(Translation) Minutes of the First Meeting of the Planning and District Facilities Management Committee (2020) of Kwai Tsing District Council Date： 6 March 2020 Time: 2:30 p.m. – 6:20 p.m. Venue: K&T DO Conference Room Attendee Time of Arrival Time of Departure (p.m.) (p.m.) Mr SIN Ho-fai (Chairman) Start of Meeting End of Meeting Mr KWOK Tsz-kin (Vice-chairman) Start of Meeting End of Meeting Mr CHAN Chi-wing Start of Meeting 5:18 Mr CHEUNG Man-lung Start of Meeting End of Meeting Mr HON Chun-yin Start of Meeting 5:48 Mr HUI Kei-cheung 2:48 End of Meeting Miss KWOK Fu-yung Start of Meeting 5:26 Mr LAM Siu-fai Start of Meeting End of Meeting Ms LAU Kwai-mui Start of Meeting End of Meeting Mr LEUNG Kam-wai 2:32 End of Meeting Ms LEUNG Kar-ming Start of Meeting 5:26 Mr LEUNG Kwok-wah Start of Meeting 5:58 Mr LEUNG Wing-kuen Start of Meeting End of Meeting Miss LO Yuen-ting 2:35 End of Meeting Mr SIN Chung-kai, SBS, JP 2:52 End of Meeting Mr TAM Ka-chun, Warren Start of Meeting End of Meeting Mr TONG Ho-man 2:38 End of Meeting Mr TSUI Hiu-kit Start of Meeting End of Meeting Mr WONG Bing-kuen 3:05 End of Meeting Mr WONG Chun-tat Start of Meeting End of Meeting Miss WONG Pit-man Start of Meeting End of Meeting Mr WONG Tin-yan Start of Meeting End of Meeting In Attendance Ms LIM Ting-ting, Sylvia Chief Leisure Manager (New Territories West), Leisure and Cultural Services Department Mr FUNG Hon-wa, Harris District Leisure Manger (Kwai Tsing), Leisure and Cultural Services Department Mr LEE Wai-man, Jimmy Senior Librarian (Kwai Tsing), Leisure and Cultural Services Department Ms CHU Ching-han, Heidi Chief Manager (Festivals and Audience Development), Leisure and Cultural Services Department Ms WONG Fan-ni, Jasmine Senior Manager (New Territories South) Promotion, Leisure and Cultural Services Department Ms WONG Kit-yi, Pat Senior Manager (Community Programmes), Leisure and Cultural Services Department Mr KONG Tze-man, Stephen Contract Project Coordinator/6 (West), Civil Engineering and Development Department Mr CHAN Chung-yun, Stephen Senior Town Planner/Kwai Tsing, Planning Department Mr YIM Wai-Hung, Vincent Administrative Assistant/Lands (District Lands Office, Tsuen Wan and Kwai Tsing), Lands Department Mr CHEUNG Wai-lun Engineer/ New Territories West (Distribution 4),Water Supplies Department Mr CHAU King-man Senior Estate Surveyor/Kwai Tsing1 (District Lands Office, Tsuen Wan and Kwai Tsing), Lands Department Mr YAU Wai-yip Senior Property Services Manager/Sham Shui Po & Tsuen Kwai, Architectural Services Department Mr LEUNG Kin-wai Property Services Manager/Tsing Yi (Acting), Architectural Services Department Ms TSE Fung-chi Housing Manager/ Kwai Chung 3, Housing Department Ms HUI Ka-wai, Minerva Architect (Works)5, Home Affairs Department Miss YIM Yik-huen, Bonnie Assistant District Officer (Kwai Tsing), Kwai Tsing District Office Mr WU Chi-yin, Victor Senior Inspector of Works (Kwai Tsing), Kwai Tsing District Office Mr CHAN Chi-kong Inspector of Works (Kwai Tsing), Kwai Tsing District Office Ms WONG Lai-kuen, Jenny Senior Executive Officer (District Management), Kwai Tsing District Office Mr CHOW Kai-sing, Thomas Liaison Officer i/c Kwai Chung (C&S), Kwai Tsing District Office Ms LEUNG Pui-shan, Emily Liaison Officer (General 3), Kwai Tsing District Office Miss CHANG Hiu-hung, Regin Executive Officer (District Council) 2, Kwai Tsing District Office Miss YUEN Yee-lam, Kathy Executive Officer (District Council) 5, Kwai Tsing (Secretary) District Office Absent with Apologies Mr CHEUNG Kwan-kiu, Steve (Without prior notice) Mr CHOW Wai-hung, Rayman (Without prior notice) Mr LAU Chi-kit (With prior notice) Mr LEUNG Chi-shing (With prior notice) Mr WONG Yun-tat, Ivan (With prior notice) Responsible Department Opening Remarks The Chairman welcomed Members and representatives of government departments to the first meeting of the Planning and District Facilities Management Committee (the Committee) (2020) of Kwai Tsing District Council (K&T DC). 2. The Committee unanimously endorsed the application for absence by Mr LAU Chi-kit, Mr LEUNG Chi-shing, and Mr WONG Yun-tat, Ivan. Confirmation of Minutes of the First Special Meeting (2020) 3. Mr TAM Ka-chun, Warren moved a motion to confirm the minutes. The motion was seconded by Mr HON Chun-yin and the Committee endorsed the said minutes unanimously. Discussion Papers Regular Meeting Schedule of the Planning and District Facilities Management Committee in 2020 (Proposed by the Kwai Tsing District Council Secretariat) (PDFMC Paper No. 1/D/2020) 4. Members endorsed the above arrangement. Endorsement of the Establishment of Working Groups under the Planning and District Facilities Management Committee in 2020 and 2021 and Election of Respective Chairmen (Proposed by Mr SIN Ho-fai) (PDFMC Paper No. 2/D/2020) 5. The Chairman introduced the above paper. 6. The Committee unanimously endorsed the establishment of the following working groups in 2020-2021 and their terms of reference: (i) Works and Development Working Group (WDWG) (ii) Community Building Working Group (CBWG) 4 Responsible Department 7. The Chairman invited nominations for Chairman of WDWG. 8. Mr LAM Siu-fai nominated Mr KWOK Tsz-kin, which was seconded by Mr HON Chun-yin. Mr KWOK Tsz-kin accepted the nomination. 9. As there was only one candidate, Mr KWOK Tsz-kin was elected as the Chairman of WDWG. 10. The Chairman invited nominations for Chairman of CBWG. 11. Mr TAM Ka-chun, Warren nominated Mr SIN Ho-fai, which was seconded by Miss WONG Pit-man. Mr SIN Ho-fai accepted the nomination. 12. As there was only one candidate, Mr SIN Ho-fai was elected as the Chairman of CBWG. Plan on the Promotional Activities of Public Libraries in Kwai Tsing District to be Organised by the Leisure and Cultural Services Department between April 2020 and March 2021 (Proposed by the Leisure and Cultural Services Department) (PDFMC Paper No. 3/D/2020) 13. Mr LEE Wai-man, Jimmy, Senior Librarian (Kwai Tsing) of the Leisure and Cultural Services Department (LCSD), introduced the paper. 14. Mr LEUNG Kam-wai enquired about the installation progress of UV book sterilisers in view of the pandemic. 15. Mr TAM Ka-chun, Warren put forth enquiries as follows: (i) How LCSD would promote the captioned activities. (ii) LCSD's criteria for book selection. Some books relating to sexual minorities which were classified as children's books overseas required parental accompaniment in Hong Kong. 16. Mr LEE Wai-man, Jimmy gave a consolidated response as follows: 5 Responsible Department (i) LCSD would purchase UV book sterilisers this year and would install one sterilizer in each library. (ii) Activities would be promoted online and through printed publications. (iii) Book acquisitions are subject to the endorsement of the Collection Development Board of Hong Kong Public Libraries, prior to being incorporated into the library collections. 17. Mr KWOK Tsz-kin enquired about the estimated number of participants and whether the budget would be adjusted in response to the pandemic. 18. Mr TAM Ka-chun, Warren put forth opinions and enquiries as follows: (i) Classifying books relating to sexual minorities as books which required parental accompaniment was not conducive to promoting equal opportunities for people of different sexual orientations. (ii) He requested LCSD to provide supplementary information on their criteria for book selection after the meeting. 19. Mr LEUNG Kam-wai put forth enquiries as follows: (i) The month when LCSD would have completed the installation of UV book sterilisers. (ii) Whether the above-mentioned sterilisers would be available at all libraries. 20. The Chairman enquired about the models and the costs of UV book sterilisers. 21. Mr LEE Wai-man, Jimmy gave a consolidated response as follows: (i) Pursuant to LCSD's procurement policies, the Department could not specify the model number of UV book sterilisers when they raised purchase requisition so information on the models and the costs could not be provided at the moment. (ii) The above-mentioned sterilisers would be available at all three libraries in Kwai Tsing District. The installation date had not been confirmed, but he 6 Responsible Department believed that it would be completed within this year. (iii) The number of participants was merely the highest estimates. The number of sessions and basic hourly wage for tutors of activities like “Storytelling for Children” had been fixed, so there should not be a significant discrepancy between the actual expenditure and the estimates. The unspent balance would be returned to the District Council (DC). (iv) LCSD would provide supplementary information on procurement of library books after the meeting. (Post-meeting note: LCSD advised information on Hong Kong Public Libraries’ procurement of library materials and collection development had been disseminated to Members after the meeting.) 22. The Committee supported the activity proposals and funding applications in the above paper in principle. The actual amount of funding was subject to the endorsement by the DC. Plan on the Recreational and Sports Programmes to be Organised by the Leisure and Cultural Services Department in Kwai Tsing District between April 2020 and March 2021 (Proposed by the Leisure and Cultural Services Department) (PDFMC Paper No. 4/D/2020) 23. Mr. FUNG Hon-wa, Harris, District Leisure Manger (Kwai Tsing) of LCSD, introduced the paper. 24. Miss WONG Pit-man pointed out that roads and passages in Tsing Yi were venues of various cycling championships. She believed that cycling facilities in Tsing Yi could meet the professional standard and suggested the Department organise more cycling activities in the District. 25.