Saice Administration File
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SAICE National Office Organigram SAICE ADMINISTRATION FILE Quick reference document for SAICE Branches, Divisions, Student Chapters, Panels, Boards and Council 1 DOCUMENT DISTRIBUTION RECORD Document Approved By SIGNATURE _______________________________ NAME ____________________________________ AUTHORITY_______________________________ Copy Name of Organisation Date Issuer Number Recipient 1 Manglin Pillay SAICE SAICE NO 2 Steven Kaplan SAICE SAICE NO 3 SAICE NO 4 SAICE NO 5 SAICE NO 6 SAICE NO 7 SAICE NO SAICE ADMINISTRATION FILE Revision 2018 Date compiled 6 April 2018 Compiled by SAICE National Office 2 SAICE National Office Organigram CONTENTS 1. SAICE Structure and National Office Organigram ................................................................................ 4 2. Year Programme .................................................................................................................................... 7 3. Presidential Branch Visits ..................................................................................................................... 10 4. Constitution (2017) ............................................................................................................................... 14 5. By-Laws (2017) ..................................................................................................................................... 28 6. Standard Branch and Division Rules ................................................................................................... 43 7. Student Chapters .................................................................................................................................. 54 8. Credo .................................................................................................................................................... 80 9. Strategic Plan ........................................................................................................................................ 82 10. Financial Administration Processes ..................................................................................................... 89 11. Travel and Accommodation Policy..................................................................................................... 114 12. Travel Booking Form .......................................................................................................................... 119 13. Email order Form ................................................................................................................................ 121 14. Travel and Expenses Claim Forms .................................................................................................... 123 15. Education and Training ...................................................................................................................... 126 16. Awards ................................................................................................................................................ 145 17. Sponsorship ........................................................................................................................................ 222 18. Event Planning & Management ......................................................................................................... 266 19. Mediators, Arbitrators and Adjudicators 2018 ................................................................................... 277 20. Career Guidance for School Learners ............................................................................................... 383 21. SPEBS ................................................................................................................................................ 387 22. Bridge Building .................................................................................................................................... 411 23. Water Competition .............................................................................................................................. 432 24. Photo Competition .............................................................................................................................. 442 25. SAICE Rate Card 2018 ...................................................................................................................... 448 26. Membership ........................................................................................................................................ 453 27. Benefits and activities as a Learned Society .................................................................................... 487 28. International ........................................................................................................................................ 495 29. Editorial .............................................................................................................................................. 520 OTHER INFORMATION, INCLUDING THE PRESIDENT’S AND CEO’S CIRRICULUM VITAE, PRESIDENTIAL ADDRESS, SAICE ANNUAL REPORTS CAN BE REQUESTED FROM SAICE NATIONAL OFFICE 3 1.SAICE Structure and National Office Organigram SAICE Institutional Structure National Office Organigram 4 SAICE Institutional Structure 5 SAICE National Office 6 2.Year Programme 7 SAICE Year Programme for 2018 2018 January February March April May June July August September October November December Day Mon 1 1 Tue 2 2 1 Wed 3 2 1 3 Thu 4 1 1 Audit 3 2 4 1 Fri 5 2 2 Audit 4 1 3 Woman's 5 2 month event Sat 6 3 3 5 2 4 1 Bridge 6 3 1 Building Sun 7 4 4 1 6 3 1 5 2 7 4 2 Mon 8 5 5 Audit 7 4 2 6 E&T 3 8 5 3 HOD (U's) 2 Tue 9 6 Membership 6 Audit 3 8 Amathole 5 3 7 SIP 4 9 6 SIP 4 Editorial & Western Pre-Council Journal Cape Training Wed 10 7 7 Audit 4 9 SACAA 6 4 8 5 10 Council 7 5 Western Amathole Cape Thu 11 8 8 Audit 5 10 7 5 6 11 8 6 Western Cape 9 Fri 12 9 YMP 9 Audit 6 Golf Day 11 YMP 8 Youth Event 6 YMP 10 7 12 Awards 9 YMP 7 Staff Year End Function Sat 13 10 10 7 12 9 7 11 8 13 10 8 Sun 14 11 11 8 13 10 8 12 9 14 11 9 Mon 15 12 F&A 12 Audit 9 E&T 14 F&A 11 9 13 10 15 E&T 12 10 Tue 16 13 SIP 13 Audit 10 15 Bloemfontein 12 Membership 10 14 11 Membership 16 13 Membership 11 Wed 17 14 Audit 14 Audit 11 16 Editorial 13 11 15 SACAA 12 17 14 SACAA 12 Bloemfontein Thu 18 15 Audit 15 Audit 12 Transkei 17 14 12 16 Drakensberg 13 18 15 13 Lowveld Fri 19 16 Audit 16 Audit 13 18 SIP 15 13 17 14 YMP 19 16 14 IP Lowveld TUT Showdown Roadshow 8 SAICE Year Programme for 2018 2018 January February March April May June July August September October November December Sat 20 17 17 14 19 16 14 18 15 20 17 15 Sun 21 18 18 15 20 17 15 19 16 21 18 16 Mon 22 19 19 16 21 18 16 20 17 22 19 E&T F&A F&A F&A F&A Audit Audit 17 Tue 23 JSD Lunch 20 Audit 20 Audit 17 Membership 22 EB's 19 17 EB's 21 18 EB's 23 20 EB's 18 Wed 24 21 Audit 18 Highveld 23 North West 20 18 22 19 24 21 19 Southern Cape 21 Thu 25 22 Audit 22 Civil Talk 19 Highveld 24 North West 21 19 23 20 25 22 20 Southern Cape Fri 26 23 Audit 23 20 25 22 20 24 21 26 23 21 Sat 27 24 24 21 26 23 21 25 22 27 24 22 Sun 28 25 25 22 27 Durban 24 22 26 23 28 25 23 Mon 29 26 Audit 26 23 Pre-Council 28 E&T 25 23 27 Durban 29 26 24 Training Durban 24 Tue 30 27 EB's 27 EB's 24 Council 29 Durban 26 24 Algoa 28 Durban 25 30 27 Audit AGM 25 Wed 31 28 Audit 28 25 30 Upington 27 25 Algoa 29 Durban 26 31 28 26 Thu 29 26 31 Upington 28 26 Aqualibrium 30 Editorial 27 29 Presidential 27 Bridge Inauguration Building Fri 29 27 Aqualibrium 31 Bridge 28 30 28 30 27 Building Sat 31 28 30 28 29 29 Sun 29 29 30 30 Mon 30 30 31 Tue 31 Wed Public Holidays Meetings School Holidays Events University Exams Career Guidance President NoGo Training Updated 22/01/2018 CEO NoGo Presidential Visits PR Events 9 3.Presidential Branch Visits Activities and Schedule For 2018 List of SAICE Past Presidents 10 PRESIDENTIAL BRANCH VISIT ACTIVITIES AND SCHEDULE FOR 2018 A Presidential Branch Visit is a perfect opportunity to optimise SAICE contact with all partners / members / students and other interest and affected parties. The Branch Committee must ensure maximum exposure and contact time with all interested and affected parties, namely: 1) Branch Committee 2) Branch members. This would typically be an open invitation, after the branch committee meeting, to attend a topical presentation / talk or debate followed by a social networking session. 3) All Universities and Universities of Technology in the area a. Meeting with HoD only b. Meeting with HoD and lecturers together c. Meeting with student chapters and local YMP d. Address all civil engineering students, HoD, lecturers. We should aim to speak to first to fourth year students all in one room. 4) Meetings with local infrastructure engineering politicians needs to happen with the branch chairperson and another branch representatives that have an interest to assist the government client base with the macro issues that affect infrastructure engineering. While the president and the CEO will be in attendance, a large part of the follow up work should be done by the local branch committee because you are most intimately affected. 5) Incorporate the YMP Road show on the same day as the branch visit if possible. The Presidential Branch Visits scheduled for 2018 are as follows: 2018 PRESIDENTIAL VISITS Event Location Contact Person Email Date Attending Name 1 JSD Luncheon Pretoria Marelize Visser [email protected] 23 President & January CEO 2 UJ Johannesburg Precious Maputle [email protected] 30 CEO Doornfontein