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Final ASB Employee Handbook 2020 ARKANSAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED EMPLOYEE HANDBOOK 2020 10 SCHOOL ADDRESS Arkansas School for the Blind 2600 W. Markham Little Rock, AR 72205 Main Number (501) 296-1810 Front Office Fax 296-1065 Business Office Fax 603-3532 https://www.arkansasschoolfortheblind.org Arkansas State government does not discriminate on the basis of race, creed, color, sex, age, national origin, religion or disability. The State’s Affirmative Action goals dictate that all citizens have equal access and opportunity for employment in Arkansas State government. 11 Table of Contents Introduction to Handbook……………………………………………………………….7 General Information about the Arkansas School for the Blind and Visually Impaired A Message from the Superintendent ……………………………………8 ASB Mission and Vision ………………………………………………..9 History of ASB ………………………………………………………….10 Introducing ASB Board of Trustees …………………………………….12 Organizational Chart …………………………………………………….12 ASB Departments ……………………………………………………….13 Employment Types of Employees ……………………………………………………..14 Probationary Employment ……………………………………………....16 Assurances ………………………………………………………………17 Veterans Preference Act …………………………………………...……18 Employment Policy Affirmative Action Statement …………………….19 Employee Conduct Standards and Code Code of Conduct …………………………………………...……………20 Policy Statement ……………………………………………...…………21 Progressive Discipline …………………………………………………..23 Professional Conduct Arkansas Code of Ethics for Educators ………………………………....39 Dress Code ………………………………………………………………40 Attendance ………………………………………………...…………….40 Work Rules and Schedules …………………………….………………..40 Other Employment ………………………………………………………41 Investigations of Fraud ………………………………………...………..41 Family Members in the Workplace ……………………………………..42 Pets in the Workplace ……………………………………………….…..42 Employees in Residential Facilities ……………………………………..42 Political Activity ………………………………………………………...42 Cellular Phone …………………………………………………………...43 Equipment and Internet Policy ………………………………………….44 Bring Your Own Device Policy …………………………………………47 Copyrighted Materials …………………………………………………..48 External Communication and Statements ……………………………….48 ASB Social Media Policy …………………………………………….....48 12 Professional Development and Working with Students Faculty and Staff Professional Development ……………………………50 Working with Students ………………………………………...………..50 Student Records ……………………………...………………………….51 Employees and Students’ Families ……………………………………...51 Student Discipline/ Incident Procedures ………………………………..51 Supervision of Students …………………………………………………52 Administering Medications to Students …………………………………52 Dietary Supplements …………………………………………………….52 Psychotropic Drugs ……………………………………………………...52 Effective Communication with Parents/Guardians ……………………..52 Contacting Parents/Guardians …………………………………..52 Conflict Resolution …………………………………………..…53 Parental Notification …………………………………………………….53 Mental Health/School Counselor Referrals ……………………………..54 Child Abuse Reporting Procedures ……………………………………..54 In School Suspension ……………………………………………………56 Self-Injurious or Suicidal Behaviors …………………………………….56 Child Nutrition Standards …………………………………………...…..56 Movie Policy …………………………………………………………….57 Fundraising Activities …………………………………………………...57 Monies in the Building …………………………………………………..57 Activity/Field Trip Requests …………………………………………….58 General Employee Information Personnel Records ……………………………………………………….59 Fair Labor Standards Act Overtime and Compensatory Time ………….59 Timesheets (EASE- Empowering Arkansas State Employees) …………60 Pay Periods and Pay Checks …………………………………………….60 Payroll Deductions ………………………………………………………60 Shift Differential ………………………………………...………………61 Garnishment ……………………………………………………………..61 Personnel Changes ………………………………………………………61 Job Description ………………………………………………………….61 Personnel Performance Evaluation System ……………………………..62 Employee Transfers ……………………………………………………..62 Reassignments and Transfers ……………………………………………62 Resignations ……………………………………………………………..63 Promotions ………………………………………………………………63 Demotions ……………………………………………………………….63 Job Abandonment ……………………………………………………….63 Statewide Work Reduction Policy ………………………………………64 Recall ……………………………………...…………………………….64 13 Employee Benefits Annual Leave ………………………………..……………….………….65 Sick Leave ……………………………………………………….………66 Personal Leave ……………………………………………….………….69 Leave Without Pay ………………………………………….…………..69 Family Medical Leave ……………………………………….………….69 Paid Maternity Leave ………………………………………….…….…..70 Maternity Leave ……………………………………………….….……..70 Military Leave ………………………………………………….………..71 Court and Jury Leave ………………………………………...………….71 Catastrophic Leave ………………………………………………………72 Administrative and Professional Leave ………………………………....72 Children’s Educational Activity Leave ………………………………….72 Holidays ……………………………………………...………………….73 Ten Month Employee Comp Time ……………………………………...74 Administrative Leave Policy …………………………………………….75 General State Benefits Workers Compensation ………………………………………………….76 Organ or Bone Marrow Donor …………………………………………..77 Health Insurance …………………………………...……………………78 Flexible Spending and Health Savings Account ………………………...79 Career Service Recognition Payments …………………………………..79 Performance, Goals, and Compensation System ………………...……...80 Credit Unions …………………………...……………………………….80 Employee Assistance Program ………………………………………….81 Deferred Compensation Benefits & 403B Plans ……………….……….81 Retirement Plan …………………………………………….……………81 T-DROP …………………………………………………………………82 Miscellaneous Policies and Procedures Workplace Harassment Policy …………………………………………..83 Sexual Harassment Policy ……………………………………………….83 HIPPA ………………………………………………...…………………85 Whistleblower Act ………………………………………………………85 Grievance Procedure ……………………………………………………86 Salary Pay for Teachers …………………………………………………86 Inclement Weather Policy ………………………………………………86 Purchase Requests ………………………………………………………87 Cash Requests …………………………………………………………..88 Travel ……………………………………………………………………88 Personal Vehicles on Campus …………………………………………..89 State Cars …………………………………………..……………….…...89 Visitor Policy ……………………………………………………………90 Meal Ticket Policy …………………………………….………..……….90 Keys/Access Key Cards …………………………………………………91 14 Smoking /Drug Free Workplace Policy …………………………………91 Breastfeeding Policy …………………………………………………….92 Searches …………………………………………………...…………….92 Criminal Background Check …………………………………………….93 Solicitation on Campus ………………………………………………….93 Campus Safety Crisis Response Plan …………………………………………………….94 Student and Staff Safety …………………………………………………94 General Safety Information …………………………………...…………95 Possession of Firearms and Weapons …………………………………...96 Building Use …………………………………………………………….96 Campus Map …………………………………………………………….97 15 INTRODUCTION TO HANDBOOK Introduction This Employee Handbook (“Handbook”) is a compilation of personnel policies, practices and procedures currently in effect at the Arkansas School for the Blind. The Handbook is designed to introduce you to ASB familiarize you with ASB policies, provide general guidelines on work rules, benefits and other issues related to your employment, and help answer many of the questions that may arise in connection with your employment. This Employee Handbook is not a contract. This Handbook does not create a contract, express or implied, guaranteeing you any specific term of employment, nor does it obligate you to continue your employment for a specific period of time. The purpose of the Handbook is simply to provide you with a convenient explanation of present policies and practices at ASB. This Handbook is an overview or a guideline. It cannot cover every matter that might arise in the workplace. For this reason, specific questions regarding the applicability of a particular policy or practice should be addressed to the Human Resources Department. ASB reserves the right to modify any policies and procedures, including those covered in this Handbook, at any time. We will seek to notify you of such changes by email and other appropriate means. 16 General Information about the Arkansas School for the Blind and Visually Impaired A MESSAGE FROM THE SUPERINTENDENT August 2020 Dear ASB Staff: I want to take this opportunity to welcome you to the 2020-2021 school year! Our mission is to provide a quality education for the blind and visually impaired youth of Arkansas so that upon graduation they possess the needed skills to be personally productive and self-sufficient citizens. You hold the key to us fulfilling our mission. As we all work together to provide our students with a safe, collaborative culture; effective teaching in every classroom; and guaranteed and viable curriculum please don’t ever underestimate your place here or the power you have to make a difference in our student’s lives. As employees I am holding you to a standard of excellence, because our students deserve nothing less. Please take the time to read this handbook so that you know what you can expect from us and what is expected of you. Please know that my door is always open to you and that I value hearing your ideas and concerns. You may schedule appointments to meet with me by calling my office at 683- 5103 or by emailing my secretary at [email protected]. Welcome! I am so glad that you are partnering with us as we educate our students and the world as to what the visually impaired students of Arkansas are capable of. I hope you have a wonderful year! James Caton, Superintendent 17 ASB Mission To provide quality education and training for young people (age birth-21) who are visually impaired so that they possess the required skills to become personally productive and self- sufficient
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