NATIONAL AUDIT OFFICE
2019 S TC(&AM1PFA 04 18/12June Public Disclosure Authorized
T he Secretary Ministry of l iighwa\ s. Road Development and PetroleumI R esources Development.
Report of the Auditor General on the Financial Statements of the Transport Connectivity and Asset Management Projeet for the year ended 31 Decemher 2018.
01. Vinaincial Statements 1.1 Opinion Public Disclosure Authorized
The audit of the financial statements of the T ransport Connectivity and Asset Management financial Project for the year ended 31 Decernber 2018 comprising the statement of and cash position as at 31 December 2018 and the statement of financial performance flow statement for the year then ended, and notes to the financial statemnnts. icluding a
cilis pursuance of provisions in Articie i 54(1) io the Constiui of the Demcratic Republic of Sri Lanka read in conjunetion witli provisions in the Credit Agreement
Public Disclosure Authorized No. 5788 SRI - .K dated 29 September 2017 entered into between the Democratic Socialist Republic of Sri Lanka and the International Development Association ( IDA).
In my opinion, the accompanying financial statements give a true and fair view of the financial position of the Project as at 3 1 December 2018, and of its financial performance and the cash flow-s for the year then ended in accordance with Sri Lanka Public Sector Accounting Standaids.
1.2 Basis for Opinion
I conducted my audit in accordance with Sri ILanka Auditing Standards (SLAuSs). My
Public Disclosure Authorized the Auditor's responsibilities, under those standards are further described in Responsibilities flor the Audit of the Fiinancial Statements section of m' report. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my opinion.
1 1 3 tlher information on performance of the ProjeCt Tle olher infiormiion an stated beltw does not includ in te financial statements und mny
opikion ihereo docs not cov er the otlici information. Tle ObJcti\ceo tbe Pject is to strengthen the capacity of the Road
Declopmenit nuthoit on asset management and implementation f a Design- !3uild-Nlaintenance system using an Oput and Pcrlfomiiiiance 1ased Road been Contrac M uranae krinciples. 1icrefoire pilo programs bad Road fronm Ja-1a iiplemenled to maintain the sections of PPiagoda - Puttalam held on to ChiMla. However, tbe Ninisters of Cabinel had decided at its neting
15 August 2018 to restructnrc of the scope of works of the ProJect, after incurring of works a sum of Rs,91.23 mill on 6orland acquisitions, survcying, esiing
and other operatäng costs by te Projcct up to 31 Decembc 2018. lFrtier, tbe and detailed ork plan under te nvw scopc ol works had not been prepared even as at concurrnce of tbe Lending Agency bad not been obtained Projct to 31 December 201 i Furher. no records had been iaintaiiind bi the
enable to mcasure tbe physical progress of the m wIks as at 31 Decembei 2018.
125 nillion According to the information received, out f tbc allocations of USS
(SDR 90.5 million) equivalent to Rs.18,125 million madc in te Dcelopmcnt Rs.14.500 Credit Agrceint, an allocation of USS 100 million equiv alent to
million bad been translertred subscquently to tb Mienistry of Provincial Council. roads. ocal Govnemment and Sports lor improEmc1t purposes of tbc provincial equivalent FurthrC, out of tbc remuaining balance, only a sum of USS 15 milloin and to Rs.2,175 million bad been allocated to continuc the activitics of Project the balance of USS 8K5 milbon equivalent to Rs.1,232.50 million bad been the ac\ties of transferred to te Road Mainitenanec Trust Fund. Eventhough million te Project had been commenced on 30 June 2016 only a sum of Rs.96.97
bad been utillied as at 31 December 2018.
2 du k": ki e ei had ilTheProjc PliO/e only sum o
of RN25). 4 million eniding Agency on I January 2018 T lance amous mintained Ile Ce itiral had rmained un-pent in the Special Dollar Accou Banka o Sri I.anka on behaiolflhe Project.
for thle 1.4 Respolsibilities of anagemet ad hIlose Charged wt ilG] oernace Financial Statements
of i-Inancial staemIents that give a true and Management is responsible for ile prelpalion ig Sandards and fo such t-air \iw in accrdance itl Sri Lanka >uli Sector \ccounti necessary to eiable the preparation of internal control as maieent deterimine is whether due to fraud or financial sttements thait are free froi mlaterial mi sstatcment, errør.
oversceinllg le Proect's financial Those charged with governance are responsible Ior
reporingl! pocess.
LS Auditor Responsiiliies for ilhe Audit ut F inaleia
whether ile iInancial statements as a NMy objectie is to obtain reasonabil assurance about to fraud or error, and to issue an wvIhole are free from inalerial misstatemicnt.N, wheller due assurance is a hig,h lev el of auditor's report that includes my opinion. Reasonable in accordance w,ith Sri lanka assurance, but is not a guarantee that an audit conducted misstatemieiit when it exists. Auditing Standards will always detect a material or Nlisstatements can arise from fraud ør error and are considered material ilf,individually ih economic decisions ol in the aggregate. tliy culd reasonably be expected to infiluince users taken on the basis of these financial stalements.
Lanka Auditinu Standards, I exerie As part of an audit in acordance w\ ithl Sri skepticismi througlout ile audit. I also: professional jundgimeni and mainitain professional financial statements, (a) identify and a iss the risk of malcrial misstatement of tie procedures iesponsi\e to i hether due to fraud ur error, design and perform audit appropriate to provide a tliose risks, and obtain audit evidence tihat is sufficient and NATIONAL AUDIT: OFFICEý 1
basis lor my opinion. he risk of not detecting a nateril missttement resuhing
fron fraud is higher than for one resultinc from error, as fraud may involve collusion, forger intentional onssrions, nisrepresentations. or the override of internal control
(b) Obtain an understanding of internal control releant to the audit in order to desian audit procedures that are appropriate in the circurstances. but not for the purpose of expressing an opinion on the effectiveness of the Projeci's internal control.
(c) Evaluate the appropriateness of accourning policies used and the reasonableness of accounting estimates and related disclosures made by the imaagemiet.
(d) Evaluate the overall presentation, strueture and conent of the financial statements. including the disClosures. and ohether the mnancial statements represent the
underlying transaetions and evenis in a manner that achieves fair presentation.
I communicate with those charged with governance regarding, among other natters, significant audit tindins, includig any significant deficiencies in internal control that 1 identify during my audit.
2 Report on Other Requirenents of the Donor Agency
As required by the International Developnent Association, I state the followings:
(a) Ihe basis of opilion and scope and limitations of the audit are as stated above.
(b) 111 iy opinion: - The funds proXided has been utilized for the purposes for which they Xwere
provided.
- The opening and closing balances, withdrawals from and replenishlents
to the Special Dollar Account had been truly and fairlv disclosed in the
books and records maintained by the Projeet and the balance as al 31 Decenber 2018 bad been satisfactorily reconciled wvith the accounting
records of the Central Bank of Sri 1 anka as at that date.
4 TheC mme t of xEpend iIre suritd old be~ fail relied upon to
suppior theapleation for reimbursement in accordance w.h he req uiremnt sped'- icifie t in the rcdit A reemn.
The satisfaclory measures Ihad been takenhyt icto ea ity te
Io TIhe Inanicial covenant s laid dow..n in the Credit Agreemecnt had been compliecd w. ih. W.P Wicramaathn *Il MINISTRY OF HIGHWAYS & ROAD DEVELOPMENT AND PETROLEUM RESOURCES DEVELOPMENT WORLD BANK FUNDED TRANSPORT CONNECTIViTY AND ASSET MANAGEMENT PROJECT IDA CREDIT NO: 5788 LK FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 ST DECEMBER 2018 Transport Connectivity and Asset Mxinagoment Project No:1 22,Nlain Street, Ba ttararnulla. MINISTRY OF HIGHWAYS & ROAD DEVELOPMENT AND PETROLEUM RESOURCES DEVELOPMENT ROAD DEVELOPMENT AUTHORITY TRANSPORT CONNECTIVITY AND ASSET MANAGEMENT PROJECT IDA CREDIT NO: 5788 LK FINANCIAL STATEMENTS FOR THE YEAR ENDED 31.12.2018 CONTENTS Pages 1. Introduction 01-04 2. Statement of Financial Position as at 31 )December 2018 05 3. Statement of Changes in Funds 2018 06 4. Statement of Cash Flow for the year ended 31 s December t20 18 07 5. Accounting Policies and Notes to the Financial Statements 08 - 16 6. Trial Balance as at 3 1" December 20 t 8 17- 19 MINISTRY OF HIGHWAYS & ROAD DEVELOPMENT AND PETROLEUM RESOURCES DEVELOPMENT ROAD DEVELOPMENT AUTHORITY TRANSPORT CONNECTIVITY AND ASSET MANAGEMENT PROJECT IDA CREDIT NO: 5788 LK FINANCIAL STATEMENTS 2018 Introduction Rleporting Entrn These Financial Statements relate to the Transport Connectivity and Asset Management Project executed by the Ministry of Ministry of Highways & Road Development & Petroleum Recourses Development and Implemented by the Road Development Authority (RDA). The Project Office is located at No. 122, Main Street, Battaramulla. The Overview ofthe OJriginalI Project Ihe preparatory work of the Transport Connectivity & Asset Management Project (TCAMP) is commenced in 2014 under IDA Loan 4906 of the RSAP II and the project has two (02) components. (1) Institutional strengthening and capacity building for road asset management - This component will finance activities to support the RDA in institutionalizing and expanding the use of the Design, Build and Maintain (DBM) methodology using the Output and Performance Based Road Contract (OPBRC) format and implement institutional and system changes necessary in the RDA and in the construction industry. (2) Piloting the implementation of road asset management principles - This component will finance the DBMI contract in the section from Ja-Ela to end of Chilaw town (ch. 18+000 to 76+000) on Peliyagoda - Puttalam Road (A003); approximately 581(iand finance the cost of compensation related to land acquisition and resettlement for the five identified black spots to improve the road safety outcomes of the project. 1 The Project is to be financed by the World Bankand the Governnent of Sri Lanka. The World Bank loan agreement was signed in 2911 September 2017 &is effective from 08th December 2017. The staff of the Project Management Unit, established under the project, has been involved in projectpreparator\ and land acquisition work. the project is scheduled to be completed bi the end of 2026 The Original Projcet Ot1jeetives It fo uses on creating/developing more effective road asset mranagerment system with the objective of reducing the Fransport cost, which includes: * Reducing cost of road users (Travel time, Vehicle Operating cost, cost of accidents, e tc.) * Reducing Road Infrastructure Improvement, Rehabilitation Operation and Maintenance cost. * Providing road infrastructure to achieve development goals of the Country by optimurmutihzationof scares financial & material resources Estimated Cost andl Soiurces of Finlanleinx Tho total cost of the project is estimated to be US$ 125 million to be financed by an ID)A credit The project will be implemented over a period of 10 years The proposed instrument is an investment project financing. The project cost by component and further details are given below. Project Component Project Cost (US$ Mn) IDA Financing %-K 1. Institutional Strengthening 22.9 100 and Capacity Building for Asset Mgt 2. Piloting the implementation of Road 102.1 100 Asset Nanagement Principles including Cost of compensation for land acquisition and resettlement 125.0 100.0 Funds pertaining to the Government Contribution have been channeled through a Current account at the Bank of Cevlon Battaranulla Ahe same banK account has been used for 2 channeling funds of the salaries and Allowances of its civil servants who will be working for the project. IRestruetuinfim ofthe'TCA111 The Origina Scope of the Transport Connectivity and Asset Management Project (TCAMP) was restructured through Cabinet decision no. 18/1682/805/051 dated 15.08.2018ard the newv scope of the TCAMP is as follows: 1. To uti]iZe LSD 100 million out of the total USD 125 million for the Provincial roads that needs immediate maintenance and minor improvements in all Provinces by Mn istry of Provincial Counc 2. To continue the asset management component within the RDA, by utilizing US) 15 million and the existing PMU that is already established under Ministry of Hlighways and Road Development and Petroleum Recourses Development. 3. To utilize the balance USD 8.5 million (approximately) for higihvay maintenance through the Road Maintenance Trust Fund (RMTF). Items No. 2 & 3 of the restructured ICAMP is to be carried out by the alread\ established PMU and the Balance funds ,vill be used for improving Pro-vicial I ocal Council roads through a PMU, which will be established under the \inistrY of Provincial Councils and I -ocal Government and sports. USD 8.5 million (approximately) has been provided to the PMU for highway maintenance through the Road Maintenance Trust Fund (RMTF), which was not in the scope of TCAMP earlier. After the restructuring process, the scope of work of the TCANP has been reduced and therefore, the Secretary, Ministry of I lighways assigned new work for this PMVU and renamed the PMU as "Network Connectivity Improvement and Asset Management Project (NCIAMF)". The present scope of work under NCIAMP is as follows; 1. Establishing/ Upgrading an Asset Management System in RDA 2. All the RDA Projects funded by EIM Bank of India 3. Construction of Kokkali Bridge funded by Ceskoslovenska Obchodhi Banka of Czech Republic and Hatton National Bank of Sri Lanka. 3 Rteping P 1~eriodI These Financial Statements relate to the financial year ended 31 FDecenber 2018, which is the 2nd year of imfpleientation of the project. E-mail : poganiL~r Tel 011-2884594/95 Fax ; 011-2884610 Date 26.02.2019 4 MINISTRY OF HIGHWAYS & ROAD DEVELOPMENT AND PETROLEUM RESOURCES DEVELOPMENT Transport Connectivity & Asset Management Project STATEMENT OF FINANCIAL POSITIJON AS AT SIST UECEMBER 2018 2017 Description Note 2018 Rs.Cts. Rs.Cts. ASSETS CURRENT ASSETS Cash al Bank 1 8,037,513.73 Central Bank Specal Dollar Account 2 252,140,188.71 Other Advances & )cposits 3 2,580.000.0) 2.580,000 0) 262,757,702.44 2,580,000.00 NON-CURRENT ASSETS Propert Plant & Equipment 4 4,872636.13 529,8 14 69 Ci\ iI \Wirks & Work - in - Progress 5 90,568,863 63 56,560,31651 95,441,499.76 61,857,131.20 TOTAIL ASSETS 358,199,202.20 64,437,131,20 LIABIITIE'! S CURRENTI 1IABI ITIES Accrued Expenses 6 798,292.26 645,705,50 Other Currnt I iabilities 7 215,593 77 1,043,886.03 645,705.59 NON CURRENT LIABILITIES TOTAL LIAIBILLITIES L043,886.03 645.70 59 N ET A S S E T S / E Q U IT Y 6 3 357,155,316.17 .7 9 1 ,4 2 5 .6 SOURCES OF FUNDS Government Contribution (GOSL) 8 80,396,187.12 63.791 425.6l \World Bank IDA Credit 57881K 9 276.759.129.05 NET ASSETS I EQUITY 357,155,316.17 63,791,425.61 l. Y. K. Blyth Karunarathne L A D tpattu Sunil H ttiarach b Projeci Accountant Project Director Secretary Transpørt Connectivity & Transport Cnrinectivity & Ministry of Highwavs & Road Development Asset Management Project Asset Management Project and Petroleum Recourses Development SEng. L U. D. taa Project Director Tfansport Connectivity Project Road Developrent Authority MINISTRY OF HIGHWAYS & ROAD DEVELOPMENT AND PETROLEUM RESOURCES DEVELOPMENT Transport Connectivity & Asset Mahagement Project STATEMENT OF CHANGES IN FUNDS 2018 LKR Government World Bank IDA Description Contribution - Loan Fund Total GOSL Balance as at 01.01.2018 63,791,425.61 - 63,791,425.61 Funds Received During the year 16,604,761.51 236,127,195.27 252,731,956.78 Difference in Exchange 40,631,913.78 40,631,913.78 Balance as at 31.12.2018 80,396,187.12 276,759,109.05 357,155,296.17 6 MINISTRY OF HIGHWAYS & ROAD DEVELOPMENT AND PETROLEUM RESOURCES DEVELOPMENT Transport Connectivity & Asset Management Project rSTATEMENT OF CASH FLOW FOR TE YEAR ENDED 31 DECEMBER 2018 Currency(LKR) Currency(LKR) Description 2018 2017 Cash Flow from Operating Activities Adjustment for Depreciation 1,771,868.60 1,287,245.31 Adjustment for Changes in items of Working Capital (Note**) 398,180.44 (1,934,294.41) Net Cash Flow form Operating Activities 2,170,049.04 (647,049.10) Cash Flow form Investing Activities Purchase of Property Plant& Equipment (1,447,690.04) (6,584,060.00) Consultancy (2,224,312.00) (41,083,642.47) Project Management Unit Expenses (31,784,235.121 (15,476,674.04) Net Cash Flow from Investing Activities (35,356,237.16) (63,144,376.51) Cash Flow form Financing Activities Government Contribution 16,604,761.51 63,791,425.61 World Bank IDA Loan Fund 236,127,195.27 Exchange Rate Fluctuation 40,631,913.78 - Net Cash Flow form Financing Activities 293,363,870.56 63,791,425.61 Net Cash Flow from Operating Activities, Investing Activities 260,177,682.44 & Financing Activities Cash & Cash Equivalents at beginning of period Cash & Cash Equivalents at end of period 260,177,682.44 - Net Increase/decrease in cash & cash equivalents 260,177,682.44 - 2018 2017 **Note-Changes in items of Working Capital CurrentAssets Refundable Deposits ,580,000.00 2,580,00000 2,580,000.00 2,580,000,00 CurrentLiabilitics Gratuity 245,593 77 Accrued Expenses 798,292.26 645,705.59 1,043,886.03 645,705.59 Working Capital 1, 536,113,97 1,934,294.41 Change in working capitalyear ended 2018 398,180,44 7 MINISTRY OF HIGHWAYS & ROAD DEVELOPMENT AND PETROLEUM RESOURCES DEVELOPMENT ROAD DEVELOPMENT AUTHORITY TRANSPORT CONNECTIVITY AND ASSET MANAGEMENT PROJECT IDA CREDIT NO: 5788 LK FINANCIAL STATEMENTS 2018 Accounting Policies & Notes to the Financial Statements 01 Accounting Policies 1.1 Basis of Preparation The Financial Statements are presented in Sri Lanka Rupees and the accounts are prepared on accrual basis. 1.2 Statement of Compliance Wherever possible, the Sri Lanka Public Sector Atcounting Standards issued by the Public Sector Accounting Standards Committee of Institute of Chartered Accountants of Sri Lanka have been adhered to. 1.3 Functional & Presentation Currency The functional and presentation currency is Sri Lanka Rupees. 1.4 Employee Benefits - Gratuity In respect of employees of the Road Development Authority (RDA) assigned to the project, the applicable gratuity has to be paid to the RDA annually and the amount payable up to 2018 has been accounted for. 8 No provisions for gratuity has been made in respect of contract staff as none of the contract staff has completed five years of service in the project. 1.5 Property Plan and Equipment Depreciation of the cost is determined by Straight Line Method using following rates specified in below and depreciation of and assets begins when it is available for use. Computers 33 1/3% Software& Accessories 25% Office Partitioning 20% Name Board 10% Water Boiler 10% Office Furnishing 10% Telephone System 20% Office Network 10% 1.6 Foreign Currency Foreign currency transactions are converted to Sri Lanka rupees using the exchange rate in effect at the date of the Receipt / payment, by the central bank of Sri Lanka and indicated in the monthly statements of the special dollar account. Exchange rate differences arising when there is a change in the exchange rate between payments made from the SDA and replenishments received to the SDA from the World Bank, will be transferred to a Difference in Exchange Account. Any gain and loss arising as a result of the revaluation of the monthly closing balance in the special dollar Account by the central Bank of Sri Lanka is also transferred to the Difference in Exchange Account. 1.7 Commitments The position as at 31c'Decernber 2018, with regard to the contracts awarded up to 31 December 2018 is as follows. 9 Contract Consultant/ Conrat Contract Current/ No. Contract Name Awarded Contractor Date Amount Status Road User Satisfaction Survey for Peliyagoda- Institute for r ~~~Puttlamn Road (AO3) Development Cnrc 1 from Jaela to end of Research and 7 Nov-2016 1,363,933.85 Colte Chilaw Town .( From Consultancy 18+000 Km to76+000 Pvt. Ltd. Kin) Preparation of Addendum to the Social Impact Assessment (SIA) M/s Resource Resettlement Action Development Contract 21 -Feb-2017 1,002,500.00 Cmlt Plan (RAP) for Road Consultant Pvt. Complete 2 Section from Ja-Ela to Ltd. Chilaw (from 18 000 Km to 76+000 Kn) on Peliyagoda- Puttalam Road (A03) Preparation of Resettlement Action Plan M/s Resource (RAP) including Black Development Contract 3 spot improvement from 21-Mar-2018 879,750.00 Consultant Pvt. Complete DandugamOya Bridge Ltd. Ch.18+000 to End of Chilaw Town Ch.76+000 Survey for Land M/s Survey Contract 4 14-Jul-06 96000 Acquisition on A3 Road - Technologies Complete Topography Survey on Mr- B.D. 5 Peliyagoda - Puttlarn 22-Fe-2018 1,384,000.00 Ongoing Road (A003) from 10 MINISTRY OF HIGHWAYS & ROAD DEVELOPMENT AND PETROLEUM RESOURCES DEVELOPMENT Transport Connectivity & Asset Management Project NOTES TO THE ACCOUNTS AS A' 3111 DECEMBER - 2018 Note 01 . Cash at Bank Description As at 31.12.2017 Movement During As at 31.12.2018 the Year 2018 Rs Rs Rs Bank of Ceylon Current A/C 7040509 8,037,513.73 8,037,513 73 8,037,513.73 8,037,513.73 Note 02 . Central Bank Special Dollar Account As at 31.12.2017 MoAement During As at 31.12.2018 Description the Year 2018 Rs Rs Rs Central Bank Special Dollar Account 252,140,188.71 252,140,188.71 - 252,140,188.71 252,140,188.71 Note 03 . Other Advances & Deposits As at 31,12.2017 Movement AsuringA at 31.12.2018 Description the Year 2018 Rs Rs Rs Refundable Deposit-Building Rent 2,580,00000 - 2,580.000.00 2,580,000.00 - 2,580,000.00 11 . ³. ; - , ь ь + + W' Г' . Áе .. -r е ... ¸ о +i.} - .. ,.. . _ ¿ .7 .. - ... ...... Â. r ¼ ...,. . .. ³. '.: ,. · Á , i r ,.* . ^t ...., _ ... . ', r,i "à , ,+ А . -i-' ...... , . : V) 7 ,. , _ ... ._.. ._- - . _ ._. , . .. ,., w [ 9 ¡ ,, ., ,. I N ' U`, , ¡· '. , . Г , , М . ,' ¢ ,, ¢Æ r ^Ë Ct7 Р - . G II . ,Æ7 à r- ¸о ³а ,++'? Áº? ( ³? '' ^' I - Ã О - I ¡ 7 Г- cn р; I"- fiA ( .`"`? 1Л i i r. ¼ ., I ,,, ± Å N М _t ,,,. .. , " ¡ {7р ь _ _ .._! i _. _ _._ ¸ ..... I I à r Ç t° ! ´0 1I ' tJ I wь I - i rJ р оа VJ t`J ' `7' Æ '. Г 7 Г °- i ''t 1 tT I .О - rn 1D рр L 94 `fi Q? Г'" ,,, ', .i а'' ``'` ³ И ¡® LJ` +yj _ t% ¹ f ¡´ Г '- I 47 I ` , - ,,,. . 1 . ¡7 М r ' ^ Г А Г³1 Г W. {.-,i - ² : i # t § ¡ . r. » Æ j U J j i I ° ' '^ . . t-' r :; j ³".ь М J ^ . i :. ., . + I ³ ; W .. i +-. rA ³´ Н ` - r ³ ''" оо i о 4 ; , ¡' Á r ³`3 ® О v' F' r i i ; ь о а 3 ´ о -r Á о ' а Á -r "' ¡ v' .r v+ ; ¡ = . +ll t '' ?, , ! Á , , .7 } t^. r Ci Ã С N Q µ ³ Г - о i о = aL"', ¡N ? ? 1 - Ë' ( ¡§ ¡ V-j ¹ , ¸ .., §¡ '¢£ 4 ) , tT £ N^, ,. CJ Гt'`{` G4` ,,. !n. +» . ¨ " , .-. -  ³ ®. ED ', - } + Æ .- I ^i ¹ . , М 'Ë· tfl ,,. ...,. . ³ ь--+ G C,j S j р Ë i о µÃ i ,, , i , . ,,' ,, Fz,, { Å .. ^ е _ , ' . _ . 1 ³- ,.,J Г i ¡ ¡ 3 .. ´ à I 1" - ¸ » е О ¡ .i ( ` ³ о Á' N r' ., K.r-1 G; I ! I Q , ¡ ." ' Ç"- Â] '+Ç .» I =¯ ' ¸ U± i ST* `, ' [- ¸ 4. [Ji О ¼ t И G ´ {7 , 4 > I Й . . . ¹ Г £ ±¡ `" . О ´¹ i I а I .,. ,- .-+ iI ´ ' '.D ' }- -+ Г Е ('°°1 U ,,, 1 . . ³ , ',...... ~ 4 ²- ' _ . . . ! rt'...w , 'à à ',, Z7 О F iI <( , i ; , ,,. G  , . .. _. . . .. i i, ь...... 4 ,. ... ¡ + ¡ §-. , ¹ i + . . on , j . ° ' ^' .. о . , , . ° ' ` Á Ƽ о 4 ´ о³ е' о- ., ,t , v : °' . `r. 'I i ( а , ` W ..., i ( ...... , . ^ Á .. ,,"._-_._ _...... j !...... ' ...... r I _.__. i ' '''---111 à ,. о ¡ ' , . _ _ _ . О . . ¿,.4 О о : . ¡ J , ´ ,. , .. = 4) ¡ ЕЛ : ti: ¡ 3 ( ' ' 1 ® à ¡. I N Г I .- .-. ^ ...... ¸ .L¼ " . . . . ь 1 .. I ',, ¿ j '. . ,, ,. . ., ., L ,, ,, . , , , ¡ ¿! I. # р !i ,, ... .,,. О о Sw . ¡ ... - j : à ,. . . ... . L' . ." ., ³а .. . ¢ +,. ` r е'^ 3 - ci. ь . i Ã,.. Н_  f! '' L J . ³i о G - j ... р , G. - , .¡ t .Æ J ,» }J .°_ ¹ ,', J ,, - . U ',,, ¨ 1.... .,, F'_ ГË'' . ,,, 7 ,.. ¿е - .,, . J /J ¡Ã Са } fi Ç , ,,, :r ' Ç ,. f -. tJ ,' /' , ,' 4 аz MINISTRY OF11IGHWAYS & ROAD I)FVEI,OPMFNT AND PEA'ROLEUM RESOURCES DEVELOPMENT 'Fransport Connectivity & Asset Management Project NOTES TO'HIE, ACCOUNTS AS AI'31'1'11 DECEMBER - 2018 Note 05. Civil Works & Work-in Progress As at Movement During As at Ace. Account Name Note 31.12.2017 the Year 2018 31.12.2018 Code No Rs Rs Rs Project Expenses - PMU 5 (i) 15,476,674.04 3 1,784,235,12 47,260,909.16 2002 IDRC - User Satisfaction 1,363,933,85 604,562.00 1,968,495.85 Survey 2004 R DC - SIAJ RAP 1,175,932.50 - 1,175,932.50 2005 TNNI - ConCCPtLIal Design,,; 38,238,276. 12 38,2338 276.12 2003 Survey Technologies - I,and 305,500.00 - 305_500 00 Acquisition Survey RAP Including Black, spot - 2006 RDC 0 - 879,750.00 879,750 00 2007 Topography Survey 740,000.00 740,000.00 56,560,316.-Sl 34,008,5.17.12 90,568,S63.63 Note 06. Accrued Expenses at Movement During As at Ace. As the Year 2018 31.12.2018 Code Account Name 31.12.2017 Rs Rs Rs 4004 Project Allowance - Dec 2018 289,524.50 (289,524.50) 323,004.00 4007 OT - Dec 20 18 18,637.8-33 (18,637.83) 47,471 79 4008 Batta - Dec 2018 15,150.00 (15,150AO) 9,100.00 4009 Holiday 36,500.00 (16,500.00) 42,000.00 4033 Vehicle I liring -Dec ?0 18 169,123.00 (169,12100) 157,24 1.339 4037 Security 86,578.57 (86,578.57) - 405 Rent - 215,000.00 4071 Telephone 30,191.69 0, 19 r")) 4,475.08 645,705.59 (645,705.50) 798,292.26 13 MINISTRY OF HIGHWAYS & ROAD DEVELOPMENT AND PETROLEUJM RESOURCES DEVELOPMENT Transport Connectivity & Asset Management Project - 2018 NOTES TO THE ACCOUNTS AS AT 31TH DECEMBER Note 07._Other Current Liabilities As at IVMovement During As at 2018 31.12.2018 Ace Account Name 31.12.2017 the Year Code Rs Rs Rs 245,593.77 245,593.77 5406 RDA Control AC - 245,593.77 245,593.77 Note 08. Government Contribution As at Movement During As at the Year 2018 31.12.2018 Ce Account Name 31.12.2017 Code Rs Rs Rs 16,604,761.5 1 80,396,187.12 6001 Government Contribution - DF 63,791.425.61 63,791,425.61 16,604,761.51 80,396,187.12 Note 09. World Bank IDA Credit Note As at Mqovenent During As at Ce No 31.12.2017 the Year 2018 31.12,2018 Code Rs Rs Rs 5304 World Bank Advance from 223,183,011.75 IDA Credit 223,183,011.75 6002 World Bank IDA Credit 5788 12,944,183.52 LK ** - 12,941, 183.52 Rate 6003 Add: Exchange DiferenCe 40,631,933.78 40,631933.78 - 276,759,129.05 276,759,129.0- IUFR's submitted. Expenditure reported and approved by the World Bank local office based on MINISTRY OF HIGIIWAYS & ROAD DEVELOPMENT AND PETROLEUM RESOURCES DEVELOPMENT TJ'ransport Connectivitv & Asset Management Project NO IFS TO THE ACCOIJNTS AS AT 3ITH DECEMBER - 2018 Note 5 - (i) . Project Expens" - Project Management Unit movement During As at Acc. As at Ace' Account Name 31.12.2017 the year 2018 31.12.2018 Code Rs Rs Rs 4001 Salaries - PMJ 3,357,170.08 3,804 ,672.72 7,161,84.80 4002 Salaries - RDA Staff - 11,275,960.16 1 1,275,960.16i 4004 50% Project Allowance - RDA Staff 3,760,552. 17 3,746,825.79 7,5 07,377.96 4005 12% EPr - PMU 402,860.41 458,240.72 861 101. 4006 3%F IT - PMIJ 100,715.12 114,560,23 215,27 5.3 4007 Overime 286,]_16.99 523,758.97 809,875.96 1008 Travelling & Subsistence 207,467.50 122.750.00 330,217_50 4009 iLoliday Pay 86,000.00 96,000.00 182,00000 4010 lGiatuity - 229,439,37 229,439.37 4011 Overhead Charges to RDA 796,895.07 796,895.07 4022 Mainitenance of Office Premises 13,383.00 14,763.00 '28,146.00 4023 Office Equipment Maintenance 4,615.00 647,845.43 652.460.43 4025 Maintenance & Repairs - Vehicle 2,150 00 2, 150.00 4031 Il nsurance License - Vehicle - 21,224,09 21 4. 09 1033 Vehicle Hire Charges 2,781,573.10 1,724,7,19.27 4.506,322,37 4034 Hlectricity 14,384,15 554,918.35 569 302.50 4035 Rent 1,423,407.00 4,229,415.28 5,652 822 28 4037 Seeurity Expenses 941,192.83 337,935.71 I 279 128 54 4042 Consumable 24,23 4 56 2,700.00 26,954.56 4043 Stationary 118,218.38 102,159.05 220,377.43 4045 Newspapers 60.00 130.00 190.00 4051 Staff Trainig -Local 35,000.00 30,110,10 65,410.10 4053 Membership Subscriptons 18,363.39 I6,583.00 34,946.39 4071 Telephone 385,470.05 20 1 A 32' 586,91 I. 4073 Water -22_278 57 2 2,.278.57 4074 osa I t 00 12 445 00 ' I05.00 15 AND MINISTRY OF HIGHWAYS & ROAD DEVELOPMENT PETROLEUM RESOURCES DEVELOPMEN'T Transport Connectivity & Asset Management Project NOTS TO T11F ACCOUNTS AS AT 31TH DECEMBER - 2018 Note 5 - ( i) . ProectExpens -ei As at Movement During As at 8 Acc. 31.12.2017 the year 201 31.12.2018 Code Rs Rs Its 29,088,095.10 43,057,214.83 Total B/F 13,969,119.73 260.00 4076 Cleaning Services 260.00 528,471 00 4077 Advertisement -528,471.00 1,480.00 1,229.92 2,709-92 4080 Miscellaneous 92,919.00 11 1,2800 204,1 57.0 4083 Entertainment 2,065.00 9,93>00 12,000.00 4084 Site Visit Expenses 103,200_00 103,200 00 4085 Stamp Fee 20,64500 20,645 00 4086 Work shop & Awareness Programme 700000 7000.00 4087 1Fuel 215,000.00 21.5,00000 4088 Othice Shifling 5 1, 17.50 51,137.50 4090 Translation 1,287,245.31 1,386,889.23 2,674,134.54 4100 Depreciation - Software & Accessories 310,7077 4101 !Depreciation - Partitioning 3107607 27,810.21 27,810.? 4 102 Depreciation - Telephone System 3366.4) 4103 Depreciation - Office Network 33,006.40 886.88 886.88 4104 Depreciation Narne Board 1,271.46 1,271 4 4105 Depreciation - Water Boiler 10,5------41065---- Depreciation Furnishing 15,476,674.04 31,784,235.12 47,260,909.16 16C AND MINISTRY OF HIGHWAYS & ROAD DEVELOPMENT PETROLEUM RESOURCES DEVELOPMENT Transport Connectivity & Asset Management Project Trail Balance As atL31.12.21018lh__ Account Account Ir. (LKR) Cr (LKR) Code -_---- 1,968,495.85 2002 Road Usci Satisfaction Surveys- IDRC 305,500.00 2003 Land Acquisitions Survey - 07 Location - Surveys Technologites 1,175,932.50 2004 SIA/ RAP RDC 38,238,276 1 2005 TNM 879,75000 2006 RAP Including Black spot - RDC 740,000.00 2007 Topography Survey 149,500,00 3012 Telephone System Computers. Computer Accessories & Softhvare- Asset 5,642,1300 301 -- ,63027.540 3017 Partitioning 1,637227.54 361,962.50 3018 Office Network 9,900.00 3019 Name Board 15,610.00 3020 Water Boiler 115,420.00 3021 Furnishing 7,161,842.80 4001 Salaries - Contract Staff IRA11,275,960 16 4002 Salaries Staff 4004 50% Project Allow ance RD Stafl 7,507,S7af96 861,101 1 4005 12% LEP PMU 215,275 35 4006 3% ETI - PMU 809,875.96 1007 Overtirne 330,217.50 4008 Travelling & Subsistence 182,000M00- 4009 Holiday Pay 9.3 7- 4010 Gratuity 22 9,43 4011 Overhead Charoes to RI)A 796,89-11.[- 28,146.00 40'2 Maintenance ol'Ottice Premises 4023 Maintenantce of Off-ice Equipment 652,60.43 1(P4 Maintenance & Repairs -Vhce2150,00- 2 4 4031 Insurance & License Vch 406,322.37 403 Vehicle Ilire Charges 40 14 Electricity 569,302.50 17 Account Account Dr. (LKR) Cr. W Code _--_-_-_- --- 92,042,117.48 TIotal B/F- - - - 179,1'28.54 4037 Security Expenses - - ~26,954.5 4042 Other Consumahle - Tools ------_-_- 220,377.43 4043 Stationery & Prining --- 4045 Newspapers Periodicals & Books 65,410.10 4051 Training - Local 4053 Memnber-ship Subscriptions34969 586,911.27 4071 Telephone - 22,278.57 4073 Water-- - 18,605.00 4074 Postage Charges 200 4076 Cleaning 528,471.00 4077 Advertisement -- 2,709.92 4080 Miscellaneous Expenses 4083 Lntertaimmenlt 2 4084 Sit Visit Expenses12000 03,200.00 4085 SlItmp F ees -- 20,645.00M- 4086 Workshop & Awareness Programme 7,000.00 4087 Fuel Expenses ~ý8- -fieSitn 2 15,000A00 4089 RDA Bonus, Medical & Others 4090 Translation Fee 51,137.50 2,674,134.51 4100 Depreciation - Software & Accessories 310,760.77 4101 Depreciation - Partitioning 0 27,810.21 4102 Depreciation - I elephone system 4103 Depreciation - Network 33,666.40 886.88 4104 Depreciation - Name Board 4105 Depreciation Water Boiler ,27 6 10,583 65 4106 Depreciation - Furmshin 8,037,513.73 i101 BOC CIA 7040509 252,140,1887- 5102 Central Bank Special Dolar Account 5103 BOC CIA 7040463 5202 Petty Cash Imprest -- 5205 Festival Advance 07I Local Purchase Adance 18 Account Account Dr. (LKR) CAcu(LKRZ) 5304 W358f678,31611 Total B/F -- 1--580,000,00 5250 Refundable Deposit for Rent ------1401) Imprest Fund Account - D)F- 798,2921M 5302 Accrued Expenses2318017 - 5304 World Banik - Advance from IDA - - - - 5401 Salary Payable------5402 EPF Payable 5403 ETF Payable _--_------5404 PAYF Tax Payable 5405 Salary Control RDA - _--- _-_--- - 245,593,77 5406 RDA Control A/C 5408 Creditor - IDRC ------ 5409 Creditor - GIS Solutions 41 1 Creditor - B. D. Prernarathe---- 54Creditor - Damm -To-u-r-s- 544 Creditor -PraveenTours &Travel 54 15 Ci editor Sool iv', 1N'Te S______51 0 WlIlT Payable 5,140 CBfBOC (7040509) Control Account - 2,674,134.54 5501 Provision for Depreciation - Software & Accessories ---- arttion-- 310,76037 5502 Provision for Depreciation - Partit oning 27,810.21 5503 Provision for Depreciation -Telephone System -- - 33,666.40 5504 Provision for Depreciation - Network 886 88 5505 Provision for Depreciation - Name Board 1,271.46 5506 Provision for Depreciation - Water Boiler -10,583.65 5507 Provision for Depreciation - Furnishing- 80,396,18712 6001 Government of Sri Lanka (GOSL) 12,944,1815- 6002 Wu ld Dank IDA Credit 57881 k 40,631,9337 6003 Difference In Exchan,1 361,258,316.11 361,258,316.11 Total ~19