Environmental and Social Monitoring Report
# 1 Semi-Annual Report August 2017
Cambodia: Second Rural Water Supply and Sanitation Sector Project - Additional Financing
Prepared by Project Coordination Unit, Department of Rural Water Supply, Ministry of Rural Development for the Asian Development Bank.
CURRENCY EQUIVALENTS (as of 3 August 2017)
Currency unit – riel/s (KR) KR1.00 = $ 0.000244 $1.00 = KR4096.746600
ABBREVIATIONS ADB – Asian Development Bank CLTS – community-led total sanitation DRHC – Department of Rural Health Care DRWS – Department of Rural Water Supply EARF – environmental assessment and review framework GAP – gender action plan IEE – initial environmental examination JMP – Joint Monitoring Programme for Water Supply and Sanitation LARF – land acquisition and resettlement framework M&E – monitoring and evaluation MIH – Ministry of Industry and Handicraft MOH – Ministry of Health MOP – Ministry of Planning MOWRAM – Ministry of Water Resources and Meteorology MRD – Ministry of Rural Development NGO – nongovernment organization O&M – operation and maintenance PCU – project coordination unit PDRD – provincial department of rural development PPMS – project performance management system RAP – resettlement action plan RWSS – rural water supply and sanitation TSRWSSP – Tonle Sap Rural Water Supply and Sanitation Sector Project UNICEF – United Nations Children's Fund VDC – village development committee WHO – World Health Organization WSUG – water and sanitation user group
NOTE In this report, "$" refers to US dollars unless otherwise stated.
This environmental and social monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature.
In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.
Kingdom of Cambodia Nation Religion King
Ministry of Rural Asian Development Bank Development
Second Rural Water Supply and Sanitation Sector Project (AF) [ADB Loan: 3433(SF) Grant: 0497(EF) – CAM]
INTEGRATED SAFEGUARDS MONITORING REPORT-1
(Jan-June 2017)
Project Coordination Unit Department of Rural Water Supply Ministry of Rural Development
14 July 14, 2017 KINGDOM OF CAMBODIA NATION RELIGION KING
MINISTRY OF RURAL DEVELOPMENT Project Coordination Unit (PCU) Second Rural Water Supply and Sanitation Sector Project Additional Financing
ADB ~~~~-:--~-~3~?.:~~-~~~~~-~~~~~};CAM Phnom Penh .. A (J_/.(l..'::{'/2o.J~ l I_ I I AII " Director Urban Development and Water Division Asian Development Bank Manila, Philippines
Dear Madam,
Subject: Loan 3433 (SF); Grant 0497 (EF)- CAM Second Rural Water Supply and Sanitation Sector Project AF I Submission of the safeguard monitoring report.
I am pleased to submit the enclosed Safeguard Monitoring Progress Report of the Second Rural Water Supply and Sanitation Sector Project Additional Financing (ADB Loan: 3433(SF) and Grant o497 (EF)- CAM) for the period of January- June 2017.
During this reporting period, Project is implementing Bach-5 subproject and preparing for the Feasibility Study Report for Batch-6 subprojects.
We are pleased to provide details on the compliance of the safeguards requirements including environmental, resettlement and indigenous people conducted by the project during the reporting period.
We sincerely thank to you and your team for your kind supports and active cooperation with our project team.
Best wishes and kind regards,
Yours sincerely,
ao ay Project Director Director of the Department of Rural Water Supply Ministry of Rural Development
Cc: (1) Country Director, ADB Resident Mission, Cambodia (2) ADB Division, Department of Investment and Cooperation, Ministry of Economy and Finance, Phnom Penh
Address: Prey Sala Village, Sangkat Kakab, Klmn Posen Chey, Phnom Peuh City, Fax/Phone: (023) 35 76 76 1
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INTEGRATED SAFEGUARDS MONITORING REPORT -1 Period January-June 2017 2
1) Summary of EMP/RAP Implementation:
Based on the Environmental Assessment and Review Framework (EARF) for the project prepared in 2009, none of the subprojects or subproject components required the conduct of initial environmental examination. Civil works financed under the project are relatively small-scale involving community-based water and sanitation facilities. Similarly, land acquisition and resettlement is expected to be insignificant for the Project. There will be no displacement and relocation of houses or structures, and land acquisition for the construction of water facilities and public latrines will be minimal with voluntary land donation or in the public land.
The Project will be implemented in stages with Batch-5, Batch-6 and Batch-7 subprojects. The implementation of Batch-5 and preparation for the Feasibility Report for Batch-6 subprojects are ongoing during the reporting period. The implementation of EMP/and RAP is continuing in Batch-5 subprojects and at the same time corrective measures are being applied and the capacity development activities for PPT/PCU to implement EMP/RAP is ongoing.
2) Description of monitoring activities: In all the six provinces; disclosure of information, public consultation and meetings at the village and commune levels including Focus Group Discussions were carried out during the preparation of Feasibility Report and implementation of Batch-5 subprojects. The activities on EMP and RAP for Batch-5 subprojects were carried out using the similar procedures and formats as continuation of the earlier RWSSP-2 project. All subprojects supported under the original project and all subprojects of Batch 5 under additional financing were classified as “C” for environment, thus the conduct of an IEE was not necessary at subproject level to date. Similarly, all subprojects supported under the original project and Batch-5 subprojects were classified as “C” for resettlement and “C”or “B” for IPs, then none of the subprojects required the preparation of a Resettlement Action Plan (RAP) nor IPP. All the proposed sites are voluntarily contributed by the land owners. The landowners agreed to sign the official declaration for voluntary contribution of their land for the public use upon the approval of the subprojects. Thus a RAP is not deemed necessary. 3) Key issues: During due diligence, some weakness was identified on reporting and monitoring on safeguard compliance. Regarding environmental safeguard monitoring, key additional requirements that have been incorporated relate to: (i) improved consultations; (ii) grievance redress mechanism; (iii) biodiversity and protected area screening and management; (iv) climate risks screening; (v) improved environmental monitoring; and (vi) safeguard training provisions. Similarly, regarding social safeguard, the corrective actions recommended includes the following key requirements- (i) the information disclosed on the voluntary land donation and especially the possibility to obtain compensation for loss of assets under certain condition was possibly not sufficient; (ii) the voluntary land donation form and documentation lack of information (socio-economic data and supporting documents); (iii) it is unclear if land titles/legal documents amendments to demarcate the remaining residential land and the newly donated land are performed and how; (iv) there is a lack of evidence (no records) that the GRM has been fully operated and the GRM is not standard for IR/IP and environmental issues; (v) reporting and monitoring on safeguard compliance was not strictly adhered to.
Based on the Training Need Assessment (TNA) conducted at Pursat on 16th & 17th March 2017; a capacity building training to the PPT/PCU was designed and conducted on June 2017. The brief report of the training is presented in the Annex-1 of this report. 3
Recommendations:
The corrective measures as recommended by the due diligence report are being incorporated for the Batch-5 subprojects as ongoing process of implementation and the corrective measures for Batch-6 and Batch-7 subprojects are updated and inbuilt right from the beginning of FSR preparations.
1. Introduction and Project Overview
Project Number and Second Rural Water Supply and Sanitation Sector Project – Additional Financing – ADB Title: Loan 3433 (SF) CAM and ADB Grant 0497(EF)-CAM Environment B
Indigenous Peoples B Safeguards Category Involuntary Resettlement C
Reporting period: January-June 2017
Last report date: Report on Social and Environmental Safeguard Assessments, June 2017.
Batch-5 subproject in six (6) provinces are being implemented. Please refer to Annex-2 of the list of Batch-5 communes and villages. Preparation to prepare Feasibility Study Report of Batch-6 subprojects is ongoing. Please refer to Annex-3 for the proposed communes and villages of Key sub-project activities Batch-6 subprojects. since last report: Progress of Work is estimated at 20% compared to overall project and about 80% of works of Batch-5 subproject is completed. There have been no reports of any changes in the Surrounding Environment All the necessary permits and consent are in place for Batch-5 subprojects and for Batch-6 subprojects, consent on the selection of communes and village has been obtained. Report prepared by: PIC Team based on the quarterly reports provided by the PPTs.
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2. Environmental Performance Monitoring
a. Summary of Compliance with EMAP Requirements (Environmental Performance) EMAP Requirements Complianc Comment or Reasons for Issues for Further Action e Status Compliance, Partial (Yes, No, Compliance/Non-Compliance Partial) Establishment of Yes Mrs Kheng Chanthou, Community Mrs. Kheng Chanthou personnel in PCU/PPTs Development officer in PCU, has been shall be more active and nominated by the Project Manager to also act participate in the as environmentalist and resettlement officer. monitoring of the Mrs Kheng Chanthou has participated to the safeguards at least training on environmental and social every quarter. safeguards. At PPT level, the CD officer is assigned to monitor the safeguard activities.
Training of PDRD staff Yes A Training Need Assessment workshop was Implement more on the on safeguard issues undertaken by the Consultant in March 2017. job training for including environmental A training on safeguards including safeguards for PCU and safeguard environmental safeguard was conducted in PPTs staff and also at June 2017. the commune and Follow up individual training on safeguard at village levels. Can be each PPTs is planned starting from 4 to 8 July included in the CDTA 2017. activities. Environmental eligibility Yes The information related to environmental criteria in addition to eligibility criteria in addition to ranking criteria ranking criteria in for selection of sub-projects was clearly raised selection of subprojects during training on safeguards in June 2017. The form of Expression of Interest filled by the Communes was updated for Batches 6 and 7 to include a section dedicated to protected areas All the selected sites are eligible for Batch-5 subproject. 5
EMAP Requirements Complianc Comment or Reasons for Issues for Further Action e Status Compliance, Partial (Yes, No, Compliance/Non-Compliance Partial) Environmental Yes The two existing checklists at subproject Monitor the proper assessment for components level were amended to include integration of checklist categorization of sub- questions on environmental eligibility criteria for FSR of batch-6&7 project and conclusion on categorization. The subprojects. implementation of these revised checklists was raised during the safeguard training in June 2017. One more checklist is implemented under additional financing to consolidate the screening done at subproject components level (village level) and propose categorization of the overall subproject (commune level). This checklist for subproject has to be attached to the feasibility report. All subprojects of Batch n°5 were classified as category C for environment.
Public Consultation Yes The consultation process is done during the . subproject preparation for Feasibility Study and for project implementation. Guidelines for information and consultation for the use of PCU/PPT have been developed and presented during the safeguard training in June 2017. Water quality testing Partial Procedure of sampling is clarified Ensure record of results Laboratory is appointed for laboratory testing. of water analysis and Results from water testing are partially communication to obtained as they are on the same process beneficiaries. with the well construction. Annex-4 is the sample of laboratory result from a PPT’s. Supply of Chemicals and reagents for the use of field test kits in each province is ongoing.
UXO survey and Yes The assessment of risk of landmines at removal selected sites is raised in the checklists for categorization of subproject All selected site in the Batch-5 subproject were confirmed for no UXO suspected. Grievance Redress Yes GRM is implemented since original loan but Mechanism no grievance was recorded. Under additional financing, GRM has been revised as per guidance of updated EARF. The revised GRM has been presented during the safeguard training in June 2017 for implementation.
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EMAP Requirements Complianc Comment or Reasons for Issues for Further Action e Status Compliance, Partial (Yes, No, Compliance/Non-Compliance Partial) EMP appended to Yes Generic EMP has been provided to all Append EMP to all contract contractors involved on Batch n°5. works contracts for documents for works Batches n°6 and 7 (generic EMP for Subproject “C” or particular EMP for Subproject “B” along with IEE).
Community-based Partial Form for incident report is prepared and PPTs will assign people Monitoring Plan distributed. in community to ensure that the environmental impact during the construction is monitored and EMP is strictly adhered to
a. Issues for Further Action Issue Required Action Responsibility and Resolution Timing Old Issues from Previous Reports
None
New Issues from This Report
All the issues mentioned in Various activities as PCU/PIC/PPT & the table above mentioned in the above communes and Table. villages. Continued and recurring action over the period of project implementation. By the end of October 2017 for batch fifth
b. Other activities
Other issues not covered by EMAP/EMoP: No other issues during the reporting period.
Environmental monitoring as required by RGC: The environmental monitoring as per the requirements of the RGC has been complied with.
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3. Involuntary Resettlement Performance Monitoring
a. Summary of Compliance with IR Requirements RP Requirements Compliance Comment or Reasons for Issues for Further Action1 status Compliance, Partial Yes/No/Partial Compliance/Non Compliance Establishment of personnel Yes - . Same personnel as mention in the in PCU / PPTs environmental section part 2a.
Public consultation and Yes - The public information and consultation is socialization process done at the same time for both environmental and social safeguard.
Land area to be acquired is Yes identified and finalized - Total 483 plots of land with the area of one plot of land is 5 m by 5m. The total area is 12,075 sq.meter for batch fifth.
Partial - 100% of selected sites are public land and - The GPS codes and land voluntary donated. Annex-5 is the sample of donor ID were not provided donated form from a PPT’s. in all donation forms of - All donation forms were completed with Batch 5. This requirement thumb stamp. However, the socio-economic has been already informed Voluntary donation are form of the HHs who donated their lands is to be implemented for completed not yet complete and PPTs are working on it Batch 6 and 7. as corrective measures. - Socio-economic forms shall be completed.
N/A
Compensation payments for affected assets is completed
b. Issues for Further Action Issue Required Action Responsibility and Resolution Timing Old Issues from Previous Reports
None
1 To be elaborated further in table 3.b (Issues for Further Action) 8
New Issues from This Report
GPS code to be added in the PPTs learn to use offline PCU/PIC/PPT & Some PPTs are voluntary donation form for map with smart phone communes and requesting for new GPS Batch 6 and 7. so that they will not villages. devices because they depend on the handheld Continued and are not able to use GPS. recurring action over offline program on the period of project smartphone. implementation. Socio-economic forms shall be PPTs, CC and VDC, by completed. the end of October 2017.
4. Indigenous peoples safeguard monitoring (for sub projects with ethnic Cham minorities)
a. Summary of Compliance with IP Requirements Comment or Reasons for Issues for Compliance Compliance, Partial IP Requirements Further status Compliance/NonCompliance Action2 Yes/No/Partial Establishment of Yes Same personnel as mention in the
personnel in PMU/PIU environmental section part 2a. Public consultation Yes Only PPTs in Kampong Thom and confirm that there are some ethnic Cham communities in their sites. socialization process Meaningful and culturally appropriate participation and consultation is done. All dimensions (cultural, Yes Ethnic Cham get used to Khmer social, socio-political, and culture and cultural sensitivity is religious ) of the minimized. introduction of water and training and capacity building related sanitation facilities and the to health, hygiene and sanitation is capacity building activities ensure. related to health and sanitation are identified the WSUG board has Yes 2% of ethnic minority representative reasonable representation in WSUG in PPT kampong Thom.
from the ethnic and religious minority groups;
2 To be elaborated further in table 3.b (Issues for Further Action) 9
b. Issues for Further Action Issue Required Action Responsibility and Resolution Timing Old Issues from Previous Reports
None
New Issues from This Report None
5. Occupational, Health and Safety (OHS) Performance Monitoring
a. OHS for worker Issue Required Action Responsibility and Timing Resolution Old Issues from Previous Reports
NONE
New Issues from This Report
NONE
b. Public Safety Issue Required Action Responsibility and Timing Resolution Old Issues from Previous Reports
None
New Issues from This Report
None
6. Information Disclosure and Socialization including Capability Building
Public information disclosure, consultations field visit and capacity building at commune and village level has been done as summarized below. In addition, public meeting to ensure the monitoring activities is on-going.
Each PPTs conducted commune level meetings and interaction two times one during preparation of Feasibility Reports and another during preparation of the implementation of the subproject and similarly two village level meetings in each selected village. The meetings included information disclosures including social and environmental safeguards, socialization with the people, choice of technology and also Focus Group Discussions and information collections. The details of such meetings and interactions are presented in Annex-6.
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PPTs also conducted capacity development trainings at the commune and village levels in particular pertaining to health and sanitation and roles and responsibilities of communes, villages, water Users Group (WSUG) and the community. Summary of such trainings are presented in Annex - 6. The summary of formation of WSUG is also presented in Annex-6.
Several monitoring visits by the PPT staff, PCU staff, PIC consultants were conducted during the reporting period were done.
7. Grievance Redress Mechanism
Summary:
a. Number of new grievances, if any, since last monitoring period: None b. Number of grievances resolved: None c. Number of outstanding grievances: None
Details Required Action, (Date, person, Responsibility and Type of Grievance Resolution address, contact Timing details, etc.) Old Issues from Previous Reports
None
New Issues from This Report
None
8. Conclusion
Most of the EMAP, IR and IP requirement are complied with. All subprojects of Batch n°5 were classified as category C for environment. UXO suspected sites were not identified and EMP was added to all contract agreement. Water testing is on-going with the construction of wells. A series of consultations with relevant agencies, communities have been done to make sure EMAP, IR and IP are properly implemented. All land acquire are voluntary donated. Only PPT Kampong Thom confirmed there is ethnic Cham and they were considered in social consultations, meetings, workshops and trainings.
9. Recommendation
PPTs have limited knowledge of English which constrains them to seek for online helps, understand ADB policy, and thus have to rely solely on the PIC. On the job training that was suggested by PPTs is an opportunity to provide them clear guidance and refreshment on the EMAP, IR and IP. Such a training should be start during the feasibility study of Batch 6. Such trainings are recommended to be included in the Capacity Development Technical Assistance (CDTA).
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10. Annexes Annex:-1: Safeguard training report Annex-2: List of communes and villages Batch-5 subprojects & type of water supply facilities provided. Annex-3: List of communes and Villages Batch-6 subprojects Annex-4: Sample water quality test reports Annex-5: Sample land donation forms Annex-6: Disclosure and Socialization including Capability Building Annex-7: Photos 12
ANNEX 1: Training Report
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SOCIAL AND ENVIRONMENTAL SAFEGUARDS TRAINING WORKSHOP PROGRESS REPORT
June2017
CAM: Second Rural Water Supply and Sanitation Sector Project (Additional Financing)
Prepared by
Diane Caroen- Chhun Chin- Chanarun
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ABBREVIATIONS
ADB Asian Development Bank AF Additional Financing AH Affected Household AP Affected People CBP Capacity Building Plan CC Commune Council CD Community Development CMDG Cambodian Millennium Development Goal CSS Country Safeguard Systems DORD District Office of Rural Development DRHC Department of Rural Health Care DRWS Department of Rural Water Supply EA Executing Agency EARF Environmental Assessment And Review Framework EIA Environmental Impact Assessment EMP Environmental Management Plan EOI Expression of Interest FS Feasibility Study GAP Gender Action Plan GRC Grievance Redress Committee GRM Grievance Redress Mechanisms HH Household IEIA Initial Environmental Impact Assessment IEE Initial Environmental Examination IP Indigenous People IR Involuntary Resettlement LARF Land Acquisition Resettlement Framework MOE Ministry of Environment MOH Ministry of Health MOWRAM Ministry of Water Resources and Meteorology MRD Ministry of Rural Development NGO nongovernment organization O&M Operation and Maintenance PAM Project Administration Manual PCT Project Consulting Team PCU Project Coordination Unit PDRD Provincial Department of Rural Development PIC Project Implementation Consultant PP Participation Plan PPMS Project Participatory Monitoring System 15
PPT Provincial Project Team RAP Resettlement Action Plan RGC Royal Government of Cambodia RWSS Rural Water Supply and Sanitation RWSSP-2 Second Rural Water Supply and Sanitation Sector Project SCS Stakeholder Communication Strategy SPFR Sub-Project Feasibility Report SPRSS Summary Poverty Reduction and Social Strategy SPS ADB Safeguard Policy Statement TA Technical Assistance TNA Training Needs Assessment TSRWSSSP Tonle Sap Rural Water Supply and Sanitation Sector Project VC Village Chief VDC Village Development Committee WSS Water Supply and Sanitation WSSVP Water Supply and Sanitation Village Plan WSUG Water Supply User Group 16
TABLE OF CONTENT 1 Introduction ...... 18 1.1 Objectives of the training ...... 18 1.2 participants ...... 18 1.3 training programme ...... 19 2 Training report ...... 20 2.1 SUMMARY ...... 20 2.2 ACTUAL PARTICIPANTS ...... 21 2.3 FOCUS ON SOCIAL SAFEGUARDS ...... 21 2.3.1 Training progress and comments ...... 21 2.3.2 Screening checklists: ...... 22 2.3.3 Voluntary donation ...... 22 2.3.4 The social safeguard compliance monitoring requirements and proposed indicators: ...... 23 2.4 FOCUS OF ENVIRONMNATL SAFEGUARDS ...... 23 2.4.1 Training progress and comments ...... 23 2.4.2 Eligible criteria for the subproject ...... 23 2.4.3 Screening checklist and categorization of subprojects ...... 23 2.4.4 EMP and Contract for works ...... 24 2.5 FOCUS ON COMMON REQUIREMENTS AND TOOLS FOR IR, IP AND ENVIRONMENTAL SAFEGUARDS ...... 24 2.5.1 Public information and consultation ...... 24 2.5.2 Grievance redress Mechanisms ...... 24 2.5.3 Monitoring and reporting ...... 25 2.6 Training follow-up ...... 25 2.6.1 Social safeguards...... 25 2.6.3 Environmental safeguards ...... 25 2.6.4 Common requirements ...... 25
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LIST OF ANNEXES
1- Approved training outline 2- List of participants 3- Presentation day 1 (PowerPoint + handout) 4- Revised set of documents for social safeguard implementation (Documents 4-5-6-7-8) 5- Presentation day 2- environmental safeguard 6- Revised set of documents for environmental safeguard compliance 7- Presentation day 2 and 3 : common requirements for IR, IP and Environmental safeguards 8- Revised set of documents for integrated safeguards compliance (Document s 1-3-9-10-11-12) 9- Revised social safeguard matrix; activities and documentation.
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1 INTRODUCTION
1.1 OBJECTIVES OF THE TRAINING
Purpose of the Workshop The purpose of the training workshop was to develop the capacity of the PCU and PPTs teams regarding their understanding and implementation of social and environmental safeguards in compliance with ADB Safeguard Policy Statement (SPS) - effective since January 2010- and following the recommendations made by ADB missions in June 2016 to address any shortcomings in safeguards compliance observed during RWSSP2. A TNA was undertaken in March 2017 that further emphasized the training needs of PCU and PPTs staff under the AF and in reference with social and environmental safeguards: (i) refresher training is needed on the ADB and RGC policy frameworks, screening and categorization as well as safeguard management, (ii) the introduction of new tools and forms to improve the project’s compliance with safeguards requirements is needed and it involves new trainings. The training focuses on general requirements of the SPS to be followed with regards to: project screening and classification, information disclosure, consultation and participation, due diligence, monitoring and reporting, local grievance redress mechanisms and the Bank’s Accountability Mechanism, and introduces improved/ updated mechanisms as per EARF, IR/IP guidance note and as described in the safeguard assessment report (May 2017).
Objective
1) To ensure that the project in fully in compliance with social and environmental safeguards. 2) To make sure all staff are aware of their responsibility in implementing social and environmental safeguards.
Expected Outputs
By completion of the workshop, all staff in PPTs and PCU implement safeguard mechanisms properly.
1.2 PARTICIPANTS The TNA organised in March and meeting(s) with PPTs confirmed that he whole PPT teams were taking part in the implementation and monitoring of safeguards requirements under close supervision form the PCU and needed to e trained. Therefore it was proposed to train multidisciplinary team and the following list of intended participants was approved by the MRD:
No Project Team Number of staff
1 MRD 2 persons to be decided by MRD
2 PCU 1. Deputy Director (DRHC)- 1 2. Sanitation Officer- 1 3. Community Development Officer- 1 4. Water Supply Officer-1 19
No Project Team Number of staff
5. M&E Officer- 1 (Subtotal – 5)
3 PPT 1. PPT Managers- 1 x 6 = 6 2. Sanitation Officer- 1 x 6 = 6 3. Community Development Officer- 1 x 6 = 6 4. Water Supply Officer- 1 x 6 = 6 5. M&E Officer- 1 x 6 = 6 (Sub-total – 30)
Total – 37 participants
The Facilitator Team (Consultant Team) proposed was made of : 1. Mr.Dinesh Chalise, Team Leader (Resource Person) 2. Ms. An Ny, Deputy Team Leader/ CD specialist 3. Ms. Diane Caroen, Resettlement Specialist (Resource Person) 4. Mr.Ung Malar, Resettlement Specialist (Resource Person) 5. Mrs. Chan Arun, Environmental specialist (Resource Person) 6. Mr. Chanvuth Men Training specialist- workshop administration management)
1.3 TRAINING PROGRAMME The training workshop is part of the Capacity Building Plan developed on the basis of the results of the TNA workshop organized in March 2017 as well as field assessments conducted by the consultants. It reflects the training needs expressed by the provincial staff regarding social and environmental safeguards: refresher on safeguards mechanism and procedures and the urgent need to inform and train the staff on new social and environmental requirements introduced under the additional financing.The CBP covers all safeguards related topics, i.e IR, IP, environmental safeguards.
Learning of the TNA workshop (ref. Safeguard Assessment report, May 2017):
(i) The PPTs don’t have a full understanding and overview of the safeguards: the policy and project safeguard frameworks are unknown, the sequencing and links of actions with the safeguards are blur. (ii) The need of some of the mechanisms (GRM) in the project context are not fully acknowledged. (iii) There are no appointed staff to prepare and implement safeguard mechanisms, monitor and report on safeguards compliance. The tasks are shared between CD and water supply officers (public meetings, public consultation, technology options, field surveys), then M&E officer and the manager (monitoring and reporting). This has to be considered when preparing and delivering trainings. (iv) The PPTs expressed interest in learning about social and environmental safeguards policy and project frameworks, and be updated about the forms to be used.In addition, due to time 20
constraints, workload and limited writing skills, the officers expressed a preference for documents (checklist, surveys, monitoring form) that are easy to fill (“with a tick”). (v) The training will have to refresh the teams on the ADB, RGC and project safeguards frameworks, on the safeguard implementation mechanisms in the project- including corrective measures taken for compliance, clarify the roles and responsibilities of various stakeholders, and introduce and practice with the right or revised documents.
The training workshop needed to be delivered prior to batch 6 project preparation phase, which was initially expected to start by May 2017 and that will actually starts in June 2017. Due to various constraints training dates have been set for the 7-8-9th June 2017. The first training session is to remind the team about social and environmental safeguards frameworks and train them on revised mechanisms and procedures to be implemented under the AF. The approved training outline is attached in Annex 1.
Another session will possibly be scheduled when the new requirements have been implemented to identify remaining weaknesses in the implementation of social and environmental safeguards and improve the staff knowledge and capacity.
2. TRAINING REPORT 2.1 SUMMARY
The training workshop took place as planned in the Angkor Paradise Hotel in Siem Reap from Wednesday 7th June to Friday 9th June after lunch. The number of participants was as expected. There were some changes in the facilitators’ teams with limited impact on the progress of the workshop.
The opening of the workshop was the first occasion to highlight the importance of complying fully with the safeguards to avoid or mitigate any negative impacts for the population and the environment that could be provoked by the project and that could cause its discontinuation.
Day 1 of training focused most specifically on the ADB framework and then social safeguards. The presentation of ADB safeguards provided a formal and legal background to the introduction of social and environmental safeguards in the RWSSP2-AF. Regarding, social safeguards, the introduction of new requirements and documents to address the shortcomings highlighted by the ADB mission in the RWSSP2 ignited discussions between the consultant and the trainee and the consultants proposed to review some documents to take into account their feedback, with the objective to present a final overview of the social safeguards procedures and distribute a set of revised forms within the workshop or quickly after.
Day 2 of training focused on environmental safeguards. All training topics were covered in a shorter time than expected, as it seems that the participants already had a fair understanding and experience of the procedures which allow the facilitators to modify the training schedule: two topics initially scheduled for day 3 were covered in the afternoon of day 2 (GRM, monitoring and reporting requirements), which provided an opportunity to include in day 3 the presentation of the refreshed social safeguard procedures and forms.
Day 3 was initially dedicated to common requirements for social and environmental safeguards. Two subjects had been delivered the day before and in day 3, the training concentrated on the use of “the guidelines for social and environmental safeguards”. It took the form of a group role play to rehearse the dissemination of key information about social and environmental safeguards in the community and thus cover mostly all topics. After that the refreshed social safeguard matrix and documents were introduced. Additional explanation on the integrated safeguard report format was provided for clarification. 21
Before closing the workshop, a quick evaluation of the participants’ knowledge and understanding was undertaken by the Team Leader with satisfactory results.
The Project Director closed the workshop, he requested the consultant team to ensure all forms were properly translated and distributed to the PPT for implementation in the shortest delay and urge the team to comply with the safeguards requirement to ensure continuous support and financing from ADB. He emphasizes that new funding were loans to the government that needs to be used wisely.
2.2 ACTUAL PARTICIPANTS Detail information and affiliation of the participant is attached in Annex 2.
The Facilitator Team (Consultant Team) was actually made of :
1. Mr.Dinesh Chalise, Team Leader (Resource Person)
2. Ms. An Ny, Deputy Team Leader/ CD specialist
3. Ms. Diane Caroen, Resettlement Specialist (Resource Person)
4. Mr.Ung Malar, Resettlement Specialist (Resource Person) – attended the the first day of workshop only
5. Mr. Chhun Chin, Resettlement Specialist in charge (Resource Person)- initially assisted and then replaced Ung Malar.
6. Mrs. Chan Arun, Environmental specialist (Resource Person)
M. Chanvuth Men (Training specialist- workshop administration management) was not available.
It is noted that the change of resettlement specialist is not (yet) official- unclear responsibilities sharing during the preparation of the training and during the training can explain some of the weaknesses observed during the workshop (translated documents not always fully edited, hesitations about specific details).
2.3 FOCUS ON SOCIAL SAFEGUARDS 2.3.1 Training progress and comments At first the scope of social safeguard in general and in the project was reminded: This include land acquisition and resettlement safeguards (IR) and indigenous People (IP) safeguards. Involuntary resettlement addresses social and economic impacts that are permanent or temporary and are (i) caused by acquisition of land and other fixed assets, (ii) by change in the use of land, or (iii) restrictions imposed on land as a result of the Project. Though the project has proved to have minimal impact, safeguards apply. PPTs are responsible for social safeguard compliance at provincial and subproject levels. A first exercise was used to review existing social safeguard practices and introduced the changes under the Additional Financing: The participants were asked to work by group to describe current procedures applied related to social safeguards during sub-project implementation (group 1), project implementation (group 2) and monitoring and reporting (group 3). The participants had to fill the following table with pre-written key words on colour papers: 22
It was noted that a number of “words” on colour papers were not used- corresponding to new
procedures or forms to be introduced, but also that the staff added their own details in the table: it was mostly to be more precise on the actors involved, or to add some activities that are not related to social safeguards but are part of their routine. It helped them to organise the sequence of activities and consequently the order of social safeguards procedures.
After each group presented their tables, the consultant introduced the “improved social safeguard mechanisms”and went through key forms to be applied under the additional financing. The presentation (Annex 3 and Annex 4: set of documents for social safeguards compliance) focused on new or improved procedures to be implemented and referred to the templates proposed by the consultant in the safeguard assessment report submitted in May 2017. These presentations raised comments, results of discussion are reported below. 2.3.2 Screening checklists: - IR screening checklist: overall the PPT never saw nor used such form before, they are not familiar with its content and commented thatthe checklist should be used to check the impact of each site pre-selected for the construction of well and that it can serve to identify the need to change site selection. The screening should be performed by PPT staff and countersigned by the village chief. This form will be attached with the voluntary donation form, which is then signed at commune level. - IP screening checklist: in the same way, this is a new form for the PPTs. The Khmer version sounds complicated and it is decided that the wording will be simplified. The consultant also decided to improve the “conclusion” section of the form. 2.3.3 Voluntary donation - The Khmer version presented does not correspond to the new version developed in English (1 important sentence is missing) but to the form already in used, thus no comment was made. It is noted that the new template will be provided in Khmer with the new set of documents. The PPT staff confirmed that they could add the GPS coordinates in the form. It needs to be added in the form. - The simplified socio-economic survey: until now only too basic information were included in the voluntary donation form. In order to comply with social safeguard requirement additional socio- economic information must be provided to estimate the share of loss of productive assets related to the 23
land donation/ acquisition compared to total households’ productive assets. During the example, the participants met difficulties in understanding the calculation (of percentage). It is thus recommended to the staff to use the Excel sheet as calculation formula are automated. In addition, in order to simplify the task some sub-details related to land use will be deleted from the table. - The list of documents to be attached to the voluntary donation form did not raise comments or issue. 2.3.4 The social safeguard compliance monitoring requirements and proposed indicators: did not raise any comments. They are further reviewed under “Integrated Safeguard quarterly report”.
2.4 FOCUS OF ENVIRONMNATL SAFEGUARDS 2.4.1 Training progress and comments - The updated EARF for additional financing incorporates additional requirements relate to improved consultations; grievance redress mechanism; biodiversity and protected area screening and management; climate risks screening; improved environmental monitoring; and safeguard training provisions. The training aimed to ensure that the PPTs are able to provide all those additional requirements in subproject implementation.
The presentation focused on new or improved procedures to be implemented and referred to the templates proposed by the consultant in the safeguard assessment report submitted in May 2017. This means that starting from batch 6, the PPTs can fully follow the needs of ADB after receiving the training. Presentation is referenced in Annex 5 and Annex 6 is for the supporting documents. - These presentations raised comments, results of discussion are reported below. 2.4.2 Eligible criteria for the subproject - The introduction of environmental eligibility criteria in addition to the ranking criteria for selection of subproject is a new requirement of the updated EARF under additional financing. - The PPT staffs met by PIC environmental specialists during inception phase were not really aware of environmental eligibility criteria for selection of subprojects under additional financing. The level of English limits access to new requirements of updated EARF. - However, with the map of protected areas and the clear explanation, the PPTs confirm that they can identify those areas and the criteria are comprehensive. The new EOI form will include the comments regarding the number of subprojects located in the protected areas.
2.4.3 Screening checklist and categorization of subprojects - Under original loan, there were three screening checklists required to be filled. However, the PPTs were not fully aware of this and used only two checklists. One is for the pipe water system and another is for the community pond and well. These forms were conducted at the village level and attached in the village action plan. The third form was supposed to be completed through participatory assessment from the relevant stakeholders at the commune level. Later on, this form was supposed to be attached to the subproject feasibility study. - The training provided the opportunities to remind the PPTs about the third form. They think this is not so complicated and feasible. In addition, the method how the environmental impact is categorized was also mentioned.
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2.4.4 EMP and Contract for works In order to improve environmental monitoring during subproject implementation, the updated EARF provided a generic Environmental Management Plan (EMP). The generic EMP has to be revised as necessary and be used as basis for the preparation of particular EMP. In addition, it is request that the Generic EMP (for cat. C subprojects) or the particular EMP (for cat. B subprojects) be attached to all bidding documents and works contracts. - To assist the participants with preparation of the generic EMP, they were divided into three discussion groups. Each group needed to specify the actions which could improve the generic EMP for different types of facility of the subproject. One focused on the EMP regarding the pipe water system whereas another two focused on new or rehabilitate pond and well, respectively. - They think that EMP that can be edited at their preference is a great idea to avoid the environmental impact caused by the subproject.
2.5 FOCUS ON COMMON REQUIREMENTS AND TOOLS FOR IR, IP AND ENVIRONMENTAL SAFEGUARDS 2.5.1 Public information and consultation The consultation and information sharing were an integrated part of the subproject preparatory process under original project. It will continue for subprojects under additional financing with, but it is noted that more specific information about social and environmental safeguards and compliance with safeguards have to be disseminated from the commencement including public consultation and participatory site selection, potential environmental impact which could be raised by the construction, and the provision of EMP to be followed by the contractors, land voluntary donation, compensation scheme and the possibility for people affected by the project to lodge complaints through the grievance redress mechanism (GRM). A document called “guidelines” has been prepared that summarise most related information and it must be used as a “memo” for PPTs when communicating with the local authorities and villagers. The guidelines focus on IR, IP and environmental safeguards requirements only, contents must be integrated with other regular topics discussed in public workshop and meetings (Annex 4- document number 1). The trainees were presented the guidelines during day 1 and 2 and in day 3 they were asked to use the guidelines- especially chapter 1 and chapter 2 sections 1 and 2- to play the role of facilitators (CD officer and water supply officers) and villagers during a village information session. Three groups were organized; One group quickly caught up with the objectives of the role play and seems to be comfortable with the format of the guidelines. Second group slowly familiarized with the document and the exercise, but actually did proper rehearsal The last group was more hesitant; participants were expecting to use the guidelines as a document to distribute to the villagers and spent more time discussing the format than rehearsing about it contents and facilitating skills. By the hand of the exercise the purpose and use of the guidelines for public information was however clearer. The use of the guidelines was re-explain shortly and as the groups were mixed we can expect that in each PPT at least 2 staffs can properly refer to the guideline for public information purpose. 2.5.2 Grievance redress Mechanisms A grievance redress mechanism (GRM) was implemented in the original project. During due diligence some weaknesses were identified in the grievance redress mechanism (GRM)- especially the total absence of records. 25
The Consultants presented the proposed revised GRM and validated with the trainees at which level the claim should be addressed by the villagers first. It was agreed that claim should be raised first at village level, then Commune, then PDRD and after PCU and MRD. The full scheme now include 5 levels. Documents have been amended to add the village level as discussed.
PPT were informed again about their duty to clearly inform the villagers about the GRM during consultations. A template of poster (document number 10 of annex 4) was presented: the poster needs to be completed with the name and details of the person in charge of recording the claim at each level.
A format for GRM recording (document 9 of annex 4) is proposed that has to apply at every level of claim. Records will be checked and are needed to monitor the GRM performance.
It was also reminded that the performance of the GRM will be monitored and reported in the safeguard monitoring report. 2.5.3 Monitoring and reporting The findings from all monitoring activities will be summarized and included in quarterly progress reports prepared by PPTs using the Integrated Safeguards monitoring report. The format prepared by the consultants and introduced during the training still needed some final editing especially to ensure the document was fully integrated. It was presented during the training for each section specifically by the environmental and social/resettlement specialists. A final edited template is attached in document 12 of annex 4. A form is proposed to PPTs to collect regularly monitoring data related to the safeguards from the village/ commune.It is an aid and is not considered as compulsory. The data collecting form is provided in document 11 of annex 4. It was not presented in details during the training.
2.6 TRAINING FOLLOW-UP
2.6.1 Social safeguards - Directly after the first day of training, the consultants decided to revise the documents related to social safeguards as discussed with the trainees and to provide a matrix to clarify the sequence of implementation and related templates. This was presented during day 3 to make sure the participants get a clearer overview of their task before leaving and a first set of revised documents. The revised matrix is annexed (Annexe 7). - The full set of social safeguard documents has been revised in English in its final version The Khmer version is under verification and will be distributed to all PPTs after M&E training workshop during the filed visit of rural sanitation team which take place from 26 – 30 June 2017. 2.6.2 Environmental safeguards Same to social safeguard documents, the environmental safeguard document will be revised and disseminate to all PPTs at the same time.
The consultants decide to have special training for each PPTs regarding the preparation of IEE in case any subproject will be confirmed as environmental impact category B. 2.6.3 Common requirements - It is noted that social/ resettlement specialists and environmental specialists had not sufficiently coordinated nor integrated their presentation and documentation. This was addressed after the training to ensure the consultants have a common understanding and that the final set of documents is fully integrated and that wording is accepted by all. 26
- Once the full set of documents is edited and disseminated to the PPT for immediate use, National consultants and Depute Team leader will visit each PPT to ensure full and proper implementation of the procedures and verify compliance with the improved social safeguards introduced. - It is anticipated that a refreshing training session could be organized in October 2017 when all forms are in use to address remaining weaknesses and misunderstanding.
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ANNEX 2: List of Communes & Villages Batch 5 and type of water supply facilities provided.
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Annex 2: List of Communes and Number of Villages for the Fifth Batch Selection
No Province District Commune Number of Village
Kouk Kakthen 9 1 Banteay Meanchey Thmar Puok Banteay Chhmar 16 Chhnal Mean 7 2 Battambang Koas Krala Thebdey 11 Chieb 11 3 Kampong Chhnang Tuek Phos Kbal Tuek 10 4 Kampong Thom Sandan Ngan 13 5 Pursat Kravagn Phath Rong 13 6 Siem Reap Angkor Chum Ta Saom 13 Chi Kraeng Khvav 9
Total 6 10 112
Source: EOIs submitted by the Commune councils through PPTs (May 2016) 29
Types of Water Supply Facilities provided in Batch Fifth.
Water Supply Improvements
Rehabilitation New Water Supply
No Province
Name of Name
Commune
System System
Drill well Drill well Drill
Rainwater Jar
Handdug well
CombinedWell
SmallPiped Water SmallPiped Water
CommunityPonds
NewHand Dug Well Public River Public WaterFilter Banteay 1 2 0 0 11 1 0 1 15 2,844 Chhmar 1 BMC Kouk Kakthen 0 10 0 0 8 0 0 1 36 723
Chhnal Moan 0 0 0 0 0 0 0 0 53 822 2 BTB Thipakdei 0 0 0 0 0 0 0 0 16 3,777
Cheib 0 27 0 0 0 0 0 0 92 0 3 KCN Kbal tuek 0 32 0 0 0 0 0 0 72 0
4 KTM Ngorn 0 0 0 0 0 0 4 0 71 501
5 PST Phteas Rong 0 4 0 4 0 0 0 0 53 9591
6 SRP Ta Soam 0 0 5 0 0 0 0 0 19 5,481
Khvav 0 0 0 0 0 0 0 0 56 6,000
Total 1 75 5 4 19 1 4 2 483 29,739
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ANNEX 3: List of Communes & Villages Batch 6
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Annex 3: List of Communes and Number of Villages for Sixth Batch Selection
Number of No Province District Commune Village
Ta Pho 11 1 Banteay Meanchey Svay Chek Phkoam 11
Preas Phos 9 2 Battambang Koskrla Doun Ba 8
Toul Khpos 7 3 Kampong Chhnang Tuek Phos Khlong Popok 7
4 Kampong Thom Kraya 12 Santuk Boeng Lvea 17
5 Pursat Bakan SvauDaukeo 9
Kandieng KagnChhor 12
Kralanch Saen Sokh**** 6 Siem Reap 16
Total 7 11 119
Source: EOIs submitted by the Commune councils through PPTs (May 2017) 32
ANNEX 4: Sample water quality test report
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Annex: 4 Sample of Quality Test
34
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ANNEX 5: Sample Land Donation Form- Singed
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Annex 5: Sample Land Donation Form-Singed
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ANNEX 6: Disclosure and Socialization including Capability Building
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Annex-6
Commune Level Meetings for Batch-5 sub projects
First Commune Level Meeting Second Commune Level Meeting Number Participations Participations No Province District Commune of Village Date Date M F T M F T
Kouk 16 Bantey Kakthen 12 Jan-16 24 8 32 4 Jan-17 24 8 32 1 Thmar Puok Meanchey Banteay 9 Chhmar 02 Feb-16 26 5 31 2 Feb-17 26 5 31 Chhnal Mean 7 2 Battambang Koas Krala 21 Feb -16 17 9 26 12 Jan-17 17 9 26 Thebdey 11 22 Feb-16 23 6 29 15 Jan-17 22 2 24
Kompong Chieb 11 14 38 66 14 38 66 3 Tuek Phos 8 Jan-16 21 Jan-17 Chhnang Kbal Tuek 10 5 Feb-16 38 29 67 2 Feb-17 38 29 67
4 Kompong Thom Sandan Ngan 13 17 Mar-16 20 6 26 13 Jan-17 50 23 73
5 Pursat Kravagn Phath Rong 13 13 Feb-16 24 5 29 21 Feb-17 24 5 29 6 Siem Reap Angkor Chum Ta Saom 13 21 Jan-16 27 8 35 4 Mar-17 27 8 35
Chi Kraeng Khvav 9 22 Jan-16 26 5 31 5 Mar-17 26 5 31 Total 6 10 112 239 119 372 268 132 414 Source: PPT Reports
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Village Level Meetings for Batch-5 sub projects
First Village Level Meeting Second Village Level Meeting Number of No Province District Commune Participations Participations Village Date Date M F T M F T Kouk Kakthen 16 Bantey Feb-16 392 284 676 Jan-17 475 312 787 1 Thmar Puok Banteay Meanchey 9 Chhmar Mar-16 285 215 500 Mar-07 310 241 551 Chhnal Mean 7 Mar-16 680 42 722 Jan-17 686 42 728 2 Battambang Koas Krala Thebdey 11 Mar-16 560 400 960 Jan-17 569 405 974 Kompong Chieb 11 Apr-16 379 329 708 Jan-17 200 370 570 3 Tuek Phos Chhnang Kbal Tuek 10 Apr-16 243 168 411 Feb-17 143 135 278 4 Kompong Thom Sandan Ngan 13 Feb-16 392 295 687 Jan-17 809 747 1556 5 Pursat Kravagn Phath Rong 13 Apr-16 501 1027 1528 Mar-07 1435 2173 3608 6 Siem Reap Angkor Chum Ta Saom 13 Jan-16 294 678 972 Jan-17 794 578 1372 Chi Kraeng Khvav 9 Apr-16 152 646 798 Mar-07 252 446 698 Total 6 10 112 3878 4084 7962 5673 5449 11122 Source: PPT Reports
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Capacity Development for Batch-5 sub projects
Number of Participants No Description of Village Level Training Female M F Total Participant %
Roles and Responsibilities of Commune Council, VDC, and WSUG 1 454 520 974 53 Boards
Water, Sanitation, and Hygiene Education (for VDCs, WSUGs, and 2 579 439 1018 43 Village Focal Persons)
Source: PPT reports
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WSUG Establish for Batch-5 sub projects
Number of Board Members Name of the No of No of No Province District Commune villages WSUG M F T F %
Bantey BanteyChhmar 16 90 54 36 90 40 1 Thmar Pouk Meanchey
Koukkathen 9 130 138 92 230 40
Thipakdei 11 16 47 33 80 41 2 Battambang Koas Krala Chhnal Moan 7 53 148 117 265 44
Chieb 11 119 337 258 595 43 3 Kampong Tuek Phos Chhnang Kbal Teuk 10 104 307 213 520 40
4 Kampong Thom Sandan Ngorn 13 375 2,938 3,590 6,528 55 Phnom 5 Pur Sat Phtah Rung 13 61 164 141 305 46 Kravagn 6 Siem Reap AngKorchum Tasoam 13 24 72 48 120 40
Chikreang Khvav 9 56 168 112 280 40
Total 112 1,028 4,373 4,640 9,013 51 Source: PPTs Report 43
ANNEX 7: Photos 44
Annex-7: Photos
1) Project Srtaffs Capacity Building
2) Commune Meeting
3) Village Meeting
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4) Village Level Training
5) Establishment of WSUGs
6) Construction Activities
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7) Sample of Drill well
8) Sample of Hand dug Wells
9) Sample of Rain water Jars