AGENDA COMMITTEE A.M. - 9:00 a.m. (Infrastructure & Development Services/ Public Health Services/Cultural Services)
Wednesday, May 20, 2020 Electronic Meeting
COVID-19 Message: To accommodate recommendations of public health authorities and those in self-isolation, this meeting will be accessible online to members of the public by clicking the URL link on the main page of the County of Lambton website, www.lambtononline.ca. The link will be made available 15 minutes prior to the start of the meeting.
Page
1. Call to Order - Committee A.M.
Committee Members: Margaret Bird, Mike Bradley, Dave Ferguson, Kevin Marriott, Steve Miller, Lonny Napper, Ian Veen, Brian White, and Warden Bill Weber.
2. Disclosures of Pecuniary Interest
If any.
3. Medical Officer of Health COVID-19 Update - 9:00 A.M. to 9:15 A.M.
4. INFRASTRUCTURE & DEVELOPMENT SERVICES DIVISION
A) Correspondence from Member Municipalities 5 - 9 a) PW 06-02-20 A letter from Jeff Baranek, Clerk/Deputy CAO, Township of St. Clair, dated February 12, 2020 regarding resolutions that were passed at their February 3, 2020 Council meeting. The Township is asking for County Council response on the following three motions:
A) Be it resolved that the letter of request to increase illumination at the intersection of Bentpath Line and Highway 40 submitted by Sarnia-Lambton Economic Partnership be referred to the County of Lambton for Consideration.
B) Be it resolved that the traffic speed concern submitted
Page 1 of 93 Agenda: Committee A.M. - May 20, 2020
by Ken Sterling related to traffic on Hill Street be referred to the County of Lambton for their consideration.
C) Be it resolved that the Pedestrian Crossing at the Brigden Road and Courtright Line Intersection report submitted by Coordinator of Engineering - Paul daSilva dated January 27, 2020 be received as information and that it be forwarded to the County of Lambton to determine if they would support the installation of a pedestrian crosswalk in this location.
B) Correspondence to Receive and File 10 a) PW 06-03-20 A letter from Lori McDonald, Director of Corporate Services/Clerk, The Corporation of the Town of Bracebridge dated February 25, 2020 regarding a motion that was passed at their Council meeting on January 23, 2020 banning the use of single-use disposable wipes.
11 b) PW 06-04-20 A letter from Liz Danielsen, Warden, County of Haliburton dated February 3, 2020 regarding fee increases for tourism signs.
12 - 16 c) PW 06-05-20 An e-mail from DeGurse Farms dated May 5, 2020 regarding fatal accidents at the corner of Petrolia Line and Kimball Road.
17 d) PW 06-06-20 An e-mail from Lauren Strangway dated May 5, 2020 regarding safety concerns on Kimball Road between Petrolia Line and Rokeby Line.
18 - 21 e) PW 06-14-20 A letter from Steven Jelich, Director, Southwest Region Operations, Enbridge Gas Inc. dated April 8, 2020 regarding proposed 2021 London Lines Pipeline Replacement Project.
22 f) PD 06-07-20 A letter from Douglas Browne, Chief of Emergency Management, Ministry of the Solicitor General dated February 15, 2020 regarding the County of Lambton meeting compliance for the 2019 fiscal year in accordance with the Office of the Fire Marshal and Emergency Management (OFMEM).
23 g) PD 06-08-20 A media release from Stephen Warner, Solicitor General's Office, and Brent Ross, Communications Branch dated February 27, 2020 regarding Ontario's Emergency Management System's response to the false alarm for the Pickering Nuclear Generating Station alert sent out in January 2020.
C) Information Reports
Page 2 of 93 Agenda: Committee A.M. - May 20, 2020
24 - 29 a) Information Report dated May 20, 2020 Regarding Provincial Policy Statement, 2020.
D) Other Business
5. PUBLIC HEALTH SERVICES DIVISION
A) Correspondence to Receive and File 30 - 31 a) PH 06-11-20 A letter from Mayor Andy Mitchell, Chair, Board of Health of Peterborough Public Health, dated April 30, 2020 regarding Provincial Leadership in the Monitoring of Food Affordability and Food Insecurity. Peterborough Public Health is requesting that The Ministry of Health include Household Food Insecurity as a core module in Ontario, and that the Ministry release the 2018 Household Food Insecurity Data to Ontario local public health agencies in order for boards of health to be able to conduct population health assessments and make interventions to address local needs.
32 - 33 b) PH 06-12-20 A letter from Dr. Paul Roumeliotis, Medical Officer of Health/CEO of Eastern Ontario Health Unit (EOHU), dated February 12, 2020 regarding a resolution as passed by the EOHU Board of Health at its meeting on January 30, 2020 concerning the 2020 municipal cost share of Public Health funding. The EOHU Board of Health is seeking support on the following resolution:
THEREFORE BE IT RESOLVED THAT for the calendar year 2020 the provincial Ministry of Health reverse the 30% cost-share formula and return to previous years' municipal share of 25% applicable only to previously shared mandatory programs.
34 - 35 c) PH 06-13-20 A letter from Carmen McGregor, President, Association of Local Public Health Agencies (alPHA) dated March 27, 2020 regarding an expression of gratitude from the President of alPHA to the Province for the COVID-19 Action Plan, including the Minister of Finance tabling Ontario's Action Plan: Responding to COVID-19 in lieu of a traditional annual provincial budget and a commitment to providing further financial certainty to public health units.
B) Information Reports 36 - 38 a) Information Report dated May 20, 2020 Regarding Reallocation of Student Nutrition Program Funding.
39 - 46 b) Information Report dated May 20, 2020 Regarding COVID-19 Pandemic - Update.
Page 3 of 93 Agenda: Committee A.M. - May 20, 2020
C) Reports Requiring a Motion 47 - 51 a) Report dated May 20, 2020 Regarding Community Paramedicine Funding Update - PH 06-10-20.
D) Other Business
6. CULTURAL SERVICES DIVISION
A) Information Reports 52 - 62 a) Information Report dated May 20, 2020 Regarding First Quarter Statistics 2020.
63 - 76 b) Information Report dated May 20, 2020 Regarding Libraries 1st Quarter 2020 Statistics.
B) Reports Requiring a Motion 77 - 93 a) Report dated May 20, 2020 Regarding Library Policy Manual.
C) Other Business
7. ADJOURNMENT
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Em 3.2%. 2 Em m=<_8:3m:._ oo:mm2mzo= mag U013“Em AGENDA ITEM #a) _<__:_m~m«2 _<_::_n_um_>2m=mmanIo:m_:9 Em >mmon.m:o:o« _<.:: _um__:mmo_.O=.m_..o A>_<_OV Em _.oom__<_m:Em_.m2 _uS<_:n_m_ _um_.__m3m:.. manm__2.:58 S52Eu Emm9:: : 0:810. mag: .69 oz >20 maxim.» ._.I>._. Em 0.3.5 on_scm_8xm amnmncm?maBr :3 9.5%8 mzaoammEm _.mmo_:=o=manEm cm:9.. w_:u_m.:mm<<_umm.. _m_$:o=m_ q8:§.§.“ Ssoaa mm:cam.5n;=.5omE . :om:,.a._m$ oczs$526 .8: :8. maammm Es><._u_.mnm_u_._n_mm.nm c_e5__a~..% PW 06-04-20 A letter from Liz Danielsen, Warden, County of Haliburton da... Page 11 of 93 AGENDA ITEM #c) PW 06-05-20 From: DeGurse Farms [mailto:[email protected]] Sent: May-05-20 10:23 PM To: Jason Cole; DeGurse Farms Subject: [EXTERNAL] Fatal Accidents - Petrolia Line & Kimball Road (J Cole) Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Jason Cole, P.Eng., General Manager, Infrastructure & Development, County of Lambton, (NOTE: I am sending you a CC of an email that I am sending to St. Clair Township Council and the County of Lambton Council. Respecting the role that you play within one of these institutions, I am emailing you a CC of this letter.) I am writing to you today, May 5, 2020. But really, I could have written this letter at any time over the past 46 years, as that is how far back my memory on this issue spans; back to 1974 when I was five years old. I grew up on the farm on the North-East corner of the Kimball Road and Petrolia Line. Our family has been there for over 180 years with generation after generation farming the land. When I was a child, we had a pear orchard and vegetable garden in the corner of the farm closest to the intersection. On the South-East corner was Sutherland’s Gas Station. I would have loved to go over there to buy a chocolate bar, but I was never allowed. It was just too dangerous to cross the road. One of my earliest memories from my childhood is playing in the orchard and picking pears. On one fate-filled day, when I was about five years old, I vividly remember the screeching sound of metal on metal as two cars collided, looking up to see bodies flying out of the vehicles, and landing on the ground in front of me. I remember running, screaming in terror, into our house to get my mother to call the police. I remember going to the cupboard with her to grab some old sheets. I had told her there were dead people and at five years old, I knew the proper thing to do was to respectfully cover the bodies of the deceased. My mom told me to stay back as she covered the bodies, but I had already seen everything. It was too late. 1 PW 06-05-20 An e-mail from DeGurse Farms dated May 5, 2020 regarding fat... Page 12 of 93 AGENDA ITEM #c) And this would not be the last time. Another accident that stands out was one where a young boy was in the back seat and his parents in the front. I remember him getting freed from the wreckage and coming over to sit beside me on the grass. We were both about 10 years old. I was the only child he saw in a sea of adults frantically trying to save his parents. I remember blood pouring out of their ears and thinking, ‘I didn’t know blood could pour out of your ears’. I think the boy was in too much shock to scream. He just sat there sobbing. Sadly, I was not in shock at all. By age 10, I had seen this happen so many times that it no longer shocked me. I was desensitized to seeing blood and death. That's not to say that I have not experienced trauma as a result of this. To this day I continue to have nightmares about accidents. Mangled bodies. Excruciating screams. Agonizing moans. Death. Yesterday my nightmares were once again a reality. An extremely tragic accident occurred between a transport truck hauling gravel and an SUV. This was probably the most significant accident in regards to property damage on our farm. The transport and its load came very close to one of the houses. Houses and property can be repaired, so that is not the point I am making. The point is, in that very spot where the transport finally stopped, only 24 hours earlier, my mother and my young nephew were picking up sticks, getting the area ready for the grass to be cut. In fact, when the accident occurred, someone was supposed to be cutting grass in that area, but fortunately had put off doing it. 24 hours earlier or one hour later and this accident would have had a much different and potential devastating outcome for those I love. Sadly for two other families, their loved ones did pass away as a result of this accident. Property can be repaired or replaced. Lives cannot. As children, my siblings, my cousins and I played in this area and this is where our children now play. Yesterday, that area was torn up like a war zone. It is now the place where a man took his final breaths. Sadly, there was nothing that could be done to save him. I cannot help but be filled with a range of emotions from extreme sadness to raging anger; in my 51 years nothing really has changed. This intersection continues to be incredibly dangerous. I have honestly lost count of the number of collisions that have occurred at the “Tenth and Kimball”; Petrolia Line (County Road 4) and Kimball Sideroad (County Road 31). It is one of the most dangerous intersections in St. Clair Township and Lambton County. I have witnessed too many collisions which also means I have witnessed too many deaths. Someone, somewhere, can provide you with the statistical details. I am writing to you to provide you with the impact this has had on me as a witness of countless avoidable accidents and tragic, preventable deaths. If this letter seems too graphic or inappropriate for you to stomach, well this is nothing compared to seeing it first hand. All I can do is describe it to you. I can write to you. I can petition you. But I do not have the power, other than the power of communication, to do something about it. However, you do have the power to make a change. I am imploring you; please act on what I am about to share with you. And act now. 2 PW 06-05-20 An e-mail from DeGurse Farms dated May 5, 2020 regarding fat... Page 13 of 93 AGENDA ITEM #c) Looking back to the 1970s, I remember my mom presenting a victim impact statement to local authorities in regard to the numerous accidents that happened at our intersection. Her petition effected some significant changes at the time. This included the speed limit being reduced to 70km/hour on Petrolia Line to the immediate east and west of Kimball Sideroad. A yellow flashing caution light was also affixed over the intersection to warn the oncoming traffic on Petrolia Line of the intersection. On the Kimball, the small stop signs were replaced with the largest size available and red flashing caution lights were installed on the stop signs and over the intersection. The accidents continued. The fatalities mounted. In the 1990s, rumble strips were installed on the Kimball to both the north and south of Petrolia Line. Despite this, on a daily basis, you can still see cars blowing through the intersection not even stopping for the stop sign. Frequently you will see the OPP parked at the corner. This is only a deterrent when they are present, otherwise vehicles on Petrolia Line speed through the intersection at over 90 km/hour, or faster, not heeding to the lowered speed of 70km/hour through that section. Part of the problem is that Petrolia Line is a 90km/hour, 20 km stretch between Highway 40 and the Town of Petrolia without any stop signs. To add to this, very few people slow down to 70km/hour in this section. Petrolia Line is a major east-west artery through Lambton County. The other part of the problem is the Kimball is an equally busy road as Petrolia Line, and although it was reduced back down to 80km/hour in recent years, people go long stretches without having to stop as it is a major north-south artery through Lambton County. For whatever reason, these motorists either miss the stop sign due to distraction (despite the rumble strips) or just do not pay close attention. At times, the view to the east can be obstructed from the rising sun and later in the day, the view to the west can be obstructed by the setting sun. I have witnessed people on their cell phones. For a variety of reasons, the traffic on the Kimball is proceeding into the intersection when there is oncoming traffic. When two extremely busy roads intersect, as does Petrolia Line and the Kimball Sideroad, there is great potential for accidents to occur. Collisions are inevitable. The traffic in this area will only continue to increase with the expansion of Nova. That means accidents and fatalities will continue to increase along with it. About a year ago, I attended a Wide Load Corridor Meeting in Corunna. I spoke with Jason Cole, an engineer with the County of Lambton. I brought up the safety concerns I have regarding this intersection and asked him if there are any plans to install a four way stop, a traffic light, or a traffic circle. He informed me that the intersection of County Roads 4 and 31 simply is not a priority. He listed several other intersections throughout Lambton County that are deemed more dangerous and thus a higher priority. He said it is just too cost prohibitive based on statistics. It just is not as important, although he admitted that he was very aware of the multiple collisions. Statistics versus lives! Every dangerous intersection should be studied and acted upon with the best and safest solution implemented. Status Quo is not acceptable when accident after accident occurs, often resulting in fatalities. Can you honestly place a monetary value on a life? By not finding a safe solution to this intersection, the message I hear is that these fatalities just are not important enough. No value is placed on these lives. For the families of the deceased, I am reaching out to you to finally do something about this intersection before more people lose their loved ones. 3 PW 06-05-20 An e-mail from DeGurse Farms dated May 5, 2020 regarding fat... Page 14 of 93 AGENDA ITEM #c) And like my mother in the 1970s, I am going to petition you with some solutions. First, lower the speed limits! This action alone would make a significant impact. Reducing the speed limits to 50km/hour on both Petrolia Line and Kimball Sideroad would minimize the impact of collisions. This should be done from a minimum of 500m to 1000m from the intersection to the north, east and west. South of the intersection, it should be reduced to 50 km/hour from Rokeby Line to Petrolia Line due to it being a substantial residential area as well as having a bend in the road, which also has resulted in many accidents. In addition, it is important to install permanent speed display boards equipped with radar to warn people of their speed. This will have a psychological effect on people who are going over the speed limit. These measures can be implemented immediately. Proper signage and police presence at the intersection will greatly assist in implementing these changes. Second, change the flow of traffic at the intersection! In the past, I thought that a four-way-stop or a traffic light were the solution, however, I have reconsidered these options. These would not alleviate the problems of head-on and side impact collisions for the simple fact that collisions are occurring because drivers do not stop at the stop sign that is currently there. The same problem would persist at a four-way-stop or traffic light. After the installation of the traffic circle at Mandaumin and Lakeshore, as well as several in the St. Mary’s/Stratford area, I have come to realize that installing a traffic circle at Petrolia Line and Kimball Sideroad is the best and only solution. This would completely eliminate the types of collisions that have been occurring at the intersection of Petrolia Line and Kimball Side Road. In reality, nothing has been done to eliminate the senseless collisions and the horrific deaths that have occurred in my lifetime. Any measures taken thus far have not had their intended impact. This does not need to continue. You, however, are in the fortunate position to finally do something about this extremely dangerous intersection. Shall you decide to remain idle, please accept responsibility and ownership for all future collisions since you did nothing to rectify and remedy the situation. Inaction on the part of previous councils has led to innocent lives being taken in incredibly horrific accidents. Action today will put an end to this carnage. Enough is enough. It is time for the Township of St. Clair and the County of Lambton to find a solution that will save lives. You need to take your civic responsibility and duty to ensure that the fatal accident that occurred yesterday is the last to transpire at this deadly intersection. It is not just my goal, but my hope and my dream, to see this intersection finally safe. I would love to look forward to my twilight years being filled with my future grandchildren running around where I did in my childhood; with a very significant difference. My hope is that my future grandchildren will not experience what I have. My hope is that they will never have to experience the horrific sounds of cars crashing and the sights of mangled wreckage strewn everywhere. My hope is that they will never have to witness the trauma of people screaming, then hearing those screams turn into moans, until those moans turn into silence. My hope is that they will never have to comfort someone as they are slipping into unconsciousness, begging for them to stay awake, because help is on the way. My hope is that they never see someone bleeding to death, realizing that someone’s someone wasn't lucky enough to die instantly because instant death is far more merciful than the suffering being witnessed. My hope is that they will never have to find old sheets to cover the crumpled bodies of the deceased. My hope is that they will never have to sit beside a child as his parents die in front of his eyes. My hope is that they will never have nightmares and that they will never live with this trauma their entire lives. If statistics have never had an impact to effect change, I am hoping that hearing my statement might be the catalyst for change. I welcome the opportunity to speak to you on this matter. Please do not hesitate to contact me. With sincere appreciation and gratitude, 4 PW 06-05-20 An e-mail from DeGurse Farms dated May 5, 2020 regarding fat... Page 15 of 93 AGENDA ITEM #c) Joeleen DeGurse-MacDonald [email protected] Cell: 519-464-8392 CC. Steve Arnold, Mayor, St. Clair Township CC. Steve Miller, Deputy Mayor, St. Clair Township CC. Rose Atkins, Pat Brown, Jim DeGurse, Tracy Kingston & Bill Mayers, Council Members, St. Clair Township CC. Jeff Baranek, Clerk, St. Clair Township CC. Walt Anderson, Fire Chief, St. Clair Township CC. Steven Bicum, Deputy Fire Chief, St. Clair Township CC. Lambton OPP CC. Bill Weber, Warden, Lambton County CC. Kevin Marriott, Deputy Warden, Lambton County CC.Steve Arnold, Mike Bradley, Margaret Bird, David Boushy, Alan Broad, Doug Cook, Dave Ferguson, Bev Hand, Brad Loosely, Steve Miller, Lonny Napper,, Jackie Rombouts, Mike Stark, Ian Veen & Brian White, County of Lambton Councillors CC. Stephane Thiffeault, General Manager, Solicitor / Clerk, County of Lambton CC. Stephen Thompson, Office of the Chief Administrative Officer, County of Lambton CC. Jason Cole, P.Eng., General Manager, Infrastructure & Development, County of Lambton CC. Ben Puzanov, MCIP, RPP, Manager, Planning & Development Services, County of Lambton CC. Matt Deline, P.Eng., Manager of Public Works, County of Lambton CC. Melanie Irwin, Blackburn News, Sarnia CC. Paul Morden, The Sarnia Observer CC. Heather Wright, Publisher-Editor, The Independent CC. J.D. Booth, Publisher, Lambton Shield CC. Sarnia & Lambton County This Week CC. CTV News, London CC. CBC Radio, London CC. Jacquelyn LeBel, Global News please don't print this e-mail unless you really need to. DISCLAIMER: If you are not the intended recipient of this transmission, you are hereby notified that any disclosure or other action taken in reliance on its contents is strictly prohibited. Please delete the information from your system and notify the sender immediately. If you receive this email in error contact the County of Lambton at 519-845-0801 extension 5405 or email [email protected]. 5 PW 06-05-20 An e-mail from DeGurse Farms dated May 5, 2020 regarding fat... Page 16 of 93 AGENDA ITEM #d) PW 06‐06‐20 PW 06-06-20 An e-mail from Lauren Strangway dated May 5, 2020 regarding ... Page 17 of 93 AGENDA ITEM #e) PW 06-14-20 Enbridge Gas Inc. 109 Commissioners Road West, London, ON N6J 1X7 April 8, 2020 County of Lambton Warden Bill Weber 789 Broadway Street, Box 3000 Wyoming, ON N0N 1T0 Via email: [email protected] Subject: Enbridge Gas – Proposed 2021 London Lines Project Dear Warden Weber and members of County Council, Shortly, County Council and residents of the Township of Dawn-Euphemia will be receiving notice from Stantec Consulting of the kick-off of public consultation for the environmental study for Enbridge Gas’ proposed 2021 London Lines Pipeline Replacement Project. I wanted to write you to inform you that we are also initiating discussions with County and Township staff about the project, and will be holding meetings with County and Township staff shortly about the project. It is our hope that at a later date, following discussions and technical review of the project with County and Township staff, that we can present the project to County Council. Sincerely, Steven Jelich Steven Jelich Director, Southwest Region Operations Enbridge Gas Inc. Phone: (519) 667-4109 Email: [email protected] Cc: Brian Lennie, Senior Advisor, Municipal Affairs – Ontario South/West 1 PW 06-14-20 A letter from Steven Jelich, Director, Southwest Region Oper... Page 18 of 93 AGENDA ITEM #e) Stantec Consulting Ltd. 300W-675 Cochrane Drive Markham, ON L3R 0B8 April 8, 2020 Attention: Mr. Bill Weber, Warden Lambton County 789 Broadway Street, Box 3000 Wyoming ON N0N 1T0 Dear Mr. Weber, Reference: Enbridge Gas – London Lines Replacement Project, Notice of Project Commencement and Virtual Open House Enbridge Gas is proposing to replace a section of natural gas pipeline in order to improve the integrity of the pipeline network and to increase system flexibility. All current services will be maintained as a result of this project. The London Lines Replacement Project (LLRP) will include the construction of approximately 75 kilometers (km) of 8-inch, high pressure natural gas pipeline. This will replace the two current pipelines known collectively as the London Lines. The LLRP will also include the construction of 10.5 km of a secondary 8- inch pipeline which will connect the replaced pipeline to the community of Strathroy. The LLRP will start within the Township of Dawn-Euphemia near Oil Heritage Road and Bentpath Lane. The pipeline project will continue through the municipality of Southwest Middlesex and will end at two locations: within the Municipality of Middlesex Centre at Komoka Road and Glendon Drive; and at a proposed new station at Calvert Drive and Sutherland Road in the Municipality of Strathroy-Caradoc. For more details please refer to the map in the attached document. As part of the planning process, Enbridge Gas has retained Stantec Consulting Ltd. (Stantec) to undertake an Environmental Study of the construction and operation for the proposed natural gas pipeline. The Environmental Study will fulfill the requirements of the Ontario Energy Board’s (OEB) “Environmental Guidelines for the Location, Construction, and Operation of Hydrocarbon Pipelines and Facilities in Ontario, 7th Edition (2016)”. It is anticipated that the environmental report for the study should be completed by early summer 2020, after which Enbridge Gas will file a Leave to Construct (LTC) application with the OEB for the proposed pipeline. The OEB’s review and approval is required before construction of the Project can proceed. If approved, construction of the pipeline is anticipated to begin in Spring/Summer 2021. Stantec is presently compiling an environmental, socio-economic, and archaeological/cultural heritage inventory of the Environmental Study Area. As an agency with jurisdiction or a potential interest in developments in that area, you are invited to provide or coordinate comments regarding the proposed pipeline. Specifically, Stantec is seeking information regarding planning principles or guidelines implemented by your agency that may affect routing, construction, and/or operation of the proposed pipeline. Stantec is also seeking background environmental, socio-economic, and archaeological/cultural heritage information that may be useful in compiling the inventory of the Environmental Study Area. Finally, we request that you provide us with information regarding other proposed developments within the Environmental Study Area for incorporation into the Environmental Study and related report as a component of the cumulative effects assessment. Please contact us to discuss the most efficient way to obtain this information. PW 06-14-20 A letter from Steven Jelich, Director, Southwest Region Oper... Page 19 of 93 AGENDA ITEM #e) April 8, 2020 Page 2 of 2 Reference: Enbridge Gas – London Lines Replacement Project, Notice of Project Commencement and Virtual Open House Public consultation with Indigenous communities, landowners, government agencies, current customers serviced by the London Lines, the general public, and other interested persons is an integral component of the planning process. As a result of the social distancing requirements set out by the Government of Canada and the Province of Ontario due to COVID-19, a Virtual Open House will be held in place of an in-person Open House regarding the proposed LLRP. The Virtual Open House will be available beginning on April 20, 2020 at 9:00 am EST until May 1, 2020 at 5:00 pm EST at: www.solutions.ca/LondonLines If you are unable to log onto the Virtual Open House between April 20 and May 1, please dial (519) 780-8186, leave a message with your contact information, and we will respond as soon as possible. There will be a questionnaire available at the end of the presentation and you will have the ability to submit comments and/or questions about the proposed LLRP, including proposed routes, design and the anticipated project schedule during the presentation. In addition, a copy of the open house story boards will be available to download. Input received will be used to inform the selection of the preferred pipeline route, and to develop site specific environmental protection or mitigation measures for the Project. If you have questions or concerns regarding the London Lines Replacement Project, please do not hesitate to contact the undersigned. Regards, STANTEC CONSULTING LTD. Rooly Georgopoulos, B.Sc. Senior Project Manager Phone: (519) 780-8186 Fax: (905) 474-9889 [email protected] Attachment: Figure 1: London Lines Replacement Project c. Kelsey Mills, Environmental Advisor, Enbridge Gas Inc. PW 06-14-20 A letter from Steven Jelich, Director, Southwest Region Oper... Page 20 of 93 PW 06-14-20 A letter from Steven Jelich, Director, Southwest Region Oper... d Brick Yard Line N d a Cuddy Drive a a o CO UNTY OF ir st o d n e Michigan Lin W e a R R R d d a H o o o t d a R y e Egremont Road MIDDLESE X a le i a R s o d a d d h g o r e e R in r d c r e C n e TOWNSHIP TOWNSHIP OF n d a e t v u P a o e i S o l r o a r l d e Egre d a i t D mont D F ri o v e s R x m r d OF WARWICK ADELAIDE-METCALFE n t S y k o Highwa r Sarnia R y 4 a 02 r a Lo K e k ndo t e l n Line o l t l a R o o C k c $ $ A C m e m o c U Zion Line Mullifarry D i e o R TOWN OF rive m A o H o R a w CITY OF b ie k s n h d k e n a o k a c PLYMPTON-WYOMING c r s n r d R d a a SARNIA S ¯ e R o o l d t d e a V s t o e a a B w n a d W s t r R e o o d (e v e 1 e i r e C v o r t R o t nfederation Lin R i e rd S e Nap a perton Drive r D iv fo a r d d r x a D W O e w a D f n e W o l r d o C o e b n o e a x o o k M R m o T o r O e h c l id d W o d c e A R t v G h n Ch o urchill d o e Lin t e c o u e o a y l s s Katesv S l l ille Drive t o R e w R d T d r r o a e d R o a o a e l l a d a b o F n K B o o d d o S R MUNICIPALITY o t a t R u x u o G t e h l R k e r l Lasalle le e OF MIDDLESEX L R i ine n d e o Murphy Drive r P S n v la e a a e d la e O d a n r n o a CENTRE n a d k h i C o k t R R R r A CO UNTY OF P R o R d o y a o e r a o a e d l d d Petrolia r a d a a C o t e r o CITY OF M i i de R e d v a i p LAM BTON a h u C r p w e TOWN OF Petrolia Line H r B LONDON d a v W e o i a i o v o a d r k a i s e N c d N r D R g a o d e o l b PETROLIA D a e l v s o e a i a : S R s r o g d d r y o p R R R d r e D i B r R a okeby Lin R r k e R i y MUNICIPALITY OF o o e l n b s o d r 8 t e a g a a h n h u h v a 0 f t t R i o a d c - r W ie n d l c s o t a l STRATHROY-CARADOC 4 d D ld e d a a F 0 e A ve R t M C a i - F e r a r R v D o e 0 a i M w e d k M n i o e r o r MUNICIPALITY OF v y o i 2 t l i a e w R c s f D e g 0 a a u B tl s d v it a a i p L m 2 i e M n C r n oor l u e e r L ine n i s F y BROOKE-ALVINSTON : u r R D c w g u B a d w e a o o e G n C e a v e a o h i o l t d W h l d i r l s Shiloh Line d d k y i r i a r n n D p R o v P e a iv p R e a le h r e P e M s o H G i R D w M r I a l c r a d i a e a d r z o R O th it R o d Co u w a x urtright Li e ne undon r g d d D al R S m d e n e . a v R ri o a iv ve p a r i o r d O R D d o d d a D D el a l R d a d d TOWNSHIP OF a d h a d le e t M M o n ou o A a d a o _ e e 2 e S il t l Oil R i d v i l Spr o r v ings o i Lin R i e ENNISKILLEN R p a r b R c VILLAGE r M t o u d o n R I D o e D e J TOWNSHIP OF d j u e e r T a a l t r v w a i l l e n b n n o T r d i R OF OIL l o r i e e d o n l t h a a I s D v o n P u ST. CLAIR l a z a i R O r a m _ r e R m n L e n e d d o 1 SPRINGS v a r o n e W n i e d t e v n I 0 P r a y i r B o s m r R 3 i u ckfor e r d d d D g Line H r i a e e l R le D o l d b S v F t d t e i t t l r a o n e a _ O t S e o a id d Aberfe i i e 0 ldy E D Line m i R d s L d F 7 n G r a i l s e 1 i e n e d in 1 v C g O g d g o i L d 5 e d R i o a 9 R d n a b i U a o w n 0 o w L n o a o g 2 d 6 d e h io E R n t e 1 d a ys M R N ills Lin R n e o 4 n \ i o L n r R si h L e Mos d r e Line t a R o l h r c e u t i v e a t s o i 5 n n d B r d e i o u v w D L a y i MUNICIPALITY n e d a r v t r s _ o b i a r r c b e r o D e TOWNSHIP OF t o e n e o o e R t D f n OF SOUTHWEST b i M v L n D s o i e a t i R e r m I n l l o s n n e SOUTHWOLD w a o s D i a e n n e W L h Bentpath L o MIDDLESEX i o i d C e e a n r e f C L d l e i p c e f d d l d e i u r R g a n v h d a i n e i v v o a n i o r D g d r a r e b e a a u C K r l o C D d t A n d a o o D B r 1 i \ e d d n d R a r L o m n o 0 n e R d i a a p a b l o u 4 n i L R o C a C l n L o i a o e ng o l i b o a s nk L o y t t ine i R c n r d o r i i d e y t a o l e R R R l a l a T E t L d e k t t n d e l h R w o i o c a n n y d e Bilton Lin n C h e e u c a VILLAGE OF NEWBURY a o L r TOWNSHIP OF o n s e d d r R o n d D h i o g s l i o i S o t h n S L a H a u a P a a R m n H t c l R s a o n g C o y t o e G o g o DAWN-EUPHEMIA m b n r w n r e h c d S r r b e l i t o l R a T s a R r c \ h o l t a F o f r h h n y u e l f T c o p o C l s a y D MUNICIPALITY OF w a u y o S i R u d r J m a u a g M e a v r La a o r mbto P n a \ Lin n e G H a h r i s H a e R ie o N M d R DUTTON/DUNWICH L d o d e K D Euphemia Line R n n d a x o R a o i i r d d e a a L d d o d a m n d E e a i t o l d a a \ u a L R o s o a r n o i e l R o e n d s R a d i g l R k R R l y l L a k \ i l a r W n t e o y a d l e e o d l o S e l M a e l d d a CO UNTY K C n R e o n O i t s L in a i a e n d a a c L n t w Zone o v Cent h re L ine l o n i V _ r i a a o o e r h c s P e w i n m R o MUNICIPALITY s e b e c i Lang e n staf n r f R R i Lin e t S n OF ELGIN g a L a i h a b o L R e g s w r \ MUNICIPALITY OF L D 1 2 a h M h y R c n T OF WEST ELGIN t a a b E e i F a s t n b l n i e e u u i e d n m Mccr D e C e r a ary Line CHATHAM-KENT r n e n n I m G in n i r e C a a r d Croton R e i L e n e Line o o L i n J l o v i _ F v Grov o o e il L L e M l a il Z Z n 3 ls Line a i iew R o l S 0 n h F d t V s R w s \ n k n o o A e g Li e k w c h a Page 21 of 93 o D sg i o a n la d r i G J L n B n a AGENDA ITEM #e) l p \ 0 7 1 1 5 9 L a k e Kitchener 0 7.5 15 Project Location 160951031 REVA 0 6 Legend Counties of Lambton Prepared by SPE on 2020-04-08 1 H u r o n Cambridge Kilometres \ and Middlesex, ON e v i t 1:350,000 (At original docum ent size of 8.5x11) c Existing / Alternative Route Municipal Boundary, Upper A Client/Project \ Notes 9 London 0 1. Coordinate System: NAD 1983 UTM Zone 17N ENBRIDGE GAS INC. 6 Michigan Alternative Segments Municipal Boundary, Lower 1 2. Base features produced under license with the Ontario Ministry of 0 \ Natural Resources and Forestry © Queen's Printer for Ontario, 2018. p u Strathroy Alternate 1 o r g Figure No. _ k r o Chatham Strathroy Alternate 2 1 w Windsor L a k e E r i e \ Title 1 0 f - Study Area 5 London Lines Replacement Project 1 2 1 d C \ Disclaimer: Stantec assumes no responsibility for data supplied in electronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provision of the data. \ AGENDA ITEM #f) PD 06-07-20 A letter from Douglas Browne, Chief of Emergency Management,... Page 22 of 93 AGENDA ITEM #g) PD 06-08-20 A media release from Stephen Warner, Solicitor General's Off... Page 23 of 93 AGENDA ITEM #a) INFRASTRUCTURE & DEVELOPMENT SERVICES DIVISION REPORT TO: CHAIR AND COMMITTEE MEMBERS DEPARTMENT: PLANNING AND DEVELOPMENT SERVICES PREPARED BY: Ben Puzanov, RPP, Manager Jason Cole, P. Eng., General Manager REVIEWED BY: Ronald G. Van Horne, Chief Administrative Officer MEETING DATE: May 20, 2020 INFORMATION ITEM: Provincial Policy Statement, 2020 BACKGROUND The Ministry of Municipal Affairs and Housing has concluded its review of the Provincial Policy Statement (PPS) and released the new document on February 28, 2020. The new PPS will take effect on May 1, 2020. The PPS provides a policy framework and outlines matters that are of provincial interest as they relate to land use planning and development in Ontario. All municipal land use planning decisions must be "consistent with" the PPS. DISCUSSION The purpose of this report is to outline key changes that have been made to the PPS. The PPS, 2020 may be found through the following link to the Province's website: https://bit.ly/2UNUlzD. A previous staff report summarized the draft changes that the Province was considering to the PPS as part of its consultation process. Staff have updated that list of changes based on the approved version of the PPS, 2020. Key changes between the 2014 and 2020 versions of the PPS include the following: Part IV: Vision for Ontario's Land Use Planning System o Inclusion of wording to recognize the important role of Indigenous communities in land use planning and development in Ontario and the contribution of Indigenous communities' perspectives and traditional knowledge to land use planning decisions. Planning authorities are encouraged to foster cooperative relationships with Indigenous communities through meaningful engagement. Information Report dated May 20, 2020 Regarding Provincial Policy Statem... Page 24 of 93 AGENDA ITEM #a) Provincial Policy Statement, 2020 (page 2) May 20, 2020 o Addition of language that encourages planning authorities to permit and facilitate a range of housing options, including new development and residential intensification in order to better respond to existing and future housing needs. 1.1 Managing and Directing Land Use to Achieve Efficient and Resilient Development and Land Use Patterns o 1.1.1 b) is updated to clarify that the range and mix of housing types to be accommodated is to be affordable and market-based, including single- detached, additional residential units, multi-unit housing, affordable housing and housing for older persons. The new PPS does not provide a definition for "market-based". . Housing options is added as a defined term that means a range of housing types such as, but not limited to, single-detached, semi- detached, rowhouses, townhouses, stacked townhouses, multiplexes, additional residential units, tiny homes, multi-residential buildings and uses such as, but not limited to life lease housing, co-ownership housing, co-operative housing, community land trusts, land lease community homes, affordable housing, housing for people with special needs, and housing related to employment, institutional or educational uses. o 1.1.1 e) is updated to include the promotion of the integration of land use planning, growth management, transit-supported development, intensification and infrastructure planning. o 1.1.1 j) is added to recognize the importance of preparing for the regional and local impacts of a changing climate. . Impact of a changing climate is added as a defined term that means the present and future consequences from changes in weather patterns at local and regional levels including extreme weather events and increased climate variability. o 1.1.2 is changed to increase the land use planning horizon from 20 years to 25 years. Municipalities need to ensure that sufficient land is made available to accommodate an appropriate range and mix of land uses to meet projected needs for this time period. . The previous PPS provided for exemptions to the planning horizon timeframe for infrastructure and public service facilities. The exemptions now also include employment areas. o 1.1.3.2 is updated to include preparation for the impacts of a changing climate as a key determinant of land use planning patterns in settlement areas. Information Report dated May 20, 2020 Regarding Provincial Policy Statem... Page 25 of 93 AGENDA ITEM #a) Provincial Policy Statement, 2020 (page 3) May 20, 2020 o 1.1.3.3 is updated to require planning authorities to identify appropriate locations and opportunities for transit-supportive development. o 1.1.3.8 is updated with the need to satisfy market demand being one of the requirements that must be met for identifying a new settlement area or allowing for an expansion of an existing settlement area. o 1.1.3.9 is added to permit adjustments of settlement area boundaries outside of a comprehensive review provided the following criteria are met: . there would be no net increase in land within the settlement area; . the adjustment would support the municipality's ability to meet intensification and redevelopment targets established by the municipality; . PPS policies pertaining to prime agricultural areas in the context of settlement boundary expansions are adhered to, specifically 1.1.3.8 c), d) and e); and . the settlement area to which land would be added is appropriately serviced and there is sufficient reserve infrastructure capacity to service the land. 1.2 Coordination o 1.2.6.2 is added to stipulate that where avoiding the siting of sensitive land uses adjacent to existing or planned industrial, manufacturing or other land uses that are vulnerable to encroachment is not possible, then such sensitive land uses may only be permitted in these areas if: . there is an identified need for the proposed use; . alternative locations for the proposed use have been evaluated and there are no reasonable alternative locations; . adverse effects to the proposed sensitive land use are minimized and mitigated; and . potential impacts to industrial, manufacturing or other uses are minimized and mitigated. 1.3 Employment o 1.3.1 c) is added to require that planning authorities shall promote economic competitiveness by facilitating the conditions for economic investment by identifying strategic sites for investment, monitoring the availability and suitability of employment sites, including market-ready sites, and seeking to address potential barriers to investment. o 1.3.2.2 is added to require planning authorities to assess employment areas identified in local official plans during the time of a review or update in order to ensure that the designation is appropriate to the planned function of the employment area, taking into account proximity to sensitive land uses. Information Report dated May 20, 2020 Regarding Provincial Policy Statem... Page 26 of 93 AGENDA ITEM #a) Provincial Policy Statement, 2020 (page 4) May 20, 2020 o 1.3.2.3 is added to require planning authorities to prohibit residential uses and prohibit or limit other sensitive land uses in employment areas if they are not ancillary to the primary employment uses in order to maintain land use compatibility. o 1.3.2.5 is added to stipulate that land within existing employment areas may be converted to a designation that permits non-employment uses provided the area has not been identified as provincially or regionally significant and subject to the following criteria: . there is an identified need for the conversion and the land is not required for employment purposes over the long term; . the proposed uses would not adversely affect the overall viability of the employment area; and . existing or planned infrastructure and public service facilities are available to accommodate the proposed uses. 1.4 Housing o 1.4.1 is updated to require planning authorities to accommodate residential growth for a minimum of 15 years. 1.6 Infrastructure and Public Service Facilities o 1.6.6.1 is updated to clarify that where municipal sewage services and municipal water services are not available, planned or feasible, planning authorities have the ability to consider the use of communal, private or partial services provided that certain conditions are met. o 1.6.6.4 is updated to require that at the time of an official plan review or update planning authorities should assess the long-term impacts of private water and sewage disposal services on the environmental health and character of rural settlement areas. o 1.6.6.5 is updated to qualify that the extension of partial services into rural areas is only permitted to address failed private water and sewage disposal services for existing development. Information Report dated May 20, 2020 Regarding Provincial Policy Statem... Page 27 of 93 AGENDA ITEM #a) Provincial Policy Statement, 2020 (page 5) May 20, 2020 2.3 Agriculture o 2.3.2 is updated to encourage planning authorities to use an agricultural systems approach to maintain and enhance the geographic continuity of the agricultural land base and the functional and economic connections to the agri-food network. . Agricultural System is added as a defined term that means a system comprised of a group of inter-connected elements that collectively create a viable, thriving agricultural sector. It has two components: an agricultural land base comprised of prime agricultural areas, including specialty crop areas and rural lands that together create a continuous productive land base for agriculture; and an agri-food network which includes infrastructure, services, and assets important to the viability of the agri-food sector. . Agri-food network is added as a defined term that means a network within the Agricultural System that includes elements important to the viability of the agri-food sector such as regional infrastructure and transportation networks; on-farm buildings and infrastructure; agricultural services, farm markets, distributors and primary processing; and vibrant, agriculture-supportive communities. 3.2 Human-Made Hazards o 3.2.3 is added to encourage planning authorities to support on-site and local re-use of excess soil through planning and development approvals. Other o The definition of on-farm diversified use is updated to clarify that ground- mounted solar facilities are permitted in prime agricultural areas and specialty crop areas only as on-farm diversified uses rather than as-of-right. On-farm diversified uses are secondary to the principal agricultural use of a property and are limited in area. FINANCIAL IMPLICATIONS None at this time. CONSULTATIONS Staff consulted the PPS, 2020 as part of the preparation of this report. Information Report dated May 20, 2020 Regarding Provincial Policy Statem... Page 28 of 93 AGENDA ITEM #a) Provincial Policy Statement, 2020 (page 6) May 20, 2020 STRATEGIC PLAN Application of Area of Effort #2: Communications - Providing progressive and effective communications that are relevant and clear and that promote opportunities for dialogue in order to improve collaboration and build relationships by: Identifying, sharing with, and learning from individual stakeholders including the public; municipal partners; County Councillors and staff; indigenous residents; First Nation Band Councils; senior levels of government; and the news media. CONCLUSION This report provides a summary of the key changes between the 2014 and 2020 versions of the PPS. With the communication of these changes at the County level, Planners will share with their respective municipalities and begin to work collaboratively to identify required changes to local planning documents. Information Report dated May 20, 2020 Regarding Provincial Policy Statem... Page 29 of 93 AGENDA ITEM #a) PH 06-11-20 Jackson Square, 185 King Street, Peterborough, ON K9J 2R8 P: 705-743-1000 or 1-877-743-0101 F: 705-743-2897 peterboroughpublichealth.ca April 30, 2020 The Honourable Christine Elliott Minister of Health 10th Floor, Hepburn Block 80 Grosvenor Street Toronto ON M7A 2C4 Sent via e-mail: [email protected] Dear Minister Elliott: Re: Provincial Leadership in the Monitoring of Food Affordability and Food Insecurity Household food insecurity is a serious public health problem in Ontario. Household food insecurity is the inadequate or insecure access to food due to financial constraints, and is experienced by 13.3% of Ontario households (Tarasuk & Mitchell, 2020). Monitoring local food insecurity and food affordability is critical for Peterborough Public Health and local public health agencies (LPHAs) across Ontario to assess trends over time, identify community needs, and support access to safe healthy food. The Board of Peterborough Public Health is also required to monitor Food Affordability, as specified by the Ontario Public Health Standards. Health Canada recently updated the National Nutritious Food Basket based on the 2019 Canada’s Food Guide. A Reference Guide and spreadsheet were released in February 2020. In order for this to be used for data collection, protocols must be developed at the regional/territorial level. We ask that the Ontario Ministry of Health take leadership in developing a protocol in collaboration with Ontario’s LPHAs and the Ontario Dietitians in Public Health. Peterborough Public Health would also like to express the importance of availability of local Household Food Insecurity data from the Canadian Community Health Survey. We ask that Household Food Insecurity be included as a core module in Ontario, and that Ministry release 2018 Household Food Insecurity Data to Ontario LPHAs. This is critical for our board of health to conduct population health assessment and interventions to address local needs. Thank you for your attention to supporting local boards of health in addressing the important issues of food insecurity and food affordability. Sincerely, Original signed by Mayor Andy Mitchell Chair, Board of Health Serving the residents of Curve Lake and Hiawatha First Nations, and the County and City of Peterborough PH 06-11-20 A letter from Mayor Andy Mitchell, Chair, Board of Health of... Page 30 of 93 AGENDA ITEM #a) cc: Dr. David Williams, Ontario, Ontario Chief Medical Officer of Health Local MPPs France Gélinas, MPP, Health Critic John Fraser, MPP, Health Critic Association of Local Public Health Agencies Ontario Boards of Health Reference: Tarasuk V, Mitchell A. (2020) Household food insecurity in Canada, 2017-18. Toronto: Research to identify policy options to reduce food insecurity (PROOF). Retrieved from https://proof.utoronto.ca/ Serving the residents of Curve Lake and Hiawatha First Nations, and the County and City of Peterborough PH 06-11-20 A letter from Mayor Andy Mitchell, Chair, Board of Health of... Page 31 of 93 AGENDA ITEM #b) PH oe—lZ-zo EOHU{WBSEO Eastern Ontario Bureau de santé Health Unit ”’ de lest de |’Ontario Cornwall, February 12, 2020 The Honorable Christine Elliott Minister of Health and Deputy Premier Hepburn Block, 10th Floor, 80 Grosvenor Street Toronto ON M7A 1E9 Dear Minister Elliott: RE: 2020 Municipal Cost Share of Public Health Funding At its meeting on January 30, 2020, the Eastern Ontario Health Unit (EOHU) Board of Health unanimously passed the following motion number 2020-1393: WHEREAS the Ontario Governments Public‘Health Modernization Consultation process is still ongoing and in fact delayed: WHEREAS the Public Health Modernization Consultation process does not address public health funding models including municipal cost—share,‘ WHEREAS without prior consultation nor discussion with health units or municipalities and before a new public health structure model has been devised and implemented, the municipal public health funding share for 2020 has been increased to 30% and now extends to include programs not previously cost—shared with municipalities; WHEREAS the 30% share across all programs, including those previously not cost—shared will result in significant and likely unsustainable increase of close to 50% to the EOHU’s 3 obligated, mostly rural municipalities which have a limited tax base: WHEREAS the EOHU’s obligated municipalities have planned for a 2020 modest overall contribution increase of up to 2% which is less than their new 30% cost—share formula 2020 contribution, even offset by verbally con?rmed one—timetransitional funding by the Ministry of Health; THEREFORE, BE IT RESOLVED THAT for the calendar year of 2020 the provincial Ministry of Health reverse the 30% cost—share formula and return to previous years’ municipal share of 25% applicable only to previously shared mandatory programs; and FURTHERMORE THATcopies of this motionbe fon/varded to local municipalities, the Wardens Caucus of Eastern Ontario, the Association of Municipalities of Ontario (AMO), ROMA, local MPPs, MPP Steven Clark, all Ontario Boards of Health, the Association of Public Health Agencies (alPHa) in request for their support to urge the provincial Ministry of Health not to change the 2019 cost—share formula. .../2 EDGE CORNWALL ' ALEXANDRIA ‘ CASSELMAN ' HAWKESBURY ' ROCKLAND ' WINCHESTER wvvw.EOHU.ca - 1 800 267-7120 - www.BSEO.ca If you require this information in an alternate format, please call 1 800 267-7120 and press 0. Si les renseignements sont requis dans un autre format, veuillez appeler au 1 800 267-7120 et faire le 0. PH 06-12-20 A letter from Dr. Paul Roumeliotis, Medical Officer of Healt... Page 32 of 93 AGENDA ITEM #b) The Honorable Christine Elliott Page 2 2020 Municipal Cost Share of Public Health Funding February 12, 2020 Thank you for your attention to this important public health issue. Sincerely, Dr. Paul Roumeliotis, MD, CM, MPH, FRCP(C Medical Of?cer of Hea|th/CEO ’ Secretary, Board of Health Copy: Municipalities of Stormont, Dundas, Glengarry, Prescott & Russell Warden’s Caucus of Eastern Ontario Association of Municipalities of Ontario (AMO) ROMA City of Cornwall Ontario Boards of Health Association of Public Health Agencies (alPHa) Office of the Chief Medical Of?cer of Health Jim McDonell, MPP, Stormont - Dundas - South Glengarry Amanda Simard, MPP, Glengarry - Prescott—Russell Steven Clark, Minister of Municipal Affairs PH 06-12-20 A letter from Dr. Paul Roumeliotis, Medical Officer of Healt... Page 33 of 93 AGENDA ITEM #c) PH 06-13-20 480 University Ave., Suite 300 Toronto, Ontario M5G 1V2 Tel: (416) 595-0006 E-mail: [email protected] Hon. Doug Ford March 27, 2020 Premier of Ontario Legislative Bldg Rm 281, alPHa’s members are the public health units Queen's Park, Toronto, in Ontario. ON M7A 1A1 Dear Premier, alPHa Sections: Boards of Health Re: COVID-19 Action Plan and Public Health Section On behalf of the Association of Local Public Health Agencies (alPHa) and its member Council of Ontario Medical Officers of Medical Officers of Health, Boards of Health and Affiliate organizations, I am writing Health (COMOH) today to thank you and the Minister of Finance for tabling Ontario's Action Plan: Responding to COVID-19 in lieu of a traditional annual provincial budget. Affiliate Every Ontarian is deeply affected by the COVID-19 pandemic and we believe that the Organizations: Action Plan and its swift passage in the legislature sends a clear signal that “business as Association of Ontario usual” will be on hold for the foreseeable future, and that protecting people from the Public Health Business far-reaching impacts of this global health emergency is the first priority. Administrators Association of We were very pleased to hear Minister Phillips’ words of support for Ontario’s public Public Health health sector in the legislature yesterday, particularly regarding the expertise of our Epidemiologists public health officials, both at the provincial and local levels, and the difference they are in Ontario making to ensure that we are all well informed and taking appropriate actions in a Association of constantly evolving situation. Supervisors of Public Health Inspectors of Indeed, as representatives of the front-line public health professionals who are leading Ontario the response to COVID-19 in Ontario’s communities, we would be remiss in not Health Promotion expressing sincere and immense gratitude of our own to our provincial colleagues. Dr. Ontario David Williams and the staff of the Office of the Chief Medical Officer of Health, Dr. Peter Donnelly and the staff of Public Health Ontario, and Clint Shingler and the staff of the Ontario Association of Health System Emergency Management Branch have been and will continue to be Public Health Dentistry instrumenta l to the effectiveness of our work. Ontario Association of Public Health Nursing We are also grateful that the COVID-19 Action Plan includes a commitment to providing Leaders further financial certainty to public health units as we weather this storm. As you are Ontario Dietitians in aware, the past year has been a period of extreme uncertainty for our members and we Public Health look forward to learning more about how the additional $160M that is being reserved for urgent public health needs will be accessed and allocated. We also look forward to resuming discussions to ensure that the financial certainly required by our public health system to carry out its duties, both routine and extraordinary, is permanent. We remain dedicated to our central duty to protect the health of the people in all of Ontario ’s communities in partnership with our provincial colleagues and we are very appreciative your government’s clear demonstration of support. www.alphaweb.org Providing Leadership in Public Health Management PH 06-13-20 A letter from Carmen McGregor, President, Association of Loc... Page 34 of 93 AGENDA ITEM #c) We would be pleased to discuss this with you further. To schedule a meeting, please have your staff contact Loretta Ryan, Executive Director, alPHa, at [email protected] or 416-595-0006 x 222. Yours sincerely, Carmen McGregor alPHa President COPY: Hon. Christine Elliott, Minister of Health & Deputy Premier Hon. Rod Phillips, Minister of Finance Dr. David Williams, Chief Medical Officer of Health Dr. Peter Donnelly, President and CEO, Public Health Ontario Clint Shingler, Director, Health System Emergency Management Branch The Association of Local Public Health Agencies (alPHa) is a not-for-profit organization that provides leadership to the boards of health and public health units in Ontario. alPHa advises and lends expertise to members on the governance, administration and management of health units. The Association also collaborates with governments and other health organizations, advocating for a strong, effective and efficient public health system in the province. Through policy analysis, discussion, collaboration, and advocacy, alPHa’s members and staff act to promote public health policies that form a strong foundation for the improvement of health promotion and protection, disease prevention and surveillance services in all of Ontario’s communities. PH 06-13-20 A letter from Carmen McGregor, President, Association of Loc... Page 35 of 93 AGENDA ITEM #a) PUBLIC HEALTH SERVICES DIVISION REPORT TO: CHAIR AND COMMITTEE MEMBERS DEPARTMENT: LAMBTON PUBLIC HEALTH PREPARED BY: Michael Gorgey, Manager, Health Promotion Andrew Taylor, General Manager REVIEWED BY: Ronald G. Van Horne, Chief Administrative Officer MEETING DATE: May 20, 2020 INFORMATION ITEM: Reallocation of Student Nutrition Program Funding BACKGROUND Food insecurity damages the health and wellbeing of adults and children. People who are food-insecure are much more likely to suffer from chronic physical and mental health conditions and have lower life expectancy. Further, vulnerable communities are more impacted by food insecurity. For example, Indigenous households are impacted at two to three times the national average, and individuals less likely to work due to disability or retirement are also over-represented in food banks. In 2019 these individuals made up 26% of food bank clients, an increase from 21% in 2010. The impact of the COVID-19 pandemic has further disadvantaged these populations. The purpose of this report is to provide Council with an update on efforts to support families throughout Lambton County who are experiencing food insecurity due to the COVID-19 pandemic. DISCUSSION Due to the COVID-19 pandemic and the closure of schools, children have been forced to remain at home every day increasing the strain on families' food budgets. To help alleviate this burden, the Ministry of Children, Community and Social Services has authorized unused Student Nutrition Program funding from the current school year to be reallocated to local community agencies/food banks that support children and youth. The County of Lambton Student Nutrition Program (SNP) supports 39 schools and 8,000 children everyday. The SNP strives to ensure all children and youth are well nourished and ready to learn. As such, the program provides universal access to healthy food choices. During the COVID-19 response, funding typically used for the SNP has been redirected to support local community agencies and food banks that continue to provide healthy food to children and youth while schools are closed. Four external funding sources Information Report dated May 20, 2020 Regarding Reallocation of Student ... Page 36 of 93 AGENDA ITEM #a) Reallocation of Student Nutrition Program Funding (page 2) May 20, 2020 will directly benefit children and youth in Lambton County through programs of local food banks and community agencies. These funding sources are the Ontario Student Nutrition Program, Egg Farmers of Ontario, Noelle's Gift, and Breakfast Club of Canada. Monies distributed include: • $41,114.97: Ontario Student Nutrition Program-Lambton funding to local food banks throughout Lambton County and community programs in the form of direct food delivery to food banks and gift cards that can be distributed by food banks and community programs to clients. • $16,900.00: Breakfast Club of Canada funding will be allocated to local food banks. • $5,000.00: Noelle's Gift donation will be given as cash to local food banks. • $3,646.34: Egg Farmers of Ontario will provide boiled, peeled, and vacuum-packed eggs to local food banks. In an effort to provide the funding equitably, the SNP connected with all food banks across Lambton County and community agencies that support children and youth. Discussions involved understanding the number of clients that may need support as well as incorporating expected increases in community support that may be required during COVID-19. A recent survey by the Sarnia Lambton Workforce Development Board showed 36.5% of respondents who had been working on March 2, 2020 said they were temporarily or permanently unemployed. Additionally, more than 60% were concerned about their ability to pay their bills and have enough food to feed themselves and their families2. FINANCIAL IMPLICATIONS All funding supporting the Lambton County SNP is 100% funded by the Ministry of Children, Community and Social Services and through local grants and charities. There are no impacts to the Levy. CONSULTATIONS The Lambton County SNP consulted with all local food banks to determine the level of support needed in each jurisdiction. Those consulted include: Brooke-Alvinston Food Bank, Corunna Food Bank, Forest Food Bank, Inn of the Good Shepherd, Oil Springs Food Bank, Petrolia Food Bank, Salvation Army Food Bank, St. Vincent de Paul Food Bank, Watford Food Bank, and the Lambton County Social Services Division. STRATEGIC PLAN Information Report dated May 20, 2020 Regarding Reallocation of Student ... Page 37 of 93 AGENDA ITEM #a) Reallocation of Student Nutrition Program Funding (page 3) May 20, 2020 The SNP supports the County of Lambton Strategic Plan by promoting the value and importance of a healthy community, as well as Lambton Public Health's Healthy Child and Youth Development strategic priority. CONCLUSION Through the collaborative work of the Ministry of Children, Community and Social Services, Ontario Student Nutrition Program-Southwest Region, Noelle's Gift, Egg Farmers of Ontario, and Breakfast Club of Canada, Lambton Public Health is able to partner with local organizations that support vulnerable families. The financial support through these funding agencies supports the vision that all children and youth in Lambton County have access to healthy food. References: 1. Food Banks Canada. Hunger Count 2019 report. https://hungercount.foodbankscanada.ca/assets/docs/FoodBanks_HungerCount_EN_2019.pdf 2. Sarnia Lambton Workforce Development Board. COVID-19 Worker Impact Survey Findings. https://www.slwdb.org/wp-content/uploads/2020/04/COVID-19-Worker-Impact-Survey-Results.pdf Information Report dated May 20, 2020 Regarding Reallocation of Student ... Page 38 of 93 AGENDA ITEM #b) PUBLIC HEALTH SERVICES DIVISION REPORT TO: CHAIR AND COMMITTEE MEMBERS DEPARTMENT: Lambton Public Health Andrew Taylor, General Manager PREPARED BY: Dr. Sudit Ranade, Medical Officer of Health REVIEWED BY: Ron Van Horne, Chief Administrative Officer MEETING DATE: May 20, 2020 INFORMATION ITEM: COVID-19 Pandemic - Update BACKGROUND On January 22, 2020 the Ministry of Health designated the novel coronavirus as a disease reportable under the Health Protection and Promotion Act, R.S.O. 1990, c. H.7 (HPPA) to the local Medical Officer of Health. On January 25, 2020 the first presumptive case of 2019-nCoV was reported in Ontario. On March 11, 2020 the World Health Organization (WHO) characterized COVID0-19 as a pandemic. Effective March 17, 2020 the Province enacted its declaration of emergency in response to the COVID-19 global outbreak, as did the County of Lambton on March 18, 2020. Lambton Public Health (LPH) reported its first cases of COVID-19 on March 25, 2020. At the time of writing this report there were 203 confirmed COVID-19 cases, 17 reported deaths among those cases, and 145 cases who have recovered. Further, four institutional outbreaks have occurred in Long-Term Care (LTC) or retirement homes, and one institution remains in active outbreak. Statistical and epidemiological data that outlines the number of cases, demographic data of the cases including gender and age ranges, place of residence defined as urban and rural, and more is updated regularly at: https://lambtonpublichealth.ca/2019-novel-coronavirus/ and at: https://lambtonpublichealth.ca/2019-novel-coronavirus/summary-of-covid-19-cases-in- lambton-county/. The purpose of this report is to update County Council on the actions that LPH has taken to date under the advice and direction of the province in response to COVID-19. DISCUSSION Public health units across the province, along with their health care partners including hospitals, primary care practitioners, community agencies, paramedics, and others, have been tasked with responding to this health emergency that has impacted communities Information Report dated May 20, 2020 Regarding COVID-19 Pandemic - Upda... Page 39 of 93 AGENDA ITEM #b) COVID-19 Pandemic - Update (page 2) May 20, 2020 large and small across the globe. It is important to remember that this is a new virus and that factor complicates health agencies' response in a number of ways: scientific data on the virus changes frequently, there are no effective treatments at this time, and as information becomes known, priorities are adjusted making the response very dynamic. Fortunately, staff have trained to respond to public health emergencies for many years, and the team has experience through responding to past outbreaks of SARS and H1N1. Current Situation Lambton Public Health has re-directed the majority of its staff team to focus on COVID-19 response. With respect to our data, as of May 9th, Lambton ranks 8th highest out of Ontario's 34 health units with respect to rates of COVID-19 cases and deaths (Figures 1 and 2). While local rates of cases and deaths do not differ significantly from the Ontario average, hospitalization rates are significantly higher and Lambton currently ranks the highest among all public health units in the province (Figure 3). Higher hospitalization rates are particularly apparent among those 80 to 89 years of age, with Lambton's rate being three times higher than Ontario's rate in this age group (Figure 4). Individuals 80 years and older who are affected by COVID-19 are particularly susceptible to severe disease, hospitalization, and death. Local outbreaks in LTC and retirement homes have led to a high proportion of cases among adults 80 years and older with pre- existing health conditions. These case demographics and Lambton's older than average population are likely contributing to our high hospitalization rates. Hospitalization rates are also influenced by differing admission practices between hospitals, so the rate of deaths among COVID-19 cases may be a better indicator of disease severity in the community. Data Source: Public Health Ontario, Ontario COVID-19 Data Tool, extracted May 10, 2020. Information Report dated May 20, 2020 Regarding COVID-19 Pandemic - Upda... Page 40 of 93 AGENDA ITEM #b) COVID-19 Pandemic - Update (page 3) May 20, 2020 Information Report dated May 20, 2020 Regarding COVID-19 Pandemic - Upda... Page 41 of 93 AGENDA ITEM #b) COVID-19 Pandemic - Update (page 4) May 20, 2020 LPH is actively fielding calls from members of the public and the business community, producing communication materials for a variety of audiences and completing and submitting required reports to the Province. Between March 18th and May 11th, 2020 staff responded to 4,182 calls, 357 emails, and 36 social media responses related to COVID- 19. Information Report dated May 20, 2020 Regarding COVID-19 Pandemic - Upda... Page 42 of 93 AGENDA ITEM #b) COVID-19 Pandemic - Update (page 5) May 20, 2020 Directives from the Province and/or Chief Medical Officer of Health Public health departments receive frequent situation reports from the Ministry of Health Emergency Operations Centre. These reports provide new directives, announcements and memoranda from the Chief Medical Officer of Health. Typically, these directives from the Province set the direction for public health units' local response as follows: COVID-19 Testing April 10, 2020: The Province announced an enhanced testing strategy in an effort to stop the spread of COVID-19. This testing strategy would see the expansion in the availability of testing assessment centres, and the proactive testing of a number of priority groups including residents of LTC and retirement homes, hospital inpatients, health care workers, caregivers, care providers, paramedics and first responders, remote, rural and isolated communities, Indigenous communities, other congregate living centres, other vulnerable persons, and other essential workers. While not directly responsible for the management or oversight of testing, LPH worked with other partners including Bluewater Health, primary care providers, and Lambton EMS to increase the availability of testing in Lambton. Through collaboration, an additional assessment centre was added in Petrolia, and Community Paramedics were equipped with the necessary supplies to conduct testing in a mobile setting. Lambton Public Health has also worked with Kettle and Stoney Point First Nation's health centre staff to provide the necessary supplies and information to complete testing at its local health centre. Lambton Public Health is in the process of establishing similar arrangements with health centres located within the communities of Walpole Island and Aamjiwnaang. May 1, 2020: Health system partners were directed to ensure that all residents and staff of LTC homes and all staff working in child care centres to support the child care needs of essential workers, were tested for COVID-19 by May 15, 2020. 1 By May 8, 2020 all staff and residents from LTC homes in Lambton County had been offered testing, along with all staff and residents living in retirement homes connected to LTC homes. At time of writing, it is anticipated that all staff and residents of retirement homes will be offered testing by May 13, 2020. As of May 10, 2020, a total of 4,240 test results have been received by Lambton Public Health, which include: 2,267 staff members and residents of LTC homes, and 146 retirement home staff members and residents. Further, it is important to note that this testing strategy is contingent on a number of factors including: the continued ability to obtain swabs, the labs' availability of the chemical agent required to conduct the tests, the availability of personal protective 1 While currently anyone with symptoms can be referred for a test, at time of writing, labs across the province are generally only prioritizing the processing of tests from asymptomatic residents and staff from LTC homes, or retirement homes in outbreak. Information Report dated May 20, 2020 Regarding COVID-19 Pandemic - Upda... Page 43 of 93 AGENDA ITEM #b) COVID-19 Pandemic - Update (page 6) May 20, 2020 equipment (PPE) to support testing at all levels, and the ability to deploy required materials and personnel to collect specimens. Contact Tracing May 4, 2020: the Province of Ontario announced it was expanding the capacity of public health units to conduct contact tracing and case management by providing additional investments for public health units to support COVID-19 monitoring and testing, including funding to support enhanced contact tracing. Contact tracing is a process used to identify, educate and monitor individuals who have had close contacts with someone who is infected with a virus. These individuals are at a higher risk of becoming infected. Contact tracing can help the individuals understand their risk and limit further spread of the virus. Contact Tracing is a core public health function that is routinely performed by a team of Public Health Nurses (PHNs) and Public Health Inspectors (PHIs) who are trained in the follow up and containment of communicable disease that are reportable to public health. This staff is responsible to follow-up on sexually transmitted infections, gastrointestinal outbreaks and respiratory illnesses such as influenza. COVID-19 is a reportable disease, which means that all positive lab results must be forwarded to the public health unit for case management, contact tracing and follow up. Most Ontario Public Health Units, including Lambton, have expanded their capacity to conduct contact tracing by activating their emergency response / business continuity plans. In order to meet the increased demand for contact tracing, all available PHNs and PHIs have been trained to conduct contact tracing and case management. This work is supported by a team of other public health disciplines including Health Promoters, Dietitians and Dental staff whose routine work has been suspended in order to support the COVID-19 response. These disciplines are making daily phone calls to monitor symptoms of the individuals who have tested positive for COVID-19. To meet these increased demands, LPH has been following a 12-hour, seven day a week staffing schedule since April 4, 2020. There remains a fair amount of capacity by using the existing public health workforce, should the number of active cases grow, or the Province sets more aggressive targets. Currently, the Province has communicated a targeted goal for public health units to conduct contact tracing for 90% of all new cases within 24 hours. Lambton Public Health is successfully meeting that goal. Next Steps Given the dynamic response efforts, the Medical Officer of Health and various staff members from the organization are regularly involved in a variety of provincial and partner agency efforts including: provincial calls with the Chief Medical Officer of Health and local Medical Officers of Health, coordination meetings with assessment centre partners including Indigenous communities, participating as a partner on the Risk Management Support Team to mitigate the impact of COVID-19 in the LTC community, completing risk Information Report dated May 20, 2020 Regarding COVID-19 Pandemic - Upda... Page 44 of 93 AGENDA ITEM #b) COVID-19 Pandemic - Update (page 7) May 20, 2020 assessments at LTC homes, tracking and reporting of epidemiological data, and conducting outreach response to homeless shelters and more. On April 27, 2020, the Province of Ontario released its framework to re-open the province. The province's strategy aims to: a. Identify, prevent and contain the virus from further spreading; b. Ensure adequate health system capacity; c. Ensure adequate public health system capacity; and d. Support incidence tracking and capacity to response to new cases. With respect to public health system capacity, it is staff's view that LPH has capacity to respond should cases increase locally. In the event that we should experience a high level of cases requiring additional external support, the Ministry of Health has an active strategy in place to assist local health units on the ground. Further, there are agreements in place with neighbouring health units to access supports, if required. The constantly evolving nature of the response to COVID-19 makes it impossible to predict future provincial policy decisions; however, as decisions are communicated, staff will respond, ensuring LPH is meeting the expectations set forth by the Government of Ontario. FINANCIAL IMPLICATIONS Lambton Public Health will incur increased costs for: staffing, overtime, information technology and communication supports, supplies, enhanced cleaning, etc. in 2020 as a direct result of the COVID-19 pandemic. Through formal correspondence the province has acknowledged that local Boards of Health are expected to take all necessary measures to respond to COVID-19 and that a process for reimbursement of one-time extraordinary related expenditures is in place. CONSULTATIONS The Epidemiologist, interim Communications Consultant, and LPH Managers and Supervisors were consulted, as appropriate. STRATEGIC PLAN The mandatory Infectious Diseases Prevention and Control and Public Health Emergency Preparedness Programs are consistent with the principles and values identified in the County of Lambton Strategic Plan. These programs encourage Lambton's residents to care for one another and support the value of Lambton County as a healthy community. Lambton Public Health's mission is to promote and protect the health of Lambton County's citizens, including the prevention of disease. Information Report dated May 20, 2020 Regarding COVID-19 Pandemic - Upda... Page 45 of 93 AGENDA ITEM #b) COVID-19 Pandemic - Update (page 8) May 20, 2020 CONCLUSION The COVID-19 pandemic has profoundly impacted the healthcare sector, governments, businesses, and individual citizens. The staff team at Lambton Public Health will continue to work diligently to achieve the province's directives and effectively serve the Lambton County community. Information Report dated May 20, 2020 Regarding COVID-19 Pandemic - Upda... Page 46 of 93 AGENDA ITEM #a) PUBLIC HEALTH SERVICES DIVISION REPORT TO: CHAIR AND COMMITTEE MEMBERS DEPARTMENT: EMERGENCY MEDICAL SERVICES PREPARED BY: Andrew Taylor, Manager REVIEWED BY: Ronald G. Van Horne, Chief Administrative Officer MEETING DATE: May 20, 2020 SUBJECT: Community Paramedicine Funding Update - PH 06-10-20 BACKGROUND In June 2017, the Ministry of Health and Long-Term Care announced a $6 million provincial investment in new base funding for the continuation and development of community paramedicine initiatives. At that time, these initiatives were intended to provide community-based, non-emergency care by paramedics in communities based on service gaps, health outcomes, and appropriateness. In August 2017 County Council approved the adoption of Lambton's Community Paramedicine Pilot Program. Since this time the program has successfully served to provide care to patients that are identified as 'high users' of local emergency department (ED) resources. In coordination with Bluewater Health, the program serves to 'wrap' services around high-needs patients and those who do not require ED care. This system partnership has also demonstrated success in reducing the need for ambulance resources, while redirecting those dollars to prevention and alternative community models of care. The purpose of this report is to update County Council on the recent health service funding announcement that will provide sustainable base funding for Lambton's Community Paramedicine Program. Staff last reported on this program through the Committee A.M. Information Report dated April 15, 2020. DISCUSSION On March 19, 2020 Emergency Medical Services mobilized its Community Paramedics (CPs) in response to COVID-19 to assess and treat residents throughout the County. As part of our flu-surge response initiative, CPs have already been trained to assist with providing flu shots for Lambton County's vulnerable communities. This preparedness has served to redeploy the CPs to support local requirements for enhanced COVID-19 testing. Working in close collaboration with nurses and support staff from Bluewater Health, Twin Report dated May 20, 2020 Regarding Community Paramedicine Funding Updat... Page 47 of 93 AGENDA ITEM #a) Community Paramedicine Funding Update - PH 06-10-20 (page 2) May 20, 2020 Bridges Nurse Practitioner Clinic and Lambton Public Health, the team has successfully served to meet the Province of Ontario's mandate of offering testing to all residents and staff of Long-Term Care (LTC), retirement homes, and other prioritized settings such as essential workers, emergency childcare workers, home and community care providers, etc. To date, the COVID response team has successfully completed 100% of testing for LTC residents and staff, and are scheduled to complete other prioritized congregate settings (i.e. homeless shelters, group homes, etc.) as required. CPs have also been tasked with the responsibility to complete testing for all emergency childcare workers, given they are mobile and have the capacity to reach childcare workers in multiple settings. Next, the team will offer testing in retirement homes and it is anticipated that they will need to be available through to the end of May 2020 to support additional service demands. At the time of writing this report, CPs have completed over 600 influenza and COVID-19 swabs throughout the community. The mobile nature of the program has served to: - reduce pressure on the testing centers; - increase health system testing capacity; and - reduce unnecessary travel and movement of residents that require testing. Given the success of Lambton's Community Paramedicine Pilot Project, and its ability to be responsive in expanding to meet local flu-surge demands and COVID-19 testing needs, EMS is pleased to report that the County has been successful in securing additional 100% Ministry base funding to sustain its Community Paramedicine Program. Through the attached letter dated May 11, 2020, the Erie St. Clair Local Health Integrated Network (ESC-LHIN), has confirmed its commitment to this service. As a requirement for continued funding, the County must continue to satisfy the reporting requirements as previously reported, which include outcomes such as: reduced 911 calls, reduced ED utilization, and reduced hospital visits. FINANCIAL IMPLICATIONS As previously reported to Council, the annualized cost for Lambton's Community Paramedicine Program is approximately $220,000. Currently Lambton receives $45,000 in annual base funding through the Ministry of Health to support the program. This new ESC- LHIN announcement means that the County will be eligible for an additional allocation of $175,000 of 100% provincial base funding through the amended Accountability Agreement. See the attached correspondence for additional details. CONSULTATIONS In the preparation of this report staff consulted with the Manager EMS, Erie St. Clair LHIN, Bluewater Health, and the Chatham-Kent Community Health Centre. Report dated May 20, 2020 Regarding Community Paramedicine Funding Updat... Page 48 of 93 AGENDA ITEM #a) Community Paramedicine Funding Update - PH 06-10-20 (page 3) May 20, 2020 STRATEGIC PLAN The development and implementation of Community Paramedic program supports the vision of Lambton County as caring, growing and innovative and directly supports the Lambton EMS Strategic Plan Priority #1, Looking Outward in the development of a Community Paramedic program by providing continual improvement of patient care. CONCLUSION The introduction of Community Paramedicine programs in Ontario has demonstrated benefit to communities, patients and staff. Further utilization of these available resources has served to increase our community capacity to respond to flu-surge and COVID response demands. RECOMMENDATION That Lambton Emergency Medical Services accept the Erie St. Clair Local Health Integration Network 2020/21 additional annualized base funding of $175,000 from the Hôtel-Dieu Grace Hospital to support Lambton County's Community Paramedicine Program. Report dated May 20, 2020 Regarding Community Paramedicine Funding Updat... Page 49 of 93 AGENDA ITEM #a) PH 06-10-20 180 Riverview Drive Chatham, ON N7M 5Z8 Tel: 519 351-5677 • Fax: 519 351-9672 Toll Free: 1 866 231-5446 www.eriestclairlhin.on.ca Via email Amended from letter dated May 5, 2020 May 11, 2020 Ms. Janice Kaffer President and Chief Executive Officer Hôtel-Dieu Grace Healthcare 1453 Prince Road Windsor, ON N9C 3Z4 Mr. Steve Pancino Manager, Emergency Medical Services The Corporation of the County of Lambton 3958 Petrolia Line Petrolia, ON N0N 1R0 Dear Ms. Kaffer and Mr. Pancino: Re: Community Paramedicine – New Base Funding The Erie St. Clair Local Health Integration Network (ESC LHIN) is pleased to advise that Hôtel-Dieu Grace Healthcare will receive $175,000 as well as a transfer from the Chatham- Kent Community Health Centre (CK CHC) of $45,000 prorated for the current fiscal year to $37,500 in new base funding in fiscal 2020/21 to provide Community Paramedicine Program (CPP) supports in Sarnia/Lambton. The terms and conditions of this funding are set out in the attached Schedule A. The funding allocation will form part of your budget and will amend the current Multi-Sector Service Accountability Agreement (M-SAA). The funding will be used specifically for this project and the funding cannot be used for any other purpose without prior written approval from the ESC LHIN. …2 Report dated May 20, 2020 Regarding Community Paramedicine Funding Updat... Page 50 of 93 AGENDA ITEM #a) 2. Please indicate your acceptance of this funding, the terms and conditions, by signing the attached Sign-Back Form and returning it by scanned copy to Annette Masalsky, Administrative Assistant, at [email protected] within one week of receipt of this letter. If you have any questions regarding this funding letter, please contact Sarah May Garcia at via email at [email protected]. Sincerely, Pete Crvenkovski Vice President, Finance, Administration and Transitions Ontario Health (West) SMG/am Attach - Sign Back Form Schedule A (Terms and Conditions) cc: Sherri Saunders, Executive Director, Chatham-Kent CHC Report dated May 20, 2020 Regarding Community Paramedicine Funding Updat... Page 51 of 93 AGENDA ITEM #a) CULTURAL SERVICES DIVISION REPORT TO: CHAIR AND COMMITTEE MEMBERS DEPARTMENT: MUSEUMS, GALLERY AND ARCHIVES PREPARED BY: Laurie Webb, Manager Andrew Meyer, General Manager REVIEWED BY: Ronald G. Van Horne, Chief Administrative Officer MEETING DATE: May 20, 2020 INFORMATION ITEM: First Quarter Statistics 2020 BACKGROUND The Lambton Heritage Museum (LHM) and the Oil Museum of Canada, National Historic Site (OMC) manage collections of over 35,000 artifacts that serve to interpret the settlement and development of the area, and celebrate Lambton's oil heritage. The Lambton County Archives (LCA) preserves family genealogical records, local newspapers, land records, historic images, maps and community histories. The Judith & Norman Alix Art Gallery (JNAAG) collection contains over 1,200 Canadian paintings, drawings, and sculptures that represent significant Canadian art history with many considered national treasures, including over 26 works by the Group of Seven. The Museums and Archives tell the stories of Lambton County through the preservation and presentation of artifacts, culture and local history. They encourage residents and visitors to experience the unique heritage of Lambton County through participatory museum programs, special events and outreach. The JNAAG provides a full range of art education and public programs including talks, tours, and special events that seek to inspire creativity and excitement for the visual arts within the community. Detailed first quarter 2020 statistics for the Museums, Gallery and Archives are attached. DISCUSSION Lambton Heritage Museum Visitor statistics for Lambton Heritage Museum's first quarter in 2020 were drastically affected by the pandemic and the facility closure. The last day of operation was March 16, forcing the postponement of the popular Paint Ontario Art Show & Sale. The opening event associated with this event attracts over 600 visitors alone. Additionally, popular March Break programming was cancelled, further impacting visitation statistics. Information Report dated May 20, 2020 Regarding First Quarter Statistics... Page 52 of 93 AGENDA ITEM #a) First Quarter Statistics 2020 (page 2) May 20, 2020 Fortunately, the tundra swans arrived in the area by March 4, so visitors were able to view the swans and visit the museum to experience our exhibit on the migration prior to the closure of the facility under provincial order. Oil Museum of Canada The Oil Museum saw a decrease in general museum admissions due to the pandemic and facility closure. March Break Programming was cancelled, which negatively impacted the statistics. Although closed from March 16, OMC did see a slight increase in overall statistics due to a popular PA Day program offered with Heaven's Wildlife Rescue, generously supported through a community donation. Judith & Norman Alix Art Gallery The JNAAG saw a significant decrease in statistics due to the pandemic and facility closure. Overall, over 2600 people participated in programs, events and exhibition tours. The ongoing closure will continue to impact visitation numbers, as programs and events have been cancelled, although staff are exploring the potential to offer some programs and lectures online. Lambton County Archives The Archives was impacted by the pandemic and facility closure, although visitation numbers and program participation were trending higher in January and February over 2019. Workshops offered at the Archives and offsite, in partnership with the Libraries and Long-Term Care Division and other local LTC homes, have become popular resulting in an increase in program participation. Community Involvement The Museums, Gallery and Archives partner with various local, Provincial and National organizations to expand the reach of the collections and services into the greater community. These organizations and a brief description of the partnership are found in the table below. Heritage Sarnia Lambton The Manager, Museums, Gallery & (LHM, OMC, LCA) Archives continues to chair the Heritage Sarnia-Lambton Network Committee. Each site supervisor serves as a representative for their respective locations. Ontario Museums Association The Manager, Museums, Gallery & (LHM, OMC, LCA, JNAAG) Archives continues to sit on the Regional Museums Network Committee through the Ontario Museum Association, as a liaison between local museums and the Association. Information Report dated May 20, 2020 Regarding First Quarter Statistics... Page 53 of 93 AGENDA ITEM #a) First Quarter Statistics 2020 (page 3) May 20, 2020 Expedition Inner Wisdom LHM partnered with Expedition Inner (LHM) Wisdom to offer a two-hour yoga Mindful Meditation Workshop. Participants were led through a series of yoga exercises as well as techniques for calming the mind and eliminating stress. The museum generated revenue by receiving a percentage of the fee participants paid for the program. Grand Bend Community Health Centre LHM continues to partner with the Grand (LHM) Bend Community Health Centre to offer an indoor walking program, "Walking for Wellness", during the frigid winter months. In 2020, the program flourished and attracted three times as many attendees as previous years. Port Franks Camera Club & Sarnia LHM Partnered with local camera clubs to Camera Club develop the exhibition Capturing the (LHM) Moment: History of Photography in Lambton County. The clubs provided imagery for the exhibition, and have also utilized the Museum in other capacities, including Port Franks Camera Club hosting a monthly meeting at LHM and the Sarnia Camera Club visiting for a tour of the completed exhibition. Robert McLaughlin Gallery, Oshawa The Inaabiwin exhibition, on loan from (JNAAG) February 7 to May 3 and curated by Danielle Printup, features works by Scott Benesiinaabandan, Hannah Claus, Tanya Lukin Linklater, Meryl McMaster, and Greg Staats. These five artists explore the movement of light—inaabiwin in the Anishnaabemowin lanquage—and the relationships it fosters. The Curator/Supervisor is currently working with exhibition partners to extend the exhibition to fall 2020. Carleton University Art Gallery, Ottawa The Confluence exhibition, on loan from (JNAAG) February 7 to May 3, features the work of Meryl McMaster. McMaster's potent photographs explore questions of self through land, lineage, history, and culture. McMaster has received numerous awards and her work is included in the collections of the National Gallery of Canada, Montreal Information Report dated May 20, 2020 Regarding First Quarter Statistics... Page 54 of 93 AGENDA ITEM #a) First Quarter Statistics 2020 (page 4) May 20, 2020 Museum of Fine Arts, and Ottawa Art Gallery among others. The Curator/Supervisor is currently working with exhibition partners to extend the exhibition to fall 2020. Museum London, London and Lambton The Thomson's Painting exhibition marks County Archives 100 years since the acquisition of Tom (JNAAG) Thomson's painting Chill November by the Sarnia Women's Conservation Art Association. The exhibit mined the Lambton County Archives and JNAAG archives to explore the history of the painting. For the first time in fifteen years the work was reunited with its original sketch Wild Geese: Sketch for Chill November on loan from Museum London. Sarnia-Lambton Alzheimer's Society Partnering with the Sarnia-Lambton (JNAAG) Alzheimer's Society, JNAAG has developed a twice-monthly program called "Inspirational Moments". The program includes an exhibition tour and hands-on art making activity, designed and delivered by a team of docents and instructors, to participants living with early stage dementia and their care partners. From December 6, 2019 to March 8, 2020 an exhibition was mounted, with selections from the portfolios of the program participants. Artists Z'otz Collective and Lambton JNAAG hosted Z'otz Collective for a three- College day artist residency in preparation for their (JNAAG) upcoming site-specific sculpture exhibition. Z'otz Collective is comprised of three Toronto-based artists with Latin American roots: Nahum Flores (Honduras), Erik Jerezan (Mexico), and Ilyanna Martinez (Mexico). To facilitate this residency, JNAAG partnered with the Lambton College Ceramics Studio. Art & Ideas Series JNAAG partners with artists, educators, and (JNAAG) curators from national and regional artistic communities, for a series of talks connected to the current exhibitions. Presenters included: Curator Danielle Printup, from Carleton University, exploring the Inaabiwin exhibition; Artist Meryl McMaster examining the evolution of her artistic practice; Curator Information Report dated May 20, 2020 Regarding First Quarter Statistics... Page 55 of 93 AGENDA ITEM #a) First Quarter Statistics 2020 (page 5) May 20, 2020 Matthew Ryan Smith, from Glenhyrst Art Gallery, discussing how Expo '67 changed the way Indigenous art in Canada is perceived. Moving forward, JNAAG is working with artists / educators to develop on-line opportunities. Pathways Health Centre for Children JNAAG continues to develop and deliver (JNAAG) programming specially designed for youth living with disabilities and their care partners. The Art Pod program was sparked by a suggestion from Pathways Health Centre for Children in 2018 to offer a hands-on fine art program for youth. This program is offered free, once a month, and continues to grow in attendance and success. Lambton Kent District School Board and The Arts and Culture Specialist High Skills St. Clair Catholic District School Board Major (SHSM) Program provides students (JNAAG) with the opportunity to specialize their academic studies, earn certifications and qualifications, and plan their career pathway while they are still in high school. The SHSM Program provides students with a better understanding of the Arts and Culture industry, the opportunities that it offers, and the skills needed for success within the sector. JNAAG continues to collaborate with local boards of education to develop a mechanism to deliver this program in the current climate. Ontario Petroleum Institute (OPI) Staff has been working with OPI to update (OMC) and expand the school program offerings at OMC, particularly surrounding the development of the "Travelling Trunk" museum programs for in-school use by teachers. Oil, Gas, Salt Research Library (OGSRL) Staff is actively working with the OGSRL to (OMC) develop mutually beneficial programs and partnerships particularly surrounding education and outreach to local school groups. Petrolia Heritage Committee Staff attended the annual Petrolia Heritage (LCA) Committee Open House with a small exhibit featuring material from both LCA and OMC. The theme was Trinkets, Inventors, and Innovations. Materials featured multiple Information Report dated May 20, 2020 Regarding First Quarter Statistics... Page 56 of 93 AGENDA ITEM #a) First Quarter Statistics 2020 (page 6) May 20, 2020 local innovators such as James Miller Williams, John/Hugh Shaw, Eclipse Oil Co., and John Henry Fairbanks. Sarnia Heritage Committee Staff partnered with the Heritage Committee (LCA) to mount a historical display at Lambton Mall during Heritage Week. LCA featured materials from the collection about the Sarnia Arts Movement. Routes to Roots Genealogy Series "Routes to Roots" is a twelve-month (LCA) workshop series providing beginner and specialty workshops on genealogy. The series is available to members only. Ontario Genealogical Society, Lambton The LCA has an ongoing partnership with Branch (OGS) the local OGS branch, providing space for (LCA) meetings and housing of the branch's historic research materials. Lambton County Library Staff partnered with three Library regions to (LCA) offer five workshops on researching your property. They offered guidance to navigate the ONLAND website, a free resource that shares access to official property-related information and documents. Participants learned how to use information from ONLAND to connect with the LCA collections and the local libraries. Local Media Partnerships Staff continues to supply scanned copies of (LCA) images from the collection for Phil Egan's history columns in the Sarnia Journal. Staff is also supplying images from the Sarnia Observer Negative Collection to Sarnia This Week, and they are highlighting these images in a regular feature. Sarnia Historical Society Staff continued to work with local journalist / (LCA) author Phil Egan to assist with research for the Historical Society's recently released publication on the history of the Sarnia Police Force. Marshall Gowland Manor & Albany Staff have developed memory workshops Retirement Village using unidentified photos and copies of (LCA) local images from the collection that promote memory recollection and socialization. Images focused on themes such as movement and streetscapes primarily within Sarnia from the 1930s to the 1960s, social services such as firefighting, Information Report dated May 20, 2020 Regarding First Quarter Statistics... Page 57 of 93 AGENDA ITEM #a) First Quarter Statistics 2020 (page 7) May 20, 2020 local weather events, and farms. Due to the success of the first two workshops, this is now a monthly ocurrence at MGM with interest spreading to additional long-term care facilities. FINANCIAL IMPLICATIONS None. CONSULTATIONS None. STRATEGIC PLAN The exhibitions, programs and outreach of the Museums, Gallery and Archives align with the County of Lambton's Mission Statement to provide residents with "an enhanced quality of life through the provision of responsive and efficient services. Such promotion is accomplished by working with municipal and community partners" CONCLUSION Although the pandemic and facility closures have negatively impacted all four facilities, the first two months of the year were consistent with, or saw an increase over, 2019 statistics. Staff have been shifting their focus to online offerings, which will be included in the Second Quarter Statistics. Information Report dated May 20, 2020 Regarding First Quarter Statistics... Page 58 of 93 AGENDA ITEM #a) Judith & Norman Alix Art Gallery Statistics First Quarter 2020 2020 2019 Visitors Exhibition visitors 1,391 2,922 First Friday Evening 303 392 School Tours - 146 Other Tours 46 170 1,740 3,630 Special Events Lecture Series Participants 93 105 Cultivation / Special Event Participants 80 105 173 210 Programs Family Activity Participants 449 603 Youth Program Participants 51 218 Adult Program Participants 43 94 Other Program Participants 104 91 Other Visitors 129 291 776 1,297 Total Visitors & Participants 2,689 5,137 Information Report dated May 20, 2020 Regarding First Quarter Statistics... Page 59 of 93 AGENDA ITEM #a) Lambton County Archives Statistics First Quarter 2020 Visitors 2020 2019 Member visits 108 33 Non-member visits 133 82 OGS visits 27 50 268 165 Research Requests Genealogy 262 262 Local History 261 261 523 571 Total Hours Spent in Room By Researchers 486 400.25 Average hours/person 1.81 2.12 Education/Outreach Petrolia Heritage Committee Open House 175 225 Heritage Week Display 800 810 Spring into Genealogy n/a 15 Property Workshops (3) 39 n/a Preserving Your Family Documents 11 n/a Scrapbooking the Past 12 n/a Albany Retirement Photo Day 54 n/a MGM Memories Workshop 18 n/a Leap into Books (Used Book Sale) 54 n/a 975 1050 Total Lambton County Archives Community Reach 1243 1215 Information Report dated May 20, 2020 Regarding First Quarter Statistics... Page 60 of 93 AGENDA ITEM #a) Lambton Heritage Museum Statistics First Quarter 2020 Visitors 2020 2019 General Museum Entry 202 855 Free Passes* 24 31 226 886 Special Events Paint Ontario Opening n/a 632 PA Day Event 154 12 Mindful Meditation Workshop 8 n/a Me, You & Us Opening Reception n/a 70 Me, You & Us "Meet the Artist" Talk n/a 20 Me, You & Us Closing Ceremony n/a 15 162 749 Other Facility Users Port Franks Camera Club Meeting 12 n/a Walking for Wellness Group (Jan, Feb, Mar) 142 52 154 52 Education & Outreach School Kit Users 225 150 225 150 Total Heritage Museum Community Reach 767 1837 Information Report dated May 20, 2020 Regarding First Quarter Statistics... Page 61 of 93 AGENDA ITEM #a) Oil Museum of Canada Statistics First Quarter 2020 Visitors 2020 2019 General Museum Entry 66 56 School Groups 25 30 Other Groups n/a 49 Other visitors n/a 3 Members n/a 1 Picnic & Grounds Users 7 1 98 140 Other Facility Users Meetings/Research 10 n/a Cultural Assess Pass n/a 7 Donation 2 2 Gift Shop 2 3 14 12 Education & Outreach PA Day Program 151 47 Research n/a 4 151 51 Total Museum Reach 263 203 Information Report dated May 20, 2020 Regarding First Quarter Statistics... Page 62 of 93 AGENDA ITEM #b) CULTURAL SERVICES DIVISION REPORT TO: CHAIR AND COMMITTEE MEMBERS DEPARTMENT: LIBRARY HEADQUARTERS PREPARED BY: Darlene Coke, Manager, Library Services Andrew Meyer, Corporate Cultural Officer REVIEWED BY: Ronald G. Van Horne, Chief Administrative Officer MEETING DATE: May 20, 2020 INFORMATION ITEM: Libraries 1st Quarter 2020 Statistics BACKGROUND Lambton County Library provides services to the public through 25 libraries and a mobile library service. In-library services include books, audio books, magazines, audio-visual materials, story hours, guest speakers, reference services and Internet access. The Sarnia Library is also home to the Sarnia Library Theatre which is available for rent and has hosted many community events, concerts, celebrations, film screenings and more. In recent years, Lambton County Library has built an expanding eLibrary which provides access to electronic books, magazines, newspapers, digital media such as music and movies, and educational courses from any device connected to the Internet, along with a library card. In 2016, Lambton introduced a Makerspace to the Sarnia Library and in 2017 rolled out a Mobile Makerspace to the remaining 24 branch libraries. Makerspaces offer opportunity for innovation and creation through the use of technology such as 3-D printers which are not typically available in most households. Statistics on the usage of various programs and services are maintained throughout the year and reported to Lambton County Council quarterly. Detailed first-quarter 2020 statistics for the Libraries are attached. DISCUSSION Statistics & Use The COVID-19 pandemic has negatively impacted the operation of Lambton County Library, particularly in relation to the physical use of library spaces, the physical borrowing of library materials, and the participation in programs and events. Information Report dated May 20, 2020 Regarding Libraries 1st Quarter 20... Page 63 of 93 AGENDA ITEM #b) Libraries 1st Quarter 2020 Statistics (page 2) May 20, 2020 On Friday, March 13, 2020, Lambton County Library announced the cancellation of all scheduled programs and events until Monday, April 6, 2020 in an effort to slow the spread of the COVID-19 virus. With both the Grand Bend and the Brigden Lambton County Library locations being co-located in schools which were closed by Provincial order, these two locations were declared closed until Monday, April 6, 2020. On Monday, March 16, 2020, Lambton County Library announced the closure of all of its library locations until Monday, April 6, 2020. On March 17, 2020 the Province of Ontario issued an order of closure for all public libraries. Initially the order was scheduled to expire on March 31, 2020. At time of writing, this order remains in effect. On March 31, 2020 all unionized staff in the Department were advised that layoffs would be initiated as a result of the shortage of work. Without the system-wide closure, Lambton County Library usage statistics would have reflected typical activity compared to last year. However, the suspension of library services resulted in reduced circulation and programming functions, Internet usage, and other in-person library services across all locations. While traditional library services have been unavailable, the library's electronic resources, including eBooks, eAudiobooks, eCourses, digital movies and music continue to be available. The use of the library's electronic resources started to increase in March, with more unique users, and more check-outs taking place than ever before. In the last 18 months, electronic library usage had plateaued with approximately 70 percent consisting of traditional (physical) materials, and 30 percent consisting of digital materials. The requirement for people to stay home, and the need for people to find their own entertainment during the COVID-19 pandemic has resulted in two scenarios: electronic library users accessing more electronic materials than typical, and traditional library users making the switch to using the electronic resources available online. In post-COVID-19 operations, it will be interesting to determine if this increase in either usage or users will be maintained. Other Activities During the first quarter of the year, Lambton County Library staff were actively preparing for a visit by The Reason You Walk author, Wab Kinew, and educator and author, Niigaan Sinclair. This high profile event was planned to mark the conclusion of this year's "One Book Lambton" campaign; however, it required cancellation as a result of the COVID-19 pandemic. On March 30, Lambton County Library launched its new website. Located at its same address, www.lclibrary.ca, the new website features a modern design built with the end- user in mind. Necessary accessibility improvements were made, and the website is now mobile friendly. A second phase will permit users to pay their library fines online, and make donations online. While these services were originally scheduled to launch on March 30, the closures of library facilities did not permit the completion of these new and more complex features. Information Report dated May 20, 2020 Regarding Libraries 1st Quarter 20... Page 64 of 93 AGENDA ITEM #b) Libraries 1st Quarter 2020 Statistics (page 3) May 20, 2020 When not re-deployed to other essential services to respond to the COVID-19 pandemic, the Department's management staff have been actively planning to adopt a new operational plan that will have to re-examine how library service is delivered in an environment that requires physical distancing, exceptional hand hygiene, enhanced sanitation, and smaller gatherings. Provincial Activities At their February 2020 board meetings, the Southern Ontario Library Service (SOLS) Board and the Northern Ontario Library Service (OLS-North) Board received a recommendation that the Boards explore joining forces to become the Ontario Library Service. The Ministry of Heritage, Sport, Tourism and Culture Industries was consulted and is prepared to support the Boards' proposal, should it proceed. As a result, the Boards struck a Joint Amalgamation Committee which planned to work with legal counsel and make a recommendation to each Board in April 2020. (At time of writing, an update is not available from SOLS.) SOLS has indicated it is their belief amalgamation can improve service delivery through a more resilient organization, strengthen the organizations' sustainability and support digital services by supporting future service enhancements as a single organization. FINANCIAL IMPLICATIONS The Department will see savings in wage and benefit costs while all unionized staff remain in a lay-off position throughout the period of closure issued by the Provincial government. However, those savings will be off-set by significant reductions in revenue related to the inability to rent the Sarnia Library Theatre, and the reduction of other revenue streams including fines and donations. When the Province re-opens libraries, these savings may also be off-set by new expenses related to public health measures to ensure the safety of employees and members of the public, such as personal protective equipment and / or physical layout changes to the spaces themselves, etcetera. CONSULTATIONS A number of staff within the library system were consulted in the creation of this report including the Technical Services Supervisor, the Community Library Supervisor and the Facilities Supervisor. STRATEGIC PLAN The array of library services offered in Lambton align with the County of Lambton's mission to provide residents with an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with our municipal and community partners. Information Report dated May 20, 2020 Regarding Libraries 1st Quarter 20... Page 65 of 93 AGENDA ITEM #b) Libraries 1st Quarter 2020 Statistics (page 4) May 20, 2020 CONCLUSION This is an unprecedented time for libraries across the province as communities adjust to the inability to physically access their library for entertainment and educational resources. The pandemic has created an opportunity for libraries to introduce its e-resources to library users who have not used the service in the past and users are sure to discover the convenience that e-resources provide. Moving forward, library service may look different in the months ahead; however, Lambton County Library looks forward to developing a plan that meets the community's needs, working within the necessary public health measures, keeping its users and employees safe. Information Report dated May 20, 2020 Regarding Libraries 1st Quarter 20... Page 66 of 93 AGENDA ITEM #b) Libraries 1st Quarter Statistics 2020 *Data for the month of March is incomplete and in-library use and reference queries is not reported for these locations. Circulation 2019 YTD Q1-2020 Q2-2020 Q3-2020 Q4-2020 YTD Total % General Alvinston 2,165 2,165 10,011 22% Arkona 1,423 1,423 7,498 19% Bookmobile 1,727 1,727 6,382 27% Brigden* 1,944 1,944 8,474 23% Bright's Grove 9,342 9,342 48,617 19% Camlachie 1,684 1,684 7,245 23% Corunna 6,527 6,527 30,138 22% Courtright 1,328 1,328 6,125 22% Florence 1,514 1,514 6,750 22% Forest 10,502 10,502 43,947 24% Grand Bend* 6,748 6,748 33,997 20% Headquarters 971 971 4,150 23% Inwood 811 811 4,043 20% Mallroad 23,114 23,114 102,198 23% Mooretown* 1,518 1,518 7,011 22% Oil Springs 699 699 4,023 17% Petrolia 12,023 12,023 49,289 24% Pt. Edward 3,971 3,971 19,301 21% Pt. Franks 889 889 6,721 13% Pt. Lambton 1,358 1,358 5,213 26% Sarnia 35,188 35,188 167,488 21% Shetland 579 579 3,525 16% Sombra 1,107 1,107 5,710 19% Thedford 1,055 1,055 5,332 20% Watford 2,925 2,925 12,284 24% Wilkesport 465 465 2,946 16% Wyoming 5,759 5,759 28,671 20% TOTALS 137,336 - - - 137,336 637,089 22% pg. 1 Information Report dated May 20, 2020 Regarding Libraries 1st Quarter 20... Page 67 of 93 AGENDA ITEM #b) Internet Use 2019 Q1-2020 Q2-2020 Q3-2020 Q4-2020 YTD YTD % Total General Alvinston 357 357 1,640 22% Arkona 38 38 129 29% Bookmobile 0 - - 0% Brigden* 248 248 1,658 15% Bright's Grove 262 262 1,585 17% Camlachie 21 21 140 15% Corunna 663 663 3,269 20% Courtright 69 69 392 18% Florence 213 213 817 26% Forest 1,045 1,045 4,730 22% Grand Bend* 246 246 1,387 18% Headquarters 0 - - 0% Inwood 64 64 478 13% Mallroad 2,235 2,235 10,447 21% Mooretown* 61 61 210 29% Oil Springs 43 43 322 13% Petrolia 1,549 1,549 6,404 24% Pt. Edward 137 137 886 15% Pt. Franks 9 9 162 6% Pt. Lambton 66 66 182 36% Sarnia 6,573 6,573 30,401 22% Shetland 29 29 259 11% Sombra 102 102 303 34% Thedford 141 141 355 40% Watford 334 334 1,239 27% Wilkesport 25 25 243 10% Wyoming 469 469 2,007 23% TOTALS 14,999 - - - 14,999 69,645 22% pg. 2 Information Report dated May 20, 2020 Regarding Libraries 1st Quarter 20... Page 68 of 93 AGENDA ITEM #b) Reference Queries 2019 Q1-2020 Q2-2020 Q3-2020 Q4-2020 YTD YTD % Total General Alvinston 182 759 0% Arkona 140 581 0% Bookmobile 0 1,359 0% Brigden* 88 405 0% Bright's Grove 911 3,911 0% Camlachie 202 885 0% Corunna 591 1,896 0% Courtright 94 555 0% Florence 69 256 0% Forest 635 2,476 0% Grand Bend* 228 943 0% Headquarters 0 - 0% Inwood 63 363 0% Mallroad 2,081 9,281 0% Mooretown* 87 626 0% Oil Springs 86 230 0% Petrolia 992 1,824 0% Pt. Edward 323 1,514 0% Pt. Franks 34 221 0% Pt. Lambton 280 774 0% Sarnia 959 7,022 0% Shetland 61 280 0% Sombra 152 568 0% Thedford 58 233 0% Watford 144 553 0% Wilkesport 53 230 0% Wyoming 713 2,777 0% TOTALS 9,226 - - - - 40,522 0% pg. 3 Information Report dated May 20, 2020 Regarding Libraries 1st Quarter 20... Page 69 of 93 AGENDA ITEM #b) Volunteer Hours 2019 Q1-2020 Q2-2020 Q3-2020 Q4-2020 YTD YTD % Total General Alvinston 0 - 0% Arkona 0 - 0% Bookmobile 0 - 0% Brigden* 0 - 0% Bright's Grove 12 12 73.75 16% Camlachie 0 - 0% Corunna 0 - 0% Courtright 2.5 2.5 2.5 100% Florence 0 - 0% Forest 0 - 0% Grand Bend* 0 - 0% Headquarters 0 - 0% Inwood 0 0% Mallroad 0 - 0% Mooretown* 0 - 0% Oil Springs 0 - 0% Petrolia 0 0% Pt. Edward 0 - 0% Pt. Franks 0 - 0% Pt. Lambton 1 1 1.6 63% Sarnia 0 - 0% Shetland 0 - 0% Sombra 0 0% Thedford 1 1 - 0% Watford 0 - 0% Wilkesport 0 0.5 0% Wyoming 12 12 12.0 100% TOTALS 28.5 - - - 28.5 90.35 32% pg. 4 Information Report dated May 20, 2020 Regarding Libraries 1st Quarter 20... Page 70 of 93 AGENDA ITEM #b) Library Programs (#) 2019 Q1-2020 Q2-2020 Q3-2020 Q4-2020 YTD YTD % Total General 0 0 0 0% Alvinston 53 53 200 27% Arkona 14 14 62 23% Bookmobile 0 0 0 0% Brigden 39 39 109 36% Bright's Grove 108 108 555 19% Camlachie 28 28 61 46% Corunna 64 64 265 24% Courtright 31 31 120 26% Florence 20 20 78 26% Forest 97 97 375 26% Grand Bend 44 44 138 32% Headquarters 0 0 2 0% Inwood 18 18 79 23% Mallroad 86 86 450 19% Mooretown 18 18 66 27% Oil Springs 25 25 79 32% Petrolia 103 103 219 47% Pt. Edward 58 58 250 23% Pt. Franks 17 17 46 37% Pt. Lambton 42 42 138 30% Sarnia 197 197 739 27% Shetland 32 32 118 27% Sombra 21 21 51 41% Thedford 41 41 140 29% Watford 60 60 222 27% Wilkesport 29 29 78 37% Wyoming 69 69 297 23% TOTALS 1,314 - - - 1,314 4,937 27% pg. 5 Information Report dated May 20, 2020 Regarding Libraries 1st Quarter 20... Page 71 of 93 AGENDA ITEM #b) Library Programs (attendance) YTD Q1-2020 Q2-2020 Q3-2020 Q4-2020 YTD 2019 Total % General - - 0% Alvinston 299 299 2,325 13% Arkona 92 92 1,145 8% Bookmobile - - 0% Brigden 179 179 781 23% Bright's Grove 1,664 1,664 9,196 18% Camlachie 160 160 483 33% Corunna 817 817 4,247 19% Courtright 212 212 770 28% Florence 111 111 944 12% Forest 1,248 1,248 9,820 13% Grand Bend 235 235 2,575 9% Headquarters - - - 0% Inwood 90 90 361 25% Mallroad 655 655 5,273 12% Mooretown 380 380 1,315 29% Oil Springs 73 73 219 33% Petrolia 610 610 2,336 26% Pt. Edward 391 391 2,951 13% Pt. Franks 58 58 600 10% Pt. Lambton 444 444 1,516 29% Sarnia 1,201 1,201 8,879 14% Shetland 104 104 652 16% Sombra 69 69 316 22% Thedford 267 267 1,509 18% Watford 185 185 2,270 8% Wilkesport 65 65 282 23% Wyoming 606 606 4,380 14% TOTALS 10,215 - - - 10,215 65,145 16% pg. 6 Information Report dated May 20, 2020 Regarding Libraries 1st Quarter 20... Page 72 of 93 AGENDA ITEM #b) Community Programs (#) YTD Q1-2020 Q2-2020 Q3-2020 Q4-2020 YTD 2019 Total % General 0 0 0% Alvinston 4 4 25 16% Arkona 0 0 0 0% Bookmobile 0 0 0% Brigden 11 11 37 30% Bright's Grove 11 11 60 18% Camlachie 28 28 64 44% Corunna 29 29 126 23% Courtright 0 0 0 0% Florence 7 7 6 117% Forest 20 20 152 13% Grand Bend 0 0 13 0% Headquarters 0 0 0 0% Inwood 0 0 0 0% Mallroad 14 14 65 22% Mooretown 0 0 1 0% Oil Springs 0 0 1 0% Petrolia 10 10 32 31% Pt. Edward 35 35 102 34% Pt. Franks 14 14 69 20% Pt. Lambton 0 0 0 0% Sarnia 0 0 7 0% Shetland 3 3 8 38% Sombra 0 0 2 0% Thedford 1 1 0 100% Watford 6 6 13 46% Wilkesport 2 2 8 25% Wyoming 37 37 146 25% TOTALS 232 - - - 232 937 25% pg. 7 Information Report dated May 20, 2020 Regarding Libraries 1st Quarter 20... Page 73 of 93 AGENDA ITEM #b) Community Programs (attendance) YTD Q1-2020 Q2-2020 Q3-2020 Q4-2020 YTD 2019 Total % General - - 0% Alvinston 11 11 200 6% Arkona 0 - - 0% Bookmobile 0 - - 0% Brigden 80 80 247 32% Bright's Grove 141 141 632 22% Camlachie 168 168 399 42% Corunna 273 273 1,126 24% Courtright 0 - - 0% Florence 51 51 113 45% Forest 106 106 841 13% Grand Bend 0 - 205 0% Headquarters 0 - - 0% Inwood 0 - - 0% Mallroad 134 134 639 21% Mooretown 0 - 11 0% Oil Springs 0 - - 0% Petrolia 62 62 115 54% Pt. Edward 150 150 980 15% Pt. Franks 99 99 699 14% Pt. Lambton 0 - - 0% Sarnia 0 - 43 0% Shetland 14 14 43 33% Sombra 0 - 1 0% Thedford 0 - - 0% Watford 19 19 101 19% Wilkesport 13 13 54 24% Wyoming 318 318 1,554 20% TOTALS 1,639 - - - 1,639 8,003 20% pg. 8 Information Report dated May 20, 2020 Regarding Libraries 1st Quarter 20... Page 74 of 93 AGENDA ITEM #b) Internet Wireless Usage Q1-2020 Q2-2020 Q3-2020 Q4-2020 YTD 2019 Total YTD % Daily Clients 267 267 1,265 21% Daily Sessions 1,125 1,125 4,901 23% Total Clients 5,757 5,757 31,044 19% Total Sessions 102,354 102,354 429,592 24% Electronic Information Sources Q1-2020 Q2-2020 Q3-2020 Q4-2020 YTD 2019 Total YTD % Electronic Databases 8,462 8,462 26,199 32% Early Literacy Stations 1,028 1,028 4,661 22% NextReads 4,271 4,271 18,497 23% TOTAL 13,761 - - - 13,761 49,357 28% e-Circulation Q1-2020 Q2-2020 Q3-2020 Q4-2020 YTD 2019 Total YTD % 91,912 91,912 325,864 28% Website Visits Q1-2020 Q2-2020 Q3-2020 Q4-2020 YTD 2019 Total YTD % Library 148,806 641,527 0% Theatre 417 2,068 0% TOTAL 149,223 - - - - 643,595 0% Q1-2019 Q2-2019 Q3-2019 Q4-2019 YTD 2018 Total YTD % Facebook Friends 1,848 1,848 5,364 34% Twitter Followers 794 794 3,268 24% pg. 9 Information Report dated May 20, 2020 Regarding Libraries 1st Quarter 20... Page 75 of 93 AGENDA ITEM #b) Inter-library Loans Q1-2020 Q2-2020 Q3-2020 Q4-2020 YTD 2019 Total YTD % Items Borrowed 173 173 1,379 13% Items Loaned 223 223 994 22% Total Number of Volunteers Q1-2020 Q2-2020 Q3-2020 Q4-2020 YTD 2019 Total YTD % 4 4 12 33% Sarnia Library Theatre & Meeting Room Rentals* *Due to COVID-19, rental information is incomplete. Q1 East Q1 Q1 Q1 Q1- Q2- Q3- Q4- YTD Rm Patio Theatre West Rm 2020 2020 2020 2020 YTD 2019 Total % Internal Bookings Bookings 3 16 43 62 62 210 30% Hours 5.5 53.5 97.50 156.5 157 604.0 26% Attendance 0 63 56 119 119 1,497 8% External Bookings Bookings 3 44 19 66 66 360 18% Hours 9 149.25 71.5 149.25 149 1,507.00 10% Attendance 6 160 118 284 284 24,171 1% Total Bookings 6 0 60 62 128 128 570 22% Total Hours 14.5 0 202.75 169.00 305.75 306 2,111 14% Total Attendance 6 0 223 174 403 403 25,668 2% pg. 10 Information Report dated May 20, 2020 Regarding Libraries 1st Quarter 20... Page 76 of 93 AGENDA ITEM #a) CULTURAL SERVICES DIVISION REPORT TO: CHAIR AND COMMITTEE MEMBERS DEPARTMENT: LIBRARY HEADQUARTERS PREPARED BY: Darlene Coke, Manager, Library Services Andrew Meyer, General Manager REVIEWED BY: Ronald G. Van Horne, Chief Administrative Officer MEETING DATE: May 20, 2020 SUBJECT: Library Policy Manual BACKGROUND Lambton County Council serves as the Lambton County Public Library Board, as a result of Private Bill 113 which received Royal Assent on June 23, 1994. Lambton County Library operates as an operating department (Libraries Department) within the organizational structure of the Cultural Services Division. The Library operates in accordance with a number of policies that have been adopted by Lambton County Council and / or senior staff members of the Library. DISCUSSION At the November 20, 2019 Committee AM Meeting, Committee members received a report outlining the Libraries Department's plans to revise its Policy Manual. Many policies date to the Library Board's origins in the 1990s and changes are required to reflect changing trends and build capacity for future opportunities. In January and February, additional policies were presented to Committee for its consideration. Over the next three months, new or revised policies will continue to be included in the Committee package for consideration. The fourth set of draft policies is included in the Committee's package for review and summaries of substantial changes are noted below for the Board's information. Interlibrary Loan Policy: The Interlibrary Loan Program has been a long- standing service offered by Lambton County Library. The policy from 1979 serves more so as a procedural document. The 2020 revision speaks more broadly to the circumstances in which the library will offer this program. Report dated May 20, 2020 Regarding Library Policy Manual. Page 77 of 93 AGENDA ITEM #a) Library Policy Manual (page 2) May 20, 2020 Feedback Policy: Lambton County Library has always sought feedback from its users. The revised policy incorporates the possibility of providing verbal, written and electronic means of communication. The revised policy also sets the ground work for users to provide feedback concerning the design and delivery of programs through evaluation criteria. Copyright Policy: The Copyright Policy formalizes several existing procedures already underway at Lambton County Library. Working Alone Policy: While The Corporation of the County of Lambton currently has a policy in effect for its entire workforce concerning working alone, Lambton County Library would require its own policy if it were to seek accreditation from the Province of Ontario and meet the Ontario Public Library Guidelines. Workplace Violence, Harassment and Sexual Harassment Policy : Similar to the Working Alone Policy, a distinct Workplace Violence, Harassment and Sexual Harassment Policy is required for Lambton County Library if it were to seek accreditation by the Province of Ontario and meet the Ontario Public Library Guidelines. FINANCIAL IMPLICATIONS None. CONSULTATIONS A number of library employees were consulted in the creation of these policies including: Technical Services Supervisor, Community Library Supervisor, Facilities Supervisor and the Executive Assistant / Administrative Services Supervisor. In addition to library staff, the General Manager, Cultural Services, and the General Manager, Corporate Services / Deputy CAO were also consulted in the formation of these policies and report. STRATEGIC PLAN The development of these policies follows the direction set forth by the Corporation's strategic plan. These library services allow for the provision of efficient and responsive services to Lambton's residents, and also help achieve a healthy community. Aspects of the policies also follow the directions set forth by library strategic planning documents, or public libraries' mandates of promoting early literacy. Report dated May 20, 2020 Regarding Library Policy Manual. Page 78 of 93 AGENDA ITEM #a) Library Policy Manual (page 3) May 20, 2020 CONCLUSION The adoption of these library policies will assist the Department in moving forward with its efforts to modernize operations in an efficient manner. RECOMMENDATIONS That Lambton County Council approve the following policies: Interlibrary Loan Policy, Feedback Policy, Copyright Policy, Working Alone Policy, Workplace Violence, Harassment and Sexual Harassment Policy in the form attached hereto. Report dated May 20, 2020 Regarding Library Policy Manual. Page 79 of 93 AGENDA ITEM #a) THE CORPORATION OF THE COUNTY OF LAMBTON LAMBTON COUNTY LIBRARY POLICY MANUAL Section Index Subject: Interlibrary Loan Policy R06 #04 Effective Date: July 2, 2020 Approved By: Lambton County Revision Date: May 20, 2020 Council Drafted on: May 20, 2020 PURPOSE The purpose of this policy is to outline how Lambton County Library (the Library) will use the Interlibrary Loan (ILLO) service operated by the Southern Ontario Library Service (SOLS) to meet the needs of its patrons and provide access to materials not available through Lambton County Library collections. POLICY Lambton County Library participates in the Information Network for Ontario (INFO) through its affiliation with the Southern Ontario Library Service (SOLS). Lambton County Library adheres to the INFO Resource Sharing Network Participation Policies and Standards (2008 revision). RESPONSIBILITY The responsibility for the implementation of this policy lies with the Manager, Library Services, Community Library Supervisor, Technical Services Supervisor, and Assistant Library Supervisors. DEFINITIONS "Material(s)" are any items owned by the Library and used for programming, circulation, or other Library centred services and activities. "Format" refers to the medium of library material. "Transitional Membership" is used for individuals who are unable to provide identification. Interlibrary Loan Policy Page 1 of 3 Rev. July 2, 2020 R06.04 Libraries Department Report dated May 20, 2020 Regarding Library Policy Manual. Page 80 of 93 AGENDA ITEM #a) "Good standing" applies to patrons who are not over their borrowing limits, have valid library membership, and do not have fines or fees in excess of allowable limits. REGULATIONS 1. Lending and Borrowing 1.1. ILLO service is available to anyone with a valid Lambton County Library card in good standing, with the exception of the transitional library card borrowing category. 1.2. All ILLO requests are first reviewed to determine whether it may be more desirable to purchase the item (using Lambton County Library's Collection Development Policy) rather than to fulfill the ILLO request. 1.3. Lambton County Library exercises its right to determine whether to submit or fill an ILLO request based on the age of the material (new or old), condition, format, impact on other borrowers and demand. 1.4. Lambton County Library does not borrow from, or lend to, libraries outside of North America. 2. Fees 2.1. Some libraries may charge an administration fee to borrow material from their collections. When the material is only available from a lending library that charges fees, the patron will be advised of the fee and required to pay the associated fee(s) before the request is made. 2.2. Loan periods and replacement fees are set by the lending library. 2.3. Lambton County Library cardholders are responsible for any overdue fines and fees for loss or damage. 2.4. In the event that Lambton County Library provides printed copies of the requested content, patrons are responsible for copying fees in accordance with The Corporation of the County of Lambton Services and Fees Schedule. 3. Limits on Usage 3.1. Lambton County Library reserves the right to limit the number of concurrent requests from patrons. 3.2. Lambton County Library reserves the right to suspend ILLO privileges for borrowers who habitually fail to pick up or return requested material or who have not paid any applicable fines or fees. 3.3. ILLO loans are non-transferable. 3.4. Lambton County Library reserves the right to limit the type of material it will lend or borrow. ILLO requests for items such as DVDs, audiobooks, paperbacks, board books, picture books and early readers will not be accepted. ASSOCIATED DOCUMENTS The Corporation of the County of Lambton Services and Fees Schedule INFO Resource Sharing Network Participation Policies and Standards (2008 revision) Lambton County Library Collection Development Policy Interlibrary Loan Policy Page 2 of 3 Rev. July 2, 2020 R06.04 Libraries Department Report dated May 20, 2020 Regarding Library Policy Manual. Page 81 of 93 AGENDA ITEM #a) Lambton County Library Interlibrary Loan Guidelines POLICY HISTORY REVISION DATE PREPARED BY Manager, Revised July 2, 2020 Library Services Created November 1979 Chief Librarian Interlibrary Loan Policy Page 3 of 3 Rev. July 2, 2020 R06.04 Libraries Department Report dated May 20, 2020 Regarding Library Policy Manual. Page 82 of 93 AGENDA ITEM #a) THE CORPORATION OF THE COUNTY OF LAMBTON LAMBTON COUNTY LIBRARY POLICY MANUAL Section Index Subject: Feedback Policy M04 #01 Approved By: Effective Date: July 2, 2020 Lambton County Council Revision Date: May 20, 2020 Drafted on: May 20, 2020 PURPOSE The purpose of this policy is to outline the principles and processes that direct the receipt of, and the response to, feedback related to programs, services, facilities and employees of the Library, ensuring and supporting transparency and accountability. Lambton County Library (the Library) is committed to the provision of exceptional library services and recognizes the importance of public input as a valuable means for continual improvement. POLICY Lambton County Library endeavours to provide exceptional library services. This policy applies to feedback received by Lambton County Library about its activities, programs, services, staff and / or volunteers. It does so through the application of consistent rules and regulations in accordance with The Corporation of the County of Lambton's Corporate Complaint Policy (M04.01). This policy does not apply to complaints made by employees, contractors, or volunteers working on behalf of the Library. RESPONSIBILITY The responsibility for the implementation of this policy lies with the Manager, Library Services. This authority may be delegated to staff members in the Libraries Department. Feedback Policy Page 1 of 3 Rev. July 2, 2020 M04.01 Libraries Department Report dated May 20, 2020 Regarding Library Policy Manual. Page 83 of 93 AGENDA ITEM #a) DEFINITIONS "Complaint" is an expression of dissatisfaction about the service, actions, or lack of action by Lambton County Library as an organization or a staff member or a volunteer acting on behalf of Lambton County Library. REGULATIONS 1. General Principles 1.1. Lambton County Library will conduct an analysis of public comments and suggestions at least once a year. Results of the analysis are used in the planning of library services. 2. Complaints 2.1. All complaints will be dealt with in accordance with The Corporation of the County of Lambton's Corporate Complaint Policy (M04.01). 2.2. Every effort should be made to resolve complaints received in a timely fashion. When front-line staff receive a verbal complaint, staff should listen and seek to understand the complaint, and attempt to resolve it immediately if it falls within their defined scope of work. 2.3. If the complaint is outside of the ability of front-line staff to address, complaints must be directed to the front-line employee's immediate Supervisor. 2.4. In accordance with the Corporate Complaint Policy, complaints can be provided in written or verbal form. 2.4.1. In the case of written complaints, patrons are requested to complete a Lambton County Library Feedback Form. 2.5. Feedback Forms will be retained by the Supervisor as per requirements in The Corporation of the County of Lambton Records Management Policy (A12.01). 2.6. If the complaint cannot be addressed satisfactorily, the complaint will be elevated to the Supervisor's Manager. 3. Feedback, Suggestions and Compliments 3.1. Lambton County Library will solicit comments and suggestions from the public through the acceptance of online communication or written forms. 3.2. Program feedback will be solicited from program participants in adherence to Lambton County Library Program Evaluation Guidelines. 3.3. Lambton County Library will review all feedback and respond if requested. 3.4. Lambton County Library will consider any trends in feedback regarding its programs and services when developing or changing library services. 3.5. All written feedback from library users will be retained in accordance with The Corporation of the County of Lambton Records Management Policy (A12.01) and The Corporation of the County of Lambton Freedom of Information and Protection of Privacy Policy (A19.02). Feedback Policy Page 2 of 3 Rev. July 2, 2020 M04.01 Libraries Department Report dated May 20, 2020 Regarding Library Policy Manual. Page 84 of 93 AGENDA ITEM #a) ASSOCIATED DOCUMENTS The Corporation of the County of Lambton's Corporate Complaint Policy (M04.01) The Corporation of the County of Lambton Freedom of Information and Protection of Privacy Policy (A19.02) The Corporation of the County of Lambton Records Management Policy (A12.01) Lambton County Library Feedback Form Lambton County Library Program Evaluation Guidelines POLICY HISTORY REVISION DATE PREPARED BY Manager, Library Revised July 2, 2020 Services Revised July 6, 1998 Chief Librarian Created October 12, 1989 Chief Librarian Feedback Policy Page 3 of 3 Rev. July 2, 2020 M04.01 Libraries Department Report dated May 20, 2020 Regarding Library Policy Manual. Page 85 of 93 AGENDA ITEM #a) THE CORPORATION OF THE COUNTY OF LAMBTON LAMBTON COUNTY LIBRARY POLICY MANUAL Section Index Subject: Copyright Policy L10 #01 Approved By: Effective Date: July 2, 2020 Lambton County Council Revision Date: May 20, 2020 Drafted on: May 20, 2020 PURPOSE The purpose of this policy is to outline the role and position of Lambton County Library (the Library) related to applicable Copyright and Intellection Property legislation. POLICY Lambton County Library respects the copyright and moral rights of authors and copyright holders and seeks to educate library patrons about these rights with regard to the Library’s physical and digital collections. Most of the material in the Library’s collection is subject to copyright held by others. In such cases, there may be restrictions on reproduction. Lambton County Library is not responsible for infringing copies made by users of the Library’s copying equipment and Makerspace equipment. The Library's staff and patrons may make copies for specific purposes under the Fair Dealing provision of the Copyright Act. DEFINITIONS "Copyright" is a legal means of protecting an author / creator’s work. "Intellectual Property" occurs when a person(s) owns the rights of intangible and non- physical goods that they have created. "Fair Dealing" outlines a user’s right in copyright law permitting use of a copyright protected work without permission or payment of copyright royalties for the purpose of research, private study, education, satire, parody, criticism, review or news reporting, provided that what you do with the work is ‘fair’. Copyright Policy Page 1 of 3 Rev. July 2, 2020 L10.01 Libraries Department Report dated May 20, 2020 Regarding Library Policy Manual. Page 86 of 93 AGENDA ITEM #a) REGULATIONS 1. Fair Dealing 1.1. Lambton County Library seeks to advocate for, inform and support the intellectual property rights of the creator as outlined within Canadian legislation while balancing the social benefit and educational value of fair use. 1.2. The majority of the material in the Library’s collection is subject to copyright. It is not the role of Library staff to interpret the Copyright Act for patrons. Responsibility regarding copyright, arising from the use and / or copying, is the responsibility of the patron making the copy, whether the patron uses his / her own equipment or Library equipment. 1.3. Lambton County Library is not responsible for infringing copies made by users of the Library’s copying equipment and Makerspace equipment. 1.4. It is the user’s obligation and responsibility to determine and satisfy copyright or other use restrictions (such as privacy rights, CSA standards, technical protection measures, licensing and trademark, etc.) when using Lambton County Library’s collection, equipment and software. 1.5. Fair Dealing is a long-standing feature of Canadian copyright law that permits certain uses of copyright material in ways that do not unduly harm the interests of copyright owners, but which could have significant social benefits. In Canada, Fair Dealing does not infringe copyright and is limited to the purpose of research, private study, education, parody or satire, criticism, review and news reporting. 1.6. Lambton County Library staff and patrons may make copies for specific purposes under the Fair Dealing provision of the Copyright Act. Any concerns of the legitimacy of staff copying for these purposes will be referred to the Manager, Library Services, or designate. 1.7. Lambton County Library’s copying services, whether the copy is made by Library staff or a patron, are provided without a motive of financial gain. The fee charged is intended to cover a portion of the Library's costs. 1.8. Lambton County Library will post signage to make patrons aware of the Copyright Act. 1.9. Lambton County Library retains copyright for content created by Lambton County Library. 1.10. Lambton County Library will maintain a license with Access Copyright which grants staff and patrons additional copying permissions. 1.11. Lambton County Library will maintain Public Performance Rights for designated facilities which permit public viewing of films in accordance with the Government of Canada Copyright Act (R.S.C., 1985, c. C-42). 2. Intellectual Property 2.1. The intellectual property laws of Canada govern the making of reproductions and / or use of some materials. Certain copying may be an infringement of copyright law under Canadian Intellectual Property Rights and Legislation. Copyright Policy Page 2 of 3 Rev. July 2, 2020 L10.01 Libraries Department Report dated May 20, 2020 Regarding Library Policy Manual. Page 87 of 93 AGENDA ITEM #a) ASSOCIATED DOCUMENTS Canadian Intellectual Property Rights and Legislation The Government of Canada Copyright Act (R.S.C., 1985, c. C-42). POLICY HISTORY REVISION DATE PREPARED BY Manager, Library Created July 2, 2020 Services Copyright Policy Page 3 of 3 Rev. July 2, 2020 L10.01 Libraries Department Report dated May 20, 2020 Regarding Library Policy Manual. Page 88 of 93 AGENDA ITEM #a) THE CORPORATION OF THE COUNTY OF LAMBTON LAMBTON COUNTY LIBRARY POLICY MANUAL Section Index Subject: Working Alone Policy H04 #01 Approved By: Effective Date: July 2, 2020 Lambton County Council Revision Date: May 20, 2020 Drafted on: May 20, 2020 PURPOSE The purpose of this policy is to provide guidelines to Lambton County Library (the Library) employees who work alone. POLICY Lambton County Library commits itself to applying all reasonable measures for the protection of employees who are performing their duties in areas, or under conditions, where they are required to be on their own, and to promote safe work procedures for the health and safety of those working alone, in accordance with The Corporation of the County of Lambton's Working Alone Policy (H04.23). RESPONSIBILITY The responsibility for the implementation of this policy lies with the Manager, Library Services. This authority may be delegated to staff members in the Libraries Department. DEFINITIONS "Working Alone" involves those work situations where an employee is not directly supervised and, in the event of critical injury, health impairment, victimization, or other unforeseeable life-threatening emergency, assistance is not readily available from a co- worker, or from a member of the public when needed. REGULATIONS 1. When employees are working alone, consideration should be given to the fact Working Alone Policy Page 1 of 2 Rev. July 2, 2020 H04.01 Libraries Department Report dated May 20, 2020 Regarding Library Policy Manual. Page 89 of 93 AGENDA ITEM #a) that should some misfortune occur, that employee may not be able to secure assistance as readily as when working with a group of co-workers. 2. Staff working alone will follow the guidelines, training and prevention measures as outlined in The Corporation of the County of Lambton Working Alone Policy (H04.23). ASSOCIATED DOCUMENTS The Corporation of the County of Lambton Working Alone Policy (H04.23) POLICY HISTORY REVISION DATE PREPARED BY Manager, Library Created July 2, 2020 Services Working Alone Policy Page 2 of 2 Rev. July 2, 2020 H04.01 Libraries Department Report dated May 20, 2020 Regarding Library Policy Manual. Page 90 of 93 AGENDA ITEM #a) THE CORPORATION OF THE COUNTY OF LAMBTON LAMBTON COUNTY LIBRARY POLICY MANUAL Workplace Violence, Section Index Subject: Harassment and Sexual H04 #02 Harassment Policy Approved By: Effective Date: July 2, 2020 Lambton County Council Revision Date: May 20, 2020 Drafted on: May 20, 2020 PURPOSE Lambton County Library (the Library) is committed to providing a safe work environment, and to that end, is committed to maintaining a work environment whereby individuals are free from acts of violence, harassment and sexual harassment. POLICY This policy specifically addresses violence, harassment and sexual harassment that occur in the workplace pursuant to the requirements of the Occupational Health and Safety Act, as well as The Corporation of the County of Lambton Workplace Violence, Harassment, and Sexual Harassment Prevention Policy [H04.18(a)]. RESPONSIBILITY The responsibility for the implementation of this policy lies with the Manager, Library Services. This authority may be delegated to other staff members in the Libraries Department. DEFINITIONS "Domestic” means a relationship between an individual and a current or former intimate partner, between an individual and a child who resides with the individual, or between an individual and an adult who resides with the individual and who is related to the individual by blood, marriage, foster care or adoption. Workplace Violence, Harassment Page 1 of 3 Rev. July 2020 and Sexual Harassment Policy Libraries Department H04.02 Report dated May 20, 2020 Regarding Library Policy Manual. Page 91 of 93 AGENDA ITEM #a) "Workplace Violence” means: 1. The exercise of physical force by a person against an employee, in a workplace, that causes or could cause physical injury to the employee; 2. An attempt to exercise physical force against an employee, in a workplace, that could cause physical injury to the employee; or 3. A statement or behaviour that is reasonable for an employee to interpret as a threat to exercise physical force against the employee, in a workplace, that could cause physical injury to the employee. 4. Examples of Workplace Violence include but are not limited to: 4.1. physical acts (e.g. fighting, hitting, shoving, pushing); 4.2. physical threatening behaviour (e.g. shaking fists, throwing objects, destroying property/vandalism); 4.3. verbal threats; 4.4. stalking; and 4.5. any other action or disruptive behaviour which is interpreted to carry the potential to physically harm or endanger the safety of another. "Workplace Harassment" means: 1. Engaging in a course of vexatious comment or conduct against an employee in a workplace that is known or ought reasonably to be known as unwelcome, or 2. Workplace Sexual Harassment. 3. Examples of Harassment include but are not limited to: 3.1. teasing and belittling; and 3.2. bullying "Workplace" means any land, premises, location, vehicles or thing at, upon, in or near which the employee works. "Workplace Sexual Harassment" means: 1. Engaging in a course of vexatious comment or conduct against a worker in a workplace because of sex, sexual orientation, gender identity or gender expression, where the course of comment or conduct is known or ought reasonably to be known to be unwelcome, or 2. Making a sexual solicitation or advance where the person making the solicitation or advance is in a position to confer, grant or deny a benefit or advancement to the worker and the person knows or ought reasonably to know that the solicitation or advance is unwelcome. REGULATIONS Lambton County Library adheres to The Corporation of the County of Lambton Workplace Violence, Harassment, and Sexual Harassment Prevention Policy [H04.18(a)] and The Corporation of the County of Lambton Workplace Violence and Harassment Prevention Program [H04.18(b)] to provide a safe environment for all Lambton County Library staff. Workplace Violence, Harassment Page 2 of 3 Rev. July 2020 and Sexual Harassment Policy Libraries Department H04.02 Report dated May 20, 2020 Regarding Library Policy Manual. Page 92 of 93 AGENDA ITEM #a) ASSOCIATED DOCUMENTS The Corporation of the County of Lambton Hazard Identification Policy H04.06 The Corporation of the County of Lambton Occupational Illness and Injury Reporting Policy H04.07 The Corporation of the County of Lambton Hazard Reporting Form H04.08.001 The Corporation of the County of Lambton Workplace Violence and Harassment Prevention Program H04.18 (b) The Corporation of the County of Lambton Occupational Illness and Injury Investigation Policy H04.30 The Corporation of the County of Lambton Discrimination and Harassment Policy L11.01 The Corporation of the County of Lambton Workplace Violence, Harassment, and Sexual Harassment Prevention Policy H04.18 (a) Occupational Health and Safety Act POLICY HISTORY REVISION DATE PREPARED BY Manager, Library Created July 2, 2020 Services Workplace Violence, Harassment Page 3 of 3 Rev. July 2020 and Sexual Harassment Policy Libraries Department H04.02 Report dated May 20, 2020 Regarding Library Policy Manual. Page 93 of 93