Official Handbook Alberta Schools’ Athletic Association 2020-2021
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OFFICIAL HANDBOOK ALBERTA SCHOOLS’ ATHLETIC ASSOCIATION 2020-2021 School Sport ... Empowering Alberta Youth. To advocate involvement in school sport as an integral part of education and to provide governance of interschool sport activities for high school students through fair play and equal opportunity. Copies of the policy handbook are available from: Alberta Schools’ Athletic Association Percy Page Centre Phone: 780-427-8182 11759 Groat Road Edmonton, AB T5M 3K6 www.asaa.ca Instagram: @ASAAProvs Twitter: @ASAA The Alberta Schools’ Athletic Association is incorporated under the Societies Act of Alberta and is affiliated with School Sport Canada, the Canadian Interscholastic Athletic Administrators Association and the National Federation of State High School Associations. Table of Contents Historical Overview 5 General Information 6 Contacts: ASAA Executive and Staff 7 Contacts: Zone Executive 8 Contacts: Commissioners 10 Contacts: Board Members 12 Provincial Championship Hosts 2020-2021 13 Bylaws for ASAA Name 14 Membership 14 Organization 14 ASAA Zone Map 17 Directors 18 Duties of Executive Committee 18 Duties of Members of Executive Committee 19 Remuneration 20 Election of Directors 20 Voting 21 Auditing 21 Dissolution 21 Meetings 21 Borrowing Powers 23 Amendments to Bylaws 23 Policies for ASAA Objectives, Mission & Vision Statement 24 Code of Ethics 24 Fair play and Sportsmanship 25 Drugs, Alcohol and Tobacco 26 Honest and Full Disclosure 27 Discipline and Misconduct 28 General Statements on Discipline 28 Recruitment/Duty to Discourage Athletically Motivated Transfers 31 Membership 36 High School Membership 36 Junior High Associate Membership 38 Eligibility 39 School Eligibility 39 Student Eligibility 39 Team Eligibility 41 Joint School Teams 41 Participation on a Non-School Team 42 2 Grade 9 Students 43 International/Foreign Exchange Students 44 Sexual Orientation & Gender Identity 44 Sport Specific School Programs/Courses/Academies 45 Distributed Learning & Home Education 45 Eligibility of Distributed Learning and Home Education Students 45 Transfer Policy 48 Eligibility Appeals 51 Activities 53 Supervision of Athletes and Teams 53 (Sanction Policy) Interschool Competition and Invitational Events 54 Permission to Travel 56 Seasons of Play 60 Athlete Registration 63 Late Registration Policy 63 Registration Deadlines 65 Opting Up 65 Sports Commissioners 66 New Activities 68 Deleting Activities 68 Officiating 68 Rules 68 Provincial Competition 69 Competition Dates 69 Provincial Representation 70 Hosting Provincials 71 Competition Banquets 71 Finances 71 Awards 73 Cheerleaders Supporting School Teams at Provincials 76 Meetings 77 Appeal Procedure 79 Policy Amendments 84 Badminton 85 Basketball 91 Cheerleading 103 Cross Country 107 Curling 109 Football 113 Golf 125 Rugby 130 Team Handball 141 Track and Field 145 Volleyball 150 Wrestling 160 3 Appendix The Appendix contains guidelines that are followed by the ASAA. This section is not policy per se. Provincial Championship Information 168 Procedure for Bidding to Host Provincial Championships 168 Recommended Facility Requirements 169 Procedure for Final Reporting 172 Entry Fees 174 Trophy Awards for Provincial Competition 177 Return of Trophies to Hosts for Presentation at Provincials 185 Banners Awarded 185 Lorne Wood Award 186 Robert H. Routledge Award of Merit 188 Routledge Award Recipients 190 Alberta High School Sports Hall of Fame Recipients 192 Contacts for Provincial High School Sport Associations (SSC) 194 Contacts for Provincial Sports Governing Bodies - ASAA Sports 196 Contacts for Provincial Sports Governing Bodies - Other Sports 197 Duties of the Executive Director 199 ATA Convention Agreement 200 ATA Code of Professional Conduct 174 201 Teachers’ Convention Dates - Three Years 202 Harassment 203 Screening & Hazing 203 Conflict of Interest 204 4 Historical Overview The first organizational meeting of the ASAA was held in Calgary on March 17, 1956. The first meeting was inspired by the desire to have a provincial cham- pionship in high school boys basketball and the realization that it was time to establish a structure for the overall coordination of school sport in the province. Out of that meeting came the first provincial basketball tournament as well as the constitution that has been the cornerstone for growth and development of the ASAA for over 65 years. The activities sponsored by the ASAA have continued to grow in accordance with the consistent increase in membership (schools). The participation in boys basketball continued to increase and girls began to compete at the provincial level in 1960. By 1966, both boys and girls were competing in A, B and C divi- sions.Track and field was the second activity sponsored by the Association with the first provincial competition held on a horse track in Stettler in 1958. Bad- minton was added to the schedule of provincial events in 1963 and soon after, in 1964, the first ASAA volleyball competition was held. It was not until 1968 that cross country was hosted, bringing the total number of activities to five. In 1970, gymnastics was held in Calgary, followed in 1971 by wrestling and in 1977 by curling. By 1983, there was a demand for golf and cheerleading provincials, so those two sports were adopted by the ASAA. Football was added in 1985 but gymnastics was eliminated in 1989. In 1995, girls wrestling was introduced on a two-year trial basis and became permanent in 1997. The first ASAA provincial rugby championship was held in June 2006, and in April 2010, the ASAA introduced team handball, bringing the total number of activities to twelve. In May 2011, the ASAA added 6-man football to its list of sports, and in December 2018 rugby 7’s was added. As the number of activities increased, there was a growing need for changes in policy, communication, organization and public relations. In 1970, each activity appointed a commissioner as a resource person, resulting in a continual upgrad- ing of the caliber of provincial competitions. In 1974, four levels of classification were set up for volleyball and basketball based on the size of the participating schools. In 1984, the original geographical structure of ten zones was reduced to eight - two urban and six rural. In 2008, the ASAA created the Alberta Interscholastic Athletic Administrators Association (AIAAA), a professional development organization offering edu- cation and certification for school athletic administrators - a first in Canada. In 2011, the ASAA created Canada’s first online coach education program and has continued to expand the number and scope of course offerings since that time. Then, in 2015, the ASAA partnered with Special Olympics Alberta to pilot the first official Special Olympics Unified Sports® program in Canada. 5 General Information The ASAA is a voluntary, non profit organization that has been established to coordinate a program of worthwhile athletic activities for the young people of Alberta in an educational setting. The membership, currently almost 400 high schools, ultimately determines the bylaws and policy of the Association through representation on the Provincial Board of Governors. The Association holds two meetings annually, typically in June and December. The Executive Committee, comprised of the President, Past President or Vice President, Executive Member at Large, Male and Female Athletic Directors, Past Athletic Director and the Executive Director, is responsible for the management of the ASAA on a day-to- day basis. While ASAA activities operate for the benefit of the students, it is the volunteers administering, coaching and promoting the program that are responsible for its success. Over 10,000 school personnel and other volunteers in Alberta donate their time and talent to ensure that the schools’ athletic programs will provide enjoyable, positive athletic competition and experiences for their students. The ASAA bylaws and policies are intended to provide direction in the areas of equitable competition and ethical standards for all involved with school athletic programs. Technical expertise is provided through appointed commissioners and close liaison with provincial sports governing bodies. Limiting the length of seasons of play opens the door to multi-sport participation. The Association’s main sources of funding come from: The Alberta Ministry of Culture, Multiculturalism and Status of Women, membership fees, sponsorship, apparel sales and more. The majority of funding is distributed in the following areas: officiating costs for provincial competitions; delegate expenses to meetings; publications and rule books; medals, trophies, banners and other provincial championship supplies; office administration - postage, printing, telephones, web hosting and related expenses, supplies, etc.; and staff salaries, benefits and travel. Over the past 65 years, the ASAA has served as a communications medium for Alberta high schools. The opportunity for teachers and coaches to exchange information and for students to travel province wide to engage in friendly athletic competition is a valuable educational experience for all participants. Currently, the ASAA: • Distributes yearbooks that have been published annually since 1967 • Provides athletic opportunities in 12 different activities • Has a membership of almost 400 high schools • Provides equal opportunities for male and female athletes • Supports 25+ provincial championship host locations in awarding 65 championship banners • Provides e-newsletters, policy handbooks, activity