The Singareni Collieries Company Limited (A Government Company) Area Purchase Cell – RG.II AREA PO: GODAVARI 8 INCLINE – 505 211 DISTRICT: , STATE, E-mail: [email protected]; Telephone No: 08728 – 250028; Fax: 08728-250110 ______

EXTENSION - NOTICE INVITING TENDER Dear Sirs,

Sub : Procurement of items required for Manriding System, Steel cord Belt and Belt Conveyors at VKP Mine and GDK-7LEP Mine, RG2. *** We shall be obliged if you kindly quote your lowest price for the subject material as per list attachment herewith.

Enquiry Number : R2114O0223 Enquiry Date : 06.10.2014 Extended Last date for receipt of tender : 08.01.2015 Time: 12.00 NOON Extended Date of Opening tender : 08.01.2015 Time: 04.00 PM Type of Quotation : Three part Offer Validity : 120 days from the date of opening of tender

1. Only SCCL Registered Vendors are eligible to participate in the tender. Tenderers are requested to furnish their Vendor code in the offer without fail. 2. Tenderers are requested to submit their offers as indicated hereunder : Part A – Technical offer (in one cover) :

1. Technical parameters of the equipment. 2. The machinery installed by the manufacturers. 3. Technical Competence of the manufacturers. 4. Order Copies for supplies made to reputed concerns or Govt. Undertakings. 5. Performance reports if any. 6. NSIC or SSI, ISO certificates along with other documents drawings & Specifications. 7. Guarantee / Warranty. 8. Service support, Spares Depot.

Part B – Commercial terms (in one cover) :

1. Validity, delivery period, applicability of taxes and duties, LD Penalty, warranty/guarantee. 2. Specimen copy of Part C without prices.

Part C- Price bid (in one cover ):

1. Base price quoted, credit rebate etc.

To avoid inadvertent opening of the cover, all the three covers should be distinctly marked with the following on its left hand top corner: a) Enquiry Number & Date and name & address of the bidder. b) Cover No i.e, Part-A / Part-B / Part-C as the case may be and name & address of the bidder. c) Closing & Opening date of the tender and name & address of the bidder.

All the Three covers are to be individually sealed and superscribed as mentioned above and shall be kept in another sealed cover superscribing Enquiry No., due date of the submission of the tender and due date of opening of tender and name & address of the bidder, without which the Offers will not be considered.

3. Part –A & B shall be opened on the due date of the tender opening and Part-C shall be opened after completing technical & commercial evaluation & firming up with NIT conditions with advance intimation to qualified bidders. 4. The tenderers have to separately mention Excise duty / Service tax, wherever leviable on the goods / services to be supplied / provided. Excise Data pertaining to the firm shall be furnished along with quotation with documentary proof . 5. Tender should be posted in a sealed registered envelope clearly superscribed with the subject, enquiry number, last date of receipt of tender and date of opening of the tender, without which the covers will not be taken delivery of and would be returned to the sender . 6. INSUFFICIENT DATA IN THE OFFER. RENDER THE TENDERER DISQUALIFIED. 7. Note: Sometimes issue of corrigendum may be necessary to clarify the doubts raised by the bidders or to carryout corrections, if any. All such corrigendum shall be displayed in company’s web site www.scclmines .com only ( Route: Tenders > Area purchase tenders ). The Tenderers are therefore advised to visit the said web site from time to time to keep them up dated.

Tender to be submitted in duplicate addressed to :

The GENERAL MANAGER, RG2 The Singareni Collieries Company Ltd, G.M Office, 8 Incline Colony, P.O: -505211, Dist: Karimnagar, TELANGANA STATE, INDIA

For and on behalf of The Singareni Collieries Company Limited General Manager, RG.II Godavarikhani – 505211

Enclosures: Annexure-I: Item list Annexure-II: Terms & Conditions.

Annexure – I Enquiry No: R2114O0223, dated 06.10.2014

Sub: Procurement of items required for Manriding System, Steel cord Belt and Belt Conveyors at VKP Mine and GDK-7LEP Mine, RG2.

Items description & Format for quotation : The firm shall submit quotation in the following format:

Item Item Material Part No. Qty Unit Rate SlNo Code Description per unit (Rs.P) 1 17451 PRE START ALARM 30 NOS 40165 110V 150W 2 60170 6 CORE PULL WIRE 42649002 6000 M 21060 CABLE

NOTE: The firms must have previously executed same or similar works either with SCCL or any other reputed organization, especially, government organization shall submit the offers. They shall submit documentary proof along with the offer.

EXCISE DATA

If Excise Duty is applicable, the following data must be submitted with documentary evidence :

ECC No : …………………………………………. ……………

Excise Reg. No : ……………………………………………….

Excise Range : ………………………………….. …………….

Excise Division : ……………………………………………….

Commissionerate : …………………………………………….

Vendor Type (Select from the following) : ………………… 1. Manufacturer 2. Manufacturer's Depot or Consignment Agent 3. First Stage Dealer of indigenous excisable goods 4. Second Stage Dealer of indigenous excisable goods 5. Importer, from his depot or his consignment agent 6. First Stage or Second Stage dealer of imported goods

SE (Purchase), RG2

Annexure-II : Terms & Conditions

Terms and conditions format enclosure to Enquiry No. R2114O0223 (To be incorporated by the bidder along with their quotation. If any blank is unfilled or not confirmed any other terms, the same will be taken to the advantage of SCCL)

1) Price Condition : ______.

If prices quoted are on FOR Destination basis, Packing & Forwarding, Freight and Transit insurance charges are deemed to be inclusive.

2) Discount : ______.

3) Packing & Forwarding charges : ______.

If the prices quoted are on FOR Destination basis, packing & forwarding charges are deemed to be inclusive. If the prices are quoted on Ex-works /Ex-factory and in case specific mention is not made regarding packing & forwarding charges but states that the same as extra, a charge of either 2% of basic or the maximum quoted by any others against the same enquiry whichever is higher will be loaded to the offer for the purpose of comparison. In case order is placed on such firm, the packing & forwarding charges will be limited to that actually loaded on his offer or 2% whichever is lower.

4) Freight charges : ______.

If the prices quoted are on FOR Destination basis freight charges are deemed to be inclusive. If the prices quoted are on Ex-works/Ex-factory and in case Road freight charges are not mentioned loading will be done (a) @2% of the basic within the state of Andhra Pradesh (b) @3% of the basic for / Southern India (excluding Andhra Pradesh) and regions (c) @4% of the basic for and Kolkata regions and other places. Payment will be restricted to the amount loaded or actual whichever is less. Any additional freight charge over and above of the above loading on basic shall be to the account of bidder only.

5) Transit Insurance : ______.

If the prices quoted are on FOR Destination basis Transit insurance charges are deemed to be inclusive. If the prices quoted are on Ex-works/Ex-factory and in case firm not mentioned against the insurance 0.33% on landed cost will be loaded in case of revenue items.

6) STATUTORY TAXES, DUTIES AND LEVIES ETC. :

I. Central Excise Duty, Central Sales Tax / AP VAT, Service Tax, Works Contract Tax, Entry Tax, Royalty, Customs Duty, Countervailing Duty (CVD), Special Additional Duty (SAD) and any other statutory Taxes, Duties, Cess, Levies etc., applicable under Central / State / Provincial Act etc., shall be clearly mentioned in the offer duly indicating the applicable rates as mentioned below:

a. Central Excise Duty: i) When the offered items are Excisable, the bidder shall clearly mention “Excise Duty” in their bid along with the rate applicable unless exempted. Offers submitted with “Excise Duty” as Inclusive are liable for rejection. ii) The bidder shall invariably mention their excise registration number and 8 Digit Excise Tariff Code and description of excisable goods (HSN) as per Central Excise Tariff Act 1985 (CETA 1985) of the enquired items in their offer. iii) If the Firm is an MSME Unit and is availing exemption of Excise Duty as per the provisions of the Act, the Firm shall specifically mention the same besides informing Item Tariff Code, rate of Duty otherwise applicable. The Firm shall also confirm that in the event the Firm crosses the exemption limit it would absorb Excise Duty on the goods supplied after exemption limit is crossed and breakup of Excise Duty shall be given in the Invoice within the overall agreed price and submit Excise invoice. iv) In order to enable SCCL to avail CENVAT credit, if the bidder is a Manufacturer he should submit Excise Invoice and commercial invoice or Excise cum Tax Invoice. v) In case the bidder is an authorized dealer/ distributor of the manufacturer, he should issue Cenvatable Invoice to enable SCCL to avail Cenvat Credit. vi) If the bidder is a manufacturer but offers to supply through their authorized dealer, such supply shall be effected by his dealer under cenvatable invoice. Otherwise, the manufacturer himself shall effect delivery under central excise invoice to enable SCCL to avail cenvat credit. vii) If the Dealer is an importer he should submit importer invoice to enable SCCL to avail cenvat credit. viii) The Bidders shall consider the following aspects while submitting their bids:

• In case the item is not excisable under CETA 1985 the same shall be specifically confirmed by the manufacturer if supply is to be made by him directly. In case the goods to be supplied by an authorized dealer are not excisable, he shall submit a certificate to that effect from their manufacturer / principals.

• In case the bidder mentions in their offer that the central excise duty is not applicable and in case Excise duty becomes applicable at a later date during the order validity period the same shall be absorbed by the bidder and shall submit Excise Invoice.

• The successful bidder will be required to submit Original Excise Duty Invoice cum gate pass and Disclaimer Certificate to the paying authority as indicated in the Purchase Order. Further, the supplier shall also ensure submission of duplicate copy (transporter copy) of proper invoice under rule 11 of Central Excise Rule 2002 or any other document in lieu there of duly prescribed under Central Excise Rule 2002 and / or CENVAT credit rules, 2002 to the consignee i.e., respective Area Stores officer, SCCL. The Excise Invoice cum delivery challan should show the full details of the consignee. b. Central Sales Tax (CST) / AP VAT ( UNDER APVAT ACT 2005):

i) The bidder shall clearly mention the “Sales Tax (i.e. Central Sales Tax for interstate supplies) or VAT under AP VAT Act, 2005” in their bid along with the rate applicable. In case of CST, whether the rate of tax mentioned in the offer is with or without Form “C” shall also be indicated. Offers submitted with “Sales Tax or AP VAT” as Inclusive are liable for rejection.

ii) For supplies made by the manufacturer / dealer registered under AP VAT Act, 2005 shall issue TAX INVOICE to enable SCCL to avail INPUT TAX CREDIT on eligible goods. c. Service Tax (ST):

i) When the services offered are covered under Service Tax, the bidder shall clearly mention “Service Tax” in their bid along with the rate applicable. Offers submitted with “Service Tax” as Inclusive are liable for rejection.

ii) The bidders shall indicate Service Tax Registration No. and the category under which levy of Service Tax is applicable in their offers.

iii) The successful bidder shall raise Tax Invoices indicating the component of Service Tax while claiming payments.

iv) Following information shall be provided in Tax Invoice by the Service Provider to enable SCCL to avail Cenvat Credit.

• Sl. No. and Date of the Invoice/Bill for the service rendered. • The name & address and registration no. of the service provider. • The name & address and registration no. of the service receiver. • Description, classification and value of taxable service provided or to be provided. • The service Tax payable there on. d. Works Contract Tax (WCT) (UNDER APVAT ACT 2005):

i) If the work for which the NIT relates to attracts Works Contract Tax under APVAT 2005, The Bidder shall clearly mention whether he is opting for payment of Works Contract Tax (WCT) under Composition Scheme or under material identification basis. If nothing is mentioned, SCCL will presume WCT under composition scheme and evaluation and payment will be made accordingly.

ii) Bidder shall comply with all the procedural requirements under APVAT ACT 2005, i.e Possession of TIN, Notifying of his option for payment of WCT under composition scheme by filing Form 250 with Assessing Officer, furnishing of Form 501A with the paying authority of SCCL for issue of TDS certificate etc. e. Entry Tax:

Bidders have to quote Entry Tax, wherever applicable.

f. Royalty:

Bidders shall mention Royalty details and shall also enclose valid Mining Lease granted to them or to their principal suppliers, where ever required.

g. Customs Duty (CD), Countervailing Duty (CVD) and Special Additional Duty (SAD):

CD, CVD & SAD are applicable for overseas supplies. However, the bidder has to quote on FOB price basis only. For like to like comparison, loading will be done by SCCL as per the applicable rates.

h. Any other Taxes / Duties applicable:

i) If any Taxes / Duties / Cess / Levies other than those mentioned above are applicable as per the law of the land prevailing as on the date of submission of bid, the bidder shall clearly mention them along with rates applicable rates. Otherwise the same will be to the bidder’s account.

ii) In case new Taxes / Duties / Cess / Levies are introduced after submission of the bids, but before opening the price bids, the bidder shall bring to the notice of the SCCL in writing about such changes for loading and evaluating the status, otherwise, the same will be to the bidder’s account.

II. In case, applicable Taxes / Duties / Cess / Levies along with rates are not clearly mentioned, loading will be done as per the highest rates indicated by other bidders for evaluating the status. Payment towards such Taxes / Duties / Cess / Levies will be made subject to submission of the documentary proof (i.e. Excise gate pass, Tax Invoice etc.,) and to the extent of loading done.

III. In case, the bidder mentions that any / all, Taxes / Duties / Cess / Levies are not applicable and if applicable during the order validity period, the same shall be absorbed by the bidder.

IV. During the contractual delivery period / extended delivery period, any upward / downward revision of applicable Taxes / Duties / Cess / Levies as per order is to SCCL’s account to the extent of revision. However, during the extended delivery period with penalty, any upward revision shall be absorbed by bidder.

V. During the contractual delivery period / extended delivery period, imposition of new Taxes / Duties / Cess / Levies is to SCCL’s account. However, during the extended delivery period with penalty, any increase due to such new Taxes / Duties / Cess / Levies shall be absorbed by bidder.

VI. During the contractual delivery period / extended delivery period, any new Taxes / Duties / Cess / Levies are introduced in lieu of Taxes / Duties / Cess / Levies applicable as per the order is to SCCL’s account. However, during the extended delivery period with penalty, any increase due to such new introductions is to firm’s account.

i) TAX CREDIT (ITC/CENVAT) :

i) SCCL is having centralized registration under Central Excise rules, Service Tax rules and APVAT rules as furnished hereunder: Central excise Registration No : AAACT8873FEM001 Service Tax Registration No : AAACT8873FST001 TIN/CST no (Under APVAT Act 2005) : 28150117915 PAN (Under Income TAX ACT,1961) : AAACT8873F

ii) At the time of evaluation of offers of the bidders, SCCL will consider Tax Credit (ITC/CENVAT) in respect of eligible goods / services indicated in the Commercial Bid Format and their commercial status will be arrived at accordingly.

iii) Successful bidder shall quote the above registration Nos. / PAN in all his invoices and documents against supplies, wherever required as per the provisions of the statutes, to enable SCCL to avail Tax credit.

7) Guarantee : ______.

SCCL Standard Guarantee terms are 12 months from the date of commissioning or 18 months from the date of supply whichever is earlier. Defective material shall be replaced / repaired at free of cost. In such case freight etc. will be to firm’s account only.

8) Price Variation Clause : Prices shall be FIRM till complete execution of order. Price variation clause will not be applicable. However if any firm has not accepted FIRM price due to various reasons and not mentioned the price variation limit in the offer, 15% of the value of the basic price quoted will be loaded and payment on account of price variation will be limited to the same.

9) Risk Purchase Clause : ______.

In case the supplier fails to deliver the material within the delivery schedule prescribed in the order and SCCL is forced to purchase such material from any other manufacturer / supplier at a higher price, the supplier should pay the difference amount to SCCL.

10) Price Fall Clause : ______.

Seller should pass on the benefit to the buyer, in case the seller sells similar material to public or private concern within a period of 06(six) months from the date of receipt of order at price less than the price offered to buyer (SCCL). The Singareni Collieries Company Limited, reserves the right to apply those prices for this order also.

11) Late delivery Penalty : ______.

SCCL Standard Late delivery penalty terms are @1% per week and up to a maximum of 10% value of the undelivered portion will be levied, if the material is not supplied as per the delivery schedule of the order subject to force majeure conditions.

12) Performance Bank Guarantee : ______.

SCCL standard Performance Bank Guarantee Terms are to submit to submit consolidated Performance Bank Guarantee for 10% of order value on a Non-judicial Stamp Paper worth Rs.100.00, and the same shall be kept valid for a period of 3 months over and above the warranty period.

13) Payment Terms : ______. SCCL standard terms of payment are 100% payment through cheque within 30 days, from the date of either receipt of material at our stores or collection of material from Transporter’s Godown subject to acceptability. If the quality of material is found to be defective and not as per the specifications, no payment will be made. If payment terms are other than SCCL Payment terms, 1% of the landed cost will be loaded to the firm’s offer for comparison purpose.

14) Delivery Schedule : ______.

15) Validity : ______.

Quotation should be kept valid for a minimum period of 120/180 days from the date of opening the tender.

16) Tenders should be posted in a sealed envelop clearly superscripting with subject of enquiry, enquiry number and date and the due date of closing and opening of the tender, without which the tender will not be considered. The firm has to submit price bid and technical bid separately.

17) Quotation should be free from corrections. Prices should be quoted in figures and in words. Wherever not quoted, kindly state “Regretted”. Quotation without signature of bidder will be rejected.

18) The quantities indicated in the enquiry are tentative and may increase or decrease at the time of placement of order.

19) Bidders have to submit Current price list / latest order copies of enquired items supplied to any Govt. Organizations/SCCL/CIL along with their offer to enable us to take early action. 20) Bidder quoting for imported material should state clearly whether the material they are offering will be imported against their own quota license. A Photostat copy of present valid DGS & D Rate Contract with latest amendments, if any should be sent along with quotation.

21) If the due date of opening of the tender is postponed for any reasons, if any bidder has submitted revised / subsequent quotation with different / revised rates, terms and conditions, the revised / latest quotation of that bidder will only be considered.

22) Offers should be submitted in ink, Typewriting. The quoted amounts should be mentioned in words also and should be free from corrections, erasing.

23) Quotations received after stipulated time and date will not be considered for whatsoever reasons therefore.

24) The SCCL is not responsible for postal delays, if any.

25) Material should be booked to the consignee and not to self.

26) Current price list and illustrated catalogue of items offered wherever applicable should accompany the quotation.

27) All the supplies must be marked with firm name and date of supply for identification of supplies. 28) The Company does not bind itself to accept the lowest tender or assign any reasons for non-acceptance. No correspondence will be entertained in this regard with suppliers. The Company also does not bind itself to place order for the entire quantity enquired for and reserves the right to distribute the orders for any or all the items on more than one firm. Enquiry / order in part or in full can be cancelled at any time without assigning any reasons.

29) Bank Charges: To suppliers account only.

30) Name and Designation of the person, who is signing on the quotation, should be mentioned in the offer.

31) If the Company finds that the material supplied are not of the correct quality or not according to the specifications required by the Company or otherwise not satisfactory owing to any reasons of which the company shall be sole judge. The Company shall be entitled to refuse or accept of the said material, cancel the contract and buy its requirement in the open market and sue on the supplier for non-fulfillment of the contract including claim for liquidated damages.

32) In all cases of disputes, the decision of Company shall be final, failing this; the matter will be referred to Arbitration in accordance with the Indian Arbitration Act. Any dispute or difference or any matter arising out of contract or Purchase Order or incidental there to under this enquiry shall be subject to jurisdiction of Competent Court in Andhra Pradesh situated at //Godavarikhani alone and not at other places.

33) If any firm has not mentioned regarding Fall Clause, Risk purchase clause, L.D. Penalty clause, guarantee clause, PVC Clause, Validity and payment terms etc., it will be construed that the firm has accepted to SCCL terms and conditions and the same will be incorporated while placing the order.

34) Information on the following to be furnished along with the tender (without which tenders shall not be considered in case of new vendors): a. Whether the firm is a Limited Company / Public or Private /Partnership firm with names of the partners thereof. b. In case of Micro, Small & Medium Enterprises Development firms, they should invariably submit their registration certificate in respect of Micro, Small & Medium enterprises along with offers. c. Banker’s name and address. d. Income tax Permanent Account Number. e. Sales Tax registration Number / VAT No/TIN No/TOT No. f. Service Tax Registration Number. g. Authorized Dealership / Partnership certificates with manufacturers.

35) SCCL reserves the right to inspect the manufacturing unit of any of the enquired / offered items to ascertain its capacity and capability.

36) Acceptance of 40% additional quantities to be indicated.

For General Manager, RG2 Area