Monday, November 19, 2018 Council Meeting – 6:00 Pm

AGENDA FOR THE REGULAR MEETING OF COUNCIL TO

COMMENCE AT 6:00 PM, IN THE COUNCIL CHAMBER, CITY HALL, 141 WEST 14TH STREET, NORTH VANCOUVER, BC, ON

MONDAY, NOVEMBER 19, 2018.

MONDAY, NOVEMBER 19, 2018 COUNCIL MEETING – 6:00 PM

“LIVE” BROADCAST VIA CITY WEB SITE www.cnv.org

CALL TO ORDER

APPROVAL OF AGENDA

1. Regular Council Meeting Agenda, November 19, 2018.

ADOPTION OF MINUTES

2. Special Council Meeting Minutes, October 15, 2018.

3. Inaugural Council Meeting Minutes, November 5, 2018.

PROCLAMATION

Adoption Awareness Month – November 2018

PUBLIC INPUT PERIOD

The Public Input Period is addressed in sections 12.20 to 12.28 of “Council Procedure Bylaw, 2015, No. 8500.”

The time allotted for each speaker appearing before Council during the Public Input Period is two minutes, with the number of speakers set at five persons. Speakers’ presentations will be audio and video recorded, as well as live-streamed on the Internet, and will form part of the public record.

To make a submission to Council during the Public Input Period, a person must complete the paper Public Input Period sign-up form at City Hall prior to the Regular Council Meeting. A person who fails to complete, or only partially completes, the Public Input Period sign-up form will not be permitted to make submissions to Council during the Public Input Period. The sign-up sheet will be available on the table in the lobby outside the Council Chamber from 5:30 pm until 5:55 pm on the night of the Council meeting.

When appearing before Council, speakers are requested to state their name and address for the record. Speakers may display materials on the document camera at the podium in the Council Chamber and provide written materials to the City Clerk for distribution to Council, only if these materials have been provided to the City Clerk by 4:00 pm on the date of the meeting.

The Public Input Period provides an opportunity for input only, without the expectation of response from Council, and places the speaker’s concern on the record.

Speakers must comply with the General Rules of Conduct set out in section 5.1 of “Council Procedure Bylaw, 2015, No. 8500” and may not speak with respect to items as set out in section 12.25(2).

Speakers are requested not to address matters that refer to items from a concluded Public Hearing/Public Meeting and to Public Hearings, Public Meetings and Committee meetings when those matters are scheduled on the same evening’s agenda and an opportunity for public input is provided when the particular item comes forward for discussion.

Please address the Mayor as “Mayor Buchanan” or “Your Worship” and address Councillors as “Councillor, followed by their surname.”

Document Number: 1720745 The Corporation of the Council Agenda for City of North Vancouver Page 2 November 19, 2018

CONSENT AGENDA

The following Items *4, *5, *6, *7, *8 and *9 (see Agenda pages 2 and 3) are listed in the Consent Agenda and may be considered separately or in one motion:

RECOMMENDATION:

THAT the recommendations listed within the “Consent Agenda” be approved.

START OF CONSENT AGENDA

CORRESPONDENCE

*4. Board in Brief, Greater Vancouver Regional District, Metro Vancouver September 28, 2018 – File: 01-0400-60-0006/2018

Re: Metro Vancouver – Board in Brief

RECOMMENDATION:

THAT the correspondence of Metro Vancouver, dated September 28, 2018, regarding the “Metro Vancouver – Board in Brief”, be received and filed.

*5. Board in Brief, Greater Vancouver Regional District, Metro Vancouver October 26, 2018 – File: 01-0400-60-0006/2018

Re: Metro Vancouver – Board in Brief

RECOMMENDATION:

THAT the correspondence of Metro Vancouver, dated October 26, 2018, regarding the “Metro Vancouver – Board in Brief”, be received and filed.

BYLAW – ADOPTION

*6. “Highway Closing Bylaw, 2018, No. 8678” (Closing and removal of highway dedication of portions of Eastern Avenue and laneway off the 100 Block East 22nd Street)

RECOMMENDATION:

THAT “Highway Closing Bylaw, 2018, No. 8678” (Closing and removal of highway dedication of portions of Eastern Avenue and laneway off the 100 Block East 22nd Street) be adopted, signed by the Mayor and City Clerk and affixed with the corporate seal.

The Corporation of the Council Agenda for City of North Vancouver Page 3 November 19, 2018

CONSENT AGENDA – Continued

REPORTS OF COMMITTEES, COUNCIL REPRESENTATIVES AND STAFF

*7. Results of the General Local Election Held in the City of North Vancouver on October 20, 2018 – File: 09-4200-20-0059/1

Report: City Clerk, November 13, 2018

RECOMMENDATION:

PURSUANT to the report of the City Clerk, dated November 13, 2018, entitled “Results of the General Local Election Held in the City of North Vancouver on October 20, 2018”:

THAT the Certificate of the Chief Election Officer dated November 13, 2018, containing the results of the General Local Election (Mayor, Councillors and School Trustees), held in the City of North Vancouver on October 20, 2018, be received and recorded in full in the Minutes.

*8. 2019 Schedule of Council Meetings – File: 01-0550-01-0001/2018

Report: City Clerk, November 13, 2018

RECOMMENDATION:

PURSUANT to the report of the City Clerk, dated November 13, 2018, entitled “2019 Schedule of Council Meetings”:

THAT the 2019 Schedule of Council Meetings be endorsed.

*9. 2019 Council Committees and Appointments – File: 01-0530-01-0001/2018

Report: City Clerk, November 13, 2018

RECOMMENDATION:

PURSUANT to the report of the City Clerk, dated November 13, 2018, entitled “2019 Council Committees and Appointments”:

THAT the 2019 Council Committees and Appointments effective November 19, 2018 to December 2, 2019, be endorsed.

END OF CONSENT AGENDA The Corporation of the Council Agenda for City of North Vancouver Page 4 November 19, 2018

BYLAW – ADOPTION

10. “Highway Closing and Disposition Bylaw, 2018, No. 8664” (Closing and removal of highway dedication on portions of road between 2545 and 2601 Lonsdale Avenue and disposition of proposed parcel #1)

RECOMMENDATION:

THAT “Highway Closing and Disposition Bylaw, 2018, No. 8664” (Closing and removal of highway dedication on portions of road between 2545 and 2601 Lonsdale Avenue and disposition of proposed parcel #1) be adopted, signed by the Mayor and City Clerk and affixed with the corporate seal.

CORRESPONDENCE

11. North Vancouver City Firefighters Local 296 Foundation, November 4, 2018 – File: 01-0230-01-0001/2018

Re: Request for Funding – Park and Tilford Hi-Light Festival

See Information Report of the Budget Analyst dated November 13, 2018.

12. Hootie Johnston, Sponsorship Coordinator, 2018 Operation Red Nose North Shore, October 24, 2018 – File: 01-0320-01-0001/2018

Re: Request for Sponsorship

See Information Report of the Budget Analyst, dated November 13, 2018.

REPORTS OF COMMITTEES, COUNCIL REPRESENTATIVES AND STAFF

13. 2018 Children and Youth Initiatives Fund – Special Project Grant Applications – File: 05-1850-20-0003/2018

Report: Coordinator, Community Services, November 15, 2018

RECOMMENDATION:

PURSUANT to the report of the Coordinator, Community Services, dated November 15, 2018, entitled “2018 Children and Youth Initiatives Fund – Special Project Grant Applications”: Continued… The Corporation of the Council Agenda for City of North Vancouver Page 5 November 19, 2018

REPORTS OF COMMITTEES, COUNCIL REPRESENTATIVES AND STAFF – Continued

13. 2018 Children and Youth Initiatives Fund – Special Project Grant Applications – File: 05-1850-20-0003/2018 – Continued

THAT the following Children and Youth Initiatives Fund grant allocations totaling $20,500 for 2018 be approved:

Capilano Community Services Society Ready, Set, Cook! ...... $3,000 Carson Graham Secondary School Gender-Sexuality Alliance Workshop ...... $1,200 Jack.org Talk at the Top Regional Summit ...... $1,000 Kenneth Gordon Maplewood School Multi-Sensory Outdoor Facility ...... $1,500 Mountainside Secondary School Wellness...... $1,000 North Shore Crisis Services Society Peace Camp ...... $1,500 North Shore Women’s Centre Fearless: Girls’ Empowerment Camp ...... $1,500 Presentation House Theatre Hot Pink Collective Youth Engagement Events ...... $3,000 Queen Mary Elementary School Youth Empowerment and Self-Advocacy: iGirl & iGuy ...... $600 RC Life Skills Society Griffins Boxing Program via Life Skills Organization ...... $1,500 Sutherland Secondary School Meatless Monday Club ...... $500 Vancouver Coastal Health The Anti Social Social Club ...... $1,200 West Coast Boys Club Network Foundation Boys Club Network Club ...... $3,000

TOTAL ...... $20,500

THAT the following applications be denied:

Artists for Kids Youth Asst. Workshop Hollyburn Family Services Society Youth Unedited Mountainside Secondary School Mountainside Cares North Shore Multicultural Society Back to School Follow Up North Shore Restorative Justice Society SpeakOut Dialogue Series North Vancouver Community Arts Council Art & Mycology St. Edmund’s Parish Musical Fundraiser Sum Trade Corp. Booster Land

Continued… The Corporation of the Council Agenda for City of North Vancouver Page 6 November 19, 2018

REPORTS OF COMMITTEES, COUNCIL REPRESENTATIVES AND STAFF – Continued

13. 2018 Children and Youth Initiatives Fund – Special Project Grant Applications – File: 05-1850-20-0003/2018 – Continued

THAT a copy of Council’s resolution be sent to District of North Vancouver and the North Vancouver School Board (District #44) for their information;

THAT the Children and Youth Initiatives Grant Committee be thanked for their participation;

AND THAT staff be directed to review the Children and Youth Initiatives Fund and report back on opportunities to improve the efficiency and effectiveness of the granting processes and adequacy of funding levels.

14. Business Licence Bylaw, 2018, No. 8640, Amendment Bylaw, 2018, No. 8691 (Enactment Date) – File: 09-3900-03-0001/1

Report: Manager, Business Services, November 13, 2018

RECOMMENDATION:

PURSUANT to the report of the Manager, Business Services, dated November 13, 2018, entitled “Business Licence Bylaw, 2018, No. 8640, Amendment Bylaw, 2018, No. 8691 (Enactment Date)”:

THAT “Business Licence Bylaw, 2018, No. 8640, Amendment Bylaw, 2018, No. 8691” (Enactment Date) be considered.

Item 15 refers.

BYLAW – FIRST, SECOND AND THIRD READINGS

15. “Business Licence Bylaw, 2018, No. 8640, Amendment Bylaw, 2018, No. 8691” (Enactment Date)

RECOMMENDATION:

THAT “Business Licence Bylaw, 2018, No. 8640, Amendment Bylaw, 2018, No. 8691” (Enactment Date) be given first, second and third readings.

The Corporation of the Council Agenda for City of North Vancouver Page 7 November 19, 2018

REPORTS OF COMMITTEES, COUNCIL REPRESENTATIVES AND STAFF

16. Developing a Pilot E-Bike Share System – File: 16-8330-05-0001/1

Report: Manager, Transportation Planning, and Sustainable Transportation Coordinator, November 14, 2018

RECOMMENDATION:

PURSUANT to the report of the Manager, Transportation Planning, and the Sustainable Transportation Coordinator, dated November 14, 2018, entitled “Developing a Pilot E-Bike Share System”:

THAT staff be directed to develop an Expression of Interest for a third party owned and operated e-bike share system, under a licence agreement with the City of North Vancouver;

THAT staff develop a licensing framework and report back with required resources to support a pilot e-bike share system;

AND THAT staff collaborate with the District of North Vancouver and District of West Vancouver toward an integrated North Shore e-bike share system.

17. Council Conference Attendance – Local Government Leadership Academy (LGLA) 2019 Elected Officials Seminar – LMLGA Region – January 15-17, 2019 – File: 01-0390-01-0001/2018

Report: City Clerk, November 13, 2018

RECOMMENDATION:

PURSUANT to the report of the City Clerk, dated November 13, 2018, entitled “Council Conference Attendance – Local Government Leadership Academy (LGLA) 2019 Elected Officials Seminar – LMLGA Region – January 15-17, 2019”:

THAT Council members be authorized to attend the LGLA 2019 Elected Officials Seminar – LMLGA Region, to be held January 15-17, 2019, in Richmond, BC;

THAT the expenses be paid in accordance with City Policy;

AND THAT the funds be provided from the Conference Education Travel Account.

The Corporation of the Council Agenda for City of North Vancouver Page 8 November 19, 2018

PUBLIC CLARIFICATION PERIOD

The Public Clarification Period is limited to 10 minutes in total and is an opportunity for the public to ask questions for clarification regarding an item on the Regular Council Agenda. If more than one person wishes to ask a question, the Mayor will divide the 10 minutes equally. The Mayor will ask each person “What is your question?” and decide if the question is related to an item on the Regular Council Agenda. After 10 minutes, the Public Clarification Period concludes and the Regular Council Meeting reconvenes.

INQUIRIES

NEW ITEMS OF BUSINESS

NOTICES OF MOTION

CITY CLERK’S RECOMMENDATION:

THAT Council recess to the Committee of the Whole, Closed session, pursuant to Section 90(1)(e) of the Community Charter.

Sections 89, 90 and 92 of the Community Charter are listed in their entirety within this agenda package.

REPORT OF THE COMMITTEE OF THE WHOLE (CLOSED SESSION)

ADJOURN

COMMUNITY CHARTER

DIVISION 3 – OPEN MEETINGS

General rule that meetings must be open to the public

89 (1) A meeting of a council must be open to the public, except as provided in this Division.

(2) A council must not vote on the reading or adoption of a bylaw when its meeting is closed to the public.

Meetings that may or must be closed to the public

90 (1) A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity;

(d) the security of the property of the municipality;

(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(f) law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;

(g) litigation or potential litigation affecting the municipality;

(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the council or a delegate of council;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; Continued…

COMMUNITY CHARTER

DIVISION 3 – OPEN MEETINGS

Meetings that may or must be closed to the public – Continued

(l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report];

(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;

(n) the consideration of whether a council meeting should be closed under a provision of this subsection or subsection (2);

(o) the consideration of whether the authority under section 91 [other persons attending closed meetings] should be exercised in relation to a council meeting.

(2) A part of a council meeting must be closed to the public if the subject matter being considered relates to one or more of the following:

(a) a request under the Freedom of Information and Protection of Privacy Act, if the council is designated as head of the local public body for the purposes of that Act in relation to the matter;

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party;

(c) a matter that is being investigated under the Ombudsman Act of which the municipality has been notified under section 14 [ombudsman to notify authority] of that Act;

(d) a matter that, under another enactment, is such that the public must be excluded from the meeting.

(3) If the only subject matter being considered at a council meeting is one or more matters referred to in subsection (1) or (2), the applicable subsection applies to the entire meeting.

Requirements before meeting is closed

92 Before holding a meeting or part of a meeting that is to be closed to the public, a council must state, by resolution passed in a public meeting:

(a) the fact that the meeting or part is to be closed; and

(b) the basis under the applicable subsection of section 90 on which the meeting or part is to be closed.

MINUTES OF THE SPECIAL REGULAR MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBER, CITY HALL, 141 WEST 14th STREET, NORTH VANCOUVER, BC, ON MONDAY, OCTOBER 15, 2018.

PRESENT

COUNCIL MEMBERS STAFF MEMBERS

Mayor D. Mussatto L. McCarthy, CAO Councillor H. Back K. Graham, City Clerk Councillor D. Bell J. Ficocelli, Deputy City Clerk Councillor L. Buchanan B. Themens, Director, Finance Councillor R. Clark M. Epp, Director, Planning M. Jefferson, Director, Human Resources ABSENT D. Johnson, Development Planner

Councillor P. Bookham Councillor C. Keating

The meeting was called to order at 9:00 am.

APPROVAL OF AGENDA

Moved by Councillor Clark, seconded by Councillor Bell

1. Special Regular Council Meeting Agenda, October 15, 2018.

CARRIED UNANIMOUSLY

ADOPTION OF MINUTES

Moved by Councillor Clark, seconded by Councillor Buchanan

2. Special Regular Council Meeting Minutes, October 4, 2018.

CARRIED UNANIMOUSLY

PROCLAMATION

Mayor Mussatto declared the following proclamation:

Foster Family Month – October 2018

Document Number: 1710111 BYLAW – ADOPTION

3. “Zoning Bylaw, 1995, No. 6700, Amendment Bylaw, 2018, No. 8681” (George Geatros / Peter K. Chu Architecture Inc., 115 Carrie Cates Court, CD-057 Text Amendment)

Moved by Councillor Bell, seconded by Councillor Mayor Mussatto

THAT “Zoning Bylaw, 1995, No. 6700, Amendment Bylaw, 2018, No. 8681” (George Geatros / Peter K. Chu Architecture Inc., 115 Carrie Cates Court, CD-057 Text Amendment) be adopted, signed by the Mayor and City Clerk and affixed with the corporate seal. CARRIED UNANIMOUSLY

ADJOURN

Moved by Councillor Bell, seconded by Councillor Buchanan

THAT the meeting adjourn. CARRIED UNANIMOUSLY The meeting adjourned at 9:01 am.

“Certified Correct by the City Clerk” ______CITY CLERK

The Corporation of the City of North Vancouver Page 2 Regular Council Meeting Minutes of October 15, 2018

MINUTES OF THE INAUGURAL MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBER, CITY HALL, 141 WEST 14th STREET, NORTH VANCOUVER, BC, ON MONDAY, NOVEMBER 5, 2018.

PRESENT

COUNCIL MEMBERS STAFF MEMBERS

Mayor L. Buchanan L. McCarthy, CAO Councillor H. Back K. Graham, City Clerk Councillor D. Bell J. Ficocelli, Deputy City Clerk Councillor A. Girard J. Peters, Assistant City Clerk Councillor T. Hu B. Pearce, Director, Strategic Initiatives and Services Councillor J. McIlroy B. Themens, Director, Finance Councillor T. Valente G. Penway, Acting Director, Community Services M. Epp, Director, Planning D. Pope, City Engineer M. Jefferson, Director, Human Resources

1. CALL TO ORDER

The meeting was called to order at 6:00 pm.

2. OATHS OF OFFICE

The Honourable Chief Justice, Christopher Hinkson, administered the Oaths of Office to:

Mayor Linda Buchanan Councillor Holly Back Councillor Don Bell Councillor Angela Girard Councillor Tina Hu Councillor Jessica McIlroy Councillor Tony Valente

3. SQUAMISH NATION BLESSING

The Squamish Nation representative was absent from the meeting.

4. INVOCATION

Pastor Alfred Esdaille, Lieutenant, Corps Officer, The Salvation Army, North Vancouver Community Church, gave the invocation.

Document Number: 1717144 5. PRESENTATIONS

Mayor Buchanan made the following presentations and thanked each person for their participation in the City’s inaugural meeting:

a) The Honourable Chief Justice Christopher Hinkson

b) Pastor Alfred Esdaille, Lieutenant, Corps Officer, The Salvation Army

c) RCMP Colour Party: Staff Sergeant Paul Duffy and Constable Chris Aguilar

d) North Vancouver City Fire Department Honour Guard: Mitch MacKay, Firefighter and Duncan Maillie, Lieutenant

e) Terry Shaw, Piper, JP Fell Piper Band

f) Elizabeth Petersen, Ana Mohammadzadeh, Alice Battista, and Chloe Di Salle, Vocalists, “O Canada”

PROCLAMATION

Mayor Buchanan declared the following proclamation:

Colour Party – Veterans’ Week – November 5 to 11, 2018

CORRESPONDENCE

6. Chris Plagnol, Corporate Officer, Metro Vancouver, October 22, 2018 – File: 01-0400-60-0006/2019

Re: Appointment of Municipal Directors to the Metro Vancouver Regional District Board of Directors and Distribution of Votes

Moved by Councillor Valente, seconded by Councillor McIlroy

THAT Mayor Buchanan be appointed as the City of North Vancouver municipal director to the Metro Vancouver Regional District Board of Directors, and that Councillor Girard be appointed as the alternate director. CARRIED UNANIMOUSLY

7. MAYOR’S INAUGURAL ADDRESS

Her Worship, Mayor Linda Buchanan:

A City for People: A Healthy City for All

It is my great privilege to present my Inaugural Address for this, my first term as Mayor for the City of North Vancouver. Continued…

The Corporation of the City of North Vancouver Page 2 Inaugural Council Meeting Minutes of November 5, 2018 7. MAYOR’S INAUGURAL ADDRESS - Continued

Thank you for the confidence and support you have shown me by electing me to serve as the 19th Mayor, and the 3rd female Mayor to sit in the City’s 112th year; a fact I am extremely proud of.

Congratulations to Councillors Bell and Back on their re-election, and welcome to four new members of Council: Councillors Girard, Hu, McIlroy and Valente.

The Message of this Election

Elections are often times of change and this past election was no exception.

Of the 20 municipalities of the Lower Mainland, only four will see incumbent Mayors return to office.

The North Shore, too, will see important change, as three new Mayors are sworn-in tonight.

The introduction of four new faces on this Council represents the single largest change in the leadership of our City that has occurred since the 1970s or 1980s.

But as much as change was in the air in this past election, the citizens of our community voted decisively for a Council that, in the words of our local press, is decidedly “urbanist” in perspective.

While many issues were debated through this last election – the redevelopment of Harry Jerome Recreation Centre, growth, density, traffic, possible amalgamation with the District of North Vancouver, and many others, small and large – our citizens returned a Council whose members by-and-large embrace the notion that North Vancouver is a City, not only in name, but in spirit, and that we are forging a unique place here on the North Shore that is defined by its distinctly urban character, especially in relation to the largely suburban municipalities that surround us.

In this regard, our citizens have urged us in this election to build on our successes as a community and to continue in a direction that has been defined by our predecessors.

What does this mean for the next four years?

I am deeply passionate about our community and, in particular, the people. People are what cities are about.

• I believe we live in an amazing City; • I believe in the people who make up our City; • I believe we are going to do something great together over the next four years.

More and more research tells us our health is influenced largely by our lifestyle and habits, than our genetics or access to traditional health services. Continued…

The Corporation of the City of North Vancouver Page 3 Inaugural Council Meeting Minutes of November 5, 2018 7. MAYOR’S INAUGURAL ADDRESS - Continued

It is the social and environmental factors, such as the neighbourhoods we live in; our ability to walk or cycle to the shops and services we need; our employment; having access to housing and public transportation; locally grown food; clean air, water and proper sanitation; access to education; parks, open space, and our connection to one another are the things that matter.

In fact, our health is very much influenced by the very things we do here at City Hall, starting with the decisions we make at this table and, how together, we work and share this responsibility with our citizens, the broader community and our community partners to create A Healthy City for All.

My vision for our City is to be the “healthiest small city in the world”.

I believe as a Council, staff and community, we need to continually build our capacity and understanding as we respond to global issues at the local level in a meaningful way.

As a City we need to ensure that the services and programs the City supports, our built form, and the way in which we engage with our citizens not only lifts each and every one of us up, from our youngest to oldest citizen, but also increases the health and happiness of our community as a whole.

Our Official Community Plan provides an excellent foundational document to move us forward.

Housing, and access to housing, is fundamental in creating a healthy community.

There is no doubt that we are living through the most intense crisis of housing affordability in this region’s history.

Almost everywhere I go I meet people anxious to find a place for their aging parents, their children or themselves.

It also has a real impact on business. Business owners (big and small) that I talk to are finding it harder and harder to attract and retain the employees they need.

This is why, as a City, we must continue to tackle the issue of housing and affordability to ensure our City is a place where youth, families and seniors can continue to call home.

But let’s be clear: our urban character does not mean growth anywhere and everywhere.

For me, our success as a community has depended upon growth that is at the right pace, in the right place and that is the right kind.

Our Official Community Plan establishes limits to annual growth – limits that have been observed and that we need to continue to observe.

Nor should we expect to see growth in every neighbourhood – or certainly not the same kind of growth. Continued…

The Corporation of the City of North Vancouver Page 4 Inaugural Council Meeting Minutes of November 5, 2018 7. MAYOR’S INAUGURAL ADDRESS - Continued

One measure of our success as a community is that increasingly people are choosing public and alternative forms of transportation to live, work and play.

In fact, we now see in North Vancouver rates of public transit use that rival those of some areas of Vancouver such as the West End.

An integral part of this accomplishment has been our community plan that puts high density growth where it belongs: on the major transportation routes – which is to say along Lonsdale, Marine Drive, Esplanade and 3rd Street – areas that have long been planned for higher density growth.

In turn, this kind of development has contributed so much to the vitality of our commercial and retail sector and made places like Lower Lonsdale a “go to” place for people from across the North Shore and across Burrard Inlet.

But an equal measure of our success has come by ensuring that growth and density in what have traditionally been lower density or single family neighborhoods is “gentle” in character – basement suites, coach houses and other forms of alternative housing form that fits the character of these neighbourhoods.

But we need to be aware that this kind of support can as easily evaporate if we fail to heed the broad direction of the OCP as it has been laid out.

Community Building

Equally, we need to recall that buildings don’t make a community; people do.

As much as we use our Official Community Plan to set the pace of development and its scale, it is as important – today more than ever – that we get the right kind of development.

Around us we find communities that are becoming more and more exclusive as more and more people find that a home – be it rental, supported rental or affordable ownership – is out of reach.

The City of North Vancouver has been a leader in the region in trying to run against this tide – but as the current affordability crisis continues we must redouble our efforts.

As we begin this new term, I want to challenge my colleagues on Council, as well as our staff, both to continue to use the tools and options that we’ve used in the past and to find new tools, new options for helping our City remain an inclusive place and a caring place.

We cannot let idleness or a lack of creativity stand in the way of ensuring that old and young, singles and families, newcomers and people who have spent their lives here, can have the assurance that North Vancouver can be their home.

In doing so we must also look beyond land use and development, we must go beyond a view of our Community Plan that reduces its many pages to just those few that deal with height and density. Continued…

The Corporation of the City of North Vancouver Page 5 Inaugural Council Meeting Minutes of November 5, 2018 7. MAYOR’S INAUGURAL ADDRESS - Continued

We must pay attention to all those other chapters (and there are eight more) that speak to the programs and services, the public spaces, the infrastructure that makes our City a people place.

We know that as people’s dwellings become necessarily smaller, so much more of their lives will take place in collective spaces – in parks, in plazas, in restaurants, in coffee shops, in libraries, in recreation centres.

Again, I challenge this Council and our City staff to continue to find new ways to ensure that our public realm is a truly human space, that is focused on the quality of living for our residents, not simply in a passive way because of the manner in which it is laid out, but in an active way through a change in built form and events and programs that will make a welcoming City for all.

All the best advice now suggests that one of the most important community challenges we will face in the next decades will be one of social isolation.

How we tackle that – and, especially, how we tackle that for those who are most at risk (seniors, youth, lone parent families, people living with disabilities, citizens with no social support, new Canadians) – will determine whether or not we can become the caring and inclusive community that we all aspire to.

My vision of A Healthy City for All includes transforming Lonsdale to the “Best High Street in Canada”.

Great streets are for people.

There is no street in Canada, that I am aware of, such as Lonsdale, where you can stand, look north and see Mountains and look south and see the Ocean.

A street that is book-ended with world renowned Arts and Culture facilities; heritage; and is home to a number of our businesses that are owned and operated by members of the Farsi speaking community, the Vietnamese and Filipino Community, to name a few – it is a good reminder that we are an entire community of people that came from somewhere else and together we need to create a sense of belonging and inclusion and learn from one another. Doing so makes us a richer and stronger community.

As your Mayor, I want my message to be clear the City is open to business.

We have seen first-hand over the past year the positive impact that the Lower Lonsdale Business Improvement Area has made in fostering a sense of place and connection for residents and tourists, all while supporting the small business community.

We must ensure this success story is replicated in other commercial areas of the City beyond Lonsdale.

The Port Industries are a vital component of our local economy with the high paying jobs they produce, and connect us to the larger economy of the Province and Canada. Continued…

The Corporation of the City of North Vancouver Page 6 Inaugural Council Meeting Minutes of November 5, 2018 7. MAYOR’S INAUGURAL ADDRESS - Continued

As a City we must continue to work with them and support their success.

With the North Vancouver Chamber of Commerce we need to continually work to retain and attract both small and large businesses on the North Shore.

Over this term this work, along with other key stakeholders, will include looking at moving forward on a Health Economic Hub in Central Lonsdale, workforce housing and supporting improvements in transportation.

Transportation

Quite correctly, many in this past election pointed to transportation as one of the key issues we must confront.

The City of North Vancouver has been a leader in the region – and certainly on the North Shore – in providing public transit and alternative transportation solutions that will, in the long term, be crucial to helping the region and our City solve issues of traffic congestion and they are critical to our health.

While some will say we have been doing more than our part on this front, it makes no sense for us as a community to sacrifice our leadership on this file.

And I want to challenge staff and Council together to continue to build a community in which public transit or alternative transportation become convenient and effective options for people as they go about their lives.

Specifically over this term this includes, a critical focus on improving the walkability of the City; connecting the “two sides of the City” which are intersected by Highway 1, by moving forward on the Casano-Loutet Overpass and the Upper Levels Greenway; and the implementation of an electric bike share program all while updating the Bike Master Plan.

Cornerstone to all this work will be a primary focus on the safety of all road users, more specifically on the most vulnerable road users – the pedestrian and the cyclist.

But as much as we pursue these options, we cannot relieve our partners on the North Shore or other levels of government of their obligations as regards to traffic in our community.

In 1958, we had nine lanes on bridges connecting North Vancouver to the rest of Metro Vancouver. Today, we have nine lanes.

But today, as well, we see communities here on the North Shore where more and more there is a divide between people who live there and people who work there – a divide that is making Highway 1, 3rd Street and the Low Level Road regular bottlenecks.

We cannot much longer endure a situation where our commitment to doing the right thing in terms of housing and alternative transit finds little or no support in neighboring communities and where the kinds of infrastructure commitments that, other communities in Metro Vancouver receive, are not provided to North Vancouver in equal measure. Continued…

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As Mayor, I am committed to the recommendations of the Integrated North Shore Transportation Planning Project.

I will continue to pressure our senior government representatives for our fair share and I am optimistic and hopeful that the relationship with the other North Shore Mayors will be positive and productive and that we will represent the North Shore as one voice.

Relations with other Governments

Indeed, as your Mayor, I will continue to strike a balance in our relations with all our partner governments: showing leadership on the issues that will make a difference today and into the future; relentlessly defending the interests of the people of our community; and doing so in a spirit of collaboration and mutual respect.

I will continue a proud tradition that stretches back through many Mayors of making North Vancouver a leader at Metro Vancouver and at the TransLink Mayors’ Council.

As well, I want to collaborate with key provincial and federal initiatives, in particular the provincial plan to review and reform the development approvals process, which is close to 100 years old, emphasizes division and conflict, that undermines efforts to build community and ultimately can lead to increased housing costs.

I will ask our staff to help draft proposals based on their experiences that will help us and the Province as a whole move forward on this issue.

In addition, I want to look at ways to partner with both the federal and provincial government to leverage available funding for housing and transportation, as well as for the renewal of our waste water disposal system.

While this is by no means as exciting an issue as transit, if we do not get the infrastructure funding we need or ensure we fund this locally in an effective way, our residents could well bear a future utilities tax burden that will make a significant difference in the viability of many households in our community.

From our innovative Lonsdale Energy Corporation, to the development of cutting edge energy efficiency standards for new buildings, to a plan to measure and reduce both corporate and community GHG emissions, to a Parks Master Plan that has rehabilitated creeks and forests throughout our community, the City has been a leader in the region in terms of sustainability.

We cannot surrender that leadership.

Nor can we surrender our leading record of fiscal sustainability.

We enjoy some of the largest fiscal reserves and lowest average household taxes throughout the region. This fiscal framework has given us the opportunity to show leadership on so many other fronts. Continued…

The Corporation of the City of North Vancouver Page 8 Inaugural Council Meeting Minutes of November 5, 2018 7. MAYOR’S INAUGURAL ADDRESS - Continued

As we move forward in funding needed infrastructure and capital improvements, we cannot forget our obligation to ensure our financial advantages for future Councils and future generations.

And in this context let me speak frankly about the issue of the replacement of the Harry Jerome Recreation Centre – an issue that attracted much attention during and in the run-up to the last election.

I am absolutely committed to seeing the replacement of this important community centre.

But I want to challenge staff and Council to find a way to do so at a price that is far below the nearly one quarter of a billion dollars that the last Council approved to fund this project.

That figure is too high; it carries too many risks and must be reduced.

On issues of recreation, fire services, police services, arts and culture and many others, the two North Vancouvers have a solid record of delivering services to people in a cost effective way on the basis of a “shared-service” model.

I have been a supporter of this model in the past and I will continue to be so in the future.

But let me be clear: I know no member of this Council who supports the idea of amalgamation of the two North Vancouvers – an idea that would reverse more than a century of development during which our communities have become very distinct.

Quite apart from this Council, I have found no powerful interests in our citizens in pursuing this option.

While I will continue to champion our shared services and collaborations with other local governments, amalgamation is off the table for this term of Council.

The Relation between City Hall and Our Community / Our Citizens

As I close, I want to address one final, important issue that we will need to come to terms with as we launch ourselves into this term of Council – and that is the relationship between what we do in these chambers and the people who entrust us to be here.

It also includes the relationship with our youngest citizens, who are yet too young to vote, but whose voice absolutely matters.

The business we conduct in these chambers is absolutely important. The public input we receive at the outset of each Council meeting, in public hearings and public meetings, and in the early public input process for development applications is equally important.

But we need to recognize that these opportunities and these issues limit our interactions with the public as much as they facilitate them. Continued…

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In a world where so many people in our community find it difficult to be here for these meetings and where their interests extend far beyond the issues of development around which public input is most often encouraged, we need to find new ways to engage our citizens on their terms.

To build a truly caring community we need to have a deeper understanding of the people who live in our City and the circumstances that impact their lives.

The stories of their lived experiences need to be told, acknowledged and reflected in the way we design our City.

That means continuing to communicate to the public about what we are doing as a Council and a Corporation, but putting an emphasis on true engagement that emphasizes the exchange of ideas as much as the sharing of messages.

It means finding new ways – in an age of new social media tools – of helping people participate “virtually” on issues from development to social inclusion.

It means ensuring our committee structure, which too often reflects issues whose importance is long past, stays relevant and engaged with the realities of our citizens today and that the thread of engagement is pulled through each of these committees.

It means ensuring that effective public engagement is measured, not only by the number of messages sent and received, but as by the diversity of voices that are coming to the table – and that will mean a new way of not simply being open to public input, but of soliciting it from people who might not regularly find themselves engaged with or inspired by “municipal” issues.

So as we end the formal portion of tonight’s proceedings, I want to first say to our staff, I believe you are an amazingly talented group of professionals and I thank you for choosing to work at the City.

I have challenged you on a number of things this evening, and I want you to be innovative, to think outside the box, to be bold, and take risks (within reason), knowing that sometimes we may not get it right. From there we learn and adapt.

I want you each and every day to be inspiring; to be inspired by others; and never lose sight of our focus: people.

To Council, I am so excited to get to work as a team, and together as a Council provide the leadership to find the solutions and make the decisions at this table that will create A City for People: A Healthy City for All.

And finally, to you the citizens, I want to once again say how humbled I am – and I think I speak for all of Council when I say this – by the trust that our people have placed in us.

Continued…

The Corporation of the City of North Vancouver Page 10 Inaugural Council Meeting Minutes of November 5, 2018 7. MAYOR’S INAUGURAL ADDRESS - Continued

And along with the rest of Council I pledge to fulfill that trust to the best of my ability for each and every day I will be lucky enough to serve you, our citizens.

Moved by Councillor Bell, seconded by Councillor Back

THAT the Mayor’s address be received and entered in the Minutes of the Meeting.

CARRIED UNANIMOUSLY

ADJOURN

Moved by Councillor Bell, seconded by Councillor Girard

THAT the meeting adjourn. CARRIED UNANIMOUSLY

The meeting adjourned at 6:50 pm.

“Certified Correct by the City Clerk” ______CITY CLERK

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PROCLAMATION

ADOPTION AWARENESS MONTH

WHEREAS adoptive families in British Columbia provide children with the love and support of a permanent family; and

WHEREAS the City of North Vancouver recognizes the care, compassion and unselfish commitment of adoptive families in British Columbia; and

WHEREAS there is an ongoing need for adoptive families to nurture the growth and development of children and teens, especially those with special needs because of physical, mental or emotional disabilities;

NOW THEREFORE I, Linda Buchanan, Mayor of the City of North Vancouver, do hereby proclaim November 2018 as ADOPTION AWARENESS MONTH in the City of North Vancouver, the traditional territories of the Coast Salish peoples and Squamish and Tsleil-Waututh Nations.

So proclaimed on Monday, November 19, 2018

Mayor Linda Buchanan

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For Metro Vancouver meetings on Friday, September 28, 2018 Please note these are not the official minutes. Board in Brief is an informal summary. Material relating to any of the following items is available on request from Metro Vancouver. For more information, please contact Grea.ValoulcOmetrovancouver.ora or Kelly.Sinoski(5)metrovancouver.ora

Metro Vancouver Regional District

Walkability Surface and Health and Economic Benefits Study Update RECEIVED

The Board received for information an update on the ongoing Walkability Surface Project and the Documenting Health and Economic Benefits of Sustainable Development and Transport Investment in the Lower Mainland Study.

Since 2016, Metro Vancouver has been partnering with TransLink and the UBC Health and Community Design Lab on two initiatives: the Walkability Surface and the Health and Economic Benefits Study.

These two initiatives are related and contribute to Metro Vancouver's efforts to integrate land use and transportation planning, build compact and complete communities, and reduce greenhouse gas emissions. The Walkability Surface will support Metro Vancouver's monitoring and evaluation role by serving as a Key Summary Measure in the Metro 2040 Performance Monitoring Dashboard. The Health and Economic Benefits Study will provide a better understanding of how different elements of the built environment impact and influence health outcomes and costs. These studies will provide evidence and help to communicate the social and financial benefits of implementing Metro 2040's vision of complete, walkable communities with good access to parks, greenspace, and transit.

Co-Leading the Regional Long Range Growth Scenarios Project with TransLink APPROVED

The TransLink Board and Mayors' Council have invited Metro Vancouver to partner with TransLink and the Province of British Columbia on the scenario planning phase of the update to the Regional Transportation Strategy. Partnering with TransLink in developing integrated scenarios to explore plausible futures would support the closer integration of land use and transportation planning and assist in the creation of a long term vision for the region.

The Board endorsed a partnership between Metro Vancouver and TransLink for the development of regional long range growth scenarios that will inform the development of both the next Regional Transportation Strategy and the next Regional Growth Strategy; and authorized staff to partner on targeted public engagement in communicating and seeking input on the shared long range scenarios with a view to closely integrating transportation and growth planning over the long-term. City of North Vancouver City Clerk ’s Department Reviewed by: OCT -4 2018 File# CC: —______CAP ScannedD ______1 metrovancouver SERVICES AND SOLUTIONS FOR A LIVABLE REGION BOARD IN BRIEF 4730 Kingsway, Burnaby, BC, Canada V5H 0C6 | 604-432-6200 | metrovancouver.org

Request for Comprehensive Review of Regional Growth Strategy Legislation APPROVED

The Board will send a letter to the Minister of Municipal Affairs and Housing and to the Union of BC Municipalities confirming the Board's support for the Province of BC to undertake a review of and update to Part 13 of the Local Government Act and its related regulations, attaching a copy of the report titled "Request for Comprehensive Review of Regional Growth Strategy Legislation" dated August 20, 2018.

One of the main concerns is that significant amount of time has passed since the RGS legislation was initially introduced and there have been substantial shifts in provincial and local issues and contexts, especially in the more urban and rapidly urbanizing districts such as the CRD and Metro Vancouver.

Update on Revitalizing the Agricultural Land Reserve and the Agricultural Land RECEIVED Commission APPROVED

The Board received for information the report titled, "Update on Revitalizing the Agricultural Land Reserve and the Agricultural Land Commission"; and will send a letter to the BC Minister of Agriculture supporting the Revitalizing the ALR and ALC Advisory Committee recommendations and asking for further consideration of Metro Vancouver's recommendations regarding farm property tax reform, modernizing the classification of farm, and enacting policy reform specific to the Metro Vancouver region.

Progress Update on the 2018 Regional Parking Study - Street Parking Survey RECEIVED

The 2018 Regional Parking Study is a significant policy research initiative co-led by TransLink and Metro Vancouver to expand the knowledge base about apartment parking supply and demand in different areas of the region. The Board received a progress update for information.

Advancing Land Use and Transportation Integration and the Development of RECEIVED Complete Communities

Integrating regional land use and transportation planning is an important regional objective and key to advancing the shared regional vision of Metro 2040 and the Regional Transportation Strategy. Metro Vancouver and TransLink have a number of long-standing strategies to this end including regional policy, policy tools, planning guidance, and monitoring.

The Board received for information a report with an update on recent work undertaken with TransLink to support the implementation of Metro 2040's objectives, better integrate land use and transportation planning in the region, and advance the development of transitoriented communities.

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Metro Vancouver 2040: Shaping our Future - 2017 Procedural Report RECEIVED

The Board received for information a report that documents the resources that have been required to implement, administer and amend the regional growth strategy since its adoption to year end 2017.

Climate 2050 Stakeholder Education and Engagement Strategy Results RECEIVED

The Board received a report that presents the results of the stakeholder engagement process associated with the Climate 2050 Discussion Paper, as it relates to the development of the Climate 2050 Strategic Framework.

Metro Vancouver has concluded an intense, ten-week, education and engagement process with a broad array of audiences, including youth, First Nations, member local governments, other levels of government, business groups and other stakeholders, as well as the general public. All feedback has been supportive of Climate 2050, with many suggestions for strengthening the initiative. The feedback is being integrated into the development of the Climate 2050 Strategic Framework.

Metro Vancouver's Climate 2050 Strategic Framework APPROVED

The Board adopted the Climate 2050 Strategic Framework as attached and directed staff to initiate the development process of the Climate 2050 Roadmaps based on the Climate 2050 Strategic Framework.

Metro Vancouver Comments on the B.C. Clean Growth Strategy Intentions Papers APPROVED

The Board will write to the Minister of Environment and Climate Change Strategy conveying its position on the B.C. Clean Growth Strategy intentions papers, as outlined in the report.

Metro Vancouver staff reviewed the policies proposed by the Province in the B.C. Clean Growth Strategy intentions papers pertaining to Clean Transportation; Clean, Efficient Buildings; and A Clean Growth Program for Industry; and submitted comments to the Province before the August 24 submission deadline. The proposed policies in the intentions papers are well aligned with the foundational policy areas previously identified by Metro Vancouver to achieve Provincial greenhouse gas reduction targets, as well as with Climate 2050, Metro Vancouver's new regional climate action strategy.

Coquitlam River Watershed Roundtable - Request for Sponsorship APPROVED

The Coquitlam River Watershed Roundtable submitted a sponsorship request for $3,950 to conduct a Watershed Outreach Campaign to enhance awareness amongst residents in the cities of Coquitlam and Port Coquitlam about the "impacts of invasive species and the overuse of drinking water on watershed

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health, specifically: riparian and natural areas, the Coquitlam River system and salmon, cultural and spiritual values, human health and safety, recreation and natural resources".

The Board approved one-time funding in the amount of $3,950 towards the project.

Best Management Practices for Himalayan Blackberry, Scotch Broom and RECEIVED European Chafer Beetle

As part of the RPAC-Invasive Species Subcommittee's 2017 work plan, Metro Vancouver retained the Invasive Species Council of Metro Vancouver to create a set of best management practices for key invasive species found within the Metro Vancouver region. Best management practices for knotweeds, giant hogweed and European fire ant were presented to the Climate Action Committee and MVRD Board at the June 2018 meetings.

The report provided the Climate Action Committee and the MVRD Board with three invasive species best management practices documents for information and provided an update on the status of additional best management practices under development.

Air Quality Advisories During the Summer of 2018 RECEIVED

This report provided information about air quality advisories issued by Metro Vancouver during the summer of 2018. Metro Vancouver has issued four air quality advisories during the summer of 2018, resulting in advisories being in effect for an unprecedented total of 22 days. Advisories were issued due to elevated concentrations of ground-level ozone (03), fine particulate matter (PM2.5), or both. The wildfire smoke episodes of 2018 exceed even those experienced in 2017 in terms of their duration and geographic scope, leading to broad regional impacts.

The Board received the report for information.

Bowen Island - Support for Rural Designation for Grant Eligibility APPROVED

The Board will write a letter in support of designating Bowen Island as an eligible rural community to:

• the Minister of Forests, Lands, Natural Resource Operations and Rural Development, with respect to the BC Rural Dividend Program; • the Minister of Jobs, Trade and Technology, with respect to the Island Coastal Economic Trust; and • the federal Minister of Innovation, Science and Economic Development, with respect to Community Futures funding.

The Board will also write a letter to the Minister of Forests, Lands, Natural Resource Operations and Rural

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Development requesting a review of the BC Rural Dividend Fund eligibility criteria which specifically excludes communities within the Metro Vancouver Regional District.

MVRD Sustainability Innovation Reserve Fund Bylaw No. 1269, 2018 APPROVED

The Operating, Statutory and Discretionary Reserves Policy adopted by the MVRD, GVS&DD, GVWD and MVHC Boards on April 27, 2018 identified a number of reserves that are to be established by bylaw. The recommended approval of the MVRD Sustainability Innovation Reserve Fund Bylaw No. 1269, 2018 defining the appropriate use and funding for the MVRD Sustainability Innovation Fund Reserve meets the requirements under the Community Charter.

The Board give first, second and third reading to MVRD Sustainability Innovation Fund Reserve Fund Bylaw No. 1269, 2018 being a bylaw to govern the MVRD Sustainability Innovation Fund Reserve; then passed and finally adopted said bylaw.

Regional Geospatial Reference System Reserve Fund Bylaw No. 1270, 2018 APPROVED

The Operating, Statutory and Discretionary Reserves Policy adopted by the MVRD, GVS&DD, GVWD and MVHC Boards on April 27, 2018 identified a number of reserves that require governance by bylaw. The recommended approval of the Regional Geospatial Reference System Reserve Fund Bylaw No. 1270, 2018 defining the appropriate use and funding for the Regional Geospatial Reference System Reserve meets the requirements under the Community Charter.

The Board give first, second and third reading to Regional Geospatial Reference System Reserve Fund Bylaw No. 1270, 2018 being a bylaw to govern the Regional Geospatial Reference System Reserve as a Statutory Reserve; then passed and finally adopted said bylaw.

Regional Parks Infrastructure Reserve Fund Bylaw No. 1271, 2018 APPROVED

The Operating, Statutory and Discretionary Reserves Policy adopted by the MVRD, GVS&DD, GVWD and MVHC Boards on April 27, 2018 identified a number of reserves that require governance by bylaw. The recommended approval of the Regional Parks Infrastructure Reserve Fund Bylaw No. 1271, 201 defining the appropriate use and funding for the Regional Parks Infrastructure Reserve meets the requirements under the Community Charter.

The Board gave first, second and third reading to Regional Parks Infrastructure Reserve Fund Bylaw No. 1271, 2018 being a bylaw to govern the Regional Parks Infrastructure Reserve as a Statutory Reserve; then passed and finally adopted the aforementioned bylaw.

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Affordable Housing Reserve Fund Bylaw No. 1272, 2018 APPROVED

The Operating, Statutory and Discretionary Reserves Policy adopted by the MVRD, GVS&DD, GVWD and MVHC Boards on April 27, 2018 identified a number of reserves that require governance by bylaw. The recommended approval of the Affordable Housing Reserve Fund Bylaw No. 1272, 2018 defining the appropriate use and funding for the Affordable Housing Reserve meets the requirements under the Community Charter.

The Board gave first, second and third reading to Affordable Housing Reserve Fund Bylaw No. 1272, 2018 being a bylaw to govern the Affordable Housing Reserve as a Statutory Reserve; then passed and finally adopted the bylaw.

Corporate Self Insurance Reserve Fund Bylaw No. 1273, 2018 APPROVED

The Operating, Statutory and Discretionary Reserves Policy adopted by the MVRD, GVS&DD, GVWD and MVHC Boards on April 27, 2018 identified a number of reserves that are to be established by bylaw. The recommended approval of the Corporate Self Insurance Reserve Fund Bylaw No. 1273, 2018 defining the appropriate use and funding for the Corporate Self Insurance Reserve meets the requirements under the Community Charter.

The Board gave first, second and third reading to Corporate Self Insurance Reserve Fund Bylaw No. 1273, 2018 being a bylaw to govern the Corporate Self Insurance Reserve as a Statutory Reserve; and you guessed it, passed and finally adopted said bylaw.

Corporate Fleet Reserve Fund Bylaw No. 1274, 2018 APPROVED

The Operating, Statutory and Discretionary Reserves Policy adopted by the MVRD, GVS&DD, GVWD and MVHC Boards on April 27, 2018 identified a number of reserves that require governance by bylaw. The recommended approval of the Corporate Fleet Reserve Fund Bylaw No. 1274, 2018 defining the appropriate use and funding for the Corporate Fleet Reserve meets the requirements under the Community Charter.

The Board gave first, second and third reading to Corporate Fleet Reserve Fund Bylaw No. 1274, 2018 being a bylaw to govern the Corporate Fleet Reserve as a Statutory Reserve; before passing and finally adopting the bylaw.

Electoral Area Election Reserve Fund Bylaw No. 1275, 2018 REFERRED

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appropriate use and funding for the Electoral Area Election Reserve Reserve meets the requirements under the Community Charter. The Board referred this bylaw to the Electoral Area Committee for consideration.

Regional Growth Strategy Amendment Bylaw No. 1266 - Williams Neighbourhood APPROVED Plan, Township of Langley

The Township of Langley submitted a request to amend the regional land use designation for the Williams Neighbourhood Plan area from "Mixed Employment" to "General Urban" and from "General Urban" to "Mixed Employment".

At its June 22, 2018 meeting, the MVRD Board initiated the Township of Langley's amendment request, gave 1st and 2nd readings of Metro Vancouver Regional District Regional Growth Strategy Amendment Bylaw No. 1266, 2018 and directed staff to notify affected local governments of the proposed amendment and seek feedback.

The Board received for information the comments from the affected local governments and appropriate agencies as presented, then adopted the relevant RGS amendment bylaw and accepted the Township of Langley's amended Regional Context Statement.

NOTICE OF MOTION

Director Lois Jackson provided notice of a motion on July 27, 2018 for consideration at the next regular board meeting (September 28, 2018): E-Comm and British Columbia Emergency Health Services - City of Delta Request. The Board referred the motion to the Finance and Intergovernment Committee.

Greater Vancouver Sewage and Drainage District

Pavement Restoration for Sewer and Water Main Installations Policy APPROVED

The GVS&DD and GVWD Acts obligate the Corporation to repair or restore streets impacted by construction. In July 1992 the Board adopted a Pavement Restoration Policy which is still in place and provides general direction and consistency for Metro Vancouver projects but does not address specific restoration details. Staff have prepared a policy for consideration which includes updated standards that are consistent with the Master Municipal Construction Documents, standard industry restoration practices, and is endorsed by REAC and RAAC. The Board approved the policy as presented.

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Northwest Langley Wastewater Treatment Project - Engagement Results RECEIVED

Between June 2016 and July 2018, Metro Vancouver engaged on the Northwest Langley Wastewater Treatment Project with municipalities, Katzie First Nation and other First Nations, residents and businesses near the projects, environmental non-governmental organizations and Fraser River users.

Events included community open houses, workshops, meetings and plant tours. These activities were supported by a range of communication tools. Themes that emerged during engagement focused on: water quality and treatment level; fish, fish habitat and fishing activities; odour; geotechnical investigations; navigation on the Fraser River; and, traffic management. The Board received the report for information.

Award of a Contract Resulting from Request for Proposal (RFP) No. 18-189: Project APPROVED Management & Technical Services for Northwest Langley Wastewater Treatment Plant Project

The Board authorized the award of a contract in the amount of up to $4,890,502 (exclusive of taxes) to Opus International Consultants (Canada) Ltd. for Project Management and Technical Services resulting from RFP No. 18-189: Northwest Langley Wastewater Treatment Project, Project Management and Technical Services.

Amend Construction Contract from Tender No. 15-021 and Construction APPROVED Engineering Service Contract from RFP No. 12-016 for Iona Island Wastewater Treatment Plant Solids Handling Upgrade

The Board amended construction contract (ITT No. 15-021) with Maple Reinders Inc. to include an additional $3,950,000 (exclusive of taxes) for the Iona Island Wastewater Treatment Plant Solids Handling Upgrade Project - Digester Mixing; and amended construction engineering services contract (RFP No. 12- 016) with CH2M Hill Canada Limited to include an additional $1,600,000 (exclusive of taxes) for the Iona Island Wastewater Treatment Plant Solids Handling Upgrade Project.

Extension of Comprehensive Review Cycle - Integrated Liquid Waste and APPROVED Resource Management Plan

The Board will request the Minister of Environment & Climate Change Strategy to extend the comprehensive review cycle of the Integrated Liquid Waste and Resource Management Plan (ILWRMP) from eight to ten years and direct staff to post notification of the request in newspapers and on the Metro Vancouver website.

Extending the comprehensive review cycle by two years will ensure that the Integrated Liquid Waste and Resource Management Plan review and update will be able to consider the outcomes from work being completed over the next two years. This extension will better align the reviewed and updated plan with

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important initiatives that include the Iona Island Wastewater Treatment Plan Secondary Upgrade, sewer overflow management, and Climate 2050 actions.

Abandoned Waste - 2018 Waste in its Place Regional Campaign Results RECEIVED

The Board received an update on the 2018 Waste in its Place regional campaign to reduce instances of abandoned waste, which took place in the spring of 2018. Abandoned waste is a regional issue, with environmental, health and social impacts. The financial burden is also significant; local governments spend around $5 million annually for abandoned waste clean-up and bulky items pick-up programs for mattresses and furniture. Metro Vancouver's 2018 Waste in its Place regional campaign used communications materials and tools, based on research conducted with Members and public, to raise awareness of legal disposal options and to discourage abandoned waste.

Update to Funding Model for Paid Recycling Services at Transfer Stations APPROVED

The Board directed staff to report back with a strategy that examines the current recycling fee structure for clean wood, green waste/yard trimmings, gypsum and mattresses and that works toward achieving full cost recovery for these materials.

Reuse in Metro Vancouver RECEIVED

The Board received for information an update on reuse initiatives in the region, including services at Metro Vancouver transfer stations, and were advised that a new metric is being developed to help quantify the amount of reuse in the region.

Reuse is an important component of the waste management hierarchy and Metro Vancouver's Integrated Solid Waste and Resource Management Plan. Metro Vancouver has implemented a series of actions to encourage reuse including providing reuse opportunities at transfer stations and promoting reuse with partners. Metro Vancouver is also developing a new metric to help track reuse, to be included in the annual Recycling & Solid Waste Management Summaries.

Construction and Demolition Reuse and Recycling in Metro Vancouver RECEIVED

The Board received an update on initiatives that Metro Vancouver and others have taken to increase reuse and recycling of construction and demolition waste in the region.

Overall, construction and demolition materials have a high level of recycling in the region. Concrete is recycled at a particularly high rate. Additional diversion opportunities continue to emerge for wood products. Metro Vancouver and its members have initiated a range of initiatives to encourage construction and demolition materials reuse and recycling. Metro Vancouver staff are reviewing

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additional actions that could be implemented at a regional level and staff will report back on new initiatives as more information is available.

Extended Producer Responsibility Program Update RECEIVED APPROVED

The BC Recycling Regulation requires Extended Producer Responsibility programs to review Extended Producer Responsibility plans every 5 years. In 2018, six plans were updated, including BC Used Oil Management Association, Call2Recycle, Canadian Beverage Association, Encorp Pacific, Recycle BC, and Tire Stewardship BC. Metro Vancouver and member municipal staff participated in several program consultations and submitted feedback regarding program changes and performance.

The Board received the report for information and will write a letter to the Ministry of Environment and Climate Change Strategy advocating for an Extended Producer Responsibility Program for mattresses.

Asset Management for Liquid Waste Services Policy APPROVED

The goal of the Asset Management for Liquid Waste Services Policy is to balance asset performance, risk, and cost.

This Policy outlines GVS&DD's commitment and methodology to manage liquid waste assets in a manner that minimizes asset failure risks and impacts to both residents and member jurisdictions while optimizing the life cycle of assets. The Policy will guide Liquid Waste Services to meet asset performance targets within a specified budget and enable evidence based decision making with respect to infrastructure rehabilitation and replacement.

The Board approved the Asset Management for Liquid Waste Services Policy as presented.

Liquid Waste Laboratory Equipment Reserve Fund Bylaw IMo. 316, 2018 APPROVED

The Operating, Statutory and Discretionary Reserves Policy adopted by the MVRD, GVS&DD, GVWD and MVHC Boards on April 27, 2018 identified a number of reserves that require governance by bylaw. The recommended approval of the Liquid Waste Laboratory Equipment Reserve Fund Bylaw No. 316, 2018 defining the appropriate use and funding for the Liquid Waste Laboratory Equipment Reserve meets the requirements under the Community Charter.

The Board gave first, second and third reading to Liquid Waste Laboratory Equipment Reserve Fund Bylaw No. 316, 2018 being a bylawto govern the Liquid Waste Laboratory Equipment Reserve; and subsequently passed and finally adopted the bylaw.

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Liquid Waste Sustainability Innovation Reserve Fund Bylaw No. 317, 2018 APPROVED

The Operating, Statutory and Discretionary Reserves Policy adopted by the MVRD, GVS&DD, GVWD and MVHC Boards on April 27, 2018 identified a number of reserves that are to be established by bylaw. The recommended approval of the Liquid Waste Sustainability Innovation Reserve Fund Bylaw No. 317, 2018 defining the appropriate use and funding for the Liquid Waste Sustainability Innovation Fund Reserve meets the requirements under the Community Charter.

The Board gave first, second and third reading to Liquid Waste Sustainability Innovation Reserve Fund Bylaw No. 317, 2018 being a bylaw to govern the Liquid Waste Sustainability Innovation Fund Reserve as a Statutory Reserve; and shortly thereafter passed and finally adopted the bylaw.

Greater Vancouver Water District

Pavement Restoration for Sewer and Water Main Installations Policy APPROVED

The Board approved the Pavement Restoration for Sewer and Water Main Installations Policy as presented.

Award of Contract Resulting from RFP No. 18-147: Coquitlam Main No. 4 - Central APPROVED Section - Detailed Design, Construction and Commissioning Consulting Engineering Services

The Board authorized the award of a contract for an amount of up to $5,529,775 (exclusive of taxes) to Stantec Consulting Limited for Phase A Detailed Design resulting from RFP No. 18-147 for Coquitlam Main No. 4 - Central Section - Detailed Design, Construction and Commissioning Consulting Engineering Services.

Award of Contract Resulting from RFP No. 18-101: Coquitlam Main No. 4 - South APPROVED and Cape Horn Sections - Detailed Design, Construction and Commissioning Consulting Engineering Services

The Board authorized the award of a contract for an amount of up to $4,900,495 (exclusive of taxes) to Jacobs Engineering Incorporated (dba CH2M Hill Canada Limited) for Phase A, Detailed Design - South Section for the Coquitlam Main No. 4 resulting from RFP No. 18-101 for Coquitlam Main No. 4 - South

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and Cape Horn Sections - Detailed Design, Construction and Commissioning Consulting Engineering Services.

Award of Contract Resulting from Tender No. 18-003: Construction - Jericho APPROVED Reservoir Phase 1 The Board authorized award of a contract in the amount of $27,529,000 (exclusive of taxes) to NAC Constructors Ltd. resulting from Tender No. 18-003 for the construction of Jericho Reservoir Phase 1; b) increase the budget for the Jericho Reservoir Construction to $35,000,000.

Water Laboratory Equipment Reserve Fund Bylaw No. 249, 2018 APPROVED

The Operating, Statutory and Discretionary Reserves Policy adopted by the MVRD, GVS&DD, GVWD and MVHC Boards on April 27, 2018 identified a number of reserves that require governance by bylaw. The recommended approval of the Water Laboratory Equipment Reserve Fund Bylaw No. 249, 2018 defining the appropriate use and funding for the Water Laboratory Equipment Reserve meets the requirements under the Community Charter.

The Board gave first, second and third reading to Water Laboratory Equipment Reserve Fund Bylaw No. 249, 2018 being a bylaw to govern the Water Laboratory Equipment Reserve as a Statutory Reserve; then passed and finally adopted said bylaw.

Water Sustainability Innovation Reserve Fund Bylaw No. 250, 2018 APPROVED

The Operating, Statutory and Discretionary Reserves Policy adopted by the MVRD, GVS&DD, GVWD and MVHC Boards on April 27, 2018 identified a number of reserves that are to be established by bylaw. The recommended approval of the Water Sustainability Innovation Reserve Fund Bylaw No. 250, 2018 defining the appropriate use and funding for the Water Sustainability Innovation Fund Reserve meets the requirements underthe Community Charter.

The Board gave first, second and third reading to Water Sustainability Innovation Reserve Fund Bylaw No. 250, 2018 being a bylaw to govern the Water Sustainability Innovation Fund Reserve as a Statutory Reserve; then they passed and finally adopted Water Sustainability Innovation Reserve Fund Bylaw No. 250, 2018.

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Metro Vancouver Housing Corporation

Implications of the Cannabis Control and Licensing Act on Metro Vancouver RECEIVED Housing Tenancy Agreements

The federal Cannabis Act sets the framework for the legalization of cannabis nationally. The Province will regulate use, production and consumption of cannabis through the Cannabis Control and Licensing Act and the Residential Tenancy Act. The Residential Tenancy Act will permit the cultivation and smoking of cannabis in residential tenancy agreements unless otherwise prohibited. Metro Vancouver Housing is updating its tenancy agreements to prohibit the cultivation of cannabis in new leases.

The Board received the report for information.

Unit Renovation Standards RECEIVED

The Board received information regarding the technical specifications that will govern the replacement of interior finishes when renovating housing units.

Asset Management for Housing Corporation Policy APPROVED

That Board approved the Asset Management for Housing Corporation Policy as presented.

The Asset Management for Housing Corporation Policy will improve the ability to manage the wealth of data, streamline current maintenance activities and use that data to guide decisions regarding long-term rehabilitation and development opportunities. The goal of the Asset Management Policy is to balance asset performance, risk, and cost. This Policy outlines MVHC's commitment and methodology to manage housing assets in a manner that minimizes asset failure risks and impact to tenants and optimizes the life cycle of assets. The Policy will guide MVHC to meet asset performance targets within a specified budget and enable evidence based decision making to continuously provide quality housing.

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For Metro Vancouver meetings on Friday, October 26, 2018 Please note these are not the official minutes. Board in Brief is an informal summary. Material relating to any of the

following items is available on reguest from Metro Vancouver. For more information, please contact Grea. ValoutS)metrovancouver.ora or Kellv.Sinoski^metrovancouver.ora

Metro Vancouver Regional District

Project Status Update for the Regional Industrial Lands Strategy RECEIVED

The Board received an update on the Regional Industrial Lands Strategy.

The Industrial Lands Strategy Task Force approved the scope of work for the Regional Industrial Lands Strategy at its meeting on May 10, 2018. Metro Vancouver staff continue to work with an Advisory Group and, to date, have presented information and received feedback at two Industrial Lands Strategy Task Force meetings. Results have been delivered on various topics, including issues and initiatives throughout the region and the exploration of the range of uses occurring on lands designated as industrial. Progress continues to be made on other issues, such as stratification, industrial-residential interface issues, and locating agri-industrial activities. The Strategy is anticipated to be completed in 2019.

Defining Industrial for the Regional Industrial Lands Strategy APPROVED

This report provided both a summary of results from the Advisory Group session and a recommendation for a working definition for "Industrial" to guide work on the Regional Industrial Lands Strategy during Fall 2018.

The Board endorsed the working definition of "Industrial," which for the purposes of the Strategy, will be defined as businesses and infrastructure services that meet one or more of the following:

1. are generally not compatible with residential or commercial uses, due to generating heavy vehicle traffic, odour or noise; 2. have unique location, site or space needs that are generally not well served by commercial areas, such as access to the goods movement network or requiring large-area buildings; or 3. are typically serving other businesses, not the general public.

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Stratification of Industrial Land in Metro Vancouver RECEIVED

The Board received a report containing a white paper on the extent, trends and implications of the stratification of industrial land in Metro Vancouver.

In the longer term, increasing stratification of industrial land may limit or challenge the future redevelopment potential of the lands when the functional lives of the buildings are at their end, and diminish the amount of industrial land available for larger format industrial and logistics users.

Electoral Area A Bylaw Enforcement Policy APPROVED

The Board approved the Electoral Area A Bylaw Enforcement Policy, for matters such as unsightly premises and nuisances, zoning contraventions, and unlawful construction.

The Electoral Area A Bylaw Enforcement Policy is based on the best practices guide and policies from comparable regional districts. Key elements of the policy include providing a framework for evaluating and addressing complaints, striving for voluntary compliance whenever possible, confidentiality, and handling complaints as operational matters.

Review of the MVRD Board's Potable Water Policy for Electoral Area A APPROVED

The Board approved the Electoral Area A Potable Water Policy, which focuses the policy's requirements for proof of potable water and the registration of a covenant on construction, such as new homes and renovations involving plumbing, and excludes minor non-plumbing renovations such as decks and sheds where there is no impact to the plumbing system. The revised policy has also updated references.

Metro Vancouver's Ecological Health Framework APPROVED

The Board approved the Ecological Health Framework, which is intended to strengthen the links with the 2015-2018 Board Strategic Plan and other regional management plans, provide higher level guidance to Metro Vancouver-led initiatives focused on ecological health, and support Metro Vancouver's core services and member jurisdictions.

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Sustainable Infrastructure and Buildings Policy APPROVED

The Board approved the Sustainable Infrastructure and Buildings Policy, which establishes standards for the sustainable design and construction of Metro Vancouver infrastructure and buildings to ensure sustainability objectives are achieved consistently and in a fiscally responsible manner. The policy applies to new construction as well as significant upgrades and renovations, providing direction on reducing environmental impacts and increasing social and environmental benefits of Metro Vancouver infrastructure and building projects.

2018 Community to Community Forum RECEIVED

The Board received a report with summary of the 2018 Community to Community Forum with Kwantlen First Nation for the Board's information.

A Community to Community Forum provides an opportunity to bring together First Nations and local governments to foster positive relationships between communities. If the way in which Kwantlen First Nation, its Chief and Council, and community welcomed Metro Vancouver's Aboriginal Relations Committee, senior management and staff is any indication, then the regional district and First Nation are already on track towards building a meaningful, long-term, two-way relationship.

Quarterly Report on Reconciliation Activities RECEIVED

The Board received a report with a quarterly update on reconciliation activities involving Metro Vancouver and local governments as per the Committee's recommendation and for members' information.

Consideration of the City of Maple Ridge Regional Context Statement APPROVED

The City of Maple Ridge has requested continued acceptance of its regional context statement that was accepted by Metro Vancouver on September 23, 2013.

Each member jurisdiction's regional context statement must be reviewed at least every five years, giving the local government an opportunity to consider whether any recent municipal planning studies or changes to its Official Community Plan trigger changes to the regional context statement. The submitted Maple Ridge regional context statement remains generally consistent with the goals, strategies, actions, in Metro 2040.

The Board accepted the City of Maple Ridge's Regional Context Statement.

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Metro Vancouver 2040: Shaping our Future - 2017 Annual Performance RECEIVED Monitoring Report

The Local Government Act and Metro 2040 require the preparation of an annual report on the regional growth strategy's progress. The 2017 Annual Performance Monitoring Report provides a summary update on the performance measures with relevant annual change and available data. A complete profile of Metro 2040 performance measures with detailed data breakdown is available on the Metro Vancouver website, Metro 2040 Performance Monitoring Dashboard.

The Board received the report for information.

Progress Update on the 2018 Regional Parking Study - Household Survey RECEIVED

The 2018 Regional Parking Study is a significant policy research initiative co-led by TransLink and Metro Vancouver to expand the knowledge base about apartment parking supply and demand in different areas of the region. This report presented preliminary observations from the Household Survey, the third and final component of the Regional Parking Study.

The Board received the progress update for information.

Monitoring Corridors Identified through the Supportive Policies Agreements APPROVED

The Board endorsed Metro Vancouver's participation in monitoring corridors identified through the two recently completed Supportive Policies Agreements (SPAs) for the Surrey-Newton-Guilford Light Rail Transit (SNG-LRT) project in the City of Surrey and the Broadway Subway in the City of Vancouver.

The integration of regional land use and transportation planning is an important regional objective and key to advancing the shared regional vision expressed in Metro 2040 and the Regional Transportation Strategy. Recently, Metro Vancouver supported TransLink and the cities of Surrey and Vancouver in the development of Supportive Policies Agreements for the Surrey-Newton Guildford Light Rail Transit project and the Broadway Subway respectively. TransLink has proposed that Metro Vancouver take on a key role in monitoring land use and transportation indicators for the two SPA corridors based on Metro Vancouver's experience and expertise in monitoring Metro 2040, the Urban Centres and FTDAs, and the Marine-Main Corridor. The details of this role have yet to be determined, but will not include monitoring or reporting on performance or the adherence to the clauses of the SPAs by the parties.

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Lougheed Land Use and Monitoring Study - Project Initiation RECEIVED

A Frequent Transit Corridor Study on the Lougheed Corridor (between Coquitlam and Maple Ridge) will commence in September 2018. It is the second study of its kind undertaken by Metro Vancouver, and is a partnership between TransLink, Metro Vancouver, and the cities of Coquitlam, Port Coquitlam, Maple Ridge and Pitt Meadows. The Katzie, Kwantlen and Kwikwetlem First Nations, the Agricultural Land Commission, and Ministry of Transportation and Infrastructure have also been invited to participate.

The Study will have three phases and will explore the land use opportunities along the Lougheed Corridor to complement the implementation of the new B-Line service on this corridor. The outcomes of the Study include study area geography, a market analysis for the corridor, an alternative growth scenario, a monitoring program plan, and transit-supportive land use considerationsforthe corridor. Staffwill report back with the study findings in early 2019.

The Board received the report for information.

Urban Centres and FTDA Knowledge Sharing Series RECEIVED

The Board received an update on the Urban Centres and Frequent Transit Development Area (FTDA) Knowledge Sharing Series, a component of the ongoing Metro 2040 Urban Centres and FTDA Policy Review.

Phase 1 of the Urban Centres and FTDA Policy Review identified a number of challenges that municipalities are facing in implementing the regional vision for Urban Centres and FTDAs. The Urban Centre and FTDA Knowledge Sharing Series was developed to address these implementation challenges through peer-to-peer learning. The Knowledge Sharing Series is an opportunity for municipal staff to showcase successful strategies for implementing the region's Urban Centres and FTDA policies. Four out of five walking tours have taken place to date including tours at Brentwood Municipal Town Centre, Burquitlam FTDA, 22nd Street Station FTDA, and Surrey Metro Core. The series has also helped to inform Phase 2 of the Urban Centres and FTDA Policy Review which is geared towards identifying options to enhance the region's growth structuring tools as Metro Vancouver looks towards the next iteration of the regional growth strategy. Grouse Mountain Regional Park - Public Engagement Results and Management Plan APPROVED The Board approved the Grouse Mountain Regional Park Management Plan, which will provide a framework to guide resource management, park improvements, operations and programming at Grouse Mountain Regional Park over the next 20 years.

This report also outlines public engagement results, which indicate overall support for the management plan. The management planning process included research and analysis, engagement with local First Nations, the District of North Vancouver, partners, and the public.

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Financial Management Policy APPROVED

The principles outlined in the proposed Financial Management Policy are consistent with sound financial management for maintaining a sustainable financial position. The policy supports the use of annual revenues to fund all operating expenditures as well as the level of capital (infrastructure) expenditures that are incurred consistently from year to year. Long-term debt funding will only be used for funding those capital expenditures above the consistent level of annual capital spending.

TransLink Application for Federal Gas Tax Funding from the Greater Vancouver APPROVED Regional Fund for 2020 Fleet Expansion and Modernization

TransLink has requested approval of five projects for federal gas tax funding from the GVRF totaling $142.10 million.

The Board:

a) approved $142.10 million in funding from the Greater Vancouver Regional Fund for the following transit projects proposed by TransLink in its Application for Federal Gas Tax funding from the Greater Vancouver Regional Fund for 2020 Fleet Expansion and Modernization:

i. Project 1 - Year 2020 Double Decker Diesel Bus Purchases for Fleet Replacement ii. Project 2 - Year 2020 Conventional 60-ft Hybrid Bus Purchases and 40-ft Battery Electric Bus Purchases for Fleet Expansion iii. Project 3 - Year 2020 HandyDART Vehicle Purchases for Fleet Replacement iv. Project 4 - Year 2020 HandyDART Vehicle Purchases for Fleet Expansion v. Project 5 - Year 2020 Community Shuttle Vehicle Purchases for Fleet Expansion

b) directed staff to undertake a review of the Federal Gas Tax Fund Expenditures Policy, in consultation with TransLink and the Union of British Columbia Municipalities, and to report back to the Finance and Intergovernment Committee in 2019 with findings and, where appropriate, recommendations.

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2018 Greater Vancouver Regional Fund Semi-Annual Report as at June 30, 2018 RECEIVED

The Board received TransLink's status report on active projects funded by federal gas tax funds through the Greater Vancouver Regional Fund (GVRF).

Five projects are experiencing delays exceeding three months: Metrotown trolley overhead rectifier replacement, two conventional bus replacement projects, equipment for deferred bus retirement program, and the battery electric bus pilot.

Looking ahead over the next 10 years, TransLink expects to draw on $1.7 billion in GVRF funds to pay for eligible capital expenditures associated with the 2018 Phase Two Investment Plan and subsequent investment plans. Assuming the renewal of the federal gas tax transfers in 2024, the forecasted balance in 2027 will be drawn down to approximately $46 million (from a fund balance high of $343 million in 2024).

E-Comm and British Columbia Emergency Flealth Services - City of Delta Request RECEIVED ENDORSED

At its October 12, 2018 meeting, the Finance and Intergovernment Committee considered the attached report titled "E-Comm and British Columbia Emergency Health Services - City of Delta Request," which provides information regarding the contract between Metro Vancouver and E-Comm for emergency dispatch services in response to the motion put forward to the MVRD Board by the City of Delta, and which was subsequently referred by the Board to the Finance and Intergovernment Committee forfurther consideration.

The Board received the report for information and endorsed E-Comm's current policy and procedures and British Columbia Emergency Health Services Critical Response Model for emergency services dispatch.

Coquitlam River Watershed Roundtable Funding Request RECEIVED

The City of Coquitlam and City of Port Coquitlam sent Metro Vancouver a letter requesting that the MVRD Board consider and approve a minimum contribution of $34,000 per year for the next three years to the Coquitlam River Watershed Roundtable to support its ongoing and stable operations.

The Board received the report for information and directed staff to send a letter to the Coquitlam River Watershed Roundtable advising of the requirements to be considered for a multi-year Contribution Agreement.

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Metro Vancouver Board Strategic Plan - 2018 Update RECEIVED

The Board received an update on key actions achieved in 2018 in delivering the strategic directions of the 2015-2018 Board Strategic Plan.

As part of the annual planning and budget process, work plans are prepared each year for Metro Vancouver's business areas that guide the activities of the organization.

2018 Youth Homeless Count Report RECEIVED

The Board received a report with the results of the 2018 Youth Homeless Count conducted in April 2018.

The 2018 Youth Homeless Count (aged 13-24) was conducted April 4-12, 2018 and was the first youth- focused homeless count in the region. New methodologies were used to count this hidden homeless demographic, including an extended count duration of nine days.

There were 681 youth recorded during the count period. On the first night of the count, 73% were couch surfing or in a shelter or similarly temporarily housed; 27% were unsheltered. Most youth first became homeless at age 15 or 16 and 52% reported family conflict as the cause. As this was the first time a youth- focused count in the Metro Vancouver region and due to the new methodologies, the data cannot be directly compared to previous counts. The data will be used to inform further research, policy, programs and funding decisions.

Metro Vancouver External Agency Activities Status Report October 2018 RECEIVED

The Board received for information the following status reports from Metro Vancouver representatives to external organizations:

• Sasamat Volunteer Fire Department, dated September 17, 2018 • Flood Control and River Management Committee Meeting Minutes, dated April 25, 2018 • Delta Heritage Airpark Management Committee, dated September 10, 2018 • Municipal Finance Authority of BC, dated October 1, 2018 • Experience the Fraser, dated September 11, 2018 • Fraser Basin Council, dated October 5, 2018 • Pacific Parklands Foundation, dated September 13, 2018 • External Agency Status Report for Fraser Valley Regional Library Board, dated October 10, 2018 • National Zero Waste Council Update for 2018, dated October 13, 2018

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General Local Election 2018 Results for the Office of Electoral Area A Director RECEIVED

The Board received the results of the 2018 general local election for Electoral Area A Director, Metro Vancouver Regional District. Mr. Justin LeBlanc was elected by acclamation.

Electoral Area Election, Projects and Initiatives Reserve Fund Bylaw No. 1275, 2018 APPROVED

The Board approved a Reserve Fund Bylaw for Electoral Area election expenses. The Board gave first, second and third reading to Electoral Area Election, Projects and Initiatives Reserve Fund Bylaw No. 1275, then passed and finally adopted the bylaw.

Metro Vancouver Regional District Security Issuing Bylaw No. 1276, 2018 APPROVED Regarding GVS&DD Borrowing Bylaw No. 321, 2018

The Board adopted a Security Issuing Bylaw for the issuance of debenture debt through the MVRD and the Municipal Finance Authority (MFA) in the amount of $2,100,000,000 providing long term capital borrowing authority for the GVS&DD for the anticipated requirements of the next five years. The Board gave first, second and third reading to bylaw, and forwarded it to the Inspector of Municipalities for statutory approval.

Metro Vancouver Regional District Regional Parks Regulation Amending Bylaw APPROVED

The Regional Parks Regulation Bylaw is typically amended annually in the fall to set new fees and charges for the coming calendar year. In addition, staff uses this opportunity to bring forward any recommended regulatory changes to regulate visitor behavior and activities. Proposed changes to the regulations will help improve public safety, further protect park natural resources and assets, and better define acceptable public conduct and park officer enforcement powers.

The Board gave first, second and third reading to the bylaw, then passed and finally adopted it.

Metro Vancouver Regional District Notice of Bylaw Violation Enforcement and APPROVED Dispute Adjudication Amending Bylaw

This bylaw is typically amended annually with changes that further regulate visitor behavior and activities. Proposed changes to the regulations will help improve public safety, further protect park natural resources and assets, and better define acceptable public conduct and park officer enforcement powers.

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The Board gave first, second and third reading to the Metro Vancouver Regional District Notice of Bylaw Violation Enforcement and Dispute Adjudication Amending Bylaw No. 1279, 2018; then passed and finally adopted it.

Metro Vancouver Regional District Ticket Information Utilization Amending Bylaw RECEIVED APPROVED

Metro Vancouver requires the ability to manage and enforce acceptable public use on regional park land. This bylaw amendment addresses emergent compliance issues and will keep the bylaw current. The recommended regulatory changes address the growing issue of yard or green waste being intentionally left in regional parks; allow for better enforcement against unauthorized uses of watercraft; and tidy up an inconsistency in the designation of violations which resulted from a prior amendment to Parks Regulation Bylaw 1177. The Board gave first, second and third reading to the bylaw, then passed and finally adopted said bylaw.

MVRD 2019 Budget and 2019 - 2023 Financial Plan and Five Year Bylaw 1280 APPROVED

The MVRD Board approved the 2019 Annual Budget and endorsed the 2019 - 2023 Financial Plan, in the following schedules:

• Revenue and Expenditure Summary • Affordable Housing • Air Quality • E911 Emergency Telephone Service • Electoral Area Service • General Government • Labour Relations • Regional Emergency Management • Regional Global Positioning System • Regional Parks • Capital Programs & Project Totals - Regional Parks • Regional Planning • Regional Prosperity

The MVRD Board approved the 2019 Annual Budget and endorsed the 2019 - 2023 Financial Plan as presented for the Sasamat Fire Protection Service, and shown in the following schedules:

• Revenue and Expenditure Summary • Sasamat Fire Protection Service

The MVRD Board approved the 2019 Reserve Applications, and gave first, second and third reading to 2019-2023 Financial Plan Bylaw No. 1280, 2018; and passed and finally adopted the bylaw.

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Greater Vancouver Sewage and Drainage District

Sustainable Infrastructure and Buildings Policy APPROVED

The Board approved the Sustainable Infrastructure and Buildings Policy, which establishes standards for the sustainable design and construction of Metro Vancouver infrastructure and buildings to ensure sustainability objectives are achieved consistently and in a fiscally responsible manner. The policy applies to new construction as well as significant upgrades and significant renovations, providing direction on reducing environmental impacts and increasing social and environmental benefits of Metro Vancouver infrastructure and building projects.

Award of a Contract for Part A Resulting from Tender No. 18-090: Installation of APPROVED Two South Surrey Interceptor Odour Control Facilities (King George and Highway 91)

The Board authorized the award of a contract in the amount of $5,436,412.11 (exclusive of taxes) to Tritech Group Ltd. resulting from Part A of Tender No. 18-090: Installation of Two South Surrey Interceptor Odour Control Facilities (King George and Highway 91).

Northwest Langley Wastewater Treatment Plant Indicative Design APPROVED

The Board endorsed the Indicative Design for the Northwest Langley Wastewater Treatment Plant as developed through the Project Definition Phase and as summarized in the report.

The new servicing and facility plan for the Fraser Sewage Area includes an upgraded Northwest Langley Wastewater Treatment Plant, a new pump station, twin forcemains, storage tank and river crossing, and a new outfall into the Fraser River. Both the new Fraser River crossing and pump station / SSO storage tank are currently in detailed design. The first phase of ground improvements on the treatment plant site is currently underway. Finally, the design team has completed the Project Definition Report and the Indicative Design for the treatment plant and is now ready to proceed with detailed design. It is anticipated that the servicing plan will save Metro Vancouver approximately $280M over 30 years, when compared with servicing through the Annacis Wastewater Treatment Plant.

Award of a Contract Resulting from Tender No. 18 -297: Construction - Replacement APPROVED of Existing 25kV Substation at Northwest Langley Wastewater Treatment Plant

The Board authorized award of a contract in the amount up to $5,957,000.00 (exclusive of taxes) to Westpro, a Division of Pomerleau Inc., resulting from Tender No. 18-297: Construction - Replacement of Existing 25kV Substation at Northwest Langley Wastewater Treatment Plant.

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Energy and Greenhouse Gas Emissions Management in Liquid Waste & Water Utilities RECEIVED The Board received for information a report about trends in Metro Vancouver's energy use, costs, and greenhouse gas emissions for the Liquid Waste and Water utilities from 2013 through 2017. The report also provides highlights of Metro Vancouver energy and climate-related projects and initiatives completed in recent years.

Metro Vancouver has demonstrated progress toward strategic directions identified by the Board regarding energy conservation and recovering energy, transitioning to clean or renewable resources for energy, increasing energy efficiency, evaluating opportunities for energy generation and recovery, and reducing GHG emissions. Progress has also been made toward completing the directives set out in the Corporate Energy Management Policy. Establishing realistic energy performance improvement targets and assigning clear accountability for achieving those targets are seen as the next critical steps in effective policy implementation.

Award of Contract Resulting from RFP No. 18-240: General Construction - APPROVED Coquitlam Transfer Station Replacement

The Board approved the award of a contract in the amount of up to $62,438,735.05 (exclusive of taxes) to Stuart Olson Construction Limited forthe general construction of the replacement Coquitlam Transfer Station resulting from RFP No. 18-240.

Award of Phase D Part 2 - Construction Administration: Coquitlam Transfer APPROVED Station Replacement Engineering Services

The Board approved the award Phase D Part 2: Construction Administration Services in the amount of up to $3,327,804.80 (exclusive of taxes) to the consultant, Morrison Hershfield Limited forthe Coquitlam Transfer Station Replacement Project.

Regional Dog Waste Diversion Update RECEIVED

Dog waste diversion and collection services have received more attention by residents, municipalities and parks operators across the region in recent years. In 2011, Metro Vancouver added dog waste collection bins in parks to improve service to visitors and increase waste reduction and diversion. There are currently almost 300 red bins located in Metro Vancouver and municipal parks collecting about 150 tonnes of dog waste a year. Current expansion plans could result in an increase in dog waste collected to 570 tonnes over the next five years. The Board received an update on dog waste diversion in the region.

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Update on Illegal Dumping Statistics and Programs RECEIVED

The Board received a report on regional illegal dumping statistics and to summarize prevention strategies and enforcement tools adopted by member municipalities to reduce illegal dumping.

In 2017, member municipalities reported approximately 38,800 incidents of illegal dumping and spent approximately $2.9 million to clean up and properly dispose of the abandoned waste. A similar amount is spent annually on bulky item pick-up and other municipal programs for a total of approximately $5 million spent annually for removing illegally dumped material and managing pick-up programs. Raising awareness through signage, education campaigns and community material drop-off events appear to be effective in decreasing the number of incidents of illegal dumping for some municipalities.

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Financial Management Policy APPROVED

The Board approved the Financial Management Policy, which establishes the principles that will guide decision making with respect to funding long term operating and capital expenditures for the Greater Vancouver Water District (GVWD), Greater Vancouver Sewerage and Drainage District (GVS&DD), the Metro Vancouver Regional District (MVRD) and the Metro Vancouver Flousing Corporation (MVFIC). The principles outlined in the Financial Management Policy are consistent with sound financial management for maintaining a sustainable financial position. The policy supports the use of annual revenues to fund all operating expenditures as well as the level of capital (infrastructure) expenditures that are incurred consistently from year to year. Long-term debt funding will only be used for funding those capital expenditures above the consistent level of annual capital spending.

Greater Vancouver Sewerage and Drainage District Borrowing Bylaw No. 321, 2018 APPROVED

Metro Vancouver regularly secures long-term financing to fund infrastructure related expenditures. In order for the GVS&DD to facilitate this necessary financing, the procedure, similar to municipalities, begins with the passing of a Borrowing Bylaw authorizing borrowing from the MFA through the MVRD. Borrowing Bylaws are sent to the regional district for inclusion in a Regional District Security Issuing Bylaw. Once all legal requirements (such as Inspector of Municipalities approval) are met, the borrowing and security issuing bylaws are forwarded to the MFA as the maximum accumulated borrowing authority and is drawn down overtime based on actual borrowing.

The Board approved an additional $2,100,000,000 borrowing limit to fund capital infrastructure activities within the Greater Vancouver Sewerage and Drainage District, and gave first, second and third reading to the Borrowing Bylaw and forwarded it to the Inspector of Municipalities for statutory approval.

GVS&DD Hospital Pollution Prevention Bylaw No. 319, 2018 and Sewer Use APPROVED Amendment Bylaw No. 320, 2018

To better regulate the discharge of wastewater from hospitals, a regulatory bylaw has been developed requiring hospitals in the region to develop and submit a Pollution Prevention Plan. Core requirements addressed in the Pollution Prevention Plan include the disposal of biomedical waste, unused drugs, formaldehyde, 'silver-rich' solutions, and fats, oils and grease to the sanitary sewer. To develop the proposed Bylaw extensive engagement was conducted with hospital staff, including subject matter experts and senior management.

The Board gave first, second and third reading to Greater Vancouver Sewerage and Drainage District Hospital Pollution Prevention Bylaw No. 319, 2018; and passed and finally adopted the bylaw.

Then, the Board gave, first, second and third reading to Greater Vancouver Sewerage and Drainage District Sewer Use Amendment Bylaw No. 320, 2018; and passed and finally adopted the bylaw.

14 metrovancouver SERVICES AND SOLUTIONS FOR A LIVABLE REGION BOARD IN BRIEF 4730 Kmgsway, Burnaby, BC, Canada V5H 0C6 | 604-432-6200 | metrovancouver.org

GVS&DD Tipping Fee and Solid Waste Disposal Regulation Amendment Bylaw No. APPROVED 323,2018

The Board approved the following amendments to the Tipping Fee Bylaw effective January 1, 2019:

I. Tipping Fees to change as follows: a. Tipping Fees for Garbage (per tonne): Municipal Garbage $108 Up to 1 tonne $142 1 tonne to 9 tonnes $120 9 tonnes and over $90 b. Generator Levy at $42 per tonne (included in Tipping Fee)

II. Clarify that noxious weeds can be disposed of as garbage or as green waste;

III. Include paint containers with paint under product stewardship materials; and

IV. Include rigid packaging (boxes and cartons) made from composite materials in the disposal ban program.

Then the Board gave first, second and third reading to Greater Vancouver Sewerage and Drainage District Tipping Fee and Solid Waste Disposal Regulation Amendment Bylaw No. 323, 2018; and passed and finally adopted the bylaw.

Consideration of Reducing GVS81DD Development Cost Charges for Student Housing APPROVED Post-secondary institutions have articulated concern that DCCs increase the cost of building new student housing, which is generally built as not-for-profit and without the inclusion of land value. Rent is based on a cost recovery model, and lower construction costs help moderate rents. As a result, eight post secondary institutions requested that new student housing be eligible for waiver from GVS&DD DCCs. They have requested the same from TransLink related to the proposed transit DCC.

More student housing on campus would also lessen the impact of student transportation on the region's transportation network and associated GHG impacts by enabling more students to live onsite. As such, there is a public benefit to supporting the development of student housing. However, it is noted that this DCC reduction is distinctly different than the 100% waiver approved by the Board for non-profit affordable housing which is built specifically to address the needs of low income households.

The Board approved the reduction of GVS&DD Development Cost Charges for student housing by 50%; and gave first, second and third reading to Greater Vancouver Sewerage and Drainage District Development Cost Charge Waiver for Affordable Housing Amending Bylaw No. 322, 2018; then passed and finally adopted the bylaw.

15 [^>■<*.<3metrovancouver SERVICES AND SOLUTIONS FOR A LIVABLE REGION BOARD IN BRIEF 4730 Kingsvvay, Burnaby, BC, Canada V5H 0C6 | 604-432-6200 | metrovancouver.org

Rawn Report Amendment 22, Bylaw No. 318, 2018 RECEIVED APPROVED

Newton Sanitary Trunk Sewer No. 1 is located in the City of Delta. Through infrastructure upgrades, that sewer is no longer serving a regional purpose as all flows in the pipe originate within the City of Delta. The City of Delta has requested that the main be transferred from the GVS&DD to Delta to be operated as a local collector pipe. A transfer agreement is being considered separately between the City of Delta and the GVS&DD to transfer ownership and operation of the GVS&DD facility, known as Newton Sanitary Trunk Sewer No. 1, which is part of Plan F of the Rawn Report. An amendment of Plan F of the Rawn Report is required to reflect the transferred infrastructure. The GVS&DD Act allows changes to the Rawn Report, but only through a Bylaw passed by the Board.

The Board gave first, second and third reading to the Rawn Report Amendment 22, Bylaw No. 318, 2018; and, passed and finally adopted the bylaw.

GVS&DD 2019 Budget and 2019 - 2023 Financial Plan APPROVED

The Board approved the 2019 Annual Budget and endorsed the 2019 - 2023 Financial Plan in the following schedules:

• Revenue and Expenditure Summary • Liquid Waste Services • Capital Programs Project Totals - Liquid Waste Services • Solid Waste Services • Capital Programs Project Details - Solid Waste Services

Then the Board approved the 2019 Reserve Applications as shown.

Greater Vancouver Water District

Sustainable Infrastructure and Buildings Policy APPROVED

The Board approved the Sustainable Infrastructure and Buildings Policy, which establishes standards for the sustainable design and construction of Metro Vancouver infrastructure and buildings to ensure sustainability objectives are achieved consistently and in a fiscally responsible manner. The policy applies to new construction as well as significant upgrades and significant renovations, providing direction on reducing environmental impacts and increasing social and environmental benefits of Metro Vancouver infrastructure and building projects.

16 fry&a metrovancouver SERVICES AND SOLUTIONS FOR A LIVABLE REGION BOARD IN BRIEF 4730 Kingsvvay, Burnaby, BC, Canada V5H 0C6 | 604-432-6200 | metrovancouver.org

Summer 2018 Water Supply Performance RECEIVED

The Board received a preliminary review of water use and water supply system performance during summer 2018.

The Metro Vancouver region experienced an abnormally dry and warm May, followed by periods of hot and dry weather in June to mid-August. Duringthese periods, water use was unseasonably high. Weather conditions returned to seasonal norms in mid-to-late August, with average temperatures and rainfall.

Water use in May through mid-August was above normal due to abnormally hot and dry weather. Peak water use occurred in early August and was above the levels seen in 2017. Summer 2018 was the first summer the new Drinking Water Conservation Plan (DWCP) water restrictions were implemented and also the first summer since the Board endorsed best practices for local governments relating to DWCP education, compliance monitoring and enforcement. Water use on Mondays and Tuesdays has been reduced, as lawn watering by residential users is no longer permitted on these days. These reductions were partially offset by higher usage on Wednesday and Thursdays. These reductions in water use demonstrate the benefits of water conservation measures and campaigns by Metro Vancouver and member local governments.

Award of Contract Resulting from Tender No. 18-251: Construction - Port Mann APPROVED Main No. 2 (South) Part A and B

The Board authorized award of a contract in the amount of $17,020,735 (exclusive of taxes) to Sandpiper Contracting LLP for Part A and B resulting from Tender No. 18-251 for the construction of Port Mann Main No. 2 (South).

Award of Contract Resulting from Request for Proposal (RFP) No. 18-234: APPROVED Capilano Raw Water Pump Station - Backup Power Pre-Purchase Equipment

The Board authorized award of a contract in the amount of up to $10,761,932 (exclusive of taxes) to Cullen Diesel Power Ltd. resulting from RFP No. 18-234 for the supply and delivery of the Capilano Raw Water Pump Station - Backup Power Pre-Purchase Equipment.

Award of Contract Resulting from Request for Proposal (RFP) No. 18-270: APPROVED Seymour Capilano Filtration Plant - Filter Underdrains Replacement

The Board authorized award of a contract in the amount of up to $21,689,777 (exclusive of taxes) to NAC Constructors Ltd. resulting from RFP No. 18-270 for the Seymour Capilano Filtration Plant - Filter Underdrains Replacement, and increased the budget for the Seymour Capilano Filtration Plant - Filter Underdrains Replacement to $29,000,000.

17 [^<3 metrovancouver SERVICES AND SOLUTIONS FOR A LIVABLE REGION BOARD IN BRIEF 4730 Kingsway, Burnaby, BC, Canada V5H 0C6 | 604-432-6200 | metrovancouver.org

Annual Update on Fisheries Initiatives in the Capilano, Seymour & Coquitlam Watersheds RECEIVED

The Board received an update on fisheries initiatives and activities associated with the Capilano, Seymour and Coquitlam Watersheds.

Metro Vancouver continues to proactively participate in a variety of meaningful fisheries initiatives throughout GVWD's watershed lands located both above and below the dams. A key Metro Vancouver objective is to ensure fisheries protection and enhancement initiatives are evaluated, planned and implemented in a manner that consistently meets the Corporation's mandate of providing consistently high quality drinking water supplies.

Energy and Greenhouse Gas Emissions Management in Liquid Waste and Water Utilities RECEIVED The Board received a report about trends in Metro Vancouver's energy use, costs, and greenhouse gas emissions for the Liquid Waste and Water utilities from 2013 through 2017, as well as highlights of Metro Vancouver energy- and climate-related projects and initiatives completed in recent years.

Financial Management Policy APPROVED

18 metrovancouver SERVICES AND SOLUTIONS FOR A LIVABLE REGION BOARD IN BRIEF 4730 Kingsway, Burnaby, BC, Canada V5H 0C6 | 604-432-6200 | metrovancouver.org

Award of Contract Resulting from RFP No. 18-048: Second Narrows Water Supply APPROVED Tunnel - Burrard Inlet Crossing

The Board approved the award of a contract in an amount of up to $266,559,432 (exclusive of taxes) to Traylor-Aecon General Partnership resulting from Request for Proposal No. 18-048: Second Narrows Water Supply Tunnel - Burrard Inlet Crossing; and approved an increase to the budget for the Second Narrows Water Supply Tunnel construction to $445,000,000.

GVWD 2019 Budget and 2019 - 2023 Financial Plan APPROVED

The Board approved the 2019 Annual Budget and endorsed the 2019 - 2023 Financial Plan as shown in Attachment 1 of the report dated October 17, 2018, titled "GVWD 2019 Budget and 2019-2023 Financial Plan", in the following schedules:

• Revenue and Expenditure Summary • Water Services • Capital Programs Project Totals - Water Services

Then the Board approved the 2019 Reserve Applications, and set the Water Rate for 2019 at:

• $0.8399 per cubic metre for June through September; and • $0.6719 per cubic metre for January through May and October through December.

Metro Vancouver Housing Corporation

Sustainable Infrastructure and Buildings Policy APPROVED

The Board approved the Sustainable Infrastructure and Buildings Policy, which establishes standards for the sustainable design and construction of Metro Vancouver infrastructure and buildings to ensure sustainability objectives are achieved consistently and in a fiscally responsible manner. The policy applies to new construction as well as significant upgrades and significant renovations, providing direction on reducing environmental impacts and increasing social and environmental benefits of Metro Vancouver infrastructure and building projects.

19 metrovancouver SERVICES AND SOLUTIONS FOR A LIVABLE REGION BOARD IN BRIEF 4730 Kingsway, Burnaby, BC, Canada V5H 0C6 | 604-432-6200 | metrovancouver.org

Financial Management Policy APPROVED

MVHC 2019 Budget and 2019 - 2023 Financial Plan APPROVED

The MVHC Board approved the 2019 Annual Budget and endorsed the 2019 - 2023 Financial Plan in the following schedules:

• Revenue and Expenditure Summary • Housing • Capital Programs Project Totals - Housing

The Board then approved the 2019 Reserve Applications.

20 THE CORPORATION OF THE CITY OF NORTH VANCOUVER

BYLAW NO. 8678

A bylaw to close and remove the highway dedication of portions of Eastern Avenue and laneway off the 100 Block East 22nd Street

The Council of The Corporation of the City of North Vancouver, in open meeting assembled, enacts as follows:

1. This Bylaw shall be known and cited for all purposes as “Highway Closing Bylaw, 2018, No. 8678” (Closing and removal of highway dedication of portions of Eastern Avenue and laneway off the 100 Block East 22nd Street).

2. The portions of road and lane dedicated on Plan 5481, District Lot 545, Group One, New Westminster District, totaling 505.9 square meters and 252.8 square meters and as shown in bold outline on Reference Plan EPP84879 prepared by Dan Robert Machon, BCLS and dated the 17th day of July, 2018, a print of which is attached as Schedule “A” hereto (the “Road Closure Plan”), are hereby stopped up and closed (the “Closed Roads”).

3. On deposit of the Road Closure Plan in the New Westminster Land Title Office, the Closed Roads are stopped up and closed to traffic and their highway dedication is removed. Title to the Closed Roads will be created in the name of the City of North Vancouver.

4. The Mayor and City Clerk are hereby authorized to sign and seal with the Corporate Seal the Road Closure plan in order to carry into effect the highway closure and removal of highway dedication.

The Corporation of the City of North Vancouver Page 1 Bylaw, 2018, No. 8678 Document: 1697799-v1 5. Notice of the highway closure and removal of highway dedication shall be given in accordance with the Community Charter.

READ a first time on the 1st day of October, 2018.

READ a second time on the 1st day of October, 2018.

READ a third time on the 1st day of October, 2018.

RECEIVED APPROVAL FROM THE MINISTRY OF TRANSPORTATION ON THE 15th DAY OF October, 2018.

ADOPTED on the <> day of <>, 2018.

MAYOR

CITY CLERK

The Corporation of the City of North Vancouver Page 2 Bylaw, 2018, No. 8678 Document: 1697799-v1 Schedule “A” Road Closure Plan

The Corporation of the City of North Vancouver Page 3 Bylaw, 2018, No. 8678 Document: 1697799-v1

THIS PAGE INTENTIONALLY LEFT BLANK Dept. #director CAO Manager The Corporation of THE CITY OF NORTH VANCOUVER CITY CLERK’S DEPARTMENT

REPORT

To: Mayor Linda Buchanan and Members of Council

From: Karla D. Graham, City Clerk SUBJECT: RESULTS OF THE GENERAL LOCAL ELECTION HELD IN THE CITY OF NORTH VANCOUVER ON OCTOBER 20, 2018

Date: November 13,2018 File No: 09-4200-20-0059/11

The following is a suggested recommendation only. Please refer to Council Minutes for adopted resolution.

RECOMMENDATION:

PURSUANT to the report of the City Clerk, dated November 13, 2018, entitled, “Results of the General Local Election Held in the City of North Vancouver on October 20, 2018”:

ATTACHMENTS:

1. Certificate of the Chief Election Officer 2. Declarations of Official Election Results, General Local Election - 2018 (Mayor, Councillor and School Trustee) (1712444) 3. 2018 Official Election Results for the General Local Election (1715875)

RESPECTFULLY SUBMITTED: Karla D/Graham City Clerk

Report: Results of the General Local Election Held in the City of North Vancouver Page 1 on October 20, 2018 Date: November 13, 2018 Document: 1695842 Attachment 1

CERTIFICATE OF THE CHIEF ELECTION OFFICER

RESULTS OF THE GENERAL LOCAL ELECTION HELD IN THE CITY OF NORTH VANCOUVER ON OCTOBER 20, 2018

I, Karla D. Graham, Chief Election Officer for The Corporation of the City of North Vancouver, in accordance with Section 148 of the Local Government Act, do hereby certify the results of the votes cast in the 2018 General Local Election in the City of North Vancouver, as follows:

STATEMENT OF ELECTION BY VOTING MAYOR

BUCHANAN, Linda 3800 ELECTED HEYWOOD, Guy 3399 CLARK, Rod 2828 MORRIS, Kerry 1987 WILLCOCK, Michael 545 AZAD, Payam 230

COUNCILLOR

BELL, Don 6091 ELECTED GIRARD, Angela 5109 ELECTED VALENTE, Tony 4539 ELECTED MCILROY, Jessica 4465 ELECTED HU, Tina 3767 ELECTED BACK, Holly 3662 ELECTED MCCORKINDALE, Mack 3525 BELL, Bill 3375 FEARNLEY, Bob 3253 WILSON, Antje 3228 SHAHRIARI, Shervin 3187 BOLTENKO, Anna 2903 HEILMAN, Joe 2662 IZATT, Kenneth 2305 JABEROLANSAR, Alborz 2123 1722 THORBURN, Brett POLLY, Ron 1717 MCCANN, John 1488 JENSEN, Mica 1177 ZAHEDI, Max 1177 LOBO, Aaron 585 ALIZADEH, Pooneh 469 TOFIGH, Thomas 426 SOSTAD, Ron 294

Document: 1695842 Attachment 1 SCHOOL TRUSTEE

SACRE, Christie 4401 ELECTED TASI BAKER, Mary 4079 ELECTED HIGGINS, Megan 4010 ELECTED ZAVEDIUK, Greg 2928 POPE, Catherine 2750 KOLSTEE, Jullian 2581 MOORE, Gordon 2210 SKINNER, Susan 1807 EWING, Sean 1187 TEYMOURAN, Kamy 814

I declare:

Linda BUCHANAN elected to the office of Mayor;

And I declare:

Don BELL Angela GIRARD Tony VALENTE Jessica MCILROY Tina HU Holly BACK elected to the office of Councillor;

And I declare:

Christie SACRE Mary TASI BAKER Megan HIGGINS elected to the office of School Trustee.

The following is a compilation of the information on the Ballot Accounts:

Total ballots supplied ...... 35,000 Ballots cast by electors ...... 12,914 Spoiled ballots ...... 293 New Elector registrations ...... 859

Document: 1695842 Attachment 1

The voter turnout for the 2018 General Local Election in the City of North Vancouver is estimated to be 34% of the eligible voters.

DATED at North Vancouver, British Columbia, this 13th day of November, 2018.

Kana D. Graham, Chief Election Officer

I, Karla D. Graham, Chief Election Officer of The Corporation of the City of North Vancouver, of the General Local Election held on October 20, 2018, declare that the foregoing Certificate and Statement of Election by Voting to be correct and I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under Oath and by virtue of the Canada Evidence Act.

K^rla EL Graham, Chief Election Officer

Declared before me at the City of North Vancouver, British Columbia, November 13, 2018.

A Commissioner for taking Oaths and Affidavits within British Columbia

Document: 1695842 Form No. 6-3 LGA s,146(2)(a)

CITY OF NORTH VANCOUVER

DECLARATION OF OFFICIAL ELECTION RESULTS

GENERAL LOCAL ELECTION - 2018

Mayor

I, Karla D. Graham, Chief Election Officer, do hereby declare elected, Linda Buchanan, who received the highest number of valid votes for the office of Mayor.

Dated at North Vancouver, BC

This 24th day of October, 2018.

------^

Karla D. Graham Chief Election Officer Form No. 6-4 LGA s.146(2)(b)

CITY OF NORTH VANCOUVER

DECLARATION OF OFFICIAL ELECTION RESULTS

GENERAL LOCAL ELECTION - 2018

COUNCILLOR

I, !

1. Don Bell

2. Angela Girard

3. Tony Valente 4. Jessica Mcilroy

5. Tina Hu 6. Holly Back

Dated at North Vancouver, BC This 24th day of October, 2018.

CITY OF NORTH VANCOUVER

DECLARATION OF OFFICIAL ELECTION RESULTS

GENERAL LOCAL ELECTION - 2018

SCHOOL TRUSTEE

I, Karla D. Graham, Chief Election Officer, do hereby declare elected the following candidates, who received the highest number of valid votes for the office of School Trustee.

1. Christie Sacre

2. Mary Tasi Baker

3. Megan Higgins

Dated at North Vancouver, BC

This 24 day of October, 2018.

Chief Election Officer 2018 Local Government Election city Official Results (10 of 10 Polls Counted) of north y Vancouver City of North Vancouver

CARSON MEMORIAL NSN HOUSE QUEEN MARY SUTHERLAND ADV / MAIL GRAHAM RECENTRE POLLS

BUCHANAN, Linda 3800 29.7 HEYWOOD, Guy 280 379 167 294 202 406 432 279 146 814 3399 26.6 CLARK, Rod 219 283 105 234 242 326 332 217 151 719 2828 22.1 MORRIS, Kerry 130 174 84 171 166 210 252 200 94 506 1987 15.5 WILLCOCK, Michael 57 90 15 46 45 73 45 42 22 110 545 4.3 AZAD, Payam 20 23 6 20 16 36 11 13 11 74 230 1.8

BELL, Don 473 641 256 503 452 698 749 491 284 1,544 6091 9.6 GIRARD, Angela 377 554 206 412 346 584 696 441 245 1,248 5109 8.1 VALENTE, Tony 359 536 168 347 331 453 563 395 222 1,165 4539 7.2 MCILROY, Jessica 359 572 172 359 308 556 511 361 206 1,061 4465 7.1 HU, Tina 304 494 148 291 249 393 481 319 164 924 3767 6.0 BACK, Holly 280 438 167 264 271 401 373 325 130 1,013 3662 5.8 MCCORKINDALE, Mack 274 370 128 288 257 375 470 318 147 898 3525 5.6 BELL, Bill 255 314 153 289 279 366 395 264 149 911 3375 5.3 FEARNLEY, Bob 273 334 140 329 203 373 344 259 157 841 3253 5.1 WILSON, Antje 251 303 158 255 206 333 520 293 124 785 3228 5.1 SHAHRIARI, Shervin 283 307 137 287 192 371 390 261 141 818 3187 5.0 BOLTENKO, Anna 248 432 113 231 226 337 291 246 139 640 2903 4.6 HEILMAN, Joe 220 239 167 253 150 312 315 224 116 666 2662 4.2 IZATT, Kenneth 190 226 115 229 151 254 287 183 106 564 2305 3.6 JABEROLANSAR, Alborz 197 251 98 214 141 295 240 133 85 469 2123 3.4 THORBURN, Brett 153 228 47 122 120 201 183 146 67 455 1722 2.7 POLLY, Ron 105 202 72 166 130 192 236 152 88 374 1717 2.7 MCCANN, John 113 157 54 140 141 175 130 121 71 386 1488 2.4 JENSEN, Mica 95 178 53 105 92 123 113 76 65 277 1177 1.9 ZAHEDI, Max 129 126 47 92 92 150 133 90 60 258 1177 1.9 LOBO, Aaron 36 87 19 41 53 79 62 40 48 120 585 0.9 ALIZADEH, Pooneh 49 65 14 41 40 46 41 36 25 112 469 0.7 TOFIGH, Thomas 42 60 22 32 26 39 45 27 22 111 426 0.7 SOSTAD, Ron 22 34 9 24 27 42 26 23 16 71 294 0.5 Total Votes Cast for COUNCILLOR x:; SCHOOL TRUSTEE SACRE, Christie 368 416 187 337 267 484 607 439 190 1,106 4401 16.4 TASI BAKER, Mary 324 445 179 324 276 511 512 311 212 985 4079 15.2 HIGGINS, Megan 283 438 178 351 281 429 521 351 246 932 4010 15.0 ZAVEDIUK, Greg 253 335 194 235 199 321 306 263 143 679 2928 10.9 POPE, Catherine 209 288 118 243 203 313 304 249 113 710 2750 10.3 KOLSTEE, Jullian 238 277 119 205 193 280 318 222 160 569 2581 9.6 MOORE, Gordon 172 237 108 190 180 236 237 211 115 524 2210 8.3 SKINNER, Susan 158 227 77 153 154 183 165 146 76 468 1807 6.8 EWING, Sean 72 154 50 99 104 125 144 92 60 287 1187 4.4 TEYMOURAN, Kamy 80 91 37 62 53 83 101 69 47 191 814 3.0 Total Votes Cast for SCHOOL TRUSTEE TOTAL VOTERS

Total Eligible Voters: 38163 Voter Turnout: 34% Successful candidates are highlighted in blue

The above is a true statement of the number of votes at the close of the election on October 20, 2018 given under my hand at the City of North Vancouver this 24 day of October, 2018. Karla Graham, Chief Executive Officer

1 of 1

2019 SCHEDULE OF COUNCIL MEETINGS

Meetings start at 6:00 pm in Council Chamber unless otherwise indicated.

January 7 No Council Meeting July 1 No Council Meeting – Statutory Holiday 14 Regular Council Meeting 8 Regular Council Meeting 21 Regular Council Meeting 15 Regular Council Meeting and Public Hearing 28 No Council Meeting 22 Regular Council Meeting 29 No Council Meeting

February 4 Regular Council Meeting and Public Hearing August No Council Meetings – Summer Break 11 Regular Council Meeting 18 No Council Meeting – Statutory Holiday 25 Regular Council Meeting and Public Hearing

March 4 Regular Council Meeting September 2 No Council Meeting – Statutory Holiday 11 Regular Council Meeting and Public Hearing 9 Regular Council Meeting 18 No Council Meeting – Spring Break 16 Regular Council Meeting and Public Hearing 25 No Council Meeting – Spring Break 23 No Council Meeting – UBCM Annual Convention

April 1 Regular Council Meeting October 7 Regular Council Meeting 8 Regular Council Meeting 14 No Council Meeting – Statutory Holiday 15 Regular Council Meeting and Public Hearing 21 Regular Council Meeting 22 No Council Meeting – Statutory Holiday 28 Regular Council Meeting and Public Hearing 29 No Council Meeting

May 6 Regular Council Meeting November 4 Regular Council Meeting 13 Regular Council Meeting 11 No Council Meeting – Statutory Holiday 20 No Council Meeting – Statutory Holiday 18 Regular Council Meeting 27 Regular Council Meeting and Public Hearing 25 Regular Council Meeting and Public Hearing

June 3 No Council Meeting – FCM Annual Conference December 2 Regular Council Meeting 10 Regular Council Meeting 9 Regular Council Meeting 17 Regular Council Meeting 16 No Council Meeting 24 Regular Council Meeting and Public Hearing 23 No Council Meeting 30 No Council Meeting

FCM Quebec City, Thursday, May 30 to June 2, 2019 Updated: October 23, 2018 UBCM Vancouver, September 23-27, 2019 Document: 1714364

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COUNCIL COMMITTEES AND APPOINTMENTS

EFFECTIVE – November 19, 2018 – December 2, 2019

STANDING COMMITTEES

1. Finance Committee

All Members of Council Mayor Buchanan, Chair Acting Mayor, Alternate Chair

2. Policy Committee

All Members of Council

For Alternating Chair:

Councillor Bell ...... November - December Councillor Back ...... January - February Councillor Valente ...... March - April Councillor Girard ...... May - June Councillor Hu...... July - August Councillor McIlroy ...... September - October

(In the event the Chair is either absent or unable to act, the member of Council appointed as Chair for the preceding period will be the Chair.)

3. Parks and Recreation Committee

All Members of Council

For Alternating Chair:

(In the event the Chair is either absent or unable to act, the member of Council appointed as Chair for the preceding period will be the Chair.)

Council Committees and Appointments Page 1 Effective November 19, 2018 – December 2, 2019 Document: 1714415

CITY BODIES AND AGENCIES

MANAGEMENT BODIES – Full Voting (Appointed Council members actively participate as a full voting member)

1. North Vancouver City Library Board Councillor McIlroy

2. Gardens Review Board – Park & Tilford Gardens Councillor Bell and Manager, Parks & Environment

3. Civic Naming Committee Mayor Buchanan, Chair Councillor Back Councillor Bell Chief Administrative Officer

ADVISORY BODIES – Non-Voting (Appointed Council members sit in a non-voting role to these bodies and attend regularly)

1. Advisory Design Panel Councillor Girard

2. Advisory Planning Commission Councillor Hu Councillor McIlroy

3. City of North Vancouver Heritage Advisory Commission Vacant

4. Integrated Transportation Committee Councillor Valente

5. Social Planning Advisory Committee Councillor Girard

Council Committees and Appointments Page 2 Effective November 19, 2018 – December 2, 2019 Document: 1714415

JOINT MUNICIPAL BODIES AND AGENCIES

MANAGEMENT BODIES – Full Voting (Appointed Council Members actively participate as a full voting member)

1. Joint Use of Public Facilities Planning Committee Mayor Buchanan

2. North Vancouver Policing Committee Mayor Buchanan Councillor Back Chief Administrative Officer

3. North Shore Emergency Management Office Executive Committee Councillor Valente

4. North Shore Neighbourhood House Councillor Hu

5. North Shore Substance Abuse Working Group Vacant

6. North Vancouver Museum and Archives Commission Councillor Bell

7. North Vancouver Recreation and Culture Commission Councillor Back Councillor Girard

ADVISORY BODIES – Non-Voting (Appointed Council Members act in non-voting role to these bodies and attend regularly)

1. North Shore Advisory Committee on Disability Issues Councillor Bell

2. North Vancouver Chamber of Commerce Mayor Buchanan

3. North Vancouver Community Art Council Councillor McIlroy

4. Vancouver Coastal Health/North Shore Local Governance Liaison Group Mayor Buchanan

Council Committees and Appointments Page 3 Effective November 19, 2018 – December 2, 2019 Document: 1714415

METRO VANCOUVER

Metro Vancouver Greater Vancouver Regional District Board of Directors, Greater Vancouver Sewerage and Drainage District Board and Greater Vancouver Water District Board Mayor Buchanan Councillor Girard, Alternate

PARCEL TAX ROLL REVIEW PANEL All Members of Council

LONSDALE ENERGY CORPORATION Councillor McIlroy

ACTING MAYOR Councillor Bell ...... November - December Councillor Back ...... January - February Councillor Valente ...... March - April Councillor Girard ...... May - June Councillor Hu...... July - August Councillor McIlroy ...... September - October

(In the event the Mayor and Acting Mayor are either absent or unable to act, the member of Council appointed as Acting Mayor for the preceding period will be the Acting Mayor.)

Council Committees and Appointments Page 4 Effective November 19, 2018 – December 2, 2019 Document: 1714415 THE CORPORATION OF THE CITY OF NORTH VANCOUVER

BYLAW NO. 8664

A bylaw to close and remove highway dedication on portions of road between 2545 and 2601 Lonsdale Avenue and disposition of proposed parcel #1

The Council of The Corporation of the City of North Vancouver, in open meeting assembled, enacts as follows:

1. This Bylaw shall be known and cited for all purposes as “Highway Closing and Disposition Bylaw, 2018, No. 8664” (Closing and removal of highway dedication on portions of road between 2545 and 2601 Lonsdale Avenue and disposition of proposed parcel #1).

2. The portion of road now known as West 26th Street formerly a part of lot 33, Block 228, District Lot 545, Plan 1266 dedicated as road on Plan 3878, totaling approximately 119.33 square metres as shown within the bold outline on the attached draft Reference Plan EPP84725, prepared by Jon Cormier BCLS, and dated the 19th day of July, 2018, a print of which is attached as Schedule “A” hereto (the “Road Closure Plan”), is hereby stopped up and closed (the “Closed Road”).

3. The portion of road now known as West 26th Street formerly a part of lot 32, Block 228, District Lot 545, Plan 1266 dedicated as road on Plan 3878, totaling approximately 774.97 square metres as shown within the bold outline on the attached draft Reference Plan EPP84725, prepared by Jon Cormier BCLS, and dated the 19th day of July, 2018, a print of which is attached as Schedule “A” hereto (the “Road Closure Plan”), is hereby stopped up and closed (the “Closed Road”).

4. On deposit of the Reference Plan EPP84725 in the New Westminster Land Title Office, the Closed Roads are stopped up and closed to traffic and their highway dedication is removed. Title to the Closed Roads will be created in the name of the City of North Vancouver and consolidated as shown in bold outline on the attached draft Reference Plan EPP84725.

5. The consolidated Closed Road shown within the bold outline on the attached draft Reference Plan EPP84725 as described in Section 2, 3 and 4 will not be made available to the public for acquisition and the Corporation of the City of North Vancouver is hereby authorized to dispose and convey the Closed Road pursuant to Section 26 (3) of the Community Charter to Pezzente Holdings Inc. subject to consolidation with the property at 2601 Lonsdale Avenue.

6. The Mayor and the City Clerk are hereby authorized to sign and seal with the Corporate Seal the Road Closure Plan and such other instruments as may be required in order to carry into effect the highway closure and removal of highway dedication as set out in Section 2 hereof as well as the disposition of remaining lands as shown within the bold outline on the attached draft Reference Plan EPP84725 set out in Section 3 hereof.

The Corporation of the City of North Vancouver Page 1 Bylaw, 2018, No. 8664 Document: 1694433-v1 7. Notice of the highway closure and removal of highway dedication and disposition shall be given in accordance with the Community Charter.

READ a first time on the 1st day of October, 2018.

READ a second time on the 1st day of October, 2018.

READ a third time on the 1st day of October, 2018.

RECEIVED APPROVAL FROM THE MINISTRY OF TRANSPORTATION ON THE 8th DAY OF November, 2018.

ADOPTED on the <> day of <>, 2018.

MAYOR

CITY CLERK

The Corporation of the City of North Vancouver Page 2 Bylaw, 2018, No. 8664 Document: 1694433-v1

The Corporation of the City of North Vancouver Page 3 Bylaw, 2018, No. 8664 Document: 1694433-v1

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The Corporation of THE CITY OF NORTH VANCOUVER FINANCE DEPARTMENT

INFORMATION REPORT

To: Mayor Linda Buchanan and Members of Council

From: Debbie Cameron, Budget Analyst SUBJECT: STATUS OF 2018 COUNCIL CONTINGENCY AND GRANT ACCOUNTS AS OF NOVEMBER 13, 2018

Date: November 13, 2018 File No: 05-1840-20-0001/2018

ATTACHMENT

1. Contingency and Grant Accounts at December 31, 2017 (CityDocs 1606592) The following tables provide up to date status of grant accounts, as they are allocated during the current year. Attachment 1 provides a look back at the same grant accounts in the previous year, for information and comparison. General Contingency 2018

2018 Budget $ 50,000.00 $50,000.00 General Grants Issued: Amount

Be More than a Bystander $ 2,500.00 Ending Violence Association of BC Be More than a Bystander 2,500.00 North Shore Womens’ Centre Canadian Federation of University Women 500.00 Community Arts Council 1,000.00 North Vancouver Football Club Euro Travel Team 2,600.00 North Shore Table Tennis Club 1,000.00 BC 55+ Seniors Table Tennis Tournament Park and Tilford Garden 1,000.00 50th Anniversary St. Edmund’s Church 4,075.00 Musical Fundraiser- Support for Centennial Theatre rental

Subtotal General Monies Issued $ 15,175.00 Remaining Budget $ 34.825.00

Document Number: 1663330 VI REPORT: STATUS OF 2018 COUNCIL CONTINGENCY AND GRANT ACCOUNTS AS OF NOVEMBER 13, 2018 Date: November 13, 2018

One-Time Grants 2018

2018 Budget $ 50,000.00

Grants Issued:

Description______Amount

Subtotal Grants Issued $ 0.00

Remaining Budget $ 50.000.00

Council Bereavement Donations Fund 2018

2018 Budget $ 5,000.00

Donations made: Description______Amount

Covenant House, in Memory of Councillor S.J. Dean $ 1,000.00

Subtotal Donations Made $ 1,000.00

Remaining Budget $ 4.000.00

RESPECTFULLY SUBMITTED: Debbie Cameron Budget Analyst

Page 2 of 2 ATTACHMENT 1

CONTINGENCY and GRANTS ACCOUNTS at DECEMBER 31, 2017

General Contingency 2017

2017 Budget $ 50,000.00 $50,000.00 General Grants Issued: Amount

North Shore Cultural Mapping Project $5,000.00 NV Community Arts Council - grant is contingent upon Districts of North and West Vancouver providing matching funding North Van Football Club 1,950.00 European Travel Team CityFEST 5,000.00 Carson Graham Secondary School Improv Team 2,000.00 Vancouver Pride Society - Prance on the Pier 5,000.00 Strength and Remembrance Pole 10,000.00 Park & Tilford Hi-Light Festival 1,000.00 U17 All Native Basketball Tournament 1,000.00 Operation Red Nose 2,000.00 NS Neighbourhood House 5,000.00 Thingery Lending Library of Things NS Rescue - Memorial support 5,000.00

Subtotal General Monies Issued $ 42,950.00 Remaining Budget $ 7.050.00

One-Time Grants 2017

2017 Budget $ 50,000.00

Grants Issued:

Description Amount

Subtotal Grants Issued $ 0.00

Remaining Budget $ 50.000.00

Document Number: 1606592 VI ATTACHMENT 1

CONTINGENCY and GRANTS ACCOUNTS at DECEMBER 31, 2011

Council Bereavement Donations Fund 2017

2017 Budget $ 5,000.00

Donations made: Description______Amount

Subtotal Donations Made $ 0.00

Remaining Budget $ 5.000.00

Sports/Recreation Travel Grants 2017

2017 Budget $ 2,500.00

Grants Issued: Description______Amount

Hilary Leith $ 200.00

Subtotal Sports Travel Grants Issued $ 200.00

Remaining Budget $ 2.300.00

Page 2 The Corporation of THE CITY OF NORTH VANCOUVER COMMUNITY SERVICES DEPARTMENT

REPORT

To: Mayor Linda Buchanan and Members of Council

From: Juliana Buitenhuis, Coordinator - Community Services SUBJECT: 2018 CHILDREN AND YOUTH INITIATIVES FUND - SPECIAL PROJECT GRANT APPLICATIONS

Date: November 15,2018 File No: 05-1850-20-003/2018

The following is a suggested recommendation only. Refer to Council Minutes for adopted resolution.

RECOMMENDATION:

PURSUANT to the report of the Coordinator - Community Development, dated November 15, 2018, entitled “2018 Children and Youth Initiatives Fund - Special Project Grant Applications ”:

THAT the following Children and Youth Initiatives Fund grant allocations totaling $20,500 for 2018 be approved:

Document Number: 1705815 V1 REPORT: 2018 Children and Youth Initiatives Fund - Special Project Grant Applications Date: November 15, 2018

Mountainside Secondary School Wellness ...... $1,000 North Shore Crisis Services Society Peace Camp ...... $1,500 North Shore Women ’s Centre Fearless: Girls ’ Empowerment Camp ...... $1,500 Presentation House Theatre Hot Pink Collective Youth Engagement Events ...... $3,000 Queen Mary Elementary School Youth Empowerment and Self-Advocacy: iGirl & iGuy ...... $600 RC Life Skills Society Griffins Boxing Program via Life Skills Organization ...... $1,500 Sutherland Secondary School Meatless Monday Club ...... $500 Vancouver Coastal Health The Anti Social Social Club ...... $1,200 West Coast Boys Club Network Foundation Boys Club Network Club ...... $3,000

TOTAL ...... $20,500

THAT the following applications be denied:

Artists for Kids Youth Asst. Workshop Hollyburn Family Services Society Youth Unedited Mountainside Secondary School Mountainside Cares North Shore Multicultural Society Back to School Follow Up North Shore Restorative Justice Society SpeakOut Dialogue Series North Vancouver Community Arts Council Art & Mycology St. Edmund ’s Parish Musical Fundraiser Sum Trade Corp. Booster Land

THAT a copy of Council ’s resolution be sent to District of North Vancouver and the North Vancouver School Board (District #44) for their information;

THAT the Children and Youth Initiatives Grant Committee be thanked for their participation.

Page 2 of 5 REPORT: 2018 Children and Youth Initiatives Fund - Special Project Grant Applications Date: November 15, 2018

ATTACHMENTS: (Include document numbers)

1. Children and Youth Initiatives Fund Grant Guidelines (Document #1346842) 2. Summary of Children and Youth Initiatives Grant Applications 2018 (Document #1718556)

PURPOSE:

The purpose of this report is to present to Council the 2018 Children and Youth Initiatives Fund grant recommendations for the Children and Youth Initiatives Fund.

BACKGROUND:

Since 1998, the City has disbursed the Children and Youth Initiatives Fund to provide seed money to support or initiate events, programs and services for children and youth in the City of North Vancouver. All activities supported by this fund must be based in the City of North Vancouver, or be of primary benefit to children and youth residents in the City. Applicants are encouraged to involve children and youth who are not normally involved in community activities. Grants approved under this fund shall be for new events, programs or services, or to enhance existing events, programs or services which have proven beneficial to young members of our community.

DISCUSSION:

For the third year, the City conducted the intake for the Child and Youth grants in September, rather than in March to coincide with the youth award applications. This change was made to better accommodate funding cycles and planning timelines for service providers. Staff noted that applications for the grants over the past two years have been diverse in needs served, and high in quality - and will therefore continue with a fall granting cycle. Attachment #1 is a copy of the Child and Youth Grant Guidelines. The intake of the 2018 Children and Youth Initiatives Fund was widely publicized. Direct emailing occurred to schools, the North Shore Youth Coalition, Parent Advisory Councils, non-profit societies, and the Recreation and Culture Commission. The grants were also advertised through several social media channels, including the City of North Vancouver ’s Facebook page, Twitter feed, and website.

The Review Committee included Cassandra Buckley, member of the Social Planning Advisory Committee, Kyle McMurray, Youth Centre Coordinator at North Shore Neighbourhood House, Slava Koshukov and Alexandra Sanchez, Bodwell High School students, Olivia Tomlinson, Argyle Secondary School student and May Yao, Community Service Coordinator at Bodwell High School. The Review Committee discussed how to identify conflicts of interest, and the importance of distributing the grants in an equitable and fair manner. The Committee met on October 16, 2018 to review the applications and prepare recommendations for Council ’s consideration.

Page 3 of 5 REPORT: 2018 Children and Youth Initiatives Fund - Special Project Grant Applications Date: November 15, 2018

Twenty-one applications were received totalling a request of $52,793, from an available fund balance of $20,500. The Review Committee is recommending that 13 out of the 21 applicants receive funding, for a total allocation of $20,500. The committee felt that these applications met the needs of a diverse population of students, as well as addressing the emerging needs of young people. Many of the projects funded are new initiatives, and represent a variety of interests for young people, including physical fitness, the arts and youth philanthropy. Although many of the applications met grant guidelines, the limited amount of funds meant that many applications were not successful. The Review Committee took into consideration the number of City youth that would be served and the history of past funding through this granting program. Attachment #2 provides a summary of the applications received and the recommendations of the Review Committee.

Review of Child and Youth Initiative Grants

Over the past five years, the requests for the Child and Youth Initiative Fund have steadily increased. As the number of services for young people grow to meet the demands of the community, so has the need for financial support. Since the initiation of this grant program in 1998, there has never been an increase in dispersible funds. Staff recommend a review of the granting process, and reporting back to Council in the New Year with recommendations.

FINANCIAL IMPLICATIONS:

If Council approves the recommendations of the Review Committee, $20,500 will be allocated from the Children and Youth Initiatives Fund.

INTER-DEPARTMENTAL IMPLICATIONS:

The Civic Projects Team and the Directors ’ Team reviewed and endorsed this report at their joint meeting on November 13, 2018.

CORPORATE PLAN AND/OR POLICY IMPLICATIONS:

Social Plan

• To promote an environment....which supports the growth and development of youth to be successful, independent and valued citizens. • Promote and highlight positive contributions made by youth to the community. • To encourage a continuum of relevant support services and opportunities for youth and their families that are accessible, affordable, accountable, innovative, and proactive ”.

Page 4 of 5 REPORT: 2018 Children and Youth Initiatives Fund - Special Project Grant Applications Date: November 15, 2018

CNV4ME - Child, Youth and Family Friendly Policy

• To increase opportunities for children, youth and families to become involved in shaping their community. • To support the development of and delivery of a range of high quality programs and initiatives that can be easily accessed by children, youth and families.

RESPECTFULLY SUBMITTED:

Coordinator - Community Services

JB/eb

Page 5 of 5

CHILD AND YOUTH INITIATIVES FUND GRANTS GUIDELINES (Agency Initiated Project Grants and Youth Initiated Project Grants)

1.0 PURPOSE OF THE FUND

The purpose of this fund is to support or initiate events, programs and services for children and youth in the City of North Vancouver. All activities supported by this fund must be based in the City of North Vancouver, or be of primary benefit to children and youth resident in the City. This fund is not available for sports programs, or to supplement core funding for Outreach Youth Services. Efforts should be made to involve children and youth who are not normally involved in community activities. Grants approved under this fund shall be for new events, programs or services, or to enhance existing events, programs or services which have proven successful.

2.0 OBJECTIVES

Events, programs and services which are funded under this initiative will meet fully, or in part, the following objectives.

2.1 Be preventative in nature.

2.2 Create opportunities for youth to initiate projects.

2.3 Create opportunities to contribute to community well-being and to participate in community activities.

2.4 Provide opportunities for skill development.

2.5 Develop self-esteem and self-confidence.

2.6 Be responsive to the diverse and changing needs of children and youth and, as such, give special consideration to children and youth with disabilities, from low- income families, and of newcomers.

2.7 Encourage broad community involvement (financial and human resources) from children and youth, business, organizations and individuals.

2.8 Maximize the use of existing community resources through creative partnership arrangements.

2.9 Involve children and youth in program development and implementation.

2.10 Encourage inter-agency / organization, cooperation and collaboration.

Document Number: 1346842 V1 3.0 CATEGORIES OF GRANTS

3.1 Youth Initiated Project Grants

The intention of the Youth Initiated Project Grant is to involve children and youth in the development and implementation of projects and events, which can be supported by youth workers, community service agencies and businesses. The intent of youth involvement is to provide opportunities for youth to take the lead in organizing and delivering a program or an event.

Grants of up to $500 will be available for Projects and Events. The grant may be used to cover such things as building / facility rental costs, equipment rental costs, publicity, entertainment, refreshments, etc. Applications are available on the City of North Vancouver’s website at www.cnv.org/YouthGrants.

3.2 Agency Initiated Project Grants

Agency Initiated Projects shall be preventative in nature, providing children and youth with information, skills and activities which promote healthy living and positive activities. Grants of up to $3,000 will be available for new projects, or to augment existing programs. Grant recipients will be required to provide one-third (1/3) of the amount of the grant received as in-kind services and / or cash.

Core funded agencies, non-profit societies, community groups, Parent Advisory Councils, and School District No. 44 are eligible to apply for these grants. Programs should be offered in the City of North Vancouver, or be of primary benefit to City children and youth. Preference will be given to projects which exhibit inter-agency collaboration. The grant may be used to cover staffing costs and / or program expenses. Applications are available on the City of North Vancouver’s website at www.cnv.org/YouthGrants.

4.0 ELIGIBILITY

Youth, non-profit societies, community groups, Parent Advisory Councils and School District No. 44 are eligible to apply for grants under this initiative. Private consultants and businesses are not eligible to apply directly to this fund, but may be partners in projects managed by the above-mentioned groups. Outreach Youth Service agencies are not eligible to apply for a grant under this fund if it is to be applied to core operating costs of Outreach Youth Worker positions. These agencies may, however, apply for a grant that is for a Youth Initiated Project and Event, or Agency Initiated Project that compliments the services provided by Outreach Youth Workers.

All projects, events, programs and services supported by this fund must be located in the City of North Vancouver, or be of primary benefit to children and youth (up to the age of 24 years) residents in the City of North Vancouver.

- 2 - 5.0 APPLICATION AND APPROVAL PROCESS

Individuals and groups interested in applying for a grant under this fund shall complete the application form provided and submit to Edytha Barker, Committee Clerk, Planning, City of North Vancouver, 141 West 14th Street, North Vancouver, BC V7M 1H9. Deadlines for applications may apply.

Applications for Agency Initiated Grants shall be reviewed by a committee comprised of City staff responsible for child and youth issues, two City Councillors, a School Trustee (#44), and youth representatives. This committee will make recommendations to Council regarding allocations.

Applications for Youth Initiated Projects and Events shall be reviewed by City staff responsible for child and youth issues. Staff will recommend grant allocations to Council under this category. The deadline for applications is 5:00 pm on September 28, 2018.

All applications will be reviewed using the criteria outlined herein. If you have any questions about the application form, or the grants program, please call Juliana Buitenhuis, Coordinator – Community Services, at 604-983-7385 or Edytha Barker, Committee Clerk, at 604-990-4223 or email: [email protected].

6.0 ACCOUNTABILITY

Grant recipients will be required to submit an evaluation of the project at its completion, using a form to be provided by the City or available on the City’s website at www.cnv.org/YouthGrants.

7.0 ADMINISTRATION OF FUND

This fund will be administered by the Community Planner responsible for child and youth issues.

- 3 - 2018 CHILD & YOUTH INITIATIVES FUND GRANT APPLICATIONS

APPLICANT AND SUMMARY DESCRIPTION OF 2018 2018 SERVICE/PROJECT AMOUNT AMOUNT REQUESTED RECOMMENDED Artists for Kids $3,000 $0 Youth Assistant Primer Workshop - Funds are requested to provide workshop training for high school aged students interested in working with youth in the community as camp aids, counsellors, art assistants, etc. To work effectively with young kids, students need to learn fundamental skills to set them up for success with the perspective & understanding of their role and requirements. Program will be offered in the winter, spring and fall of 2019 to allow students to be prepared to apply for programs beginning the following term. The workshops run once a week for 3 weeks. Students will learn skills they need to work with groups of young people before they are placed in the role of camp counsellor or assistant. Capilano Community Services Society $3,000 $3,000 Ready, Set, Cook! - This is an engaging & interactive educational program that teaches cooking skills and healthy eating habits to children & youth. This is a partnership between CCSS's youth program and Diabetes Canada Food Skills for Families initiative. It has been customized to meet the needs of children & youth from low income families who reside in the CNV and who are either new immigrants or from First Nations communities. The children and youth will how to cook inexpensive, easy and nutritious meals and the importance of healthy eating habits. Carson Graham Secondary School $1,200 $1,200 Gender-Sexuality Alliance Workshop - Hosting of half-day workshops run by The Get Real Movement. This non-profit energizes LGBTQ+ students and their allies to voice their stories. The workshops would be for the grade 9 classes. The grant would help support the school's GSA in promoting inclusivity and unity, breaking down prejudice and fostering compassion in our community. Hollyburn Family Services Society $2,815 $0 Youth Unedited - This is an advisory group that was originally created for at-risk youth and youth formerly in government care to come together and connect socially and to advocate for change within youth serving sectors. It has continued to evolve and is now offering a leadership and board development training for participants with the goal to strengthen and support effective skills for member participation on community groups, committees and Board of Directors. It includes an opportunity to learn and develop

Document: 1581648-v1 APPLICANT AND SUMMARY DESCRIPTION OF 2018 2018 SERVICE/PROJECT AMOUNT AMOUNT REQUESTED RECOMMENDED confidence about board functions, team work, communication skills and financial information. All topics are presented with interactive exercises. Jack.org $3,000 $1,000 Talk at the Top Regional Summit - Talk at the Top is a community-based summit that brings together 100 high school students from the North Shore and the Sea to Sky corridor for mental health education, skill-building workshops and the opportunity to collaborate with other young people taking action on mental health. At this one-day event, delegates focus on specific local barriers to positive mental health and collaborate to find ways to overcome them. They gain tangible skills for advocacy and come away with specific calls to action to break down barriers to mental health in their communities. Kenneth Gordon Maplewood School $3,000 $1,500 Multi-Sensory Outdoor Facility - This project aims to create an outdoor space with multi-sensory stimuli in the environment, to provide a safe space for each individual and their specific needs. Some things the space would include are: rubber surfacing, a tunnel or dark enclosed space, a bridge, a sandbox, a sensory path and a cover. Students with ADHD would have a place to self-regulate and use their energy in a productive way. For those with Autism, this space would give them a safe, fun environment that improves their sensory needs. All around, this outdoor space would facilitate social play and important interactions as well as encourage independence. Mountainside Secondary School $3,000 $0 Mountainside Cares - A group of highly motivated Mountainside students are working to support a coffee growing cooperative in Guatemala. This student group is wanting to raise money to build and populate a chicken coop in a community where it would provide food and income for years to come. The ultimate goal is to travel to Guatemala to build the project and learn about sustainable resource development, social justice and participate in a cultural exchange with local indigenous youth. Students are trying to raise all the money as a team through participating in grant writing and fundraising efforts. If the travel portion of the trip does not take place, grants will be returned and students will send all money raised by fundraisers to their partner community in Guatemala.

Document: 1581648-v1 APPLICANT AND SUMMARY DESCRIPTION OF 2018 2018 SERVICE/PROJECT AMOUNT AMOUNT REQUESTED RECOMMENDED Mountainside Secondary School $3,000 $1,000 Wellness - PE is a requirement to graduate from high school. Completing this class has historically been difficult for many Mountainside students and it can prevent them from earning their Dogwood Certificate. Mountainside created this program several years ago; it is a non-competitive PE class aimed at kids who have trouble participating in a conventional PE class or other sports programs. The grant would be used to allow students to participate in some or all activities such as: yoga, self-defence, fitness classes, snow shoeing, biking, swimming, rock climbing, first aid, basic nutrition, hiking, skating, golfing and other low stress activities. North Shore Crisis Services Society $1.500 $1,500 Peace Camp (formerly called Camp Sweet Summer) - The PEACE (Prevention, Education, Advocacy, Counselling and Empowerment) counselling program offers a series of summer day camps for at risk North Shore children and youth. The 2019 program will consist of two, three-day camps which are organized and run by PEACE counsellors and volunteers. Camp is free for the participants with food and transportation to/from activities provided. Activities include: water park games, sports, trips to Grouse Mtn. & Bowen Island, etc. The primary focus is on building relationships, giving campers and volunteers alike the opportunity to socialize and build self-esteem. North Shore Multicultural Society $3,000 $0 Back to School Follow Up - The purpose of these sessions is to ease the transition for Permanent Residents into the City of North Vancouver. These opportunities are vital for youth to receive the necessary support, skills and experiences that will empower them to thrive in their new community and develop their social networks. The overall goal is to ensure that youth who are Permanent Residents feel welcomed and connected in their new community. The sessions are facilitated by youth workers and will be planned in consultation with the youth themselves to best suit the needs of the participating groups. These sessions will also allow for one-on-one support for individuals who are struggling with transition into a new school system and/or a new community. North Shore Restorative Justice Society $3,000 $0 SpeakOut Dialogue Series - SpeakOut Dialogues focus on topics such as: identity, culture, body image, healthy relationships, bullying, self-care, stress and power. This grant would provide essential funding to continue the series

Document: 1581648-v1 APPLICANT AND SUMMARY DESCRIPTION OF 2018 2018 SERVICE/PROJECT AMOUNT AMOUNT REQUESTED RECOMMENDED in 2019 while developing new creative partnerships & tackling increasingly complex topics. The proposed project would include the development & delivery of 3 SpeakOut events over 12 months with the goals of creating safe & supportive spaces for children & youth to connect, encouraging youth leadership & empowerment and utilizing restorative justice to engage youth in building community. North Shore Women's Centre $3,000 $1,500 Fearless: Girls' Empowerment Camp - The annual Girl's Empowerment Camp provides a forum for teen girls from across the NS to come together to explore current issues affecting them in a respectful, supportive and fun environment through the guidance of an experienced youth facilitator. Over the course of a week, the group engages in a variety of interesting activities including discussion, visual art & drama activities, outdoor excursions, a self-defence workshop and media critique. North Vancouver Community Arts Council $3,000 $0 Art & Mycology - North Van Arts has been providing a music therapy programme to Mountainside Secondary students since 2002. Based on the success of that programme, they are introducing a new programme that will be facilitated by an interdisciplinary artist and an educator/artist/mycologist. They will work with students to explore the intersection between art and ecology, in particular the moving/sensing body and mycology (the study of fungi) during the 2018/19 school year. The objectives of the project are: 1. to develop body awareness 2. increase self-esteem 3. build positive connections with each other 4. understand and experience the healing power of belonging to a community 5. learn about mycology, specifically the mutualist symbiosis and 6. inspire an interest in ecology through art. Presentation House Theatre $3,000 $3,000 Hot Pink Collective Youth Engagement Events - The purpose of this project is to give youth an opportunity to create and run their own events. The mission of Hot Pink Collective is to open up more space for young artists in North Vancouver. There is a need for a space for creative young people in North Van to express themselves freely. The aim is to bridge the gap between the youth of North Van and the young arts scene. This project would revolve around regular events and develop into a place where young artists have a space to host events based on what they want to create or produce.

Document: 1581648-v1 APPLICANT AND SUMMARY DESCRIPTION OF 2018 2018 SERVICE/PROJECT AMOUNT AMOUNT REQUESTED RECOMMENDED Queen Mary Community Elementary $578 $600 Youth Empowerment and Self-Advocacy: iGirl & iGuy - These workshops are facilitated by trained presenters geared to prepare 9 - 12 year olds for their teen years. The workshops provide them with tools to make smart decisions and to successfully navigate the changes ahead. They tackle topics such as puberty, safety on the internet, healthy body image and assertiveness. RC Life Skills Society $3,000 $1,500 Griffins Boxing Program via Life Skills Organization - This program is in its second year and helps to expand the youths' knowledge on boxing skills and on working on a health mental state of mind. The program to teach boxing in a tiered system is called the Glove System and is similar to karate for boxing. Students build confidence, become more fit and learn a time honoured sport. The founder of Life Skills drives students from different high schools on the North Shore to their workout appointment at Griffins and home after. St. Edmund's Parish $3,000 $0 St. Edmund's Musical Fundraiser - This is a unique project involving St. Edmund's Parish, the elementary and secondary schools, a Richmond family and an international charity. The cast and crew were inspired to create and perform this musical and St. Edmund's was inspired to support the charity because it highlighs how youth struggle against obstacles in their lives. The grant would be used to contribute towards the charity that created this musical, ANCOP (Answering the Cry of the Poor), who provide humanitarian relief to many families. Sum Trade Corp. $3,000 $0 Booster Land - Booster Land is a project to develop an indoor game and play land for children and youth that does not exist on the North Shore. As the population of families in North Vancouver grows, there is a need for all families to spend time with their children in a place to have fund and enjoy each other. Sutherland Secondary School $500 $500 Meatless Monday Club (Youth Initiated – Shiqi Xu) - As a result of Meatless Monday activities at Sutherland in the past 2 years, the students have recognized a need to raise student awareness of healthy eating alternatives and impacts of food choices on the environment. In collaboration with Amaga Food and the Vancouver Humane Society, the club

Document: 1581648-v1 APPLICANT AND SUMMARY DESCRIPTION OF 2018 2018 SERVICE/PROJECT AMOUNT AMOUNT REQUESTED RECOMMENDED activity engages students with events, activities and presentations as well as works to increase access to inclusive, healthy, humane and sustainable options. The club is driving a school district wide commitment to increasing plant-based menu items in secondary school cafeterias to 20% in the 2018/19 school year. The School Board endorsed this initiative in May. Vancouver Coast Health $1,200 $1,200 The Anti Social Social Club - This is a student led group at Mountainside that resulted from a smoking cessation group. Students expressed how difficult it is to avoid their peers then they are smoking or vaping and would benefit from their own space. The students would collaborate and determine how the finished space would look while keeping within a set budget. Biweekly meetings would be help in the new space, facilitated by Youth Engagement Workers, the Mountainside Public Health nurse and with ongoing support by the VCH Tobacco Cessation Coordinator. Their current "smokeless pit" has not just been about smoking cessation but has become an ongoing support group for mental health. Discussions about drug use, harm reduction and support services have all evolved from this uniquely supportive group. WestCoast Boys Club Network Foundation $3,000 $3,000 Boys Club Network Club - The Boys Club Network identifies and lifts up boys and young men that are struggling but often overlooked. They are given assistance to find themselves, find their way and finish school. They are helped to channel destructive behaviours, frustration and anger into positive behaviours, responsibility and empathy with a proven curricula of hope, opportunity, positive mentorship and education. This application will support Boys Club Network Chapters at Sutherland Secondary School, Carson Graham Secondary School and Argyle Secondary School. Each weekly meeting is begun with food; for some of the boys it is their only meal of the day. This may be followed by a guest speaker or a joint meeting with another club. Typically there are 40-60 boys attending, at times attendance has reached 100. Cost of food & drinks at each meeting averages $250. Funding would be used to buy food for the meetings from October - April.

Document: 1581648-v1 The Corporation of THE CITY OF NORTH VANCOUVER COMMUNITY SERVICES DEPARTMENT

REPORT

To: Mayor Linda Buchanan and Members of Council

From: L. R. Orr, Manager, Business Services SUBJECT: BUSINESS LICENCE BYLAW, 2018, NO. 8640, AMENDMENT BYLAW, 2018, NO. 8691 (ENACTMENT DATE)

Date: November 13, 2018 File No: 09-3900-03-0001/1

The following is a suggested recommendation only. Refer to Council Minutes for adopted resolution.

RECOMMENDATION:

PURSUANT to the report of the Manager, Business Services, dated November 13, 2018, entitled “Business Licence Bylaw, 2018, No. 8640, Amendment Bylaw, 2018, No. 8691 (Enactment Date) ”:

THAT Business Licence Bylaw, 2018, No. 8640, Amendment Bylaw, 2018, No. 8691 (Enactment Date) ” be considered.

ATTACHMENTS:

1. Business Licence Bylaw, 2018, No. 8640, Amendment Bylaw, 2018, No. 8691 (Enactment Date) (Doc. #izo8039)

PURPOSE:

The purpose of this report is to propose for Council ’s consideration, a revised enactment date for the new Business Licence Bylaw, 2018, No. 8640.

Document Number: 1707694 V1 REPORT: Business Licence Bylaw, 2018, No. 8640, Amendment Bylaw, 2018, No. 6691 (Enactment Date) Date: November 6, 2018

DISCUSSION:

On July 23, 2018 Council adopted Business Licence Bylaw, 2018, No. 8640 which replaced Business Licence Bylaw, 2004, No.7584. The new Bylaw included significant updates and improvements over the old Bylaw including:

• Simplification of fees in most business categories; • More rational fee structure overall; • Simplification of fee calculations and business categorization resulting in reduced processing time and potential for errors; • Lower fees for a number of business categories; • Lays the foundation for a business friendly on-line application process; and • Allows for better reporting on business data

The timing for the new Business Licence Bylaw was to coincide with the development and implementation of a new permits and licensing system (CityPal) which staff have been working on over the past year. Initially it was thought that a January 1, 2019 enactment date of the new bylaw would coincide well with the go-live date for CityPal, however, as we approach that date staff believe a later enactment date would work better. A later enactment date would allow staff to complete, test and launch the new permits and licensing system thus allowing a seamless transition for Business Licensing once CityPal goes live. All 2019 business licence renewals would be issued under the old Business Licence Bylaw and the existing permits and licensing system.

Staff are therefore recommending a revised enactment date of April 1, 2019.

FINANCIAL IMPLICATIONS:

There are no financial implications resulting from a revised enactment date.

INTER-DEPARTMENTAL IMPLICATIONS:

The recommendation in this report was supported by the Civic Projects Team at their November 13, 2018 meeting.

CORPORATE PLAN AND/OR POLICY IMPLICATIONS:

A later enactment date for the new Business Licence Bylaw will help to reduce potential problems resulting from processing and issuing new Business Licenses under a new permits and licensing system.

RESPECTFULLY SUBMITTED:

LRO/ls

Page 2 of 2 THE CORPORATION OF THE CITY OF NORTH VANCOUVER

BYLAW NO. 8691

A Bylaw to Change the Enactment date of “Business Licence Bylaw, 2018, No. 8640”

The Council of The Corporation of the City of North Vancouver, in open meeting assembled, enacts as follows:

1. This Bylaw shall be known and cited for all purposes as “Business Licence Bylaw, 2018, No. 8640, Amendment Bylaw, 2018, No. 8691” (Enactment date).

2. “Business Licence Bylaw, 2018, No. 8640” is amended by the following:

A. In Part 7 – Effective Date, replacing subsection 700 with:

“This bylaw comes into force and effect on April 1, 2019”.

READ a first time on the <> day of <>, 2018.

READ a second time on the <> day of <>, 2018.

READ a third time on the <> day of <>, 2018.

ADOPTED on the <> day of <>, 2018.

MAYOR

CITY CLERK

The Corporation of the City of North Vancouver Page 1 Bylaw, 2018, No. 8691 Document: 1708039-v1

THIS PAGE INTENTIONALLY LEFT BLANK R d°btvision Director CAO Manager

The Corporation of THE CITY OF NORTH VANCOUVER PLANNING DEPARTMENT

REPORT

To: Mayor Linda Buchanan and Members of Council

From: Jennifer Draper, Manager, Transportation Planning Natalie Corbo, Sustainable Transportation Coordinator SUBJECT: DEVELOPING A PILOT E-BIKE SHARE SYSTEM Date: November 14,2018 File No: 16-8330-05-0001/1

The following is a suggested recommendation only. Refer to Council Minutes for adopted resolution.

RECOMMENDATION:

PURSUANT to the report of the Manager, Transportation Planning and the Sustainable Transportation Coordinator, dated November 14, 2018 entitled

“Developing a Pilot E-bike Share System ”:

THAT staff be directed to develop an Expression of Interest for a third party owned and operated e-bike share system, under license agreement with the City of North Vancouver;

THAT staff develop a licensing framework and report back with required resources to support a pilot e-bike share system;

AND THAT staff collaborate with the District of North Vancouver and District of West Vancouver toward an integrated North Shore e-bike share system.

PURPOSE

The purpose of this report is to seek Council direction to proceed with an Expression of Interest to pilot a North Shore e-bike share system under a third-party owned and operated model. The report provides information on the goals and considerations for such a system and summarizes staffs evaluation of the alternative, City-owned, model for bike share systems.

Document Number: 1716174 REPORT: Developing a Pilot E-Bike Share System Date: November 14, 2018

BACKGROUND

In 2016, Council directed staff to explore bike share and e-bike programs and incentives:

PURSUANT to the report of the Deputy City Engineer, dated May 25, 2016 entitled

“Urban Bike List Feasibility Findings ”:

THAT Mayor and Council write to the Province of British Columbia requesting that the PST exemption on electric bicycles be restored;

THAT staff report, as part of the 2017 budget process, the merits of an electric bicycle rebate program similar to the former toilet rebate program offered to City residents;

AND THAT Council direct staff to explore the opportunities for expanding the City of Vancouver ’s public bike share system into Lower Lonsdale.

Since 2016, the bike share industry has changed rapidly presenting new opportunities for North American cities. The City of North Vancouver has been approached by representatives from several bike share system operators that have expressed an interest in operating on the North Shore. These operators have presented the opportunity for a free-floating or “dockless ” bike share system owned and operated by a third party at no capital cost to the City. Staff have also met with representatives from the City of Vancouver ’s public bike share system.

In 2017, TransLink convened the RTAC New Mobility Working Group to discuss the emergence of dockless bike sharing and other new mobility options. In order to enable effective regional collaboration and promote cross-border interoperability, TransLink is collaborating with municipal partners to develop Interim Regional Guidelines for Personal Shared Mobility Services (anticipated in late 2018). These guidelines will restate existing regulations around bicycle safety standards and personal data security; outline recommended common standards for data sharing, pricing, operational standards, and equitable access; and add to the regional shared knowledge base regarding effective policies and best practices.

All companies that have approached the City have indicated a desire to provide pedal- assist electric bicycles, or e-bikes. A shared e-bike system represents a significant opportunity to increase the City ’s bicycle mode share by addressing barriers such as topography, ownership/financial capacity, storage, and even weather. Most promisingly, e-bike share is emerging as a viable alternative to the automobile in North American cities. Evidence from the social sciences and self-reported data from operators indicates that e- bikes trips replace single-occupant vehicle and ride-hailing trips.

Alongside the recent commitment for a new B-Line service on the North Shore, and growing advocacy for advanced planning, funding and delivery of transit, the deployment of an e-bike share system would help in delivering a more complete multi-modal network.

Page 2 of 8 REPORT: Developing a Pilot E-Bike Share System Date: November 14, 2018

DISCUSSION

Why e-bike share?

The rapid evolution of battery technology combined with injections of global capital into the shared mobility space, have led to economic and functional viability for e-bike share systems.

Some of the desired transportation outcomes of an e-bike share system are: • Increased cycling mode share; • Increased mobility for a wide range of residents, employees and visitors; • Decreased barriers to cycling; and • Decreased single-occupant vehicle use.

Additional benefits of bike share systems include: • Economic development • Enhanced tourist experience • Improved first and last mile connections to transit • Data to inform future infrastructure investments

Current e-bike share system trends

Since the time staff last reported to Council on bike share in 2016, the industry has changed rapidly. Third-party owned and operated systems requiring little to no capital funding from cities are now common throughout North America. These smart bike systems allow users to locate, rent, and lock bikes using a smartphone app. Systems tend to offer a flexible per-trip payment option which range from around $2 per 30 minutes, to a $1 unlocking fee plus 30 cents per minute for e-bikes. Conventional pedal bikes tend to be priced around $1 per 30-minute ride. Most operators have low-income discounts and cash-based payment programs established in the United States, and have indicated that they are working on equivalent programs for Canadians.

Dockless bike share has also proliferated as municipalities and operators have each developed new strategies to manage the public realm. Dockless bikes come equipped with GPS and are accessed using a smartphone app. Riders may leave the wheel-locked bikes anywhere within a given service area as long as they are complying with parking regulations. This differs from a fully station-based (docked) system, which requires users to return bikes to a docking station in order for the ride to be completed. Docking stations provide a limited number of fixed locations for users to end trips, whereas dockless systems allow users to start and end their trip at the actual origin and destination without looking for a nearby station.

The following table summarizes the key differences between these models.

Page 3 of 8 REPORT: Developing a Pilot E-Bike Share System Date: November 14, 2018 ______Dockless Station-Based (Docked) Parking • Immediately at final destination (per • At designated docking stations regulations developed by the City), or; • Locked to bicycle racks, or; • Designated bike parking zones (virtual havens). Space • Existing infrastructure • Space within the right-of-way for Requirements • In some cases, space within the docking stations right-of-way or on private property • Space negotiated on private for virtual havens property for docking stations Bike • Operator is responsible • Operator is responsible Redistribution • Can be supplemented by user incentives to return bikes to certain areas E-bike • Battery swap-outs performed by • Docking stations which must be Charging system operators, or; connected to the electrical grid • User-provided battery packs, or; • Depot-based charging by the operator.

A hybrid option is also possible utilizing GPS technology. In a hybrid scenario, users can be incentivized to return bikes to virtual havens, but may also leave bikes outside of a haven. Virtual havens are signed or painted zones where multiple bicycles may be parked, but which do not require physical docking infrastructure. An example photo from the University of British Columbia pilot program is provided below.

(Photo courtesy of UBC Campus and Community Planning)

Page 4 of 8 REPORT: Developing a Pilot E-Bike Share System Date: November 14, 2018

Regardless of docked or dockless configurations, bike redistribution and maintenance service level standards must be negotiated. With advancements in GPS technology, third- party operators are now able to accurately locate and manage bikes that may be out of place. However, it is reasonable to expect that some bylaw enforcement resources will be needed in the long term to successfully uphold a well-managed dockless bike share system.

Regional Context for Pilots

Due to rapidly changing technology and new ownership models, cities across North America have used pilot programs to remain nimble while ensuring the best possible long term outcomes. Pilots have allowed cities to retain the power to implement programs efficiently, easily adjust course as needed, and make data-driven decisions after observing actual usage.

There are four jurisdictions in Metro Vancouver currently piloting third-party owned and operated bike share systems: Richmond, Port Coquitlam, Port Moody, and the University of British Columbia. All of these systems exclusively provide conventional pedal bicycles at this time, meaning that the North Shore municipalities would be the first in the region to pilot an e-bike share system.

OPTIONS

A) Seek a Third-Party Operator to Deliver a Bike Share System on a Trial Basis

Under this model, the bike share system would come at no capital cost to the City. A licensing framework with supportive service level standards would legally contract obligations, including compliance with City bylaws. Service level standards would cover parking management, bike maintenance, bicycle redistribution, fleet charging, rider education and safety, fleet size, data sharing, and other issues that may arise.

Working with a third-party owner/operator would allow the City the flexibility to adapt to the opportunities of a rapidly changing industry through a low-risk pilot program. A pilot program would provide the opportunity to respond to numerous variables, including: • Public feedback; • Advances in technology; • Data regarding usage patterns.

A pilot program would allow the City to learn how the bikes are used and how the public responds to the program. A pilot could also be cancelled or modified as needed. In the long term, the City could opt to pursue a City-owned system at the end of the pilot period if desired.

Lastly, a pilot program would not require significant infrastructure investments at the outset. As such, operators have indicated that they could implement the system on the ground within approximately three weeks of receiving a permit or license. Staff have

Page 5 of 8 REPORT: Developing a Pilot E-Bike Share System Date: November 14, 2018 estimated such a system could be implemented by late spring or early summer 2019, including consideration for planning time.

The City has been actively coordinating with the District of North Vancouver and the District of West Vancouver to develop a framework for a unified system that could be used across the North Shore. Both municipalities have expressed an intent to pursue a third- party owned and operated pilot with an anticipated launch timeframe of late spring or early summer.

For all of these reasons, staff are recommending to pilot a third-party owned and operated system. The recommendations in this report would advance this option. B) Develop a City-owned, Third-party Operated e-Bike Share System

An alternative model is for the City to have an e-bike share system that could integrate with the City of Vancouver ’s public bike share system. Under this arrangement, the City would purchase the bicycles, docking infrastructure and services related to station siting, bike re-distribution and maintenance. Sponsorship agreements can help reduce the financial burden to municipalities associated with investment and replacement of technology and bikes over time.

A fully integrated system with the City of Vancouver would allow residents and visitors to access the conventional bikes within Vancouver ’s service area using the same app and payment plan. It has yet to be resolved at this time if e-bikes could be left within Vancouver ’s service area since Vancouver has not deployed e-bikes. This would open the door to a fully integrated system across the region, which could particularly benefit people who commute across multiple municipalities. However, the Districts of West and North Vancouver have confirmed they do not want to pursue a City-owned and third-party operated system at this time, which limits the extent of potential regional integration.

Key considerations for the City of North Vancouver include: • Initial capital outlay (estimated at approximately $3M for 500 e-bikes in a dockless environment); • Lack of flexibility to quickly and easily expand fleet; • Lack of flexibility to take advantage of new and emerging technology; • More dedicated staff time required for an ownership model; • High level of experience and proven track record of the potential third-party operator; • Capability for regional integration; • Longer timeline for implementation.

In consideration of the reasons above, staff are not recommending a City-owned, third- party operated model.

Should Council wish to pursue this option, staff recommend:

THAT staff be directed to develop an Expression of Interest for a City-owned, third-party operated e-bike share system;

Page 6 of 8 REPORT: Developing a Pilot E-Bike Share System Date: November 14, 2018

THAT staff develop a project framework and report back on the resource requirements needed for an City-owned e-bike share system;

AND THAT staff report back on the potential for future coordination with the District of North Vancouver and the District of West Vancouver.

ADVISORY BODY INPUT

Staff plan to consult with the Integrated Transportation Committee and other relevant advisory bodies following Council direction on the procurement model for a pilot e-bike share system.

COMMUNITY CONSULTATION

Staff have been working in coordination with the District of North Vancouver and the District of West Vancouver to begin establishing a framework for the shared interests of the three municipalities. The City has also been involved in the TransLink RTAC New Mobility Working Group, which is consulting on development of Interim Regional Guidelines for Active Personal Shared Mobility Services. This work is being completed in coordination with the Regional Transportation Strategy update.

Consultation with residents and the business community will take place during the planning phase for the deployment of the e-bikeshare system.

FINANCIAL IMPLICATIONS

A third-party owned and operated pilot project would have no upfront capital cost to the City. Staff time is estimated at the equivalent of 0.5 full-time employees for initial start-up and pilot program monitoring and evaluation, through re-prioritization of existing staff resources. Future Bylaw staff support, as required, is expected to be cost-recovered through fees or securities collected from the operator. Depending on the specific approach taken to provide financial security for the City, bylaw changes may be required.

INTER-DEPARTMENTAL IMPLICATIONS

This report and recommendation has been prepared with input from Planning, Community Services (including Development Services, Business Services, and Bylaw Services), Engineering, Parks and Environment, and Finance.

Key interests of the various departments centered on staff time implications, demands on the public realm, potential impact of increased e-bikes on different types of cycling infrastructure, and bylaw changes that may be required. In terms of staff time, our intent is to have a contractual relationship with a third-party operator to ensure they have full responsibility for dealing with misplaced bikes. Tools such as securities and permit fees

Page 7 of 8 REPORT: Developing a Pilot E-Bike Share System Date: November 14, 2018 could be deployed to ensure that any future bylaw impacts would be mitigated. Staff would work with the Districts of North Vancouver and West Vancouver to ensure a unified approach to enforcement.

These departments will continue to be engaged as this process moves forward.

CORPORATE PLAN AND/OR POLICY IMPLICATIONS

A reliable, convenient e-bike share system would reduce the barriers to cycling on the North Shore. Further, shared e-bikes can enable a broad range of people to replace single-occupant vehicle trips. This suggests a high potential for reduced community greenhouse gas emissions, in keeping with the goals of the 2010 Community and Energy Emissions Plan.

The proposed e-bikeshare pilot is in keeping with the goals and objectives of the 2014 Official Community Plan including:

• Goal 2.1: Prioritize walking, cycling, transit and goods movement over single occupancy vehicles • Objective 2.1.1: Invest in cycling and pedestrian networks and facilities to make these more attractive, safer, and convenient transportation choices for all ages and abilities with an aim to increase these ways of travelling over single-occupant vehicle use. • Goal 2.3: Support a safe, accessible, resilient and affordable transportation system. • Objective 2.3.7: Encourage technological innovation to overcome physical barriers to transportation • Objective 2.3.8: Encourage transportation options that reduce fossil fuel use, such as walking, cycling, transit, carpooling and low-emission vehicles • Objective 2.3.10: Collaborate with neighbouring municipalities and other levels of government to improve the safety, security, accessibility and connectivity of the transportation system within the City and the North Shore.

RESPECTFULLY SUBMITTED:

nager, Transportation Planning

Sustainable Transportation Coordinator

JD:NC:eb

Page 8 of 8 T Department Director CAO Manager

The Corporation of THE CITY OF NORTH VANCOUVER CITY CLERK’S DEPARTMENT

REPORT

To: Mayor Linda Buchanan and Members of Council

From: Karla D. Graham, City Clerk SUBJECT: COUNCIL CONFERENCE ATTENDANCE - LOCAL GOVERNMENT LEADERSHIP ACADEMY (LGLA) 2019 ELECTED OFFICIALS SEMINAR - LMLGA REGION - JANUARY 15-17, 2019

Date: November 13, 2018 File No: 01-0390-01-0001/2018

The following is a suggested recommendation only. Refer to Council Minutes for adopted resolution.

RECOMMENDATION:

PURSUANT to the report of the City Clerk, dated November 13, 2018, entitled “Council Conference Attendance - Local Government Leadership Academy (LGLA) 2019 Elected Officials Seminar - LMLGA Region - January 15-17, 2019”:

THAT Council members be authorized to attend the LGLA 2019 Elected Officials Seminar - LMLGA Region, to be held January 15-17, 2019, in Richmond, B.C.;

THAT the expenses be paid in accordance with City Policy;

AND THAT the funds be provided from the Conference Education Travel Account.

ATTACHMENTS:

1. Correspondence from LGLA Local Government Leadership Academy 2. Council Conference Attendance Policy No. C99C (#1079244) 3. “Council Expense Bylaw, 2003, No. 7487” - Consolidated (#501380)

Document Number: 1719693 REPORT : Council Conference Attendance - Local Government Leadership Academy (LGLA) 2019 Elected Officials Seminar- LMLGA Region - January 15-17, 2019 Date: November 13, 2018

DISCUSSION:

Council adopted Policy No. C99C, Council Conference Attendance Policy, in 2013 to establish the authority for members of Council to attend local government conferences and events as identified in the policy. Conferences and events that are not included in Policy C99C require the approval of Council. As the Local Government Leadership Academy (LGLA) events are not included in Policy C99C, a Council resolution is required to authorize Council members to attend the upcoming event.

The LGLA provides service to local governments and First Nations in the province of British Columbia. The organization has offered elected officials seminars across British Columbia since 2009. The primary focus of LGLA events is leadership and decision making competencies for elected officials and senior administrators. The LGLA collaborates with the Union of BC Municipalities (UBCM) and Local Government Management Association (LGMA). The 2019 Elected Officials Seminar - LMLGA Region, is scheduled for January 15-17, 2019 in Richmond, BC. The program will focus on skill-building for both newly elected officials and returning elected officials. The format of the event will include panel discussions, presentations, break-out sessions and networking opportunities.

FINANCIAL IMPLICATIONS:

There is an early registration period for participants who register prior to January 1, 2019. The early registration fee is $350 plus taxes. All expenses will be paid in accordance with “Council Expense Bylaw, 2003, No. 7487” and funds are provided from the Conference Education Travel Account.

INTER-DEPARTMENTAL IMPLICATIONS:

CORPORATE PLAN AND/OR POLICY IMPLICATIONS:

STRATEGIC PLAN IMPLICATIONS:

RESPECTFULLY SUBMITTED:

City Clerk Civiclnfo BC - 2019 Elected Officials Seminar - LMLGA Region Page 1 of 4

LG LA / LOCAL GOVERNMENT ACADEMY LEADERSHIP 2019 Elected Officials Seminar - LMLGA Region Richmond, BC January 15 -17, 2019

Location: Radisson Hotel Vancouver Airport 8181 Cambie Rd Richmond, BC

Cost: $350 + GST Late registration fee: $375 + GST after January 1,2019

Payment Methods: ONLY Visa and MasterCard payments will be accepted with your online registration.

Registration Deadline: January 10, 2019

Refund Policy: Full refunds are permitted up to two weeks before the starting date of the event. No refunds are permitted after that date except in special circumstances.

Accomodations: Radisson Hotel Vancouver Airport (https://www.radisson.com/richmond- hotel-bc-v6x3x9/bcvanair) 8181 Cambie Road Richmond, BC Phone number: 1-800-333-3333 Group Code: LGLA EOS Delegate rate if booked before December 14, 2018 is $145/night for a standard room.

Documents: 2019 LMLGA EOS AGENDA - DRAFT (http://www.civicinfo.bc.ca/local_content/event_docs/6364/2019 LMLGA EOS AGENDA - DRAFT.pdf) ^

Instructions Reviewed by;

CAP https://www.civicinfo.bc.ca/event/2019/LGLA-EOS7regid-6364 10/29/2018 Civiclnfo BC - 2019 Elected Officials Seminar - LMLGA Region Page 2 of 4

1. Complete the entire on-line form. Fields marked with * are required. Once the form is complete, click the "Register" button at the bottom of this page. 2. After clicking "Register", your registration will be confirmed. 3. After you have registered, refer to the on-screen instructions for your payment options. Payment is accepted by credit card only.

If you experience any difficulties with this form, please contact Civiclnfo BC at 250-383-4898. Participant Information

https://www.civicinfo.bc.ca/event/20 19/LGLA-EOS?regid=6364 10/29/2018 Civiclnfo BC - 2019 Elected Officials Seminar - LMLGA Region Page 3 of 4

Participant Information

* First Name

* Last Name

* Representing

* Job Title

* Mailing Address

* City

* Province

British Columbia

* Postal Code

* Phone

* Email

* Confirm Email

Dietary Needs

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Participant information

O None O Specify:

* Delegate Type

Please select... v

Complimentary Code:

Submit Code

Payment Information

Registration Fee: $350.00 GST 5% # 894834000: $ 17.50

Total Payment Due: $367.50

Need Assistance? Please contact the Event Administrator.

Shawna Deagle-Leung Phone: 778-800-9952 (tel:#) Email: [email protected] (mailto:[email protected])

https://www.civicinfo.bc.ca/event/2019/LGLA-EOS7regid-6364 10/29/2018 2019 ELECTED OFFICIALS SEMINAR LMLGA f LGLA Radisson Hotel Vancouver Airport • Richmond January 15 to 17 PROGRAM-AT-A-GLANCE

Tuesday, January 15, 2019 5:30-6:30 pm Registration 6:30-6:45 pm Plenary Opening and Welcome - LGLA President and Honoured Guests 6:45-8:00 pm Plenary Keynote - Greg Moore 8:00-9:00 pm Plenary Ask the Local Government Experts A panel of experienced elected officials field local government trivia questions from our celebrity game show host. Audience participation encouraged! 9:00-10:00 pm Networking Reception

Wednesday, January 16, 2019 7:00-8:30 am Breakfast 7:30-8:30 am Plenary LGLA Partners Clinic: UBCM, LGMA, MAH Learn about the key local government organizations supporting your community. 8:30-10:00 am Plenary Dynamics and Decision Making - Tracey Lorenson Effective decision making in the council/board context. Maintaining role clarity, dealing with difficult people and situations, and working as a team in the interest of the community. 10:00-10:30 am Refreshment Break 10:30 am-12:00 Plenary We've Got to Stop Meeting Like This - Eli Mina, Lisa Zwarn, David Weber, Mayor pm Malcolm Brodie Discussion on practical tools to make your meetings orderly, focused, efficient, and inclusive, while seeking to produce quality outcomes that earn public trust and confidence.

12:00-1:00 pm Lunch - Sponsor Remarks 1:00-2:00 pm Breakout Newly Elected: Local Government Law 101 - Rights, Risks & Responsibilities

Local law firms will cover CC & LGA, and focus on rights of elected officials and how they can work within legislation to serve their constituents and get things accomplished. Breakout Returning Elected: Topical Legal Issue(s)

Local law firms presenting on current day legal issues with possible topics including cannabis legalization and regulations, short term rentals, or other topics. To demonstrate examples of communities that have taken different approaches and current status. 2:00-3:00 pm Plenary Public Hearings 101 To cover procedures and protocols at public hearings; how to tactfully & respectfully

handle typical and atypical situations.. Lawyer will facilitate a panel of experienced elected/staff . Various scenarios presented; audience input encouraged. 3:00-3:30 pm Refreshment Break 3:30-4:30 pm Breakout Newly Elected: Municipalities & RDs - An Overview of a Unique BC System Learn about BCs unique regional district system - how it works, what it does, and how municipalities and regional districts can be an effective team within a region. Breakout Returning Elected: Working Together to Manage Emergencies - EMBC regional training personnel This session will provide you with an orientation to your responsibilities during the planning and declaration of a local emergency, and what you can leave to trained operational personnel. 4:30-5:30 Plenary Local Governments & Indigenous Communities Working Together This session will bring together local government and indigenous community leaders to

discuss regional efforts to work together for mutual benefit. 5:30-7:00 pm DINNER ON OWN 7:00-8:00 pm Plenary Post-election Assessment - Results, Turnout & Trends -Todd Pugh, Civiclnfo BC Hear the stories behind the local government election results.

Thursday, January 17, 2019 7:00-8:30 am All Guests Breakfast 7:30-8:30 am Plenary LGLA Partners Clinic: MFABC, MIABC, BC Assessment 8:30-10:00 am Breakout Newly Elected Session: Local Government Finance 101 Your budget communicates your council or board priorities. Get to know the basics of

local government finance - everything you want to ask, need to know, and more... Breakout Returning Elected Session: Asset Management - Christina Benty

Go beyond the basics of local government finance and learn about asset management 8:30 -10:30 am - why it's important and how it's done. 10:00-10:30 am Refreshment Break 10:30 am-12:00 Breakout Newly Elected Session: Local Government Community Planning 101 pm Learn why and how we plan, statutory requirements, councii/board, staff and public roles and responsibilities. Breakout Returning Elected Session: Sustainable Community Planning

Learn how to introduce and implement strategies for sustainability into your community planning efforts. 12:00-1:00 pm Lunch - Minister of Municipal Affairs and Housing 1:00-2:15 pm Plenary Media Relations - Peak Communicators Communication experts cover everything from key dos and don'ts when being

interviewed for the local paper, how to conduct yourself effectively and safely online. 2:15-2:30 pm Plenary Closing Comments and Adjourn

Draft October 22, 2018 SUBJECT TO CHANGE City of North Vancouver CORPORATE POLICY

Policy Name: Council Conference Attendance Policy Number: C99C

POLICY

1. Preauthorized Approval All members of Council are authorized each year to attend the annual conferences of the following local government organizations, and expenses shall be paid by the City of North Vancouver within current expense reimbursement policies:

• Union of British Columbia Municipalities (UBCM) • Federation of Canadian Municipalities (FCM)

REASON FOR POLICY

To establish the authority for members of Council to attend local government conferences and events as identified in this policy.

AUTHORITY TO ACT

Administration of this policy is delegated to the Chief Administrative Officer.

PROCEDURE

1. Conference Registration Any member of Council wishing to attend a conference that is subject to this policy shall contact the Office of the Chief Administrative Officer, and the registration, travel and accommodation requirements shall be made on behalf of the Council member through that office.

2. Conference Expenses All expense claims for reimbursement, or expenses paid directly on behalf of the Council member, shall be handled in accordance with “Council Expense Bylaw, 2003, No. 7487”, as amended from time to time.

Approval date: September 9, 2013 Approved by: Council

City of North Vancouver Corporate Policy

Document: 1079244-v1 THE CORPORATION OF THE CITY OF NORTH VANCOUVER

“Council Expense Bylaw, 2003, No. 7487”

CONSOLIDATED FOR CONVENIENCE – JULY 5, 2010

Amendment Bylaw, 2004, No. 7660 Blackberry Amendment Bylaw, 2006, No. 7774 Schedule A Amendment Bylaw, 2007, No. 7893 Schedule A – Daily Allowance Amendment Bylaw, 2008, No. 7921 Schedule A - Accommodation & Air Travel Expenses Amendment Bylaw, 2010, No. 8096 Blackberry and Cellphone

THE CORPORATION OF THE CITY OF NORTH VANCOUVER

BYLAW NO. 7487

A Bylaw to provide for payment of expenses for Mayor and Councillors of The Corporation of the City of North Vancouver

The Council of The Corporation of the City of North Vancouver, in open meeting assembled, enacts as follows:

1. This Bylaw shall be known and cited for all purposes as “Council Expense Bylaw, 2003, No. 7487.”

2. Council Expense Policy, dated February 2003, is attached as Schedule A.

3. “Council Expense Bylaw, 1993, No. 6461 (Per Diem Rates, Daily Allowance)” and all amendments thereto be rescinded.

READ a first time by the Council on the 17th day of February, 2003.

READ a second time by the Council on the 10th day of March, 2003.

READ a third time and passed by the Council on the 10th day of March, 2003.

RECONSIDERED and finally adopted by the Council, signed by the Mayor and City Clerk and sealed with the Corporate Seal on the 17th day of March, 2003.

“Barbara A. Sharp” MAYOR

“Bruce A. Hawkshaw” CITY CLERK

The Corporation of the City of North Vancouver PAGE 2 Bylaw No. 7487 CONSOLIDATED

Schedule A to Council Expense Bylaw, 2003, No. 7487 Amendment Bylaw, 2010, No. 8096 (Blackberry, Apple iPhone and Cell Phone)

THE CORPORATION OF THE CITY OF NORTH VANCOUVER

COUNCIL EXPENSE POLICY

1. GENERAL GUIDELINES 1.1. This policy deals with expenses that are incidental to the discharge of a Council member’s office, or those expenses incurred by members of Council while participating in a municipal business event. 1.2. A municipal business event is described as any event where a Council member is the designated representative of the City of North Vancouver to attend a meeting or engage in other municipal business, or where prior approval has been granted by Council resolution to attend a convention, course, meeting or to participate in an activity relating to local government. 1.3. This policy also applies to expenses incurred outside the geographic area of the City of North Vancouver as a result of participation by a Council member on a committee or task force authorized by Council. 1.4. Members of Council will not be reimbursed for expenses incurred to attend events whose purpose is to raise money for charitable causes or political parties. Attendance at charitable events or monies contributed to fund raising causes, excluding political parties, must be considered as part of the City’s budget process for Grants to Other Agencies. 1.5. The total amount of eligible expenses reimbursed or allowances paid in any given period must not exceed the amount included in the approved financial plan of the City. 1.6. That all City supplied equipment (for example: Laptop, PC, Fax, printer) be returned to the City on the official’s last day as elected official of the City of North Vancouver not withstanding appointments to other agencies or boards. This equipment will then be disposed of in accordance to City policy. 2. EXPENSES COVERED UNDER THE ANNUAL INDEMNITY 2.1. The City pays an annual indemnity to Mayor and Council, according to the terms and amounts as outlined in the “ Council Indemnity Bylaw”, of which one-third (1/3) is paid as an allowance for expenses. 2.2. This one-third (1/3) allowance, is for incidental expenses incurred in the discharge of duty within the geographic area of the City of North Vancouver. Examples of incidental expenses include personal vehicle costs, mileage, parking, clothing, home office equipment and supplies, and entertainment costs, except as specified elsewhere in this policy. 2.3. The two-thirds (2/3) balance of the annual indemnity covers the time required for discharge of duties and any lost business opportunity costs.

Council Expense Policy page 3 Updated: June 23, 2010 Schedule A to Council Expense Bylaw, 2003, No. 7487 Amendment Bylaw, 2010, No. 8096 (Blackberry, Apple iPhone and Cell Phone)

2.4. Approval - The annual indemnity is set according to a Council Indemnity Bylaw as adopted by Council from time to time. 2.5. Financial control - Receipts are not required to justify the one-third expense allowance.

3. ELIGIBLE GENERAL EXPENSES 3.1. The City will provide each elected official with a facsimile machine, a computer notebook and printer. The equipment supplied will be to the City’s standard hardware, software and setup configurations. The City will reimburse any elected official for all basic (no long distance or other add-ons) monthly operating costs for communication lines (FAX line, Shaw DSL/Telus ADSL) for City provided equipment provided a detailed invoice (including backup) is submitted. Operating costs will be strictly limited to those costs incurred by the elected official for a home office located in their principal residence. 3.2. The City will reimburse any Councillor with a personal Blackberry, Apple iPhone and/or Cell phone to a maximum of $150.00 plus taxes per month or $1,800 per annum. Council is eligible for a new Blackberry, iPhone and/or Cell phone every two years. Should a Blackberry, iPhone or Cell phone be stolen, lost or damaged the City will replace the device at the City’s cost. The City will assist in configuring the Blackberry, iPhone etc. to the City standard configuration. A copy of the monthly invoice or contract covering the operating period is to be provided to the City Manager’s office when reimbursement is requested.

Since cellular phone costs are being paid to assist a Councillor to conduct City business, the phone number will be available to the public. 3.3. The City will provide the Mayor as the CEO with all required equipment and pay for all operating costs associated with use of that equipment for City business. 3.4. The City will provide a monthly Auto Allowance to the Mayor to cover use of a personal vehicle for City business, under the terms and conditions as outlined in the City of North Vancouver Vehicle Allowance Policy, No 603. 3.5. The City will cover reasonable costs of child care, when required, to enable a member of Council to attend a municipal business event for which no compensation is received from other sources. This provision does not apply to attendance at regular or special Council meetings, or meetings of Finance Committee, Policy Committee or Parks and Recreation Committee. In addition, child care expenses will not be paid to enable a Council member to attend seminars, training workshops, or conferences, or meetings of the Union of B.C. Municipalities, the Lower Mainland Municipal Association, or the Federation of Canadian Municipalities. 3.6. Approval - Prior approval by the City Manager is required in accordance with this Policy.

Council Expense Policy page 4 Updated: June 23, 2010 Schedule A to Council Expense Bylaw, 2003, No. 7487 Amendment Bylaw, 2010, No. 8096 (Blackberry, Apple iPhone and Cell Phone)

3.7. Financial Control - Any equipment purchased and provided remains the property of the City of North Vancouver and is to be acquired in accordance with proper purchasing procedures. Any reimbursement for expenses must be requested on a proper disbursement warrant form and accompanied by receipts. 4. EXPENSES FOR MUNICIPAL BUSINESS EVENTS WITHIN THE CITY OF NORTH VANCOUVER 4.1. As stated in clause 2.3 herein, incidental expenses incurred while representing the municipality, or engaging in municipal business events within the geographic area of the City of North Vancouver are covered by the one-third expense allowance. 4.2. Exception - The exception is that for those events attended by a Council member as a municipal representative, actual costs of registration or entrance fees, and approved extraordinary expenses, will be paid by the City. In special circumstances the City may also cover the cost of a partner’s registration or entrance fee, other than to attend events held in conjunction with seminars and conferences. 4.3. Approval - Approval by the City Manager is required in accordance with this policy. 4.4. Financial control - In most cases these fees will be paid in advance through the City Manager’s Office. If paid by individual Council member, receipts are required for reimbursement. 5. EXPENSES FOR MUNICIPAL BUSINESS EVENTS OUTSIDE THE CITY OF NORTH VANCOUVER, BUT WITHIN THE GREATER VANCOUVER REGIONAL DISTRICT 5.1. Members of Council will be reimbursed for expenses incurred outside of the City but within the GVRD when they are representing the municipality at retirement events, engaging in municipal business and attending a meeting, course, or convention, but only those municipal business events for which no compensation is received from other sources. 5.2. Eligible Costs: • Casual mileage at the current rate, as outlined in the Vehicle Allowance Policy, and any parking expenses incurred. • Other expenses on the basis of actual cost, which may include other means of transportation. 5.3. Approval - Approval by the City Manager is required in accordance with this policy. 5.4. Financial control - An expense report must be submitted to the City Manager’s Office for any reimbursement of expenses. Expenses claimed will be based on actual expenditures and must be supported by receipt.

Council Expense Policy page 5 Updated: June 23, 2010 Schedule A to Council Expense Bylaw, 2003, No. 7487 Amendment Bylaw, 2010, No. 8096 (Blackberry, Apple iPhone and Cell Phone)

6. EXPENSES FOR MUNICIPAL BUSINESS EVENTS OUTSIDE THE GREATER VANCOUVER REGIONAL DISTRICT 6.1. Daily Allowance A daily allowance will be paid to the member of Council participating in a municipal business event occurring outside the Greater Vancouver Regional District, and requiring overnight accommodation, to cover expenses that may include, but are not limited to, food, gratuities, entertainment of guests, incidental living, and local transportation other than to and from an airport. The amount of the daily allowance will be established by Council resolution. (This amount is $75.00 per day, as established by Council resolution on July 25, 2005.)

The daily allowance will be paid for each day of the municipal business event, and for each day, up to a maximum of two days, needed to travel to and from the municipal business event.

In the event that the municipal business event occurs outside of Canada, the daily allowance will be paid in the equivalent of the current rate in U.S. funds. 6.2. Accommodation Expenses Accommodation expenses will be paid based upon the single room rate at the lowest rate available at time of booking. Every effort will be made to obtain accommodation at the location(s) suggested by the organizers of the municipal business event, subject to room availability.

Should a member of Council elect to stay at a private residence (with family or friends) an accommodation allowance of $75 per night will be paid. 6.3. Air Travel Expenses Air travel expenses will be based upon the lowest, direct or minimum stop-over, economy class airfare available at the time of booking, using the services of a B.C. travel agent. Consideration will be given to the reasonableness of flight schedules in comparison to costs. If the Council member(s) so desires, the City Manager’s Department will assist in making the travel arrangements.

If a cheaper airfare is available by traveling and staying over a Saturday night, then this airfare is to be purchased. To achieve this reduction, the City will pay the extra day’s daily allowance and hotel accommodation required, subject to a lesser total cost.

In the event that a member of Council wishes to take vacation time before or after the municipal business event, or needs to accommodate other personal requirements, the member should make his/her own travel arrangements. In that event, an invoice or receipt from a travel service provider must be submitted to the City Manager’s office which clearly enumerates the expenses relating to the municipal business event paid on behalf of the member of Council. This expense may not exceed the amount that would have been paid if booked through the City.

Council Expense Policy page 6 Updated: June 23, 2010 Schedule A to Council Expense Bylaw, 2003, No. 7487 Amendment Bylaw, 2010, No. 8096 (Blackberry, Apple iPhone and Cell Phone)

6.4. Cancellation Insurance Cancellation insurance coverage will be considered when bookings are being made, and is an eligible expense under this policy. 6.5. Medical Travel Insurance Medical travel insurance coverage will be considered when deemed necessary, and is an eligible expense under this policy. (It should be noted that the City’s Extended Health Benefits plan provides unlimited medical travel insurance for those Council members enrolled in the plan. Please check with the carrier, or the Human Resources Department to clarify coverage prior to traveling out of the country.) 6.6. Alternative Means of Travel If alternative transportation is deemed to be more practical, or is preferred by a member of Council attending a municipal business event, payment of same shall be based on lowest airfare or actual mileage at the current casual mileage rate.

Additional costs associated with air travel, such as airport improvement fees, surcharges as imposed from time to time, and estimated costs associated with airport parking or transportation to and from airports will be added to the lowest airfare figure to determine total cost to travel by air. At all times, the lesser amount will be paid. 6.7. Travel to and from Airports Reasonable expenses for travel to and from the airport at point of departure and destination will be reimbursed, with receipts. It is expected that the most cost effective means of transport will be utilized, such as airporter or shuttle bus. If more practical, parking charges at Vancouver airport will be reimbursed upon receipt. 6.8. Communication Expenses Expenses incurred while outside the GVRD for communicating by telephone or data line in order to conduct municipal business will be reimbursed upon receipt. 6.9. Supplementary Expenses Any expenses incurred that are not specifically covered in this Policy which the attendee considers to be legitimate costs to the City shall be presented, with receipts, to the City Manager for consideration. 6.10. Financial Control, Approval and Expense Claim Procedure • The City Manager’s Office will make all travel arrangements and prepare disbursement warrants for all travel advances required. • Receipts are required for all travel expenses for which reimbursement is requested, except for those expenses pre-paid through an expense cheque.

Council Expense Policy page 7 Updated: June 23, 2010 Schedule A to Council Expense Bylaw, 2003, No. 7487 Amendment Bylaw, 2010, No. 8096 (Blackberry, Apple iPhone and Cell Phone)

7. GENERAL PROCEDURES 7.1. All claims for expense reimbursement will be forwarded to the City Manager’s office for preparation of disbursement warrants and forwarded to the Finance Department for processing. 7.2. Prior to processing the disbursement warrant for payment the Finance department will ensure that: • all necessary approvals are attached, • receipts agree with amounts claimed, • arithmetic is correct and GST recorded correctly, • the claim includes reference to any outstanding advances, • the expense is coded correctly, • the claim is in accordance with policy.

7.3 All expense claims, invoices, etc. must be submitted as soon as possible, but not later than one week of the previous year's end.

Council Expense Policy page 8 Updated: June 23, 2010