MEDIA RELEASE: Friday, January 7, 2010, 4:30 p.m.
REGIONAL MUNICIPALITY OF WATERLOO PLANNING AND WORKS COMMITTEE AGENDA
Tuesday, January 11, 2011 9:30 A.M. Region Council Chamber 150 Frederick Street, Kitchener, Ontario
1. MOTION TO GO INTO CLOSED SESSION
THAT a closed meeting of the Planning & Works and Administration & Finance Committees be held on Tuesday, January 11, 2011 at 9:00 a.m. in the Waterloo County Room in accordance with Section 239 of the Municipal Act, 2001, for the purposes of considering the following subject matters:
a) proposed or pending acquisition of land in the City of Kitchener b) proposed or pending acquisition of land in the Township of Wilmot and the City of Kitchener c) proposed or pending acquisition of land in the City of Cambridge d) receiving of legal advice and opinion that is subject to solicitor-client privilege related to a construction project e) potential litigation and receiving of legal advice and opinion that is subject to solicitor-client privilege related to a proceeding before an administrative tribunal f) personal matters about identifiable individuals - committee appointments g) personal matters about identifiable individuals - committee appointments h) personal matters about identifiable individuals – committee appointments i) labour relations related to contract negotiations j) labour relations related to contract negotiations
2. MOTION TO RECONVENE IN OPEN SESSION
3. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT
4. DELEGATIONS a) Jeff Stager, Waterloo Federation of Agriculture re: Public Relations - To inform public of Federation of Agriculture b) John Shortreed, Resident of Waterloo re: Innovation Corridor c) Hespeler Road/CPR Grade Separation
i) Jennifer Malatesta, Tom Moher, and Al Burton representing Mac’s Convenience Stores Inc. ii) Jeffery Grimm and John Doherty iii) Rick Roberts and Geoff McDonald representing Trimac Management Services Limited Partnership
PW Agenda - 2 - January 11, 2011
5. PRESENTATIONS a) Planning, Housing and Community Services – Overview of Major Issues and Priorities (Staff Presentation) b) Regional Growth Management Strategy Update (Staff Presentation)
6. REPORTS – PLANNING, HOUSING AND COMMUNITY SERVICES
COMMUNITY PLANNING a) P-11-001, Monthly Report of Development Activity for November 2010
REPORTS – INTERDEPARTMENTAL b) E-11-009/P-11-002, 2011 Planning and Works Project Team Membership
REPORTS – TRANSPORTATION AND ENVIRONMENTAL SERVICES
DESIGN AND CONSTRUCTION c) E-11-007, Time Extension for Selected Infrastructure Stimulus Fund Projects d) CR-RS-11-001, Authorization to Expropriate Lands (1st Report) for Road Improvements to Trussler Road (Regional Road 70) New Dundee Road (Regional Road 12) to Bleams Road (Regional Road 56), in the City of Kitchener and Township of Wilmot
TRANSPORTATION e) E-11-003, Extension of Existing 50Km/h Maximum Speed on St. Charles Street (Regional Road 26) East of Sawmill Road (Regional Road 17), Township of Woolwich f) E-11-004, Traffic Signal Review at Victoria Street (Regional Road 55) and Stoke Drive/Oprington Drive, Fairway Road (Regional Road 53) and Lackner Boulevard (Regional Road 54) Intersections, City of Kitchener g) E-11-005, Fischer-Hallman Road, Erb Street to Columbia Street, City of Waterloo – Noise Assessment Review
WATER SERVICES h) E-11-002, Replacement of Municipal Supply Wells
7. INFORMATION/CORRESPONDENCE a) Memo, Provincial Issuance of a Notice of Decision Regarding the New Region of Waterloo Official Plan
8. OTHER BUSINESS a) D. Craig notice of motion re LRT to be dealt with by Council on January 19, 2011
874118 PW Agenda - 3 - January 11, 2011 b) Council Enquiries and Requests for Information Tracking List
9. NEXT MEETING – January 25, 2011
10. ADJOURN
874118 PW Agenda - 4 - January 11, 2011
NEXT MEETINGS
Date Time Description Location Planning and Works Committee January 25, 2011 9:00 A.M. Planning and Works Council Chamber Committee 2nd Floor, Regional Administration Building 150 Frederick Street Kitchener, Ontario February 15, 2011 9:00 A.M. Planning and Works Council Chamber Committee 2nd Floor, Regional Administration Building 150 Frederick Street Kitchener, Ontario Planning, Housing and Community Services TBA TBA Public Meeting for Greenlands TBA Network Implementation Guideline Transportation and Environmental Services January 27, 2011 5:00 P.M. St. Agatha Watermain, Erb St. Agatha Community Road between Wilmot Line Centre, 207 Erb’s Road and Notre Dame Drive, West Information Package in Advance of Public Information Centre
874118 Cens uS bulletin
FAST FACTS Agriculture • The term Census in this Statistics from the 2006 Census for Waterloo Region document refers to the Census Farms of Agriculture conducted by Agriculture represents the largest land use activity in the Region of Waterloo. Statistics Canada every five In 2006, over 65% of all land classified by Statistics Canada was farmland, years. The most recent Census representing 226,384 acres (91,614 hectares). Woolwich had the largest share was conducted in May of 2006, of farmland in Waterloo Region, in 2006 reporting over 73,000 acres (29,500 in conjunction with the Census hectares) of land being farmed, and accounting for almost one-third of the of Population. Region’s total farm area. Across the Region, the number of farms between 2001 • The “headquarters rule” assigns and 2006 stabilized after the large decrease in the previous 5-year timeframe. all data collected for an Meanwhile, in 2006 the total area of farmland (acreage) included within farm operations based in Waterloo Region has increased by just over 1,000 acres agricultural operation to the compared to 2001. Over a ten year timeframe, the number of farms decreased geographic area where the by 9% and farm area by just 3% as shown in Table 1. Similarly, trends over a farm headquarters is located, twenty year time period show a decline of about 12% in the number of farms regardless of the actual whereas the area of farmland only decreased by 5%. location of the parcels of land being farmed. As a result, the Table 1: Number of Farms by Municipality, Waterloo Region, 1996-2006 data could include land located # of Farms Total Area of Farms (acres) outside Waterloo Region. 1996 2001 2006 1996 2001 2006 Conversely, land farmed in Region of Waterloo 1,590 1,444 1,444 234,406 225,800 226,384 Waterloo Region may be Cambridge 42 32 31 5,816 5,001 7,836 reported with a farm Kitchener-Waterloo 43 29 35 5,638 4,329 4,802 headquarters outside the North Dumfries 134 117 117 28,706 25,069 27,530 Region. Wellesley 522 501 518 61,867 60,393 64,210 • To ensure confidentiality, data Wilmot 307 271 247 52,784 53,839 48,697 for the City of Waterloo has Woolwich 542 494 496 79,595 77,169 73,309 been included together with data from the City of Kitchener. Source: Statistics Canada, Census 2006 Kitchener had 23 farms while Most farms fall in the size range of between 70 to 129 acres, as shown in Waterloo had 12 farms in 2006. Figure 1. The average size of all farms across the Region was 155 acres • Farm business characteristics (63 hectares), which is much smaller than the provincial average of 234 are collected for the calendar acres (94 hectares) and the national average of 728 acres (295 hectares). year prior to the Census, in this Figure 1: Size of Farms in Waterloo Region, 2006 case, 2005. 600 For more information on s 500 m Census statistics please refer to r a F
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http://www.statcan.gc.ca b 300 m u
N 200 100 0 Under 10 10 to 69 70 to 129 130 to 179 180 to 239 240 to 399 400 to 559 560 acres acres acres acres acres acres acres acres and over Source: Statistics Canada, Census 2006 PLANNING, HOUSING AND COMMUNITY SERVICES – 2006 Census Bulletin #12 Farm Operations There were 1,444 farm operations based out of Waterloo Region in 2006, employing approximately 3,510 people and accounting for 1.3% of the total labour force. The total number farm operators across the Region increased from 1,955 reported in 2001 to 2,035 in 2006. The average age for a farm operator in 2006 was 47 years, below both the provincial and national averages. Half (51%) of all farm operators work full-time on their operation, spending on average more than 40 hours per week working on the farm. Of the remaining operators, 23% spend between 20 and 40 hours, while 27% spend less than 20 hours per week. Land In 2006, of the total farm area for all land tenure types, 69% was owned by operators in Waterloo Region, while 31% of the land was leased, rented, crop shared or used through other arrangements. For agricultural land, crop production was the predominant land use in 2006, representing almost 80% of agricultural land. This is down slightly from its share in 2001 as shown in Table 2. The only land use to see an increase between Census years were lands categorized as ‘other.’ Crops and Livestock Livestock farming was the predominant farm type in Table 2: Agricultural Land Use in Waterloo Region, 2001 - 2006 2006, accounting for about 74% of all farms or 1,068 2001 2006 Percent total farms throughout Waterloo Region, as illustrated Agricultural Land Use Acres % Acres % Change in Figure 2. Within livestock farming, beef and dairy Land in crops 180,274 79.8 177,072 78.2 -1.6 farms were the most common, each accounting for Summerfallow land 822 0.4 558 0.2 -0.1 just less than 20% of farms in the Region. Sheep and goat farms experienced the largest percentage Tame or seeded pasture 9,344 4.1 8,249 3.6 -0.5 increase, growing by 144%. This was contrasted by (improved pasture) the largest decrease which came in hog farming which Natural land for pasture 8,402 3.7 7,996 3.5 -0.2 was down by 20%. Dairy, cattle, milk, and beef also (unimproved pasture) declined, while other livestock farming types, which Other lands* 26,958 11.9 32,509 14.4 2.4 includes mixed livestock, increased. Poultry and egg Total 225,800 100 226,384 100 - farming remained stable over the same time period. *Other lands include Christmas tree area, woodlands, and wetlands. While there was a net decrease in livestock farms from 2001 to 2006, the intensified use of the land Source: Statistics Canada, Census 2001 and 2006 resulted in growth in the average number of livestock per farm. Over twenty years (1986 to 2006) the number of chickens per farm increased 80% and the Figure 2: Farm Types in Waterloo Region, 2001 - 2006 number of sheep and lambs per farm increased 70% 300 in Waterloo Region. Woolwich Township again demonstrated the strength of its agricultural sector 2001 250 2006 having 47% of all dairy farms and 42% of all chicken egg production farms in Waterloo Region. 200 For crop producing farms across the Region, the 150 principal farm type was oilseed and grain farms, accounting for 194 farms (13%). Crops grown on these 100 types of farms include wheat, corn, bean and soybeans. All crop farms experienced growth between 50 2001 and 2006, with the largest growth in greenhouses, nursery and floriculture farms, which increased by 63%.
0 l , t t k s y n n e p d g d e d n d g e n n e There were 86 reported organic farms across Waterloo l l l a e i l r a u r i p o o e n t o n n e g o o t t s i l b a i i l o t n t u m o t
e a a a e t e t r m H t i u e a
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g Region in 2006, of which 35 were considered to grow l n y o i d o c
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B certified organic products, seven farms reported n e e r a h r r r o a V l t a e h u p p p f t r
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O G transitional organic while 53 grew uncertified products. The majority of certified organic farms were hay or field Source: Statistics Canada, Census 2001 and 2006 crop farms.
www.region.waterloo.on.ca • [email protected] • 519-575-4047 Farm Business Table 3: Municipal Financial Summary, 2005 Total gross farm receipts in 2005 for all farms in Gross Farm Receipts Total Expenses Net Income Municipality Waterloo Region totaled almost $400 million. The ($ millions) ($ millions) ($ millions) average of approximately $275,000 per farm, is Region of Waterloo 396.4 325.9 70.5 surpassed provincially only by Niagara Region. Cambridge 12.1 11.3 0.8 Waterloo Region’s gross farm receipts represent about 10% of the total gross farm receipts Kitchener-Waterloo 10.6 10.3 0.3 reported by all the municipalities within the North Dumfries 46.9 37.2 9.7 Greater Golden Horseshoe (Statistics Canada, Wellesley 104.3 85.3 19.0 2006). Within Waterloo Region, Woolwich, with Wilmot 98.5 84.9 13.6 almost one third of all farm land, reported the Woolwich 124.0 96.9 27.1 highest share of gross farm receipts at $124 Source: Statistics Canada, Census 2006 million, representing 31% of all receipts, followed by Wellesley at 26% and Wilmot at 25% as shown in Table 3. Figure 3: Regional Financial Summary, 1986-2006 From 2001 to 2006 there was a large increase in 450 the total net income of farms. Despite an increase in total expenses from 2000 to 2005 there was a 400 24% increase in farm net income in Waterloo Region. 350 Over a twenty year time period, net farm income 300
in Waterloo Region increased 82%. The largest ) s increase between census years occurred n
o 250 i l between 2001 and 2006, as shown in Figure 3. l i
Over the same time frame, total expenses M 200 $
( Gross Farm Receipts increased only 1% Total Expenses and gross farm 150 Net Income receipts only 4%. Since 1986, total 100 net income for farms in Waterloo 50 Region reached a 0 high of 70.5 million dollars in 2005. 1986 1991 1996 2001 2006 Figure 4 illustrates Source: Statistics Canada, Census 1986 - 2006 the division of gross farm receipts for all farms in Waterloo Figure 4: Farms in Waterloo Region Classified by Total Gross Region. Almost half of all farms had gross Farm Receipts, 2005 receipts between $100,000 and $500,000. Less $250,000 than 5% of all farms had receipts totaling more to $499,999 $100,000 to than one million dollars. $249,999 $500,000 to $999,999
$1,000,000 to $1,999,999 $2,000,000 and over
$50,000 to $99,999 Under $10,000 $25,000 to $49,999 $10,000 to $24,999
Source: Statistics Canada, Census 2006
PLANNING, HOUSING AND COMMUNITY SERVICES – 2006 Census Bulletin #12 For further information Farm operator - this is a count of distinct operators; operators of two or more separate farms were included only once in the total. please contact: Total farm area for all land tenures – the total farm area in Waterloo Region ᮢ owned, leased from governments, rented, leased or crop shared from others or used through other arrangements. Total farm area is the difference between ‘total Planning, Housing and area for all land tenures’ minus ‘total area used by Community Services others.’ Planning Information Farm type – is based on the North American Industry and Research Classification System (NAICS) farm-typing categories. NAICS is revised periodically. The 2001 farm-type data were derived using NAICS1997 and [email protected] 2006 farm-type data were derived using NAICS2002. www.region.waterloo.on.ca Both classifications are the same for the Canadian agriculture industry, making the data from the two 519-575-4047 reference years directly comparable. Greater Golden Horseshoe – geographic area consisting of the following areas; Region of Niagara, Haldimand County, City of Brantford, County of Brant, Region of Waterloo, City of Hamilton, Region of Halton, City of Guelph, County of Wellington, County of Dufferin, Region of Peel, City of Toronto, Region of York, City of Barrie, County of Dufferin, County of Simcoe, City of Orillia, Region of Durham, City of Kawartha Lakes, County and City of Peterborough and County of Northumberland. Other crops – includes crops such as hay and tobacco. Other livestock farming – includes apiculture, horse and other equine production, fur-bearing animal and rabbit production, livestock combination farming and all other miscellaneous animal production. Net income –gross farm receipts minus total expenses. Gross farm receipts – includes income from agricultural product sales, program payments and rebates, dividends and income from custom work. It does not include the sale of capital items or sales of forest products. Source: Statistics Canada Census Dictionary, 2006
www.region.waterloo.on.ca • [email protected] • 519-575-4047 Innovation Corridor
Branding and Accelerating Innovation in the Region of Waterloo
John Shortreed, 191 King St. S. (Bauer Lofts) [email protected] The Idea
Essence of Region is Innovation
Branding would accelerate innovation
Brand is a physical Urban space (Cambridge to Waterloo)
where innovation workers and residents can enjoy a great experience
2 “The West” – a world wide brand that made the west grow
3 Objectives for Innovation Corridor
• reurbanization • economic development • cultural enhancement • good jobs (world wide competition) • improved quality of life, and • Innovation of all kinds
4 Innovation Corridor is 25 km long and 6 blocks wide Schematic of Innovation Corridors and fare free zones To Elmira Mall
Tech Park University Park UpTown Innovation Corridor North fare free DownTown
Mall
iXtown and iXpress Routes (illustrative) Galt Innovation Corridor South fare free
Note iXpress and other iXtown routes integrated into Innovation Corridors 5 Corridor would evolve from existing nodes
•Kitchener • Cambridge & UpTown • Colleges and Universities •Tech park •Center in the Square •The Museum, •Kaufman lofts •Lang district •Kitchener Market •Skating rinks, etc.
It is there now, only need to Brand it and grow it 6 •Drivers for development exist now
•Branding would accelerate development
7 Look - here's the deal – It is close to being a full on town square - in the old style of Europe. There are shops, place to park, a place to sit, an open space in which the ice rink sits and on occasion concerts. There is plenty of people watching to be had - plenty of ice cream and plenty of coffee and if you want a crepe there's a creperie too. The only thing missing is a group of portraiture artists and it would roughly resemble Montmartre in Paris.
Comment on a Life-Style Center web site 8 Judges were impressed by the pedestrian orientation of the development, high- quality materials, elegant signage, brick crosswalks and fountains, that aim for small-town authenticity “is not a disguised retail lifestyle center. It's a real mixed-use environment.” The $480 million development provides a core for retail, office, residential and luxury hotel uses woven together;
Mixed Use Life- Style Centers are a standard form of development, no need to reinvent the wheel, only need, for 25 km, to customize for Innovation
9 King St. like cross section, high density apartments, mixed traffic10 Innovation Corridor would reflect market: • Students • Innovation workers and visitors • Local residents • Visitors, and
• New Residents – attracted to the life style and amenities
11 New Residents – attracted to the life style and amenities
Empty nesters and retired people will sell their house in the 905 area, Buffalo, Detroit, etc.
Move to the corridor for its desirable lifestyle and amenities
12 New Corridor residents will: • bring high disposable income • not use schools, or drive in rush hour • provide the “base” demand for theaters, restaurants, shops, and other corridor amenities •bring their skills and expertise to enhance local volunteer tasks •provide Jane Jacob’s “eyes and feet on the street”
13 Innovation Corridor is feasible,& practical reinventing 20th Century “downtown” is problematic
The Corridor Concept is fully aligned with Kitchener’s corridors initiative, UpTown Waterloo’s Vision, and Cambridge’s River oriented mixed use redevelopments Transportation Is critical to success 14 Corridor transportation - Possibilities • Bus based system with frequent stops
• Buses on existing pavement for Parades, Emergency Vehicles, accidents, etc.
• Counter flow reserved bus lanes
• Fare free zones – common in many downtown
• Integration with iXpress & King St. buses to reduce transfers, cut costs, and encourage use of transit
15 Schematic of Innovation Corridors and fare free zones To Elmira Mall
Tech Park University Park UpTown Innovation Corridor North fare free DownTown
Mall
iXtown and iXpress Routes (illustrative) Galt Innovation Corridor South fare free
Note iXpress and other iXtown routes integrated into Innovation Corridors 16 Request
Council refer Branding of Innovation Corridor to Staff
For Evaluation and possible Implementation
17 Report: P-11-001 REGION OF WATERLOO
PLANNING, HOUSING AND COMMUNITY SERVICES Community Planning
TO: Chair Jim Wideman and Members of the Planning and Works Committee
DATE: January 11, 2011 FILE CODE: D18-01
SUBJECT: MONTHLY REPORT OF DEVELOPMENT ACTIVITY FOR NOVEMBER 2010
RECOMMENDATION:
THAT the Region of Waterloo accept P-11-001, Monthly Report of Development Activity for November 2010, dated January 11, 2011.
SUMMARY:
In accordance with the Regional By-law 01-028, as amended, the Commissioner of Planning, Housing and Community Services has:
1. Approved the following part lot control exemption by-law; 2. Accepted the following plan of condominium; 3. Modified the following plan of subdivision; and 4. Released for registration the following plans of subdivision and plan of condominium.
REPORT:
City of Cambridge
1. Part Lot Control Exemption By-law 130-10 Applicant: Empire Communities (Myers) Ltd. Location: West side of Bailey Drive Proposal: To permit the creation of 4 single detached units. Processing Fee: Paid November 24, 2010 Commissioner’s Approval: Paid November 24, 2010
2. Registration of Draft Plan of Subdivision 30T-06103 Draft Approval Date: December 5, 2007 Phase: Stage 3A Applicant: Mattamy (Hespeler) Limited Location: Guelph Avenue and Blackbridge Road Proposal: To permit the development of 60 single detached units. Processing Fee: Paid November 17, 2010 Commissioner’s Release: November 18, 2010
890500 Page 1 of 4 January 11, 2010 Report: P-11-001
City of Kitchener
1. Registration of Draft Plan of Subdivision 30T-04210 Draft Approval Date: February 1, 2010 Phase: Stage 1 Applicant: Activa Holdings Inc. Location: Falconridge Drive and Hawkswood Drive Proposal: To permit the development of 79 single detached and 9 townhouse units. Processing Fee: Paid November 24, 2010 Commissioner’s Release: November 24,2010
2. Registration of Draft Plan of Subdivision 30T-04210 Draft Approval Date: February 1, 2010 Phase: Stage 2 Applicant: Activa Holdings Inc. Location: Falconridge Drive and Hawkswood Drive Proposal: To permit the development of 191 single detached and 28 townhouse units. Processing Fee: Paid November 10, 2010 Commissioner’s Release: November 10, 2010
3. Registration of Draft Plan of Subdivision 30T-04210 Draft Approval Date: February 1, 2010 Phase: Stage 3 Applicant: Activa Holdings Inc. Location: Falconridge Drive and Hawkswood Drive Proposal: To permit the development of 10 single detached units. Processing Fee: Paid November 10, 2010 Commissioner’s Release: November 10, 2010
City of Waterloo
1. Plan of Condominium Application 30CDM-10407 Date Accepted: November 2, 2010 Applicant: Pepridge Development GP Inc. Location: 42 Bridgeport Road East Proposal: To permit the development of 55 condominium apartment units and 5 commercial units. Processing Fee: Paid October 8, 2010
Township of Wilmot
1. Registration of Draft Plan of Condominium 30CDM-09601 Draft Approval Date: October 2, 2009 Phase: Phase 2 Applicant: Academy Gardens (Baden) Inc. Location: 220 Snyder’s Road Proposal: To permit the development of 18 semi-detached units. Processing Fee: Paid November 4, 2010 Commissioner’s Release: November 8, 2010
890500 Page 2 of 4 January 11, 2010 Report: P-11-001
Township of North Dumfries
1. Modification to Draft Plan of Subdivision 30T-05301 Draft Approval Date: April 28, 2006 Applicant: 839685 Ontario Inc. and 828543 Ontario Inc. Location: Hilltop Community, Ayr Proposal: To relocate “Street 2” to align with Howard Marshall Street and to Processing Fee: show the lotting for the single detached units, semi-detached units and blocks for the townhouse units. Commissioner’s Approval: July 19, 2010 Came Into Effect: November 8, 2010
Township of Woolwich
1. Registration of Draft Plan of Subdivision 30T-98701 Draft Approval Date: June 12, 2003 Phase: Stage 3C Applicant: Thomasfield Homes Ltd. And Arris Glen Developments Ltd. Location: Breslau Settlement Area Proposal: To permit the development of 68 single detached units. Processing Fee: Paid November 12, 2010 Commissioner’s Release: November 18, 2010
Residential Subdivision Activity January 1, 2010 to November 30, 2010 Area Municipality Units in Residential Residential Units Draft Pending Registered Plans Approved Plans (Units Submitted) *Kitchener 728 N/A N/A Waterloo 317 807 0 Cambridge 449 47 119 Woolwich 308 37 0 Wilmot 74 0 0 North Dumfries 0 0 0 Wellesley 0 0 0 Region of Waterloo 1,876 891 119 *The acceptance and/or draft approval of plans of subdivision and condominium processed by the City of Kitchener under delegated approval authority are not included in this table.
For comparison, the following table has also been included:
Residential Subdivision Activity January 1, 2009 to December 31, 2009 Area Municipality December 2009 Totals Units in Residential Residential Units Draft Pending Registered Plans Approved Plans (Units Submitted) *Kitchener 373 N/A N/A Waterloo 151 0 0 Cambridge 476 138 2344 Woolwich 23 0 44 Wilmot 168 0 130 North Dumfries 0 236 0 Wellesley 92 0 0 Region of Waterloo 1283 374 2518
890500 Page 3 of 4 January 11, 2010 Report: P-11-001
*The acceptance and/or draft approval of plans of subdivision and condominium processed by the City of Kitchener under delegated approval authority are not included in this table.
Area Municipal Consultation/Coordination
These planning approvals, including associated consultation with Area Municipalities, have been completed in accordance with the Planning Act. All approvals contained in this report were supported by the Area Municipal councils and/or staff.
CORPORATE STRATEGIC PLAN:
This report reflects actions taken by the Commissioner in accordance with the delegation By-law adopted by Council consistent with the streamlining objectives reflected in Focus Area 1: Manage Regional Growth to Enhance Quality of Life in the Corporate Strategic Plan.
FINANCIAL IMPLICATIONS:
NIL
OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:
NIL
PREPARED BY: Andrea Banks, Program Assistant
APPROVED BY: Rob Horne, Commissioner of Planning, Housing and Community Services
890500 Page 4 of 4 Report: E-11-009/P-11-002 REGION OF WATERLOO TRANSPORTATION AND ENVIRONMENTAL SERVICES PLANNING, HOUSING AND COMMUNITY SERVICES Commissioner’s Office
TO: Chair Jim Wideman and Members of the Planning and Works Committee
DATE: January 11, 2011 FILE CODE: C04-30/PWC/CORR
SUBJECT: 2011 PLANNING AND WORKS PROJECT TEAM MEMBERSHIP
RECOMMENDATION:
THAT the Regional Municipality of Waterloo appoint Regional Councillors to the project and study teams as noted in Appendix A to Report #E-11-009/P-11-002, dated January 11, 2011;
AND THAT the Regional Municipality of Waterloo forward the requests for local Councillor representatives on project and study teams to the Area Municipalities.
SUMMARY:
NIL
REPORT:
Major Planning and Transportation and Environmental Services projects or studies have been directed, for many years, by multi-disciplinary project teams which have usually included one or more Regional or Area Municipal Councillors. The involvement of elected officials has always made a significant, positive impact on the successful completion of these projects. These committees and project teams are distinct from formal sub-committees of Council (e.g. Water Efficiency Advisory Committee), whose Council members have already been appointed.
A list of ongoing Steering Committees and major projects and studies to be undertaken in 2011, including the current political or stakeholder representatives on each group, is provided in Appendix A.
Those projects and studies which would most benefit from political representative(s) are noted in the table below. These are typically projects which may have high public interest and/or significant implications for the Region. In addition to the projects listed below, participation by Councillors on any of the project teams noted in Appendix A is welcomed. After appointing appropriate Regional Councillors to these teams, it is recommended that this list be forwarded to the appropriate Area Municipalities to provide them an opportunity to appoint their Councillors to some of the project teams.
829164 Page 1 of 22 January 11, 2010 Report: E-11-009/P-11-002
Suggested Council No. Description Local Municipality Representative
2. Heritage Planning Advisory Committee To be assigned 4 Community Members
Jean Haalboom Wendy Wright Cascaden Ron Hacket Marg Rowell Natalie Hardacre Harriet Schaefer Patricia Wagner Melissa MacLean
3. Emergency Services Training and Wilmot To be assigned Research Complex - User Group 1 Regional Councillor Committee (WRESTRC)
5. MobilityPLUS Business Plan To be assigned 1 Regional Councillor
6. 2011 Transit Service Improvement Plan Kitchener/Waterloo To be assigned (Kitchener/Waterloo) 1 Regional Councillor
7. 2011 Transit Service Improvement Plan Cambridge To be assigned (Cambridge) 1 Regional Councillor
8. 2011-2014 GRT Business Plan To be assigned 2 Regional Councillors
10. Active Transportation Master Plan To be assigned 1 Regional Councillor
11. Waterloo Spur Multi Use Trail Kitchener/Waterloo To be assigned 1 Regional Councillor
18. Townline Road Reconstruction – Cambridge To be assigned Avenue Road to Pinebush Road 1 Local Councillor - Construction in 2011 Claudette Millar
829164 Page 2 of 22 January 11, 2010 Report: E-11-009/P-11-002
Suggested Council No. Description Local Municipality Representative
22. Courtland Avenue Reconstruction – Kitchener To be assigned Highway 7/8 to Queen Street 2 Local Councillors - Design in 2011 - Construction in 2011, 2012
23. Westmount Road Reconstruction Kitchener To be assigned - Highland Road to Victoria Street 1 Local Councillor - Design in 2011 - 2013 - Construction in 2014 Carl Zehr
25. Ottawa Street, King Street to Mill Street Kitchener To be assigned - Environmental Assessment and 1 Local Councillor Design in 2011-2013 - Construction in 2014 Tom Galloway
26. Trussler Road Improvements, Kitchener/Wilmot To be assigned - New Dundee Road to Bleams Road 1 Wilmot Township - Design in 2011 Councillor - Construction in 2012 1 City of Kitchener Councillor
27. Weber Street Widening – Victoria Kitchener To be assigned - Street to Guelph Street 1 Regional Councillor -Environmental Assessment in 2011 – 2012 Tom Galloway -Construction in 2015 Jim Wideman
29. Hutchison Road Improvements, Village Wellesley To be assigned – of Crosshill and William Hastings Line 1 Local Councillor Improvements at Crosshill Curve - Design in 2012-2015 - Construction in 2016
30. Highland Road Improvements, Patricia Kitchener To be assigned - Avenue to Westmount Road 2 Local Councillors - Design in 2011-2013 - Construction in 2014
829164 Page 3 of 22 January 11, 2010 Report: E-11-009/P-11-002
Suggested Council No. Description Local Municipality Representative
32. Bishop Street Improvements, Cambridge To be assigned – Conestoga Blvd to Concession Road, 1 Local Councillor - Design in 2011-2014 - Construction in 2015 Karl Kiefer
33. Westmount Road Improvements, Kitchener To be assigned Greenbrook Drive to Highland Road 1 Local Councillor - Design in 2011 - Construction in 2013
37. Scheifele Bridge at Conestogo River Woolwich To be assigned Rehabilitation, (Northfield Drive) 1 Local Councillor - Design in 2011 - Construction in 2011
40. Frederick Street Improvements, Kitchener To be assigned Lancaster Street to Bruce Street 1 Local Councillor -Design in 2011 -Construction in 2012
43. Sawmill Road, Conestoga Bridge to Woolwich To be assigned Musselman and Northfield Drive, 1 or 2 Local Councillors Country Spring Walk to South Village Line - Design in 2011-2013 -Construction in 2014 Bleams Road Reconstruction, Fisher 44. Hallman Road to Trussler Road Kitchener To be assigned - Design in 2011-2013 1 Local Councillor - Construction in 2014
45. Northfield Drive Widening, Davenport Waterloo To be assigned Road to University Avenue 1 Local Councillor - EA and Design in 2011-2014 1 Regional Councillor - Construction in 2015
46. Church Street Improvements, Herbert Woolwich To be assigned St. to Barnswallow Drive, Elmira 1 Local Councillor - Design in 2011 - Cosntruction in 2012
47. Bloomingdale Drive, Kraft St to Bridge Kitchener To be assigned St. 1 Local Councillor - Design in 2011-2012 - Construction in 2013
829164 Page 4 of 22 January 11, 2010 Report: E-11-009/P-11-002
Suggested Council No. Description Local Municipality Representative
48. Frederick St Improvements, King St. to Kitchener To be assigned Lancaster St. 1 Local Councillor - Design in 2011-2012 1 Regional Councillor - Construction in 2013
49. Ottawa St. Improvements, Mill St to Kitchener To be assigned Homer Watson Blvd. 1 Local Councillor - Design in 2011-2013 - Construction in 2014
50. Snyders Rd. and Notre Dame Drive Wilmot To be assigned Improvements, Petersburg 1 Local Councillor - Design in 2011-2013 - Construction in 2014
51. King St. Improvements, Printery Road Woolwich To be assigned to Sawmill Road, St. Jacobs 1 Local Councillor - Design in 2011-2014 - Construction in 2015
53. Hiway 401 Access Improvements Kitchener and North To be assigned - Study, Trussler Road to Homer Watson Dumfries 1 Regional Coucillor Boulevard 1 Local Councillor - Environmental Assessment in 2011- 2013
54. East Boundary Road Corridor Planning Cambridge and To be assigned Study North Dumfries 1 Regional Councillor 1 Local Councillor
55. Water Efficiency Advisory Committee To be assigned – 2 Regional Councillors
Mark Dorfman Grant Dunham Tom Galloway Lou Lima Claudette Millar James Robinson Ken Seiling Katerine Waybrant Tammy Bellamy Jim Wideman Chris Toal
829164 Page 5 of 22 January 11, 2010 Report: E-11-009/P-11-002
Suggested Council No. Description Local Municipality Representative
56. Water Resources Protection Liaison To be assigned Committee 1 Regional Councillor
Jean Haalboom
57. Integrated Urban System Groundwater Region To be assigned Study 1 Regional Councillor
58. Wilmot Centre Monitoring Program and Wilmot To be assigned Public Liaison Committee 1 Regional Councillor
60. Wells W6/W7/W8 Class Environmental Waterloo To be assigned Assessment 1 Regional Councillor
Karen Scian
61. Baden – New Hamburg Wilmot To be assigned Water and Wastewater Master Plan 1 Regional Councillor Update Lester Armstrong Peter Roe
63. Strange Street System Class EA Kitchener To be assigned Update 1 Regional Councillor 1 Local Councillor
65. Woolwich Water/Wastewater Master Woolwich To be assigned Plan 1 Regional Councillor 2 Local Councillors
74. Kitchener Wastewater Treatment Plant Kitchener To be assigned – Upgrade 1 Local Councillor
Jim Wideman Jean Haalboom
829164 Page 6 of 22 January 11, 2010 Report: E-11-009/P-11-002
Suggested Council No. Description Local Municipality Representative
75. Biosolids Master Plan Update To be assigned 1 Regional Councillor 3 Local Councilllors (previously from Wilmot, Waterloo, Cambridge)
Angela Vieth Karl Kiefer Paul Hergott Jim Wideman
76. Speed River (Hespeler WWTP) and Cambridge and To be assigned Ninth River (New Hamburg WWTP) Wilmot 1 Regional Councillor Assimilative Capacity Study 1 Township of Wilmot Councillor 1 City of Cambridge Councillor
77. Kitchener Wastewater Treatment Plant Kitchener To be assigned – Stage 2 and UV Disinfection Upgrade 1 Local Councilor - Design Complete -Construction in 2011 - 2012 Jim Wideman Jean Haalboom
84. Residual Waste Master Plan Working Region-wide To be assigned Group 1 Regional Councillor
Claudetter Millar Jane Mitchell Jim Wideman Ken Seiling
829164 Page 7 of 22 January 11, 2010 Report: E-11-009/P-11-002
CORPORATE STRATEGIC PLAN:
The involvement of Regional Councillors on Transportation and Environmental Services and Planning, Housing and Community Services Project Teams is consistent with the Strategic Focus Area Six: Service Excellence which ensures that the Region’s programs and services foster a culture of citizen/customer service that is responsive to community needs.
FINANCIAL IMPLICATIONS:
The costs for the various projects outlined in Appendix A to Report E-11-009/P-11-002 are included in each Division budget.
OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:
NIL
ATTACHMENTS:
Appendix A – Planning and Works – Project Teams - 2011
PREPARED AND APPROVED BY: Thomas Schmidt, Commissioner of Transportation and Environmental Services Rob Horne, Commissioner of Planning, Housing and Community Services
829164 Page 8 of 22 January 11, 2010 Report: E-11-009/P-11-002
APPENDIX A
PLANNING AND WORKS – PROJECT TEAMS – 2011
Political/Stakeholder No. Description Local Municipality Representative G E N E R A L Advisory Committees
1. Ecological and Environmental Advisory Ted Creese Committee Patrick Duxbury Alison Featherstone David Marks Alge Merry Greg Michalenko Claudette Millar Charles Mitz Yonus Muhammad Charles Priddle Brett Woodman
2. Heritage Planning Advisory Committee To be assigned 4 Community Members
Jean Haalboom Wendy Wright Cascaden Ron Hacket Marg Rowell Natalie Hardacre Harriet Schaefer Patricia Wagner Melissa MacLean
Working Groups
3. Emergency Services Training and Wilmot To be assigned 1 Research Complex - User Group Regional Councillor Committee (WRESTRC)
829164 Page 9 of 22 January 11, 2010 Report: E-11-009/P-11-002
A-2
PLANNING AND WORKS – PROJECT TEAMS – 2011
Political/Stakeholder No. Description Local Municipality Representative TRANSIT Advisory Committees
4. Specialized Transit Services Advisory Greg Bechard Committee Brandy Martin Sharron Garrah Jean Haalboom Tom Livingstone Joyce Barlow Michael Mullen Jay Oswald Amy Ross Myrna Nicholas. Laurie Modderman Mark Urquhart
Studies
5. MobilityPLUS Business Plan To be assigned 1 Regional Councillor
6. 2011 Transit Service Improvement Plan Kitchener/Waterloo To be assigned (Kitchener/Waterloo) 1 Regional Councillor
7. 2011 Transit Service Improvement Plan Cambridge To be assigned (Cambridge) 1 Regional Councillor
8. 2011-2014 GRT Business Plan To be assigned 2 Regional Councillors
829164 page 10 of 22 January 11, 2010 Report: E-11-009/P-11-002
A-3
PLANNING AND WORKS – PROJECT TEAMS – 2011
Political/Stakeholder No. Description Local Municipality Representative T R A N S P O R T A T I O N Advisory Committees
9. Aeronautical Noise Management Barry Aylward Committee Geoff Lorentz Rick Cowsill Joan Gross Wilf Park Bob Connors Sean Sullivan Mark Stoddard Berry Vrbanovic Gary Tomic Richard Wagner Gord Williams Roland Tschupruk Clifford Frank Chris Wood Kevin Campbell Dalila Figueiredo Lee Ann Wetzel
Studies
10. Active Transportation Master Plan To be assigned 1 Regional Councillor
11. Waterloo Spur Multi Use Trail Kitchener/Waterloo To be assigned 1 Regional Councillor
12. Rapid Transit, Cambridge/Kitchener Tom Galloway Transit Project Assessment /Waterloo
829164 page 11 of 22 January 11, 2010 Report: E-11-009/P-11-002
A-4
PLANNING AND WORKS – PROJECT TEAMS – 2011
Political/Stakeholder No. Description Local Municipality Representative Design and Construction
13. Dundas Street Reconstruction and Cambridge Gary Price Resurfacing – Branchton Road to Franklin Boulevard - Design in 2011 - Construction in 2011
14. King Street, Eagle Street to Fountain Cambridge Jane Brewer Street and Fountain Street, King Karl Kiefer Street to Shantz Hill Road - Environmental Assessment and Design 2011-2014 - Construction in 2015
15. South Boundary Road, Water Street Cambridge Kim Denouden to Franklin Boulevard Gary Price - Environmental Assessment and Ted Higgins Design in 2011-2015 Doug Craig - Construction in 2016-2017
16. Ottawa Street Transportation Study, Kitchener Tom Galloway Westmount Road to Imperial Drive Jim Wideman - Finalize Environmental Assessment in 2011 - Construction in 2015
17. Eagle Street, Hespeler Road Cambridge Jane Brewer to Concession Road Karl Kiefer - Design in 2011-2012 - Construction in 2014
18. Townline Road Reconstruction – Cambridge To be assigned Avenue Road to Pinebush Road 1 Local Councillor - Construction in 2011 Claudette Millar
19. Franklin Boulevard Widening – Cambridge Doug Craig Pinebush Road to Myers Road Ben Tucci - Design in 2011 -2012 - Construction in 2013 - 2015
829164 page 12 of 22 January 11, 2010 Report: E-11-009/P-11-002
A-5
PLANNING AND WORKS – PROJECT TEAMS – 2011
Political/Stakeholder No. Description Local Municipality Representative
20. Hespeler Road Grade Separation at Cambridge Jane Brewer CP Rail Pam Wolf - Construction in 2011-2013 Ben Tucci
21. Fairway Road Extension – Zeller Drive Cambridge/Kitchener Pam Wolf to Regional Road 17 Tom Galloway - Construction in 2011 - 2012 Berry Vrbanovic
22. Courtland Avenue Reconstruction – Kitchener To be assigned Highway 7/8 to Queen Street 2 Local Councillors - Design in 2011 - Construction in 2011, 2012
23. Westmount Road Reconstruction Kitchener To be assigned - Highland Road to Victoria Street 1 Local Councillor - Design in 2011 - 2013 - Construction in 2014 Carl Zehr
24. Victoria Street, Edna Street to Bruce Kitchener Daniel Glenn-Graham Street Scott Davey - Design in 2011-2013 - Construction in 2014
25. Ottawa Street, King Street to Mill Kitchener To be assigned Street 1 Local Councillor - Environmental Assessment and Design in 2011-2013 Tom Galloway - Construction in 2014
26. Trussler Road Improvements, Kitchener/Wilmot To be assigned - New Dundee Road to Bleams Road 1 Wilmot Township - Design in 2011 Councillor - Construction in 2012 1 City of Kitchener Councillor
829164 page 13 of 22 January 11, 2010 Report: E-11-009/P-11-002
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PLANNING AND WORKS – PROJECT TEAMS – 2011
Political/Stakeholder No. Description Local Municipality Representative
27. Weber Street Widening – Victoria Kitchener To be assigned - Street to Guelph Street 1 Regional Councillor -Environmental Assessment in 2011 – 2012 Tom Galloway -Construction in 2015 Jim Wideman
28. Fischer-Hallman Road Widening, Kitchener Tom Galloway Bleams Road to Ottawa Street Kelly Galloway - Environmental Assessment in 2011 - 2012 - Construction in 2015
29. Hutchison Road Improvements, Wellesley To be assigned – Village of Crosshill and William 1 Local Councillor Hastings Line Improvements at Crosshill Curve - Design in 2012-2015 - Construction in 2016
30. Highland Road Improvements, Kitchener To be assigned - Patricia Avenue to Westmount Road 2 Local Councillors - Design in 2011-2013 - Construction in 2014
31. King Street Improvements, Waterloo Diane Freeman 85 Highway Ramp to Northfield Drive and Northfield Drive Improvements, King Street to St. Jacobs Rail Tracks - Design in 2011-2013 - Construction in 2014
32. Bishop Street Improvements, Cambridge To be assigned – Conestoga Blvd to Concession Road, 1 Local Councillor - Design in 2011-2014 - Construction in 2015 Karl Kiefer
829164 page 14 of 22 January 11, 2010 Report: E-11-009/P-11-002
A-7
PLANNING AND WORKS – PROJECT TEAMS – 2011
Political/Stakeholder No. Description Local Municipality Representative
33. Westmount Road Improvements, Kitchener To be assigned Greenbrook Drive to Highland Road 1 Local Councillor - Design in 2011 - Construction in 2013
34. University Avenue Improvements, Waterloo Mark Whaley Lincoln Road to Weber Street - Design in 2011-2012 - Construction in 2013
35. Swan Street Improvements, North Dumfries Sue Foxton Hilltop Drive to Stanley Street - Design in 2011-2013 - Construction in 2014
36. Spragues Road Improvements, North Dumfries Gord Taylor Brant/Waterloo Boundary to Wrigley Road - Design in 2011-2014 - Construction in 2015
37. Scheifele Bridge at Conestogo River Woolwich To be assigned Rehabilitation, (Northfield Drive) 1 Local Councillor - Design in 2011 - Construction in 2011
38. River Road Extension, King Street to Kitchener Jim Wideman Manitou Drive Jean Haalboom - Environmental Assessment – Ongoing John Gazzola - Construction in 2016 Berry Vrbanovic Claudette Miller
39. George Street Reconstruction, St. Cambridge Claudette Millar Andrews Street to Parkhill Road Pam Wolf - Design in 2011 - Construction in 2012
829164 page 15 of 22 January 11, 2010 Report: E-11-009/P-11-002
A-8
PLANNING AND WORKS – PROJECT TEAMS – 2011
Political/Stakeholder No. Description Local Municipality Representative
40. Frederick Street Improvements, Kitchener To be assigned Lancaster Street to Bruce Street 1 Local Councillor -Design in 2011 -Construction in 2012
41. Weber Street Improvement, Waterloo Mark Bauman Benjamin Road to King Street -Design in 2011 -Construction in 2012
42. Weber Street Improvement, Waterloo Mark Bauman King Street to Blythwood Road -Design in 2011-2012 -Construction in 2013
43. Sawmill Road, Conestoga Bridge to Woolwich To be assigned Musselman and Northfield Drive, 1 or 2 Local Councillors Country Spring Walk to South Village Line - Design in 2011-2013 -Construction in 2014 Bleams Road Reconstruction, Fisher 44. Hallman Road to Trussler Road Kitchener To be assigned - Design in 2011-2013 1 Local Councillor - Construction in 2014
45. Northfield Drive Widening, Davenport Waterloo To be assigned Road to University Avenue 1 Local Councillor - EA and Design in 2011-2014 1 Regional Councillor - Construction in 2015
46. Church Street Improvements, Herbert Woolwich To be assigned St. to Barnswallow Drive, Elmira 1 Local Councillor - Design in 2011 - Cosntruction in 2012
47. Bloomingdale Drive, Kraft St to Bridge Kitchener To be assigned St. 1 Local Councillor - Design in 2011-2012 - Construction in 2013
829164 page 16 of 22 January 11, 2010 Report: E-11-009/P-11-002
A-9
PLANNING AND WORKS – PROJECT TEAMS – 2011
Political/Stakeholder No. Description Local Municipality Representative
48. Frederick St Improvements, King St. Kitchener To be assigned to Lancaster St. 1 Local Councillor - Design in 2011-2012 1 Regional Councillor - Construction in 2013
49. Ottawa St. Improvements, Mill St to Kitchener To be assigned Homer Watson Blvd. 1 Local Councillor - Design in 2011-2013 - Construction in 2014
50. Snyders Rd. and Notre Dame Drive Wilmot To be assigned Improvements, Petersburg 1 Local Councillor - Design in 2011-2013 - Construction in 2014
51. King St. Improvements, Printery Road Woolwich To be assigned to Sawmill Road, St. Jacobs 1 Local Councillor - Design in 2011-2014 - Construction in 2015
52. Manitou Drive Improvements, Bleams Kitchener Jean Haalboom Road to Fairway Road John Gazzola - EA and Design 2011-2014 - Construction 2015
53. Hiway 401 Access Improvements Kitchener and North To be assigned - Study, Trussler Road to Homer Dumfries 1 Regional Coucillor Watson Boulevard 1 Local Councillor - Environmental Assessment in 2011- 2013
54. East Boundary Road Corridor Cambridge and North To be assigned Planning Study Dumfries 1 Regional Councillor 1 Local Councillor
829164 page 17 of 22 January 11, 2010 Report: E-11-009/P-11-002
A-10
PLANNING AND WORKS – PROJECT TEAMS – 2011
Political/Stakeholder No. Description Local Municipality Representative W A T E R S E R V I C E S Advisory Committees
55. Water Efficiency Advisory Committee To be assigned – 2 Regional Councillors
Mark Dorfman Grant Dunham Tom Galloway Lou Lima Claudette Millar James Robinson Ken Seiling Katerine Waybrant Tammy Bellamy Jim Wideman Chris Toal
56. Water Resources Protection Liaison To be assigned Committee 1 Regional Councillor
Jean Haalboom Water Supply – Studies and Pre-Design
57. Integrated Urban System Groundwater Region To be assigned Study 1 Regional Councillor
58. Wilmot Centre Monitoring Program Wilmot To be assigned and Public Liaison Committee 1 Regional Councillor
59. Well W5 Upgrade – Class Waterloo Angela Vieth Environmental Assessment Sean Strickland
60. Wells W6/W7/W8 Class Waterloo To be Assigned Environmental Assessment 1 Regional Councillor
Karen Scian
61. Baden – New Hamburg Wilmot To be Assigned Water and Wastewater Master Plan 1 Regional Councillor Update Lester Armstrong Peter Roe
829164 page 18 of 22 January 11, 2010 Report: E-11-009/P-11-002
A-11
PLANNING AND WORKS – PROJECT TEAMS – 2011
Political/Stakeholder No. Description Local Municipality Representative
62. Maple Grove Area Water Supply Cambridge Rick Cowsill Environmental Assessment Claudette Millar
63. Strange Street System Class EA Kitchener To be assigned Update 1 Regional Councillor 1 Local Councillor
64. Water Supply/Distribution Supply None required at this time Operations Master Plan
65. Woolwich Water/Wastewater Master Woolwich To be assigned Plan 1 Regional Councillor 2 Local Councillors
Water Supply – Design and Construction
66. St. George Street Tank Demolition Kitchener None required at this time - Demolition in 2011
67. Zone 6 – New Reservoir Waterloo None required at this time - Design in 2011 - Construction in 2011-2012
68. Middleton Pump Station Upgrades Cambridge Claudette Millar - Design Complete Pam Wolf - Construction ongoing in 2011 - 2012
69. Mannheim Chemical Storage Kitchener None required at this Building time. - Design in 2011 - Construction in 2012
70. ASR Stage 2, Mannheim Water Kitchener None Required at this Treatment Plant time - Design in 2011-1012 - Construction in 2012 – 2014
829164 page 19 of 22 January 11, 2010 Report: E-11-009/P-11-002
A-12
PLANNING AND WORKS – PROJECT TEAMS – 2011
Political/Stakeholder No. Description Local Municipality Representative
71. Greenbrook K1A/K2A New Well Kitchener None Required at this Houses time - Design in 2011 - Construction in 2011-2012
72. Baden – New Hamburg Trunk Wilmot None Required at this Watermains (Staged) time - Design in 2011-2013 - ‘Construction in 2012-2014 Wastewater – Studies and Pre-Design
73. Rural Water Quality Program Jean Haalboom
74. Kitchener Wastewater Treatment Kitchener To be assigned – Plant Upgrade 1 Local Councillor
Jim Wideman Jean Haalboom
75. Biosolids Master Plan Update To be assigned 1 Regional Councillor 3 Local Councilllors (previously from Wilmot, Waterloo, Cambridge)
Angela Vieth Karl Kiefer Paul Hergott Jim Wideman
76. Speed River (Hespeler WWTP) and Cambridge and To be assigned Ninth River (new Hamburg WWTP) Wilmot 1 Regional Councillor Assimilative Capacity Study 1 Township of Wilmot Councillor 1 City of Cambridge Councillor
829164 page 20 of 22 January 11, 2010 Report: E-11-009/P-11-002
A-13
PLANNING AND WORKS – PROJECT TEAMS – 2011
Political/Stakeholder No. Description Local Municipality Representative Wastewater – Design and Construction
77. Kitchener Wastewater Treatment Kitchener To be assigned Plant – Stage 2 and UV Disinfection 1 Local Councilor Upgrade - Design Complete Jim Wideman -Construction in 2011 - 2012 Jean Haalboom
78. Waterloo Wastewater Treatment Waterloo Angela Vieth Plant Update Sean Strickland - Design Ongoing (Staged) - Construction Ongoing in 2011 – 2014
79. Manitou Drive Biosolids Dewatering Kitchener Jim Wideman Facility Jean Haalboom - Design Complete - Construction Ongoing in 2011
80. Hespeler Wastewater Treatment Cambridge Rick Cowsill Plant Upgrades Jane Brewer Process Upgrades – Design in 2011 - Construction in 2012-2013
81. Preston Wastewater Treatment Cambridge None required at this time Plant – Digester Upgrades - Design in 2011-2012 - Construction in 2012-2013
82. Elmira Wastewater Treatment Plant Woolwich None Required at this Upgrades (Staged) time
Equalization Tanks: - Construction Ongoing in 2011 Process Upgrades: -Design in 2011 -Construction in 2011-2012
829164 page 21 of 22 January 11, 2010 Report: E-11-009/P-11-002
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PLANNING AND WORKS – PROJECT TEAMS – 2011
Political/Stakeholder No. Description Local Municipality Representative
W A S T E M A N A G E M E N T
Advisory Committee
83. Waterloo Landfill Liaison Waterloo Scott Witmer Committee
Waste Management – Design and Construction
84. Residual Waste Master Plan Region-wide To be assigned Working Group 1 Regional Councillor
Claudetter Millar Jane Mitchell Jim Wideman Ken Seiling
85. Waterloo Landfill Leachate Waterloo None Required at this Pumping Station No. 2 time Replacement -Design in 2011-2012 - Construction in 2013
86. Waterloo Landfill New Cell NE4 Waterloo None Required at this -Design in 2011 time - Construction in 2012
829164 page 22 of 22 Report: E-11-007 REGION OF WATERLOO
TRANSPORTATION AND ENVIRONMENTAL SERVICES Design and Construction
TO: Chair Jim Wideman and Members of the Planning and Works Committee
DATE: January 11, 2011 FILE CODE: 8314.A
SUBJECT: TIME EXTENSION FOR SELECTED INFRASTRUCTURE STIMULUS FUND PROJECTS
RECOMMENDATION:
THAT the Regional Municipality of Waterloo request from the Provincial government an extension to Federal and Provincial funding to October 31, 2011 for the following projects:
Project Total Eligible Program Project Title Number Cost Infrastructure Stimulus Replacement of the Hespeler Wastewater 466 $9,999,900 Fund (ISF) Treatment Plant Raw Sewage Pumping Station Upgrade the Galt and Preston Wastewater ISF 468 $9,999,900 Treatment Plants SCADA System Upgrade of the Galt Wastewater Treatment ISF 469 $6,000,000 Plant Digester ISF 484 Waterloo Landfill Gas Pipeline Twinning $1,650,000
THAT the Regional Municipality of Waterloo attests that it will continue to contribute its share of the required funding for the aforementioned projects; AND THAT actual claims for all eligible costs incurred by March 31, 2011, for the aforementioned projects must be and will be submitted no later than April 30, 2011; AND THAT the Regional Municipality of Waterloo will ensure that the projects will be completed; AND authorize the Commissioner of Transportation and Environmental Services to enter into any necessary amendments to the ISF Contribution Agreements with the Federal and Provincial governments.
SUMMARY:
In December 2010, the Federal and Provincial Governments extended the deadline for incurring eligible expenditures under the Federal/Provincial Infrastructure Stimulus Fund (ISF) from March 31 to October 31, 2011. All of the Region’s approved ISF projects have started and either been completed or are forecast to be substantially completed by March 31, 2011; however, several of the Region’s ISF projects would benefit from a time extension beyond March 31, 2011 in order to receive two-thirds ISF reimbursement for the remaining project expenditures that will be incurred after March 31, 2011. Council approval of this report will fulfill some of the conditions for obtaining an extension of the ISF expenditure deadline from March 31 to October 31, 2011.
895360 January 11, 2011 Report: E-11-007
REPORT:
1. Background
On July 17, 2009 and January 12, 2010 the Federal and Provincial governments approved funding under the Federal/Provincial Infrastructure Stimulus Fund (ISF) for 14 transportation, wastewater and waste management projects. The total approved value for these 14 projects was $53,499,800 with the Federal/Provincial ISF providing two-thirds of the funding and the Region providing one-third of the funding. At the time of Federal and Provincial government approval, only those project expenditures incurred by the Region up to March 31, 2011 were eligible for the two-thirds reimbursement from the Federal/Provincial ISF. The ISF program is being administered by the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA), and ISF Contribution Agreements between the Region and OMAFRA have been executed for all 14 ISF projects.
In December 2010, the Federal and Provincial Governments extended the deadline for two-thirds reimbursement of eligible expenditures under the Federal/Provincial ISF from March 31 to October 31, 2011, subject to the following conditions:
a) Projects must have begun work and incurred eligible costs by March 31, 2011; b) Signatories to ISF Contribution Agreements must submit the following documentation to OMAFRA by January 17, 2011: A list of ISF projects that require an extension beyond March 31, 2011; A forecast of ISF project expenses that will be spent and claimed for reimbursement by March 31, 2011; A forecast of ISF project expenses that will be spent between April 1 and October 31, 2011; A detailed construction schedule signed by a Professional Engineer for each ISF project; A Municipal Council resolution committing to finish the projects and accept full financial responsibility for any costs incurred beyond October 31, 2011; and c) Amended ISF Contribution Agreements must be executed no later than February 28, 2011.
2. Request for Time Extension
All of the Region’s approved ISF projects have started and either been completed or are forecast to be substantially completed by March 31, 2011. This fulfils the first condition listed above. For the four ISF projects listed in Appendix A, total expenditures as of March 31, 2011 are forecast to be approximately 96% of the final estimated project costs. These projects would benefit from a time extension in order to qualify for two-thirds ISF reimbursement of the remaining 4% ($1,070,000) of expenses that are forecast to be incurred after March 31, 2011. For most of the listed projects, the remaining costs are for final site restoration (landscaping, asphalt repair) that must be completed after March 31, 2011 under more favourable weather conditions. For the other ten ISF projects (including two ISF projects being managed by the Facilities Management and Fleet Services Division of the Corporate Resources Department) all eligible reimbursable expenses have been incurred to date or will be incurred before March 31, 2011.
By requesting and obtaining time extensions beyond March 31, 2011 for four ISF projects, the Region will be eligible for two-thirds reimbursement of the approximately $1,070,000 in weather-dependent site restoration and other completion costs that will be incurred for these four ISF projects after March 31, 2011.
In addition to listing the projects that would benefit from a time extension, Appendix A also provides the initial approved total project values, the budget approved at the time of contract award, the estimated final project costs, the estimated costs forecast to be incurred by March 31, 2011 and the estimated costs forecast to be incurred between April 1 and October 31, 2011.
#895360 Page 2 of 4
January 11, 2011 Report: E-11-007
Staff recommends that Council request a time extension for the projects listed in Appendix A and commit to: contribute its share of the required funding; finish these projects; and submit actual claims for all eligible costs incurred by March 31, 2011 no later than April 30, 2011; in order to fulfill some of the conditions for obtaining a time extension. Staff also recommends that Council authorize the Commissioner of Transportation and Environmental Services to enter into any necessary amendments to the ISF Contribution Agreements with the Federal and Provincial governments. Subject to Council approval of this report, staff will submit prior to January 17, 2011 all documentation that is required to obtain an extension of the ISF expenditure deadline from March 31 to October 31, 2011. OMAFRA has advised that the Council resolution contained in this report can be submitted following the January 19, 2011 Council meeting. Staff will also ensure that Amended Contribution Agreements are reviewed by the Regional Solicitor and fully executed by the February 28, 2011 deadline.
Staff is confident that all ISF projects will be fully completed with all reimbursable expenses fully incurred before the extended deadline of October 31, 2011.
CORPORATE STRATEGIC PLAN:
These projects meet the Corporate Strategic Plan Objective to “optimize the use of existing infrastructure and ensure it is adequately maintained” and “provide infrastructure needed to accommodate planned growth” under Strategic Focus Area 5 to “provide high quality infrastructure and asset management to meet current needs and future growth”.
FINANCIAL IMPLICATIONS:
The Region’s 2010 approved Ten-Year Wastewater and Waste Management Capital Programs provide the funds required to complete the ISF projects listed in this report.
OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:
The Facilities Management and Fleet Services Division of the Corporate Resources Department was consulted in the preparation of this report.
ATTACHMENTS
Appendix A – Requested Time Extension for Selected Infrastructure Stimulus Projects
PREPARED BY: Phil Bauer, Head, Environmental Engineering
APPROVED BY: Thomas Schmidt, Commissioner of Transportation and Environmental Services
#895360 Page 3 of 4
January 11, 2011 Report: E-11-007
APPENDIX A
REQUESTED TIME EXTENSION FOR SELECTED INFRASTRUCTURE STIMULUS PROJECTS
APPROVED FORECAST DESCRIPTION ORIGINAL FORECAST FORECAST PROJECT PROJECT OF TOTAL ISF FINAL PROJECT PROJECT BUDGET AT EXPENDITURES EXPENDITURES APPROVED TOTAL EXPENDITURES DESCRIPTION TIME OF FROM APRIL 1 FROM APRIL 1 ELIGIBLE PROJECT AS OF MARCH CONTRACT TO OCTOBER TO OCTOBER COSTS COSTS 31, 2011 AWARD 31, 2011 31, 2011 Replacement of Weather- the Hespeler dependent site Wastewater restoration $9,999,900 $9,100,000 $8,800,000 $8,300,000 $500,000 Treatment Plant (landscaping/ Raw Sewage asphalt/ brick Pumping Station veneer). Weather- dependent site Upgrade the Galt restoration and Preston (landscaping/ Wastewater $9,999,900 $9,478,000 $9,478,000 $8,978,000 $500,000 asphalt) and Treatment Plants completion of SCADA System aging equipment replacement. Weather- Upgrade of the dependent site Galt Wastewater $6,000,000 $4,500,000 $4,500,000 $4,480,000 $20,000 restoration Treatment Plant (landscaping/ Digester asphalt).
Weather- Waterloo Landfill dependent site Gas Pipeline $1,650,000 $1,650,000 $1,650,000 $1,600,000 $50,000 restoration Twinning (landscaping/ asphalt).
TOTAL $27,649,800 $24,728,000 $24,428,000 $23,358,000 $1,070,000
DIFFERENCE FROM $2,921,800 $300,000 $1,070,000 PRECEDING COLUMN
PERCENTAGE OF PREVIOUS 89% 99% 96% 4% COLUMN
#895360 Page 4 of 4
Report: CR-RS-11-001
REGION OF WATERLOO
CORPORATE RESOURCES DEPARTMENT Legal Services
TO: Chair Jim Wideman and Members of the Planning and Works Committee
DATE: January 11, 2011 FILE CODE: L07-90
SUBJECT: AUTHORIZATION TO EXPROPRIATE LANDS (1st REPORT) FOR ROAD IMPROVEMENTS TO TRUSSLER ROAD (REGIONAL ROAD 70), NEW DUNDEE ROAD (REGIONAL ROAD 12) TO BLEAMS ROAD (REGIONAL ROAD 56), IN THE CITY OF KITCHENER AND TOWNSHIP OF WILMOT
RECOMMENDATION:
THAT The Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for the road improvements to Trussler Road, in the City of Kitchener and the Township of Wilmot, in the Region of Waterloo as detailed in report CR-RS-11-001 dated January 11, 2011:
1. Complete application(s) to the Council of the Regional Municipality of Waterloo, as may be required from time to time, for approval to expropriate land, which is required for the road improvements to Trussler Road and described as follows:
Fee Simple Partial Taking:
1. Part Lot 1, Concession 1, Block „A‟, Township of Wilmot, being Part 1, on Reference Plan 58R-16917, PIN 22186-0234(LT) (1040 Huron Road)
2. Part Lot 1, Concession 1, Block „A‟, Township of Wilmot, being Part 2, on Reference Plan 58R-16917, PIN 22186-0233(LT) (1465 Trussler Road)
3. Part Lot 1, Concession 1, Block „A‟, Township of Wilmot, being Part 3, on Reference Plan 58R-16917, PIN 22186-0232(LT) (1359 Trussler Road)
4. Part Lot 136, German Company Tract, City of Kitchener, being Part 5, on Reference Plan 58R-16917, PIN 22728-0010(LT) (1434 Trussler Road)
5. Part Lot 135, German Company Tract, City of Kitchener, being Part 6, on Reference Plan 58R-16917, PIN 22728-0009(LT) (no municipal address)
6. Part Lot 1, Concession South of Bleam‟s Road, Township of Wilmot, being Part 7, on Reference Plan 58R-16917, PIN 22186-0211(LT) (1259 Trussler Road)
7. Part Lot 1, Concession South of Bleam‟s Road, Township of Wilmot, being Part 8, on Reference Plan 58R-16917, PIN 22186-0210(LT) (1177 Trussler Road)
8. Part Lots 129, 133 & 134, German Company Tract, City of Kitchener, being Part 9, on Reference Plan 58R-16917, PIN 22728-0005(LT) (no municipal address)
Page 1 of 7 January 11, 2011 CR-RS-11-001
9. Part Lot 1, Concession South of Bleam‟s Road, Township of Wilmot, being Part 10, on Reference Plan 58R-16917, PIN 22186-0205(LT) (no municipal address)
10. Part Lot 129, German Company Tract, City of Kitchener, being Part 11, on Reference Plan 58R-16917, PIN 22727-0022(LT) (808 Trussler Road)
11. Part Lot 2, Concession 3, Block „A‟, Township of Wilmot, being Part 1, on Reference Plan 58R-16920, PIN 22207-0377(LT) (2483 Trussler Road)
12. Part Lot 13, Beasley‟s New Survey, City of Kitchener, being Part 2, on Reference Plan 58R- 16920, PIN 22723-0015(LT) (2878 New Dundee Road)
13. Part Lot 13, Beasley‟s New Survey, City of Kitchener, being Part 3, on Reference Plan 58R- 16920, PIN 22723-0014(LT) (946 Plains Road)
14. Part Lot 13, Beasley‟s New Survey, City of Kitchener, being Part 4, on Reference Plan 58R- 16920, PIN 22723-0013(LT) (2232 Trussler Road)
15. Part Lot 2, Concession 3, Block „A‟, Township of Wilmot, being Parts 5, 6 and 7, on Reference Plan 58R-16920, PIN 22207-0376(LT) (2113 Trussler Road)
16. Part Lot 2, Concession 2, Block „A‟, Township of Wilmot, being Part 8, on Reference Plan 58R-16920, PIN 22207-0028(LT) (no municipal address)
17. Part Lot 13, Beasley‟s New Survey, City of Kitchener, being Part 9, on Reference Plan 58R- 16920, PIN 22723-0036(LT) (no municipal address)
18. Part Lot 13, Beasley‟s New Survey, City of Kitchener, being Part 10, on Reference Plan 58R- 16920, PIN 22723-0008(LT) (no municipal address)
19. Part Lot 149, German Company Tract, City of Kitchener, being Part 11, on Reference Plan 58R-16920, PIN 22723-0007(LT) (1738 Trussler Road)
20. Part Lot 15, South side of Huron Road, Plan 585 and Part Lot 149, German Company Tract, City of Kitchener, being Part 12, on Reference Plan 58R-16920, PIN 22723-0006(LT) (no municipal address)
21. Part Lot 1, Concession 2, Block „A‟, Township of Wilmot, being Parts 13 and 14, on Reference Plan 58R-16920, PIN 22207-0025(LT) (1743 Trussler Road)
22. Part Lot 1, South side of Huron Road, Plan 585, City of Kitchener, being Part 15, on Reference Plan 58R-16920, PIN 22723-0004(LT) (1698 Trussler Road)
2. Serve notices of the above application(s) required by the Expropriations Act;
3. Forward to the Chief Inquiry Officer any requests for a hearing that may be received;
4. Attend, with appropriate Regional staff, at any hearing that may be scheduled;
5. Discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete a transaction whereby the required interests in the lands are conveyed; and
DOCS 858475v4 Page 2 of 7 January 11, 2011 CR-RS-11-001
6. Do all things necessary and proper to be done, and report thereon to Regional Council in due course.
SUMMARY: NIL.
REPORT:
Regional Council approved roadway improvements to Trussler Road from Bleams Road to New Dundee Road, in the City of Kitchener and Township of Wilmot in September, 2009 as detailed in Report E-09-077. The Region is in the process of acquiring all required lands for this project, which is included in the Region‟s approved 2010 Transportation Capital Program for construction in 2012. The project consists of replacement of the deteriorated pavement, improvements to the vertical alignment to increase visibility and the provision of paved shoulders for use by cyclists, pedestrians and farm vehicles.
Land acquisitions as outlined in the Recommendation will be required from twenty two (22) property owners. The acquisitions are fee simple partial takings for road widening purposes.
All of the affected property owners have been contacted by Legal Services staff to discuss the required land acquisitions and have been informed of the Region‟s intention to commence the expropriation process. All property owners have been provided with the Region‟s Expropriation Information Sheet explaining the expropriation process, as well as a written offer to purchase the required interest in the lands at the appraised value. A copy of the Expropriation Information Sheet is attached as Appendix “B”. The owners have further been advised it is the Region‟s intent to seek a negotiated settlement prior to completion of the Expropriation process and that the process has been commenced only to ensure possession of the required lands by the date set by Project staff in order to keep the project timeline in place. To date a negotiated settlement to obtain ownership of the required lands has been reached with eight property owners. As at the writing of this report these transactions have not been completed and the properties are included in this expropriation. There is also an acquisition required from the Township of Wilmot that has not been included in the expropriation as a negotiated agreement is expected. Should a negotiated settlement be reached with other property owners and a conveyance of the required acquisition be completed before the Expropriation process is complete, that property will be dropped from the Expropriation process by the Regional Solicitor.
The expropriation of the lands is on an “as is” basis and upon closing the Region assumes all responsibility for the lands.
The subject lands are shown attached as Appendix “A”.
CORPORATE STRATEGIC PLAN:
One of the goals of the Corporate Strategic Plan is to ensure that the Region maintains and improves the Regional Roads Network.
FINANCIAL IMPLICATIONS:
Transportation and Environmental Services staff advises that the 2010 Transportation Capital Program includes $9,815,000 from 2010 to 2013 for this project all to be funded from the Roads Rehabilitation Reserve Fund. This overall budget includes a budget for the years 2010 and 2011 that provides adequate funding for all land purchases outlined within this report together with tree and fence removals and relocations which will be required for all lands acquired for the project.
DOCS 858475v4 Page 3 of 7 January 11, 2011 CR-RS-11-001
OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:
Transportation and Environmental Services staff have been consulted in the preparation of this report.
ATTACHMENTS:
Appendix “A” - Project Area Appendix “B” – Copy of Expropriation Information Sheet
PREPARED BY: Fiona McCrea, Solicitor
APPROVED BY: Gary Sosnoski, Commissioner, Corporate Resources
DOCS 858475v4 Page 4 of 7 January 11, 2011 CR-RS-11-001
Appendix „A‟
DOCS 858475v4 Page 5 of 7 January 11, 2011 CR-RS-11-001
Appendix “B”
The following information is provided as a general overview of the expropriation process and is not legal advice. For complete information, reference should be made to the Ontario Expropriations Act as well as the more detailed information in the Notices provided under that Act. Expropriation Information Sheet
What is Expropriation?
Governmental authorities such as municipalities, school boards, and the provincial and federal governments undertake many projects which require them to obtain land from private property owners. In the case of the Regional Municipality of Waterloo, projects such as the construction or improvement of Regional Roads sometimes require the purchase of land from private property owners. In many cases, the Region of Waterloo only needs a small portion of the private property owner’s lands or an easement for related purposes such as utilities, although in certain instances, entire properties are required.
Usually the governmental authority is able to buy the land required for a project through a negotiated process with the affected property owners. Sometimes, however, the expropriation process must be used in order to ensure that the land is obtained within a specific timeline. Put simply, an expropriation is the transfer of lands or an easement to a governmental authority for reasonable compensation, including payment of fair market value for the transferred lands, without the consent of the property owner being required. In the case of expropriations by municipalities such as the Region of Waterloo, the process set out in the Ontario Expropriations Act must be followed to ensure that the rights of the property owners provided under that Act are protected.
IMPORTANT NOTE: The Region of Waterloo tries in all instances to obtain lands needed for its projects through a negotiated agreement on mutually acceptable terms. Sometimes, the Region of Waterloo will start the expropriation process while negotiations are underway. This dual approach is necessary to ensure that the Region of Waterloo will have possession of all of the lands needed to start a construction project on schedule. However, it is important to note that Regional staff continues to make every effort to reach a negotiated purchase of the required lands on mutually agreeable terms while the expropriation process is ongoing. If agreement is reached, expropriation proceedings can be discontinued and the land transferred to the Region of Waterloo in exchange for payment of the agreed- upon compensation.
What is the process of the Region of Waterloo under the Expropriations Act?
Regional Council considers a request to begin an application under the Expropriations Act to obtain land and/or an easement for a specific Regional project. No decision is made at this meeting to expropriate the land. This step is simply direction for the Region of Waterloo to provide a “Notice of Application for
DOCS 858475v4 Page 6 of 7 January 11, 2011 CR-RS-11-001
Approval to Expropriate” to affected property owners that the process has started to seek approval to expropriate the land.
As stated in the Notice, affected property owners have 30 days to request a Hearing to consider whether the requested expropriation is “fair, sound and reasonably necessary in the achievement of the objectives” of the Region of Waterloo. This Hearing is conducted by a provincially-appointed Inquiry Officer. Prior to the Hearing, the Region of Waterloo must serve the property owner with a Notice setting out its reasons or grounds for the proposed expropriation. Compensation for lands is not determined at this Hearing. The Inquiry Officer can order the Region of Waterloo to pay the property owner up to $200.00 as compensation for the property owner’s costs in participating in this Hearing, regardless of the outcome of the Hearing.
If a Hearing is held, a written report is provided by the Inquiry Officer to the property owner and the Region of Waterloo. Council must consider the Report within 90 days of receiving it. The Report is not binding on Council and Council may or may not accept the findings of the Report. After consideration of the Report, Council may or may not approve the expropriation of the land or grant approval with modifications. A property owner may wish to make written and/or verbal submissions to Council at the time that it is considering the Report.
If no Hearing is requested by the property owner, then Council may approve the expropriation of the land after expiry of a 30 day period following service of the Notice of Application for Approval to Expropriate.
If Council approves the expropriation then, within 3 months of this approval, the Region of Waterloo must register a Plan at the Land Registry Office that describes the expropriated lands. The registration of this Plan automatically transfers title of the lands to the Region of Waterloo, instead of by a Deed signed by the property owner.
Within 30 days of registration of the Plan, the Region of Waterloo must serve a Notice of Expropriation on the affected property owner advising of the expropriation. Within 30 days of this Notice, the property owner may serve the Region of Waterloo with a Notice of Election selecting the valuation date under the Expropriations Act for calculation of the compensation.
In order to obtain possession of the expropriated lands, the Region of Waterloo must also serve a Notice of Possession setting out the date that possession of the land is required by the Region of Waterloo. This date has to be 3 months or more from the date that this Notice of Possession is served on the affected property owner.
Within 3 months of registration of the Plan, the Region of Waterloo must provide the affected property owner with payment for the full amount of the appraised fair market value of the expropriated land or easement and a copy of the appraisal report on which the value is based. If the property owner disagrees with this amount, and/or claims other compensation and/or costs under the Expropriations Act, the compensation and/or costs matter may be referred to a provincially-appointed Board of Negotiation in an effort to reach a mediated settlement and/or an appeal may be made to the Ontario Municipal Board (OMB) for a decision. In any event, the Region of Waterloo continues in its efforts to reach a negotiated settlement with the affected property owner prior to the OMB making a decision.
DOCS 858475v4 Page 7 of 7 Report: E-11-003 REGION OF WATERLOO
TRANSPORTATION AND ENVIRONMENTAL SERVICES Transportation
TO: Chair Jim Wideman and Members of the Planning and Works Committee
DATE: Jaunary 11, 2011 FILE CODE: T01-20/26
SUBJECT: EXTENSION OF EXISTING 50KM/H MAXIMUM SPEED ON ST. CHARLES STREET (REGIONAL ROAD 26) EAST OF SAWMILL ROAD (REGIONAL ROAD 17), TOWNSHIP OF WOOLWICH
RECOMMENDATION:
THAT the Regional Municipality of Waterloo amend Traffic and Parking By-law 06-072, as amended, to: a) Remove from Schedule 18, 80 km/h maximum speed, St. Charles Street (Regional Road 26) from 500 metres east of Sawmill Road to Beitz Road; and b) Add to Schedule 18, 80km/h maximum speed, St. Charles Street (Regional Road 26) from 600 metres east of Sawmill Road to Beitz Road; in the Township of Woolwich, as outlined in Report E-11-003, dated January 11, 2011.
SUMMARY:
NIL
REPORT:
Transportation Division staff received complaints regarding travel speeds along St. Charles Street (Regional Road 26) in the settlement of Bloomingdale, in the Township of Woolwich. A staff review recommends extending the existing 50 km/h zone to encompass the residential area of Bloomingdale along St. Charles Street.
Existing Conditions
St. Charles Street has a two-lane cross-section with a maximum posted speed of 50 km/h from Sawmill Road to 500 metres east of Sawmill Road. This section of St. Charles Street attracts an Average Annual Daily Traffic Volume of approximately 4,100 vehicles/day.
The residential area of the settlement of Bloomingdale extends on St. Charles Street from Sawmill Road to 600 metres east of Sawmill Road; however, the existing 50 km/h zone only extends from Sawmill Road to 500 metres east of Sawmill Road on St. Charles Street. As such, Transportation Division staff is recommending that the 50 km/h speed zone on St. Charles Street be extended to align with the 600 metre residential area of Bloomingdale by adjusting the existing 80 km/h speed zone by-law immediately east of the 50 km/h speed zone.
Page 1 of 3 Jaunary 11, 2011 Report: E-11-003
From November 8, 2010 to November 15, 2010, Transportation staff placed information signs along St. Charles Street requesting comments on the proposed changes from the public through the Region’s website or via telephone. On the Region’s website an internet questionnaire was setup to receive comments from the public and a phone number was provided for the public to ask questions or provide comments. As a follow up to the web survey, 35 questionnaires were hand delivered to Bloomingdale residents in the vicinity of the 50 Km/h zone on St. Charles Street requesting comments on the proposed changes.
A total of 19 responses were received showing that 74% (14 of 19) are in favour of extending the 50 km/h speed zone to encompass the residential area of Bloomingdale. Three residents and two commuters opposed the proposed extension of 50 km/h zone indicating that 50 km/h zone extended further east of the village will not encourage travel speed reductions on St. Charles Street.
Figure 1 illustrates St. Charles Street from Sawmill Road east and includes the proposed extension of the 50 km/h speed zone.
Figure 1 – St. Charles Street Proposed 50 km/h Maximum Posted Speed Extension N
Existing Speed Zone Proposed Speed Zone
CORPORATE STRATEGIC PLAN:
This report addresses the Region’s goal to optimize the use of existing infrastructure (Strategic Objective 5.1)
FINANCIAL IMPLICATIONS:
The cost to relocate the 50 km/h maximum speed signing is approximately $400 and is provided for in the sign maintenance budget.
866944 Page 2 of 3 Jaunary 11, 2011 Report: E-11-003
OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:
The Council and Administrative Services Division will be required to prepare the amending by-law
ATTACHMENTS:
NIL
PREPARED BY: Ashfaq Rauf, Engineering Technologist (Traffic)
APPROVED BY: Thomas Schmidt, Commissioner of Transportation and Environmental Services
866944 Page 3 of 3 Report: E-11-004 REGION OF WATERLOO
TRANSPORTATION AND ENVIRONMENTAL SERVICES Transportation
TO: Chair Jim Wideman and Members of the Planning and Work Committee
DATE: January 11, 2011 FILE CODE: T01-20/53, T01-20/54, T01-20/55
SUBJECT: TRAFFIC SIGNAL REVIEW AT VICTORIA STREET (REGIONAL ROAD 55) AND STOKE DRIVE/OPRINGTON DRIVE, FAIRWAY ROAD (REGIONAL ROAD 53) AND LACKNER BOULEVARD (REGIONAL ROAD 54) INTERSECTIONS, CITY OF KITCHENER
RECOMMENDATION:
For information.
SUMMARY:
NIL
REPORT:
At the September 28, 2010 Planning and Works Committee meeting, committee members asked staff for an update regarding traffic control at the intersection of Victoria Street (Regional Road 55) and Stoke Drive / Oprington Drive as well as the intersection of Fairway Road (Regional Road 53) and Lackner Boulevard (Regional Road 54) / Fairway Crescent.
Victoria Street and Stoke Drive / Oprington Drive is currently operating as a 2-way stop controlled intersection with stop signs on Stoke Drive / Oprington Drive. The intersection of Fairway Road and Lackner Boulevard / Fairway Crescent is operating as 4-way stop. These intersections are shown in Figures 1 and 2 respectively.
Figure 1 – Victoria Street and Stoke Drive / Oprington Drive
Page 1 of 3 January 11, 2011 Report: E-11-004
Figure 2 – Fairway Road and Lackner Boulevard / Fairway Crescent
As per the September 28, 2010 Planning and Works Committee meeting, Traffic Engineering staff have reviewed the need for additional traffic control at the Victoria Street / Stoke Drive / Oprington Drive intersection and Fairway Road / Lackner Boulevard / Fairway Crescent intersection. Below is a summary of our review.
Victoria Street and Stoke Drive / Oprington Drive
The Region considers the installation of traffic control signals when traffic and pedestrian volume entering an intersection meet the Region's traffic control signal warrant. Criteria used to establish the need for traffic control signals includes main-street volumes, side-street volumes, pedestrian volumes, delay, collisions and roadway characteristics.
In September 2010, a turning movement count was conducted to capture both vehicular and pedestrian volume entering the intersection of Victoria Street and Stoke Drive / Oprington Drive during the busiest 8 hours. The traffic and pedestrian volume captured from our September 2010 turning count were applied to the Region's traffic control signal warrant.
Our review indicates that traffic and pedestrian volume entering the intersection of Victoria Street and Stoke Drive / Oprington Drive does not require additional traffic control measures at this time. Staff will however, undertake a follow-up assessment in the spring 2011 as construction activity may have influenced the results of this assessment.
It is important to note that the function of traffic control signals is to assign the right-of-way between conflicting movements. Installing traffic control signals for reasons other than assigning the right-of-way may lead to a higher delay to vehicular traffic. In some instances, the collision frequency may increase with the installation of traffic control signals. Regional staff examined collisions that occurred before and after the installation of 47 traffic control signals in urban areas within the Region of Waterloo. Although traffic control signals are generally successful in reducing angle collisions, overall collisions increased by approximately 20% and excluding angle collisions injury collisions increased by 70% after the installation of traffic control signals. Regional staff were also able to identify that most vehicle / pedestrian collisions occur at signalized intersections. For
891098 Page 2 of 3 January 11, 2011 Report: E-11-004 this reason, traffic control signals are rarely warranted as a safety measure alone.
Our review shows that during the previous 5 years (2005 to 2009) there were 2 collisions. The 5 year collision history does not indicate any unusual collision patterns at the intersection of Victoria Street and Stoke Drive / Oprington Drive.
Fairway Road and Lackner Boulevard / Fairway Crescent
Regional staff was aware of ongoing residential development in the surrounding area and have been monitoring traffic and pedestrians volumes entering the intersection during the previous five years. During this period the Average Annual Daily Traffic (AADT) volume entering the Fairway Road / Lackner Boulevard / Fairway Crescent intersection has increased by approximately 70%.
Pedestrian and vehicular volume captured from an October 2010 turning movement count meet the warrant for additional traffic control at the Fairway Road / Lackner Boulevard / Fairway Crescent intersection. Staff is further assessing if a roundabout will provide the preferred traffic control at this intersection. While we review the feasability of a roundabout, we are taking appropriate steps to plan for the installation of temporary traffic control signals as part of our 2011 Transportation Capital Program (TCP) which is subject to Council approval as part of the 2011 budget deliberations. Upon approval of the 2011 TCP, Transportation Division staff will proceed with the installation of temporary traffic control signals at the Fairway Road / Lackner Boulevard / Fairway Crescent intersection should staff analysis determine a roundabout is preferred. If a roundabout is preferred, staff will include appropriate funds in the 2011 mid-year program of the Transportation Capital Program to initiate detailed design and in the 2012 Transportation Capital Program for the roundabout construction and will be funded from the Development Charge Reserve Fund. It is anticipated that the roundabout could be constructed in 2012 should there be no property or utility constraints. Should these constraints exist, construction of a roundabout will likely be delayed approximately 2 to 3 years to resolve these issues.
CORPORATE STRATEGIC PLAN:
This report addresses the Region’s goal to optimize the use of existing infrastructure (Strategic Objective 5.1).
FINANCIAL IMPLICATIONS:
Temporary traffic control signals at the Fairway Road / Lackner Boulevard / Fairway Crescent intersection will cost approximately $55,000. Currently, the draft 2011 Transportation Capital Program includes sufficient funds for the installation of traffic signals at the intersection of Fairway Road and Lackner Boulevard / Fairway Crescent
OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:
NIL
ATTACHMENTS:
NIL
PREPARED BY: Ashfaq Rauf, Engineering Technologist (Traffic)
APPROVED BY: Thomas Schmidt, Commissioner of Transportation and Environmental Services
891098 Page 3 of 3 REPORT: E-11-005 REGION OF WATERLOO
TRANSPORTATION AND ENVIRONMENTAL SERVICES Transportation
TO: Chair Jim Wideman and Members of the Planning and Works Committee
DATE: January 11, 2011 FILE CODE: C13-30/A&R
SUBJECT: FISCHER-HALLMAN ROAD, ERB STREET TO COLUMBIA STREET, CITY OF WATERLOO – NOISE ASSEMENT REVIEW
RECOMMENDATION:
For information.
SUMMARY:
At the Planning and Works Committee meeting on November 2, 2004 the following action was approved with respect to the Class Environmental Assessment for Fischer-Hallman Road Improvements from Erb Street to Columbia Street;
- “Direct staff to review noise levels three (3) years after construction or at such time as Ira Needles Boulevard is completed and fully operational in accordance with Section 5.5, Part B of the Noise Policy.”
The widening of Fischer-Hallman Road between Erb Street and Columbia Street was undertaken in 2005 and the construction of Ira Needles Boulevard was completed in December, 2007. Region staff was intending to undertake the review of the noise levels in 2009; however, due to the traffic impacts relating to the construction detour route along Keats Way to Fisher-Hallman Road for the Erb Street from Westmount Road to Fischer-Hallman Road reconstruction project, it was decided to defer this review to 2010 after the completion of this reconstruction project.
Region staff completed the noise level review based on Section 5.5, Part B of The Regional Municipality of Waterloo Implementation Guideline for Noise Policies in October, 2010. For this review, the “revised” noise level was calculated using current 2010 traffic data. Based on the results of this review it was determined that the “revised” noise level does not warrant the installation of a noise barrier under Part B of the Noise Policy.
REPORT:
At the Planning and Works Committee meeting on November 2, 2004 the following action was approved with respect to the Class Environmental Assessment for Fischer-Hallman Road Improvements from Erb Street to Columbia Street;
- “Direct staff to review noise levels three (3) years after construction or at such time as Ira Needles Boulevard is completed and fully operational in accordance with Section 5.5, Part B of the Noise Policy.”
859627 Page 1 of 6 January 11, 2011 Report: E-11-005
The widening of Fischer-Hallman Road between Erb Street and Columbia Street was undertaken in 2005 and the construction of Ira Needles Boulevard was completed in December, 2007. Region staff was intending to undertake the review of the noise levels in 2009; however, due to the traffic impacts relating to the construction detour route along Keats Way to Fisher-Hallman Road for the Erb Street from Westmount Road to Fischer-Hallman Road reconstruction project, it was decided to defer this review to 2010 after the completion of this reconstruction project.
Under Section 5.5, Part B of The Regional Municipality of Waterloo Implementation Guideline for Noise Policies where it has been the decision of Regional Council not to include noise attenuation barriers as part of a road undertaking, affected residents may request the Region to review the need for a noise barrier within 5 years of the road construction. Since noise attenuation barriers were not recommended as part of the Fischer-Hallman Road widening construction project in 2005, Region staff has undertaken a review on whether noise barriers are warranted under Section 5.5 of the Noise Policy. For this review, the “revised” noise level was calculated using current traffic data. The need for a noise barrier was determined by using Section 4.2 of the Policy (as shown below), where the “projected” noise level is replaced with the “revised” noise level. If the review shows the need for a noise barrier, and residents, Area Municipal Council and Regional Council are in agreement; the noise barrier would be constructed and paid for by the Region. The review was completed in October, 2010.
Section 4.2 of the Noise Policy
- where the noise level in ten (10) years exceeds 65 dBA; or - where the projected noise level in ten (10) years exceeds 60 dBA and the difference between the existing and projected noise levels is 5 dBA or more.
As part of this review, Region staff proceeded to update the traffic volumes and is illustrated in the chart below. This chart also compares the original 2003 Noise Study existing and projected Average Annual Daily Traffic (AADT) volumes to the updated 2010 AADT volumes. For this noise study review the 2010 AADT volumes replace the 2013 AADT volumes.
2003 Noise Study 2010 Noise Study Percentage of Percentage of Location 2003 (*) 2013 2010 (*) Commercial Commercial AADT AADT AADT Vehicles Vehicles North of Erb Street 18,430 21,930 5% 17,413 2.7% North of 18,450 21,010 5% 17,548 2.5% Winchester Drive North of Keats Way 19,020 20,980 5% 16,246 1.8% North of 18,410 20,480 5% 15,575 1.6% Craigleith Drive North of 18,560 20,630 5% 15,203 1.8% Roxton Drive North North of 18,620 20,730 5% 15,632 1.8% Beachlawn Drive
(*) Actual Traffic Count
859627 Page 2 of 6 January 11, 2011 Report: E-11-005
As shown in the above chart, the updated 2010 AADT volumes are lower than the 2003 and 2013 AADT volumes used in the 2003 Noise Study. The primary reason for the traffic reductions are directly related to the newly constructed Ira Needles Boulevard that has diverted traffic from Fischer-Hallman Road and the construction of Westmount Road from Columbia Street to Northfield Drive in 2004.
Utilizing the Ministry of the Environment’s STAMSON computerized model, the 2010 AADT counts were used to calculate the “revised” sound levels for the daytime (7:00 a.m. to 11:00 p.m.) period for the outdoor living area of each selected property. The results of the noise analysis review have been compared the 2003 and projected 2013 noise levels are shown below.
Un-attenuated Day-time Noise Levels 2003 Noise Study 2010 Noise Study Projected Change in Change in Noise 2003 Sensitive 2013 dBA dBA Calculated Calculated Revised Location 2003 2003 Outdoor Road Outdoor Road 2010 to to (NSL) Noise Level Noise Level 2013 Revised 2010 (dBA) (dBA) 1 62 62 0 59 -3 2 (*) 66 65 -1 62 -4 3 61 63 2 58 -3 4 60 61 1 60 0 5 62 62 0 59 -3 6 59 61 2 59 0 7 62 62 0 60 -2
(*) The 2003 noise level is greater than 2013 noise level due to the centreline of the widened road has shifted further away from the noise receiver.
By replacing the “projected” noise level with the “revised” noise level the day-time outdoor noise level is lower than the 2003 noise levels at all the Noise Sensitive Locations except at 2 locations where the noise level is unchanged. Based on this noise assessment review a noise barrier is not warranted under Part B of the Region’s Noise Policy since;
the revised noise level does not exceed 65 dBA; or where the revised noise level exceeds 60 dBA the difference between the 2003 and revised noise level is not greater than 5 dBA.
It should be noted, that at Noise Sensitive Location #2 at 264 Beechlawn Drive (Appendix A) the revised noise level exceeds 60 dBA. Under Part C of The Regional Municipality of Waterloo Implementation Guideline for Noise Policies (Existing Development Impacted by Noise from Existing Developments) this location would warrant the installation of a noise barrier. If the property owner in this area is interested in pursuing this option, the full cost of designing and constructing the noise barrier would be shared between the property owner and the Region in the following way:
50% affected property owner; and 50% Region.
859627 Page 3 of 6 January 11, 2011 Report: E-11-005
If the affected property owner wishes to pursue this option, the Region has determined the noise barrier would be 1.8 metres high and 40 metres long and would cost approximately $32,000 to $40,000 to design and construct. This noise barrier would meet the requirements of attenuating the Daytime Outdoor living area noise level by 5 dBA or more, to less than 60 dBA.
Regional staff would then arrange a meeting with the affected property owner, Area Municipal staff and a Regional Councillor representing the Area Municipality to:
Describe the situation, the individual noise attenuation options available to the property owner and the potential noise barrier solution; Outline the Local Improvement Act requirements and the approximate costs; Discuss whether the property owner is interested in a barrier, and whether the Area Municipality would accept a barrier in that location; and Identify next steps.
If there is general agreement to proceed, Region staff would prepare a report for Regional Council, copied to the property owner, with the response from the property owner agreeing to the installation of the noise barrier, and recommending construction of a noise barrier. If approved by Regional Council, Region staff would proceed to contract out the design and construction of the noise barrier. At the completion of the construction of the noise wall Region staff would inform the property owner of the final cost and the Area Municipality would add the appropriate amount to the tax bill of the property owner, and reimburse the Region as the funds are collected.
It should be noted, Region staff have contacted the property owner at Noise Sensitive Location #2 (264 Beechlawn Drive) and informed the resident that a noise barrier is warranted under Part C of The Regional Municipality of Waterloo Implementation Guideline for Noise Policies (Existing Development Impacted by Noise from Existing Developments) and was forwarded a copy Public Information Centre Package. The property owner indicated that they will review the information provided and will contact the Region if they require further information or wish pursue the installation of a noise barrier.
Public Consultation – November 25, 2010 Public Information Centre
A letter was sent on November 10, 2010 to all residents that are currently backlotting onto Fischer-Hallman Road between Erb Street and Columbia Street informing them that a noise level review based on Section 5.5, Part B of The Regional Municipality of Waterloo Implementation Guideline for Noise Policies has been completed and the results of the review has determined that the installation of a noise barrier is not warranted. The affected residents were also invited to attend a Public Information Centre (PIC) on Thursday, November 25, 2010 at Mary Johnston Public School, City of Waterloo to request further background information, ask questions related to the noise review and to provide comments. This PIC was held; however, there was no attendance from any of the affected residents and only one phone call was received from the resident at 264 Beechlawn Drive requesting further information relating to Part C of The Regional Municipality of Waterloo Implementation Guideline for Noise Policies (Existing Development Impacted by Noise from Existing Developments).
CORPORATE STRATEGIC PLAN:
This report addresses the Region’s Strategic Focus Area 5: Infrastructure and the following Corporate Strategic Objectives.
. 5.2 – provide infrastructure needed to accommodate growth
859627 Page 4 of 6 January 11, 2011 Report: E-11-005
FINANCIAL IMPLICATIONS:
If the resident in the vicinity of Noise Sensitive Location #2 (264 Beechlawn Drive), where the revised noise levels exceeds 60 dBA, agrees to cost share with the Region on the installation of a noise barrier, 50% (approximately $16,000 to $20,000) of the cost would be borne by the Region and would be funded from the Roads Rehabilitation Reserve Fund and the remaining 50% (approximately $16,000 to $20,000) of the cost would be borne by the affected resident.
OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:
Staff from Transportation Planning has been directly involved in the preparation of this report.
ATTACHMENTS:
Appendix A – Map showing the Fischer-Hallman Road from Erb Street to Columbia Street Noise Study Review Area and Noise Sensitive Location #2.
PREPARED BY: Rob Gallivan, Manager, Transportation Program Development
APPROVED BY: Thomas Schmidt, Commissioner of Transportation and Environmental Services
859627 Page 5 of 6 APPENDIX A Report: E-11-005
Noise Study Review Area Fischer-Hallman Road – Erb Street to Columbia Street
859627 Page 6 of 6 Report: E-11-002 REGION OF WATERLOO
TRANSPORTATION AND ENVIRONMENTAL SERVICES Water Services
TO: Chair Jim Wideman and Members of the Planning and Works Committee
DATE: January 11, 2011 FILE CODE: C06-60/P&W/WS.11
SUBJECT: REPLACEMENT OF MUNICIPAL SUPPLY WELLS
RECOMMENDATION:
THAT the Regional Municipality of Waterloo enter into an Engineering Services Agreement with Stantec Consulting Limited, to provide engineering services for the Replacement of Municipal Wells Project as outlined in Report E-11-002 dated January 11, 2011, at an upset limit of $436,200 plus applicable taxes.
SUMMARY:
Rehabilitation of the Region’s municipal water supply wells is critical to maintain infrastructure and meet water demands. An assessment of well rehabilitation with recommendations from the environmental assessments for developing new water supply wells, has identified that municipal wells K10A, P10, FG2, G38/G39, and K22A require rehabilitation and/or replacement. Based on the Region’s Consultant Selection Policy, the Consultant Selection Team recommends that Stantec Consulting Limited be retained to undertake this assignment at an upset fee limit of $436,200, plus applicable taxes.
REPORT:
Background
The Region’s 2007 Water Resources Protection Master Plan includes tasks to assess the quality and quantity of municipal drinking water sources and undertake projects to improve these sources. An assessment of the historical construction and rehabilitation details of the Region’s water supply wells has been undertaken to develop a more comprehensive and proactive well maintenance program. In addition, the status of several water supply wells has been evaluated as part of the environmental assessment process for developing new water supply wells. Based on these assessments, it was determined that wells K10A, P10, FG2, G38/G39, and K22A, should be rehabilitated and/or replaced with new production wells to improve the capacity. The concerns relative to these wells is as follows:
Well K10A in Kitchener has a history of plugging and has been rehabilitated several times; the most recent in 2009 as part of the Strange Street Water Supply Environmental Assessment. The rehabilitation was not successful at restoring the well capacity.
A new bedrock production well (P10A) was constructed at well P10 in Cambridge in 2010 as part of the Cambridge East Environmental Assessment. It was determined that P10 produces water from the shallow bedrock/deep overburden contact aquifer and has
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good hydraulic separation from Well P10A. As a result, a new water supply well is proposed to be constructed in the shallow bedrock aquifer.
Well FG2 in Foxboro Green should be replaced with a new well due to age and deterioration of existing well.
Wells G38 and G39 require frequent rehabilitation to maintain capacity due to chronic plugging. Due to the close proximity of wells G38 and G39 (approximately 30 m), both wells have to be shutdown during any rehabilitation efforts. An additional water supply well is needed at this site to support maintenance activities and ensure efficient operation of the water treatment plant and to meet supply demands.
Well K22A has a history of plugging and/or elevated turbidity and rehabilitation has not been successful. As a result K22A is not currently being used and a replacement is needed to maintain the water supply capacity of this well field.
This report describes the consultant selection process for a project to assess and improve the quality and quantity of water from these wells.
Consultant Selection
A Request for Proposals to provide professional geoscience/engineering engineering services for the Construction of Municipal Wells was advertised on Tuesday, September 28, 2010 in the Record and on the Regional web site. The Region received proposal submissions from the following six consulting firms:
R.J. Burnside & Associates Limited AMEC Earth & Environmental SPL Beatty Consultants Limited Stantec Consulting Limited Genivar Consultants LP TROW Associates INC.
The detailed work plans, schedules and upset cost estimates submitted by the consultants were evaluated by the following Regional staff:
Michael Howlett, Project Hydrogeologist, Hydrogeology and Source Water; Rachel Vaillancourt, Hydrogeologist, Hydrogeology and Source Water; and Richard Wootton, Senior Hydrogeologist, Hydrogeology and Source Water
The evaluation criteria used for selecting the successful consultant were consistent with the Region’s Consultant Selection Policy. The evaluation criteria and their respective weightings were as follows:
Quality Factors Project Approach and Understanding 25% Experience of the Project Manager 20% Experience of the Project Support Staff 20% Experience on Similar Projects 15%
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Equity Factors Current Workload for Region 3% Local Office 2%
Price Factor Upset Price 15%
Based on the evaluation criteria, review of the detailed work plans, schedules, and upset fees, the consultant selection team recommends that Stantec Consulting Limited, the consultant receiving the highest combined score, and with the second lowest price, be retained to undertake this assignment at an upset fee limit of $436,200 plus applicable taxes.
Scope of Work
The Region’s overall objectives for the project are to increase the security of its water supplies, to optimize the water supply capability, and where feasible, to improve water quality, for each selected site, through the construction of new wells. This includes: assessing each well and recommending requirements for supply well replacement, rehabilitation, or abandonment; reassessment of the well classification to confirm whether the well obtains water from groundwater or groundwater under direct influence (GUDI) of surface water; and identifying opportunities to optimize the water supply capacity available from each site. To achieve these objectives, the following tasks will be undertaken by the geoscience/ engineering consultant:
Review existing well rehabilitation and hydrogeologic information for each well site; Assess the integrity of each well including well construction, capacity, current condition, and compliance with regulations. The outcome of this task will be to develop a detailed work plan to address required supply well upgrades/rehabilitation and/or replacement of the wells for each well site, including construction of multi- level monitoring well nests to assist in the assessment; Prepare preliminary design, final design and tendering documents for proposed supply well upgrades, rehabilitation and/or replacement, and construction (if any) of monitoring wells; Supervise well contractor during construction and undertake well capacity testing and water quality sampling; and Preparation of reports documenting well construction, testing and subsequent analysis.
Appendix A presents the major tasks for the project and upset costs for each task. As part of their proposal, Stantec recommended some additional tasks that were not part of the Region’s original terms of reference of the project. The total cost of these additional tasks is $33,400, as summarized in Appendix A. It is staff’s opinion that these additional tasks provide added value to the project and should be incorporated into the project scope.
Subject to Council’s approval, completion of the assignment is expected by December 31, 2011.
Budget
The upset limit for geosciences/engineering fees and disbursements for the project is $436,200, plus applicable taxes. Following commencement of the project, a contract tender will be issued
DOCS #880867 Page 3 of 5 January 11, 2011 Report: E-11-002 by the Region to retain the services of a well construction contractor, subject to the Region’s Purchasing By-Law.
CORPORATE STRATEGIC PLAN:
This project will contribute to the Strategic Objective to Optimize the Use of Existing Infrastructure and Ensure it is Adequately Maintained in Focus Area 5: Provide High Quality Infrastructure and Asset Management to Meet Current Needs and Future Growth.
FINANCIAL IMPLICATIONS:
The approved 2010 Water Capital Budget and Ten Year Capital Forecast includes a total budget of $2,545,000 in 2010 and $1,300,000 in 2011 for Well Optimization and Upgrades. The cost for this consulting assignment is within the allocated budget for this work, and is funded through water reserves and regional development charges.
OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:
NIL
ATTACHMENTS
Appendix A: Project Tasks and Upset Costs
PREPARED BY: Richard Wootton, Senior Hydrogeologist, Hydrogeology and Source Water
APPROVED BY: Thomas Schmidt, Commissioner, Transportation and Environmental Services
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Appendix A
Project Tasks and Upset Costs
Tasks 1 and 2 Existing Information Review and Well Assessment $10,410
Task 3 Well Design and Contract Tendering $26,954
Task 4 Well Construction and Testing $214,208
Task 5 Reporting and Permitting $107,676
Task 6 Project Management $43,552
Task 7* Rehabilitation of Well K10A $5,632
Task 8* MPA Monitoring as Part of GUDI Investigations $16,534
Task 9* Diagnostic Testing of Well K22A $11,234
Total Consultant Upset Fee+: $436,200
Notes: *Tasks 7, 8 and 9 are additional tasks recommended by Stantec +Total Consultant Upset Fee does not include applicable taxes.
DOCS #880867 Page 5 of 5
PLANNING HOUSING AND COMMUNITY SERVICES Community Planning
Date: January 11, 2011
MEMORANDUM
To: Chair Jim Wideman and Members of Planning and Works Committee
From: Kevin Eby, Director, Community Planning Kevin Curtis, Manager, Strategic Policy Development
Subject: PROVINCIAL ISSUANCE OF A NOTICE OF DECISION REGARDING THE NEW REGION OF WATERLOO OFFICIAL PLAN
File No: D16-50/06/ADMIN ______
On January 4, 2011, the Ministry of Municipal Affairs and Housing issued a Notice of Decision relating to the new Regional Official Plan (ROP). The Notice of Decision outlines changes and/or modifications to the ROP required by the Province as part of the approval process. The Notice of Decision also outlines the process by which any person or public body may file an appeal to the Province's decision regarding this matter to the Ontario Municipal Board. In accordance with the provisions of the Planning Act, any such appeals must be filed to the Province of Ontario within a 20-day period following issuance of the Notice of Decision. The final appeal date is January 24, 2011.
The Province’s Notice of Decision may be viewed online at the Province’s Environmental Registry website at www.ebr.gov.on.ca and has been posted on the Region of Waterloo’s Regional Official Plan website at www.region.waterloo.on.ca/newrop.
Area Municipal staff and all community stakeholders and individuals on the ROP contact list have been notified by e-mail and/or letter of this matter and have been provided with an explanatory letter from the Region of Waterloo. Stakeholders who have questions about the Notice of Decision have been advised to contact Provincial staff and have been provided with the relevant contact information.
The Notice of Decision is very similar to the Draft Notice of decision that was issued on May 13, 2010 and addressed in Staff Report P-10-056 dated June 22, 2010. The Province continues to be supportive of the ROP and the manner in which it addresses Provincial planning interests, plans and legislation. The modifications proposed by the Province primarily focus on those matters of Provincial interest that relate to land use planning as set out in the Planning Act, the 2005 Provincial Policy Statement and the Places to Grow: Growth Plan for the Greater Golden Horseshoe. The Province’s recommended modifications are generally minor in nature and do not alter the fundamental elements of the ROP.
However, the Province has recommended modifications to the ROP in the areas of aggregate extraction and source water protection that are inconsistent with the policy direction adopted by Regional Council. Regional staff will be preparing a report in the near future, seeking additional direction from Regional Council. Regional staff will also keep Council apprised of any appeals filed and will outline the next steps in the planning process.
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122904 For staff use only do not print Actual response date Notes
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