Stapleton & Cleasby Parish Council Minutes – 2015/16
20 May 2015 – AGM
20 May 2015
1 July 2015
12 August 2015
7 October 2015
4 November 2015
16 December 2015
27 January 2016
9 March 2016
20 April 2016
MINUTES OF STAPLETON & CLEASBY PARISH COUNCIL AGM HELD IN STALETON & CLEASBY VILLAGE HALL ON WEDNESDAY 20TH MAY 2015 AT 7PM. Present: J Blueman, P Crack, C Vigors C Glass C Mitchell, Dist. Cllr C Dawson. K Proudfoot (Clerk) MOP’s J Dodds, I McTrusty. Apologies: County Cllr Heseltine Before the meeting commenced all Councillors signed their declaration of office in front of the Clerk.
1. ELECTION OF CHAIRMAN- John Blueman was elected Chair- proposed by C Mitchell seconded by all other Cllrs. 2. ELECTION OF VICE CHAIR- Cllr Mitchell proposed Cllr Glass, Cllr Smith prosed Cllr Vigors. A brief discussion was held & Cllr Vigors withdrew & Cllr Glass accepts & motion carried. 3. DECLARATION OF ACCEPTANCE OF OFFICE TO BE SIGNED BY NEW CHAIR & ALL CLLRS- Done 4. TO RECEIVE REPORTS FROM: CHAIR-See attachment FINANCIAL REPORT- Summary of accounts agreed & proposed by Cllr Smith & seconded by Cllr Vigors. See attachment COUNTY COUNCILLOR HESELTINE- this was read out by the Chair & will be circulated in next circulation file.-See attachment DISTRICT CLLR DAWSON- see attachment 5. TO FIX DATES FOR PC MEETINGS-Wednesday 1st July @7.30PM Wednesday 12TH August @ 7.30pm Wednesday 23rd September @7.30pm Wednesday 4th November @7.30pm. 6. CLOSE OF MEETING. Meeting closed @7.15pm.
Minutes approved by Chair………………...... Date………… Clerk………………………….
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MINUTES OF THE MEETING OF STAPLETON AND CLEASBY PARISH COUNCIL HELD ON WEDNESDAY 20th MAY 2015 IN STAPLETON &CLEASBY VILLAGE HALL. See AGM minutes. 1 Apologies.- County Cllr M Heseltine 2 To meet & discuss any candidates for councillor vacancies. - 2 candidates, Joe Dodds from Cleasby, & Ian McTrusty from Stapleton attended the meeting & gave a short speech re what they felt they could contribute to the PC. Cllr Smith explained she had been approached by another candidate from Cleasby who was unable to attend the meeting, this was discussed & the Chair explained that he and the Clerk would look into the legality of the situation as there had been some confusion. 3 Declaration of Interest by councillors on any of the agenda items below.- None 4 Minutes of the ordinary meeting of the PC held on Wed 8th April 2015 were agreed & signed as a true record – Proposed by C Glass & seconded by C Vigors. 5 Clerks Report- Matters Arising from previous minutes. 5.1 To discuss feedback re defibrillator. - The Clerk explained that she had spoken with Jane Ritchie re the problems as hall is listed & she explained that there were no problems as we had a year to sort permission etc. out. Cllr Glass explained that the hall committee had suggested placing it on the adjacent wall to the village hall as that part not listed. It was agreed that Cllr Glass would liaise with Mr Carter. 5.2 To note situation re goal posts Stapleton VG.-This was again discussed as very difficult situation & the Chair had spoken with the grass cutters who had had to remove the goal three times in order to cut the grass. It was agreed that the Chair visit the resident concerned and the decision be deferred to the next meeting. 5.3 To note response re potholes. - Filled. 5.4 To note if street lights outside Cllr Mitchells property are back on.-Lights still not on Clerk to contact RDC /NYCC again. 5.5 To note situation re finding 2 new Cllrs.- See above 5.6 To note if sign up Wild Duck Lane has been repaired. - Not yet repaired. 5.7 To note if any feedback re Strawgate Grove shrubbery to report.-Clerk had had telephone conversation with resident who said he’d spoken with G Hudson & that he’d misplaced the deeds. 5.8 Dist. Cllr Dawson interjected that this was not the case but that things were in the hands of RDC’s legal team. The Chair had spoken with residents re the shrubbery once it became property of PC & asked if the community would be willing to form a committee to discuss how they would like to see area- they’d agreed to taking the trees out & landscaping the area with rocks & low maintenance planting which they would be prepared to do.
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5.9 To note response from Highways re speeding &horse warning signage.-the clerk read out Highways response to the request which was in the negative. This was discussed further & agreed that Chair would order 3 signs to be erected on landowners land. 5. To Consider following planning applications. 5.1 Full planning permission for proposed detached garage, boundary fence, and access and roof window to front of dwelling. Rose cottage, the green Stapleton- Granted. 5.2 Outline application for erection of detached dwelling at Fitzharding House, The Green Cleasby-Circulated & mat obs made re not wanting another access made into wall. 5.3 Millers Cottage Cleasby- Circulated, clerk requested extension and also site visit- date to be discussed for first week in June. This was discussed & the dates agreed were Tues 2nd June, Wed 4th June or Friday 5th June. Clerk to email dates to Ian Nesbitt. 5.4 Ref: 14/00976/FULL- Application for conversion of barn to a training facility Stapleton Manor, Stapleton-No mat obs made. 6. To consider financial matters. 6.1 Balance-£3864.82 bus acc £1342.39 Small project funding Cleasby - £625.66 best kept village monies inc. Stapleton £0. Capital £450- noted. 6.2 To approve accounting statements 2014/15. - Approved & signed 6.3 To approve the annual governance statement.-Approved & signed. 6.4 To approve the asset register 2015.-Approved & signed. 6.5 To approve risk assessment management for 2015- Approved & signed 6.6 To agree & ratify invoice for audit-Carol Dawson-£30- Agreed & ratified. 6.7 To agree & ratify invoice for grass cutting - £230.40-Agreed & ratified 6.8 To agree & ratify invoice for Wyche Elm - £32.99- Agreed & ratified. 6.9 To note receipt of precept (1) -£2000-Noted 7. Cleasby Matters 7.1 Cllr Smith asked that a record of thanks be made to the Clerk for collecting and transporting the Wyche Elm to Cleasby. 7.2 Manor Cottage planning application was raised as after our objections nothing more has been heard, Clerk had contact planning previously re the above but had received no response.-Clerk to contact planning again. 8. Stapleton Matters. 8.1 Stapleton n/b- this is again in poor repair- Chair to have a look at it. 8.2 Complaints have been received from resident re parking on village green- Cllr Glass to have a word with offenders. 8.4 The Chair asked Dist. Cllr Dawson why Highways had spent money on re- surfacing the old Stapleton road when money is short-Dist. Cllr Dawson to make enquiries. 8.5 The question of the crash barrier repairs on Stapleton bank was again raised- Cllr Glass to take a look. 9. Correspondence. 9.1NYCC Old Bank Stapleton carriageway resurfacing works- Circulated by email.
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9.2 Monthly Crime Statistics-Circulated. 9.3 Country Air-circulated 9.4 Clerks Direct- circulated 9.5 Letter of thanks from Mr Carter was read out by the Chair. 9.6 Richmondshire Area Committee meeting Wed 27th May at 10am- noted. 10 Other Matters 10.1 To discuss need for website due to new transparency code.-Circulated. This was discussed & Clerk to look further into it. 10.2 Bank mandate signatories – signatures needed from existing signatories to complete. Cllr Glass to take into bank. 11. To note the date & time of next meeting – Wednesday 1st July @ 7.30pm.
Meeting closed at 8.25pm.
Minutes approved by Chair……………………………..Date…………………… Clerk……………………
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MINUTES OF THE MEETING OF STAPLETON AND CLEASBY PARISH COUNCIL HELD ON WEDNESDAY 1st JULY 2015 IN STAPLETON &CLEASBY VILLAGE HALL @ 7.30PM. Present: J Blueman, C Glass, I Mc Trusty, C Mitchell, J Dodds, J Smith, C Vigors, District Cllr C Dawson, County Cllr M Heseltine, K Proudfoot (Clerk). MOP’s: Mr & Mrs Whitehouse 3 Strawgate Grove, Mr & Mrs Dresser 5 Strawgate Grove, Mr & Mrs Hall 2 Strawgate Grove, Isabel Rooney 9 Strawgate Grove. The Chair invites the MOP’s to speak but they decline as they have sent in 2 letters voicing their concerns and have nothing to add to that. 1 Apologies. - P Crack. 2 Declaration of Interest by councillors on any of the agenda items below.- None. 3 Minutes of the AGM & ordinary meeting of the PC held on Wed 20th May 2015 to be agreed & signed as a true record. –Before the minutes of the last ordinary meeting of the PC are agreed & signed the Chair explained that the above residents disputed the accuracy of the minutes – amendment states that RDC were not sure as to ownership of shrubbery & District Cllr Dawson stated that RDC was still trying to investigate ownership. Mr Dresser spoke and the Chair explained that the public were only allowed to interject at the Chairs discretion which he allowed; re item 5.8 the Chair explained there was a misunderstanding between words that had been used in minutes re speaking to residents and if and when it becomes the property of the PC a full consultation will be carried out with all the residents of Strawgate Grove. The minutes are amended and the minutes were proposed by Cllr J Smith & seconded by Cllr C Vigors and they also proposed and seconded the minutes of the Annual meeting of the PC held on 20th May 2015.
The Chair went on to explain to the public that with the new legislation ‘Transparency Code’ minutes have to be published within 30 days & as S&C PC only meet every 6wks the published minutes are only draft minutes. He then explained to the public that when we reached item 4.3not a lot would be said about it as it still belongs to RDC & therefore there is nothing in hand to do to shrubbery so there will be no large discussion. Clerks Report- Matters Arising from previous minutes. 3.1 To note goal post situation vg Stapleton deferred from last meeting Item 5.2. May –This was again discussed & mentioned that again grass cutters had had to move posts in order to do the grass cutting & the Chair had moved posts off vg to the side but now back in situ. PC has no objections to anyone playing on vg but should remove posts when finished-resolved that Chair would speak to people concerned.
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3.2 To note if streetlights along road to Cleasby back on. Clerk reported them to NYCC 9/06/15 – within 50 days to be mended.- Noted & also noted by County Cllr Heseltine 3.3 To note letter received from resident re Shrubbery & draft minutes Strawgate Grove. Copy of letter circulated & reply sent.-Circulated. The members of public were invited to speak and a discussion was held re the letter and it was resolved to the satisfaction of the PC. 8pm residents leave meeting.
The Chair then invites County Cllr Heseltine to speak – he explains that there will be another Bulletin out at the end of the next month. Main issue is that Highways agency has become Highway England with local contact address in Darlington. The policy of grass cutting in the area was raised by the Chair with County Cllr Heseltine as there is some confusion over what the NYCC is responsible for and what are the PC responsible for especially with regard to the cutting of grass at junctions which raises concerns re health & safety as well as who is responsible if an accident occurs. There appears to be confusion over whose duty is what. County Councillor Heseltine explains that if the Chair writes these queries down and tells him them when he speaks on telephone he will do his best to sort out issues.
The Chair thanks County Cllr Heseltine who the leaves the meeting at 8.25pm.
3.4 To discuss horse sign mountings.- this was discussed & noted that one sign had been put on dog bin & Chair had asked Clerk to contact BT re permission to put A4 signs on their posts in Strawgate Lane. 3.5 To note response from planning re Manor Cottage. - this was noted that at the site meeting re Millers Cottage Ian Nesbit was waiting for a response from the agent within 2 weeks or planning would be not allowed, still waiting to hear from Mr Nesbit- resolved Clerk to contact him. 3.6 To note if parking issues vg Stapleton have been resolved. Cllr Glass had spoken with residents concerned & it was fine now though noted that if happened again letters to be sent to residents. 3.7 To receive feedback from Dist. Cllr Dawson re resurfacing of old Stapleton Road.-Area 1 Highways had been to see Dist Cllr Dawson & it was agreed that the Chair, County Cllr Heseltine & Dist Cllr Dawson to speak on the phone re this issue. 3.8 To note if crash barrier repairs have been carried out. - Cllr Dawson had spoken with Highways & work was to be done by end of year to replace wooden posts as illegal. 3.9 To note feedback from Chair re n/b Stapleton.-This was discussed & noted that Mr Glass had fixed the fittings to lock n/b.
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3.10 To discuss transparency code and the necessary implications it entails.- Copy circulated. This was discussed and agreed Clerk to contact RDC for further information as to whether we could put required info on their website. Deferred to next meeting. 3.11 To note if bank signatory completed.-Noted in banks hands 5. To Consider following planning applications. 5.1 Full planning permission for conversion of barn to single dwelling (amended scheme) at Barn off Strawgate Lane, Stapleton, North Yorkshire.- Circulated & no mat obs were made. 5.2 To discuss Millers cottage application after site visit on Friday 5th June- Notes circulated to each Cllr. Note it should read ‘no off street parking’. Comments from notes to be sent tomorrow via email with the addition of concern over fire regulations. 6. To consider financial matters. 6.1 Balance-£4606.50bus acc £1342.57 Small project funding Cleasby -£625.66 best kept village monies inc. Stapleton £0. Capital £450 -Noted 6.2 To agree & ratify grass cutting invoice -£230.40- Agreed & ratified. 6.3 To agree & ratify invoice for Horse signs- £11.07 – Agreed & ratified 6.4 To agree & ratify clerk’s salary (march-June) -£400- Agreed & ratified. 6.5 To note VAT return done- £304 (3/6/15) - Noted 7. Cleasby Matters 7.1 Mr A Luck had raised the issue of the branches of the tree near his house were touching the telephone lines. Clerk to contact BT giving our permission for them to cut down branches concerned. 7.2 Noted that tent had been erected on vg for couple of nights- Noted that they should ensure they are insured as their responsibility not PC’s. 8. Stapleton Matters 8.1 To discuss verge grass cutting at junctions specifically Hillside onto Stapleton Bank.-see earlier notes. 8.2 Concerns re parking outside Oaktree cottage on vg were raised & discussed & resolved to monitor situation. 8.3 A resident had complained about the street sign for Hillside to inadvisably positioned- Resolved that Chair to take a look. 9. Correspondence. 9.1 To discuss letter from NYCC re Awards for Community Projects/groups and Individuals.-Circulated. This was discussed & agreed to nominate Mr &Mrs Carter 9.2 To note Police and Crime Commissioner Update- Circulated by paper & email. Noted 9.3 To note Health & wellbeing Board newsletter-Circulated. Noted 9.4 To note bulletin from County Cllr Heseltine- Circulated by email and paper copy. Noted 10 Other Matters 10.1 A couple of residents had raised concerns over the use of boats on the lake- this was discussed & resolved that it was responsibility of lake owners not PC.
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11. To note the date & time of next meeting – Wednesday 12th August @ 7.30pm.
The meeting was closed at 9.15pm.
Minutes approved by Chair………………………………..Date……………….. Clerk…………………………
PLEASE NOTE THAT THESE ARE DRAFT MINUTES THAT WILL BE APPROVED AT THE NEXT MEETING WEDNESDAY 12TH AUGUST 2015.
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MINUTES OF THE MEETING OF STAPLETON AND CLEASBY PARISH COUNCILTO BE HELD ON WEDNESDAY 12th AUGUST 2015 IN STAPLETON &CLEASBY VILLAGE HALL @ 7.30PM. Present: J Blueman, J Smith, P Crack, C Vigors, C Glass. District Cllr C Dawson, K Proudfoot (clerk). MOP: I Rooney. 1 Apologies: I McTrusty, C Mitchell, J Dodd, County Cllr M Heseltine. 2 Declaration of Interest by councillors on any of the agenda items below.- None 3 Minutes of the meeting of the PC held on Wed 1st July 2015 were agreed & signed as a true record.- Proposed by C Vigors, seconded by C Glass 4 Clerks Report- Matters Arising from previous minutes 4.1 To note situation re goal posts on vg Stapleton.- The chair spoke with Mr Lumley & after a discussion it was agreed that the goal posts would be removed after each use & that the PC would get in touch with PC Wilbor re Sunday parking on vg & forward picture to him. The chair explained that he PC had been trying for some years to stop cars parking on vg when using pub on Sunday. 4.2 To note if streetlights back on Cleasby Lane. The lights are still not on & one is at junction. Dist. Cllr C Dawson to contact Highways. Also noted streetlight in Hillside on continuously- P Crack to let Clerk know what is its number to report fault. 4.3 To note response from BT re horse signs Stapleton & tree branches on lines at Cleasby.- it was noted that BT wouldn’t allow poster on pole due to health & safety issues, & with regard to branches touching line at Cleasby it is up to land owner to trim branches. Agreed that J Smith to ask J Bainbridge to cut back branches 4.4 To note Manor Cottage application has been formally withdrawn.- Noted 4.5 To receive feedback re resurfacing of old Stapleton Rd from Chair. - Chair had not managed to contact County Cllr Heseltine-agreed Clerk to contact him re this item. 4.6 To note Clerk had contacted RDC re putting necessary info on their website and this was ok with them so Clerk has sent in info required.-Noted. 4.7 To note letter received from Barclays stating that all new signatories in situ.- Noted. 4.8 To note response from County Cllr Heseltine re grass cutting responsibility at junctions. This was noted & discussed & agreed that the Clerk contact Mr Walker and ask that in future could he include the cutting of the triangle on Cleasby Rd junction & include cost in invoice. 5. To Consider following planning applications. 5.1 Full planning Permission for construction of three timber platforms & pathways to enable disabled persons to gain safe access to the lake for angling at Cleasby Lake, Cleasby. Circulated & no mat obs made. 6. To consider financial matters.
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6.1 Balance-£4099.23, bus acc £1342.57 Small project funding Cleasby - £625.66 best kept village monies inc. Stapleton £0. Capital £450-Noted. 6.2 To note payment of grass cutting invoice 174- £345.60 VAT Element- £57.60- Noted. 6.3 To note receipt of VAT -£304- Noted. 6.4 To agree & ratify grass cutting invoice 236- £230.40 VAT Element- £38.40- Agreed & ratified. 6.5 To note receipt of external audit from Littlejohns- no issues. Appropriate sections posted on n/b & website. –Noted. 6.6 To agree & ratify invoice for noticeboard repairs & moving of Hillside sign. - £30-Agreed & ratified. 7. Cleasby Matters 8. Stapleton Matters. 8.1 To discuss state of footpath between Stapleton & Cleasby (after Angus Thomson’s farm entrance)-This was discussed & agreed District Cllr Dawson to contact Highways. 8.2 Bus stop post outside C Mitchells is falling to one side and disappearing into hedge.-Clerk to contact RDC to find out who is responsible. 8.3 Horse warning signs – because of the response of BT a discussion was held as to where about these warning signs could be placed, it was agreed that a sign needed to be placed either before or at corner of Rose Cottage (PC to speak to Ian McTrusty) & one at road to garages or corner rd. where rd. narrows up to Shields’. Chair and Vice Chair to take a look. 8.4 A resident has enquired who is responsible for bushes next to bungalow Cleasby Lane as encroaching on road & making parking difficult. - Chair to take a look. 9. Correspondence. 9.1 To discuss letter from Butterwick hospice re donation. – Circulated- discussed & agreed not our area. 9.2 To discuss letter from NY Fire & Rescue re consultation- Circulated. Noted. 9.3 To discuss letter from NYCC re Local transport Plan- Circulated- noted. 9.4 To note NY Police & Crime Commissioner Annual Report-Circulated. Noted but still speed issues through villages. 10 Other Matters 10.1 To note repairs to Blackwell Bridge to be carried out 2nd August onwards. - Noted. 11. To note the date & time of next meeting – Wednesday 23rd September 2015 @ 7.30pm.
Meeting closed at 8.25pm
Minutes approved by Chair…………………………Date……………………… Clerk………………………………….. PLEASE NOTE THAT THESE ARE DRAFT MINUTES THAT WILL BE APPROVED AT THE NEXT MEETING WEDNESDAY 23RD SEPTEMBER 2015. 17 | Page
MINUTES OF MEETING OF STAPLETON AND CLEASBY PARISH COUNCIL TO BE HELD ON WEDNESDAY 7th OCTOBER 2015 IN STAPLETON &CLEASBY VILLAGE HALL @ 7.30PM. Present: J Blueman, P Crack, I Mc Trusty, C Glass, J Dodds, C Vigors, J Smith, C Mitchell, K Proudfoot (Clerk) 1 Apologies. - District Cllr C Dawson. 2 Declaration of Interest by councillors on any of the agenda items below. - None. 3 Minutes of the meeting of the PC held on Wed 12th August 2015 were agreed & signed as a true record. –Proposed J Smith, Seconded C Glass. 4 Clerks Report- Matters Arising from previous minutes 4.1 . To note any feedback from PC J Wilbor re Sunday parking on VG Stapleton. - Email read out and noted how busy the Police are. 4.2 To note response re streetlights Cleasby Lane.-Clerk to contact NYCC again. 4.3 To note feedback re re-surfacing of Old Stapleton Road. - Chair explained District Cllr Dawson done in error. 4.4 To note response of Highways re state of footpath between Stapleton & Cleasby. - Noted already started work, Clerk to contact H’ways re grass growing in road on bend. 4.5 To note Clerk contacted Highways re bus stop post & awaiting response. - Noted Highways transport dept. is sorting it out. 4.6 To note any decision re horse signs.-This was discussed in detail & agreed I McTrusty to speak with A Broomhead re-sign on pole close to lamp post... Another sign to go opposite Manor Cottages on corner where rd. narrows. 4.7 To note bushes trimmed Cleasby Lane- Noted. Clerk to send out circular to residents asking that they trim bushes in front of their property. 5. To Consider following planning applications. 5.1 Full planning Permission for construction of three timber platforms & pathways to enable disabled persons to gain safe access to the lake for angling at Cleasby Lake, Cleasby. – Granted. 5.2 Full planning permission for conversion of barn to training facility with occasional accommodation for persons involved with training facilities and estate activities-Granted. 5.3 Full planning permission for conversion and extension of traditional field barn, replacement of stables and storage shed at barn at grid ref 425140 511769 Moor Lane Cleasby- Circulated & extension given. Mat obs made – no notification of planning on gate, siting septic tank re water courses, stone building small, wooden & tin buildings no foundations so would be new build. 5.4 Full planning permission for ercetion of agricultural building to house cattle, sheep, and straw at High Bank Farm Cleasby Rd Stapleton-No mat obs made. 5.5Full planning permission for proposed 4 bedroom 2 storey dwelling off Boathouse Lane, Cleasby-Mat obs made-slates should be pantiles to be in keeping with surrounding properties. ? Bungalow, Aluminium windows not in keeping next to listed building, no notification up did residents get notification. Agricultural land. 6. To consider financial matters. 6.1 Balance-£3838.83, bus acc £1342.57 Small project funding Cleasby -£625.66 best kept village monies inc. Stapleton £0. Capital £450 – Noted & noted precept received £1828.21 (ins accounts for remainder of £2k) 6.1 To agree & ratify SLCC subs –Shared with BPC - £38 (BPC £50)-Agreed & ratified 6.2 To agree & ratify clerks salary (July –Sept) -£400-Agreed & ratified 6.3 To agree & ratify grass cutting invoice x 2 each- £230.40- VAT element £38.40-Agreed & ratified 6.4 To agree & ratify invoice for hedge cutting Cleasby Lane - £60-Agreed & ratified. 7. Cleasby Matters 7.1 Letter received from resident re state of path across vg –Agreed Cllr Vigors to take a look and deferred to next meeting.
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7.2 To discuss email from resident this was discussed & agreed that the incidents re parking etc. were a matter for the local Police & nothing to do with PC and the second matter re the planting is to be investigated further & decision deferred to next meeting. Clerk to send letter /email re this. 8. Stapleton Matters. 8.1 To discuss tyre hanging from tree- this was discussed at length 7 noted tyre used by visitors to village one evening ? Who is libel if accident occurs? Trees have TPO on them. – Clerk to send letter. 8.2 cleaning up of village- Northumbrian Water left rails outside property- Winthorne & Highways left cones on left hand side of vg nr Mr Turners –Agreed Clerk to contact both. 9. Correspondence. 9.1 To note Bulletin from County Cllr Heseltine- Circulated by email & paper copy. 9.2 To note & discuss amendments to SO re public contracts regs 2015- Circulated 9.3 To discuss letter from Pat Wilson re speeding Stapleton Bank-Circulated. 9.4 To note letter from highways England re A66 Smallways to Greta Bridge resurfacing works- Circulated 9.5 To note newsletter Julia Mulligan Police Commissioner-Circulated. 9.6 To note meeting of Richmondshire Area Committee on Wednesday 16th Sept @ 10am at Catterick Leisure Centre Catterick Garrison.-Noted 10 Other Matters 10.1 To note transfer of Shrubbery papers received from RDC – Deferred for future discussion. 11. To note the date & time of next meeting – Wednesday 4th November 2015 @ 7.30pm.
Meeting closed at 9.00pm.
Minutes approved by Chair………………………………Date…………… Clerk……………………..
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MINUTES OF THE MEETING OF STAPLETON AND CLEASBY PARISH COUNCIL HELD ON WEDNESDAY 4TH NOVEMBER @7.30PM IN STAPLETON & CLEASBY VILLAGE HALL. Present: District Cllr C Dawson, J Blueman, I McTrusty, P Crack, C Mitchell, C Vigors, J Dodd. K Proudfoot (Clerk). MOP: Mr Harrison. The Chair invited Mr Harrison to speak – Mr Harrison stated that he had written to the PC earlier in the year to ask permission to put 2 lines in vg for vehicular access which had been denied, so he asked the PC if they would reconsider & help find a solution as it would remove 2 cars from parking on vg. Clerk suggested rubber gridding that grass grows through rather than local stone flags & the Chair agreed that we would put it on next agenda to reconsider options and then write to him with our decision. Meanwhile he was granted permission to repair foot fall path with cement to where it was. 1. Apologies: C Glass, J Smith, County Cllr Heseltine. 2. Declaration of Interest by Councillors on any of the items below- none. 3. Minutes of the meeting of the PC held on Wed 7th October 2015 to be agreed & signed as a true record.-This was agreed &proposed by C Mitchell & seconded by P Crack. 4. Clerks report- Matters arising from previous minutes. 4.1 To note if lights are on Cleasby Lane & note letter from Street Lighting Depot- Circulated. Lights still not on District Cllr Dawson to contact Highways again. 4.2 To note response from Highways re grass in road & cones- clerk read out emails- Noted. 4.3 To note if horse signs erected- this was discussed as posts painted with preserver & further discussion re the siting as thought best if signs put up before get to corner because of distraction element. Agreed to try it and see. 4.4To discuss state of path across vg ¬e letter of explanation sent to resident- see earlier discussion- place on next month’s Agenda. 4.5 To discuss planting issues on ‘vg’ Cleasby- this was discussed at length and agreed as not registered vg then not a concern for PC as had received many positive comments from residents & visitors. Letter to be sent to resident of Church View re views of PC who have no objections & letter to be sent to other resident explain decision. 4.6 To note if tyre gone from vg Stapleton- Letter sent. This was discussed & noted that there was no response to letter so after taking advice the Chair will remove tyre. 4.7 To note Clerk wrote to N Water re rails- Rails removed. 5. To consider following planning applications 6. To consider financial matters. Balance- £4608.24; bus acc £1342.74, Small project funding Cleasby-£625.66 best kept village monies etc. Stapleton £0 Capital £450.
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6.1 To note Precept needs to be in to RDC 10th Jan 2016. Discuss. Budget 2016 – Circulated- this was discussed, note that monies for Solicitors fees re Strawgate Grove transfer not included but there’s contingency of £1000. Point also made re Defib costs such as training- Agreed to defer to next meeting. 6.2 To note receipt of second half of Precept- £1828.21(minus£171.79 INS) - noted 6.3 To agree & ratify grass cutting invoice -£115.20 VAT element £19.20- Agreed & ratified. 7. Cleasby matters. 7.1 To note still no planning notification Moor Lane Cleasby. 8. Stapleton matters. 8.1 Cllr McTrusty raised concerns over extent of recycling in the District- the Chair has asked that he look into the issue and report back findings to the next meeting. 8.2 Stapleton bank crash barrier- it was thought work had been done but apparently it was hedge cutting work only. 8.3 Bridge Inn has been refurbished.-Noted. 9. Correspondence. 9.1 To note letter from Red Cross asking for support appeal- Circulated- no comments made. 9.2 To note letter from NYCC – Local Transport Plan Consultation- Circulated- no comments made. 9.3 Clerks Direct – Circulated. 10 Other Matters. 10.1 Cllr Glass had sent email re attending a meeting at Ald St John re defib this month- Noted. 11. To agree the date & time of next meetings- It was agreed that the next 2 dates for PC meeting are Wednesday 16th Dec @7.30pm & Wednesday 27th January @7.30pm 2016.
Meeting closed @8.20pm.
Minutes approved by Chair………………………………………Date……………………. Clerk……………………………
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MINUTES OF THE MEETING OF STAPLETON AND CLEASBY PARISH COUNCIL HELD ON WEDNESDAY 16th DECEMBER 2015 IN STAPLETON &CLEASBY VILLAGE HALL @ 7.30PM. Present- J Dods, County Cllr C Dawson J Blueman, C Glass, C Mitchell, C Vigors, P Crack, J Smith. K Proudfoot (Clerk) 1 Apologies.-I McTrusty, County Cllr Heseltine 2 Declaration of Interest by councillors on any of the agenda items below.-Cllr Glass has letter to raise under Stapleton 8.2 3 Minutes of the meeting of the PC held on Wed 4th November 2015 were agreed & signed as a true record Proposed by C Vigors, Seconded by P Crack 4 Clerks Report- Matters Arising from previous minutes. 4.1To note response from Highways re streetlights Cleasby Lane. Lights now working. 4.2 To discuss vehicular access across Cleasby VG. - This was discussed in detail & agreed that paving slabs could be laid down for vehicular access as stops erosion of vg and removes vehicles from vg & are only a temporary fixture as can be removed and area returfed. Letter to be sent. 4.3 To discuss issues re planting on VG Cleasby. - This was deferred to next meeting as ongoing investigations continue. 4.4 To note Tyre removed Stapleton vg.-Removed. 4.5 To receive feedback from Cllr McTrusty re recycling issues.-Deferred to next meeting 4.6 To receive feedback from Cllr Glass re defib meeting.-Cllr Glass gave a report re the meeting & explained how useful it was & suggested that in the New Year we should try & organise a training session & send leaflet out to both villages asking for volunteers willing to be trained. Clerk to contact Jane Richie. 5. To Consider following planning applications. 5.1 Full Planning permission for erection of agricultural building to house cattle, sheep, and straw-Granted. 5.2 Full planning permission for proposed livestock building at Manor Lodge Stapleton Manor, Stapleton, DL2 2QP-Circulated & Extension received. PC had no mat obs but noted 2 residents had concerns re noise level & would send in own letter. 6. To consider financial matters. 6.1 Balance-£4493.04, bus acc £1342.74 Small project funding Cleasby -£625.66 best kept village monies inc. Stapleton £0. Capital £450 6.1 To agree & ratify Clerks salary (Oct-Dec) £400-Agreed & ratified 6.2 To discuss agree & ratify Precept- New Budget circulated- this was discussed & agreed & ratified to keep Precept at 4k. 7. Cleasby Matters. 7.1 Wild Duck Lane- Horse sign leaning at precarious angle-Clerk to contact Highways. 7.2 Drains/gullies/culverts in village have not been cleaned & causing flooding in parts.- District Cllr Dawson to contact Highways. 8. Stapleton Matters. 8.1 To discuss ‘Transfer of land at Strawgate Grove Stapleton’. This was discussed & agreed Clerk contact RDC Solicitor to ask whether PC need Solicitor to act for them or can Chair complete Land Registry Form& send to appropriate office. Clerk to check. 8.2 A letter from resident Ms H Glass re parking outside her property causing damage to vg esp. after heavy rain we have had, requesting permission to lay slabs where she parks her vehicle to prevent further damage & less hazardous when carrying her disabled child to and from car (slabs be removed &area returfed if she moves).this was discussed & in view of the nature of the request & decision item4.2 it was agreed to give her permission. Clerk to advise her of decision. 8.45 Cllr C Dawson leaves the meeting.
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8.3 Cllr Glass queried if leaflets re cutting of hedges Cleasby Lane-Chair explained that he had suggested holding back leaflets until spring time. 8.4 Flooding once again occurred on the bend between Stapleton & Cleasby due to overflow from beck on motorway side. One car stranded & no ‘Flood’ signs- Clerk to contact Aone+.
9. Correspondence. 9.1 NYCC Minerals & Waste Joint plan-Circulated. 9.2 To note letter from NYCC re urban grass cutting- Circulated earlier – Chair –Option PC 9.3 County Councillor Locality Budgets- Discuss- Circulated- this was discussed & agreed Clerk contact County Cllr Heseltine & see if we could apply for grant to transform Shrubbery Strawgate Grove. 9.4 Letter from GNAA re donation –to discuss-Circulated- Discussed & agreed to donate £50. 9.5 Letter from RDC re ‘Made in Richmondshire’-circulated 9.6 country Air- Circulated 9.7 The Clerk - Circulated 10 Other Matters 10.1 Lorries using Wild Duck Lane as no HGV sign –concerns raised about bridge over stream being damaged- Discussed & agreed Clerk contact Highways to see if can put 31/2 ton wt. limit sign at Barton end of lane. 11. To note the date & time of next meeting – Wednesday 27th January 2016 @ 7.30pm.
Meeting closed at 8.55pm.
Minutes approved by Chair……………………………..Date……………………… Clerk……………………………..
Please note these minutes are not approved until the next meeting of the PC on 27th January 2016.
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MINUTES OF THE MEETING OF STAPLETON AND CLEASBY 27th JANUARY 2016 IN STAPLETON &CLEASBY VILLAGE HALL @ 7.30PM. Present: J Blueman, J Smith, I McTrusty, C Glass, C Mitchell, P Crack, C Vigors, J Dods. K Proudfoot (Clerk) MOP’s Mr Carter Mr A Thompson.
The Chair invited Mr Thompson to speak and he raised 3 issues: • Extending the 40mph speed limit, he has already spoken to PC Wilbor & completed a form to complain re the speed of vehicles through the villages. The Chair and PC supported this & clerk to contact PC Wilbor re this issue and invite him to next meeting. • Amount of litter around Stapleton Bank & road to Cleasby- Clerk to contact RDC. • He also raised the issue of grass cutting esp. around the triangle. The Chair explained the situation re Highways & explained that the PC couldn’t go outside parish boundaries with grass cutting.
1 Apologies.- None 2 Declaration of Interest by councillors on any of the agenda items below.- None. 3 Minutes of the meeting of the PC held on Wed 16th December 2015 were agreed & signed as a true record. –Proposed by C Mitchell, seconded by C Glass. Please note item 4.3 was agreed to precede items 4.1 & 4.2 for discussion. 4 Clerks Report- Matters Arising from previous minutes. 4.1 To discuss issues re planting on VG Cleasby- deferred from Decembers meeting.- this was discussed in depth &agreed that a letter should be sent to Mrs Fell expressing the PC’s concerns and disappointment in her actions asking that she reinstate the grassed area opposite the Church. 4.2 To receive feedback from Cllr McTrusty re recycling issues. - Cllr McTrusty gave a detailed report on the differences between RDC recycling and that of DBC &it was agreed that he should contact Amanda Dyson at RDC to further question RDC’s policy. Mr Thompson (as Cllr for RDC) explained that the recycling mkts have fallen so RDC making less money from that) 4.3 To receive further information from Cllr Glass re defib situation & also note email from RDC re loan of Ressusci Annie CPR dummy- Cllr Glass explained that she had been in contact with Patrick Murphey re the defib explaining that herself the PC & Mr carter felt before it was fitted it should be ascertained the level of interest/support to do the training as it needs a lot of physical strength. There is a ‘starter’ meeting in Manfield Feb 16th to which Stapleton & Cleasby residents are welcome. It was agreed that Cllr Glass & Mr Carter produce a relevant leaflet to be put through village’s doors inviting them to event at Manfield to help ascertain level of interest.
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The Chair thanks them both for their efforts. Mr Carter leaves the meeting at 7.50pm. 4.4 To receive report from District Cllr Dawson re cleaning of gullies/drains /culverts in Cleasby. - The road sweeper has been seen in the villages but the gulley’s/drains still appear blocked- Dist Cllr Dawson to again contact Highways. 4.5 To note is Horse sign erected. –not yet, monitor situation. 4.6 To note response from AONE+ re flooding motorway bridge. - No response, Clerk to contact them again. 4.7 To note response from Highways re weight limit Wild Duck Lane- Email from Highways read out& noted 4.8 To discuss whether Locality grant applied for. - Agreed ran out of time this year. 4.9 To note situation re land transfer Strawgate Grove. - A heated discussion ensued as to the costs and headaches of trying to please all residents. 5. To Consider following planning applications. 5.1 Full planning permission for proposed livestock building Manor Lodge Stapleton Manor, Stapleton DL2 2QP-Granted. 8.25pm Mr Thompson left the meeting. 6. To consider financial matters. 6.1 Balance-£4056.27, bus acc £1342.91 Small project funding Cleasby - £625.66 best kept village monies inc. Stapleton £0. Capital £450 6.2 To agree & ratify invoice for Land Registry transfer fee.-deferred. 6.3 To discuss future of external audit for smaller authorities update. - The Clerk explained the situation & it was agreed not to opt out of scheme. 7. Cleasby Matters 7.1 Litter issue this was agreed with & Clerk to contact RDC. 7.2 Cleasby sign fallen over down Wild Duck Lane- Clerk to contact Highways. 7.3 The issue of Northumbrian Water and the churning up of vg on corner by the Old Barn- NW have apologised and will reinstate VG and plant more bulbs in Oct, but they had no choice but to go over grass because of vehicles parked in passing area. This was discussed & agreed that it was a concern but parking is an issue in many villages now. 7.4 Cllr Vigors had been approached by a resident re putting down the grass saving tracks to enable parking not churning up vg-Cllr Vigors had suggested he put his request in writing & it was agreed to wait for the letter before any decision made. 7.5 Mr Harrison passed on his thanks through a Cllr and it was agreed that he had done a very good job. 8. Stapleton Matters. 8.1 Speeding issues through the village were discussed esp. that of the Arriva buses-see previous items above. 8.2 Street light Cleasby Road on permanently-agreed to monitor situation till clocks go forward. 9. Correspondence.
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9.1 To note letter of thanks GNAA.-noted. 9.2 To note mobile Police Office visits 2016- on n/b-noted. 9.3 To note press release from Two Riding Community Foundation – Circulated.-noted 9.4 To note RDC Economic Action Plan 2015-19 and survey- circulated- noted 9.5 To note request from Fiona Kaley- Supporting carers in the community.- Circulated- noted 9.6 To note Community resilience training 25th FEB 4-6PM Leyburn Town Hall- Noted that in fact it’s to be held Thornleigh. 10 Other Matters 11. To note the date & time of next meetings – 9th March 7.30pm, 20th April 7.30pm, 25th May @7pm (AGM followed by ordinary meeting)
The meeting closed at 8.45pm.
Minutes approved by Chair……………………………..Date……………… Clerk……………………….
PLEASE NOTE THESE MINUTES WILL BE APPROVED AT NEXT MEETING.
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MINUTES OF THE MEETING OF STAPLETON AND CLEASBY PARISH COUNCIL HELD ON 9th MARCH 2016 IN STAPLETON &CLEASBY VILLAGE HALL @ 7.30PM. Present: J Blueman, J Smith, I McTrusty, C Vigors, J Dodds, C Glass (8.03pm) PCSO D Loughran. A Thompson. The Chair invites Mr Thompson to speak first followed by PCSO Loughran. A Thompson- he raises again his concerns over speeding through the villages and explains that he took matter up with ‘Speed awareness’ and asked that the PC back his campaign to which they readily agreed as realise to get anything done pressure must be applied by residents and PC alike. It only needs one or two to be caught speeding and word will spread. It was noted when speed data has been deployed it has been done so where the residents slow down to turn off main road.-does this give false impression PCSO Loughran explained that PC Wilbor did his best but lack of man power though 100 new recruits were in pipeline so things should improve. He asked when the worst times were and he was told 8.30-9.30am and 4-5pm. Mr Thompson also asked whether it would be possible to get volunteers to pick up the litter on a regular basis, though it was noted that RDC had been out and done some litter picking. PCSO Loughran explained that on Mother’s Day the parking in Stapleton for the pub was all over the place & they had tried to move people on & would continue to monitor situation. Other items to be aware of: fish mongers selling from blue van with Union Jack flag on front, Irish traders trying to sell generators. Be vigilant. The chair thanks Mr Thompson & PCSO Loughran. 1 Apologies.-P Crack 2 Declaration of Interest by councillors on any of the agenda items below.- None 3 Minutes of the meeting of the PC held on Wed 26th January 2016 were agreed & signed as a true record. –Proposed-J Smith, seconded C Vigors. 4 Clerks Report- Matters Arising from previous minutes. 4.1 To note response from Highways & PC Wilbor re speed issues raised at last meeting.-See above. 4.2 To note if litter has been dealt with-Cleasby Rd & Stapleton Bank-See above 4.3 To note response from Mrs Fell- previously circulated.-Noted 4.4 To receive further information re recycling from Cllr McTrusty- Cllr McTrusty had been in contact with RDC & learnt that around Sept they will be changing contractors & improve the service by taking heavy duty cardboard, some textiles tetra packs etc. there will be big announcement nearer the time & new fleet and that is why no refuse date calendar been produced. The Chair thanked Cllr McTrusty for his hard work. 4.5 To receive feedback from Cllr Glass re interest in defib training- Cllr Glass explained that leaflets had been distributed throughout both villages but
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there had been a poor turn out & it was discussed if there was any point having defib in village as need minimum 8 people- it was agreed to put notice in next Parish magazine to see if any interest in learning to do resuscitation before booking course at cost to PC. The Chair thanked Cllr Glass for her hard work. 4.6 To note if any further cleaning of gulley’s/drains – Noted that this has been an ongoing process. 4.7 To note response from A0ne+ re flooding motorway bridge. Reply noted, same as before. 4.8 To note transfer land Strawgate Lane applied for. –Transfer in process waiting to get paperwork back. 4.9 To note if Cleasby sign re-erected Wild Duck Lane.-Not yet, Clerk to contact Highways again. 5. To Consider following planning applications. 6. To consider financial matters. 6.1 Balance-£4016.27, bus acc £1342.91 Small project funding Cleasby - £625.66 best kept village monies inc. Stapleton £0. Capital £450 -Noted 6.2 To note payment of land transfer fee -£40-Noted. 6.3 To agree & ratify invoice re moles -£70-Agreed & ratified. 6.4 To agree & ratify RAY subs -£35-Agreed & ratified. 6.5 To agree & ratify clerks salary (Dec-Mar) -£400-Agreed & ratified. 6.6 To agree letter of engagement re ext. auditor Ms Carol Dawson (income controls, bank recon, yr. end procedures & SO &fin regs) - Agreed & ratified. 6.7 To note & discuss cost of grass cutting season 2016- £100 (96) - Agreed & ratified also Clerk to ask if grass guard matting put on vg would this harm grass cutters machinery. 7. Cleasby Matters 7.1 To note if received letter from resident re grass tracks for Cleasby vg.-PC has no objections but wait till hear back from Mr Walker. 7.2 To discuss complaint by resident re van churning up vg.-Clerk had contacted firm but no response, hopefully once weather improves damage can be made good. 7.3 More damage done to corner down to pumping station- this was discussed & agreed that white stones or post couldn’t be installed as could block right of way to pumping station in an emergency. 8. Stapleton Matters. 8.1 To note Land transfer of Strawgate grove shrubbery.-Noted. 8.2 Residents complained re churning up of grass outside Manor Cottages- Clerk to write to resident asking to repair damage. 8.3 The state of the vg by the pub was raised & after much discussion it was decided to monitor the situation. 8.4 Query raised as to what and who placed the cameras on the lamp post at entrance to junction turn to Cleasby –Clerk to contact District Cllr Dawson and RDC. 8.5 Cllr glass asked for mission to erect marquee on vg on ST Georges day to have village picnic to celebrate Queens 90th birthday-Agreed.
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9. Correspondence. 9.1 To note letter from Richmondshire Building Preservation Trust-Circulated. 9.2 To note Crime bulletin Jan 16-Circulated 9.3 To note letter re Commemorative medals –Queens 90th Birthday.- circulated. 9.4 To note ‘Made in R’shire letter-Circulated 9.5 To note RAY letter re @warm & well in R’shire’- Circulated 9.6 Clerks & Councils Direct –circulated. 10 Other Matters. 10.1 To note clock in situ in village hall to commemorate Cllr Sheila Dodsworth. 11. To note the date & time of next meeting– 20th April @7.30pm.
Meeting closed at 8.27pm.
Minutes approved by Chair…………………………..Date……………………. Clerk………………………………
Please note these minutes will not be approved until next meeting.
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MINUTES OF MEETING OF STAPLETON AND CLEASBY HELD 20th APRIL 2016 IN STAPLETON &CLEASBY VILLAGE HALL @ 7.30PM. Present: C Glass J Blueman P Crack, C Vigors, J Smith, Mitchell. K Proudfoot (clerk) 1 Apologies.-I McTrusty, Dist Cllr C Dawson, County Cllr M Heseltine 2 Declaration of Interest by councillors on any of the agenda items below.- none 3 Minutes of the meeting of the PC held on Wed 9th March 2016 were agreed & signed as a true record. - Proposed C Glass, Seconded J Smith. 4 Clerks Report- Matters Arising from previous minutes. 4.1 To note transfer of Strawgate shrubbery is complete. Noted 4.2 To note response from CE Walker re grass meshing- no response yet. 4.3 To note if village sign re-erected Wild Duck Lane- still down Clerk to contact Highways again 4.4 To note response re camera on lamp post Stapleton- Police ANPR noted. 4.5 To note response from Manor Cottage re parking. - Letter sent & car now parked on road- monitor if re seed grass. 5. To Consider following planning applications. 5.1 Variation of condition No1 attached to planning permission 14/00241/FULL dated 12/08/14 at Cleasby Grange Farm Stapleton-Circulated. No mat obs made. 6. To consider financial matters. 6.1 Balance-£3511.27, bus acc £1343.08Small project funding Cleasby -£625.66 best kept village monies inc. Stapleton £0. Capital £450 -Noted 6.2 To approve the Annual Governance Statement.-Agreed & approved. 6.3 To approve the accounting statements for S&C PC- Agreed & approved 64To note letter from RDC re Parish precept- Circulated by email- noted 6.5 To agree & ratify Auditors fee-£30-Agreed & ratified. 6.6 To agree & ratify clerks expenses 2015/16- £109.67-Agreed & ratified 6.7 To sign dd re NEST pension fund (please note clerk not claiming pension)-Agreed & ratified. 7. Cleasby Matters 7.1 Grass outside Mr Laviolette- no letter received but agreed Cllr Vigors give them the go ahead. 8. Stapleton Matters 8.1 To note response from residents re leaflet circulated asking for feedback re shrubbery. – Copy of leaflet in circulation file. Only 2 responses received but were very positive & the Clerk read them out. The Chair asked the PC if would agree to fund cost of lopping trees & clean up shrubbery and a discussion ensued re taking old plants and replacing it with low maintenance shrubbery. Arborist costs-£100 per tree, clear shrubbery £140 approx. Cllr Smith to contact J Bainbridge re tree work. Agreed to apply for Richmond area grant towards work. 8.2 To note tyre back on tree on vg. - Letter to be sent to property again. This led to discussion re who is liable if accident occurs- Clerk to contact Cllr Dawson to ask his advice & to see what he can find out. 8.3 Chair was approached by resident asking if it would be ok if he re-seeded vg grassed area in front of pub - this was discussed and noted that it was very decent to offer, Chair to provide tape and pins to prevent cars parking on area while grass seeds take. 8.4 Cllr Glass explained how the 11 men had laid chippings along on tip road- Chair asked Clerk to ask Dist Cllr Dawson to look into situation. 9. Correspondence.
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9.1 To note letter from NYCC re grass cutting payment rate- need to ask Mr Walker to cut these areas 5times per annum. Note unable to print out map with area involved – This was discussed and agreed to monitor situation 9.2 To note crime bulletin.-circulated- noted 9.3 To discuss if entering Best Kept Village Competition-Agreed to enter both villages 9.4 To note letter from NYCC re Changes at household recycling centres-Circulated- noted 9.5 To note email from NYCC re changes to supported bus services-Circulated- noted 9.6 To note North R’shire community meeting 20th April 6.30pm Moulton- noted 9.7 To note ‘Notice of election for NY Police area 5th May-N/B- Noted. 10 Other Matters 10.1 To note Picnic on the Green on Saturday 23rd April in Stapleton for the Queens 90th birthday- all welcome.-Noted. 11. To note the date & time of next meeting is AGM followed by Ordinary meeting of the PC on Wednesday 25th May @7. 00pm- Noted.
Minutes approved by Chair……………………………………………..Date…………….. Clerk…………………………….
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