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FY21 School Board Adopted Budget

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FY21 School Board Adopted Budget williamsburg james city county public schools EST. 1955 Fiscal Year 2021 School Board Adopted Budget Williamsburg-James City County Public Schools Physical Address: School Board & Central Office at James Blair 117 Ironbound Road Williamsburg, Virginia 23185 Mailing Address: WJCC Public Schools P.O. Box 8783 Williamsburg, Virginia 23187-8783 757-603-6400 www.wjccschools.org TABLE of CONTENTS for the School Board’s Adopted Budget for Fiscal Year 2021 Tab/Section Page Document Cover/Front Page Table of Contents INTRODUCTORY 1 School Board 2 Budget Transmittal Letter 3 Senior Administrative Team 4 Budget Summary ORGANIZATIONAL 25 WJCC Public Schools “At-A-Glance” (Listing of Schools) 26 WJCC Public Schools “At-A-Glance” (Map) 27 Vision Statement and Mission Statement 28 School Division Organizational Chart 29 Budget Calendar 30 Budget Process 31 Reader’s Guide to the Budget FINANCIAL Financial Summaries – All Funds 39 Summary of Funds 41 Budget Components - Summary of Funds 42 Summary by State Object – All Funds 44 FTEs by State Object – All Funds 45 Fund Balance (unassigned and restricted) Financial Summaries – Operating 48 Projected Operating Revenue by Source and Projected Budget Expenditures by Function 49 Operating Budget Revenue Overview 51 Projected Revenue Summary 52 Projected Revenue Detail 54 Five Year Revenue Summary 56 Projected Operating Expenditures by State Function Categories 57 Operating Summary by Function 58 Five Year Operating Summary by Function 59 Projected Expenditures by State Object Categories 60 Operating Summary by State Object 62 Five Year FTE (Full Time Equivalent) History - Operating Fund Financial Summaries - Cost Center 65 Operating Summary by Cost Center Detail 66 FY2020-2021 FTE (Full Time Equivalent) Comparison to FY2019-2020 74 Cost Centers and Cost Center Managers 75 Cost Center 000: Pre-K to 12 (School Division) 76 Cost Center 100: Pre-School 77 Cost Center 200: Clara Byrd Baker Elementary School 78 Cost Center 205: D. J. Montague Elementary School 79 Cost Center 210: J. Blaine Blayton Elementary School 80 Cost Center 215: James River Elementary School 81 Cost Center 220: Matoaka Elementary School 82 Cost Center 225: Matthew Whaley Elementary School 83 Cost Center 230: Norge Elementary School 84 Cost Center 235: Laurel Lane Elementary School 85 Cost Center 240: Stonehouse Elementary School 86 Cost Center 300: Berkeley Middle School 87 Cost Center 303: James Blair Middle School 88 Cost Center 305: Lois Hornsby Middle School 89 Cost Center 310: Toano Middle School 90 Cost Center 400: Jamestown High School 91 Cost Center 405: Lafayette High School 92 Cost Center 410: Warhill High School 93 Cost Center 500: Student Services 94 Cost Center 505: Media/Technology Services 95 Cost Center 510: Career & Technical Education 96 Cost Center 515: Gifted & Talented 97 Cost Center 520: Special Education Services 98 Cost Center 525: Health/Homebound Services 99 Cost Center 530: School Performance 100 Cost Center 535: Executive Services 101 Cost Center 540: Communication Services 102 Cost Center 543: Chief of Staff 103 Cost Center 545: Asst. Superintendent Elementary 104 Cost Center 550: Asst. Superintendent Secondary 105 Cost Center 555: Human Resources 106 Cost Center 560: Finance/Business Services 107 Cost Center 565: Technology Services 108 Cost Center 570: Transportation 109 Cost Center 575: Operations 110 Cost Center 999: Fund Balance Spending Financial Summaries – Grants Fund 113 Grants Fund – Five Year Summary 114 Grants Fund – Budget Summary 115 Grants (Detail Pages) Financial Summaries – Child Nutrition 135 Child Nutrition Services Five Year Summary Services 136 Child Nutrition Services Budget Summary Financial Summaries – State Operated 139 State Operated Programs Fund Five Year Summary Programs 140 State Operated Programs Fund Summary 141 State Operated Programs (Detail Pages) Financial Summaries – Capital 145 Capital Improvement Projects Fund Summary Improvement Project Fund Capital Improvement Projects Fund Five Year 146 Summary 148 Capital Improvement Plan - Adopted INFORMATIONAL 160 K-12 Enrollment Information 176 Five-Year History of Per Pupil Expenditures: Graph 177 Composite Index Comparison: Graph 178 Teacher School Staffing Allocation 179 FTE District Employees by Type Statistics - WJCC, James City County and the City of 182 Williamsburg 184 Glossary of Terms This page intentionally left blank INTRODUCTORY – EXECUTIVE SUMMARY This page intentionally left blank Williamsburg-James City County Public Schools School Board 2020 Lisa L. Ownby, M.S.W Julie Y. Hummel, M.Ed. Jim Kelly, PE Chair Vice Chair Parliamentarian Powhatan District City of Williamsburg Jamestown District James W. Beers, Ph.D. Kyra Cook D. Greg Dowell, Jr., Sandra Young, M.S.Ed. Roberts District City of Williamsburg M.A.P.P. Berkeley District Stonehouse District The School Board of the Williamsburg-James City County Public Schools is a seven (7) member group, serving overlapping terms, which reorganizes each January. The election of County members coincides with the election of members of the Board of Supervisors in each respective district, and City members are appointed to four (4) year terms and serve at-large. The School Board generally meets on the first and third Tuesday of each month at 6:30pm. Refer to the website for more information: http://www.wjccschools.org 1 June 16, 2020 Dear City Council, Board of Supervisors and Citizens: On behalf of the School Board, I am pleased to provide you with the amended WJCC Schools operating budget for the 2020-2021 school year, which totals $140,688,700. As you know, deep cuts were necessary to offset losses of state sales tax revenue, reductions in lottery funding for schools, and recent losses to local revenues due to COVID-19. Although painful cuts were needed, this budget plan allows the school division to avoid employee layoffs and protect instructional resources and programs that were once in jeopardy. We avoided class size increases and reductions to Advanced Placement (AP) course offerings and Bright Beginning pre-school programs. The distribution of municipal CARES Act funding to schools and the reallocation of nearly $2 million of unspent WJCC funds are crucial to sustaining high-quality teaching and learning. We know there are still difficult times ahead as our community begins to slowly re-open amid the pandemic. Therefore, the amended budget includes a contingency account to address future needs and, if possible, to bring back some of the essential personnel positions lost through cuts. We recognize the difficult situation our funding partners faced while weighing the needs of City and County departments in addition to those of our school division. Your continued collaboration with school leadership to protect – as much as possible - instructional programs for our 11,456 students and jobs for the division’s 1,761 employees is greatly appreciated. We look forward to re-opening our buildings and welcoming students back to school in September. With social distancing requirements, face coverings, and the likelihood of blended in-person and virtual learning, this school year will be a new experience for everyone. This budget provides the best possible foundation for a successful return to learning. Sincerely, Lisa Ownby, M.S.W. School Board Chair 2 Williamsburg‐James City County Public Schools Senior Administrative Team 2021 Olwen Herron, Ed.D. Sean Walker Catherine Worley, Ph.D. Corey Murphy, Ph.D. Superintendent Assistant Superintendent Assistant Superintendent Chief of Staff for School Leadership for School Leadership (Elementary) (Secondary) Rene Ewing Marcellus Snipes Tim Baker Brian Landers Chief Financial Officer Senior Director of Senior Director of Talent Senior Director for Operations & Organizational Technology Development Stephanie Bourgeois Eileen Cox Senior Director for Senior Director for Student Services Communications & Engagement 3 Budget Summary FY21 School Board’s Adopted Budget Budget Development Overview The Code of Virginia requires that the School Board present a balanced budget, in which revenues equal expenditures, to the city and county on or before April 1. This budget document covers the period from July 1, 2020 through June 30, 2021 and has been prepared upon the modified accrual basis of accounting. There are three primary phases in the budget development process: 1) Superintendent’s Proposed Budget (administrative recommendation presented to the School Board), 2) School Board Proposed Budget (School Board recommendation to the County Board of Supervisors and the City Council), and 3) School Board Adopted Budget (School Board adopted operating budget based on funding authorization/appropriation by County and City). The annual budget process begins in July with the development of the budget calendar. In August/September, the administration seeks approval from the School Board for the proposed calendar. The School Board develops budget priorities that guide the budget development. From September through December, departmental and school budget requests are compiled and analyzed, and meetings are scheduled with the budget/cost center managers to discuss requests and proposals for new positions, expanded programs, and new initiatives. A pre-budget public hearing is conducted in January to receive community input. The Superintendent's Proposed Budget is developed and presented to the School Board in February. After a public hearing on the budget, the School Board approves the budget proposal (in March); it is then brought before the County
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