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River States Conference Constitution & Bylaws

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River States Conference Constitution & Bylaws River States Conference Constitution & Bylaws River States Conference Constitution & Bylaws Article I – Name Effective July 1, 2016, the name of the organization shall be the River States Conference (formerly the Kentucky Intercollegiate Athletic Conference). The River States Conference (hereafter, the Conference) is affiliated with the National Association of Intercollegiate Athletics (NAIA). The Conference is a tax-exempt corporation under Internal Revenue Service Code 501(c) (3). Article II – Purpose The purpose of this Conference is to support and promote the educational and athletic activities of its member institutions in an equal manner; while advancing the highest ethical standards of character, conduct, sportsmanship and fair play. Article III – Values The Conference recognizes the value of athletic competition in developing character and life skills and promotes the following NAIA five core values on the field of play, on our campuses, and in our communities: 1. Respect 2. Responsibility 3. Integrity 4. Servant leadership 5. Sportsmanship Article IV – Membership Current members as of July 1, 2017: 1. Alice Lloyd College – Pippa Passes, KY 2. Asbury University – Wilmore, KY 3. Brescia University – Owensboro, KY 4. Carlow University – Pittsburgh, PA 5. Cincinnati Christian University – Cincinnati, OH 6. Indiana University East – Richmond, IN 7. Indiana University Kokomo – Kokomo, IN 8. Indiana University Southeast – New Albany, IN 9. Midway University – Midway, KY 10. Ohio Christian University – Circleville, OH 11. Point Park University – Pittsburgh, PA 12. University of Rio Grande – Rio Grande, OH 13. West Virginia University Institute of Technology – Beckley, WV Page 1 of 22 River States Conference Constitution & Bylaws 1. The membership shall be limited to NAIA Division II member colleges of senior rank accredited by one of the regional accrediting bodies. 2. Members who intend to change their not-for-profit status must notify the Commissioner as outlined in paragraph 13, below. The Council of Presidents will decide at their next regularly-scheduled meeting on the continued status of a member institution. 3. Members who lose regional accreditation will be allowed to continue their membership for one additional academic year or during an appeal process. 4. Associate membership status may be given to an institution that has been granted candidacy status by a regional accrediting body. Associate members would be prohibited from advancing to a national tournament. Associate members would become full members upon obtaining full accreditation. Associate members would have three years from the time of their entry into membership to obtain full regional accreditation. If full accreditation was not achieved within three years, that institution would be removed from membership in the Conference. 5. Associate member status (single sport) may also be granted to an institution that is currently a member of another NAIA affiliated conference or a member of the Association of Independent Institutions and intends to compete in a sponsored championship sport. Associate member schools are recognized as those schools which sponsor less than the required minimum of recognized conference sports to be granted full conference membership. Associate members apply for conference membership in the same manner as full members (see #7 below for more information). Associate members must comply with all applicable Conference and NAIA rules and regulations applicable to that sport. Associate members have voice and vote on matters pertaining to the conference sports in which they compete. 6. At a minimum, applicants must have the following athletic staff to support their intercollegiate athletic program: athletics director, faculty athletic representative, sports information director and a certified athletic trainer. 7. The Chief Executive Officer of eligible institutions may apply for membership by submitting a completed application for membership and a non-refundable application fee of $500 to the Conference on or before November 1st if the expected membership date is the following academic year upon acceptance into the conference. Approved applications received after November 1st would be admitted one year after the following academic year. Applicants who are not already NAIA members must include a copy of their completed application for NAIA Membership. 8. The Membership Committee will review the application and determine if a campus visit is recommended by the conference to evaluate staffing, budgeting, facilities and programs. If a visit is scheduled, the applicant will submit a fee of $1,500 to cover all costs associated with the site team visit. Prospective member site visit(s) are scheduled after the Winter and prior to the Spring Conference Administrative Council meetings. Page 2 of 22 River States Conference Constitution & Bylaws 9. Based on the visiting team review/recommendation, the applicant may be invited to make a presentation at the next regularly-scheduled Administrative Council and Council of Presidents’ meetings. The recommendation for membership of the visiting committee shall be presented at the meetings in addition to the applicant’s presentations. 10. Membership approval shall be by a two-thirds vote of support by the members in good standing at the Administrative Council meeting; followed by an approval by two-thirds of the Council of Presidents. 11. Upon payment of annual dues, the new member shall have full rights and privileges of conference membership. 12. Institutions that drop their Conference membership must notify the Commissioner in writing of their intention by the date of the spring Council of Presidents meeting prior to the start of their last academic year as a member to be eligible for postseason competition. Failure to so notify the Commissioner will result in assessment of the full Conference dues for the following year. 13. Conference members who make application for NCAA membership shall not be allowed to participate in post-season Conference championship events beginning one year after entrance into the NCAA’s membership application process. Student-athletes from these institutions will simultaneously be excluded from post-season awards programs. 14. Institutions may be removed from membership by two-thirds vote of the members in good standing at the Council of Presidents meeting. Article V – Meetings 1. The Conference Administrative Council will conduct three formal (two-day) meetings during the academic year. The Conference will also conduct an informal meeting during the NAIA National Convention to review proposed legislation. The fall meeting will be scheduled annually on the second Monday/Tuesday of September. The winter meeting will be scheduled annually on the first Monday/Tuesday of December. The spring meeting will be scheduled annually on the third or fourth Monday/Tuesday of May (depending on when Memorial Day falls on the calendar). Any member institution may send as many persons as it desires to Conference Administrative Council meetings, but each institution shall have only one vote; which shall be cast by the Athletic Director who represents the institution on the Administrative Council. The institutional representative may designate a proxy; provided the representative notifies the Commissioner at least one week prior to the meeting. A Page 3 of 22 River States Conference Constitution & Bylaws majority of conference members represented shall constitute a quorum. If no representative is designated by an institution, that institution forfeits its voting privileges at that meeting. Each member of the Conference shall send the Commissioner, not less than four weeks before a regularly-scheduled meeting, notice of any proposed amendments to the Constitution and Bylaws. The Commissioner is required to send complete copies to all members two weeks before a meeting. Proposed constitutional changes must be approved by a two-thirds majority vote of the Conference Administrative Council and the Council of Presidents to be ratified. Lodging expenses for Administrative Council meetings (for council members only) shall be paid from the Conference budget. The location of all meetings of the Administrative Council and the Council of Presidents shall be determined at the previous meeting prior to adjournment. Meeting times/dates may be changed at the discretion of the respective Council Chair or the Commissioner. The order of business/agenda shall be as follows: 1. Call to order 2. Roll call of institutions 3. Review of the minutes of preceding meeting(s) 4. Report of the Commissioner 5. Report of the President 6. Report of the Treasurer 7. Report of the special committees 8. Old business 9. New business 10. Rules education 11. Appointment of special committees 12. Election of officers (spring) and approval of budget (fall) 13. Date announced for next meeting 14. Adjournment 2. The Council of Presidents will conduct two formal (one-day) meetings during the academic year. Presidents will also be invited to attend the conference meeting at the NAIA National Convention. The fall meeting of the Council of Presidents will be scheduled annually on the second Tuesday in October. The spring meeting will be scheduled annually on the first Tuesday in June. A majority of conference members represented shall constitute a quorum. Chief executive officers cannot designate delegates to attend meetings and cast votes. The Chair of the Administrative Council and the conference ADA representative will be invited
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