Southwark Cathedral Chief Operating Officer

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PRIVATE & CONFIDENTIAL

Candidate Brief

U1201

January 2021

Managing Director Sarah Thewlis [email protected]

Southwark Cathedral – Chief Operating Officer – U1201

Contents

1. Welcome letter from The Very Revd Andrew Nunn, Dean

2. About Southwark Cathedral

3. The Job Description and Key Responsibilities of the Chief Operating Office

4. Remuneration and Benefits

5. Timeline, Application Process and How to apply

6. Advert

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Welcome from The Very Revd Andrew Nunn Dean of Southwark

Dear Candidate,

I am delighted that you have expressed an interest in applying to be the Chief Operating Officer of Southwark Cathedral. We hope that you find the information useful in this candidate brief and also on our website: https://cathedral.southwark.anglican.org/

The Cathedral Chapter is looking to appoint a full-time Chief Operating Officer to lead and contribute across a number of strategic and managerial aspects of Cathedral life. They will drive and manage the delivery of the Cathedral’s strategy and will work with the Chapter to ensure that the Cathedral is effectively and efficiently run and is able to deliver our mission priorities.

The successful candidate will report to the Dean, have oversight of all operations within the Cathedral, provide support to the Chapter in its strategic planning, and be responsible for finance, governance, administration, property and for staff who are employed to support the Cathedral’s work. They will be instrumental in amending the governance structures to conform to the new Cathedral Measure that must be completed by mid-2023. They will need to have experience of being responsible for a broad range of operational functions, an understanding of working within a complex governance and charitable structure, and the desire and motivation to support and encourage a strong sense of community. If this is an opportunity that appeals to you, and you have the skills set out in the job description and key responsibilities section in this candidate brief, we would very much like to hear from you.

For a confidential conversation with our recruitment partners, Thewlis Graham Associates, please contact Sarah Thewlis, Managing Director on 0207 850 4781 or email [email protected]. Sarah will be happy to discuss this opportunity with you and answer any questions you may have.

Yours sincerely

The Very Revd Andrew Nunn

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2. About Southwark Cathedral

Southwark Cathedral has been a place of Christian worship for over 1400 years. The Cathedral and Collegiate Church of St Saviour and St Mary Overie stands at the oldest crossing-point of the River Thames at what was for many centuries the only entrance to the City of London situated across the river. A verbal tradition passed on to the Elizabethan historian John Stow suggests that the first Christian establishment was a community of nuns in the 7th century, but the first written reference is the mention of a ‘minister’ in the Domesday Book of 1086.

Now it stands on the vibrant and exciting regenerated south bank of the Thames surrounded by tourist attractions and the head offices of major companies as well as the seat of London government. The Cathedral Chapter works to effectively run and deliver on the commitment to our vision statement:

Southwark Cathedral is an inclusive Christian community growing in orthodox faith and radical love.

We are, therefore, inclusive, faithful and radical. We are also a very busy place and the operations of the Cathedral require strategic planning, care and devotion. The Cathedral employs around 30 people and is also supported by over 500 volunteers. There is a new Cathedral Measure coming into effect by mid-2023 and government structures will need to reflect this.

The Role of the Cathedral

The Church of England is divided into 42 dioceses which are regional, geographical areas. Southwark Cathedral is the Mother Church of the Diocese of Southwark which stretches from Kingston-upon-Thames in the west to Thamesmead in the east and Gatwick Airport in the south. As a Cathedral, it is the place where the Bishop has his Chair (cathedra) and where major celebrations of life and faith take place all the time. The Cathedral is led by a Dean with five Residentiary Canons whose primary responsibility is to maintain the tradition of prayer and worship on this site which began in the 7th century. They work in and serve the diocese and support the Diocesan Bishop in his ministry.

A copy of our Constitution and Statues can be found here

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Southwark Cathedral Enterprises

Southwark Cathedral Enterprises is the trading arm of the Cathedral Chapter whose work is led by a Board of Directors, with a full-time Commercial Director and staff team. As a result of the ongoing effect of the Covid-19 pandemic the ongoing work of Enterprises will need to be reimagined. Enterprises looks after the Cathedral Conference Centre, a shop, café and a range of special events.

Further details about the history and ongoing life of the Cathedral can be found by visiting the website https://cathedral.southwark.anglican.org/

The Cathedral’s Twitter feed is @Southwarkcathed

The Cathedral’s Facebook page is @southwarkcathedral

The Cathedral’s Instagram account is @southwark_cathedral

The Dean’s weekly blog is https://southwarklivinggod.wordpress.com/

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3. The Job Description and Key Responsibilities

Role Purpose

The present Comptroller is retiring in the early part of 2021. The Cathedral Chapter is looking to appoint a full-time replacement with a new title of Chief Operating Officer (COO), who will be instrumental in amending the governance structures by 2023 to conform to the new Cathedral Measure that is expected to come into effect next year. This will make Chapter members into trustees and gives an additional duty to report to the Charity Commission as well as to the Church Commissioners.

The Chief Operating Officer (COO) of the Cathedral is expected to lead and contribute across a number of strategic and managerial aspects of Cathedral life, including:

• Drive and manage the delivery of the Cathedral’s strategic priorities • Have strategic oversight of the Cathedral finances, including maximising income, funding opportunities, the growth of reserves and investment portfolio, the effective cost management and liaison with external auditors • Drive and promote an inclusive, collaborative, diverse and collegiate culture in support of the Cathedral’s mission to ensure it is at the heart of everything the Cathedral does • Support the Chapter Lead for Safeguarding and the policies, procedures and guidelines outlined in ‘A Safe Church’. • Develop and drive good governance and a compliance and risk management framework to enhance the reputation of the Cathedral • Ensure the effective operation of Chapter and its sub-committees • Manage and develop the Cathedral Office and its people • Manage and drive strategy to care for the Cathedral’s fabric • Lead, manage and develop the Cathedral’s property portfolio

The Cathedral seeks to appoint a communicant member of a Christian denomination or someone in strong sympathy with our Christian traditions and with the ethos and values of the Cathedral.

Responsibilities

Governance and administration

• Chair the Cathedral’s executive/senior management team and quarterly staff meetings • Attend the weekly meetings of the clergy if required • Ensure that the Cathedral complies with its Constitution and Statutes and relevant ecclesiastical legislation • Prepare for, attend and support the effective management of the Chapter including the provision of minutes, recording managerial actions and support to the Chair • Attend other governance meetings including the Cathedral Council (or replacement consultative body), sub committees of the Chapter, including Finance, Audit & Risk, Estates and the Fabric Advisory Committee

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• Ensure appropriate governance, effective decision making and the management of risk in liaison with those committees • Assist with the delivery of management actions arising out of the Chapter and other decision making/advisory bodies

Finance

• Drive, develop and deliver the Cathedral’s strategic financial objectives • Oversee and deliver with the Cathedral Accountant, the preparation of annual budgets, appropriate cost management processes, and long term financial plans/forecasts • Manage the relationship with the Cathedral’s external auditor • Ensure effective financial reporting • Ensure compliance with all financial regulations and the requirements of the Church Commissioners and the Charity Commission • Develop an appropriate compliance and risk management framework and work with the Audit and Risk committee to ensure its effectiveness • Oversee and manage the work of the Fundraising Officer to ensure financial support for the Chapter priorities

People and Cathedral Office management

• Help lead and drive an inclusive, collaborative and collegiate people and Cathedral Office work culture • Manage the day to day work of the Cathedral office by ensuring that appropriate working practices are developed and implemented • Effectively manage people risk (including grievance, disciplinary and whistleblowing procedures) by working with the Diocesan Director of Human Resources so that the Cathedral Office adopts, safe and appropriate employment policies and procedures which comply with legislation • Manage people policies and administration including appropriate absence policy • Lead and implement an agreed appropriate people performance and development and training policy for Cathedral Office staff and volunteers • Ensure that the office infrastructure and IT systems are effective and meet the Cathedral’s needs • Manage and lead on the recruitment of non-clergy staff and oversee the recruitment of volunteers • Ensure the welcome and attendance of visitors at the Cathedral Office is safe and appropriate.

Property

• In consultation with the Cathedral Architect, Estates Committee and Facilities Manager to oversee the maintenance and repair works to the Cathedral church, Cathedral buildings and other Cathedral properties and to plan for the implementation of the Architect’s Quinquennial Report

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• Ensure compliance with appropriate consents for work on Cathedral properties, whether under the Care of Cathedrals Measure 2011 or other appropriate legislation • Liaise with the Facilities Manager with regard to the day-to-day maintenance of the Cathedral buildings and churchyard • Develop and implement a strategic maintenance programme for the property portfolio • Ensure that all relevant legislation, including Health and Safety legislation, is complied with and that appropriate policies and procedures are devised and implemented • Lead and deliver with the Commercial Director an appropriate property management strategy to maximise income and ensure an appropriate return on investment • Ensure that the Cathedral has adequate and cost-effective insurance and to handle any claims • Ensure that the Cathedral Inventory is maintained • Liaise with the Cathedral’s solicitors on property and other legal matters • Ensure that the Conservation Management Plan is developed and implemented • Take a lead role in developing and maintaining emergency resilience plans and to maintain the Emergency Procedures Manual

External stakeholder engagement

• Report to the Annual Parochial Church Meeting and to ensure compliance with the requirements of the Church Representation Rules • Represent the Cathedral at such functions and on such local bodies as appropriate • Participate actively in the Cathedral Administration and Finance Association (CAFA) and to develop contacts with other cathedrals • Develop and maintain good working relationships with Bishop’s and Diocesan staff

Reporting line

This role reports to the Dean and is performance managed by him.

Line Management

The Chief Operating Office manages:

• The Commercial Director • The Cathedral Accountant • The Cathedral Fundraising Officer • Cathedral Office administrators

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4. Remuneration and Benefits

Salary - £70K per annum

Leave: 25 days annual leave plus statutory bank holidays, plus extra day at Christmas and extra day for the annual staff outing in the summer. Annual leave increases to 30 days per year after 10 years’ service.

Pension: The postholder will be eligible to join a defined contributions pension scheme managed by the Church Workers Pension Fund. The Cathedral and employee each contribute half of the annual premium of 10% of salary.

Probationary period: The successful candidate will be required to work a 6 month probationary period.

Notice period: During the probationary period, the notice period is one week on either side. After that the notice period will be three months on either side.

Season ticket loan: Once the probationary period has been completed satisfactorily, the person appointed will be eligible to take out a season ticket loan whereby the Cathedral will issue a cheque for the purchase of an annual season ticket and deduct the cost in equal monthly instalments from the salary.

The COO will make a considerable contribution to the life and community of the Cathedral. This is not a conventional 9 to 5 role and, post COVID, flexibility on both sides is to be expected.

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5. Timeline, Application Process and How to apply

Timeline Dates Activity

3 February 2021 5pm Applications close w/c 8 and 15 February Thewlis Graham consultant interviewing of interested candidates w/c 1 March First Client Interviews w/c 8 March Final Client Interviews

Application Process Thewlis Graham Associates will acknowledge all applications. These will be assessed against the criteria in the Job Description and Key Responsibilities section and the people who best meet these will be invited for interview with Thewlis Graham - Covid secure online. Those candidates not invited to interview will be advised by email by late February 2021. Longlisted candidates will be advised by email. After a consultation between Southwark Cathedral and Thewlis Graham Associates a Shortlist will be drawn up and Shortlisted candidates invited for interview with the Client, again in the most Covid secure way. There will be two client interviews. How to Apply To apply for this role, please email in word format to [email protected] the following documents quoting reference U01201: -

1. A comprehensive CV 2. A covering letter which fully addresses your suitability for the role and your motivation for applying 3. Your current remunerations details and notice period, and the name, job title, organisation, email address and mobile number of two professional referees. (Please note referees will not be approached without your prior permission.)

Please ensure that you include your mobile phone number and email address in your application. Do not hesitate to contact Claire Drummond on 020 7850 4781 if you have any queries.

Additionally, if you would prefer to receive this candidate brief in a more accessible format, please contact us.

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Diversity and Inclusion Monitoring Diversity and Inclusion Monitoring is independent of the recruitment process but please do complete your completed diversity monitoring form as Thewlis Graham Associates is committed to monitoring and analysing diversity information so that we can ensure that our processes are fair, transparent, promote equality of opportunity for all, and do not have an adverse impact on any particular group. The link to this form is here: click here. If you have any problems with this, please contact Tracey on: [email protected]. Any information provided on this form will be treated as strictly confidential and will be used for statistical purposes only. It will not be seen by anybody directly involved in the selection process. No information will be published or used in any way which allows any individual to be identified.

Thank you

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6. The Advert