Council Agenda - 26-08-20 Page 174
Council Agenda - 26-08-20 Page 174
New discrete legislation, a Managed Retreat and Climate Change Adaptation Act is also proposed by the panel to address the complexities of the process of managed retreat (for example in coastal areas).
The report is a first step in potential reforms for the Resource Management system. It is up to the next Government to consider the report, its recommendations and any next steps e.g. to develop government policy and the form of future legislation.
7 Regulatory Services
7.1 Building Team
In the month of July 41 Building Consent applications were lodged with 10 of these being new dwellings. 36 Building Consent applications were issued. The Building Consent online application and processing system implementation is still progressing and is currently at the integration stage (that is integrating the new system with Authority and Magiq). Once this is completed, testing/training will take place.
7.2 Food Control
Our Environmental Health food team have been busy this month, continuing to catch up with verifications that were due in the Covid level 4/3/2 period. In addition to verifications the team continues to work on their individual competencies, and health/nuisance related complaints. In accordance with the Nuisance Bylaw, there is now an application for bees, pigs and poultry. An application form is required to be filled out and there is an application fee.
7.3 Alcohol Licensing
Alcohol licences lodged with Council in the month of July, were one General Managers licence, and two Special Licences.
The annual Alcohol Licensing report has been completed and is on this agenda.
7.4 Animal and Noise Control
The Animal Control team continues work on the annual registration period, with dog registrations due by 31 July. July saw the team busy with sending out reminder registration letters, dealing with returned mail (registrations), following up with dog owners on changes, and the annual ROL (Responsible Owner Licence) testing. At the end of July, we were slightly down on the same number of dogs registered last year, and there are roughly 400 odd dogs still not registered.
The annual Section 10a report to the Department of Internal Affairs (DIA) was completed, and approved by Council. This has now been submitted to the DIA.
7 Noise complaints were responded to in the month of July.
8 Strategic Planning
2021 Long Term Planning The focus for staff has continued to be in the preparation, reviewing, and refining of budgets and supporting information for the two-day LTP budget workshop with Elected Members on the 18th and 19th August.
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Policy and Bylaw consultations A review has been undertaken of the following policies and bylaws: Freedom Camping Bylaw Dangerous and Insanitary Buildings Policy Gambling Policy Significance and Engagement Policy Amendment to the Nuisance Bylaw
The written feedback period ran from 17 July to 17 August 2020 and the hearing and deliberations meeting is scheduled for Wednesday 9 September 2020. As at the drafting of this report, staff are preparing the staff responses for the feedback received.
Separate items on the agenda Attached as separate items on the agenda for consideration are: Report on the Greenhouse Gas Emissions Inventories and Carbon Zero
2019/20 Annual Report and non-financial performance target results The 2019/20 financial year is now complete. Staff have prepared their fourth quarter and final end of year non-financial performance results. These will be presented to Council in September. Meanwhile, staff are also working to prepare the necessary information for inclusion in the annual report document, including the projects and actions completed within the year. The Finance team are continuing to prepare the end of year financial information. The formal audit is expected to begin on the 21st September.
Wharekawa Coast 2120 A site visit along the Wharekawa Coast was undertaken at the end of July, with the community panel. The purpose of the site visit was to enable our Coastal Scientist to identify coastal processes, and for the community panel to identify areas of interest. The site visit was well attended and positively received with a total of 18 community panel members, JWP members, WRC Councillors, and staff in attendance.
More recently, issues were raised by some community panel members and this means that the community catch-up planned for August has been postponed; to allow discussions to be held on the issues raised.
Satisfaction survey The annual satisfaction survey has now been completed, however the six monthly surveying of resource consent and building consent applicants is currently taking place. The results of the survey are being collated and are expected to be presented to Council in September.
9 Mining Matters
Project Quattro On 17 July 2020 Oceana Gold announced their intention to undertake community consultation on Project Quattro – a project the Company is proposing that entails: an extension to the Martha Open Pit (Phase 5), a new tailings storage facility (TSF3), a new open pit (Gladstone) and a large rock stack (the Northern Rock Stack).
Oceana Gold is currently in the process of undertaking community consultation prior to lodging a private plan change request and resource consents with the Council (resource consents are also expected to be lodged simultaneously with the Waikato Regional Council).
Since the announcement staff have responded to only a handful of enquiries from people within the community concerned about the possible effects of Project Quattro. Staff have also been confirming the availability of specialists to review draft technical reports (i.e. noise, vibration, pit wall stability, etc.) and the assessment of environmental effects, once received.
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Staff will keep Council up-to-date as the project develops.
Wharekiraponga Mining Permit Issued On 5 August 2020 Oceana Gold New Zealand Ltd was granted a Minerals Mining Permit (60541) by New Zealand Minerals and Petroleum (a division of Ministry of Business, Innovation and Employment) for the Wharekiraponga area. The Mining Permit (for gold and silver) covers an area of 2,374 ha of Department of Conservation estate to the west of Whiritoa and is valid for 40 years.
Prior to any mining taking place at Wharekirauponga, relevant resource consents would need to be sought and granted from the Hauraki District and Waikato Regional councils.
Peer Review Each year an independent panel of peer reviewers assembles to review monitoring data from mining operations in Waihi. Draft reports have been received from Oceana Gold relating to:
Open Pit Geotechnical Dewatering and Settlement Rehabilitation and Closure Plans Annual Work Programme Liability Insurances TSF Geochemistry (TSF = Tailings Storage Facility) TSF Groundwater TSF Underdrainage TSF Geotechnical
For HDC the three peer reviewers involving Council’s regulatory responsibilities are Phil Dight (geotechnical), Chris Kidd (hydrogeological) and Robyn Simcock (land rehabilitation). Peer reviewers for the Waikato Regional Council have a particular focus upon monitoring water quality and quantity data, particularly water quality associated with the TSFs.
The peer review process is rigorous and provides Council staff with an additional level of comfort regarding environmental performance and compliance with regard to mining in Waihi. The 2020 site visit is scheduled for 31 August and the Peer Review meeting for 1 September.
Peter Thom Group Manager: Planning and Environmental Services
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Appendix A: Monitoring Report
Publication of the Annual The last Annual Report for 2018/19 was adopted on 30 October Report. 2019. That the Annual Report is completed, audited and adopted by Council by 31st October, each year.
Special Consultative This has been undertaken as required with all Council Plans; Procedure Policies and Bylaws. At the time of writing, the joint sub-regional That all issues subject to a review of the Waste Minimisation and Management Plan is special consultative currently being consulted on in the form of the special procedure meet the consultative procedure. requirements of the Local Government Act, 2002.
Resource Consents & LIMs
Target Progress towards success
31 July 2020 All notified resource consents applications are Notified Consents to the end of July 2020 decided and issued within statutory timeframes. In 0 Out of time 0 (Limited Notified) 99% of all notified resource consent applications are decided and issued within 70 working days.
All non-notified resource 1 July 2020 – 31 July 2020 consent applications are decided and issued within Total 22 In time 22 100% Out of time 0 0% statutory timeframes. All non-notified consent Subdivision 8 In time 8 100% Out of time 0 0 % decisions, not requiring a Landuse 8 In time 8 100% Out of time 0 0 % hearing, are issued within Other 20 working days. Misc/Desig 2 In time 2 100% Out of time 0 0 % Variations 4 In time 4 100% Out of time 0 0 % Objections - In time - 100% Out of time 0 0 % Ext. of time - In time - 100% Out of time 0 0 %
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YTD YTD July 19 July 2020 Issue 2019/20 2020/21 building No. of Consents 37 37 35 35 consents % in time 97% 100% within statutory timeframes. New Houses Paeroa 2 0 100% of all Waihi 1 6 building Plains 5 3 consents are TOTAL 8 9 issued within statutory timeframes - 20 working days Number of BC Processed
50 45 40 35 30 25 20
No. of BC's of No. 15 10 5 0
Month 2019/20 2020/21
2020/21 Average Processing Time of BC's
18.00 16.00 14.00 12.00 10.00 8.00 6.00 Number of of Days Number 4.00 2.00 0.00 1 2 3 4 5 6 7 8 9 10 11 12 2019/20 2020/21 Month
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All LIMs are YTD July 19 2019/20 July-20 issued within 2020/21 statutory No. of LIMs 34 34 55 55 timeframes % in time 100% 100% All LIMS are issued within
10 working LIMs by Ward days Paeroa 10 Waihi 11 Plains 13 34
# LIMS %in time Avg # LIMS %in time % Avg
2019/20 2019/20 Processing 2020/21 2020/21 Overtime Processing July 34 100% 5.9 55 100% 0% 6.9 August 31 100% 6.5 September 24 100% 5.8 October 34 97.1% 6.5 November 57 100% 6.3 December 43 100% 4.1 January 32 100% 4.4 February 38 100% 5.3 March 32 100% 7.4 April 11 100% 7.2 May 19 100% 4.7 June 49 100% 5.2 TOTAL 404 99% 5.8 55 100% 0% 6.9
LIMS Processed
60
50
40
30 No. of of LIMS No. 20
10
0
Month
2019/20 2020/21
Whaarangi 11 | 11 M 2737214 Council Agenda - 26-08-20 Page 180
FOR INFORMATION | NGĀ MŌHIOTANGA
TO Mayor and Councillors
AUTHOR Michelle Matich Regulatory Team Leader
FILE REFERENCE Document: MDN: 2788041 Appendix A: Schedule 1
PORTFOLIO HOLDER/S Councillor Paul Milner
MEETING DATE 26 August 2020
SUBJECT Annual report to the Alcohol Regulatory and Licensing Authority – Period Ending 30 June 2020
RECOMMENDATION | TE WHAIKUPU
THAT the report be received, and THAT the annual Hauraki District Licensing Committee report for the period ending 30 June 2020 be submitted to the Alcohol Regulatory and Licensing Authority, Wellington.
1 PURPOSE | TE ARONGA
Section 199 of the Sale and Supply of Alcohol Act 2012 requires a report to be submitted prior to 31 August of each year from the District Licensing Committee (DLC) to the Alcohol Regulatory and Licensing Authority (ARLA) covering the period ending 30 June 2020.
2 BACKGROUND | TE KŌRERO Ā MUA
Overview of DLC Workload
Membership of the Hauraki District Council District Licensing Committee has mostly remained the same. The following serving members:- Councillor Paul Milner, the Chairperson, Councillor Carole Daley who is the Deputy Chairperson, and the five independent persons Mary Carmine, Denis Taylor, John Goodman, Brent Holmes and Ross Murphy. There were no hearings for the Committee to preside over. However, the DLC Chairperson was kept busy reviewing and approving uncontested license applications throughout the period. No applications have been referred to the Authority.
Whaarangi 1 | 11 MDN: 2788041 Council Agenda - 26-08-20 Page 181
Local Alcohol Policy
Council’s Local Alcohol Policy 2016 is in full effect. There have been no issues with this since the Policy was implemented.
Covid 19
In light of the COVID-19 epidemic, the Government has made a temporary law change (Immediate Modification Order) to modify the requirements relating to licence applications and renewals under sections 103 and 129 of the Sale and Supply of Alcohol Act 2012.
There are three parts to this modification order:
it suspends the obligations on Police and Medical Officers of Health to inquire into any new licence or licence renewal application that they receive from DLCs, while the Epidemic Notice is in force; it extends the time for Police and Medical Officers of Health to report on applications: from the date on which the Epidemic Notice is lifted, Police and Medical Officers of Health will have 30 (rather than the usual 15) working days to file a report with the DLC if they oppose an application; DLCs will be unable to make a decision on a licence application that is subject to this modification order unless they receive a report from Police and the Medical Officer of Health. The changes made by this modification order are temporary. The modification order will expire 30 working days after the Epidemic Notice is lifted, and the law will return to normal.
Manager’s Certificates
Manager’s Certificate Questionnaires are being used for all new applications and for any applications for renewal where the applicant was not first registered with this Council. Forms 17 and 19 have recently been updated. Form 17 now requests photo ID. Both forms also now request a copy of any current visa and passport, if the applicant is not a NZ citizen or permanent resident.
On, Off, Club and Special Licenses
No procedural changes of note. For all other premises information, see Appendix A - Schedule 1.
3 Statistics
Statistical Information
The following is the number of Liquor License applications processed over the last 2019/20 financial year.
Table 1- Return to the Alcohol Regulatory and Licensing Authority (ARLA) to June 2020 On-licence, off-licence and club licence applications received:
Application Type Number Number Number Number Number received received received received received in fee in Fee in Fee in Fee in Fee Category Category Category Category Category Very Low Low Medium High Very High
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On-licence new - 3 1 - - On-licence - - - - - variation ON-licence renewal - 5 3 - -
Off-licence new - 3 - - Off-licence - - - - - variation Off-licence renewal - - 4 - - Club licence new 1 - - - - Club licence - - - - - variation Club licence 3 - - - - renewal Total 4 8 11 0 0 Total fee paid to $69.00 $276.00 $569.25 $0 $0 ARLA (GST incl.)
Table 2 - Annual fees for existing licences received:
Number Number Licence Type received in Number Number Number received in fee Category received in received in Fee received in Fee Very Low Fee Category Fee Category Category Medium Category Very High High Low
On-licence 1 10 10 - -
Off-licence 1 2 14 - -
Club licence 16 4 2 - -
Total 18 16 26 - -
Total fee paid to ARLA (GST incl.) $310.50 $552.00 $1345.50 $0 $0
Table 3 - Manager’s certificate applications received:
Whaarangi 3 | 11 MDN: 2788041 Council Agenda - 26-08-20 Page 183
Number received
Manager’s certificate new 34
Manager’s certificate renewal 45
Total 79
Total fee paid to ARLA (GST incl.) $2271.25
Table 4 - Special licence applications received
Class1 Class 2 Class 3
Special licence 2 20 13
Table 5 – Temporary authority applications received
Number received
Temporary Authority 4
Table 6 – Permanent club charter payments received
Number received
Permanent club charter payments received -
Total paid to ARLA $5393.50
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Approval
Prepared by Michelle Matich Regulatory Team Leader Approved by Peter Thom GM Planning & Environmental Services
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APPENDIX A – Schedule One On, Off & Club Licences in the Hauraki District – updated 07/08/2020
Table One: Off-Licence Premises, their Physical Location & event number Paeroa (6) Paeroa Hotel Jack & Judy 021.2011.00003743.001 Young, 4 Mon-Sun, 8am-9pm Belmont Road, Paeroa 3600 Paeroa Four Square Kennedy’s 021.2011.00003693.001 Limited, 104 Mon-Sun, 7am-9pm Normanby Road, Paeroa 3600 Paeroa Liquor Jazz Trading NZ 021.2012.00003783.001 Ltd, 22 Royal Mon-Sun, 7am-9pm Arch Place, Rosehill, Papakura 2113 (17 Belmont Road, Paeroa) Countdown Paeroa General 021.1994.00000089.001 Distributors Mon-Sun, 7am-9pm Limited, 80 Favona Road, Mangere, Auckland 2024 (19 Belmont Road, Paeroa) Liquor King Paeroa Lion Liquor Retail 021.1996.00000712.001 Limited, PO Box Mon-Sun, 8am-9pm 17306, Greenlane, Auckland 1546 (135 Normanby Road, Paeroa) Thirsty Liquor Sapphire Dreams 021.2011.00003754.001 Paeroa Limited, c/o PO Mon-Sun, 10am-9pm Box 88, Bay View, Napier 4149 (125 Normanby Road) Waihi (4) Rob Roy Hotel 021.1996.00000881.001 Malcolm Kevin Mon-Sun, 8am-9pm McKernan, PO Box 230, Waihi 3641 (30 Seddon Street, Waihi) Superliquor Waihi Sartor Ltd, 11-13 021.1995.00000202.001 Rosemont Road Mon-Sat, 7am-9pm Waihi 3610 Sunday 9am-9pm (11-13 Rosemont Road, Waihi) New World Waihi Harminder 021.2011.00003739.001 Chahal, 35 Mon-Sun, 7am-9pm Kenny Street, Waihi 3610 (39
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Kenny Street, Waihi) Commercial Hotel Commercial 021.1994.00000040.001 Hotel (Waihi) Mon-Sun, 9am-9pm Limited, C/- Alcohol & Liquor Licensing Limited, PO Box 36 600, Northcote, Auckland 0748 (4 Seddon Street, Waihi) Ngatea (3) Ngatea Hotel Jag & Gur 021.2010.00003677.001 Limited, PO Box Mon-Sun, 10am-9pm 26, Ngatea 3541 (Orchard West Road, Ngatea) Ngatea Four Square D.J & S.B 021.2011.00003752.001 Saunders Ltd, Mon-Sun, 7am-8pm (25 Orchard West Road, Ngatea 3503) Ngatea Lotto & Food Bhavish (NZ) 021.2011.00003760.001 Mart Limited, 16 Mon-Sun, 8am-7pm Orchard West Road, Ngatea 3503 Kaiaua/ Bay View Hotel Garcey Holdings 021.2011.00003729.001 Miranda (2) Ltd, 943 East Mon-Sun, 7am-9pm Coast Road, RD 3, Pokeno 2473 (Kaiaua) Miranda Holiday Park Miranda Holiday 021.2014.00003874.001 Park Limited, PO Mon-Sun, 8am-8:30pm Box 96, Thames 3540 (595 Front Miranda Road, Miranda) Waikino/ Karangahake Winery Forbidden Fruit 021.1995.00000158.001 Karangahake Estate Winery Limited, Mon-Sun, 9am-6pm 23B Moresby Street, RD 4, Paeroa 3674 (Karangahake) Waikino Tavern Waikino Tavern 021.1994.00000136.001 (2005) Limited, Mon-Sun 9am-9pm 8541 State Highway 2, R D 2, Waihi 3682 (Waikino)
Table Two: On-Licence Premises, their Physical Location and Opening Hours Town Premises Name Location Licence reference
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Paeroa (6) One3one GB Hospitality 021.1996.00000716.001 Restaurant & Bar Limited, 1/19B Mon-Sun, 7am-1am Hendry Avenue, Hillsborough, Auckland 1042 (131 Normanby Road, Paeroa) Paeroa Hotel Jack & Judy Young, 4 021.2011.00003744.001 Belmont Road, Mon-Sun, 8am-1am Paeroa 3600 L & P Cafe Cloud 9 Group 021.2000.00001794.001 Limited, 11 Menzies Mon-Sun, 10am-1am Place, Paeroa (2 Seymour Street, Paeroa) Sawasdee Thai Preeyaporn Padsri, 021.2013.00003828.001 Restaurant 30 Thames Road, Mon-Sun, 11am-11pm Paeroa 3600 (130 Normanby Road, Paeroa) Kumar’s Something Santhosh Kumar, 021.2009.00003460.001 Special (76 Normanby Road, Mon-Sun, 11am-12pm Paeroa 3600) midnight Royal Flavours Singh and Kaur 021.2017.00003975.001 Holdings Limited, 3 Tues-Sun, 10am – 11pm Mackay Street Paeroa Waihi (7) Rob Roy Hotel Malcolm Kevin 021.1996.00000881.001 McKernan, PO Box Mon-Sat, 8am-1am 230, Waihi 3641 Sunday 8am-11pm (30 Seddon Street, Waihi) Sterling Hotel The Sterling Waihi 021.2013.00003831.001 Ltd, (112 Seddon Mon-Sun, 7am-1am Street, Waihi) 3600 Kava Cafe & Bar Allan Apperley, 40 021.2011.00003696.001 Seddon Street, Waihi Mon-Sun, 10am-1am 3610 Commercial Hotel Commercial Hotel 021.1994.00000039.001 (Waihi) Limited, C/- Mon-Sun, 9am-1am Alcohol & Liquor Licensing Limited, PO Box 36 600, Northcote, Auckland 0748 (4 Seddon Street, Waihi) Thai Lemongrass Bangkok Thai T/A 021.2009.00003409.001 Restaurant Thai Lemongrass Mon-Sun, 12noon-11pm Restaurant, (16 Seddon Street, Waihi) 3610 Tandoori Chambers Ananthanee Limited, 021.2013.00003830.001 29 Mackay Street, Mon-Sun, 11:30am-1am Waihi 3610 (22 Haszard Street, Waihi) Waitete Orchard Waitete Orchard Ltd 021.1996.00000888.001 Cafe PO Box 90, Waihi Mon-Sun, 10am-12pm 3641 midnight
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Wonders Jennifer Zhang, 44 021.2012.00003813.001 Restaurant & Bar Rosemont Road, Mon-Sun, 8am-1am Waihi 3610 Ngatea (1) Ngatea Hotel Jag & Gur Limited, 021.2010.00003676.001 PO Box 26, Ngatea Mon-Sun, 10am-1am 3541 (Orchard West Road, Ngatea) Waitakaruru The Corner Stone Phillippa Jan Brooks, 021.2012.00003802.001 (1) 30 SHWY 25, RD 6, Summer: Mon-Thurs, 9am- Thames 3576 6pm (Waitakaruru) Fri-Sun, 9am-10pm Winter: Wed & Thurs, 9am- 6pm Fri-Sun, 9am-8pm Kaiaua/ Bay View Hotel Garcey Holdings Ltd, 021.2011.00003728.001 Miranda (2) 943 East Coast Mon-Sun, 9am-11pm Road, RD 3, Pokeno Fri & Sat, 9am-1am, two days 2473 per month Wed, 9am-12pm, two days per month Kaiaua Fisheries JAA Holdings 021.2012.00003818.001 Limited, 373 Mon-Sun, 9am-11pm Waingaro Road, RD 1, Ngaruawahia 3793 (941 East Coast Road, Kaiaua) Waikino (3) Karangahake Forbidden Fruit 021.1995.00000184.001 Karangahake Winery Estate Winery Limited, 23B Mon-Sun, 9am-6pm (1) Moresby Street, RD Turua 4, Paeroa 3674 Mangatarata (Karangahake) (1) Waikino Tavern Waikino Tavern 021.1994.00000135.001 Patetonga (2005) Limited, 8541 Mon-Sun, 8:30am-1am (1) State Highway 2, R Waihi (rural) D 2, Waihi 3682 (1) (Waikino) Waikino Station Anthony David 021.2007.00002872.001 Cafe Dawson, 5 Queen Mon-Sun, 9am-10pm Street, RD 2, Waihi 3682 (Waikino) Falls Retreat Brad King, 25a 021.2011.00003733.001 Waitawheta Road, Mon-Sun, 9am-1am RD 2, Waihi 3682 (Waikino) Waihi Water Lily R E Pride & Sons 021.2007.00003090.001 Gardens Limited, 441 Mon-Sun, 10am-1am Pukekauri Road, RD 2, Waihi 3682 Woodturners Cafe Woodturners Cafe 021.2009.00003538.001 Ltd, 3815 SH 2, RD Mon-Sun, 8am-4pm 6, Thames 3576 (Mangatarata) Oasis Garden Michelle Mi Sook 021.2010.00003671.001 Restaurant Yoo, 6 Tramline Mon-Sun, 10am-8pm Road, RD 3, Morrinsville 3373 (Patetonga)
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Table Three: Club Premises, their physical Location and Opening Hours Town Premises Name Location Opening Hours
Paeroa (8) Paeroa RSA The Paeroa RSA & 021.1995.00000217.001 Citizens Club Inc, PO Mon-Sun, 10am-12pm box 76, Paeroa 3640 midnight (67-69 Belmont Road, Paeroa) Paeroa Centennial Paeroa Centennial 021.1995.00000624.001 Park Board (Old Park Board Inc, PO Varied hours – see licence Boys) Box 97, Paeroa 3640 (Towers Street) Ohinemuri Club PO Box, 4, Paeroa 021.1996.00000916.001 3640 (Normanby Mon-Sun, 9am-1am Road, Paeroa) Paeroa Bowling PO Box 99, 021.1994.00000082.001 Club Paeroa 3640 Mon-Sun, 8:30am-10pm (Te Aroha Road,Paeroa) Paeroa Golf Club Paeroa Golf Club 021.1995.00000477.001 Incorporated, PO Box Mon-Thurs, 10:30am-10pm 152, Paeroa 3640 (11pm during daylight (524 Rotokohu Road, savings) Paeroa) Fri-sun & Public Holidays, 10:30am-12pm midnight Thames Valley New Zealand 021.1996.00000911.001 Deerstalkers Deerstalkers Mon-Sun, 10am-11pm Association, PO Box 206, Paeroa 3640 (101 Morrison Road, Paeroa) Paeroa Lawn Tennis PO Box 45, Paeroa 021.1995.00000156.001 and Squash Club 3640 (Te Aroha, Mon-Fri, 12 noon -12 Paeroa) midnight Sat & Public Holidays 10am- 12 midnight Sundays 12 noon-12 midnight
Hikutaia Bowling, David Corbett, 8088 021.2018.00003998.001 Tennis & Croquet State Highway 26, Mon-Sun, 9am – 12 midnight Club RD 4, Paeroa 3674 Waihi (4) Waihi Memorial PO Box 180, Waihi 021.1996.00000660.001 RSA 3641 (Seddon Mon-Sun, 8am-1am Street, Waihi) Waihi Bowling Club PO Box 50, Waihi 021.1995.00000182.001 3641 (Clarke Street, Mon-Thurs 8am-10pm Waihi) Fri-Sun, 8am-11pm Waihi Athletic PO Box 148, Waihi 021.1995.00000165.001 Rugby Football & 3641 (Kenny Street, Mon-Sun, 11am-1am Sports Club Waihi)
Waihi Golf Club 113 Woodlands 021.1995.00000143.001 Road, RD 2, Waihi Mon-Thurs, 9am-11pm 3682 Fri-Sun Incl Public Holidays, 9am-12 midnight
Ngatea (2) Ngatea Rugby & PO Box 84, Ngatea 021.1994.00000003.001 Plains (3) Sports Club 3541 (78 Orchard Mon-Sun, 11am-1am West Road, Ngatea)
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Hauraki RSA & PO Box 12, Ngatea 021.1995.00000396.001 Memorial Club 3541, (8 Pipiroa Mon-Sun, 7am-1am Road, Ngatea) Hauraki Golf Club PO Box 59, Ngatea 021.1995.00000187.001 3541, (SH 2, Ngatea) Mon-Sun,11am-11pm
Hauraki Bowling c/o B O'Neil, 57 021.1994.00000087.001 Club Thames Road, Sun-Fri, 8:30am-8:30pm Paeroa 3600 (SH 2, Saturday, 8:30am-1am Ngatea) Hauraki North PO Box 92, Ngatea 021.1994.00000002.001 Rugby Football Club 3541 (701 SHWY 25, Mon-Sun, 11am-1am )Waitakaruru Whiritoa (1) Whiritoa Lifeguard PO Box 40106, 021.1994.00000124.001 Kerepehi (1) Service Whiritoa Beach, Varied – see signed licence Kaiaua (1) Whiritoa 3646 (Kon Tiki Road Whiritoa) Kerepehi Bowling C/ Secretary, Terry 021.1994.00000084.001 Club King, 65 Kerepehi Mon-Thurs, 8am-11pm Town Road, RD 1 Fri, Sat & Public Holidays from Paeroa 8am-1am (9202 Kaikahu Road, Kerepehi) Kaiaua Rural Fire 1696 East Coast 021.2013.00003848.001 Force Road, RD 3, Pokeno Mon-Sun, from 10am-1am 2473 (Pohutakawa Drive, Kaiaua)
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FOR DECISION MŌ TE WHAKATAUNGA
TO The Mayor and Councillors
AUTHOR Charan Mischewski Strategic Planner
FILE REFERENCE Document: 2794807 Appendix A: New Zealand’s 10 most significant climate change risks Appendix B: Hauraki District Greenhouse Gas Emissions Inventory - 2802583 PORTFOLIO HOLDER/S The Mayor Policy portfolio MEETING DATE Wednesday, 26 August 2020
SUBJECT Greenhouse Gas Emissions Inventories and Carbon Zero
SUMMARY | TE WHAKARĀPOPOTANGA
The climate is changing. Some of the climate impacts are already locked in based on past activity and others can be avoided by reducing emissions in the atmosphere. Many councils have developed climate change action plans to support the reduction of emissions. Before we can consider the development of an action plan we need information about how many emissions we are producing and from which activities. The Council jointly commissioned a greenhouse gas inventory for the Hauraki District and has also completed one for the organisation. The emissions the Council creates due to its operations are entirely offset by its forestry. This is not the case for the District. The Hauraki District produces 6% of the Waikato Region’s total gross emissions (excluding forestry) and 10% of net emissions (including forestry sequestration). This means several other districts in the Waikato offset more carbon from forestry than the Hauraki District. Agriculture is the largest emissions source, followed by transport. In the Waikato Region agriculture is also the largest contributor of emissions followed by transportation. Forestry removes about 44% of the Waikato’s total gross emissions, however there has been an increase in net emissions since 2015/16. Agricultural sector emissions decreased due to stocking rate reductions, yet transport and stationary energy emissions increased mainly due to an increase in population.
It is recommended a Councillor Working party is formed to work with staff to further investigate, and recommend to the Council, the scope and process for setting emission reduction goals and the development of a climate change mitigation action plan. At this point in time the decision is not considered to be significant, however as further discussions are held with elected members the significance of this work and the appropriate level of community engagement will be reconsidered.
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RECOMMENDATION | TE WHAIKUPU
THAT the report be received.
THAT the Council: a) Form a councillor working party to work with staff to further investigate, and recommend to the Council, the scope and process for setting emission reduction goals and the development of a climate change mitigation action plan.
OR
b) Does not wish to further investigate how it can contribute to the mitigation of climate change at this point in time.
THAT the Council considers the decision to form a Councillor working party to be insignificant under its Significance and Engagement Policy 2017.
1 PURPOSE | TE ARONGA
This report presents to the Council three greenhouse gas inventories; the Waikato Region Inventory, the Hauraki District Inventory, and the Hauraki District Council Operations Inventory. It also seeks the formation of a Councillor working party to work with staff to further investigate and recommend to the Council a process for setting emission reduction goals and the development of a climate change mitigation action plan.
2 BACKGROUND | TE KŌRERO Ā MUA
2.1 Council’s commitment to climate change mitigation
In 2015 the Mayors and Chairs of New Zealand declared an urgent need for responsive leadership and a holistic approach to climate change. In 2017 the Mayors and Chairs, including then Mayor John Tregidga, once again supported a call to action and prepared the Local Leaders Climate Change Declaration. Whilst non-binding, the declaration includes a commitment to: • Develop and implement ambitious action plans that reduce greenhouse gas emissions and support resilience within councils and local communities. • Work with communities to understand, prepare for and respond to the physical impacts of climate change. • Work with central government to deliver on national emission reduction targets and support resilience in our communities.
In July 2019 the Council reaffirmed, by way of a resolution of the Council, the importance and urgent need to address climate change for the benefit of current and future generations.
2.2 Climate change and carbon zero
The climate is changing and New Zealand is already experiencing the effects. Governments around the world accept that further climate changes will occur due to increasing amounts of greenhouse gas emissions in the atmosphere. The Ministry for the Environment recently released the National Climate Change Risk Assessment. The report highlights that the major risks posed by climate change not only include risks to the natural and built environment, but also to social cohesion and community wellbeing. The top 10 risks identified in the assessment
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are attached as Appendix A. The National Climate Change Risk Assessment and a summary can viewed at https://www.mfe.govt.nz/climate-change/assessing-climate-change-risk
There are four main global greenhouse gas emissions scenarios. For the Waikato Region, compared to 1995, temperatures are likely to be 0.7˚C to 1.1˚C warmer by 2040 and 0.7˚C to 3.1˚C warmer by 2090 depending on the amount of greenhouse gas the world emits. To stay in the ‘climate safe zone’ (maximum 1.5˚C warming from pre-industrial levels), the world needs to cut emissions to carbon zero by 2050.
To be carbon zero means that an organisation or district can balance the activities that produce greenhouse gas emissions (such as driving cars and heating homes) against the activities that capture carbon (such as planting trees). This effectively means the overall impact on the climate is zero. The Government recently set emissions targets in the Climate Change Act 2002, including net zero for greenhouse gas emissions by 2050, excluding biogenic methane.1 The biogenic methane target is 24% to 47% reduction by 2050. The Waikato Region set goals as part of the Waikato Wellbeing Project to reduce carbon emissions by a minimum of 25% by 2030 in relation to 2017 as an interim target on the path to net zero carbon by 2050.
Government’s need to plan how they respond and adapt (adaptation) to climate change, hand- in-hand with reducing emissions (mitigation). Many councils have developed climate change mitigation action plans to support the goal of reducing emissions. If Council choses to set emission reduction targets and develops an action plan it needs information about how many emissions we are producing and from which activities. Late last year the Council commissioned jointly with other councils in the Waikato, a Waikato Region greenhouse gas emissions inventory. For the first time the inventory provides information at a territorial authority level. The Council has also produced a greenhouse gas emissions inventory for its own operations. The findings of the three inventories are summarised below.
You can also view the New Zealand interactive Emissions Tracker at https://emissionstracker.mfe.govt.nz/#NrAMBoEYF12TwCIByBTALo2wBM4eiQAc2RSW0QA
There are also some short videos on the Ministry for the environments website on climate change mitigation initiatives https://www.mfe.govt.nz/climate-change/we-all-have-role- play/videos-of-climate-change-initiatives
2.3 Hauraki District Inventory
The Hauraki District Inventory report for 2018/2019 is attached as Appendix A. The Inventory is an estimate of greenhouse gases2 emitted to, or removed from, the atmosphere over a given period. Totals are reported for gross emissions (excluding forestry) and net emissions (including forestry).
A summary of the key findings are noted below: • The district produces 6% of Waikato Region’s total gross emissions (775,904 metric tonnes of carbon dioxide-equivalent (t CO2e)). • Forested areas in the District are mainly exotic cover and sequester 42,449 t CO2e. This means the net emissions for the district is 733,455 t CO2e.
1 Biogenic methane means all methane greenhouse gases produced from the agriculture and waste sectors (as reported in the New Zealand Greenhouse Gas Inventory). 2 The inventory covers seven greenhouse gases: carbon dioxide (CO2), methane (CH4), nitrous oxide (N2O), hydrofluorocarbons (HFCs), perfluorocarbons (PFCs), sulphur hexafluoride (SF6) and nitrogen trifluoride (NF3).
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• If we include forested areas, the district produces 10% of the Region’s total net emissions. This means we are not offsetting as much carbon with trees when compared with some other districts in the Region. • Agriculture is the largest emissions source contributing 79.9% to the district total gross emissions. Livestock living within the district boundary is the primary source of agricultural emissions. • The second largest emission source is transportation accounting for 14.2% of gross emissions. On-road transport such as cars and trucks account for 89% of transport emissions, while off-road transport such as farm tractors account for 10%. • Stationary energy contributes 4.6% to the district’s gross emissions. This includes activities like home and office heating. • Lastly, waste (solid & wastewater) and industrial processes and product use account for approximately 1% of the district’s gross emissions. • In descending order, Taupo, South Waikato, Waitomo, Thames-Coromandel, Otorohonga, Waikato District and Otorohonga have more carbon sequestration from forestry than the Hauraki District.
2.4 Waikato Region Inventory
The first baseline emissions inventory for the Waikato Region covered the 2015/16 financial year. The inventory was not calculated by territorial boundaries. The full 2018/19 Inventory report can be viewed at: https://www.waikatoregion.govt.nz/assets/WRC/WRC-2019/Waikato- Region-GHG-Inventory-18-19.pdf
A summary of the key findings in the 2018/19 report are noted below: • Activities within Waikato Region boundaries generated approximately 12,646,982 t CO2e between July 2018 and June 2019. • Forestry removes about 44% of the Waikato’s total gross emissions, more than double the national per capita average. That means the Regional net emissions were 7,116,073t CO2e. • The majority of carbon sequestration comes from exotic forest (89%). • Re-planting and new planting rates are lower than harvesting rates and this led to increase in net emissions for the region through loss of sinks since the 2015/16 Inventory. • Agriculture continues to be the largest contributor to the total gross emissions for Waikato (69%), followed by transportation (16%) and stationary energy (13%). • There was an increase in net emissions in the region since 2015/16 - 349,291 t C02e, however the agricultural sector emissions decreased in that time by 4% due to stocking rate reductions. • Transportation emissions have increased the most (32%), partly due to better activity data, but also a change in emissions factors and population increase. • Population increase also drove a 6.6% increase in emission from stationary energy (e.g. heating buildings). • When compared to the New Zealand 2017 inventory on a per capita basis, Waikato’s gross emissions are significantly higher than the national per capita average. Agriculture emissions are high. Stationary energy and waste and industrial processes emissions are below the national averages. • District councils have a wide range of emissions profiles, varying from urban to intensive pastoral land use. Two districts – Taupo and Thames-Coromandel are carbon positive due to high level of sequestrations from forestry.
2.5 Hauraki District Council Inventory
As part of this wider work programme council staff have also completed an emissions inventory of the Council’s operations. The findings are summarised below.
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• Wastewater treatment is the largest emissions source (68%), followed by emissions from fuel used for Council owned vehicles and equipment (11%), then purchased energy, i.e. electricity (11%). • The water supply activity and freight transport both account for 5% of the Council’s emissions. • Travel using aeroplanes and hire vehicles accounts for less than 0.5% of emissions as does the solid waste activity. • The total emissions generated by Council operations is approximately 3,747,889 kg CO2e. • The Council owned forestry sequesters 3,909,399 kg CO2e, resulting in the Council’s operations being carbon zero.
3 THE ISSUES | NGĀ TAKE
The next step is for the Council to make decisions about: • Setting emissions reduction targets, and • Forming an action plan to work toward achieving those targets.
There are many actions the council could take as an organisation to start reducing emissions and it could also play a bigger part and set targets and actions for the district. District reduction goals should be informed by dialogue with iwi and stakeholders, and the level of ambition and preferred approach of the Council and the community.
In order to progress these considerations the Mayor would like to establish a Councillor working party to work with staff in the first instance. In the shorter term, consideration will also need to be given to the inclusion of further climate change mitigation matters in the 2021 Long Term Plan and over time, a review would need to take place of the other council strategies, plans and policies for consistency with any climate change mitigation action plan.
4 ENGAGING WITH OUR COMMUNITIES | KIA UIA TE HAPORI WHĀNUI
The level of engagement considered appropriate for this matter, at this point in time, is not to engage with the community. However, as further discussions are held with elected members the significance of the work and the appropriate level of community engagement will be reconsidered.
5 OUR OPTIONS | NGĀ KŌWHIRINGA A MĀTOU
Staff have identified the following options for the Council to consider: • Retaining the status quo – do not form a working party to consider the development of emission reduction targets and an action plan. • Form a working party to consider the development of emissions reduction targets and a climate change mitigation action plan (the scope is yet to be determined e.g. organisational targets v district wide targets) These options and their advantages and disadvantages are outlined below.
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5.1 OPTION 1: Status Quo – No working party
ABOUT THIS OPTION At this point in time, there is no legal obligation on the Council to develop emissions reduction targets for the organisation or district, or to develop an associated action plan. However, it could be argued not progressing this matter does not meet the needs and interests of the district’s many communities – both now and in future.
ADVANTAGES Staff do not identify any advantages with this option.
DISADVANTAGES The World, New Zealand and the Waikato Region have set emissions reduction targets and have plans in place to reduce emissions. If the council does not set targets and develop an action plan it will not have a clear goal and plan to contribute to this global issue. There is an ever increasing focus on climate change mitigation and adaptation from the Government. SOLGM and Audit New Zealand have made it clear to staff that there is an expectation that local government should be planning action in both areas. The Office of the Auditor General has indicated that climate change and the progress councils are making in relation to adaptation and mitigation will be a focus of the upcoming Long Term Plan audit in February 2021. Not addressing climate change adaptation and mitigation may have wider complications from a general compliance perspective.
There are no direct financial costs associated with this option.
5.2 OPTION 2: Form a working party
ABOUT THIS OPTION The Council could form a working party to consider the setting of emission reduction targets and the development of an action plan. This could be for the organisation only, or for the wider district as well.
ADVANTAGES The government is transitioning the country to a low emissions economy by 2050. The Council in response needs to be prepared and anticipate substantial change, to help avoid future significant and unplanned costs. Climate change will present increasing risks and challenges to nearly every aspect of Council’s operations into the future and making a formal plan will assist with integrated planning. The Council also has an opportunity to support strong action by others – other levels of government, the community or even with industry to better achieve shared goals. Whether through submissions, gathering support, or collaborative investment, its influence as a partner is just as valuable as its own activity. Through planning the Council can consider what level of advocacy, support or involvement is appropriate.
DISADVANTAGES Staff do not identify any disadvantages with this option.
FINANCIAL COSTS
Whole of life costs Ongoing annual operating costs of staff time.
Budget source Policy Development
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Changes to budgets In order to accommodate these costs there will not need to be changes to budgets. Impact on the Council’s There is no impact on the Council’s debt. debt Potential impact on rates There will be no impact on rates because this decision does not involve the Council making a decision on additional expenditure.
6 PREFERRED OPTION| TE KŌWHIRINGA MATUA
Staff recommend proceeding with option 2 – form a Councillor working party to consider the setting of emission reduction targets and the development of a climate change mitigation action plan.
6.1 LINKAGES
STRATEGIC The preferred option IS The Council’s vision is ‘our home, our DIRECTION consistent with the Council’s future’ which means that we’re proud strategic direction, including to live here and we want our future community outcomes. Working generations to be proud to live here on climate change mitigation and too. We want to work with you to adaptation initiatives is help shape our future rather than completely in line with the waiting for things to happen. That Council’s vision and the current means creating opportunities for the community outcomes and the now and also for future generations. proposed community outcomes We are ready to push boundaries to for the 2021 Long Term Plan. make things happen. LONG TERM PLAN The preferred option IS In the policy development activity in / ANNUAL PLAN consistent with the long term the 2018 Long Term Plan it is noted ALIGNMENT plan and/or annual plan the Council will develop a work programmes and budgets. programme that will focus on determining what climate change means for our communities and what decisions will need to be made. POLICIES, The preferred option IS This option does not contradict any BYLAWS AND consistent with the Council’s other strategies, policies, bylaws or PLANS other strategies, policies, plans. ALIGNMENT bylaws and plans.
SIGNIFICANCE The decision IS NOT considered The decision to form a working party ASSESSMENT significant under the Council’s is not significant. Significance and Engagement Policy 2017. IMPLICATIONS The decision DOES NOT involve a The decision to form a working party FOR MĀORI significant decision in relation to does not involve a significant decision land or a body of water. in relation to land or a body of water.
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7 NEXT STEPS | TE ARA KI MUA
Timeframe Action
Next 1-2 months Report back to the Council on a recommended scope and process for setting emission reduction targets and action plan.
Next 1-2 months Consider the inclusion of climate change mitigation matters in the 2021 Long Term Plan
8 Approval
Prepared by Charan Mischewski Strategic Planner Approved by Jolene Nelson Strategic Planning Manager
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APPENDIX A The National Risk Assessment grouped risks according to five value domains; human, natural environment, economy, built environment and governance. The full report sets out the consequence and urgency rating for all 43 risks identified. Below are the top 10 risks.
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Hauraki District Council Hauraki District Greenhouse Gas Emissions Inventory For the period July 2018 to June 2019
Prepared by EnviroStrat Ltd and AECOM
June 2020
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Table of Contents
1 INTRODUCTION AND CONTEXT ...... 4 1.1 Role of local government ...... 4 1.2 Purpose of the emission inventory ...... 4
2 INVENTORY METHODOLOGY ...... 5 2.1 The Global Protocol for Community-Scale Greenhouse Gas Emissions Inventories...... 5 2.2 Inventory Boundary ...... 5 2.3 Emissions calculations and reporting ...... 5
3 EMISSIONS RESULTS AND ANALYSIS ...... 6 3.1 Main emissions sources ...... 6 3.2 Emissions’ contribution to Waikato Region ...... 10
4 KEY INSIGHTS AND RECOMMENDATIONS ...... 11
REFERENCES/BIBLIOGRAPHY ...... 13
APPENDICES ...... 14 A. GPC emissions source by sector and sub-sector – Hauraki District (2018/19) ...... 14 B. Assumptions and limitations ...... 21 C. Data Sources and Data Gaps ...... 24
Table of Figures Figure 1. Total gross emissions by source (excl. forestry) for Hauraki District, 2018/19 ...... 6 Figure 2. GPC BASIC Community GHG Emissions Inventory for Hauraki District, 2018/19 Total Gross Emissions by Sub-Sector (%) ...... 6 Figure 3. GPC BASIC Community GHG Emissions Inventory for Hauraki District, 2018/19 Total Stationary Energy Sector emissions by sub-sector (%) ...... 7
Figure 4. Stationary Energy - breakdown of emissions by fuel type (t CO2e) ...... 7 Figure 5. GPC BASIC Community GHG Emissions Inventory for Hauraki District, 2018/19 Total Transport Emissions by sub-sector (%) ...... 8
Figure 6. Transportation - breakdown by emission source (t CO2e) ...... 8 List of Tables Table 1. Emissions breakdown by category and sources, Hauraki District 2018/19 ...... 9 Table 2. Overall emission estimates for Waikato Region and breakdown by territorial authorities (2018/19) ...... 10 Table 3. Hauraki District as proportion of Waikato Region emissions estimates (2018/19 inventory)..... 11
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Acronyms and Abbreviations AFOLU Agriculture, Forestry, and Other Land Use
CH4 methane
CO2 carbon dioxide
CO2e carbon dioxide equivalent EECA Energy Efficiency and Conservation Authority GHG greenhouse gas GPC Global Protocol for Community-Scale Greenhouse Gas Emissions Inventories GWP global warming potential HFCs hydrofluorocarbons IPCC Intergovernmental Panel on Climate Change IPPU Industrial Process and Product Use k thousand LPG liquefied petroleum gas
N2O nitrous oxide
NF3 nitrogen trifluoride PFCs perfluorocarbons
SF6 sulphur hexafluoride TAs Territorial Authorities WRC Waikato Regional Council
Glossary
Emission factor(s) A factor that converts activity data into GHG emissions data (e.g., kg CO2e emitted per litter of fuel consumed, kg CO2e emitted per kilometre travelled, etc.). Scope 1 emissions GHG emissions from sources located within the Waikato region boundary. Scope 2 emissions GHG emissions occurring as a consequence of the use of grid-supplied electricity, heat, steam and/or cooling within the Waikato region boundary. Scope 3 emissions All other GHG emissions that occur outside the Waikato region boundary as a result of activities taking place within the Waikato boundary. BASIC An inventory reporting level that includes all scope 1 sources except from energy generation, imported waste, IPPU, and AFOLU, as well as all scope 2 sources.
Disclaimer This document has been prepared by Envirostrat Limited for the exclusive use of the Client and for a specific purpose, each as expressly stated in the document. No other party should rely on this document without the prior written consent of Envirostrat Limited. Envirostrat Limited undertakes no duty, or warranty, nor accepts any responsibility, to any third party who may rely upon or use this document. This document has been prepared based on the Client’s description of its requirements and Envirostrat Limited's experience, having regard to assumptions that Envirostrat Limited can reasonably be expected to make in accordance with sound professional principles. Envirostrat Limited may also have relied upon information provided by the Client and other third parties to prepare this document, some of which may not have been verified. Subject to the above conditions, this document may be transmitted, reproduced or disseminated only in its entirety.
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1 Introduction and context
The New Zealand government ratified the Paris Agreement in April 2017, which is an international commitment to limit global warming to below two degrees. To achieve this goal and make a fair contribution to global emissions reductions, New Zealand adopted in 2019 the Carbon Change Response (Zero Carbon) Amendment Act to develop and implement clear climate change policies that contribute to the commitments under the 2015 Paris Agreement. The Act sets new mitigation targets committing New Zealand to: reduce annual net emissions of all greenhouse gases (except biogenic methane) to zero by 2050, and reduce annual emissions of biogenic methane to - 10% below 2017 levels by 2030 - 24% to 47% per cent below 2017 levels by 2050. The Act also established emissions budgets to act as stepping-stones towards the long-term target. The Ministry for the Environment is currently developing a provisional emissions budget for the 2021–2025 period. Eventually, emissions budget will be set for the following periods: 2022–2025, 2026–2030 and 2031–2035.1 1.1 Role of local government Globally more than 10,000 cities and local governments have signed up to the Global Covenant of Mayors for Energy and Climate (www.globalcovenantofmayors.org) and committed to report on their community greenhouse gas emission and emission reduction measures. In 2017, the Mayors and Chairs of New Zealand have re-confirmed the 2015 Climate Change Declaration and the key commitments and actions that Councils plan to undertake. Hauraki District Council is signatory to this declaration which covers all member agencies activities, roles and functions of the sector and specifically identifies how local government will act and what it requires of central government to support action on climate change.2 Several local councils have also joined the Global Covenant of Mayors including Auckland City, Dunedin City and Rotorua Lakes District. It is recognised that solutions to climate change and transition to a low carbon economy cannot be pursued by central government without the involvement and actions of local government – for adaptation as well as mitigation. Hauraki District is committed to exploring climate actions and solutions, and understanding its emissions profile is a first step. 1.2 Purpose of the emission inventory This inventory provides Hauraki District Council with an understanding of its emissions generation and profile for the 2018/19 financial year. A GHG emissions inventory is an estimate of GHGs emitted to, or removed from, the atmosphere over a given period. Specifically, the purpose of this inventory is to: Identify where Hauraki District’s emissions are coming from and their relative contribution to overall emissions footprint. Establish the emissions baseline as a key step towards the district’s climate action plan. Provide information to enable the Council to engage with key sectors and stakeholders towards reducing local emissions (starting with goal setting). This document summarises the findings and insights from the data collection and calculations of the emissions inventory. This emissions inventory was developed in conjunction with the emissions inventory preparation for Waikato Region and the other territorial authorities within the region.
1 More information is available at: https://www.mfe.govt.nz/climate-change/zero-carbon-amendment-act. 2 See the declaration here: https://www.lgnz.co.nz/assets/Uploads/0827d40e5d/Climate-Change-Declaration.pdf
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For further insights and in-depth understanding of the inventory context for Hauraki District, please refer to the Waikato Region Greenhouse Gas Emissions Inventory report for 2018/19. 2 Inventory methodology
2.1 The Global Protocol for Community-Scale Greenhouse Gas Emissions Inventories The Hauraki District inventory follows the methodology outlined in the Global Protocol for Community Scale Greenhouse Gas Emissions Inventory (GPC)3, published by the World Resources Institute (WRI 2015). The GPC methodology represents international best practice for city and community level greenhouse gas (GHG) emissions reporting. It includes emissions from stationary energy, transport, waste, industry, agriculture and forestry activities within the regional (administrative) boundary of Waikato Region. The inventory covers seven greenhouse gases: carbon dioxide (CO2), methane (CH4), nitrous oxide (N2O), hydrofluorocarbons (HFCs), perfluorocarbons (PFCs), sulphur hexafluoride (SF6) and nitrogen trifluoride (NF3). 2.2 Inventory Boundary The boundaries of the 2018/19 emissions inventory are the administrative boundaries of Hauraki District Council. The district covers 127,015 ha and has 20,800 residents. 2.3 Emissions calculations and reporting This inventory assesses both direct (production-based) emission sources within the geographic area (Scope 1) and indirect (consumption-based) emission sources associated with goods and services imported into Hauraki District. Examples of indirect emission sources include electricity from the national grid (Scope 2), and transport into the area that originates or terminates outside the area e.g. aviation & railway (Scope 3). Key aspects to note: Emissions are reported for the period from 1 July 2018 to 30 June 2019. Emissions are expressed on a carbon dioxide-equivalent basis including climate change feedbacks using the 100-year GWP (Global Warming Potential) values and climate-carbon feedback from the Intergovernmental Panel on Climate Change Fifth Assessment Report: Climate Change 2013; Total emissions are reported for gross emissions (excluding forestry) and net emissions (including forestry); Emissions are calculated by multiplying activity data by an emission factor associated with the activity; In line with the GPC, activity data for the various emission sources includes data from bottom up sources (locally provided measurements or estimates) and top down sources (based on national information), depending on data availability; Where specific district-level data was not accessible, information was calculated via a per capita break- down of national level data. This method was applied to the following sectors: Industrial product use Solid waste emissions from closed landfills (1967 to 1997) Stationary energy fuel types: coal, biofuel and LPG figures have been assumed on a per capita basis from national figures.
3 The protocol is available at: http://www.ghgprotocol.org/greenhouse-gas-protocol-accounting-reporting-standard-cities.
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Assumptions made during data collection and analysis are outlined in Appendix B – Assumptions and limitations. Data gaps are described in Appendix C. 3 Emissions results and analysis
Hauraki District’s emissions inventory provides a picture of emissions generated by the activities of residents, businesses and industries. During July 2018 to June 2019 reporting period, Hauraki District generated a total of 733,455 t CO2e net emissions and 775,904 tCO2e gross emissions (excluding forestry). This represents a 35.3 t CO2e per capita net emissions and 37.3 t CO2e per capita gross emissions, or approximately 6% of Waikato Region total gross emissions. Agriculture is the largest emissions source (79.9%), followed by transportation (14.2%) (Figure 1).
Hauraki District Total Gross Emissions (t CO2e) 700,000 619,799 600,000 500,000 400,000 300,000
200,000 110,175 100,000 35,802 3,843 6,285 - Stationary Transportation Waste IPPU Agriculture energy
Figure 1. Total gross emissions by source (excl. forestry) for Hauraki District, 2018/19
When emissions are further broken down by sub-sectors (Figure 2), the emissions profile emerging is that outside of agriculture and land transport (which together account for 94% of emissions) stationary energy from industry, residential buildings and IPPU (Industrial processes and product use) all contribute 6% to gross emissions.
Other Stationary Commercial Energy, 1% Stationary Energy, Industrial 1% Stationary Energy, Land Transport, 1% 14% Residential Stationary Energy, Industry, 1% 1%
Agriculture, 80%
Figure 2. GPC BASIC Community GHG Emissions Inventory for Hauraki District, 2018/19 Total Gross Emissions by Sub-Sector (%) 3.1 Main emissions sources Stationary Energy: the third largest emitting sector, stationary energy is responsible for 35,802 t CO2e of the district’s gross emissions (4.6%). Residential consumption is responsible for 22.1% of emissions, and industry (manufacturing and construction) accounts for about 29.5% of stationary energy emissions. The majority of
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stationary energy represented by “other sector” emissions from fuel combustion (energy industries) is 31.4%, as shown in Figure 3.
Residential, Other Sources, 22.1% 31.4%
Industrial, Commercial, 29.5% 17.0%
Figure 3. GPC BASIC Community GHG Emissions Inventory for Hauraki District, 2018/19 Total Stationary Energy Sector emissions by sub-sector (%)
When analysed from the perspective of the type of fuel use, electricity consumption and petrol and diesel use are the major sources (see Figure 4 below).
Stationary energy (t CO2e) 25,000 19,990 20,000
15,000 11,244 10,000
5,000 1,641 1,471 1,117 339 - Electricity Electricity LPG Stationary Coal Biofuel / Consumption T&D Loss Petrol & Wood Diesel Use
Figure 4. Stationary Energy - breakdown of emissions by fuel type (t CO2e)
Transportation: the second largest source of emissions at 110,175 t CO2e. Road transport is estimated to be 4 97,976 t CO2e and represents about 89% of total transport emissions, followed by off-road at just under 10%.
4 This is based on the general EECA guidance regarding the split average consumption between on and off road for New Zealand. As a result, the off-road consumption e.g. diesel consumed on farms, is likely under-estimated.
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Marine, 0.0% Air travel, 1.4% Rail, 0.0% Off-Road, Bus, 0.0% 9.6%
Road, 88.9%
Figure 5. GPC BASIC Community GHG Emissions Inventory for Hauraki District, 2018/19 Total Transport Emissions by sub-sector (%)
When the fuel type is considered, petrol and diesel consumption make up 98.5% of all transportation emissions. Activities from aviation are responsible for about 1.5% of remaining emissions.
Transportation (t CO2e) 70,000 58,858 60,000 49,653 50,000 40,000 30,000 20,000 10,000 1,529 58 77 - Petrol Diesel Jet Kerosene Av Gas LPG
Figure 6. Transportation - breakdown by emission source (t CO2e)
Waste (solid & wastewater): Hauraki District generates a total of 3,843 t CO2e from waste, of which 50% is as result of solid waste disposal and 50% from wastewater. Industrial Processes and Product Use (IPPU): This sector includes emissions associated with the consumption of GHGs for refrigerants, foam blowing, fire extinguishers, aerosols, metered dose inhalers and Sulphur Hexafluoride for electrical insulation and equipment production. The emissions from IPPU (industry) have been calculated using a top down approach, the district accounting for 6,285 t CO2e, just 0.8% of gross emissions. IPPU emissions do not include energy use from industrial manufacturing, which is included in the relevant stationary energy sub-category (e.g. coal, electricity and/or petrol and diesel).
Agriculture: the sector has the largest footprint of 619,799 t CO2e representing 79.9% of Hauraki District’s total gross emissions. Livestock living within the district boundary is the primary source of agricultural emissions.
Forestry & Land-use Change: there is 42,449 t CO2e sequestration from forested areas – majority from exotic cover. A breakdown of all emissions sources for each category is provided in the table below. Full details following the GPC accounting methodology are available in Appendix A.
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Table 1. Emissions breakdown by category and sources, Hauraki District 2018/19
% % Emission Sources Hauraki Unit gross sector
Stationary energy Electricity Consumption 19,990 t CO2e 2.6% 55.8%
Electricity T&D Loss 1,641 t CO2e 0.2% 4.6%
Natural Gas - t CO2e 0.0% 0.0%
Natural Gas T&D Loss - t CO2e 0.0% 0.0%
LPG 1,471 t CO2e 0.2% 4.1%
Stationary Petrol & Diesel 11,244 t CO2e 1.4% 31.4% Use Coal 1,117 t CO2e 0.1% 3.1%
Coal (fugitive) - t CO2e 0.0% 0.0%
Gas (fugitive) t CO2e 0.0% 0.0%
Biofuel / Wood 339 t CO2e 0.0% 0.9%
Biodiesel t CO2e 0.0% 0.0%
Transportation Petrol 49,653 t CO2e 6.4% 45.1%
Diesel 58,858 t CO2e 7.6% 53.4%
Bus Diesel t CO2e 0.0% 0.0%
Rail Emissions - t CO2e 0.0% 0.0%
Bus (Electric) - t CO2e 0.0% 0.0%
Jet Kerosene 1,529 t CO2e 0.2% 1.4%
Av Gas 58 t CO2e 0.0% 0.1%
Marine Diesel - t CO2e 0.0% 0.0%
Light Fuel Oil - t CO2e 0.0% 0.0%
LPG 77 t CO2e 0.0% 0.1%
Waste Solid Waste Disposal 1,919 t CO2e 0.2% 49.9%
Wastewater 1,924 t CO2e 0.2% 50.1%
IPPU Industrial 6,285 t CO2e 0.8% 100.0%
Agriculture Agriculture 619,799 t CO2e 79.9% 100.0%
Forestry Forestry - t CO 2e Not 100.0% 42,449 included in gross emissions
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3.2 Emissions’ contribution to Waikato Region To provide a perspective into Hauraki District’s emissions profile, a summary overview is presented below for 2018/19 inventory for Waikato Region and the other territorial authorities. The overview is not intended as a benchmark between territorial authorities but simply as an indicative framework of reference (Table 2).
Hauraki District has a footprint of 35.3 t CO2e (net) / 37.3 t CO2e (gross) per capita compared to Waikato region 15 t CO2e (net) / 26.7 t CO2e (gross); the district has relatively larger footprint compared to larger cities however, for example Auckland (6.3 t CO2e per capita as of 2016).
Table 2. Overall emission estimates for Waikato Region and breakdown by territorial authorities (2018/19), t CO2e
Waikato Hamilton Matamata- South Thames- Waikato Hauraki Otorohanga Taupo Waitomo Waipa t CO2e Region City Piako Waikato Coromande District 2018/19 2018/19 2018/19 2018/19 2018/19 (2018/19 2018/19 2018/19 2018/19 l 2018/19 2018/19 Stationary energy 1,601,427 277,392 35,802 133,351 18,448 422,036 71,704 53,937 450,305 35,616 102,836 Transportation 2,001,658 635,615 110,175 131,961 47,349 96,952 161,673 235,486 297,225 76,871 208,351 Waste 291,708 30,999 3,843 6,596 21,567 35,097 80,874 12,247 47,438 19,661 33,386 Industry 143,213 50,732 6,285 10,775 3,143 7,512 11,763 9,428 23,914 2,840 16,821 Agriculture 8,608,976 6,257 619,799 1,475,468 838,017 784,720 928,268 183,042 1,721,291 903,761 1,148,353 Forestry -5,530,909 -752 -42,449 14,318 -62,152 -1,244,246 -2,589,419 -612,004 -350,870 -618,081 -25,254 Total net 7,116,073 1,000,243 733,455 1,772,469 866,371 102,072 -1,335,139 -117,864 2,189,304 420,668 1,484,493 (incl. forestry) Total gross 12,646,982 1,000,995 775,904 1,758,151 928,523 1,346,318 1,254,281 494,140 2,540,173 1,038,750 1,509,747 (excl. forestry)
Population 473,480 167,700 20,800 35,750 10,450 24,950 38,800 31,150 78,850 9,530 55,500 Per capita net
emission 15.0 35.3 49.6 82.9 - 34.4 -3.8 27.8 44.1 26.7 6.0 4.1 (incl Forestry) Per capita gross emission 26.7 6.0 37.3 49.2 88.9 54.0 32.3 15.9 32.2 109.0 27.2 (excl Forestry) Council Agenda - 26-08-20 Page 210
Table 3. Hauraki District as proportion of Waikato Region emissions estimates (2018/19 inventory)
% of t CO2e Waikato Region Hauraki District Regional Emissions Stationary energy 1,601,427 35,802 2% Transportation 2,001,658 110,175 6% Waste 291,708 3,843 1% Industry 143,213 6,285 4% Agriculture 8,608,976 619,799 7% Forestry - - 42,449 1% 5,530,909 Total (net) 7,116,073 733,455 10% incl. forestry Total (gross) 12,646,982 775,904 6% excl. forestry
4 Key insights and recommendations
The development of the 2018/19 emissions inventory provides Hauraki District with a robust and comprehensive baseline for decision making. The process for developing the inventory as part of the Waikato Region’s wide emissions assessment was effective and helped leverage engagement with data holders. For preparation of future inventories, Hauraki District may consider the following recommendations to improve the quality of and access to activity data, but also enable action to reduce emissions. For preparation of future inventories, Hauraki District may consider the following recommendations to improve the quality of, and access to activity data, and to enable actions to reduce emissions. Please refer to the Waikato regional emissions inventory for further insights and recommendations. Recommendation 1: Data availability & quality Specific areas that can be targeted for improvement are transportation, followed by stationary energy and waste (especially solid waste): Transportation: getting better data for road-transport (by type of vehicle) as well as the split between on- road and off-road (currently calculated using top-down approach for emissions allocation) would be useful for understanding consumption trends better and where to intervene. Note that transportation emissions are increasing for Waikato Region, and likely in Hauraki District too – primarily due to population increase. Petrol and diesel consumption is the single most important source of emissions and needs to be a key focus (for data improvement and reduction options). Stationary energy: currently stationary energy has been reported by sub-sectors (residential, commercial, industry and other). These are broad categories that require further details in order to better understand emissions generation. For more details, refer to appendix B and C or the Waikato Region inventory report. Recommendation 2: Reporting intervals It is recommended that Hauraki District considers updating the inventory report in two-year time, and coordinates with WRC this development in order to use resources efficiently. An update in 21/22 is recommended so that the inventory and potential reduction target setting is aligned with the central government process for the provisory carbon budget for the period of 2021-2025.
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Recommendation 3: Setting reduction goals & targets Reduction goals need to be informed by dialogue with iwi and other stakeholders (community, industry, etc) and the level of ambition and preferred approach to setting emissions reduction targets. Communities use long term aspiration to set carbon neutral goals and other science-based approaches looking at the gap to meet the 1.5°C and 2°C temperature targets of the Paris Agreement. It is important that any reduction targets are set as part of an integrated climate action plan. Hauraki’s emissions profile requires a strong focus on transportation and agriculture as the two main sources of emissions. The GPC suggests four different approaches to setting emissions reduction targets as follows: Base year emissions goals Fixed level goals Base year intensity goals Baseline scenario goal A base year reduction goal or fixed level goals may be considered; if carbon neutrality approach is chosen, intermediate targets should be used at least in line with New Zealand’s commitments and legal obligations. Collaboration with other Waikato region territorial authorities that have a similar emission profile and share an interest in solutions may also be considered – for example for agriculture and transportation.
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References/Bibliography
IPCC (2015). 2006 IPCC Guidelines for National Greenhouse Gas Inventories, http://www.ipcc- nggip.iges.or.jp/public/2006gl/. WRI (World Resources Institute) et al. (2014). Global Protocol for Community-Scale Greenhouse Gas Emission Inventories, retrieved on 16 June 2015 from http://www.ghgprotocol.org/about-ghgp. Ministry for the Environment. 2019. New Zealand’s Greenhouse Gas Inventory 1990–2017. Wellington: Ministry for the Environment.
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Appendices
A. GPC emissions source by sector and sub-sector – Hauraki District (2018/19)
GPC Scope GHG Emissions Source (By Sector and Sub-sector) Unit t CO2 t CH4 t N2O biogenic Total t CO2e ref t CO2 No.
I Stationary Energy Stationary Energy
I.1 Residential Buildings 7,561.14 9.20 0.12 3,321.87 7,910.09 I.1.1 1.00 Emissions from fuel combustion within the district boundary 709.21 9.20 0.12 3,321.87 1,058.16
Residential Natural Gas - - - -
LPG 630.83 0.05 0.00 632.81
Coal 78.38 0.24 0.00 86.97 Biofuel - 8.91 0.12 3,321.87 338.39 I.1.2 2.00 Emissions from grid-supplied energy consumed within the district 6,331.99 - - - 6,331.99 boundary Electricity Consumption 6,331.99 6,331.99 I.1.3 3.00 Transmission and distribution losses from grid-supplied energy 519.94 - - - 519.94
Grid Electricity T&D losses 519.94 519.94
Natural Gas T&D Losses - - - - I.2 Commercial & Institutional buildings and facilities 6,070.82 0.08 0.00 244.21 6,074.81 I.2.1 1.00 Emissions from fuel combustion within the district boundary 852.13 0.08 0.00 244.21 856.11
Commercial Natural Gas - - - -
LPG 645.50 0.05 0.00 647.52
Coal 206.63 0.02 0.00 208.30 Biofuel - 0.00 0.00 244.21 0.29 Council Agenda - 26-08-20 Page 214
I.2.2 2.00 Emissions from grid-supplied energy consumed in the district for on-road 4,822.69 - - - 4,822.69 transportation Electricity Consumption 4,822.69 4,822.69 I.2.3 3.00 Transmission and distribution losses from grid-supplied energy 396.01 - - - 396.01
Grid Electricity T&D losses 396.01 396.01
Natural Gas T&D Losses - - - - I.3 Manufacturing Industries and Construction 10,565.99 0.09 0.01 - 10,572.85 I.3.1 1.00 Emissions from fuel combustion within the district boundary 1,005.50 0.09 0.01 - 1,012.36
Natural Gas - - - -
LPG 190.72 0.00 0.00 190.91
Coal 814.78 0.08 0.01 821.45 I.3.2 2.00 Emissions from grid-supplied energy consumed in the district for on-road 8,835.02 - - - 8,835.02 transportation Electricity Consumption 8,835.02 8,835.02 I.3.3 3.00 Transmission and distribution losses from grid-supplied energy 725.47 - - - 725.47
Grid Electricity T&D losses 725.47 725.47
Natural Gas T&D Losses - - - I.4 Energy Industries - - - - - I.4.1 1.00 Emissions from fuel combustion within the district boundary - - - - -
I.4.2 2.00 Emissions from grid-supplied energy consumed in the district for on-road - - - - - transportation
I.4.3 3.00 Transmission and distribution losses from grid-supplied energy - - - - -
I.4.4 1.00 Emissions from energy generation supplied to the grid - - - - -
I.5 Agriculture, forestry and fishing activities - - - - - I.51 1.00 Emissions from fuel combustion within the district boundary - - - - -
I.5.2 2.00 Emissions from grid-supplied energy consumed in the district for on-road - - - - - transportation
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I.5.3 3.00 Transmission and distribution losses from grid-supplied energy - - - - -
I.6 Other sources 11,192.89 0.61 0.10 - 11,244.33 I.6.1 1.00 Emissions from fuel combustion within the district boundary 11,192.89 0.61 0.10 - 11,244.33
Diesel 10,843.73 0.45 0.09 10,885.47
Petrol 349.16 0.16 0.01 358.86 I.6.2 2.00 Emissions from grid-supplied energy consumed in the district for on-road - - - - - transportation
I.6.3 3.00 Transmission and distribution losses from grid-supplied energy - - - - -
I.7 Fugitive emissions from mining, processing, storage, and transportation of coal - - - - - I.7.1 1 Emissions from fugitive emissions within the district boundary - - - - -
Sub-bituminous coal
I.8 Fugitive emissions from oil and natural gas systems - - - - -
I.8.1 1 Emissions from fugitive emissions within the district boundary
II Transportation
II.1 On road transportation 94,790.20 24.52 7.89 - 97,975.91 II.1.1 1 Emissions from fuel combustion on-road transportation occurring within 94,790.20 24.52 7.89 - 97,975.91 the district boundary On Road Petrol (L) 46,601.65 21.95 5.32 48,933.29
On Road Diesel (L) 48,111.34 2.57 2.57 48,965.24
Biodiesel - - - -
- - - -
LPG 77.20 0.00 0.00 77.38 II.1.2 2 Emissions from grid-supplied energy consumed within the district - - - - - boundary for onroad transportation Electric Bus II.1.3 3 Emissions from proportion of transboundary journeys occurring outside - - - - - the city boundary and transmission and distribution losses from grid supplied energy consumption.
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Electric Bus Electricity T&D losses from bus electricity consumption T&D
II.2 Railways - - - - - II.2.1 1 Emissions from fuel combustion for railway transportation occurring - - - - - within the city boundary Rail Diesel - - - - II.2.2 2 Emissions from grid-supplied energy consumed within the city boundary - - - - - for railways Rail elect. (nat. ave EF) II.2.3 3 Emissions from proportion of transboundary journeys occurring outside - - - - - the city boundary and transmission and distribution losses from grid supplied energy consumption. Electricity T&D losses from rail electricity consumption II.3 Waterborne navigation - - - - - II.3.1 1 Emissions from fuel combustion for waterborne navigation ocuring within - - - - - the city boundary Marine Diesel - - - - - Light Fuel Oil - - - - - II.3.2 2 Emissions from grid-supplied energy consumed within the city boundary - - - - - for waterborne transportation Electricity II.3.3 3 Emissions from proportion of transboundary journeys occurring outside - - - - - the city boundary and transmission and distribution losses from grid supplied energy consumption. Electricity T&D losses II.4 Aviation 1,528.97 0.43 0.14 - 1,586.26 II.4.1 1 Emissions from fuel combustion for aviation occurring within the city boundary II.4.2 2 Emissions from grid-supplied energy consumed within the city boundary - - - - - for aviation Electricity II.4.3 3 Emissions from proportion of transboundary journeys occurring outside 1,528.97 0.43 0.14 - 1,586.26 the city boundary and transmission and distribution losses from grid supplied energy consumption. Jet Kerosene 1,473.38 0.41 0.14 1,528.51
Aviation Gas 55.60 0.02 0.01 57.75
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Electricity T&D losses
II.5 Off-road transportation 10,405.85 0.84 0.60 - 10,612.67 II.5.1 1 Emissions from fuel combustion for off-road transportation occurring 10,405.85 0.84 0.60 - 10,612.67 within the district boundary Off Road Petrol (L) 685.77 0.32 0.08 720.08
Off Road Diesel (L) 9,720.08 0.52 0.52 9,892.59 II.5.2 2 Emissions from grid-supplied energy consumed within the district - - - - - boundary for offroad transportation Electricity II.5.3 3 Emissions from proportion of transboundary journeys occurring outside - - - - - the district boundary and transmission and distribution losses from grid supplied energy consumption. Electricity T&D losses
III Waste
III.1 Solid waste disposal - 56.43 0.00 669.44 1,919.08 III.1.1 1.00 Emissions from solid waste generated within the district boundary and - 56.43 0.00 669.44 1,919.08 disposed in landfills or open dumps within the district boundary Tirohia Landfill 56.43 0.00 669.44 1,919.08
Hampton Downs Landfill
Other Landfill Sites
Composting III.1.2 3.00 Emissions from solid waste generated within the district boundary but - - - - - disposed in landfills or open dumps outside the district boundary
III.1.3 1.00 Emissions from waste generated outside the district boundary and disposed - - - - - in landfills or open dumps within the district boundary
III.2 Biological treatment of waste - - - - - III.2.1 1.00 Emissions from solid waste generated within the district boundary that is - - - - - treated biologically within the district boundary
III.2.2 3.00 Emissions from solid waste generated within the district boundary but - - - - - treated biologically outside of the district boundary
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III.2.3 1.00 Emissions from waste generated outside the district boundary but treated - - - - - biologically within the district boundary
III.3 Incineration and open burning - - - - - III.3.1 1.00 Emissions from solid waste generated and treated within the district - - - - - boundary
III.3.2 3.00 Emissions from solid waste generated within the district boundary but - - - - - treated outside of the district boundary
III.3.3 1.00 Emissions from waste generated outside the district boundary but treated - - - - - within the district boundary
III.4 Wastewater treatment and discharge - 56.58 - - 1,923.66 III.4.1 1.00 Emissions from wastewater generated and treated within the district - 56.58 - - 1,923.66 boundary Total WWTP emissions (t C02e) 56.58 1,923.66 III.4.2 3.00 Emissions from wastewater generated within the district boundary but - - - - - treated outside of the district boundary
III.4.3 1.00 Emissions from wastewater generated outside the district boundary but - - - - - treated within the district boundary
IV Industry
IV.1 1 Emissions from industrial processes occurring within the district - - - - - boundary Processes IV.2 1 Emissions from product use occurring within the district boundary 6,285.33 - - - 6,285.33
Product uses Refrigerants 5,809.29 5,809.29 tonnes Foam Blowing 23.16 23.16 tonnes Fire extinguishers 9.41 9.41 tonnes Aerosols & MDI* 378.24 378.24 tonnes SF6 65.24 65.24 tonnes
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V Agriculture, Forestry and Other landuse
V.1 1 Emissions from livestock within the district boundary - 15,108.83 0.00 - 513,700.74
Enteric fermentation 13,935.73 473,814.81 tonnes Manure Management (CH4) 1,173.10 39,885.38 tonnes Manure Management (N2O) (excluding organic fertilisers and pasture) 0.00 0.55 tonnes
V.2 1 - - - - - 42,448.87 42,448.87 Forestry Exotic forest sequestration - - tonnes 125,807.69 125,807.69 Native forest sequestration - - tonnes 46,460.19 46,460.19 Total harvest emissions 129,819.01 129,819.01 tonnes V.3 1 Emissions from aggregate sources and non-CO2 emission sources on land 6,074.97 - 335.65 - 106,097.80 within the district boundary Liming & Dolomite 6,074.97 6,074.97 tonnes Agricultural Soils (synthetic and organic fertilisers + crop residue) 42.57 12,684.89 tonnes Manure from grazing animals on pasture 237.45 70,761.11 tonnes Agricultural leaching (Indirect Emissions) 19.15 5,706.75 tonnes Agricultural atmospheric deposition (Indirect Emissions) 36.48 10,870.08 tonnes
VI Other Scope 3
V1.1 3 Other Scope 3
Total CO2 Total CH4 Total N2O Total Emissions Hauraki District
Total Emissions by Gas 112,027.29 15,257.61 344.53 4,235.52 733,454.66
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B. Assumptions and limitations
Sector/Category Assumptions and Exclusions
Stationary Energy Emissions
Residential, Coal and biomass related emissions have been estimated using a top down commercial and approach, applying the national average consumption for commercial and industrial residential coal use, estimated based on population figures. stationary energy emissions Consumption of natural gas and electricity data are based on total energy distributed to grid exit points within the Region. The energy provided to these grid exit points have then been allocated to the entire Region. This may in some instances mean that energy used outside the Region may be counted as part of the Region's Footprint, depending on the distribution network for gas and electricity, which may not fully match the Region's boundaries in all cases. Emission per user group (i.e. residential, commercial and industrial) was estimated based on national average energy use split between these groups as reported by MBIE (2017a). Coal and natural gas consumption for the Huntley Power Station have been excluded from the regional emissions estimates, as this is already reflected in the national emissions factor for electricity generation.
Electricity National emission factor for electricity generation was estimated based on data Generation published by MBIE in their quarterly electricity and liquid fuel emissions table (MBIE 2020).
Electricity Consumption of electricity data is based on total energy distributed to grid exit Consumption points within the Transpower Network.
LPG LPG consumption in the Waikato Region is based on the total amount of LPG supplied to the North Island and calculated on a per capita basis using 2018/19 population estimates. LPG stationary energy estimates are based on the national share of 9kg and 45kg gas bottles, and bulk sales provided by the LPG Association of New Zealand.
Natural Gas Natural gas consumption is based on total gas distributed to exit grid points within the Waikato Region as supplied by First Gas (excludes sites that have direct connections to the transmission network) as well as the direct gas volumes for Fonterra Te Rapa. Natural gas Te Rapa(?) cogeneration plant has not been included as these are already reflected in the national emissions factor for electricity generation. The natural gas distribution network does not follow regional boundaries and may include some of the surrounding rural areas. However, it is assumed that the population in these areas is relatively small and therefore the impact to the regional natural gas consumption is not likely to be significant. Assumes distribution loss emissions based on the national average per MfE guidance and AR5 GWP.
Industrial No specific data was available for industrial stationary energy consumption with Stationary Energy the exception of natural gas use for co-generation plants at the Fonterra Te Emissions Rapa plants and fugitive emissions from mining. Council Agenda - 26-08-20 Page 221
Emissions from industrial consumption of coal and LPG have been estimated based on a top-down approach allocating national emissions on a per capita basis. Industrial stationary petrol and diesel use have been estimated based on total fuel sold within the region and the EECA Energy Enduse Database
Fugitive Not included in the Inventory as there is no production of oil or gas within the Emissions district boundary. Fugitive emissions from coal have been included in industrial stationary energy emissions.
Coal Emissions relating to the use of coal from residential & commercial activities have been included. Fugitive emissions from coal mining have been included under Stationary Energy (industrial emissions), based on the national average emissions factor for fugitive emissions from sub-bituminous coal mining reported by MfE.
Transportation Emissions
Road Total volume of fuel sold within the district was provided by Hauraki District Council. Fuel consumption figures (petrol and diesel) also include fuel used for off-road transport and recreational water transport, as these are sold through the same network. Due to lack of data these could not be reported separately.
Rail this section will be updated once we have the final data from KiwiRail. Emissions from rail transport are estimated based on length of rail network and average fuel consumption per tonne km and freight volume as provided by Kiwi Rail for the 2018/19 financial year. The rail network in the Waikato is electric and diesel. Rail diesel use is estimated based on the average fuel consumption per tkm travelled within the Region. Due to lack of more detailed data it is not possible to estimate what portion of the rail related diesel use was purchased in- or outside the Region. It was assumed that Diesel sold for rail transport is not included in the Waikato fuel sales data for road transport. Electricity emissions are estimated based on the total kWh consumed by KiwiRail and the national emissions factor for electricity generation, and transmission and distribution losses.
Aviation Aviation fuel data sold/pumped at Hamilton could not be obtained during the data collection. Aviation emissions, from Jet Kerosene, have been estimated using the average number of plane movements understood to take place via the FlightAware.com website. The number of flights estimated is likely to be conservative as movements of large jet planes and some smaller planes. Planes departing and arriving at the same airport (e.g. tourist flights) have not been included. The estimated aviation emissions represent 50% of aviation related emissions associated with Air NZ movements at Hamilton in line with the GPC framework.
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Aviation gas fuel consumption for smaller aircraft (e.g. tourist flights) and helicopters were estimated based on conversation with aviation fuel experts.
LPG LPG consumption is based on the total amount of LPG supplied to the North Island and calculated on a per capita basis using 2018/19 population estimates. LPG transportation energy estimates are based on the national share of automotive and forklift sales as provided by the LPG Association of New Zealand. LPG consumption estimate does not take into account automotive and forklift sales in the Region that may then be taken out of the Region or individual district boundaries.
Off-Road Estimated based on EECA – End-Use Energy Database applying a national average split to the total amount of petrol and diesel sold within the region.
Waste Emissions
Solid Waste Solid waste emissions were estimated using a 1st-order decay model (which Disposal requires waste volume estimates for the last 50 years). Reliable historic population figures, provided by StatsNZ, only go back to 1986 therefore 30 years of data has been estimated for the Waikato Region Solid Municipal Waste emissions. Due to limited specific current and/or historic data for the Region, waste volumes sent to landfill for the Waikato Region have been estimated by applying the New Zealand national average waste generation per capita (reported by MfE, 2017) and using historic population figures reported by StatsNZ. Landfill gas emissions were estimated for landfills with and without landfill gas capturing systems. Data on specific waste composition was not available therefore this data has been modelled based on the national average waste composition reported by MfE (2017). Hauraki District sends all their waste to landfill at Tirohia, which has been collecting landfill gas since 2001.
Incineration Emissions from waste incineration have not been included, as only small quantities of clinical and hazardous waste is incinerated in New Zealand. Emissions from these sources are assumed to be insignificant[1].
Wastewater National Wastewater emissions from 2017 (MfE 2019) and population data Treatment from 2018/19 were used to calculate the per capita waste water treatment and disposal emissions, and the total waste water emissions from the Waikato Region. 2017 data was the most up to date information available from the New Zealand Greenhouse Gas Inventory 1990-2017.
Industrial Emissions
Industrial No emissions from industrial processes have been included due to the lack of Processes specific activity data. It is understood there are very few large industrial
[1] Nationally, emissions from incineration of waste represent about 0.1% of the total waste emissions. 23
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operations resulting in emissions from chemical or physical processes taking place within the Waikato Region.
Product Use Emissions for refrigerants, fire extinguishers, foam blowing, aerosols and including: HFC, metered dose inhalers, as well as SF6 in electrical equipment are estimated PCFs and SF6 based on New Zealand average per capita emissions (MfE 2019).
C. Data Sources and Data Gaps
Data for the community carbon footprint was collected from a number of data sources. Key data sources are detailed below: Table 4 Waikato Region GHG Inventory Data Sources – 2018/19 Emissions Category Data Source
Stationary Energy First Gas Limited Transpower Electricity Authority Genesis Energy (Huntley Power Station coal and gas use) LPG Association NZ MBIE (2015) Energy in NZ, Section K MBIE (2015) Data Tables for Coal MfE (2015) National Greenhouse Gas Inventory Report
Transportation Air travel movements (FlightAware.com) KiwiRail LPG Association NZ Hauraki District Council fuel sales data Ministry of Business, Innovation & Employment (fuel properties)
Waste Solid Waste Waste Management Envirowaste Individual City and District Councils Internal Waste data
Waste Water MfE (2019) 1990-2017 National Greenhouse Gas Inventory Report
Industrial MfE (2019) 1990-2017 National Greenhouse Gas Inventory Report
Agriculture MfE (2019) 1990-2017 National Greenhouse Gas Inventory Report Statistics New Zealand (Agricultural production data)
Forestry MPI (2018) National Exotic Forest Description Statistics New Zealand
A data gap analysis was undertaken during the data collection stage of the project. The following data gaps and alternative data sources were identified:
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Table 5 Hauraki District GHG Inventory Data Gaps – 2018/19 Emissions Category Data Gap Alternative Data Source
Stationary Energy - district specific biofuel (wood) - No alternative data source (assumed to consumption data be included in total forest harvest emissions)
- National average (on per capita basis) - district specific coal consumption data
Transportation - Public Buses - Assumed to be included in total fuel sales data
- Estimated based on flight movements - Airport fuel sales - Assumed to be included in the total - Maritime fuel use (for small diesel sales data for the district private vessels)
Waste Solid - Landfill gas collection efficiency - National average collection efficiency for Tirohia Waste - Assume national average waste - Historic waste volumes generation per person (as outlined in the national GHG inventory by MfE)
Waste - No data for local wastewater - Assume national average wastewater Water treatment (Paeroa, Ngatea or treatment emissions on a per capita Waihi) basis - number of people connected
Industrial - Significant industrial (physical & - No sources identified – assumed not to chemical) process activity be relevant or significant resulting in GHG emissions
- Industrial product use (e.g. - Emissions were estimated based on asthma inhaler, aerosols, etc.) national emissions data on a per capita basis
Agriculture - No estimates of cultivated organic - Not estimated (not relevant possibly) soils within Hauraki District
Forestry - No data for Harvest Wood - Assumed that all carbon stored in trees Products (i.e. what harvested is released in the year of harvest wood is used for)
- Insufficient data to estimate - Not estimated annual changes in land use (grassland, cropland, wetland, settlements and other land)
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FOR INFORMATION NGĀ MŌHIOTANGA
TO Mayor and Councillors
AUTHOR Lukas de Haast Transportation Manager
FILE REFERENCE Document: M2810826
PORTFOLIO HOLDER/S Mayor Adams Transport portfolio
MEETING DATE Wednesday, 26 August 2020
SUBJECT Transportation Report July 2020
SUMMARY | TE WHAKARĀPOPOTANGA
This report provides the latest information on the Hauraki District Council’s Transportation activities for the period ending 31 July 2020. It is noted that all major projects are progressing, and that preparation for the Long Term Plan process is on track. Drought damage to roads on the Hauraki Plains also has a significant effect on delivery of the Transport Activity at the moment.
RECOMMENDATION | TE WHAIKUPU
THAT the report be received.
Whaarangi 1 | 9 M 2810826 Council Agenda - 26-08-20 Page 226
1 PURPOSE | TE ARONGA
This report provides the latest information on the Hauraki District Council’s Transportation activities for the period ending 31 July 2020.
2 ACTIVITY UPDATE
2.1 ASSET MANAGEMENT
S17A Review of Land Transport Activity completed and interviews with councillors to be scheduled. NZTA agreed that the current General Road Maintenance Contract can be extended with another 2 years to 7 years (2021/22 to 2022/23). The Streetlighting Maintenance Contract will however be retendered to commence in 2021/22 financial year. Visual Road Condition Ratings have been completed. An external review of the Technical Services Transport Team structure and processes have been completed. A new Service Level Agreement is being drafted that will incorporate the findings of this review. Traffic Counting was halted as traffic movements under Level 3 will not be representative of long term trends. The traffic counting programme has not started up yet. All high speed data collection has been received, including the detailed cracking data. LTP work on finalising the Activity Management Plan is continuing The first dTIMS trigger model was field validated and is now being optimised. The output of the trigger model is a forecast of treatments expected to be required on each road section in the next ten years. Pavement Forward Works Programme – The current FWP contains 29.6km of Pavement Rehabilitation work to be done over the next three years. This list is currently being prioritised to fit into the available budgets. Work to compile and prioritise all Minor Projects from potential project lists into a Forward Works Programme for the Long Term Plan is progressing. General performance of Contractor with regard to cyclic activity has been deficient in some areas. This is being reflected in performance monitoring results. Deficiencies in cyclic activities are to be addressed in workshops with the Contractor. Department of Conservation requested that gates are to be installed on Maratoto Rd and Taieri Rd to prevent motorised traffic to enter the Public Conservation Land. A formal proposal from DOC is awaited. Preparation of a retrospective resource consent for the construction of a rock revetment wall next to East Coast Rd in Kaiaua is still ongoing. The work that the Road Efficiency Group (REG) is doing on the One Network Framework have been progressing well. In the next year or two HDC will have to incorporate the ONF into planning. The ONF is essentially a new road corridor hierarchy (evolved from ONRC), which will also incorporate the place function of roads.
Whaarangi 2 | 9 M 2810826 Council Agenda - 26-08-20 Page 227
2.2 CAPITAL PROJECTS
2.2.1 PROJECT ACHIEVEMENTS Table 1 below shows the progress on the main capital projects scheduled for the 2020/21 financial year. Table 1: Main Capital Projects – 2019/20
Budget, Programmes and Progress Comments / explanations (if off-track) Projects % complete Pre-seal repairs were 96% complete in 2019/20 because of CV-19, but are Reseals – 2020/21 10% scheduled to recommence in the last week of August. The reseals are currently out on Tender. East Coast Rd and Awaiti West Rd design Pavement Rehabilitation – completed. Contract documentation 10% 2020/21 completed. To be advertised in August for construction during summer of 2020/21.
Progress on current projects: Waitete Rd footpath between Kimberley and Rata Streets. Construction put on hold following complaints from residents. Mahuta Rd North Bridge No. 2: Charter completed Network wide assessment and making safe of slips on unsealed roads – final report received. Site instructions to the Contractor to be processed. Signage to indicate the end of maintained network – design to be reviewed Potential upgrades to existing Kea Crossings in Norwood Ave – updated changes to intersection with Ohinemuri Place - presented to Minor Improvements (2019- 10% Ward. Decision report required. 20) Whiritoa streetlighting upgrade – Design completed for whole of Whiritoa. 2nd round of public consultation to commence. Package of edge lines and centrelines to be implemented district wide as part of annual remark –delayed to next annual remark due to Covid- 19 Speed limit bylaw review (speed management) – Speed Management Plan to be done. Discussions on project plan ongoing Hauraki/Huirau intersection widening project – design in final stages, recommendation to go to Transportation Manager regarding design and land purchase requirements in late August
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Budget, Programmes and Progress Comments / explanations (if off-track) Projects % complete Waitawheta Bridge Minor Safety Improvements – design being reviewed Budget reconciliation and project identification underway – will focus on Ward Projects 2020/21 5% progressing previously identified projects that fits within remaining LTP budgets Design inspections completed and design of Bridge and Structures package of high priority works progressing. 10% Component Replacement Selected projects to be implemented during current LTP. Tender advertised, due for construction in Bradford Street Extension 10% late 2020. Ainslie Rd footpath extension and road widening related to the new Kindy has been completed. Ainslie Rd Footpath Extension 70% and Streetlighting Powerco approved the fitting of streetlights to powerpoles. Physical installation is being arranged by the streetlight maintenance contractor. The project is currently on hold until after Mahuta Rd North Underslip 65% winter.
Progress Key: = Off track / behind schedule / over budget = Rescheduled = Off track but will be back on track soon = On track = Completed
2.2.2 PROJECT GOALS FOR NEXT MONTH The work scheduled for August 2020 is shown in Table 2 below. Table 2: Capital Work Programme for August 2020
Project Ward Comments Pavement Rehabilitation – Tender process for Awaiti West Rd and East District 2020/21 Coast Rd AWT’s to commence Minor Improvements District Individual projects to continue Mahuta Rd North Underslip District Construction to restart in August Paeroa Ward – No work at the moment. Ward projects Wards Waitete Rd footpath construction to continue Plains Ward – No work at the moment
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Project Ward Comments Maintenance Contract Unsealed road re-metalling to continue District Renewals
2.2.3 KEY ISSUES AND RISKS The following major risks associated with the capital programme have been identified. Table 3: Capital Programme Risks
Issue or Risk Budget Implications Mitigation Measures Claims for cost and time The contractor submitted a The details of the claim is extensions due to CV19 claim of approximately $37k being evaluated lockdown for lost opportunity
2.3 OPERATIONAL ACTIVITIES
2.3.1 GENERAL BUSINESS The team has largely resettled following interruptions to transport activities resulting from the Covid-19 pandemic, although we continue to be aware of the risk of a climb back up the alert levels. In July 2020, the team balanced their usual roles with the increased administration related to the end of the 2019/20 financial year.
As we move out of the wetter winter months and closer to the upcoming construction season, a key focus is the continued programme and resource planning for the quantum of pavement repairs in the upcoming construction season. An increase in pavement repairs results from the combined effects of outstanding repairs delayed due to the Covid-19 restrictions, and drought damage.
i. Health & Safety and Wellbeing The Technical Services team have submitted a health & safety document for review by the HDC H&S team to identify, assess the level of risk, and control and monitor hazards specific to our activities. We are endeavouring to put in place processes consistent with Council-wide policy and guidance in this process, but will take on board any feedback.
The team is currently arranging for more one-on-one meetings to encourage better communication on all aspects, well-being of the each team member will be touched upon in these meetings.
ii. Strategic The transport team is currently examining how we deliver transport activities using a series of workshops involving outside expertise. We are striving for the outcome of this to be a clearer understanding of roles, improved communication, and enhancing strategic level understanding and decision-making. Initial feedback from the external consultant facilitating this process was that the transport team members are all skilled and enthusiastic, which has been evident in the workshops.
A meeting was held with key staff from HDC and the road maintenance contractor in July 2020. Talks centred on the Contractors performance and initiatives to enhance the level of service. This is in advance of considering the award of a further two-year separable portion commencing in July 2021.
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2.3.2 CUSTOMER SERVICE REQUESTS The transport team met recently to discuss our customer expectations, several of which relate to customer request performance. Whereas in the previous period performance issues centred on a new team growing in skills, there appears to be a more recent trend of issues stemming from contractor performance. This is to be investigated and followed up.
A total of 146 transport related service requests were received by the team in July 2020. The CSR types, performance response, and request resolution statistics for our customers in July 2020 are shown in the following charts:
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The team continues to work with the Project Management Office and the Development Team Leader via regular catch-ups to better the experience for our customers. Ongoing communication that is more informal also continues with the CSA Team. A focus of recent meetings has been identifying those customers who desire a call back, and clarifying the responsibility for this.
In the past month, CSR system developments included enabling the road maintenance contractor to reassign requests back to the transport team via the CSR system when further clarifications are needed, or if the resolution is not our responsibility, e.g. the asset sits with NZTA. It was previously a manual process to communicate these, so we hope an improvement in resolution timeframes is the result.
Some delay in resolution times for the period is attributed to lack of procedure for some CSR types. For example, there is currently a lack of clarity and process for requests concerning parking infringements. We are currently working on the best way forward with this.
During a recent analysis of customer requests, it has been common to find that the resolution was actually completed prior to the date reported in the system. As such, the team (which includes the maintenance contractors) are again being reminded to make use of an actual response date function in the CSR system.
As can be seen in the graph below, customer request numbers are ramping back up to pre- Covid levels, following a significant drop in April 2020.
2.3.3 PERMITTING Activity Description July 2020 Quantity Overweight Permits Processed 5 Corridor Access Requests Processed 37
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2.3.4 ACTIVITIES & PROGRAMME As we move out of the wetter winter months, the team continues cyclic maintenance, unsealed road resurfacing (as the weather permits), and the installation of signs and line marking improvements on several of our higher volume roads.
A key focus is planning for the quantum of pavement repairs to be completed in the upcoming construction season, which is larger than usual due to the combined effects of outstanding repairs delayed due to Covid-19 and drought damage repairs.
Throughout July 2020, the team continued cyclic activities as detailed in Table 4 below.
Table 4: Ongoing cyclic maintenance activities during July 2020
Activity Description Unit July 2020 Quantity Sealed pavement pothole repairs ea 280 Unsealed pavement pothole repairs ea 440 Unsealed road additional aggregate (approximate) km 4 % of Storm water structures checked and cleared (Drainage routine 9.4% maintenance) network Sign routine maintenance (replace sign, reinstate pole, rehang % of 1.1% sign) network Edge marker post (EMP) replacement ea 194 Detritus and slip removal for sealed surfaces and rural lined & m3 10 unlined channels Volume of litter & refuse removal m3 9 % of Roadside mowing 55% network
2.3.5 BRIDGES & STRUCTURES The team have received the proposed bridge and structures routine and structural maintenance forward work programme from our professional services consultant in late July 2020. The team will now work with this information to form programmes of work for the year.
2.3.6 ULTRA-FAST BROADBAND
Transport UFB requests recieved since November 2019
Outstandi ng, 34 (27%)
Resolved, 93 (73%)
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UFB reticulation installation is now completed in all areas of the district. However, there are a number of outstanding reinstatement issues district wide. Progress on resolving these with the UFB contractor is slow, but Council will not sign off completion certification until the reinstatement is to the team’s satisfaction.
2.3.7 RISKS Moving forward, the Transport Team will be reviewing our risks as a group in regular meetings. The aim is to raise awareness, encourage improvements, and provide a platform for innovative solutions. In line with our shared drive for continuous improvement, we aim to continue to develop and improve this tool, which will feed into the Council risk management process.
3 NEXT STEPS | TE ARA KI MUA
In conclusion it is noted that all major projects are progressing and that maintenance activities are implemented on a monthly basis. It is hereby recommended: THAT the report be received
Approval
Prepared by Lukas de Haast Transportation Manager Approved by Adrian de Laborde Group Manager - Engineering Services
Whaarangi 9 | 9 M 2810826 Council Agenda - 26-08-20 Page 234
FOR INFORMATION NGĀ MŌHIOTANGA
TO Mayor and Councillors
AUTHOR Steve de Laborde Infrastructure Systems and Planning Manager
FILE REFERENCE Document: M2808599 Appendix A:
PORTFOLIO HOLDER/S Councillor Duncan Smeaton Solid Waste Portfolio
MEETING DATE Wednesday, 26 August 2020
SUBJECT Waste Management – Monthly Activity Report – July 2020
SUMMARY | TE WHAKARĀPOPOTANGA
From an operations perspective, there was very little out of the ordinary to report for July. One thing to note is that the volume of waste coming from Paeroa is still high, while the volumes elsewhere have come back closer to their pre-Covid quantities. The major works at the Waihi Transfer Station are now complete with just a few smaller items to complete. In particular, the scrap steel and white-ware area is back in operation at is a vast improvement from the original area. The improvements at Paeroa are a bit slower as we work our way through the requirements to set-up the site for the Reuse Centre to operate from. July was Plastic Free month, which we supported via Facebook mainly with short video clips of useful information to help reduce the unnecessary use of undesirable plastics.
RECOMMENDATION | TE WHAIKUPU
THAT the report be received.
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1 PURPOSE | TE ARONGA
The purpose of the report is to give Council a monthly update on the operations and capital work pertaining to the Waste Management activity.
2 BACKGROUND | TE KŌRERO Ā MUA
HDC has a contract with Smart Environmental Ltd for a Kerbside collection of refuse and recycling and the management of the refuse transfer stations in Paeroa and Waihi. We also have a contract with Waste Management who manage the landfill at Tirohia.
3 ACTIVITY UPDATE
Operations: Transport Tonnages: The tonnage of waste transported from the Paeroa and Waihi transfer stations to the landfill at Tirohia is presented in Figure 1. While the weight from Waihi is slightly higher than pre-Covid, Paeroa has increased this month.
Figure 1: Waste Transported from RTS’s
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Diversion:
Figure 2 below shows the weight in tons, of each waste stream coming from the three source areas managed in the contract, namely Kerbside collections and the Paeroa and Waihi Refuse Transfer Stations (RTS’s). It shows the current month plotted against the three previous months for easy comparison.
The definitions of the different components of the waste stream are as follows:
Recycling: Mixed cardboard, plastics, aluminium, etc., from a Kerbside Wheelie Bin. Glass: As it says, but sorted into clear, green and brown. Cardboard: Cardboard on its own, not mixed, from RTSs. Commingle: The same as recycling, but from the RTSs. Green Waste: As it says and includes the category Mulch. Refuse: None of the above, everything that goes to landfill.
Summary of Waste Streams for 2019 - 2020 Refuse Recycling Glass Cardboard Commingle Green Waste
Weight (t) - 50.0 100.0 150.0 200.0 250.0 300.0 350.0 400.0 450.0 500.0
May 16.7 183.96
Jun 29.6 180.69 Kerbside Jul 52.3 74.5 137.22
May 18.7 476.12
Jun 5.4 364.86
Paeroa RTSPaeroa Jul 5.3 365.72
May 20.6 32.18
Jun 13.6 195.12
Waihi Waihi RTS Jul 3.0 16.7 15.6 175.18
Figure 2: Summary of waste streams for May, June and July.
Waste Minimisation Target:
On the following page are the graphs representing the waste stream going to landfill, compared to the targets set for 2022 in the Waste Minimisation Plan.
Also shown and compared are the volumes of refuse and recycling generated from the various sources, namely: Kerbside col lection, Paeroa RTS and Waihi RTS.
Data Confidence: The data obtained to produce the following graphs comes from the landfill company, Waste Management and our kerbside/RTS contractor, Smart Environmental. The calculations for the graphs were based on the following assumptions:
Rated properties: 6,927 (rated for refuse collection) District Population: 20,022 (2018 Census Data) Applied Kerbside Population: 13,300 (2018 Census Data)
For the months of April, May & June the only recycling collected was glass. The rest of the recycling went to landfill due to Covid-19.
It should be noted that HDC’s recycling has a 30% contamination rate currently. This will be addressed as part of our education message.
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HDC Waste Summary for 2020 2022 Targets Kerbside 2022 Target Total 2022 Target (kg/Prsn/Yr) 74.0 316.0 Jan 10.6 6.2 20.5 26.3 Feb 8.7 6.2 18.3 26.3 Mar 7.8 6.2 18.2 26.3 Apr 11.2 6.2 20.5 26.3 May 13.8 6.2 34.6 26.3 Jun 13.6 6.2 37.0 26.3 Jul 10.3 6.2 33.9 26.3 Aug #N/A 6.2 #N/A 26.3 Population Data used: updated Jan 2020 Sep #N/A 6.2 #N/A 26.3 Properties Rated: 6,927 (properties) Oct #N/A 6.2 #N/A 26.3 Kerbside Population: 13,300 (2018 Census) Nov #N/A 6.2 #N/A 26.3 District Population: 20,022 (2018 Census) Dec #N/A 6.2 #N/A 26.3
Kerbside WMMP Landfill Comparison Total WMMP Landfill Comparison 74kg/person/year (6.2kg/month) 316kg/person/year (26.3kg/month) 16.0 40.0 14.0 35.0 12.0 30.0 10.0 25.0 8.0 20.0 6.0 15.0 4.0 10.0 2.0 5.0 Kg per Person per Month per Person per Kg 0.0 Month per Personper Kg 0.0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 Target Kerbside 2022 Target Total
Diversion: Refuse (t) Re-cycling (t) Total (t) Jan 410.6 183.2 593.8 Diversion Refuse vs Recycling Feb 366.8 151.9 518.7 Mar 365.1 121.3 486.4 1000.0 Apr 414.8 42.9 457.7 800.0
May 694.5 67.7 762.2 600.0 Jun 740.7 56.2 796.9 400.0 Jul 678.1 167.4 845.5 (t) Tons Aug #N/A #N/A #N/A 200.0 Sep #N/A #N/A #N/A 0.0 Oct #N/A #N/A #N/A Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Nov #N/A #N/A #N/A Refuse (t) Re-cycling (t) Total (t) Dec #N/A #N/A #N/A
Recycling: Kerbside Paeroa RTS Waihi RTS Total (t) Jan 134.4 12.3 36.5 183.2 Recycling Feb 98.1 7.1 42.1 147.3 200.0 Mar 80.0 6.9 34.4 121.3 Apr 9.1 14.9 12.3 36.3 150.0 May 16.7 18.7 20.6 56.0 100.0 Jun 29.6 5.4 13.6 48.6 Jul 126.8 5.3 35.4 167.4 (t) Tons 50.0 Aug #N/A #N/A #N/A #N/A Sep #N/A #N/A #N/A #N/A 0.0 Oct #N/A #N/A #N/A #N/A Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Nov #N/A #N/A #N/A #N/A Kerbside Paeroa RTS Waihi RTS Total (t) Dec #N/A #N/A #N/A #N/A
Refuse: Kerbside Paeroa RTS Waihi RTS Total (t) Jan 140.6 129.2 140.7 410.6 Refuse Feb 115.4 124.6 126.7 366.8 800.0 Mar 104.0 135.6 125.6 365.1 700.0 Apr 149.2 247.3 13.8 410.2 600.0 May 184.0 476.1 32.2 692.3 500.0 400.0 Jun 180.7 364.9 195.1 740.7
Tons (t) Tons 300.0 Jul 137.2 365.7 175.2 678.1 200.0 Aug #N/A #N/A #N/A #N/A 100.0 Sep #N/A #N/A #N/A #N/A 0.0 Oct #N/A #N/A #N/A #N/A Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Nov #N/A #N/A #N/A #N/A Kerbside Paeroa RTS Waihi RTS Total (t) Dec #N/A #N/A #N/A #N/A
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Capital Works Update:
Paeroa RTS Site: The major works of this project has become the raising of the rear section to construct a new drain at the back of the property to accommodate water that sometimes occupies the inundation zone during a large rain event. Other works included the installation of CCTV cameras, new safety railings, painting of the Hazardous Goods Shed and overall repair and maintenance of existing infrastructure. Since the original planning, the Reuse and Repair Centre has been established. It was decided that Council will lease a portion of the Paeroa Transfer Station land to the Paeroa Reuse and Repair Centre. The project has now evolved to the extent that more construction work is required to accommodate this facility. New fences have to be installed, the layout had to be revised and would require more construction and preparation work to accommodate this facility on site.
Survey work, CCTV and electrical installations, kerbing, a new container and ground works have been completed. The Resource Consent application is ready to submit for approval.
Waihi RTS: Installation of concrete slabs on both sides of the main refuse shed is complete; The stormwater Downstream Defender is installed; The scrap metal and white ware area is complete and in use.
Table 1: Capital Works Progress: = On Track
Waste Minimisation:
Media Campaign: Staff have been and continue to work on the following Working Party initiatives to promote public awareness.
HDC’s Waste Management web page has been updated to make it easier to find relevant information. We promoted Plastic Free July on Facebook primarily, with short videos of useful information. Keeping contact with WasteMINZ about the progress on a pending national campaign. A comprehensive Communications Plan is now being developed and will be ready to present to the Working Party soon. In the meantime we will continue putting out information in social media and the newspapers.
Approval
Prepared by Steve de Laborde Infrastructure Systems and Planning Manager Approved by Adrian de Laborde Engineering Group Manager
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APPENDIX
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FOR INFORMATION NGĀ MŌHIOTANGA
TO Mayor and Councillors
AUTHOR Steve de Laborde Infrastructure Systems and Planning Manager
FILE REFERENCE Document: M2808585 Appendix A: Stream Profiles
PORTFOLIO HOLDER/S Councillor Phillip Buckthought Land Drainage & Flood Protection Portfolio
MEETING DATE Wednesday, 26 August 2020
SUBJECT District Drainage Activity Report To 31 July 2020
SUMMARY | TE WHAKARĀPOPOTANGA
July is what we prepare for in summer, the winter rains have arrived and set in. However, due to the summer drought, the ground has been hard and water is slowly soaking in. This increases the run-off, putting drains and pumps under pressure. Some minor weed spraying and mechanical cleaning took place this month. The mechanical cleaning was mostly because of weeds brought down the drainage systems by the heavy rains.
RECOMMENDATION | TE WHAIKUPU
THAT the report be received.
1 PURPOSE | TE ARONGA
The purpose of the report is to give Council a monthly update on the operations and capital work pertaining to the Land Drainage and Flood Protection activity.
2 BACKGROUND | TE KŌRERO Ā MUA
Hauraki District Council provides infrastructure for the land drainage activity in conjunction with the Waikato Regional Council. The land drainage network is comprised of pump stations, stopbanks, flood gates and land drains. It will soon be extended to include toe drains which are currently held by the Regional Council. In general assets are classified as flood protection (primary) or drainage (secondary) assets where Waikato Regional Council own the flood protection assets and Hauraki District Council own the drainage assets. The land drainage service is provided to over 47,000 ha of highly productive pastoral land and the activity aims primarily to ensure the productive capability of the land.
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3 ACTIVITY UPDATE
Financial Comments: Expenditure, year to date. While no financial profile is available for this month, there is nothing out of the ordinary or unexpected to report for the Land Drainage activity. The Operations report follows:
Vegetation Control • 1.14km out of 650km of drains have been sprayed this July.
Mechanical Cleaning: • 2.5kms of drains have been machine cleaned during the start of this financial year mainly clearing weed brought down by the recent heavy rains.
Other works: • The Smythes floodgate required desilting and the timber flap was replaced. The north floodgate in the Tirohia/Rotokohu Drainage District was removed to be replaced as it has collapsed. Approximately 188 man-hours were spent on pump screen cleaning during this reporting month.
Capital Works Programme The capital works consist of assessing and raising stopbanks and refurbishing pumps and pump screens. Due to the requirements of the draft resource consent conditions, maintaining the Level of Service on the stopbanks it to be treated separately to maintaining the canal/stream. As a result, the material for both the Left and Right banks is to be imported. Maintaining the silt levels in the stream will be treated separately. The inverts of the streams have been surveyed allowing us to see where work is required. See Appendix A. Drainage Committees All of the Drainage Committees met this month to assess and approve the LTP budgets. The Mayor attended the Western Plains meeting, which was helpful and appreciated by everyone. The minutes of the meetings will show that all the Committees accepted the budgets.
4 CONCLUSION
While there has been some high rainfall and even some ponding in the last couple of months, the farmers report that the ground is still soaking a lot of water up in the wake of the summer drought. This is reflected in the drains and the paddocks.
Approval
Prepared by Steve de Laborde Infrastructure Systems and Planning Manager Approved by Adrian de Laborde Engineering Group Manager
Whaarangi 2 | 3 M 2784899 Council Agenda - 26-08-20 Page 242
APPENDIX A :
Profile of the Hot Springs and Karito Canals/Streams.
Max: 0.2m (Width of this paper)
Hot Springs Canal/Stream
Max: 0.32m (The length of a ruler)
Karito Canal/Stream
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HAURAKI DISTRICT COUNCIL
TARAMAIRE PLAINS DRAINAGE DISTRICT
MINUTES OF A MEETING OF THE TARAMAIRE DRAINAGE DISTRICT COMMITTEE HELD IN THE COUNCIL CHAMBERS, ORCHARD WEST ROAD, NGATEA ON THURSDAY, 06 AUGUST 2020 COMMENCING AT 9.10AM
PRESENT Messrs S Crooymans (Chairperson) and Cr Buckthought
IN ATTENDANCE His Worship the Mayor, D A Adams, A de Laborde (Group Manager – Engineering Services), S de Laborde (Infrastructure Systems & Planning Manager), B Stephens (Drainage Overseer), Mrs T Casey (Strategic Planner) and Ms C Black (Council Secretary) APOLOGIES
RESOLVED
THAT the apology of D Thompson be received and sustained.
TDD20/05 Crooymans/Buckthought CARRIED
LATE ITEMS
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
RESOLVED
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Davis Property – Application for Floodgate Maintenance Works
The item was not on the agenda because the item was unavailable at the time of the agenda deadline.
Discussion on the item could not be delayed because the matter required the attention of the Committee prior to the next meeting and the affected parties required a decision on the matter as soon as practicable.
RESOLVED
THAT the minutes of the Taramaire Drainage District Committee meeting held on Thursday, 4 June 2020 be received and confirmed as a true and correct record.
TDD20/06 Buckthought/Crooymans CARRIED
WRC Funding – Projects
The Group Manager – Engineering Services provided an update projects that have received funding from the WRC funding round.
Late Item
A & J Davis Property – Application for Floodgate Maintenance Works Correspondence and copy of the application for construction and maintenance works (Doc # 2814868).
1 TDD Minutes – 06-08-20 Doc Ref: 2815055 Council Agenda - 26-08-20 Page 244
Stephen Crooymans reported on the meeting arranged with all affected landowners of Taramaire Drainage District that was held following the June meeting of the Taramaire Drainage District Committee.
A survey of A & J Davis’s property was undertaken. He stated that he would provide a copy of the survey to the Infrastructure Systems & Planning Manager and the Drainage Overseer at some time following the meeting.
Stephen tabled correspondence, which was sent to the Hauraki District Council from A & J Davis requesting the installation of floodgate pipes to assist with drainage from their property at 285 East Coast Road, Kaiaua. They have submitted an application to Council for construction and maintenance works regarding the installation of a 1.95mm floodgate (pipe in stock) at the end of the Taramaire Board drain on their property and partially in the canal edge.
RESOLVED
THAT the Committee acknowledges the application from A and J Davis, and
THAT the Infrastructure Systems & Planning Manager prepares a letter from the Chair to A and J Davis explaining to them that their application has been declined as it was agreed that there are enough outlets available to meet the level of service.
TDD20/07 Buckthought/Crooymans CARRIED
TARAMAIRE DRAINAGE DISTRICT DRAFT BUDGET REVIEW FOR 2021-ONG TERM PLAN 2021-2031 (2794575)
The Group Manager – Engineering Services and the Infrastructure Systems & Planning Manager took the members through the report and budget figures. The Strategic Planner attended in support of the report.
RESOLVED
THAT the report be received.
TDD20/08 Crooymans/Buckthought CARRIED
RESOLVED
THAT the Committee approves the draft budgets in Appendix A for recommendation to the Council.
TDD20/09 Crooymans/Buckthought CARRIED
MEMBERS’ COMMENTS
There was no significant comments raised.
The meeting closed at 10.00am.
CONFIRMED
S Crooymans Chairperson
5 November 2020
2 TDD Minutes – 06-08-20 Doc Ref: 2815055 Council Agenda - 26-08-20 Page 245
HAURAKI DISTRICT COUNCIL
WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE
MINUTES OF A MEETING OF THE WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE HELD IN THE NGATEA SERVICE CENTRE, ORCHARD WEST ROAD, NGATEA ON THURSDAY, 6 AUGUST 2020 COMMENCING AT 10.30 AM
PRESENT Messrs B A Carter (Chairperson), Laurich, P A Leonard, P Johnstone, P Paterson, M Karl, R D Young, Cr Buckthought and Cr R Garrett
IN ATTENDANCE His Worship the Mayor – D A Adams, (Ian Sara - WRC Works Supervisor, ICM Hauraki/Coromandel), A de Laborde (Group Manager – Engineering Services), S de Laborde (Infrastructure Systems & Planning Manager), Mr B Stephens (Drainage Overseer), Mrs T Casey (Strategic Planner) and Ms C Black (Council Secretary)
APOLOGIES
RESOLVED
THAT the apology of Brian Keane be received and sustained.
WPDD20/11 Carter/Pirie CARRIED
LATE ITEMS
There no were late items.
CONFIRMATION: WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE MINUTES (04-06-20) (2770587)
RESOLVED
THAT the minutes of the meeting of the Western Plains Drainage District Committee held on Thursday, 4 June 2020 be taken as read and confirmed.
WPDD20/12 Johnstone/Buckthought CARRIED
MATTERS ARISING FROM THE MINUTES
District Tour – 02 July
Following a review of projects noted on the district tour undertaken by the Committee in July, Peter Paterson queried what the status currently is of the Muggeridge’s pump project.
WRC Funded Projects Update
Adrian de Laborde provided an update on the Muggeridge pump project and other projects that have received funding from the WRC funding round.
Funding agreements are yet to be finalised. Adrian will attend the Western Plains meeting in October to present details on projects funding at that time.
1 WPDD Minutes 06-08-20 Doc Ref: 2815307 Council Agenda - 26-08-20 Page 246
DISTRICT DRAINAGE REPORT FOR MONTH OF JUNE 2020 AND FINANCIAL REPORT FOR THE 12 MONTHS TO 30 JUNE 2020 (2794988)
The Infrastructure Systems & Planning Manager presented the monthly activity report – June 2020 and the financial report for the 12 months to 30 June 2020.
RESOLVED
THAT the report be received.
WPDD20/13 Carter/Pirie CARRIED
Flood Protection - Levels of Service
Members voiced their dissatisfaction particularly around the levels of service and resource consent process required by the regional council prior to undertaking remedial flood protection works. Members commented that constraints caused by process can sometimes be detrimental when urgent land drainage/flood protection works are required.
Frequency of Western Plains Drainage District Meetings
Feedback was sought from the members on whether to hold bi monthly or retain monthly meetings. Four members were in support of bi-monthly and four wanted to retain monthly meetings. As Brian Keane was not in attendance, it was agreed that a decision be made once he had been consulted.
WESTERN PLAINS DRAINAGE DISTRICT DRAFT BUDGET REVIEW FOR 2021-2031
The Group Manager – Engineering Services and the Infrastructure Systems and Planning Manager took the members through the report and draft budget figures. The Strategic Planner attended in support of the report.
There were no amendments made.
RESOLVED
THAT the Committee approves the draft budgets in Appendix A for recommendation to the Council.
WPDD20/14 Carter/Pirie CARRIED
WRC Update - Ian Sara
• Waikaka South - bearing replacement on pump. • Waikaka North – illegal start of pump caused blown electrical fuses. Electrical has now been upgraded.
• Major upgrade of electronic system - Apple Tree pump - $50k upgrade was required as the original switchboard is from 1969.
• Muggeridge’s Pump Project is progressing but costs are high. Re-tendering in stages. WRC field staff should be doing a lot of the work.
• It has been proposed that Paul’s Wharf floodgate be abandoned.
• Plantings will be undertaken on the berms around the foreshore stopbanks – Ian advised he would report on this to the next meeting.
2 WPDD Minutes 06-08-20 Doc Ref: 2815307 Council Agenda - 26-08-20 Page 247
The members voiced their dissatisfaction that the Pauls Wharf floodgate and also that the Doug Leonard may be abandoned believing that they needed to be retained because they are integral assets for flood protection.
RESOLVED
THAT it is recommended to Council that the Paul’s Wharf and Doug Leonard floodgates are not abandoned.
WPDD20/15 Leonard/Laurich CARRIED
Retirement of Ian Sara
The Chair thanked Ian Sara on behalf of the Committee for his commitment and valued input over the years overseeing the operations of the WRC owned flood protection infrastructure in support of the Hauraki Plains land drainage network.
Members Feedback:
Ross Young – Mangawhero Flume – water is splaying out over the road. Need a sign to alert traffic when it overflows onto the road.
The Drainage Overseer suggested possible remedial action that could be considered to address this issue.
There were no other matters of significance raised by other members.
The meeting closed at 12.30pm
CONFIRMED
B A Carter Chairperson
03 September 2020
3 WPDD Minutes 06-08-20 Doc Ref: 2815307 Council Agenda - 26-08-20 Page 248
HAURAKI DISTRICT COUNCIL
EASTERN PLAINS DRAINAGE DISTRICT COMMITTEE
MINUTES OF A MEETING OF THE EASTERN PLAINS DRAINAGE DISTRICT COMMITTEE HELD IN THE NGATEA SERVICE CENTRE, ORCHARD WEST ROAD, NGATEA ON THURSDAY, 06 AUGUST 2020 COMMENCING AT 1.10PM
PRESENT R Hunter (Chairperson), K J Reid, K R Caddy, A Green, D Coldicutt, R Webster, Cr P Buckthought (1.00-2.25pm) and Cr R Garrett
IN ATTENDANCE I Sara (WRC Works Supervisor, ICM Hauraki/Coromandel), A de Laborde (Group Manager – Engineering Services), S de Laborde (Drainage Manager), Mr B Stephens (Drainage Overseer) and Ms C Black (Council Secretary) APOLOGIES
RESOLVED
THAT the apology of P Schouten and T Nicholson be received and sustained.
EPDD20/11 Reid/Caddy CARRIED
LATE ITEMS
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
RESOLVED
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Ngatipua Roadside North Drain Realignment
The item was not on the agenda because the tem was unavailable at the time of the agenda deadine.
Discussion on the item could not be delayed because the item required the consideration of the Committee before the next meeting in October 2020.
WRC Funding – Projects
The Group Manager – Engineering Services provided an update on the Muggeridge pump project and other projects that have received funding from the WRC funding round.
EASTERN PLAINS DRAINAGE DISTRICT DRAFT BUDGET REVIEW FOR 2021-2031 (2794573)
As the Group Manager – Engineering Services had to leave the meeting early, it was agreed that consideration of the draft budgets review for the 2021-2031 LTP be moved forward on the agenda.
The Group Manager – Engineering Services and the Infrastructure Systems & Planning Manager took the members through the report and budget figures.
RESOLVED
THAT the report be received.
EPDD20/12 Hunter/Buckthought CARRIED
1 EPDD Minutes – 06-08-20 Doc ref: 2815172 Council Agenda - 26-08-20 Page 249
There were no amendments made.
RESOLVED
THAT the Committee approves the draft budgets in Appendix A for recommendation to the Council.
EPDD20/13 Hunter/Reid CARRIED
WRC Update – Ian Sara
Ian spoke on the projects that have been approved by WRC.
• Eastern Foreshore stopbanks - undertake external borrowpit excavations. • Muggeridges pump project update – work to commence again this construction season. • Rawerawe – Berm work with ground cover plantings undertaken. • No 10 Pump - had major issues and new motor has been installed at a cost of $6,000. • Kerepehi Loop channel – No 10 Pump to Awaiti Canal has been desilted $25,000. • Awaiti South / Apple tree switchboard - replacements have been commissioned $50,000 each. • Survey of Campbell’s / Factory floodgate - has been undertaken, waiting for outcome of survey. • Elstow Canal – Vegetation removal from canal is now completed $3,000.
Retirement of Ian Sara
The Chair thanked Ian Sara on behalf of the Committee for his commitment and valued input over the years overseeing the operations of the WRC owned flood protection infrastructure in support of the Hauraki Plains land drainage network.
RESOLVED
THAT the appreciation and acknowledgement of Ian Sara - WRC Works Supervisor, ICM Hauraki/Coromandel is formally noted by the Eastern Plains District Drainage Committee for his support of the Hauraki Plains land drainage network over his time with the Waikato Regional Council and that he be wished well for his retirement.
EPDD20/14 Webster/Caddy CARRIED
CONFIRMATION: EASTERN PLAINS DRAINAGE DISTRICT COMMITTEE MINUTES (04-06-20) (2770590)
RESOLVED
THAT the minutes of the meeting of the Eastern Plains Drainage District Committee held on Thursday, 04 June 2020 be taken as read and confirmed as a correct record.
EPDD20/15 Hunter/Webster CARRIED
MATTERS ARISING FROM THE MINUTES
Campbell’s Floodgate
Steve de Laborde updated on the outcome of the site visit and the resolution of Council requesting WRC meet the level of service at the Campbell’s floodgate. Staff advised that a letter has been sent to WRC as per Council resolution on 15 July 2020 below:
2 EPDD Minutes – 06-08-20 Doc ref: 2815172 Council Agenda - 26-08-20 Page 250
RESOLVED
THAT to address the Campbell Floodgate flooding situation, Council supports Option 1 as detailed in the report, that a letter be written to the Waikato Regional Council placing the responsibility on them to ensure that the Campbell Floodgate can meet the level of service to 382ha.
C20/310 Adams/Gentil CARRIED
Cr Buckthought advised that WRC are currently preparing design drawings for addressing this issue at the Campbell’s floodgate.
DRAINAGE REPORT – JUNE 2020 AND FINANCIAL REPORT FOR THE PERIOD 12 MONTHS TO 30 JUNE 2020 (2794570)
The Infrastructure Systems & Planning Manager took the members through the drainage activity report to June 2020 and financial report for the period 12 months to 30 June 2020.
RESOLVED
THAT the report be received.
EPDD20/16 Hunter/Buckthought CARRIED
Member’s feedback:
Richard Webster – nothing significant to report. Damon Coldicutt – drains flowing well pumps are working to acceptable level. Kim Reid – nothing significant to report. Keven Caddy – queried if probe levels could be lowered to drain more water away. The Drainage Overseer advised Keven that the WRC pumps are flood pumps and not drainage.
Cr Buckthought left the meeting at 2.25pm
LATE ITEM
Ngatipua Roadside North Drain Realignment
Roger Hunter raised a matter concerning the Ngatipua Roadside North Drain that it needed to be realigned 50 metres to the west of its current position through Flynn’s farm away from the road and the power lines.
RESOLVED
THAT the Committee recommends to Council that they approve the realignment of the Ngatipua roadside north drain.
EPDD20/17 Hunter/Reid CARRIED
The meeting closed at 2.37pm.
CONFIRMED
R Hunter Chairperson
October 2020
3 EPDD Minutes – 06-08-20 Doc ref: 2815172 Council Agenda - 26-08-20 Page 251
HAURAKI DISTRICT COUNCIL
PAEROA RURAL DRAINAGE DISTRICT COMMITTEE
MINUTES OF A MEETING OF THE PAEROA RURAL DRAINAGE DISTRICT COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON FRIDAY, 07 AUGUST 2020 COMMENCING AT 10.30AM
PRESENT Messrs M Peters (Chairperson), C Zydenbos, T Hamilton and Cr P Buckthought
IN ATTENDANCE Mr A de Laborde (Group Manager – Engineering Services), Mr S de Laborde ((Infrastructure Systems & Planning Manager), Mr B Stephens (Drainage Overseer) and Ms C Black (Council Secretary)
APOLOGIES
RESOLVED
THAT the apology of P Casey be received and sustained.
PRDD20/06 Hamilton/Zydenbos CARRIED
LATE ITEMS
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
RESOLVED
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Mill Road Pump
The item was not on the agenda because the item was unavailable at the time of the agenda deadline.
Discussion on the item could not be delayed because the item required the consideration of the Committee to decide on what course of action should be taken regarding the inoperability of the Mill Road pump.
CONFIRMATION: PAEROA RURAL DRAINAGE DISTRICT COMMITTEE MINUTES (04-06-20) (2770616)
RESOLVED
THAT the minutes of the meeting of the Eastern Plains Drainage District Committee held on Friday, 04 June 2020 be taken as read and confirmed as a correct record.
PRDD20/07 Buckthought/Zydenbos CARRIED
MATTERS ARISING FROM THE MINUTES
There were no matters raised.
1 PRDD Minutes – 07-08-20 Doc Ref:2815395 Council Agenda - 26-08-20 Page 252
WRC Funded Projects Update
Adrian de Laborde provided an update on projects that have received funding from the WRC funding round.
PAEROA RURAL DRAINAGE DISTRICT DRAFT BUDGET REVIEW FOR 2021-2031
The Group Manager – Engineering Services and the Infrastructure Systems & Planning Manager took the members through the report and budget figures.
RESOLVED
THAT the report be received.
PRDD20/08 Peters/Zydenbos CARRIED
There were no amendments made.
RESOLVED
THAT the Committee approves the draft budgets in Appendix A for recommendation to the Council.
PRDD20/09 Peters/Zydenbos CARRIED
LATE ITEM
Mill Road Pump
The Chair advised of his dissatisfaction that the Mill Road pump was out of commission for 12 months and requested that a letter is sent from Council requesting a response as to why it was out of service for so long.
RESOLVED
THAT the Paeroa Rural Drainage District Committee recommend to Council that a letter be sent to the Waikato Regional Council requesting an explanation as to why the Mill Road pump was out of commission for 12 months which has resulted in a unsatisfactory level of service for ratepayers.
PRDD20/10 Peters/Zydenbos CARRIED
The meeting closed at 11.30am.
CONFIRMED
M Peters Chairperson
6 November 2020
2 PRDD Minutes – 07-08-20 Doc Ref:2815395 Council Agenda - 26-08-20 Page 253
FOR DECISION MŌ TE WHAKATAUNGA
TO Mayor and Councillors
AUTHOR Campbell Moore Senior Project Manager
FILE REFERENCE Document: 2811114
PORTFOLIO HOLDER/S Mayor Adams Transportation portfolio MEETING DATE 26 August 2020
SUBJECT Ngatea Main Street project budget, building removal and future stages
SUMMARY | TE WHAKARĀPOPOTANGA
This report details a number of options relating to the Ngatea Street Scape project and the budget implications of those options. Decisions regarding works originally out of scope of this project are needed. The decision is not considered a significant decision.
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RECOMMENDATION | TE WHAIKUPU
THAT the report be received.
THAT Council approve the additional funding required to complete the Orchard West Road portion (separable portion one) of the Ngatea Main Street Project, and
THAT Council: a) Approve additional funding of $201,332 to allow the construction of the carpark at the intersection of River Road and Orchard West Road
OR
b) Approve unbudgeted funding of $15,000 to allow the expansion of the unsealed carpark from the Transport budget
1 PURPOSE | TE ARONGA
This report is to advise Council on the anticipated project budget and to seek direction regarding potential scope or budget changes to allow the streetscape project to continue. Including whether the development of the public carpark at the intersection of River Road and Orchard West road should proceed. Further direction is required in relation to 19 & 23 Orchard West Rd, and the potential purchase, building demolition and reinstatement at this site. A Separate in Committee report will be submitted in relation to this subject. To seek direction about potential future stages of the Ngatea Street Scape project, including the provision of street furniture and street lighting.
2 BACKGROUND | TE KŌRERO Ā MUA
$1.5m was allocated in the 2018/19 Annual Plan for the design and construction of the Ngatea Main Street streetscape. In late 2018 Opus Consultants (now WSP) were engaged to design the streetscape project. A Mayoral Advisory Group consisting of Ngatea residents and business owners was established to assist Council in managing expectations relating to the project; specifically the impact construction would likely have on local businesses and project timing. This group also helped revise the project scope, including requesting Council to investigate options relating to the building located at 19 Orchard West Road and the carpark at the intersection of River Road and Orchard West Road. In December 2019 Council resolved to award the kerb & channel and associated works to Higgins Contractors so that these works could be undertaken concurrently with the NZTA road rehabilitation works. If these works had not been approved it is likely that the final kerb levels would not have operated correctly, and Orchard West Road would have continued to have surface drainage issues. Works commenced in Mid-January 2020, and continued until June 2020 when NZTA issued a directive that the road works be placed on hold until the summer of 2020/21 when the final stage could be completed. It is currently anticipated that Higgins will return to site in about October 2020 to complete the road works.
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The replacement of the road and kerb & channel being undertaken in advance of the footpath replacement works resulted in temporary reinstatement works being required to address the gap between the new kerb and the old footpath. Higgins contractors placed temporary fill material to address this. In some locations, the temporary reinstatement has not provided a suitable finish; as such, the section of footpath from the Ngatea Pharmacy to the Ngatea Superette was awarded by direct appointment to SW Civil so that this section could be completed in advance of the Main Street streetscape contract being awarded. This section was accelerated in advance of other sections due to feedback from the Pharmacy in relation to reported trips of elderly customers. SW Civil were utilised as they were established on site and had been Higgins Contractors subcontractor, as such they held the appropriate permits and permissions to work on the State Highway. Concurrently with the above physical works being undertaken, WSP have updated the construction drawings and estimate. These updates are to reflect the selected footpath finish based on community feedback, and the impact of underground services located during construction. The construction contract for the remainder of the footpath works has been advertised, and tenders closed on the 6th of August. Council has previously delegated authority to the Chief Executive to award this contract, resolution C20/143/3.
2.1 Main Street
In the initial stages of this project, it was identified that an upgrade of the entire length of the Ngatea Main Street was not achievable with the available budget. As such, the previous Plains Ward Committee provided the direction that the section of Orchard West Road, from River Road to Dent Street would be upgraded, including feature lighting, street furniture, upgraded footpaths and kerb & channel. Design commenced based on that direction, and detailed concept plans were completed. This direction was revised following discussions with the Mayoral advisory group, and the project was to be extended to upgrade the length of the urban area, from River Road to Pipiroa Road. Street furniture, upgraded lighting and landscaping were to be excluded from the project due to budget limitations.
During the design and early construction phases of this project, the project cost estimate has been further refined, and is currently estimated as;
Professional Services (incl design) $300,000 Kerb & channel, and storm water $438,000 (works completed by Higgins Contractors) Footpaths and associated works $881,206 (preferred tender submission) Project Contingency $100,000 TOTAL $1,719,206
Note; an estimated project cost to complete of $1,660,000 was included in the tender evaluation report dated 19/12/2019 prior to awarding the kerb & channel. The additional costs are related to unforeseen clashes with underground services encountered during construction.
2.2 19 Orchard West Road
The Mayoral advisory group asked Council to investigate the possibility of removing the roadside building located at 19 Orchard West Road, as they believed that would improve the overall appearance of the main street.
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The advisory group thought it appropriate to purchase approximately 5m of roadside land from 19 and 23 Orchard West Road to straighten the road boundary and provide another open space in town.
Following this request, staff have obtained a property valuation, demolition costs and reinstatement costs. These works were not included in the original scope of works, nor allowed for in the project budget.
Initial discussion with the affected property owners have occurred, no agreements are yet in place.
A separate in Committee report will be submitted to Council in regard to this option.
2.3 River Road carpark development
The Mayoral advisory group were also interested in the development of the public carpark located at the intersection of River Road and Orchard West Road (SH2). Based on feedback from the advisory group, construction drawings have been developed. A tender submission to construct the carpark to an asphalt surface finish, including kerb & Channel to the value of $201,332 has been received through an open tender process.
There is a private development at the neighbouring property, 10 Orchard West Road, who have an agreement with Council to contribute towards the enlargement of the unsealed carpark in exchange for the parking counting towards the carpark requirement for their business.
The cost to construct the additional carpark area to an unsealed finish is in the order of $15,000. This is considered the minimum requirement, and is not included in the Footpath contract costs detailed previously.
2.4 Future Stages
When the Mayoral advisory group provided feedback that the length of Ngatea’s Main Street should be upgraded, they understood that the current budget did not allow for upgraded street furniture, lighting or feature landscaping. It was requested that these be investigated later. There is currently no allowance in future budgets for these works to be undertaken. Due to the range of options available, an estimated cost for these works is not available at this time. Direction from Council is sought about whether this stage should progress, and how it is to be funded.
3 ENGAGING WITH OUR COMMUNITIES | KIA UIA TE HAPORI WHĀNUI
Staff consider that the Council does have enough of an understanding of community views and preferences on this matter. The level of engagement considered appropriate for this matter, at this point in time, is to inform (i.e. one-way communication disseminating information).
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Considerable effort has already been made to consult with the community, and specifically the local business community about the project and the available budget.
Ongoing sharing of information will continue throughout the project via eNewsletters, face-to- face meetings and the HDC website.
Should funding be made available for street furniture, lighting and landscaping, further consultation with community representatives is recommended.
4 OUR OPTIONS | NGĀ KŌWHIRINGA A MĀTOU
Staff have identified the following options for the Council to consider:
Council could choose to fund only the upgrade of the Main Street, this would require the current budget to be increased, and pending finalisation of the tender process is expected to be in the order of $1,719,206, plus $15,000 for the unsealed upgrade of the carpark at the intersection of River Road and Orchard West Road. This option is considered the do minimum. Council could choose to approve funding to undertake all of the identified works. This would require agreement from two landowners to sell land to Council for the value as per the recent valuations. The total project would cost would depend on tender prices and land purchase negotiations. Council could choose any combination of the options discussed in this report, and approve funding in line with that choice. Funding for a future stage of the streetscape, to cover street furniture, lighting and landscaping could be included in the LTP for consideration.
4.1 ASSESSING THE RISKS
Staff have identified the following risks associated with the recommended option.
Risk Description of risk Level of risk How we could soften the risk remaining Contract Tender price Moderate The contract has been Moderate being in excess of budget advertised on the open market, and structured to balance price and quality
Unforeseen underground High A contingency sum has been Moderate services and conditions allowed for in the contract documents.
5 Approval
Prepared by Campbell Moore Senior Project Manager Approved by Adrian de Laborde Group Manager – Engineering Services
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Public Excluded Business
(pages 259-264 have been removed)