COLLECTIVE AGREEMENT

BETWEEN

TORONTO & YORK REGJON LABOUR COUNCIL

AND

CANADIAN OFFICE & PROFESSIONAL EMPLOYEES UNION

LOCAL343

JANUARY 1, 2016 TO DECEMBER 31,2018

cope 343 INDEX ARTICLE# TITLE PAGE# 1 Recognition 3 2 Union Security 3 3 Seniority 3 4 Wages 4 5 Hours of Work, Overtime and Mileage Allowance 4/5 6 Paid Holidays 5 7 Vacations 5/6 8 and Arbitration 6 9 Discharge and Disciplinary Action 6 10 Severance Pay 7 11 Registered Retirement Savings Plan 7 12 Sick Leave 7 13 Leave of Absence - General 8 14 Leave of Absence - Maternal/Paternal 9 15 No Strikes or Lockouts 10 16 Discrimination 10 17 Health and Safety 10 18 Welfare 10/11 19 Retirement Benefits 11 20 Skills Development 12 21 12 22 Savings Clause 12 23 Rights and Privileges 12 24 Contracting Out 12 25 Technological Change 12/13 26 Acting Pay 13 27 Negotiating Committee 14 28 Termination 14 AGREEMENT BETWEEN TORONTO & YORK REGION LABOUR COUNCIL (hereinafter referred to as "the Employer") AND CANADIAN OFFICE & PROFESSIONAL EMPLOYEES UNION, LOCAL 343 (hereinafter referred to as "the Union")

ARTICLE 1 - RECOGNITION 1.01 The Employer recognizes the Union as the sole agent for all its clerical employees. ARTICLE 2 - UNION SECURITY 2.01 Any person hereafter employed shall be required to join the Union immediately. All present employees who are members of the Union on the effective date of this Agreement, or who subsequently become members, shall remain members in good standing in the Union during the term of this Agreement. All employees who are not members of the union shall become members of the Union as of the effective date of this Agreement and shall remain members in good standing in the Union of the month following such deduction. 2.02 The Employer agrees to deduct from the first pay of each month the monthly of any employees covered by this Agreement and to forward monies so deducted to the Union not later than the tenth day of the month following such deduction. ARTICLE 3 - SENIORITY 3.01 Seniority shall be accumulated on the basis of length of service in any office of the Employer and shall be granted to each employee at the completion of the probationary period of ninety (90) calendar days. Seniority shall then be effective from the date of hire. 3.02 In promotions and layoffs, seniority shall be the only consideration providing the employee•s ability is sufficient to perform the work required. 3.03 Seniority shall be considered broken when an employee voluntarily leaves the service of the Employer or is discharged with cause. The seniority status of an employee who is laid off or granted leave of absence shall be retained . ... 4 -4- ARTICLE 4- WAGES 4.01 The schedule for weekly wages shall be the following:­ Effective January 1, 2016 Communication and Administration Co-Ordinator $1,308.73 Administrative Assistant $1,308.73 Support Staff 2 $1,028.23 Effective January 1, 2017 Communication and Administration Co-Ordinator $1,327.05 Administrative Assistant $1,327.05 Support Staff 2 $1 ,028.23 Effective January 1, 2018 Communication and Administration Co-Ordinator $1,345.62 Administrative Assistant $1,345.62 Support Staff 2 $1 ,028.23 Wage schedule for new employees:- Starting rate: $100.00 below classified rate After 3 months: $80.00 below classified rate After 6 months: $60.00 below classified rate After 9 months: $40.00 below classified rate After 12 months: Top rate of classification 4.02 A permanent, part-time employee shall be paid the proportion of the above rates that their work week bears to the regular work week. 4.03 If an employee is hired in a new classification, the rates for such classification shall be negotiated and mutually agreed upon by the parties. ARTICLE 5 - HOURS OF WORK. OVERTIME AND MILEAGE ALLOWANCE 5.01 The work week shall consist of five (5) days of six and one-half (6%) hours each, Monday to Friday inclusive. The regular hours of work will be from 9:00 a.m. to 4:00 p.m .. 5.02 Employees shall be granted one hour for lunch daily and a fifteen (15) minute rest period both morning and afternoon. 5.03 Each employee hired before January 1, 2003 shall be granted Y2 hour for lunch daily, a fifteen minute rest period both morning and afternoon, and shall have every third Friday as a scheduled day off.

... 5 - 5- 5.04 It is understood that the scheduled days off are transferable only by mutual consent by both parties. If an employee's scheduled day off coincides with a statutory holiday (Article 6- 6.01 and 6.03), it shall be taken at a time mutually acceptable to both parties. 5.05 All time worked over six and one-half (6¥2 ) hours in a day, Monday to Friday, and all time worked on Saturday, Sunday or a paid holiday, at the request of the Employer, shall be paid at double the regular rate of pay. However, on Labour Council General Membership, the parties agree that an employee will work flexible hours so as to accommodate work necessary at the meeting. The employee will take equivalent time off the day before of or the day after the meeting, or at such other time as is mutually convenient. 5.06 Overtime will not be recognized unless such overtime has first been authorized by the President or designated representative. Overtime will not be unreasonably assigned. All overtime shall be voluntary, however, we do recognize that from time to time emergency situations may occur requiring overtime to be performed. It is understood by both parties that efforts to accommodate these situations will be made. However, if no other solution is available employees shall not unreasonably refuse to work such emergency overtime. 5.07 If an employee is required to work two (2) hours beyond their normal quitting time they shall be entitled to a meal allowance of $15.00, including Saturday, Sunday and holidays as provided for in this Agreement. ARTICLE 6 - PAID HOLIDAYS 6.01 Employees shall be given the following holidays without deduction of pay: New Year's Day Family Day Good Friday Easter Monday Victoria Day Canada Day Civic Holiday Labour Day Thanksgiving Day Remembrance Day 2 Floater Days and any other holidays as proclaimed by Federal, Provincial or Municipal governments. 6.02 If a paid holiday falls on a day which is not a regular working day, the first working day thereafter shall be considered the holiday. 6.03 The period beginning December 24th through to December 31st inclusive shall be considered as holidays with pay. ARTICLE 7- VACATIONS 7.01 Vacation credits shall be calculated as of January 1st of each year. 7.02 An employee who has been employed for less than one year shall receive one and one-quarter (I ~) days vacation with pay for each month of service. ... 6 - 6- 7.03 The vacation schedule shall be as follows:- 1 year of service but less than 8 years - 4 weeks 8 years of service but less than 16 years - 5 weeks 16 years of service and over - 6 weeks

For employees hired before January 1, 2003, 6 weeks of vacation shall apply after 8 years of services and 7 weeks of vacation shall apply after 12 years of service. 7.04 An employee leaving the service of the Employer for any reason shall receive pay for all unused vacation credits on file. 7.05 Employees shall be given an opportunity to take more than 4 consecutive weeks of vacation provided operational requirements of the Labour Council permit. Employees may carry over a maximum of 2 weeks vacation into the following year. Additional weeks may be carried over by mutual agreement. 7.06 When a paid holiday falls within an employee's vacation period, such holiday will not be counted as vacation, and another day off will be taken at a mutually agreed time. ARTICLE 8- GRIEVANCE AND ARBITRATION 8.01 The Union shall have 60 calendar days in which to file a grievance arising with regard to the meaning, interpretation, application or breach of this Agreement. The duly authorized representatives of both parties shall meet to attempt to resolve the grievance. 8.02 If the representatives of the parties are unable to agree on any such question within two weeks, it shall be submitted within 45 days to an arbitrator. The decision of the arbitrator shall be final and binding upon the parties hereto. The compensation of the arbitrator shall be borne equally by the Employer and the Union. If the parties cannot agree on an arbitrator, the Minister of Labour for the Province of Ontario shall be asked to appoint one. ARTICLE 9 - DISCHARGE AND DISCIPLINARY ACTION 9.01 The Employer shall not discipline or discharge an employee without just cause. 9.02 When considering discharging an employee, the Employer shall first discuss with the employee and the the reason for which the discharge is being considered. 9.03 Employees with more than sixty (60) calendar days service shall be given a minimum of two weeks notice of discharge or pay in lieu of. 9.04 When an employee is discharged for gross misconduct, dismissal shall be instantaneous. ... 7 - 7- ARTICLE 10- SEVERANCE PAY 1 0.01 The Employer will continue to maintain the Severance Trust Fund currently in existence and payment shall be made to each qualifying employee upon termination of employment. In the event of the death of a qualifying employee, the payment shall be made to the employee's estate or designate. 10.02 The Employer, in consultation with the employee, shall invest all severance monies accumulated to term deposits or such other investments to provide for the highest yield of interest and be held in trust for each employee. A copy of all such transactions to be provided by the Employer for each employee. 10.03 An employee, upon termination of employment with the Employer, shall be entitled to decide on the method of disposition of their severance fund monies, provided such request does not violate Revenue Canada's tax laws in force at the time of termination. Any such requests must be submitted to the Employer in writing, outlining the details. In addition. all employees covered by this Agreement shall be entitled to register (by letter) the name of their beneficiary for the purposes of their Severance Fund. ARTICLE 11 - REGISTERED RETIREMENT SAVING PLAN 11 .01 The Employer will deposit 13o/o of salary into each employees RRSP account every month. For new employees, the first payment will begin with the month immediately following completion of the employees probationary period and shall be retroactive to the date of hire. The RRSP payment may be taken in cash if the employee chooses. ARTICLE 12 - SICK LEAVE 12.01 Sick leave credit shall accumulate from year to year on the basis of one and one-half (I%) days allowance for each month worked to a maximum of 120 days. Employees may opt to share some of their accumulated sick leave with other employees who require such days to protect their income. The option to share sick leave will be totally at the discretion of the employee(s) involved. There shall be no payout of sick leave credits upon termination of employment. 12.02 The Employer shall pay the full premium cost of a Disability Insurance Policy (LTD) which shall provide coverage equal to seventy-five percent (75%) of the employee's salary commencing on the 121 st day of illness.

. .. 8 - 8- ARTICLE 13 - LEAVE OF ABSENCE - GENERAL 13.01 Leave of absence without pay for a specified period not exceeding one (1) year, and with continuing seniority, shall be granted in the event of the employee requesting this leave of absence to work for the International Union, the , the , the Ontario Federation of Labour or for the Labour Council outside of this and for any fraternal organizations related to the Labour Council, such as: the United Way, Labour Community Services, Metro Labour Education Centre and other organizations as mutually agreed upon by both parties, provided the Employer has received one (I) month's written notice and the employee has been employed for at least two (2) years. 13.02 The Employer shall grant a leave of absence without wages and benefit premiums but without loss of seniority not to exceed one year (renewable once) for other than union activity leave. Request for such leave must be given in writing to the Employer two {2) months in advance and the Employer's reply must be given in writing to the employee at least fourteen (14) days after receipt of the employee's request. This leave to be mutually agreed upon by the Employer and the employee and will not be given to employees with less than two (2) years of service. 13.03 Jury Duty - The Labour Council shall pay an employee who is required for jury duty or required to be a witness, the actual time required for service, the difference between the salary for the number of hours normally worked, and the payment received for jury duty. The employee will present proof of the hours required for jury/witness service and the amount of pay received. 13.04 Bereavement - Should a bereavement occur in an employee's immediate family {parent, parent-in-law, spouse, child, brother, sister, grandparents, brother-in-law, sister-in-law, or grandchild), the employee shall be granted three (3) working days. Should a bereavement occur in an employee's extended family (cousin, aunt, uncle, niece, nephew) the employee shall be granted up to a maximum of three (3) working days off which will not be unreasonable denied. Bereavement leave may be extended by mutual agreement. If such death occurs while an employee is on vacation, upon notification to the Employer, bereavement leave shall be granted and shall be excluded from the vacation period. Mutually agreeable arrangements shall be made between the Employer and the employee for completion of the employee's vacation period.

. .. 9 13.05 Child/Dependent/Elder Care a) The Employer will allow an employee up to five days paid leave per year to take care of a sick child, spouse, elderly parent, dependent, or legal guardian. b) The Employer will provide up to 12 weeks unpaid leave for care of a seriously ill parent, spouse, child, legal guardian. If sufficient, the employee•s sick bank may be used to offset salary during this leave. The 12 week leave may be taken intermittently in order to provide for extended periods of treatment of illness such as cancer. Employees who take the leave shall be entitled to restoration of the position they held at the time of the leave. All welfare benefits to be continued by the Employer during such leave. 13.06 Prepaid Leave Plan - A plan shall be worked out that allows the staff to reduce their pay to 80% for 4 years and take one year off at 80% salary. It is understood that the employees will not be able to work for any other Employer. *NOTE: Letter of Intent is attached to this Collective Agreement re: a sub-committee being struck to negotiate the implementation of a Pre-Paid Leave Plan. ARTICLE 14- LEAVE OF ABSENCE- MATERNAUPATERNAL 14.01 The Employer shall grant a leave of absence not to exceed fifty-two (52) weeks in the event of pregnancy of an employee, providing such leave is requested in writing fifteen (15) days prior to the commencement of the maternity/parental leave. Such leave will not affect the employee•s seniority rights provided she returns to work at the expiration of her leave. Employees will receive no salary for the two week waiting period. Employees will receive a supplementary payment equivalent to ninety-five percent (95%) of two (2) weeks salary. The Employer and the Union agree to file a supplementary unemployment 11 11 benefit plan as required by UIC (see attached Appendix 8 ). The Employer shall provide a supplementary benefit to the maternity/parental leave provisions to provide an equivalent benefit of ninety-five percent (95%) of regular pay for the time during which UIC benefits are paid. The remaining time to be paid for by the Employer at seventy-five percent (75°/o) of weekly salary with a top-up provision allowed out of the employee•s accumulated sick leave to one hundred percent (1 00%) of salary. This clause shall normally be applied after one (1) year of service. . .. 10 - 10- The Employer will continue to pay full premiums under group life insurance, OHIP, semi-private coverage, drug and dental plan, EDB plan, severance pay and pension benefits, and all other benefits covered by this Agreement. The employee shall also be granted an extended maternity/parental leave of up to six (6) months upon written request, without pay and without interruption of seniority and benefits during such an extended leave of absence. 14.02 Where an employee seeks leave due to adoption, the fore-mentioned maternity/parental leave clause, 14.01 shall apply in full. ARTICLE 15 - NO STRIKES OR LOCKOUTS 15.01 There shall be no strikes on the part of the Union or lockouts on the part of the Employer during the lifetime of this Agreement. 15.02 Employees shall not be required to cross picket lines. Any employee refusing to cross a picket line shall not be subjected to any penalty. ARTICLE 16- DISCRIMINATION 16.01 There shall be no discrimination on the basis of sex, national, racial or ethnic origin, nationality, age, marital status, sexual orientation, colour or religion, in regard to hiring, promotions, demotions, layoffs, dismissals, rates of pay or other terms or conditions of employment. ARTICLE 17 - HEALTH AND SAFETY 17.01 The Employer shall make all reasonable provisions for the safety and health of the employees during working hours. The Union may from time to time bring to the attention of the Employer any suggestions in this regard and also any other suggestions for improvements in conditions of work. ARTICLE 18- WELFARE 18.01 The Employer will pay the full cost of employees' coverage of Ontario Hospital Insurance Plan (OHIP) and for dependent coverage for such dependents as the employees have registered for income tax purposes. 18.02 Each employee covered by this Agreement will have life insurance coverage of two and one-half times the employee's annual salary which shall remain in force for the duration of employment. 18.03 The Employer will pay the full cost of Canada Pension Plan (CPP). 18.04 The Employer will continue to pay the full cost of the Drug and Dental, Semi­ private, Vision, Audio, Extended Health Care Programme, Legal Plan, presently in effect with SSQ. Such coverage shall be provided for each employee of the Labour Council and their families who are not otherwise covered. The Employer recognizes that the group carrier may change from time to time and that all benefits shall be maintained at no less than the present level for duration of this Agreement. - 11 - 18.05 The Employer recognizes their responsibility towards employees incurring child care expenses and agrees to pay fifty percent {50°/o) of the cost of receipted child care expenses to all full time employees. The maximum amount payable per child by the Employer under this clause shall be seventy-five dollars ($75.00) per week or the rate established by Metro Toronto Children Social Services whichever is greater. If evening or weekend work is required, the Employer shall pay five dollars ($5.00) per hour to a maximum of eight (8) hours per day upon receipts for childcare. 18.06 The Employer shall pay $550.00 per year to each employee covered by this collective agreement for health enhancement. Any unused portion may be rolled over into an RASP. 18.07 If the premium paid by the Employer for any employee benefit is reduced as a result of any legislative or other action, the amount of the saving shall be used to increase other benefits available to the employees, as may be mutually agreed between the parties. 18.08 Employees shall be reimbursed by the Employer for any and all costs incurred by the employee for the completion of documents by a physician, if such forms are required by the Employer. ARTICLE 19- RETIREMENT BENEFITS 19.01 Any employee who has attained any combination of years of service plus age factor totalling 70 who choose to retire shall be entitled to the following benefits:- 1) a life insurance policy in the amount of $10,000.00. Rate is established by, and registered with the OFL's insurance carrier. 2) 100% payment of the identical single or family coverage enjoyed by current employees, including any improvements which may be negotiated from time to time. 19.02 Upon retirement, the employees shall receive $450.00 for each year of service as a retirement enhancement. In the event of an employee's death while still employed, this benefit will be paid to a beneficiary designated by the employee. 19.03 On retirement, an employee shall be entitled to the same vacation or vacation pay which they would have earned if they had continued employment to the end of their anniversary date provided that the employee has worked 26 weeks of the year of retirement. - 12- ARTICLE 20 • SKILLS DEVELOPMENT 20.01 (a) In order to encourage employees to continue to expand their skills, the Employer will reimburse employees to a maximum of $200.00 per year for courses taken at recognized public or LABOUR educational institutions outside of regular working hours. This allowance shall be subject to the approval of the Employer; which approval will not be unreasonably withheld. Reimbursement will follow successful completion of a course with a passing grade. (b) Courses which are deemed by the Employer to be essential for the performance of duties at work will be fully paid for and will be taken by the employee during regular, fully paid working hours. ARTICLE 21 - UNION LABEL 21.01 All printed work produced in the office of the Employer will bear the Local 343, COPE label, if done by a member of the union. ARTICLE 22 - SAVING CLAUSE 22.01 Should any part of any provision herein contained be rendered or declared invalid by reason of any existing or subsequently enacted legislation or any decree of a court of competent jurisdiction or any ruling of any federal, provincial or municipal agency having jurisdiction, such invalidation of such part of this agreement shall not invalidate the remaining portions hereof, and they shall remain in full force and effect. ARTICLE 23 - RIGHTS AND PRIVILEGES 23.01 Any rights and privileges presently enjoyed by employees, including free parking, Christmas bonus, half-day Christmas shopping, half-hour early closing Fridays, or mutually agreed upon hereafter, shall remain unchanged during the life of this Agreement. ARTICLE 24 - CONTRACTING OUT 24.01 The Employer shall not contract out any work that would normally be performed by a permanent or part-time employee within the bargaining unit. ARTICLE 25 - TECHNOLOGICAL CHANGE 25.01 In the event of proposed technological change, including but not limited to, the introduction of data processing equipment, computers or automated equipment of any type, the Employer agrees to meet with the union to discuss such changes and negotiate new classifications subject to Article 4, where necessary for those jobs involved. The Employer further agrees to give the Union as much notice as possible, but in no event less than three {3) months prior to implementing such changes. . .. 13 -13- No employee in the bargaining unit shall be laid off or terminated due to the introduction of new methods or equipment. Training shall be provided to enable existing employees to qualify for jobs resulting from such technological change. The Employer agrees to discuss, with the employees, the training methods to be used and such training shall be by mutual agreement. In the event of the introduction of new equipment to the workplace, the Employer shall ensure the provision of adequate working conditions prior to installation. Such conditions will include, but not be limited to proper seating, lighting, ventilation, noise attenuation, and a limit to the number of hours per day that any employee is required to spend working with the equipment. When notice has been given under this Article, the parties agree to meet in a genuine effort to reach an agreement. Should the parties be unable to reach an agreement within ninety (90) days of the notice referred to in this Article, either party may request conciliation and or mediation assistance. If no agreement is reached through negotiation and conciliation efforts, the Union will have the option to take the matter up through Article 8 of this Agreement. 25.02 The Employer will provide training during working hours. If training time is required outside of working hours, the employee to be compensated as per the Collective Agreement. 25.03 No employee shall be required to work at VDT/Computer for more than four (4) hours per day. Employees will be allowed a ten (1 0) minute break per hour while using this equipment. 25.04 The Employer will provide all such items as necessary to ensure VDTs/computers are as safe as possible, including safety screens, regular equipment checks, etc... 25.05 The Employer will cover the cost of two (2) eye examinations per year (if not covered by current benefits) and any resulting eyeglasses, etc.. in addition to that already covered in this Agreement. 25.06 No employee shall be required to use a VDT/computer during pregnancy. ARTICLE 26- ACTING PAY 26.01 If an employee is required to perform the duties of a higher paid classification for a period of five (5) consecutive working days, the designated employee shall receive fifty percent (50°/o) of the gross weekly wage differential between their rate and the higher paid classification.

. .. 14 - 14- ARTICLE 27 - NEGOTIATING COMMITTEE 27.01 The Employer agrees to recognize and deal with a Negotiating Committee who shall be regular employees of the Employer, along with representatives of the Local Union. The negotiating committee is a separate entity from other committees and will deal only with such matters as are properly the subject matter of negotiations for the renewal or modification of this Agreement. The Employer agrees to allow members of the negotiating committee the day off work without loss of pay on each day the committee is scheduled to meet with members of management. ARTICLE 28 - TERMINATION 28.01 This Agreement shall remain in effect from January 1, 2014 until December 31 , 2015 and thereafter shall be automatically renewed from year to year unless, at least ninety (90) days prior to the termination date, either party provides written notice of intent to renew. The proposed amendments will be made available to the other party prior to a meeting of the parties which will take place within ten (1 0) days of receipt of the written notice. LETTER OF UNDERSTANDING RE: Temporary and Contract Employees A Letter of Understanding is attached to the Collective Agreement covering definitions for Temporary and Contract employees.

EXECUTED THIS THE l ~-\- DAY OF t.AfP-"-L- '2016. Signed on behalf of the Toronto & Signed on behalf of the Canadian Office and York Region Labour Council Professional Employees Union, Local 343

cope 343 LETTER OF UNDERSTANDING BETWEEN TORONTO & YORK REGION LABOUR COUNCIL AND CANADIAN OFFICE AND PROFESSIONAL EMPLOYEES UNION, LOCAL 343

DEFINITIONS

1. Temporary Employee: A temporary employee is one who is employed on a temporary basis and is so informed in writing at time of hiring. A temporary employee shall receive six percent (6°/o) of gross wages upon completion of at least three (3) continuous weeks worked in lieu of the following benefits covered by this agreement: Article 5- Hours of Work- Sections 5:03 and 5:04 Article 11 - Registered Retirement Savings Plan Article 12 - Sick Leave - Section 12:02 Articles 13 and 14 - Leave of Absence Article 18 - Welfare In addition, vacation entitlement as per Article 7, Section 7:02 shall be paid to a temporary employee. It is agreed that a temporary employee will not be employed for a period exceeding 90 days. In addition, all parking charges related to temporary employee assignment at the Labour Council shall be paid by the employer. Temporary employees will not be entitled to the provision regarding lieu days. 2. Contract Employee: A contract employee is one who is employed on a continuous full time basis and who works the regular hours per week. Such employee is hired for a specific contract, ie .. Replacement of an employee on a leave of absence, and is given written notice upon hiring and is told the expected expiry of the contract. This person would be entitled to all the provisions under the collective agreement except pension and seniority. It is agreed however, that in the event this employee applies for a vacancy and is successful during the life of the contract, he/she would then be credited seniority to the first day of hire as a contract employee.

SIGNED THIS THE ~ '!.\:" DAY OF lA~i'L\.. "'- , 2016.

cope 343