REGULAR BOARD MEETING Peoria Unified School District No. 11 District Administration Center 6330 W. Thunderbird Road, Glendale, AZ 85306 August 26, 2014

Mr. Hal Borhauer, Board President, called the meeting to order at 4:38 p.m. in the District Call to Order Administration Center Board Room. Other Board members present were Mr. Matthew Bullock, Board Clerk; Mrs. Kathy Knecht and Mr. James Kistner. Board Member Tracy Livingston was en route to the meeting. Also present were Dr. Denton Santarelli, Superintendent; and Mrs. Dana McCarty, Secretary.

There were five staff members in the audience.

It was moved by Mr. Bullock to convene an Executive Session as prescribed by A.R.S. 38- Convene Executive 431.03(A)(1) - Discussion of personnel matters related to the evaluation and performance- Session based compensation of the superintendent. The motion was seconded by Mrs. Knecht, and carried unanimously.

Board members returned to Regular Session at 5:39 p.m. Present in addition to those Return to Regular individuals listed above were Board Member Tracy Livingston, Dr. Heather Cruz, Deputy Session Superintendent; and Mr. Kenneth Hicks, Chief Financial Officer. There were approximately 100 people in the audience.

Presenting colors and leading the audience in the pledge of allegiance were Commander Opening Exercises Cadet Colonel Hannah Valdez and Vice Commander Cadet Lt. Colonel Christina Finley from Air Force ROTC; Superintendent for Deputy Commander of Support Jadin Gowins and Executive Officer Oscar Langford from Peoria High School Air Force JROTC.

There were no recommended changes to the order of the agenda. Reorder of Agenda Items

Mrs. Erin Dunsey, Media Specialist, recognized Air Force JROTC student awards earned Board and Staff by the Peoria and Cactus High School Chapters, as well as 2014 National Award Winners Recognitions for Career and Technical Education (CTE) for DECA, FBLA, FEA, FFA, and HOSA. Cadet Commanders Holly Blount and Hannah Valdez spoke on behalf of the many award- winning CTE program students. The students responded to Board member questions and received their congratulations. Also recognized were the families, advisors and principals of the students, as well as Dr. Patti Beltram, Director of Career Services.

Presenting the Peoria Unified School District high schools who earned “A” labels under the Department of Education’s AZ Learns Labels program was Mrs. Danielle Airey, Director of Communications and Public Relations. The following high schools were presented with banners proclaiming their “A” school designation:  Cactus High School (Principal Kristi Hammer); tied for third highest growth  (Principal Vance Setka); met all English Language Learner requirements  Peoria High School (Principal Paul Bower); highest growth change from a “C” to an “A” label  Raymond S. Kellis High School (Principal Jeff Wooten); tied for third highest growth and achieving a 94% graduation rate

Minutes Page 2 of 5 8/26/14 Also recognized were Centennial High School (Principal Christine Lopezlira) for receiving an “A” label three out of four years since the Arizona Department of Education changed the way they score labels; Liberty High School (Principal John Croteau) for retaining their “A” label and showing the second highest in growth in proficiency; and Sunrise Mountain High School (Principal Dave Svorinic) for earning an “A” label for four consecutive years.

Other acknowledgements by the Board and Dr. Santarelli:  Partnership Award presented to the City of Peoria and Peoria Unified School District by the Arizona Parks and Recreation Association for the annual Peoria Arts and Cultural Festival held each spring.  Peoria High School FFA (Future Farmers of America) students Jacob Kaltenbach, Bailee Dorris and Tanner Wright who spent five days in our nation’s capital in July as part of a leadership conference.  Teacher Jennifer Cheesman and Zuni Hills Elementary School students for coordinating an Amateur Radio International Space Station (ISS) radio contact between students and an American astronaut, Reid Wiseman, aboard the ISS.  Sunset Heights Elementary School cafeteria staff for receiving a perfect health inspection from the Maricopa County Health Department.  Peoria Unified School District COOP preschools for providing a valuable program for parents and high school students.  Mr. Hicks and his Business and Finance Department for receiving a Certificate of Achievement in Financial Reporting from the Government Finance Association.  Letter from Chandler Unified School District urging valley school districts to add a link to Expect More Arizona to their public websites.

The Public Comment agenda item allows individuals the opportunity to address the Public Comment Governing Board on any issue within the jurisdiction of the Board. Comments are limited to three minutes per person. There were no requests to speak.

The District received several letters from community members and former employees Community Member requesting that a space or facility at Cactus High School be named in memory of former Request to Name Cactus Principal Rob DeSeelhorst. Mr. DeSeelhorst passed away on July 2, 2014. Dr. Space/Facility at Cactus Santarelli suggested that the Board direct administration to formulate a task force to High School in Memory develop a recommendation to advance to the Board. There were four requests to speak: of Former Principal Rob DeSeelhorst

Mr. Allen Buntin, a former PUSD teacher, addressed the Board regarding Mr. DeSeelhorst’s ability to hire the right staff and his secret to leadership, which was to take care of small issues before they became huge fires. Mr. Buntin said Mr. DeSeelhorst deserves to be remembered in a public manner.

Mr. Jim Williams, a former PUSD administrator, recited a sampling of comments included in the letters of support for remembering Mr. DeSeelhorst in a public manner. All of the letters were from former colleagues of Mr. DeSeelhorst. Mr. Williams encouraged the Board to consider the requests.

Ms. Renee Ouimette, a former PUSD teacher, talked about the special culture that Mr. DeSeelhorst created at Cactus High School and how he had a gift for attention to details. She also shared Mr. DeSeelhorst’s talent for the development of high school curriculum as well as the block schedule.

Mr. Lee Sanderson, a former PUSD teacher, addressed the Board regarding Mr. DeSeelhort’s integrity, straightforward approach with staff and students, as well as his willingness to listen to different points of view. He encouraged the Board to honor Mr. DeSeelhorst.

Minutes Page 3 of 5 8/26/14 The Board directed administration to formulate a task force to bring back a recommendation. Mr. Steve Savoy, Administrator for K-12 Academic Services, will facilitate.

Mrs. Airey presented the School Calendar for the 2015-2016 School Year for ratification. Ratification of School The District’s Calendar Committee surveyed parents and staff in December 2013 and they Calendar for 2015-2016 were overwhelmingly supportive of the current calendar format. The 2015-2016 School School Year Calendar mirrors the current calendar format which includes Labor Day in September, Columbus Day and parent/teacher conferences in October, Veterans’ Day and a week-long fall break in November, a two-week long winter break in December, Martin Luther King Day in January, Presidents’ Day and parent/teacher conferences in February, a week-long spring break in March, a one-day break in April, and concluding the school year before Memorial Day. The only change recommended by the Calendar Committee was to move parent/teacher conferences from February 4-5 to February 11-12.

It was moved by Mrs. Knecht to ratify the 2015-2016 School Calendar as presented. The motion was seconded by Mr. Kistner, and carried unanimously. A copy of the approved calendar is attached.

Mrs. Airey presented the School Calendars for the 2016-2017, 2017-2018 and 2018-2019 Approval of School school years for initial approval. All three calendars mirror the 2015-2016 calendar with Calendars for 2016- one exception in 2017-2018 and 2018-2019. In these two school years, Veterans’ Day falls 2017, 2017-2018 and respectively on Saturday and Sunday. A review of Board Policy as well as state statutes 2018-2019 School Years only require the Veterans’ Day holiday be given with compensation when the holiday falls within the school week. Because the holiday falls so near the week-long fall break, the Calendar Committee opted not to include the holiday on the school calendars for 2017- 2018 and 2018-2019.

It was moved by Mr. Bullock to approve the 2016-2017, 2017-2018 and 2018-2019 school calendars as presented. The motion was seconded by Mrs. Livingston, and carried unanimously. Copies of the approved calendars are attached.

The purpose of this presentation, facilitated by Mr. Robert Panzer, Director of Arts Presentation on Arts Education, was to provide an overview of arts education in the Peoria Unified School Programming District and to highlight what sets those programs apart from other school districts.

Mr. Panzer presented research on the link between quality arts programming and student achievement, Arizona arts requirements, K-12 arts programming, professional development, community partnerships and future work.

Some highlights related to what sets PUSD arts programs apart from arts programs in other school districts:  100% of PUSD elementary schools provide opportunities in visual arts and music. Theatre and dance is available at the Foothills Fine Arts Academy.  100% of PUSD high schools provide opportunities in each of the four disciplines (dance, music, theater, visual arts).  100% of PUSD schools have dedicated arts classrooms/facilities.  100% of PUSD curriculum frameworks reflect the Arizona standards in the arts.  100% of PUSD schools have foundational arts courses that have valid and guaranteed assessments in place.  100% of PUSD schools utilize certified arts specialists as instructional providers.

This year the Peoria Unified School District will proudly celebrate 125 years of educating Update on PUSD’s 125th students in the northwest valley. Community members and employees collaborated to Anniversary develop six unique ways to celebrate this milestone throughout the 2014-2015 school year. Celebration Mrs. Airey gave an overview of the projects.

Minutes Page 4 of 5 8/26/14 Alumni Impact Project will celebrate the legacy of Peoria Unified School District by sharing the many stories of our graduates who have gone on to achieve success. Alumni will share stories about how their lives were impacted by their time in the District. Stories will be featured in various communications and publications throughout the year.

#Create, #Celebrate, #Impact 125 will involve all students and staff as each school develops a community project. Projects may range from collecting 125 cans of food to performing 125 acts of kindness.

Employee Breakfast and Pull the Bus combines the District’s annual United Way fundraiser with a pancake breakfast for all staff members and their families.

Future Schools Competition will encourage students from each school in the District to envision what education will look like 125 years from now. Teams of students will write a narrative, build a scale model and deliver an oral presentation.

Peoria Unified Torch Run is a student-led run that will begin at the District’s oldest educational asset, Old Main, and conclude at the District’s newest elementary school, Sunset Heights.

Unifying Art Project will have three components: past, present and future. The three pieces of collective art will be installed at Old Main (past), the District Administration Center (present) and Sunset Heights (future).

Mr. Borhauer announced that Dr. Santarelli exceeded the requirements to receive Award of Performance- performance compensation. It was moved by Mr. Borhauer to approve payment of the Based Compensation performance-based portion of the superintendent’s 2013-2014 contract in an amount that is Component of the 2013- based on verification of established goals having been met. The motion was seconded by 2014 Superintendent’s Mrs. Knecht, and carried unanimously. Employment Contract

Mr. Hicks reported on Judge Cooper’s ruling that the state must reset the base school Legislative Report support level to reflect inflation, meaning that the 2015 level will be changed to mirror what it would have been if inflation had been funded from 2009 through 2014. A hearing is set for the last week in October to address back payments and Mr. Hicks has been scheduled to testify. The District’s portion of back payment is approximately $41 Million. It is felt that the case will go to the Appeals Court. School districts are being advised not to count on spending the money just yet.

Mrs. Knecht requested samples of 3rd, 8th, and 11th grade math curriculum. Mr. Bullock Requests for Future supported the request. Agenda Items, Written Reports, Info

It was moved by Mr. Kistner, seconded by Mr. Borhauer, to approve the items on the Consent Agenda consent agenda. The motion carried unanimously. The following items were approved: Approved

The minutes of the Regular Board Meeting held on August 12, 2014. Minutes

The ratification of the Human Resource Report containing the hiring of new employees, Human Resource Report requests for leave of absence, resignations, retirements and terminations.

The Donations Report containing donations in support of the District from students, Donations Report parents, staff and community members.

The following requests for out-of-state travel: Travel Requests

Linda Virgil, Accounting Supervisor/DAC to attend the Arizona School Business Officials (ASBO) International’s 2014 Annual Meeting and Expo in Kissimmee, Florida on September 18-22, 2014.

Minutes Page 5 of 5 8/26/14 Centennial and Ironwood High Schools dance students and Kim McFall, teacher/CeHS; Whitney Vining, teacher/CeHS; April Leher, teacher/IHS; Kathy Wilson, teacher/IHS to attend an academic field trip in Los Angeles, California on February 11-14, 2015.

Copperwood Elementary School junior high students and Kaliko Martin, teacher/CW; Susan Jones, teacher/CW; Regina Keagle, teacher/CW; Scott Collins, teacher/CW to attend an academic field trip in Los Angeles, California on March 11-12, 2015.

Sunrise Mountain High School dance students and Amanda Moser, teacher/SMHS and James Carter, teacher/SMHS to attend an academic field trip in New York City, New York on March 12-15, 2015.

The ratification of the Voucher Report for the month of July 2014. Voucher Report

Addendum No. 1 adding Thomas Hancock, Melody Maynes and Connie Witte to the list of Addendum No. 1 to List individuals designated and qualified to evaluate teachers during the 2014-2015 school year. of Qualified Evaluators for the 2014-2015 School Year

The Intergovernmental Agreement (IGA) with the Arizona Assessment Collaborative IGA with AZ Assessment (AzAC) and 13 additional valley school districts for a joint assessment program providing Collaborative (AzAC) formative and summative assessment data in a cost effective manner. The IGA is for the term of July 1, 2014 through June 30, 2015. Authorization for administration to execute the document on behalf of the Governing Board was also approved.

The following informational reports were included in the meeting packet: Informational Reports  Budget, Facilities Planning and Construction Report  Report on Upcoming Meetings and Events (listed below) September 1, 2014 Labor Day Holiday (All schools and district offices closed) September 2, 2014 Professional Development Day (All schools closed) September 3-5, 2014 8:30 a.m. Arizona School Boards Association 38th Annual Law Conference, JW Marriott Camelback Inn September 6, 2014 9:00 a.m. Career & Technical Education 3rd Annual Chart Your Pathway to Success Tour, Peoria High School September 10, 2014 5:30 p.m. Parent Organization Presidents’ Dinner, Marshall Ranch Elementary School September 9, 2014 5:30 p.m. Regular Board Meeting, District Administration Center Board Room September 23, 2014 5:30 p.m. Regular Board Meeting, District Administration Center Board Room October 13, 2014 Columbus Day Holiday (All schools and district offices closed) October 14, 2014 5:30 p.m. Regular Board Meeting, District Administration Center Board Room October 28, 2014 5:30 p.m. Regular Board Meeting, District Administration Center Board Room  Draft Agenda for the September 9, 2014 Regular Board Meeting o Mr. Kistner asked for clarification of the meeting start time. Dr. Santarelli said an Executive Session would likely be required making the start time 4:30 p.m.

Readdressing Item # 6 – Staff Recognitions, Dr. Santarelli thanked Mr. Ross Clemens, Readdress of Agenda Administrator for Information Management and Technology, for his dedicated years of Items service to the Peoria Unified School District. This was Mr. Clemens’ last Board meeting before retirement.

It was moved by Mrs. Knecht, seconded by Mr. Bullock, to adjourn the meeting. The Adjournment motion carried unanimously, and the meeting adjourned at 7:58 p.m.

Clerk