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Minutes of Ordinary Council Meeting

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Minutes of Ordinary Council Meeting Council Minutes UNCONFIRMED MINUTES ORDINARY COUNCIL MEETING 7.00pm, 11 OCTOBER, 2016 Council Chambers, Civic Centre, Dundebar Road, Wanneroo Recording of Council Meetings Policy Objective To ensure that there is a process in place to outline access to the recorded proceedings of Council. To emphasise that the reason for recording of Council Meetings is to ensure the accuracy of Council Minutes and that any reproduction is for the sole purpose of Council business. Statement Recording of Proceedings (1) Proceedings for meetings of the Council, Electors, and Public Question Time during Council Briefing Sessions shall be recorded by the City on sound recording equipment, except in the case of meetings of the Council where the Council closes the meeting to the public. (2) Notwithstanding subclause (1), proceedings of a meeting of the Council which is closed to the public shall be recorded where the Council resolves to do so. (3) No member of the public is to use any electronic, visual or vocal recording device or instrument to record the proceedings of the Council or a committee without the written permission of the Council. Access to Recordings (4) Members of the public may purchase a copy of recorded proceedings or alternatively listen to recorded proceedings with the supervision of a City Officer. Costs of providing recorded proceedings to members of the public will be the cost of the recording plus staff time to make the copy of the proceedings. The cost of supervised listening to recorded proceedings will be the cost of the staff time. The cost of staff time will be set in the City's schedule of fees and charges each year. (5) Elected Members may request a recording of the Council proceedings at no charge. However, no transcript will be produced without the approval of the Chief Executive Officer. All Elected Members are to be notified when recordings are requested by individual Members. Retention of Recordings (6) Recordings pertaining to the proceedings of Council Meetings shall be retained in accordance with the State Records Act 2000. Disclosure of Policy (7) This policy shall be printed within the agenda of all Council, Special Council, Electors and Special Electors meetings to advise the public that the proceedings of the meeting are recorded. UNCONFIRMED MINUTES OF ORDINARY COUNCIL MEETING HELD ON TUESDAY 11 OCTOBER, 2016 CONTENTS ITEM 1 ATTENDANCES 1 ITEM 2 APOLOGIES AND LEAVE OF ABSENCE 2 ITEM 3 PUBLIC QUESTION TIME 2 ITEM 4 CONFIRMATION OF MINUTES 2 OC01-10/16 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 13 SEPTEMBER 2016 2 SOC03-10/16 MINUTES OF SPECIAL COUNCIL MEETING HELD ON 4 OCTOBER 2016 2 ITEM 5 ANNOUNCEMENTS BY THE MAYOR WITHOUT DISCUSSION 3 OA01-10/16 TRI CITIES BLOOD CHALLENGE 3 OA02-10/16 STATE HIGHLY COMMENDED AWARD FOR THE CITY OF WANNEROO PUBLIC HEALTH PLAN 3 ITEM 6 QUESTIONS FROM ELECTED MEMBERS 3 CQ01-10/16 CR NEWTON - EDUCATION LAND BEHIND HUNGRY JACKS SITE, WANNEROO 3 CQ02-10/16 CR ZAPPA - TRAFFIC INCIDENT - MARANGAROO DRIVE, ALEXANDER HEIGHTS ON SATURDAY 1 OCTOBER 2016 4 CQ03-10/16 CR WINTON – SAND DRIFT ISSUES IN THE SHOREHAVEN AREA 5 ITEM 7 PETITIONS 6 NEW PETITIONS RECEIVED 6 UPDATE ON PETITIONS 6 UP01-10/16 REQUEST FOR FOOTPATH, RAYNER DRIVE, LANDSDALE (PT01-09/16) 6 UP02-10/16 EMPLOYMENT OF A TOWN PLANNER OR CONSULTANT TO WANNEROO CITY COUNCIL (PT02-09/16) 6 ITEM 8 REPORTS 6 PLANNING AND SUSTAINABILITY 7 CITY GROWTH 7 PS01-10/16 CITY OF WANNEROO SUBMISSION ON DRAFT PERTH TRANSPORT PLAN FOR 3.5 MILLION 7 CITY OF WANNEROO MINUTES OF ORDINARY COUNCIL MEETING 11 OCTOBER, 2016 II PS02-10/16 ADOPTION OF LOCAL PLANNING POLICY 2.8: LICENSED PREMISES 8 APPROVAL SERVICES 8 PS03-10/16 CONSIDERATION OF DEVELOPMENT APPLICATION FOR EIGHT MULTIPLE DWELLINGS AT 36 DANBURY CRESCENT, GIRRAWHEEN (DA2016/806) 8 PS04-10/16 AMENDMENT 1 TO YANCHEP CITY AGREED STRUCTURE PLAN NO.68 REZONING OF 2HA OF BUSINESS ZONED LAND TO RESIDENTIAL ZONE 31 PS05-10/16 REVIEW OF LOCAL PLANNING POLICY 2.1: RESIDENTIAL DEVELOPMENT 33 PS06-10/16 REVIEW OF LOCAL PLANNING POLICY 2.6: ANCILLARY ACCOMMODATION 40 PS07-10/16 REVIEW OF LOCAL PLANNING POLICY 2.5: TELECOMMUNICATIONS INFRASTRUCTURE 44 PS08-10/16 PROPOSED AMENDMENT NO. 155 TO DISTRICT PLANNING SCHEME NO. 2 - LOT 9340 (11) HICKORY ROAD, QUINNS ROCKS 53 ASSETS 54 ASSET OPERATIONS & SERVICES 54 AS01-10/16 2016/2017 BUS SHELTER INSTALLATION PROGRAM 54 AS02-10/16 PT01-05/16 PETITION TO REQUEST SPEED HUMPS AT THE ROUNDABOUT AT HINCHINBROOK AVENUE AND RIDGEWOOD BOULEVARD, RIDGEWOOD 54 INFRASTRUCTURE CAPITAL WORKS 55 AS03-10/16 CONSTRUCTION OF A COASTAL DUAL USE PATH - BURNS BEACH TO MINDARIE 55 ASSETS MAINTENANCE 55 AS04-10/16 PT02-08/16 - SOVEREIGN DRIVE TWO ROCKS BEACH ACCESS 55 COMMUNITY & PLACE 57 COMMUNITY FACILITIES 57 CP01-10/16 CITY OF WANNEROO ACTIVE RESERVE MASTER PLANNING REPORT CONSULTATION OUTCOMES 57 CORPORATE STRATEGY & PERFORMANCE 57 BUSINESS & FINANCE 57 CS01-10/16 FINANCIAL ACTIVITY STATEMENT FOR THE PERIOD ENDED 31 AUGUST 2016 57 TRANSACTIONAL FINANCE 69 CS02-10/16 WARRANT OF PAYMENTS FOR THE PERIOD TO 30 SEPTEMBER 2016 69 CS03-10/16 FINANCIAL MANAGEMENT REVIEW REPORT (JUNE 2016) 126 COUNCIL & CORPORATE SUPPORT 126 CS04-10/16 DONATIONS TO BE CONSIDERED BY COUNCIL - OCTOBER 2016 126 CHIEF EXECUTIVE OFFICE 127 OFFICE OF THE CEO REPORTS 127 CE01-10/16 CITY OF WANNEROO MEMBERSHIP APPLICATION - CEDA 127 GOVERNANCE & LEGAL 128 CE02-10/16 DELEGATION OF AUTHORITY - GRAFFITI VANDALISM ACT 2016 - LOCAL GOVERNMENT FUNCTIONS 128 CITY OF WANNEROO MINUTES OF ORDINARY COUNCIL MEETING 11 OCTOBER, 2016 III ITEM 9 MOTIONS ON NOTICE 130 MN01-10/16 CR DOMENIC ZAPPA – MOTION ON NOTICE CR DOMENIC ZAPPA - WARRADALE NATURE PLAYGROUND - PROVISION OF SHADE SAILS 130 ITEM 10 URGENT BUSINESS 130 ITEM 11 CONFIDENTIAL 130 CR01-10/16 MINDARIE REGIONAL COUNCIL - PROPOSED AMENDMENTS TO CONSTITUTION 130 CR02-10/16 MINDARIE REGIONAL COUNCIL - ALTERNATIVE WASTE TREATMENT OPTION - PHOENIX WTE PROJECT 131 CR03-10/16 MINDARIE REGIONAL COUNCIL - ALTERNATIVE WASTE TREATMENT OPTION - EAST METROPOLITAN REGIONAL COUNCIL 132 ITEM 12 DATE OF NEXT MEETING 132 ITEM 13 CLOSURE 132 MINUTES Mayor Roberts declared the meeting open at 7.00pm and read the prayer. Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people. We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer: Lord, We ask for your blessing upon our City, our community and our Council. Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty. May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share. We ask this in your name. Amen Please refer to agenda for details of full reports and attachments. Item 1 Attendances TRACEY ROBERTS, JP Mayor Councillors: FRANK CVITAN, JP Central Ward SAMANTHA FENN Central Ward DIANNE GUISE Central Ward DOT NEWTON, JP Central Ward LINDA AITKEN, JP North Coast Ward RUSSELL DRIVER North Coast Ward NATALIE SANGALLI North Coast Ward SABINE WINTON North Coast Ward HUGH NGUYEN South Ward LARA SIMPKINS, JP South Ward BRETT TREBY South Ward DOMENIC ZAPPA South Ward Officers: DANIEL SIMMS Chief Executive Officer MARK DICKSON Director, Planning and Sustainability HARMINDER SINGH Director, Assets NOELENE JENNINGS A/Director, Community and Place DAVID NICHOLSON A/Director, Corporate Strategy and Performance MUSTAFA YILDIZ Manager Governance and Legal NATASHA SMART Manager Council and Corporate Support JESSICA CHAMBERS Senior PR/Communications Officer NICK STAWARZ Manager City Growth SHANE SPINKS Manager Community Facilities SCOTT CAINS Manager Waste Services RORY ELLYARD Project Manager Coastal Projects BRIAN GEE Manager Asset Maintenance CITY OF WANNEROO MINUTES OF ORDINARY COUNCIL MEETING 11 OCTOBER, 2016 2 LOUISE SUTTON Minute Officer MARK THORNBER Minute Officer Item 2 Apologies and Leave of Absence DENIS HAYDEN South Ward (Leave of Absence 16 September to 23 December 2016). GLYNIS PARKER North Coast Ward (apology) New Request for Leave of Absence Moved Cr Guise, Seconded Cr Driver That Council GRANT a Leave of Absence to Cr Treby for the period of 21 to 30 October 2016 inclusive. CARRIED UNANIMOUSLY There were four members of the public and two members of the press in attendance. Item 3 Public Question Time Nil Item 4 Confirmation of Minutes OC01-10/16 Minutes of Ordinary Council Meeting held on 13 September 2016 Moved Cr Guise, Seconded Cr Cvitan That the minutes of the Ordinary Council Meeting held on 13 September 2016 be confirmed. CARRIED UNANIMOUSLY SOC03-10/16 Minutes of Special Council Meeting held on 4 October 2016 Moved Cr Guise, Seconded Cr Cvitan That the minutes of the Special Council Meeting held on 4 October 2016 be confirmed. CARRIED UNANIMOUSLY CITY OF WANNEROO MINUTES OF ORDINARY COUNCIL MEETING 11 OCTOBER, 2016 3 Item 5 Announcements by the Mayor without Discussion OA01-10/16 Tri Cities Blood Challenge The City took part in a Tri Cities blood challenge from 1 April to 30 June 2016 competing with the City’s of Joondalup and Stirling to see who could get the most registered people to donate blood. The City of Wanneroo won the corporate challenge donating more blood than any of the other Local Governments in the whole of Western Australia. OA02-10/16 State Highly Commended award for the City of Wanneroo Public Health Plan The City of Wanneroo received a State Highly Commended award for their Public Health Plan and viewing all aspects of the plan through a health lens.
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