7161

MINUTES OF THE REGULAR MEETING OF TOWN COUNCIL

HELD IN THE COUNCIL CHAMBERS ON

WEDNESDAY 30th NOVEMBER 2016 AT 7.00PM

Market Weighton Town Councillors

Councillor Botting Cary Cashin Chicken Curwen Hemmerman Johnson King Peaks Rudd Smith Stellings Townshend

Clerk to the Meeting - Mrs Lesley-Jane Holt

1. APOLOGIES FOR ABSENCE

Apologies were received from Cllrs Chicken, King and Peaks

2. AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE TOWN COUNCIL

Ann Marie and Philip Sellers: Came to listen mainly as have always wanted to hear what goes on and thank the Council for all they do in the town. They would like to see more information in the newsletter regarding visions for the future and building in the area. Councillors stated that all planning and building permissions could be found on the ERYC website.

Mrs Andrea Nugent: Wanted Councillors help in writing to the ERYC as she had a fall over a raised drain during the repairs to tarmac on Northgate Vale. The resident had rang the ERYC and got a reference number. The doctor originally informed her that hand/arm was badly bruised but not broken and given painkillers and told to put ice on the area. After a while shooting pains were felt and x rays done – there was damage to the tissue and ulna nerve so Insurance Companies were now involved. The Mayor stated it was not for the Town Council to act upon and this was the responsibility of the ERYC. The Ward Councillor to support if necessary but it looked as if the process was going forward for compensation although the ERYC may feel contractors were responsible.

3. DECLARATIONS OF A PECUNIARY AND NON-PECUNIARY INTEREST – Members to declare any interest in items on the Agenda and the nature of those interests.

The following declaration was made: Cllr Cary agenda items 8.

4. TO AGREE THE MINUTES OF THE MARKET WEIGHTON TOWN COUNCIL MEETING HELD ON WEDNESDAY 2nd NOVEMBER 2016

It was proposed by Cllr Johnson and seconded by Cllr Rudd that the previous Minutes be signed as a true and correct record. AGREED.

5. ONGOING MATTERS AND PROGRESS REPORTS – TOWN CLERK

Folio 7157: Regarding traders concerns about cars that race up and down the High Street on a Friday and Saturday night. The Clerk had reported this to the police as requested. The Police asked that traders contact them direct with details each time this happens. Signed by the Chairman 7162

With regard to the dual path between Shiptonthorpe and Market Weighton; Letters had been written to Shiptonthorpe Parish Clerk and McDonalds. A reply had been received from the Clerk to state there were bins but people were just not using them but she would speak to McDonalds about these concerns.

Further path repairs had been done near the Methodist Church. The lines have been completed on the newly done road area outside the Londesborough Hotel.

The Facebook page was going well and over 2000 views have been made with some mainly positive comments and likes (Councillors to look at Market Weighton Town Council and choose the one with the crest as the profile picture). It was proving to be a good way of letting residents knows about events and passing information.

As added information the computer and phone system now appeared to be ok after new wires were installed by KCom. The Clerk and Admin Officer were still finding some things that had not saved due to the problems but this would be corrected in time.

6. TO CONSIDER CORRESPONDENCE RECEIVED BY MARKET WEIGHTON TOWN COUNCIL SINCE THE LAST REGULAR MEETING – 2nd NOVEMBER 2016

The Chairman reminded Councillors that if there was anything they wished to discuss that had not been highlighted to please mention this:

ERYC

1. Minutes attached of Parish Liaison Meeting held on 27th October 2016. 2. City of Culture – Spreadsheet of Events etc for 2017 3. Galaxy Hot Chocolate Community Fund 4. Put forward a topic for scrutiny (2017/18) – Issues to report by Town Clerk: parking on grass verges, in disabled bays and outside the school. 5. Footpath Issue Holme Road to the new Health Centre 6. Canal Information 7. ASB Six Month Statistics – Market Weighton 8. GRANTfinder Newsflash: Co-op Local Community Fund 9. Street Lining – Market Weighton. 10. East Riding Pension Fund 11. Western Parishes Liaison Group, 26th Jan 2017, Methodist Church, Shiptonthorpe 12. Planning Aid – Neighbourhood Planning Event Feedback. 13. Community Payback Request 14. Parish & Town Council Precepts - 2017/18 Tax Base Discussed. Precept Meeting to be arranged for 4th January 2017 at 7pm 15. Holme Road Roundabout – Additional Signs. Discussed by Councillors. 16. Chairman’s Awards 2017. Paperwork in the office. 17. Standards Committee (hearing) 14th December.

GENERAL

1. Elloughton/Brough Town Council – Petuaria Community Awards. 13th May 2017 2. Water – Works on Road / Southgate Discussed 3. Community Hall Minutes from meeting held on 12th October 2016 4. HWRCC – Community Led Housing Workshop – 8th Dec 2016 Cllr Cary to attend as Sancton Chairman and MWTC. 5. ERNLLCA – Winter Resilience 6. Launch of Anti-Bullying Week – Power for Good 7. Christmas Switch On – Cadets can’t help with road closures. E-mail from Mr Torr 8. NHS – Public Consultation 9. Letter from Ian & Jackie Blackburn – 10. Allotment Meeting Minutes from meeting held on 10th Nov 2016 11. HWRCC – Community Led Housing Workshop flyer 12. Public Sector Online – Duo of reports urge long term & developed housing strategy ahead of White Paper Signed by the Chairman 7163

13. Overhanging Trees onto Residents Gardens from Wildlife Sanctuary Discussed. Cemetery working committee to look into this, to include update of guidelines and Risk Assessment. 14. ERVAS - Third Sector Trends Study In Yorkshire & The 15. E-Mail from Resident, Mr Cummings, Re: CCTV & Dog Fouling (includes reply from dog warden) 16. E-Mail from Judith Steer, Re: Sewerage Escape, 28 Westfield Road – Details to the flood liaison meeting on 11th January at 2pm 17. E-Mail from Marshall Waddington, Re: Xmas Light Switch On. Children’s Rides 18. Civic Epiphany Service. 6th January 2017, United Reformed Church, Hornsea 19. CCTV Maintenance Contract – Small increase on hourly rate outside maintenance but Councillors agreed this should be paid 20. Police Newsletter for December – Councillors discussed changes within the police. TC asked to invite David Lonsdale to a meeting

7. TO DISCUSS THE HOLME ROAD CEMETERY, ISSUES REGARDING THE CEMETERY HOUSE AND PROGRESS ON THE LAND AT THE REAR OF THE CEMETERY

Cllr Cary reported that everything was now being left until the Spring. Cllr Rudd stated he had been to have a look and everything looked good and thought an excellent job had been done – A good asset. The Church was delighted. Cllr Curwen asked that it be mentioned in the minutes – thank you to Cllr Cary for all his hard work. All agreed.

Cllr Cary also asked about green waste – previously this waste has been burnt on the land now being used as new cemetery so would need a new location or somewhere to put waste. A Councillor did volunteer and area but it was agreed there would be too much waste at certain times of the year for this. Discussion on a shredder took place and the cemetery committee asked to look at the cost of this. Clerk to check with ERYC about green waste disposal again.

8. TO DISCUSS ANY ISSUES REGARDING THE HOLME ROAD ALLOTMENTS FROM THE ALLOTMENT REPRESENTATIVE, ALLOTMENT ASSOCIATION OR ALLOTMENT HOLDERS

The representative, Cllr Cashin, said there was very little to report. A walk round had taken place and all letters and warnings sent out. There was an allotment working party on Saturday to fill in the holes in the roadway (bacon butties on offer). A Councillor mentioned a mini digger on demo to flatten one of the allotment and this also to be arranged for Saturday.

9. TO RECEIVE REPORT FROM SUB-COMMITTEE/WORKING GROUP RE THE CURRENT MOWER EXPENSES AND CAPABILITY WITH A VIEW TO POSSIBLY REPLACING IF NECESSARY

Cllr Cary reported that MW Mowers were still awaiting a machine that could be used as a demo. Possibly December but more likely to be January.

10. TO DISCUSS COMMUTED SUMS FUNDING FOR EQUIPMENT/REFURBISHMENT IN THE WAR MEMORIAL PLAYING FIELDS

No further development to report at this time. .

11. TO DISCUSS THE POSSIBILITY OF AN EXTENSION OF THE COUNCIL CHAMBERS AND ANY NECESSARY EQUIPMENT

The Mayor produced a report from the Buildings Project Committee:

The committee asked that the following be carried out as soon as possible:-

 Obtain two further quotes from builders for the removal of the wall and re-siting of the hot water tank in the upstairs rooms to enable their use as a council chamber.  Obtain at least two firm quotes for stair lift to be fitted to existing staircase to comply with disability access legislation.

Signed by the Chairman 7164

 Contact suitable companies to obtain a full survey of the roof structure both inside and out with a view to necessary repairs and obtain at least two quotes for same. This follows from survey and photographs carried out by the Handyman  Contact at least two damp proofing companies, or suitable builders, to advise and quote for necessary measures for north wall to prevent further damage to structure by water ingress.  Obtain at least two quotes for removal of the concrete path along the north wall, re-laying of necessary drainage and/or French drain and re-siting of the water tap over the existing gulley. The majority of the path is currently lower than the gulley so does not drain adequately.

After discussion it was agreed that the Clerk obtain these quotes and the matter would be further discussed once the costs involved were known. After discussion - The Mayor asked for contact details of the old Barclays Building so he could get in touch with them as the Clerk had rung and left a message and e-mailed them. The Clerk to e mail details to him.

12. TO CONSIDER RECOMMENDATIONS FROM COMMITTEE MEETINGS HELD SINCE REGULAR MEETING

Planning and Amenities Meeting 16th November 2016 at 7pm

 that replacement interpretive board information be arranged for The Green, Wildlife Sanctuary and Market Hill but leave the Money Run one as it is  that the Council’s Publication Scheme be updated to include data regarding CCTV and that the Council purchase a small battery operated camera for additional use in the first instance in the Wildlife Sanctuary.

After discussion Councillors were happy to agree to the above.

13. TO RECEIVE REQUESTS FOR GRAVE RESERVATION

There was one request for grave reservation. It was agreed that the Clerk would sign.

16. TO RECEIVE AND AGREE FINANCIAL REPORTS

PAYMENTS 2016/2017 DATE CREDITOR NAME DETAILS TOTAL 29.11.16 ERYC Service Level Agreement - Street Lights. Apr 16 - Mar 17 1036.39 14.11.16 Minster Cleaning Services November Invoice 270.36 17.11.16 ERPF November Pensions 1525.39 21.11.16 HMRC November Tax & Nat Insurance 973.66 25.11.16 MWTC Staff Wages - November 4700.93

31.10.16 Market Weighton Mowers Digger Hire x 1 day 72.00 31.10.16 MW Farm Supplies Handyman Supplies 118.05 07.11.16 K F Supplies Handyman Supplies (other Cemtery Ext) 45.98 07.11.16 Moore Bros 2 handles made & fitted to post digger 46.80 14.11.16 Market Weighton Mowers 1 Day Mini Digger Hire 72.00 29.11.16 K F Supplies Handyman Supplies 24.00 26.10.16 Mr C Jones Window Cleaner 30.00 31.10.16 United Carlton Ltd Service Charge - Black & Colour Copiers 47.22 01.11.16 Yorkshire Water 2 Linegate 13.60 01.11.16 Yorkshire Water Market Car Park 8.00 01.11.16 Yorkshire Water Cemetery 3.00 07.11.16 ERYC Council Tax - 15 Sandwalk 142.00 07.11.16 ERYC Council Tax - 2 Linegate 50.00 07.11.16 ERYC Council Tax - Cemetery 20.95 07.11.16 KCOM Internet - 1st Nov 2016- 31st Oct 2017 360.00 Signed by the Chairman 7165

07.11.16 Siemens Financial Services Copier Lease Rental. 31/12/16 to 30/03/17 197.41 07.11.16 Angel Springs Ltd Rental Water Cooler. 30/12/16 to 30/03/17 51.27 21.11.16 EE Handyman Mobile 16.85 28.11.16 Yorkshire Water 15 Sandwalk 30.00 29.11.16 United Carlton Ltd Service Charge - Black & Colour Copiers 37.75 31.10.16 Cllr Peter Hemmerman Travel Expenses 58.80 03.11.16 Tesco Unleaded - Equipment 23.01 10.11.16 Swinton Insurance Mini Tractor Insurance 170.80 14.11.16 Cllr Derek Cary Travel Expenses 5.60 21.11.16 Black Horse Road Fund Licence Recharge 6.00 21.10.16 Brent Scaffold BoardsLtd 4 x 10" Boards for Cemetery 38.40 04.11.16 Amazon Amazon Web Services 0.15 07.11.16 AFS Google Google Apps - Commitment. 2 Licences 5.50 24.11.16 Mr Eamonn Swales IT Maintenance Contract 27.11.16 to 26.11.17 750.00 25.10.16 Supplies Black Bags & Copier Paper 27.97 16.11.16 XYZ Printers 3200 Newsletters Printed 580.00 29.11.16 Supplies Tissues, Toilet Roll, Labels 10.20 13.10.16 JRB Enterprise Ltd 4000 Dog Bags 69.24 13.10.16 MW Community Players Donation 100.00 02.11.16 M.W. Royal British Legion Wreath 18.50 07.11.16 JRB Enterprise Ltd 4000 Dog Bags 69.24 10.11.16 Croft Pre-School Donation - Planting Area 25.00 10.11.16 M.W. Royal British Legion Donation - Band 100.00 10.11.16 M.W. Royal British Legion Donation - Poppy Appeal 50.00 17.11.16 M.W. Carers Group Donation - Defibrillator Training 50.00 07.11.16 ER & NLSLCC Xmas Networking Day - Town Clerk 10.00 14.11.16 Npower Electricity - Xmas lights. 1/4/15 to 31/3/16 50.63 02.11.16 Co op Milk 1.10 07.11.16 Co op Milk 1.10 09.11.16 Co op Milk 1.10 10.11.16 Asda Coffee 4.00 14.11.16 Post Office Stamps 13.20 14.11.16 Asda Milk 0.99 16.11.16 Asda Milk 0.99 25.11.16 Co op Milk 0.49 28.11.16 Asda Milk 0.99 14.11.16 NTE Ltd New Reception Phone 116.40 29.11.16 Woodland Nurseries Winter Bedding 444.00 10 x 9 Dark Green Shed, plus Steel Foundation 03.11.16 Garden Buildings Direct Kit 361.99 New Cemetery Supplies (other Handyman 07.11.16 K F Supplies Supplies) 429.14 19.10.16 Exell Technology CCTV Upgrade. Install 10 x HD cameras 4080.00 29.11.16 K F Supplies New Cemetery Supplies 339.17 TOTAL: £ 16,870.92

Signed by the Chairman 7166

RECEIPTS 2016 - 2017 DATE CREDITOR NAME DETAILS TOTAL 07.11.16 Resident Aspen Park Damaged Equipment 15.00 10.11.16 J G Fielder & Son Interment - Alwyn Milson 552.00 14.11.16 HMRC VAT Repayment - 01/04/16 to 31/09/16 6062.52 16.11.16 Insight Health Room Hire Donation - September 395.00 17.11.16 Mrs J Yates Reservation Plot 26a T 276.00 17.11.16 Cruise Bereavement Care Room Hire Donation - July, Aug & Sept 45.00 28.11.16 Mr Chris Charlton Donation for Mayors Charities 40.00 TOTAL: £ 7,385.52

The Clerk stated that an internal audit had been completed on Monday then read out the balances on the accounts which were as follows:

Savings Account – £59,836.14 Holding Account - £5,621.14 (£5000 - remembrance garden, £260.45 – WMPF,12 allotment bonds @ £30 and interest) Precept Working Account – Actual balance £108,329.02 (less uncashed cheques of £3,116.34 = £105,212.68)

All balances accepted and AGREED.

15. REQUESTS FOR DONATIONS

There were no requests for donations.

16. FORTHCOMING EVENTS DIARY AND REPORTS FROM LAST MEETING

The events diary was passed to all showing visits done and to be done by the Mayor. The Mayor agreed that all post could be opened in the office and put in his tray if his action was needed. Any items intended for inclusion on the events diary should be sent to the Town Clerk. Invites will automatically be put on the diary list before sending on and only marked ‘not attending’ when informed. The Deputy Mayor will be asked to attend events if the Mayor is unable to.

Cllr Botting mentioned he was unable to attend the Service on the 6th January in place of the Mayor who could not attend either. Cllr Rudd reported on the Action Access A1079 meeting: Problems with Wilberfoss roundabout - there had been four accidents in October and November: The ambulance First Responder was also mentioned but were waiting for Autumn Statement to see what funds were available. The next meeting was in February 2017.

17. TO CONSIDER PLANNING APPLICATIONS

DC/16/03555/PLF Mr Kendra

Full Planning Permission: Erection of a conservatory to rear.

Location: 24 Sancton Road Market Weighton , YO43 3DB MARKET WEIGHTON TOWN COUNCIL HAVE NO OBJECTION AND RECOMMEND APPROVAL 30/11/2016

DC/16/03619/PLF Mr & Mrs Foster

Signed by the Chairman 7167

Full Planning Permission: Alterations to create additional living accommodation at ground and first floor level and construction of balcony over timber supports to rear.

Location: 29 Spring Dale Road Market Weighton East Riding of Riding, YO43 3JT

MARKET WEIGHTON TOWN COUNCIL HAVE NO OBJECTION AND RECOMMEND APPROVAL 30/11/2016

DC/16/03680/PLF Mr & Mrs Cook

Full Planning Permission: Erection of single storey extension to rear, following removal of conservatory

Location: 12 Richmond Close Market Weighton East Riding of Yorkshire, YO43 3EX

MARKET WEIGHTON TOWN COUNCIL HAVE NO OBJECTION AND RECOMMEND APPROVAL 30/11/2016 ______

DC/16/03741/PLF Mrs Pat Winterton

Full Planning Permission: Erection of single extension to rear following demolition of existing conservatory

Location: 12 Dale Garth Market Weighton East Riding of Yorkshire, YO43 3QN

DC/16/03239/PLF/WESTWW/GA1 Mr Michael Medd (AMENDED PLAN)

Full Planning Permission: Erection of single storey extension to rear of dwelling and detached garage

Location: 18 Hill Rise Market Weighton East Riding of Yorkshire, YO43 3JX

MARKET WEIGHTON TOWN COUNCIL RECOMMEND REFUSAL AND AGREE THIS SHOULD GO TO COMMITTEE DUE TO FLOODING RISK DUE TO GROUNDWATER FLOW AND DO NOT THINK BUSINESS PREMISES SHOULD BE ALLOWED IN A QUIET RESIDENTIAL AREA 30/11/2016

DC/16/03742/PLF Mr Adrian Young

Full Planning Permission: Erection of single storey extension to rear following removal of existing

Location: 32 Glenfield Avenue Market Weighton East Riding of Yorkshire, YO43 3HH

MARKET WEIGHTON TOWN COUNCIL HAVE NO OBJECTIONS AND RECOMMEND APPROVAL 30/11/2016

DC/16/03850/PLB Telo Homes Ltd

Signed by the Chairman 7168

Listed Building Consent: External alterations to window and door arrangements and internal alterations to the Layout of the rooms as previously approved.

Location: Londesborough Arms 44 High Street Market Weighton East Riding of Yorkshire, YO43 3AH

MARKET WEIGHTON TOWN COUNCIL HAVE NO OBJECTION AND RECOMMEND APPROVAL 30/11/2016

DC/16/03849/PLF Telo Homes Ltd

Full Planning Permission: External alterations to window and door arrangements and internal alterations to the Layout of the rooms as previously approved.

Location: Londesborough Arms 44 High Street Market Weighton East Riding of Yorkshire, YO43 3AH

MARKET WEIGHTON TOWN COUNCIL HAVE NO OBJECTION AND RECOMMEND APPROVAL 30/11/2016

18. TO RECEIVE PLANNING DETERMINATIONS

DC/16/02999/VAR Mr Rob Newlove

Variation of Condition(s): Variation of Condition 2 (approved plans) of planning permission 15/01333/PLF (Erection of single and two storey extensions to rear) to allow installation of patio doors and velux roof lights to rear.

Location: 25 Spring Dale Road Market Weighton East Riding of Yorkshire YO43 3JT

ERYC GRANTED SUBJECT TO TWO CONDITIONS MWTC APPROVE THIS APPLICATION – 05.10.16

DC/16/03064/TPO Mr Richard Tilney

Works to Protected Trees: TPO 6A SPRING ROAD, - 1991 (REF:396) T1: Ash; fell due to poor health and shredding branches.

Location: 5 The Glebelands Market Weighton East Riding of Yorkshire YO43 3HA

ERYC GRANTED SUBJECT TO TWO CONDITIONS

MWTC LIKE TO SEE TREES RETAINED WHERE POSSIBLE BUT WOULD ASK THAT THE TREE OFFICER BE INVOLVED IN THIS DECISION – 05.10.16

Signed by the Chairman 7169

DC/16/03158/PLF Mr & Mrs F & Ms H Walkington

Full Planning Permission: Erection of two storey extension to side following demolition of existing single storey extension.

Location: 1 Skelfrey Park Cottages York Road Market Weighton East Riding of Yorkshire YO43 3PT

ERYC GRANTED SUBJECT TO TWO CONDITIONS

MWTC APPROVE THIS APPLICATION – 05.10.16

19. TO DISCUSS ANY RELEVANT COMMITTEE AND COMMUNITY ISSUES

Cllr Hemmerman: Mentioned the rabbits in the cemetery getting out of hand again - the Clerk to ring the rabbit man. There had been several complaints regarding parking on grass verges at Princess Road and Cliffe Road even where signs had been erected by the ERYC. The Clerk was asked to contact the ERYC (with a copy to Cllr Rudd) regarding this matter.

Cllr Botting: Mentioned the path and verge outside the school being messed up by Contractors – Cllr Rudd said something would be done about it.

Cllr Curwen: Mentioned flats at Skelton Crescent. There was some rubbish outside and external letter boxes were overflowing – newsletters. Also asked if thanks to Cllr Cary could be noted for the work he has done in the town whilst the handyman is off sick.

Cllr Townshend: Thanked all Councillors who attended the memorial service for ex Cllr Marian Frith on Sunday. Some visitors had commented on how nice the cemetery looked.

Cllr Cary: Commented on the new houses built near the spillway – the planted areas nearby looked a mess and whilst the houses had been adopted by the ERYC it seems the planted areas have not. The Clerk was asked to write to Mr Richard Ikin in the Housing Department of the ERYC.

Town Clerk: Had been approached by the Croft Pre-school to see if anyone would be a Santa for 15th December for half an hour. Cllr Cashin volunteered but would asked if someone else could be found so the Clerk to check with a few contacts. (The Clerk has since found a Santa through the Royal British Legion – a big thankyou to Mrs Margaret Hastings for arranging this).

20. DATE OF NEXT REGULAR MEETING OF MARKET WEIGHTON TOWN COUNCIL

The next meeting was an extra ordinary meeting to discuss the Precept – Wednesday 4th January 2017 at 7pm in the Council Chamber.

The next meeting of the Full Town Council of Market Weighton Town Council will be held on Wednesday 11th January 2017 at 7.00pm in the Council Chamber.

There being no further business to discuss the Mayor thanked Members for their attendance, wished everyone a Happy Christmas and declared the Meeting closed at 8.40pm.

Cllr Cashin asked for a copy of the new Diary. Clerk to arrange this. (Sent to all)

Signed by the Chairman