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Council Agenda - 26-08-20 Page 174 Council Agenda - 26-08-20 Page 174 New discrete legislation, a Managed Retreat and Climate Change Adaptation Act is also proposed by the panel to address the complexities of the process of managed retreat (for example in coastal areas). The report is a first step in potential reforms for the Resource Management system. It is up to the next Government to consider the report, its recommendations and any next steps e.g. to develop government policy and the form of future legislation. 7 Regulatory Services 7.1 Building Team In the month of July 41 Building Consent applications were lodged with 10 of these being new dwellings. 36 Building Consent applications were issued. The Building Consent online application and processing system implementation is still progressing and is currently at the integration stage (that is integrating the new system with Authority and Magiq). Once this is completed, testing/training will take place. 7.2 Food Control Our Environmental Health food team have been busy this month, continuing to catch up with verifications that were due in the Covid level 4/3/2 period. In addition to verifications the team continues to work on their individual competencies, and health/nuisance related complaints. In accordance with the Nuisance Bylaw, there is now an application for bees, pigs and poultry. An application form is required to be filled out and there is an application fee. 7.3 Alcohol Licensing Alcohol licences lodged with Council in the month of July, were one General Managers licence, and two Special Licences. The annual Alcohol Licensing report has been completed and is on this agenda. 7.4 Animal and Noise Control The Animal Control team continues work on the annual registration period, with dog registrations due by 31 July. July saw the team busy with sending out reminder registration letters, dealing with returned mail (registrations), following up with dog owners on changes, and the annual ROL (Responsible Owner Licence) testing. At the end of July, we were slightly down on the same number of dogs registered last year, and there are roughly 400 odd dogs still not registered. The annual Section 10a report to the Department of Internal Affairs (DIA) was completed, and approved by Council. This has now been submitted to the DIA. 7 Noise complaints were responded to in the month of July. 8 Strategic Planning 2021 Long Term Planning The focus for staff has continued to be in the preparation, reviewing, and refining of budgets and supporting information for the two-day LTP budget workshop with Elected Members on the 18th and 19th August. Page 6 of 11 Council Agenda - 26-08-20 Page 175 Policy and Bylaw consultations A review has been undertaken of the following policies and bylaws: Freedom Camping Bylaw Dangerous and Insanitary Buildings Policy Gambling Policy Significance and Engagement Policy Amendment to the Nuisance Bylaw The written feedback period ran from 17 July to 17 August 2020 and the hearing and deliberations meeting is scheduled for Wednesday 9 September 2020. As at the drafting of this report, staff are preparing the staff responses for the feedback received. Separate items on the agenda Attached as separate items on the agenda for consideration are: Report on the Greenhouse Gas Emissions Inventories and Carbon Zero 2019/20 Annual Report and non-financial performance target results The 2019/20 financial year is now complete. Staff have prepared their fourth quarter and final end of year non-financial performance results. These will be presented to Council in September. Meanwhile, staff are also working to prepare the necessary information for inclusion in the annual report document, including the projects and actions completed within the year. The Finance team are continuing to prepare the end of year financial information. The formal audit is expected to begin on the 21st September. Wharekawa Coast 2120 A site visit along the Wharekawa Coast was undertaken at the end of July, with the community panel. The purpose of the site visit was to enable our Coastal Scientist to identify coastal processes, and for the community panel to identify areas of interest. The site visit was well attended and positively received with a total of 18 community panel members, JWP members, WRC Councillors, and staff in attendance. More recently, issues were raised by some community panel members and this means that the community catch-up planned for August has been postponed; to allow discussions to be held on the issues raised. Satisfaction survey The annual satisfaction survey has now been completed, however the six monthly surveying of resource consent and building consent applicants is currently taking place. The results of the survey are being collated and are expected to be presented to Council in September. 9 Mining Matters Project Quattro On 17 July 2020 Oceana Gold announced their intention to undertake community consultation on Project Quattro – a project the Company is proposing that entails: an extension to the Martha Open Pit (Phase 5), a new tailings storage facility (TSF3), a new open pit (Gladstone) and a large rock stack (the Northern Rock Stack). Oceana Gold is currently in the process of undertaking community consultation prior to lodging a private plan change request and resource consents with the Council (resource consents are also expected to be lodged simultaneously with the Waikato Regional Council). Since the announcement staff have responded to only a handful of enquiries from people within the community concerned about the possible effects of Project Quattro. Staff have also been confirming the availability of specialists to review draft technical reports (i.e. noise, vibration, pit wall stability, etc.) and the assessment of environmental effects, once received. Page 7 of 11 Council Agenda - 26-08-20 Page 176 Staff will keep Council up-to-date as the project develops. Wharekiraponga Mining Permit Issued On 5 August 2020 Oceana Gold New Zealand Ltd was granted a Minerals Mining Permit (60541) by New Zealand Minerals and Petroleum (a division of Ministry of Business, Innovation and Employment) for the Wharekiraponga area. The Mining Permit (for gold and silver) covers an area of 2,374 ha of Department of Conservation estate to the west of Whiritoa and is valid for 40 years. Prior to any mining taking place at Wharekirauponga, relevant resource consents would need to be sought and granted from the Hauraki District and Waikato Regional councils. Peer Review Each year an independent panel of peer reviewers assembles to review monitoring data from mining operations in Waihi. Draft reports have been received from Oceana Gold relating to: Open Pit Geotechnical Dewatering and Settlement Rehabilitation and Closure Plans Annual Work Programme Liability Insurances TSF Geochemistry (TSF = Tailings Storage Facility) TSF Groundwater TSF Underdrainage TSF Geotechnical For HDC the three peer reviewers involving Council’s regulatory responsibilities are Phil Dight (geotechnical), Chris Kidd (hydrogeological) and Robyn Simcock (land rehabilitation). Peer reviewers for the Waikato Regional Council have a particular focus upon monitoring water quality and quantity data, particularly water quality associated with the TSFs. The peer review process is rigorous and provides Council staff with an additional level of comfort regarding environmental performance and compliance with regard to mining in Waihi. The 2020 site visit is scheduled for 31 August and the Peer Review meeting for 1 September. Peter Thom Group Manager: Planning and Environmental Services Page 8 of 11 Council Agenda - 26-08-20 Page 177 Appendix A: Monitoring Report Publication of the Annual The last Annual Report for 2018/19 was adopted on 30 October Report. 2019. That the Annual Report is completed, audited and adopted by Council by 31st October, each year. Special Consultative This has been undertaken as required with all Council Plans; Procedure Policies and Bylaws. At the time of writing, the joint sub-regional That all issues subject to a review of the Waste Minimisation and Management Plan is special consultative currently being consulted on in the form of the special procedure meet the consultative procedure. requirements of the Local Government Act, 2002. Resource Consents & LIMs Target Progress towards success 31 July 2020 All notified resource consents applications are Notified Consents to the end of July 2020 decided and issued within statutory timeframes. In 0 Out of time 0 (Limited Notified) 99% of all notified resource consent applications are decided and issued within 70 working days. All non-notified resource 1 July 2020 – 31 July 2020 consent applications are decided and issued within Total 22 In time 22 100% Out of time 0 0% statutory timeframes. All non-notified consent Subdivision 8 In time 8 100% Out of time 0 0 % decisions, not requiring a Landuse 8 In time 8 100% Out of time 0 0 % hearing, are issued within Other 20 working days. Misc/Desig 2 In time 2 100% Out of time 0 0 % Variations 4 In time 4 100% Out of time 0 0 % Objections - In time - 100% Out of time 0 0 % Ext. of time - In time - 100% Out of time 0 0 % Whaarangi 9 | 11 M 2737214 Council Agenda - 26-08-20 Page 178 YTD YTD July 19 July 2020 Issue 2019/20 2020/21 building No. of Consents 37 37 35 35 consents % in time 97% 100% within statutory timeframes. New Houses Paeroa 2 0 100% of all Waihi 1 6 building Plains 5 3 consents are TOTAL 8 9 issued within statutory timeframes - 20 working days Number of BC Processed 50 45 40 35 30 25 20 No. of BC's of No. 15 10 5 0 Month 2019/20 2020/21 2020/21 Average Processing Time of BC's 18.00 16.00 14.00 12.00 10.00 8.00 6.00 Number of of Days Number 4.00 2.00 0.00 1 2 3 4 5 6 7 8 9 10 11 12 2019/20 2020/21 Month Whaarangi 10 | 11 M 2737214 Council Agenda - 26-08-20 Page 179 All LIMs are YTD July 19 2019/20 July-20 issued within 2020/21 statutory No.
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