all year He hopes the irrigation system company that was responsible will pay the City back some of the money
City Council Meeting May Page of Aaenda Item contd
Regarding the CDBG Mr Goodfellow stated he was at the Planning Commission Meeting in March but did not see any other meeting before it came back to Council
Neal Piekarz Sterling Heights resident Item He stated he is a real estate agent and introduced a young couple that has intentions in purchasing the house on Amherst He thanked Council for their consideration in purchasing this home
REQUEST TO ENTER INTO A LEASE AGREEMENT WITH SUPERIOR COMMUNICATIONS INC DBA SMILE FM A MICHIGAN NONPROFIT FOR THE INSTALLATION OF A SIMPLE ANTENNA SYSTEM ON THE TOP OF THE STRUCTURE AND AN OUTDOOR EQUIPMENT CABINET AT JEFFERSON TABLED FROM
Mr Hughes stated that the lease agreement put forth at the last meeting had some language Mr Ihrie reviewed and modified The changes to be made are punctual grammatical a change in rent payment so Smile FM is always paying one payment ahead a bond provision to remove the antenna should Smile FM stop leasing from the City and an insurance provision and indemnification provision
Jen Czelada General Manager and morning show host said Smile FM incorporated in It now owns and operates fullpower radio stations throughout Michigan They are an educational and c nonprofit organization The new station they are proposing on FM will serve people in the area Their mission is building families touching hearts and changing lives by providing positive music programming striving to have a strong community service having their Family Fun Calendar and by their Street Team showing up over events per year They provide local and state news emergency preparedness and announce weather emergencies ten minutes before other stations even get the information
They are asking to lease power space and room for a small outdoor cabinet at the Jefferson Tower which will include a small antenna at the top of the tower and a transmission line The proposal includes a year term at per month plus a performance bond
Mr Rayes stated that the antenna is going on the tower behind Blossom Heath and it will be extending Yi of what is currently there He indicated he has no issue on his side
Ms Rusie asked what the difference is between the AGL shown on page of the packet and the AGL indicated on page of the packet Mr Rayes stated that the difference is when it is lit and registered with the FCC He said the is their threshold and not the height of the tower Mr Rayes believes the tower is at
Mr Ihrie stated the FAA determination has identified it at but even at a higher elevation the FAA is determined that marking and lighting are not necessary for aviation Mr Ihrie also stated that the contract has no starting date but he recommends to make it May h
Mr Rubino asked what the range of new tower will be Ed Czelada President and Technical Director for Smile FM stated that youll hear it out to about Mt Clemens and to Windsor To the west is a bit shorter of about five or six miles
Mr Rubino stated that one of his concerns is that when you go to and the low s on the radio dial it is losing the signal from locations such as Warren Consolidated Another concern is with the iPod and MP players regions such as gives you best reception when going from an iPod to an FM tuner A lot of the older cars and boats dont have the jacks for the new devices
Mr Czelada said there are three stations on that is why they will not go as far to the west as to the north or the south The FCC Federal Communications Commission has tough guidelines to follow to protect other radio stations and they do meet those guidelines He said that if they cause problems to those FM areas the FCC asks them to resolve those issues
Mr Czelada said he does not believe that reception from would be lost It is well beyond what the FCC requires because is so far from on the dial and the FGC has no protection standards so it is not a significant factor Mr Czelada stated he doesntforesee any problems
City Council Meeting May Page of Agenda Item contd
Mr Rubino asked about people who use the frequency Mr Czelada said they should be able to adjust to another frequency The FCC has a notice on all devices which states must accept all interference received and caused
If approved Mr Rubino would like to see an amendment stating that if there is any loss of other stations they will be addressed and other fitters will be brought in Mr Czelada does not see any problems with this
Mr Vitale stated he doesntbelieve we are the regulating body in regards to Mr Rubinos concern He said that and are fullpower stations and has the same distance from that Smile FM will have and they dontcreate interference for them
Mr Vitale asked if they will be collecting rent from Smile FM annually for the City Mr Czelada stated yes Mr Vitale moved to accept the proposal with no other restrictions Motion died with a lack of support
Mr Tiseo asked if there is any protection to the City should there be any interference Mr Ihrie said the FCC airwaves are public and that the FCC has issued a license to Smile FM If Mr Rubinos concerns are valid the FCC is the proper body to answer those questions should there be interference
The a month is comparable to what is paid in other cities
Mr Rubino stated that Council is the governing body right now since they have to approve it
Mr Ihrie stated that if Mr Czelada has no problem with a revision adding language that if there are complaints received Mr Czelada will in a timely manner work with the City and FCC to remedy the problem
Mr Rubino stated he has no problem to move to approve with the above language added
Mr Vitale asked if the FCC is the regulating body when it comes to interference and if we were to deny this application do they have the right to come back and sue us Mr Ihrie gave an sure answer to the question and said he does not believe so since it is our property
Mr Ihrie said that the FCC approval location of the station is Grosse Pointe Shores Mr Czelada said the FCC allows them to pick a community of license They based their choosing on the center of box where frequency fits
Mr Caron asked if they knew the amount of the bond to be secured for the removal of equipment Mr Ihrie recommends
Motion by Rubino seconded by Frederick to approve a request to enter into a lease agreement with Superior Communications Inc dba Smile FM a Michigan NonProfit with modifications by Mr Ihrie that are punctual grammatical a change in rent payment so Smile FM is always paying one payment ahead a bond provision to remove the antenna should Smile FM stop leasing from the City an insurance provision indemnification provision and to include a starting date of May for the Agreement and a performance bond
Ayes All
Mayor Walby introduced Randy Pullin and asked him to talk about their upcoming Car Show on Sunday
Randy Pullin St Clair Shores resident stated on behalf of the VFW Bruce Post and the Shorewood Club of St Clair Shores all are welcome to an event on Sunday May th at the Bruce Post They will have the VFW Car Show and Pancake Breakfast Cost for allyoucaneat breakfast is adults children and under
Car show registration is day of event for preregistration Registration is from am in am and the pancake breakfast and car show begin at am pm until they present awards Contact Mr Pullin at or at pullinkCcsbcglobalnet Proceeds help homeless veterans in Southeast Michigan
CPL WALTER F BRUCE POST VFW NATIONAL POPPY DAY SOLICIT AT CITY INTERSECTIONS
Tara Perez Commander of the Bruce Post VFW presented a check for to Dave Rubelfo for the Parade Committee from their Battle of the Bands joint fundraiser
City Council Meeting May Page of Agenda Item Icontd
Ms Perez spoke about the Annual Poppy Days It will be held on Thursday May h Friday May h and Saturday May th She spoke about the Poppy Movement inspired by Colonel John McCrae and his poem Flanders Field
Ms Perez asked for Council permission to go out and distribute poppies along with Boy Scout Troop to raise money for disabled veterans Ms Perez recited the poem Flanders Field
Mr Walby stated that a service will be held at Veterans Memorial Park Sunday May h at am by the Bruce Post VFW to honor veterans
Motion by Rubino seconded by Rusie to approve the request from VFW Bruce Post to solicit on city street corners for National Poppy Day May at the City intersections of MileHarper MileHarper and MileLittle Mack
Ayes All
REQUEST FROM NINEMACK MERCHANTS ASSOCIATION FOR APPROVAL TO HOLD THEIR ANNUAL JUNEFEST ON SATURDAY JUNE FROM AM PM
Mark OBrien President of the NineMack Merchants Association stated that this is the h or h Annual Junefest Celebration It was originally a sidewalk sale to increase awareness of businesses at Nine Mile and Mack This year they have included a Made in Michigan Food Court and the event will include a chain saw wood carver Everyone is welcome and the event takes place on Saturday June d from am pm
Motion by Caron seconded by Rusie to approve annual request of the NineMack Merchants Association to hold the Annual Junefest on Saturday June from am to pmon Greater Mack Nine Mile to Cavalier Drive closing this portion of Greater Mack from Mile to Cavalier for the event from am to pm
Ayes All
REQUEST FROM THE WATERFRONT ENVIRONMENTAL COMMITTEE FOR APPROVAL TO HOLD THEIR ANNUAL NAUTICAL COAST CLEANUP LAKE ST CLAIR CELEBRATION ON SUNDAY MAY FROM AMUNTIL PM
Ms Wrubel stated that she and her husband Mike were the originators of the Nautical Coast Cleanup seventeen years ago This event is volunteer and there has been close to tons of trash removed Volunteers start at am at the Jefferson Yacht Club A celebration and lunch afterwards at Jefferson Yacht Club is from pm pm Homeowners associations should call if they want a trash pickup in their neighborhood If anyone wants to donate their boat to the We Are Here Foundation call People can just show up if they have not previously registered Bring gloves rakes and boots Death Method winner of the Battle of the Bands will be performing at the lunch afterwards
Motion by Rubino seconded by Rusie to approve the request from the St Clair Shores Waterfront Environmental Committee to hold the th Annual Nautical Coast Cleanup on May from am pm
Ayes All
REQUEST FROM MICHIGAN PARKINSON FOUNDATION FOR WALKATHONK RUN ON MAY FROM A M WALKATHON TO TAKE PLACE ON THE SOUTH LAKE ATHLETIC COMPLEX ALL WEATHER TRACK AND THE K RUN TO PROCEED ON SIDEWALKS FROM SOUTH LAKE ATHLETIC COMPLEX BETWEEN AND MILE ROAD FROM URSULINE TO LITTLE MACK AND HARPER
Rick Swanquist asked Council for approval of the WalkaThou and K Run for those who face challenges and are affected by Parkinsons disease
To register for the walkathon or run logon to wwwparkinsonsmiorqThe event will be held on Saturday May
City Council Meeting May Page of Actenda Item tcontd from am pmat the Southlake Athletic Field The run begins at am and the kids run begins at am The foundation raises tens of thousands of dollars and is spent in Michigan helping affected families
Mr Caron asked Mr Rayes make sure there is no construction equipment on the sidewalks at the old Shorecrest site which is part of the running path Mr Rayes said he was not aware of any equipment there but will verify
Kiwanis will have a float for the Memorial Day Parade They are looking for volunteers on May h and h to help out They are also looking for people to accompany the float through the parade route If interested call Mr Swanquist at
Motion by Rusie seconded by Frederick to approve the request from Michigan Parkinson Foundation for WalkathonK Run on May from amwalkathon to take place on the South Lake Athletic Complex allweather track and the K Run to proceed on sidewalks from South Lake Athletic Complex between and Mile Road from Ursuline to Little Mack and Harper beginning at am with the run lasting approximately minutes subject to participants agreeing to stay on the sidewalks and adhere to all laws and ordinances pertaining to pedestrians
Ayes All
REQUEST FROM WIGS KIDS FOR AN INDOOROUTDOOR PIG ROAST D ANNIVERSARY EVENT ON SUNDAY JUNE FROM PM PM
Maggie Varney founder and CEO of Wigs Kids asked Council for a permit for an IndoorOutdoor Pig Roast Wigs Kids provides wigs and support services for children throughout Michigan and they have never turned a child away They wanted to do something to embrace and invite the community for their help and support All insurance is in order and they are expecting people The cost is per person which includes raffles activities and entertainment
Tickets can be purchased at Wigs Kids on Harper between Mile and Mile in Lakeshore Plaza Contact or wwwwigskidsorg
Event is open from pm pmand food is served from pm pm
Motion b Rusie seconded by Caron to approve the request from Wigs Kids to hold an IndoorOutdoor Pig Roast Anniversary Event at Harper on Sunday June from pm pm
Ayes All
PPC REQUEST FOR SITE PLAN APPROVAL FOR TWO ADDITIONAL TRUCK WELLS AND DOCKS AT FISHER DYNAMICS FISHER
Duke Nelson stated that their product line has expanded and they are making seat bottoms seat backs and smaller hinges Larger products require bigger dies and more storage They brought in a new automated line to make seat bottoms and tops that are married to the seat hinge The boxes are x x They need space in their existing well for raw goods coming in and new wells for finished goods going out Their product needs to stay dry They will add jobs per shift and the company has two shifts
Mr Rubino asked about issues regarding traffic on Robeson Mr Hughes indicated and issues have been resolved They addressed some issues did some enforcement and Fisher Dynamics has been outstanding in terms of staggering delivery trucks and they have not had a single complaint since August
Mr Hughes stated that in May it was approved for the first time in the Citys history an industrial redevelopment district for a personal property tax exemption from the state to Fisher Dynamics bringing new jobs into the City Now in May they have added new jobs and with this move tonight they will add jobs per shift
PPC for Motion by Frederick seconded by Rusie to approve a request for site plan approval new truck docks at Fisher Dynamics Fisher as recommended by the Planning Commission subject to the conditions of the City Planners report including Engineered drawings including paving and drainage will be required for the proposed changes to the parking area The Planning Commission and Gity Council understand that your presence here tonight constitutes that you are a legal representative of the petitioner for Planning Case PPC Each statement of intent promise andor pledge made by you the petitioner
City Council Meeting May Page of Aaenda Item contd or agent either orally or in writing if permitted by Ordinance shall be binding upon the petitioner and shall be a condition of said site plan approval
Ayes All
REQUEST TO APPROVE THE CDBG ALLOCATION BUDGET
Ms Koto City Planner spoke about the Community Development Block Grant Program She stated that they used to receive about M a year in but now they are receiving about The cap that can be spent on Public Services is and on Planning and Administrative Projects is The guidelines for the Block Grant Program state that Public Services must be included in the annual allocation Each year the Planning Commission holds a public hearing and hears from the organizations the requests being made The nonprofit organizations tell them how many residents from St Clair Shores they served in the past year explain what they do in the community and indicate who else the receive funding from This year the Planning Commission received several more organizations than in the past
The organizations that requested funding and were at the public hearing were as follows
The Homeowner Rehabilitation Program is when homeowners cantafford to repair their home If they qualify based on their income they have a lien put against their home and their house is repaired Most of the time the lien has to be paid back when they sell their home The problem is that with the number of foreclosures they are not getting the amount of money back that they used to
The Senior Activity Center was originally built with Block Grant Funds Funding for this activity is used to reimburse the operations of the center This year the Planning Commission recommends which is the lowest allocation for the Senior Center at this point
The Senior Chore Program includes plowing snow and cutting grass for the eldery and mentally and physically disabled They also install window air conditioners fix broken windows unclog drains or clean basements
Administration activity is used to reimburse the wages and fringes of the Community Development staff and the Senior Activity Center Staff that work either part or full time within the CDBG program This is maxed out every year
Code Enforcement Wages reimburses of the code enforcement officers wages of the wages of two full time code enforcement employees and reimburse of the charges for any contract employees within the code enforcement department working in any CDBG neighborhood
The Streets activity reimburses the removal and replacement of residential streets approved by HUD based on the Census
Care House is a nonprofit organization based in Mt Clemens that coordinates the complex investigation prosecution and treatment services to victims of child sexual and physical abuse This activity has been funded for at least ten years
The Hope Center is a food pantry that provides food to those in need within Macomb County They have not been funded in the past
Warming Center seeks to provide a safe warm place to spend the night providing simple but nourishing evening and morning meals for those who would otherwise have no shelter from November through May They have not been funded in the past but they have come forward for funding over the last eight to nine years
Wigs Kids is an organization that provides children with wigs who may be undergoing cancer treatment or be afFlicted with a disorder that causes hair loss They have been funded last year and have used all their allocation They have asked for twice that amount this year Ms Koto said they thought it might be best if any child from Macomb County qualifies for the funding
Turning Point is a homeless center for women and children fleeing violent situations in their home They have been funded for about ten years
Lighthouse Outreach Program provides food to eligible St Clair Shores residents They deliver the food to those who cannot get out of their homes easily They have been funded for about ten years
City Council Meeting May Page of Aaenda Item Icontd
CARE Student Assistance and Prevention Education Programs works within the citys three school systems to assist students in addressing problems that are negatively impacting their life improve school attendance increase safety in schools identify depression and other mental illnesses and proved ancillary services to students including anger management and personal empowerment programming They were funded last year
Legal Aid and Defender is the largest provider of free legal services to the indigent in Michigan and one of the largest in the United States They were helping a lot of people with foreclosure assistance utilities shutoff debt collections and subsidized housing They have not been funded in the past
Mr Rubino brought up his concern with the Lighthouse Outreach Program stating that when you look at the asset and liabilities statement they took in and was used for salaries taxes and employee insurance He asked if this was accurate Ms Koto said that is what was provided by an accounting firm and is reviewed by the Citys auditors as well Mr Rubino mentioned that the majority of the money is not getting used for what it is meant for Ms Koto said they require the organizations to use the funds for the operations of organization Funding cannot be used to build something new but rather it must provide a service It is alright to use toward salaries Ms Koto stated if Council feels the money would be used better someplace else they can make that decision
Ms Rusie was troubled that the Senior Center has a reduction in funding and is being reduced to Ms Rusie stated she would never approve allocations that dontprovide the maximum allocation for their seniors Lately they lost money when Michigan Works pulled their funding They are currently fund raising to help fund their meal program Ms Rusie stated that there is no money for planning studies in OPAC Ms Koto mentioned that they do have carryover for OPAC to take care of planning studies to meet their needs
Mayor Walby asked what the maximum number is for the Senior Activity Center Ms Koto stated that they have to fund some other nonprofit groups and it would be up to Council to pick which ones to fund and the remainder would go back to the Senior Activity Center They had plugged in for budget purposes Last years number was Ms Rusie stated she would like to see that number increased a little more since Michigan Works is no longer funding the Senior Center Meal Program
Mr Caron stated he agrees with Ms Rusie on funding for the Senior Center He also asked about the request of for Wigs Kids Ms Koto said that when Wigs Kids came in for the public hearing the Planning Commission asked how much they spent of their current year allocation and Ms Koto said they had served one child and spent of the They have not had another child come in from St Clair Shores In able to assist Wigs Kids the Planning Commission agreed to open it up to any child in Macomb County if they saw fit Mr Koto stated that they hold the unused money Mr Caron stated he would like to limit the funds requested by the organizations
Mr Caron asked how they came up with for Streets funding Ms Koto said that this is what was left after funding everything else Ms Koto believes this amount will cover street removal and replacement on Cubberness from Mile to Statler If it is not covered with the they have street millage money that can be used
Mr Vitale stated his concerns with the Senior Center and they have increased their hours and this will throw their budgeting off if money is taken from them On the Lighthouse Program he stated they have almost for Internet fees and they appear to be the one organization that does not have a website Mr Vitale indicated that the numbers need to be adjusted
Mr Rubino said the Senior Center is very active in raising money for other organizations and would like to see them fully funded In regards to the Homeowner Rehabilitation Program Mr Rubino asked if there was a way to target that money for homeowners who are senior citizens on a fixed income Their house may be paid off but they may be getting only or a month from Social Security Ms Koto said they take a large picture of an individuals income They dontlook at a paid off house as an asset but they will look at a retirement account Ms Koto said it is done on a priority first come first served basis and is looking at who really needs the money
Mr Tiseo asked if the Homeowners carryover usually zero out Ms Koto stated it does usually zero out and right now they have left from about over the last year and a half
Ms Koto said that everyone who came to the public hearing the Planning Commission recommended funding MCREST has been funded regularly but the last two years they failed to submit information and the Warming Center was funded in their place
Mr Frederick stated his view on the Senior Activities Center and said they provide a lot of people a lot of good and they need to be funded
City Council Meeting May Page of Aaenda Item Icontd
Ms Koto stated that she can give a minimum of to the Senior Center and reduce the rest of the organizations accordingly or eliminate some of the organizations but would need Councils direction
Mr Hughes stated that the more specifics we get the better He does not want to put the value of one organization over another He suggests a reduction of about per organization and giving the Senior Center
Mr Caron asked if the CARE Student Assistance and Prevention Education Program was also getting money from the school system Ms Koto stated they were Mr Caron asked what precautions do we take to prevent double dipping Ms Koto said that each organization needs to submit to the Block Grant Program a proforma for each person that is assisted and differs from organization to organization For example it would give the students age the school they went to and what services they were given
Mr Vitale does not support taking an amount off of each organization He can come up with in savings by giving Wigs Kids the amount they originally requested vs for the Lighthouse Center cutting the CARE Student Assistance and Prevention Education program in half and cut the Warming Center to since it is their first year
Mr Tiseo suggested taking across the board but doesntwant to see Senior Chore Program reduced since it helps people in St Clair Shores
Mr Rubino stated he would like to take a closer look at how this money is allocated
Ms Koto stated the plan needs to be submitted by the end of the month
Motion by Rubino seconded by Tiseo to table this agenda item to the May City Council Meeting
Ayes All
BIDSCONTRACTSPURCHASE ORDERS
a Award bid to Argus Hazco to purchase new SCBA units refurbish SCBA units and purchase new air bottles bid opened March
Mr Hughes stated that we successfully received a Federal Grant for this SCBA purchase and indicated they only received one bidder The city of Eastpointe is interested in purchasing of the old bottles at approximately per bottle
Fire Chief George Morehouse asked for closure on the grant application process They will not have a capital expenditure item on their budget for several years because of this purchase
Mr Morehouse stated he has no idea why only one company would make a bid but many companies have looked at it Mr Caron asked if any price benchmarking was done to ensure we are getting a fair price Mr Morehouse said yes and the Feds have a baseline and we are really close since our bid came in some over
Mr Morehouse mentioned that the revenue in selling the old bottles goes to the City The other equipment is being donated to another community that has nothing and is insignificant in value
Motion by Frederick seconded by Rubino to award the bid for the purchase and refurbishing of SCBA equipment and bottles to Argus Hazco for and Attachment A Upgrade Option for for a total of
Ayes All
b Request approval to award and Property Liability Insurance RFP opened
Mr Hughes indicated that the Citys Property and Liability Insurance is due to expire on June h They are putting a bid out this year instead of seeking a renewal and they are proposing a year contract
One company is Nickel Saph and the other is IBEX Insurance Agency also known as Michigan Municipal Risk Management Authority MMRMA Several years ago City Council recommended we join MMRMA and by doing so
City Council Meeting May Page of Agenda Item b contd we are part owners in that company If there is a good performance for low claims throughout the year we are entitled to a rebate The City completed an analysis and with or without that scenario recommends a year contract with MMRMA
Mr Haney stated Nickel Saph bid plus a third party administration for a total cost of MMRMA bid and their third party administration is inhouse and is included in that price Mr Haney recommends using MMRMA and with a second year price not to exceed a increase
Motion by Caron seconded by Frederick to award the bid to MMRMA at the selfinsured retention level of at a cost of and the second year at a price not to exceed
Ayes All
c Request approval to award Irrigation Systems Maintenance RFP opened
Mr Hughes stated they are recommending HO Irrigation for this bid Mr Dorner stated that this has been contracted out for at least years and this will be the forth new contractor In regards to the irrigation systems there are about sites throughout the City The contract is set up where the company comes in to set up the system in the spring winterize it in the fall and during the season there is an hourly rate for labor and repairs
Mr Hughes stated that whatever company is awarded the bid TIFA will be paying for their portion at Blossom Heath and the Nautical Mile
Mr Vitale stated that Mr Goodfellow said Wahby Park was leaking during the season Mr Dorner stated there was an undetected water leak His staff and the water department found and corrected it Mr Dorner stated that he does not believe the irrigation company was responsible for that leak Mr Hughes said the contractor was deemed not to have liability on this incident
Mr Dorner stated that in regards to repairs they have the final say as to whether they want the repair completed The irrigation company does not go out and perform repairs and arbitrarily send us a bill Work has to be authorized by the Citys department
Mr Walby asked that Mr Dorner let him know how things work out with HO Irrigation
Motion by Caron seconded by Tiseo to approve a request to award the Irrigation Systems Maintenance contract to HO Irrigation Inc in the total amount of for the St year with a d and d year optional renewal and TIFA to fund their locations at Blossom Heath and the Nautical Mile
Ayes All
REQUEST FOR APPROVAL OF THE SALE OF HOMESACQUIRED THROUGH TAX FORECLOSURES AMHERST
Mr Rayes showed before and after pictures of the interior and exterior of the house after updates have been made
Mr Rayes stated they put on a new roof put in new landscaping updated the floors kitchen and bathroom etc It was then put back on the market and four bids were received The high bid is what they are recommending at with in concessions
Motion by Rubino seconded by Caron to approve a request to sell Amherst in the amount of highest bidder with additional costs in concessions
Ayes All
RECOMMENDATION FROM THE CITY ELECTION COMMISSION TO PERMANENTLY RELOCATE TWO
Ms Kotowski asked to relocate Precinct and to Lakeview High School The move comes very timely with redistricting after the census New ID Cards for residents will only have to be sent out once indicating the redistricting and location changes No separate mailing will have to be issued
City Council Meeting May Page of Agenda Item contd
She indicated that when she applied for the nonprofit permit used for election mailing instead of it costing in postage it will only cost to mail out all ID cards Whenever elected districts change the City is required to mail out new ID cards
Mr Hughes said the City maintains a very healthy relationship with all three public school districts parochial schools and churches in terms of the election Ms Kotowski indicated that all locations need to be ADA compliant
Ms Kotowski stated that the voters at Greenwood School and Jefferson Middle School will get a different ID card than everyone else All other voter ID cards will indicate that their elected districts are changing Greenwood and Jefferson will say the same information but will also indicate their voting location is changing During the upcoming elections signs will also be placed at Greenwood School and Jefferson Middle School indicating the voters new voting location Ms Kotowski will also be communicating this information on Local Matters and the City Newsletter
Ms Kotowski indicated that guards will be at the high school pushing students to park at the back of the lot during elections
Motion by Frederick seconded by Caron to approve the adoption of the permanent relocation of two Voting Precincts Precinct Greenwood School and Precinct Jefferson Middle School to Lakeview High School located at E Eleven Mile Road for all future elections conducted by the City Clerk
Ayes All
CONSENT AGENDA Items shall be considered without debate by motion and vote of Council unless a member of Council specifically requests action taken separately on said item
Motion by Caron seconded by Rubino to approve the Consent Agenda items a g which include the following
a Bills
Check Approval List
To approve the release of checks in the amount of of the report that is pages in length and of the grand total amount of went to other taxing authorities
b Fees
Ihrie OBrien
To approve the above attorney payment to Ihrie OBrien subject to audit
c Progress Payments None
d Approval of Minutes
City Council Meeting Date
City Council Budget Workshop February City Council March City Council Budget Workshop March
e Receive File Boards Commissions Committee Minutes
Minutes Meetina Date
Brownfield Redevelopment Authority January Election Commission February Fence Arbitration January General Employees Pension Board January General Employees Pension Board February General Employees Pension Board March
City Council Meeting May Page of Agenda Item e contd
General Employee Retiree Health Care Board January Library Board March Memorial Day Parade Committee April Older Persons Advisory Committee February Older Persons Advisory Committee March Planning Commission March Planning Commission April Police Fire Pension Board March Police Fire Retiree Health Care Trust Board March Tax Increment Finance Authority TIFA January Website Improvement Committee March Website Improvement Committee March Website Improvement Committee March
f Approval to publish Notice of Public Hearing on the proposed City Budget
g Investment Policv Review and Authorized Financial Institutions
Ayes All
UPDATES AND FOLLOWUPS FROM COUNCIL MEETING
Lights on Jewel Street Mr Hughes stated they have worked with Edison and the lights have been repaired Issues with graffiti Mr Hughes stated they have made some arrests The signs have been removed and are in storage and they are estimating the cost to replace them They are looking at full reimbursement from the families of the children who wrote the graffiti Conflicting Signs at Blossom Heath Mr Hughes stated the signs have been removed and that the public beach has been closed
Sidewalk Replacement Program Mr Hughes said this year District will have their sidewalks reassessed This district has had approximately of its geographic area visited by the Citys Sidewalk Replacement employee Mr Hughes Mr Rayes Mr Rubino and Mr Caron toured the sidewalks at the south end and got a good understanding of what criteria they are using They have received about eight to ten calls in regards to concerns They are looking to keep the public infrastructure safe This district will not be revisited until Mr Rayes and Mr Hughes are involved in reviewing some appeals Status of Three Homes Mr Ihrie indicated that on Doremus they have on May an early disposition settlement conference in front of the Honorable Richard Caretti and the case is well under way On Ursuline they have filed action and the defendant is avoiding service and they are in the process of seeking owner support in order for what is called substituted service that allows certified publication andor posting On Bayside the file was opened in midApril the title work was ordered and received and it was filed The complaint is in the hands of the process server to serve the owner
COMMENTS BY INDIVIDUAL COUNCILPERSONS
Council Member Tiseo congratulated Death Method on winning the Battle of the Bands and was fortunate to be a guest judge
He announced the following events there is a Kyte Monroe Lakeview Softball and Baseball tournament fundraiser that begins this weekend The Civic Arena Carnival begins this weekend beginning Thursday through Sunday St Clair Shores Baseball and Softball Opening Day May h am at Kyte Monroe Senior Center Program meal tickets are available by calling Mr Tiseo at
Mr Tiseo thanked the City departments that have been helpful during the Budget Hearing meetings
Mr Tiseo made a response to the last Budget Hearing meeting where a resident insinuated that Council members donate their salaries He indicated that he sits on Council because he cares about the City
Council Member Frederick mentioned upcoming Library events All through May on Wednesday and Thursday morning is First Stop for Tots and Tot Time and is held at am and am On Saturdays from am pm they can read a book to a dog On May th they can read to Cody and on May th they can read to Morgan There is a Mothers Day craft opportunity on Saturday May th from am pmand from pm pm Classic Film Fridays at the Library every Friday at pm Friends of the St Clair Shores Library has their annual meeting on May St The
City Council Meeting May Page of Agenda Item contd
business meeting begins at pm and Memory of Hudsons begins at pm
The Historical Society Annual Meeting is on May h at pm and Building on Faith is at pm Wigs Kids fundraiser is on June d Each wig costs about and Wigs Kids also takes donations of hair in length or longer
Council Member Vitale reiterated what he heard about the City of Troy They are balancing their budget by cutting the police department by officers They also have a Rainy Day Fund and the amount they will be taking out exceeds the entire budget that St Clair Shores sets forth for the year which is M He stated that St Clair Shores is fiscally conservative
To purchase a historical map at each contact vitalec scsminet or they can be purchased at the Library
The Pancake Breakfast and Car Show will be held on May
Council Member Caron mentioned it was quite a task for Connor Wheaton to take on in cleaning out the room at Lakeview
Acknowledged the Mayor for all the work he did in regards to the Budget Hearings
In regards to the Sidewalk Program he spoke about the exposed aggregate along one of the streets he toured They saw a wide hole and believe thats why it was marked He stated that it should not have been marked They also have corrections about pitch that will be revisited
He mentioned that the Macomb County Health Facility on Mile and Harper does not look like they cut their grass so far this year He asked Mr Rayes to took into the issue
Thanked Sasha Murphy and all participants for the second Shop the Shores event last Saturday The next event is targeted for November Contact shoptheshoresCavahoocom or Shop the Shores on Facebook to register as a participant
Council Member Rusie thanked Mr Tiseo for selling raffle tickets for the Senior Center They still need more people to sell raffle tickets and interested parties can call to help out
Hot Rods and Hot Cakes Event is Sunday May h Proceeds go to benefit homeless veterans
Ms Rusie thanked attendees of the Parade Bowling Fundraiser
She mentioned that Lac St Clair Little League just had their opening weekend She wished good luck to all the players and to the Candy Canes
She thanked Ms Murphy for the Shop the Shores for all her leg work
Congratulations to Connor Wheaton and Timothy VanVechten who also made Eagle Scout Mayor Walby congratulated Brian Loos for making Eagle Scout
Ms Rusie thanked Isabella Tiseo for the drawing
Council Member Rubino thanked the Detroit Tigers for a great event
St Joan of Arc Green Team Event is May from am pm They will be accepting all electronics They are askingfor a per carload donation
The Nautical Coast Cleanup is May
In regards to the Sidewalk Program Mr Rubino asked if they are going to recheck all the marked sidewalks Mr Hughes stated they will be The rechecking will be done within the next days
Mr Rubino had two questions on street activity Residents are concerned about giving kids tickets who play games in streets Mr Rubino reassured them that they will not be doing so but traffic and streets cannot be obstructed with equipment He does not support giving kids tickets for playing games in the streets He also stated that residents would like to see people use the sidewalks instead of walking in the streets
City Council Meeting May Page of Agenda Item contd
Mayor Walby said the Kolping Center will host a clothing and canned food drive to benefit the Capuchin Soup Kitchen on May tH from am pm On the Rise Bakers will also be there selling baked goods
CITY MANAGERS REPORT
Mr Hughes reminded residents that with spring cleanup paper recycling is taken at the curb or at several churches with green and yellow bins in their parking lots The churches make money off the paper put into these bins
In the last Council approved a recommendation from Mr Rayes and Ms Koto to work with DTE Energy and take traditional streets lights in the City and convert them to LED lights and because of that partnership Detroit Engineering Society honored St Clair Shores last week as the one municipal recipient for outstanding achievement The City electricity expenses will go down over the next eight to ten years because of this program
AUDIENCE PARTICIPATION minute time limit
Duane Michno St Clair Shores resident told a story of the help Waste Management drivers had given a resident with Parkinsons disease
Jamie Victory St Clair Shores resident pointed out that everyone did an outstanding job at the Battle of the Bands He stated that he hopes to see everyone at the Pig Roast
Frank Maiorano St Clair Shores resident talked about Swany Construction and asked if they are a lead certified contractor
Mr Hughes responded that the NSP Program is a federal program adopted by the City Council in which has federal and state guidelines Every guideline for the nine NSP homes were followed and adhered to by Ms Koto Mr Rayes and himself To the comments that a contractor who happened to be the low bidder on three of the nine homes and was awarded a contract by this body they followed up with the federal and state forms to the letter for that contractor Swany Construction Part of that contract requires that they provide licensing affidavit on lead based paint The ability to remove lead based paint from a home Swany Construction did provide that documentation The oversight of verifying that license and that lead based paint is not vested with the City of St Clair Shores It is vested with the Environmental Protection Agency EPA and they did in fact identify that there were paperwork flaws with Mr Swanquist and has been fined The projects were verified by the federal government there was nothing wrong with the ultimate lead based paint and there were some paperwork flaws that were acknowledged by Swany Constructions He subcontracted some of the work out and that is where they saw the paperwork flaws Swany Construction has done a lot of work in the city and they believe it to be an honest oversight His company is of integrity and Mr Rayes and Ms Koto is of integrity and if anything happened the wellmeaning contractor made a mistake
Mr Maiorano made outbursts towards Council Mr Ihrie recommends that Mr Maiorano lose his right to address Council Mr Ihrie will let the Mayor know for how long in the next week or so
Bryan Mazey Harrison Township resident spoke about the Kiwanis Kids Day Fun at the Farm He has been part of this event for several years They will have therapeutic horseback riding an inflatable village games hayrides and a fishing pond It will be held at Wolcott Park on July n from am pm Contact Chris Constantino at or chrisconstantinoCayahoocom
Don Lobsinger St Clair Shores resident spoke about Communism
n Dave Rubello St Clair Shores resident mentioned the n Memorial Day Parade to be held on Sunday May beginning at pm They are trying to get people to donate for the Parade Committee The mission of the Memorial Day Parade is to honor the fallen soldiers of past wars that the United States have been involved in
Erin Stahl St Clair Shores resident spoke about the Sidewalk Program She also showed Council her version of the Citys organizational chart
MAYORS COMMENTS
Mayor Walby stated that the Auto Zone store looks fantastic He also stated how quickly it was put up
He stated the Mile and Harper area looks great now that it has the bricks and benches put in
of City Council Meeting May Page Agenda Item contd
Mayor Walby asked Mr Rayes to get the status of Butter Run and Biggby Coffee by the next meeting Mr Rayes indicated that Butter Run submitted for their signs today and he has been in discussion with the developer for Biggbys He should have updates for the next meeting
ADJOURNMENT
Motion by Rubino seconded by Caron to adjourn at pm
Ayes All
KIP C WALBY MAYOR MARY A KOTOWSKI CITY CLERK
THE PRECEEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT REPRESTENT A VERBATIM RECORD
City Council Meeting May Page of PROPOSED MINUTES ST CLAIR SHORES CITY COUNCIL MEETING May
Regular Meeting of the City Council held in the Council Chambers located at Jefferson Circle Dr St Clair Shores Michigan
Present Mayor Walby Council Members Caron Rubino Rusie Tiseo and Vitale
Excused Council Member Frederick
Also Present City Manager Hughes City Clerk Kotowski Director Claeson City Planner Koto and City Attorney Ihrie
CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE
Mayor Walby called the meeting to order at pm Ms Kotowski City Clerk called roll with a quorum present and noted that Mr Frederick asked to be excused from the meeting
Motion by Rusie seconded by Caron to excuse Council Member Frederick from the meeting
Ayes All Absent Frederick
The Pledge of Allegiance was recited by those in attendance
Mayor Walby stated that Item Request from First United Church and New Birth Church of God in Christ to hold Taking it to the Street Youth Jam was rescheduled to June
PROCLAMATIONS PRESENTATIONS
Mayor Walby presented the following proclamations
a Blessing of the Fleet
WHEREAS the Mayor and the Council of the City of St Clair Shores wish to recognize the positive publicity generated by the Annual Blessing of the Fleet and wish to acknowledge the role of the Jefferson Yacht Club in their sponsorship of this important annual event and
WHEREAS the members of the Jefferson Yacht Club as well as the many other pleasure boaters who utilize and enjoy the extensive boating facilities available in the City have helped to make the Gity of St Clair Shores the Flagship of Lake St Clair and
WHEREAS pleasure boating is one of the Citys greatest recreational and economic assets
NOW THEREFORE BE IT RESOLVED that the Mayor and the Council of the City of St Clair Shores do hereby proclaim June as the Annual Blessing of the Fleet Day in the City of St Clair Shores and thank the and many boaters who attend the event for their continuing patronage of St Clair Shores recreational facilities businesses
b h St Clair Shores Memorial Day Parade
WHEREAS the St Clair Shores Memorial Day Parade is atimehonored tradition that commemorates the sacrifices made by our men and women serving in the United States of America Armed Services and
WHEREAS this years Parade theme Freedoms Not Free is still reflected today as our service men and women continue to inspire and strengthen our Nation going above and beyond the call of duty as part of the greatest military the world has ever known and
WHEREAS these courageous and selfless warriors have stepped forward to protect the Nation they love fight for Americas highest ideals and show millions that a future of liberty is possible and
WHEREAS we Americans are grateful to all those who have put on our Nations uniform and to their families and Memorial acknowledge their great sacrifice as we remember our fallen heroes at the St Clair Shores Day Parade and our hearts go out to those who can never forget the families they left behind and
City Council Meeting May Page of Agenda Item contd
WHEREAS it is timely and proper to thank all of the volunteers for their efforts which allow this Memorial Day tradition to continue and again be enjoyed this year by plus viewers
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of all our residents do hereby declare the St Clair Shores Memorial Day Parade a fitting tribute to the many faces of service and say thank you for ensuring this tradition continues each year
Cheryl Furdos and Kathy Travis from the Memorial Day Parade Committee stated that the concert planned by the US Navy Band has changed its location to Lakeview High School at pm
Mayor Walby noted that Sundays events start with a Memorial Service at Veterans Memorial Park at am
They have received donations that will be put toward lining the street with St Clair Shores flags for the Parade c HABA and Macomb County Chamber Donation to the Parade Committee
Grace Shore Macomb County Chamber presented the St Clair Shores Memorial Day Parade Committee a check for on behalf of the Chamber and HABA raised at their recent Business expo in the City David Rubello Memorial Day Parade Committee accepted the check on behalf of the Committee
AUDIENCE PARTICIPATION ON AGENDA ITEMS MINUTE TIME LIMIT
Jim Goodfellow resident of St Clair Shores spoke regarding Item He stated he is concerned with the CDBG Grant funding He told everyone to enjoy the Memorial Day Parade
REQUEST APPROVAL OF THE BOND AUTHORIZING ORDINANCE FOR CITY OF ST CLAIR SHORES STATE REVOLVING SEWER PROJECT WATER AND SEWER SYSTEM REVENUE BONDS SERIES
of Mr Hughes introduced Pat McGow Bond Counsel who stated that on April Council approved a notice intent resolution for State Revolving Fund SRF bonds not to exceed Subsequent to that approval we received a favorable bid for the project in the amount of and together with the costs of bond issuance brings the total bond size to We entered into this project with the intent to receive a grant of and to trade SRF interest rates of for higher interest rates for Clean Water Initiative bonds sold by the county at When we receive the bond proceeds we will instruct the County to reduce debt service on the existing bonds in the same amount
Mr McGow stated that this is the final step in a multistep process The City applied over a year ago and received approximately mil in grants The project will begin sometime this summer
McGow Mr Caron asked if we are exchanging the County bonds we have now for for the bonds Mr stated this does not affect the County bonds
Ms Rusie asked what projects this will be used for Mr Hughes replied this will be used for sanitary sewer projects along and Mile Roads
of St Clair Motion by Caron seconded by Rubino to approve a bond authorizing an ordinance for City Shores State Revolving Fund Sewer Project Water and Sewer System Revenue Bonds Series which reads as follows ORDINANCE NO City of St Clair Shores State Revolving Fund Sewer Project Water and Sewer System Revenue Bonds Series
AN ORDINANCE TO PROVIDE FOR THE ACQUISITION AND CONSTRUCTION OF ADDITIONS EXTENSIONS AND IMPROVEMENTS TO THE WATER AND SEWER SYSTEM OF THE CITY OF ST CLAIR SHORES TO PROVIDE FOR THE ISSUANCE AND SALE OF JUNIOR LIEN REVENUE BONDS TO PAY THE COST THEREOF TO PRESCRIBE THE FORM OF THE BONDS TO PROVIDE FOR THE COLLECTION OF REVENUES FROM THE SYSTEM SUFFICIENT FOR THE PURPOSE OF PAYING THE COSTS OF OPERATION AND MAINTENANCE OF THE SYSTEM AND TO PAY THE PRINCIPAL OF AND INTEREST ON THE BONDS TO PROVIDE FOR SECURITY FOR THE BONDS TO PROVIDE FOR THE SEGREGATION AND DISTRIBUTION OF THE REVENUES TO PROVIDE FOR THE RIGHTS OF THE HOLDERS OF THE BONDS IN ENFORCEMENT THEREOF AND TO PROVIDE FOR OTHER MATTERS RELATING TO THE BONDS AND THE SYSTEM
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THE CITY OF ST CLAIR SHORES ORDAINS
Section Definitions Whenever used in this Ordinance except when otherwise indicated by the context the following terms shall have the following meanings
a Act means Act Public Acts of Michigan as amended
b Authority means the Michigan Finance Authority
c Authorized Officers means the Mayor the City Manager the City Clerk and the City Treasurer of the Issuer
d Bonds means the Series Bonds together with any additional bonds heretofore or hereafter issued of equal standing with the Series Bonds
e Engineers means Anderson Eckstein Westrick Inc consulting engineers of Shelby Township Michigan
f Issuer means the City of St Clair Shores County of Macomb State of Michigan
g Junior Lien Bonds means the Series Bonds and any additional bonds that are of equal standing with the Series Bonds and junior in standing to the Senior Lien Bonds
h MDEQ means the Michigan Department of Environmental Quality
i Outstanding Bonds means the Issuers Water and Sewer System Revenue Refunding Bonds Series dated September in the outstanding principal amount of
Q Prior Ordinances means collectively the ordinances adopted by the City Council authorizing the issuance of the Outstanding Bonds including Ordinance Nos as amended
k Project means the acquisition construction furnishing and equipping of improvements to the sewage disposal system of the Citys Water and Sewer System consisting generally of rehabilitation of sanitary sewer lines together with all necessary interests in land rights of way and all appurtenances and attachments therefor as described in the plans prepared by the Engineers and approved herein
I Purchase Contract means the Purchase Contract to be entered into between the Authority and the Issuer relating to the purchase by the Authority of the Series Bonds
m Revenues and Net Revenues means the revenues and net revenues of the System and shall be construed as defined in Section of Act including with respect to Revenues the earnings derived from the investment of moneys in the various funds and accounts established by the Prior Ordinances and this Ordinance the proceeds of millage levied for water and sewer purposes pursuant to the City Charter and such other revenues which are or may be derived or specifically pledged to the operation of the System
n Senior Lien Bonds means the Outstanding Bonds and any additional bonds issued pursuant to the Prior Ordinances that are of equal standing and priority of lien with the Outstanding Bonds
o Series Bonds means the Water and Sewer System Junior Lien Revenue Bond Series in the principal amount of not to exceed issued pursuant to this Ordinance
p Sufficient Government Obligations means direct obligations of the United States of America or obligations the principal and interest on which is fully guaranteed by the United States of America not redeemable at the option of the issuer the principal and interest payments upon which without reinvestment of the interest come due at such times and in
City Council Meeting May Page of Actenda Item contd
such amounts as to be fully sufficient to pay the interest as it comes due on the Bonds and the principal and redemption premium if any on the Bonds as it comes due whether on the stated maturity date or upon earlier redemption Securities representing such obligations shall be placed in trust with a bank or trust company and if any of the Bonds are to be called for redemption prior to
maturity irrevocable instructions to call the Bonds for redemption shall be given to the paying agent
q Supplemental Agreement means the supplemental agreement among the Issuer the Authority and MDEQ relating to the Series Bonds
r System means the entire Water and Sewer System of the Issuer including the Project and all additions extensions and improvements hereafter acquired
Section Necessity Approval of Plans and Specifications It is hereby determined to be a necessary public purpose of the Issuer to acquire and construct the Project in accordance with the plans and specifications prepared by the Engineers which plans and specifications are hereby approved The Project qualifies for the State Revolving Fund financing program being administered by the MDEQ and the Authority whereby bonds of the Issuer are sold to the Authority and bear interest at a fixed rate of two and onehalf percent per annum
Section Costs Useful Life The cost of the Project is estimated to be an amount not to exceed Five Hundred EightyFive Thousand Dollars including the payment of incidental expenses as specified in Section of this Ordinance which estimate of cost is hereby approved and confirmed and the period of usefulness of the Project is estimated to be not less than twenty years
Section Pavment of Cost Bonds Authorized To pay part of the cost of acquiring and constructing the Project legal engineering financial and other expenses incident thereto and incident to the issuance and sale of the Series Bonds the Issuer shall borrow the sum of not to exceed Five Hundred EightyFive Thousand Dollars or such lesser amount as shall have been advanced to the Issuer pursuant to the Purchase Contract and the Supplemental Agreement and issue the Series Bonds pursuant to the provisions of Act The remaining cost of the Project if any shall be defrayed from Issuer funds on hand and legally available for such use Except as amended by or expressly provided to the contrary in this Ordinance all of the provisions of the Prior Ordinances shall apply to the Series Bonds issued pursuant to this Ordinance the same as though each of said provisions were repeated in this Ordinance in detail the purpose of this Ordinance being to authorize the issuance of additional revenue bonds of subordinate lien with respect to the Outstanding Bonds to finance the cost of acquiring and constructing additions extensions and improvements to the System additional bonds of subordinate standing with the Outstanding Bonds for such purpose being authorized by the provisions of the Prior Ordinances upon the conditions therein stated which conditions have been fully met
Section Issuance of Series Bonds Details The Series Bonds of the Issuer to be designated WATER AND SEWER SYSTEM JUNIOR LIEN REVENUE BOND SERIES are authorized to be issued in as the aggregate principal sum of not to exceed Five Hundred EightyFive Thousand Dollars finally determined by order of the MDEQ for the purpose of paying part of the cost of the Project including the costs incidental to the issuance sale and delivery of the Series Bonds The Series Bonds Series shall be payable out of the Net Revenues as set forth more fully in Section hereof provided that the Bonds shall be subordinate to the prior lien with respect to the Net Revenues in favor of the Outstanding Bonds and of any additional bonds of equal standing with the Outstanding Bonds hereafter bond of the issued The Series Bonds shall be in the form of a single fullyregistered nonconvertible denomination of the full principal amount thereof dated as of the date of delivery payable in principal installments as finally determined by the order of the MDEQ at the time of sale of the Series Bonds and Bonds shall approved by the Authority and an Authorized Officer Principal installments of the Series be payable on October of the years through inclusive or such other payment dates as hereinafter provided Interest on the Series Bonds shall be payable on April and October of each Final year commencing October or on such other interest payment dates as hereinafter provided
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dates and determination of the principal amount of and interest on the Series Bonds and the payment amounts of principal installments of the Series Bonds shall be evidenced by execution of the Purchase Contract and each of the Authorized Officers is authorized and directed to execute and deliver the Purchase Contract when it is in final form and to make the determinations set forth above provided however that the first principal installment shall be due no earlier than April and the final principal installment shall be due no later than October and that the total principal amount shall not exceed
The Series Bonds shall bear interest at a rate of two and onehalfpercent per annum on the par value thereof or such other rate as evidenced by execution of the Purchase Contract but in any event not to
exceed the rate permitted by law and any Authorized Officers as shall be appropriate shall deliver the Series Bonds in accordance with the delivery instructions of the Authority
The principal amount of the Series Bonds is expected to be drawn down by the Issuer periodically and interest on principal amount shall accrue from the date such principal amount is drawn down by the Issuer
The Series Bonds shall not be convertible or exchangeable into more than one fullyregistered bond Principal of and interest on the Series Bonds shall be payable as provided in the Series Bond form in this Ordinance
The Series Bonds shall be subject to optional redemption by the Issuer with the prior written approval of the Authority and on such terms as may be required by the Authority
installment of The City Clerk shall record on the registration books payment by the Issuer of each principal shall be or interest or both when made and the cancelled checks or other records evidencing such payments returned to and retained by the City Clerk
Upon payment by the Issuer of all outstanding principal of and interest on the Series Bonds the Authority shall deliver the Series Bonds to the Issuer for cancellation
Section Execution of Series Bonds The Series Bonds shall be signed by the manual or facsimile signature of the Mayor and countersigned by the manual or facsimile signature of the City Clerk and shall have the corporate seal of the Issuer or a facsimile thereof impressed thereon The Series Bonds bearing the manual signatures of the Mayor and the City Clerk sold to the Authority shall require no further authentication
Section Registration and Transfer Any Bond may be transferred upon the books required to be kept pursuant to this section by the person in whose name it is registered in person or by the registered owners of a duly authorized attorney upon surrender of the Bond for cancellation accompanied by delivery duly executed written instrument of transfer in a form approved by the transfer agent Whenever any Bond or Bonds shall be surrendered for transfer the Issuer shall execute and the transfer agent shall authenticate and deliver a new Bond or Bonds for like aggregate principal amount The transfer agent shall require payment by the bondholder requesting the transfer of any tax or other governmental charge required to be paid with respect to the transfer The Issuer shall not be required ito issue register the transfer of or of the exchange any Bond during a period beginning at the opening of business days before the day giving of a notice of redemption of Bonds selected for redemption as described in the form of Series Bonds contained in Section of this Ordinance and ending at the close of business on the day of that whole giving of notice or ii to register the transfer of or exchange any Bond so selected for redemption in The Issuer shall the or in part except the unredeemed portion of Bonds being redeemed in part give transfer agent notice of call for redemption at least days prior to the date notice of redemption is to be given The transfer agent shall keep or cause to be kept at its principal office sufficient books for the registration and transfer of the Bonds which shall at all times be open to inspection by the Issuer and upon presentation for such purpose the transfer agent shall under such reasonable regulations as it may prescribe transfer or cause to be transferred on said books Bonds as hereinbefore provided
and If any Bond shall become mutilated the Issuer at the expense of the holder of the Bond shall execute for the transfer agent shall authenticate and deliver a new Bond of like tenor in exchange and substitution If Bond issued under the mutilated Bond upon surrender to the transfer agent of the mutilated Bond any
of City Council Meeting May Page Agenda Item contd this Ordinance shall be lost destroyed or stolen evidence of the loss destruction or theft may be submitted to the transfer agent and if this evidence is satisfactory to both and indemnity satisfactory to the transfer agent shall be given and if all requirements of any applicable law including Act Public Acts of Michigan as amended Act being sections to inclusive of the Michigan Compiled Laws have been met the Issuer at the expense of the owner shall execute and the transfer agent shall thereupon authenticate and deliver a new Bond of like tenor and bearing the statement required by Act or any applicable law hereafter enacted in lieu of and in substitution for the Bond so lost destroyed or stolen If any such Bond shall have matured or shall be about to mature instead of issuing a substitute Bond the transfer agent may pay the same without surrender thereof
Section Payment of Series Bonds Security Priority of Lien Principal of and interest on the Series Bonds shall be payable from the Net Revenues There is hereby recognized the statutory lien upon the whole of the Net Revenues created by this Ordinance which shall be a lien that is junior and subordinate to the lien of the Senior Lien Bonds created by the Prior Ordinances to continue until payment in full of the principal of and interest on all Bonds payable from the Net Revenues or until sufficient cash or Sufficient Government Obligations have been deposited in trust for payment in full of all Bonds of a series then outstanding principal and interest on such Bonds to maturity or if called for redemption to the date fixed for redemption together with the amount of the redemption premium if any Upon deposit of cash or Sufficient Government Obligations as provided in the previous sentence the statutory lien shall be terminated with respect to that series of Bonds the holders of that series shall have no further rights under the Prior Ordinances or this Ordinance except for payment from the deposited funds and the Bonds of that series shall no longer be considered to be outstanding under the Prior Ordinances or this Ordinance
Section Management Fiscal Year The operation repair and management of the System and the acquiring and constructing of the Project shall continue to be under the supervision and control of the Issuer The Issuer may employ such person or persons in such capacity or capacities as it deems advisable to carry on the efficient management and operation of the System The Issuer may make such rules and regulations as it deems advisable and necessary to assure the efficient management and operation of the with the System The System shall be operated on the basis of an operating year which shall coincide Issuers fiscal year
Section Rates and Charges No Free Service The rates and charges for service furnished by the System and the methods of collection and enforcement of the collection of the rates shall be those in effect on the date of adoption of this Ordinance No free service or use of the System or service or use of the System at less than cost shall be furnished by the System to any person firm or corporation public or private or to and any public agency or instrumentality including the Issuer The proceeds of millage levied for water sewer purposes pursuant to the City Charter are specifically pledged to the operation of the System
Section Funds and Accounts Flow of Funds Junior Lien Bond and Interest Redemption Fund The funds and accounts established by the Prior Ordinances are hereby continued provided that a Junior Lien Bond and Interest Redemption Fund shall be established as follows
There shall be established and maintained a separate depository fund designated Junior Lien Bond and Interest Redemption Fund the Junior Lien Fund the moneys on deposit therein from time to time to be used solely for the purpose of paying the principal of redemption premiums if any and interest on the Series Bonds and any bonds of equal standing with the Series Bonds
Out of the Net Revenues remaining in the Receiving Fund after provision has been made for the Operation and Maintenance Fund and only after provision has been made for the Redemption Fund there shall be set when due aside monthly in the Junior Lien Fund a sum proportionately sufficient to provide for the payment Fund of the current principal of and interest on the Series Bonds less any amount in the Junior Lien representing accrued interest on the Series Bonds Commencing on October the amount set aside each month for interest on the Series Bonds shall be of the total amount of interest on the Series Bonds next coming due The amount set aside each month for principal on the Series Bonds commencing October shall be of the amounts of principal next coming due If there is any deficiency in the amounts previously set aside that deficiency shall be added to the next succeeding months requirements
with No moneys shall be set aside and credited to the Junior Lien Fund unless and until the Issuer is current respect to all required transfers to all other funds under the Prior Ordinances and there is no default in any payments or requirements under the Prior Ordinances
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If for any reason there is a failure to make such quarterly deposit in the amounts required then the entire amount of the deficiency shall be set aside and deposited in the Junior Lien Bond Redemption Account out of the Revenues first received thereafter which are not required by this Ordinance to be deposited in the Operation and Maintenance Account or the Bond and Interest Redemption Fund or the Junior Lien Bond Redemption Account which amount shall be in addition to the regular monthly deposit required during such succeeding month or months
Section Bond Proceeds The proceeds of the sale of the Series Bonds as received by the Issuer shall be deposited in a separate account in a bank or banks qualified to act as depository of the proceeds of sale under the provisions of Section of Act designated WATER AND SEWER SYSTEM JUNIOR LIEN REVENUE BONDS CONSTRUCTION FUND the Construction Fund Moneys in the Construction Fund shall be applied solely in payment of the cost of the Project and any engineering legal and other expenses incident thereto and to the financing thereof
Section Bond Form The Series Bonds shall be in substantially the following form with such changes or completion as necessary or appropriate to give effect to the intent of this Ordinance
UNITED STATES OF AMERICA STATE OF MICHIGAN COUNTY OF MACOMB
CITY OF ST CLAIR SHORES
WATER AND SEWER SYSTEM JUNIOR LIEN REVENUE BOND series
REGISTERED OWNER Michigan Finance Authority
PRINCIPAL AMOUNT Dollars
DATE OF ORIGINAL ISSUE
The CITY OF ST CLAIR SHORES County of Macomb State of Michigan the City for value received and hereby promises to pay primarily out of the hereinafter described Net Revenues of the Citys Water Sewer System hereinafter defined to the Michigan Finance Authority the Authority or registered assigns the Principal Amount shown above or such portion thereof as shall have been advanced to the City pursuant to a Purchase Contract between the City and the Authority and a Supplemental Agreement by and among the City the Authority and the State of Michigan acting through the Department of Environmental Quality in lawful money of the United States of America unless prepaid or reduced prior thereto as hereinafter provided
During the time the Principal Amount is being drawn down by the City under this bond the Authority will periodically provide to the City a statement showing the amount of principal that has been advanced and the date of each advance which statement shall constitute prima facie evidence of the reported information provided that no failure on the part of the Authority to provide such a statement or to reflect a disbursement or the correct amount of a disbursement shall relieve the City of its obligation to repay the outstanding Principal Amount actually advanced all accrued interest thereon and any other amount payable with respect thereto in accordance with the terms of this bond The Principal Amount shall be payable on the dates and in the annual principal installment amounts set forth on the Schedule attached hereto and made a part hereof as such Schedule may be adjusted if less than is disbursed to the City or if a portion of the Principal Amount is prepaid as provided below with interest on said principal installments from the date each said installment is delivered to the holder hereof until paid at the rate of two and onehalf percent per annum Interest is first payable on October and semiannually thereafter on the first day of April and October of each year as set forth in the Purchase Contract
Notwithstanding any other provision of this Bond so long as the Authority is the owner of this Bond a this The Bank of New York Mellon Trust Bond is payable as to principal premium if any and interest at Company NA or at such other place as shall be designated in writing to the City by the Authority the Authoritys Depository b the City agrees that it will deposit with the Authoritys Depository payments of the principal of premium if any and interest on this Bond in immediately available funds by noon at least five business days prior to the date on which any such payment is due whether by maturity redemption
of City Council Meeting May Page Agenda Item contd or otherwise in the event that the Authoritys Depository has not received the Citys deposit by noon on the scheduled day the City shall immediately pay to the Authority as invoiced by the Authority an amount to recover the Authoritys administrative costs and lost investment earnings attributable to that late payment and c written notice of any redemption of this Bond shall be given by the City and received by the Authoritys Depository at least days prior to the date on which such redemption is to be made
Additional Interest
In the event of a default in the payment of principal or interest hereon when due whether at maturity by redemption or otherwise the amount of such default shall bear interest the additional interest at a rate equal to the rate of interest which is two percent above the Authoritys cost of providing funds as determined by the Authority to make payment on the bonds of the Authority issued to provide funds to purchase this bond but in no event in excess of the maximum rate of interest permitted by law The additional interest shall continue to accrue until the Authority has been fully reimbursed for all costs incurred by the Authority as determined by the Authority as a consequence of the Citys default Such additional interest shall be payable on the interest payment date following demand of the Authority In the event that for reasons other than the default in the payment of any municipal obligation purchased by the Authority the investment of amounts in the reserve account established by the Authority for the bonds of the Authority issued to provide funds to purchase this bond fails to provide sufficient available funds together with any other funds which may be made available for such purpose to pay the interest on outstanding bonds of the Authority issued to fund such account the City shall and hereby agrees to pay on demand only the Citys pro rata share as determined by the Authority of such deficiency as additional interest on this bond
For prompt payment of principal and interest on this bond the City has irrevocably pledged the revenues of the Water and Sewer System of the City including all appurtenances extensions and improvements thereto the Water and Sewer System after provision has been made for reasonable and necessary expenses of operation maintenance and administration the Net Revenues and a statutory lien thereon is hereby recognized and created which is junior in standing and priority of lien as to the prior lien of the Citys Water and Sewer System Revenue Refunding Bonds Series the Outstanding Bonds of the City and of any additional bonds of the City of equal standing and priority of lien with the Outstanding Bonds
This bond is a single fullyregistered nonconvertible bond in the principal sum indicated above issued pursuant to Ordinances Nos as amended and duly adopted by the City Council of the City the Ordinances and under and in full compliance with the Constitution and statutes of the State of Michigan including specifically Act Public Acts of Michigan as amended for the purpose of paying part of the cost of acquiring and constructing improvements to the Water and Sewer System of the City
For a complete statement of the revenues from which and the conditions under which this bond is payable a statement of the conditions under which additional bonds of superior and equal standing may hereafter be issued and the general covenants and provisions pursuant to which this bond is issued reference is made to the Ordinances
This bond is aselfliquidating bond payable both as to principal and interest solely and only from the Net Revenues of the Water and Sewer System The principal of and interest on this bond are secured by the statutory lien hereinbefore mentioned
The City has covenanted and agreed and does hereby covenant and agree to fix and maintain at all times while any bonds payable from the Net Revenues of the Water and Sewer System shall be outstanding such rates for service furnished by the Water and Sewer System as shall be sufficient to provide for payment of the interest upon and the principal of this bond and any bonds of equal standing with this bond the Outstanding Bonds and any additional bonds of equal standing withthe Outstanding Bonds as and when the same shall become due and payable and to maintain a bond redemption fund including except for bonds of this issue a bond reserve account therefor to provide for the payment of expenses of administration and operation and such expenses for maintenance of the Water and Sewer System as are for such other necessary to preserve the same in good repair and working order and to provide expenditures and funds for the Water and Sewer System as are required by the Ordinance and the Prior Ordinances
Principal installments of this bond are subject to prepayment by the City prior to maturity only with the prior written consent of the Authority and on such terms as may be required by the Authority
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This bond is transferable only upon the books of the City by the registered owner in person or the registered owners attorney duly authorized in writing upon the surrender of this bond together with a written instrument of transfer satisfactory to the transfer agent duly executed by the registered owner or the registered owners attorney duly authorized in writing and thereupon a new bond or bonds in the same aggregate principal amount and of the same maturity shall be issued to the transferee in exchange therefor as provided in the Ordinance and upon payment of the charges if any therein prescribed
It is hereby certified and recited that all acts conditions and things required by law to be done precedent to and in the issuance of this bond have been done and performed in regular and due time and form as required by law
IN WITNESS WHEREOF the City of St Clair Shores County of Macomb State of Michigan by its City Council has caused this bond to be executed with the manual or facsimile signatures of its Mayor and its City Clerk and the corporate seal of the City to be impressed or imprinted hereon all as of the Date of Original Issue
CITY OF ST CLAIR SHORES
By Kip C Walby Its Mayor Seal
Countersigned
By Mary A Kotowski Its City Clerk
DEQ Project No DEQ Approved Amt
SCHEDULE A
Based on the schedule provided below unless revised as provided in this paragraph repayment of the principal of the bond shall be made until the full amount advanced to the City is repaid In the event the Order of Approval issued by the Department of Environmental Quality the Order approves a principal amount of assistance less than the amount of the bond delivered to the Authority the Authority shall only disburse principal up to the amount stated in the Order In the event that the payment schedule approved by the City and described below provides for payment of a total principal amount greater than the amount of assistance approved by the Order or that less than the principal amount of assistance approved by the Order is disbursed to the City by the Authority or that any portion of the principal amount of assistance approved by the Order and disbursed to the City is forgiven pursuant to the Order the Authority shall prepare a new payment schedule which shall be effective upon receipt by the City
Maturity Date Principal Amount
October October October October October October October October October October October October October October October October October October October October
City Council Meeting May Page of Agenda Item contd
Interest on the bond shall accrue on that portion of principal disbursed by the Authority to the City which has not been forgiven pursuant to the Order from the date such portion is disbursed until paid at the rate of per annum payable October and semiannually thereafter
The City agrees that it will deposit with The Bank of New York Mellon Trust Company NA or at such other place as shall be designated in writing to the City by the Authority the Authoritys Depository payments of the principal of premium if any and interest on this Bond in immediately available funds by noon at least five business days prior to the date on which any such payment is due whether by maturity redemption or otherwise In the event that the Authoritys Depository has not received the Citys deposit by noon on the scheduled day the City shall immediately pay to the Authority as invoiced by the Authority an amount to recover the Authoritys administrative costs and lost investment earnings attributable to that late payment
Section Bondholders Rights Receiver The holder or holders of the Bonds representing in the aggregate not less than twenty per cent of the entire principal amount thereof then outstanding may by suit action mandamus or other proceedings protect and enforce the statutory lien upon the Net Revenues of the System and may by suit action mandamus or other proceedings enforce and compel performance of all duties of the officers of the Issuer including the fixing of sufficient rates the collection of Revenues the proper segregation of the Revenues of the System and the proper application thereof The statutory lien upon the Net Revenues however shall not be construed as to compel the sale of the System or any part thereof
If there is a default in the payment of the principal of or interest upon the Series Bonds any court having jurisdiction in any proper action may appoint a receiver to administer and operate the System on behalf of the Issuer and under the direction of the court and by and with the approval of the court to perform all of the duties of the officers of the Issuer more particularly set forth herein and in Act
The holder or holders of the Series Bonds shall have all other rights and remedies given by Act and law for the payment and enforcement of the Series Bonds and the security therefor
Section Additional Bonds The Issuer may issue additional bonds of equal standing with the Series Bonds for the following purposes and subject to the following conditions
a To complete the Project in accordance with the plans and specifications therefor Such bonds shall not be authorized unless the engineers in charge of construction shall execute a certificate evidencing the fact that additional funds are needed to complete the Project in accordance with the plans and specifications therefor and stating the amount that will be required to complete the Project If such certificate shall be so executed and filed with the Issuer it shall be the duty of the Issuer to provide for and issue additional revenue bonds in the amount stated in said certificate to be necessary to complete the Project in accordance with the plans and specifications plus an amount necessary to issue such bonds or to provide for part or all of such amount from other sources
b For subsequent repairs extensions enlargements and improvements to the System or for subsequent repairs extensions enlargements and improvements to the System and for the purpose of refunding part or all of the Junior Lien Bonds then outstanding and paying costs of issuing such additional Junior Lien Bonds Junior Lien Bonds for such purposes shall not be issued pursuant to this subparagraph b unless the Adjusted Net Revenues of the System for the then last two twelve preceding twelvemonth operating years or the Adjusted Net Revenues for the last preceding month operating year if the same shall be lower than the average shall beequal to at least one hundred percent of the maximum amount of principal and interest thereafter maturing in any additional operating year on the then outstanding Senior Lien Bonds Junior Lien Bonds and on the Bonds then being issued If the additional Junior Lien Bonds are to be issued in whole or in part for refunding outstanding Junior Lien Bonds the annual principal and interest requirements shall be determined by deducting from the principal and interest requirements for each operating year the annual principal and interest requirements of any Junior Lien Bonds to be refunded from the proceeds of the additional Junior Lien Bonds For purposes of this subparagraph b the Issuer may elect to use as the last preceding operating year any operating year ending not more than sixteen months prior to the date of delivery of the additional Junior Lien Bonds and as the next to the last preceding operating year any operating year ending not more than twentyeight months prior to the date of delivery of the additional Junior Lien Bonds Determination by the Issuer as to existence of conditions permitting the issuance of additional Junior Lien Bonds shall be conclusive No issued additional Junior Lien Bonds of equal standing as to the Net Revenues of the System shall be
City Council Meeting May Page of Agenda Item contd
pursuant to the authorization contained in this subparagraph if the Issuer shall then be in default in making its required payments to the Operation and Maintenance Fund or the Redemption Fund
c For refunding a part or all of the Junior Lien Bonds then outstanding and paying costs of issuing such additional Junior Lien Bonds including deposits which may be required to be made to the bond reserve account for such Junior Lien Bonds No additional Junior Lien Bonds shall be issued pursuant to this subsection unless the maximum amount of principal and interest maturing in any operating year after giving effect to the refunding shall be less than the maximum amount of principal and interest maturing in any operating year prior to giving effect to the refunding
Section Neaotiated Sale Application to MDEQ and Authority Execution of Documents The Issuer determines that it is in the best interest of the Issuer to negotiate the sale of the Series Bonds to the Authority because the State Revolving Fund financing program provides significant interest savings to the Issuer compared to competitive sale in the municipal bond market The Authorized Officers are hereby authorized to make application to the Authority and to the MDEQ for placement of the Series Bonds with the Authority The actions taken by the Authorized Officers with respect to the Series Bonds prior to the adoption of this Ordinance are ratified and confirmed The Authorized Officers are authorized to execute and deliver the Purchase Contract the Supplemental Agreement and the Issuers Certificate Any Authorized Officers is further authorized to execute and deliver such contracts documents and certificates as are necessary or advisable to qualify the Series Bonds for the State Revolving Fund Prior to the delivery of the Series Bonds to the Authority any Authorized Officer is hereby authorized to make such changes to the form of the Series Bonds contained in Section of this Ordinance as may be necessary to conform to the requirements of Act Public Acts of Michigan as amended Act including but not limited to changes in the principal maturity and interest payment dates and references to additional security required by Act
Section Covenant Regarding Tax Exempt Status of the Bonds The Issuer shall to the extent permitted by law take all actions within its control necessary to maintain the exemption of the interest on the Series Bonds from general federal income taxation as opposed to any alternative minimum or other indirect taxation under the Internal Revenue Code of as amended the Code including but not limited to actions relating to any required rebate of arbitrage earnings and the expenditure and investment of Series Bonds proceeds and moneys deemed to be Bond proceeds
Section Approval of Bond Counsel The representation of the Issuer by Miller Canfield Paddock and Stone PcMiller Canfield as bond counsel is hereby approved notwithstanding the representation by Miller Canfield of the Authority in connection with the State Revolving Fund program which may include advising the Authority with respect to this borrowing
Section Approval of Bond Details The Authorized Officers are each hereby authorized to adjust the final bond details set forth herein to the extent necessary or convenient to complete the transaction authorized herein and in pursuance of the foregoing is authorized to exercise the authority and make the determinations authorized pursuant to Section ac of Act including but not limited to determinations regarding interest rates prices discounts maturities principal amounts denominations dates of issuance interest payment dates redemption rights the place of delivery and payment and other matters provided that the principal amount of Series Bonds issued shall not exceed the principal amount authorized in onehalf this Ordinance the interest rate per annum on the Series Bonds shall not exceed two and percent per annum and the Series Bonds shall mature in not more than twenty annual installments
conflict with the Section Savings Clause All ordinances resolutions or orders or part thereof in provisions of this Ordinance are to the extent of such conflict repealed Section Severabilitv Paragraph Headings and Conflict If any section paragraph clause or provision of this Ordinance shall be held invalid the invalidity of such section paragraph clause or provision shall not furnished affect any of the other provisions of this Ordinance The paragraph headings in this Ordinance are for convenience of reference only and shall not be considered to be part of this Ordinance
Section Publication and Recordation This Ordinance shall be published in full in the St Clair Shores Sentinel a newspaper of general circulation in the Issuer qualified under State law to publish legal notices promptly after its adoption and shall be recorded in the Ordinance Book of the Issuer and such record authenticated by the signatures of the Mayor and the City Clerk
City Council Meeting May Page of Agenda Item contd
Section Effective Date This Ordinance shall be effective upon its adoption and publication This ordinance was published on June
ADOPTED AND SIGNED THIS st day of May
CITY OF ST CLAIR SHORES
By Kip C Walby Its Mayor Seal Countersigned
By Mary A Kotowski Its City Clerk
I HEREBY CERTIFY that the foregoing constitutes a true and complete copy of an Ordinance duly adopted by the City Council of the City of St Clair Shores County of Macomb State of Michigan at a regular meeting held on the st day of May and that said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act being Act Public Acts of Michigan and that the minutes of said meeting were kept and will be or have been made available as required by said Act
I further certify that the following Members were present at said meeting Mavor Walby Council Members Caron Rusie Rubino Tiseo and Vitale and that the following Members were absent Frederick
I further certify that Member Caron moved for adoption of said Ordinance and that said motion was supported by Member Rubino
I further certify that the following Members voted for adoption of said Ordinance Council Members Caron Rusie Rubino Tiseo Vitale and Mavor Walbv and that the following Members voted against adoption of said Ordinance None
I further certify that said Ordinance has been recorded in the Ordinance Book and that such recording has been authenticated by the signatures of the Mayor and the City Clerk
Mary A Kotowski City Clerk Ayes All Absent Frederick
REQUEST FROM MACOMB CHAMBER MUSIC SOCIETY TO HOLD ARTISTS IN WAHBY PARK CHAMBER MUSIC SERIES EVERY MONDAY EVENING AT PMDURING JULY AND AUGUST
Jean Snydus Chamber Chairperson stated the concerts will begin on July Ms Snydus explained this is their fourth year holding the concerts once a week on Mondays with a rain day of Tuesday with a classic ensemble performing There will not be a rain day on Tuesday August th due to it being the State Primary Election Day and there will be two precincts at this location
Ms Rusie asked how they were advertising Ms Snydus replied by word of mouth The Sentinel Newspaper and advertisers It is already on the Citys Facebook Page
Motion by Rusie seconded by Rubino to approve the request from the Macomb Chamber Music Society and Shorewood Kiwanis to hold the Classical Concerts at Wahby Park nine Mondays in a row July through August with rain days on Tuesdays with the exception of Tuesday August due to State Primary Election Petitioner to confirm an August rain day as a backup after checking with Blossom Heath
Ayes All Absent Frederick
City Council Meeting May Page of TAFEIN IT TAaaPTT P AA
This item was rescheduled to June
REQUEST FOR A NEW CLASS C LICENSED BUSINESS WL MARCHIORI CATERING CO INC AT THE ASSUMPTION CULTURAL CENTER ST CLAIR SHORES MI MACOMB COUNTY
Anthony Marchiori W L Marchiori Catering Co Inc was present before Council to request a new Class C licensed business at the Assumption Cultural Center in St Clair Shores The Center has been holding nonprofit events and the customers have to apply themselves for a special one day liquor permit Marchiori Catering has been doing this business in St Clair Shores for years If he cannot obtain this license there are limitations with his service to his customers There are also insurance issues Mr Marchiori added it has been confirmed that their capacity is in excess of the required which is needed to meet the Citys Liquor License Ordinance There are six onpremise licenses available Also many of his customers do not have the time to apply for the licenses
Mr Tiseo asked how this is different from a wedding Mr Marchiori stated a wedding is not nonprofit and his concern is for the for profit business events There is also a different type of insurance for a wedding than a non profit event Owning a banquet facility without a liquor license would be an extreme challenge
Mr Vitale asked what the lowest number of liquor licenses was that the City has had Mayor Walby replied he thought that we were at the lowest number presently which is six After the Census on premise licenses are reallocated based on current population for unissued on premise licenses
Ms Rusie stated she thought we lost two with the new census because the census came in lower than before Mayor Walby replied that is what brought us down to six
Mr Rubino asked if someone could bring one in from another city Ms Kotowski replied that one could be brought in from anywhere in Macomb County
Mr Caron asked Mr Marchiori that if Council grants the license and he relocates outside the City would he transfer the license back to the City or another business in the City He replied he would not have a problem agreeing to this condition
Ms Rusie stated these licenses are not unlimited and would like to see them going to regular business not banquet facilities She stated that it might be more inconvenient for Mr Marchioris customers but the City does not have many to give out Marchiori Catering runs a good business that is not her concern She is against giving it to a catering business leasing space This is a limited asset to the City and there are other ways for businesses to obtain licenses in the City Three have been approved since she has been on Council Approving this request would affect our ability to issue a license above or below our seating requirement This may be more inconvenient for his business but she would not vote for this request
Joan DeRonne Assumption Greek Community Center Administrator stated that Marchiori Catering has done a wonderful job and events at their facility have increased because of Marchiori Catering Applying for anonprofit one day event license takes a great deal of time and has become cumbersome
Mr Vitale stated that bars lease space from building owners so he did not see the difference in this business leasing from the Cultural Center as a banquet hall
Mr Rubino stated he concurs with the comments made They have payed by the rules and when everything is done that Council asks and it is done right this request should be approved Mr Rubino advised Council that they should also think about changing the standard for the remaining licenses
Mayor Walby stated that each on premise license request should stand on their own merits
Mr Tiseo stated that he was happy to see that if Marchiori Catering left the City they would leave the license here
Mr Marchiori responded that he is open to the public he has worked with Memorial Day Parade fundraisers Mothers Day brunches and many others He added that customers with weddings and nonprofit organizations want his business but because he doesnthave a license they go to his competitors
Mr Caron stated that Mr Marchiori needs this license to be competitive in the industry
City Council Meeting May Page of Aaenda Item contd
Mr Vitale stated that the quality and appearance of the hall is first rate and he would like them to continue the next years
Motion by Vitale seconded by Caron that the application from WL Marchiori Catering Co Inc for the following license Class C Licensed Business to be located at the Assumption Cultural Center Marter Road St Clair Shores MI Macomb County be considered for APPROVAL It is the consensuses of this body that it RECOMMENDS this application to be considered for approval by the Michigan Liquor Control Commission
Ayes Vitale Caron Rubino Tiseo Nays Rusie Walby Absent Frederick
Motion by Vitale seconded by Caron that WL Marchiori Catering Co Inc enters into an agreement regarding issuance of Class C Liquor License with the City
Ayes Vitale Caron Rubino Tiseo Nays Rusie Walby Absent Frederick
REQUEST TO APPEAL THE WATER RESOURCES ADVISORY BOARD DECISION ON CASE DAVID PILARSKI JEFFERSON HAD APPLIED TO EXTEND DOCK MOVING HOIST WITH DOCK
On April the Water Resources Advisory Board denied the petitioners request to extend his dock moving the hoist with the dock Mr Pilarski petitioner stated that his request was denied following his acquisition of the necessary permits from both the Department of Environmental Quality and the Army Corps of Engineers The appeal lies in the inconsistency with which the Water Advisory Board handled the request The Water Advisory Board had tabled the issue during the November meeting with the promise that they would meet with either the Army Corps or DEQ prior to a second review of the request Though the DEQ told Mr Pilarski that there was no navigational or environmental hazard with his request the board proceeded to deny it with a split vote without following through on the previously promised meeting Mr Pilarski feels there is serious confusion concerning the details of his request
Mr Pilarski stated he obtained all the necessary permits
Mayor Walby asked how far the private park to the north extended Mr Pilarski replied more than feet and it is a solid mass People can launch boats off there
Mr Vitale stated that there was a tragedy a few years ago when a snow mobile ran into the Rio Vista Pier He asked if the coloring for the support on the docks be something other than white White seems to blend in and disappear when it snows Mr Pilarski replied he would happy to paint them a different color or put reflectors on them for safety
Mr Rubino stated that in the Water Resources Meeting minutes it was noted that there was a neighbor that had issues about this item being approved but doesntknow what they are Mr Pilarski explained that years ago the neighbor wanted to move his dock out further and he wasntallowed to The DEQ and Army Corps of Engineers approved this request
Mr Tiseo asked Mr Pilarski how far out he docked his boat Mr Pilarski replied probably about feet The water doesnttouch the break wall there
Mr Ihrie stated that in the Water Resources minutes Mr Pilarski was asked if he would put lights on his dock if this was approved Mr Pilarski replied he already did but does not have them on all night
Motion by Rubino seconded by Vitale to approve the appeal of the Water Resources Advisory Board decision of Lake Case at Jefferson and allow the petitioner to extend the dock moving the hoist with the dock subject to putting protective cover on hydraulics lights and reflectors on dock
Ayes All Absent Frederick
City Council Meeting May Page REQUEST TO APPROVE THE CDBG ALLOCATION BUDGET TABLED FROM
The preliminary CDBG Budget was revised as directed by City Council Liz Koto City Planner explained the revisions to this budget
Motion by Rubino seconded by Rusie to approve the request to approve the CDBG allocation budget as follows
Activit Name Bud et Car over Total Bud et
Homeowner Rehabilitation
Senior Activit Center O erations
Senior Chore
Care House
Ho a Center
Warmin Center
Wi s Kids
Turnin Point
Li hthouse Outreach
Care Communit Net
Le al Aid and Defender
Administration
Code Enforcement Wa es
Street and Infrastructure Re air
Amount Bud eted Amount available to budget
Ayes All Absent Frederick
BIDSCONTRACTSPURCHASE ORDERS
a Extension of Tree Removal Contract
Mr Hughes stated he asked Bryan Babcock Director of Public Works to review the expiring tree removal contract in the City Mr Babcock stated that on September the City of St Clair Shores received proposals for the Tree Trimming Services Contract The contract consists of trimming of trees within the road rightofway at various locations throughout the City The project was advertised in the Macomb Daily Newspaper as well as the Michigan InterGovernmental Trade Network MITN website The notice was sent through the MITN website to companies companies downloaded the proposal and bids were submitted Wonsey Tree Service was the low bidder
Mr Babcock added that based on their performance during prior years work and the significantly lower prices than other bidders it is our recommendation to award the contract to the low bidder Wonsey Tree Service Inc
Mr Tiseo asked if he was caught up on the stump removal Mr Babcock replied that Mr Demski oversees the Forestry Department and does a great job He stated that the stumps are usually done about once a month
Mr Vitale noted that when Council was touring the City recently we noticed that sunlight does not get through the trees on certain streets and there is moss on the roofs Mr Babcock replied he will take care of having the trees trimmed
Ms Rusie stated that even though this was a good price she does not approve of contract extensions She campaigned on stopping no bid contracts and would be voting no
Mr Rubino stated there is a big difference in price between the lowest two bidders He stated he knows the second low bidder personally He explained that Wonsey Tree Service is actually in the firewood business so they keep a lot of the wood they cut He added that never has he seen a bid that was less than the nearest competitor and will probably never see it again He asked how we could neglect the process when we are saving so much money
City Council Meeting May Page of Aaenda Item contd
Mayor Walby explained that the City attempts to bid almost everything We just bid this one year ago and a lot of the older ones we used for and years
Ms Rusie commented that staff should have included in the RFP the possible extension for years If we had done this we might have gotten closer bids
Motion by Vitale seconded by Tiseo to award the blanket purchase order for Tree Trimming Services and Stump Removal to Wonsey Tree Service Inc through June
Ayes Vitale Rubino Tiseo Walby Nays Caron Rusie Absent Frederick
b Request Approval to award Audit Services RFP opened
Mr Hughes explained that the seection committee consisting of City Manager Hughes Assistant City Manager Smith Director of Finance Haney and City Controller Claeson selected the first three firms to interview After interviewing personnel from the three firms and thoroughly checking their references and background the committee selected Plant and Moran
Mr Hughes stated that Plant Moran came in the most expensive by a small margin One firm Rehmann Robson was the low bidder and currently has Macomb County as a client There was a million oversight with the county They were significantly slow working They were a professional firm but when we asked them about their capacity to join us in Saturday workshops or arbitration they told us that they have not done that before and if we requested additional service we would have to pay
Mr Hughes stated that the firm Abraham Gaffney brought several people to the interview Their pricing is about less than Plante Moran and they are historian type auditors They were not involved in Saturday workshops or arbitration either and there is an additional cost for that At that time they were not clear on who would be assigned to our account
Mr Claeson explained that Plante Moran had the previous contract in the amount of which expires June They have lowered their price now approximately
Ms Rusie asked why a Council Member was not selected to sit on the committee Mayor Walby replied he was selected but he was unable to attend due to work conflicts
Mr Claeson added that the TIFA audit is included in the price
Mr Rubino asked how the process worked
Mr Hughes responded that we put out a request for proposal and then asked that the documents be submitted Separate and different from their proposal was a sealed cost proposal The Committee interviewed the three firms and asked them all the same questions He added that they would recommend a new firm if we were not getting the service we are from Plante Moran
Mr Vitale stated that one of the companies arrived late for the interview
Motion by Tiseo seconded by Caron to award the contract for audit services for three years to Plante and Moran and consider accepting the proposal for two additional years
Ayes All Absent Frederick
City Council Meeting May Page of Aaenda Item contd
c Request Approval to award Civic Arena Compressor and Motor Replacement Bid opened
Gina Rheaume Recreation Sports Manager explained that bids were opened on May for the purchase of a Vilter Compressor for the Olympia arena as well as a motor and starter under the Energy Efficiency Block Grant for installation at Civic Arena Two bids were received and reviewed by Anderson Eckstein and Westrick Inc for completeness and found to be of similar and equal results The current compressor being replaced is a York and many parts have become obsolete and are difficult to secure and expensive based on supply and demand The manufacturer no longer maintains a parts inventory on this model based on the date of production and the fact that they are no longer in business The new compressor would be manufactured by Vilter Manufacturing Corporation in the United States and have American content For all new installations or when purchasing equipment packages such as compressors it is recommended by the US Department of Energy to replace the motor and starter for maximum efficiency of operation and to reduce energy costs These items will also be placed in service at the time of the compressor installation The new motors are energy efficient
Ms Rheaume stated they recommend the bid be awarded to the low bidder ServIce Refrigeration Inc in the amount of which includes the deduction for Item F in the bid packet Mr Rheaume recommends that the order be placed immediately for installation Funding is available in the amount of from the Energy Efficiency Grants and Block Grant improvements for the motor and starter and is budgeted in the Arena Capital Outlay
Mr Hughes stated this is another example of the bid process working
Ms Rusie commended them on a good job
we Mr Caron stated he thought we used all the money awarded from the Energy Efficient Grant Ms Koto stated received approximately of program income and a series of rebates from DTE There was about applied toward preaward costs and there is a remaining available for this project
Motion by Rubino seconded by Caron to approve the purchase and installation of Vilter compressor motor and starter at the St Clair Shores Civic Arena from ServIce Refrigeration Inc in the amount of funding provided from the Energy Efficiency Grants in the amount of and Civic Arena Budget Capital Outlay
Ayes All Absent Frederick
d Request Approval to purchase Email Server and Microsoft Exchange Software
Greg Corless Information Systems Administrator stated that in April our current Email Server and Microsoft Exchange Software was installed It has been used well and past the expected life of the hardware and software Mr Corless is requesting approval to purchase a new Dell Server and Microsoft Exchange Software The purchase is budgeted under the Computer Replacement and Repair Account
Mr Vitale asked if this equipment is message archiving Mr Corless replied no and that will be the next step
Motion by Rubino seconded by Caron to approve the purchase of an Email Server at the price of and Microsoft Exchange Software for the price of
Ayes All Absent Frederick
THIRD QUARTER BUDGET REPORT AND APPROVAL OF BUDGET AMENDMENTS
Larry Claeson Controller stated the proposed amendments would cumulatively increase the General Fund Unassigned Fund Balance by
Mr Claeson reviewed the following amendments
Budget amendment amends the budget for additional anticipated proceeds from the State of Michigans received in Economic Vitality Incentive Program This program essentially replaced Statutory Sales Tax revenues
of City Council Meeting May Page Agenda Item contd
prior fiscal years Under the program each city that received FY statutory payments will be eligible to receive a maximum of of its FY statutory payments if it meets the requirements of each of the three program categories
Accountability and Transparency Consolidation of Services and Employee Compensation The City will receive of the maximum amount for each of the three categories that it fulfills Previously approved budget amendments reflected the Citys compliance with Categories and This budget amendment reflects the Citys compliance with Category
Budget amendment amends the budget to reflect Constitutional Sales Tax revenues in accordance with Michigan Department of Treasury projections through the remainder of the current fiscal year
Budget amendment establishes a budget for the receipt of a second Homeland Security Grant for the benefit of the Fire Department The grant is designed to assist Firefighter health and wellness programs with a goal of reducing injuries and related health insurance expenses Under the terms of the grant the City is required to fund of the project costs with the Department of Homeland Security funding the remaining The Citys matching portion of the grant is being funded from Ambulance Revenues anticipated to be in excess of the original budgeted amount
Budget amendment amends the budget to reflect anticipated property tax and related property tax revenues for the current fiscal year subsequent to completing the Tax Settlement with Macomb County Property tax revenues continue to be negatively impacted by Michigan Tax Tribunal judgments These judgments result in lowering taxable valuations for the current tax year thereby reducing current tax year revenues and commonly result in refunds for prior tax years as well In addition accounting standards require the deferral of outstanding delinquent personal property taxes at fiscal year end This adjustment is anticipated to be higher than amounts deferred in the previous year likewise resulting in the recognition of less property tax revenues This amendment also positively adjusts the budget for anticipated Tax Administration Fees and Penalties Interest revenues anticipated at fiscal yearend
Budget amendment amends the budget to reflect more temporary wages than anticipated in holding the Presidential Primary Election The amendment also reflects higher anticipated reimbursement of these temporary wages from the State of Michigan
Budget amendment amends the budget by to reflect the net proceeds realized upon the sale of foreclosed properties at Jefferson and Yale In conjunction Restricted Fund Balance Assets Held for Resale reflecting the Citys investment in these properties has decreased by Accordingly Unrestricted Fund Balance has increased by from the sale of these two properties
Budget amendment amends the Recreation Revenue Fund budget to reflect the receipt of a donation from a Firefighter fund raiser towards the purchase of an ADA lift at the pool
Budget amendment amends the budget to reflect anticipated reimbursements of CDBG funded expenditures through the end of the fiscal year
Budget amendment amends the budget by eliminating the contribution from the General Fund to the Recreation Revenue Fund As the City continues to pay down the Recreation Revenue bonds the parameters of the debt service covenant likewise change in regards to minimum cash balance requirements At the current level of outstanding debt the Recreation Revenue Fund has sufficient cash on hand to meet its operational and restricted cash requirements without additional funds being transferred from the General Fund
Motion by Caron seconded by Rubino to receive and approve the March Quarterly Report and budget Amendments and which read as follows
FUnd Previousry Increase Dept Account Budgeted Description Decrease BUDGET AMENDMENT General Fund Rev Economic Vitalitylncentive Program Fbal Fund Balance General Fund To amend budget for anticipated receipt of Economic Vitality Incentive Program funds from the State of Michigan This amendment reflects compliance with Part of the EVIP program being Employee Compensation
of City Council Meeting May Page Agenda Item contd
BUDGET AMENDMENT
General Fund Rev Constitutional Sales Tax Fbal Fund Balance General Fund To amend budget for anticipated Constitutional Sales Tax proceeds in accordance with Michigan Department of Treasury revenue projections
BUDGET AMENDMENT General Fund Rev Homeland Security Grants Rev Ambulance Service FIRE Homeland Security Equipment Fbal Fund Balance General Fund match To establish a budget for the receipt a second Homeland Security Grant for the Fire Department The Citys will be funded from projected Ambulance Service revenues in excess of the original budgeted amount
BUDGET AMENDMENT General Fund Rev Current Property Taxes Rev Administrative Fee Rev Penalty Interest Fbal Fund Balance General Fund Settlement To amend the budget to reflect projected propertytax and propertytax related revenues upon completing the Tax
BUDGET AMENDMENT General Fund Rev Miscellaneous Revenue CLERK Temporary Wages from the To amend the budget to reflect additional temporary wages and the corresponding reimbursement State of Michigan relative to holding the Presidential Primary Election
BUDGET AMENDMENT General Fund Rev Sale of Assets Fbal Fund Balance General Fund To amend the budget for net proceeds from sale of foreclosed properties at Jefferson and Yale
BUDGET AMENDMENT
Recreation Revenue Fund Rev Donations POOL Capital Outlay ADA lift the Toamend the budget for donation received from a Firefighterfund raiser towards purchase of an at pool
BUDGET AMENDMENT General Fund Rev CDBG Revenue Rev CDBG Revenue Senior Center Fbal Fund Balance General Fund Toamend budgeted CDBG revenues to reflect anticipated reimbursements through the end of the fiscal year
BUDGET AMENDMENT
General Fund PARKSADMINISTRATION Contributions to Other Funds Fbal Fund Balance General Fund Recreation Revenue Fund Rev Contributions General Fund Fbal Fund Balance Recreation Revenue Fund bond covenant To reverse budgeted contributions from the General Fund to the Recreation Revenue Fund due to lower requirements
Ayes All Absent Frederick
of City Council Meeting May Page REQUEST FOR APPROVAL OF THE SALE OF HOMES ACQUIRED THROUGH TAX FORECLOSURES
There were none
CONSENT AGENDA All items listed on the consent agenda are considered to be routine and will be enacted by one motion and approved by a vote of City Council There will be no separate discussion of the items unless the Mayor and or a Council Member so requests in which event the item will be removed from the general order of business and considered under the last item of the Consent Agenda
Motion by Rubino seconded by Tiseo to approve the Consent Agenda items a e which include the following
a Bills
May
b Fees None
Ihrie OBrien
c Progress Payments
Tiseo Brothers Inc
d Approval of Minutes Meeting Date
City Council April
e Receive File Boards Commissions Committee Minutes
To receive and file the following minutes
Minutes Meeting Date
Communication Commission April Cool City Committee April Fence Arbitration Committee April General Employees Pension Board April Golf Course Committee March Historical Commission April Memorial Day Parade Committee April Memorial Day Parade Committee April Water Resources Advisory Board April Waterfront Environmental Committee April Zoning Board of Appeals April
Ayes All Absent Frederick
UPDATES AND FOLLOWUPS FROM COUNCIL MEETING
Mr Ihrie stated the home on Doremus is in foreclosure and there is an upcoming settlement conference He stated that he drove by the house today and there were large Waste Management bags at the home He asked how much money the Council wants to spend while we are going through the demolition process He added we can go after the owners for the money we spend but many times the money is not collectible Mr Caron added the bags have been there for two to three weeks There is also garbage piling up behind the house as well
Mayor Walby stated there is a group protesting and asking for the recall of the President on the sidewalk and property of one of our businesses He asked if the City has the authority to ask them to leave Mr Ihrie responded that the business owner has been quite concerned but as long as the protestors are on public property not blocking ingress and egress and not engaging in violent acts they do have the right by the first amendment to be there Because they are passing out literature in front of the business does not mean the business agrees with the literature
Mr Vitale asked what if the protestors are following patrons to their cars Sometimes if the patrons do not agree
City Council Meeting May Page of Agenda Item contd
with the protestors then the protestors follow them to their car City Attorney Ihrie stated that is when the person should call the police
Mr Hughes stated the home at Rosedale was in the NSP Program He met with Frank Maiorano and had a good conversation The home was purchased in February The City was contacted by HUD for an audit based on complaints received The findings showed there has been no wrong doing With regard to lead we as the City contract M J Environmental to inspect the home to ensure the lead was removed It was certified and there is no lead in the home We did allow the bidders to use subcontractors to use lead abatement We checked on their licenses and it appears that the original bidder did not do what they said they were going to do
Questions arose asking why we would allow subcontractors to do lead abatement work MISHDA said it was allowable The bidders were allowed to use subcontractors that had valid state lead abatement licenses It does appear that the one bidder was fined on use of a lead certified subcontractor Two of the nine awardees did have lead abatement licenses
Mayor Walby stated that as Mayor and Chair of Council Meetings he has a responsibility to everyone on how the meetings are conducted We have to adhere to time limits and certain language is not acceptable
Mayor Walby stated there are some empty lots in St Clair Shores We do have an agreement with a developer who has purchased the old Shorecrest Lanes and will be building a Buffalo Wild Wings on the property
COMMENTS BY INDIVIDUAL COUNCILPERSONS
Council Member Vitale explained when he called SERESA Dispatch because of a disturbance behind his home he felt he had to give the dispatcher a guided tour to that location He explained the home was on the next street over but the police ended up at his house anyway Residents feel they have to give their name and address and when they do it becomes a public record Residents need to feel confident enough to call the police Mr Vitale stated he is not satisfied that SERESA has all their issues ironed out
Council Member Caron stated the US Navy band concert on May at pmhas been moved to the Lakeview High School Auditorium He added that this is a free concert Mr Caron thanked the Beautification Commission for planting the flowers around City Buildings Mr Caron also thanked the volunteers that helped in the Nautical Coast Cleanup There was also a Parkinsons Walk at South Lake High School and he thanked all of the participants
Council Member Rusie stated this was a busy weekend She thanked everyone who participated and supported the St Joan of Arc Fair Ms Rusie advised she has been made aware of a missing cat called Ketchup The cat is a tabby and was lost on Trombly Street Ms Rusie offered condolences to Jamie Victory on the loss of his mother Ms Rusie stated she does not feel it is necessary to bar someone from speaking at Council Meetings who has gone over their minutes at a previous meeting
Council Member Rubino stated the residents on Edgewood are complaining about a dumpster It was supposed to have been removed by now and it is still there Mr Rubino asked if Council will be voting on a liquor license for Buffalo Wild Wings in the future Mr Hughes replied it is too early to tell
Mr Rubino stated recently there was a Study Session on rentals and the rental program and how we want to change that He stated he would like to bring that subject up again Some of the crime statistics lead back to the lower end rentals Mr Hughes added the homes have to be kept up to a certain standard He added that there were many good comments at the meeting in midDecember This Thursday we will conclude a bus tour of the southern part of our City
Mr Rubino wished his wife a Happy Birthday
Council Member Tiseo stated he was stopped by some residents on Taylor Street They advised him that the properties located at and Taylor are not being kept up and would like to find out what the problem is
CITY MANAGERS REPORT
Mr Hughes stated that the Hazardous Household CleanUp was held on May and the data is forthcoming The event was paid for by Macomb County
Mr Hughes advised that all City offices will be closed on Monday May which is Memorial Day
of City Council Meeting May Page AUDIENCE PARTICIPATION MINUTETIME LIMIT
Jamie Victory resident of St Clair Shores thanked everyone for going to his mothers funeral on Saturday Memorial Day Parade is on Sunday May at pm
Frank Maiorano resident of St Clair Shores stated that Council Member Rubino agreed that the downspouts on his neighbors property were wrong and need to be fixed Mr Maiorano also feels the bidding process was tampered with
Donald Lobsinger resident of St Clair Shores addressed Council in response to Mr Rubellos comment last week against him Mr Lobsinger still wants Bob Montgomery removed as the Chair of the Memorial Day Parade and will continue to call for his removal
MAYORS COMMENTS
Mayor Walby advised the area on the corner of Ridgeway and Jefferson still needs to be seeded
offs Butter Upcoming developments in the City such as Biggby Coffee have been delayed awaiting state DNR sign Run should be in by June
He has been Mayor for six months now and he is proud to be the Mayor and go to alf of the events which he attended this past weekend It displays what a great community St Clair Shores is
REQUEST TO ENTER CLOSED SESSION AS PERMITTED BY STATE STATUTE MCLA SECTION E BCP LIMITED VS ST CLAIR SHORES
Motion by Tiseo seconded by Rubino to enter Closed Session as permitted by State Statute MCLA Section e BCP Limited vs St Clair Shores at pm
Roll Call Vote Ayes Alf Absent Frederick
Motion by Rubino seconded by Caron to return to Open Session at pm
Ayes All Absent Frederick
ADJOURNMENT
Motion by Caron seconded by Rusie to adjourn at pm
Ayes All Absent Frederick
KIP C WALBY MAYOR MARY A KOTOWSKI CITY CLERK
THE PRECEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT REPRESENT A VERBATIM RECORD
City Council Meeting May Page of PROPOSED MINUTES ST CLAIR SHORES CITY COUNCIL MEETING June
Regular Meeting of the City Council held in the Council Chambers located at Jefferson Circle Dr St Clair Shores Michigan
Present Mayor Walby Council Members Caron Frederick Rubino Rusie Tiseo and Vitale
Also Present City Manager Hughes Assistant City Manager Smith City Clerk Kotowski Directors Rayes Haney Babcock DHerde Fire Chief Morehouse and City Attorney Ihrie
CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE
Mayor Walby called the meeting to order at pm Ms Kotowski City Clerk called the roll A quorum was present and the Pledge of Allegiance was recited by those present
PROCLAMATIONS PRESENTATIONS
a Battle of the Bands Winner Death Method
Mayor Walby presented a proclamation to the Battle of the Bands winner Death Method
Proclamation to Death Method Battle of the Bands Winner
WHEREAS the Mayor and the Council of the City of St Clair Shores wish to acknowledge and honor the band Death Method who on Saturday Aprif came in first place at the joint St Clair Shores VFW and St Clair Shores Memorial Day Parade Committee Battle of the Bands which granted them the opportunity to work on recording with Valhalla Recording Studios and
WHEREAS the longtime friends Zack Kermizian on guitar Aaron Sayles on drums Brennan Quinn on guitar Macks Palutis on vocals and Gaetano Maltese on base guitar formed the band in the summer of and
WHEREAS this is the second Battle of the Bands competition that Death Method has won the first competition was held at the Premier and
WHEREAS this Metal band has an original style and has been welcomed to play at many venues including the Premier the Ritz Rochester Mills Brewery New York New York High Octane as well as numerous school talent shows and more and
WHEREAS Death Method played at Metros Got Talent at the Emerald Theater where they received first runner up in the competition granting them studio time at Metro Recording Studios
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of all our residents do hereby congratulate the band Death Method for their success in music and wish them the very best in all of their future endeavors
Presented this th day of June
b Fireworks
Maureen Antushevich and Bill Miller Activities Committee Chair and CoChair stated the Fireworks will be held on Friday June th There is a admission and wristbands are available in advance at the Civic Arena beginning June th Parking is available in the parking lot at Veterans Memorial Park for and tickets will be available in advance at the Civic Arena It is limited to vehicles The parking lot opens at pm and the park opens at pm Splash Zone will be open until dusk There will be no parking on Masonic Outrageous Jams will play from pm pm and the lead entertainment will begin at pmuntil the start of the fireworks The fireworks will be choreographed to music throughout the park and on a low frequency FM station Anyone who lives on the water should be able to pick up the frequency No pets or alcohol are allowed in the park Refreshments will be sold at the
of City Council Meeting June Page Agenda Item b contd event The Village Market will be accepting donations on June h and wristbands will also be sold at that time
The Summer Concert Series are held on Wednesdays at Veterans Memorial Park from pm beginning July h and will end on August d
Mayor Walby mentioned a press announcement that Emagine Theatre will be coming to St Clair Shores They will be located on the southeast corner of Little Mack and Mile Road Mr Hughes Mr Rayes and Mayor Walby have h If worked hard with the developer to make this happen They are tentatively expected to go to planning on June all paperwork is not complete the alternative date is June h The theatre will have screens Buffalo Wild Wings will also be coming to Mile and Harper
Mr Hughes said this is the largest development proposal the City has seen in a long time and residents should be proud These companies believe in a vision These are signs of good things happening in St Clair Shores
AUDIENCE PARTICIPATION ON AGENDA ITEMS minute time limit
Erin Stahl St Clair Shores resident Items a b Ms Stahl indicated that regarding ashe doesntbelieve the City has done its full due diligence if they are asking Council to take over from the rainy day savings account to balance the Citys budget She stated the City is not counting the in savings to administer the sidewalk sidewalk program She got this total by assumptions of a cost to notify mark bill and collect for the program times an estimated homes that will not have to be administered This equals the in savings and should be subtracted from Community Development in the upcoming budget
In regards to bshe indicated that it includes extra taxes on the residents property tax bill in particular the Police Fire Pension which is out of control She believes Council has the power to do something about that
REQUEST FROM FIRST UNITED CHURCH AND NEW BIRTH CHURCH OF GOD IN CHRIST TO HOLD TAKING IT TO THE STREET YOUTH JAM ON SATURDAY AUGUST FROM AMTO P M
Reverend Levell Baldridge stated he has been holding Taking It To The Street Youth Jam for about years It gives young children a safe fun day giving them empowerment and education There is no cost to parents or children It gives them the opportunity to be put in a different environment They will have food and give away school supplies etc The event shows young children that the church is a presence in the community and without a community there is no church and without the church there is no community
Reverend Baldridge indicated he wants to close off the streets Laukel and Ridgeway from the corner of Greater Mack to the end of church property He indicated that residents in the area have been informed that the streets will be closed Reverend Baldridge has invited the neighborhood and surrounding areas and expects a couple hundred young people to attend
Mr Ihrie stated that an insurance certificate was provided but noticed that it currently states St Clair Shores is additional insured but only for the outdoor festival using the language to be held on insured premises Since the festival will spill into the closed portion of the street Mr Ihrie requests that the premises that are going to be closed not only the premises of the church but all premises upon which the festival will be held will be insured with St Clair Shores being the additional insured Reverend Baldridge confirmed they would make this change and resubmit it to the Clerk
Church and Motion by Frederick seconded by Rubino to approve the request from First United Methodist New Birth Church of God in Christ to hold Taking it to the Street Youth Jam on Saturday August from am to pm closing Laukel and Ridgeway streets and placing signs at the Jefferson entrance to both streets noting Closure to Greater Mack and the First United Church and New Birth Church of God in Christ to submit an insurance certificate stating that the premises of the church and all areas upon which the festival will be held will be insured with St Clair Shores being named as the additional insured
Ayes All
REQUEST FROM AGR FIELD SERVICES TO SOLICIT DOORTOFOR LAKESHORE ENERGY TO PURCHASE NATURAL GAS FROM JUNE JULY
Representatives from AGR Field Services did not attend the meeting The permit was not approved
of City Council Meeting June Page PUBLIC HEARING ON PROPOSED FISCAL YEAR BUDGET AND MILEAGE RATES
a Set Millaae Rates for Tax Bills
Mr Haney stated that the change from one year to the next is mills and despite property tax increases revenue is going down by approximately Mdue to lower taxable values on residential homes
Mr Rubino asked that someone comment on Ms Stahls concerns about the Pension and how we are restricted and what we can do about that He stated that the millage is increasing and will increase every year
Mr Smith stated the most important factor of the changes year to year is the result of the unfunded accrued liability that results in poor investment years When you have an assumption of a certain turn on investment and you dont get that return on investment you have to make up for the unrealized return When we had the market crash in there was afiveyear smoothing period The other part is that this is a dedicated millage to fund those issues and Council has historically taken what the actuary has established as our contribution rate and adjusted the millage rate for Police and Fire Mayor Walby stated that we back into the Police and Fire Pension millage rate
Mr Smith stated that we are legally bound to fund that pension liability Mayor Walby stated that we have recently gone to a binding arbitration only offered to police and fire employees Mr Smith indicated that we didntget all changes we wanted in the pension system but got substantial changes in for new hires Council decided to offer some early retirement incentives to get senior employees out and get new hires in who are at the reduced benefit You then have a large number of employees in the Police and Fire Departments the will now realize substantially reduced pension benefits
Mr Smith said benefits cost saving from the pension program will be realized down the road The actual cost of the is from pension plan has gone down as a result of the Arbitration that the City went through The expense pensions already being collected that assumed a certain rate of return of the investments that we already had This is why we are seeing an increase in pensions this year not because pensions have been increased
Mr Caron mentioned the increase in millage against a lower property tax base Last year it brought in M and this year it brought in just under tiM
Mr Vitale asked if the only way for us to change a pension is if the City were to become insolvent Mr Smith said if we were subject to that they can make changes going forward but the vested benefit earned cannot be reduced
Ms Rusie stated the vested pension is a guaranteed obligation the City has under Michigan Constitution
The Public Hearing was opened at pm
Ms Stahl St Clair Shores resident said there are so many different things the City can do in negotiations She stated the bold move is to drop the Police Fire Pension down a mill and have those employees figure out how to handle it Council has a right to reduce it She suggested videotaping the contract negotiations and make them public She suggested the City make their list of demands such as no overtime payout towards pensions etc She said in the charter there is a provision to bring back retirees to work events which can lead to cost savings She told City Council to not accept any union demands only concessions and they now have the opportunity to do so
The Public Hearing was closed at pm
Mr Haney asked City Council to adopt the millage rates as proposed and published in the public notice
Motion by Frederick seconded by Rubino to adopt the millage rates as published in the notice of public hearing on the proposed FY City Budget as follows
CharterState Levied Proposed CITY TAX RATES mills Limits FY FY
Operating Sanitation Police Fire Pension NA Publicity Act Police Fire Operating Millage Street Millage Library Lake St Clair Clean Water
City Council Meeting June Page of Agenda Item a contd
Initiative Debt NA TOTAL
Ayes All
b Adoption of Budget
c Ordinance Amendments to Sewer Use and Rate Ordinance Sec A be Water Rates Ordinance Sec d and Storm Water Utility Ordinance Sec and Sec
Mr Haney stated that they are using the same Appropriation Resolution they have in prior years The only addition he made this year was to reflect the opt out program for radio read meters
Mayor Walby opened the Public Hearing at pm
There were no comments for the Public Hearing
Ms Rusie commented that she stated some objections to line items in the budget but when you deal with such a large budget it does not mean you agree with everything but rather agree with the overall focus and scope of it She supported what Administration has done while last year she voted no she will be voting in favor this year
Mayor Walby stated they have to meet state requirements and they do make changes as they go along
Motion by Rubino seconded by Frederick to adopt the FY budget by approval of the following appropriation resolution and amendments to ordinances Chapter Abe Chapter d Sec and Sec which reads as follows
APPROPRIATION RESOLUTION
BE IT RESOLVED that this resolution shall be the General Appropriation Act of the City of St Clair Shores for the fiscal year July through June the Act to make appropriations and to provide for the disposition of all revenue received by the City of St Clair Shores
BE IT FURTHER RESOLVED that the total revenue including fund balances for this fiscal year is as follows
GENERAL FUND Property Taxes Administration Fee Penalties Licenses Permits State Federal Revenues Fees Charges Miscellaneous General Fund Revenues
OTHER FUNDS AND DESIGNATIONS Road Improvement Trust Fund Sanitation Trust Fund General Employees Retiree Health Trust Police and Fire Retiree Health Trust Utility Motorpoo I Major Roads Local Roads Recreation Revenue System Library Penal Fine Library State Aid DLEF Court Building Fund Family Rental Program Computer Replacement Milk River Debt Service Chapter Debt Service
City Council Meeting June Page of Agenda Item contd
Clean Water Initiative SEMSD Project Building Authority Arena Rebuild Lac St Clair Park Revenue Bonds MVH Mile and Refund L Mack Jefferson Water Line Debt Water Projects Water Projects Road Projects Street Lighting Total Other Funds
BE IT FURTHER RESOLVED that the expenditures for the fiscal year beginning July and ending June are hereby appropriated on a departmental activity and fund total basis as follows
GENERAL FUND Legislative Court City Manager Finance City Attorney ClerkElection Assessment General Government Boards Commissions Information Systems Building Maintenance Police Fire Community Development Inspection DPW Administration Sanitation P R Administration Recreation Arena Parks Senior Center Library Information Services Corporate Insurance General Fund Expenditures
OTHER FUNDS AND DESIGNATIONS Road Improvement Trust Fund Sanitation Trust Fund General Employees Retiree Health Trust Police and Fire Retiree Health Trust Uti Iity Motorpoo I Major Roads Local Roads Recreation Revenue System Library Penal Fine Library State Aid DLE F Court Building Fund Family Rental Program Computer Replacement Milk River Debt Service Chapter Debt Service Clean Water Initiative SEMSD Project Building Authority Arena Rebuild Lac St Clair Park Revenue Bonds
of City Council Meeting June Page Agenda Item contd
MVH Mile and Refund L Mack Jefferson Water Line Debt Water Projects Water Projects Road Projects Street Lighting Total Other Funds
BE IT FURTHER RESOLVED that the administration continue to follow the revised Charter and amended ordinances with regard to the budget preparation implementations and purchasing requirements including emergency purchases
BE IT FURTHER RESOLVED that the City Manager andor Finance Director be authorized to create new appropriation centers or activities through the budget as necessary and disclose same to the Council through quarterly budget reports And further that the City Manager andor Finance Director be authorized to make necessary changes between funds activities accounts and reserves as required by law and authorized by adoption of the budget documents and this appropriation resolution Any adjustments will not change the appropriated fund total for expenses as approved in this resolution and will be disclosed to the Council through quarterly budget reports
BE IT FURTHER RESOLVED that by approving the Appropriations Resolution the Council authorizes the expenditures provided for in the Budget in keeping with proper procurement procedures as outlined in the Charter and Purchasing Ordinance
BE IT FURTHER RESOLVED that all transfers from the Unappropriated Funds Account be made upon further action of the St Clair Shores City Council Extraordinary expenses not foreseen in this budget will be disclosed to the Council in keeping with the Charter and State Laws
NOW THEREFORE BE IT RESOLVED that the passage of this annual appropriation resolution is authorization for the expenditures cited hereby within the budget documentation herein
AND ADOPTION OF
AMENDMENTS TO CODE OF ORDINANCE OF THE CITY OF ST CLAIR SHORES PERTINENT TO THE WATER AND SEWER RATES CHARGES AND FEE ORDINANCE WASTEWATER RATES CHARGES AND FEES SEC A SEWER USE RATE SEWAGE DISPOSAL CHARGE Ib e
The City of St Clair Shores ordains that Code Section Chapter Abeof the SEWER USE AND RATE ORDINANCE which reads as follows
b A second charge of per cubic feet shall be charged for water consumed per quarter This charge called Regional Treatment Charge shall offset the wholesale cost of wastewater disposal to the Southeast Macomb Sanitary District and shall be effective July
on e For nonresidential users a surcharge which shall be called Wastewater Flow Surcharge shall be based meter size as follows
Meter Quarterly Monthly Size Charge Charge
City Council Meeting June Page of Agenda Item contd
Shall be amended as follows b A second charge of per cubic feet shall be charged for water consumed per quarter This charge called Regional Treatment Charge shall offset the wholesale cost of wastewater disposal to the Southeast Macomb Sanitary District and shall be effective Julv
e For nonresidential users a surcharge which shall be called Wastewater Flow Surcharge shall be based on meter size as follows
Meter uarterl Monthly
Size Charge Charge
f It is understood that these rates are preliminary If and when the City of Detroit approves final rates those rates will be passed on to customers
The City of St Clair Shores ordains that Code Section Chapter d of the WATER ORDINANCE which read as follows
d The following schedule is hereby established and shall be charged for water supplied by the Water Department
for each cubic feet of water consumed or fraction thereof and shall be effective for all billings after July
Consistent with the above rate schedule the City has adopted a hardship policy regarding users unable to pay their the water bill The policy is as follows If at any time a user is unable to pay their water bill due to hardship user may appeal the bill to the Water Department Office Manager Users must furnish necessary documents to justify the appeal which shall include their Michigan CR form If the Water Department Office Manager determines that a hardship without interest exists and the user is unable to pay the bill will be deferred and added to the following years tax roll
Shall be amended as follows
d The following schedule is hereby established and shall be charged for water supplied by the Water Department
for each cubic feet of water consumed or fraction thereof and shall be effective for all billings after Julv
of City Council Meeting June Page Agenda Item contd
Consistent with the above rate schedule the City has adopted a hardship policy regarding users unable to pay their water bill The policy is as follows If at any time a user is unable to pay their water bill due to hardship the user may appeal the bill to the Water Department Office Manager Users must furnish necessary documents to justify the appeal which shall include their Michigan CR form If the Water Department Office Manager determines that a hardship exists and the user is unable to pay the bill will be deferred and added to the following years tax roll without interest
Any ordinance or parts of any ordinance in conflict with any provision of this ordinance are hereby repealed The ordinances shall become effective upon publication by the City Clerk
This ordinance shall be published by posting the same in three public places within the City of St Clair Shores and the Clerk is hereby ordered to post the same upon the bulletin boards in the Police Station Jefferson Avenue the Fire Hall Harper Avenue and the City Hall Jefferson Circle Drive
We hereby certify that the foregoing ordinance is a true copy of an ordinance as enacted by the St Clair Shores City Council on the th day of June and that the necessary Charter provisions have been observed
KIP C WALBY MAYOR MARY A KOTOWSKI CITY CLERK
I Mary A Kotowski City Clerk of the City of St Clair Shores hereby certify that the foregoing ordinance was published by posting true copies of the same in each of the following places Police Station Jefferson Avenue Fire Hall Harper Avenue and City Hall Jefferson Circle Drive on the th day of June
MARY A KOTOWSKI CITY CLERK ord amendment eff June
AMENDMENTS TO CODE OF ORDINANCE OF THE CITY OF ST CLAIR SHORES ORDINANCE STORM WATER UTILITY ORDINANCE Ord Effective July Sections Sec and Sec
The City of St Clair Shores ordains that Code Section Sec and Sec of the STORM WATER UTILITY ORDINANCE which reads as follows
Sec FLAT RATE CHARGES
The quarterly charges for the following properties shall be
CHARGE BASIS
Single Family Residential Per Home Single Family Residential located on watertront or canal Per Home
Duplex Per Unit
Condominium Per Unit
Apartments Per Unit
Sec CHARGES BASED ON LAND AREA The quarterly charges for properties other than described above shall be computed in the following manner per EHA multiplied by the following factors for the acreage of the following types of land area
for pervious area
for impervious area
The minimum quarterly fee per parcel is
of City Council Meeting June Page Agenda Item contdl
Shall be amended as follows
Sec FLAT RATE CHARGES
The quarterly charges for the following properties shall be CHARGE BASIS Single Family Residential Per Home Single Family Residential located on waterfront or canal Per Home
Duplex Per Unit
Condominium Per Unit
Apartments Per Unit
Sec CHARGES BASED ON LAND AREA The quarterly charges for properties other than described above shall be computed in the following manner per EHA multiplied by the following factors for the acreage of the following types of land area
for pervious area
for impervious area
The minimum quarterly fee per parcel is
St Clair Shores We hereby certify that the foregoing ordinance is a true copy of an ordinance as enacted by the City Council on the th day of June and that the necessary Charter provisions have been observed
KIP C WALBY MAYOR MARY A KOTOWSKI CITY CLERK
I Mary A Kotowski City Clerk of the City of St Clair Shores hereby certify that the foregoing ordinance was published by posting true copies of the same in each of the following places Police Station Jefferson Avenue Fire Hall Harper Avenue and City Hall Jefferson Circle Drive on the th day of June
MARY A KOTOWSKI CITY CLERK ord amendment eff June
Ayes All
REVIEW OF CITYWIDE WATER METER REPLACEMENT PROGRAM
Mr Hughes stated they had a study session and two meetings in regards to this issue He said what he is proposing tonight is that through no action of anyone on the current Council they have inherited a water meter system put in place in the earlymid s that is no longer functioning as it should He wanted residents to know Council is being asked to fix something they did not create He stated there are two glaring problems with the water meter system It is inefficient and inequitable
He stated there may be several hundred or several thousand water meters in the City that are not functioning at capacity Meters are getting old and they are not as efficient Some people are using water but not paying for of their water usage while others who have new meters are paying for it
He stated that the inefficiency exists because they are trying to fix the problem on an incremental come as they go system This may take about eight to ten years to recycle through the system but this has led to residents calling and emailing expressing concerns about water bills that dontlook right
City Council Meeting June Page of Aaenda Item contd
Mr Hughes is asking residents to acknowledge that the City has a system that is inefficient and inequitable He is of asking residents to engage in a threeyear city wide residential water replacement program at an approximate cost million They have identified working capital and a proposed surcharge in a memo They have divided the City into three districts and will start in the southern district first and move north They will not add fulltime staff but be using contractual parttime people They plan to start this project in
Mr Babcock said that there are water meters in the system and have been replaced since The approximate cost for the meters replaced to date is million which includes the meters and transmitters The total cost for the future work including meters transmitters and labor is million to replace water meters They will replace approximately meters per year per district As of the last fiscal year there is million available working capital for this project They propose a per quarter capital improvement fee to be included in the water bills of all water system customers to pay for the new water meters This would be quarter multiplied by four quarters a year times years which equals million Since the first of the year they have tested over water meters and on average they are accurate That leaves of water being used that is unaccounted for He indicated times the amount of water times the water rate equals million If you divide that by all the water customers it is per year that they are paying for unaccounted water on average
Mr Babcock said in they committed to the radio read system but the water meters would go out to bid once or twice a year at meters at a time and get proposals then place a mass order and get them in stock
Mr Rubino stated he is an opponent of replacing water meters and has seen a number of residents hurt financially by having the old system He said they have spent a lot of time looking at different vendors products etc and nothing is as fiscally responsible as continuing with the program that the City has had
Mr Babcock stated that the residents are paying for the water loss and it is in their rates Mr Rubino said he would ahead with rather not have people pay more money and charge them more he would be more comfortable going this but also having no surcharge keeping the opt out program and wanting to see records a year from now to see the savings and changes in improvements and the benefits of this project
front Mr Mr Vitale asked if the problem is that we donthave the savings up front but have to pay for meters up Babcock stated they can start with a little more than a years worth of the program Mr Vitale said that if the capital is indicated that not there maybe they can rebate the savings back after they paid for the program Mayor Walby they have about of this covered in working capital today
reasonable to Mr Vitale asked how the three years was determined Mr Babcock stated that three years was manage the program and they would have three to four installers Mayor Walby said it may be longer than years even up to four years
Mr Vitale asked if they found a homeowner who is deficient is the City going to ask the resident for the Mr Babcock stated they will but will have payment plans Mr Smith indicated that some payment plans are longer than months He said the problem with that is that people who know they have a problem today if you tell them Im going to cap you at a certain number we are incentivizing them not to tell us they have a problem Mr Smith stated he has residents that tell him I know I have a problem but I dontwant you in my house Mr Vitale wants to see what the highest water bills are and would like to see an amnesty program
Mr Caron stated he is not in favor of the surcharge especially considering the Min working capital He said this there is year the estimate for this fiscal year is million that covers most of program being proposed He feels excess working capital to begin the program and not go to the extra surcharge
Mr Tiseo Ms Rusie and Mr Frederick all stated they are not in favor of the surcharge
is to bid Mr Frederick asked why we need to bid the meters out at a time He wanted to know if there a way would better out all the meters at one time and have them delivered and pay as we get them He thinks we get a
of City Council Meeting June Page Aaenda Item contd price if we purchase meters at a time Mr Babcock stated he does not want them sitting on shelves for long periods of time He said it will be difficult to get vendors to guarantee a price for three four or five years He believes if we keep it to a shorter period we will get better numbers
Mr Frederick would like to see it bid out both ways meters vs meters He would also like to see the top highest water bills
Mr Vitale asked about water bills and property liens when a property is sold Mr Smith stated they have not put it in as a property lien but have put them on their property taxes If they donthave a mortgage then it would go on their tax bill or go on as a tax lien
Mr Vitale would like to see an option of a lien on the property instead of putting it on their property taxes Mr Smith said they try to work with residents as long as they can pay at least something
Mr Smith stated there is no written policy on payment plans residents can look at because the City looks at a variety of situations and factors such as payment history
Mr Frederick asked Mr Smith to explain to residents how they can figure out if they are upside down on their water bill Mr Smith said that residents need to look on their outside odometer and look at the four digits to the left then look at meter in their basement and see if those numbers match If a resident has an opt out situation they can look at the unit read on their bill and check it against their meter Those numbers should be close since there may be a little lag due to when they had their water meter read and when they get their bill
Mr Smith indicated that to change a meter the City will be in a residents home for approximately minutes They will have evening and weekend appointments once scheduling begins
Motion by Frederick seconded by Tiseo to propose to begin the year water meter replacement program using the existing available working capital without a surcharge on all water meter accounts and to investigate the issues of water billing amnesty and bidding water meters at vs units at a time
Ayes All Nay Rusie
REVIEW OF ORDINANCE AMENDMENT REGARDING THE PROHIBITION OF CARS PARKING OVER A CURB
amended Mr Ihrie said the previous ordinance did not prohibit a vehicle from actually being on the curb The ordinance will prohibit vehicles to be parked between the sidewalk and curb and on a curb itself The way the old and new ordinance reads will preclude a person parking a vehicle in a private driveway approach even parallel to the street The St Clair Shores Police Department does not issue tickets for that but if the ordinance is left unchanged it will be made illegal
If this ordinance is amended Mr Ihrie would like it to read except where from when signs are erected stating that such conduct is permitted adding and private driveway approaches no person shall stop stand or park a vehicle or any part thereof on andor over a curb nor shall any person stop stand or park a vehicle or any part thereof in the area located between private residential property lines and the curb or shoulder of the road where no curb exists
Parking on the driveway approach is still permitted as long as it does not block the sidewalk Mr Tiseo stated he can and think of a situation when he pulls out of his street on Little Mack if there is a car parked in the approach they have a long approaches on the east side of Little Mack you cantsee traffic so he would vote no on this amendment
Mr Ihrie stated it has always been illegal to park that way but the police department has never issued tickets on that but has allowed such parking Mr Ihrie stated that no one can ever park blocking a sidewalk
City Council Meeting June Page of Aaenda Item Icontd
Mr Hughes said they have had situations last year on Marter Road where people have parked in the apron and the City has been asked to come out and ask the property owners to move the vehicle for vision issues
Mr Vitale said he would not want to codify the idea of parking in the approach not just on site issues He has seen a situation where a resident had two junk cars that didntrun parked in the driveway and they parked the one running vehicle on the approach He said they should have been written a ticket He does not support taking any of the language out of the revised ordinance
Mr Ihrie indicated that if Council would like he would leave the language exactly as it is and make the situations at officer discretion
Mr Caron said that several residents park with tires on the curb because they are afraid their vehicle mirror will get hit especially if they and their neighbor across the street park in front of their properties It can make for a narrow pass to get through He said he is not in favor of making that illegal due to the safety of their vehicle If that is part of the ordinance he would vote no
Mr Rubino has a problem putting a law into effect and then saying it is up to the officer whether to give a ticket or not He gave an example of a person living on a corner lot that may need to park in their approach Their driveway is only feet and they cantpark in street so theyllpark in the approach If it doesntblock the sidewalk or impede vision it doesntbother him and he would hate to penalize a resident for this He asked if there was language that can be used that allows for certain people to do it and others not to Mr Ihrie stated he does not think so If they do of pass an ordinance where residents can park in the approach it will always to some degree block the view someone backing out of their driveway
Mr Rubino asked if someone puts two wheels on the approach and two wheels on the street is that in violation Mr Ihrie said if they are parallel to the street the police department has not issued tickets for that if they are not blocking the sidewalk
Mr Ihrie stated that a resident may park in the street in front of their driveway under the amended ordinance They If it is would not get a ticket if they had two tires on the approach or two tires on the approach and two on the street their vehicle in front of their driveway and parking is permitted on that side of the street it would not be a violation Mr Ihrie said technically it is not a violation but if Council does not like the look of that it could be made a parking violation
Mr Tiseo said this situation is usually with corner lots that donthave a lot of places to park If a truck is parked there they have to inch out onto the street which makes it an issue and he has an issue with that As far as leaving it to an officer to make the decision he asked how it can be a residentsfault if they get into an accident because no officer would go to court and say they couldntsee In regards to the verbiage of the ordinance he does not believe in leaving it up the officer
Mr Hughes said they started talking about blight issues and one discussion that came up was when residents parked Chief half of their vehicle over the curb with two of their wheels on grass and other two on the street The Police informed them that officers have attempted to issue tickets but the District Court has dismissed those tickets because the ordinance does not deal with in the District Courts opinion that issue
Mr Vitale said that vehicles parked on curbs are trashy and not the look they want in the City Curbs are not made for parking they are there to define the edge of the street and he feels strongly about this issue Nice neighborhoods donthave this issue He said people should consider the number of vehicles they have when buying a home and he would like to see the City Ordinance amended
in their Mr Frederick stated a resident can go to the Police Department for relief if there are too many vehicles household He said driveways are not long enough in corner homes and fences are right down to the sidewalk and a person cantsee if children are coming He is struggling with changing the ordinance and says they have to figure little more out a way for residents to park in front of their homes He indicated they have to look into this issue in a detail and they need more information
should look at Mr Rubino said he is a little disappointed that they are looking at changing the law and maybe they this issue as a study session
Motion by Rubino seconded by Rusie to Table this agenda item
All
City Council Meeting June Page of BIDSCONTRACTSPURCHASE ORDERS
a Request approval to award Concrete Pavement Reconstruction Project Bid opened
Mr Rayes stated they had six bidders and the low bidder was Florence Cement Company with a bid of which includes storm work on two streets and a water main replacement on Brys and part of Old Eight Mile Road The price has gone up for street replacement based on the unit price for concrete at about per square yard Because the price is so high they are pulling LAnse out of the paving program for this year The award will be for Brys Cubberness Wood and Taylor
Mr Rayes said that Florence Cement Company worked on the white topping last year on the Little Mack project and they also paved Jefferson worked on part of the Milk River Bridge local street paving etc He also stated that trees will be replaced that will have to be taken out
Motion by Rubino seconded by Caron to approve a request to award Concrete Pavement Reconstruction Project to Florence Cement Company Inc the low bidder in the amount of
Ayes All
b Request approval to award Fire Dept LP Lead Service Contract RFP opened
George Morehouse Fire Chief stated they put the bid out to see if they could come up with a better price package for the Life Pak They received two bids one from the original company The bid they are requesting to award is from d Life and came in at which comes in at less than the other bid received and have been using in the past
Mr Morehouse said that this company has just been solicited by Warren for their equipment
He indicated that instead of paying up front the City can pay in quarterly installments and they can get out of the contract if they are not happy with their services
Motion by Caron seconded by Rusie to award the bid for the service contract on six Life Pak units and three battery support systems to d LifeDixie Medical the low bidder for one year plus for the three charging units for a total of amount confirmed after meeting
Ayes All
REQUEST FOR APPROVAL OF THE SALE OF HOMEIS ACQUIRED THROUGH TAX FORECLOSURES None
CONSENT AGENDA Items shall be considered without debate by motion and vote of Council unless a member of Council specifically requests action taken separately on said item
Motion by Frederick seconded by Caron to approve the Consent Agenda items a f which include the following
a Bills
Check Approval List
To approve the release of checks in the amount of of the report that is pages in length and of the grand total amount of went to other taxing authorities
b Fees None
c Progress Payments
Tiseo Brothers Inc
d Approval of Minutes
City Council Meeting Date
iteansilApr
City Council Meeting June Page of Agenda Item contd
oitGeunsil Badget Hearing Apiro CityGeunsil Badget Hearing MaT
e Receive File Boards Commissions Committee Minutes
Minutes Meeting Date
Cultural Committee April Parks Recreation Commission April Planning Cemmissien Ap Sign Arbitration Mars
Spesial Meeting Apr
f Recommendations from the Council Sub Committee on appointments and reappointments to Boards Commissions and Committees
Accept with regret the following resignations Thank you letters have been sent by City Clerk
Debora Rowe Police Fire Pension BoardHealth Care Trust Board Betty Sullivan Older Persons Advisory Committee
Recommendation to Mayor and Council to appoint the following
Name Committee Term Ending Date Denise Pecherski Beautification Commission Vacant seat of Timothy Focht Kelly Saullo Cultural Committee Vacant seat of William Nearon Thomas Sherry Cultural Committee Vacant seat of Rosemary Woonton
Recommendation to the Mayor to appoint the following
Name Committee Term Ending Date Joan Ellen Perry Library Board Vacant seat of Joe Krutell
Recommendation to appoint Warren C Danford Jr to the Board of Canvassers Vacant Democratic seat of Patrick J Johnson with a term ending of
Recommendation to reappoint the following
Name Committee Term Ending Date Munger Liz Activities Committee Carpenter Denise Election Commission Descamps Grace Election Commission Ihrie Robert Election Commission Kotowski Mary Election Commission Metta Slater Election Commission Montgomery Robert Historical Commission Cottrell Debbie Memorial Day Parade Committee
Ayes All
of City Council Meeting June Page UPDATES AND FOLLOWUPS FROM COUNCIL MEETING
SERESA Mr Hughes said in response to the question for SERESA nonemergency calls it is standard protocol to ask for a name but is optional to give it and a person can remain anonymous
Fireworks They have evaluated the fireworks event and came to the conclusion that on Masonic between Jefferson and Greater Mack they have historically turned their backs on the no parking restrictions The effect is that between pm pmin the afternoon a four lane road works its way down to a two lane road and at the ehd of the event large amounts of people leave all at once creating a traffic flow problem
He is requesting that they not allow parking on Masonic and violators will be ticketed He hopes it will lead to a safer better event for all Lakeshore High School will have parking as well as Jefferson Middle School and the lot at Jefferson and Masonic They looked at making an exemption for homeowners on Masonic but it became a difficult system to administer A letter will be sent to all homeowners on Masonic between Jefferson and Greater Mack informing them of this and explaining the rationale for it He said they have experienced over the last year vending trucks that come very early to the event without a permit to attempt to sell items before they enter the park and it creates an issue of equity and fairness to those who purchased the right to sell their items in the park
Web Page Update Ms DHerde stated the Committee put together a request for quote and sent it out to about companies and they received six proposals back and have selected four finalists based on experience in municipal websites total cost of the proposal and the annual cost of hosting the website and support services The four finalists are invited on June h to give a minute presentation on how they see our website coming together The committee will come back to Council on July with a recommendation If approved by Council they anticipate the new website up and running around the November or December timeframe
Home on Edgewood There was a large dumpster placed at the property and it has been partially addressed and will continue to be on the Citys radar screen
Property on Doremus There has been significant trash removal completed by Waste Management
Laukel Street Laukel Street is a dirt road between Harper to the west and Greater Mack to east About five years ago Council made it anonthrough traffic street In Fall an analysis was done of all the street lights in the City and they looked at those that potentially could no longer be justified Two of three lights no longer serve a purpose on Laukel and one was left up The decision was made in a financial sense People who live on Harper Lake and whose backyards are to the south of Laukel have concerns about unsafe conditions with these two lights gone Mr Hughes stated they donthave the financial resources to light peoples backyards He is starting negotiations about possibly vacating that road since it is not functional anymore Currently one solution is to vacate the road and another solution to be looked at is to put the lights back
Sidewalks Mr Rayes said they are complete on marking sidewalks in the City The project is still on for July
NSP on Rosedale Home A resident asked that something be done with the air conditioner Mayor Walby went to the owners of the home and discussed with them about getting the air conditioner moved to the back of the home They are not interested in moving it but they are willing to have the City update it to one that is quieter and the City is willing to do that The second question from this resident is in regards to bid specs and who had authority to allow the subcontractor to do the work Mayor Walby stated he needs to look at this a little more and will have an answer at the next meeting
Jeff Brown Mayor Walby gave a shout out to Mr Brown a resident keeping an eye on the neighborhood
COMMENTS BY INDIVIDUAL COUNCILPERSONS
Council Member Caron stated that Voter ID cards have been sent out and for further information view the current Local Matters Show The Dog Park now has a webcam that can be viewed at maloofdogparkcom He thanked all the volunteers and especially the Parade Committee for a great job on the Memorial Day Parade He thanked the VFW Bruce Post for the picnic Biggby Coffee got what they needed to continue processing the property He mentioned the property at Lakeland Court has grass that is in violation In regards to Laukel the security residents are used to has been taken away Relay for Life is this Friday and Saturday and there is a special recognition for survivors and caregivers at the park events Bob and Nancy Hison will be speakers at the event
City Council Meeting June Page of Aaenda Item Icontd
Council Member Rusie thanked everyone who worked on the Community Open House She thanked those who put on the parade and said there were over an estimated spectators and received many good comments from people that they enjoyed it She mentioned that the parade is dependent on donations and they will be fundraising The Senior Center is still looking for people to sell raffle tickets to support their meal program She mentioned the Doberman Pinscher Rescue and Referral of Michigan and through fundraising has donated a set of canine oxygen masks to the St Clair Shores Fire Department She asked how much money did the removal of the lights save the City Mr Hughes stated approximately She thinks Laukel needs street lights for safety and area must have She would like to see them reinstalled again and cannot justify the savings in place of safety
Council Member Rubino spoke about the pensions and said it is something they continue to work on in the future He mentioned that if there is no parking on Masonic during the fireworks he is worried about the neighboring streets Its a nightmare to be stuck in middle of the street for the entire night and he would like to see streets become one way to alleviate the problem He thanked all parade volunteers for a great job
He asked Mr Rayes if there is an ordinance of indoor furniture being outdoors Mr Rayes said he will need to look into this issue Mr Rubino stated they had approximately volunteers from the Waterfront Cleanup and collected tons of garbage and he thanked all those who helped out
Council Member Tiseo congratulated everyone for the great job on the Memorial Day Parade He asked about putting in replacement trees on Bon Heur Mr Rayes stated he will work this out with Mr Babcock Mr Tiseo mentioned that school is out this week and asked residents to use extra caution when driving
Council Member Frederick thanked everyone who showed up for the Baseball Opening Day and their support for both leagues He is excited about the new businesses entering the City He said the footings went into the ground at Wallys and has seen that the wall has gone up He mentioned that there is a moratorium on those walls He cited the multiple events that have taken place in the City and mentioned that the Parade Committee did a great job on the Memorial Day Parade and the ceremony at Veterans Memorial Park He stated that our Police and Fire Departments dontget Social Security They dontpay into it but they do pay into their own pension plan He thanked all neighborhood watch groups and mentioned the Weather Alert Radios He said tomorrow morning there is a Call to Courage St Clair Shores Police Appreciation Awards which will be held at Blossom Heath at am
Council Member Vitale said that new structures are not covered by the moratorium so the wall at Wallys would have to go up He mentioned he had issues with his Blackberry and apologized to residents who attempted to send him an email have He said he campaigned on the curb issue and it may not be popular since some residents may be told they to change the way they park their cars but he will make it an issue regardless of popularity He mentioned that people can still access Laukel but he would like to see it barricaded so it does not become a dumping ground In his column in the Citys Inside newspaper he mentioned Birmingham does not have any special tax capture districts but they have a special tax assessment district to pay for new projects He asked residents be good neighbors and put their trash cans away in a timely manner
On Wednesday June h at pmthe Library will have a presentation called DDay Revisited He said he was proud to drive John Heller of the USS Indianapolis in the Memorial Day Parade
CITY MANAGERS REPORT
Mayor Walby mentioned that they are in need of volunteers over the age of to help plant trees on Harper in front of Kyte Monroe on Saturday June h Contact Liz Koto at if interested
AUDIENCE PARTICIPATION minute time limit
Kris Rice and Terri Lawhorn Relay for Life Event Representatives said they are very happy for those who showed is up for the Relay for Life Kickoff They raised online which is over half of their goal Their sponsorship which is over goal Ms Lawhorn stated that the event is at Blossom Heath and parking is limited for the event but they have made arrangements for parking at the lot behind the Chapaton Pumping Station A shuttle will run between am pm The event starts on Friday at noon Ms Lawhorn read the business names that helped support Relay for Life
Jamie Victory St Clair Shores resident mentioned that the Memorial Day Parade was very successful
David Smith St Clair Shores resident spoke out about the street lights on Laukel Avenue He stated that this street is a safety issue and is pitch black at night He indicated that it was seven lights not two that were out He spoke of several issues that have happened down that street He indicated he received a letter last year that he was
of City Council Meeting June Page Aaenda Item contd responsible to clean up City property from the back of his property to the road but said he is not cleaning up City property He said he wants the lights on and the street cleaned up
Amelia Davis St Clair Shores resident spoke about the K situation facing the City She mentioned it can be found in gas stations liquor stores and smoke shops in the City She said Mark Hackel has begun to find businesses that sell it and there is a bill going through Michigan Senate to prohibit the sale of K and she is hoping St Clair Shores can join Shelby Township and West Bloomfield to have a City ban against selling K Mayor Walby mentioned that he has received a lot of calls on this issue
Mr Ihrie said he made contact with the state to find out a timing on when Legislation may come down but did not get a clear answer He said he is not sure the City has the staffing for it but to ask those who are selling it to voluntarily remove it from their shelves Mayor Walby stated they will have a better update at the June h meeting to see what they can do about it
Grace Holman St Clair Shores resident stated she is quite angry with the lights being removed on Laukel She said they should have been given a warning or heads up that this was going to happen She would like to see the street maintained and asked that the street lights be put on and the street graded
Frank Maiorano St Clair Shores resident spoke about the air conditioner at the NSP home He said he was told it was covered under the grandfather clause but he has never seen this clause He wants the air conditioner moved and stated he wants the issue of the down spouts corrected
Mike Cook St Clair Shores resident spoke about some problems they have been having on Laukel with the lights being out He wants to know who did the audit who paid for it who authorized it and how much it cost He said it is a safety issue and residents have been taking care of the area back there Mayor Walby stated he understands his concerns and they will get back to him
Joe Tomaszewski St Clair Shores resident spoke about parking on the streets and suggested that Council may want to make this issue partofa study session
MAYORS COMMENTS
Mayor Walby thanked the Parade Committee for putting on a wonderful parade
He asked about the new development on Nine Mile and Jefferson where the Shell Station used to be Mr Rayes said he has not met new owner and cantspeak to it yet
Mayor Walby asked about the vacant lot at Ten Mile and Little Mack Mr Rayes said there is a pharmacy that is renovating that facility and a small drug store will be moving in Mr Rayes said he has not seen the plans yet
Mayor Walby stated that the Junefest was a success and saw a picture that Jose Valverde a Detroit Tiger was there
ADJOURNMENT
Motion by Frederick seconded by Caron to adjourn at pm
Ayes All
KIP C WALBY MAYOR MARY A KOTOWSKI CITY CLERK
THE PRECEEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT REPRESTENT A VERBATIM RECORD
City Council Meeting June Page of MINUTES ST CLAIR SHORES CITY COUNCIL BUDGET STUDY MEETING MONDAY APRIL
City Council Budget Study Meeting held in the Council Chambers located at Jefferson Circle Dr St Clair Shores Michigan
Present Mayor Walby Council Members Caron Frederick Rubino Rusie Tiseo Vitale
Also Present Mr Hughes Assistant City Manager Smith City Clerk Kotowski Directors Babcock Claeson Demski DHerde Haney Koto Rayes Schwanger Fire Chief Morehouse Police Chief Walleman Deputy Chief Bowlin and City Attorney Ihrie
CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE
Mayor Walby called the meeting to order at pm Ms Kotowski City Clerk called the role with a quorum present The Pledge of Allegiance was recited by those in attendance
Mayor Walby explained this is a two day hearing as has been done in the past He noted that these meetings are televised and tomorrows budget meeting will start at pm as well Directors of each department are asked to held to present their budget and Council can ask questions and discuss their budgets Workshops were recently assist the directors in creating a balanced budget
but that Mayor Walby stated that when he was on Council previously these meetings never seemed that difficult now he is Mayor he finds it much more stressful The goal is to try to make the numbers line up better with the private sector Unfortunately tax revenues are down more than this year The City does not have an expense problem this but the but a revenue problem In addition the City took a hit from the Pension Fund with all the retirees year from the numbers will turn around as more employees are hired Mayor Walby noted that there werentpeople will be calm and newspapers or television media in the audience or residents who are upset He stated that this a organized meeting and we should be proud of what we have done over the years
Mayor Walby stated the first of two Saturday Study Sessions was held on February and the second on March he On June five weeks from tonight Council will be asked to vote on the budget The Mayor stated that wants residents to know that all of the input from Council has helped to balance the budget
Mr Hughes explained that operating expenses will be reduced by million This will reduce operating expenses to mil for the new budget We are anticipating the budget to be mil for the upcoming budget The four Office operating budget for was million There is a reduction in full time positions by employees an the and Manager at the Golf Course an Assessor Ms Socias former position a Sign Technician at DPW an Account Clerk in the Library Staff reductions have been through attrition not layoffs
Fiscal Mr Hughes stated that fiscal year is the budget year we are in now ending June year is the budget beginning July Mr Hughes stated he wants residents that in the budget books that Mayor and Council have there are exact numbers but those numbers will be rounded off for this meeting
GENERAL FUND REVENUES
assist in Mr Hughes presented some opportunities to Council at the March th Budget Workshop Session that might reducing the deficit
of the The proposed budget will be further reduced by approximately in expenses in the operations swimming pool and the marina These changes will not result in any changes to the hours of operation
There is the potential of expense reductions at the Golf Course
Boat This The Parks and Recreation Department will once again operate the MileChapaton Ramp ramp in will be opened to nonresidents per launch in This could generate new revenue that is not in the projected budget As a point of information this ramp has always been open to both St Clair Shores and Eastpointe Residents
the The Parks and Recreation Department is exploring the possibility of eliminating the paid gate guards at MileChapaton Ramp and at the Blossom Heath Park Replacing these positions with volunteers would
of City Council Budget Study Meeting April Page GENERAL FUND REVENUES Contd
generate a savings of approximately annually just at the MileChapaton Ramp But after further analysis it was determined that this was not feasible
The Parks Recreation Department was asked to issue RFPs for the private sector to bid on the following services that are currently performed by City employees lawn maintenance athletic field preparation parks cleanupparks building cleanup and snow removal for City facilities The proposals were opened on April We received two responses for grass maintenance and one for all of the services It was determined that these services are less expensive if they are performed by inhouse employees rather than the private sector Mr Hughes recommended that we not have privatization these City services
The Department of Community Services has already issued multiple RFPs for privatized service contracts that are due to expire this June lot cleanups sidewalk snow removal building inspections electrical inspections etc It is possible that this competitive process will result in general fund expense reductions within this department Mr Hughes added that if the numbers come back favorable a first quarter amendment to the budget will be issued
The proposed budget includes approximately in anticipated insurance claims liability These claims are being reviewed and it is possible that as in all recent years this could be reduced by approximately in fiscal year After review with Risk Management it was determined that this amount should be left at
The City is researching the potential of refinancing the Recreation Revenue Bond related to the boat marina behind City Hall This would further reduce the general fund expenses
Mr Hughes explained some steps that are being taken to balance the General Fund Budget Some of the steps are structural changes that will occur each year Other steps will be done as a onetime change only
DLEF contribution to purchase police cars structural Reduction in vehicle rent to Motor Pool one time only Increased TIFA Administrative charge one time only Reduced Recreation revenue contribution from general fund structural Constitutional sales tax increase based on State of Michigan projection structural Police overtime maintained at current level structural MMRMA dividend revenue expected to increase will recommend year contract Insurance revenues expected to be carried over from previous fiscal year one time only Required contribution to Streets fund less than anticipated one time only Increase in General Pension contribution per Actuary Report received Reallocation of personnel resulting from Parks RFP process Changes in various revenue and expenditure line items k
These changes will leave an estimated amount of structural deficit that administration is recommending to be funded from the rainy day fund
Mr Hughes displayed a bar graph of the rainy day fund of St Clair Shores and other surrounding communities Mr Smith stated that as part of this years budget Eastpointe claims that of their expenditures will be covered by their rainy day fund
Mr Hughes advised they will soon be updating the year forecast He anticipates revenue and expenditure trends There will also be health insurance and pension contribution changes There is also potentially another year of property values declining Mr Hughes explained that when a budget is approved in June it doesntstop there The budget is reviewed all the time This year we are trying to be conservative on revenues and we are confident that we heads have can shave another variance Fiscal year will be a challenge but this year department stepped up to the task and contributed to the variances
Mr Rubino asked if the future estimates include removing millages that will expire by then Mr Smith replied it would
bit Ms Rusie asked if the steps used to balance the budget were only for one year or more Mr Haney replied a little of both
of City Council Budget Study Meeting April Page GENERAL FUND REVENUES Contd
Mr Caron noted there is a estimated savings from expenditures Mr Hughes replied there have been changes since the budget was printed
Mr Caron indicated that business licenses are over half a year through but the line item is same Some items are over budget but some line items were kept the same
rental Mr Smith replied we are overly pessimistic when it comes to revenue Ambulance fees building permits inspections the revenue is dependent on the circumstances at the time
Mr Hughes stated that the budget reduction is not just a reduction in expenses Mr Claeson added that things tend to balance with the general licenses and permits The variation is not that great
Mr Haney added that the loss of property tax revenue is more than Its a challenge every year
FIRE
Mr Hughes stated that almost every department budget includes their series of accomplishments and goals that are turned in to Council every year prior to budget City Council can question at this meeting about them but they will not be read by the department heads tonight
Mr Hughes discussed wages and salaries and advised that the department staff remains unchanged Because of remain their contract there is a decrease in their budget Also the overtime charges essentially unchanged Operating supplies and repairs and maintenance had some reduction
Fire Chief Morehouse stated they worked diligently to decrease the Fire Department budget and it is not reduced by big numbers but it is a work in progress He added they are trying to be creative in finding ways to assist the City
revenue Mr Caron questioned that with the two grants that we accepted how do we account for them for additional Mr Haney replied that they are in the current budgets fiscal year
Mr Rubino stated that incident responses over the years have increased trends are increasing and hospital transports are up He asked if they have tried to project numbers based on demographics Chief Morehouse replied that the numbers fluctuate You could take a trend over the last years and average it out When times get tough the Fire Department is busier The stressors of life affect people differently
in Mr Hughes stated that he doesntsee the trend decreasing Roseville and Eastpointe have a declining capacity responding to calls
POLICE DLEF
Mr Hughes explained that there is approximately in reduction next year at the Police Department All uniform patrol and command officers with the exception of the Chief of Police and Deputy Chief will be receiving a increase in pay July
In Mr Hughes stated that there have been some high profile arrests recently and everyone is working well together addition there have been several new hires at the Police Department
retirement Chief Walleman explained that there has been a lot of reorganization at the Police Department with the early buyouts offered earlier Since then al positions have been filled with the exception of one The last officer will be sworn in on May There is only one more position to be filled
Chief Walleman stated that the Field Training Officers have been doing an outstanding job There were three officers hired recently that had previous experience This helped with manpower issues There have been some significant In arrests within the last few months and he stated he is very proud of the men and women of the department addition the new command officers are doing good mentoring
Mr Rubino asked about expanding early retirement to the police officers and asked if the Chief had any idea of how long it will take to get situated
Chief Walleman explained that the FTO Program takes three months The veteran officers are always a plus There is only one position left to fill It has been a long time since the department has been at full compliment
City Council Budget Study Meeting April Page of POLICE DLEF Contd
Mr Hughes stated it is his hope to begin informal discussions with the patrol unit soon after the budget is adopted
Mr Rubino asked if the government is becoming more lenient in the way the DLEF money can be used The Chief replied that state guidelines have lowered a bit but the federal have stayed the same He is utilizing the DLEF funds for the Emergency Response Team Ks outfitting the undercover vehicles and narcotics The restrictions have been loosened quite a bit
Mr Rubino asked if working hour shifts had been looked into Chief Walleman replied that topic has been on the back burner due to everything else that has been going on But the hour shifts would allow us to move personnel around a little easier but that also comes with additional expense It is still an option but with all of the changes going on now he would like to finish getting the whole department together first
Mr Caron noted that there is an increase in our payment to SERESA Their budget is higher than it was last year Mr Hughes replied that it is and they have added one dispatcher The cost is determined by call volume and he remains hopeful that another city will join SERESA within the next months The Grosse Pointe communities and Fraser are showing interest
It was noted that utilities were reduced across the board Mr Haney replied earlier this year we bid out natural gas and the cost was reduced
Ms Rusie asked if the dispatchers that SERESA hired were servicing St Clair Shores Mr Hughes replied that they are trying to convert from radio channels down to and the division is not by city but by software CLEMIS is the software that Police use and Visionaire is used for Fire There is a blend of increased call volume and expenses
Mr Vitale stated he is seeing a higher call volume and asked if calls are broken down by emergency versus anon emergency Mr Smith replied it shows up as just a call for service He added that when someone calling counts toward our call volume The nonemergency police number is
Mr Frederick asked if the Fire Department puts money toward Dispatch Mr Hughes replied they do not Dispatch services have always been located only in the Police Department budget
Mr Hughes advised there are dispatchers are supplemented by supervisors In total there are people able to accommodate incoming calls
Mr Hughes explained that when the Police Department makes arrests of drug dealers we are allowed to seize property This Department is doing an outstanding job Mr Hughes added that maybe we can come back next year asking to fund vehicles out of this fund This fund helps us reduce other expenses Mr Smith added that this is the first year we are using DLEF funds to purchase patrol cars
Mr Hughes added that we have an officer assigned to our regional drug task force If an arrest is made out of our City we still get a portion of that money
Mr Caron asked what falls under the miscellaneous expense line item Chief Walleman replied that cell phones outside training certain furniture for narcotics dog training vet bills Mr Caron asked to see those line items documented
Ms Rusie added that documenting those items would help residents know where the money is going
COMMUNITY SERVICES
of Mr Hughes stated that the next fiscal year proposes mil less than the one we are in now Much those savings are coming from Account Repairs and Maintenance
Mr Hughes explained that there are a total of four positions that Community Services had in that dontexist now Those positions were the Chief Building Official Electrical Inspector Assistant Engineer and Supervisor of Code Enforcement Services
of City Council Budget Study Meeting April Page COMMUNITY SERVICES Contd
Mr Rayes stated that in nine months this fiscal year and last year demolitions went from to The Rental Inspection Program is now serviced through a contract with Roseville Last year we had and this year we have More revenue was generated in the Rental Inspection Program and the demolition amount increased In addition the grass cutting program and rodent enforcement program also increased
Mr Vitale asked that with the increased number of demolitions in our City is there an opportunity to train other cities in the homes that are being demolished and charge them for the training Mr Rayes replied that if the City owns the property then we can do that If the home belongs to a resident we cannot Mr Smith added that training doesnt decrease our demolition costs We will explore the possibility of charging for training in a City owned home that is being demolished Mr Rayes added that building inspections mechanical and electrical inspections and plumbing inspections in rentals will be bid out this year
Ms Rusie asked if Detroit Edison was replacing LED street lights in the north end of the City Mr Rayes replied the program is completed and total fixtures in the City were replaced
INFORMATION SYSTEMS
Mr Hughes stated that Information Systems has two full time employees and one privatized person that the City pays
Mr Hughes stated that there is a savings in this budget Most of the savings is in Operating Account and some in Repairs Maintenance Account
Mr Corless stated he would like to see a proposal sometime soon on rehabbing the Citys website One option to cover the cost would be to take it out of the Computer Replacement Account
Mr Corless stated nothing has been added to this budget in years There is talk about a new email server and the archiving system is coming along There is also a bid out on MITN to redo the Citys website The bid went out to companies and has been viewed by so far
DPW ADMINISTRATION
Mr Hughes explained that with the exception of Motor Pool every budget is not in the general fund In this department Director Babcocks position is included This whole department consists of full time employees and seasonal employees
SANITATION
Mr Hughes advised that this department has one supervisor two laborers as well as seasonal employees Mr Smith added that there are zero full time employees being charged to this fund
Mr Babcock noted there is a small increase in overtime Mr Hughes explained that water and sewer breaks will tie back into this overtime
Mayor Walby stated that St Clair Shores Roseville and Eastpointe trash contracts all end at the same time and asked if we should all bid out together at the same time He added our original budget from last year is
Mr Vitale stated that the DPW has been known to have to do a trash pick up When a special trash pickup is utilized the resident is billed He asked where the money goes Mr Babcock replied it is usually the contractor that does the billing Mr Hughes added that if someone violates an ordinance they are sent out and the resident is then billed
WATER
Mr Babcock stated this department has laborers and clerical employees They have customers and fire hydrants Presently water main breaks are down significantly due to the nicer weather over the winter They are also operating the tank which has leveled the operating pressure Mr Babcock added that they have a number of vehicles that are aged and have many miles on them but he has narrowed down the vehicles that have to be replaced
Mr Hughes advised he has authorized the purchase of some dump trucks in this budget but did not authorize pick ups The Water Department is trying to get the most out of these vehicles
City Council Budget Study Meeting April Page of WATER Contd
Mr Rubino asked if the City has ever looked at leasing vehicles instead of buying Mr Babcock replied that because of how long we keep these vehicles it would not be a savings Mr Rubino asked how long we have to wait to get a payback on the Mile water tank Mr Babcock replied they tracked it through the summer and have seen a significant savings Some improvements need to be made but by Christmas there will be a great presentation to show you with the savings
Mr Rubino stated that we had only of the water breaks that we usually have Some of the reason might be because of the mild winter
Mr Smith stated that when the south end was disconnected and there was an interruption in service from the north end the tank helped
Mr Hughes stated the purchase of water meters will be under Account Repairs and maintenance The cost for a city wide water meter replacement program is estimated to be This will be on the agenda for the Council Meeting of May to get the opinion of Council
Mr Frederick noted there is set aside for the tank and asked if that was for maintenance Mr Babcock replied it was along with inspections and chemicals
Mr Hughes stated we are exploring the possibility of demolishing the tank The sale of scrap metal would help pay for other things
Mr Rubino asked if we have a lock box banking service Mr Haney replied the City uses Comerica Bank where water bill payments can be mailed
SANITARY SEWER
Mr Rubino asked why the bill cannot be separated between water and sewer Mr Babcock explained that is because of the way we are sold water from Detroit and that is the way we pass along our sewage to Detroit It is a very complicated issue and he will look into putting an article in the paper explaining it to residents
STORM SEWER
Mr Babcock stated St Clair Shores has over miles of storm sewer and storm water pumps to maintain Alger pump is the largest
WATER SEWER RATES
Mr Haney compared the costs of the last three budgets The water and sewer rates are dependent on how much water is bought and sold
Mr Babcock stated water losses have been around percent They have been down as low as single digits at times The th leak in a storm sewer was found last months
Mr Caron stated we are working with the Detroit Water System Administrator and asked how discussions were going with them to reduce our overhead
Mr Hughes stated she is looking at staff reductions through attrition and deferring long term maintenance
MOTOR POOL
Mr Babcock explained there are two mechanics in this department to maintain over vehicles and equipment There is money under capitol expense for a vehicle lift There are two origina lifts from the s that are maintained There is another lift from that needs to be replaced
Mr Vitale asked about recycling oil and antifreeze Mr Babcock stated they sell oil antifreeze and batteries
Mr Frederick asked how the Zambonis were and what the life expectancy was Mr Babcock replied parts and maintenance are getting more and more expensive
Mr Caron stated gasoline and diesel fuel is the most expensive line item and asked if we do bulk purchasing Mr Babcock stated we belong to a consortium and pay a spot rate
of City Council Budget Study Meeting April Page STREETS
Mr Babcock explained this department has four laborers and one clerical employee This department encompasses plowing salting and filling potholes Forestry handles the trimming and removing of trees In addition they are updating all street signs as required to meet federal standards This department is also responsible for maintaining City properties with regard to grass cutting and debris pickup
Mr Babcock stated they used tons of salt this year Because the weather was so mild they were able to do a lot also have more forestry work Over trees were trimmed and dead or diseased trees were removed They a contract with a tree service which is expiring soon Mr Babcock would like to extend their contract and will discuss this at the May Council Meeting
Mr Frederick suggested looking into the City having a tree nursery
Mr Tiseo asked about the Sign Replacement Program Mr Babcock stated the Federal Highway Authority put a law in place based on retroreflectivity of signs
based Mr Hughes stated that by the year there will be uniformity on street signs across the United States on an administrative rule from the Federal Department of Transportation He added that this will be a burden that most cities cannot afford Mr Babcock stated he is trying to obtain a sample of a sign to everyone can see what they look like
Babcock that is Mr Caron stated there is an item of under overhead and asked what it was for Mr replied administrative charges from the General fund
Mr Caron stated there is listed for salt and asked if this is based on a certain amount or are we from this undercutting ourselves Mr Babcock replied this is a safe estimate because there is also salt to carryover year
COUNCIL
Mr Hughes stated this is the first full budget to reflect the wage concessions that Mayor and City Council have taken
Mayor Walby asked to obtain more details regarding the DLEF fund and spending
The budget needs to reflect Sidewalk District
Council asked if the property tax revenue is based off current assessment Mr Haney replied it was
AUDIENCE PARTICIPATION
Patrick Biange resident of St Clair Shores spoke regarding the new hires at the Police Department
ADJOURNMENT
Motion by Rubino seconded by Frederick to adjourn the meeting at pm
Ayes All
KIP C WALBY MARY A KOTOWSKI Mayor City Clerk
VERBATIM THE PRECEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT REPRESENT A RECORD
City Council Budget Study Meeting April Page of PROPOSED MINUTES ST CLAIR SHORES CITY COUNCIL BUDGET HEARING MEETING TUESDAY MAY
City Council Budget Hearing Meeting held in the Council Chambers located at Jefferson Circle Dr St Clair Shores Michigan
Present Mayor Walby Council Members Caron Frederick Rubino Rusie Tiseo and Vitale
Also Present City Manager Hughes Assistant City Manager Smith City Clerk Kotowski Directors Haney and Claeson Attorney Ihrie
CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE
Mayor Walby called the meeting to order at pm Ms Kotowski City Clerk called the roll A quorum was present and the Pledge of Allegiance was recited by those present
Mayor Walby indicated they had a good meeting yesterday and will continue with day two
COURT
The approved budget for the Court is Judge Fratarcangeli stated that it is business as usual and the economy has taken a toll on the type of cases they see and noted that the Police Department is doing a great job on of foreclosures and cases of home invasions The economy is showing its face in the h District Court in terms rental evictions which are on the increase There has been a steady case flow for about the last five years
In regards to municipalities Governor Snyder is asking the courts to have dashboards that are measureable The Court is starting to work on increasing efficiency and effectiveness in the Collections Department and in the way we rehabilitate serve the public and the citizens of City of St Clair Shores The Court is looking for ways they can better prevent better and keep the community as safe as possible
of Warrant Officer for The Warrant Revenue zeroed out this year since the Police Department removed the position internal reasons The revenue is still coming in just not through the Police Department If the Court has a warrant of they send out a letter telling the recipient they have a warrant for their arrest Ms Povich indicated they get a lot be in a bit calls in response to these letters Revenue is still there even without a Warrant Officer it may just coming slower and in a different manner
Mr Smith stated that the outstanding warrant number has gone down due to the courts work and working with the Police Department in having onduty officers go after those outstanding warrants The increase in outstanding warrants is due to the economy not due to the elimination of the Warrant Officer
In joint cooperation between the Court and Police Department approximately every two weeks Ms Povich runs a and send new warrant report broken down by region and zip code which is sent over to the Police Department they out patrol officers on these people They have seen an increase of bond money coming over
stated Mr Tiseo asked about the percentage of success or are they measuring the success Judge Fratarcangeli the old they have a certain number of warrants at any time and they are going to take a look and see how practices compare to the new practice
Mr Smith indicated that for people at home that have outstanding warrants it is much better to show up in court and into plead your case rather than have a police officer show up at your door where they will pick you up and bring you jail
which is There are two types of warrants One is when people dontpay for example a ticket they received a treated the Police money issue and the second is for misdemeanors and felonies The two warrants are differently by Department They actively seek those people who are a danger to the community and have been very successfu
but The Court does not accept credit cards at the window due to associated fees charged by credit card companies they offer government payment services where people are able to go online or call their payment in
City Council Budget Hearing Meeting May Page of SENIOR ACTIVITY CENTER
Membership is up and more people are coming to the Center They now have more activities and need to extend hours at the Fitness Center Ms Fickau has been categorizing hours since people have been asking to extend them The extended hours are from am pmMonday Thursday and from am pm on Friday This request requires an additional fitness attendant from pm pm and classes could be added to bring in additional revenue
Ms Fickau stated they spoke to SCOTS Senior Center Of The Shores and OPAC Older Persons Advisory Committee and feel people would pay an additional cost for the value of hours they can visit the Center
The proposed cost increase would be different for residents and nonresidents and the rate increase will take effect July if Council approves
The proposed membership increases would be for St Clair Shores Residents from annually to annually and for General Public Members from annually to annually
The Senior Activity Center is fundraising where there may be gaps They lost the Michigan Works Program for the Meal Program for Seniors If they meet their goal of ticket sales they can have the SCOTS Board vote and turn over a check to the City Ms Fickau stated that raffle tickets are on sale for the Senior Center Meal Program for at the Senior Center and the Post Office and the raffle will take place on July h at noon at the Senior Center
Mr Vitale stated that it looks as if there is a gap of and additional membership is raising but additional expenditure is Mr Esler said there is allocated in the InServices line item to go towards that Strength and training instructors would go to offset the expanded hours at the Fitness Center and the would cover the gap if they do not get the additional new members that are needed Ms Fickau stated that the submitted revenue is not with new members but with additional hours She stated that she is confident that membership will expand tremendously even without revenue from classes in Zumba yoga etc
Membership fees for residents is but classes are an additional fee
LIBRARY INFORMATION SERVICES
Mr Hughes indicated that this is a very difficult budget He mentioned that the City has a special millage to fund the Library and noted that as the value of homes and businesses in the city drop the revenue coming in from the library has had a corresponding decrease The budget being proposed if we use library millage money only will have a decrease of expenses of approximately and it was asked how we will make up for that One position an Account Clerk II will remain vacant The budget as written does not have money budgeted for periodicals books magazines newspapers etc It is a very lean budget reflective of the economy we are in
Ms Orlando stated that almost of the population are active library users and have an active library card which is consistent with the last five to ten years The circulation has continued to go down because material budget allocation has gone down In they had a material budget of and they had the highest circulation since that year Budget has gone down and so have circulation statistics because they are unable to purchase materials
Mr Haney stated that if we went back to Fiscal Year and came up with an average to the library returned approximately to the City and if we charged rent as they had anticipated it would net out to He is confident that will be there at year end
It is recommended to roll that money in for periodical purchases including magazines and books Ms Orlando said the state average for spending for Michigan is per capita There was an average of last year for material spending in public libraries in the state St Clair Shores is spending a little over per capita for materials
In the current fiscal year the Friends of the Library picked up periodicals They agreed to fund that material last year but donthave those resources this year They have identified areas that they will pay for this year but we will still have a gap
Mayor Walby asked if we took rent out Mr Haney stated yes and it is going into the Rainy Day Fund after closing the books
City Council Budget Hearing Meeting May Page of LIBRARY AND INFORMATION SERVICES fcontd
Ms Rusie stated that a zero budget line for new books is unacceptable The millage is bringing in a lot less than when it was created She said we talk about moving young families here and thinks it is important we keep these up even if the millage doesntbring in what it used to and we need to make sure this doesntget too low She suggested to look possibly at reducing hours and put that money toward books She would like to see options and data before this issue comes back to Council Mr Vitale said he would prefer to see an hour reduction that would allow us to buy more books possibly cutting early morning hours so the library is open after school hours
The library has reviewed their periodical subscription for the last six years and they continue to cut and evaluate that material They circulate approximately periodicals per month with a total circulation of items per month
For the library to receive state aid and be part of a coop they need to be open a certain amount of hours Many communities are having a hard time keeping the doors open and meeting those requirements due to the economy so the state has reassessed the issue and the Library could reduce some hours and maintain their status in the state and in the coop When they assessed closing on a Friday perhaps during the school year and remain open on a Saturday they would save between and At the time they felt for that amount of money it was worth remaining open when they reviewed those figures
Ms Orlando stated that in the sthe City went through a major financial challenge and the library reduced its hours they moved from the coop and didntreceive state aid They said they were never able to recover that time period and the material In the budget they have a zero amount for databases to subscribe to anything online They cantgo back to purchase those items because they have to go forward and purchase what is available now They have a gap in their collection that will never be recovered
Mr Frederick said his is not in favor of reducing hours and asked if the Library has a Plan B in dollar amount and what is bare minimum the Library would need Ms Orlando said right now she has zero and the state average of public libraries is per capita spending Mr Frederick asked about the millage and if it is effective and where we are with it Mr Haney said that under state law we could levy up to M that has been rolled back to
Mayor Walby stated he is not in favor of cutting hours but is in favor of giving them back for book and periodical purchases
Mr Vitale asked about the line item for Computer Services for and if it was for Internet terminals Ms Orlando said that they receive free Internet through the coop and that the is for cataloging checkout checkin circulation system and any work staff does to enter material
Ms Orlando said the busiest days are Monday then Tuesday through Thursday and least busiest is Friday when they are open on a Saturday
Mr Smith stated that came in under budget compared to what was budgeted for because two fulltime employees retired and it took a while to replace them
Ms Orlando said that the St Clair Shores Library is a Class Library based on populations over and Class spends per capita Under Class spends an average of per capita
Mayor Walby said zero is not acceptable and the Library has had cuts throughout the years He indicated that it is going to come from possibly cutting a small amount of hours and how much of this carryover we want to give Mr Smith said he is not hearing anyone saying rather than spend that money on capital I want to put it into an account and use for something else If it is not used for that it should be used elsewhere in the library or put in an account for future use We should dedicate carryover money to the capital account or keep a portion of it for something else Mayor Walby asked to see the last five or six years and what it brought Mr Smith asked if you dontuse carryover money for this what is its intention Mr Smith asked if Administration can give Council a firm estimate of the carryover amount and if Council can give a consensus that it should be put into Capital Account Council confirmed that it should
City Council Budget Hearing Meeting May Page of PARKS RECREATION ADMINISTRATION
Mr Ester indicated two major issues within Parks Recreation First Ms Rheaumes position was taken out of and put into at the Civic Arena since she is dedicated to the Arena Secondly the transfer of money that pays for the marina and recreation revenue has been decreased to zero right now due to the maturity of the bond Overall the budget is down
RECREATION
The Recreation Program consists of sports adult and youth fitness programs playground programs special needs programs etc The numbers are increasing slightly but the soccer and baseball programs are growing which are strong quality programs
Mr Ester mentioned that on Thursday there is a Special Needs Fundraiser Coney for Kids at the Senior Activity Center that is from pm pm He indicated that the Fire Department gave for a ramp needed at the pool The Special Needs Program currently has three openings for the Summer Playground Program Its a week program that includes field trips to baseball games the Detroit Institute of Arts and the Science Center and includes baseball soccer and basketball teams
Mr Smith stated that the Special Needs Program has outstanding programs with great new ideas and the staffing ratio is astronomical at the Special Needs Camp He mentioned that both children and adults are part of the program
ARENA
Mr Ester stated that the Arena never had to use money from the General Fund They have a year bond which is paid off June th they will then be debt free The Arena paid approximately per year on it
There are four groups that make the Arena work the Figure Skating Program the Learn To Skate Program Hockey and Sr Hockey in addition to clinics during the summer and winter
The last from debt service is put away for dashboards and programs
There are less hours projected this year in terms of ice rental and they are down from to Ms Rheaume stated they are down in hours since they no longer host Ford Motor Companys hockey teams from am am
Mr Rubino asked about the for the Carnival Revenue Mr Ester indicated this is money set aside to make capital improvements to the Arena The last couple of years they made from the Carnival They will use to make improvements to the ice rink Mr Hughes stated that the Carnival Committee carried two different amounts on the budget and they had double counted which appeared two times this was a typographical error It was stated that the City does reimburse the Police Department during the carnival
PARKS
This department was challenged by Mayor and Council regarding RFPs on grass cutting snow removal beach cleaning etc After the bid reviews it was more cost efficient to keep these services inhouse Parks Recreation has reduced the temporary staff and are doing more job pooling They feel comfortable with the numbers in the budget
Mr Ester indicated that Donation Account indicates donations from people who purchase brick pavers trees benches in memoriam etc Mr Ester indicated they need to advertise more in regards to people giving donations Recently all through donations they have put three benches out by the water at Veterans Memorial Park
Mr Rubino asked if the projects at the dog park have all been completed Mr Mehl stated the grass is at a catch right now and it will never be covered because of the very high usage Mr Ester stated that the dog park membership has almost members
to Mr Mehl stated that they need to complete the bocce course and put the memorial in They also need paint numbers on the shuffle board course They will be adding drainage to the park but will be doing this in sections
In regards to the baseball diamond rentals Mr Mehl stated that the fees collected from the associations are not reflected in this budget Mr Ester said there is an increase in group park permits and park passes are steady and
City Council Budget Hearing Meeting May Page of PARKS contdl there are four weekends where the pavilion is totally booked
Mr Mehl mentioned that all the dugouts are roofed at Kyte Monroe and of screening was put in last year He said the fencing needs to be replaced
RECREATION REVENUE SYSTEM
This fund is anticipating a net oss of this year but is better than the projected loss Mayor Walby stated this will be affected by the recreation revenue bond that is callable in May They will be presenting to Council a proposal to extend these bonds It will be borrowing from ourselves by paying ourselves the rent that is how they save the interest They can pay in or and improve their cash flow and take from a loss to at least a break even Mr Hughes stated it is their desire to give options and can reflect savings in a quarterly budget amendment to be forthcoming
POOL
Mr Ester said he feels comfortable that they can cut on operating supplies and on repair and maintenance They will be sending employees home on rain days and feels comfortable they can save money that way Family pool passes are and have paid off well
Mr Hughes stated that the Pool and Boating account has a total of expense reduction going back to the first study session in February The pool is open the same number of hours and days as in the past Mr Ester stated that the Fire Department gave them a donation for the pool which was larger than reflected
Mr Smith stated there is safety first when it comes to the pool There may be a reduction in the budget but safety is not jeopardized and hours are not cut
Mr Ester said the pool opens on Memorial Day weekend and then is only open weekends until midJune when school is out
BOATING
Mr Ester stated that temporary help has been reduced and he feels comfortable staying within the budget and offering firstclass service The boat ramp is open at Mile Road and they have taken in about to date They are asking the gate guards to survey boaters on what city they are coming from They have had a great April to begin with and are up from last year at this time
Mr Smith indicated that there is nothing in the budget for dredging Mayor Walby responded that is correct but if needed there is money in the Contingency Account Mr Hughes said that we are responsible for the canal behind City Hall in regards to dredging They are comfortable not putting money in but may ask for contingency money in if necessary
Mr Vitale stated that every line item in the budget is reduced and some quite substantially
Boat rentals are currently at at Blossom Heath and at Lac St Clair down from this time last year by about some boat rentals The occupancy rate at the marinas is at Blossom Heath and at Lac St Clair when the season is fully under way
Mr Ester indicated that there are day rates at the Lac St Claire Marina Mr Rubino stated that with occupancy rates so low why dontwe have an hourly rate Mr Ester indicated that we can do that but it would cost or maybe look at reducing it to
Mr Ester stated that in regards to advertising Parks Recreation has great relationships with newspapers and have reporters come in and they talk about their programs From this we get free advertising Mayor Walby asked Mr Ester to go back and look at advertising even if minimal
GOLF
This year with each round of golf played they will capture an additional to be put into capital items at the golf course They have discussed job pooling at the golf course and have a temporary employee that can take care of the
City Council Budget Hearing Meeting May Page of GOLF Icontd mechanics Mr Ester stated that the City receives above average money when they sell golf carts Mr Dorner has been slow in bringing temporary help back which helps with revenue without hurting the greens or facility
They are anticipating approximately coming in from the Capital Fee They have started collecting fees as of January and will not spend any of this money until its in escrow Mr Dorner said they are anticipating carts a year in the Replacement Program but because of everything else they wanted to get done they decided to go on year replacement program replacing carts per year spending a little bit less on carts and putting more money into bridge repair and replacing bad cart paths
Mr Ester said they currently have leagues with four to five month seasons Seventeen golf outings have been booked so far this year and they have seen an increase in outings due to a change in policy
The golf course is up currently from last fiscal year due to the good weather and over rounds of golf have been played so far They have always tried to keep the course open weather permitting and found that when the temperature approaches degrees and the sun is out people like to play golf
Mr Ester mentioned that per Mr Vitales suggestion they are researching the idea of using the golf course for cross country skiing
Golf memberships are for residents and for nonresidents ylr
The Assessing budget proposes a reduction of about The major decrease in the budget is due to not filling one position They are cutting down on overtime and have rearranged how to do things in the January to December cycle which becomes more manageable
This year the department will complete their reassessment of of homes within the City They measure approximately homes in a day using two teams of two people They have completed the area from Mile Road down to where Little Mack and Harper meet but they have yet to measure Paloma They have completed about homes The teams are now working at Tangletown and expect to be done sometime next week They will then move down to the south end and anticipate the project to be completed by July S
Mr Rubino asked the question of how do my taxes go up when there is decrease in property value Ms Socia stated there was an increase in the school district taxes for debt millage which does not need to be voted on The residents agreed to cover the bonds If the bonds are going down we still have to make the same payment Mr Rubino reiterated that it is not the City raising taxes
Mr Hughes mentioned that they are billing for what Macomb Community College is assessing which of the three school districts you may live in and taxing jurisdictions that may be raising their mills He stated that residents have to watch the line items on their tax bill and pay attention to the City portion of the taxes Ms Socia stated that because residents taxes may have gone up but their home assessment goes down they have eliminated this accompanying line item on the assessment notice that is sent out to homeowners
CITY ATTORNEY
Bottom line of the budget is being reduced by The reduction is from two areas First is the reduction of a Labor Attorney which is reduced by Secondly they were budgeted for but the City is not currently in labor negotiations and not in arbitration Mr Smith indicated that about every three years you will see that line item go up because there may be expenses in regards to collective bargaining not going well Mr Ihrie makes himself available when the City needs him
Mr Ihrie stated that his goal is to make sure the City maintains itself in a legally healthy posture and he has generated a little more hands on approach The Court is running smoothly and litigants are treated with respect and dignity He stated that blight is an important issue and they have about files regarding blight at any given time
Mr Vitale stated there is a reduction of and asked where the other is Mr Ihrie stated that arbitration fees are reduced by
City Council Budget Hearing Meeting May Page of CITY ATTORNEY contdl
Mr Ihries office is proposing no rate increase
CITY CLERKELECTIONS
There is a modest increase of in expenses due to it being a presidential election year
of Ms Kotowski stated our Operating Expenses are reduced by and the increase in temporaries is because the Presidential Election
There will be approximately votes cast on this November Election Day and the polls will be heavily staffed
There was the reduction of one permanent fulltime employee but the department is still operating
Passports continue to generate revenue and the department makes about gross net for the City Homeland each year The Passport Fair generated approximately Ms Kotowski had worked with the Security in regards to processing passports because the department is also a vital records office They allowed her to continue processing passports if she separated the two job functions
Mr Vitale asked about the reduction in Services Ms Kotowski stated that in this fiscal year we have three elections and that amount is for poll workers The Presidential Election is the one election we need to do crowd control so this line item doesntreduce this cost by one election At City Hall they are lined up at am and there is a need to hire more workers for crowd control in November
Ms Kotowski indicated that the reduction in office supplies is due to a grant received for aPoll Books and a decreased in paper products used She also said that the reduction in maintenance is due to the Secretary of State Office picking up one half of our maintenance agreements for converting to aPoll Book
Ms Kotowski indicated that voting booths have not been purchased in ten years She received some free booths last year but the legs and hinges going on some of them and they are unstable so we are going back to the replacement cycle
CITY MANAGER
Mr Hughes indicated that almost all expenses are in personnel He stated there is a reduction of just over with most coming from the Services Account There are some expenses in the budget such as the Employee Assistance Program etc The City anticipates employing less people this next fiscal year
FINANCE
Finance includes tax billing water billing and assessing and there are only minor changes to the budget Finance was reduced by one fulltime employee and there was a need for some assistance so they are proposing a temporary position in the budget
Mr Hughes stated there is a request for increases in expenses
Mr Haney stated that the for computer software is for a maintenance contract to sophisticated software for financial management accounts payable payroll etc
GENERAL GOVERNMENT
Mr Haney stated this budget is mostly retirement related which includes legacy costs health care Medicare for general employees Police Fire health care and medical These are costs that we cantcontrol since people are already retired
Mayor Walby stated we try our best to keep these costs down
Health insurance for current retirees is down significantly due to Council making a change to retiree health insurance look four years ago Employees were given improved benefits with a savings to the City The City will always take a at Medicare Advantage Plans etc to see if they can keep costs down
City Council Budget Hearing Meeting May Page of GENERAL GOVERNMENT contd
Mr Haney also mentioned the Contingency Account and this is where we fund it He mentioned that the copier at City Hall breaks down several times a week He mentioned that we have a maintenance agreement but it is getting quite costly due to age He asks if it makes more sense to replace it Mayor Walby asked him to evaluate this and get back to Council before the budget is put together
BOARDS COMMISSIONS
Mr Smith stated that Civil Service is in Boards Commissions and they anticipate doing less hiring Psychologicals have decreased from to St Clair Shores does an outstanding job at screening applicants before hiring for police and fire Before hiring applicants go see a licensed psychiatrist and have a background investigation completed on them
Ms DHerde indicated that Communications has of the total budget which includes two fulltime positions They have two volunteer training programs for interns from colleges Both of their interns have asked to stay on as unpaid volunteers The biggest item in the budget is Capital Outlay of for a crossover production switcher for cameras in City Hall It was purchased in with a good strong maintenance program but last year it died and they then purchased a loaner They are still analog on that portion of production and are using an analog loaner with a life expectancy of one year but they are coming to the end of that one year Ms DHerde stated that the biggest problem is that analog switchers are no longer produced
Mr Caron asked how we fund other committees It was stated that the Activities Committee and Parade Committee have big events He said he is waiting for Cool City plans because he is concerned about them receiving when according to meeting minutes that if they dontspend it they may not get any more He asked if they can split the money with other committees that are hurting
Mayor Walby said he doesntthink they will spend this year and the Cool City Committee is looking at a Community Art Project and Dragon Boat Racing for They do understand they need to have events
Mr Caron said the Waterfront Advisory and the Beautification Committee may need the money They are only looking for material costs since they have volunteer workers
Mr Vitale does not understand why we are funding the Cool City Committee since they still donthave a signature event He is opposed to funding them
The Mayor and Council discussed options on how to distribute money to the different committees
Mr Frederick stated he is in favor of continuing to fund the Cool City Committee
Ms Rusie suggested that the Cool City Committee needs to look at fundraising and look at it differently They need to look at small as well as big fundraising events
Mr Rubino would like to see the Beautification Committee get more money He stated that the Waterfront Advisory Committee does a tremendous service for the community and suggested that maybe the money can be increased to and split it up five ways at each
Mr Vitale suggested giving some money to the Beautification Committee and to Environmental Cleanup and to keep the Cool City Committee alive cut their funding and see what they can do in terms of fundraising and keep the Activities Committee and the Parade Committee the way it is
Mayor Walby agrees with Mr Rubino in that the money should be spread out among the committees and see how that works out this year
Ms Rusie stated that the Parade Committee has done a lot of fundraising and they have not spent their City Parade Committee if allocation last year and wontthis year Mr Frederick asked why we are giving the money they will not use it
Mr Rubino made another suggestion in giving the two new committees and split up the remaining money for the remaining committees Mr Frederick supports Mr Rubinos suggestion stated above Mr Vitale stated that Mr Rubinos suggestion gives the Cool City Committee which he believes to be too much for him to agree to He indicated he proposed a community garage sale idea but has not yet received any emails from anyone on that
City Council Budget Hearing Meeting May Page of BOARDS AND COMMISSIONS contd committee in response
Ms Rusie said she sent out an email months ago not in favor of funding any committees in these tough times but had no support for that idea
Mr Caron said he could support Mr Rubinos proposal but Cooi City needs to come back to us with a plan
Mayor Walby indicated there is enough consensus to go with Mr Rubinos suggestion and that the Cool City Committee the Parade Committee and the Activities Committee will get each and that Beautification Committee current allocation and Waterfront Advisory current allocation was zero will get additional funding each The budget for the June h meeting is to reflect this change
BUILDING MAINTENANCE
This area consists of three employees who report to Mr Smith Assistant City ManagerHuman Resources every day for assignments which may include hanging banners to water issues
Mr Caron asked what the Honeywell Program was for under Repairs and Maintenance Mr Smith stated that it was the Monitoring Maintenance Program for City Hall the Library the Police Department etc to take care of repairs and maintenance for this equipment It is a good system but the problem is a lot of it is priority hardware and it is not easy to get rid of them They are replacing those units and can now take care of it inhouse and hope to end this agreement in the next couple of years
Mr Tiseo asked if the under Oak Management Blossom Heath is for rent Mr Smith stated they must give us so much in capital improvements The pitched roof will need repairs in next fiscal year and the contract is up in June It is a fixed amount reflecting the use of that building
CORPORATE INSURANCE
Mayor Walby stated the insurance carrier bids will be on the May h agenda as bids were opened recently Mr Hughes recommended to renew it based on the refund as well as the policy Mr Haney said that even without the refund it is still cheaper
SPECIAL REVENUE FUNDS DEBT
Mr Haney stated that the Special Revenue Funds are used for a single purpose and the Sanitation Trust Fund is the largest one They are taking just under from the fund and transferring it into Streets and paying for garbage pickup Penal fines are dedicated to the Library and are small The Drug Law Enforcement Fund uses funds to pay for the five vehicles being purchased The Court Billing Fund is accumulated funds which will have about M by the end of the fiscal year Family Rental Program is a federal program to purchase homes through HUD to be rented out to lowincome individuals and families The Computer Replacement Fund if planned would spend by the end of the fiscal year Each department is charged monthly usage to fund this account
The Debt Listing includes the water and sewer and street bonds that we issued last October It includes an estimate for Suburbs Alliance who funded the LED street lights which we are paying back in savings and keeping some money for ourselves Other debts are all existing at the beginning of the year
Mr Hughes said that he was surprised when he arrived in St Clair Shores to see the debt statement The City has done an outstanding job of avoiding the inclination to borrow for everything The City has done very innovative things with grants etc
Mayor Walby said they have about instruments of debt and in about approximately of them are paid off
Mayor Walby recapped items that need to be looked at provide Council with the days and hours the library are busiestlightest provide Council with information regarding the fiscal year being significantly under budget email Council the Library Carryover sheet for the possible return of a portion of this amount for Book Capital Purchases provide Council with information on the number of cities that have closed their libraries
City Council Budget Hearing Meeting May Page of SPECIAL REVENUE FUNDS DEBT Icontd
correct the double entry in the Parks and Recreation Budget showing the carnival committee revenue of as it is one of the other budgets advertise memory benches are available for purchase through Parks Recreation in local matters and in newsletters
correct Pool Budget to reduce account pool expense regarding the pool lift purchase to reflect the Fire Union donation look at the option of hourly well rates for Lac St Claire Marina and provide Council with boat wells available fisting look at advertising for the marina wells revise Board and Commission budget to include money for the Beautification and Waterfront Advisory for each and reducing Activities Cool Cities and Parade Committees by this amount leaving the over budgeted amount to distribute the same provide Council with information when the Blossom Heath Inn Contract will be built Finance to analyze a new copier and possibly include in fiscal year
PUBLIC PARTICIPATION
Justin Kiritsis St Clair Shores resident stated he is a new member of the Cool City Committee He stated his opinions on the support for the Library filling of the boat wells advertising debt education the pool and boards and commissions
Patrick Biange St Clair Shores resident stated that he feels the Neighborhood Watch Signs create more fear than they do good He suggested the City abolish them
He also stated that he feels the Nautical Mile lights are too much and too gaudy He suggested the City stagger them and take out every other light
He said he feels offended when Council says they are not doing their job for the money and he felt they should not take their salaries
Mr Biange said that dog parks should be spread throughout the city so everyone can use them
Nick Nieto St Clair Shores resident spoke about the youth leaving St Clair Shores and the Citys aging population He stated he loves the City and asked Council to invest in the future
Maria Martinez St Clair Shores resident said she arrived with a very different intent to this meeting She is very proud of the team work Council has done with the budget She is biased with Parks Recreation and their programs
Mayor Walby thanked Council for a job well done and stated there is still work to do
ADJOURNMENT
Motion by Rusie seconded by Caron to adjourn the meeting at pm
Ayes All
KIP C WALBY MAYOR MARY A KOTOWSKI CITY CLERK
THE PRECEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETNG AND DO NOT REPRESENT A VERBATIM RECORD
City Council Budget Hearing Meeting May Page of ST GLAIR SHORES BEAUTIFICATON COMMISSION MEETING MINUTES OF MARCH
Members Present Lee Bertolo Lillian Claycomb Chair Chris Den Baas Sharron Farrell Karen Hefferan Joe Kosiara John Lange Diana Lince
Members absent Mary Keckhut
Others repsent John Caron city council liaison Ken Elsey Eileen Miskiewicz Denise Pecherski
Minutes from January and February were read and approved
New business The signs located at MileJefferson will be painted per Mike Smith Sign at JeffersonDonaldson will be replaced by Roy OBrien Ford Lillian Claycomb reported the Beautification Commission will not be participating in this years Business Expo Denise Pecherski presented an updated logo for the commission Idea was reviewed and approved to accept unanimously Stationery with current logo will be depleted before purchasing stationery with new logo
Bed maintenancelpantingupdates The following is a list of the beds we are responsible for who will be maintaining that particular bed and what needs to be done to each bed Courthouse Ken Elsey will maintain Bushes and roses need to be trimmed Library Sharron Farrell will maintain Dead bushes need to be removed and replaced with rose bushes roses need to be trimmed back City Hall Mary Keckhut will maintain Bed needs to be enlarged behind sign and dirt added Plants need to be added to back of sign DonaldsonJefferson Lee Bertolo will maintain No improvements necessary MileGreater Mack Group will maintain Grasses need to be cut back some trimming needed and mulch added Little MackHarper Need to determine if water is available Bed needs to be looked at in general Masonic at west entrance to city John Lange will maintain Junipers grasses and sedum need to be cut back Austrian pine trees located behind the sign at MileIwill be removed March tH or tH Three blue spruce trees at piece will be planted in their place in the next weeks by Landscape Services All four beds at MileJefferson have electric power available now We will be able to place lit wreaths at these locations in the future
City Website Mary Keckhut prepared a written report describing changes made to and opportunities for improving the Beautification Commissions portion of the city website She encourages any members to make suggestions to her via email
Treasurers Report Diana Lince reported an unchanged balance of
Roundtable Possible dates for traveling to MSU to view gardens are July or Karen Hefferan would like to see improvements to the sign at Veterans Memorial Park Liz Koto City Planner inquired if any members would be interested in helping plant trees along Harper Avenue
Next meeting is scheduled for April ST CLAIR SHORES BEAUTIFICATON COMMISSION MEETING MINUTES OF APRIL
Members Present Lee Bertolo Lillian Claycomb Chair Chris Den Baas Sharron Farrell Mary Keckhut Joe Kosiara John Lange Diana Lince
Members absent Karen Hefferan
Others present John Caron city council liaison Tim Dorner staff liaison Ken Elsey Denise Pecherski
Minutes from March were read and approved
New business A thank you letter needs to be sent to Mike Smith Building Dept for painting the signs at MileJefferson Also a thank you letter needs to be sent to the OBrien family for replacing the sign at DonaldsonJefferson Chris Rayes spoke about several issues He said advertising on sandwich boards is allowed in the city Businesses pay year in order to advertise this way These signs may not be placed in the rightofway on Harper Avenue since it is a county road He also stated there are homes up for demolition in located in the city Mr Rayes listed the residential streets being repaired this year Chris Rayes informed the group the low spots in the grass by the library will be fixed along with other projects in the area such as the repair of the time capsule Lillian Claycomb asked Denise Pecherski to design an ad for the Memorial Day parade program which will be paid for by Beautification Commission members Lill Claycomb spoke with John McTaggert from The Sentinel and The Connection about the various functions of our group and some ofthe projects we are currently working on Lill Claycomb also spoke with Home Depot MileLittle Mack about their policy ofworking with communities A spokesperson stated Home Depot will help with the design of and give discounts on purchases for some projects This will be looked into further
Tim Dorner also commented on several items He stated drainage was put in place in areas of Veterans Memorial Park Also he will be seeking additional funds for the group since the annual stipend is not enough to properly maintain the areas we are responsible for Mr Dorner said the money received from a dissolved homeowners group could be used to put a bed in at the south entrance to the city on Jefferson Ave He also expressed concern about the condition ofthe beds at Kyte Monroe Park
Bed maintenanceplanting updates Lee Bertolo will look at rocks available through Tim Dorner Tim Dorner will deliver rocks to MileI The trimming of the roses at MileIneeds to be completed Tree needs to be removed at Little MackHarper Ave Water is available at this site Planters on sidewalk at City Hall need to be looked at A suggestion was made to place hibiscus trees in these planters
City Website Mary Keckhut reported some qualifications to receive a Beautification Award have been placed on the website
TreasurersReport Diana Lince reported an unchanged balance of
Next meeting is scheduled for May MINUTES OF THE MARCH ST GLAIR SHORES BOARD OF REVIEW
Tuesday March
AM The Board ofReview met at the St Clair Shores Municipal Building Jefferson Circle Drive St Clair Shores Michigan
The Board of Review consisted of Al Melfi Steve Scavone Roger Reichenbach Al Melfi was nominated as chairperson Teri Socia served as recording secretary The Assessor conducted an informational hearing advising the Board ofprocedural changes as indicated in State Tax Commission Bulletin No of There was also discussion regarding the ECF changes land value changes reclassification of commercial properties the added value ofpreviously City owned parking lots The Board also approved the added value of parcels that were previously removed from the assessment roll
The Board was called to order at am
Opened for public comments at am
Bob Jones from Jefferson Ct addressed the Board regarding the increase in his taxes due to the school millage rate increasing He would like the Board to take this into consideration when making their determinations
Closed public comments at am
am Bob Jones Jefferson Ct Petition L Parcel No Assessed Value Taxable Value Has had his property for sale for years ranging from to He presented newspaper articles and an mis listing of another unit in the complex He stated he was in the MLS in late for Assessed and taxable values were lowered to
am Adele Difranco Jewell Petition L Parcel No Assessed Value Taxable Value Her taxes went up and she is struggling with her taxes Her income is over for a hardship application No evidence was submitted Petition was denied
am Charbel Merheb Deziel Petition L Parcel No Assessed Value Taxable Value He paid for the property The property is being assessed for in St Clair Shores and in Clinton Twp He provided a comparable spreadsheet Petition was denied
am Charbel Merheb Detour Petition L Parcel N Assessed Value Taxable Value He purchased taxable this property for He provided a comparable spreadsheet Assessed and values were lowered to
am Charbel Merheb Ursuline Petition L Parcel No Assessed Value Taxable Value He paid for this home to a divorcee He provided a comparable spreadsheet Petition was denied
am Charbel Merheb Tanglewood Petition L Parcel No Assessed Value Taxable Value He to provided a comparable spreadsheet Assessed and taxable values were lowered
am Samira Tadros Rio Vista Petition L Parcel No Assessed Value Taxable Value She provided zillow listings ofhomes on the canal Petition was denied
Parcel No am Migon Wright Park Lane Petition L Assessed Value Taxable Value She provided deed recorded mis listings She does not have a letter of authority nor is her quit claim the She will come back with a letter from Mr Slaten She provided a letter from Carey was denied next day Her comparables were not in similar neighborhoods Petition
am Rose Ammar Cubberness Petition L Parcel No Assessed Value Taxable Value She wanted an She believes the explanation ofwhy taxes keep going up when her value is going down value ofher home is appropriate No action needed
am Christina Tabbi Detour Petition L Parcel No Assessed Value Taxable Value She provided to her the Board with sales in her area She requested her name be changed reflect Assessed value married name The Board requested the style be changed to a cottage was lowered to
The Board recessed for a scheduled personal break at am The Board reconvened at am
Parcel No am Tim Kruszewski Raymond Petition L Assessed Value Taxable Value He was lowered to at the Board ofReview No evidence was submitted Petition
was denied
No am Robert Goodbred Benjamin Petition L Parcel Assessed Value Taxable Value He inquired but also states the as to the Boards qualifications He believes his value should be higher He business next door is the toilet ofthe City The property is for sale for believes the City is conspiring to cover up their lack of action with regards to enforcing a legal issue with the detail business It was discovered that the functional applied to his property should not have been applied because he is on the canal where there are no factors His property does not have a fireplace but does have central air He also pointed out that his home is on a crawl and not a slab Assessed and taxable values were increased to
am Dean Wolfe Martin Petition L Parcel No Assessed Value Taxable Value He wanted an explanation ofthe increase The home is very outdated per the listing pictures Assessed and taxable values were lowered to
am Robert Mckinley Greater Mack Petition L Parcel No Assessed Value Taxable Value He provided an appraisal for The sale price ofthe st comparable was incorrect The d comparable had a bad address and the rd comparable was an estate sale Assessed and taxable values were lowered to
am Robert Mckinley Barton Petition L S Parcel No Assessed Value Taxable Value He provided an appraisal for The ls comparable resold for and the d sale did not have a corresponding deed The lowest sale in the ECF is Petition was denied
am Robert Mckinley Alexander Petition L Parcel No Assessed Value Taxable Value He provided an appraisal for Same comparables as Greater Mack The Board used the sales in the ECF Petition was denied
am Yvonne Coroba Rio Vista Petition L Parcel No Assessed Value Taxable Value She wanted to question her increase She also has a complaint regarding the debris that builds to up along the seawall She did provide pictures ofthe muck The Board felt being next the drain does have an influence on the property Assessed value was lowered
am Michelle Wheatley Deziel Petition L Parcel No Assessed Value Taxable Value She provided a Zillow estimate The Board found sales on her street indicating Assessed and taxable values were lowered
am Patricia Check Benjamin Petition L Parcel No Assessed Value Taxable Value She provided the Board with pictures and a petition objecting to the store next door The Board felt the external obsolescence should be increased to S Assessed value was lowered to The Board recessed for lunch at pm The Board reconvened at pm
pm Keith Bammel Gladhill Petition L Parcel No Assessed Value Taxable Value His wife is a broker and provided the Board with a list of sold properties in the area Al likes the property at Roger likes it at Assessed and taxable values were lowered to
pm Jeffrey Lord Maple Petition L Parcel No Assessed Value Taxable Value He provided an appraisal for The St comparable is outside the sale study The a comparable is an estate sale There is a sale in the ECF study that sold for K but is on a better canal and is brick Assessed and taxable values were lowered to
pm Jason Rusko Shady Lane Petition L Parcel No Assessed Value Taxable Value He provided MLS listings along with an appraisal far The Board referenced sales in the ECF study on the street for K K Assessed and taxable values were lowered to
pm John Vallad Ardmore Petition L Parcel No Assessed Value Taxable Value He provided the Board with appraisals for After reviewing the appraisal the petitionersdeck was removed and the solar room was changed to a glass enclosed porch Assessed value was lowered to
pm Michael Abood Grant Petition L Parcel No Assessed Value Taxable Value He provided The the Board with a list ofsold properties His garage has a foundation problem Board used the lowest price per square foot in the sale study and it indicated a higher value Petition was denied
No pm Michael Abood Little Mack Petition L Parcel Assessed Value Taxable Value Use comparables from Grant The Board lowered the effective age from to to more accurately reflect the condition ofthe property Assessed value was lowered to
pm Michael Abood Liberty Petition L Parcel No Assessed Value Taxable Value Use comparables from Grant Petition was denied
No pm Matthew Brown Corteville Petition L Parcel Assessed Value Taxable Value He provided the Board with an appraisal for No adjustment was made for the d comparable having only bedrooms The Board accepted the appraisal with an adjustment to the d comp Assessed and taxable values were lowered to
pm Gregory Rescoe Jefferson Petition L Parcel No Assessed Value Taxable Value He provided the Board with a January appraisal The d comparable is a lakefront property The Board approved a Sunderdeveloped to be applied to the lot Assessed and taxable values were lowered to
pm Robert Pandell Jefferson Petition L Parcel No Assessed Value Taxable Value He provided a BPO from Tom Roncelli for Tom took the average of sold properties and divided them by the asking price to get his average reduction in value for Assessed value was lowered to
pm Robert Pandell Playview Petition L Farcel No Assessed Value Taxable Value He had a buyer for but the financing fell through The sale fell through and it is currently listed for Petition was denied
pm Thomas Schlachta Lange Petition L Parcel No Assessed Value Taxable Value He provided the Board with a mortgage appraisal for The Board agreed with the appraisal Assessed value was lowered to
The Board recessed for a scheduled personal break at The Board reconvened at pm
pm Todd Geraldine Dikeman Mauer Petition L Parcel No Assessed Value Taxable Value She provided the Board with a list ofsold and for sale properties Their property floods The Board feels that the home is nice however the area is hard to sell Assessed and taxable values were lowered to
pm Robert Chambers Shorewood Petition L Parcel No Assessed Value Taxable Value He provided the Board with a list ofsold properties This is a primarily ranch street This home is larger than the average for the area Assessed value was lowered to
pm Robert Chambers Jefferson Petition L Parcel No OS Assessed Value Taxable Value Board felt the value was fair so he said to disregard Petition was denied
pm Robert Chambers Vacant Lanse Petition L Parcel No SOS Assessed Value Taxable Value No evidence was submitted Petition was denied pm Irene Karan Avalon Petition L Parcel No Assessed Value Taxable Value She has maintenance items that need to be addressed She would like her taxes to be less than
No evidence was submitted Petition was denied
pm Ramona Karan Avalon Petition L Parcel No Assessed Value Taxable Value Her home has cracks in the plaster She would like her taxes to be less than No evidence was submitted Petition was denied
pm Carmen Yakovich Lange Petition L Parcel No Assessed Value Taxable Value She bought the house for She provided the Board with a list ofsold properties She verified that the sellers husband died Home was on the market for a long time but she was asking a lot more This is a bedroom home Board felt she got a deal on the property Assessed and taxable values were lowered to
pm Dorit Deneke Country Club Petition L Parcel No Assessed Value Taxable Value She provided the Board with a list of sales in the complex She is an upper unit The Board referenced the average in the ECF study Assessed and taxable values were lowered to
pm Grace Altobello Laura Horton Harper Lake Petition L Parcel No Assessed Value Taxable Value They provided a list ofproperties that sold in the area The Board referenced the ECF study Assessed and taxable values were lowered to
No pm Angeline Hansen Woodbridge Petition L Parcel Assessed Value Taxable Value No evidence was submitted Petition was denied
No pm Karen Marozi Country Club Petition L Parcel Assessed Value Taxable Value She just purchased the property for Petition was denied
No pm Karen Marozi Harper Petition L Parcel OSO Assessed Value Taxable Value No evidence was submitted Petition was denied
No pm Alan Essenmacher Jefferson Petition L Parcel Assessed Value Taxable Value He provided the Board with an appraisal for The square footage for both taxable comparables is incorrect by approximately square feet Assessed and values were lowered to pm Jeffrey Hadad Rosedale Petition L Parcel No Assessed Value Taxable Value He provided the Board with a list SEVs in the area The Board referenced the ECF book The Board did not the feel home should be classified as a cottage but did like the value indicated by the cottage classification Assessed and taxable values
pm Michael Erica Vitale Allor Petition L Parcel No Assessed Value Taxable Value She provided the Board with a list ofcomparables and stated the basement is only painted and the only improvements were new windows and a roof One ofAIs investors remodeled the home it and had fox sale They paid for the property Petition was denied
pm Phillip Margaret Barker Elmdale Petition L Parcel No Assessed Value Taxable Value They compared their assessments to their neighbors They replaced their garage in The reappraisal picked up central air and storage aver the garage The garage that was torn down was only a car while the new garage is cars The Board averaged the sales in the ECF Assessed and taxable values were lowered to
pm Mary Watkins Edmunton Petition L Parcel No Assessed Value Taxable Value They compared their assessments to their neighbors No evidence was submitted Petition was denied
pm Charose Group vacant Harper Petition L Parcel No Assessed Value Taxable Value This is a piece ofproperty that was errantly removed from the roll The Assessor is requesting the property be added back Assessed and taxable values were increased to
Al Melfi made a motion to adjourn the meeting at pm seconded by Roger MINUTES OF THE MARCH ST CLAIR SHORES BOARD OF REVIEW
Monday March
PM The Board ofReview met at the St Clair Shores Municipal Building Jefferson Circle Drive St Clair Shores Michigan
The Board ofReview consisted of Albert Melfi Steve Scavone and Roger Reichenbach Teri Socia served as recording secretary
The Board was called to order at pm
Opened for public comments at pm
Closed public comments at pm
pm Wayne Cox Salisbury Petition L Parcel No Assessed Value Taxable Value S He will be putting his home up for sale His realtor will be listing it for but expects to get around Petition was denied
pm Anthony Prantera Clairwood Petition L OSO Parcel No Assessed Value Taxable Value He provided the Board with an appraisal for Comps were not suitable The Board used the average from the ECF study Assessed and taxable values were lowered to
pm Daniel Bott Liberty Petition L OS Parcel No Assessed Value SS Taxable Value SS He believes the home is worth around His taxes keep going up even though the value goes down The Board felt that this home is not a traditional colonial Assessed and taxable values were lowered to
pm William Luckett Bayview Petition L Parcel No Assessed Value SS Taxable Value He went to the Board in and the Board lowered him to His appraisal came in at The Board accepted the appraisal Assessed and taxable values were lowered to
No pm Brad Horton Koerber Petition L OS Parcel Assessed Value Taxable Value He believes the home is worth He provided the Board with comps however the Board did not feel they were appropriate He had the home appraised for approximately but not does have the appraisal with him He stated he did not get a mortgage on the home Assessed and taxable values were lowered to
pm Joyce Robinson SS Ardmore Petition LOS Parcel No Assessed Value Taxable Value A home relatively similar just sold down the street for No evidence was submitted Petition was denied
pm Anthony Palett Alexander Petition L OSS Parcel No Assessed Value Taxable Value He paid for the home but provided an appraisal for from He provided listings of other canal homes that either sold or are pending The Board accepted the appraisal Assessed and taxable values were lowered to
pm Biagio Piecoro Hughes Petition L OS Parcel No Assessed Value Taxable Value He purchased the home for No evidence was submitted Petition was denied
pm Lillian Bate Madison Petition LOS Parcel No Assessed Value Taxable Value She wanted to know why her assessment was increased She provided the Board with several homes that sold and are similar to hers The Board referenced the ECF study Assessed and taxable values were lowered to
pm Daniel Suzanne Convery Maxine Petition L OSB Parcel No Assessed Value Taxable Value She provided the Board with a list ofproperties that sold in her area She believes her home is overimproved for her street They believe the home is worth about The Board reapplied a overbuilt factor Assessed and taxable values were lowered to
pm Sharlene Wettlaufer Ruehle Petition L OS Parcel No S Assessed Value Taxable Value She provided BSAsheets for other homes on her street The Board referred to the ECF study Assessed and taxable values were lowered to
pm Brian Baker Garfield Petition L Parcel No Assessed Value Taxable Value He provided the Board with an appraisal for The appraisal utilized foreclosures The Board referred to the ECF study Petition was denied
pm Linda Olson Harbor Place Petition L Parcel No Assessed Value Taxable Value She questioned why her assessment is higher than the neighbors She states that all the neighbors have finished basements also The Board felt the finished basement was adding to much value to the property Assessed and taxable values were lowered to
The Board recessed at for a scheduled personal break
pm Joann Rivard Jefferson Petition L Parcel No Assessed Value Taxable Value She provided the Board with pictures of the excessive seaweed abutting her seawall She had to redoher sprinkler system Assessed value was lowered to
pm Marion Molloy Chalon Petition L Parcel No Assessed Value Taxable Value She provided the Board with listings of other homes west ofthe expressway She abuts an apartment building Assessed and taxable values were lowered to
pm Donna Tendiglia Benjamin Petition L Parcel No Assessed Value Taxable Value The area in front ofher home is considered wetlands and is not able to be dredged She provided the Board with a market analysis far She feels she is not a colonial The Board suggested it be changed to a split level Assessed and taxable values were lowered to
pm Mike Betty Lamphier Maple Petition L Parcel No Assessed Value Taxable Value She tried to sell the adjoining lots with no success Assessed and taxable values were lowered to
pm James Ward Ten Mile Petition I l Parcel No Assessed Value Taxable Value He purchased the property for in No evidence was submitted Petition was denied
pm Gylbert Nertila Musaraj Jefferson E Petition L a Parcel No Assessed Value Taxable Value He has extensive medical bills stemming from He does not know exactly how much ofthe million dollars outstanding he will have to pay Neither party is working and they paid cash for the property His mother father brother live in the property She will bring back the missing bank statements The parents do not have bank accounts but the brother does Assessed and taxable values were lowered to Petition for poverty was denied
pm Carmen Virgona Evergreen Petition L Parcel No Assessed Value Taxable Value The home next door sold for He also supplied other homes that sold in the area Assessed and taxable values were lowered to pm Paul Coppedge Jefferson Petition L Parcel No Assessed Value Taxable Value He states that the property does not have a finished upstairs but does have stairs He will provide the assessor with pictures The home needs a dock seawall roof furnace Steve remembers a bathroom being upstairs from when he looked at the house Petition was denied
pm Justin Davenport Newberry Petition L Parcel No Assessed Value Taxable Value He provided the Board with an appraisal for He also provided rnls listings for was other homes on his street Two ofthe comps were distressed sales Petition denied
pm Fred Beste Ardmore Petition L Parcel No Assessed Value Taxable Value He provided the Board with statistics of sales in St Clair Shores He also provided a list of sales in the to a area and broke down the assessments by square feet Sunroom was changed glass enclosed porch Assessed and taxable values were lowered to
pm Thomas Chambe Maison Petition L Parcel No Assessed Value Taxable Value He provided is worth the Board with a list of homes for sale in the area They believe the property about Assessed value was lowered to
No pm Jolanta Dobosz Raymond Petition L Parcel Assessed Value Taxable Value She provided listings she found on Realtorcom Assessed and taxable values were lowered to
pm Jadwiga Pikula Bon Brae Petition L Parcel No Assessed Value Taxable Value She provided listings she found on Realtorcom All comps were bank owned Petition was denied
pm Greg Puck Lakeland Petition L Parcel No Assessed Value Taxable Value He provided comps in the area He feels he is worth about Petition was denied
pm Dave Consiglio Revere Petition L Parcel No Assessed Value Taxable Value He believes the PCBs are affecting his values He provided the Board with a list of sales ofother homes on the canal The Board removed his dock Assessed and taxable values were lowered to
The Board recessed for lunch at pm The Board reconvened at pm pm Diana Schoen Bayview Petition L Parcel No Assessed Value Taxable Value She provided comparables supplied by her realtor She is being assessed for full brick but is actually only a brick front Changing the brick lowered the taxable Assessed value was lowered to and taxable value was lowered to
pm Greg Cusumano Shoreview Petition L Parcel No Assessed Value Taxable Value He had an appraisal done last year for He is in the process of a short sale and the best offer he has received is The Board accepted the appraisal Assessed and taxable values were lowered to
pm David Pawlik Sunnydale Petition L Parcel No Assessed Value Taxable Value His property is on the State ofMichigan contaminated list This is a site property Assessed and taxable values were lowered to
pm David Pawlik vacant Sunnydale Petition L Parcel No Assessed Value Taxable Value His property is on the State ofMichigan contaminated list This is a site property Assessed value was lowered to
pm Bruce Terwilliger Lange Petition L Parcel No Assessed Value Taxable Value No evidence was submitted Petition was denied
pm Larry Deroche Lange Petition L Parcel No Assessed Value Taxable Value No evidence was submitted Petition was denied
pm Richard Elizabeth Joseph Ardmore Petition L Parcel No Assessed Value Taxable Value She had an appraisal done for Her home leans and there is excessive settling Assessed and taxable values were lowered to
pm Kenneth Carver Brookdale Petition L Parcel No Assessed Value Taxable Value He provided the Board with a comparable spreadsheet The Board issued a obsolescence for having a d garage Assessed and taxable values were lowered to
pm Trina Scamehorn Downing Petition L Parcel No Assessed Value Taxable Value She provided the Board with an appraisal for The Board accepted the appraisal Assessed and taxable values were lowered to pm John Heidi Lange Heathwood Petition L Parcel No Assessed Value Taxable Value He provided the Board with a list of sold properties in the area The Board referenced the ECF study Petition was denied
pm Elisabeth Kellersohn Dan Smith Maison Petition L Parcel No Assessed Value Taxable Value He provided the Board with sale data from homescom The Board referenced the ECF study Petition was denied
pm Kevin Young Arcadia Petition L Parcel No Assessed Value Taxable Value He says this is a bedroom home The Board referenced the ECF study and felt the value was justified The correction was made for the number ofbedrooms Assessed and taxable values were lowered to
pm Steven Pitlock Erben Petition L Parcel No Assessed Value Taxable Value He has an appraisal for The Board didnt like the adjustments and the third comp was a foreclosure Assessed and taxable values were lowered to
The Board recessed for a scheduled personal break at pm
pm Anthony Joanne Comito Newberry Petition L Parcel No Assessed Value Taxable Value He provided the Board with a list of homes on his street along with the sevs He discussed the values ofseveral addresses on the street His realtor gave him a market analysis for Petition was denied
pm Victoria Andreucci Virginia Devier Harper Petition L Parcel No Assessed Value Taxable Value Victoria provided the Board with record cards for similar properties that sold She spent to remodel the exterior Each side is square feet There is not a lot ofpartitioning The Board felt the property was in line Petition was denied
pm Vito Raimondo Lange Petition L Parcel No Assessed Value Taxable Value He provided the listing of a home right next door that has been for sale for a year The Board averaged the sales in the ECF They feel the home is overbuilt for the street Assessed value was lowered to
No pm Sotir Sema Pleasant Petition L aParcel Assessed Value Taxable Value They are applying for hardship and appealing their assessment Assessed value was lowered to Petition for poverty is denied pm David Howkins Chalon Petition L Parcel No Assessed Value Taxable Value He states this is a bedroom home He provided the Board with mis listings ofsold homes in the area After inspecting the home the correction was made to reflect bedrooms The Board averaged the sales in the ECF study and adjusted for the bedroom count Assessed and taxable values were lowered to
pm Lon Shock Port Petition L Parcel No Assessed Value Taxable Value He provided a Zillow estimate He tried to refinance and the bank appraised the home for Assessed and taxable values were lowered to
pm Lon Shock Port Petition L Parcel No Assessed Value Taxable Value He provided a Zillow estimate Assessed and taxable values were lowered to
pm Mark Shock Gordon Switch Petition L Parcel No Assessed Value Taxable Value Homeowner was ok with his value He just had questions Petition was denied
pm Robert Reinhard Canterbury Petition L Parcel No Assessed Value Taxable Value He provided the Board with a list of other homes on his street He compared the assessed values and square footage Assessed and taxable values were lowered to
pm Gina Nagy Colony Petition L Parcel No Assessed Value Taxable Value He provided the Board with MLS listings of homes in the area Assessed and taxable values were lowered to
pm William Peterman Francis Petition L Parcel No Assessed Value Taxable Value He provided the Board with Zillow listings of homes larger than his The Board agreed with the petitioners number Assessed and taxable values were lowered to
pm Donna Irene Mcmahon Jefferson Petition L Parcel No Assessed Value Taxable Value Average sale price is based on her research The home needs new windows a seawall and concrete both inside out The Board feels the market price is around Assessed value was lowered to
pm Janice Michael Peltier Petition L Parcel No Assessed Value Taxable Value She provided the Board with an appraisal for The Board did not like the appraisal Assessed and taxable values were lowered to pm Evald Lamani Socia Petition L Parcel No Assessed Value Taxable Value They provided the Board with a list ofcomparables obtained from listingbook They feel they would have to put another into the property to make it marketable because it is a rental Petition was denied
pm Lawrence Desantis Alexander Petition L Parcel No I Assessed Value Taxable Value No evidence was submitted Petition was denied
pm Joann Abel Marter Petition L Parcel No Assessed Value Taxable Value No evidence was
submitted Petition was denied
Al Melfi made a motion to adjourn the meeting at pmseconded by Steve MINUTES OF THE MARCH ST GLAIR SHORES BOARD OF REVIEW
Tuesday March
PM The Board ofReview met at the St Clair Shores Municipal Building Jefferson Circle Drive St Clair Shores Michigan
The Board ofReview consisted ofAlbert Melfi Steve Scavone Roger Reichenbach Teri Socia served as recording secretary
The Board was called to order at am Steve arrived at am
Opened for public comments at am
Closed public comments at am
am Mrs Kurpas Hoffman Petition L Parcel No Assessed Value Taxable Value She provided the Board with a Zestimate Assessed and taxable values were lowered to
am Dargham Karam Sunnyside Petition L Parcel No Assessed Value Taxable Value He is
was renting this property for per month No evidence was submitted Petition denied
OS am Dargham Karam Marter Petition L Parcel No Assessed Value Taxable Value No evidence was
submitted Petition was denied
am Howard Summerville Maxine Petition L Parcel No Assessed Value Taxable Value He provided the Board with a list of homes on his street He doesntbelieve the assessments are uniform He believes his home is square feet The Board looked at the other homes and felt they were uniform Petition was denied
am Joseph Kment Carolina Petition L Parcel No Assessed Value Taxable Value He brought comparables in for different homes Petition was denied
am Derek Jones Frazho Petition L Parcel No Assessed Value Taxable Value He brought in an appraisal for Assessed and taxable values were lowered to am Norm Oke Maxine Petition L Parcel No Assessed Value Taxable Value He provided the Board with comparables in the area from the SCS site Assessed and taxable values were lowered to
am Jules Constantinou Bayview Petition L Parcel No Assessed Value Taxable Value He provided the Board with an appraisal for Assessed and taxable values were lowered to
am Clarkson Woonton Barton Petition L Parcel No Assessed Value Taxable Value No evidence was submitted Petition was denied
am William Kettler Fresard Petition L Parcel No Assessed Value Taxable Value He provided the Board with an appraisal for Assessed and taxable values were lowered to
am Roseanne Lucci Benjamin Petition L Parcel No Assessed Value Taxable Value She is questioning why her taxes are the same when her street is not plowed No evidence was submitted She feels the value is ok Petition was denied
am Jack Danko Martin Petition L Parcel No Assessed Value Taxable Value He just purchased the property for No evidence was submitted Petition was denied
The Board recessed for minutes for a scheduled personal break at am
am Suzanne Shannon Pointe Petition L Parcel No Assessed Value Taxable Value She provided the Board with mis listings of other homes in the area Most sales in her neighborhood are short sales Petition was denied
am Hasna Miguel Shiha Sunnyside Petition L Parcel No Assessed Value Taxable Value She provided the Board with a few addresses that sold in her axea Assessed value was lowered to
am John Holihan Martin Petition L Parcel No Assessed Value Taxable Value The complex is turning over to rentals and is experiencing drug activity Assessed and taxable values were lowered to am John Holihan Harper Petition L Parcel No Assessed Value Taxable Value Petition was denied
am Lynn Purpura Hanson Ct Petition L Parcel No Assessed Value Taxable Value She provided a spreadsheet showing other homes in her area that sold along with MLS listings Assessed value was lowered to
am Kenneth Grainger Wildwood Petition L Parcel No Assessed Value Taxable Value Steve has notes that petitioner brought comparables but did not leave them Assessed value was lowered to
am Mark Mueller Jefferson Petition L Parcel No Assessed Value Taxable Value He provided an appraisal for The Board felt there were better comparables that could have been used Assessed value was lowered to
Steveexcused himself
am Hong Choo Michael Zasucha Hoffman Petition L Parcel No Assessed Value Taxable Value There is no central air the home as boiler heat They referenced Zillow for information Assessed and taxable values were lowered to
am Maryann Formicola Kramer Petition L Parcel No Assessed Value Taxable Value She is wanted an explanation as to why her taxes keep going up while her assessed going down She feels the value is ok Petition was denied
The Board recessed for lunch at am The Board reconvened with Al Roger at pm
Steve returned to the session
pm Donna Swearengin Champine Petition L Parcel No Assessed Value Taxable Value She compared her taxes to some ofher neighbors who have larger homes and pay less taxes The basement wall is caving in on Champine She had a foundation issue but had it corrected Assessed and taxable values were lowered
pm Raymond Cichowski Newberry Petition L Parcel No Assessed Value Taxable Value He provided the Board with a list ofhomes in his area that are currently for sale Assessed value was lowered to pm Al Deborah Boudreau Shoreview Petition L Parcel No Assessed Value Taxable Value They just bought the property for They provided the Board with a list of addresses in the area that recently sold Petition was denied
pm BM Auto Greater Mack Petition L Parcel No Assessed Value Taxable Value No evidence was submitted Petition was denied
pm Ralph Bloch Lakebreeze Petition L Parcel No Assessed Value Taxable Value He bought this home for Petition was denied
pm Arthur Socia Harper Lake Petition L Parcel No Assessed Value Taxable Value He advised the Board of sales in the area that have sold for less with more amenities and property He also provided a price opinion from Jim Jones Assessed and taxable values were lowered to
pm Larry Carol Greiner Fresard Petition L Parcel No Assessed Value Taxable Value They provided an appxaisal for Assessed and taxable values were lowered to
pm Mary Stanaitis Jefferson Petition L Parcel No Assessed Value Taxable Value She provided the Board with MLS listings ofother lakefront homes Petition was denied
pm Douglas Sliwinski Pointe Petition L Parcel No Assessed Value Taxable Value He provided the Board with comparables Assessed and taxable values were lowered to
pm James Shaway Maple Petition L Parcel No Assessed Value Taxable Value He provided the Board with MLS listings of homes in the area that sold Assessed and taxable values were lowered to
pm James Shaway Maple Petition L Parcel No Assessed Value Taxable Value This is a bedroom home The style is incorrect and needs to be changed to a cottage from a bungalow Assessed and taxable values were lowered to
pm Raymond Dresden Harbor Place Petition L Parcel No Assessed Value Taxable Value The Board made the assessment uniform with the other comparables ofthe same similar size Assessed and taxable values were lowered to
am Harold Hoyt Lincoln Petition L Parcel No Assessed Value Taxable Value This is a bedroom home He provided an appraisal for Assessed and taxable values were lowered to
pm Harold Hoyt Alexander Petition L Parcel No Assessed Value Taxable Value He provided an appraisal for Assessed and taxable values were lowered to
pm Harold Hoyt California Petition L Parcel No Assessed Value Taxable Value An appraisal was provided for Assessed and taxable values were lowered to
pm Harold Hoyt Milner Petition L Parcel No Assessed Value Taxable Value No evidence was submitted Petition was denied
pm Harold Hoyt Wildwood Petition L Parcel No Assessed Value Taxable Value No evidence was submitted Petition was denied
pm Harold Hoyt Eleven Mile Petition L Parcel No Assessed Value Taxable Value He provided the Board with comparables Assessed and taxable values were lowered to
pm Harold Hoyt Bon Heur Petition L Parcel No Assessed Value Taxable Value He provided an appraisal for The bedroom count was changed to and the central air was removed Assessed and taxable values were lowered to
The Board recessed for a scheduled personal break at pm
pm Courtney Gregory Bayview Petition L Parcel No Assessed Value Taxable Value He provided the Board with a list ofcomparable properties that have both sold and are for sale Assessed and taxable values were lowered to
pm Donald Foster Alexander Petition L Parcel No Assessed Value Taxable Value He provided the SEVs for his entire block He looked at his ranking on the block over the past years Assessed value was lowered to pm Judy Baldridge Koerber Petition L Parcel No Assessed Value Taxable Value She has an extremely narrow lot Her lot is lower than both ofher neighbors and even with the drains she installed it still floods A factor was reapplied for the size of the lot Assessed and taxable values were lowered to
pm Paul Nahra David Miller Jefferson Petition L Parcel No Assessed Value Taxable Value His broker provided hirn with an opinion of valueof Assessed value was lowered to
pm Kirk Carbary Ten Mile Petition L Parcel No Assessed Value Taxable Value He wanted to make sure the Board was aware ofthe PCBs Petition was denied
Steve excused himself
pm Hilda Neda Jefferson Petition L Parcel No Assessed Value Taxable Value No evidence was submitted Petition was denied
pm Steven Watkins Lange Petition L Parcel No Assessed Value Taxable Value He provided the Board with Trulia listings of other homes on his street Assessed value was lowered to
pm John Hilda Sowerby Harmon Petition L Parcel No Assessed Value Taxable Value No evidence was submitted Petition was denied
pm Thomas Giampaolo Eleven Mile Petition L Parcel No Assessed Value Taxable Value No evidence was submitted Petition was denied
pm Dennis Connors Lakeland Petition L Parcel No Assessed Value Taxable Value He provided the Board with an appraisal for One ofthe comparables was on the canal Assessed and taxable values were lowered to
pm Dennis Connors Allor Petition L Parcel No Assessed Value Taxable Value He provided the Board with an appraisal for Assessed and taxable values were lowered to pm Dennis Connors Kramer Petition L Parcel No Assessed Value Taxable Value He provided the Board with an appraisal for that utilized foreclosures Petition was denied
pm Carol Porzondek Liberty Petition L Parcel No Assessed Value Taxable Value She provided an appraisal for The ls comparable is not relevant Assessed and taxable values were lowered to
pm John Desmarteaux Evergreen Petition LS S Parcel No Assessed Value Taxable Value Petitioner provided the Board with BSA sheets Assessed and taxable values were lowered to
pm David Romatz Sunnydale Petition L Parcel No Assessed Value Taxable Value He provided the Board with BSAsheets ofcomparable homes Petition was denied
pm John Jan Opris Jefferson Petition L Parcel No Assessed Value Taxable Value Their property is adjacent to condominiums and an easement for a neighborhood park Their zestimate came in at S They get excessive seaweed buildup due to a neighbors seawall configuration The Board reapplied a S obsolescence Assessed value was lowered to
pm Gary Ankenbrandt Eleven Mile Petition L Parcel No Assessed Value Taxable Value He provided the Board with assessment notices ofneighboring homes Assessed and taxable values were lowered to
SS pm Robert Cubba Lake Blvd Petition L Parcel No Assessed Value Taxable Value He provided the Board with listings of homes he felt were comparable I explained how an obsolescence is calculated and applied Assessed value was lowered to
Steve returned to the Board
pm Robert Cubba Lincoln Petition L Parcel No Assessed Value Taxable Value He provided the Board with a list ofcomparables Assessed and taxable values were lowered to
pm Frank Wales Claire Pointe Petition L Parcel No Assessed Value Taxable Value No evidence was submitted Maintenance fee is His realtor advised him that he could probably sell the property for about Petition was denied pm Kirk Lambert Finlan Petition L Parcel No Assessed Value Taxable Value He provided the Board with an appraisal for Assessed and taxable values were lowered to
pm Michael Patricia Neville Brookdale Petition L Parcel No Assessed Value Taxable Value She provided the Board with a list ofsold properties He purchased the property for The City needs to inspect for the bedroom count All comparables were foreclosures Petition was denied
pm Michael Patricia Neville Arcadia Petition L Parcel No Assessed Value Taxable Value They provided an appraisal for Assessed and taxable values were lowered to
pm Robert Stephanoff Pleasant Petition L Parcel No Assessed Value Taxable Value No evidence was submitted Petition was denied
pm Thomas Kraft Statler Petition L Parcel No Assessed Value Taxable Value He is for the same looking reduction his neighbor has received over the last years The exterior was being assessed for too much brick Assessed and taxable values were lowered to
pm Catherine Maniaci Kimberly Lane Petition L Parcel No Assessed Value Taxable Value She questioned why the property went up in value It was explained that a porch was added from the reappraisal No evidence was submitted Petition was denied
pm Catherine Maniaci Harper Petition L Parcel No Assessed Value Taxable Value No evidence was submitted Petition was denied
pm Erin Stahl Avalon Petition L Parcel No Assessed Value Taxable Value She currently has the home listed and expects to get around Assessed and taxable values were lowered to
pm Leslie Gantner Downing Petition L Parcel No Assessed Value Taxable Value She provided the Board with photos showing that the deck has been demolished the home needed insulation there is no brick chimney and the driveway needs to be replaced Assessed and taxable values were lowered to Al Meld made a motion to adjourn the meeting at pmseconded by Roger Writein Michigan Realty Company Petition L Parcel No SO Assessed Value Taxable Value This is a nofile personal property Roger abstained Petition was denied
Writein John Leverenz Petition LS Parcel No Assessed Value Taxable Value No evidence was submitted
Petition was denied
Writein Total Computer Support Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Roger abstained Assessed and taxable values were lowered to
Writein Teachout Dental Technicians Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered to
Writein CSI Leasing Petition L Parcel No I Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were raised to
Writein Williamsburg Townhouses Petition L Parcel No Assessed Value Taxable Value This is a delayed uncapping Taxable value was increased to
Writein De Lage Landen Oper Serv Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were raised to
Writein Center for Preventive Medicine Petition LS Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered to
Writein De Lage Landen Oper Serv Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered to
Writein De Lage Landen Oper Serv Petition L Parcel No OI Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered to
Writein Lamar Advertising Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered to
Writein Direct Capital Corporation Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered
Writein Camp Bow Wow Petition L Parcel No SOO Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered to
Writein Dine Veterinary Hospital Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered to
Writein Maple Park Montessori Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were increased to
Writein Pine Medical Sale Petition LS Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered to
Writein Finders Keepers Petition L Parcel No OS Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered to
Writein GE Equip Small Ticket LLC Petition L Parcel No OS Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered to
Writein GE Equip Small Ticket LLC Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were increased to
Writein Financial Pacific Leasing LLC Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered to
Writein Emerald City Harbor Marina Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered to
Writein Emerald City Harbor Marina Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered to
Writein Transaction Network Services Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were increased to
Writein LA Insurance LXXIV Inc Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered to
Writein Marathon Petroleum Company LLC Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered to
Writein LA Insurance Agencies Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered to
Writein Dixon Transportation Travel Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered to
Writein Cadillac Coffee Company Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were increased to
Writein Comfortably Yours Inc Petition L Farcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were lowered to Writein GE Equip Small Ticket LLC Petition L Parcel No Assessed Value Taxable Value The Board accepted a late filed personal property statement Assessed and taxable values were increased to
Writein New Hearing Center Petition L Parcel No Assessed Value Taxable Value The Board rejected a late filed personal property statement Petition was denied
Writein Thomson Animal Clinic Petition L Parcel No Assessed Value Taxable Value The Board accepted an amended personal property return Assessed and taxable values were lowered to
Writein Wide Open West Petition L Parcel No Assessed Value Taxable Value The Board accepted an amended personal property return Assessed and taxable values were lowered to
Writein Wide Open West Petition L Parcel No Assessed Value Taxable Value The Board accepted an amended personal property return Assessed and taxable values were lowered to
Writein Wide Open West Petition L Parcel No Assessed Value Taxable Value The Board accepted an amended personal property return Assessed and taxable values were lowered to
Assessor Correction Gregg Potvin Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to
Assessor Correction Al Yaldo Petition L Parcel No Assessed Value Taxable Value Tribunal occurred for changing the taxable Taxable value was lowered to
Assessor Correction Nicole Dominick Petition L Parcel No Assessed Value Taxable Value Personal property was removed prior to Class was changed from to Assessed and taxable values were lowered to
Assessor Correction Richard Patricia Sabatini Petition L Parcel No Assessed Value Taxable Value Inspected the home and made corrections to the land rate square footage basement finish Assessed and taxable values were lowered to Assessor Correction Cosmo Enterprises LLC Petition L Parcel No Assessed Value Taxable Value Tribunal carryover Taxable value was lowered to
Writein William Mestdagh Petition L Parcel No Assessed Value Taxable Value There were sales in the ECF study Petition was denied
Writein Deborah Parenteau Petition L Parcel No OSO Assessed Value Taxable Value Assessed and taxable values were lowered to
Writein Marvin Goosen Petition L Parcel No Assessed Value Taxable Value Board referenced the ECF study Petition was denied
Writein Ben Nardelli Petition L Parcel No
Assessed Value Taxable Value Petition was denied
Writein Eve Portwood Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to
Writein Irene Korzeniewski Petition L Parcel No Assessed Value Taxable Value Petition was denied
Writein Brian Nichols Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to
Writein Michael Charrow Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to
Writein Ernest Caporuscio Petition L Parcel No Assessed Value Taxable Value No evidence was submitted Petition was denied
Writein Timothy Thomas Petition L Parcel No Assessed Value Taxable Value No evidence was submitted Petition was denied
Writein Angela Fitzgerald Petition L Parcel No Assessed Value Taxable Value No evidence was submitted
Petition was denied Writein Jason Strat Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to
Writein Robert Mecarron Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to
Writein Salvatore Zerillo Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to
Writein Salvatore Zerillo Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to
Writein Olivia Macphee Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to
Writein Spectrasite Communications Petition L Parcel No Assessed Value Taxable Value Assessed value
was increased to Taxable was increased to
Writein ATT Mobility Petition L Parcel No Assessed Value Taxable Value Assessed value was lowered to
Writein Verizon Wireless Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to
Writein ATT Mobility Petition L Parcel No Assessed Value Taxable Value Assessed value was lowered to
Writein Verizon Wireless Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values
were lowered to Writein Harbor Place II Petition L Parcel No Assessed Value Taxable Value Assessed value was lowered to
Writein Harbor Place II Petition L Parcel No Assessed Value Taxable Value Assessed value was lowered to
Writein Harbor Place II Petition L Parcel No Assessed Value Taxable Value Assessed value was lowered to
Writein Harbor Place II Petition L Parcel No Assessed Value Taxable Value Assessed value was lowered to
Writein Harbor Place II Petition L Parcel No OOS Assessed Value Taxable Value Assessed value was lowered to
Writein Harbor Place II Petition L Parcel No
Assessed Value Taxable Value Assessed value was lowered to
Writein Harbor Place II Petition L Parcel No Assessed Value Taxable Value Assessed value was lowered to
Writein Harbor Place II Petition L Parcel No
Assessed Value Taxable Value Assessed value was lowered to
Writein Harbor Place II Petition L Parcel No Assessed Value Taxable Value Assessed value was lowered to
Writein Harbor Place II Petition L Parcel No Assessed Value Taxable Value Assessed value was lowered to
Writein Chris Monsour Petition L Parcel No Assessed Value SS Taxable Value No evidence was submitted Petition was denied Writein Michael McKenney Petition L Parcel No Assessed Value Taxable Value Submitted an appraisal for Assessed and taxable values were lowered to
Writein Kathy Ward Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to
Writein Thomas Lopiccolo Petition L Parcel No Assessed Value Taxable Value No evidence was submitted
Petition was denied
Writein Ann Sadorski Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to
Writein Robert Hosinson Petition L Parcel No Assessed Value Taxable Value Assessed value was lowered to
Writein House Home Solutions Petition L Parcel No Assessed Value Taxable Value Petition was denied
Writein Patrick Simpson Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to
Writein Linda Grenzicki Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to
Writein Creative Cut Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to
Writein Marvins Mini Mart Petition L Parcel No Assessed Value Taxable Value Petition was denied
Writein Marie Swinbank Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to
Writein Linda Grenzicki Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to Writein Norbert Kreuter Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to X
Writein Marjorie Maxwell Petition L Parcel No Assessed Value Taxable Value Assessed and taxable values were lowered to
Assessor Correction Karl Kindl Petition L Parcel No Assessed Value Taxable Value This is a tribunal carryover Assessed and taxable values were lowered to
Al Melimade a motion to adjourn the meeting MINUTES OF THE MARCH ST GLAIR SHORES BOARD OF REVIEW
Thursday March
AM The Board of Review met at the St Clair Shores Municipal Building Jefferson Circle Drive St Clair Shores Michigan to begin making deliberations
The Board of Review consisted of Albert Melfi Steve Scavone Roger Reichenbach Teri Socia served as recording secretary
Roger left at pm
Al adjourned the meeting at Steve seconded the motion
Decisions were made on petitions thru MINUTES OF THE MARCH ST GLAIR SHORES BOARD OF REVIEW
Monday March
AM The Board ofReview met at the St Clair Shores Municipal Building Jefferson Circle Drive St Clair Shores Michigan to begin making deliberations
The Board of Review consisted of Albert Melfi Steve Scavone Roger Reichenbach appeared at Teri Socia served as recording secretary
Steve left at pm
Al made a motion to adjourn the meeting at Roger seconded the motion
Decisions were made on petitions thru and writeins thru MINUTES OF THE MARCH ST CLAIR SHORES BOARD OF REVIEW
Tuesday March
AM The Board of Review met at the St Clair Shores Municipal Building Jefferson Circle Drive St Clair Shores Michigan to begin making deliberations
The Board ofReview consisted ofAlbert Melfi Steve Scavone and Roger Reichenbach
Al made a motion to adjourn the meeting at Roger seconded the motion
Decisions were made on petitions thru except a a MINUTES OF THE MARCH ST GLAIR SHORES BOARD OF REVIEW
Wednesday March
PM The Board ofReview met at the St Clair Shores Municipal Building Jefferson Circle Drive St Clair Shores Michigan to begin making deliberations
The Board ofReview consisted ofAlbert Melfi Steve Scavone Roger Reichenbach Teri Socia served as recording secretary
Al made amotion to adjourn the meeting at pm Roger seconded the motion
Decisions were made on petitions thru MINUTES OF THE MARCH ST CLAIR SHORES BOARD OF REVIEW
Wednesday March
PM The Board ofReview met at the St Clair Shores Municipal Building Jefferson Circle Drive St Clair Shores Michigan to begin making deliberations
The Board ofReview consisted ofAlbert Melfi Steve Scavone Roger Reichenbach Teri Socia served as recording secretary
Al made a motion to adjourn the meeting at pm Roger seconded the motion
Decisions were made on petitions thru thru MINUTES OF THE MARCH ST CLAIR SHORES BOARD OF REVIEW
Wednesday March
RM The Board of Review met at the St Clair Shores Municipal Building Jefferson Circle Drive St Clair Shores Michigan to begin making deliberations
The Board ofReview consisted ofAlbert Melfi Steve Scavone Roger Reichenbach Teri Socia served as recording secretary
Al made a motion to adjourn the meeting at pm Roger seconded the motion
Decisions were made on petitions thru MINUTES OF THE MARCH ST CLAIR SHORES BOARD OF REVIEW
Tuesday March
AMThe Board of Review met at the City of St Clair Shores Municipal Building Jefferson Circle Drive St Clair Shores Michigan
The Board of Review consisted of Mario Como Lee Bertolo Teri Socia City Assessor was Secretary to the Board Vicky Shipman served as recording secretary Jason Strat was excused due to illness The Assessor conducted an informational hearing advising the Board of procedural changes asindicated in
State Tax Commission Bulletin No of The Board elected Mario Como as Chairman Motion was made by Mario Como seconded by Lee Bertolo to convene the meeting of the Board of Review at am
Bob Jones addressed the Board during the public comment session He explained that his Taxable value went down in but his taxes actually increased due to the increased millage rate by the school district He contacted the School District and was given to a Frank Thomas who met with him to explain that the law allows for the school district to increase the millage rate to cover the existing school debt Mr Jones felt that is not appropriate because when the values were high they didntput the money away for times when they were short Mr Jones contacted Anthony Forlinisoffice and his legal is department did a review and submitted a letter confirming Mr Thomassstatements Mr Forlini putting together a bill to make sure that in the future residentsare informed when voting on millage rates
AM Marc Yaden Thirteen Mile Petition L Parcel No
Assessed Value Taxable Value Mr Yaden appeared on behalf of the property He submitted some comparable sales from Ziflo and showed what he paid for the home Mr
Yaden feels the home is not worth more than The board determined the assessment to be accurate
AM Ronald Colasanti Thirteen Mile Petition L Parcel No Assessed Value Taxable Value Mr Colasanti pointed out that his value is going down but his taxes are the same He doesntfeel that is fair Mr Como stated that they are here to look at what the value of the property is and they cannot control the taxes Since no support was given the board determined the assessment to be accurate
AM Kathleen Bollenberg Winkel Petition L Parcel No Assessed Value Taxable Value Mrs Bollenberg appeared on behalf ofthe
property with her father Ken who is a licensed realtor He submitted a packet of information for the boards review which included an appraisal for the amount of They also submitted additional comparable sales within the general area in the last two years The board determined to lower the Assessed Value to and the Taxable Value t
AM Gregory Lawson Malvern Petition L Parcel No Assessed Value Taxable Value Mr Lawson appeared on behalf ofthe property He said he went to the MTTin and he won and the values on the assessment is not even what he won The MTT process was explained to him He feels the home is worth Since no support was given the board determined the assessment to be accurate
AM Kathleen Renick River Road Petition L Parcel No
Assessed Value Taxable Value Ms Renick appeared on behalf ofthe property She stated that she wants to get her taxes reduced Mario Como asked if she was disputing the market value of and she said no She is just looking to get a reduction in taxes Mario explained that if the millage rate doesntincrease she will be getting a nice reduction The board determined the assessment to be accurate
AM RichardRoberta Brinker Shady Lane Petition L Parcel No Assessed Value Taxable Value Richard Brinker appeared on behalf of the property He submitted a packet of information to the board for review and showed a video of the street on his phone He submitted some comparable sales to the Board that were not distressed sales He feels the price per square foot is and he assessed around He feels the sales price would be around and he is asking to be lowered to He wanted to point out the comparable on Edgewood is the most similar especially in lot size The board determined to lower the Assessed Value to and the Taxable Value to
AM Ronald Bartley Michael Ct Petition L Parcel No Assessed Value Taxable Value Mr Bartley appeared on behalf of the property Mario Como explained to him that the City picked up Central Air during the reappraisal of his area so his taxable value went up the addition as well as the rate of inflation Mr Bartley feels that his area should not be included in with the Thiele built homes because they are different builders The board determined to lower the Assessed Value to and the Taxable Value to
AM JosephMitchell Simon Gary Lane Petition L Parcel No Assessed Value Taxable Value Mitchell Simon appeared on behalf of the property He submitted his neighborsassessments and the sales in Lakeshore Village Mario Como advised him that they are going to look at Lakeshore Village collectively Mr Como also stated that the list of sales Mr Simon presented them is incomplete because it stops at a sales price of and Mr Como personally sold a condo over there for more He wants to be the same as the other end unit Gary Lane The Board determined to lower the Assessed and Taxable Value to AM PaulCynthia Weiland r efferson Petition L Parcel No
Assessed Value Taxable Value Mr Weiland says he bought the house on Land Contract and wanted to switch it over to a mortgage When he went to do so he could only get a mortgage for He submitted an appraisal for review in the amount of The board determined to lower the Assessed Value to and the Taxable Value to
AM Larry SchmalzLinda Graham La Von Petition L Parcel No Assessed Value Taxable Value Larry Schmalz appeared on behalf of the property He submitted a packet of information to the board for review The property is a colonial on the canal He went through all of the assessed values on Lavon showing decreases and he increased He stated the square footage is incorrect and there is a sty for the stairwell The board asked that he provide a picture and a measurement He continued to go through the comparable sales in his packet The Board determined to lower the Assessed Value to
AM Angela Kotsonis Pallister Petition L Parcel No Assessed Value Taxable Value Angela Kotsonis appeared on behalf of the property and submitted some comparables for the boards review All the comparables submitted were current listings not closed sales Mario asked her to bring back some closed sales within the sales study period The board determined to lower the Assessed Value to and the Taxable Value to
AM Gerald Jaeblon Lakeshore Drive Petition L Parcel No Assessed Value Taxable Value Mr Jaeblon appeared on behalf of the
property He stated that based on recent sales the average selling price is than the average asking price He feels the true cash value should be Mr Jaeblon said he dropped the high and the low of the sales Mario Como pointed out that the City does have sales that are confirmed by a deed for over The Board determined the Assessment to be accurate
AM KennethMona Kolacki Revere Petition L Parcel No Assessed Value Taxable Value Mr Kolacki appeared on behalf of the property He stated that he feels his property value is being affected by the PCB issues Mario Como stated that the problem is as a realtor some of the highest sales are on Lange which is an affected canal So sales are not really showing that the PCBsare affecting sale prices Mr Kolacki gave the board some comparable sales to review The board determined the assessment to be accurate
AM Mary Kouri Tanglewood Petition L Parcel No Assessed Value Taxable Value Mary Kouri accompanied by Robert Kouri appeared on behalf of the property He feels the true cash value of the home is No information was provided The board determined the assessment to be accurate AM Robert Kouri Lakebreeze Petition L Parcel No Assessed Value Taxable Value Robert Kouri appeared on behalf of the property He feels the property is worth He said a realtor gave a market range of to The board determined the assessment to be accurate do to lack of support
AM Stephanie Leath Winton Petition L Parcel No Assessed Value Taxable Value Ms Leath submitted some comparables from Zillow The board determined to lower the Assessed Value to The board determined to lower the Assessed and Taxable Value to
AM Jennifer Foster St Gertrude Petition L Parcel No Assessed Value Taxable Value Mrs Foster submitted comparable sales to the board for review They stated that the home is only a one bedroom home They could only find one bank owned sale as far as a one bedroom home is concerned Mario stated that the comparable on Gladstone is a good comparable and they will have to look at making an adjustment for a one bedroom The Board determined to lower the Assessed and Taxable Value to
AM Sam Lentini Elmdale Petition L Parcel No Assessed Value Taxable Value Mr Lentini appeared on behalf of the property He said he lives across from the school and there is a lot of traffic He feels the home is worth He said he lived in the home since Mack Avenue wasa dirt street and he paid for the home way back then It is a frame home The Board determined the Assessment to be accurate
AM LarryH Vargo Colonial Ct S Petition L Parcel No Assessed Value Taxable Value Mr Vargo appeared on behalf ofthe property Mr Vargo submitted an appraisal for the boards review that he had done to refinance The appraisal submitted for Mario Como stated that it was a horrible appraisal One sale in the appraisal is a Fannie Mae sale and the other property is an estate sale The Board determined the Assessed and Taxable Value to be
PM AnthonyDebra Cucinella Harmon Petition L Parcel No Assessed Value Taxable Value Anthony Cucinella appeared on behalf of the property He said there is a crack house adjacent to him on the next street was raided two weeks after the Board of Review The City of St Clair Shores was supposed to seize the property but the City didntwant it He said the City let the lady who lives in the home stay there and she set the house Board on fire and its currently vacant He submitted pictures and a map for the boards review The determined to lower the Assessed and Taxable Value to
The board convened for lunch at PM PM DC LangiewiczCRogulski Avon Petition L Parcel No Assessed Value Taxable Value Recently had house appraised to refinance Submitted an appraisal for the boards review The Board determined to lower the Assessed and Taxable Value to
PM DavidMichelle Harvey Lake Blvd Petition L Parcel No Assessed Value Taxable Value Mr Harvey questioned when his MTT decision would be entered He said he feels the value is and coming here is just a formality The Board determined the Assessment to be accurate
PM EdmundNancy Karnes Madison Ct Petition L Parcel No Assessed Value Taxable Value Both Edmund and Nancy Karnes appeared on behalf of the property They are currently trying to stop a foreclosure and Nancy has not been able to work at her job as a senior homecare provider due to a leg injury She said the bank gave her an appraised value of The Board determined the Assessment to be accurate
PM Candice Rusie Rosedale Ct N Petition L Parcel No Assessed Value Taxable Value Norma Rusie appeared on behalf of the property A letter of authorization was submitted Mrs Rusie submitted some comparable sales for the boards review The Board determined the Assessment to be accurate
PM Deeplands Properties LLC Couchez Petition L Parcel No Assessed Value Taxable Value Mr Dennis Perkins appeared on behalf of the property He showed the Assessing Departments sales for condos indicating that he is over valued Mario Como said he would compare these to the ranch units at Lincoln Court Mario also indicated that a ranch unit is more desirable because no one is above you The Board determined to lower the Assessed and Taxable Value to
PM Deeplands Properties LLC Couchez Petition L Parcel No Assessed Value Taxable Value Mr Dennis Perkins appeared on behalf of the property He showed the Assessing Departments sales for condos indicating that he is over valued Mario Como said he would compare these to the ranch units at Lincoln Court Mario also
indicated that a ranch unit is more desirable because no one is above you The Board determined to
lower the Assessed and Taxable Value to
PM Boris Kostadinovski akgrove Petition L Parcel No Assessed Value Taxable Value Mr Kostadinovski appeared on behalf of the property He was upset that his taxes keep increasing Mario stated that his property taxes have gone
down over Mario went over the ranch sales in his ECF area with him The Board determined the
Assessment to be accurate PM RichardTheresa Abood Rosedale Petition L Parcel No Assessed Value Taxable Value Richard Abood appeared on behalf of the property with Theresa Abood and Mike Abood Mike Abood submitted some comparable sales for the boards review He stated that when he prints out comparables there are so many homes that are so much more desirable then this property selling for less He stated the floor slants and Mario Como asked for a professional opinion on the floor and they donthave one Based on the comparables they feel the home is worth Theresa Abood said she has received information from the Michigan Tax Tribunal and they wrongfully dismissed an appeal year Mario Como stated that situation is outside of the scope as to why they are here today Mike Abood said he has hundreds of houses he can submit and Mario said less is more and he may want to include some sales that compliment the subject property but he would take what he wants to give him The board determined the assessment to be accurate The Board determined to lower the Assessed and Taxable Value to
PM Peter Tautz Thiele Ct Petition L Parcel No Assessed
Value Taxable Value Mrs Tautz appeared on behalf of the property with Norma Rusie Mrs Rusie submitted some comparable sales for review Mrs Tautz stated that there is a with discrepancy the square footage and she feels it is only square feet The Board determined to lower the Assessed and Taxable Value to
PM Jerome Krist Lakebreeze Petition L Parcel No
Assessed Value Taxable Value Mr Krist appeared on behalf of the property He submitted some comparable sales and stated that his home is in need of a lot of updates Mario
Como explained that the effective age of the home does reflect little to no improvements Mr Krist feels the property value is The Board determined the assessment to be accurate
PM Jean Paul Hanna Chalon Petition L Parcel No
Assessed Value Taxable Value Mr Hanna appeared on behalf of the property He submitted some comparable sales picked from the Citys ECF book that represent his home and that lowers the true cash value to Mr Hanna feels that he is not getting the adequate amount of services for the amount of taxes that he is paying The Board determined to lower the Assessed and Taxable Value to
PM Giuseppa Nepa Lawndale Petition L Parcel No
Assessed Value Taxable Value She said her home is on a very low class street
are in and she thinks the value should be lower She gave the board of lists of home around her that bad shape empty or low sales She feels the home is worth The Board determined to lower the Assessed and Taxable Value to
PM Roberta Moroski Jefferson Petition L Parcel No Assessed Value Taxable Value Mrs Moroski appeared on behalf ofthe receive property She said she had the home for sale about three years ago for but did not an offer Aboutfour years ago she got a reverse mortgage and now that it is about to run out she is going to move She said two sold in her complex under The Board determined the Assessment to be accurate
PMJosephJanet Goddyn Martin Petition L Parcel No Assessed Value Taxable Value Mr Joseph Goddyn appeared on behalf of the property He submitted some comparable sales for the boards review He said a portion of the home is a breezeway not living area The Board determined to lower the Assessed Value to and the Taxable Value to
PM Paul Thompson Manor Petition L Parcel No Assessed Value Taxable Value Mr Thompson submitted some comparable sales and showed the lay out of his lot The park at the end of the street goes along side ofthe property The Board determined the Assessment to be accurate
PM JohnJPatricia Garascia Madison Petition L Parcel No Assessed Value Taxable Value Mrs Garascia said she is just trying to understand the increase The Board determined the assessment to be accurate
PM KennethEdna Roberts Maplegrove Petition L Parcel No Assessed Value Taxable Value Mr Mrs Roberts appeared on behalf of the property They feel their taxes are too high and the value of the home is They had no supporting documentation The Board determined the assessment to be accurate
PM EdwardVictoria Dallas Harbor Place Drive Petition L Parcel No Assessed Value Taxable Value Edward Dallas appeared on behalf of the property He submitted a spreadsheet to the board of review showing all ofthe units and there assessed values The Board determined to lower the Assessed and Taxable Value to
PM Timothy Manor Jefferson Petition L Parcel No Assessed Value Taxable Value Mr Manor appeared on behalf ofthe property He submitted a packet of information for the boards review The Board determined to lower the Assessed and Taxable Value to
PM JeffreyCindy Eickman Revere Petition L Parcel No Assessed Value Taxable Value Jeffrey Eickman appeared on behalf of the property and submitted an appraisal for He stated that he is on the PCB canal Mario informed him that the sales are not showing that the PCBshave an impact The Board lowered the Assessed Value to
PM Dan Rubino Lakeview Petition L Parcel No Assessed Value Taxable Value Mr Rubino appeared on behalf of the property He submitted some comparable sales for the boards review The Board determined to lower the Assessed and Taxable Value to
PM EricHStanczak Salisbury Petition L Parcel No Assessed Value Taxable Value Mr Stanczak appeared on behalf ofthe property He gave the board of review some addresses that have recently sold Mario stated that they will verify the sales and see if an adjustment is necessary The Board determined to lower the Assessed and Taxable Value to
PMShorepointe Properties Greater Mack Petition L Parcel No Assessed Vaue Taxable Value The Assessor Teri Socia presented this parcel to the board of review and requested that the board put the parcel on the roll at true cash value Discussion was had as regards to what uses the property could have amongst the board members The board determined to put the property on the roll for true cash value
Motion made by Lee Bertolo seconded by Mario Como to convene the meeting at pm
The board consisting of Mario Como and Lee Bertolo met on Thursday March from am until pmand pm until pm to make decisions on the previous days appointments This work session of the Board of Review was open to the public in order to comply with the open meeting act
Monday March
The Board consisting of Mario Como and Lee Bertolo met from pm until pm to finish decisions from the previous day This work session of the Board of Review was open to the public in order to comply with the open meeting act
The Board of Review consisted of Mario Como Lee Bertolo and alternate Phillip Myers Teri Socia City Assessor was Secretary to the Board Vicky Shipman served as recording secretary Jason Strat was excused due to illness Motion was made by Maria Como seconded by Phillip Myers to convene the meeting of the Board of Review at pm The board opened with public comment Being none the board closed public comment and began hearing appointments
PM Charles Dorothy Petrie Milner Petition L Parcel No Assessed Value Taxable Value Mrs Petrie appeared on behalf of the property with her brother Michael The house next door to them was built on the back wall of the previous home and that blocks their view They are also bothered by the lights of the boats from the Marina Traffic is bad there is no sidewalk the house across the street is tilting and there is a big mix of homes They submitted some comparable assessments of properties on other canals The board determined the assessment to be accurate PM BruceM Beck Newberry Petition L Parcel No Assessed Value Taxable Value Mr Beck appeared on behalf of the property He referenced the sales study conducted by the City He said the last two houses on the list have frontage on the Milk River The houses not on the river sold for considerably less He submitted some information for the board The board lowered the assessed value to and the taxable value to
PM Robert Burcar Gladstone Petition L Parcel No
Assessed Value Taxable Value Mr Burcar appeared on behalf ofthe property He submitted some comparable sales to the board for review The house is a post and pier foundation The Board lowered the Assessed and Taxable Value to
PM KatherineMichael Stecko Manhattan Petition L Parcel No Assessed Value Taxable Value Michael Stecko appeared on behalf of the property The board determined the assessment to be accurate
PM BiagioIda Piecoro Harper Petition L Parcel No Assessed Value Taxable Value Biagio Piecora appeared on behalf of the property He stated the property is vacant The board determined the assessment to be accurate
PM Doris Buechel Frazho Petition L Parcel No Assessed
Value Taxable Value Mrs Buechel appeared on behalf ofthe property She said she was expecting the tax rates to go down about based upon what her realtor had told her
The home is a two bedroom car garage with no updates She submitted some comparable assessments for the boards review It is on the East side of Little Mack The board lowered the Assessed and Taxable Value to
PM Gregory Potrzuski Gladstone Petition L S Parcel No Assessed Value Taxable Value Mr Potrzuski appeared on behalf ofthe property He submitted no evidence He feels the value of the property is about The Board determined the assessment to be accurate
PM BartPamela Shovein Twelve Mile Petition L Parcel No Assessed Value Taxable Value Mr Shovein appeared on behalf of the property He wanted to know why he was raised and it was explained to him that he had a previous year board of review decision that was favorable The board determined to lower the Assessed and
Taxable Value to
PM Scott Linsdeau Ardmore Petition L Parcel No
Assessed Value Taxable Value Mary Linsdeau appeared on behalf of the property She said the sty crawl to the front is unfinished Pictures were shown to the board of review The board determined to lower the Assessed and Taxable Value to PM Little Mack Investors LLC Little Mack Petition L Parcel No
Assessed Value Taxable Value Marvin Sharrak appeared on behalf of the property He stated he has lost a lot of business because of construction on the highway He went from doing gallons to in The board determined to lower the Assessed and Taxable Value to
PM Esma Shaska Shady Lane Petition L Parcel No Assessed Value Taxable Value Mr Shaska appeared on behalf ofthe property Property increased and he wanted to know why He showed assessments of older homes in the neighborhood The Board determined to lower the Assessed and Taxable Value to
PM Rudin Shaska Shady Lane Petition L Parcel No Assessed Value Taxable Value Mr Shaska appeared on behalf of the property Property increased and he wanted to know why He showed assessments of older homes in the neighborhood The Board determined to lower the Assessed and Taxable Value to
PM JuliePeter DHerde Statler Petition L Parcel No Assessed Value Taxable Value Peter DHerde appeared on behalf of the property He submitted an appraisal to the board for review The Board determined to lower the
Assessed and Taxable Value to
PM Robert Russell Wildwood Petition L Parcel No
Assessed Value Taxable Value Cheryl Russell appeared on behalf ofthe property She submitted a packet of information for the boards review Only the mouth of the canal has been dredged and they are unable to get a boat in the canal She said they dontown their seawall the people on Bayview own it The Board determined to lower the Assessed and Taxable Value to
PM Ruby Scalf Twelve Mile Petition L Parcel No Assessed Value Taxable Value Ms Scalf appeared on behalf of the property She submitted an appraisal for the boards review in the amount of Mario Como stated that it is first missing the page The appraisal was done for refinancing purposes The Board determined the assessment to be accurate
PM JanetWalter Thursam Rosedale Ct S Petition L Parcel No Assessed Value Taxable Value Janet and WalterThursam appeared on behalf of the property They submitted some comparable sales for the boards review The Board determined to lower the Assessed and Taxable Value to
PM MichaelJennifer Hadsall Revere Petition L Parcel No
Assessed Value Taxable Value Mrs Hadsall submitted a packet of information for the boards review The Board determined to lower the Assessed and Taxable Value to
PM MichaelJennifer Hadsall Erben Petition L Parcel No Assessed Value Taxable Value Mr Hadsall appeared on behalf of the property He submitted a packet of information for the boards review The Board determined the assessment to be accurate
PM N WheelerLValentine Rio Vista Petition L Parcel No Assessed Value Taxable Value Lorretta Valentine appeared on behalf of the property She said the canal is not usable The Board determined to lower the Assessed and Taxable Value
PM Daniel Dombrowski Erben Petition L Parcel No
Assessed Value Taxable Value Mr Dombrowski appeared on behalf of the property He submitted a packet of information for the boards review Mario pointed out that some of the sales are more recent and outside of the sales study period He stated he settled at the MTT with the City for the previous two years The Board determined the Assessment to be accurate
PM Augustino Giordana Lange Petition L Parcel No Assessed Value Taxable Value Mr Giordana appeared on behalf of the He he it property paid for the property a year ago The home was not livable when bought He feels the property is worth The Board lowered the Assessed and Taxable Value to
PMAugustino Giordana La Von Petition L Parcel No Assessed Value Taxable Value Mr Giordana appeared on behalf of the property The Board determined the assessment to be accurate
PMJames Smith Pleasant Petition L Parcel No Assessed Value Taxable Value Mr Smith appeared on behalf ofthe property He made known he is a realtor This is over by the Civic Arena He submitted some comparable sales for the boards review He stated everything is original but most of the comparables have updates The Board determined to lower the Assessed and Taxable Value to
PM Gregory Walczak Maxine Petition L Parcel No Assessed Value Taxable Value Mr Walczak appeared on behalf of the property He said he tried to sell it for just to get out of it and was not successful He feels the property is worth He submitted some comparable sales for review The Board determined the Assessment to be accurate
PM Omar Demara Taylor Petition L Parcel No Assessed Value Taxable Value Mr Demara appeared on behalf of the property He stated some brick repair in the amount of was done on the property The Board determined to lower the Assessed and Taxable Value to
PM LolaLewis Parris Trust Lange Petition L Parcel No Assessed Value Taxable Value Lola Parris appeared on behalf of the property She stated that her taxes have never gone down She doesntknow what the value of the
property is The Board determined the Assessment to be accurate
PM Dennis Stiles Lange Petition L Parcel No Assessed Value Taxable Value Mr Stiles appeared on behalf of the property He stated there are some structural problems with the home He submitted some pictures for the boards review He said he tried dredging his own canal Mr Stiles feels that the PCBshas an influence on the market value of the property The Board determined the Assessment to be accurate
PM GregoryAmy Hoffman Hoffman Petition L Parcel No Assessed Value Taxable Value Mrs Hoffman appeared on behalf of the property She submitted some comparable sales for the boards review Stated duplexes in her area are bringing down her value The Board determined to lower the Assessed and Taxable Value to
The board broke for dinner from pmuntil pm
PM DavidRosemarie Molloy Cubberness Petition L Parcel No Assessed Value Taxable Value Rose Molloy Jason Konsek appeared on behalf ofthe property Jason submitted some comparable sales They stated that the home is original The Board determined to lower the Assessed and Taxable Value to
PMJasonKathryn Konsek Alexander Petition L Parcel No Assessed Value Taxable Value S Jason Konsek appeared on behalf ofthe property He stated that it is a two bedroom block home with siding on a basement The home is west of Little Mack He submitted some comparable sales for review Everything is original The Board determined the Assessment to be accurate
PMJason Konsek Barton Petition L Parcel No Assessed
Value Taxable Value Jason Konsek appeared on behalf of the property He submitted some comparable sales for the boards review He stated everything is original It was in bad shape but he has done a lot of work on it The Board determined the Assessment to be accurate
PMJason Konsek Alger Petition L Parcel No Assessed Value Taxable Value Jason Konsek appeared on behalf of the property He submitted some comparable sales to the board for review The board determined to lower the Assessed and Taxable Value to PMJames Zaccardelli Maxine Petition L Parcel No
Assessed Value Taxable Value Mr Zaccardelli submitted some comparable sales for the boards review The Board determined to lower the Assessed and Taxable Value to
PM Frank Pino Jr Florence Petition L Parcel No Assessed Value Taxable Value Mr Pino appeared on behalf of the property He submitted an appraisal for the boards review The Board determined to lower the Assessed and
Taxable Value to
PM Daniele Medina Florence Petition L Parcel No
Assessed Value Taxable Value Mr Mrs Medina appeared on behalf of the property They submitted some comparables for the boards review The Board determined to lower the Assessed and Taxable Value to
PM Rebecca HorneBrenda Rector Nieman Petition L Parcel No Assessed Value Taxable Value Brenda Rector appeared on behalf ofthe property She wanted weight given to the recent purchase price of the property The Board determined to lower the Assessed and Taxable Value to
PM MichaelJStieber Corteville Petition L Parcel No Assessed Value Taxable Value Michael Stieber appeared on behalf ofthe property He submitted some comparable sales for review The Board determined to lower the Assessed and Taxable Value to
PM JohnAnn Marie Meisner Alexander Petition L Parcel No Assessed Value Taxable Value John Meisner appeared on behalf of the property He submitted comparable sales to the board for review to get an average price per square foot The Board determined to lower the Assessed Value to
PM DanielBrenda Kacir Gordon Petition L Parcel No Assessed Value Taxable Value Mr Mrs Kacir appeared on behalf of the property Rear attached garage but there is no access into the home They submitted an appraisal for review The Board determined to lower the Assessed and Taxable Value to
PM Mark Grech Harmon Circle Petition L Parcel No
Assessed Value Taxable Value Mark Grech appeared on behalf of the property He stated its a newer subdivision by the same builder and is quite unique He stated last summer one of the homes sold for from the bank The Board determined the assessment to be accurate
PM JohnDianne Kaspryzcki Dorion Petition L Parcel No Assessed Value Taxable Value John Kaspryzcki appeared on behalf of the property He stated he had a few questions His assessment increased due to a negative
adjustment being removed from his account from the previous year He is in the process of refinancing the home and he feels that the value is too high based upon the preliminary statements of the appraiser The Board determined the Assessment to be accurate
PM Philip Thomas Martin Petition L Parcel No Assessed Value Taxable Value Philip Thomas appeared on behalf ofthe property He submitted some comparable sales to the board for review He stated that these are basic apartments converted to condos There is no laundry accept for central laundry There is cage storage in the basement No central air bath and no dishwashers The Board determined to lower the Assessed and Taxable Value to
PM Philip Thomas Martin Petition L Parcel No Assessed Value Taxable Value Philip Thomas appeared on behalf ofthe property He submitted some comparable sales to the board for review He stated that these are
basic apartments converted to condos There is no laundry accept for central laundry There is cage storage in the basement No central air bath and no dishwashers The Board determined to lower
the Assessed and Taxable Value to
PM Philip Thomas Martin Petition L Parcel No Assessed Value Taxable Value Philip Thomas appeared on behalf ofthe property He submitted some comparable sales to the board for review He stated that these are basic
apartments converted to condos There is no laundry accept for central laundry There is cage storage in the basement No central air bath and no dishwashers The Board determined to lower the
Assessed and Taxable Value to
PM Philip Thomas Martin Petition L Parcel No Assessed Value Taxable Value Philip Thomas appeared on behalf of the property He submitted some comparable sales to the board for review He stated that these are basic apartments converted to condos There is no laundry accept for central laundry There is cage in storage the basement No central air bath and no dishwashers The Board determined to lower
the Assessed and Taxable Value to
PM Philip Thomas Culver Petition L Parcel No Assessed Value Taxable Value Philip Thomas appeared on behalf of the property He submitted some comparable sales for review He feels the value is The Board determined the
Assessment to be accurate
PM Cynthia Macklem Burton Petition L Parcel No Assessed Value Taxable Value Cynthia Macklem appeared on behalf of the property The Board determined the Assessment to be accurate PMAscendance Holdings I LLC OConnor Petition L Parcel No Assessed Value Taxable Value Kelly Rahaim appeared on behalf of the property She submitted some comparable sales for the boards review The Board determined to lower the Assessed and Taxable Value to
PM Kristin Rahaim Harper Lake Petition L Parcel No Assessed Value Taxable Value Kristin Rahaim appeared on behalf of the property along with her mother Kelly Rahaim She submitted some comparable sales within the sales study period The Board determined to lower the Assessed and Taxable Value to
PM Derrick Dries Lange Petition L Parcel No Assessed Value Taxable Value Derrick Dries appeared on behalf of the property He submitted a letter from Remax to the board The Board lowered the Assessed Value to
PM Carol Miller Nieman Petition L Parcel No Assessed
Value Taxable Value Carol Miller appeared on behalf of the property She submitted some comparable sales and said that she had a recent appraisal in January that was much lower She was unable to submit the appraisal because her agent is out of town The Board determined the Assessment to be accurate
PM Steven Kaufman Jr Elaine Petition L Parcel No
Assessed Value Taxable Value Steven Kaufman Jr appeared on behalf of the property He submitted some comparable sales for the boards review He purchased the home for from a bank The Board determined the Assessment to be accurate
PM JohnKimberly Starr Erben Petition L Parcel No Assessed Value TaxableValue John Starr appeared on behalf ofthe property He stated he has put a lot of improvements into the home and he wishes that the board raise the home
The Board determined to increase the Assessment to and the Taxable Value to
PM HarryM Harbart Lawndale Petition LParcel No Assessed Value Taxable Value Mr Mrs Harbart appeared on behalf of the property They submitted some comparable sales to the board for review The Board determined to lower the Assessed and Taxable Value to
PM Kenneth Williams Mauer Petition L Parcel No
Assessed Value Taxable Value Kenneth and Connie Williams appeared on behalf of the property He purchased the home in May for His homeowners insurance is cancelling his insurance because of the repairs needed on the home He submitted a letter to the board for review He has until May to make around in repairs before his insurance is dropped The board took into consideration the abnormal physical obsolescence on the property The Board determined to lower the Assessed and Taxable Value to PM Bee Tee Conversions Inc Alger Petition L Parcel No Assessed Value Taxable Value William and Terri Siefen appeared on behalf of the property They submitted assessments from Harrison Twp and Roseville showing bigger decrease They submitted some comparable sales for review The Board determined to lower the Assessed and Taxable Value to
PM RobertSusan Kay Harbor Place Drive Petition L Parcel No Assessed Value Taxable Value Robert and Susan Kay appeared on behalf of the property They submitted an appraisal to the board for review They stated there are three phases in Harbor Place consisting of their style townhouses and cluster homes The Board determined to lower the Assessed and Taxable Value to
PM Chin ChiJeannie Kim Greater Mack Petition L Parcel No Assessed Value Taxable Value Jeannie Kim and her husband appeared on behalf of the property It is currently leased out by one tenant for a month Its a gross lease plus utilities The Board determined the assessment to be accurate
PM ChantelDudsonStripling Gaukler Petition L Parcel No Assessed Value Taxable Value Kevin Stripling appeared on behalf of the property He submitted some comparable sales to the board for review Mario pointed out that the sales submitted are just all of the low ones He said he compared his assessment with homes with additions on the home and the highest SEV was The Board determined to lower the Assessed and Taxable Value to
PM George Rusniak Ursuline Petition L Parcel No Assessed Value Taxable Value Gregory Rusniak appeared on behalf of the property for his father He submitted a letter of authorization He submitted some information to the board for review The Board determined the assessment to be accurate
PM Wheat Properties LLC Harper Petition L Parcel No Assessed Value Taxable Value Phillip Meyers disclosed that he has worked with Mike Monahan Mike Monahan and Allysia Monahan appeared on behalf of the property He submitted a packet of information to the board for review showing a market value and a income value Phil did state that there is more value in this building than in the comparables submitted They also discussed the cost of rehabbing such a large space for a tenant would be around to a foot The Board determined the Assessment to be accurate
PM Baseline Properties Eight Mile Petition L Parcel No Assessed Value Taxable Value Phillip Meyers disclosed that he has worked with Mike Monahan Mike Monahan and Allysia Monahan appeared on behalf of the property These buildings have been converted to half medical and half general office space He submitted some comparable sales to the board for review The Board determined to lower the Assessed and Taxable Value to
PM Monahan Properties Eight Mile Petition L Parcel No Assessed Value Taxable Value Phillip Meyers disclosed that he has worked with Mike Monahan Mike Monahan and Allysia Monahan appeared on behalf of the property The property has been converted to general office space He submitted some comparable sales to the board for review The Board determined to lower the Assessed and Taxable Value to
Motion made by Mario Como seconded by Lee Bertolo to adjourn for the evening at pm
Tuesday March
The Board of Review consisted of Mario Como and Lee Bertolo Teri Socia City Assessor was Secretary to the Board Vicky Shipman served as recording secretary Motion was made by Mario Como seconded by Lee Bertolo to convene the meeting of the Board of Review at am Jason Strat was excused The board opened with public comment Being none the board closed public comment and began hearing appointments
AM Barbara JasmerJamesJasmerSherri Jasmer Hoffman Petition L Parcel No Assessed Value Taxable Value Sherri Jasmer appeared on behalf of the property She submitted some comparable sales to the board for review The home is original This is a two bedroom frame on a crawl home The Board determined to lower the Assessed and Taxable Value to
AM Amy Jadzinski LAnse Petition L Parcel No Assessed Value Taxable Value Amy Jadzinski appeared on behalf ofthe property She is asking for the HUD appraised value to be the market value The Board determined to lower the Assessed and Taxable Value to
AM Dennis Arendas Furton Petition L Parcel No
Assessed Value Taxable Value Mr Arendas appeared on behalf of the property He submitted an appraisal for the boards review The Board determined to lower the
Assessed and Taxable Value to
AM Dennis Arendas Share Petition L Parcel No
Assessed Value Taxable Value Mr Arendas appeared on behalf of the property He submitted an appraisal for the boards review The Board determined to lower the Assessed Value to
AM Frederick Pierce Jefferson Petition L Parcel No
Assessed Value Taxable Value Frederick Pierce appeared on behalf of the property He submitted a copy of the listing The home is completely original They said the sales in the Assessors sales study are superior then their property The Board determined the assessment to be accurate
AM Linda Wells Allor Petition L Parcel No Assessed
Value Taxable Value Linda Wells appeared on behalf of the property She submitted an appraisal from refinancing her land Contract purchase for the boards review The Board determined to lower the Assessed and Taxable Value to
AM RobertAngeline Connolly Michael Ct Petition L Parcel No Assessed Value Taxable Value Angeline Connolly appeared on behalf of the property She submitted some information to the board for review She said she is trying to refinance her home but does not have an appraisal yet The Board determined to lower the Assessed and Taxable Value to
AM ColinTom Capek Shorewood Petition L Parcel No Assessed Value Taxable Value Tom and Colin Capek appeared on behalf of the property They submitted some comparable sales for the boards review He feels that the average price per square foot is a square foot The sales on the canal in the sales study all have two bathrooms and that is why they are at a square foot The Board determined to lower the Assessed and Taxable Value to
The board broke from am until am due to Mario Como having to leave for an emergency
Board member Jason Strat arrived at am to help hear appointments with Board member Lee Bertolo
AM BruceDoris Boutin La Von Petition L Parcel No Assessed Value Taxable Value Bruce Boutin appeared on behalf of the property He submitted an appraisal to the board from his refinancing indicating a value of
He said three of the comparables in the appraisal are in the sales study The Board determined to lower the Assessed and Taxable Value to
AM Darleen Rimar Ardmore Petition L Parcel No Assessed Value Taxable Value Darleen Rimar appeared on behalf of the property She stated that there is a mess next door to her and she submitted some pictures for the boards review It was basically pictures of a yard with a swing set sand box a couple of step climbers a trampoline in the back yard and recycle bins garbage containers and wood stacked up on the side of the home The Board determined the assessment to be accurate
AM CharlesMarie Mitchell Bon Heur Petition L Parcel No Assessed Value Taxable Value Mr Mitchell appeared on behalf of the property He submitted some comparable sales and stated that the sales in the study are mostly brick and he is siding He said he is also held to a easement He feels the true cash value is The Board determined to lower the Assessment to
AM James Tack Pleasant Petition L Parcel No
Assessed Value Taxable Value Mr Tack appeared on behalf of the property He submitted three comparables to the board for review and they are all good sales He backs commercial The Board determined to lower the Assessed and Taxable Value to
AM HenryConstance Reese Colony Petition L Parcel No Assessed Value Taxable Value Mrs Reese appeared on behalf of the property She said she feels the home is worth but she is having a hard time paying taxes Referred her to apply for a hardship exemption The Board determined to lower the Assessed and Taxable Value to
AM Russell Dorsch Trust Thiele Ct Petition L Parcel No Assessed Value Taxable Value Russell Dorsch appeared on behalf of the property He submitted some comparable sales to the board for review The Board determined to lower the Assessed and Taxable Value to
AMBoard Member Mario Como returned
AM Thomas Kelly Thiele Ct Petition L Parcel No Assessed Value Taxable Value Mr Kelly appeared on behalf ofthe property Mr Kelly is upset because during the reappraisal the city picked up an addition central air and a shed The board explained to him that he has had the benefit of not paying taxes for years on this property He stated that the addition is not heated The Board determined to lower the Assessed Value to
AM John BramezzaBarbara Zabinski Liberty Petition L Parcel No Assessed Value Taxable Value Barbara Zabinski appeared on behalf of the property She submitted an appraisal to the board for review Mario pointed out that the appraiser used all cottages in the appraisal and she has a large brick ranch The Board determined to lower the Assessed and Taxable Value to
AM Richard Charbonneau Robeson Petition L Parcel No
Assessed Value Taxable Value Richard Charbonneau appeared on
behalf of the property He submitted a packet of information for the boards review It was set up as a two family so there is some obsolescence The Board determined to lower the Assessed and Taxable Value to AM Claire Cadorin Edsel Ford Ct Petition L Parcel No
Assessed Value Taxable Value Claire Cadorin appeared on behalf of the property She submitted some comparable sales to the board for review The Board determined the
Assessment to be accurate
The board broke for lunch from pmuntil pm
PM DianeJohn Karabetsos Pleasant Petition L Parcel No Assessed Value Taxable Value Diane Karabetsos appeared on behalf of the property She stated the upstairs is unfinished Everything is original there is no basement or garage She submitted some comparable sales to the board for review The Board determined to lower the Assessed and Taxable Value to
PMThomas Lynn Habrowski Erben Petition L Parcel No
Assessed Value Taxable Value Lynn Habrowski appeared on behalf of the property She said they tried to refinance but could only get financed for They converted the home to a two bedroom The Board lowered the Assessed and Taxable Value to
PM NataliaOleksandr Voronenko Liberty Petition L Parcel No Assessed Value Taxable Value Natalia Voronenko appeared on behalf ofthe property with Ed Harris as her representative He submitted some comparable sales for the boards review Jason asked if he knew how many of the appeals were bank owned The Board determined to lower the Assessed and Taxable Value to
PM Elizabeth Sepko Englehardt Petition L Parcel No Assessed Value Taxable Value Elizabeth and Gerald Sepko appeared on behalf of the property This is between Jefferson and Greater Mack They felt the market value should be lowered to their sale price of The board determined to lower the assessed value to and the taxable value to
PM RandyJulie Springfield Grant Petition L Parcel No Assessed Value Taxable Value Randy Springfield appeared on behalf of the property The Board determined to lower the Assessed and Taxable Value to
PM STCS LLCHarper Petition L Parcel No Assessed Value Taxable Value Karyn Klemptner appeared on behalf of the property She submitted a packet of information for the boards review Arent roll was included in the packet The Board determined to lower the Assessed and Taxable Value to
PM STCS LLC Harper Petition L Parcel No Assessed Value Taxable Value Karyn Klemptner appeared on behalf of the property She submitted a packet of information for the boards review Arent roll was included in the packet The Board determined to lower the Assessed and Taxable Value to
PM STCS LLCHarper Petition L Parcel No Assessed Value Taxable Value Karyn Klemptner appeared on behalf of the property She submitted a packet of information for the boards review Arent roll was included in the packet
The Board determined to lower the Assessed and Taxable Value to
Board member Jason Strat had to leave for the day at pm
PM DouglasAnn Fouty Lakeshire Petition LParcel No Assessed Value Taxable Value Doug Fouty appeared on behalf of the property He submitted a sheet of comparable sales to the board for review The Board determined the Assessment to be accurate
PM ThomasHelen Stehlin Jefferson Petition L Parcel No Assessed Value Taxable Value Thomas Stehlin appeared on behalf of the property He submitted some comparable sales to the board for review He felt that Jefferson should be treated as a major road The Board determined the assessment to be accurate
PM lamesYvonne Tromblay St Joan Petition L Parcel No Assessed Value Taxable Value James Tromblay appeared on behalf of
half a wall and there is the property This property has a garage door in the front the left wall is missing the no back wall He submitted some pictures for the boards review The board determined to lower Assessed Value to and the Taxable Value to
PM Robert Heilbronn Elmdale Petition L Parcel No Assessed Value Taxable Value Robert Heilbronn appeared on behalf of the property He submitted a binder of information to the board for review The Board determined to Tower the Assessed Value to
PM DoreenPaul Christensen Marter Petition L Parcel No Assessed Value Taxable Value Paul Christensen appeared on behalf of The the property He submitted a list of comparable sales Third bedroom has a door to the backyard
Board determined to lower the Assessed and Taxable Value to
PM Brian Susko Lange Petition L Parcel No Assessed Value Taxable Value Brian Susko appeared on behalf of the property He Assessed submitted some comparable sales to the board for review The Board determined to lower the
and Taxable Value to PM James Wiklanski Lincoln Petition L Parcel No Assessed Value TaxableValue James Wiklanski appeared on behalf of the property He said that there is asbestos siding under the vinyl siding and face brick This is a two bedroom ranch with no garage The Board determined the Assessment to be accurate
PM John Clem Bon Heur Petition L Parcel No
Assessed Value Taxable Value John Clem appeared on behalf ofthe property He is right next to SunnysKitchen and submitted some pictures to prove the eyesore The Board determined to lower the Assessed Value to
PM DavidRachael Deronne Alexander Petition L Parcel No Assessed Value Taxable Value David Deronne appeared on behalf of the property He submitted a quote for foundation repair and some comparable sales He would like the board to take the condition of the property into consideration The Board determined to lower the
Assessed and Taxable Value to
PM DavidRachael Deronne Alexander Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment to be
accurate
PM AFR AvourisJoan Petition L Parcel No Assessed Value Taxable Value Bob and Lucette Avouris appeared on behalf of the property The Board determined to lower the Assessed and Taxable Value to
PM Harper Retail Center LLC Harper Petition L Parcel No Assessed Value Taxable Value Mark Kassab appeared on behalf of the property He submitted a letter of authorization to the board to represent the owner He gave a packet of information to the board They had an appraisal at million They have triple net leases and they provided the rent roll The Board determined to lower the Assessed and Taxable Value to
PM AmandaMatthew Buszek Jefferson Petition L Parcel No Assessed Value Taxable Value Carol Gardner appeared on behalf of the property and claims she is an owner of the property She submitted an appraisal for The Board determined the Assessment to be accurate
PM AmandaMatthew Buszek Jefferson Petition L Parcel No Assessed Value Taxable Value Carol Gardner appeared on behalf ofthe property and claims she is an owner of the property They submitted an appraisal prepared by William Helsom for Mario Como questioned the validity of the comparables used by the appraiser because one comparable is over five miles away The Board determined the Assessment to be accurate PM Harold Stein Maxine Petition L Parcel No
Assessed Value Taxable Value Mr Mrs Stein appeared on behalf of the property She said they had an appraisal done for refinancing and it came in at They will try to bring back the appraisal because they didnthave it today The Board determined to lower the Assessed and Taxable Value to
PM Brittany Paquette Van Ct Petition L Parcel No Assessed Value Taxable Value Brittany Paquette appeared on behalf of the property She stated she is appealing based on the sales price of alone The sales amount is odd because the owner is an agent and she had her commission applied to the sales price The Board determined the Assessment to be accurate
PM HaveyG Burt Chalon Petition L Parcel No Assessed Value Taxable Value Harvey Burt appeared on behalf of the property He submitted some comparable sales and an appraisal for review Mario Como stated that the appraisal submitted is a poor representation of his home The Board determined the Assessment to be accurate
PMJoseph Chamlian Newberry Petition L Parcel No Assessed Value Taxable Value Jano Hanna appeared on behalf of the property She showed power of attorney for her uncle on such matters She submitted some comparable sales to the board for review This is a large home but it is only a two bedroom The Board lowered the Assessed Value to and the Taxable Value to
PM Lisa Marie Hanna Newberry Petition L Parcel No Assessed Value Taxable Value Jano Hanna appeared on behalf of the property She showed power of attorney for her mother on such matters Since there were only ranch style homes in Lake Shore Acres she used Colonials outside of the area However she did do analysis
using the ranches in order to take the area inconsideration The board lowered the Assessed Value to and the Taxable Value to
PM JamesLisa Cipriano Avalon Petition L Parcel No Assessed Value Taxable Value Lisa and James Cipriano appeared on behalf of the property They submitted an appraisal for review The Board determined to lower the Assessed and Taxable Value to
PM G P Real Estate Investments LLC Greater Mack Petition L Parcel No Assessed Value Taxable Value George Goffas appeared on behalf of the property He stated they only have parking spaces The cost to renovate was almost more costly than to build from scratch The Board determined the assessment to be accurate PM Shore Lanes Incorporated Harper Petition L Parcel No Assessed Value Taxable Value David Roth and Justin Roth appeared on behalf of the property They submitted some information to the board for review He said the location makes it difficult to get to his property Business is down The Board determined to lower the Assessed Value to
PM Marianne Zmuda Cedar Petition L Parcel No
Assessed Value Taxable Value Ms Zmuda appeared on behalf ofthe property She said there is only one bedroom on the first floor and the other three are upstairs She feels the square footage is not correct Ms Zmuda is concerned that the City may try to obtain several homes along her side of the street if they were ever to relocate the Court and attach it to the police department The Board determined to increase the Assessed and Taxable Value to
PM James Milnar Champine Petition L Parcel No Assessed Value Taxable Value James Milnar appeared on behalf ofthe the property He submitted a packet of information to the board He showed a large map mapping out sales along the lake He then showed a blown up map of his neighborhood and the business behind him He then showed a map of the sales study for his neighborhood Mario Como stated that he uses the term huge disadvantage several times however for the record he sees this as a disadvantage not a huge disadvantage Lee Bertolo asked if he had any recent information because the information in the packet is several years old Lee Bertolo asked what the comparable sales show Mr Meisner went through his comparable sales with the board Champine was presented as a comparable and
Mario Como stated that he has been in the home and it was in horrible condition He feels lakefront
homes are all in a line and all on the lake but when it comes to his home he is not stratified as properly because of the industrial property behind him Mario Como asked him if the cranes are in operation Mr Meisner said that National Precast ceased operation mid last year Mr Como said that as a member of the board of review he is going to look at more than just the properties adjacent to his home Mario Como clarified that the industry impacts the value by Home is in need of foundation repair and a quote was submitted The Board determined to lower the Assessed and Taxable Value to
PMJames Milnar Champine Petition L Parcel No Assessed Value Taxable Value James Milnar appeared on behalf of the property He submitted a packet of information to the board Same case as above The Board determined to lower the Assessed and Taxable Value
Motion by Mario Como seconded by Lee Bertolo to convene the meeting at pm The board consisting of Mario Como Lee Bertolo and alternate Phillip Myers met on Friday March
from pmuntil pmto make decisions on appointments This work session of the Board of Review was open to the public in order to comply with the open meeting act
The board consisting of Mario Como and Lee Bertolo met on Saturday March from am until pmto make decisions on appointments This work session of the Board of Review was open in to the public order to comply with the open meeting act
The board consisting of Mario Como Lee Bertolo and Phillip Myers met on Monday March from pm until pm to make decisions on appointments Phillip Myers left at pmand
Mario Como and Lee Bertolo worked until pm This work session of the Board of Review was open to the public in order to comply with the open meeting act
The board consisting of Lee Bertolo and Jason Strat met on Wednesday March from Board pm until pmto make decisions on appointments heard together This work session of the of Review was open to the public in order to comply with the open meeting act
The board consisting of Mario Como and Philip Meyers met on Wednesday March from of was pmuntil pm to make decisions on appointments This work session of the Board Review open to the public in order to comply with the open meeting act
The board consisting of Mario Como Jason Strat and Lee Bertolo met on Thursday March from
was am until pm to make decisions onwriteinsThis work session of the Board of Review
Jason Strat was open to the public in order to comply with the open meeting act Board member excused at pm
WRITEIN Joseph Bohn Michael Ct Petition L Parcel No Assessed Value Taxable Value Given the evidence submitted the Board
determined to lower the Assessed and Taxable Value to
WRITEIN Christopher Massimino Yale Petition L Parcel No Assessed Value Taxable Value Given the evidence submitted the Board
determined to lower the Assessed and Taxable Value to
WRITEIN JamesLinda Dyjewski Thiele Ct Petition L Parcel No Assessed Value Taxable Value Given the evidence submitted the Board
determined to lower the Assessed and Taxable Value to
WRITEIN DavidShelly Mattaliano Marter Petition L Parcel No Assessed Value Taxable Value Given the evidence submitted the Board
determined to lower the Assessed and Taxable Value to WRITEIN Randolph DonahueDainn Cutajar Lakecrest Petition L Parcel No Assessed Value Taxable Value Given the evidence submitted the Board determined to lower the Assessed and Taxable Value to
WRITEIN RichardS Kempkens Blackburn Petition L Parcel No Assessed Value Taxable Value Given the evidence submitted the Board determined to lower the Assessed and Taxable Value to
WRITEIN Mitchell Gawrysiak Maple Petition L Parcel No Assessed Value Taxable Value Given the evidence submitted the Board determined to lower the Assessed and Taxable Value to
WRITEIN JeffreyStephanie Steinberger Blackburn Petition L Parcel No Assessed Value Taxable Value Given the evidence submitted the Board determined the assessment to be accurate
WRITEIN Monika Kitchen Bayside Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed and Taxable Value to
WRITEIN CDG Investco LLCHarmon Petition L Parcel No
Assessed Value Taxable Value The Board determined to lower the Assessed and Taxable Value to
WRITEIN Doolee LLC Gladstone Petition L Parcel No
Assessed Value Taxable Value The Board determined the assessment to be accurate
WRITEIN Doolee LLC Glen Ct Petition L Parcel No Assessed
Value Taxable Value The Board determined to lower the Assessed and Taxable Value to
WRITEIN Doolee LLC Stephens Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed and
Taxable Value to
WRITEIN Doolee LLC Harper Lake Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed and Taxable Value to WRITEIN Doolee LLC Stephens Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed and
Taxable Value to
The board consisting of Mario Como and Lee Bertolo met on Friday March from am until pm to make decisions on writeinsand to sign the roll This work session of the Board of Review was open to the public in order to comply with the open meeting act
WRITEIN JamesPhyllis Wheeler Grove Pointe Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the
Assessed and Taxable Value to
WRITEIN James L Oppedisano Carolina Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment to be accurate
WRITEIN James L Oppedisano Carolina Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment to be accurate
WRITEIN James L Oppedisano Rosedale Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment to be accurate
WRITEIN James L Oppedisano Glen Ct Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment to be
accurate
WRITEIN James L Oppedisano Lange Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment to be
accurate
WRITEIN James L Oppedisano Hanson Ct Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment
to be accurate
WRITEIN John Skovran Maxine Petition L Parcel No Assessed Value Taxable Value The Board lowered the Assessed and Taxable
Value to WRITEIN Paul Shock Jefferson Petition L Parcel No Assessed Value Taxable Value The Board lowered the Assessed and
Taxable Value to
WRITEIN Timothy Bakeman Gordon Switch Petition L Parcel No Assessed Value Taxable Value The Board determined the assessment to be accurate
WRITEIN Ian Cosgrove Bayview Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed and Taxable Value to
WRITEIN Thomas Taylor Statler Petition L Parcel No
Assessed Value Taxable Value The Board determined the assessment to be accurate
WRITEIN ClarenceN Becker Jefferson Petition L Parcel No
Assessed Value Taxable Value The Board determined the assessment to be accurate
WRITEIN Daniel Westphal Jefferson Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the
Assessed and Taxable Value to
WRITEIN John Stchur Ten Mile Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessed and
Taxable Value to
WRITEIN BarbaraAnthony Caputo Jefferson Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessed and Taxable Value to
WRITEIN St John Health Real Estate Twelve Mile Ste Petition L Parcel No Assessed Value Taxable Value The Board determined that the proper documentation was not submitted to determine tax exempt status
WRITEIN Joy Development Harper Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the
Assessed and Taxable Value to WRITEIN HAVE Associates LLC Harper Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the
Assessed and Taxable Value to
WRITEIN PetersDairy Boy Real Estate LLC Harper Petition L Parcel No Assessed Value Taxable Value The Board determined the
Assessment to be accurate
WRITEIN JMK Harper Properties Harper Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment to be accurate
WRITEIN JMK Harper Properties Harper Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment to be accurate
WRITEIN JMK Harper Properties Harper Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment to be accurate
WRITEIN Cherry Hill Properties LLC Englehardt Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed and Taxable Value to
WRITEIN Cherry Hill Properties LLC Englehardt Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed Value to
WRITEIN LaHood Properties LLP Vacant Clairwood Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment
to be accurate
WRITEIN Jozef Vankeymeulen Ten Mile Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment
to be accurate
WRITEIN WernerSylvia Schienke Benjamin Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the
Assessed Value to WRITEIN Bruce Hellebuyck Alexander Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment to be accurate
WRITEIN Keri Storey Robeson Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed and Taxable Value to
WRITEIN RodneyDawn Tocco Thirteen Mile Petition L Parcel No Assessed Value Taxable Value The Board determined the
Assessment to be accurate
WRITEIN DeanSuzanne Rager Parkside Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the
Assessed and Taxable Value to
WRITEIN JerryRegina Baecke Millenbach Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment to be accurate
WRITEIN John Harmer Joan Petition L Parcel No Assessed
Value Taxable Value The Board determined the Assessment to be accurate
WRITEIN MichaelConnie Selleck Edmunton Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the
Assessed and Taxable Value to
WRITEIN Christopher Dorman Daniels Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed
and Taxable Value to
WRITEIN DianeMarc Deyonker Alexander Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment
to be accurate
WRITEIN LawrenceMonica Hojnacki Alger Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment
to be accurate
WRITEIN USA Rental FundLLC Detour Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment to be
accurate WRITEIN Lawrence Steinhart Edgewood Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment to be accurate
WRITEIN USA Rental Fund LLC Madison Petition L Parcel No
Assessed Value Taxable Value The Board determined the Assessment to be accurate
WRITEIN James Shefferly Princeton Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed and Taxable Value
WRITEIN Leonard Anderson Corteville Petition L Parcel No Q
Assessed Value Taxable Value The Board determined to lower the Assessed and Taxable Value
WRITEIN GailNorman Hegelund Lanse Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the
Assessed and Taxable Value
WRITEIN ChristopherIrene Benvenuti Mauer Petition L Parcel No Assessed Value Taxable Value The Board determined the
Assessment to be accurate
WRITEIN JWAF Properties Ridgeway Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment to be accurate
WRITEIN JWAF Properties Fifth St Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed
and Taxable Value to
WRITEIN Fillipelli Associates Inc Personal Property Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the
Assessed and Taxable Value to
WRITEIN POVERTY EXEMPTION Donna Musztuk Eleven Mile Petition L Parcel No Assessed Value Taxable Value The Board determined to
lower the Assessed and Taxable Value to of their income WRITEIN POVERTY EXEMPTION Joseph Cammarata Port Petition L Parcel No Assessed Value Taxable Value Packet was missing information on amount received on his bridgecard The Board denied the exemption
WRITEIN POVERTY EXEMPTION Robert Buehler Beach Petition L Parcel No
Assessed Value Taxable Value The Board determined to lower the Assessed and Taxable Value to of their income
WRITEIN POVERTY EXEMPTION Beverly Bogic Grant Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed and Taxable Value to of their income
WRITEIN POVERTY EXEMPTION Phyllis Orlando Twelve Mile Petition L Parcel No Assessed Value TaxableValue The Board determined to lower the Assessed and Taxable Value to of their income
WRITEIN POVERTY EXEMPTION Joseph Altobello Port Petition L Parcel No Assessed Value Taxable Value The Board determined to
lower the Assessed and Taxable Value to of their income
WRITEIN POVERTY EXEMPTION Robin Pointer Hoffman Petition L Parcel No Assessed Value Taxable Value The Board wanted to see
SSI statements or denial letter of SSI for daughter Also exceeds asset test for owning another home Denied Exemption
WRITEIN POVERTY EXEMPTION Tabitha Norris Twelve Mile Petition L Parcel No Assessed Value Taxable Value The Board wanted to
see SSI statements or denial letter ofSSI for daughter Also missing documents Denied Exemption
WRITEIN POVERTY EXEMPTION Bonnie Mcintyre Twelve Mile Petition L Parcel No Assessed Value Taxable Value Packet was missing information The Board denied the exemption
WRITEIN POVERTY EXEMPTION Noreen Anstett Joan Petition L Parcel No Assessed Value Taxable Value Packet was missing information The Board denied the exemption
WRITEIN POVERTY EXEMPTION Lillian Cervone Ridgeway Petition L Parcel No Assessed Value Taxable Value Exceeds income
requirements The Board denied the exemption WRITEIN POVERTY EXEMPTION Constance Reese Colony Petition L Parcel No Assessed Value Taxable Value Exceeds income requirements The Board denied the exemption
WRITEIN POVERTY EXEMPTION Sharon Kleinow Gordon Petition L Parcel No
Assessed Value Taxable Value Exceeds income requirements The Board denied the exemption
WRITEIN POVERTY EXEMPTION Susanne McNamara Carolina Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed and Taxable Value to of their income
WRITEIN Martin Shefferly Pleasant Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed and Taxable Value to
WRITEIN Gregory Beaver Maple Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed and Taxable Value to
WRITEIN Kravitz Properties LLC Alexander Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment to be accurate
WRITEIN Sandra Randolph Brys Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment to be
accurate
WRITEIN ThomasSharon Smith Masonic Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the
Assessed and Taxable Value to
WRITEIN BradleyRichard Levitan Lange Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the
Assessed and Taxable Value to
WRITEIN DeanSusanne Rager Grove Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed
Value to WRITEIN Grace Genova Lakeview Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed
Value to
WRITEIN ThomasVickie Burleson Ten Mile Petition L Rarcel No Assessed Value Taxable Value The Board determined the
Assessment to be accurate
WRITEIN Kent LybeckerConnie Montoya Jefferson Petition L Parcel No Assessed Value Taxable Value The Board determined to
lower the Assessed and Taxable Value to
WRITEIN JohnMary Karoutsos La Von Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment to
be accurate
WRITEIN Michael NajmEva Carababas Koerber Petition L Parcel No Assessed Value Taxable Value The Board determined the
Assessment to be accurate
WRITEIN Anton Bressler Lawndale Petition L Parcel No
Assessed Value Taxable Value The Board determined to lower the Assessed
and Taxable Value to
WRITEIN James Jakubiec Louise Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed
and Taxable Value to
WRITEIN FrankJaneen Ryan Laukel Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed and Taxable Value to
WRITEIN RichardDJSmith Frazho Petition L Parcel No Assessed Value Taxable Value The Board determined the Assessment to be
accurate
WRITEIN RogerStacy Popke Raymond Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the assessed and taxable Value WRITEIN Jason Frey Arcadia Petition L Parcel No Assessed
Value Taxable Value The Board determined to lower the assessed and taxable Value
WRITEIN KennethSuzanne Pranger Westbury Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the assessed and taxable Value
WRITEIN MichaelMary McClain Rio Vista Petition L Parcel No Assessed Value Taxable Value The Board determined the assessment to be accurate
WRITEIN Janis Chiapparo Statler Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the assessed and taxable Value
WRITEIN Kathryn Busch Labadie Petition L Parcel No Assessed Value Taxable Value The Board determined the assessment to be accurate
WRITEIN Elsie Schultz Thiele Ct Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the assessed and taxable Value
WRITEIN Keith Collins Oakgrove Petition L Parcel No Assessed Value Taxable Value The Board determined the assessment to be accurate
WRITEIN David Baran Benjamin Petition L Parcel No Assessed Value Taxable Value The Board determined the assessment to be
accurate
WRITEIN Dawn Dobson Trombly Petition L Parcel No Assessed Value Taxable Value The Board determined the assessment to be
accurate
WRITEIN Kenneth Dunaway Michael Ct Petition L Parcel No
Assessed Value Taxable Value The Board determined to lower the Assessed
and Taxable Value to WRITEIN Lawrence Powers Frazho Petition L Parcel No Assessed Value Taxable Value The Board determined the assessment to be accurate
WRITEIN FreddieMaryAnn Davis Norval Petition L Parcel No Assessed Value Taxable Value The Board determined the assessment to be accurate
WRITEIN Deborah Hughesbetty liowison Roy Petition L Parcel No Assessed Value Taxable Value The Board determined the assessment to be accurate
WRITEIN Macomb Shores Realty Ardmore Park Petition L Parcel No Assessed Value Taxable Value The Board determined the assessment to be accurate
WRITEIN Carl Richard Mueller Erben Petition L Parcel No Assessed Value Taxable Value The Board determined the assessment to be accurate
WRITEIN George Todt III Chalon Petition L Parcel No Assessed Value Taxable Value The Board determined the assessment to be
accurate
WRITEIN George Todt III Chalon Petition L Parcel No Assessed Value Taxable Value The Board determined the assessment to be
accurate
WRITEIN Barbara Plante Chalon Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed
and Taxable Value to
WRITEIN Patricia Reinhard Chalon Petition L Parcel No Assessed Value Taxable Value The Board determined the assessment to be
accurate
WRITEIN HenryTeresa Bollman Parkside Petition L Parcel No Assessed Value Taxable Value The Board determined the assessment to
be accurate WRITEIN Joseph Daniels Benjamin Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed and Taxable Value to
WRITEIN Joyce Present Robert John Petition L Parcel No Assessed Value Taxable Value The Board determined the assessment to be accurate
WRITEIN GeraldGloria Peruski Hoffman Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed Value to
WRITEIN Jon Lietaert Maxine Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the Assessed and
Taxable Value to
WRITEIN Countrywide Investments LLC Marter Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the
Assessed and Taxable Value to
WRITEIN MatthewJaime Trombley Roy Petition L Parcel No Assessed Value Taxable Value The Board determined to lower the
Assessed Value to
WRITEIN Meredith Mckinley Lakeshore Drive Petition L Parcel No Assessed Value Taxable Value The Board determined the assessment to be accurate
WRITEIN Mary Ester Hazebrook Arthur Ct Petition L Parcel No Assessed Value Taxable Value The Board determined the assessment to be accurate APPROVED MINUTES OF THE CITY OF ST GLAIR SHORES GOLF COURSE COMMITTEE MEETING March
PRESENT Committee Members Kip Walby Ben Hughes Tony Rascano Fran Wilson Skip Schwartzenberg Greg Esler Metta Slater
ABSENT AND EXCUSED Dave Grauzer
ALSO PRESENT Golf Course Superintendent Tim Dorner Golf Course Pro Shop Manager Rob Spinazzola Manager National Coney Island Cindy Fields
The Golf Course Committee Meeting called to order at Noon by Mr Walby
Mr Dorner made a motion to excuse Mr Grauzer Mr Rascano seconded the motion with all others in favor
Mr Rascano made a motion to approve the minutes from the November meeting Ms Wilson seconded the motion with all other members in favor
National Coney Island Resort
Ms Fields reports that the restaurant was able to open early due to the nice weather and that business is doing well Ms Fields also reports that business will improve once the leagues begin and word gets out that they have opened for the season Ms is Fields goes on to talk about how well banquets are doing and that the beverage cart also doing great on the weekends Ms Fields says that they build their customer base from the golfer out and hopefully word reaches the general public Ms Wilson asks how many banquets have been scheduled to date Ms Fields reports that banquets are scheduled with additional banquets to follow Ms Fields goes on to state that the National Coney Island is advertising the banquet center Update on Outings and Leagues
Mr Dorner reports that he and Mr Spinazzola have discussed using weekend afternoon outings to fill in some of the down time we have experienced in recent years Mr Dorner goes on to say that league numbers have increased by leagues Mr Dorner also says that high school golf has returned this season with both Lake Shore and Lakeview returning to the course this season He goes on to say that we have worked out a flat fee with the schools that accommodates their home matches as well as practices for the season Ms Wilson asked how we established the cost for the high schools Mr Dorner responded by saying we structured the cost this way to accommodate the low funding the schools receive for their golf teams Mr Schwartzenberg asked how many holes they play Mr Dorner informed the committee that the high school groups only play holes
Old Business
Mr Rascano comments that the increase has worked out great and has been well received by all Mr Dorner comments that all groups have been very receptive to the idea Mr Hughes comments that Mr Dorner Mr Spinazzola Mr Walby and Mr Esler were all instrumental in implementing the increase for capital improvements at the golf course Mr Walby comments that we must publicize what projects we are using the capital improvement fees on
New Business
Mr Dorner wants the committee to begin thinking and gathering information regarding cross country skiing during the winter seasons as a possible revenue source as brought to him by city council We will need to discuss this idea at a future meeting in regards to damage to the course versus potential revenue
Ms Wilson motioned to adjourn the meeting at pm seconded by Mr Rascano approved by all other committee members PLANNING COMMISSION MEETING
A MEETING OF THE ST CLAIR SHORES PLANNING COMMISSION HELD ON TUESDAY APRIL AT PM IN CITY HALL in the COUNCIL CHAMBERS JEFFERSON AVENUE ST CLAIR SHORES MICHIGAN
PRESENT Michael Descamps Chairman David Einkorn Kathryn Hanson David Schelosky Robert Splane Alternate Mary Ugorowski Secretary
Heidi Hannan Planner Caryl Phillips Recording Secretary
ABSENT Paul Doppke Vice Chairman Excused Edward Jones Excused Richard Swanquist Excused Matthew Triplett Excused
CALL TO ORDER
Chairman Descamps called the meeting to order at pm Commissioner Ugorowski called roll Six Commissioners were present Chairman Descamps advised it would take a vote of five to approve or deny any requests before the Commission this evening
Hanson made a motion supported by Schelosky to excuse Doppke Jones Swanquist and Triplett
AYES All
PPC REQUEST FOR SITE PLAN APPROVAL For two additional truck wells and docks at Fisher Dynamics Fisher
The applicant is requesting site plan approval for the installation of two new truck wells and docks at one of the existing warehouse facilities The truck wells will be unenclosed and sub grade and the truck dock addition will match the existing building construction
The request is reviewed as follows
PLANNING COMMISSION MEETING OF APRIL Page Zoning The current zoning ofthe site is LI Light Industrial The current zoning does allow for warehousing and associated functions
Adeguacy of Information Section a The plans provided are adequate for this review
Site Design Characteristics Section b The applicant is proposing to add two truck wells and a square foot dock addition on the west side of the existing building at Harper
Preservation of Natural Areas Section c There are no natural areas to preserve
Privacy Section d There are no additional screen walls required along the adjacent properties
Emergency Vehicle Access Section e Emergency vehicle access to the site is adequate
Ingress and Egress Section f Ingress and egress to the site will be from the existing curb cuts on Fisher Drive
Pedestrian Circulation Section g Pedestrian circulation will not change
Vehicular and Pedestrian Circulation Layout Section h The petitioner anticipates that truck traffic will enter on the west side of the building and semis will be backed into the dock Once they have loaded or unloaded their haul then they will travel around the south side of the building and exit via another curb cut onto Fisher Drive
Paving and Drainage Section i The site plan indicates the changes to the parking area to accommodate the additional truck well The area will be excavated to accommodate the truck wells and a guard rail will be installed next to the building for safety
Engineered drawings similar to those submitted for this review including paving and drainage will be required for the proposed changes to the parking area
Exterior Lighting Section j No additional lighting is proposed
Public Services Section k Public services will not be impacted
Landscaping Fences and Walls Section I No new landscaping is proposed or required for the Fisher Drive building
Exterior Building Treatment Section m The site plan indicates that the truck dock addition will be constructed of the same X split block that can be found on the remainder of the existing building The proposed construction materials within the Light Industrial district are adequate for this review
Waste Storage Section n No waste storage is being proposed at this location
PLANNING COMMISSION MEETING OF APRIL Page Mechanical Eauipment Section o No new equipment is proposed
Parking Section a parking spaces will be eliminated from this site to accommodate the new truck well There are parking spaces that will remain on the Fisher property and an additional spaces adjacent to Kyte Monroe Additionally there is considerable unused land both paved and unpaved that is available to be converted to parking areas as needed
Total Industrial Space office and assembly square feet of industrial space requiring parking spaces Total Warehouse Space square feet of warehouse space requiring parking spaces
A total of parking spaces are required at this site Based on the land that is still available to be converted to a parking lot the removal of spaces will not impact the development
Setbacks Section The only setback requirements is a minimum of feet when an industrial property abuts a residential one This property is surrounded by other industrial properties The proposed addition meets setback requirements
Building Height Section The height of the new truck dock is proposed to be feet based on a scale of
Transformer Pad Not Applicable
Signs The site plan does not indicate any change in signage
Loading Section The loading area will be improved with the addition of this truck well
Other
Staff recommends approval of this site plan
Duke Nelson Alexander was present representing Fisher Dynamics Chairman Descamps read the following The Planning Commission and City Council understand that your presence here tonight constitutes that you are a legal representative of the petitioner for Planning Case PPC Each statement of intent promise andor pledge made by you the petitioner or agent either orally or in writing if permitted by Ordinance shall be binding upon the petitioner and shall be a condition of said site plan approval Mr Nelson indicated he agreed to same
Mr Nelson advised Fisher Dynamics manufactures seat hinges They have currently obtained a contract to manufacture seat structures which requires more and bigger cartons Mr Nelson indicated that the subject building has basically been vacant They propose having the materials come into the existing wells and the finished product leave the new wells The structure in the front of the truck well will be used to store dunnage and shipping cartons
Commissioner Schelosky made a motion supported by Commissioner Hanson to recommend site plan approval of the double dock addition subject to the conditions of the City Planners report including Engineered drawings similar to those submitted
PLANNING COMMISSION MEETING OF APRIL Page for this review including paving and drainage will be required for the proposed changes to the parking area
AYES All
It was mutually agreed that Fisher Dynamics loyalty to St Clair Shores is appreciated
Mr Nelson advised that in preparation for his appearance before Planning Commission he had a count done of the cars in the parking lot and there are currently less than At one time there had been cars in this parking lot
CONSIDERATION OF THE PLANNING COMMISSION MEETING MINUTES OF APRIL MEETING
Commissioner Hanson made a motion supported by Commissioner Schelosky to approve the Planning Commission meeting minutes of April as corrected
AYES All
REPRESENTATIVESREPORT OF CITY COUNCIL MEETING OF APRIL
Commissioner Hanson advised there were no Planning Commission issues on this council agenda
CITY PLANNER LIZ KOTOSSTAFF REPORT
Ms Hannan who was present in Ms Kotos absence advised Athenian Shish Kebob on Mile and Harper has been in discussion with Ms Koto and Mr Rayes regarding possible renovations Ms Hannan advised she had no details
Commissioner Einkorn inquired as to the validity of a report of and additional foreclosures in St Clair Shores last month Ms Hannan advised she was not aware of that
AUDIENCE PARTICIPATION
There was no audience participation
ADJOURNMENT
Commissioner Schelosky made a motion supported by Commissioner Splane to adjourn the meeting
AYES All
Meeting adjourned at pm
PLANNING COMMISSION MEETING OF APRIL Page CITY OF ST CLAIR SHORES MINUTES OF SIGN ARBITRATION COMMITTEE MEETING MARCH
Regular Meeting of the Sign Arbitration Committee held in the Geer Conference Room located at Jefferson Circle Dr St Clair Shores Michigan
PRESENT Chairman Ketelhut City Manager Hughes Council Member Tiseo Alternate Director Rayes Community Development Manager and Ms Hirzel Recording Secretary
ABSENT AND EXCUSED City Clerk Kotowski
ALSO PRESENT Kelly Pendleton Pepperbottoms Beats Eats James Whidden Preferred Safe Lock Inc Tom Bugay CBS Outdoor
Call to Order
The meeting was called to order at am by Mr Ketelhut
Mr Hughes explained that Ms Kotowski would not be at this meeting because she is at a conference and that Mr Tiseo the alternate on the committee will be voting in her place
Request from Kellv Pendleton Pepperbottoms Beats Eats Harper Window Graphics Proposed sfexceeds sauare footagecoverage requirements The maximum horizontal dimension of any wall sign shall not exceed of the width of the building In this case the window signage
encompasses of the feet of the building width A maximum width of feet would be permitted TABLED from February
Ms Pendleton Pepperbottoms Beats Eats stated that she has been in contact with Mr Rayes regarding the issue with her window graphics since this item was tabled at the February meeting but they have been unable to come up with a resolution She was unhappy with the pictures that were presented to the City by the company who she purchased the graphics from so she prepared her own pictures and presented them to the committee on her computer She first showed a picture of the Tigers graphic and explained that based on the wording of the motion from her last meeting with the Sign Arbitration Committee she took five feet off of the width and feet off of the bottom in order to try to comply with the ordinance She did this to the Lions and Red Wings graphics as well She completely eliminated the graphics on the two windows on either side of the front door
Mr Tiseo asked Mr Rayes to explain what size sign the ordinance allows
Mr Rayes said that these are permanent signs not temporary and the calculations are done differently For example if a building is feet wide the sign can be just over one foot high but no more than feet long This includes the sign on the building front above the windows because we do rectangular measurements not pieces
Ms Pendleton did not understand the explanation She did not agree with what Mr Rayes said The language on the agenda she received from the Sign Arbitration Committee was different
Mr Ketelhut stated that if the permit would have been pulled in advance we would not be here He has seen the graphics and thinks they are pleasing to look at and they make the business look nice He asked Mr Hughes if there can be some compromising with the width and height so that the committee can approve this request
Mr Hughes said that the compromise being proposed will set a precedent If another establishment came to the counter with this same type of request they would be denied In the spirit of this committee we have the ability to grant variances based on hardship Basically the applicant is married to this signage It is permanent and it cannot be remove and cut back He asked Mr Rayes if we have had requests for this type of signage in the past
Mr Rayes stated that Pet Supplies Plus at Mile Road and Mack as well as the Pet Supplies Plus at Mile Road and Harper both have this type of signage in their windows The graphics are behind areas where they have stock in the windows
Sign Arbitration Meeting March Page of Item Contd
Mr Hughes explained that while the committee understands that business owners are hoping to make their business successful by additional signage use our Council passed an ordinance saying that they feel too much signage makes the City look less desirable rather than more desirable This request does not meet our ordinance but this committee tries to determine on a caseby basis whether there is a true hardship to grant a variance When an applicant does not observe the process and does not pull a permit first it does not constitute a hardship
Mr Tiseo asked about the average lifespan of that type of window graphic Ms Pendleton said it was two to three years before they fade and need to be replaced
Mr Tiseo stated that he has less of a problem with how it looks than the fact that it is a safety issue If we can get the signage close to the acceptable percentage by downsizing the size of the graphics he hopes we can come to some agreement noting that there is a life expectancy and the graphics would not be replaced once they are removed
Ms Pendleton said that these graphics have been up for three months They have been working on changing their clientele The average age of their crowd has changed from years of age to an over crowd They no longer do promotions to bring in the younger crowd
Mr Tiseo explained that he likes the idea of raising the graphics so that the police can drive by and see inside
Mr Hughes said that he would be in favor of a reduced square footage of the graphics conditioned upon a limited life span of two to three years according to applicant Once that expires the graphics would be removed and not replaced without the petitioner going through the proper permit procedure first
Mr Rayes recommended eliminating the football graphics and then they would not have to carve out the other graphics They have already eliminated the graphics from the windows around the door so then you could see through the whole building on a diagonal They could trim the graphics up but that would probably make them look bad
Mr Hughes said that he would be willing to support a motion stating removal no later than December Mr Ketelhut agreed that with the changes she has already made of removing about six feet per window and removal of the graphics by December he would be supportive as well
Mr Ketelhut asked that the minutes reflect that in the future after this meeting he will not vote yes or no for any business that has not pulled a permit first It is difficult for the committee to find hardship for a business that does not pull a permit in advance It prevents us from doing business in good faith because they have not done business in good faith to begin with Mr Rayes is a good man and a fair man and wants to do what is best for the City
Ms Pendleton stated that she wants to revinyl the existing sign on top of her business She was instructed to pull a permit first and speak to Mr Rayes before doing anything
Motion by Tiseo seconded by Hughes that a variance for the installed window graphics no sign permit pulled be DENIED but the current graphics be downsized by onethird of window coverage across the building length and that these graphics be removed by no later than December the window sign graphics life expectancy and petitioner agreed that graphics around entry doors be removed There shall be no other changes allowed to the existing signs unless a formal request is submitted to the Community Development Department Failure to comply with Sign Arbitration ruling shall result in the revocation of this additional time limit for removal
Ayes All
Request from James Whidden Preferred Safe Lock Inc Harper Roof Top Sign Rooftop signs
are no longer permitted within the Citv
Mr Hughes stated that this business has a roof top sign as well as apolemounted sign
Mr Whidden Preferred Safe Lock explained that the roof top sign has been there since the s The business has been closed on and off for years before he purchased it a few months ago He is trying to get people back into the store as a lock shop and is afraid that if he takes that sign down people will think that it is still a closed business
Sign Arbitration Meeting March Page of Item Contd
Mr Hughes pointed out that when you drive on Harper southbound you cannot see the roof sign so percent of the time it is not a viable sign Mr Whidden stated that going northbound you see the roof sign His neighbor has a sign which somewhat blocks his pole sign He just moved into this building and is working on making it look better This request was triggered when he came to the City for a permit to work on the existing roof sign which is faded and in need of repair
Mr Rayes said that the signage should have been removed when the building was vacated but it was not
Mr Hughes said that there is apolemounted sign that he believes is visible from both sides of Harper He does respect what they want but he cannot see the hardship since the roof sign is not visible percent or more of the time
Mr Ketelhut stated that in the past we have granted athree to fourmonth period before the business owner had to rip down the roof sign but it did have to come down once their permanent sign was installed
Mr Whidden asked for aoneyeartime frame to keep the roof sign in order to try to build the business
Mr Ketelhut asked what the current percentage was for businesses with roof top signs that had to be taken down Mr Rayes said there have been none recently There have been many turned down by this committee in the past
Mr Hughes said that in the spirit of being business friendly he would be agreeable to giving him until the December
Mr Rayes asked if they will be fixing up the existing roof top sign Mr Whidden explained that he will still fix up the sign The letters are vinyl and cannot be changed He will be painting the background white
Motion by Hughes seconded by Ketelhut to DENY the request to grant a variance to renovate a roof top sign from James Whidden Preferred Safe Lock Inc Harper The existing sign must be removed by December allowing background of sign painted only There shall be no other changes allowed to the existing signs unless a formal request is submitted to the Community Development Department Failure to comply with Sign Arbitration ruling shall result in the revocation of this time limit for removal
Ayes All
Request from Tom Bugav CBS Outdoor Nine Mile Road Billboard An electronic sign is proposed for one of the sign faces Proposed square footage sauare feet per face set back requirement not less than feet from all property lines Electronic message board exceeds square feet and west setback is less than feet
Tom Buggy CBS Outdoor explained that he is there regarding an existing static postersize sign Because of the weight of the proposed new sign they need to take the existing one down and build the same kind of structure facing east There will be a new column installed a bit further west and they will rebuild the sign the same size and same height with an LED face The LED unit is high grade It looks like a magazine ad It will give them the ability to have multiple messages They look at it as a good way to help local business It could be offered to multiple advertisers
Mr Tiseo questioned if there was an existing ad facing east
Mr Bugay said that it does have an ad but the board is static This business has transitioned from signs that were painted on wood which took a week to paint Now they can put up a full blown ad immediately They will limit their board to advertisements every seconds according to the Citys ordinance Afederallycontrolled section of a highway would be subject to Federal regulation which is one advertisement every seconds This type of sign will allow many local businesses to advertise at a time They can sell ads by the month or even the week since it will be so easy to change these boards
Mr Rayes asked if they will be advertising the Memorial Day parade this year Mr Bugay said it probably will not be installed that soon He will see if the board on the freeway will advertise the Parade
Mr Tiseo asked if they would be doing both sides Mr Bugay explained that these are costly so they will start with one side to test it out These advertisements are all done on the computer and transmitted through the wires and they should not be as expensive as the old signs He estimated that it would cost approximately a month to advertise on the board CBS wants to build several of these signs and group them
Sign Arbitration Meeting March Page of Item Contd
Mr Hughes stated that he has reviewed the request he is familiar with the property and he is comfortable supporting this request as written
Motion by Hughes seconded by Tiseo to approve a request from Tom Bugay CBS Outdoor Nine Mile Road to grant a variance to allow a billboard with an electronic sign proposed for one of the sign faces Proposed square footage square feet per face set back requirement not less than feet from all property lines Electronic message board exceeds square feet and west setback is less than feet There shall be no other changes allowed to the existing signs unless a formal request is submitted to the Community Development Department Failure to comply with Sign Arbitration ruling shall result in the revocation of this variance
Ayes All
Approval of Minutes of Meeting of February emailed
Motion by Hughes seconded by Tiseo to approve the minutes of February as presented
Ayes All
Audience Participation None
Adjournment
Motion by Hughes seconded by Tiseo to adjourn the meeting at am
Ayes All
Prepared by Reviewed by Tina Hirzel Mary A Kotowski Recording Secretary City Clerk
Sign Arbitration Meeting March Page of MINUTES CITY OF ST CLAIR SHORES COUNCIL SUBCOMMITTEE ON BOARDS COMMITTEES COMMISSIONS MARCH
PRESENT Mayor Walby Council Members Frederick Rusie and Rubino
ALSO PRESENT City Clerk Kotowski and Recording Secretary Hirzel
CALL TO ORDER
Mayor Walby called the meeting to order at pm and a quorum was present
APPROVAL OF MINUTES OF JANUARY MEETING
Motion by Frederick seconded by Rusie to approve the minutes of January as presented
Ayes All
REQUEST FROM ST CLAIR SHORES MEMORIAL DAY PARADE COMMITTEE FOR CREATION OF AN ADVISORY COMMITTEE OF MEMBERS IN PLACE OF ALTERNATES
Item was taken out of order while waiting for interviewees to arrive
Ms Rusie explained that the Parade Committee discussed the feasibility of having a six member advisory committee in place of alternates These members would go out and work the events look for donations and provide support to the Parade Committee These positions would be open to people who are residents as well as nonresidents such as business owners VFW representatives etc and they would be nonvoting members This would allow the Parade Committee to expand the number of people actually helping with the parade without increasing the number of people required to have a quorum at meetings
Mr Frederick asked what the members would be called Ms Rusie said they would no longer be considered alternates They would become nonvoting members of an advisory committee
Mayor Walby stated that the current Parade Committee alternates will be moved to the advisory committee
Motion by Rusie seconded by Frederick to recommend the creation of anonvoting St Clair Shores Memorial Day Parade Advisory Committee consisting of six members who maymay not be residentsregistered voters of the City This Committee would take the place of alternate members of the Parade Committee and any current alternatesto be moved to this Advisory Committee as recommended by the St Clair Shores Memorial Day Parade Committee Terms of appointment to be year terms with this first appointment staggering terms as year terms year terms and year terms
Ayes All
INTERVIEWS
The Council SubCommittee met with the following applicants Timothy Devine Justin Kiritsis Maria Martinez Maria Mayer Randy Springfield and Peter Stellas The goals duties and meeting schedules of each committee were explained as well as the process of appointment and notification There are three vacancies available for the Cool City Committee one regular voting and two alternates The alternate position is just as active as the regular seat but can only vote in the absence of a regular member
Council SubCommittee on Boards March Page of Committees and Commissions Item Contd
The Ethics Ordinance Council SubCommittee has one resident opening The Fence Arbitration Committee has one regular opening The St Clair Shores Memorial Day Parade Committee has one regular opening
Tess Guyette was unable to make the meeting but did submit an email expressing her interest in being on the Cool City Committee Mayor Walby suggested interviewing Ms Guyette at pm on Monday April as an alternative and this would possibly fill all of the openings on the Cool City Committee since their busy season is starting
Maureen Beleck Rebecca Brown Henry Castro Rukia Killeen Ralph Kosal and Therisa McCloy were also invited to meet with the Council SubCommittee but did not attend the meeting nor did they respond to letters sent by the City Clerk
There was discussion about the Ethics Committee resident opening as well as the fact that the committee needs a new Council liaison voting member since there was a vacancy created when Council Member Walby was elected Mayor Ms Rusie stated that she would give her vote to Mr Rubino regarding the resident opening on that committee because it is his committee and he should have the say on who is chosen for that opening Mayor Walby asked Mr Frederick if he was agreeable to fill the Council liaison position and his response was yes
Motion by Rusie seconded by Frederick to recommend to Mayor and Council the appointment of Justin Kiritsis to the Cool City Committee to fill the vacant seat of Kathleen Quackenbush with a term ending of
Ayes All
Motion by Rusie seconded by Frederick to recommend to Mayor and Council the appointment of Timothy Devine to the Cool City Committee as Alternate to fill the vacant seat of Lee Bertolo with a term ending of
Ayes All
Motion by Rusie seconded by Frederick to recommend to the Mayor the appointment of Randy Springfield to the Fence Arbitration Committee to fill the vacant seat of Ron Woodhouse with a term ending of
Ayes All
Motion by Rusie seconded by Frederick to recommend to Mayor and Council the appointment of Maria Mayer to the SCS Memorial Day Parade Committee to fill the vacant seat of Alan Loncar with a term ending of
Ayes All
Motion by Frederick seconded by Rubino to recommend to Mayor and Council to appoint Peter Stellas as Resident to fill the vacant seat of Joseph Backus on the Ethics Ordinance Council Sub committee and to appoint Ron Frederick as Council Liaison to fill vacancy created when Council Member Walby was elected Mayor
Ayes All
RESIGNATIONSVACANCIESNEWAPPLICATIONS
a Resignations
Council SubCommittee on Boards March Page of Committees and Commissions Item Contd
Motion by Rusie seconded by Frederick to receive and file with regret the following resignations and vacancies Thank you notes have been sent by the City Clerk
NAME COMMITTEECOMMISSION John Caron Activities Committee Patrick Johnson Board of Canvassers Deborah Parenteau Board of Review Bill Nearon Cultural Committee Rosema Woonton Cultural Committee Michael M nc Do Park Committee Alan Loncar Memorial Da Parade Committee Heidi Hall McInnes Waterfront Environmental Committee
Ayes All
b Review of Vacancies
The committee reviewed the list of vacancies
Ms Kotowski stated that Denise Percherski has been attending the Beautification Commission meetings and the committee was supporting her appointment Mayor Walby agreed that she should be interviewed for that opening as well as the other applicants Thomas Walter and Jamie Kaufman
It was mentioned that Kathleen Zenisek would like to change to the Communications Commission
The Planning Commission alternate vacancy was discussed Bryan Schomer Kevin Tuczek and Richard Wilson will be interviewed for that opening
Joan Ellen Perry will be interviewed for the Library Board opening and Thomas Sherry will be interviewed for the Cultural Committee opening
Tess Guyette will be invited to interview for the Cool City Committee at pm on April at a special SubCommittee meeting
c Review of New Applications
New applications were reviewed by the committee
APPROVAL OF REAPPOINTMENT LIST
Motion by Rusie seconded by Frederick to recommend to Mayor and Council the following reappointments
Ex irations Committee Date Cornwell Alice Bd of Canvassers Re Bodner Michael Dog Park Coure Marianne Do Park Sri le Jeanne Historical GosleeNesbitt Suzanne Parade Travis Kathe Parade Stellas Peter Zonin Board of A eals
Ayes All
Council SubCommittee on Boards March Page of Committees and Commissions Item Contd
Motion by Rusie seconded by Frederick to recommend to Mayor the following reappointments
Ex irations Committee Date Hanson Kathryn Planning Jones Edward Planning Schelosk David Planning
Ayes All
OLD BUSINESS ATTENDANCE ISSUES
Mr Frederick has spoken to George Munger Mr Munger said that he cannot make the Activity Committee meetings because of work He has tried to resign with Maureen Antushevich for the past year He is happy to help out where he can but he wants to resign from the committee
Mayor Walby asked if we could send Mr Munger a thank you for serving letter based on what Mr Frederick stated this evening Ms Rusie suggested that he be asked to send an email to Ms Kotowski officially resigning
Mr Frederick will follow up with Ms Antushevich regarding Mr Mungersstatus He will also take care of contacting Margaret Armstrong regarding her status and bring that information to the next meeting
Mayor Walby will contact Vito Scuito and Eleonore Ellerotroth regarding their status and bring that information back to the next meeting
PUBLIC COMMENTS NONE
ADJOURNMENT
Motion by Frederick seconded by Rusie to adjourn the meeting at pm
Ayes All
Prepared by Reviewed by Tina Hirzel Mary A Kotowski Recording Secretary City Clerk
Council SubCommittee on Boards March Page of Committees and Commissions MINUTES CITY OF ST CLAIR SHORES SPECIAL MEETING OF THE COUNCIL SUBCOMMITTEE ON BOARDS COMMITTEES COMMISSIONS APRIL
PRESENT Mayor Walby Council Members Frederick and Rusie
ALSO PRESENT City Clerk Kotowski
CALL TO ORDER
Mayor Walby called the meeting to order at pmand a quorum was present This special meeting was held to interview one Cool City applicant who could not make a Tuesday meeting due to her work schedule
Frederick Mr asked if the Chairperson from each committee had been invited to the interviews that were held on March Ms Kotowski stated that each Chairperson had been notified by mail at the time the interviews were scheduled
INTERVIEW Cool Citv
The Council SubCommittee met with Tess Guyette The goals and duties of the Cool City Committee were explained as well as the process of appointment and notification There is one alternate vacancy The alternate position is just as active as the regular seat but can only vote in the absence of a regular member
Motion by Rusie seconded by Frederick to recommend to Mayor and Council the appointment of Tess Guyette as Cool City Committee Alternate to fill the vacant seat of Christian Koehler with a term ending of April two years from date of City Council appointment
Ayes All
PUBLIC COMMENTS NONE
ADJOURNMENT
Motion by Frederick seconded by Rusie to adjourn the meeting at pm
Ayes All
Prepared by Mary A Kotowski City Clerk ST CLAIR SHORES WATERFRONT ENVIRONMENTAL COMMITTEE MAY MONTHLY MEETING MINUTES TUESDAY MAY PM IN THE LIBRARY
Members Present Joe St John Mark Balon Mark Hodorek Erich Eggert Dave Rubello Erin Stahl Ben DAngelo Peter Rubino Members Absent Peter McInnes Cecilia Nowakowski Ben Hughes David Lavender Kevin Hertel Steve Kiluk and Christian deRon Guests Jill Wrubel Ken Kmieske Ron Demski and Irene Maquet
Minutes from the April had corrections and were previously approved by email Veterans Memorial Day Parade committee float update Mark B got the fish from Jill and trailer from Christian Everything is all set and Joe andor Ken will be on the float because they are veterans th Annual Nautical Coast Cleanup Lake St Clair Celebration a Assignments and flyer distribution were reviewed againgreatflyer coverage b Joe and Dave went over all of the details yesterday c City will put up barrier to contain the nesting swan at Blossom Heath d Erin gave mapsVeterans tools will be secured earlier in the onlocation building prior to Sunday e Tom Cleaver and Joe got food and supplies extra cash from Tom will be used for tools etc f Trader Joes donating hot dogs and coming to cook them Beach Grill will be giving a gift certificate instead of donating sandwiches Mark B following up with them g Band Death Method will be there h Dive team and tow trucks not needed John will be the chainsaw crew chief for chainsaw team i New Life Ministry has people signed up as opposed to last years volunteers j Heidi and Jill will be signing student community forms at the end of the cleanup at lunch k Discussion of volunteer distribution Veterans Blossom at Champine Chapaton I Ron D asked to be conscience of how much sand taken Landscape Services donating frontend loader for Veterans Memorial and Macomb County donating loader for Blossom Heath beach Storm Drain Stenciling program a Lots of groups are interested Mark B has no update from Jefferson Middle School Ben will have an update from Lake Shore HS after the cleanup Joe has no update from St Joan of Arc Environmental group Girl Scout Troop set stenciling date for and will need parental help Joe met with Elmwood Elementary School Ecology Glub on b Discussion about street decalscosts quality and durability If city gives this committee the some of the money might be used to pay for these Discussion centered on having the decals in areas where there is more foot trafficvisible like the city pool or in certain neighborhoods I Expressway EntranceExit ramp program All set for this year Erin shared the great SCS Connection article Joe pointed out past articles brought in more volunteers With the help of Bryan Babcock DPW and Linda Zimmerman MDOT we got permits for Flowers Projectworking on details Other Comments Updates New Items or Ideas a Tom Cleaver is generously donating towards the Scholarship Program b Mark H talked about dredging grant for the spillway area need a reference letter and ccing Sandy Levin in on everything Mark H also shared about the Lake St Clair Festival that happened at MCC today They had fun projects like Scene of the Crime Salmon Run Dirt Doctors Drain Detectives and The Return of the Green Goo They all were fun informative environmental games c City financial allotment to committee should be but it has not been voted on yet Thank you former councilman Dave Rubello and Council Liaison Pete Rubino for pursuing this Erin asked that we use money to enhance current projects and not create projects to spend the money on d Ben posed geese problems to studentsone unique solution was feeding geese to zoo animals e Mark B would like to talk about the FEMA flood plan study next month f As a result of the Committees Community Outreach Program presented to the Lac Ste Claire Kiwanis Club today at Rosies Restaurant the Kiwanis Club donated to the Committee Next Regular Monthly Meeting Tuesday June meeting at pm in the library
Meeting adjourned at pm St Clair Shores Website Improvement Committee April Minutes MEMBERS PRESENT Candice Rusie Chairperson John Caron Larry Claeson Greg Corless Mary Jane DHerde Mike Smith Bruce Tegtmeyer MEMBERS ABSENT None
CALLED TO ORDER pm
I OLD BUSINESS A MARCH MEETING MINUTES Motion to approve minutes J Caron Seconded L Claeson All in Favor
RESPONSE FROM MAROR AND CITY COUNCIL REGARDING POTENTIAL COST OF WEBSITE IMPROVEMENT PROJECT C Rusie J Caron and M Smith spoke to or emailed the Mayor and City Council members to determine if the potential cost of to was prohibitive Committee members stressed that the cost could be advertised through several City departments and the cost included the price estimate for the Rec Track system for the Golf Course which would yield revenue The Mayor and City Council did not object to proceeding with the project M Smith also noted that the Golf Course was being courted by another company who specialized in Gold Course websites It is a possibility that we may receive an additional proposal NEW BUSINESS A DESIGN OF RFP FOR CITY OF ST CLAIR SHORES G Corless passed out a draft of an RFP based on samples we received at the last meeting We also received a copy of the RFP from Rochester Hills this morning The Committee discussed the draft of the RFP noting that many of the samples did not include the number of dropdowns that lead to another page G Corless explained that our RFP covered the pricing issue by asking for a dynamic structure with an infinite number of page systems Our RFP needs to accommodate growth in technology and future citizen services It also includes pricing for different types of search capabilities and a Frequently Asked Questions section M Smith pointed out that we currently have multiple websites in the City The RFP must cover all of them B Tegtmeyer noted that we need to keep the same look and the same functionality for all websites to maintain efficiency J Caron also wants to address our video streaming and storage issues He suggests that we archive at least one monthsCity Council meetings as well as our regular SCSTV programming C Corless pointed out that currently the City does not stream to our site but rather offsite at another company We may need an optional RFP to cover this service
B WEBSITE IMPROVEMENT TIMELINE The Committee agreed that we want to advertise the project on MITN review the RFPs decide if we want to invite any company to provide a demonstration and present our recommendation to City Council M Smith explained the difference between a bid which is sealed and nonnegotiable and a Request for Proposal which is used when securing prices for a professional service A RFP is flexible and sections can be negotiated The Committee agreed that a RFP is in order for this project
ACTION C Corless and M Smith will revise the draft of the RFP per our discussion send it out to the Committee for final approval and post it on MITN Tentative timeline Revisions to CommitteeApril posted on MITN from April to May OpeningMay Questions and answers will also be posted on MITN as an addendum C Corless to be main contact Also prepare separate for video streaming and archiving SCSTV programming
D OTHER BUSINESS STATUS OF MEETING WITH REPRESENTATIVES FROM COMERICA BANK TO DISCUSS THE FEASIBILITY OF AN EASY PAY SYSTEM FOR PAYING BILLS ONLINE L Claeson reported that he has a meeting with the Comerica representatives on Thursday April th to discuss this issue
NEXT MEETING DATE
TBD based on the number of RFP received
Meeting adjourned pm Meeting minutes submitted by MJ DHerde May MINUTES OF THE CITY OF ST CLAIR SHORES ZONING BOARD OF APPEALS Thursday May
Present Absent Mark Foster Chairman Dominic Calcaterra Alternate Excused Duane Michno Vice Chairman Also Present Bill Lince Chris Rayes Community Services Director Thomas McKenney Robert Ihrie City Attorney Randy Pullin Secretary Kathy Peck Recording Secretary Steve Scavone
Peter Stellas Lee Bertolo Alternate
Call to Order
Chairman Foster called the meeting to order at pm roll was called and a quorum was present The Pledge of Allegiance was said by all Alternate Dominic Calcaterra was excused
Case No Arthur J Tucker Sr Pleasant Tabled from Apri ZBA meeting Re LAKEVIEW GARDENS SUBDIVISION LOTS LIBER PAGE Location North of Nine Mile West of Greater Mack REQUEST Request a variance to allow for running commercial business in RAOne Family District including parkingstorage of commercial vehicles Zoning Ordinance RA One Family General Residential District Mr Tucker Pleasant stated he came here to get permission to park his trucks at his residence to make it easier for him to take care of water main breaks for the Citys schools and several Grosse Pointe schools as he is on call hours He has been here for years and has had no problems Mr Tucker does not understand and thinks he did everything according to Hoyle when getting permits to build his garage and does not believe it is an eyesore
Audience Participation Donald Cooper representing the Fraternal Order of Eagles stated they are located at the corner of Greater Mack Pleasant Mr Tucker has been a great neighbor however when his employees park on the street on Thursdays they have trouble getting their trash picked up
Jim Goodfellow Lakeland stated this is not the same request under Case that wason the agenda April Wording on todaysagenda states it is a request to allow running a commercial business and now Mr Goodfellow thinks Mr Tucker has been in business for years the neighbors find no problems not there is an addonhere He feels Mr Tucker has done nothing wrong and the case has been changed and is the same case that was tabled Chairman Foster asked Mr Tucker if he requested the change in verbiage Mr Tucker replied no
Tom Cusmano N Gardenia Fraser retired St Clair Shores Code Enforcement Officer stated that when an he went there years ago he was told by Skip that he could leave him alone Mr Cusmano feels it is agreement from way back
Correspondence Secretary Pullin reread the letters submitted by neighbors from the last meeting dated August from Beverly La Forest Pleasant William Amslett Pleasant neighbor with illegible signature at Pleasant Mary Ann Senske Grand Lake and Mark OBrien president of Roy OBrien Ford An additional letter from Zahan Patel Fraternal Order of Eagles dated April was
Zoning Board of Appeals May Page I of also submitted and noted Mr Tuckersemployees park on Pleasant which blocks the sidewalk to their property and prevents them from putting out their garbage
Commissioner Stellas noted that in Mr Tucker identified building a certain sized garage to store a skidoo two trucks and a trailer He asked that since then has Mr Tucker found it necessary to go beyond this Mr Tucker replied that there are two trucks in there and a wood table saw a lot of wood and other tools Mr Stellas then asked if this variance is denied would Mr Tucker be able to park his trucks at his business Mr Tucker did not understand the question Mr Stellas noted that Mr Tucker is in a residential area and noted that he has trucks and needs to park them some place He again asked if Mr Tucker can park them at his business address Chairman Foster also asked MrTucker if he has an official business somewhere in a commercial district Mr Tucker replied he has two other places that he can park his trucks Commissioner Michno asked why the wording on the variance request was changed from the last meeting Mr Rayes replied that at last monthsmeeting MrTucker identified that he had employees coming in hours a day for sewer repairs and water main breaks Mr Rayes stated at that meeting that even if trucks were allowed employees could not come in at all hours ofthe day If Mr Tucker is driving the truck there and back it would be different than employees coming in Mr Rayes added that the wording was changed based on the conversation at last monthsmeeting
Commissioner Michno asked if Mr Tucker had a business relationship with Mr Cusmano Mr Tucker replied he would recommend people who called him and likewise for Mr Cusmano He asked if that relationship still existed and he replied that Mr Cusmanosson does the work now he cleans the sewers and Mr Tucker repairs them Commissioner Michno asked if it would be a proper question to ask about the gas line Mr Ihrie replied that his review of documentation shows that a permit was granted simply to store equipment andor trucks It like inside of the oversized garage Nothing else was mentioned that would require sor gas lines seems that all developed over a period oftime Mr Tucker has basically acknowledged that this is the primary location where he operates his business from There was no permit Mr Ihrie wasaware ofto install a gas line into the garage and at this point a gas line is not permitted per the ordinance MrTucker added that the gas built Mr Ihrie company installed the gas line and that the electrical was installed back when the garage was acknowledged that he was not sitting at the table in When Mr Ihrie started anyone who asked for an oversized garage was always asked if they were going to operate a business in their garage Mr Ihrie cannot speak for City Council in but he would suspect those kinds of questions may have been asked at that would have been It time If MrTuckersanswer would have been yes Mr Ihrie doubts his request approved is possible that Mr Tucker wasntasked that question in but it does not change the fact that he should not have that stuff in there and be operating a business Mr Tuckersoriginal request was can he park certain vehicles on his property but apparently when Mr Tucker implied he was running his business out of his home Mr Rayes changed the wording based upon what was revealed last month It would be silly to approve the parking of trucks in the driveway and then turn around and issue a citation for operating a business out of the home Mr Ihrie thinks it is an appropriate modification Commissioner Michno was concerned about safety regarding the gas line and asked if it is a justifiable question for tonightsmeeting Mr Ihrie replied no not for this issue
The issue arose now because MrTucker applied for a permit fora gallon diesel tank because he wanted to move his and was denied Commissioner McKenney asked since permission was already granted in to park trucks in the oversized garage can the trucks no longer be parked in there Mr Tucker replied no that he Mr the has a table saw planer and he needed more room Mr McKenney wished Tucker would park in garage and he is all in favor of it since permission was granted years ago however Mr Tucker never received permission to run a business MrTucker stated the schools do not want the sewers or water mains fixed during the day they prefer it to happen at night It was also noted that Mr Tuckersneighbors have no problem with him except for the backup alarms ringing during the middle of night when the trucks are backed he would have a up Mr Tucker stated he could turn the alarms off Commissioner McKenney added that hard time agreeing to allow Mr Tucker to run a business in a residential area it would cause a can of worms to
Zoning Board of Appeals May Page of explode in the city If the trucks could be parked back in the garage the issue would be null and void but he feels this would put the Board in a hard spot and the ZBA would be overtaken with people coming in wanting to do the same thing Mr Tucker noted that he is right next to commercial property Chairman Foster asked if this motion could be separated and could the business aspect of the variance be removed Mr Ihrie replied theoretically you can however the problem is someone bringing large commercial trucks onto residential property is unlikely not running a business out of their home If you conclude to not authorize running a business out of oneshome but to allow for storage of commercial vehicles on this property the Board can do so if you find that the petitioner has a hardship for the use variance Five votes would be needed and those votes must conclude the property cannot be used in a manner consistent with existing zoning the landownersplight is due to unique circumstances and not to general conditions in the neighborhood that may reflect the unreasonableness of the zoning a use authorized by the variance will not alter the essential character of a locality and the hardship is not the result of the applicants own actions Mr Ihrie continued if the ZBA makes a finding on all four of those points and if five members ofthe Board can prove each of those four points the short answer is yes The petitioner still has to prove a hardship that is not selfcreated
Mr Scavone asked if Mr Tucker was asked if he would be putting in a gas line back in Mr Tucker replied that he uses woodworking tools in the winter and he could not let moisture get to his table saw Mr Rayes was asked if there is another garage in the City with a line Mr Rayes replied it is likely but he does not know where one is Mr Scavone feels like Mr Tucker is being picked on because in his years on the Board he has He not feel this the ZBAs never heard anyone asked what they do in their garage what is stored etc does is role This Board exists for unique circumstances and he went on to respond to the four points Mr Ihrie just described its true Mr Tuckerslot is residential but it abuts a commercial building that was used as Roy OBriensbody shop for decades Mr Scavone thinks the unique circumstances are that the buildings were approved some years ago and Mr Tucker has had uninterrupted use running it out of there and the second lot used for storage has also been that way for decades Right next door the lot is commercial The City turned a blind eye and it was not Mr Tuckersfault He got a permit and built it properly It is not known what questions were actually asked Mr Tucker was asked what other equipment he owns besides what is at his house He replied he has an excavator bulldozer etc which are stored elsewhere No one works on his property it is not a construction yard just a parking place He has an accountant for his bookkeeping and he does not manufacture anything Mr Scavone thinks it would be a great hardship if this were to be stopped after this many years The trucks might leave from there but Mr Tuckersbusiness consists of much more than those three trucks He suggested that Mr Tucker accommodate the Fraternal Order of Eagles and have his employees park elsewhere on Thursdays
Commissioner Stellas only agreed with Mr Scavone on Item He feels this is still a residential area and there Item are many residents that adjoin commercial property on basically every street near a main artery is the biggest issue initially the garage was built to house vehicles and for whatever reason it will no longer accommodate the vehicles due to other personal items gathered which means MrTucker has created this issue himself Commissioner Michno added for the record that he is on board with Mr Stellas He added that
everyone on the Board is trying to look out for Mr Tucker and asked if Mr Tucker has done anything since last month to remedy this situation such as rearranging items etc Commissioner Lince asked if the Board had the right to grant this as long as Mr Tucker is working the business perhaps for another year Mr Ihrie replied no the variance stays with the property If the Board is inclined to grant it will have to decide what it is granting outdoor storage allowed and if so what size What happened to the approval to store vehicles in the oversized garage Does the Board require vehicles to be inside or outside the garage and what size vehicles That use variance would go with the property The minutes also reflect that an existing garage will be torn down Mr Tucker replied that there was another old small garage which was torn down The smaller garage he has now replaces it Mr Lince asked if a use variance could be done for just those three vehicles Mr Ihrie noted that this is the problem when the Board tries to solve a problem as opposed to determining if there is a hardship He supposed a variance could be granted using VIN s but that does not mean a future purchaser of the property cannot buy those vehicles and have the right to store those on that property It
Zoning Board of Appeals May Page of could be done but the very next thing likely to happen is he would be cited for running a business out of his home which illustrates why Mr Rayes modified the request Mr Tucker has essentially acknowledged that he is running a business If the Board would grant this variance they should find all four points Mr Scavone asked Mr Ihrie ifthe Board is allowed to selectively enforce ordinances He sees loaders cement equipment sitting in yards along with landscaping trailers work trucks carpentry trucks etc parked all over the city and stored in backyards Mr Ihrie replied that selective enforcement has a negative connotation and the Board is not permitted to do so however he explained there is a certain amount of inherent enforcement For instance a police officer sees someone driving miles down Harper and for whatever reason chooses not to enforce and then stops the next person Mr Ihrie further explained that this City has limited resources a lot of it is complaint driven or in this case when Mr Tucker applied asking fora gallon tank It would not be considered selective enforcement Mr Scavone feels the problem is that this has gone on for three decades and asked about grandfathering Mr Ihrie replied there is nothing stopping Mr Tucker from storing large in As far the commercial vehicles his large commercial vehicle garage He requested that and was approved as business part any type of business is disallowed City Code Enforcement people do not try to hunt down people running a business in their home however sometimes it is put right in their face and they have to respond Mr Scavone asked if the plow truck could be parked elsewhere MrTucker replied that it could
Mr Scavone noted that Mr Brown previously advised the Board that a continued use could exist into the future however if a certain use was there and then stopped it would no longer be allowed Mr Ihrie thought that may be correct if the use was abandoned He would need to look at the ordinance Mr Scavone asked if it was specified for watersewer repair would we have an issue what are the chances that another watersewer repair company would buy this home Mr Ihrie reiterated that Mr Tucker is not allowed to run a business out of a residential home and then be granted a use variance If the Board authorizes that a commercial business may be run out of that home then it would be allowed Mr Tucker was asked if he could work out something with Mark OBrien it may be a good avenue to pursue especially if it is the only alternative
Mr Scavone made a motion and Mr Stellas supported to approve two vehicles but the motion was rescinded before a vote was taken Mr Ihrie made it clear that even though Commissioners indicated MrTucker is not running his entire business this is a motion to allow him to run his business out of his home Discussion took place about amending the motion to only allow parking two vehicles in front of his garage and that would be the limited scope of the business the Board would allow Mr Ihrie replied it would cover a small portion of it however are employees allowed to move vehicles on and off the property would this be a hour partial business This needs to be addressed If he were to be allowed to run a business in a residential district it needs to be acknowledged that this may trigger unintended things that may not have been thought about Mr Tucker stated it is hard to say how often the vehicles go out but it is convenient that the trucks are right there so they do not have to drive to get the truck Mr Ihrie stated as a point of clarification that if there is a problem in the City the City employees drive their personal vehicles to the location in the City where the trucks are stored and then the equipment is taken to the problem Commissioner McKenney asked for clarification regarding the possibility of Mr Tuckersson continuing with the business at this location Mr Tucker replied he may move on The Board determined that this would be extremely difficult to monitor Mr Ihrie wanted clarification and to have this reflected in the minutes that this is not an approval to operate a business out of a residential home unless that is the intent of the motion It the Board wants Mr Tucker to run a business it must clarify that if he runs any portion of his business out of his home is the question
Mr McKenney thinks Mr Tucker is doing himself his employees and his son an injustice by not resolving this now
It was moved by Commissioner Scavone supported by Commissioner McKenney to TABLE the request for a variance to allow for running commercial business in RAOne Family District including parkingstorage of commercial vehicles at Pleasant Ayes Scavone McKenney Foster Lince Pullin
Zoning Board of Appeals May Page of Nays Michno Stellas Motion carried
with Mark OBrien Commissioner Scavone added that by tabling the case it will allow MrTucker time to speak and maybe something can be resolved in the next days Mr Stellas stated that part of the responsibility of this Board is to answer the variances not to find solutions to the problems
Case No Thomas L Sally Lauzon Jefferson ITEM AGAIN POSTPONED BY PETITIONER THIS ITEM DID APPEAR IN SENTINEL
Case No Tom Kathv Robinson Jefferson
Re ASSESSORSPLAT NO LOT LIBER PAGE location North of Masonic East of Jefferson REQUEST Request for variance to allow an accessory structure in front yard Zoning Ordinance Accessory BuildingsStructures Sec
Mr Robinson Jefferson stated the request is about the parcel at Jefferson where they want to build a new home with a new detached garage located between the house and the road This is considered the front of the house and he needs a variance to put the garage in front of the house
Audience Participation Michael Gutow Jefferson stated he lives next door and is excited about the beautiful house being built He feels it will improve the value of the neighborhood Mr Gutowsobjection is the location of the garage on the south side ofthe property closer to Mr Gutowshouse He feels the location will box him in and asked if there is a size restriction on the garage Mr Gutow also wanted reassurance that Mr Robinson will not be running a business out of this garage
Correspondence None
Commissioner Scavone asked Mr Robinson was going to run a commercial business out of his garage He replied no business no heat no water and no one will occupy the garage Mr Robinson added that he feels Mr Gutow is not concerned about the garage itself but about the fact that it is up next to his property Mr Gutow himself has a car garage crowding his neighbor on the other side If Mr Robinson moved his garage to the north side who will say that that neighbor will not object Mr Robinson was informed it is his right to place the garage where it is Mr Rayes noted it meets the side yard requirements but exceeds the front yard setback because he has to be from the center of the road The maximum garage size allowed is square feet and Mr Robinsonsrequest is for square feet Mr Robinson added that his garage will be used for storage of garden tools etc since they do not have a basement His proposed garage will be further away from Jefferson than Mr Gutows
It was moved by Commissioner McKenney supported by Commissioner Scavone to approve the request for a waterfront variance to allow an accessory structure in front yard due to the area petitioner is located is in on and it is common practice to allow in that area at Jefferson Ayes All Motion carried
Case No Craie Niner with Supreme Deck for Viorel Cretu Harmon Circle
Re HARMON CIRCLE CONDOMINIUM MACOMB COUNTY CONDOMINIUM SUBDIVISION PLAN N LIBER PAGES UNIT NO Location South of Mile Road West of Little Mack
Zoning Board of Appeals May Page of REQUEST Request for sqft total lot coverage variance a sqft rear coverage variance and a rear setback variance to allow a deck Zoning Ordinance Schedule of Regulations Cory Whitney Supreme Deck PO Box Livonia MI noted that everyone on Harmon Circle is out of code regarding setbacks due to the irregular size lots The homeowner is trying to add a deck and they needed to request a variance for the setbacks to allow one He also noted that there is a manhole and they will allow for it by building a decorative access to it
Audience Participation None
Correspondence Secretary Pullin read an email notifying the City Mr Whitney was appearing tonight rather than Mr Niner There was also a letter submitted by residents ofthe Harmon Circle condominiums who stated they welcomed any and all improvements to their community which will upgrade all of their properties The letter was signed by Michael Karen Mazzola Harmon Circle Kathleen Mclaren Harmon Circle George Verras Harmon Circlelohn Trevillian Harmon Circle and Mark Grech Harmon Circle Chairman Foster acknowledged how difficult it is for these residents due to their small lots Commissioner Stellar asked what the total lot coverage is The request is fora sq ft total lot coverage a variance Mr Rayes added the deck is square foot Mr Whitney noted his client is also installing privacy fence and asked if he needed to come back before the Board He was informed that a permit must be pulled and the good side of the fence must face out
It was moved by Commissioner Michno supported by Commissioner Pullin to approve the request fora variance to allow a sq fttotal lot coverage variance a sq ft rear coverage variance and a rear setback deck due to irregular lot size at Harmon Circle Ayes All Motion carried
Other Business Mr Michno asked for two corrections to be made It was moved by Commissioner Michno supported by Commissioner Stellar to approve the Minutes of the April ZBA meeting as amended
Ayes All Motion carried
Audience Participation None It was moved by Chairman Foster supported by Commissioner Stellar to excuse Alternate Dominic Calcaterra from tonightsmeeting May Ayes All Motion carried
Adjournment It was moved by Commissioner Pullin supported by Commissioner Lince to adjourn the meeting at p m Ayes All Motion carried
Zoning Board of Appeals May Page of COUNCIL MEETING OF June Consent Agenda Items f Award Bids and Blanket Purchases for Fiscal Year for the following
BACKGROUND City policy recommends that blanket purchase orders be utilized whenever applicable This is an annual request to Council
ENCLOSURES Purchase Order Requests
Award Bids and Blanket Purchases for Fiscal Year for the following Police Dept award Annual Service Contract for Motorola Radios Bid opened
Fire Department ALS Supplies and Turnout Gear rescheduled to Gas Diesel Bid Consortium Motor Pool GPS Services Motor Pool Automotive Parts Bid opened Motor Pool Vehicle Equipment Tires Bid opened DPW Rock Salt Bid Consortium DPW Water Meters and Transmitters DPW UPMAsphalt Patching Material Bid opened DPW Material Delivery Disposal Bid opened DPW Repair Supplies Bid opened City Clerk Election Supplies Ordinance Publications CDI Property CleanUp Services Bids opened CDI Imgation Systems Maintenance RFP opened CDI Landscaping Maintenance RFP opened CDI Rodent Control Services Bids opened CDI Snow Removal Services Bids opened CDI Weed Control Services Bids opened
PROPOSED RESOLUTION ApproveDeny blanket purchase orders for fiscal year for the Police Fire Golf Course DPW Motor Pool City Clerk and CDI items as noted on the attached summary
Moved by Seconded by
VOTE AYES
NAYS
ABSTAIN
ABSENT
Prepared by Mary Kotowski City Clerk Date June June Council Meeting Summary of Blanket Purchase Orders for Budget Year
npT ITEM VFNDR AMOUNT Police Dept Annual Maintenance Contract for Moto State Electronics Radios Bids o ened Fire Dept ALS Supplies J B Medical Supply Inc Turnout Gear A Ilo Fire E ui ment Com an
Motor Pool Gas and Diesel Bid Consortium Petroleum Traders RKA Petroleum Atlas Oil Motor Pool GPS Services Teletrac Inc Motor Pool Automotive Parts Proposals opened Automotive Supply Co Inc Great Lakes Batte Motor Pool Vehicle Equipment Tires Bids Trader Ray Tire Center Detroit MI o ened DPW Rock Salt Cooperative Contract The Detroit Salt Company Extension DPW Water Meters Radio Transmitters SLC Meter Services Inc DPW UPM Permanent Pavement Repair Barrett Paving Materials Inc for Streets Material Contract Proposals opened for Water Dept
DPW Material Delivery Removal Bids Hernden Trucking Co o ened Clanc Excavatin Co DPW Repair Supplies Bids opened R HD Supply Co ETNA Supply Co East Jordan Iron Works City Clerk Licensing Service agreements Coding Elections Systems Services ES S Election Supplies Printing Systems Inc PSI Ordinance Publications Munici al Code Cor oration CDI Property Clean Up Services Bids Excel Services o ned CDI Irrigation Systems Maintenance HO Irrigation Inc RFP o ened arrn I anrisraninn Maintenance Landscape Services Inc
Opened Landscape Services Inc
Opened Landscape Services Inc
pened Landscape Services Inc Council Meeting June
AGENDA ITEM f Request approval of Maintenance Contract for Police Department to contract with State Electronics to maintain mobile and prep radios
BACKGROUND State Electronics is an authorized Motorola vendordealer The bidding was advertised on MITN and the newspaper State Electronics was the lone bidderfor this contract Last yearsbid only had companies bid with State Electronics being one
The Police Department will utilize moneys allocated from
ENCLOSURES MITN bid paperwork
PROPOSED RESOLUTION Approval of Maintenance Agreement and award State Electronics for
Moved by Seconded by
VOTE AYES
NAYS
ABSTAIN
ABSENT
Prepared by lt A Pietrzak Police Department Date June VENDOR QUESTIONNAIRE
Company Name STATE ECTTeNcS
Company Address o sLD f Telephone Number Sf oZ s j E Contractor Representative rYJlGffAEL AlLl
Years in Business
Anticipated number of staff that will be assigned to this contract subcontractor Will any services be subcontracted If so state the service and names
Provide names contacts and telephone numbers of three organizations that have been in size to provided contract services from your company At least one reference should be comparable the City of St Clair Shoresproposed contract
Company Name s nI L Description of services performed incl date ZR S Y GTxiTa frv DfaS
Value ofWorkDDD o Contact Phone Number carfIiclS d BOS
Company Name C T GD J Description of services performed incl date y SEXVLC o TfeE rmLC ISazl
Value of WorK D Contact Phone Number JJ itMPS t
E Company Name S GL a R LL Description of services performed incl date RSA SErtyLE aTfeT PuTftBc foCES
Value ofWork fD Contact Phone Number TQZA Bb y
for this contract List any other information that may be helpful in determining your qualifications A rF LZervlGS L UC S EddE tVf F
ST GGllsH PDG W HltYE eay fST Cto List your companyshours of operation
Monday AM to PM Tuesday f AM to z PM Wednesday AM to PM Thursday AM to S PM Friday AM to ST PM Saturday AM to fPM Sunday AM to PM
Please note any holidays your company is closed and will not provide service FiZ MUGI DfY iNrzc lY LA lq oyANYN CfflSKtS List your companysState of Michigan license number JJ f d C
Bidder shall provide a check list of what consist of a PM for each type of unit Portable Units Mobile Units Vehicle Equipment
LABOR AND SERVICE SPECIFICATIONS
The undersigned having familiarized himself with the local conditions affecting the cost of the work for the be designated job and also the site of the work hereby proposes to perform all work therein required to performed and to provide and furnish all ofthe labor materials necessary tools and equipment including manner utility and transportation services necessary to perform and complete in a quality and workmanlike the construction itemized below in and for the City of St Clair Shores all in accordance with the drawings specifications and other Contract Documents at the unit price hereinafter set forth
YEARLY FLAT RATE FOR REPAIRS Cd VENDOR REFERENCE INFORMATION
Bidders Name ST LTIS
Company Name Contact Name
Ste IL SC lGS Type of Services Provided Contact Phone Number ciT T r b y Date of Services Contact Address yf
Company Name Contact Name CATS o cvu rc ahlPSGM Type of Services Provided Contact Phone Number
Date of Services Contact Address aas
y yZov rr
Company Name Contact Name ST Z A L jiiet Type of ServicesProvided Contact Phone Number
Date of Services Contact Address aS GsaJ l Srr Ss r SIGNATURE PAGE
Name of Bidder C Address
Fax Telephone turrJber g a U Number a Email Address Federal Tax ID Nurrbey d S I l c STELC CJ j Check ONE of the following
Partnership NonProfit Corporation x Profit Corporation
NonDBE Other DBE Ifyou have a DBE status submit current certificate with proposal Specify
If awarded a contract in response to this Proposal our company
Will Will Not be able to meet the specifications as required for Insurance CoveragesLimits
It is recommended to contact your insurance provider prior checking the above
certify underpenalty of perjury that havethe legal Title and Name of Agency authorization to bind thefirm hereunder Signature of Person Authorized o Sign CCCt t
Na a of Authorize ignatory prln Date fIfJL ti@T off Sf fc must be an official The above individual is authorized to sign on behalf of the company submitting this proposal Proposals signed by authorized to bind the provider to its provisions for at least a period of da s How did you learn about this bid opportunity GvZT iUD rTip is Please list any excusions for this RFP Check here if a separate page necessary please indicate these are exceptions to any portion of this solicitation
EXTENSION OF AWARD
within will extend to other St Clair Shores Departments other Local Units of government St Clair Shores terms and conditions and the MITN Cooperative the opportunity to piggyback off of this contract forthe same pricing
COMPANY NAME
YES NO BID for Annual Service Contract for Motorola Radios
Date May am
Vendor Amount of Bid Bid Bond Signed
State Electronics
AS READ AT BID OPENING St Clair Shores i Fire Department Harper St Clair Shores MI Phone Fax FIRE CHIEF George W Morehouse Jr
DATE June
TO City Manager Ben Hughes Mayor Council
FROM Fire Chief George Morehouse
RE Blanket Purchase Orders for
I have attached our two Blanket Purchase Order requests for our ALS supplies and Fire Turnout Gear
The Turnout Gear Purchase Order request is for ten TO Suits which include a bunker coat pants and suspenders from Apollo Fire who was awarded the Macomb County
Consortium contract for turnout gear
The purchase order request for medical supplies for our ALS program was again awarded to JB Medical Supply The Oakland CountyMacomb County Purchasing Consortium has opted to extend the contact with JB Medical Supply
COUNCIL MEETING OF June
AGENDA ITEM f Approve blanket purchase orders for budget year for
PROPOSED
RESOLUTION ApproveDeny blanket purchase order for fiscal year for Fire Department ALS Supplies and Turnout Gear
Moved by Seconded by
VOTE AYES
NAYS
ABSTAIN
ABSENT Blanket PO for ADMINISTRATION REGULATION CITY OF ST CLAIR SHORES PURCHASE ORDER REQUEST FORM for items over
Date Requested by George Morehouse Department Fire
Description of Items Quantity Unit Price Total F BLANKET PO For Turn Out Suits for Firefighters A coat ants includin sus enders
Total Freight Grand Total
QUOTES required attaclT written documentation
Vendor Total Purchase Price Including Freight Apollo Fire Equipment
PURCHASE ORDER INFORMATION
Issue to Apollo Fire Equipment Vendor
Address Lakeshore Drive PO
City Romeo Budget Account StateZip Code Michigan Delivery Date Expiration Date Delivery Terms IfBlanket PO Date approved by Council
Check if applicable
Emergency Purchase Over Schedule on CouncilsAgenda X Other Entity Bid ie StateCountyCoopetc MACOMB COUNTY CONSORITUM PRICING
Single Source Vendor
Other
Dep rtment Head Date Finance Department Date City Manager Date
Date of Verbal OK from City Atty Rev wwwapollofirecom EMail apollo@apollofirecom V w f
FIRE EQUIPMENT COMPANY
LAKESHORE DRIVE ROMEO MI FAX
JUNE
ATTN CATHY ST GLAIR SHORES FIRE DEPT
DEAR CATHY
WE ARE PLEASE TO QUOTE YOU ON THE FOLLOWING EQUIPMENT
QTY DESCRIPTION PRICEEA
JANESVILLE SUPER COAT PER ST GLAIR SHORES SPECIFICATIONS
JANESVILLE SUPER PANT WITH LUMBAR SUPPORT AND SUSPENDERS
THE ABOVE PRICING REFLECTS MACOMB COUNTY PRICING
TERMS NET DAYS
FOB DELIVERED
THANK YOU FOR THE OPPORTUNITY TO QUOTE ON YOUR DEPARTMENT NEEDS
PLEASE CONTACT US IF YOU NEED ANY ADDITIONAL INFORMATION
SINCERELY
ROBERT P KONUPEK PRESIDENT r Blanket PO for ADMINISTRATION REGULATION CITY OF ST CLAIl SHORES PURCHASE ORDER REQUEST FORM for items over
Date Requested by George Morehouse Department Fire
Description of Items Quantity Unit Price Total fFQI
Blanket PO Medical Supplies for ALS Program
Total Freight Grand Total
QUOTES required attach written documentation
Vendor Total Purchase Price Including Freight JB Medical Supply Inc
PURCHASE ORDER INFORMATION
Issue to J B Medical Supply Inc Vendor
Address W Pontiac Trail PO
City Wixom Budget Account
StateZip Code MI Delivery Date
Expiration Date June Delivery Terms IfBlanket PO Date approved by Council
Check if applicable
Emergency Purchase Over Schedule on CouncilsAgenda X Other Entity Bid ie StateCountyCoopletc OCMCA Purchasing Consortium Pricing MITN Purchasing Cooperative for Macomb County Single Source Vendor
Other
Dept ment Head Date Finance Department Date City Manager Date
Date of Verbal OK from City Atty Rev DEPARTMENT OF CENTRAL SERVICES Ir iEGYL
ADDENDA NOTICE N
OF
CONTRACT NO FH
NAME ADDRESS OF VENDOR CONTRACT TERM J B Medical Supply February January W Pontiac Trail Suite RENEWAL OPTION February January Wixom MI ACCEPTED WITH CORE CHANGES BY OCMCA EMERGENCY MEDICAL SUPPLIES ContactJames Waak Cell PURCHASING CONSORTIUM DECEMBER Fax
RENEWAL OPTION Fehruarv January ACCEPTED WITH CORE CiJANGES BY OCMCAEMERGENCYMEDICAL SUPPLIES PURCHASING CONSORTIUMJANUAItY
Renewal O tion Februa Janua TERMS Net BUYER Kelly Monico
FOB Delivered COOPERATIVE OCMCA Emergency Medical Supplies Purchasing Consortium
NATURE OF CHANGES
Change The City ofFarmington Hills on behalf ofthe OCMCA Emergency Medical Supplies Purchasing Consortium including the MITN Purchasing Cooperative and the Michigan State Police Emergency Management Division North and South agree to price changes additions deletions to the core list per the attached
All other terms conditions specifications and pricing provisions remain unchanged
AUTHORITYREASON Requested by J B Medical Supply
TOTAL ESTIMATED CONTRACT VALUE COOPERATIVE WIDE
Purchasing Information Systems Telecommunications Mail Services West Eleven Mile Road Farmington Hills MI Phone Fax i l O N C O m OO O O m N N N O N r O t O V V T a m N O O O D r N O th t V r O r D CV V m O O m O I O O O O r O O M r N N p w ON m N ss MM NN N N N m N m N M fA b f fA fA di m d m Vi to fA Vi b fl E N Vi fA A f fA A fA f EA A Q U
O O t t t N f tQ W f O O O Y l O W t N R N t f l R t N t lO t W W W WWW Y m m I w w w w w w w w w w w w w w w w w w w w w o m m a a m g w a O
I
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y Z ZZZZ a v m m a a m v a d m m aci o OO m o U U C C C aci OOO O O U U U U U U U U U U U c c c m c c d m v EE E m m m m m c c c c c c c m m m m m m m m m m m m c m m c c EE E o a n c c c c c c c c c c a N n n a a a a o m m m m m m m m m o Q m m ayi IZ y y y N m d d v Q N N CC C N U WD O CCC CCCCCC N WW m K Q m E c c c m m m m m m m m m m m v o y L J m o or m L f C C C m O m m O O O V O C C C C T T T TT T T T T T C T T O O O C C C N t y y y W O C N l t t J L L L L y l N tZ tZ W O O O C O OI OI t N C C C G C C C N t tQ tO f N d W N d d a a d a a a a d a m m m m m m m m m m ro City Council Meeting Date June
AGENDA ITEM f
Request to award blanket purchase order for Gasoline and Diesel
BACKGROUND The City has been purchasing gasoline and diesel for use by the Citys vehicles through the Michigan intergovernmental Trade Network MITN for a number of years The wholesale pricing by the low bidder became effective and is considerably lower than consumer pump prices
ACCOUNT AMOUNT Unleaded Diesel Tank Wagon
ENCLOSURE MITN Gasoline Diesel Cooperative Bid
PREPARED BY Bryan Babcock PE Director of Public Works
PROPOSED RESOLUTION Award blanket purchase order for diesel delivery to Petroleum Traders in the amount of unleaded delivery to RKA Petroleum in the amount of and tank wagon delivery to Atlas Oil in the amount of
A motion was made by supported by
VOTE AYES
NAYS
ABSTAIN
ABSENT city of
g Business of the City Council STERLING cuY cku HEIGHTS Sterling Heights Michigan Meering tCu
AGENDA STATEMENT
OMB AS Rev I IiJ
Item Titte the To split award of a bid for truck transport and tank wagon deliveries of gasoline and diesel fuel at unit prices bid for atwoyear period Annual estimated cost of
SnhmittPrt Rv Office ofPurchasing fnntart PPrnnlTelP hnnP Mark Carufel Purchasing Risk Manager b
Arlminictratinln pitial ac anIn rhlel dt n
City Clerk ResoJudon Minutes
Finance Budget Director Qrdinance PJanMap
City Attorney as to legal form Contract Qther
City Manager l Check box if this agenda item requires billingrevenue collection fees etc by Treasury Office
The City of Sterling Heights purchases approximately gallons ofgasoline and gallons diesel fuel to per year power the Citys fleet of automobiles trucks equipment and generators The City is also the host community for a Michigan Intergovernmental Trade Network MITN cooperative bid for the purchase of and gasoline diesel fuel that includes member commlulities in the Macomb Oakland and Wayne County region Through this cooperative bid approximately three million gallons ofgasoline and one million ofdiesel fuel are gallons purchased annually The current pricing expires an February
The bid is structured so MITN that members pay for fuel based on the per gallon wholesale rack average as published the Oil Price Information Service a fee daily by OPTS plus delivery bid factor per gallon Gasoline and diesel fuel are purchased and delivered by truck transport for quantities of fuel greater than and tank for gallons by wagon quantities less than gallons On November six bids were received for the cooperative purchase of truck transport and tank wagon deliveries ofgasoline and diesel fuel for atwoyear period
and of all Upon receipt review bids recommendation is being made to split the award ofthe bid among three For the bidders truck transport portion ofthe bid the recommendation is to award the bid to Petroleum lnc and Traders to RKA Petroleum Tne the two low bidders meeting bid specifications As more fully in explained the attached Staff Report by awarding to these two low bidders participating cooperative members will able to be Ietierage favorablepricingbascd upon the type and quantity offuel being purchased For the tank wagon portion ofthe bid recommendation is being made to award the bid to Atlas Oil the low bidder meeting bid specifications Prices to MIIN charged members are considerably lower than prices consumers pay at the pumps MITIT members are and diesel fuel at purchasing gasoline wholesale pricing which changes daily just like consumer at the local station Below is a of pricing gas breakdown pricing per gallon for truck transport and tank wagon deliveries offuel Wholesale was based the pricing on OPIS Detroit Rack Average on November
Bid Factor OPIS Price Delivery Fees State Federal Total Delivered F Crallnn Feee Price per nerallnn ner CTallnn nPr Ciallnn
Unleaded Reg Gasoline Included Petroleum Traders Comparative Consumer Retail Price on X
ULS Diesel Included
RKA Petroleum Comparative Consumer Retail Price on
Tank Wagnn
Bid Factor OPIS Price Delivery Fees State Federal Total Delivered FeeS CTallnn EueLType per Callnn p nPr Price ner CTllnn
Unleaded Reg Gasoline Included Atlas OiI Comparative Consumer RetailPrice on
ULS Diesel Included
Atlas Oil Comparative Consumer Retail Price ora
Prices charged to MITN members through the cooperative bid will fluctuate based on market conditions but are considerably lower than the consumer pump prices as evidenced in the above examples Qualifying governmental entities are tax exempt however certain state and federal fees are payable at approximately per gallon
RKA is the incumbent tank wagon vendor and their performance has been very good RKA is also a current vendor for the State of Atlas Oil has Michigan prior experience with this cooperative bid having been a successful biddervendor fran to Atlas Oil performed well during this period Petroleum Traders is the largest independent distributor ofgasoline and diesel fuel in the country They use local vendors such as RKA and to their Atlas deliver on behalf References were checked with all three vendors and proved acceptable
As the lead municipality the MITN cooperative members rely upon the recommendation of the city of in Sterling Heights awarding this bid After this bid award by the city of Sterling Heights the remaining MITN cooperative members will purchase gasoline and diesel fuel using the bid pricing secured through this cooperative bid
Please see the attached Staff Report and supporting documentation for additional information ested Actin
MOVED BY SECONDED B
RESOLVED to the award ofthe bid for split truck transport and tank wagon deliveries ofunleaded gasoline and diesel fuel to the vendors based on bid followinb factors included in their respective bids for atwoyear period with the to extend the terms and option conditions an additional two years upon mutual consent
Tnuk Transnnrt riliveriPS Petroleum Traders Inc Pointe Inverness Way Fort Wayne IN b RKA Petroleum Companies Wick Rd Romulus MI
Tannn ivPriP Atlas Oil Company Ecorse Rd Taylor MI CITY OF STERLING HEIGHTS STAFF REPORT December
Prepared By Mark Carufel PurchasingRisk Manager Ext No
GENERAL INFORMATION
On November bids were received in response to a MITN cooperative bid solicitation for the delivery of gasoline and diesel fuel Invitations to Bid were advertised on SHTV posted to the MITN website and published in the Source newspaper Sterling Heights edition Seven vendors with bids responded as outlined on the attached bid tabulation One bid was rejected for to failure include the required bid bond leaving six qualifying bids Funds for the purchase of gasoline and diesel fuels are budgeted in Account Fleet Maintenance Fuels and Lubricants It is estimated that the City of Sterling Heights will expend approximately for truck transport and tank wagon deliveries annually
STAFF ANALYSIS AND FINDINGS
Upon review and analysis ofall qualifying bids received the recommendation is being made to split the award ofthe bid among three vendors per the following analysis
Track Transnnrt ctelivPrie f Pater o than nfi gallnaT Recommendation is being made to award truck transpart to the two overall low bidders Petroleum Traders anal RKA Petroleum
Petroleum Traders is the low bidder overall Its regular unleaded ethanol gasoline factor of is lower than the incumbent Mansfield The unleaded rnidgrade ethanol bid factor of is lower than the incumbent Mansfields expiring pricing However Petroleum Traders diesel fuel bid factor pricing is not as low as RKA Petroleuans pricing RKAs bid factor pricing for ULS Premium Diesel is lower than the incumbent Mansfield and the ULS Diesel is lower Therefore the Office of Purchasing is recommending an award to both and the vendors purchasing entity can decide on its awn where to purchase based on the best available pricing An award in this fashion allows the purchasing entity to leverage the bid results and purchase fuel at the lowest cost depending on the order placed Also in the event of an MITN emergency cooperative members will have two truck transport vendors available
Petroleum Traders is a new vendor However it uses local carriers for delivery including RKA anal Atlas Oil Petroleum Lastly Petroleum Traders affers a per gallon reduction for Net l payment RKA offers the same discount for Net
Bid factor pricing for truck transport by the successful vendors follows below
Petroleum Traders Inc Pointe Inverness Way Fort Wayne N
Unleaded Regular ga Unleaded Premium gal Unleaded MidGrade gal ULS Diesel Jga ULS Premium Diesel gal Biodiesel B gal ULS Diesel gaI Biodiesel B gal Biodiesel gal E Ethanol Qgal
RKA Petroleum Companies Inc Wick Road Romulus Ml
Unleaded Regular fgal Unleaded Premium gal Unleaded MidGrade gal ULS Diesel gal ULS Premium Diesel gal Biodiesel B gal ULS Diesel gal Biodiesel B gal Biodiesel B gal E Ethanol NB
The recommendation is to award to Atlas Oil the low overall bidder Its pricing is slightly lower than the incumbent RKA Petroleum is The minunum load gallons before additional delivery charges apply Atlas was a vendor under this contract from to and there were na reported probierns during that One was period bidder Michigan Fuels the lowest bidder for the tank wagon deliveries based on the delivery factor bid however its minimum delivery was gallons This vendor to also failed bid on unleaded midgrade gasoline which eliminated its bid from further consideration
Bid factor pricing for tank wagon transport by the successful vendor follows
Atlas Oil Company I Ecorse Rd Taylor MI
Unleaded Regular gal ULS Diesel Dyed gal Unleaded MidGrade Oigal Biodiesel B gal ULS Premium Diesel gal Biodiesel gal ULS Diesel gal Biodiesel B gal ULS Diesel Dyed gal E Ethanol NB
MITN members cooperative purchase approximately three million gallons of gasoline and one million of fuel gallons diesel annually MITN cooperative members include the governmental entities of Birmingham Eastpointe Fannington Dills Grosse Painte Woods Livonia Madison Heights Novi Oakland County Rochester Hills Royal Oak St Clair Shores Southfield Sterling West Heights Troy Warren Waterford Bloomfield and Westland In addition there are approximately additional entiries that may be included at a later date
vendors A receiving an award must agree to indemnify and hold the MTIN cooperative members harmless from and evidence liability provide ofinsurance with acceptable terms and coverage
STAFF RECOIMENDATIOlY
Please see the suggested action on the Agenda Statement NpTIFICATINLIST
Petroleum Traders Inc Pointe Inerness Way Fort Wayne IN
RKA Petroleum Companies Wick Rd Romulus MI
Atlas Oil Company Ecorse Rd Taylor I o a lf N O m G N c cD O O N N r lmC M O m m ff a o o z z z z N N m C UJ ti cry tD N r H HJ CI H fA ro a O V O S f L CD O O rj O d O O f ti M m m m m O y Z N M QJ Z Z Z Z f Ff G N M CV NJ Or
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w U GU Q N Cu CU @ Q m IL Q Y m f ai m W N o C U l d C C J J J J O Q MO U Q d ti W W MMOW ccL L r rrf Q f V City Council Meeting Date June
AGENDA ITEM f
Request to award blanket purchase order for Global Positioning Service GPS
BACKGROUND The Motor Pool Department currently has installed in most municipal vehicles a GPS device and this request is to continue the monthly service fee associated with the year contract with Teletrac Inc
ACCOUNT Department Account Annual Amount Community Services Building Maintenance Parks Water Sewer Streets Sanitation
ENCLOSURE Memo to City Manager Contract
PREPARED BY Bryan Babcock PE Director of Public Works
PROPOSED RESOLUTION Award blanket purchase order for GPS Services to Teletrac Inc in the annual amount of through December
A motion was made by supported by
VOTE AYES
NAYS
ABSTAIN
ABSENT LlllIIlJ
TO Ben Hughes City Manager FROM Bryan Babcock PE Director of Public Works Water
DATE June
SUBJECT Purchase OrderTeletraclnc CC M Smith T Haney G Corless C Rayes G Esler
In City Councit and Management approved the installation of Global Positioning Systems GPS in vehicles with a year service contract The contract was with Teletrac Inc and consisted of a cost to furnish and install each individual unit with a monthly fee This contract expired in and a month to month fee of per unit started
In it was decided that the City would continue the current service with Teletrac Inc on the existing vehicles However due to budget constraints the installation of the additional units on remaining vehicles without GPS service would not be pursued as originally planned in
While negotiating a new contract with Teletrac Inc the following was agreed to as part of a yearcontract
The monthly rate decreased from to which is lower than the original bid price of The existing vehicles were rewired with updated units at no cost to the City The remaining vehicles that did not have GPS had new GPS units installed at no cost to the City All GPS units have a lifetime warranty while under contract The City is able to set a schedule with Teletrac Inc to have units turned on and off seasonally This means that in the winter time plow trucks are turned on and in the summer turned off In the summer street sweepers are turned on and in the winter turned off Etc etc
The blanket purchase order request is for the annual amount of billed to the various departments utilizing the service
Page MEMOTeletrac PO Requestdoc Topss
Lincoln Way
Garden Grove CA Onyx
Sales Office
FAX COMMERCIAL EQUIPMENT AND SUBSCRIBER AGREEMENT wwwteletracnet New Add Reactivation ljJ Renewal Conversion Purchase Lease Yrs PrePay f Revised
Order Date PO Number Rep pmontgomery Account
Bill to Name on Invoice Ship to St Clair Shores Public Works Attention Attention
B an Babcock Address Address Pleasant St City State ZIP City State ZIP St Clair Shores Pu MI Email Address Telephone babcockb scsminet TEL FAX For Multiple Ship To Addresses Attach Addresses check one Standard Rush
Monthly billing forequipmenl shall wmmence al time ofinstallation arat days from date of signing whichever comes first
ITEM QUANTITY PKG DESCRIPTION UNIT PRICE TERM OFCONTRACT EXTENDED PRICE AIRTIME ONLY SEE BELOW MO NA
Add On Service Premier Service
Inception Date Termination Date subtotal NA Terre months IhitiaL
with the rates stated below The undersigned hereby regpes and agrees to pay for location and data communication services provided by Teletrac In accordance
Monthl billin for eirme and services shall commenceat time of installafion orafde from date of s nin whichever comesfirst Total Quanti Plan Code Description Monthly Rate MonthyCharge Airtime Service uartel Billie MO Term
Inception Date Termination Date Total Monthly Rate INCLUDED Term Months ihitial
If continued on amendment check here
Installation Address TO BE PROVIDED BY CUSTOMER
This is a seasonal deal Customer will dates seasonal provide specific regarding configuration Equipment Subtotal QuarterlyBilling customer has units installed
Customer will process billing via PO Airtime Subtotal InCI
Installation InCI
TaX NA Additional Special Instructions Attach instructions Total Monthly Pavment Aoolicable Tax to be included with the order Monthly
DOwn Down Payment Check No Payment Terms and Conditions Received Initial Balance Due NA
a
Customer Name cAR etro Titlef r St Clair Shores Public Works oyJ lA e
Date e signature Date By aignawre f Nam Pint Name pdnQ Benjamin M Hughes City Council Meeting Date June
AGENDA ITEM f
Request to award blanket purchase order for Automotive Parts Purchasing Contract Bids Opened
BACKGROUND The Motor Pool Department typically uses vendors to supply weekly the most commonly used stock automotive parts for use on municipal vehicles These parts include batteries oil filters brakes air filters fuel filters and light parts
BUDGETTED The total Motor Pool Dept budget for Repair Parts Services is
ACCOUNT Motor Pool Department
AMOUNT Automotive Supply Co Inc Great Lakes Battery
ENCLOSURE Memo to City Manager Bid Tabulation Specifications Contract Documents
PREPARED BY Bryan Babcock PE Director of Public Works
PROPOSED RESOLUTION Award blanket purchase order for automotive parts purchasing to Automotive Supply Co Inc in the amount of and Great Lakes Battery in the amount of through June
A motion was made by supported by
VOTE AYES
NAYS
ABSTAIN
ABSENT LlJLlJ
TO Ben Hughes City Manager FROM Bryan Babcock PE Director of Public Works Water
DATE June
SUBJECT Automotive Parts Purchasing Contract CC Tim Haney Director of Finance Treasurer
On June the City of St Clair Shores received proposals for the Automotive Parts Purchasing Contract with option to extend years The contract consisted of a list of most commonly used parts including oil filters brake parts and batteries by the Motor Pool Department The vendor visits the garage weekly to check stock on these parts The contract shah remain valid until June
The project was advertised in the Macomb Daily Newspaper as well as the Michigan Inter Governmental Trade Network MITN website The notice was sent through the MITN website to companies and bids were submitted The proposal was also mailed to local companies such as Auto Zone OReilly Auto Parts GeorgesAuto Parts and Great Lakes Battery
Please see the attached bid tabulation It is our recommendation to separate the bid into categories and award to the lowest bidder in each category to keep prices the lowest possible
Automotive Batteries We recommend awarding the battery portion of the project to the low bidder Great Lakes Battery Harper Ave St Clair Shores MI in the amount of
Air Fuef and Oil Filters Lights Brakes and MiscellaneousShopSupplies We recommend awarding the the auto parts portion of the contract to the low bidder Automotive Supply Co Inc Gratiot Ave Roseville MI in the amount of
The Motor Pool Department will continue to shop for the lowest possible price from various local vendors for items that are not included in this bid
Costs associated with this contract will be funded from the FY Motor Pool Department budget account no
Both suppliers have satisfactorily supplied the City during prior contracts Great Lakes Battery also supplies the City of Eastpointe and Clinton Township Automotive Supply Co also supplies the cities of Roseville Warren and Grosse Pointe Shores
Page MEMOCouncilAutoPartsdoc o o o ooo ooo
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AGENDA ITEM f
Request to award blanket purchase order for Tire Purchasing Contract Bids Opened
BACKGROUND Tires purchased by the Motor Pool Department for use on municipal vehicles
BUDGETTED The total Motor Pool Dept budget for Repair Parts Services is The blanket purchase order amount is for
ACCOUNT Motor Pool Department
ENCLOSURE Memo to City Manager Bid Tabulation Specifications Contract Documents
PREPARED BY Bryan Babcock PE Director of Public Works
PROPOSED RESOLUTION Award blanket purchase order for Tire Purchasing Contract to Trader Ray Tire Center Detroit MI through June
A motion was made by supported by
VOTE AYES
NAYS
ABSTAI N
ABSENT LlJiIlJ
TO Ben Hughes City Manager FROM Bryan Babcock PE Director of Public Works Water
DATE June
SUBJECT Tire Purchasing Contract CC Tim Haney Director of Finance Treasurer
On June the City of St Clair Shores received proposals for the Tire Purchasing Contract The contract consisted of a list of most commonly used tires by the Motor Pool Department The contract shall remain valid until June
The project was advertised in the Macomb Daily Newspaper as well as the Michigan Inter Govemmental Trade Network MITN website The notice was sent through the MITN to website companies and bids were submitted The proposal was also mailed to local companies such as Bell Tire
Please see the attached bid tabulation It is our recommendation to award the contract to the low bidder Trader Ray Tire Center E Jefferson Detroit MI
Costs associated with this contract will be funded from the FY Motor Pool Department budget account no
This supplier has satisfactorily supplied the City of Warren Dearborn and Detroit for the past number of years
Page MEMO Council Timsdoc City of St Clair Shores Tire Purchasing Contract Bid Tabulation
Trader Ray Tire Center Tire Wholesalers Co Detroit MI Troy MI Tire Est Unit Price Total Unit Price Total Qty PR Cooper Discover HT Item No CPR PR Cooper Discover HT Item No CPR PR Cooper GLS Item No CPR PR Cooper GLS Item No CPR PR Cooper Trendsetter Item No CPR
PR Cooper Zeon Item No CPR PR Cooper Discover CTS Item No CPR PR DiscoverAT Item No CPR PRCooper CS Item No CPR PRCooper CS V AA Item No CPR LtRRCooper Discover ATR LRE Item No CPR PRCooper CS Ref Item CPR
LtRRDiscover HT LRE Ref Item
Double Coin RTHWY LRF Ref Item DCB Double Coin RLMS LRG Ref Item DCB
Double Coin RLB MS LRH Ref Item DC Double Coin RLB AP Drive LRF Ref Item DC PRV Hankook Ventus RH XL Ref Item HAN
LtRHankook Dynapro ATM RF LRE Ref Item HAN Sumitomo STAP LRJ Ref Item SUM
Sumitomo ST AP LRJ
Ref Item SUM E Titan Industrial R LRE Ref Item TlN
LTitan Contractor F LRD Ref Item TTN
Total
Alternate Bid
Shrader Tire Oil Melvindale MI
Submitted alternate bid with comparable tires Did not provide comparable prices for tires Incomplete bid
Tires Bid Tabxlsx SPECIFICATIONS
AND
CONTRACT DOCUMENTS
FOR THE
TIRE PURCHASING CONTRACT
IN THE
CITY OF ST CLAIR SHORES
OWNER CITY OF ST CLAIR SHORES JEFFERSON CIRCLE DRIVE ST CLAIR SHORES MICHIGAN
RFPBB SPECIFICATIONS
Receipt and Opening of Bids
Sealed proposals will be received at the office of the City Clerk City of St Clair Shores Jefferson Circle Drive St Clair Shores Michigan up to AM Local Time Thursday June at which time they will be publicly opened and read
Addenda and Explanations
Explanations desired by Bidders shall be requested of the Owner and if explanations are necessary a reply will be made in the form of an Addendum a copy of which will be posted to the Michigan Intergovernmental Trade Network MITN website Registering no cost available for the site can be done at ritif Every request for such explanation shall be made to Bryan Babcock PE Director of Public Works Water at extension
Competency and Experience of the Bidder
Please list the municipalitiescompanies for which your company has provided similar products or services Municipal references are preferred
Agency
Year
Contact Name
Contact Phone No
Agency
Year
Contact Name
Contact Phone No
Agency
Year
Contact Name
Contact Phone No Term of Contract
is It the intent of the City to award the project on Monday June The City of St Clair Shores reserves the right to accept or reject any portion of this bid andor to divide the bid in any manner the City determines to be in its best interest The City reserves the right to terminate the contract upon days written notice due to poor performance odor any reason deemed in its best interest
All prices provided shall remain valid until June
Insurance
WorkmansComp Vehicle insurance as required by State law The City of St Clair Shores shall be included as additional named insured on this Owners Contractors Protective Policy Please indicate the amount of coverage you carry
Estimated Quantities
All quantities are estimated and may vary substantially during the course of the contract The estimated quantities are used for assisting in the determination of the lowest responsible bidder
Emergency Service
Emergency hour service delivery and holidays Yes NO
Additional Charge
Deviations from Specifications
Any deviations from specifications shall be noted here Failure to do so could result in loss of bid PROPOSAL
Following is a representation of tires typically purchased by the City Note all tires below shall meet and or exceed the Standards stated The inability to adhere to those standards shall constitute adequate cause to refuse any and all bids or discontinue services from the bid awardees
Est Unit Price Total Item No Per Tire
PRCooper Discover HT CPR x
PRCooper Discover HT CPR x
PRCooper GLS CPR x
PR Cooper GLS CPR x
PR Cooper Trendsetter CPR x
PR Cooper Zeon GPR x
PR Cooper Discover CTS CPR x
PR Cooper Discover AT CPR x
PR CS Cooper CPR x
PRCooper CS V AA CPR x
LtRCooper Discover ATR LRE CPR x
PR Cooper CS CPR x
LtRDiscover HT LRE x
Double Coin RTHWY LRF DC x
Double Coin RLB MS LRG DCB x
Double Coin RLB MS LRH DCB x
Double Coin RL DCB x AP Drive LRF
PR V Hankook Ventus HAN x RH XL
LtRHankook Dynapro ATM HAN x RF LRE
Sumitomo STAP LRJ SUM x
Sumitomo ST AP LRJ SUM x
E Titan Industrial R LRE TTN x
L Titan Contractor FLRD TTN x
Total Delivery Charges Explain Below
Contract Extension
The City of St Clair Shores may extend this contract to purchase Tires in and If such a contract extension is offered indicate the bidders response by completing the following
a A extension of contract is acceptable Yes No
Net change in unit prices for
No Change
b A extension of contract is acceptable Yes No
Net change in unit prices for
No Change
Contract
The Proposal of hereinafter called Bidder to the City of St Clair Shores Macomb County Michigan hereinafter called Owner
The Bidder in compliance with the Advertisement for Bids for the performance of the Tire Purchase Contract having examined the plans and specifications with related documents and the sites of the proposed work and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor hereby proposes to furnish all labor materials and supplies and to perform the maintenance in accordance with the Contract Documents within the time set forth therein and at the prices stated below These prices are to cover all expenses incurred in performing the work required under the Contract Documents of which this proposal is part
The Bidder affirms that in making such Proposal neither he nor any company that he may represent nor anyone in behalf of him or company directly has entered into any combination or collusion undertaking or agreement with any bidder or bidders to maintain the prices of said work or any compact to prevent any other bidder or bidders from bidding on said contract or work and further affirms that such proposal is made without regard or reference to any other bidder or proposal and without any agreement or understanding or combination either directly or indirectly with any other person or persons with reference to such bidding in any way or manner whatsoever
The Bidder hereby confirms that all owners and employees of hisher company are legally eligible to work in the State of Michigan and in the United States of America The Bidder confirms that hisher company has received Social Security numbers from all employees and have confirmed to the best of hisher legal abilities and obligations that such employees are in compliance with both State and Federal laws with respect to their immigration and employment status
The Bidder agrees that this bid shall be good and may not be withdrawn for a period of thirty calendar days after the scheduled closing time for receiving bids
The Bidder acknowledges receipt of the following addenda
NO DATED NO DATED
Dated and signed this day of
Name of Business
Name of Bidder
Signature
Title of Signer
Business Address of Bidders
Telephone No
Email Address City Council Meeting Date June
AGENDA ITEM f
Request to award blanket purchase order for Rock Salt
BACKGROUND The City has been purchasing rock salt for use by the Streets Department through the Michigan Intergovernmental Trade Network MITN for a number of years The low bidder from last year Detroit Salt Company has offered to extend their unit price of per ton for the winter season If fuel is to rise above a gallon then the unit price per ton would increase by This contract extension is supported by the cooperative
ACCOUNT Streets Department Account Number
AMOUNT PrePayment FY for
ENCLOSURE Rock Salt Cooperative Contract Extension Detroit Salt Agreement Minimum Salt Purchase
PREPARED BY Bryan Babcock PE Director of Public Works
PROPOSED RESOLUTION Award blanket purchase order for rock salt to Detroit Salt Company for at the contracted unit price
A motion was made by supported by
VOTE AYES
NAYS
ABSTAIN
ABSENT FRMINGTON CHIS INTEROFFICE CORRESPONDENCE
DATE Apri
TO MITN Rock Salt Cooperative Participants
FROM Michael Lasley Director of Central Services
SUBJECT MITN ROCK SALT AWARD
The Cooperative rock salt bid awarded in May was a one year award with an option for two one year extensions The Invitation to Bid contained the following clause
F Each agency will guarantee to ordera minimum of seventy percent oftheirawarded total from the lowest and qualified approved bidder for year one of the contract term Any salt of the guaranteed be maybe carried over and applied to the second years estimated usage Each entity will then be allowed to adjust their second year estimated quantity prior to the beginning of the season
It is my opinion that this clause allows participants to carry forward any unused salt from the season to the season which would reduce the requested amount for Detroit Salt is willing to agree to this language but requires payment ofthe unused guarantee by May and delivery by February If an entity does not take delivery by February a per tonper month carrying fee will apply Detroit Salt will forward a separate agreement to each entity providing exactly the tonnage to be paid and stored sample attached
The extension clause for years two and three is as follows
TERM The term of the order will be one year with firmfixed pricing and two additional oneyear options based on the annual estimated quantities The option years may be firmfixed or firmfixed with anescalationde escalation index Adjustments will be allowed in accordance with the Consumer Price Index for all Urban Consumers Detroit
Detroit Salt has offered an alternative that I would recommend Instead of a guaranteed CPI increase the bid price will stay fixed unless the retail price for gasoline exceeds per gallon Should this happen a centgallon fuel surcharge will apply to each ton ordered The index to be used will be the US Department of Labor for Fuel for the preceding month ofthe order
httpdatablsgovcibinsurveymostat Select Fuel Oil Per Gallon APU
As an example this is the City ofFarmington Hills current situation
tons Estimated annual volume from bid tons guarantee
KPRCHShazedllbidsitb trldoc tons ordered in to date tons to be paid for by May and delivered by February
this At time we will not address a year three extension until early in
Hopefully this clarifies questionsconcerns about rock salt Detroit Salt continues to work closely with our group on guaranteeing we have rock salt when needed
If you have any questions or comments please contact me at mlasleyafhgovcomor Memo
TO Ben Hughes City Manager
FROM Bryan Babcock PE Director of PublicWorks DATE May SUBJECT Detroit Salt Agreement Minimum Salt Purchase CC Tim Haney Director of Finance Treasurer
The City entered into an agreement in April with the Michigan Intergovernmental Trade Nefinrork MITN Rock Salt Cooperative to purchase salt from Detroit Salt Company DSC for the winter Part of the agreement stated
Each agency will guarantee to order a minimum of seventy percent of their awarded total from the lowest qualified and approved bidder for year one of the contract term Any salt of the guaranteed may be carried over and applied to the second years estimated usage Each will then entity be allowed to adjust their second year estimated quantity prior to the beginning of the season
This past season we used approximately tons of originally ordered tons The minimum seventy percent order is tons and therefore we owe for tons to be stored at Detroit Salt until winter
tons Seasonal Estimated Order x tons
tons tons Actual Used tons
tons x ton
Page MEMODetroitSalt AgreementdoC F
THIS AGREEMENT dated is between Saint Clair Shores MI the Customer and The Detroit Salt Company LC DSCand confirms the Customersagreement to prepay for the remaining tonnage needed to complete the commitment clause of the MITN contract and DSCsagreement to hold store and ship rock salt by February in the following quantity and on the following terms and conditions
Terms
Quantity tons pounds per ton Commitment for will be reduced by said tonnage
Price per ton excluding any applicable taxes per ton iffuel exceeds a gallon excluding any taxes
Total Contract upto depending on fuel Excludingany applicable taxes
Payment Term Prepaymentreceived by May
Delivery Date To be delivered by February Call DSC Dispatchf
Means ofDelivery DSC to contract servicestrucks
Applicable LawJurisdiction This agreement is governed by the laws of the State of Michigan The exclusive jurisdiction for any lawsuit initiatedtointerpret or to enforce the terms of this agreement will be a Michigan District Court or Michigan Circwit Courtseated in Washtenaw County Michigan and each party consents to that jurisdiction
FacsimilesCounterparts This agreement maybe signed in Counterparts and the signatures may be
faxed or scanned and emailed
Enter of the AgreementAmendments This one page document contains the entire agreement parties regarding this purchase and no amendment will be effective unless signed by each party
DSC Customer
THE DETROIT SALT COMPANY LC SAINT CLAIR SHORES MI
By
Date Z I Z I Date
D IRUT SALT COMIANY LLC ANllERS STREET DEIROIIMI FAX b City Council Meeting Date June
AGENDA ITEM f
Request to award blanket purchase order for the Purchase of Water Meters and Radio Transmitters
BACKGROUND Currently old meters are being replaced by new meters when an Outside Reading Device ORD is found to be too faded for the meter readers to accurately read when a resident requests a final reading or when service is requested
BUDGETTED
ACCOUNT Water Department Account No
ENCLOSURE Memo to City Manager
PREPARED BY Bryan Babcock PE Director of Public Works
PROPOSED RESOLUTION Award blanket purchase order for the purchase of water meters and radio transmitters to SLC Meter Services Inc in the amount of through June
A motion was made by supported by
VOTE AYES
NAYS
ABSTAI N
ABSENT Memo
TO Ben Hughes City Manager FROM Bryan Babcock PE Director of Public Works
DATE June
SUBJECT Water Meter Blanket Purchase Order Request CC Mike Smith Assistant City Manager HR Director Tim Haney Director of Finance Treasurer
The purchase ofwater meters and radio transmitters as part of this blanket purchase order PO is necessary to continue replacing water meters as needed at locations when an Outside Reading Device ORD is found to be too faded for the meter readers to read when a resident requests a final reading or when service is requested The meters purchased with this PO will be a fulltime replaced by employee and will be separate from the overall meter changeout program
This is a blanket purchase order request for water meters and radio transmitters to be purchased from SLC Meter Services Inc SLC Dixie Highway Davisburg MI SLC formerly Hydro Meters Inc has been supplying the City with Elster Water Meters for over years The old water meters that are being replaced are also Elster Meters and the City has been happy with their performance
In the purchase of meters was bid on the MITN System and only one bid was submitted SLC Meter Services Inc is the sole source vendor for Elster Meters in this area SLC has held their price from lastyear to be extended thru the expiration date ofthe purchase order
It should also be noted that the prices provided by Elster to the City is currently the lowest in the State Attached is a comparison of other communities meter costs and one communities recent bid result
Page MEMO Council Water Meter POdoc o o o o o rn O M O O N o ONi m ff fPr H N M w E ER ff
N d p U U a c n i eo m R Z O
N O O O O M N M fA fH d ER
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CUrIPAiYlAVTE
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caoy Zsaaa City Council Meeting Date June
AGENDA ITEM f
Request to award bid for blanket purchase order for UPM Permanent Pavement Repair Material Contract Bids Opened
BACKGROUND Deliver ton loads to the Department of Public Works for use by Water Sewer and Streets Departments hour emergency service including holidays if necessary
ACCOUNT Streets Dept
Water Dept
ENCLOSURE Memo to City Manager Bid Tabulation Specifications Contract Documents
PREPARED BY Bryan Babcock PE Director of Public Works
PROPOSED RESOLUTION Award a year bid for UPM Permanent Pavement Repair Material blanket purchase order to Barrett Paving Materials Inc through June
A motion was made by supported by
VOTE AYES
NAYS
ABSTAI N
ABSENT Memo
TO Ben Hughes City Manager FROM Bryan Babcock PE Director of Public Works Water
DATE June
SUBJECT UPMPermanent Pavement Repair Material Contract CC Tim Haney Director of Finance Treasurer
On June the City of St Clair Shores received proposals for the UPM Permanent Pavement Repair Material UPM Contract The contract consisted of either pick up or delivery of ton loads of UPM up to an estimated tons of material The contract shall remain valid until June
The project was advertised in the Macomb Daily Newspaper as well as the Michigan Inter Govemmental Trade Network MITN website The notice was sent through the MITN webseto companies and bids were submitted
Please see the attached bid tabulation It is our recommendation to award a year contract to the low bidder Barrett Paving Materials Inc Mary Street Mt Clemens MI in the amounts of for fiscal year and for fiscal year An aftemate bid was submitted for a different product that has been tested in the past and has not performed as well for our streets personnel as the UPM material
Costs associated with this contract will be funded from the FY and FY Street Department budget account no and Water Department account no
This contractor has satisfactorily supplied the City for the past number of years They are also the suppliers for the Road Commissions in Macomb Oakland and Wayne County and the City of Eastpointe Grosse Pointe Shores and Grosse Pointe Woods
Page MEMO Counal UPMdoc c X o oo o o o
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N O O O O C O U O M O r x x x x cn o N W W N W W N M C N Ch O N F N NNN N O a U N m c Q SPECIFICATIONS
AND
CONTRACT DOCUMENTS
FOR THE
UPM PERMANENT PAVEMENT REPAIR MATERIAL CONTRACT
IN THE
CITY OF ST CLAIR SHORES
OWNER CITY OF ST CLAIR SHORES JEFFERSON CIRCLE DRIVE ST CLAIR SHORES MICHIGAN
RFPBB SPECIFICATIONS
RECEIPT AND OPENING OF BIDS
Sealed proposals will be received at the office of the City Clerk City of St Clair Shores Jefferson Circle Drive St Clair Shores Michigan up to AM Local Time Thursday June at which time they will be publicly opened and read
ADDENDA AND EXPLANATIONS
Explanations desired by Bidders shall be requested of the Owner and if explanations are necessary a reply will be made in the form of an Addendum a copy of which will be posted to the Michigan Intergovernmental Trade Network MITN website Registering no cost available for the site can be done at wwwmitninfo Every request for such explanation shall be made to Bryan Babcock PE Director of Public Works Water at extension
COMPETENCY OF THE BIDDER
Please list the municipalitiescompanies for which your company has provided similar products or services
Agency
Year
Contact Name
Contact Phone No
Agency
Year
Contact Name
Contact Phone No
Agency
Year
Contact Name
Contact Phone No TIME OF COMPLETION
It is the intent of the City to award the project on Monday June All prices provided shall remain valid until June
INSURANCE
The Contractor shall provide insurance in the name of the City of St Clair Shores The City of St Clair Shores shall be included as additional named insured on this Owners Contractors Protective Policy
MATERIAL
ALL MATERIALS BELOW SHALL MEET AND OR EXCEED City of St Clair Shores Standards Michigan Department of Transportation Specifications with proof of current compliance and shall be clean and free of such extraneous materials such as dirt The inability to adhere to these standards shall constitute adequate cause to refuse any and all bids or discontinue services from the bid awardees
All UPM Materials shall meet the attached UPM MIX SPECIFICATIONS
The bidder shall provide proof from UPM that they are an authorized supplier
ESTIMATED tUANTITIES
All quantities are estimated and may vary substantially during the course of the contract The estimated quantities are used for assisting in the determination of the lowest responsible bidder
WORKING HOURS
The Contractor shall provide below the hours and days of operation and availability of UPM throughout the year below Please provide all seasonal hours
Deviations from Specifications
Any deviations from specifications shall be noted here Failure to do so could result in loss of bid PROPOSAL
It is anticipated that the City will require approximately tons of material for the month period The City reserves the right to award Option or below
Option
Batch and Store at the Vendors Site for PickUp By the City in ton loads
Estimated Qty Unit Price Total Cost
Tons x
Location of Vendors Site City State
Option
Batch and Store at the Vendors Site for Delivery to the City in ton loads All costs associated with the Delivery Shall Be Included in the Unit Price
Estimated Qty Unit Price Total Cost
Tons x
Emergency Hour Service Including Holidays Yes No
Contract Extension
The City of St Clair Shores may extend this contract to purchase Tires in and If such a contract extension is offered indicate the bidders response by completing the following
a A extension of contract is acceptable Yes No
Net change in unit prices for
No Change b A extension of contract is acceptable Yes No
Net change in unit prices for
No Change Contract
The Proposal of hereinafter called Bidder to the City of St Clair Shores Macomb County Michigan hereinafter called Owner
The Bidder in compliance with the Advertisement for Bids for the performance of the UPM PERMANENT PAVEMENT REPAIR MATERIAL CONTRACT having examined the plans and specifications with related documents and the sites of the proposed work and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor hereby proposes to furnish all labor materials and supplies and to perform the maintenance in accordance with the Contract Documents within the time set forth therein and at the prices stated below These prices are to cover all expenses incurred in performing the work required under the Contract Documents of which this proposal is part
The Bidder affirms that in making such Proposal neither he nor any company that he may represent nor anyone in behalf of him or company directly has entered into any combination or collusion undertaking or agreement with any bidder or bidders to maintain the prices of said work or any compact to prevent any other bidder or bidders from bidding on said contract or work and further affirms that such proposal is made without regard or reference to any other bidder or proposal and without any agreement or understanding or combination either directly or indirectly with any other person or persons with reference to such bidding in any way or manner whatsoever
The Bidder hereby confirms that all owners and employees of hisher company are legally eligible to work in the State of Michigan and in the United States of America The Bidder confirms that hisher company has received Social Security numbers from all employees and have confirmed to the best of hisher legal abilities and obligations that such employees are in compliance with both State and Federal laws with respect to their immigration and employment status
The Bidder agrees that this bid shall be good and may not be withdrawn for a period of thirty calendar days after the scheduled closing time for receiving bids
The Bidder acknowledges receipt of the following addenda
NO DATED NO DATED Dated and signed this day of
Name of Business
Name of Bidder
Signature
Title of Signer
Business Address of Bidders
Telephone No
Email Address East rd Street Cleveland Ohio
Fax Paring Materials Corporation wwwupmcom
UPM MIX SPECIFICATIONS
GENERAL This specification governs the UPM Permanent Pavement Repair Material This bituminous patching material shall be composed of an approved aggregate and plant mixed with UPM Liquid Asphalt Blend under the guidance of trained Unique Paving Materials Representatives The UPM Liquid Asphalt Blend shall not strip from the approved aggregate and shall be available in various grades which yield a total ambient temperature workability range of FC to FC UPM will also be effective and suitable for wet or dry weather conditions The patching mixture must also exhibit excellent coating workability and adhesion characteristics Stockpiles of UPM of tons or more must maintain all performance features for at least months See the UPM HighPerformance Guarantee
PREPARATION OF MIXTURE The mixture must be stored on a paved stockpile pad or an established material base of UPM The pad or material base shall be solely committed to this product The asphalt shall be heated to a temperature between F C The mixture shall consist of an aggregate and asphalt combined in a pug mill in the following proportions Asphalt to Aggregate to
Heat should be applied to the aggregate when determined as necessary by Unique Paving Materials laboratory testing prior to production of the mixture or by a technical representative of Unique Paving Materials
Under any of the above conditions the minimum amount of heat necessary to obtain coating or facilitate the operation of the plant may be utilized not to exceed under any circumstance FC When producing in a batch plant wet mix time in the pug mill should be typically in the range of to seconds or until the aggregate is uniformly coated greater than ASTM D
UPM shall meet the following requirements
Coating ASTM D Above Stripping in distilled water Visual Less than Shelf Life of Tons or More OneYear Minimum Extraction of Bituminous Materials ASTM D min Maximum Sieve Analysis of Extracted Aggregate ASTM C See Aggregate Specification Minus mm of Extracted Aggregate ASTM C Maximum ASTM C
Note This value shall not be confused with the maximum allowed for the Minus Wash mm Loss on the raw aggregate before the production of UPM That value is necessary to minimize the effect of the plant when producing the finished UPM Cold Mix
Form CONFIDENTIAL PROPERTY OF UNIQUE PAVING MATERIALS CORPORATION City Council Meeting Date June
AGENDA ITEM f
Request to award blanket purchase order for Water and Sewer Utility Material Delivery and Removal Contract Bids Opened
BACKGROUND Delivery of Sand Top Soil and Crushed Concrete to the DPW for use by the Water and Sewer Departments Removal of excavated spoils leaves sweepings and vacuumed materials
BUDGETTED Water Dept Water Dept Storm Dept Sewer Dept Sanitation Dept Parks Dept Golf Course Total ACCOUNT
ENCLOSURE Memo to City Manager Bid Tabulation Specifications Contract Documents
PREPARED BY Bryan Babcock PE Director of PublicWorks
PROPOSED RESOLUTION Award a year contract for blanket purchase order for Water and Sewer Dept Repair Material Delivery and Removals to Hernden Trucking Co in the annual amount of and Clancy Excavating Co in the amount of All shall remain valid through June
A motion was made by supported by
VOTE AYES
NAYS
ABSTAIN
ABSENT Memo
TO Ben Hughes City Manager
FROM Bryan Babcock PE Director of Public Works Water
DATE June
SUBJECT Water and Sewer Material Delivery and Removal Contract CC Tim Haney Director of FinanceTreasurer
On June the City of St Clair Shores received proposals for the Material Delivery and Disposal Contract The contract consists of delivery of sand top soil and crushed concrete to the DPW for use by the Water and Sewer Departments It also consists of removal of excavated spoils leaves sweepings and vacuumed materials The contract shall remain valid until June
The project was advertised in the Macomb Daily Newspaper as well as the Michigan Inter Govemmental Trade Network MITN website The notice was sent through the MITN website to companies and bids were submitted Please see the attached bid tabulation
It is our recommendation to split the bid and award a year contract to the lowest bidder in each category as follows
Hemden Trucking Co Delivery of Class II Sand and Topsoil Excavation Spoil Leaves and Sweepings Removal and Dispasal
Water Dept Water Dept Storm Dept Sanation Dept Parks Dept Golf Course Total
Page MEMO CounalTnidtingdoc It is typical for trucking companies such as Hemden Trucking Co to expect to be able to deliver a load of sand or topsoil each time we request them to remove spoils from our facility Therefore I would not recommend splitting the delivery and removal items as we would not be able to keep the favorable tow prices for both combined
Clancy Excavating Co Delivery of AA and Inch Crushed Concrete Water Dept Storm Dept Total
The low bidder for the crushed concrete is Bedrock Express Ltd Ortonville MI An important part of this contract is the delivery by City personnel and recycling of concrete that is removed during sewer and water main repairs to the crushed concrete vendor The low bidders location is a mile round trip from St Clair Shores This would be a minimum hour trip for our truck drivers and is estimated to cost approximately per Trip vehicle usage rate diesel hourly wage Therefore the difference in cost between bidders is as follows
Clancy Excavating low bid Bedrock Express low bid
per Trip Trips
With over water main breaks and over sewer and catch basin repairs per year we would reach this break even quickly in the contract year In addition while a repair is being made the concrete is often delivered to the concrete recycling yard while the work is being done The longer the truck driver is away from the job the longer the rest of the crew has to wait for the truck to return to continue the repair
Therefore I recommend that we award the bid to the second lowest bidder Clancy Excavating Co at Little Mack Roseville MI This location is much closer for our truck drivers to make deliveries of concrete spoils and will therefore save the City money by the end of the contract year
Costs associated with this contract will be funded from the FY Water Sewer Storm Sanitation Parks and Golf Department budgets
Both Hemden Tracking Co and Clancy Excavating Co are current vendors and the DPW has been satisfied with their material and promptness o o o o m m m
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AND
CONTRACT DOCUMENTS
FOR THE
MATERIAL DELIVERY DISPOSAL CONTRACT
IN THE
CITY OF ST CLAIR SHORES
OWNER CITY OF ST CLAIR SHORES JEFFERSON CIRCLE DRIVE ST GLAIR SHORES MICHIGAN
RFPBB SPECIFICATIONS
Receipt and Opening of Bids
Sealed proposals will be received at the office of the City Clerk City of St Clair Shores Jefferson Circle Drive St Clair Shores Michigan up to AM Local Time Thursday June at which time they will be publicly opened and read
Addenda and Explanations
Explanations desired by Bidders shall be requested of the Owner and if explanations are necessary a reply will be made in the form of an Addendum a copy ofwhich will be posted to the Michigan Intergovernmental Trade Network MITN website Registering no cost available for the site can be done at wwwmitninfo Every request for such explanation shall be made to Bryan Babcock PE Director of Public Works Water at extension
Competency and Experience of the Bidder
Please list the municipalitiescompanies for which your company has provided similar products or services Municipal references are preferred
Agency
Year
Contact Name
Contact Phone No
Agency
Year
Contact Name
Contact Phone No
Agency
Year
Contact Name
Contact Phone No Term of Contract
It is the intent of the City to award the project on Monday June The City of St Clair Shores reserves the right to accept or reject any portion of this bid andor to divide the bid in any manner the City determines to be in its best interest The City reserves the right to terminate the contract upon days written notice due to poor performance or for any reason deemed in its best interest
All prices provided shall remain valid until June
Insurance
Workmans Comp Vehicle insurance as required by State law The City of St Clair Shores shall be included as additional named insured on this Owners Contractors Protective Policy Please indicate the amount of coverage you carry
Estimated Quantities
All quantities are estimated and may vary substantially during the course of the contract The estimated quantities are used for assisting in the determination of the lowest responsible bidder
Emergency Service
Emergency hour service delivery and holidays Yes NO
Additional Charge
Deviations from Specifications
Any deviations from specifications shall be noted here Failure to do so could result in loss of bid PROPOSAL
Note all materials below shall meet and or exceed City of St Clair Shores Standards Michigan Department of Transportation Specifications with proof of current compliance and shall be clean and free of such extraneous materials such as dirt rerod and brick also the presence of improperly crushed oversized chunks of concrete is unacceptable The inability to adhere to these standards shall constitute adequate cause to refuse any and all bids or discontinue services from the bid awardees
Please note bids shall be good for Days pricing shall be good for year
Description Est Qty Unit Price Total
Delivery of Class II Sand Yds x
of Delivery Top Soil Yds x
Total
Delivery of AA Crushed Concrete Tons x
Delivery of inch Crushed Concrete Tons x
Total
Excavation Spoil Removal Yds x
Leaves Removal Yds x
SweepingsNac Machine Debris Removal Yds x
Total
Emergency hour service including holidays Yes NO Contract Extension
The City of St Clair Shores may extend this contract to purchase Tires in and If such a contract extension is offered indicate the bidders response by completing the following
a A extension of contract is acceptable Yes No
Net change in unit prices for
No Change
b A extension of contract is acceptable Yes No
Net change in unit prices for
No Change
Contract
The Proposal of hereinafter called Bidder to the City of St Clair Shores Macomb County Michigan hereinafter called Owner
The Bidder in compliance with the Advertisement for Bids for the performance of the MATERIAL DELIVERY DISPOSAL CONTRACT having examined the plans and specifications with related documents and the sites of the proposed work and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor hereby proposes to furnish all labor materials and supplies and to perform the maintenance in accordance with the Contract Documents within the time set forth therein and at the prices stated below These prices are to cover all expenses incurred in performing the work required under the Contract Documents of which this proposal is part
affirms The Bidder that in making such Proposal neither he nor any company that he may represent nor anyone in behalf of him or company directly has entered into any combination or collusion undertaking or agreement with any bidder or bidders to maintain the prices of said work or any compact to prevent any other bidder or bidders from bidding on said contract or work and further affirms that such proposal is made without regard or reference to any other bidder or proposal and without any agreement or understanding or combination either directly or indirectly with any other person or persons with reference to such bidding in any way or manner whatsoever The Bidder hereby confirms that all owners and employees of hisher company are legally eligible to work in the State of Michigan and in the United States of America The Bidder confirms that hisher company has received Social Security numbers from all employees and have confirmed to the best of hisher legal abilities and obligations that such employees are in compliance with both State and Federal laws with respect to their immigration and employment status
The Bidder that agrees this bid shall be good and may not be withdrawn for a period of thirty calendar days after the scheduled closing time for receiving bids
The Bidder acknowledges receipt of the following addenda
NO DATED NO DATED
Dated and signed this day of
Name of Business
Name of Bidder
Signature
Title of Signer
Business Address of Bidders
Telephone No
Email Address City Council Meeting Date June
AGENDA ITEM f
Request to award blanket purchase order for Repair Supplies Bids Opened
BACKGROUND The materials included are used by the Water Storm and Sewer Departments for repair work
ACCOUNT Water Department Storm Department Sewer Department
ENCLOSURE Memo to City Manager Bid Tabulation Specifications Contract Documents
PREPARED BY Bryan Babcock PE Director of Public Works
PROPOSED RESOLUTION Award blanket purchase order for Repair Supplies to HD Supply Co in the amount of ETNA Supply Co in the amount of and East Jordan Iron Works in the amount of All shall remain valid through June
A motion was made by supported by
VOTE AYES
NAYS
ABSTAI N
ABSENT Memo
TO Ben Hughes City Manager FROM Bryan Babcock PE Director of Public Works Water
DATE June
SUBJECT Repair Supplies Contract CC Tim Haney Director of Finance Treasurer
On June the City of St Clair Shores received proposals for the Repair Supplies Contract The contract consisted of a list of most commonly used repair materials by the Water and Sewer Departments The contract shall remain valid until June
The project was advertised in the Macomb Daily Newspaper as well as the Michigan Inter Govemmental Trade Network MITN website The notice was sent through the MITN website to companies and bids weresubmitted
Please see the attached bid tabulation It is our recommendation to split the bid and award to the lowest bidder in each category as follows
HD Supply Co Concrete Products Water Dept Storm Dept Sewer Dept ETNA Supply Co Plastic Pipe Parts Femco Flexible Fittings Water Main Repair Clamps Parts Water Dept Storm Dept Sewer Dept East Jordan Iron Works Hydrants Valves Frames and Covers Water Dept Storm Dept
Costs associated with this contract will be funded from the FY Water and Sewer Department budgets
Both HD Supply Co and East Jordan Iron Works have been vendors for the City for over years ETNA Supply Co is a newer vendor for the City however we have used them in the past for various parts and have been satisfied with their material and promptness The parts ftom all companies are stocked locally which is important as most repairs are emergency response
Page MEMO Counal Materialsdoc X
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AND
CONTRACT DOCUMENTS
FOR THE
REPAIR SUPPLIES CONTRACT
IN THE
CITY OF ST CLAIR SHORES
OWNER CITY OF ST CLAIR SHORES JEFFERSON CIRCLE DRIVE ST CLAIR SHORES MICHIGAN
RFPBB SPECIFICATIONS
Receipt and Opening of Bids
Sealed proposals will be received at the office of the City Clerk City of St Clair Shores Jefferson Circle Drive St Clair Shores Michigan up to AM Local Time Thursday June at which time they will be publicly opened and read
Addenda and Explanations
Explanations desired by Bidders shall be requested of the Owner and if explanations are necessary a reply will be made in the form of an Addendum a copy of which will be posted to the Michigan Intergovernmental Trade Network MITN website Registering no cost available for the site can be done at nenrvvmitrinfa Every request for such explanation shall be made to Bryan Babcock PE Director of Public Works Water at extension
Competency and Experience of the Bidder
list Please the municipalitiescompanies for which your company has provided similar products or services Municipal references are preferred
Agency
Year
Contact Name
Contact Phone No
Agency
Year
Contact Name
Contact Phone No
Agency Year
Contact Name
Contact Phone No Term of Contract
It is the intent of the City to award the project on Monday June The City of St Clair Shores reserves the right to accept or reject any portion of this bid andor to divide the bid in any manner the City determines to be i n its best interest The City reserves the right to terminate the contract upon day s written notice due to poor performance or for any reason deemed in its best interest
All prices provided shall remain valid until June
Insurance
WorkmansComp Vehicle insurance as required by State law The City of St Clair Shores shall be included as additional named insured on this Owners Contractors Protective Policy Please indicate the amount of coverage you carry
Estimated Quantities
All quantities are estimated and may vary substantially during the course of the contract The estimated quantities are used for assisting in the determination of the lowest responsible bidder
Emergency Service
Emergency hour service delivery and holidays Yes NO
Additional Charge
Deviations from Specifications
Any deviations from specifications shall be noted here Failure to do so could result in loss of bid PROPOSAL
General water and sewer utility repair materials such as listed below This is not an all inclusive list but is as a provided comprehensive example of materials sought Bid awards may be by cumulative bid prices from all materials listed and or bid or by individual group item pricing example Class ductile water main group resulting in the possibility of one or more bid awardees You must include informational sheet on product origin Please bids note shall be good for Days pricing shall be good for year
Description Est Qtv Unit Price Total
CARL BLOCK X EA x
CARL BLOCK X EA x
CARL BLOCK X EA x
SUMP BASE EA x
SUMP BASE EA x
SUMP BASE EA x
CARL MH Flat Bottom x EA x
CARL MH Flat Bottom x EA x
CARL MANHOLE BRICK EA x
LB BAG CEMENT EA x
Ready Mix Concrete Bag SM EA x
HURON REG MORTAR BAG EA x
x SDR PVC SWR PIPE FT x
SDR PVC Sewer Pipe Parts
X FT x
X FT x
X FT x
X FT x
X FT x
X FT x
GXG EA x
GXG EA x
GXG EA x
GXG EA x
GXG EA x
GXG EA x GXG EA x
GXG EA x
X WYE GXG EA x
X WYE GXG EA x
X WYE GXG EA x
X WYE GXG EA x
X WYE GXG EA x
X WYE GXG EA x
Schedule PVC Sewer Pipe Parts
X FT x
x CleanOut Wye EA x
x CleanOut Cap EA x
X FT x
X FT x
X FT x
PVC Cement Heavy Duty Quart EA x
PVC Primer Quart EA x
Frames EA x
Frames EA x
Cover SCS Sanitary EA x
Cover Storm Water EA x
Catch Basin Frame EA x
M Catch Basin Cover EA x
Fernco or Comparable Flexible Fittings
PVC to PVC EA x
PVC to Clay EA x
PVC to Concrete EA x
PVC to PVC EA x
PVCto Clay EA x
PVC to Concrete EA x
PVC to PVC EA x PVC to Clay EA x
PVC to Concrete EA x
PVC to PVC EA x
PVC to Clay EA x
PVC to Concrete EA x
PVC to PVC EA x
PVC to Clay EA x
PVC to Concrete EA x
Stainless Steel Repair Clamps
X CLAMP OD EA x
X CLAMP OD EA x
X CLAMP OD EA x
X CLAMP OD EA x
X CLAMP OD EA x
X CLAMP OD EA x
X CLAMP OD EA x
X CLAMP OD EA x
X CLAMP OD EA x
x CLAMP OD EA x
X CLAMP OD EA x
X CLAMPOD EA x
Stainless Steel Repair Clamp with Service Line Outlet
X XCC EA x
X XCC EA x
X CC EA x
X XCC EA x
X XCC EA x
XX CC EA x
XX CC EA x
X XCC EA x
X XCC EA x X XC EA x
Ductile Iron DI Water Main
TJ CL DI PIPE DBLE CL FT x
TJ CL DI PIPE DBLE CL FT x
TJ CL DI PIPE DBLE CL FT x
Plastic Watermain
C DR PVC PIPEG FT x
C DR PVC PIPEG FT x
C DR PVC PIPEG FT x
East Jordan Iron Works Gate Valves Hydrants
Gate Valve RW OR EA x
Gate Valve RW OR EA x
Gate Valve RW OR EA x
Gate Valve RW OR EA x
Hydrant BRD EA x
Valve Box Complete EA x
Curb Box Complete EA x
Mueller Company
CURB STOP MP CTSXCTS EA x
CORP STOP CCXCF EA x
CURB STOP MPCFXF EA x
CORP STOP CCXCF EA x
CURB STOP MPCFXCF EA x
STRT BALL CURB CTSXCTS EA x
STRT BALL CURB CTSXCTS EA x
Grand Total All Sections
Delivery Charges Explain Below The Proposal of hereinafter called Bidder to the City of St Clair Shores Macomb County Michigan hereinafter called Owner
The Bidder in compliance with the Advertisement for Bids for the performance of the REPAIR SUPPLIES CONTRACT having examined the plans and specifications with related documents and the sites of the proposed work and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor hereby proposes to furnish all labor materials and supplies and to perform the maintenance in accordance with the Contract Documents within the time set forth therein and at the prices stated below These prices are to cover all expenses incurred in performing the work required under the Contract Documents of which this proposal is part
The Bidder affirms that in making such Proposal neither he nor any company that he may represent nor anyone in behalf of him or company directly has entered into any combination or collusion undertaking or agreement with any bidder or bidders to maintain the prices of said work or any compact to prevent any other bidder or bidders from bidding on said contract or work and further affirms that such proposal is made without regard or reference to any other bidder or proposal and without any agreement or understanding or combination either directly or indirectly with any other person or persons with reference to such bidding in any way or manner whatsoever
The Bidder hereby confirms that all owners and employees of hisher company are legally eligible to work in the State of Michigan and in the United States of America The Bidder confirms that hisher company has received Social Security numbers from all employees and have confirmed to the best of hisher legal abilities and obligations that such employees are in compliance with both State and Federal laws with respect to their immigration and employment status
for of The Bidder agrees that this bid shall be good and may not be withdrawn a period thirty calendar days after the scheduled closing time for receiving bids
The Bidder acknowledges receipt of the following addenda
NO DATED NO DATED
Dated and signed this day of
Name of Business Name of Bidder
Signature
Title of Signer
Business Address of Bidders
Telephone No
Email Address CITY OF ST CLAIR SHORES BID PROPOSAL INFORMATION SHEET
The City of St Clair Shores DPWWater complex would like to have the following information on businesses submitting bid proposals Though not required we believe it will help provide pertinent information for use in the selection of our bid Candidates The City of St Clair Shores reserves the right to refuse any and all bids or discontinue services from the bid awardees
If applicable the North American content of products being bid Please provide signed letter from manufacture if passible include Michigan percentages
Years in business at current location
Current clientreference list contact names and phone numbers
Number of employees currently employed by your business Average tenure Longest
Normal working business hours
Does your business provide emergency delivery service What Hours
Does your business provide emergency delivery on holidays
Anything else we should know about you or your product service we haventasked
Thank you for taking the time to submit your bid to the City of St Clair Shores Any questions regarding the above please contact Bryan Babcock Director of Public Works or Ron Demski Public Works Supervisor
Dealer Name
Address
Telephone Number
Contact
Authorized Signature COUNCIL MEETING OF June
AGENDA ITEM f Approve blanket purchase orders for budget year for the August State Primary and November Presidential Elections and City Ordinance reprints and amendment printings
BACKGROUND ES S is the vendor we purchased our voting equipment from and have provided great quality coding They are the sole vendor certified for M and AutoMARK programming The County has selected ES S as the Election Software vendor to provide coding for the elections fpr the M QOs and AutoMARKs
Printing Systems PSI is the vendor of choice for forms used with the Qualified Voter Registration System QVF for the Absentee voter application selfmailer and the County has selected them for printing for the elections
Municipal Code is the vendor we have contracted with for the codification of the City Ordinances Zoning Ordinances and Charter publications The proposed blanket purchase order is to cover Ordinance amendments in the upcoming fiscal year
ENCLOSURES Memo from Clerk Purchase Order Requests ES S for PSI for Municipal Code for
Funds have been budgeted in the Clerksbudget to cover these annual election expenses
PROPOSED RESOLUTION ApprovelDeny blanket purchase order for fiscal year for Election Supplies and forms with ES S in the amount of and PSI in the amount of and Municipal Code in the amount of
Moved by Seconded by
VOTE AYES
NAYS
ABSTAIN
ABSENT
y Prepared by Mary Kotowski City Clerk Date June ADMINISTRATION REGULATION CITY OF ST CLAIR SHORES PURCHASE ORDER REQUEST FORM for items over
Date June Requested by M Kotowski De artment Clerk
Description ofItems Quantity Unit Price Total F Programming Memory Cards Automarks for the August Primary November Elections and City Primary August Programming Charges and Annual License Fees
Service Agreements M Automarks
Ballot Layouts
Total
Frei t Grand Total
QUOTES required attach written documentation
Vendor Total Purchase Price Including Freight
PURCHASE ORDER INFORMATION
Issue to Election Systems Software Vendor
Address Avenue South PO
City Waite Park Budget Account
StateZip Code MN Delivery Date Expiration Date Delivery Terms siaokro Date approved by Council
Check if applicable
Emergency Purchase Over Schedule on CouncilsAgenda Other Entity Bid ie StateCounTyCoopetc
X Single Source Vendor Software Vendor MAutomark Vendor in State X Other
Department Head Date Finance Department Date City Manager Date
Date ofVerbal OK from City Atty Rev aol ADMINISTRATION REGULATION CITY OF ST CLAIR SHORES PURCHASE ORDER REQUEST FORM for items over
Date June Re uested b M Kotowski De artment Clerk
Description ofItems Quantity Unit Price Tota F QFV and Absentee voter application forms
Election Supplies for August State Primary State General and Au ust Ci Prima Envelo es Pct Kits Ballots
Total
Frei t Grand Total
QUOTES required attach written documentation
Vendor Total Purchase Price
PURCHASE ORDER INFORMATION
Issue to Printing Systems Inc Vendor
Address Delta Drive PO
City Taylor MI Budget Account
StateZip Code Delivery Date Expiration Date Delivery Terms sxroi Date approved by Council
Check if applicable
Emergency Purchase Over Schedule on Councils Agenda Other Entity Bid ie StateCountylCoopetc
X Single Source Vendor County Selected Vendor for Elections X Other
Department Head Date Finance Department Date City Manager Date
Date ofVerbal OK from City Atty Rev arol ADMINISTRATION REGULATION CITY OF ST CLAIlt SHORES PURCHASE ORDER REQUEST FORM for items over
Date June Requested by M Kotowski Department Clerk
Description ofItems Quantity Unit Price Total F Ordinance Amendments and Code Book replacements
Web Placement
Total Frei t Grand Total
QUOTES required attach written documentation
Vendor Total Purchase Price
PURCHASE ORDER INFORMATION
Issue to Municipal Code Corporation Vendor
Address P O BOX PO
City Tallahassee FL Budget Account
StateZip Code Delivery Date Expiration Date Delivery Terms sero Date approved by Council
Check if applicable
mergency Purchase Over Schedule on CouncilsAgenda Other Entity Bid ie StateCountyCoopetc
Single Source Vendor x vtter Contract vendor proprietary software X I
Department Head Date Finance Department Date City Manager Date
Date ofVerbal OK from City Atty Rev io CITY COUNCIL JUNE
AGENDA ITEM CDI Property CleanUp Services Bids opened
BACKGROUND A year contract was bid out and approved by City Council on April This service is used for Code Enforcement purposes on an asneeded basis The amount requested reflects an approximation of costs based on previous years figures
ENCLOSURES Purchase Order Request
PROPOSED RESOLUTION
It was moved by Councilperson and supported by Councilperson to approvedeny a request to approve the Clean up Services Purchase Orders in the amount of
VOTE Ayes
Nays
Abstain
Absent
Prepared by u ryl Pilyps Community Services Dept Secretary i
Reviewed ChnstlphRRayes Community Services Director CITY COUNCIL JUNE
AGENDA ITEM CDI Irrigation Systems Maintenance RFP opened
BACKGROUND A year contract was bid out and approved by City Council on May wthe option to extend dependent on contractors performance This contractor is new to St Clair Shores and will be maintaining all city irrigation systems The amount requested is estimated using historic hourly effort and contract rates to maintain the system over one year
ENCLOSURES Purchase Order Request Irrigation System Maintenance Breakdown
PROPOSED RESOLUTION
It was moved by Councilperson and supported by Councilperson to approvedeny a request to approve the Irrigation System Maintenance Purchase Order in the amount of
VOTE Ayes
Nays
Abstain
Absent
Prepared by CarylfifiilpsCommunity Services Dept Secretary
Reviewed by hristodhelftRayes Community Services Director ADMINISTRATION REGULATION CITY OF ST CLAIR SHORES PURCHASE ORDER REQUEST FORM for items over
Date Requested by CHRIS RAPES Department
Description of Items Quantity Unit Price Total F CLEANUPS
Total Frei ht Grand Total
QUOTES required attach written documentation
Vendor Total Purchase Price Including Freight I EXCEL LANDSCAPING
PURCHASE ORDER INFORMATION
Issue to EXCEL LANDSCAPING Vendor
Address HAZEL PO
City HARRlSON TWP Budget Account StateZip Code MI Delivery Date Expiration Date Delivery Terms pf Banket PA Date approved by Couneil
Check if applicable
Emergency Purchase Over Schedule on CouncilsAgenda Other Entity Bid ie StateCountyCoopetc
Single Source Vendor
Other A year contract was bid out and approved by City Council on X April
Date Finance Department Date City Manager Date
Date of Verbal OK from City Atry Rev ADMINISTRATION REGULATION CITY OF ST CLAIR SHORES
PURCHASE ORDER REQUEST FORM for items over
Date Requested by CHRlS RAYES Department
Descri tion of Items Quanti Unit Price Total F FY RRIGATION SYSTEMS MAINTENANCE
Total Freight Grand Total
QUOTES required attach written documentation
Vendor Total Purchase Price Including Freight HO IRRIGATION INC
PURCHASE ORDER INFORMATION
Issue to HO IRRIGATION INC Vendor
Address INDUSTRIAL CENTER DR PO
City SHELBY TWP Budget Account SEE ATTACHED
StateZip Code MI Delivery Date Expiration Dater See Other Delivery Terms IfBlanket PO Date approved by Council
Check if applicable
Emergency Purchase Over Schedule on CouncilsAgenda Other Entity Bid ie StateCountyCoopetc
Single Source Vendor
Other A year contract was bid out and approved by City Council on X May wthe option to extend dependent on contractors erformance
f F n l DepartmeSt d Date Finance Department Date City Manager Date
Date of Verbal OK from City Atty Rev ao Irrigation System Maintenance FY Purchase Order Request
HO Irrigation Inc Vendor No
Irri ation Maintenance De t Account No Total Parks Civic Arena Bid Maint Police Station Fire Station Court Bld Streets TIFA Greater Mack SAD SAD SAD Totai
Note The Contract was bid in Spring and was based on an hourly rate to maintain the systems The totals requested for FY are estimated using new pricing Parts costs are estimated based on the actual parts costs CITY COUNCIL JUNE
AGENDA ITEM CDI Landscaping Maintenance RFP opened
BACKGROUND A year contract was bid out and approved by City Council on April This contractor mows and maintains various properties throughout the city including rightofways and parks
ENCLOSURES Purchase Order Request Landscaping Maintenance Breakdown
PROPOSED RESOLUTION
It was moved by Councilperson and supported by Councilperson to approvedeny a request to approve the Landscape Maintenance Purchase Order in the amount of
VOTE Ayes
Nays
Abstain
Absent
Prepared by Caryl Pfiillips Community Services Dept Secretary
Reviewed by ua ChristophR es Community Services Director ADMINISTRATION REGULATION CITY OF ST CLAIR SHORES
PURCHASE ORDER REQUEST FORM for items over
Date Requested by CHRIS RAYES Department
Descri tion ofItems Quanti Unit Price Total F FY LANDSCAPE MAINTENANCE
Total Frei ht Grand Total
QUOTES required attach written documentation
Vendor Total Purchase Price Including Freight LANDSCAPE SERVICES INC
PURCHASE ORDER INFORMATION
Issue to LANDSCAPE SERVICES INC Vendor
Address RASCH PO
City CLINTON TWP Budget Account SEE ATTACHED StateZip Code MI Delivery Date
Expiration Date Delivery Terms Qf Blanket PA Date approved by Council
Check if applicable
Emergency Purchase Over Schedule on CouncilsAgenda Other Entity Bid ie StateCountyCoopetc
Single Source Vendor
Other A year contract was bid out and approved by City Council on April
Date Finance Department Date City Manager Date
Date of Verbal OK from City Atty Rev ao Landscape Maintenance FY Purchase Order Request
Landscape Services Inc Vendor No
Landsca a Maintenance De t Account No Total
Greater Mack SAD Wahb Park Nautical Mile
Parks
Streets Total
Note Totals based on contracted maintenance amount plus mulch installation CITY COUNCIL JUNE
AGENDA ITEM CDI Rodent Control Services Bids opened
BACKGROUND A year contract was bid out and approved by City Council on April For the last couple of years requests of were approved It was necessary to increase this amount by this past year to meet our needs We are requesting based on higher call volume this year
ENCLOSURES Purchase Qrder Request
PROPOSED RESOLUTION
It was moved by Councilperson and supported by Councilperson to approvedeny a request to approve the Rodent Control Services in the amount of
VOTE Ayes
Nays
Abstain
Absent
Prepared by C IP illiCommunity Services Dept Secretary f f frf j J Reviewed bpi xristopirRayes Community Services Director ADMINISTRATION REGULATION CITY OF ST GLAIR SHORES
PURCHASE ORDER REQUEST FORM for items over
Date Requested by CHRIS RAYES Department
Descri tion of Items Quanti Unit Price Total F RODENT CONTROL
Total Frei ht Grand Total
QUOTES required attach written documentation
Vendor Total Purchase Price LANDSCAPE SERVICES INC
L
PURCHASE ORDER INFORMATION
Issue te LANDSCAPE SERVICES INC Vendor
Address RASCH PO
CLINTON TWP City Budget Account
Code M StateZip Delivery Date Expiration Date Delivery Terms IfBlanketPO Date approved by Council
Check if applicable
Emergency Purchase Over Schedule on CouncilsAgenda Other Entity Bid ie StateCountyCoopetc
Single Source Vendor
Other A year contract was bid out and approved by City Council on X April
ffZ
Date Finance Department Date City Manager Date
Date of Verbal OK from City Atty Rev l CITY COUNCIL JUNE
AGENDA ITEM CDI Snow Removal Services Bids opened
BACKGROUND A year contract was bid out and approved by City Council on April This contract is used by Code Enforcement for the clearing of residential and commercial sidewalks While the amount requested reflects historic usage it is only an estimate as usage is weather dependent
ENCLOSURES Purchase Order Request
PROPOSED RESOLUTION
It was moved by Councilperson and supported by Councilperson to approvedeny a request to approve the Snow Removal Services Purchase Order in the amount of
VOTE Ayes
Nays
Abstain
Absent
Prepared by f Caryf P Ilips Co urnty services wept secretary
Reviewed Rayes Community Services Director C Christaphe ADMINISTRATION REGULATION CITY OF ST CLAIR SHORES PURCHASE ORDER REQUEST FORM for items over
Date Requested by CHRIS RAYES Department
QUOTES required attach written documentation
Vendor Total Purchase Price Inciuding Freight LANDSCAPE SERVICES INC
PURCHASE ORDER INFORMATION
Issue to LANDSCAPE SERVICES INC Vendor
Address RASCH PO
City CLINTON TWP Budget Account
StateZip Code MI Delivery Date Expiration Date Delivery Terms IfHlanket PO Date approvedby Council
Check if applicable
Emergency Purchase Over Schedule on CouncilsAgenda Other Entity Bid ie StateCountyCoopetc
Single Source Vendor
Other A year contract was bid out and approved by City Council on X April
Date Finance Department Date City Manager Date
Date of Verbal OK from City Atty Rev CITY COUNCIL JUNE
AGENDA ITEM CDI Weed Control Services Bids opened
BACKGROUND A year contract was bid out and approved by City Council on April This contract is for use by Code Enforcement for residential and commercial property weed control and lawn maintenance The amount requested uses an estimated cuts per week over the course of one season
ENCLOSURES Purchase Order Request
PROPOSED RESOLUTION
It was moved by Councilperson and supported by Councilperson to approvedeny a request to approve the Weed Control Services Purchase Order in the amount of
VOTE Ayes
Nays
Abstain
Absent
Prepared by Community Services Dept Secretary
Reviewed b y Christop ayes Community Services Director ADMINISTRATION REGULATION CITY OF ST CLAIR SHORES
PURCHASE ORDER REQUEST FORM for items over
Date Requested by CHRIS RAYES Department
Description of Items Ouantitv Unit Price Total F WEED CONTROL
To tal Frei ht Grand Total
QUOTES required attach written documentation
Vendor Total Purchase Price Including Freight LANDSCAPE SERVICES INC
PURCHASE ORDER INFORMATION
Issue to LANDSCAPE SERVICES INC Vendor
Address RASCH PO
City CLINTON TWP Budget Account
StatelZipCode MI Delivery Date Expiration Date Delivery Terms Qf Blanket PO Date approved by Council
Check if applicable
Emergency Purchase Over Schedule on CouncilsAgenda Other Entity Bid ie StateCountyCoopetc
Single Source Vendor
Other A year contract was bid out and approved by City Counci on X April wthe option to renew dependent on the contractors performance
d Date Finance Department Date City Manager Date
Date of Verbal OK from City Atty Rev