First Steps to Using Mindjet® Mindmanager® 6 Mac Quickstart Guide

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QuickStart Guide

First Steps to Using Mindjet® MindManager® 6 Mac QuickStart Guide

First Steps to Using Mindjet® MindManager® 6 Mac Contents

Welcome to Mindjet MindManager 1 What is MindManager? 1 About this QuickStart Guide 1

User Interface 2 Screen Elements 2 Parts of a Map 3

Create a Map 4 Visualize Information 4

Information Organization and Management 7 Linking to Existing Documents 7 Attachments 8

Team Collaboration 9 Define Tasks with MindManager 9

Export 10 Key Product Features 11 Help, Training and Support 12 Training 12 Technical Support 12 Online Support 12 Registration 12 Welcome to Mindjet MindManager

Thank you for choosing MindManager. If you are not familiar with our software, this QuickStart Guide will provide you with a short introduction and overview of key features.

What is MindManager? Mindjet® MindManager® 6 Mac is the market leading productivity software for visualizing and managing information, allowing individuals and teams to more effectively think , plan, and work together. It is the most effective way to capture, organize and communicate ideas and information. MindManager software enhances the quality of strategic thinking, accelerates project and process planning and increases productivity.

About this QuickStart Guide This guide uses two icons. They will help you to quickly track and process important information.

Hot Tip User Tip

Mindjet MindManager 6 Mac - QuickStart Guide 1 User Interface

MindManager's user interface is based on the look and feel of Apple software. If you are familiar with Apple's Keynote® or Pages®, using MindManager will require minimal learning. MindManager supports keyboard shortcuts and contextual menus.

There are a number of elements on the screen that are designed to simplify usage. By familiarizing yourself with these features, you will be able to rapidly put MindManager's core capabilities to work on your next project.

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Screen Elements 1. Menu Bar: Access to all functions in MindManager. 2. Toolbar: Fast access to frequently-used functions such as Insert Topic, Hyperlink, Zoom, and more.

Hot Tip The toolbar can be customized to fit your work style. Choose View>Customize Toolbar in the menu bar. Drag and drop functions on and off the toolbar.

Mindjet MindManager 6 Mac - QuickStart Guide 2 3. Inspector Window: Access to a wide variety of tools for enriching and formatting your map – such as adding map markers, setting tasks, attaching files, adding hyperlinks, formatting, and much more. • Markers Inspector – access to map markers – icons that can be used to communicate information. Markers make your maps more visually rich and easier to understand and can be re-named to apply to your specific map. • Task Information Inspector – assign due dates and resources to specific tasks. Use the completion percentage markers to track progress. • Hyperlink & Attachments Inspector – add links to URLs or other files on your computer or network by adding a hyperlink to a topic. Or, add the file to your map by attaching the document. The file will be included when you share your map. • Format & Spacing Inspector – set the topic text, line, and fill colors, topic shapes, layout styles and more. Additionally, you can fine-tune margins and spacing between topics. • Notes Inspector – Set text alignment, add bullet points, color and more to the notes you add to a topic. 4. Library Window: provides a selection of images and backgrounds to visually enhance map information. Personal images can be added to the collection for faster access. Use map parts from the library to add commonly-used topics to your map quickly. 5. Main Window: Displays your map document.

Parts of a Map

Callout Floating Topic Main Topic Subtopic Format Options Font/Ink Color Line Color Topic with Shape Fill/Highlight Color Subtopic

Subtopic Main Topic Subtopic Subtopic Subtopic Topic with Boundary Subtopic Main Topic with Notes Central Topic

Org Chart

Images from Library

Org-Chart Topic Org-Chart Topic

Map Markers Topic Topic Topic Topic

Mindjet MindManager 6 Mac - QuickStart Guide 3 Create a Map

Creating your first map is simple: 1. Create a new map from the menu bar by choosing File>New. 2. Your new map will be created with the central topic selected. Type in the topic you want to map. Press Return when finished.

3. Add main topics and subtopics by clicking the Insert button in the

toolbar . Repeat the process to create additional topics. 4. Topics can be rearranged at any time by dragging and dropping them to new locations. Explore this function by inserting some topics and moving them next to or below other topics.

Hot Tip Topics and subtopics can be created quickly by using keyboard shortcuts: To add another topic at the same level as the one you just created - press Return To add a topic below the current topic level, a subtopic - press - Return Many functions can be activated by Control-clicking with the pointer in the main window. If you are using a two-button mouse, the right button can be used to activate contextual menus for faster access to commands.

User Tip MindManager is an excellent tool for developing content from conception to presentation. Start by putting the main ideas into a map. Add relevant information in links and attachments for easy retrieval. Rearrange the structure and build out key points to craft the plan. Mark important information using images and icons.

Visualize Information One of the key benefits of the map format is the ability to communicate important information visually. For example, priorities can be expressed with or markers, relationships can be expressed with arrows, and the nature of an issue or topic can be expressed using colored flags. Topic colors can also take on specific meaning to strengthen and simplify communication. Use icons from the Markers Inspector and Images from the Library to highlight special information with markers and images. To add a map marker: 1. Click the Inspector button on the toolbar.

Mindjet MindManager 6 Mac - QuickStart Guide 4 2. Click the Markers Inspector tab in the inspector. 3. Selected a topic to which you want to add a marker. 4. Add a marker by clicking it in the inspector. (Example: set a topic as a top Subtopic priority by selecting the Main Topic marker.).

Hot Tip Click the marker in the topic to cycle through the priorities. This also applies to the other markers, such as completion percentage and flags.

To add a library image: 1. Click the Library button in the toolbar to open the window. 2. Select an image you want to use. 3. Add it to a topic by dragging it over the topic. You will see a green “plus sign” indicating that it will be added to the topic.

Hot Tip You can also add an image as a topic by dragging it near, but not over, another topic. Explore this function and have fun with it!

To add a relationship: Relationship arrows can link one topic to another to show that the topics are related. Arrows can be unidirectional or bidirectional. 1. Click the Relationship button on the toolbar. 2. Click the first topic you'd like to connect in the relationship. 3. Click the second topic. 4. A relationship arrow will appear. To change the shape of the arrow, drag the relationship’s handles. 5. To change the direction or appearance of the relationship, use the options in the Format and Spacing Inspector.

Mindjet MindManager 6 Mac - QuickStart Guide 5 User Tip Use maps to increase your meeting productivity. Prepare your agenda and other key components of your meeting with a map. Before the meeting begins, simply send your map to all the participants. That way, everyone knows the agenda in advance. Project the map on a wall during your meeting. Complementary information, notes or changes can be captured in real-time. The map provides consistent information and instant meeting minutes. Communicate your meeting results by emailing the map to participants and others after the meeting.

Insert Additional Information in the Notes window: Notes can be attached to topics and callouts to provide more detailed information that is easily accessible. To add a note to a topic: 1. Select the topic to which you want to add a note. 2. Click the Notes button on the toolbar. 3. Type the text for the note in the Notes window. 4. To format the notes text, click the Notes Inspector button in the top-right corner of the window. 5. Use the options in the Notes Inspector to change the notes text color, alignment, indenting or to add bulleted text or tables.

Mindjet MindManager 6 Mac - QuickStart Guide 6 Information Organization and Management

As the amount of information related to a project or process increases, you tend to spend more time organizing and managing that information. MindManager enables you to compile and access information from different sources, such as other maps and topics, existing documents or links to the Internet from within a single map.

User Tip When making decisions, it's important to collect key information and consolidate it for rapid access and analysis. A map enables you to collect all relevant information into one single document to easily transition from big picture overview to supporting details.

Linking to Existing Documents A Hyperlink is a pointer to related information contained in your map, an existing document or web site. 1. Select the topic to which you would like to add a Hyperlink. 2. Click the Hyperlink button on the toolbar. 3. Select the destination of the link from the Link To: drop-down list. a. To link to a web site, select URL and then enter the address of the web site. The link will appear next to the topic with the application icon for your default web browser. b. To link to another topic, first select Topic. Then select whether the topic is in this map or another. After making your selection, use the topic browser window to select the topic to which you want to link. This link will appear as a link icon Main Topic next to the topic. c. To link to a File or Folder, select File / Folder and then click the Choose button. Use the dialog box that opens to select your file. The link will appear as a small file icon Main Topic next to the topic. d. To link to an email address, select Email Address, and then enter the email Address and Subject. The link will appear next to the topic with the application icon of your default email application.

Hot Tip You can also add hyperlinks in the Notes window. Click the Notes button on the toolbar, enter your notes, select some text and add the hyperlinks.

Mindjet MindManager 6 Mac - QuickStart Guide 7 Attachments In order to quickly and easily send your map complete with all the supporting materials, simply attach the supporting documents to your map. 1. Select the topic to which you would like to attach a document. 2. Click the Attach File button on the toolbar. You can also right-click or control-click a topic to bring up the contextual menu, then choose Insert Attachment. 3. Browse to the file you want to attach and click Open.

Mindjet MindManager 6 Mac - QuickStart Guide 8 Team Collaboration

Mindjet MindManager can foster successful team collaboration by helping your team to set objectives, define and assign tasks to reach them, and capture changes and comments along the way. The Task Information tab in the inspector is a great tool to use on team projects.

User Tip MindManager enables teams to improve their performance. A team project can use a map as the central document for managing and communicating tasks and deliverables.

Define Tasks with MindManager The Inspector window provides access to the Task Information Inspector for assigning tasks, resources, and completion percentages. 1. Select a topic where you would like to assign task information. 2. Click the Task Information Inspector tab in the inspector. 3. Set Start Date, Due Date, Priority, Duration, Resource, and % Complete for the task.

Hot Tip Add priority and % complete icons to create a quick snapshot of a task status. To change a priority or progress of a task, simply click the icon on the topic.

Mindjet MindManager 6 Mac - QuickStart Guide 9 Export

MindManager offers a useful Export option to share maps with those who do not have MindManager. (Note: a free MindManager Viewer is available at www.mindjet.com).

Export your map as an image to a PDF, JPEG, PNG or TIFF file or as text to an RTF or plain text file To export your maps, choose File>Export, enter a name for the file, select a format and then select the location where you would like the file saved.

Mindjet MindManager 6 Mac - QuickStart Guide 10 Key Product Features

Feature Icon Where

Hyperlinks to Websites or Files Toolbar: Hyperlink Spell Check Menu Bar: Edit>Spelling Add Attachments Toolbar: Attach File Map Markers Inspector Window Expand and Collapse Map Toolbar: Detail Balance Map Menu Bar: View>Balance Map Fit Map Toolbar: Zoom> Fit Map Topic Numbering Menu Bar: Format>Topic Numbering Show and Hide Toolbar: View>Filter Inspector Toolbar: Inspector Advanced Formatting Inspector Window Copy Format Menu Bar: Edit>Copy Format Floating and Callout Topics Toolbar: Insert Boundary Toolbar: Boundary Relationship Lines Toolbar: Relationship Task Information Inspector Window PDF Export Menu Bar: File>Export Image Export Menu Bar: File>Export

Mindjet MindManager 6 Mac - QuickStart Guide 11 Help, Training and Support

For answers to your questions about using Mindjet MindManager, please refer to the Mindjet MindManager Help. The tutorials will walk you through how to use and select MindManager software features.

Training Would you like to learn more about Mindjet MindManager software? Our Mindjet Training team offers training options for beginners and advanced users. Go to www.mindjet.com/training to learn more.

Technical Support If you require technical support to resolve installation issues or to answer technical questions, visit us at www.mindjet.com/support. Licensed users are offered telephone support for 30 days from date of purchase. Purchase a Mindjet Support Plan to continue telephone support after 30 days.

Online Support Mindjet offers 24/7 online support for Mindjet MindManager users. Go to www.mindjet.com/support to submit a request. For self-serve support, check our other online resources, including: MindManager Knowledge Base: Online database outlining solutions to the most common problems. MindManager User Forum: Interact with other members of the MindManager community to discuss usage and issues. All support resources are available at www.mindjet.com/support

Registration Please register your software today at www.mindjet.com/registration. By registering, you will get access to product updates, lost license key identification and more.

Mindjet MindManager 6 Mac - QuickStart Guide 12 Mindjet Corporation - Koshland Building 1160 Battery Street San Francisco CA 94111 USA Toll Free: 1-877-MINDJET (646-3538) - Phone: +1 (415) 229-4200 - Fax: +1 (415) 229-4201 - [email protected] - www.mindjet.com