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Administrative Report Schools Considered for Potential Closure

Britannia Secondary School 1001 Cotton Drive, Vancouver, BC V5L 314 Table of Contents SCHOOL SUMMARY GRAPHIC 3 ASSESSMENT MATRIX 4 1. WHY VSB IS CONSIDERING THE CLOSURE OF SCHOOLS 5 2. NEXT STEPS IN THE DECISION MAKING PROCESS 7 3. WHERE WOULD BRITANNIA SECONDARY STUDENTS GO TO SCHOOL? 7 4. WHEN WOULD BRITANNIA SECONDARY CLOSE? 7 5. WHY WAS BRITANNIA IDENTIFIED FOR POSSIBLE CLOSURE? 7 6. IMPLICATIONS OF CLOSING BRITANNIA SECONDARY 8 A. Educational Programing 8 B. District Seismic Mitigation Program 8 C. Financial Implications 9 7. CLOSURE IMPLEMENTATION 9 8. RECOMMENDATION 11 APPENDIX 1: DETAILED INFORMATION ABOUT BRITANNIA SECONDARY 13 A. Location and Context 13 B. Enrolment History 14 C. Enrolment Analysis 16 D. Projected Enrolment 17 E. Operating Capacity 17 F. Capacity Utilization 17 G. Building Condition 18 H. Seismic Condition 18 APPENDIX 2: DETAILED EVALUATION OF ENROLMENT FOR A CONSOLIDATED BRITANNIA/TEMPLETON 19 A. Operating Capacity 19 B. Operating Capacity & Classroom Spaces 20 C. Enrolment Projections 20 D. Capacity Utilization 21 E. Managing Changing Enrolment Patterns 21 APPENDIX 3: REVIEW AND ASSESSMENT OF LRFP LEVEL TWO FACTORS 23 A. Geographical Considerations 23 B. Seismic Rating 25 C. School Site Considerations 26 D. Temporary Accommodation for Seismic Mitigation 26 E. Deferred Maintenance and Operating Costs 27 F. Supports for Vulnerable Students and Families 30 G. Educational and Social Impact of School Closure on Vulnerable Communities 31 APPENDIX 4: LRFP SCHOOL CLOSURE IMPLEMENTATION CONSIDERATIONS 32 A. Enhanced Services and Community Link Services 32 B. School and Community Programs and Supports 32 C. District Programs 33 D. Rentals 33 E. Partnerships 34 F. Individualized support 34

2 Administrative Repoli on Putelitiel School Clusur Britannic SeLuilddi y

OVERALL Britannia SEISMIC Secondary School RATING HIGH BLOCK 1 LOW GRADES BLOCK 2 LOW BLOCK 3 H1 8 12 BLOCK 4 MEDIUM

ENROLMENT & UTILIZATION: CURRENT AND PROJECTED (BASED ON OPERATING CAPACITY OF 1100)

Present day = 2015/2016 577 xi UN 52% Projected 2016/2017 559 I Wiwi - 51% In fifteen years 2030 641 xi iiiififi - 58%

WILL BE USED BUDGET IMPACT: FOR TEMPORARY COST SAVINGS ACCOMMODATION: IF APPROVED FOR CLOSURE

Potential Ongoing Operating Savings per Year STUDENT PLACEMENT UPON CLOSURE $2.44 MILLION

BRITANNIA TEMPLETON SECONDARY SECONDARY Deferred Maintenance Savings —Th" _\./..__. $13.3 MILLION

Administrative Report on Potential School Closures: Britannia Secondary

ASSESSMENT MATRIX

Assessment Britannia Secondary School Conclusion

Board Policy Requirements for Closure • Students can be reasonably accommodated in other local schools. • Students can be provided with access to appropriate educational programs.

Level One Factors for Closure Consideration • Catchment and non-catchment students can be accommodated in local schools. • Projected future student enrolment of new catchment can be accommodated.

Level Two Factors for Closure Consideration Reviewed and Assessed • The consolidated Templeton catchment is below VSB secondary maximum walk distance ■ Transit routes and pedestrian crossing information outlined • Seismic Ratings: Britannia is High 1 (based on one block, most of school is Low or Medium risk), Templeton is High 1 ■ Britannia will be used to provide Temporary Accommodation • Britannia receives Enhanced Services staffing support • Closing Britannia would result in operating cost savings of $ 2,438,809 per year • Closing Britannia would result in $13.3 million in avoided deferred maintenance capital costs

4 Administrative Report on Potential School Closures: Britannia Secondary 1. WHY VSB IS CONSIDERING THE CLOSURE OF SCHOOLS

The Vancouver School Board (VSB) is committed to providing the highest quality learning experience for all students, helping them reach their full potential in a safe, inclusive, and supportive environment. Fulfilling this commitment requires careful, ongoing management of the VSB budget, which is set by a Provincial Government funding formula.

The delivery of a high quality educational experience is comprised of many components; a wide variety of educational programs and opportunities, access to educational resources, safe and well maintained school facilities, qualified school staff, and engaged parents and communities. Allocating more funding than necessary to any one of these components results in less funding being available for others.

As outlined in the Long Range Facilities Plan (LRFP, May 2016), there has been a long term decline in the total school age population in Vancouver. Therefore, the VSB has more school capacity than required to accommodate both current and future student enrolment. Using the Ministry of Education definition, the school district's current operating capacity utilization is 84.7%. Some Vancouver schools are at or over capacity while others are significantly under capacity. Approximately a quarter of the 92 elementary schools (including annexes and elementary schools) and about a third of the 18 secondary schools were at less than 70% of their operating capacity during the 2015-16 school year.

Long term enrolment projections show that VSB will continue to have surplus capacity, notwithstanding anticipated enrolment growth and increased densification in Vancouver. The existing network of schools is larger than is required to support current and future enrolment. Retaining more school buildings than needed is costly and an inefficient use of funding.

By reducing the number of operating schools:

1. Funds spent on operational costs (utilities, energy consumption, custodial supplies, building maintenance and repair) and administrative costs (principals, vice principals, clerical and custodial staff) can be redirected to support educational programming.

2. Significant deferred maintenance costs will be saved, allowing more funds to be directed to upgrading operating schools thus improving the overall condition of school facilities.

3. The Ministry of Education is more likely to advance funding for seismic projects if the VSB has increased district-wide capacity utilization. This will enhance the efficiency of the Seismic Mitigation Program.

4. Temporary accommodation sites will be identified increasing the speed and efficiency of the seismic work and supporting the completion of the Seismic Mitigation Program by 2030.

5. With increased capacity utilization, the Ministry of Education is more likely to support capital funding requests allowing the opportunity to build new schools in areas experiencing enrolment growth (Downtown core and False Creek).

The District fully understands that a school, full or not, is an important part of community life. Closing a school impacts children, families, and communities. Such a challenging decision requires clear information, a full understanding of the rationale, informed discussion, public consultation, and

Administrative Report on Potential School Closures: Britannia Secondary transparent decision making. The District will work closely with impacted school communities to develop a detailed plan and process specific to each community.

It is the intent of this report to provide the Board, school communities and the public with clear and detailed information to support discussion, consultation, and decision making. The school report contains the specific information for each school required by Board Policy FL-R: School Closure and as outlined in the Long Range Facility Plan (Section 4.3). In addition, information is provided on Implementation Considerations (LRFP, Section 4.3).

In developing a preliminary list of possible schools for closure staff conducted extensive analysis of all VSB schools. This analysis resulted in the preliminary list of 12 schools that might be considered for closure. This list was released in June 2016. Schools on the preliminary list are:

• Champlain Heights Annex at 7835 Champlain Crescent. • McBride Annex at 4750 St. Catherines Street.

Queen Elizabeth Annex at 4275 Crown Street. • Tecumseh Annex at 1551 E. 37th Avenue. • Admiral Seymour Elementary School at 1130 Keefer Street.

Dr. A.R. Lord Elementary School at 555 Lillooet Street. • Graham D. Bruce Elementary School at 3633 Tanner Street. • Pierre Elliott Trudeau at 449 E. 62nd Avenue. • Queen Alexandra Elementary at 1300 E. Broadway. • Sir Guy Carleton at 3250 Kingsway. • Britannia Secondary School at 1001 Cotton Drive. • Gladstone Secondary School at 4105 Gladstone Street.

An explanation of the process used in determining the schools identified on the preliminary list is outlined in the "Strategic Report: Potential School Closures".

6 Administrative Report on Potential School Closures: Britannia Secondary 2. NEXT STEPS IN THE DECISION MAKING PROCESS

In September 2016 the Board will determine whether Britannia Secondary should be considered for closure as per Board policy FL-R: School Closures.

If the Board determines that Britannia Secondary should be considered for closure, consultation with the school community will occur during October and November of 2016.

Following consultation, a report will be prepared for the Board summarizing the results of the consultation process. The school closure policy (FL-R) requires that this Consultation Report include, at a minimum, the following:

• A fair consideration of the community's input. • Consideration of future enrolment growth in the district. • Consideration of alternate community uses for all or part of the school. As part of the consultation process staff will be seeking input and information from the school community to guide further development of an implementation plan. Appendix 4 outlines Long Range Facilities Plan implementation considerations for Britannia Secondary.

The Board will make a final decision regarding school closure in December 2016 following public consultation.

3. WHERE WOULD BRITANNIA SECONDARY STUDENTS GO TO SCHOOL?

If the Board decides to close Britannia Secondary School, all continuing students currently attending Britannia Secondary will be offered an educational program at Templeton Secondary School.

4. WHEN WOULD BRITANNIA SECONDARY CLOSE?

If approved for closure the earliest date that Britannia would be closed is June 30, 2017.

5. WHY WAS BRITANNIA IDENTIFIED FOR POSSIBLE CLOSURE?

Britannia Secondary School meets Board Policy Regulation FL-R: School Closures:

1. Students from Britannia can be reasonably accommodated at Templeton Secondary. (Appendix 2) 2. Britannia students can be provided with access to appropriate educational programs at Templeton Secondary. (Appendix 2)

Administrative Report on Potential School Closures: Britannia Secondary 7 Britannia Secondary meets Level One Factors for Closure Consideration as outlined in the Long Range Facilities Plan:

1. All continuing students at Britannia Secondary (in and out of catchment) can be accommodated at Templeton Secondary. (Appendix 2)

2. Projected future student enrolment within the consolidated Britannia/ Templeton Secondary catchment area can be accommodated at Templeton. (Appendix 2)

Britannia Secondary School was reviewed and assessed for Level Two Factors for Closure Consideration as outlined in the Long Range Facilities Plan. Based on this review it was determined that Britannia Secondary should proceed to closure consideration and consultation. (Appendix 3)

Summary of Rationale:

• The combined existing and projected student enrolment at Britannia Secondary can be accommodated at Templeton Secondary.

• The two schools are located a relatively short distance apart and consolidation would not result in a significant increase in travel distance for students.

▪ Seismic mitigation has been supported by the Ministry of Education for Templeton Secondary. Consolidating Britannia and Templeton is likely to help expedite Ministry funding for Templeton Secondary.

• Britannia Secondary will provide temporary accommodation for other VSB schools undergoing seismic construction.

• Closing Britannia Secondary will result in financial savings for the VSB of $2,438,809 per school year in operating costs on an ongoing basis and $13.3 million in avoided deferred maintenance capital costs.

See Summary Assessment Matrix for Britannia Secondary School (page 4).

6. IMPLICATIONS OF CLOSING BRITANNIA SECONDARY

A. Educational Programing Britannia and Templeton Secondary offer a regular Grade 8-12 program. All students in the regular program attending Britannia Secondary would be offered an appropriate program at Templeton Secondary.

See Appendix 2

B. District Seismic Mitigation Program To complete the Seismic Mitigation Program by 2030 it is necessary to make use of existing school space to provide temporary accommodations for schools that are undergoing seismic construction.

8 Administrative Report on PUtClitidi SCiiooi CIUSUres: Britannia Secondary Britannia Secondary School has been determined to be good candidate to provide temporary accommodation for up to four schools (both Elementary and Secondary) including Templeton, King George, Selkirk and Selkirk Annex.

See Appendix 3

C. Financial Implications If Britannia Secondary is approved for closure, it is anticipated that this closure would result in the following savings:

■ Operating cost savings: There would be a total savings of $2,438,809 per year in operating costs on an ongoing basis, including facility related costs (e.g. maintenance, building operations), administrative staffing costs (e.g. principal, vice principal, and some support staff), and teaching costs. This would be lower in the year that the school is closed (about $1,896,300) because there would be some one-time costs associated with closure (e.g. moving costs, consulting costs, costs to mothball the closed school building if it is not immediately leased out and/or utilized for temporary accommodation).

• Capital cost savings: Britannia Secondary School currently has approximately $13.3 million in deferred maintenance costs (i.e. maintenance work on major building components such as the roof, heating, plumbing that is overdue) that would be avoided if the school is approved for closure.

■ Britannia Secondary School has a high seismic risk. Capital costs associated with the seismic upgrading of Britannia Secondary would be avoided (and saved by the Ministry of Education) if Britannia Secondary is approved for closure.

See Appendix 3

7. CLOSURE IMPLEMENTATION

If the Board approves the closure of Britannia Secondary School, the earliest date that the school would be closed is June 30, 2017.

Upon the approval of closure, a District Implementation Team will be established. This team will be led by a Director of Instruction and/or Associate Superintendent and will include representation from Employee Services, Planning and Facilities, Learning Services, and Field Services. This team will be responsible for working directly with the impacted school communities to develop and implement a detailed implementation plan.

Responsibilities of the District Implementation Team will include:

1. Student Enrolment and Placement:

If approved for closure, all continuing students (both in and out of catchment) enrolled at Britannia will be offered placement at Templeton Secondary.

Options for Britannia students who do not wish to attend Templeton Secondary:

Administrative Report on Potential School Closures: Britannia Secondary 9 • Students who live in the catchment of another VSB school have the option of applying for placement at their catchment school. Catchment students receive placement priority based upon available space.

• Students who do not wish to attend the school where they are placed may submit a cross boundary application to the school(s) they wish to attend. Cross boundary applications are accepted in February for placement in September of the next school year. Placements are offered based on available space and guidelines as outlined in Board policy.

For further Details see admission rules and guidelines which can be found in the VSB Admission and School Choice Policy: https://www.vsb.bc.ca/district-policy/jecc-r-student-admission-anci-school- choice-regulation-O

2. Supporting Students: The district has well developed structures in place to ensure student transitions between annexes and the elementary schools and between elementary and secondary schools are successful. If a school closes, these structures will provide a framework for supporting students in transition to a different school. Students and their families will have the opportunity to learn about and to visit the school where they will be attending. Opportunities will be provided for the teachers and staff to share specific information regarding student learning needs, strengths, and programming. Specific plans to support any students who find transition especially challenging will be developed.

3. Programs and Services: Every school has varied, and often unique, programs and services. As part of the consultation process, the district will hear from the school community about the programs and services specific to the school. The District Implementation Team will work with the school community to determine the possibility of continuing to offer these programs and services.

At Britannia Secondary there are a number of programs that provide students with support and enrichment activities. The district is committed to working with service providers to determine how these services and supports could continue to be offered at Templeton Secondary.

4. District Choice, Special Education, Alternative Programs: There are several district programs housed at Britannia Secondary. In the event that Britannia Secondary is closed, the District Implementation Team will work closely with staff, students, and families in order to facilitate the relocation of students and programs.

Proposed locations for each district program have been identified:

• All of the district choice programs (Venture Mini-school, International Baccalaureate, Hockey Academy, ACE-IT program) are proposed for relocation to Templeton.

• The Streetfront and Outreach programs are proposed to remain at Britannia and function as satellite sites to Templeton Secondary.

• The Learning Support special education program is proposed to be relocated to Templeton Secondary.

• The Social Development special education program is proposed to be relocated to Point Grey Secondary School. In the event that this program is moved to Point Grey, staff will work with families to determine if current students can be accommodated in a program closer to their residence.

10 Administra five Report on Potential School Closures: Britannia Secondary

Note: The catchment area for District Choice and Special Education programs is all of Vancouver. Programs are routinely relocated to balance program distribution and accessibility across the district and to ensure space is available for catchment students. Students enrolled in these programs do not have continuing status at the school where the program is located.

5. Supporting VSB Staff: The district recognizes that staff will also be impacted by any decision to close a school. The District Implementation Team will work closely with unions and associations of employees affected by the closure process to provide clear and transparent information to help minimize uncertainty. All relevant contractual provisions will be followed in consultation with unions and associations. 6. Materials and Equipment: The District Implementation Team will work with the Britannia Secondary School community to determine if there is any specific equipment (such as newly installed community gardens) which could be relocated in the event of a closure.

The District Implementation Team will also be responsible for coordinating the packing and moving of all materials and resources in the event of a school closure.

7. Preparing Facilities: The District Implementation Team will work with schools which are going to be receiving students as the result of a school closure, in order to determine what modifications and/or alterations to the facility are required to support increased student numbers.

8. RECOMMENDATION

Britannia Secondary School meets Board policy regulation (FL-R: School Closure) requirements and Level One Long Range Facility Plan factors. It has been reviewed for Level Two Long Range Facility Plan Factors.

Therefore, it is recommended that Britannia Secondary School be considered for closure and proceed to public consultation as outlined in Board Policy Regulation FL-R School Closures.

Administrative Report on Potential School Closures: Britannia Secondary 11 Appendices

Appendix 1: Detailed Information about Britannia Secondary

Appendix 2: Current and Projected Enrolment for a Consolidated Britannia/Templeton

Appendix 3: Review and Assessment of LRFP Level Two Factors

Appendix 4: LRFP School Closure Implementation Considerations

12 Administrative Report on Potential School Closures: Britannia Secondary

Appendix 1

APPENDIX 1: DETAILED INFORMATION ABOUT BRITANNIA SECONDARY

A. Location and Context Address: 1001 Cotton Drive, Vancouver, BC V5L 3T4 Site size: 6.92 hectares (17.1 acre) Figure 1: Current Catchment Area Map for Britannia Secondary School

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There are four buildings on the Britannia Secondary School site which are used for grade 8 to 12 programming.

Administrative Report on Potential School Closures: Britannia Secondary 13 Figure 2: Existing Building on the Britannia Secondary School Site Use Building Area (sq. m) Year Constructed Year Renovated Seconda School 5,718 1912 1955 Seconda School 4,433 1967 Seconda School 2,510 1974 Seconda School 2,568 1955

Figure 3: Aerial Photograph of Britannia Secondary School Site

B. Enrolment History The source of historical enrolment data is the 1701 data submission provided to the Ministry of Education. These enrolment numbers are a headcount of funded students in attendance as of Sept 30, 2015.

Fee paying International students are not included in these enrolment numbers.

14 Administrative Report on Potential school closures: Britannia Secondary Appendix 1

Figure 4: Britannia Secondary School Enrolment History (2006-07 to 2015-16) Britannia Secondary Enrolment History

800

700

600

500

400

200

100

300 I I I I I I I I I 0 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Britannia 794 761 713 747 735 702 650 633 579 577

Figure 5: 2015-16 Enrolment Breakdown Britannia 2015-16 Enrolment Breakdown Student Category Number of Students Regular 333 District Choice 150 District Special Education 29 District Alternate* 65 Total 577 *Includes 8J/9J — which has been consolidated with Eastside (at Templeton) beginning in 2016-17

Administrative Report on Potential School Closures: Britannia Secondary 15

C. Enrolment Analysis Figure 6: Where Students Who Attend Britannia Secondary Live Regular Program) (2015-16) Britannia 226 Vancouver Technical 33 Ter• leton 17 Gladstone 11 Kin. Geor• e 10 Windermere 8 David Thom son 6 Other VSB Schools* 11 Out of District 11 Total in catchment 226 Total out of catchment 107 Total 333

Figure 6a: Where School Aged VSB Students Living in the Britannia Secondary Catchment Attend School (Regular Programs) (2015-16) Britannia 226 Tem leton 31 Vancouver Technical 23 Kin• Geor•e 13 Gladstone 11 Churchill 9 M•.er 9 Hamber 8 Kitsilano 7 B n! 4 Other VSB Schools* 12 Total 353 Note for Figures 6 and 7: There are 3 or fewer students from each of the schools which comprise this grouping.

Figure 7: Number of Britannia Secondary Catchment Students in District Choice Programs (e.g. French Immersion) (2015-16) Number of Britannia Secondary Catchment Students in 124 District Choice Programs in other VSB Schools

Figure 8: Information on Britannia Secondary Population (2015-16) En • lish Lan • ua • e Learners 3 Abori• 'nal Ancest 189 Students with S ecial Needs Desi nation 164 Refu• ees 8

16 Administrative Report on Potential School Closures Britannia Secondary

Appendix 1

Figure 9: International Students Enrolment at Britannia in 2015-16

International Students .1 25

D. Projected Enrolment The VSB uses enrolment projections provided by Baragar Infosystems. The VSB provides Baragar with enrolment data annually.

Baragar uses VSB enrolment data and the following factors to project future enrolment.

• Number of births

■ Migration

• Housing Yield.

• Participation rate

Enrolment projections are updated annually.

Figure 10: Enrolment Projections for Britannia Secondary (2016-17 to 2030-31) without International Students Year 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030

Enrolment 559 551 559 550 564 572 582 583 602 608 612 618 632 631 641

E. Operating Capacity Operating capacity is determined using the Ministry of Education's Area Standards and includes regular classrooms in the school building, outbuildings, and modular classrooms for Kindergarten. Portables are not considered. The operating capacity can fluctuate slightly subject to the number of classrooms used for Kindergarten.

Britannia has a total operating capacity of 1,100 student spaces.

Note: If Britannia were to close it is intended that the Outreach and Streetfront programs would continue to operate out of their current locations at Britannia.

F. Capacity Utilization Capacity utilization is the ratio between student enrolment and operating capacity. Figure 11: Existing (2015-16) and Projected (2016-17 to 2030-31) Capacity Utilization at Britannia Secondary Year 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030

Enrolment 577 559 551 559 550 564 572 582 583 602 608 612 618 632 631 641 1100 1100 1100 1100 1100 1100 1100 1100 1100 1100 1100 1100 1100 1100 1100 1100

Utilization 52% 51% 50% 51% 50% 51% 52% 53% 53% 55% 55% 56% 56% 57% 57% 58%

Administrative Report on Potential School Closures: Britannia Secondary 17

G. Building Condition VSB measures the condition of the building using an indicator called the Facility Condition Index (FCI), which is a ratio that represents the deferred maintenance costs (i.e. maintenance work on major building components such as the roof, heating, plumbing that is overdue) divided by the replacement cost of the building. A high FCI indicates a building with a high level of deferred maintenance.

Britannia Secondary School has an FCI of 0.42 which indicates that the cost to address all of the outstanding maintenance items would be approximately 42% of the cost to build a new school.

Figure 12: Facility Condition Index Information (2015-16) Britannia Secondary Average for the 18 Secondary Average for all 110 Schools in Schools in the District the District

FCI (2015-16) 0.42 0.52 0.48

H. Seismic Condition A seismic evaluation of all schools was conducted in 2004. Each building was divided into seismic blocks as defined by the Vancouver Building Bylaw and then rated in terms of its seismic risk. A school can be made up of different blocks with different ratings, but the highest rated block is generally used when speaking of the building's overall rating.

There are five possible seismic risk ratings:

■ High 1 (H1) - most vulnerable structure at highest risk of widespread damage or structural failure; not reparable after a seismic event. Structural and non-structural seismic upgrades are required.

• High 2 (H2) - vulnerable structure at high risk of widespread damage or structural failure; likely not reparable after a seismic event. Structural and non-structural seismic upgrades are required.

• High 3 (H3) - isolated failure to building elements such as walls are expected; building likely not reparable after a seismic event. Structural and non-structural seismic upgrades are required. Building to be upgraded or replaced within the Capital Plan when it has reached the end of its useful life.

• Medium (M) - isolated damage to building elements is expected; non-structural elements (such as bookshelves, lighting) are at risk of failure. Non-structural upgrades are required. Building to be upgraded or replaced within the Capital Plan when it has reached the end of its useful life.

■ Low (L) - least vulnerable structure; would experience isolated damage and would probably be reparable after a seismic event. Non-structural upgrades may be required.

Britannia Secondary has a High seismic rating ("H1") based on Block 3. Blocks 1 and 2 are rated Low (L). Block 4 is rated Medium (M). See Building Block diagram Appendix 3.

Seismic mitigation for Britannia Secondary has not yet been supported by the Ministry of Education.

18 Administrative Report on Potential School Closures: Britannia Secondary Figure 14:OperatingCapacityofTempleton Administrative ReportonPotentialSchool Closures:BritanniaSecondary Figure 13:ConsolidatedBritanniaSecondary/TempletonSecondaryCatchment A. OperatingCapacity The BritanniaSecondaryandTempletoncatchmentswouldbeconsolidatedintoone catchment withTempletonSecondaryservingastheGrade8-12School. DETAILED EVALUATIONOFENROLMENTFOR into onecatchmentareaservingthecommunity A CONSOLIDATEDBRITANNIA/TEMPLETON APPENDIX 2: If approvedforclosure,thecurrentcatchmentareasBritanniaandTempletonwillbeconsolidated Templeton Secondary B ROADWAY 0 0.• ; 4 cy 5\ S o ) y ' ~lI 3 123 N

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Appendix 2

B. Operating Capacity & Classroom Spaces Figure 15: 2017-18 Enrolment, Operating Capacity, Enrolling Classrooms Operating Projected Number of Utilization Capacity Consolidated Available School Enrolment Enrolling 2017-18 Classrooms Consolidated Britannia 1,400 1,263 56 90% and Templeton

Figure 16: District Programs at Britannia and Proposed Locations if Britannia Closed Pro rams at Britannia Proiram T 'e Current Enrolment Pro .osed Location International Baccalaureate District Choice 42 Templeton Venture Mini-school District Choice 63 Templeton Hocks Academ District Choice 35 Templeton ACE-IT District Choice 3 Templeton Social Develo.ment District Special Education 14 Point Grey Learnin Su ort District Special Education 15 Templeton District Alternative 21 Britannia in current Streetfront portables District Alternative 30 Britannia in current Outreach location

C. Enrolment Projections The VSB uses enrolment projections provided by Baragar Infosystems. The VSB provides Baragar with enrolment data annually.

Baragar uses VSB enrolment data and the following factors to project future enrolment.

• Number of births • Migration • Housing yield • Participation rate Enrolment projections are updated annually. Figure 17: Projected Enrolment- Consolidated Templeton/Britannia Secondary Year 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 202 Consolidated 1263 1280 1293 1313 1318 1349 1342 1357 1359 1370 1356 1363 1345 1333 Britannia /Templeton* *The projected enrolment from Britannia that will be consolidated with Templeton excludes International Students and the following programs that will be located off site: • Streetfront • Outreach

20 Administrative Report nn Potential School Closures. Britannia Secondary Appendix 2.

D. Capacity Utilization Figure 18: Consolidated Britannia/Templeton Secondary Year 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Consolidated 1263 1280 1293 1313 1318 1349 1342 1357 1359 1370 1356 1363 1345 1333 Britannia Item' leton* Operating 1400 1400 1400 1400 1400 1400 1400 1400 1400 1400 1400 1400 1400 1400 Ca taci 90% 91% 92% 94% 94% 96% 96% 97% 97% 98% 97% 97% 96% 95% Utilization

Figure 19: Consolidated Britannia/Templeton including Current International Student Enrolment* Year I ; I ' I I I I I I I I I I : I ' 030 Consolidated 1318 1335 1348 1368 1373 1404 1397 1412 1414 1425 1411 1418 1400 1388 Britannia /Tem • leton Operating 1400 1400 1400 1400 1400 1400 1400 1400 1400 1400 1400 1400 1400 1400 Ca•acit 94% 95% 96% 98% 98% 100% 100% 101% 101% 102% 101% 101% 100% 99% Utilization *International Student numbers can be adjusted annually to ensure space for catchment student enrolment. Note:

VSB staff meet quarterly with the City of Vancouver staff to share information on major planning initiatives and discuss the status of local area planning programs. VSB staff have been monitoring the Grandview Woodlands Plan and the North East False Creek Area (viaducts). Britannia and Templeton are two of the VSB schools located within the Grandview Woodlands Plan study area boundary.

The City of Vancouver also provides annual development information to VSB Planning staff. Information from the City of Vancouver includes development addresses, project status on rezonings, development permits issued, residential tenure (strata or rental), number of residential units, bedroom counts if available and number of floors. The majority of the projects are based on an average project schedule of approximately 3-5 years from initial application to occupancy.

It has been determined that any VSB enrolment increase from local development projects can be addressed within the consolidated Britannia/Templeton catchment through available capacity and management of enrolment as noted in Section E below.

E. Managing Changing Enrolment Patterns The district has several approaches to manage enrolment and/or increase space at the consolidated Templeton/Britannia catchment should enrolment growth differ from what is projected:

• Management of Enrolment: Managing the number of grade 8 students accepted through the cross boundary application process can reduce schools' enrolments. Currently a total of 190 non- catchment students attend the regular programs at Templeton and Britannia. Placing suitable restrictions on non-catchment students enrolling at the grade 8 level will ensure future enrolments remains at a level that can be accommodated.

Administrative Report on Potential School Closures: Britannia Secondary 21 Appendix 2

• Location of District Programs: The district could explore the relocation of district programs to other VSB secondary sites in order to create additional room at Templeton Secondary. District programs support the entire district and their catchment is the whole of Vancouver.

• Adjusting School Catchments: It is anticipated that the consolidated Britannia/Templeton catchment will be reduced in the future as part of ongoing seismic mitigation work. One option being considered is expanding the current King George catchment eastward to include the portion of the Britannia catchment west of Main Street. This increased catchment size for King George would be factored into the seismic mitigation build size for a rebuilt downtown secondary school.

• Adding Enrolling Space: If the seismic project definition work recommends a replacement school Templeton could be designed to accommodate additional space if needed in the future.

• Reopening Britannia Secondary: Should enrolment numbers warrant, the district could consider reopening Britannia Secondary in the future.

• Reducing Number of International Students: The district determines International student numbers on an annual basis. It is possible to reduce the number of International students accepted to a school in order to ensure there is space for catchment students.

22 Administrative Report on Potential School Closures: Britannia Secondary Appendix 3.

APPENDIX 3: REVIEW AND ASSESSMENT OF LRFP LEVEL TWO FACTORS Britannia and Templeton would be consolidated into one catchment area with Templeton serving the catchment.

A. Geographical Considerations Figure 20: Distance between schools under consideration (based on Google routes):

Receiving Walking Distance Walking Time Driving Driving Time School under closure school Between Distance consideration Between Schools Schools Templeton 1.6 km 20 min 2.2 km 8 min Britannia Secondary

Current Maximum Distance for Catchment:

• Britannia Secondary: 2.9 Km • Templeton Secondary: 3.2 Km

Proposed Maximum Distance for Consolidated Catchment:

• Templeton Secondary: 3.7 Km

VSB Secondary School Walk Distance:

• Average VSB catchment walk distance: 2.9 Km • Maximum VSB catchment walk distance: 3.9 Km

Transit:

Figure 21: Bus service within 5-10 mins walk for Britannia Secondary and Templeton Secondary. School Name Route Route Name

VICTORIA/DOWNTOWN, KNIGHT/DOWNTOWN, Britannia Secondary 020 022 004 014 135 POWELL/DOWNTOWN/UBC, SFU/BURRARD STN

NANAIMO STN/DUNBAR, HASTINGS/UBC, Templeton Secondary 007 014 004 020 135 HASTINGS/UBC,POWELL/DOWNTOWN/UBC, VICTORIA/DOWNTOWN, SFU/BURRARD STN

Administrative Report on Potential School Closures: Britannia Secondary 23 Major Roadways: CRICANGICC4 4(4' Figure 22: Map of Britannia and Templeton catchment: Blue dots are traffic signals. Green lines are bikeways.

•

• •

•

24 Administrative Report on Potential School Closures: Br ann . a Secondary Appendix 3.

B. Seismic Rating Buildings are broken up into seismic blocks as defined by the Vancouver Building Bylaw. In 2004, APEG (Association of Professional Engineers) rated each block of school. A school can be made of several blocks of different risk ratings. The highest rated block generally is used when speaking of the buildings overall rating. Figure: 23: Seismic Rating Block Plans

THE OVERALL BRITANNIA SECONDARY BLOCK 3 SEISMIC 1973 RATING FOR H1 • - - BRITANNIA

SECONDARY IS BLOCK 2 1965 LOW 1_1 BLOCK 1 BLOCK 4 1911 1954 LOW MEDIUM Fll I

THE OVERALL TEMPLETON SEISMIC RATING FOR BLOCK 5 1962 TEMPLETON IS H2

BLOCK 6 1962/63 H3 BLOCK 4 1962 H1

BLOCK 2 1926 H1

BLOCK 1 BLOCK 1 1926/28 1926/28 H2 H2 BLOCK 3 1926 M

Administrative Report on Potential School Closures: Britannia Secondary 25

C. School Site Considerations Figure 24: School Site Information Site Area Located Number of Year of School Bike School (Ha) Adjacent to Playfields Playground Garden Rack - City Park Equipment

Britannia Secondary - 6.92 no 2 2010* yes 3

Tml 3.24 yes 1 0 yes 3 Source: VSB Planning and Facilities

*Playground equipment is for use by Britannia Elementary school.

D. Temporary Accommodation for Seismic Mitigation If approved for closure, Britannia Secondary will be utilized to provide temporary accommodation for the Seismic Mitigation Program. This site will be used for the following school projects, should temporary accommodation be required.

Figure 25: SMP Projects SMP Pro'ect Templeton King George Selkirk Main Selkirk Annex

Britannia Secondary is a good site for temporary accommodation for the following reasons.

• It is located close to the downtown core of the city where there are currently a high concentration of seismic projects on the south side of the False Creek. • It is a grade 8-12 facility which allows it to meet all the basic facility requirements of an incoming high school. • It is easily accessed by vehicle from Commercial Drive and Venables Street. • The site could accommodate the additional portables necessary for a larger secondary school • It can accommodate our larger capacity elementary schools

Note: Given the recent fire at Carleton Elementary, staff are currently working on plans to shift the majority of elementary sites proposed for Carleton Elementary to Britannia Secondary as a backup in the event Carleton is not available for temporary accomodation.

26 Administrative Report on Potential School Closures: Britannia Secondary Appendix 3.

E. Deferred Maintenance and Operating Costs Deferred Maintenance Costs:

Deferred Maintenance represents the cost of overdue maintenance of major building components (roof, heating, and plumbing). Britannia Secondary current has deferred maintenance projects that total $13.31 million.

Britannia Secondary currently has an FCI of 0.42 which indicates that the cost to address all of the outstanding maintenance items would be approximately 42% of the cost to build a new school.

Figure 26: F.C.I- Britannia

Facilities Condition Index (FCI) All Systems

a Average Secondary •J Britannia Secondary

1.2

0.8

0.6

0.4

0.2

Current (2016) 2021 2028 2030

Administrative Report on Potential School Closures: Britannia Secondary 27 Figure 27: Deferred Maintenance- Britannia

Deferred Maintenance - All Systems - $millions

$35

$30

$25

$20

$15

$10

Britannia Secondary

$5 Average Secondary

$- Current (2016) 2021 2028 2030

Operating Costs:

Operating cost savings are facilities and administrative staffing related costs that are directly related to an individual school and could be saved if the school is no longer operated.

Facilities related costs would be related to maintenance and operations of the building. Administrative staffing related costs are for the principal, vice principals and office staff. In some cases, it is estimated that teaching staffing costs can also be saved through the consolidation of sites.

Cost savings in the graph below are represented on a per student basis.

There would be some additional efficiencies gained in funds spent from the Annual Facilities Grant. Cost savings from the AFG would be re-directed to assist in the maintenance of other schools.

28 Administrative Report on Potential School Closures: Britannia Secondary

Appendix 3.

Figure 28: Operating Costs- Britannia

2,500 Cost Savings Per Student ($)

2,000 - Average Secondary 1,500 •

1,000

Britannia Secondary 500

Maintenance & Construction Operations & Utilities Adminstration & Support Teaching

Figure 29: Operating Cost Savings

Average Secondary Cost Average Secondary Cost Savings / Square Foot = $8.49 Savings / Student = $1,448.40 Cost Savings / Square Foot = $9.99 Cost Savings / Student = $ 4,051.81

Savings by Group FTE $ Costs Operating Fund Maintenance & Construction $402,011 Operations & Utilities 17.87 $1,174,298 Administration & Support 5.50 $429,065 Teaching 3.00 $280,290 Cafeteria $153,144 TOTAL ONGOING SAVINGS 26.37 $2,438,809 AFG Efficiency $319,865

Other Cost Considerations**: Mothball Costs $(240,702) One-Time Closing Costs $(301,815)

**Other Cost Considerations:

Other costs that need to be considered are the one-time funds required to complete the closure of a building. These costs would include the moving of furniture and equipment and other consulting costs required to complete the closure process.

Upon closure, if schools are not immediately leased out or required for temporary accommodation further costs may be incurred for building maintenance and security.

Administrative Report on Potential School Closures: Britannia Secondary 29

F. Supports for Vulnerable Students and Families Enhanced Services and Community Link

The Social Services Index (SSI) is an aggregate statistical measure provided by the Ministry of Education annually. It serves as one indicator of the vulnerability of the population of students attending a particular school.

The SSI is a percentage calculated by dividing the number of students attending a school who are either in the care of MCFD and/or whose families are on Income Assistance by the total enrollment of the school.

Using this information, the VSB then uses a formula to determine the SSI for each school. This number has high correlation to many scales of vulnerability.

The level of resource allocation for Enhanced Services is dependent on the ranking of the secondary school. Three VSB secondary schools receive Enhanced Services staffing support. Britannia receives the most Enhanced Services support of all VSB secondary schools. Figure 30: Community LINK and Enhanced Britannia Secondary Resource CST YFW 0.40 FTE Community Targeted Grant $12,500 LINK Partnership Agreement

Meal Programs Subsidized Breakfast and Lunch provided through school cafeteria SSA SSA (ECE) Enhanced Services SSB (YFW) Staff Transition Teacher 1.00 FTE Counsellor 1.00 FTE

Identifying and Supporting Vulnerable Students and Families Within any community there are individual students and families who may be more impacted by significant change like school closure.

The district will work directly with school communities to identify students and families within the school community who may require additional supports and services in the event of a school closure. Individualized plans to support these vulnerable students and families will be developed to assist in a successful transition to a new school community.

30 Administra'rive Report on Potential School Closures: ',3ritannia Secondary Appendix 3.

G. Educational and Social Impact of School Closure on Vulnerable Communities It is important that the Board take a thoughtful approach in assessing how students and families who may fall into the category of vulnerability could be impacted by school closure.

Experience would indicate that vulnerable students tend to have more difficulty with change and transitions, however it is difficult to determine and state with any certainty what the long term educational and social effects of an actual school closure would be on these students and families. Vulnerable students tend to be more reliant on the relationships established in their existing schools than students who are not considered vulnerable. It would be important to consult with those who work most closely with vulnerable students in order to determine what impacts might occur and what would be necessary in order to mitigate potential disruption to the educational and social experience of these students and families.

It will be important for trustees and the district to make every attempt to understand the potential ramifications and impacts of school closure on vulnerable students and families. It is therefore critical that trustees have the opportunity to learn more about the perceived potential impacts that school closure would have on vulnerable students and families through the formal consultation process that would occur should a particular school be moved forward for consideration of closure.

Administrative Report on Potential School Closures: Britannia Secondary 31 APPENDIX 4: LRFP SCHOOL CLOSURE IMPLEMENTATION CONSIDERATIONS

As part of the consultation process on any school identified for closure consideration staff will be seeking input and information from the school community on key implementation considerations.

A. Enhanced Services and Community Link Services Enhanced Services and Community Link supports are allocated annually based upon students who attend a school.

In the event of a school closure, those services and supports would remain in place for one transition year. Following the transition year, allocation of services and supports would be reevaluated as occurs for all Vancouver schools.

B. School and Community Programs and Supports As part of the consultation process, the district will hear from the school community about the programs and services specific to the school. The District Implementation Team will work with the school community to determine the possibility and logistics of continuing to offer these programs and services.

The Cook Training program occupies a teaching kitchen at Britannia. There is a cook training program at Templeton so existing students could be accommodated at Templeton.

UBC Faculty of Education provides a summer math institute through the Pacific Institute for Math and Science for elementary math teachers.

City of Vancouver subsidized creation of an Aboriginal Carving Centre on the Britannia site.

Urban Native Youth Association operates a subsidized leadership camp for 15 Aboriginal youth.

Britannia Community Centre offers many recreation programs in the Britannia Secondary School facilities such as badminton, volleyball, basketball, gymnastics, and floor hockey for all ages.

The Community School Team has established a range of programs to support Britannia students:

• St. George's School operates summer programs for inner city students

• The Homework club offers extra academic support and an evening meal three days per week.

• More Sports runs a subsidized Micro Soccer program on weekends

• Hockey Heroes provide leadership opportunities for low income Britannia students to be an assistant coach for youth hockey teams under the mentorship of certified coaches.

• Vancouver Canucks provide opportunities for grade 11 and 12 students to work the speed shooting activity at the Canucks games.

32 Administrative Report on Potential School Closures: Britannia Secondary

Appendix 4

Aboriginal Enhancement Team (consists of 1 teacher and 2 School Support Workers):

• Provides a homework club every Wednesday for Aboriginal youth

■ Provides in-class support for Aboriginal youth

• Provide a pullout space for Aboriginal youth to make up missed work and assessments

• Liaises with the parents and guardians of Aboriginal families

■ Communicates with students and families

C. District Programs In the event that Britannia Secondary is closed the district implementation team will work closely with staff, students, and families in order to facilitate the relocation of students and programs. A possible location for each program is indicated below.

In cases where a program, such as Social Development, is relocated to a school outside of the area the district will work with families to determine if students can be accommodated in a program closer to where students live.

Figure 31: District Programs Pro. rams at Britannia Pro! ram T 'e Pro . osed Location international Baccalaureate District Choice Templeton Venture Mini•school District Choice Templeton Hock, Academ District Choice Templeton ACE-IT District Choice Templeton Social Develo i ment District Special Education Point Grey Learnin Su 'ort District Special Education Templeton Streetfront District Alternative Britannia in current portables Outreach District Alternative Britannia in current location

D. Rentals There are a number of groups that rent the gym or field space at Britannia Secondary School.

The district will work with rentals at Britannia should they be impacted by closure in order to identify alternate locations.

Rentals at Templeton Secondary should not be impacted by the closure of Britannia.

Administrative Report on Potential School Closures: Britannia Secondary 33 E. Partnerships Partnerships are defined as shared use/cost agreements between the VSB and a third party. These are not rentals.

The City of Vancouver, Britannia Community Services Centre Society, and the Vancouver School Board operate the Britannia School site under an Operation Agreement. This agreement provides for the operation of the various facilities as well as capital maintenance/improvements required. Discussions have been ongoing between the parties to review the status of the agreement to ensure it provides for efficient operations. If Britannia Secondary School was closed by the Board, further discussions would be required to understand the impact on the building operations.

F. Individualized support The district will work directly with school communities to identify students and families within the school community who may require additional supports and services.

34 Administrative Report on Potential School Closures: Britannia Secondary Administrative Report Schools Considered for Potential Closure

Gladstone Secondary School 4105 Gladstone Street, Vancouver, BC V5N 4Z2 Table of Contents

SCHOOL SUMMARY GRAPHIC 3

ASSESSMENT MATRIX 4 1. WHY VSB IS CONSIDERING THE CLOSURE OF SCHOOLS 5 2. NEXT STEPS IN THE DECISION MAKING PROCESS 7 3. WHERE WOULD GLADSTONE SECONDARY STUDENTS GO TO SCHOOL? 7 4. WHEN WOULD GLADSTONE SECONDARY CLOSE? 7 5. WHY WAS GLADSTONE IDENTIFIED FOR POSSIBLE CLOSURE? 7 6. IMPLICATIONS OF CLOSING GLADSTONE SECONDARY 8 A. Educational Programing 8 B. District Seismic Mitigation Program 9 C. Financial Implications 9 7. CLOSURE IMPLEMENTATION 9 8. RECOMMENDATION 11 APPENDIX 1: DETAILED INFORMATION ABOUT GLADSTONE SECONDARY 13 A. Location and Context 13 B. Enrolment History 14 C. Enrolment Analysis 16 D. Projected Enrolment 17 E. Operating Capacity 17 F. Capacity Utilization 18 G. Building Condition 18 H. Seismic Condition 18 APPENDIX 2: DETAILED EVALUATION FOR CONSOLIDATED SECONDARY CATCHMENTS 20 A. Operating Capacity 22 B. Operating Capacity & Classroom Spaces 22 C. Enrolment Projections 22 D. Capital Utilization 24 E. Managing Changing Enrolment Patterns 26 APPENDIX 3: REVIEW AND ASSESSMENT OF LRFP LEVEL TWO FACTORS 27 A. Geographical Considerations 27 B. Seismic Rating 29 C. School Site Considerations 31 D. Temporary Accommodation for Seismic Mitigation 31 E. Deferred Maintenance and Operating Costs 31 F. Supports for Vulnerable Students and Families 34 G. Educational and Social Impact of School Closure on Vulnerable Communities 35 APPENDIX 4: LRFP SCHOOL CLOSURE IMPLEMENTATION CONSIDERATIONS 36 A. Enhanced Services and Community Link 36 B. School and Community Programs and Supports 36 C. Rentals 37 D. District Programs 37 E. Main Street Education Centre at Gladstone 38 F. Partnerships 38 G. Individualized support 38

2 Administrative Report on Potential School Closures: Gladstone Secondary

OVERALL Gladstone SEISMIC Secondary School RATING HIGH BLOCK 1 H1 BLOCK 5 H3 GRADES BLOCK 2 H1 BLOCK 6 H2 BLOCK 3 M BLOCK 7 LOW 12 BLOCK 4 M

ENROLMENT & UTILIZATION: CURRENT AND PROJECTED (BASED ON OPERATING CAPACITY OF 1600)

Present day 2015/2016 1029 xi AAfifi - 64% Projected 2016/2017 1012 x I Alififi -63% In

2030 fifteen years 1001x a - 63%

WILL BE USED BUDGET IMPACT: FOR TEMPORARY COST SAVINGS ACCOMODATION: IF APPROVED FOR CLOSURE

Potential Ongoing Operating Savings per Year STUDENT PLACEMENT UPON CLOSURE:

JOHN OLIVER $1.82 SECONDARY MILLION

GLADSTONE VANCOUVER SECONDARY TECHNICAL Deferred Maintenance Savings

TUPPER SECONDARY $17.5 MILLION WINDERMERE SECONDARY

Administrative Report on Potential School Closures: Gladstone Secondary 3 ASSESSMENT MATRIX

Assessment Gladstone Secondary School Conclusion

Board Policy Requirements for Closure

• Students can be reasonably accommodated in other local schools.

• Students can be provided with access to appropriate educational programs.

Level One Factors for Closure Consideration

• Catchment and non-catchment students can be accommodated in local schools.

• Projected future student enrolment of new catchment can be accommodated.

Level Two Factors for Closure Consideration Reviewed and Assessed

• Consolidated catchment size is below VSB secondary maximum walk distance

• Transit routes and pedestrian crossing information outlined

• Seismic Ratings: Gladstone High 1, Windermere High 1, John Oliver High 1, Tupper medium and Vancouver Technical is a completed seismic project

• Gladstone will be used to provide Temporary Accommodation

• Gladstone does not receive Enhanced Services staffing support

• Closing Gladstone would result in operating cost savings of $1,818,636 per year

• Closing Gladstone would result in $17.5 million in avoided deferred maintenance capital costs

4 Administrative Report on Potential School Closures: Gladstone Secondary 1. WHY VSB IS CONSIDERING THE CLOSURE OF SCHOOLS

By reducing the number of operating schools:

2. Significant deferred maintenance costs will be saved, allowing more funds to be directed to upgrading operating schools thus improving the overall condition of school facilities.

4. Temporary accommodation sites will be identified increasing the speed and efficiency of the seismic work and supporting the completion of the Seismic Mitigation Program by 2030.

The district fully understands that a school, full or not, is an important part of community life. Closing a school impacts children, families, and communities. Such a challenging decision requires clear information, a full understanding of the rationale, informed discussion, public consultation, and transparent decision making. The district will work closely with impacted school communities to develop a detailed plan and process specific to each community.

Administrative Report on Potential School Closures: Gladstone Secondary 5 It is the intent of this report to provide the Board, school communities and the public with clear and detailed information to support discussion, consultation, and decision making. The school report contains the specific information for each school required by Board Policy FL-R: School Closure and as outlined in the Long Range Facility Plan (Section 4.3). In addition information is provided on implementation considerations (LRFP, Section 4.3).

Queen Elizabeth Annex at 4275 Crown Street.

• Tecumseh Annex at 1551 E. 37th Avenue.

Admiral Seymour Elementary School at 1130 Keefer Street. • Dr. A.R. Lord Elementary School at 555 Lillooet Street.

Graham D. Bruce Elementary School at 3633 Tanner Street. • Pierre Elliott Trudeau at 449 E. 62nd Avenue.

Queen Alexandra Elementary at 1300 E. Broadway.

• Sir Guy Carleton at 3250 Kingsway.

• Britannia Secondary School at 1001 Cotton Drive. • Gladstone Secondary School at 4105 Gladstone Street.

An explanation of the process used in determining the schools identified on the preliminary list is outlined in the "Strategic Report: Potential School Closures".

6 Administrative Report on Potential School Closures: Gladstone Secondary 2. NEXT STEPS IN THE DECISION MAKING PROCESS

In September 2016 the Board will determine whether Gladstone Secondary should be considered for closure as per Board policy FL-R: School Closures.

If the Board determines that Gladstone Secondary should be considered for closure, consultation with the school community will occur during October and November of 2016.

Following consultation, a report will be prepared the Board summarizing the results of the consultation process. The school closure policy (FL-R) requires that this Consultation Report include, at a minimum, the following:

• A fair consideration of the community's input.

• Consideration of future enrolment growth in the district.

• Consideration of alternate community uses for all or part of the school.

As part of the consultation process staff will be seeking input and information from the school community to guide further development of an implementation plan. Appendix 4 outlines Long Range Facilities Plan implementation considerations for Gladstone Secondary.

The Board will make a final decision regarding school closure in December 2016 following public consultation.

3. WHERE WOULD GLADSTONE SECONDARY STUDENTS GO TO SCHOOL?

If the Board decides to close Gladstone Secondary School, all continuing students at Gladstone Secondary will be offered an educational program at John Oliver, Vancouver Technical, Windermere or Tupper Secondary. (See Appendix 2)

4. WHEN WOULD GLADSTONE SECONDARY CLOSE?

If approved for closure the earliest date that Gladstone would be closed is June 30, 2017.

5. WHY WAS GLADSTONE IDENTIFIED FOR POSSIBLE CLOSURE?

Gladstone Secondary School meets Board Policy Regulation FL-R: School Closure:

1. Students from Gladstone can be reasonably accommodated at John Oliver, Vancouver Technical, Windermere and Tupper Secondary schools. (Appendix 2)

2. Gladstone students can be provided with access to appropriate educational programs at John Oliver, Vancouver Technical, Windermere and Tupper Secondary. (Appendix 2)

Administrative Report on Potential School Closures: Gladstone Secondary 7 Gladstone Secondary meets Level One Factors for Closure Consideration as outlined in the Long Range Facilities Plan:

1. All continuing students at Gladstone Secondary (in and out of catchment) can be accommodated at John Oliver, Vancouver Technical, Windermere and Tupper Secondary. (Appendix 2)

2. Projected future student enrolment within the consolidated secondary catchment areas for can be accommodated. (Appendix 2)

Gladstone Secondary School was reviewed and assessed for Level Two Factors for Closure Consideration as outlined in the Long Range Facilities Plan. Based on this review it was determined that Gladstone Secondary should proceed to closure consideration and consultation. (Appendix 3) Key Rationale:

• Gladstone, Tupper, Vancouver Technical, Windermere and John Oliver all offer the regular educational program (grade 8 to 12).

• Consolidating the Gladstone catchment area with Tupper, John Oliver, Vancouver Technical, and Windermere will reduce the number of elementary school catchments divided between two secondary schools. Beaconsfield will now be within the Vancouver Technical catchment (currently it is split between Vancouver Technical and Gladstone), Norquay will be within the Windermere catchment (currently it is split between Windermere and Gladstone). The Selkirk and Cunningham catchments will continue to feed into one secondary school. A portion of the Tecumseh catchment will now feed into John Oliver instead of Gladstone.

• Gladstone has a high seismic risk rating. Vancouver Technical and Tupper Secondary have been seismically upgraded. John Oliver Secondary has already been supported by the Ministry of Education and is in the Project Definition Phase. Windermere Secondary has a high seismic risk and is not yet supported by the Ministry of Education for seismic work. Consolidating Gladstone is likely to help expedite Ministry funding for both the John Oliver and Windermere seismic projects.

• The Gladstone Secondary buildings are required to provide temporary accommodation for other VSB school communities as they go through seismic construction.

• Closing Gladstone Secondary will result in financial savings for VSB of $1,818,636 million per year in operating costs on an ongoing basis and $17.5 million in avoided deferred maintenance capital costs

See Summary Assessment Matrix for Gladstone Secondary School (page 4).

6. IMPLICATIONS OF CLOSING GLADSTONE SECONDARY

A. Educational Programing

Gladstone, John Oliver, Vancouver Technical, Windermere and Tupper Secondary Schools all offer a regular Grade 8-12 program. All students in the regular program attending Gladstone Secondary would be offered an appropriate program at John Oliver, Vancouver Technical, Windermere and Tupper Secondary.

See Appendix 2

8 Administrative Report on Potential School Closures: Gladstone Secondary

B. District Seismic Mitigation Program l To complete the Seismic Mitigation program by 2030 it is necessary to make use of existing school space to provide temporary accommodations for schools that are undergoing seismic construction.

Gladstone Secondary has been determined to be a good candidate to provide temporary accommodation for up to three schools including Killarney, Windermere, and David Thompson.

See Appendix 3

C. Financial Implications

If Gladstone Secondary is approved for closure, it is anticipated that this closure would result in the following savings:

• Operating cost savings: There would be a total savings of $1,818,636 per year in operating costs on an ongoing basis, including facility related costs (e.g. maintenance, building operations), administrative staffing costs (e.g. principal, vice principal, and some support staff), and teaching costs. This would be slightly lower in the year that the school is closed (about $1,336,700 because there would be some one-time costs associated with closure (e.g. moving costs, consulting costs, costs to mothball the closed school building) if it is not immediately leased or required for temporary accommodation while other schools are being seismically upgraded.

■ Capital cost savings: Gladstone Secondary School currently has approximately $17.5 million in deferred maintenance costs (i.e. maintenance work on major building components such as the roof, heating, plumbing that is overdue) that would be avoided if the school is approved for closure.

Gladstone Secondary School has a high seismic risk. Capital costs associated with the seismic upgrading of Gladstone Secondary School would also be avoided (and saved by the Ministry of Education) if Gladstone Secondary School is approved for closure.

See Appendix 3.

7. CLOSURE IMPLEMENTATION

If the Board approves the closure of Gladstone Secondary School, the earliest date that the school would be closed is June 30, 2017.

Upon approval of a closure, a District Implementation Team will be established. This team will be led by a Director of Instruction and/or Associate Superintendent and will include representation from Employee Services, Facilities and Planning, Learning Services, and Field Services.

This team will be responsible for working directly with the impacted school communities (both the school closing and schools with which it is being consolidated) to develop and implement a detailed implementation plan.

Responsibilities of the District Implementation Team will include:

1. Student Enrolment and Placement:

Administrative Report on Potential School Closures: Gladstone Secondary 9 If approved for closure, all continuing students enrolled at Gladstone will be placed at either Tupper, John Oliver, Vancouver Technical or Windermere Secondary.

• Windermere — Students who reside within the newly consolidated Gladstone/Windermere catchment will be placed at Windermere.

• John Oliver—Students who reside within the newly consolidated Gladstone/John Oliver catchment will be placed at John Oliver.

• Vancouver Technical — Students who reside within the newly consolidated Gladstone/Vancouver Technical catchment will be placed at Vancouver Technical.

• Tupper — Students who reside within the newly consolidated Gladstone/Tupper catchment will be placed at Tupper.

• Students attending Gladstone who do not reside within any of the four newly consolidated catchment areas will be offered a placement at John Oliver Secondary School.

Gladstone Secondary students who do not wish to attend the school where they are placed will have the option to:

• Students who live in the catchment of another VSB school will have the option of applying for placement at their catchment school. Catchment students receive placement priority based upon available space. • Students will have the option to submit a cross boundary application to the school(s) they wish to attend. Cross boundary applications are accepted in February for placement in September of the next school year. Placements are offered based on available space and guidelines as outlined in Board policy.

For further Details see admission rules and guidelines which can be found in the VSB Admission and School Choice Policy: https://www.vsb.bc.caidistrict-policy/jecc-r-student-admission-and-school- choice-regulation-0

2. Supporting Students: The district has well developed structures in place to ensure student transitions between annexes and main schools and between elementary and secondary schools are successful. These structures which will provide a framework for supporting students in successful transitions in the event of a school closure. Opportunities will be provided for students and their families to learn about and to visit the school where they will be attending. Opportunities will be provided for the teachers and staff to share specific information regarding student learning needs, strengths, and programming. Specific plans to support any vulnerable students who find transition especially challenging will be developed.

The District Implementation Team will work with the school community to determine the possibility of continuing to offer these programs and services in receiving schools.

4. District Choice, District Special Education, and Alternative Programs: There are several district choice and district special education programs at Gladstone Secondary. In the event that Gladstone

10 Administrative Report on Potential School Closures: Gladstone Secondary is closed, the District Implementation Tam will work closely with staff, students, and families to facilitate the relocation of students and programs. If a program is moved outside of the community, staff will work directly with families to identify placement options closer to where students live.

Proposed locations for each district program have been identified:

• Lifeskills program could be relocated to Killarney.

• LA Lifeskills program could be relocated to Churchill.

• The Learning Support Program could be blended into existing programs at each of the four receiving secondary schools. The district will look to establish a Learning Support program in another underserved area of Vancouver to replace this program.

• The Social Development Program and the STEP Pre-Employment program could be relocated to Windermere.

• The Mini School Program could be relocated to John Oliver Secondary School.

Note: The catchment area of district programs is all of Vancouver. Programs are routinely relocated to balance program distribution and accessibility across the district and to ensure space is available for catchment students. Students enrolled in these programs do not have continuing status at the school where the program is located.

5. Main Street Education Centre at Gladstone: It is intended that this program will continue to operate at Gladstone Secondary.

6. Supporting VSB Staff: The district recognizes that staff will also be impacted by any decision to close a school. Throughout the process, Employees Services will work closely with unions and associations of employees affected by the closure process to provide clear and transparent information and to help minimize uncertainty. All relevant Collective Agreement provisions will be followed in consultation with unions and associations.

7. Materials and Equipment: The District Implementation Team will work with the Gladstone Secondary School community to determine if there is any specific equipment (such as community gardens) which could be relocated in the event of a closure.

The District Implementation Team will also be responsible for coordinating the packing and moving of all materials and resources in the event of a school closure.

8. Preparing Facilities: The District Implementation Team will work with schools which are going to be receiving students as the result of a school closure, in order to determine what modifications and/or alterations to the facility are required to support increased student enrolment.

8. RECOMMENDATION

Gladstone Secondary School meets policy regulation (FL-R: School Closures) requirements and Level One Long Range Facility Plan factors. It has been reviewed for Level Two Long Range Facility Plan Factors.

Therefore, it is recommended that Gladstone Secondary School be considered for closure and proceed to public consultation as outlined in Board Policy Regulation FL-R: School Closures.

Administrative Report on Potential School Closures: Gladstone Secondary 11 Appendices

Appendix 1: Detailed Information about Gladstone Secondary

Appendix 2: Detailed Evaluation for Consolidated Secondary Catchments

Appendix 3: Review and Assessment of LRFP Level Two Factors

Appendix 4: LRFP School Closure Implementation Considerations

12 Administrative Report on Potential School Closures: Gladstone Secondary Appendix 1

APPENDIX 1: DETAILED INFORMATION ABOUT GLADSTONE SECONDARY

A. Location and Context

Address: 4105 Gladstone Street, Vancouver, BC V5N 4Z2

Site size: 5.39 hectares (13.32 acres)

Figure 1: Current Catchment Area Map for Gladstone Secondary School

8 g 0 E BROADWAY R c z 5 O • VANCOUVER E 12TH AV TECHNICAL SCHOOL GRANDVIEW HWY

pru

E 22140 AV

WINDERMERE

• E 29TH AV

E 33RD AV

E 41ST AV •

E 45TH AV JOHN OLIVER

E 49TH AV KILLARNEY ffi •

Buildings: There are two buildings on the Gladstone Secondary School site which are used for Grade 8 to 12 programming.

Administrative Report on Potential School Closures: Gladstone Secondary 13

Figure 2: Existing Buildings on the Gladstone Secondary School Site Use Buildin. Area 5.. re Year Constructed Year Renovated Seconda School 18,466 1953 Seconda School 1,351 1978

Figure 3: Aerial Photograph of Gladstone Secondary School Site

1 t . . ... ii . k 1 3 E2.3rcii'Ave• 0 al ,,kli kiLt I .r is lc • Y '‘‘161,04.3.-- , a ' a 1114writ-'4'.1-1,1:.J4E 241h Ave ":#'"i''''N. i ..0.0 - -.....,. a . r. - 6,s7k.„ ' 0 lmm 1 •.- "'Ake, r.15thlAve- Ai, GiadStOne P - i -Ikel. .... - econdary'S(..hool ''' r i -len .ip .1. •ii. Ei.25teire - ' —II. ill lig D3 4.-r E • ti imi. l'"i i-0 - .. IP— , 6.1: I.i ?... t...& • or -, A-- cs•••-- 1 -''''r fil 0. ig; r,...... . ,,, ,_ .11. fa' - 4 Tx, E 26thfAve* .... Ai _,..... _,,,..,.. II • a. / ..,a 5 N.. ' og i .1:14.j. „ co ..... . , 1 1 ,•ar127 ika. a 13 1 l'.. ir, 1 lima i E624h Ave • _j E 27th A)Te —114E2701/Ave 1116' £ 27th Ave r7 • Il .-...... • r .. _.,,, At • ter 03-:' II 31. :. awl-111 4 ' ' ....i.z .4 a 44

B. Enrolment History

The source of historical enrolment data is the 1701 data submission provided to the Ministry of Education. These enrolment numbers are a headcount of funded students in attendance as of Sept 30, 2015.

Fee paying International students are not included in these enrolment numbers.

14 Administrative Report on Potential School Closures: Gladstone Secondary Appendix 1

Figure 4: Bar Graph Representing Enrolment at Gladstone Secondary School (2006-07 to 2015-16)

Gladstone Secondary Enrolment History

1400

1200

1000 ll

400

200

0 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Gladstone 1321 1340 1329 1349 1316 1211 1191 1125 1036 1029

Figure 5: Enrolment at Gladstone- 2015-16

Gladstone 2015-16 Enrolment Breakdown

Student Category Number of Students Regular Program 880 District Choice 63 District Special Education 86 Total 1029

Administrative Report on Potential School Closures: Gladstone Secondary 15 C. Enrolment Analysis Figure 6: Where Students Who Attend Gladstone Secondary Live (Regular Program) (2015-16) Gladstone 632 Windermere 65 Tupper 46 Vancouver Technical 31 David Thompson 22 Killarney 18 Britannia 11 John Oliver 9 Templeton 9 Churchill 5 Other VSB Schools* 4 ❑ut of District 28 Total Catchment 632 Total Non-Catchment 248 Total 880

Figure 7: Where School Aged VSB Students Living in the Gladstone Secondary School Catchment Attend School (Regular Programs) {2015-16) 'Gladstone 632 Killarney 62 David Thompson 56 Vancouver Technical 46 Windermere 41 Tupper 33 Hamber 30 John Oliver 19 Magee 15 Point Grey 13 Britannia 11 Prince of Wales 9 Templeton 8 Kitsilano 4 *Other VSB Schools 4 Total Catchment 632 Total Non-Catchment 351 Total 983 Figures 6 & 7: * There are 3 or less students from each of the schools which comprise this grouping.

16 Administrative Report on Potential School Closures: Gladstone Secondary Appendix 1

Figure 8: Number of Gladstone Secondary Catchment Students in District Choice Programs at Other VSB Schools (e.g. French Immersion) (2015-16) Number of Gladstone Secondary Catchment Students in 103 District Choice Programs in other VSB Schools

Figure 9: Information on Gladstone Secondary Population (2015-16) English Language Learners 29 Aboriginal Ancestry 54 Students with Special Needs Designation 164 Refugees 11

Figure 10: International Students Enrolment at Gladstone in 2015-16 International Students I 31

D. Projected Enrolment

The VSB uses enrolment projections provided by Baragar Infosystems. The VSB provides Baragar with enrolment data annually. Baragar uses VSB enrolment data and the following factors to project future enrolment.

• Number of births

• Migration

• Housing yield

• Participation rate

Enrolment projections are updated annually.

Figure 11: Enrolment Projections for Gladstone Secondary (2016-17 to 2030-31)* Year 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030

Enrollment* 1012 950 923 932 925 948 972 981 984 996 1002 987 990 1004 1001

*Includes regular and district program enrolment. Excludes International students.

E. Operating Capacity

Operating capacity is determined using the Ministry of Education's Area Standards and includes regular classrooms in the school building, outbuildings, and modular classrooms for Kindergarten. Portables are not considered. The operating capacity can fluctuate slightly subject to the number of classrooms used for Kindergarten.

Administrative Report on Potential School Closures: Gladstone Secondary 17 Gladstone Secondary has an operating capacity of 1600 student spaces.

This includes the space currently being utilized for Adult Education programming.

F. Capacity Utilization

Capacity utilization is the ratio between enrolment and capacity.

Figure 12: Existing (2015-16) and Projected 2016-17 to 2030-21) Capacity Utilization at Gladstone Secondary Year 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 20301 Enrolment 1029 1012 950 923 932 925 948 972 981 984 996 1002 987 990 1004 1001

Operating 1600 1600 1600 1600 1600 1600 1600 1600 1600 1600 1600 1600 1600 1600 1600 1600 qpacit Utilization 64% 63% 59% 58% 58% 58% 59% 61% 61% 62% 62% 63% 62% 62% 63% 63%

G. Building Condition

VSB measures the condition of the building using an indicator called the Facility Condition Index (FCI), which is a ratio that represents the deferred maintenance costs (i.e. maintenance work on major building components such as the roof, heating, plumbing that is overdue) divided by the replacement cost of the building. A high FCI indicates a building with a high level of deferred maintenance.

Gladstone Secondary School has an FCI of 0.61 which indicates that the cost to address all of the outstanding maintenance items would be approximately 61% of the cost of a new building.

Fi,m_i[e 13: Fealty Condition Index Information (2015-16) Gladstone Secondary Average for the 18 Secondary Average for all 110 Schools in Schools in the District the District FCI (2015-16) 0.61 0.52 0.48

H. Seismic Condition

The district undertook a seismic evaluation of all schools in 2004. Each building was divided into seismic blocks as defined by the Vancouver Building Bylaw and rated by APEG (Association of Professional Engineers) for seismic risk. A school can be made up of different blocks with different ratings. The highest rated block is generally used when speaking of the building's overall rating.

There are five possible seismic risk ratings:

18 Administrative Report on Potential School Closures: Gladstone Secondary Appendix 1

■ Medium (M) - isolated damage to building elements is expected; non-structural elements (such as bookshelves, lighting) are at risk of failure. Non-structural upgrades are required. Building to be upgraded or replaced within the Capital Plan when it has reached the end of its useful life.

• Low (L) - least vulnerable structure; would experience isolated damage and would probably be reparable after a seismic event. Non-structural upgrades may be required.

Gladstone Secondary has a High seismic rating ("Hl") based on blocks 1 and 2. See Gladstone building diagram, Appendix 3, for assessment of each block.

The seismic mitigation for Gladstone Secondary has not yet been supported by the Ministry of Education.

Administrative Report on Potential School Closures: Gladstone Secondary 19 APPENDIX 2: DETAILED EVALUATION FOR CONSOLIDATED SECONDARY CATCHMENTS

If approved for closure, the current catchment area for Gladstone will be consolidated with Vancouver Technical, Windermere, John Oliver, and Tupper catchment areas.

Figure 14: Consolidated Catchment Areas if Gladstone Closed Elementary Catchment Currently in Gladstone Catchment Proposed Re-alignment

Selkirk Elementary Catchment Tupper North portion of Tecumseh Catchment John Oliver South portion of Beaconsfield Catchment Vancouver Technical Cunningham Catchment Windermere West portion of Norquay Catchment Windermere

20 Administrative Report on Potential School Closures: Gladstone Secondary Appendix 2

Figure 15: New Catchment Areas if Gladstone Closed (

Administrative Report on Potential School Closures: Gladstone Secondary 21 A. Operating Capacity

Figure 16: Operating Capacit of Consolidated Catchment Areas Operating Capacity Tupper Secondary 1,500 Vancouver Technical 1,700 Windermere 1,450 John Oliver 1,700

*Operating capacity for secondary schools is based on 25 students per grade 8-12 classroom.

B. Operating Capacity & Classroom Spaces

Figure 17: 2017-18 Enrolment, Operating Capacity, Enrolling Classrooms Projected Consolidated Number of Available Enrolling School Operating Capacity Enrolment Classroom Spaces (2017-18)

Tupper Secondary 1500 1245 1 60 Vancouver Technical 1700 1576 68 Windermere 1450 1305 58 John Oliver 1700 1196 68

C. Enrolment Projections

The VSB uses enrolment projections provided by Baragar Infosystems. The VSB provides Baragar with enrolment data annually.

Baragar uses VSB enrolment data and the following factors to project future enrolment.

■ Number of births

• Migration

■ Housing yield

• Participation rate

Enrolment projections are updated annually.

22 Administrative Report on Potential School Closures: Gladstone Secondary Appendix 2

Enrolment projections within this report are based upon the following assumptions:

• All continuing Gladstone students will be accommodated in their new catchment school.

• All continuing Gladstone students residing outside the four new catchments will be accommodated at John Oliver.

• The Social Development Program and STEP Programs from Gladstone move to Windermere.

• Students in the Learning Support Program from Gladstone will be accommodated at Learning Support Programs at each of the receiving schools.

• The LA Lifeskills and Lifeskills programs will be relocated to other VSB schools.

• The Gladstone Mini School program will be relocated to John Oliver.

Figure 18: Projected Enrolment for flipper, John Oliver, Vancouver Technical, Windermere (consolidated with Gladstone) Year 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 John Oliver 1196 1181 1196 1168 1154 1155 1142 1124 1134 1130 1097 1095 1094 1081 /Gladstone

Tupper/ 1245 1252 1263 1269 1289 1323 1336 1361 1366 1367 1365 1370 1367 1378 Gladstone

Vancouver 1576 1556 1556 1562 1596 1601 1601 1612 1601 1582 1571 1578 1579 1585 Tech/ Gladstone Windermere 1305 1266 1240 1250 1251 1276 1274 1272 1257 1251 1240 1231 1234 1237 /Gladstone

Administrative Report on Potential School Closures: Gladstone Secondary 23 D. Capital Utilization

Consolidated Enrolment & Utilization Excluding International Students:

Figure 19: John Oliver/Gladstone • rrrs~ai Arai Consolidated 1196 1181 1196 1168 1154 1155 1142 1124 1134 1130 1097 1095 1094 1081 Enrolment Operating 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 Ca. aci Utilization 70% 69% 70% 69% 68% 68% 67% 66% 67% 66% 65% 64% 64% 64%

Figure 20: Tupper/Gladstone Year 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Consolidated 1245 1252 1263 1269 1289 1323 1336 1361 1366 1367 1365 1370 1367 1378 Enrolment Operating 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 Ca aci Utilization 83% 83% 84% 85% 86% 88% 89% 91% 91% 91% 91% 91% 91% 92%

Figure 21: Vancouver Technical/Gladstone Year 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Consolidated 1576 1556 1556 1562 1596 1601 1601 1612 1601 1582 1571 1578 1579 1585 Enrolment Operating 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 Ca aci Utilization 93% 92% 92% 92% 94% 94% 94% 95% 94% 93% 92% 93% 93% 93%

Figure 22: Windermere/Gladstone

Consolidated 1305 1266 1240 1250 1251 1276 1274 1272 1257 1251 1240 1231 1234 1237 Enrolment Operating 1450 1450 1450 1450 1450 1450 1450 1450 1450 1450 1450 1450 1450 1450 Ca ac Utilization 90% 87% 86% 86% 86% 88% 88% 88% 87% 86% 86% 85% 85% 85%

24 Administrative Report on Potential School Closures: Gladstone Secondary Appendix 2

Consolidated Enrolment & Utilization Including Current International Student Enrolment*:

Fi ure 23: John Oliver/Gladstone Year 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Consolidated 1217 1201 1216 1188 1174 1175 1162 1144 1154 1150 1117 1115 1114 1101 Enrolment 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700

Utilization 72% 71% 72% 70% 69% 69% 68% 67% 68% 68% 66% 66% 66% 65%

Figure 24: Tupper/Gladstone Year 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Consolidated 1328 1334 1345 1351 1371 1405 1418 1443 1448 1449 1447 1452 1449 1460 Enrolment Operating 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 Ca aci Utilization 89% 89% 90% 90% 91% 94% 95% 96% 97% 97% 96% 97% 97% 97%

Figure 25: Vancouver Technical/Gladstone Year 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Consolidated 1663 1638 1639 1645 1678 1684 1683 1695 1683 1665 1653 1661 1661 1668 Enrolment Operating 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 1700 Ca aci Utilization 98% 96% 96% 97% 99% 99% 99% 100% 99% 98% 97% 98% 98% 98%

Figure 26: Windermere/Gladstone Year 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Consolidated 1348 1308 1280 1291 1292 1317 1315 1313 1298 1292 1281 1272 1275 1278 Enrolment Operating 1450 1450 1450 1450 1450 1450 1450 1450 1450 1450 1450 1450 1450 1450 Ca acit Utilization 93% 90% 88% 89% 89% 91% 91% 91% 90% 89% 88% 88% 88% 88%

*International Student numbers can be adjusted annually to ensure space for catchment student enrolment. Note: VSB staff meet quarterly with City of Vancouver staff to share information on major planning initiatives and discuss the status of local area planning programs. VSB staff have been monitoring the Grandview Woodlands Plan, Joyce Collingwood Station Precinct Plan, and developments in the Gladstone, John Oliver, Tupper, Windermere, Vancouver Technical catchments.

Administrative Report on Potential School Closures: Gladstone Secondary 25 The City of Vancouver also provides annual development information to VSB Planning staff. Information from the City includes development addresses, project status on rezonings, development permits issued, residential tenure (strata or rental), number of residential units, bedroom counts if available and number of floors. The majority of projects are based on an average project schedule of approximately 3- 5 years from initial application to occupancy.

It has been determined that any VSB enrolment increase from local development projects can be addressed within the consolidated John Oliver/Gladstone; Tupper/ Gladstone; Vancouver Technical/Gladstone; Windermere/Gladstone catchments through available capacity and management of enrolment as noted in Section E.

E. Managing Changing Enrolment Patterns

The district has several approaches it can use to manage enrolment at each consolidated catchment area should enrolment growth differ from what is projected:

• Existing Capacity: Three of the four receiving schools will have capacity even after accommodating all of their own continuing students and their new catchment students from Gladstone.

• Management of Enrolment: Limiting or restricting new non-catchment students could reduce student enrolment within the consolidated catchment areas.

• Location of District Programs: The district could explore the relocation of district programs to other VSB secondary sites should additional space be required to accommodate regular in-catchment enrolment. District programs support the entire district and their catchment is the whole of Vancouver.

• Adjusting School Catchments: In order to respond to future enrolment shifts and trends, the district has the option of adjusting school catchment areas in order to redistribute student enrolment and ensure adequate space for in-catchment students.

• Adding Enrolling Space: Should enrolment warrant, the district could explore adding additional enrolling space to Windermere and/or John Oliver Secondary as both projects require seismic mitigation work. In addition all four secondary sites have large grounds which would allow for the addition of portables classrooms should they be required.

• Reducing Number of International Students: The district determines International student numbers on an annual basis. It is possible to reduce the number of International students accepted at a school in order to ensure there is space for catchment students.

26 Administrative Report on Potential School Closures: Gladstone Secondary Appendix 3

APPENDIX 3: REVIEW AND ASSESSMENT OF LRFP LEVEL TWO FACTORS

A. Geographical Considerations Figure 27: Distance between schools under consideration (based on Google routes):

Walking Walking Time School under Distance closure Receiving school Between Driving Distance Driving Time Between consideration Schools Schools I Tupper 3.0 km 38 min 3.5 km 7 min Gladstone Secondary Windermere 2.2 km 29 min 2.6 km 6 min Vancouver Technical 2.1 km 27 min 2.1 km 5 min John Oliver 4.0 km 51 min 4.6 km 10 mins

Current Maximum Distance for Catchment:

• Gladstone Secondary: 2.1 Km • Tupper Secondary: 1.7 Km • Windermere Secondary: 1.9 Km • Van Tech: 3.7 Km • John Oliver Secondary: 3.2 Km

Proposed Maximum Distance for Consolidated Catchment:

• Tupper Secondary: 2.5 Km ■ Windermere Secondary: 2.4 Km • Van Tech: 3.7 Km • John Oliver Secondary: 3.2 Km

VSB Secondary School Walk Distance:

■ Average VSB catchment walk distance: 2.9 Km • Maximum VSB catchment walk distance: 3.9 Km

Transit:

There is Skytrain service to Gladstone Secondary at Nanaimo Station, to Windermere at 29th Avenue, and to Vancouver Technical at Renfrew Station.

Administrative Report on Potential School Closures: Gladstone Secondary 27

Fi ure 28: Bus Service within 5-10 min walk from Gladstone, John Oliver, Tu • # r, Van Tech Seconda School Name Route Route Name NANAIMO STN/DUNBAR, Gladstone VICTORIA/DOWNTOWN,BRENTWOOD STN/UBC, 007 020 025 019 029 Secondary METROTOWN STN/STANLEY PARK, ELLIOTT/29TH AVENUE STN CAMBIE/OLYMPIC VILLAGE STN, JOYCE John Oliver STN/CROWN/UBC,JOYCE STN/UBC, 015 041 043 017 049 008 Secondary OAK/DOWNTOWN,METROTOWN STN/DUNBAR LOOP/UBC, Fraser St. Tupper MAIN/DOWNTOWN, FRASER/DOWNTOWN, BRENTWOOD 003 008 025 007 Secondary STN/UBC NANAIMO STN/DUNBAR, BDRY/COMM-BWY/GRAN/ALMA/UBC, Vancouver 007 009 007 009 016 NANAIMO STN/DUNBAR, BDRY/COMM-BWY/GRAN/ALMA/UBC, Technical 29TH AVENUE STN/ARBUTUS Windermere MACDONALD/DOWNTOWN, BRENTWOOD STN/UBC, NANAIMO 002 025 007 Secondary STN/DUNBAR

Major Roadways: Figure 29: Map of Gladstone, Windermere, John Oliver and Tupper Secondary catchments. Blue dots indicate traffic signals. Green lines are bikewa s.

O - _ • i 11.2171

• •

• 1. -• ' • .0 , '

16 • • -11 I 4. 4. . • 4. 4P 5 • ' , • aArenuidiral se c I. 1;:'1. t• * • • 0 • .. I ' 4,. 0 • 0 ! .1 ' . -• -. ---r I • r:-

4. 0. I 1 .; . . ' :x Lniriosp % c re.. 7 4/6

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. • . I ... • • • • Air r.17.4 ,w iP44- • • • r • .; 4.k • I .

2-• lill ffiff, sdpil ■ "ALI

mn u11119 . • "AlRift at ro °PP 116 3;14,

28 Administrative Report on Potential School Closures: Gladstone Secondary Appendix 3

B. Seismic Rating

Buildings are broken up into seismic blocks as defined by the Vancouver Building Bylaw. In 2004, APEG (Association of Professional Engineers) rated each block of school. A school can be made of several blocks of different risk ratings. The highest rated block generally is used when speaking of the buildings overall rating. Figure 30: Seismic Rating Block Plans

GLADSTONE SECONDARY THE OVERALL BLOCK 7 SEISMIC 1977 RATING FOR LOW GLADSTONE IS BLOCK 4, BLOCK 3 1948/1951 ; 1948/1951

'BLOCK 2 1948 BLOCK 6 H1 1948/1951 ti H2 BLOCK 1 1947 HI H1

AMOMMI WINDERMERE SECONDARY THE OVERALL BLOCK 5 BLOCK 7 SEISMIC 1960 1970 H2 RATING FOR BLOCK 1 1-13 1960 WINDERMERE H2 BLOCK 2 IS 1960 H2 BLOCK 6 BLOCK 8 1960 1960 MEDIUM , H2

BLOCK 9 1960 c BLOCK 3 BLOCK 4 H2 1960 1960 H3 H1

VANCOUVER THE OVERALL TECHNICAL SEISMIC BLOCK 1 BLOCK 2 RATING FOR VANCOUVER

TECHNICAL IS BLOCK A COMPLETED 4 SEISMIC PROJECT BLOCKS

61.001 3

BLOCK 6

Administrative Report on Potential School Closures: Gladstone Secondary 29

TUPPER SECONDARY THE OVERALL SEISMIC RATING FOR BLOCK 4 TUPPER IS 1965 BLOCK 3 MEDIUM BLOCK 1 1957 1 1957 BLOCK 2 LOW LOW 1957 LOW L M

THE OVERALL JOHN OLIVEROLIVER SECONDARY SEISMIC RATING FOR JOHN OLIVER IS BLOCK 9 BLOCK 2 BLOCK 3 H3 Hi i HI H41 1 BLOCK 7 HI

BLOCK 1 HI

BLOCK 8 H3

BLOCK 5 H3 BLOCK 6 111

1 BLOCK 4 HI

30 Administrative Report on Potential School Closures: Gladstone Secondary Appendix 3

C. School Site Considerations Figure 31: School Site Information School Site Area Located Number of Year of School Bike . (Ha) Adjacent to Playfields Playground Garden Rack City Park Equipment Gladstone Secondary 5.39 no I 2 0 1 yes 2 Windermere Secondary 4.87 no 3 0 yes 3 Vancouver Technical 9.09 no 2 0 yes 1 John Oliver Secondary 5.01 no 2 0 yes 3 Tupper Secondary 4.62 no 2 0 yes 3

Source: VSB Planning and Facilities

D. Temporary Accommodation for Seismic Mitigation

If approved for closure, Gladstone Secondary will be utilized to provide temporary accommodation for the Seismic Mitigation Program. This site could be used for the following school projects, should temporary accommodation be required.

Figure 32: SMP Projects SMP Projec Killarney David Thompson Windermere

Gladstone is a good site for Temporary Accommodation for the following reasons:

■ It is located in a relatively central location in the city making it accessible by both east and west high schools. • It is a grade 8-12 facility which allows it to meet all the basic facility requirements of any incoming high school. • It is easily accessed by vehicle from Victoria Drive and is also located several blocks away from the Nanaimo Skytrain station. • The capacity of the school is large and can easily receive students without portables.

E. Deferred Maintenance and Operating Costs

Deferred Maintenance Costs:

Deferred Maintenance represents the cost of overdue maintenance of major building components (roof, heating, plumbing). Gladstone Secondary currently has deferred maintenance projects that total $17.5 million. Gladstone Secondary currently has an FCI of 0.61 which indicates that the cost to address all of the outstanding maintenance items would be approximately 61% of the cost to build a new school.

Administrative Report on Potential School Closures: Gladstone Secondary 31

Figure 33: F.C.I- Gladstone

Facility Condition Index FCI (All Systems)

Average Secondary I Gladstone Secondary 1.2 -

0.8

0.6

0.4

0.2 .-

0 I— Current (2016) 2021 2028 2030

Figure 34: Deferred Maintenance- Gladstone

Deferred Maintenance - All Systems - $millions

$35

$30

$25

$20

$15

$10 Gladstone Secondary $5 —Average Secondary 5- Current (2016) 2021 2028 2030

Operating Costs:

Operating cost savings are facilities and administrative staffing related costs that are directly related to an individual school and could be saved if the school is no longer operated.

Facilities related costs would be related to maintenance and operations of the building. Administrative staffing related costs are for the principal, vice principals and some support staff. In some cases, it is estimated that teaching staffing costs can also be saved through the consolidation of sites.

Cost savings in the graph below are represented on a per student basis.

32 Administrative Report on Potential School Closures: Gladstone Secondary

Appendix 3

There would be some additional efficiencies gained in funds spent from the Annual Facilities Grant. Cost savings from the AFG would be re-directed to assist in the maintenance of other schools.

Figure 35: Operating

Cost Savings Per Student ($) 700 600

500 ■ Average 400 Secondary 300 200 • Gladstone 100 Secondary lit Maintenance & Operations & Adminstration & Teaching Construction Utilities Support

Figure 36: Operating Savings

Average Secondary Cost Average Secondary Cost Savings / Square Foot = $8.49 Savings / Student = $1,448.40 Cost Savings / Square Foot = $8.52 Cost Savings / Student = $ 1,714.08

Savings by Group FTE s Costs

Operating Fund

Maintenance & Construction $351,462

Operations & Utilities 9.17 $619,943 Administration & Support 5.00 $413,796

Teaching 3.00 $280,290

Cafeteria $153,144

TOTAL ONGOING SAVINGS 17.17 $1,818,636

AFG Efficiency $279,646

Other Cost Considerations**:

Mothball Costs $(218,082)

One-Time Closing Costs $(263,865)

Administrative Report on Potential School Closures: Gladstone Secondary 33 **Other Cost Considerations:

Other costs that need to be considered are the one-time funds required to complete the closure of a building. These costs would include the moving of furniture & equipment and other consulting costs required to complete the closure process.

If a closed school is not immediately leased out or required for temporary accommodation further costs may be incurred for building maintenance and security.

F. Supports for Vulnerable Students and Families

Enhanced Services and Community Link

Using this information, the VSB then uses a formula to determine the SSI for each school. This number has high correlation to many scales of vulnerability and is used to rank secondary schools according to their vulnerability.

The level of resource allocation for Enhanced Services is dependent on the ranking of the secondary school. Of the 18 VSB secondary schools three receive enhanced services staffing due to their vulnerability ranking.

Gladstone does not receive any enhanced services staffing support.

Community Link

Gladstone receives additional resources through the Community Link Grant.

37: Community LINK

Resource

CST YFW 0.20 FTE

Targeted Grant $7,000 Community

LINK Partnership Agreement Night hoops

Partnership Agreement Special Olympics of BC Subsidized Lunch provided through school Meal Programs cafeteria

34 Administrative Report on Potential School Closures: Gladstone Secondary Appendix 3

Identifying and Supporting Vulnerable Students and Families

Within any community there are individual students and families who may be more impacted by significant change like school closure.

The district will work directly with school communities to identify students and families within the school community who may require additional supports and services. Individualized plans to support these vulnerable students and families will be developed to assist in a successful transition to a new school community.

G. Educational and Social Impact of School Closure on Vulnerable Communities

It is important that the Board take a thoughtful approach in assessing how students and families who may fall into the category of vulnerability could be impacted by school closure.

Administrative Report on Potential School Closures: Gladstone Secondary 35 APPENDIX 4: LRFP SCHOOL CLOSURE IMPLEMENTATION CONSIDERATIONS

As part of the consultation process on any school identified for closure consideration staff will be seeking input and information from the school community on key implementation considerations.

A. Enhanced Services and Community Link

Enhanced Services and Community Link supports are allocated annually based upon students who attend a school.

In the event of a school closure, those services and supports would remain in place for 1 transitional year. Following the transitional year, allocation of services and supports would be reevaluated as occurs for all Vancouver schools.

B. School and Community Programs and Supports

As part of the consultation process, the district will hear from the school community about the programs and services specific to the school. The District Implementation Team will work with the school community to determine the possibility of continuing to offer these programs and services.

• Dance Program

The Gladstone dance program occupies a double sized classroom that has been converted to a dance studio. It also utilizes the auditorium for performances and nearby washrooms for changing rooms. The dance program has funded recent renovations in these areas: installation of a new floor in the dance studio, new curtains in the auditorium, and painting of the auditorium walls.

• Robotics Program

The robotics program occupies a large technology educational space at Gladstone that includes a robotics arena for testing and competition, as well as electronics and metal work equipment.

• Cook Training Program

The Cook Training program occupies a teaching kitchen at Gladstone. There are cook training programs at all of the receiving schools: Vancouver Technical, Tupper, Windermere, and John Oliver (half time).

• Garden Program

Gladstone has a garden area in the central courtyard that includes a recently installed greenhouse. The program is run by Science teachers and students and supplies the Cook Training program.

• Trout Lake Community Centre offers opportunities for students to volunteer

• Cedar Cottage program for senior Windermere students to work with younger children, involves 25-30 Gladstone students.

36 Administrative Report on Potential School Closures: Gladstone Secondary Appendix 4

• VPD Special Olympics program (Wednesday evenings)

• First Peoples Course offered in partnership with SFU

Note: Windermere Secondary has a dance program, a cook training program and a garden program. It may be possible to consolidate these three Gladstone programs with Windermere Secondary.

C. Rentals

There are a number of groups which rent the gym or field space at Gladstone Secondary School.

The district will work with rentals at Gladstone should they be impacted by closure in order to identify alternative locations.

Rentals at John Oliver, Tupper, Vancouver Technical, and Windermere should not be impacted by the closure of Gladstone.

D. District Programs

In the event that Gladstone Secondary is closed, the district will work closely with staff and families to facilitate the relocation of students and programs. A possible location for each program is indicated below.

In cases where a program, such as LA Lifeskills, is being relocated to a school outside of the area, the district will work with families to determine if students can be accommodated in an existing program closer to where students live.

Figure 38: District Programs SPED Program Proposed New Location Lifeskills Killarney LA Lifeskills Churchill Learning Support Program* Blend into Existing Programs at Receiving Schools (Each of the 4 receiving schools currently have an existing Learning Support Program.)

Social Development Windermere STEP Pre-Employment Windermere

*Learning Services Staff will be investigating establishing a Learning Support Program in a school that does not currently have a program. The Gladstone program is not being relocated to one of the four receiving schools as each school already has a Learning Support Program.

Administrative Report on Potential School Closures: Gladstone Secondary 37 District Choice:

The Gladstone Mini Program would be relocated to John Oliver Secondary School.

E. Main Street Education Centre at Gladstone

The Adult Education program would continue to operate out of their current space at Gladstone.

F. Partnerships

Partnerships are defined as formal cost/use agreements between the VSB and a third party. These are not the same as rental agreements.

There are no formal partnership agreements at Gladstone Secondary.

G. Individualized support

The district will work directly with school communities to identify students and families within the school community who may require additional supports and services.

38 Administrative Report on Potential School Closures: Gladstone Secondary