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2017 Special General Minutes & Appendices

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2017 Special General Minutes & Appendices Sydney Landing, 2003A-3713 Kensington Ave, Burnaby, BC V5B 0A7 Phone: 604-477-1488|[email protected]|www.bcschoolsports.ca BC School Sports Minutes (Draft) SPECIAL GENERAL MEETING Tuesday, December 12, 2017 BC School Sports Office 2003A – 3713 Kensington Ave., Burnaby, BC BC SCHOOL SPORTS SPECIAL GENERAL MEETING Tuesday, December 12, 2017 BC School Sports 2003A-3713 Kensington Avenue, Burnaby, BC 1. Call to order – Mike Allina 1.1. Welcome and Opening Remarks At 7:16 pm Mike Allina, President, welcomed all delegates to the Special General Meeting. He thanked delegates for attending and for their commitment to high school sports. 2. Meeting Information and Announcements – Mike Allina 2.1. Notice of Meeting The notice of meeting was sent to all the members of the Society on November 21, 2017, and the minimum requirement of 14 days’ notice has been complied with. 2.2. Quorum • The quorum is 50 members in good standing, or 20% of the members in good standing whichever is greater. We have 440 member schools so 20% is 88 members. Our quorum also requires that we have at least one vote from each of the designated zones. As well, votes cast in person, by proxy or in advance will count towards quorum. • Geographic regions set out in Schedule B of the bylaws may be amended from time to time by Ordinary Resolution. • An Ordinary Resolution is passed by a simple majority of the votes cast at a General Meeting. • As of 7:15 pm, we have 159 members in good standing present in person, by proxy, or whom has cast an Advanced Vote, and all zones represented, therefore this meeting is duly convened. Lists of Voting Delegates and Observers are attached as Appendices A & B respectively. 2.3. Housekeeping Items Snacks and refreshments were provided and those in attendance were invited to join in a post meeting reception. 2.4. Introductions The President introduced the following: 2.4.1 Board of Directors Brent Sweeney, Treasurer Mykola Misiak, Director Sean Juteau, Director (absent) Rick Lopez, Director (absent) Rick Thiessen, Director (absent) 2.4.2 Executive Director & Staff Jordan Abney – Executive Director Merrilla Thorp – Financial Officer Shannon Key – Manager of Sport Karen Hum – Membership Services Coordinator BC School Sports – Special General Meeting Minutes December 12, 2017 Page 1 of 11 ADOPTED: 2.5. Agenda There being no objections to the Agenda, the Agenda as circulated will stand. 2.6. Explanation of the Rules of Order The floor will be opened for discussion and questions, and we will keep a list of anybody wishing to speak to the Special Resolution. When acknowledged to do so, the person will stand, identify themselves, and have the floor for up to 2 minutes, should it be required. Once a point is made, further speakers can allude to the support for that comment or idea, but do not need to restate a previously communicated thought. 3. Ordinary Resolution Discussion: Jordan Abney, provided a summary of proposed change: • The primary purpose of the meeting is to establish the number of zones that BCSS will consist of starting in the 2019-2020 school year. You hopefully recall that over the 2016-17 academic year, BCSS engaged the membership with two different surveys exploring options and asking for feedback and preferences for a new zone alignment. • Based on the results of the second survey, the 9-zone option was the preference of the membership that responded, however the 10-zone option received a fair amount of support as well. The Board then engaged the Fraser Valley region, as a large majority of the support for 10-zones came from that zone. A consensus was reached within the Fraser Valley to support a 9-zone alignment for BCSS, which should make the support overwhelming for the 9-zone option. • The number of zones affects all schools and regions, as the number of unassigned or “at large” berths available to provincials is dependent on the number of zones. This is why it’s important for all schools to have a say in this issue. • If passed, this motion would take the current Lower Mainland and Fraser Valley zones and create four (4) zones from the current two (2). This will create more balanced zones, and allow zone championships to be smaller, allowing all students to have longer seasons. • The alignment of these four zones is still being explored. The Board has authorized me to lead an ad- hoc committee with the purpose of proposing an alignment of school districts within each new zone for presentation to the membership. It was felt it was imperative to give this committee the working parameters of the number of zones, which is why the extraordinary meeting has been called. The committee with representation from each affected district, will provide the Board a recommendation, on the alignment to be voted on by the membership at the AGM in the spring of 2018. Implementation of the new zones, if passed, is planned for fall 2019. 3.1. Ordinary Resolution Rationale (Why this motion is being put forward): • After considerable examination, and member engagement through discussions and two comprehensive member surveys, there was consensus reached that nine zones are now required due to population shifts and urban development since the original zones were created nearly 50 years ago. • This change creates greater equity in the size of zones, which will allow the zones which are currently larger, to be able to extend their seasons, as currently playoffs have to start very early relative to smaller zones. Intended Outcomes of the Motion (What are the desired effects of the proposed changed?): • While achieving perfect balance isn’t possible, the proposed zones represent significantly more balance in the sizes of zone by school and student-athlete population and should provide a longer BC School Sports – Special General Meeting Minutes December 12, 2017 Page 2 of 11 ADOPTED: season of play for more student athletes, and provide a consistent pathway to provincial championships in all sports. MOVED BY DAVID THOMPSON SECONDARY SCHOOL (Vancouver), SECONDED BY SOUTH DELTA SECONDARY SCHOOL, THAT the current SCHEDULE B to the BC School Sports Bylaws be replaced in its entirety with the following EFFECTIVE SEPTEMBER 2019: Schedule B ZONES BC School Sports will consist of nine (9) geographical zones. Each zone will consist of the member public schools from the stated School Districts, and those member independent schools who are located inside the boundaries of the applicable School District. All member schools must be a member of a local athletic association, as per section 2.3 of these Bylaws. KOOTENAY ZONE • School Districts #: 5, 6, 8, 10, 20, 50 THOMPSON-OKANAGAN ZONE • School Districts #: 19, 22, 23, 53, 58, 67, 73, 74, 83 ISLAND ZONE • School Districts #: 47, 61, 62, 63, 64, 68, 69, 70, 71, 72, 79, 84, 85 NORTH-CENTRAL ZONE • School District #: 27, 28, 57, 59, 60, 81, 91 NORTH-WEST ZONE • School Districts #: 49, 50, 52, 54, 82, 87, 92 TO BE DETERMINED The alignment and name of the final four (4) zones will be determined by the membership at the 2018 AGM after a recommendation from a working committee formed of representatives from the affected school districts. These districts are: • School Districts # (Lower Mainland/Fraser Valley): 38, 39, 40, 41, 44, 45, 46, 48, 33, 34, 35, 36, 37, 42, 43, 75, 78 APPROVED AS AN ORDINARY RESOLUTION 4. Adjournment The President thanked the members for coming to the meeting and for participating in it. Having concluded its business, the Special General Meeting of BC School Sports now stands adjourned at 7:20 pm. BC School Sports – Special General Meeting Minutes December 12, 2017 Page 3 of 11 ADOPTED: Appendix A - Voting Delegates General Meeting-December 12, 2017 Name Zone Delegate Voting Advanced By Proxy In Person 1 @ KOOL Zone B-Okanagan 2 A D Rundle Middle School Zone G-Fraser Valley 3 A L Fortune Secondary Zone B-Okanagan 4 A.R. MacNeill Secondary School Zone F-Lower Mainland 5 Abbotsford Christian School Zone G-Fraser Valley 6 Abbotsford Middle School Zone G-Fraser Valley 7 Abbotsford Senior Secondary School Zone G-Fraser Valley 8 Abbotsford Traditional Middle School Zone G-Fraser Valley Reg Gabriel 1 9 Abbotsford Traditional Senior Secondary Zone G-Fraser Valley 10 Aberdeen Hall Senior Zone B-Okanagan 11 Acwsalcta Band School Zone C-North Central 12 Agassiz Elem-Secondary School Zone G-Fraser Valley 13 Alberni District Secondary School Zone E-Vancouver Island Rob Souther 1 14 Aldergrove Community Secondary Zone G-Fraser Valley 15 Alpha Secondary School Zone F-Lower Mainland 16 Anchor Academy (DL) Zone B-Okanagan 17 Annunciation School Zone D-North West 18 Archbishop Carney Regional Secondary Zone G-Fraser Valley Henk Luyten 1 19 Argyle Secondary School Zone F-Lower Mainland Michael Kee 1 20 Ascend Online Zone B-Okanagan 21 ASIA - Sumas Mountain 9-12 Zone G-Fraser Valley 22 Aspengrove School Zone E-Vancouver Island Jo-Anne Kingstone 1 23 Assumption School Zone E-Vancouver Island 24 Bakerview Ctr for Learning - Alt Zone G-Fraser Valley 25 Ballenas Secondary School Zone E-Vancouver Island 26 Barriere Secondary School Zone B-Okanagan Paul Hembling 1 27 BC Provincial School for the Deaf Sec Zone F-Lower Mainland 28 Belmont Secondary School Zone E-Vancouver Island 29 Bert Bowes Middle School Zone C-North Central 30 Betty Gilbert Middle Zone G-Fraser Valley 31 Bodwell High School Zone F-Lower Mainland Cathy Lee 1 32 Boundary Central Secondary Zone A-Kootenays 33 Brentwood College Zone E-Vancouver Island Bud Patel 1 34 Britannia Community Secondary Zone F-Lower Mainland Andrew Schofield 1 35 British
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