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8 July 2003 Maputo, MOZAMBIQUE ACTIVITY REPORT of the AU

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8 July 2003 Maputo, MOZAMBIQUE ACTIVITY REPORT of the AU AFRICAN UNION UNION AFRICAINE UNIÃO AFRICANA Addis Ababa, ETHIOPIA P. O. Box 3243 Telephone 517 700 Fax : 517844 EXECUTIVE COUNCIL Third Ordinary Session 4 – 8 July 2003 Maputo, MOZAMBIQUE EX/CL/38 (III) Part I ACTIVITY REPORT OF THE AU COMMISSION FOR THE PERIOD FROM MARCH TO JUNE 2003 EX/CL/38 (III) Part I Page 1 Chapter I ACTIVITY REPORT OF THE BUREAU OF THE INTERIM CHAIRPERSON A. Activity Report of the Administration Directorate B. Activity Report of the Finance and Budget Directorate C. Activity Report of the Women, Gender and Development Directorate D. Activity Report of the Conference on Security, Stability, Development and Cooperation in Africa (CSSDCA Unit) E. Activity Report of the Office of the Legal Counsel A. ACTIVITY REPORT OF THE HUMAN RESOURCES DEVELOPMENT DIRECTORATE 1. Most of the activities carried out within the Division were oriented towards the implementation of the Durban Decision, which assigned the Commission the mandate to submit proposals on the Structure, the Human Resources requirements, the conditions of services of staff of the Commission and their financial implications. During the period under review i.e. February to June 2002, the Human Resources Development division undertook the following activities in the under mentioned fields covering staff related issues: ♦ General Administration, ♦ Pension, Insurance, Staff Welfare & Benefits ♦ Training and Career Development 1. GENERAL ADMINISTRATION: 1.1. Appointments/Recruitment 1.1.1 Headquarters 2. The following staff members were appointed to the posts indicated : 1. Ms. Gbanny A.P. Kouaho, (GSB5)– Domestic Staff 2. Ms. Nidri Amenari – (GSB5)- Domestic Staff EX/CL/38 (III) Part I Page 2 1.2.1 Lilongwe Office Ms. Susan Yoyo Sikaneta, (P6) Executive Secretary 28/02/03 1.2.2. Cairo Office Amb. Muftah Musbah Zawam, (P6) Executive Secretary 17/04/03 3. Due to the ongoing exercise of establishing the Structure and Conditions of Service for the African Union, there was no long-term recruitment during this period. However, in view of the reduced number of staff within the Commission and upon the approval of the relevant bodies within the African Union, a number of Consultants, were recruited on short term contracts to assist with the workload at both the AU Headquarters and its Regional and Representational Offices. 1.2. SEPARATION OF STAFF FROM THE SERVICE OF THE ORGANZIATION Retirement on attaining the age of sixty (60) in compliance with Article 51 (a) (i) of the AU Staff Rules: Professional Category ♦ English Reviser (P4) - Headquarters ♦ Executive Secretary (P6) - Brussels ♦ Socio-Econ. Officer (P4) - Geneva General Service Category ♦ Administrative Assistant (GSA6) - Headquarters Retirement after 30 years of service in compliance with Article 51 (a) (ii) of the AU Staff Rules: Professional Category ♦ English Proof Reader (P2) - Headquarters EX/CL/38 (III) Part I Page 3 Termination of contract Ms. Gbanny Yvette - (GSB5)- Domestic Staff Death ♦ Mr. Ousman Ngum Security Guard – Banjul Office 2. PENSION, INSURANCE, STAFF WELFARE AND BENEFITS 4. On the activities relating to Pension, Insurance, Staff Welfare and Benefits, the following were undertaken: Day-to-day activities 5. Updating the database within the Human Resources Development Division continued. 2.1 Pension 6. Following the proposals made by the Working Group on Conditions of Service and the team, which was dispatched to ILO Headquarters in Geneva during December 2002, this Unit has been in close contact with the focal point designated by ILO to assist the Commission in the revision of the Pension Fund. In this respect the ILO representative submitted a preliminary study, which was studied by the Commission and forwarded to the Actuarial firm BACON WOODROW for its comments. All parties have been able to work out a draft Terms of Reference for the activities to be undertaken. The next step will be to agree on a time frame as well as the identification of the actors to be involved in this exercise. 7. In the same vein, the Commission sought the assistance of the African Development Bank (ADB) for this exercise. The necessary follow- up will be made so as to start this exercise as soon as possible. 2.2. Insurance 8. It has been necessary to reorganize all the Insurance Policies of the Commission, by integrating additional coverage, like the Public liability coverage and Electronic equipment coverage therein. EX/CL/38 (III) Part I Page 4 9. All the policies have been aligned to start on 1 st January of every year and the Motor Policy has also been updated to exclude the old vehicles. 10. A site visit was conducted during this period, with representatives of United Insurance Company, the local insurance company. Among others, the need to improve on the protection of the various buildings and equipment of the Commission was emphasized. In this respect, it was recommended to install fire extinguishers within the premises of the Commission. A preliminary study was made and should be completed soon with the involvement of all interested Divisions/Units to determine the type and number of equipment the Commission would require. 11. With regard to an outstanding claim in respect to a former Commissioner of the ACHPR, necessary contacts have been made with the International Airline Passengers Association (IAPA). The Commission received from IAPA the relevant documents pertaining to the claim and these were forwarded to the Commissioner. 12. A proposal to change the current Group Accident Policy for the AU Observer Missions into a Term Life Policy has been made to some selected insurance companies, with the relevant information. The changes will enter into force as soon as favorable response is received from them. 2.3. Staff Welfare and Benefits 13. The issue of whether the Commission should keep its current Medical Assistance Plan or shift to an Insurance Medical Plan was discussed at the level of the Commission. The Working Group on Conditions of service recommended that a study be undertaken with the assistance of Experts/Consultants to determine the best option for the Commission. The preliminary consultations within the Commission are ongoing with the view of drafting the Terms of Reference as well as the identification of Experts/Consultants to carry out the study. 14. The activities also covered the Cafeteria. A number of issues were raised in respect of the employment of the staff of the Cafeteria, the health status of this category of staff, the quality and price of food and the health of the Staff of the Commission. Following a meeting of the EX/CL/38 (III) Part I Page 5 Social Sub-Committee on Cafeteria some measures have been taken to address the issues raised. Actions are being taken in that respect. 2.4. Medical Insurance 15. A proposal has been made to put in place a medical insurance policy for the AU Consultants. The companies, which have been contacted, have submitted their offers. The exercise has been completed and the Commission will be able to put the appropriate policy in place for the AU Consultants. 3. TRAINING AND CAREER DEVELOPMENT UNIT 16. The following activities were undertaken during the period under review: (a) TRAINING PROGRAMME (i) Language Ability Course Language courses continued to be taught at various levels in Arabic English and French. The Portuguese Language classes could not be taught owing to unavailability of teachers. Total enrolment of participants per course was as follows: Arabic (Levels I and II) 10 French (Levels I, IV, V, VI, and VIII) 32 English (Intermediate & Advanced) 10 - In addition to group training, individual tuition was offered to 5 Senior Officers. - The total number of participants who attended language courses within the period under review is 57. (ii) Computer Training Programme o The basic Computer Training Programme organized by the Training Unit and conducted by the Organisation and Methods, Systems, and Information Technology (OMSIT) EX/CL/38 (III) Part I Page 6 Division resumed on 14 th April to 16 May 2003. Thirty-six (36) staff members benefited from the training. o The next phase of the training programme will be on specialized applications like MS Excel 2000, MS Access 2000, Desktop Publishing Software, Transit Professional (Translating Software) and VHL Medical Data care. The programmes will be conducted for specific groups (iii) Training Course for Master Trainers in Pest Risk Analysis A Senior Officer from AU/CPI / Yaounde Office attended the Course for Master Trainers in Pest Risk Analysis held from 1 to 13 June 2003 in Addis Ababa, Ethiopia. The training programme was sponsored by the Tuskegee University in the “Building Capacity for Pest Risk Analysis in Africa”. (iv) Orientation Programme for Newly Appointed Executive Secretaries of AU Offices in Malawi and Egypt The orientation programme for the two (2) Executive Secretaries, namely Amb. Muftah Musbah Zawan, Executive Secretary, AU Cairo Office and Ms Susan Y. Sikaneta, Executive Secretary, AU Lilongwe Office was held from 6 to 9 May 2003.The programme was to enable the newly appointed Executive Secretaries get acquainted with the work of various Departments in the Commission, according to the established practices of the Organisation. (v) Internship /Attachments The Unit processed a total of six (6) requests for internship/ attachment with the Departments of Peace and Security and the Office of the Legal Counsel. Four (4) of them were Ph.D. degree students. The Unit was involved in processing applications from students of various Institutions based in Addis Ababa, as well as non-African Students, to utilize the services of the AU Library for research for academic work. EX/CL/38 (III) Part I Page 7 4. REGISTRY SERVICES UNIT 17. During the period under review, the Registry Services Unit carried out its normal routine duties. As the mailing office of the Organisation, it processed all in-coming and out-going mail.
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