Infrastructural Services - AGENDA
NOTICE OF MEETING
Notice is hereby given of the Meeting of the Infrastructural Services Committee to be held in the Council Chamber, First Floor, Civic Administration Building, 101 Esk Street, Invercargill on Wednesday 7 April 2021 at 3.00 PM
Cr I R Pottinger (Chair) Cr A H Crackett (Deputy Chair) Sir T R Shadbolt, KNZM JP Cr R L Abbott Cr R R Amundsen Cr A J Arnold Cr W S Clark Cr P W Kett Cr G D Lewis Cr D J Ludlow Cr M Lush Cr N D Skelt Cr L F Soper
CLARE HADLEY CHIEF EXECUTIVE
A3353875
1 Infrastructural Services - AGENDA
A G E N D A
2. APOLOGIES
3. PUBLIC FORUM
3.1 AFFORDABLE HOUSING DILEMMA
Dr Marcin Lipski will be in attendance to speak to this item
4. INTEREST REGISTER A2279220
5. MINUTES OF THE INFRASTRUCTURAL SERVICES COMMITTEE MEETING HELD ON 2 MARCH 2021 A3349775
To be moved: That the minutes of the Infrastructural Services Committee meeting held on 2 March 2021 be confirmed.
6. MINUTES OF THE EXTRAORDINARY MEETING OF INFRASTRUCTURAL SERVICES COMMITTEE MEETING HELD ON 29 MARCH 2021 A3372453
To be moved: That the minutes of the Extraordinary meeting of the Infrastructural Services Committee held on 29 March 2021 be confirmed.
7. TEMPORARY ROAD CLOSURES – ANZAC DAY A3365491
7.1 TEMPORARY ROAD CLOSURES – APPENDIX 1 A3365495
8. KEW PARK RESERVE CLASSIFICATION A3368011
8.1 KEW PARK RESERVE CLASSIFICATION – APPENDIX 1 A3363136
8.2 KEW PARK RESERVE CLASSIFICATION – APPENDIX 2 A3363137
A3353875
2 Infrastructural Services - AGENDA
9. ACTIVITY REPORT A3360675
10. URGENT BUSINESS
11. PUBLIC EXCLUDED SESSION
Moved, seconded that the public be excluded from the following parts of the proceedings of this meeting, with the exception of the External Appointees, Mr Jeff Grant and Mr Lindsay McKenzie, namely:
(a) Minutes of the Public Session of the Infrastructural Services Committee meeting held on 2 March 2021
(b) Land Disposal – 515 Bluff Highway
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
General subject of Reason for passing this Ground(s) under each matter to be resolution in relation to Section 48(1) for the considered each matter passing of this resolution
(a) Minutes of Section 7(2)(i) Section 48(1)(a) the Public Session of Enable any local authority That the public the Infrastructural holding the information to conduct of this item Services Committee carry on, without prejudice would be likely to meeting held on 2 or disadvantage, result in the disclosure March 2021 negotiations (including of information for commercial and industrial which good reason for negotiations) withholding would exist under Section 7
(b) Land Section 7(2)(i) Section 48(1)(a) Disposal – 515 Bluff Enable any local authority That the public Highway holding the information to conduct of this item carry on, without prejudice would be likely to or disadvantage, result in the disclosure negotiations (including of information for commercial and industrial which good reason for negotiations) withholding would exist under Section 7
A3353875
3 Infrastructural Services - INTEREST REGISTER
INVERCARGILL CITY COUNCIL ELECTED MEMBERS INTEREST REGISTER
ELECTED MEMBERS NAME ENTITY INTERESTS PROPERTY RONALD LINDSAY ABBOTT Invercargill City Council Councillor Kiwi-Pie Radio 88FM Invercargill Director / Broadcaster REBECCA RAE AMUNDSEN Invercargill City Council Councillor Arch Draught Ltd Director BP Orr Ltd Director Task Ltd Director Arts Murihiku Trustee Dan Davin Literary Foundation Trustee/Chair Heritage South Contractor Glengarry Community Action Group Events Co-ordinator (Volunteer) SMAG Board Council Representative ALLAN JAMES ARNOLD Invercargill City Council Councillor Ziff’s Café Bar Ltd Executive Director Buster Crabb Ltd Executive Director Ziff’s HR Ltd Executive Director Ziff’s Trust Trustee Administrator Southland Aero Club Member Invercargill Club Member Invercargill East Rotary Member WILLIAM STUART CLARK Invercargill City Council Councillor Invercargill Ratepayers Advocacy Group Member
A2279220 Members Interest Register – as at 22 March 2021
4 Infrastructural Services - INTEREST REGISTER
INVERCARGILL CITY COUNCIL ELECTED MEMBERS INTEREST REGISTER
ELECTED MEMBERS NAME ENTITY INTERESTS PROPERTY ALEX HOLLY CRACKETT Invercargill City Council Councillor High Street Sport Southland Trustee Invercargill McIntyre Dick Marketing Manager Zone 6 - National LGNZ Young Elected Representative Members Committee
PETER WARREN KETT Invercargill City Council Councillor Age Concern Southland Board Member Kite Investments Limited Director Invercargill Harness Racing Club Vice President and Life Member Board Member Ascot Consortium Member GRAHAM DAVID LEWIS Invercargill City Council Councillor Bluff 2024 Rejuvenation Officer Hospice Southland Trustee City Centre Heritage Steering Group Member Southland Regional Heritage Trust Member Invercargill Public Art Gallery Member
A2279220 Members Interest Register – as at 22 March 2021
5 Infrastructural Services - INTEREST REGISTER
INVERCARGILL CITY COUNCIL ELECTED MEMBERS INTEREST REGISTER
ELECTED MEMBERS NAME ENTITY INTERESTS PROPERTY DARREN JAMES LUDLOW Invercargill City Council Councillor 770 Queens Drive Radio Southland Manager Invercargill Healthy Families Invercargill Board Member Murihiku Maori Wardens Board Member Southland Community Law Centre Board Member Thrive Community Trust Trustee Environment Southland Lyndal Ludlow (wife) – Councillor MARCUS LUSH Invercargill City Council Councillor Five Columns Trust Director T and D’s Gorse Farm Director News Talk (NZME) Broadcaster IAN REAY POTTINGER Invercargill City Council Councillor 171 Terrace Street Southland Electronics Limited Director Invercargill 9810 Santa Parade Organiser Alice Pottinger (Wife) TIMOTHY RICHARD Invercargill City Council Mayor SHADBOLT Kiwi Speakers Limited Director SIT Ambassador Member
A2279220 Members Interest Register – as at 22 March 2021
6 Infrastructural Services - INTEREST REGISTER
INVERCARGILL CITY COUNCIL ELECTED MEMBERS INTEREST REGISTER
ELECTED MEMBERS NAME ENTITY INTERESTS PROPERTY NIGEL DEAN SKELT Invercargill City Council Councillor Badminton New Zealand Board Member Badminton Oceania Vice President Badminton World Federation Council Member (Chair of Communications and Media) ILT Stadium Southland General Manager Judicial Control Authority NZ Racing Member LESLEY FRANCES SOPER Invercargill City Council Councillor 137 Morton Street Breathing Space Southland Trust Chair Strathern (Emergency Housing) Invercargill Omaui Tracks Trust Director 24 Margaret Street Glengarry National Council of Women (NCW) Secretary / Treasurer Invercargill Citizens Advice Bureau Member Southland ACC Advocacy Trust Board Member Southern District Health Board Employee Southland Warm Homes Trust Member Southland Food Rescue Trust Member
A2279220 Members Interest Register – as at 22 March 2021
7 Infrastructural Services - INTEREST REGISTER
INVERCARGILL CITY COUNCIL ELECTED MEMBERS INTEREST REGISTER
ELECTED MEMBERS NAME ENTITY INTERESTS PROPERTY JEFF GRANT Invercargill City Council Independent Advisor Tower Hill Director / Shareholder JJ & JL Grant Partnership Director Lakeland Wanaka Ltd Director / Shareholder DNG Holdings Director / Shareholder Great South Director Thriving Southland Chairman MLAIT (Massey / Lincoln University) Trustee LINDSAY MCKENZIE Invercargill City Council Independent Advisor Taylors Contracting Limited Director Network Tasman Limited Director Nelson Training Centre Director Christchurch City Council Committee Advisor YMCA Nelson Inc President YMCA Nelson Charitable Trust Trustee Richmond Rotary Club Inc Director Richmond Rotary Charitable Trust Trustee
A2279220 Members Interest Register – as at 22 March 2021
8 Infrastructural Services - INTEREST REGISTER
INVERCARGILL CITY COUNCIL ELECTED MEMBERS INTEREST REGISTER
EXECUTIVE STAFF NAME ENTITY INTERESTS PROPERTY CLARE HADLEY Invercargill City Council Chief Executive Hadley Family Trust Trustee GARY ANDREWS Invercargill City Council Manager – People and Capability DARREN EDWARDS Invercargill City Council Group Manager – Customer and Environment MICHAEL DAY Invercargill City Council Group Manager - Finance and Assurance STEVE GIBLING Invercargill City Council Group Manager – Leisure and Recreation ERIN MOOGAN Invercargill City Council Group Manager – Infrastructural Services JANE PARFITT Invercargill City Council Advisor – Office of the Chief Executive Dementia Canterbury Charitable Trust Board Member PETER THOMPSON Invercargill City Council Executive Manager - Office of the Chief Executive Southland Charitable Broadcasters Chairman Community Trust TOA Fighting Systems Southland President Incorporated
A2279220 Members Interest Register – as at 22 March 2021
9 Infrastructural Services - MINUTES OF THE INFRASTRUCTURAL SERVICES MEETING HELD ON 2 MARCH 2021
MINUTES OF A MEETING OF THE INFRASTRUCTURAL SERVICES COMMITTEE HELD IN THE COUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK STREET, INVERCARGILL ON TUESDAY 2 MARCH 2021 AT 3.00 PM
PRESENT: Cr I R Pottinger (Chair) Cr A H Crackett (Deputy Chair) Sir T R Shadbolt, KNZM JP Cr R L Abbott (via Zoom) Cr A J Arnold (via Zoom) Cr W S Clark Cr P W Kett Cr G D Lewis Cr D J Ludlow Cr M Lush Cr N D Skelt Cr L F Soper Mr L McKenzie – External Appointee Mr J Grant – External Appointee
IN ATTENDANCE: Mrs G Henderson – Bluff Community Board Mr N Peterson – Bluff Community Board Mrs C Hadley – Chief Executive Mr M Day – Group Manager - Finance and Assurance Ms E Moogan – Group Manager – Infrastructure Mr D Edwards – Group Manager – Customer and Environment Mr S Gibling – Group Manager – Leisure and Recreation Ms R Suter - Manager - Strategy and Policy Mrs H Guise – Senior Council Land Advisor Ms K Davidson – Digital Content Creator Ms M Sievwright – Governance Officer Ms M Cassiere – Executive Governance Officer
2. APOLOGY
Cr R R Amundsen
Moved Cr Ludlow, seconded Cr Soper and RESOLVED that the apology be accepted
3. PUBLIC FORUM
Nil
4. INTEREST REGISTER A2279220
Nil
A3349775
10 Infrastructural Services - MINUTES OF THE INFRASTRUCTURAL SERVICES MEETING HELD ON 2 MARCH 2021
5. CONFIRMATION OF THE MINUTES OF THE INFRASTRUCTURAL SERVICES COMMITTEE MEETING HELD ON 2 FEBRUARY 2021 A3321605
Moved Cr Crackett, seconded Cr Lewis and RESOLVED that the minutes of the Infrastructural Services Committee Meeting held on 2 February 2021 be confirmed.
6. CONFIRMATION OF THE MINUTES OF THE EXTRAORDINARY INFRASTRUCTURAL SERVICES COMMITTEE MEETING HELD ON 16 FEBRUARY 2021 A3336095
Moved Cr Crackett, seconded Cr Skelt and RESOLVED that the minutes of the Extraordinary Infrastructural Services Committee Meeting held on 16 February 2021 be confirmed.
7. HOUSING RENTAL FEES CONSULTATION A3324983
Staff provided an update to the Council on three points raised at the hearings on 16 February 2021 by members of the public.
a. Level of accommodation supplement – Some tenants had been misinformed about their eligibility for the level of accommodation supplement.
b. Registered community housing provider – It was noted that Council could not be a registered community housing provider as per the Community Housing Regulatory Authority website.
c. Elston Lea units – It was noted that Council did not receive the land as a gift and was an exchange of roading costs.
Staff also submitted an additional recommendation – Recommendation 7 - requesting Councillors to note amended figures contained within the report.
Moved Cr Skelt, seconded Cr Soper and RESOLVED that the Infrastructural Services Committee:
1. Receive the report “Housing Rental Fees Consultation.”
2. Note the submissions (A3308104) which were received and heard on 16 February 2021.
3. Confirm that Council is committed to retaining ownership of the social housing units and that it intends to fund this service via user-pays and not via the general rate.
4. Confirm that an increase in rental fees is required in order to enable the upgrade and replacement of aging housing stock.
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11 Infrastructural Services - MINUTES OF THE INFRASTRUCTURAL SERVICES MEETING HELD ON 2 MARCH 2021
Moved Cr Soper, seconded Cr Skelt and RESOLVED that the Infrastructural Services Committee:
5. Adopt the recommended fees increase of 35% in equal increments across two years from 1 July 2021 (Option 2), and for the fees for 2021/2022 to be included in the fees and charges schedule (as adopted).
Note: Staff amended the wording of option one and recommended it as the preferred option to Council, which read;
Adopt the recommended fees that the Rental Rates would be increased by 35% from 1 July 2021 (Option 1) for 2021/2022 to be included in the fees and charges schedule.
Each Councillor expressed their views and noted that option two recommended the increase of fees in equal increments across two years. It was also noted that the accommodation was elderly housing and not social housing.
Moved Cr Ludlow, seconded Cr Soper and RESOLVED that the Infrastructural Services Committee:
6. Request the development of a housing policy to be brought back to Council for consideration and consultation alongside the next Long-term plan.
7. Note the amendment to the third point of each option, mainly;
Option 1, third point: Up to $146 for 2020 /21 - Up to $197 for 2021/22
Option 2, third point: Up to $146 for 2020 /21 - Up to $172 for 2021/22
Option 3, third point: Up to $146 for 2020 /21 - Up to $187 for 2021/22
8. BLUFF BOAT RAMP UPDATE A3295680
Moved Cr Skelt, seconded Cr Lewis and RESOLVED that the Infrastructural Services Committee receive the report “Bluff Boat Ramp Update.”
9. WATER SERVICES BILL – VERBAL REPORT
Moved Cr Ludlow, seconded Cr Abbott and RESOLVED that the Infrastructural Services Committee receive the verbal report “Water Services Bill.”
10. URGENT BUSINESS
Nil
A3349775
12 Infrastructural Services - MINUTES OF THE INFRASTRUCTURAL SERVICES MEETING HELD ON 2 MARCH 2021
11. PUBLIC EXCLUDED SESSION
Moved Cr Pottinger, seconded Cr Soper and RESOLVED that the public be excluded from the following parts of the proceedings of this meeting, with the exception of the External Appointees, Mr Jeff Grant and Mr Lindsay McKenzie; namely:
(a) Confirmation of Minutes of the Public Excluded Session of Infrastructural Services Committee Meeting held on 2 February 2021 (b) Update Splash Palace Hydroslide (c) Surrey Park and Rugby Park Options Reports
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
General subject of Reason for passing this Ground(s) under each matter to be resolution in relation to Section 48(1) for the considered each matter passing of this resolution
(a) Confirmation of Section 7(2)(i) Section 48(1)(a) Minutes of the Public Enable any local authority That the public Excluded Session of holding the information to conduct of this item Infrastructural Services carry on, without prejudice would be likely to Committee Meeting or disadvantage, result in the disclosure held on 2 February negotiations (including of information for 2021 commercial and industrial which good reason for negotiations) withholding would exist under Section 7
(b) Update Splash Section 7(2)(i) Section 48(1)(a) Palace Hydroslides Enable any local authority That the public holding the information to conduct of this item carry on, without prejudice would be likely to or disadvantage, result in the disclosure negotiations (including of information for commercial and industrial which good reason for negotiations) withholding would exist under Section 7
(c) Surrey Park and Section 7(2)(i) Section 48(1)(a) Rugby Park Options Enable any local authority That the public Reports holding the information to conduct of this item carry on, without prejudice would be likely to or disadvantage, result in the disclosure negotiations (including of information for commercial and industrial which good reason for negotiations) withholding would exist under Section 7
There being no further business, the meeting finished at 4.24 pm.
A3349775
13 Infrastructural Services - MINUTES OF THE EXTRAORDINARY INFRASTRUCTURAL SERVICES MEETING HELD ON 29 MARCH 2021
MINUTES OF THE EXTRAORDINARY MEETING OF THE INFRASTRUCTURAL SERVICES COMMITTEE HELD IN THE COUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK STREET, INVERCARGILL ON MONDAY 29 MARCH 2021 AT 3.00 PM
PRESENT: Cr I R Pottinger (Chair) Cr A H Crackett (Deputy Chair) Sir T R Shadbolt, KNZM JP Cr R R Amundsen Cr A J Arnold Cr W S Clark Cr P W Kett Cr G D Lewis Cr D J Ludlow Cr M Lush Cr N D Skelt Cr L F Soper Mr J Grant – External Appointee
IN ATTENDANCE: Mr N Peterson – Bluff Community Board Member Mrs C Hadley – Chief Executive Mr M Day – Group Manager – Finance and Assurance Mr D Edwards – Group Manager – Customer and Environment Mr S Gibling – Group Manager – Leisure and Recreation Ms E Moogan – Group Manager – Infrastructure Ms R Suter - Manager – Strategy and Policy Mr R Pearson – Manager - Roading Ms G Woodward – Corporate Planner Ms A Bremer – Policy Advisor – Southland Mayoral Forum/ ICC Ms A Schuberth – Engagement Coordinator Ms C Montgomery – Graphic Designer Mr D Tobin – Communications Advisor – Digital Media Ms K Davidson – Digital Content Creator Mrs T Amarasingha – Governance Advisor Ms M Sievwright – Governance Officer Ms M Cassiere – Executive Governance Officer
2. APOLOGIES
Cr Abbott, Mr McKenzie
Moved Cr Soper, seconded Cr Lewis and RESOLVED that the apologies be accepted.
3. INTEREST REGISTER A2279220
Nil.
A3372453
14 Infrastructural Services - MINUTES OF THE EXTRAORDINARY INFRASTRUCTURAL SERVICES MEETING HELD ON 29 MARCH 2021
4. LONG-TERM PLAN 2021 - 2031– ASSET AND ACTIVITY PLANS A3356567
Moved Cr Crackett, seconded Cr Soper and RESOLVED that the Infrastructural Services Committee:
1. Receive the report “Long-term Plan 2021 – 2031 – Asset and Activity Plans”
2. Confirm the following Asset and Activity plans as supplementary materials for the Long-term plan consultation, noting that they remain draft until the Long- term Plan is adopted in June 2021:
a. Draft Property Asset Plan (A3013875)
b. Draft Housing Care Activity Plan (A3276802)
c. Draft Public Toilets Activity Plan (A3130554)
5. HEARINGS FOR THE REGIONAL PUBLIC TRANSPORT PLAN A3338586
Moved Cr Kett, seconded Cr Lewis and RESOLVED that:
Cr Ludlow and Cr Skelt, with Cr Lewis as an alternate, be nominated to the hearing panel for the Regional Public Transport Plan.
Moved Cr Pottinger, seconded Cr Soper and RESOLVED that the Infrastructural Services Committee:
1. Receive the report “Hearings for the Southland Regional Public Transport Plan.”
2. Note that hearings for the Southland Regional Land Transport Plan organised by Environment Southland, are planned for the week commencing 19 April across three areas of the region, with one day in Invercargill.
3. Note that hearings for the Southland Regional Public Transport Plan will take place at 11.00 am on 27 April at Invercargill City Council.
4. Nominate three Councillors, including the Chair of the Infrastructural Services Committee to form a hearing panel for the Regional Public Transport Plan.
6. ROADING AND TRAFFIC BYLAW REVIEW A3291680
Moved Cr Soper seconded Cr Skelt and RESOLVED that the Infrastructural Services Committee:
1. Receive the report “Roading and Traffic Bylaw Review”
2. Note the submissions to the Roading and Traffic Bylaw Review ( Appendix 1 - A3281210)
A3372453
15 Infrastructural Services - MINUTES OF THE EXTRAORDINARY INFRASTRUCTURAL SERVICES MEETING HELD ON 29 MARCH 2021
3. Note the process required for the speed review which is proposed to take place between July 2021 and January 2022.
4. Determine to commence a speed review in July 2021 in line with NZTA guidance.
5. Note it is recommended that Council should amend the Roading and Traffic Bylaw to produce a separate Speed Bylaw in the near future and confirm that at that point section 2.1, section 16 and schedule 3 which relate to speed will be removed or amended. Further consultation on the amended Roading and Traffic Bylaw will be required at that time.
Recommend to Council that:
1. The Roading and Traffic Bylaw (Appendix 2 – A3371202) be adopted, noting that it will come into force on 1 July 2021.
7. PARKING CONTROL BYLAW REVIEW A3335643
Moved Cr Crackett, seconded Cr Soper and RESOLVED that the Infrastructural Services Committee:
1. Receive the report “Parking Control Bylaw Review”
2. Note the submissions to the Parking Control Bylaw review (Appendix 1 - A3281211)
3. Note that the Parking Control Bylaw may need to be amended further following completion of the City Centre Masterplan streetscape design work
Recommend to Council that:
1. The proposed Parking Control Bylaw (Appendix 2 - A3366036) be adopted, noting that it will come into force on 1 July 2021.
There being no further business, the meeting finished at 3.14 pm.
A3372453
16 Infrastructural Services - TEMPORARY ROAD CLOSURES - ANZAC DAY
TO: INFRASTRUCTURAL SERVICES COMMITTEE
FROM: RUSSELL PEARSON – ROADING MANAGER
AUTHORISED BY: ERIN MOOGAN, GM – INFRASTRUCTURE
MEETING DATE: WEDNESDAY 7 APRIL 2021
TEMPORARY ROAD CLOSURES
SUMMARY
Council has received requests for temporary road closures for the community events including ANZAC Day activities. Council is being asked to consider these, utilising its powers under Local Government Act 1974 (Section 342 and Schedule 10). This Act allows Council to close a road for an event after consultation with the NZ Police and Waka Kotahi (New Zealand Transport Agency), and which it decides will not unreasonably impede traffic.
RECOMMENDATIONS
That the Infrastructural Services Committee
1. Receive the report “Temporary Road Closures”.
2. Resolve that the proposed event as listed in the report will not impede traffic unreasonably.
3. As permitted under the Local Government Act 1974 (Section 342 and Schedule 10) the Committee approve the temporary closure of roads for the event included in the document attached (A3365495).
IMPLICATIONS
1. Has this been provided for in the Long Term Plan/Annual Plan? No 2. Is a budget amendment required? No 3. Is this matter significant in terms of Council’s Policy on Significance? No 4. Implications in terms of other Council Strategic Documents or Council Policy? No
A3365491
17 Infrastructural Services - TEMPORARY ROAD CLOSURES - ANZAC DAY
5. Have the views of affected or interested persons been obtained and is any further public consultation required? No. The Local Government Act 1974 Section 342 does not require consultation.
FINANCIAL IMPLICATIONS
None.
BACKGROUND
The Local Government Act 1974 Section 342 allows Council to close a road for an event (after consultation with the NZ Police and Waka Kotahi New Zealand Transport Agency), which it decides will not unreasonably impede traffic. Consultation with the public under this legislation is not required.
Council has received a request for a temporary road closure of a number of streets for community events as listed in Appendix 1 (A3365495). These events will have minimal impact on traffic movement. Good traffic management will be provided and with the City grid roading network there are many options and alternative routes available.
The events have shown through past activity not to unreasonably impede traffic due to the grid style network available to Invercargill.
A request has been made to the NZ Police and they have no objection to this event.
CONCLUSION
This event will have well organised traffic management and will not unreasonably impede traffic in these areas. Approval of the event under the Local Government Act is recommended.
A3365491
18 Infrastructural Services - TEMPORARY ROAD CLOSURES - ANZAC DAY
APPENDIX 1 A3365495
Gala Street Sunday 25 April 2021 6.00 am to 9.00 am ANZAC Parade Dee to Kelvin
Victoria Avenue Dee to Kelvin
Esk Street Sunday 23 May 2021 8.00 am to 5.00 pm Innovative Streets Dee to Kelvin
Don Street Sunday 23 May 2021 8.00 am to 5.00 pm Innovative Streets Dee to Kelvin
Esk Street Friday 11 June 2021 6.00 pm to 10.00 pm Innovative Streets Dee to Kelvin
Don Street Friday 11 June 2021 6.00 pm to 10.00 pm Innovative Streets Dee to Kelvin
Gala Street 150th Anniversary Sunday 27 June 2021 5.00 pm to 10.00 pm Kelvin to Jed Celebrations
Deveron Sunday 9 May 2021 Street (alternative date is 16 10 00 am to 5.00 pm Innovative Streets Gala to Tay May, weather alternative)
A3365495
19 Infrastructural Services - KEW PARK RESERVE CLASSIFICATION
TO: INFRASTRUCTURAL SERVICES COMMITTEE
FROM: CAROLINE RAIN, MANAGER – PARKS AND RECREATION
AUTHORISED BY: STEVE GIBLING, GM – LEISURE AND RECREATION
MEETING DATE: TUESDAY 7 APRIL 2021
KEW PARK RESERVE CLASSIFICATION
SUMMARY
Invercargill City Council (ICC) has received a request from an adjoining land owner to exchange part of the land located at 390 Elles Road with part of Kew Park, McQuarrie Street for the purpose of developing mixed model residential housing at Kew Park. Kew Park is located south of Kew Bowl and is currently not an asset of Council. This proposal will allow for vesting of ownership in Council.
RECOMMENDATIONS
That the Infrastructural Services Committee
1. Receive the report “Kew Park Reserve Classification”.
2. Recommends that Council
a. Approves pursuant to section 16(1) of the Reserves Act 1977, and within delegation from the Minister of Conservation, the Council classifies the below area description as Recreation Reserve:
Section 75, Block I, Town of Seaward Bush, being formerly, Section 71, Block I, Town of Seaward Bush, the balance of the land comprised in Record of Title SL195/5; Lot 1 DP 4147, the balance of the land comprised in Record of Title SL160/117 and Part Section 32, Block I, Town of Seaward Bush, the balance of the land comprised in Record of Title SL15/12.
b. Directs staff under section 75 of the Reserves Act 1977 to order a new title after gazetted classification to update land system records for Kew Park to become one title.
IMPLICATIONS
1. Has this been provided for in the Long Term Plan/Annual Plan? N/A 2. Is a budget amendment required? No 3. Is this matter significant in terms of Council’s Policy on Significance? No
A3368011
20 Infrastructural Services - KEW PARK RESERVE CLASSIFICATION
4. Implications in terms of other Council Strategic Documents or Council Policy? This reserve is not in a management plan 5. Have the views of affected or interested persons been obtained and is any further public consultation required? Public consultation is required via the Reserves Act 1977 process in parallel to acquiring permission from DOC and Ngai Tahu
FINANCIAL IMPLICATIONS
There are no financial implications of the reserve classification.
BACKGROUND
Staff reported to the Infrastructural Services Committee on 1 September 2020 after receiving a request from an adjoining land owner wishing to exchange part of the land located at 390 Elles Road with part of Kew Park, McQuarrie Street. A copy of the proposal, including a plan of the land to be exchanged, is annexed hereto as Appendix 1 (A3363136).
The reason for the requested exchange of land is to allow access from McQuarrie Street to a future mixed model residential development which, according to the proposal, will also resolve access issues for the Kew Bowling Club whose members currently use the applicant’s entrance as their main entrance.
The Infrastructural Services Committee resolved:
That the Infrastructural Services Committee receive the report “Kew Park Proposed Exchange of Land”
AND
Support the exchange of land at Kew Park via public consultation subject to the following: ∑ Permission is obtained from the Minister of Conservation (DOC) and Ngai Tahu to vesting of the land known as Kew Park in ICC and the proposed exchange of land requested; ∑ The necessary resource consents are obtained to enable the subdivision; ∑ Required public consultation pursuant to the Reserves Act 1977 is favourable towards the exchange; and ∑ The areas to be exchanged are equal as required under the Reserves Act 1977.
It was initially believed that the Crown through the Department of Conservation (DoC) owned the land and Council sought to take ownership, however in consultation with DoC this is not the case, which changes the procedure slightly from 1 September 2020 report to the Infrastructural Services Committee.
LAND STATUS
It was initially believed that the Crown through the Department of Conservation (DoC) owned the land and Council sought to take ownership.
A3368011
21 Infrastructural Services - KEW PARK RESERVE CLASSIFICATION
This section of land is described as:
Section 71, Block I, Town of Seaward Bush, the balance of the land comprised in SL195/5. Lot 1 DP 4147 the balance of the land comprised in SL160/117. Part Section 32, Block I, Town of Seaward Bush, the balance of the land comprised in SL15/12.
A Domain Board was appointed to control and manage secs 32 and 33A by NZ Gazette 1930/3252. Sec 71 and Lot 1 DP 4147 (formerly part sec 33) were declared part of the domain, to be managed by the Domain Board by NZ Gazette 1957/1222. NZ Gazette 1957/1223 made sec 71 recreation reserve and cancelled its vesting in the South Invercargill Borough Council.
Although the publication was on the page of the gazette after the notice above, the view of DoC is the intention was that sec 71 and Lot 1 both form part of the domain under the Domain Board’s management.
All these parcels were reserve with (now) ICC appointed to control and manage them, therefore section 75 is reserve for recreation purposes under ICC control and management.
The reserve has not been classified and that is the next step.
Under the Reserves Act 1977 Instrument of delegation from the Minister of Conservation to Territorial Authorities, Council is able to classify the reserve under section 16(1) Reserves Act 1977.
Section 26(A) Reserves Act provides that where a territorial authority had been appointed to control and manage a reserve before 1 January 1980 - which is the situation here - once it is classified (whether that is before or after 1 January 1980), the reserve shall vest in that administering body - without any further authority being required.
Therefore, once classified it will become vested in Council and staff will be able to arrange the public notice, resolution and request the Minister of Conservation’s consent to complete the land exchange.
CONSULTATION
Staff wrote to Ngai Tahu on 8 October 2020 to seek approval and consultation support for the legal ownership and exchange, prior to receiving the land legality advice from DoC. A response was received on 1 February 2021 in support of the land ownership and proposed exchange, as per Appendix 2 (A3363137).
NEXT STEPS
Should Council support the resolution to classify the Reserve, staff will complete the gazette notice, update the land title and publicly notify the intent to the exchange of land for reserve land for mutual benefit to both parties and the ability to better facilitate future development of the adjoining land.
A3368011
22 Infrastructural Services - KEW PARK RESERVE CLASSIFICATION
APPENDIX 1 A3363136 PO Box 8024, lnvercargill 9845 New Zealand .ftHnFilnJ. P: +64 3 217 2740 lnvercargill E: [email protected]
30 July 2020
Invercargill City Council
Parks and Recreation
Attention; Cassandra Horton
Dear Cassandra,
Habitat for Humanity lnvercargill wishes to formally request an exchange of land between our property "Kew Bowl" at 390 Elles Road (McQuarrie Street entrance) and the neighbouring ICC controlled reserve (formerly the tennis courts) currently used by the Kew Bowing Club for carparking. This reserve is located at20- 22 McQuarrie Street, lnvercargill.
The reason for the transfer is to enable better access to our property and enable a mixed model residential development. lt will also resolve access issues for the Kew Bowling CIub who currently use our entrance as their main access.
The land areas to be exchanged are of approximately equal size. Survey costs and the movement of any fencing would be at our costs as would the resurfacing of the carpark (should it be necessary).
Please find attached a diagram of the areas to be exchanged.
Paul Searancke Chief Executive Officer Habitat for Humanity lnvercargill
23 Infrastructural Services - KEW PARK RESERVE CLASSIFICATION
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APPENDIX 2 A3363137 Mō tātou, ā, mō kā uri ā muri ake nei – for us and our children after us
NT Ref: S/2985 Your Ref:
1 February 2021
Invercargill City Council Private Bag 90104 INVERCARGILL
Attention: Cassandra Horton
By Email: [email protected]
Tënä koe Cassie,
RE: KEW PARK, INVERCARGILL – PROPOSED LAND EXCHANGE AND TRANSFER OF OWNERSHIP
I refer to your email correspondence dated 22 January 2021.
I record your advice that Invercargill City Council (“ICC”) are proposing to request to the Minister of Conservation to vest Kew Park as an ICC reserve through a transfer of ownership, and exchange a portion of Kew Park with an adjoining landowner (Habit for Humanity), for the purposes of developing mixed model residential housing at Kew Bowl.
I understand that this will enable Habitat for Humanity better access to their land, while at the same time resolving access issues for Kew Bowling Club who are currently using Habitat’s entrance for their main access.
The land areas to be exchanged are of equal size both being 391m². The land at Kew Park, 20 McQuarrie Street, comprising in Record of Title SL15/12 will be exchanged for a portion of land at 390 Elles Road and comprised in Record of Title 274621.
Te Rūnanga o Ngāi Tahu consents to this exchange of land, on the basis that the land to be exchanged and vested in ICC will be relevant land in accordance with paragraph (d) of the definition of relevant land in Section 48 of the Ngāi Tahu Claims Settlement Act 1998.
Please notify us should any changes to the proposal be made, as this may require further consultation.
I also recommend that you consult and gain the consent of the local Rūnanga before proceeding with this project.
Näku noa,
Maria Piercy | Registered Legal Executive Right of First Refusal Email: [email protected] Mob: 021 234 9926
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TO: INFRASTRUCTURAL SERVICES
FROM: GROUP MANAGERS OF INFRASTRUCTURE, AND LEISURE AND RECREATION
AUTHORISED BY: CLARE HADLEY – CHIEF EXECUTIVE
MEETING DATE: WEDNESDAY 7 APRIL 2021
ACTIVITY REPORT
SUMMARY
This is a new report, provided as an update on a wide range of activities across the Council.
RECOMMENDATIONS
That the Infrastructural Services Committee receives the report “Activity Report”.
LEISURE AND RECREATION
AQUATIC SERVICES –SPLASH PALACE JULY 2020 – JANUARY 2021
The impact of Covid-19 restrictions has been noticed at the pool with fewer visitor numbers than the previous year. Although the facility was able to open at level 2 restrictions, the impact of physical distancing requirements meant we were unable to open the spa, sauna and cold plunge pool. In particular, we have found that many of our regular swimmers who are also within the “at risk” group (e.g., underlying health condition) have not been visiting the facility as frequently as they used to.
Level 2 also had an impact on our schools bookings and learn to swim programmes, with many not being able to attend their learn to swim classes.
Pool bookings throughout have remained constant with clubs and events. For this period we were unable to provide a minimum of 4 public lanes for an average of 1.5% of the time available. This is mainly due to long course events and water polo on Friday afternoons utilising all of the main pool space.
Participation and visitation stats Jul Aug Sept Oct Nov Dec Jan Total 2020/21 29,960 27,579 27,192 30,268 37,085 27,538 28,090 207,712 2019/20 32,316 32,386 34,668 33,595 39,099 30,379 31,645 234,088
Learn to swim Covid-19 challenged swim school to find new ways to keep swim school members connected and engaged with swimming while adhering to government guidance in response to the Covid-19 outbreak. Swimming New Zealand published comprehensive Return to Pools Guidance ahead of pools being allowed to reopen in July.
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Participation numbers are slowly starting to come back towards pre lockdown levels.
LTS participation numbers July Holiday Term 3 October Holiday Term 4 January Holiday Term 1 Programme programme Programme Jul-Sep Oct-Dec Feb-April 2020/21 56 455 51 563 124 552 2019/20 77 538 93 612 108 594
ILT School Swimming The impact of Covid-19 on the ILT School learn to swim programme in the last half of 2020 has resulted in not using the entire allocated grant funding for 2020. We have been working with ILT on other ways to spend the funds, which has included getting equipment to assist the children with their lessons like goggles, togs, floatation devices and lifejackets. We remain incredibly grateful for the assistance of ILT on this swim programme that has provided for up to 9,650 children to learn to swim over the past 13 years.
Asset Management The Hydroslide project has progressed well; however, an extension of time claim was received in January which we are currently working through with the contractor in consultation with ICC’s legal counsel. The Hydroslide is now scheduled to officially open on the 19th April following a period of commissioning the service to ensure the safety of the facility and the users, as well as a tool for staff training. As part of this commissioning approach we will be running a series of “soft openings” and are working with a variety of community groups and organisations to bring in their stakeholders to test run the slides once we have deemed them safe.
A communications plan has been developed to assist with the promotion of the Hydroslides and official opening. The official opening is planned to commence at 9.00 am on 19 April with His Worship the Mayor cutting the ribbon with the assistance of the community competition winner and family who will also have the first official ride down the slides. The slides will then open to the public from 10.00 am on 19 April.
An engineer has been engaged to provide a scope of works for removing the old Hydroslide, stairs and support columns from the 5m diving platform upwards.
Exterior painting of Splash Palace started late January and is due to run through to April.
To accommodate the Hydroslide construction the layout of the carpark was changed. We have now started to re-design the car park layout for when the construction is completed and to address other issues that have been identified over the past few months.
PARKS AND RECREATION REPORT 1 JULY 2020 – 31 JANUARY 2021
Participation and Visitation Statistics
We manage a significant number of walking tracks within our city and a number of our key tracks include a participation counter to determine actual use. The data is downloaded from our track counters, a magnetic counter, stationed at the start of each track named below on a monthly basis.
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Statistics for the time period 1 July 2020 – 31 January 2021 Track Name Jul 20 Aug 20 Sept 20 Oct 20 Nov 20 Dec 20 Jan 21 Bluff: Topuni and Millennium Walking tracks 2946 1707 2131 2307 3615 2810 4458 Sandy Point: Daffodil Bay, Rover, Kilmock, Scout entrance @ Fosbender tracks 9359 6111 9169 7359 11476 15803 9634 Queens Park Herbert, Kelvin, George, Jessie Calder and Feldwick gates 62030 52308 52938 41316 30647 34431 44269 Other Reserves 11481 6435 9170 7724 12401 11028 15936
TOTAL 85816 66561 73408 58706 58139 64072 74297
Statistics for the same time period 2019/2020 year Track Name Jul 19 Aug 19 Sept 19 Oct 19 Nov 19 Dec 19 Jan 20 Bluff Topuni and Millennium Walking tracks 916 1501 2510 2325 3723 3575 4288 Sandy Point Daffodil Bay, Rover, Kilmock, Scout entrance – Fosbender 7242 8073 9739 7741 17260 7997 11448 Queens Park Herbert, Kelvin, George, Jessie Calder and Feldwick gates 45890 49566 80560 66126 73164 57650 72163 Other Reserves 12365 10221 13405 11529 15521 15148 16492
TOTAL 66413 69361 106214 87721 109668 84370 104391
We can see through the attached figures that there has also been some impact on participation within these reserves – especially so in Queens Park which has seen the biggest drop in recorded entries. Again Covid can be expected to have had some impact on the participation of some in the community both on individual as well as on events being run.
CAPITAL PROJECTS
The Feldwick Gates project was the major project undertaken in Queens Park. We undertook this project following an identified health and safety risk of the trees at site. The project started in October 2020 and has enabled us to significantly rejuvenate the area. We were delayed by Covid related issues and bad weather, but overall it progressed well and has received great community feedback.
Memorial Projects from PGF Funding The Troopers Memorial physical works commenced with structural strengthening and cosmetic improvements to maintain and return the Trooper’s Memorial to be closer to its original design intent, clocks removed and lanterns replaced.
Waikiwi, Kennington, Myross Bush, Southland and Footballers (Rugby Park) war memorials renewals are in progress.
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Through the pilot play activation project Parks and Recreation with Healthy Families Invercargill and key community connectors in Clifton have enhanced and redeveloped Avon Road Playground, Frome Street Playground and Ottrey Street. They have been re-imagined from a playground to an innovative nature play space retaining the places for play in Clifton but reducing the infrastructure for parks to maintain.
Consultation and design work to re-develop Derwent Crescent, and Arun Street is completed and the Performance and operation teams have started work to enhance these play spaces.
Parks have worked with multiple resource consents, drainage issues and requests for service (street trees and our neighbouring properties concerns) consistently ensuring a close working partnership with Te Ao Marama.
PARKS COMMUNITY ENGAGEMENT
We want to enable the community to have as much ownership of their spaces so they engage in a positive way with the outdoor environment. By using community groups it has also enabled us to increase our volume of native planting, this subsequently helps us to pick up a low mow approach and improve efficiency and sustainability in this area. Since July 2021 our involvement with many community activities has been:
COMMUNITY ENGAGED WITH OUTCOME Department of Corrections Parks engage Department of Corrections anywhere between 2-4 days a week to carry out a selection of tasks. Since June they have assisted with the following: ∑ Planting native plants ∑ Mulching native plants ∑ Track maintenance at Donovan park ∑ Track maintenance at Seaward Bush Bluff Motupohue Environmental Parks have provided native plants that have been eco sourced Trust from that ecological district so that they can be planted at the volunteer days which the trust have organised. We have also supported the trust with the Health and safety aspect of the Te Korowai Whakahou to connect Department of Corrections with them as a labour force to support their community nursery development. Southern Institute of Parks work with veterinary nursing students to carry out health Technology checks with animals, volunteering once a week. The Environmental management students also engage by assisting with native planting. Volunteer groups Parks run volunteer planting days with community groups to help contribute towards our Plant our Population initiative. Between June and January we have engaged with: ∑ Westpac ∑ Environmental Management Students ∑ Every bodies fitness gym ∑ Police Dog Squad ∑ Local schools
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Looking Forward
Our asset management data collection has greatly improved over the last 6 months and we intend to continue this trend. The information gathered is enabling more strategic, efficient renewal and maintenance planning; this enables efficiencies for both in house staff and contractors. All council toilets have been contracted out to a single contractor which has removed the need for Rangers to go around and clean toilets on reserves, subsequently freeing up time for better asset maintenance.
We started to look at ways of reducing our annual beds around the city, with the main objective to have the ones we want to keep looking their best. We are also looking at maintenance with our centre plot beds, with smarter plantings, helping to reduce our return visits to sites, which in turn reduces our traffic management setup and costs.
Operationally this year’s planting plan is underway, with input into the inner city master streetscape plan. Sustainable fleet replacement is taking place with new arborist and carpenter trucks ordered, as well as continuing to look at electric powered plant, with two John Deere Gators ordered.
INFRASTRUCTURE
Monthly Result Monthly Result Monthly Result Compliance National Compliance with Waste Number of Waste Water Drinking Water Water and Storm Water Overflows per 1000 Standards discharge consents properties
Target Result Target Result Target Result 100% 100% 100% 100% < 4 0.22
Monthly Result Monthly Result Monthly Result Average drinking % Annual Road Reseal Total waste to landfill year water consumption per Programme completed to date (tonnes) resident per day
Target Target Target Result Result Result 100% at <21 329 <700 334 65% 13075 30 May at 30 June
Highlights
∑ Innovative Streets Project – ICC are undertaking 3 key projects with funding from NZTA within the CBD being investigating shelter solutions, activating the CBD and a safe cycle route between Queens Park, Otepuni Gardens and the CBD. ICC’s Roading and Parks and Recreation teams are collaborating with the NZTA Community Connector Cathy Peters, Waihopai Rūnanga, Healthy Families Invercargill, Great South, Promotors of Invercargill Events and CBD Business Community Members on this work.
∑ Requests for Service in the unsealed roads space are tracking upward showing early trends of growing demand for a higher level of service in this space.
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∑ Dunns Road Cycleway improvements – works underway to ensure we have clear separation of active and vehicle transport along this corridor. Expected completion Winter 2021.
∑ Invercargill to Bluff Cycleway is in construction. This is a joint partnership between ICC and Environment Southland. Expected completion Winter 2021.
∑ Three water renewals panel in place between Invercargill City, Southland District and Gore District Councils with first jobs underway.
∑ Lime has applied to Environment Southland to change their resource consent conditions, specifically requesting to remove the tonnage cap condition. This application has become of public interest, with petitions in the community and media reporting on it.
∑ Staff are working with Southland disAbility Enterprises to improve functionality of the recycling drop off area.
∑ Advertising is in place to communicate the operational changes due to Easter and ANZAC public holidays. http://wastenet.org.nz/RecycleRubbish/PublicHolidayCollections.aspx
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