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Home , Annual leave

UNDERSTANDING EMPLOYEE ABSENCES

TERMS & EXPLANATIONS olidays: FCPS recognizes 12 standard : If you have been assigned a HFederal holidays, which can be seen on the calendars specific number of contracted work days, then page. If a falls on a Saturday, it usually is you accrue sick leave. You may carry unused observed on the Friday before the holiday. If a holiday sick leave into the next school year without an falls on a Sunday, it usually is observed the Monday after accumulation limit. the holiday. Non-instructional employees are paid for these holidays. New hires and re-hires with a in service of greater than one year are granted up to 3 days aid Nonworkdays: Bus drivers and transportation of sick leave before they begin to accrue it. All Pattendants receive approximately 6 paid non- other employees must accrue sick leave before workdays per year. These days fluctuate each year, but use. After the first year of new or re- generally occur during winter and spring breaks, federal employment, all employees must accrue sick leave and local holidays, and teacher workdays. before the funds are available for pay.

ick Leave: from work that may be used Contracted part-time employees earn a prorated Sfor personal illness/injury, care of immediate family amount of sick leave hours based on their part-time members (as defined by FCPS), personal leave, or work . bereavement leave for immediate family members. PAID LEAVES Sick Leave Accrual ANNUAL LEAVE: 12-MONTH employees accrue annual MONTHLY PAID leave beginning with 13 days per year in the first year of CONTRACT 12- service, reaching a maximum of 26 days per year after the LESS THAN 12-MONTH LENGTH MONTH thirteenth year. For each year of service, one additional day of annual leave is accrued. For example, in the second Contract Days 180-208 190-203 208-219 260 year of employment, an employee will accrue 14 days of annual leave. The maximum number of annual leave Hours gained hours that employees can accumulate in each fiscal year per 1 hour of .0632 .0632 .0632 .0538 is: work Typical days • 0-10 years of eligible service=30 day limit or 240 hours gained per 11 12 13 14 • 11+ years of eligible service=40 day limit or 320 hours Calendar Year Each July, any annual leave in excess of these maximums is converted to sick leave. BIWEEKLY PAID 10, 11, AND 12-MONTH EMPLOYEES PERSONAL LEAVE: 10 MONTH & 11 MONTH employees may use up to 5 days of sick leave as personal leave per Hours Gained .0538 hour contract/school year. Unused portions of the 5 allowable per 1 hour of work personal leave days in one year may not be carried over Maximum Hours Gained 4.304 hours per two week pay period to a subsequent year in order to take more than 5 days of personal leave in any given year. Unused portions of the 5 allowable personal leave days in a year simply remain as sick leave which is carried over each year as part of the sick leave balance. 1 RESOURCE GUIDE: ABSENCES UNDERSTANDING EMPLOYEE ABSENCES

TRANSFERRING LEAVE

◊ RESOURCES Requests must be submitted in writing to the Office of Management. You may transfer your accrued leave balance from: Human Resources: FAIRFAX COUNTY GOVERNMENT (FCG): if you have no break in employment between FCG http://hrconnection.fcps.edu and FCPS. PHONE: 571-423-3000 • No maximum on transfered sick days FAX: 571-423-3287 • Accumulated annual leave is reciprocal between FCPS and the FCG if there is no break in employment. Leaves: • Contact the FCG payroll office if you have not already done so. www.fcps.edu/hr/benefits/ leavedisability/leaves/ ANOTHER VIRGINIA PUBLIC SCHOOL SYSTEM: if your separation was within the 12 months prior to your start with FCPS. PHONE: 571-423-3200 FAX: 571-423-5013 • May transfer a maximum of 60-days of sick leave

• May not transfer annual leave Liberty Mutual: • Submit a Request to Transfer Unused Sick Leave to Fairfax County form (FS 73-07) PHONE: 1-800-524-0740 within the 12-month period after your separation from the previous district. LONG-TERM ABSENCES FAMILY AND MEDICAL LEAVE ACT (FMLA): After being actively employed with FCPS for 12 months, and working at least 1,250 hours you may be eligible for unpaid leave under FMLA for 12 weeks during a 12-month period for: a serious health condition for yourself, spouse, child or parent; the birth/adoption of a child, placement of a foster child, or care of a service member. LONG-TERM LEAVES OF ABSENCE (LOA) (Greater than 30 calendar days): FCPS offers two types of unpaid, long-term Leaves of Absence: ◊ Designated LOA – For a specific purpose with supporting documentation for: , personal family illness, hardship, active military duty, student teaching or to obtain an initial teaching or critical field , or professional certifications. A Designated LOA does not have a length of service requirement. ◊ Non-designated LOA – For any reason to include but not limited to: study, employee organization business, professional enhancement, etc. (See Regulation 4822). Available after working in a contracted position within FCPS for 5 continuous years. For school-based instructional and other less-than-12-month employees, it is typically granted for a school year. For all other employees, the duration may be less than a year. INTEGRATED DISABILITY MANAGEMENT (IDM) PROGRAM: Administered by Liberty Mutual, this program provides replacement through: ◊ Workers’ Compensation for on-the- illnesses and injuries ◊ Short-Term Disability (STD) for personal illnesses or injuries lasting longer than 20 continuous workdays. All employees hired before July 1, 2010, are automatically enrolled on the first day of the month after their date of hire. All employees hired on/after July 1, 2010, are enrolled on the first of the month after twelve months of service from the date of employment/re-employment. ◊ Long-Term Disability (LTD) for those who remain unable to work for more than 5 months because of personal illness/injury. Contact Liberty Mutual on the 5th consecutive day of absence for any injury or illness related absence; on the 5th day of absence within a 30 calendar day period for the same medical condition; when diagnosed with a serious personal illness or injury that could lead to an extended absence and as soon as possible (preferrably within 24 hours) of any work related injury or illness. 2 RESOURCE GUIDE: ABSENCES